view speaker notes in presentation

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How to use speaker notes in powerpoint.

If you're worried about forgetting important points during your presentation, jot down some speaker notes. Here's how to prepare and use them.

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Add speaker notes in powerpoint, use speaker notes during a powerpoint presentation.

Adding speaker notes to a PowerPoint presentation provides reference material for the speaker when they're presenting a slideshow, allowing them to stay on track without forgetting key message points. Here’s how to add and use speaker notes.

To add speaker notes in PowerPoint, you’ll first need to be in the Normal view. If you’re not already there, you can switch to Normal view by going to the “View” tab and then selecting “Normal” in the “Presentation Views” group.

Next, in the pane on left, select the slide where you'd like to add speaker notes.

Next, click the “Notes” button at the bottom of the window.

A small box reading “Tap to Add Notes” will appear beneath the slide. For Mac users, this will say “Click to Add Notes.”

Now, simply type the speaker notes for that slide. Repeat this process for each slide you'd like to add notes to.

There are two ways to use speaker notes during a presentation: by presenting on a secondary monitor or by printing out the speaker notes .

Using a Secondary Monitor

It’s safe to assume that most presentations will be presented on a secondary monitor. If this is the case for you, there’s not a whole lot you really need to do.

Related: How to Add an Extra Monitor to Your Laptop

The first thing you need to do is change the view to Slide Show. You can do this by selecting the Slide Show icon at the bottom-right corner of the window.

In this view, the audience will see only the slides as you’re going through the presentation. However, on your primary monitor, you’ll see the current slide, a preview of the upcoming slide, and your speaker notes for the current slide.

This is a convenient way to have a virtual copy of the speaker notes while you’re giving a presentation, but it never hurts to have a hard copy.

Printing the Speaker Notes

To print the speaker notes of your presentation, first select the “File” tab in the Ribbon.

Related: How to Print Multiple PowerPoint Slides to Each Piece of Paper

In the pane on left, select the “Print" button.

In the “Settings” group, select the option that says “Full Page Slides.”

A drop-down menu will appear. Here, select “Notes Pages” in the “Print Layout” group.

Finally, click “Print.”

You’ll now have a physical copy of your speaker notes.

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How to Use Speaker Notes in PowerPoint

Speaker notes keep a presenter on track during a presentation

• Brock University

What to Know

• To add a note, go to Slide pane > select slide's thumbnail > enter notes into Notes pane.
• To see notes during presentation, go to Slide Show > Use Presenter View .

Here's how to use and print PowerPoint notes, accompanied thumbnail versions of the appropriate slides, as a handy reference when making an oral presentation. Instructions in this article apply to PowerPoint 2019, 2016, 2013, 2010; PowerPoint for Microsoft 365, PowerPoint for Mac, and PowerPoint Online.

How to Add Notes in PowerPoint

Keep on track during your slideshow by adding speaker notes to each slide of your presentation. You don't need to write down everything you want to say, just add enough information to keep your speech flowing.

Go to View and select Normal . In PowerPoint Online, toggle the notes pane on and off by selecting View > Notes .

In the Slide pane, select the thumbnail of the slide you want to add a note.

Place the cursor in the Notes pane. The text in the Notes pane reads, Click to add notes .

If you don't see the Notes pane, go to View and select Notes . On a Mac, drag the bar below the slide upward to reveal the notes section.

Type or paste your notes into the Notes pane.

Save the changes to your presentation.

How to See Your Notes During a Presentation

If your computer is connected to another monitor or projector, you can enable Presenter View in PowerPoint 2016, 2013, and 2010.

Go to Slide Show and select Use Presenter View .

Select the monitor that you want to use to view your speaker notes in the Display Settings dialog box. Place a check next to This is my main monitor .

If available, select From Current Slide , Custom Slide Show , Present Online , or Broadcast Slide Show . Each of these views displays your slideshow notes during the presentation.

PowerPoint for Mac works a little differently than the Windows version. To see your notes during a presentation, go to Slide Show and select Presenter View .

PowerPoint Online is unable to open a presentation in Presenter View because it can't connect to an additional monitor.

Tips and More Information on PowerPoint Notes

Speaker notes are notes added to PowerPoint presentation slides as a reference for the presenter . Notes in a PowerPoint slide are hidden during the presentation and only visible to the one presenting the slides.

Presenter View works only if your computer is connected to another display. The purpose of Presenter View is to show something different on your screen than on the one your viewers are watching.

While in Presenter View, you'll see the current slide, the upcoming slide, and your notes. Presenter View includes a timer and a clock that shows if your presentation is running too short or too long.

To exit Presenter View, and end the presentation, select End Slide Show at the top of the screen. If you don't see that option, right-click the slideshow and select End Show .

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May 9, 2022

Edit your notes in Presenter view in PowerPoint

Victoria Tran

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Hey, Officer Insiders! My name is Victoria Tran, and I’m a Program Manager on the PowerPoint team. I’m thrilled to share that you can now edit notes in Presenter view in PowerPoint for Windows. No more switching to Editor view to type or change your notes, even during a presentation!

Edit notes in Presenter view

Accessing and editing your slide content whenever the need arises is a key part of the PowerPoint workflow. Whether you’re making an important edit to your speaker notes during a presentation rehearsal or jotting down feedback during your presentation, the ability to edit notes in Presenter view increases your productivity and eliminates the need to toggle between views.

We are excited to add this highly requested feature and expand the use of PowerPoint notes. In the future, we’ll continue to add support for editing notes in other views, such as Teleprompter view.

How it works

Ready to edit notes in Presenter view?

NOTE:  You can also press the F6 key to select the Notes pane in Presenter view. When a white outline appears around the pane, press Enter and start typing to make any updates you want.

Known issues

Presenter view currently only allows basic formatting of notes, such as bold, italics, and underlining (via keyboard shortcuts). Formatting such as text color, highlighting, and other options aren’t yet available.

