cover letters for event planning jobs

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3 Event Planner Cover Letter Examples Working for 2024

• Event Planner Cover Letter
• Corporate Event Planner Cover Letter
• Event Planner No Experience Cover Letter
• Write Your Event Planner Cover Letter

You’ve got planning skills that could put even the most organized people to shame, and you supplement them with boundless creativity that helps you set up successful events. From juggling a tight budget to negotiating various venues, you’re on top of it all, delivering superb experiences to all attendees.

Creating a cover letter to complement your event planner resume is a bit like setting up an event—it can be time-consuming and requires meticulous attention to detail, but if you ace it, your career will flourish.

We’re here to make the whole process easier. Start with our event planner cover letter examples and AI cover letter generator , and we’ll show you how to emphasize your strengths and wow potential employers!

Event Planner Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

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Block Format

Copy this text for your event planner cover letter!

123 Fictional Avenue New York, NY 10001 (123) 456-7890

August 30, 2023

Mia Rodriguez JNR Entertainment 123 Fictional Lane New York, NY 10001

Dear Ms. Rodriguez,

My foray into event planning began when I assisted a friend with a wedding in New York. The symbiosis of meticulous planning and strategic decision-making emerged when a sudden venue cancellation necessitated a swift acquisition of an alternative that aligned with the budget and aesthetic prerequisites for the event. With seven years of field experience, I am eager to leverage such acquired proficiencies for JNR Entertainment.

At NYFF Events, I managed over 41 events, each of varying scale, budget and purpose. In this role, I became proficient in creating effective budgets that led to a 27% increased overall profitability of our events. Notably, I oversaw a music festival for which I skilfully negotiated venue procurement and logistics arrangements, contributing to an attendee increase of 33% YoY.

I also led event marketing and promotions for major city events, such as the 2022 NYC Winter Wine and Food Festival. Ticket sales surged by 39% while our return on promotional investment rose by 23%. My adaptability enabled me to quickly secure a suitable replacement for a lead act and restructure the promotion plan when the headline artist for a charity event at Big Dawn Party Rentals unexpectedly withdrew.

I am enthusiastic about bringing my depth of experience and proven ability to always deliver results to your team at JNR Entertainment. I appreciate your time in considering my application, and I look forward to hearing from you.

Olga Ivanov

Enclosures: Resume Application 2 letters of recommendation Event Proposal Sample

Why this cover letter works

• Note how the candidate carries on to highlight her event planning experiences, enriching them with quantified wins while paying specific attention to relevant skills like negotiation, crisis management, and strategic decision-making.

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Corporate Event Planner Cover Letter Example

Copy this text for your corporate event planner cover letter!

123 Fictional Avenue San Jose, CA 95111 (123) 456-7890

Harper Jones Zoom Video Communications Inc. 123 Fictional Lane San Jose, CA 95111

Dear Ms. Jones:

As an advocate for the premise that communication forms the foundation of global connection, I strongly resonate with Zoom Video Communications’ mission to make video communication effortless and reliable. With six years of experience in cross-functional project management, I am well-equipped to ace the corporate event planner role.

At Team San Jose, my growing fascination with the integral role of corporate event planning in fostering business relationships was nurtured. Orchestrating negotiations with venues and suppliers for LinkedIn’s annual business conference, I helped to enforce profitable monetary decisions while ensuring an unforgettable event experience. This led to a 36% increase in satisfaction rates among attendees.

My aptitude for overseeing technical production has shone, particularly in complex environments. At Adobe’s annual creativity conference, I was deeply involved in setting up and managing technical system logistics, utilizing proprietary event management software to assess and proactively upgrade event features. This strategic enhancement attracted an unprecedented increase in engagement by 37%.

My hardened project management skills, execution of venue selection, and negotiation, combined with the ability to handle the technical needs of large-scale events, make me a compelling fit for Zoom’s event planning needs. Especially now, as Zoom is pivotal in connecting the global workforce, I am excited to be part of creating immersive, virtual event experiences that foster more profound and productive connections for millions of users.

Collaborating with such an innovative company as Zoom to deliver event experiences that meet strategic corporate objectives while exceeding attendee expectations is a prospect that deeply excites me. I am keen to discuss how my expertise could be valuable to your team. Thank you for considering my application.

Nala Odinga

• But again, expressing your enthusiasm and the fact that you researched the company isn’t enough to land you an interview. Solidify your capacity and credibility, citing specific examples of positive outcomes from your past interventions.

Event Planner No Experience Cover Letter Example

Copy this text for your event planner no experience cover letter!

123 Fictional Avenue Baltimore, MD 21210 (123) 456-7890

Emma Martinez Hyatt Regency Baltimore Inner Harbor 123 Fictional Lane Baltimore, MD 21210

Dear Ms. Martinez:

I am writing to apply for the event planner assistant position at the Hyatt Regency Baltimore Inner Harbor. As an esteemed establishment steeped in exceptional service, unique offerings, and a prime harborfront location, the Hyatt Regency represents an opportunity for me to contribute to a celebrated legacy of excellence. As someone excited to join your dynamic team, my work ethic will complement the values that distinguish Hyatt Regency in the hospitality sector.

