how to write a cover letter south africa

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How to Write a Cover Letter for Your CV 2023

You've literally found the job of your dreams and from the requirements, you're so qualified for the job role. You are certain that once you're interviewed, the recruiter will not take a second guess at whether to hire you or not. However, the call for applications states clearly that you're to send a cover letter for your CV. Now you're stuck wondering what a cover letter could be. 

Well, if you're anyway in this shoe, we want you to know that we've got you. You're at the right place, and at the right time. In the next 5-10 minutes, you're going to understand exactly what a cover letter is, its purpose, and how you can come up with a badass cover letter on your own. Stick around and let's begin! 

What is a Cover Letter?

A cover letter is a document added to a job application that gives the recruiter concise information about who you are, what you do, how good you are at it and your motivation for wanting to join the organization. It is simply a summary of your CV but with a bit of personal marketing.  Check out this article to know the difference between a cover letter and a resume . 

What is the purpose of a Cover Letter?

You’ve probably asked yourself at some point, “If I’m going to send my CV for a job opening, why do I need a Cover Letter anyway?” Well, here are a few reasons the recruiter still asks for a Cover Letter alongside your CV while submitting an application.

It gives an interviewer more personal information about you. It also helps the interviewer connect with you on a personal basis.

It makes you stand out from other applicants.

It gives you room to share your knowledge about the company and what value you can bring on board which is unique to the company.

It helps you compel the recruiter to go through your CV and also invite you for an interview. 

It serves as a supplement to your CV, giving creative information about you to the recruiter. 

How to Write a Cover Letter

Now that you know how important a Cover Letter is, let’s get to it. Below are simple but necessary steps to get the best Cover Letter there is. 

Start with your contact details as a header

Just like your CV, your Cover Letter should begin with your contact details and information about you. Your name, contact address and numbers, email address and also your job title should all be included in your header. 

Address the recruiter  

The next thing you would want to do while getting your Cover Letter ready is to address the reader who will most likely be the recruiter.  Keep in mind that it is totally okay to try and get the name of the hiring manager for the firm and address the letter directly to him/her. LinkedIn is one good way to find out the name of the hiring manager, or you can look at the opening to know if the hiring manager attached his/her name to it. Once you get the name, your address will look like this. 

Dear Mr Kungawo, 

XYZ Services, 

Pretoria, South Africa.  

However, if you are not able to get the name of the Hiring Manager, you can have an address that says:

To the Hiring Manager,

XYZ Services,

Pretoria, South Africa. 

Never make the mistake of having “To whom it may concern” on your cover letter. It isn’t a professional thing to do. 

In addition, some cover letters are written as the body of the mail when submitting an application. In such a situation, it may not be suitable to use a formal letter addressing. A formal letter approach is most suitable when the cover letter is being submitted as a document. 

Introduce yourself properly   

When you’re done with the address, you then introduce yourself properly. Just this introduction will determine if the hiring manager will invite you for an interview or not, so it must be engaging. This is where you talk about why you are a good fit for the company. For example:

“As a Project Manager with over 5 years of experience, I was excited to see your opening for the role of a Project Manager. I have worked on and managed several projects ranging from campaigns to launch projects with strict budgets. I am positive that with my skills I can help XYZ services manage and execute projects seamlessly.” 

Explain why you are a good fit 

The next thing you should do would be to let the recruiter know why you are a good fit for the company. What are the transferable skills that you have? What have you been able to accomplish in the past? What ideas do you have that you can implement in the new role? These are the things the recruiter will be looking for in your cover letter. Here’s an example:

“In my current position, I have been directly involved with the digital marketing strategies of the brand. I have created campaigns and launched projects which have helped sell the brand product to clients. Currently, through the marketing campaigns I spearheaded, we have converted 35% of our audience to customers in the past 3 months. We have also had an increased lead generation by 50% in the past 4 months across all marketing platforms.”  

Share why you are motivated or enthusiastic about the role

At this point, you will have to let the hiring manager know you want this job, and just any job. This part of your cover letter will dwell on the experience you believe you will have while working with them. After all, every employer wants you to enjoy working with them, because that way, you’ll stay longer. Here’s a motivation that works:

“Having studied the ABC company and having a clear understanding of the organizational goals, visions and culture, I am certain that I would truly enjoy my stay as a part of the organization. I am also certain that the work environment will enable me to give my very best to the company as we achieve our corporate goals.”

Make a promise and keep your closing salutation formal

End the letter with a promise of sharing your ideas and thoughts to meet the company’s needs once you are invited for an interview. This way, the hiring manager begins to look forward to a productive conversation with you during an interview. Also, keep your closing salutation formal at the end of the letter. The following words can suffice;

“Sincerely,”

“Best Regards,”

“Respectfully Yours,” 

Sample of a Well-Written Cover Letter

What not to do with your Cover Letter

While you’re working on having the best cover letter to send in alongside your application, there are some things you should keep in mind. 

Don’t use the same cover letter for multiple job openings. It’s always better to tailor your cover letter to the applications as they come. 

Don’t make your cover letter too long. Let your CV be more elaborate, but a good cover letter is short.

Avoid typos and errors in your cover letter. Too many errors communicate that you struggle with written communication and that may not sit well with the hiring manager.