Tips and tricks

• If you are using keyboard commands to navigate through your slides during a presentation, make sure the text insertion point is not showing in the Notes pane. If it is, the arrow keys will move the insertion point around in the pane instead of navigating the slides.
• If you have two monitors, a full-screen slide will show on one monitor and Presenter view on the other monitor, featuring a view of the next slide, your speaker notes, a timer, and more. If you have just one monitor, you can press Alt + F5 to try out Presenter view.

Availability

We will be rolling the edit notes in Presenter view feature out to Office Insiders running Beta Channel Version 2204 (Build 15225.20000) or later.

Don’t have it yet? It’s probably us, not you.

Features are released over some time to ensure things are working smoothly. We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as an Insider, have had the opportunity to try it.

We want to hear from you! Please click Help > Feedback to submit your feedback about this feature.

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people. We’re excited to hear from you!

Sign up for the Office Insider newsletter  and get the latest information about Insider features in your inbox once a month!

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How to See Your Notes When Presenting in PowerPoint

As a presenter, delivering a seamless and confident presentation is key to making a lasting impression. However, it can be challenging to remember every detail of your presentation, especially if you have a lot of content to cover. Fortunately, with PowerPoint’s Presenter View, you can easily access your notes and confidently deliver your presentation. In this article, we will cover all aspects of using PowerPoint’s Presenter View to enhance your presentation.

Table of Contents

Why You Need to See Your Notes When Presenting in PowerPoint

Presenting without having your notes at hand can be daunting and can affect the quality of your presentation. Whether you are presenting in front of a small group or a large audience, you will need to have access to your notes. This will help you deliver your presentation confidently, as you will have a clear idea of what to say or do next. In addition, having your notes visible can help you stay focused on the topics you want to cover and avoid straying off-topic.

Another reason why it is important to see your notes when presenting in PowerPoint is that it can help you manage your time effectively. By having your notes visible, you can keep track of the time and ensure that you are covering all the important points within the allocated time frame. This can help you avoid rushing through the presentation or running out of time before you have covered all the key points.

Furthermore, having your notes visible can also help you engage with your audience better. When you are confident and well-prepared, you are more likely to make eye contact with your audience and use body language effectively. This can help you build a connection with your audience and keep them engaged throughout the presentation.

How to Access Presenter View in PowerPoint

Before you can access Presenter View, you need to have a PowerPoint presentation open in Slide Show mode. Once your presentation is open, simply click on the ‘Slide Show’ tab and check the box beside ‘Use Presenter View.’ Your screen will then automatically switch to Presenter View, allowing you to see your notes and other helpful controls.

Presenter View is a great tool for giving presentations, as it allows you to see your notes and upcoming slides while your audience only sees the current slide. You can also use Presenter View to zoom in on specific parts of your slide, draw on your slides, and even use a virtual laser pointer to highlight important information. To exit Presenter View, simply press the ‘Esc’ key on your keyboard.

Understanding the Presenter View in PowerPoint

Presenter View is a powerful tool that enables you to manage your presentation effectively. It comprises several elements, including:

• The slide display area, which shows the slide that your audience sees.
• The notes section, which displays any text that you have added as notes or comments.
• The timer, which can help you stay within your allotted time.
• The navigation controls, which let you move forward and backward in your presentation easily.
• The zoom slider, which enables you to zoom in and out of your slides for added detail.
• The laser pointer and highlighter tools, which allow you to emphasize important points on your slides.

Presenter View also allows you to preview upcoming slides, giving you a chance to prepare for the next section of your presentation. This feature can be especially helpful if you need to refer to specific information on a later slide.

In addition, Presenter View provides a way to keep your audience engaged by allowing you to add annotations to your slides. You can draw attention to specific areas of your slide, highlight key points, or even add additional information that may not be included in the slide itself.

Setting Up Presenter View: Step-by-Step Guide

If you want to customize your Presenter View experience, follow these steps:

• On the ‘Slide Show’ tab, click ‘Set Up Slide Show.’
• Under ‘Multiple Monitors,’ select the ‘Use Presenter View’ checkbox.
• If you’re using a single monitor, select the ‘Display slide show on’ option and choose your primary monitor.
• If you’re using dual monitors, select the ‘Display slide show on’ option and choose the monitor that you want to display Presenter View on.
• Customize the Presenter View by selecting the options that you want to use, such as speaker notes, the timer, and the navigation controls.
• Click ‘OK.’ Your Presenter View should now be set up.

It’s important to note that not all versions of PowerPoint have the Presenter View feature. If you don’t see the ‘Use Presenter View’ checkbox under ‘Multiple Monitors,’ it’s likely that your version of PowerPoint doesn’t support this feature. In this case, you may need to upgrade to a newer version or use a different presentation software that offers Presenter View.

How to Customize Presenter View Settings in PowerPoint

If you have specific preferences for Presenter View, you can customize it by following these steps:

• Click the ‘Settings’ button in the Presenter View toolbar.
• Select the options that you want to use, such as the color scheme, font size, and slide size.
• Click ‘Save Changes’ to apply your changes.

Customizing your Presenter View settings can greatly enhance your presentation experience. For example, you can choose to display your notes on one screen while your audience sees only the slides on the other screen. Additionally, you can select the option to display a timer or a clock to help you keep track of time during your presentation. Experiment with different settings to find what works best for you and your audience.

Using Presenter View on Dual Monitor Setup

If you have a dual-monitor setup, you can use Presenter View to present your slides on one screen while managing your notes and tools on the other screen. To do this, simply select the ‘Use Presenter View’ checkbox under ‘Multiple Monitors’ in the ‘Set Up Slide Show’ dialog box. Once you start presenting, the Presenter View screen will appear on the secondary monitor, while the slides will appear on the primary screen.

Presenter View is a great tool for presenters who want to keep their notes and tools hidden from the audience. With Presenter View, you can see your notes, upcoming slides, and a timer, while your audience only sees the current slide. This feature is especially useful for longer presentations, where you may need to refer to your notes or keep track of time.