Despite lacking official experience in the field, I have still honed a unique set of skills and knowledge of event planning. During my tenure at the University of Baltimore as a student council member, I regularly coordinated university events attended by over 3,326 participants. Add to this meticulous records, accurately managing attendee information and promptly addressing concerns. These hands-on experiences ingrained in me the importance of detailed planning, coordination, and the essence of unforeseen problem-solving.

Furthermore, I volunteered in numerous Baltimore-based companies’ corporate events, such as Brown Advisory and T. Rowe Price. That furthered my understanding of the corporate event planning landscape. I championed the coordination of the annual ‘Improve the Environment’ event at Brown Advisory, where 746 attendees registered and participated. For T. Rowe Price’s quarterly town hall meetings, I provided AV support that increased the direct reception of the speakers’ presentations by 42%.

Practical understandings gained through extensive college activities and effective collaborations within multiple large-scale event planning in Baltimore’s corporate sphere sets me apart for this role. My skills, enthusiasm for creating unforgettable experiences, and commitment to excellence make me a valuable addition to your skilled team.

Thank you for considering my application. I look forward to discussing how I can support your event planning needs.

Giselle Perez

• However, highlighting proficiency acquired through internships or volunteer programs and their impact is an excellent way to compensate for the lack of professional experience .

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How to Craft an Event Planner Cover Letter That Gets You the Job

When it comes to event planning, no two job descriptions are exactly the same. You might be applying to help couples set up their dream weddings, but you could also spearhead high-level corporate events or product launches. Each of those jobs calls for a particular skill set.

To show employers that you’re ready to go, make sure to always tailor your cover letter to match the role. Emphasize the skills and achievements most relevant to the job—it shows that you’re dedicated, an essential trait in your line of work.

Impress them right away with an exciting opener

Much like the events you’ve planned in the past had to be thrilling from start to finish, your cover letter needs to open on a strong note for the hiring manager to keep on reading it. Apply all of your creativity to hook the reader and show that you’re paying attention.

For starters, the greeting should be personalized, so address the recruiter or hiring manager by name if at all possible. If you’ve tried everything and still couldn’t find the name, a “Dear Hiring Manager” or “Dear [Company Name] Team” will do.

Next, establish yourself as an expert event planner. Pick a skill or accomplishment that you’re most proud of and express how excited you are to use your expertise to make an impact at that particular company. Don’t be afraid to write a few versions of this paragraph before you settle on one that underscores your background in event planning the most.

Here’s what not to do. The opener below doesn’t speak to the candidate’s strengths and instead focuses on their lack of experience.

Better not!

I’ve never worked as an event planner before but I have been to a few weddings so I pretty much know how things work.

This is much, much better. The applicant instantly drives a personal connection to the company and paints themselves as a seasoned professional.

That’s impressive!

My foray into event planning began when I assisted a friend with a wedding in New York. The symbiosis of meticulous planning and strategic decision-making emerged when a sudden venue cancellation necessitated a swift acquisition of an alternative that aligned with the budget and aesthetic prerequisites for the event. With seven years of field experience, I am eager to leverage such acquired proficiencies at JNR Entertainment.

Show off your skills in the body paragraphs

This is where you can expand on what you’ve talked about in your event planner resume and discuss how your background and skills contributed to running successful events. 

Don’t make the mistake of listing your daily tasks here, though. Use this space as a galore of your greatest accomplishments, complete with added metrics, and update it as needed to pick the achievements that closely align with the job listing.

Talk about success stories, such as how many events you’ve planned and of what kind. Discuss how your excellent financial management helped you stay under budget each time, saving the company $250,000 annually, or how your unique approach to destination weddings increased your client base by 48% over 2 years.

Leave a great impression with your closing paragraph

You’ve contributed to events that will be remembered for years. When it comes to writing the final paragraph of your cover letter, aim to conjure a similar sentiment in the reader—you want them to walk away feeling that you’re the person they need for the job. 

Use this space to circle back to what makes you a great fit—for instance, if the role involves planning conferences for software engineers, mention how your connections in the tech space help you reach out to relevant speakers for various keynotes. 

Express how much you want to leverage your background to bring a positive outcome to every event, and mention the company by name to make more of an impact. 

The example below doesn’t really do the job—it’s generic to the point where it could apply to any role.

That didn’t work…

I can start working anytime and will be available on all weekdays apart from next month because I’m going on vacation. Thanks for reading. Please call me to set up an interview.

This applicant shows genuine excitement for working at that particular company, so their signoff is far more impressive.

Use some of those strong research skills you’ve honed during your career as an event planner and do a bit of digging. LinkedIn and the company website are both great resources, as is the email address of the person you’re sending your application to. As a last resort, don’t be afraid to email or call the company to find the name.

There are many transferable skills that can be useful for an event planner, so lean into those when you discuss your past experience. For instance, if you were a stay-at-home parent before, you could talk about how your ability to run the household and make various appointments made you develop some next-level planning skills .

Let the job description and the company website be your guide. For instance, if you’re applying to become a corporate event planner, keep things formal and respectful. However, if you’re hoping to plan concerts and other large-scale entertainment events, a dash of casual enthusiasm often won’t hurt.

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Event Planning Cover Letter

15 event planning cover letter templates.

How to Write the Event Planning Cover Letter

I am excited to be applying for the position of event planning. Please accept this letter and the attached resume as my interest in this position.

In my previous role, I was responsible for overall administrative support for the Event Planning team and for Vice President of Event Planning.

Please consider my qualifications and experience:

• Self-motivated and demonstrates a curiosity to learn and wants to develop professionally
• Thrives in a fast-paced environment where no two days are the same
• Enjoys working on multiple tasks / projects with competing deadlines
• Creative and innovative mindset to try new ideas and practice the art of the possible
• Willing and takes an active interest in understanding Finance
• Welcomes balanced feedback and constructive coaching
• Advanced knowledge of Microsoft Office (PowerPoint, Excel) and publishing tools
• Relevant certifications (PMP, PMI) preferred

Thank you for your time and consideration.

• Microsoft Word (.docx) .DOCX
• PDF Document (.pdf) .PDF
• Image File (.png) .PNG

Responsibilities for Event Planning Cover Letter

Event planning responsible for on-site management during seminars, customer appreciation and outlook events including registration, material distribution, speaker management and audio-visual needs.

Event Planning Examples

Example of event planning cover letter.

In the previous role, I was responsible for on-site support for events including venue site inspections, procuring event specific rentals/décor, establishing an itinerary, audio-visual requirement, and staffing in compliance with company policies and procedures.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Solid knowledge of MS Office tools (Excel, PowerPoint, Word, email, Skype), SharePoint and Yammer
• Self-driven person that requires low supervision after instructions are provided
• Creative and results oriented with strong attention to detail
• Good to excellent verbal & written skills in English
• Strong computer skills, specifically Microsoft Office Suite (Word, Excel, and PowerPoint) experience, and a willingness to receive further software training
• Excellent verbal and written communication skills, strong attention to detail, and exceptional organizational skills
• Work experience should demonstrate progression of assuming leadership responsibilities
• Previous experience in large Hotel environment

Thank you for taking your time to review my application.

Emerson Sawayn

I would like to submit my application for the event planning opening. Please accept this letter and the attached resume.

In the previous role, I was responsible for conference Support to team Event Managers including development/management of event mobile application, on-line conference registration, attendee communications, promotional material and conference materials.

My experience is an excellent fit for the list of requirements in this job:

• Work directly with the Executive Chef to ensure all catering options/menus are presented to the customer accurately and effectively
• Sell and up-sell conference services and banquet services functions
• Work with managers to keep them informed of issues as they arise
• Hire, train, develop, coach and counsel managers that are direct reports
• Audit Function Space diary
• Meet and greet in-house all meeting planners upon arrival and check in on them daily
• Complete all month end catering and banquet reports
• Enter and monitor accurate Delphi records on a daily base

Thank you in advance for reviewing my candidacy for this position.

In response to your job posting for event planning, I am including this letter and my resume for your review.

In the previous role, I was responsible for support for the Team to aid in event planning and coordination for virtual Local and Regional events.

Please consider my experience and qualifications for this position:

• Highly motivated individual with proven track record of achieving results
• Proficient knowledge of Microsoft Word, PowerPoint, Excel, and Outlook
• Understanding of the Insurance business would be an asset
• Bilingual English and French ( written & spoken) would be an asset
• Familiarity with issues related to American policymaking abroad
• Exhibit a general understanding of and interest in event planning, specifically in the non-profit arena
• Demonstrated success working with Salesforce and/or other database content management systems and/or cloud-based data management systems similar to Google's suite of products
• Demonstrably strong verbal communication skills

Thank you in advance for taking the time to read my cover letter and to review my resume.

Spencer Daniel

I submit this application to express my sincere interest in the event planning position.

In my previous role, I was responsible for event support for all openings and events at Zilkha Gallery (scheduling, hospitality, set-up, break-down, student help supervision).

• Need to be extremely reliable, flexible, and independent
• Has to have reliable transportation, and be flexible to go to different venues
• Needs to be able to lift a box containing the marketing material to and from the venues
• Diploma or certificate in hospitality or tourism management
• Knowledgeable and proficient with Union Contracts
• Oversee all aspects of the hotel’s banquet operation and events planning
• Generate group business by maintaining good customer relations and making sure the client’s needs are met properly
• Assist managers in day to day operations, ensuring staffing is appropriate to business levels and that a positive and efficient work environment is maintained

I really appreciate you taking the time to review my application for the position of event planning.

Alexis Lowe

Please consider me for the event planning opportunity. I am including my resume that lists my qualifications and experience.

Previously, I was responsible for event management at variety of events and act as the liaison between the facility and the rental client; including catering, event security, parking, and audio-visual.

• Understand and train managers on incentive program, shop calls and upselling techniques
• Build a base and interact with outside planners and vendors for special events
• Ensure compliance with all liquor laws, and health and sanitation regulations
• Comply with weekly and monthly forecasting procedures and assist in departmental budget
• Accurately forecast all group pick up and manage the process of cut off dates and assist in hotels inventory management
• Prior experience in Retail Mortgage Lending preferred
• Detail oriented, highly organized, and comfortable with a dynamic and fast-paced environment
• Requires exceptional customer service and written/ oral communication skills

Brooklyn Marquardt

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Events Coordinator / Planner Cover Letter Samples & Examples That Worked in 2024

Crafting an exceptional event coordinator cover letter can be as crucial as preparing a successful celebration. Whether it be a corporate seminar or a joyous wedding, your cover letter should highlight your unique event planning skills and industry connections.