Another benefit of using Presenter View is that it allows you to easily navigate through your presentation. You can use the arrow keys on your keyboard to move forward or backward through your slides, or you can use the thumbnails on the Presenter View screen to jump to a specific slide. This makes it easy to adjust your presentation on the fly, without having to interrupt the flow of your presentation.

Troubleshooting Common Issues with Presenter View in PowerPoint

If you experience common issues with Presenter View, such as notes not displaying correctly, audio not working, or distorted visuals, try these troubleshooting tips:

• Make sure that your computer meets the minimum system requirements for using Presenter View.
• Check that the correct audio output is selected in the control panel.
• Review your slides and notes to ensure that there are no formatting errors.
• Try closing other open applications to free up system resources.
• Ensure that your computer is updated with all available updates.
• Try reinstalling or repairing PowerPoint to eliminate any software conflicts.

However, if these troubleshooting tips do not resolve your issues, there may be other factors at play. One possible cause of issues with Presenter View is outdated or incompatible drivers for your computer’s graphics card. Check with your computer manufacturer or graphics card manufacturer to see if there are any updates available.

Another potential issue could be related to your computer’s display settings. Make sure that your display settings are optimized for the resolution and aspect ratio of your presentation. You may also want to try adjusting the scaling settings to see if that improves the display of your slides and notes.

Tips and Tricks for Effective Note-taking During Presentation

To get the most out of Presenter View, try these effective note-taking tips:

• Organize your notes by slide or topic to stay on track during the presentation.
• Use bullet points and keywords to keep your notes concise and easy to read.
• Include cues or action words to remind you of any demonstrations, animations, or other interactive elements in your presentation.
• Use the highlighter tool to draw attention to the most critical points.

Enhancing Your Presentation with Presenter View

Presenter View can enhance your presentation in several ways, such as by allowing you to add visual aids and multimedia elements, manage your time effectively, and engage your audience. By using Presenter View, you can keep your presentation on track, highlight key information, and maintain your audience’s attention throughout.

The Importance of Rehearsing Your Presentation with Presenter View

Practicing your presentation with Presenter View can help you become familiar with the interface, identify any errors or issues, and ensure that your presentation will run seamlessly. Use Presenter View during your presentation rehearsal to simulate the actual presentation environment and get a feel for how it works.

Taking Advantage of the Laser Pointer and Highlighter Tools in Presenter View

The laser pointer and highlighter tools are handy for emphasizing key points on your slides and improving audience engagement. To use them, simply press and hold the ‘Ctrl’ key and click the mouse to activate the laser pointer or highlighter. Release the key to deactivate them.

How to Switch Between Slides and Notes during a Presentation

If you need to switch between slides and notes during your presentation, simply click the ‘Notes’ button in the Presenter View toolbar. This will display your notes and allow you to scroll through them as needed.

Utilizing the Timer and Countdown Features of Presenter View

The timer and countdown features are useful for keeping your presentation on track and ensuring that you do not exceed your allotted time. To use them, simply enable the ‘Timer’ feature in the ‘Settings’ section of Presenter View. You can then set the countdown time and choose whether to display it during the presentation or keep it hidden.

Sharing Your Screen Using Presenter View in Microsoft Teams or Zoom Meetings

If you are using Microsoft Teams or Zoom Meetings to deliver your presentation remotely, you can still use Presenter View by sharing your screen. To do this, simply select the ‘Share Screen’ option and choose the ‘Presenter View’ screen. This will allow you to present your slides while keeping your notes and controls visible to you for an uninterrupted presentation experience.

By following the steps and tips outlined in this article, you can use PowerPoint’s Presenter View to deliver a polished and professional presentation that wows your audience. Always remember to rehearse your presentation before the actual day so that you’re comfortable with the tools and settings for Presenter View, and ready to tackle any issue that might arise.

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Understanding Presenter View in PowerPoint: A Deep Dive Guide

Origin and Evolution of Presenter View

Why presenter view is a game-changer for professionals, activating and customizing presenter view in powerpoint, in-depth features of the presenter view, common mistakes and how to avoid them, advanced tips for a power presentation, final tips for enhancing your presentation game, introduction to presenter view.

Have you ever found yourself awkwardly toggling between slides and speaker notes during a presentation? Or wished you could preview the next slide without your audience seeing? Enter Presenter View in PowerPoint, a feature designed to make presenting smoother and more professional.

In essence, Presenter View is a special mode in PowerPoint that allows the presenter to see their speaker notes on one screen, while the audience views the note-free presentation on another screen. This dual-screen setup means you can have your notes, upcoming slides, and timer conveniently on one screen while your audience remains blissfully unaware.

“Presenter View is the unseen ally behind many successful PowerPoint presentations.”

Microsoft’s PowerPoint, with its roots tracing back to the late 1980s, has undergone several metamorphoses. Over the years, as technology improved and presentation dynamics changed, Microsoft introduced new features to make the software more user-friendly and versatile. One such innovation is the Presenter View.

Back in the early days of PowerPoint, presenters had to rely on printouts or separate documents for their speaker notes. The advent of Presenter View in the early 2000s was a game-changer. It allowed presenters to merge their slides and speaker notes into one cohesive presentation experience.

The beauty of Presenter View lies not just in its conception but in its evolution. Over different versions of PowerPoint:

• 2003 : Introduction of a basic Presenter View with slides and notes.
• 2007 : Enhanced screen setup with better dual-monitor support.
• 2010 : Introduction of slide zoom and laser pointer features.
• 2013 & Beyond : Integration with touch features, improved UI, and annotations.

Each version brought refinements, making it more intuitive and packed with features, tailoring to the evolving needs of presenters globally.

Fun Fact : Presenter View wasn’t initially as popular as it is today. It took a few iterations and user feedback loops for Microsoft to perfect the balance between utility and user experience.