Dive into our invaluable tips, inspiring examples, and adaptable templates, and you'll be en route to creating memorable events and an equally memorable cover letter that captivates both current and prospective clients.

Read on to learn all about:

• Formatting a header on an events coordinator cover letter
• Tailoring your events coordinator cover letter to specific companies
• Crafting a memorable introduction for your events coordinator cover letter
• Showcasing your professional value as an events coordinator
• Finishing your events coordinator cover letter with an effective conclusion
• Accessing top job search resources for event coordinators

1. Include a proper header in your events coordinator cover letter

When writing an events coordinator cover letter , the first key step to take is to create a well-formatted header at the top of the document.

A cover letter header should contain vital information about the applicant (you) and the employer the letter is intended for. Moreover, a header helps to give a cover letter a sense of visual appeal.

In a cover letter header, you should include the following information:

• Your name and professional title
• Your professional contact information
• The name and department of the company you are applying to
• The address of the company (when applicable)

Here is an example of a well-formatted events coordinator cover letter header

Kate Spore , Events Coordinator (123) 456-7890 | [email protected] | linkedin.com/in/kate-spore

To: Lily Pad Wedding Services Event Coordination Department 1234 Street Address Atlanta, GA

Let your cover letter write itself — with AI!

2. tailor your events coordinator cover letter to specific companies.

After creating your header, the next task on your writing to-do list is actually research.

Before beginning to write your cover letter, you should research the employer and their company thoroughly, looking for information that can be referenced within your cover letter.

This information may include:

• Company goals and values
• Current projects and programs the company is involved in
• Notable clients or partnerships the company has

Additionally, during your research stage, you should also try to identify the person at the company who is in charge of hiring. With this information, you can create a personalized greeting that addresses this specific person by name.

Here are 3 examples of personalized cover letter greetings

Dear Hiring Manager John Doe,

• Dear Mr. John Doe,
• Dear Mr. John Doe & the Event Management Team,

3. Craft a memorable introduction for your events coordinator cover letter

Now that you have a personalized greeting in place and the right information needed to tailor your cover letter to specific employers, you can begin writing your introduction .

To make a cover letter introduction memorable, it is important to include the following details:

• A brief overview of your professional history
• A statement on why you are enthusiastic about applying to this company
• Any specializations you may possess as an events coordinator

Here is an example of a strong introduction from an events coordinator cover letter

I am an events coordinator with more than 8 years of experience in event management for large corporations. With specialized experience in planning events for auto dealership corporations, I am confident that I can bring the right level of professionalism and skill to your dealership’s events.

Find out your resume score!

4. Showcase your professional value as an events coordinator

Once your introduction is out of the way, you can begin writing the body paragraphs of your cover letter.

The body paragraphs are where you will provide more detailed insights into your most prominent skills and achievements as an events coordinator.

As you describe these qualifications, make sure to be as specific and relevant as possible — the employer should be able to clearly understand why a qualification is included in your cover letter.

Here are 6 examples of events coordinator skills to describe in a cover letter

• Exceptional communication
• Collaboration and teamwork
• Creative thinking
• Time management

Here is an example of how to describe an accomplishment in an events coordinator cover letter

As the events coordinator for my former employer, I organized events for both staff members and the company’s clients. I organized seven events that included both staff and clients, giving the two the opportunity to socialize and network. As a result of these combined events, company sales increased by 35% within the two weeks following each event.

5. Finish your events coordinator cover letter with an effective conclusion

To complete your events coordinator cover letter, your final step is to write an effective conclusion .

The purpose of your conclusion is not just to sign off but also to encourage the employer to contact you as promptly as possible. To accomplish this, include the following information in your cover letter:

• An enthusiastic sentence saying you are looking forward to hearing from them
• Information on the best times, days, and methods for contacting you
• A formal sign-off

Here is an example of an effective conclusion from an events coordinator cover letter

I am eager to learn more about this opportunity and grateful that you have taken the time to consider my application. I hope to hear from you by next Monday morning and can be best reached at (123) 456-7890. The optimal times to get in touch with me are Monday through Friday between the hours of 9 a.m. to 5 p.m.

With Appreciation,

[Applicant Name]

6. Top job search resources for event coordinators

As an event coordinator, your job search should be as diverse and dynamic as the events you plan. There's a myriad of resources tailored specifically for your industry that can aid you in your job hunt. 

• Specialized job boards: Websites like EventWork  and MeetingJobs are tailored specifically to the event industry, offering job listings from across the spectrum of event-related roles.
• General job search sites: Platforms like Indeed and LinkedIn should not be overlooked. They feature a broad range of job listings and their robust search features can help you find opportunities in the event coordination field.
• Networking events: Groups like  Professional Convention Management Association organize numerous events that provide networking opportunities and also job leads.
• Social media groups: Join groups or forums dedicated to event planning on LinkedIn or Facebook . They often post job opportunities and give you a chance to connect with professionals in your field.
• Industry publications: Regularly check industry-specific publications like BizBash or Special Events which often feature job postings in addition to news and trends in the event industry.

Leveraging these resources can make your job search feel less like a solo endeavor and more like a well-coordinated event. And remember, the guest of honor at this party is your well-crafted event coordinator cover letter.

Events Coordinator / Planner Cover Letter FAQ

Your cover letter should highlight your organizational skills, your ability to work under pressure, and your experience coordinating successful events. It's your opportunity to explain how you handle logistics, liaise with vendors, manage budgets, and ensure client satisfaction.

Your cover letter should ideally fit on one page. Keep your narrative concise, engaging, and focused on your most impressive and relevant accomplishments.

Always address the hiring manager by name if possible. Tailor your cover letter to the specific role and company, demonstrating that you understand their needs and how your skills align. Provide examples of past events that mirror their requirements.

No. Customize your cover letter for each role to show you've researched the company and understand their unique needs. Highlight the skills and experiences that directly apply to each role.

If you lack dedicated event coordination experience, showcase transferable skills such as organization, communication, time management, and problem-solving. Highlight any event-related tasks in your previous roles or volunteering experiences.

Julia Gergelova

Julia is a professional writer, translator and graphic designer. She holds degrees in translation and interpretation, and has international work experience from a number of different countries in Europe as well as China and Panama. Julia formerly taught academic writing and as a graphic designer contributed to outlets such as  The Business of Business . She has a passion for lifelong learning and good coffee.

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How to Write an Event Coordinator Cover Letter (With Template)

Key takeaways

• A cover letter can be the most important element in a job application. Ensuring your profile stands out to recruiters is crucial to your professional success.
• A well-tailored cover letter should provide relevant information clearly and concisely. Focus on detailing your skills and why you are the right person for that specific role.
• The included Event Coordinator cover letter template provides an easy starting point to craft your own cover letters. Adapt and personalize it to fit your profile.

A well-written cover letter is key to quickly getting the attention of prospective employers. Among countless job seekers, resumes, and application letters, yours need to stand out on first impression if you want to ensure your job search   translates to a new role .

In this post, you will discover:

• Reasons why a well-crafted cover letter is key to professional success, from entry-level roles to senior positions
• Cover letter do’s and dont’s
• An Event Coordinator sample cover letter you can easily adapt and personalize

A well-tailored   cover letter : The key to   job application   success

Ensuring you know how to write a cover letter that is clear, informative, and tailored to the role you are applying to will benefit you in many ways. Well-crafted cover letters have many benefits, which include:

• Showcasing relevance:   Tailoring your cover letter allows you to emphasize the most relevant skills, experiences, and achievements that align with the specific job requirements. This immediately captures the attention of the   talent acquisition   team, recruiters, or human resources reps.
• Demonstrating research:   A good cover letter conveys your understanding of the organization's needs and illustrates how you can contribute to its success, signaling to potential employers that you've done your homework.
• Telling your story:   Each job application is unique, and a tailored cover letter enables you to craft a personalized narrative. It lets you connect your professional journey with the role's specific challenges and opportunities, making your application more compelling.
• Highlighting cultural fit:   Your cover letter allows you to address the company's values, mission, and culture. By aligning your experiences and values with those of the organization, you demonstrate a cultural fit and convey your enthusiasm for being part of the team.
• Addressing specific requirements:   Job postings often include   specific skills or qualifications   the employer is seeking. Tailoring your cover letter enables you to address these requirements directly, showcasing how you possess the desired attributes and can meet the company's expectations.

Cover letter tips

A great cover letter should reflect your professional profile and personality. However, no matter what your cover letter's content is, the tips below will help ensure the message you want to convey is clear and easily accessible to hiring managers.

• Keep it concise:   Aim for a cover letter length of 250-400 words. Be succinct in presenting your qualifications and experiences.
• Use a clean layout:   Opt for a professional and clean cover letter format with a standard font (e.g., Arial, Calibri, or Times New Roman) and a font size of 10-12 points.
• Include   contact information :   Provide your contact information at the top of the cover letter, including your name, phone number, and professional email address.
• Use   headers   and sections:   Organize your cover letter into clear sections with headers such as Introduction, Work Experience, and Achievements for easy readability.
• Maintain a professional tone:   Keep the tone of your cover letter professional and upbeat. Avoid overly casual language, and focus on showcasing your skills and experiences.
• Use keywords:   Incorporate relevant keywords from the Agile Project Manager   job description   and company website into your cover letter. This can help your application pass through   applicant tracking systems (ATS)   used by many employers.
• Highlight achievements with bullet points:   Use bullet points to list specific accomplishments or notable projects. This makes it easier for the reader to grasp your accomplishments quickly.
• Use quantifiable data:   Whenever possible, include quantifiable data to demonstrate the impact of your achievements. Numbers provide concrete evidence of your contributions.
• Match company tone:   Adapt your writing style to match the tone of the company and industry. Research the company's culture to strike the right balance between professionalism and personality.
• Showcase company knowledge:   Demonstrate your understanding of the company by referencing its values, mission, or recent achievements. Explain why you're excited about the opportunity to work for this specific organization.
• Address employment gaps (if applicable):   If you have employment gaps, briefly address them in a positive light, focusing on any skills or experiences gained during those periods.
• Proofread   thoroughly:   Eliminate typos and grammatical errors by proofreading your cover letter multiple times. Consider using tools like Grammarly to catch any overlooked mistakes and ensure your English (or any language you use) is correct.
• Include a   call to action :   Conclude your cover letter with a call to action, expressing your enthusiasm for the opportunity and indicating your readiness for an interview.
• Follow submission instructions:   If there are specific instructions for submitting the cover letter, such as naming conventions or document formats, ensure that you adhere to them.
• Save as a PDF:   Save your cover letter as a PDF before submitting it. This ensures that the formatting remains consistent across different devices and software.