The Core Components of Presenter View

Presenter View in PowerPoint is like the cockpit for pilots: it’s where all the essential controls and information are at the presenter’s fingertips. Whether you’re a newbie to PowerPoint or a seasoned professional, understanding these components can transform your presentation experience.

• This provides a glance at your current, previous, and upcoming slides. It ensures you’re always prepared for what’s coming next and can seamlessly transition between points.
• The soul of your presentation, speaker notes, are discreetly placed at the bottom or side, only visible to you. These notes can be elaborate explanations, quick pointers, or even personal reminders. They’re like your secret cheat sheet!
• Ever worried about running over time? This feature shows the elapsed time since you began the presentation and, in some versions, allows you to set a countdown. Stay on track and manage your pace efficiently.
• Interactive features that allow you to draw on slides or use a virtual laser pointer. These are especially helpful when you want to emphasize or explain specific points visually.
• Navigate between slides effortlessly and zoom into specific parts of a slide to draw attention or elaborate on details.

Table: Core Components Overview

Quote : “Presenter View is to a presenter what a dashboard is to a driver. It empowers, directs, and enhances the journey of your narrative.” – Jane Harris, Lead PowerPoint Expert – Powerbacks team

Understanding these components is one thing, but leveraging them effectively during a presentation can make a significant difference. Let’s delve into the ‘why’ behind the significance of Presenter View.

Stepping onto the stage or presenting in a boardroom can often be an overwhelming experience. The constant juggle between capturing the audience’s attention and keeping track of your slides can lead to nervousness. But what if there was a way to have everything you need right in front of you, ensuring smooth sailing through your presentation? Enter Presenter View.

• Having a preview of the upcoming slides and personal notes right in front of you can be a massive boost to confidence. You’re always one step ahead, knowing exactly what’s coming next.
• Instead of turning back to view the screen repeatedly, Presenter View lets you face your audience directly. This creates a more engaging and personal interaction.
• Gone are the days when you’d hold a bunch of cue cards or sheets of paper. With digital speaker notes, you have a cleaner, more organized setup.
• Using the annotation tools and laser pointer, you can make your presentation more interactive, leading to better retention and engagement from your audience.
• There’s no denying that seamlessly transitioning between slides, using interactive tools, and having no physical notes gives a more polished and professional look.

Table: Benefits of Using Presenter View

Quote : “Embracing the Presenter View is not just about leveraging a tool; it’s about amplifying your message and connecting more profoundly with your audience.”

It’s evident that the Presenter View has undeniable advantages for professionals. But how do you activate it and customize it to suit your needs? Let’s walk through the steps.

Starting with PowerPoint 2013, Microsoft enhanced the Presenter View to ensure that it’s both intuitive and user-friendly. Activating it and making it work for you is simple, as outlined in the following steps:

Step-by-Step Guide to Activate Presenter View :

• Start by opening your PowerPoint presentation. This will be the one you intend to deliver.
• At the top, you’ll notice several tabs. Click on the one labeled ‘Slide Show’.
• Within the Slide Show tab, you’ll spot a checkbox labeled ‘Use Presenter View’. Ensure that it’s ticked. If it’s not, simply click on it.
• If you’re using an external projector or display, make sure it’s connected. PowerPoint will automatically detect it and use the Presenter View on your primary display, showing the main presentation on the external one.
• Start your presentation by either pressing F5 on your keyboard or clicking on ‘From Beginning’ in the Slide Show tab.
• Next Slide Preview : Gives a preview of what’s coming next.
• Speaker Notes : Displays your notes for the current slide.
• Slide Navigation : Use this to jump to a specific slide.
• Annotation Tools : Highlight or draw on your slides in real-time.
• Timer : Keeps track of how long you’ve been presenting.
• You can move around the different elements, increase font size of your notes for better readability, or even hide specific components if they’re not required.

Table: Quick Access Tools in Presenter View

Quote : “The beauty of PowerPoint’s Presenter View is the control and flexibility it offers. It’s like having a personal assistant during your presentations.” – Linda Green, Presentation Expert

Now that we know how to activate and customize the Presenter View let’s delve deeper into its features and tools for maximum efficiency during presentations. Shall we proceed?

PowerPoint’s Presenter View is not just a simple “next slide” preview; it’s a hub of tools and functionalities designed to make the presenter’s job easier and the presentation more engaging.

H3: Slide Preview This is arguably the most straightforward feature but also the most helpful. At a glance, you can see what’s coming up, ensuring that you’re always prepared for the next topic or section.

• Smooth Transitions : Eliminates awkward pauses between slides.
• Improved Pacing : Know when to speed up or slow down based on upcoming content.
• Reduced Anxiety : No unpleasant surprises during your presentation.

H3: Speaker Notes For those who don’t rely on pure memory, speaker notes are a lifesaver. They’re your secret weapon, visible only to you, that provides additional context or reminders about what to say.

• Bold the crucial points to ensure they stand out.
• Use concise bullet points for easier and quicker reading.
• Add time cues if you’re aiming to cover specific points within certain timeframes.

H3: Slide Navigation While it’s always best to move sequentially through your slides, there might be instances when you need to skip ahead or return to a previous point. With the slide navigation tool, you can effortlessly hop around your presentation.

• Case Study : During a corporate presentation, John, a sales manager, was posed with a sudden question about Q2 performance. Thanks to slide navigation, he quickly reverted to the relevant slide, addressed the query, and resumed without any hiccups.

H3: Annotation Tools Engage your audience by turning your presentation into an interactive canvas. Whether you’re highlighting an essential statistic or drawing a quick graph, these tools can make a significant impact.

• Use contrasting colors to ensure visibility.
• Don’t overdo it; the aim is to emphasize, not to overwhelm.
• Practice beforehand to ensure you’re comfortable with these tools during the presentation.

H3: Timer It’s easy to lose track of time during a presentation. With Presenter View’s timer, you can keep tabs on the elapsed time, helping you manage the pace and duration of your talk.