While understanding the correct steps to write a cover letter is crucial to your professional success, knowing what mistakes to avoid is equally important. The best cover letter can easily be made useless by a tiny blunder. Avoid making the mistakes listed below; you will be halfway to your new job.

• Don't use a generic greeting:   Avoid generic salutations like "To whom it may concern," “Dear sir or madam, “ or “Dear hiring manager.“ Whenever possible, address the cover letter to a specific person.
• Don't repeat your resume:   An effective cover letter should complement your resume, not duplicate it. Focus on specific experiences and achievements that showcase your qualifications for the role.
• Don't exaggerate or lie:   Be truthful in your cover letter. Exaggerating your qualifications or providing false information can harm your chances and damage your professional reputation.
• Don't use unprofessional email addresses:   Ensure that the email address you use in your contact information is professional. Avoid using nicknames or unprofessional terms.
• Don't include irrelevant information:   Keep your cover letter focused on the job. Avoid including unrelated personal details or experiences that do not contribute to your suitability for the role.
• Don't use jargon unnecessarily:   While demonstrating your knowledge is essential, avoid unnecessary jargon that may confuse the reader. Use clear and straightforward language.
• Don't sound overly eager:   Expressing enthusiasm is positive but can easily feel unauthentic if overdone.

Remember, the goal of a practical cover letter is to present your qualifications in a clear, organized, and compelling manner while adhering to professional standards.

How to structure your Event Coordinator   cover letter

Express your genuine interest in the   Event Coordinator   position in the opening paragraph. Communicate your passion for planning and executing successful events and your eagerness to contribute to a team dedicated to creating memorable experiences. If applicable, mention any referrals that have influenced your decision to apply for this specific role.

About your current role

Highlight your achievements that have positively impacted the success of your current team. Emphasize your role in planning and executing a variety of events, managing logistics, and ensuring a seamless and enjoyable experience for attendees. Demonstrate your proficiency in coordinating with vendors, managing budgets, and solving challenges on-site.

Use this section to outline your current responsibilities and ongoing projects, emphasizing how they align with the requirements and objectives of the Event Coordinator role.

About your experience

Detail your hands-on experience in event coordination roles, showcasing your ability to plan events of different scales and types. Clearly communicate that your event coordination skills and readiness for the role are well-established. This section is also an opportunity to highlight any relevant certifications or additional skills you've acquired throughout your career path.

Notable achievements

Highlight notable accomplishments that showcase your effectiveness as an Event Coordinator. Whether you played a key role in organizing a successful conference, managing a high-profile event, or achieving high attendee satisfaction, use this section to concisely mention your achievements, how they were measured, and their impact on the overall success of the events you coordinated.

Why you want to work there

Express your interest in the company by highlighting specific aspects of its event philosophy, mission, and values related to event coordination that resonate with you. Convey how these align with your professional goals and how you envision contributing to the company's success through your expertise in event coordination. Be concise but articulate about your motivations.

Specific projects or initiatives that motivated you to apply

Demonstrate your understanding of the organization by referencing specific event coordination-related projects or initiatives that have captured your interest. Draw connections between these initiatives and your skills and experiences, emphasizing how your contributions align with the company's goals for successful event execution. This shows your genuine interest and proactive approach to aligning with the company's mission.

In the closing paragraph, reiterate your enthusiasm to contribute to the company's success as an Event Coordinator. Express your eagerness to discuss how your skills align with the company's event coordination objectives and invite the reader to reach out with any questions they may have. Sign off with a professional salutation.

Event Coordinator   cover letter template

Dear [Hiring Manager’s name],

I am writing to express my genuine interest in the Event Coordinator position. With a passion for creating memorable and seamless events and a proven track record in event planning and execution, I am confident in my ability to contribute effectively to your organization.

About my current role

In my current position as an Event Coordinator at [Current Company], I have:

• Planned and executed a variety of successful events, including [specific types of events, e.g., conferences, trade shows, corporate parties].
• Collaborated with vendors, sponsors, and internal teams to ensure all aspects of events were well-coordinated and executed.
• Managed event budgets, negotiations, and contracts to achieve cost-effective, high-quality events.

About my Event Coordinator experience

My experience extends to:

• Coordinating logistics, including venue selection, catering, audio-visual setup, and on-site management.
• Developing and maintaining relationships with vendors and partners to ensure successful and reliable event services.
• Utilizing event management software to streamline processes and enhance communication with stakeholders.