• Tip : Always allocate a buffer period. If you’re presenting for 30 minutes, aim to finish in 25. This allows for Q&A or any unexpected delays.

Quote : “PowerPoint’s Presenter View is like a dashboard for presenters. It provides every tool one might need, all within arm’s reach, ensuring a seamless and interactive presentation experience.” – Michael Roberts, Tech Analyst

Understanding the features of the Presenter View is the key to unlocking its potential. With practice and familiarity, it becomes an extension of the presenter, leading to more confident and impactful presentations.

Making the Most of Presenter View

If you’ve ever wanted to feel like a presentation Jedi, mastering the Presenter View is your path to the force. But having the tool isn’t enough – it’s about leveraging its features optimally. Here’s a detailed guide on maximizing the benefits of the Presenter View:

H3: Setup and Access Before harnessing its power, you need to ensure you can access Presenter View without hitches.

• Connect your computer to the projector or external display.
• Launch PowerPoint and open your presentation.
• Go to the Slide Show tab and select Set Up Slide Show .
• In the pop-up, ensure Browsed by an individual (window) is selected.
• Start the slide show. Presenter View should appear on your computer, while the audience sees only the slides.

H3: Customize the Display Remember, it’s your dashboard; make it as comfortable and efficient for you as possible.

• Within Presenter View, hover over the bottom to reveal the toolbar.
• Click on the gear icon to adjust settings.
• Reorder tools based on your preference or hide those you don’t need.

H3: Practice, Practice, Practice The tool’s efficiency relies heavily on your familiarity with it. Do dry runs to ensure you know where everything is and how each feature works.

• Pro Tip : Mimic the presentation environment during practice. If you’re presenting in a large hall, practice with the same setup.

H3: Seamlessly Integrate Other Media If your presentation includes videos, animations, or other media, ensure they play seamlessly in Presenter View.

• Deep Dive : Always embed media within the presentation. Relying on external links or files can disrupt the Presenter View experience.

H3: Engage the Audience Use the tools not just to aid your presentation but to engage your audience. Pose questions, use the pen tool to sketch quick diagrams based on audience inputs, and make it interactive.

• Table of Engagement Techniques :

H3: Master the Art of Transitions Smooth transitions are key to maintaining audience attention. With a preview of the next slide, prepare your narrative to flow seamlessly.

Even with the most powerful tools, human error can play a spoilsport. The Presenter View, as intuitive as it may be, has its quirks. Here’s a list of common pitfalls users face and ways to steer clear of them:

H3: Not Checking Hardware Setup Before you even start the presentation, ensure your hardware is correctly set up. This includes checking the display connection, ensuring the projector or external monitor is detected, and setting up the correct display settings.

• Pro Tip : Always keep a spare HDMI or VGA cable. Technical glitches often come from the most unexpected sources.

H3: Overlooking Speaker Notes Having made the effort of adding speaker notes to your slides, it would be a shame not to use them. They serve as a discreet prompt, ensuring you don’t miss any critical points.

• Fact : According to a study, presenters who actively used speaker notes were 25% more consistent in delivering their core messages.

H3: Ignoring the Timer Time management is crucial. If you have a fixed time slot, exceeding it can inconvenience others and may appear unprofessional. Conversely, finishing too early can leave your audience unsatisfied.

• Actionable Advice : Always have a buffer. If your slot is 30 minutes, aim for a 25-minute presentation, leaving room for Q&A or unexpected delays.

H3: Relying Exclusively on Presenter View Despite its usefulness, never be wholly dependent on Presenter View. Technical glitches happen, and the ability to continue smoothly without it showcases professionalism.

• Case Study : At a major tech conference in 2018, a renowned speaker’s Presenter View malfunctioned. Instead of panicking, he smoothly transitioned to the standard view, using his printed notes as a backup. The audience lauded his adaptability, and his message wasn’t overshadowed by the hiccup.

H3: Not Adapting to Audience Feedback The tools in Presenter View, like slide navigation, are meant to enhance adaptability. If you sense your audience resonating more with a particular topic, don’t be afraid to dwell on it a bit longer or even revisit slides.

By sidestepping these common mistakes, you not only harness the full potential of Presenter View but also project confidence and control. Next, we’ll explore some advanced features to elevate your presentation game even further.

Mastering Presenter View basics can tremendously improve your presentation skills. But if you’re looking to elevate your game and leave a lasting impression, dive into these advanced features:

H3: Seamless Transition Between Slides The art of a great presentation lies not just in the content but also in the delivery. A choppy slide transition can disrupt the flow. PowerPoint offers a plethora of transition effects — from subtle fades to dynamic 3D effects.

• Go to the Transitions tab.
• Browse and select your preferred effect.
• Adjust the transition duration if needed.
• Click Apply To All to maintain uniformity.

H3: Use Zoom to Focus on Details Occasionally, you might want to draw attention to specific details on a slide. Instead of making your audience squint, use the in-built Zoom feature.

• Tip : Combine zoom with a laser pointer or pen tool for emphasis.

H3: Ink Annotations Annotating directly on your slides can be beneficial for interactive sessions or workshops. PowerPoint’s “Ink” feature allows you to do just that.

• Did You Know? : Ink annotations made during a presentation can be saved for future reference!

H3: Embed Multimedia for a Rich Experience Modern presentations often go beyond static slides. Consider embedding videos, audio clips, or even live web content to keep your audience engaged.

• Navigate to the Insert tab.
• Choose Video or Audio and select your file.
• Adjust playback settings under the Playback tab.

H3: Custom Slide Show Sometimes, different segments of your audience require varied content. Instead of having multiple PPT files, create a custom slideshow within the same presentation.

PowerPoint’s Presenter View is akin to a secret weapon, waiting in the wings, ready to empower speakers, educators, and presenters globally. Whether you’re a novice taking your first steps into the world of presentations or a seasoned speaker aiming to refine your skills, the Presenter View, along with the myriad features PowerPoint offers, ensures your content shines in the best light.

Remember, a successful presentation doesn’t merely rely on flashy slides or multimedia elements. It’s the seamless blend of content, delivery, and engagement. And with tools like Presenter View, you’re equipped to handle the technical aspects, allowing you to focus on what truly matters – connecting with your audience.

As Bill Gates once said:

“If you think the PowerPoint presentation is there for you as the presenter, you’re wrong. It’s there for the audience.”

So, the next time you’re gearing up for that crucial pitch, workshop, or lecture, take a moment to familiarize yourself with Presenter View. Your audience — and your confidence — will thank you for it.

Happy presenting!

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Mastering PowerPoint Speaker Notes: How to Add, Remove, View and Print Speaker Notes in PowerPoint

Sara Wanasek

Have you ever found yourself caught between wanting to maintain a clean, uncluttered PowerPoint slide and needing additional information to guide your presentation? If so, PowerPoint Speaker Notes might just become your new best friend. 

These notes are like a secret weapon, offering a space to jot down key points, elaborate on complex topics, or script your dialogue while maintaining a sleek slide deck.

But how exactly do speaker notes work, and how can you make the most of them to enhance your presentations? Let’s dive in and uncover the ins and outs of PowerPoint speaker notes.

What Are PowerPoint Speaker Notes?

When you don’t want to add all your information to a PowerPoint slide (no text-clutter here!), but you need some additional information that you want to speak about or prompts to help you remember your information, then PowerPoint Speaker Notes are your new bff. 

PowerPoint speaker notes are additional information or cues that you can include alongside your slides to see during your presentation to help with a smooth delivery of information. These notes are not visible to the audience unless you choose to display them. 

You can use speaker notes for:

• Jotting down key points
• Elaborating on complex topics, or
• Scripting dialogue

to help maintain focus and coherence throughout your presentation.

They’re particularly beneficial to reduce your reliance on visual aids and empower you to engage with your audience confidently. Whether reminding speakers of critical points, scripting their dialogue or providing a backup reference in case of technical issues, speaker notes are an indispensable asset for any presenter striving for excellence in addition to their professionally designed slides .

How To Add Speaker Notes To PowerPoint

Adding Speaker Notes to any PowerPoint presentation is luckily quite a breeze. To add notes, click on the slide you want to add your Notes section to, then click on the Notes tab in the bottom corner. 

Need more space to view all your notes? You can simply expand the notes section by clicking the top border and dragging it up or down.

Potential Problem: Notes Not Showing

Don’t see notes tab? Don’t sweat. Simply click on the View tab in your PowerPoint ribbon and click the Notes icon.

Advanced Option: Use Notes Page to Edit Style

To prepare a Notes section that is printable and formatted how you prefer, you can open the Notes Page by heading over to the View tab in your PowerPoint ribbon and select Notes Page . This section allows you to format text and view the Notes in a printable format.

How to Remove PowerPoint Speaker Notes

Single slide deletion.

To remove your PowerPoint Speaker Notes, open the Notes section on the slide you no longer want notes. Select all the text and simply hit the Delete button!

All Slides Deletion

If you need to fully remove speaker notes from every slide in your file, you can follow these steps: 

• Start by clicking on the File tab and the Info section. From there, in the Inspect Presentation section, select Check for Issues and Inspect document . 

• Once you are there, check the box for Notes and click Inspect .

• Then select Remove All .

How to Present with Speakers Notes in PowerPoint

To present with PowerPoint’s Speaker Notes for easy viewing during your presentation, use Presenter View.

To enable Presenter View:

• Windows : Hit Alt+F5
• Mac : Hit Option + Return
• Dual Monitors : Hit F5

Once your slideshow has begun, your Speaker Notes will appear beneath or beside the slide you’re currently presenting. You can scroll through your notes as needed to stay on track and change the text size for easy viewing.

Going to the Next Slide

When it is time to move on, use the arrow keys or click through your slides as normal and your speaker notes will update accordingly.

Swap Between Presenter View and Slide Show Modes or Swap Screens

To swap between presenter or slide show modes or the view of which of your screens can see the notes, use the Display settings.

The three dots open a further menu for editing your slideshow view in PowerPoint.

Potential Problem: Presenter View Not Appearing

If the Presenter View still does not appear for you, you can go into the Slideshow tab in your PowerPoint ribbon, and ensure Presenter View is checked with the correct monitor selected. 

How To Print PowerPoint with Speaker Notes Included

You may want to print your notes for your own reference or to share with your audience.

Print Full Page Slides

To print your PowerPoint Speaker Notes, click File , then Print . From here, in the Slide Layout section, click the option to Print Notes Pages . 

Print Multiple Slides per Page

You have the option to print one page per slide or multiple slides per page. 

In the Layout Section, under the Handouts section, select the number of slides per page to print as desired. 

Adjust any other settings as needed and hit Print ! 

How to Use PowerPoint Speaker Notes with ClassPoint

Presenting with the PowerPoint add-in ClassPoint to make your presentation more engaging with interactive quizzes , gamification , and enhanced annotation ?

You can still use your Speaker notes! 

To use Presenter View and your Speaker Notes together with ClassPoint, you must be using dual monitors . 

Then, ensure you are using the correct Project mode . To view the toolbar and class code (essential ClassPoint tools!) Use Duplicate or Extended project mode for the presentation with Presenter View as normal. 

To access, click on the Display Settings during your presentation and select your preferred setting. Then, you are able to view and use the ClassPoint tools as usual. 

Then, you can present with additional magic and interactivity with ClassPoint toolbar readily accessible at the bottom of your screen.

You can then go ahead to annotate your slides as you present using ClassPoint’s annotation tools and further presentation tools !

You can also run live polls and quiz games to level up the way you present.

What are PowerPoint Speaker Notes, and how do they work?