Some of my notable achievements include:

• Successfully organizing [specific notable event], which received positive feedback for its seamless execution and attendee satisfaction.
• Implementing cost-saving measures that resulted in a [percentage] reduction in event expenses.
• Enhancing event marketing strategies that contributed to a [percentage] increase in event attendance.

Why I want to work for [Company]

I am particularly drawn to [Company Name] due to its [mention aspects unique to the company and are a core part of its mission and values such as commitment to excellence in event experiences, dedication to innovation, growth,...]. I am excited to apply my event coordination skills to contribute to [Company Name]'s success in creating memorable and impactful events.

Specific events or initiatives of [Company] that motivated me to apply

In researching [Company Name], I was impressed by your recent events, especially [specific event or initiative]. I believe my experience in event coordination aligns seamlessly with your organizational objectives. My commitment to delivering flawless events and my dedication to delivering high-quality results would make me a valuable addition to your events team.

Thank you for considering my application. I am eager to further discuss how my skills and experiences align with the Event Coordinator role at [Company Name]. I look forward to contributing to your team's success.

[Your Full Name]

Get your career rolling with Deel

Your job application is your chance to tell your professional story, and a well-tailored cover letter is your narrative's opening chapter. Remember that personalization is key. Make each word count, emphasizing how your background uniquely positions you as the ideal candidate, and get your dream job. 

Looking for even more inspiration?   Discover how to write a stellar cover letter in 5 steps .

Discover more tips and tools to help boost your career further and climb the steps to your dream job on   the get-hired content hub .

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Event Planner Cover Letter Examples

A great event planner cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following event planner cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Tahisha Bodell

(626) 299-6103

[email protected]

Dear Ms. Stollenwerk,

I am writing to express my interest in the Event Planner position at Eventique. With a comprehensive background in event planning and management, honed over five years with Mindy Weiss Party Consultants, I am excited about the opportunity to bring my expertise, creativity, and passion for event execution to your esteemed company.

During my tenure at Mindy Weiss Party Consultants, I had the privilege of orchestrating a diverse array of events, from intimate high-profile dinners to grand-scale corporate conferences. My role required meticulous attention to detail, exceptional organizational skills, and the ability to manage multiple projects simultaneously while ensuring that each event was executed flawlessly. I pride myself on my ability to connect with clients, understand their vision, and translate that into an event that surpasses expectations.

One of my most significant accomplishments was managing a complex destination wedding in Tuscany, which involved coordinating with international vendors, navigating language barriers, and executing the event within a strict budget and timeline. The wedding was a resounding success and was featured in several renowned bridal magazines, which I believe is a testament to my dedication and skill in event planning.

I am particularly drawn to Eventique because of your reputation for innovation and excellence in the event industry. I am eager to contribute to your team with fresh ideas and the experience I have gained from working with one of the top party consultants in the industry. My proactive approach, combined with my ability to anticipate challenges and swiftly adapt to changing circumstances, ensures that I can meet the high standards Eventique sets for its events.

I am confident that my background in managing high-caliber events and my commitment to creating unforgettable experiences would make a significant contribution to your team. I am looking forward to the opportunity to discuss how my experience and vision align with the goals of Eventique.

Thank you for considering my application. I am enthusiastic about the prospect of contributing to your company and am hopeful for the opportunity to discuss how I can be an asset to your team.

Warm regards,

Related Cover Letter Examples

• Event Specialist
• Events Assistant
• Event Coordinator
• Event Manager
• Event Director
• Event Producer

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Convincing Event Planner Cover Letter Example

The event management space had two rough years because of the pandemic. But in 2022, matters are finally back on the good track. Up the 96% of organizers plans to have at least one in-person event this year. 

That’s good news for event planners as full-time work and part-time gigs are back on the table. So it’s time to dust off your resume and start practicing cover letter writing! To help you out here’s a quick refresher on the best practices with a fabulous event planner cover letter example below. 

Event Planner Cover Letter Sample (Word version)

Download example (.docx)

Event Planner Cover Letter Example (text version)

This sample is written by an experienced applicant with both full-time and freelance event planning experience under their belt. 

Hi John Wolfe,

My former colleague, Mitch Mikes told me that Might Event Agencies is hiring for a full-time event manager position. My years of being an event planner, photographer, and assistant manager at a wedding planning company make me believe I should be a good fit for this role. Allow me to elaborate… 

I’ve been active in the events industry for the last eight years: 

• Organized over 80 conferences (for 350+ attendees on average)
• Held 100+ corporate events for companies in the Greater Philadelphia area (plus 12 offsites abroad)
• Put together over 80 weddings during my time as a wedding planner in the mid-2010s

In each case, I’ve been in charge of venue books, vendor sourcing, on-site supervision, and even securing publicity (on some occasions). In my contact book, I have over 200 battle-tested vendors – ranging from caterers and cleaners to musicians and circus troops (not joking). 

You will also find that my business acumen, as well as my financial management skills, line up well with what is described in the job listing. I take pride in keeping 95% of my events within the set initial budget and can negotiate highly attractive rates through my vast personal network. For budget-conscious clients, I always find ways to host a fabulously frugal event. 