Speaker notes in PowerPoint are a feature that allows presenters to add additional information, reminders, or cues alongside their slides. These notes are intended for the presenter’s reference and are not visible to the audience during the presentation unless intentionally displayed. 

To access and edit speaker notes in PowerPoint, open the Notes pane, which is located beneath the slide view in PowerPoint’s interface. You can then type directly into this pane to add notes for each slide. Then, during the presentation, view your speaker notes on your own screen or device while the audience sees only the slides.

Edit PowerPoint Speaker Notes

To Edit your Speaker Notes, open them just as you would to add speaker notes for the first time. From there, edit as needed! 

When to Use PowerPoint Speaker Notes 

Use Speaker Notes for any presentation! When preparing for your presentation, they will help you to thoroughly plan your content and delivery strategy. During the presentation, they will help you stay on track, and after the presentation you can even share your slides with your audience including the speaker notes for added information. 

Benefits of PowerPoint Speaker Notes

Here a few of the biggest benefits when you use PowerPoint Speaker Notes:  Enhanced Organization Improved Delivery Presentation Customization Backup Reference Accessibility Scripting Assistance Time Management Confidence in Material

Can audience members see PowerPoint speaker notes during a presentation?

Your Audience cannot see your Speaker Notes during your presentation. To present your presentation, your Presenter View and your Notes will appear on your screen with just the Presentation appearing on the screen shared with your audience. 

Are speaker notes necessary for every PowerPoint presentation?

Speaker notes are not strictly necessary for every PowerPoint presentation. Use them to help as needed with your speaking style, familiarity with the content, and presentation format.

Do I need Dual Monitors to Use Presenter View?

To make the most of your Speaker Notes in PowerPoint, using 2 monitors is recommended so that you can utilize Presenter View. However, you don’t need to be using two monitors to use PowerPoint speaker notes. 

If you’re using a single monitor setup, you can still use your speaker notes by printing them out to have them handy during your presentation or viewing them on a separate device, such as a tablet or smartphone, while presenting the slides on your main monitor.

Final Thoughts + Bonus Tips!

Now that you have mastered how to add, remove, view and print PowerPoint speaker notes, you can present with more confidence. Before you leave, here are a few additional tips and best practices for presenting with PowerPoint speaker notes:

• When using Speaker Notes, you can use them in whichever suits your presentation style. However it is good to keep in mind that to avoid just reading off your notes, keep it concise.
• Include keywords and cues instead of full sentences and format it so optimal readability.
• In addition, just like any presentation, practice with your notes beforehand to familiarize yourself with them and gauge their effectiveness. 
• And finally, don’t forget to add multimedia and interactive elements to keep your audience engaged!

Master all the tips and tricks to turn your PowerPoint into a professional and interactive experience effortlessly with this Ultimate Interactive PowerPoint playbook !

About Sara Wanasek

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How to Show Speaker Notes in Google Slides: A Step-by-Step Guide

Showing speaker notes in Google Slides is a straightforward process that can be accomplished in a few simple steps. Once you’re in your Google Slides presentation, click on “View” in the top menu, and then select “Show speaker notes.” This will open a pane at the bottom of the screen where you can see and edit your notes for each slide.

After you complete this action, you’ll be able to see the notes that you’ve prepared for each slide at the bottom of the screen. This is helpful when practicing your presentation or during the actual presentation, as it allows you to stay on track and remember key points without cluttering your slides with too much text.

Introduction

When it comes to presenting, preparation is key. But even the best-prepared speakers can benefit from a little help on stage or in the meeting room. That’s where speaker notes come in handy. Google Slides, the popular presentation software from Google, offers a feature that allows you to add notes to each slide, visible only to you, the presenter. Why is this important? Well, imagine you’re standing in front of an audience, and you suddenly forget what to say next.

Having speaker notes can save you from an awkward silence and keep your presentation flowing smoothly. They’re like a cheat sheet that no one else can see! This feature is relevant to anyone who uses Google Slides for presentations, whether you’re a student, teacher, business professional, or just about anyone who needs to convey ideas in a visual format.

Step by Step Tutorial: How to Show Speaker Notes in Google Slides

Let’s delve into the steps that will let you take advantage of this nifty feature.

Step 1: Open your Google Slides presentation

Begin by opening the Google Slides presentation for which you want to view or add speaker notes.

Accessing your presentation is the first step in preparing to show your speaker notes. Ensure you’re logged into your Google account and navigate to the presentation within Google Drive or by visiting slides.google.com.

Step 2: Click on “View” in the top menu

Once your presentation is open, click on “View” in the top menu.

The top menu is your gateway to various features in Google Slides. By clicking on “View,” you’re one step closer to enabling your speaker notes.

Step 3: Select “Show speaker notes”

In the dropdown menu under “View,” select “Show speaker notes.”

By doing so, you’ll activate the speaker notes pane, which typically appears at the bottom of your presentation window. You can now see the notes you’ve prepared for each slide.

Additional Information

While showing speaker notes in Google Slides is a great way to keep yourself on track during a presentation, there are a few additional tips to consider. Firstly, practice with your speaker notes well before the actual presentation. This will help you become familiar with where each note fits into your talk, so you’re not scrambling to find the right note for the right slide. Also, keep your notes concise and in bullet points, if possible.

You don’t want to end up reading verbatim from your notes, as this can come across as unengaging. Instead, use them as prompts to jog your memory. Another handy feature in Google Slides is the ability to print your slides with the speaker notes included, which is perfect for rehearsals or if you prefer a physical copy as a backup. Lastly, remember that while speaker notes are a great tool, engaging with your audience and maintaining eye contact are also key aspects of a successful presentation.

• Open your Google Slides presentation
• Click on “View” in the top menu
• Select “Show speaker notes”

Frequently Asked Questions

Can i edit my speaker notes in presenter view.

Yes, you can edit your speaker notes in presenter view by simply clicking in the notes pane and making your changes.

Will the audience be able to see my speaker notes during the presentation?

No, your speaker notes are not visible to the audience. They are for the presenter’s eyes only.

Can I print my slides with the speaker notes?

Yes, you can print your slides with the speaker notes by selecting “Print settings and preview” from the File menu and adjusting the settings accordingly.

What happens to the speaker notes if I convert my Google Slides presentation to a different format?

If you convert your Google Slides presentation to another format, like PowerPoint, your speaker notes will typically be preserved in the conversion.

Are speaker notes saved automatically?

Yes, speaker notes in Google Slides are saved automatically along with your presentation.

In the world of presentations, being prepared is everything. Speaker notes in Google Slides are a game-changer for anyone looking to deliver a seamless, engaging presentation without the fear of losing their place or forgetting key points. While there are a few potential drawbacks, the advantages of using speaker notes far outweigh them.

Remember, your speaker notes are your secret weapon; they provide that extra layer of security that can make all the difference when you’re in the spotlight. So, the next time you’re gearing up for a big presentation, don’t forget to show your speaker notes in Google Slides and give yourself the peace of mind you deserve.

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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Present on multiple monitors (and view speaker notes privately)

You can present with 2 monitors: Using Presenter View is a great way to view your presentation with speaker notes on one monitor (your laptop, for example), while your audience views the notes-free presentation on a different monitor (like a larger screen you're projecting to).

Note:  Make sure the device you're using for your presentation supports the use of multiple monitors. Check with your manufacturer for up-to-date information about multiple monitor support.

To do this procedure and split the view between projectors in this way, you must be connected to the second screen.

Set up PowerPoint to use Presenter view with two monitors

On the Slide Show tab, in the Monitors group, select Use Presenter View .

Windows Display Settings should open.

In the Display Settings dialog box, on the Monitor tab, select the monitor icon that you want to use to view your speaker notes, and then select the This is my main monitor check box.

If the This is my main monitor check box is selected and unavailable, the monitor is already designated as the primary monitor.

Select the monitor icon for the second monitor—the one the audience will watch, and then select the Extend my Windows Desktop onto this monitor check box.

Notes:  If the Windows Display Settings don't open, do the following:

Windows 10: Click Start > Settings > System > Display . At the top, under Customize your display , is a diagram of the screens connected to your computer, with each screen numbered. If you are connected to a project, typically it will be represented in the diagram as screen 2. Select screen 1 in the diagram, then scroll downward. Ensure that the check box named Make this my main display is selected. Above that check box, in the Multiple displays list, select Extend these displays .

Windows 8: Right-click the Windows Start button, click Control Panel > Display > Adjust resolution . In the Multiple displays list, click Extend these displays . Select the monitor on which you want to view your speaker notes, and click Make this my main display .

You can use PowerPoint on your smartphone as a remote control to run your presentation and view your speaker notes. See Using a laser pointer on your smartphone when presenting in PowerPoint for more information, including a brief video.

Deliver your presentation on two monitors

On the Slide Show tab, in the Set Up group, click Set Up Slide Show .

In the Set Up Show dialog box, choose the options that you want, and then click OK . If you choose Automatic , PowerPoint will display speaker notes on the laptop monitor, if available. Otherwise, PowerPoint will display speaker notes on the main display identified in your Display settings ( Settings > Display ).

Extend vs. Duplicate: What happens after the slide show ends

PowerPoint does something behind the scenes to make the process of starting a slide show on a second monitor as smooth and quick as possible. When you enter Slide Show, PowerPoint automatically changes your display settings (also known as your display topology) to Extend .

What can be confusing is what happens after your slide show concludes:

In PowerPoint 2013 , when your slide show ends, PowerPoint leaves the display topology as Extend . (The benefit of this approach is that the next time you present on a second monitor, the first slide will appear with minimal delay. The drawback is that PowerPoint may be overriding your preferred display setting of "duplicate". Some people don't like this override.)

In newer versions , in the same end-of-slide-show scenario, PowerPoint reverts to your default setting, returning to Duplicate , if that's what you have chosen.

If you are using PowerPoint 2013 and you want PowerPoint to revert to the default setting, rather than keeping the Extend setting, you can tell it to do that by making a small change to the Windows registry as described below.

In this procedure, you are creating a command that adds a new setting to the Windows Registry for PowerPoint, and then you are running that command:

Create a new file in Notepad.

Copy and paste the following three lines of text into Notepad:

On the File menu in Notepad, click Save As .

Name the file Update.reg . (It's important that the file name extension be .reg ).

In the Save as type box, choose All Files (*.*) .

Take note of the folder in which you are saving the file. Then click Save , and close Notepad.

Open File Explorer from the Start menu and navigate to the folder where you saved Update.reg.

Double-click Update.reg .

Answer "Yes" to the two prompts that ensue.

With that completed, PowerPoint will now revert to your default display topology at the conclusion of a slide show.

(Read more technical details in this community forum post that was answered by a PowerPoint program manager .)

Video: Use Presenter view

View your speaker notes as you deliver your slide show

Video: Rehearse timings for a slide show

Zoom in to part of a slide in Slide Show view

Print your PowerPoint slides, handouts, and notes

Create a self-running presentation

Start the presentation and see your notes in Presenter view

PowerPoint videos not playing on secondary monitor

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Vegas Cosmetic Surgery 2024 17+

Informa group plc, designed for ipad, screenshots, description.

This mobile application allows you to view the schedule, presentations, exhibitors, and speaker details from select conferences and/or meetings. Users can take notes on adjacent presentations when they are available for each presentation as well as draw directly onto the slides themselves, all from within the app. Additionally, users can share information with attendees and colleagues with the in-app messaging features.

App Privacy

The developer, INFORMA GROUP PLC , indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy .

Data Not Linked to You

The following data may be collected but it is not linked to your identity:

• Contact Info

Privacy practices may vary, for example, based on the features you use or your age. Learn More

Information

• App Support
• Privacy Policy

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