Because of my great communication skills and attention-to-details, my customer satisfaction rating remained at 98% among my freelance clients. You can check the testimonials on my personal website. 

Along with this letter, you will find a copy of my resume, as well as my contact information. Thank you for your consideration and let’s be in touch!  

Best, Adelai Jackson

Cover Letter Writing Tips for Event Planners 

Event planners can get hired for different gigs — conferences, parties, weddings, offsites, training classes, etc. In every case, however, you are expected to execute perfectly. This takes extreme organizational skills , borderline obsessive attention to detail, and top-notch interpersonal skills . 

Communicating all of the above attributes in writing isn’t easy. To help you nail your tone and elevator pitch, we’ve prepared some extra tips. 

Make Your Cover Letter Sound Personal 

The world is small — and the event management space is even smaller. 

If you apply to several agencies in your town, it is likely that the people working for those companies are connected too.

Therefore, you should always personalize your cover letter. First, you don’t want to get discussed behind your back as “ that person who’s filling generic cover letters” . Secondly, a strong impression made with one employer can lead to opportunities with another. 

A lot of recruiters pass over great candidates to their recruiters when they can’t personally hire them (for one reason or another). A compelling, personalized cover letter can help you get on people’s radars and get referred to for “hidden” job opportunities . 

Brag About Relevant Achievements and Experiences

Hard numbers and concrete examples help a potential employer better picture you in action. 

Compare these two work entries:

• Organized a fabulous 3-day 150-person wedding in Napa Valley.  
• Organized a 150-person wedding for less than $100K  and secured coverage with Brides Magazine. 

The second resume bullet point does a far better job at communicating just how good that event planner is. 

The takeaway: Drum up your confidence and brag away. 

Bring Up “Unconditional” Experiences 

Many people transition to event planning from adjacent industries or just get started. In this case, you might not have as many “bragging rights” just yet.

But you do have some other valuable experiences. For example, if you were a part of the planning committee for your high school prom don’t be afraid to mention that. Or if you were in charge of assisting in events during your time in college make a nod to that as well. Other examples of this could also be managing sports teams, and being a part of the student government. 

Bring those up to illustrate your passion for the profession and some of the transferable skills you have . 

Final Tip: Proofread Your Work

Sadly, proofreading is a step many job applicants skip. Give your cover letter a read-over before hitting send to verify there are no grammar or spelling mistakes. For an event planner, it’s particularly embarrassing to submit a cover letter with some grammar goofs!

Elena runs content operations at Freesumes since 2017. She works closely with copywriters, designers, and invited career experts to ensure that all content meets our highest editorial standards. Up to date, she wrote over 200 career-related pieces around resume writing, career advice... more

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Event Manager Cover Letter Example

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Start your Event Manager cover letter by addressing the hiring manager by name, if possible. Then, introduce yourself and state the position you're applying for. Make sure to express your enthusiasm for the role right from the start. For example, you could say, "As an experienced Event Manager with a proven track record in organizing successful events, I was thrilled to see your job posting for an Event Manager." This not only shows your excitement but also highlights your relevant experience. It's also beneficial to mention where you saw the job posting as it could show a genuine interest in the company or role. Remember, the opening of your cover letter sets the tone for the rest of the letter, so make it engaging and tailored to the job and company.

The best way for Event Managers to end a cover letter is by expressing enthusiasm for the opportunity, summarizing key qualifications, and initiating the next step. For instance, "I am excited about the possibility of bringing my unique blend of creativity, problem-solving, and organizational skills to your team. I am confident that my experience in managing large-scale events can contribute significantly to your organization. I look forward to the opportunity to discuss my qualifications further. Thank you for considering my application." This ending is effective as it reiterates your interest in the role, highlights your relevant skills, and shows initiative by suggesting a follow-up, all of which are crucial traits for an Event Manager.

In a cover letter, Event Managers should include the following: 1. Contact Information: At the top of the letter, include your name, address, phone number, and email address. If it's an email cover letter, this information can be included at the end. 2. Salutation: Address the hiring manager directly if you know their name. If not, use a general salutation like "Dear Hiring Manager". 3. Introduction: Start by introducing yourself and stating the position you're applying for. You can also mention where you saw the job posting. 4. Relevant Skills and Experience: Highlight your most relevant skills and experiences that make you a suitable candidate for the role. As an Event Manager, you should focus on your ability to plan and execute events, manage budgets, coordinate with vendors, and handle logistics. If you have experience in specific types of events like corporate events, conferences, or weddings, mention these as well. 5. Achievements: Mention any significant achievements in your career as an Event Manager. This could be successful events you've managed, problems you've solved, or recognition you've received. 6. Knowledge about the Company: Show that you've done your research about the company and express why you're interested in working there. You can mention specific events they've organized that impressed you, or how their values align with yours. 7. Closing: In the closing paragraph, express your interest in the role again and your eagerness to discuss your qualifications further in an interview. Thank the hiring manager for considering your application. 8. Signature: End the letter with a professional closing like "Sincerely" or "Best regards", followed by your name. Remember, a cover letter should complement your resume, not repeat it. It's your chance to tell a story about your career and show your passion for event management. Keep it concise, professional, and free of errors.

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