Don’t just repeat everything on your CV in the cover letter. Be creative about it. Your cover letter is only a supplement to your CV, not a replacement. 

Staff Writer

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How to write the best cover letter for CV South Africa: guide, sample, format

If you are hunting for a job, please polish your skills for drafting a cover letter for CV South Africa. This is the first step of impressing the employer so that you are given a chance for an interview. Did you know that managers are trained to examine the character of the job applicant through the cover letter? Job vacancies are available, but how will you get one if the presentation of your application document speaks lowly of you? Your CV letter should enable you to stand out.

You need to go through a cover letter for CV example. It is a simple guideline for writing application letters for jobs. However, do not rely on all the online samples because some of them do not use the South African writing structure. The formats for drafting a job application letter vary slightly per country because of the different education systems. For you to get the attention of the employer in South Africa, please stick to the South African format.

Free company profile template: What you need to know

What is a cover letter for CV?

It is a one-page document that you MUST send with a resume to employers when looking for a job. In the document, you should provide the employer with details about the unique skills and experience that you possess, which are in line with what the job needs.

Cover letter format

Recruitment policies within organizations slightly differ from one organization to another. Some companies may need the job application letter while others may not because they may assume that the resume has all the required information they need to know about you.

Today, the majority of organizations insist that applicants should apply for jobs online. However, there are companies that still accept the traditional handwritten cover letters. Here is a detailed discussion about the appropriate format for penning a letter of employment in South Africa.

Date and contacts

In a hard copy, write the date of application, your address, and lastly, the company's address. Do not change the order of these items and arrange them vertically while leaving a space after each one of them.

What to include in a sworn affidavit template

In a digital copy for an online application, there is no need to write the company's address and your address. The essential information that the employer should know is your city, country, cellphone contacts, and email.

Use the name of the contracting manager to address him or her. This shows that you know who you are writing to because you have done research about the company. The titles Mr., Mrs., and Miss. in a CV cover letter can offend the manager because you may be wrong about the marital status of the person. The world has moved away from the traditional "Dear Sir/Madam" greetings to "Dear Hiring Manager" because the latter is more appealing than the former. The "Dear Hiring Manager" salutation is also a clever cover-up for not knowing the names of the managers.

First paragraph

Here is the part where you show the enthusiastic side of you. State the job title that you are applying for and how you learned about the vacancy. State the most recent and major scholarly qualifications that you have that match the job requirements. It can be a bachelor's degree, masters' degree, certificate, diploma, etc.

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Paragraphs at the center

In this section, you will write in detail the qualifications that you have, starting with the educational qualification that you mentioned in the opening paragraph. Write about your work experience and the skills that you got from those jobs. Persuade the manager to hire you by letting him or her know the achievements you made in those jobs and your values.

Ending paragraph

The manager needs some acknowledge from you. Request for an interview courteously and provide him or her with your email and cellphone number in this part.

Closing complements and signature

Seeking for a job can make anyone emotional. Do you know that you sound affectionate when you write words like cheers, yours truly, and warm regards? "Yours sincerely" or "Regards" with your name at the bottom is the most appropriate way to go about it. If you are using your handwriting, do not forget your signature.

The best free offer to purchase template

READ ALSO: How to apply for parliament vacancies

Job application letter sample

Here is a sample for an online job application:

(Applicant's name)

(Applicant's phone number)

(Applicant's email address)

(Date of application)

Dear Hiring Manager (or Name),

REF: APPLICATION FOR A (JOB TITTLE) VACANCY

Regarding the advertised (job title) that I learned about from (where or how), I seek to work for your esteemed organization. I am an (undergraduate/diploma graduate/masters graduate, etc.) from the (school) with a (credits).

My scholarly background, leadership experience at (organization), and working for (company) have empowered me with in-depth knowledge and proficient skills as a (job title). I am confident that my (state your skills) will enable me to bring impressive contributions to your company.

I am interested in working for (company) because it offers (services the company offers its customers) that have critically brought a positive change in society. I also believe that (company) will enable me to gain more skills and experience to build my career and make an impact on society.

Free South African CV templates and tips on how to write them

Here are my attached resume and qualifications documents that will give you more information about me. Thank you for going through my resume. I will appreciate it if we can meet for an interview. You can contact me through (phone number and email).

(Your name)

READ ALSO: 30 common interview questions and answers

Please click here for more cover letter examples South Africa. Did you know that a cover letter template makes it easier to write this document? A template is a simple cover letter sample for job application in word format that you can edit on your computer after downloading it. Some are for sale but at an affordable rate.

What are the precautions for writing a CV cover letter?

• Send the document as a PDF or .doc because, unlike the word document, the orderliness in the PDF or .doc cannot be altered by the system of the organization.
• Make it readable by using Arial, Calibri, and Verdana fonts of size ten to twelve. Add spaces between the sections and use single-spacing to make the document look neat.
• Use 250-350 words for the entire document but fix in it all the vital information.

Guidelines on how to write a CV in South Africa

Have confidence when writing your cover letter for CV South Africa. Check the grammar and punctuation mistakes by proofreading it using Grammarly or any other app that you know. Best of luck!

READ ALSO: Step-by-step guide on how to write a CV in South Africa

Source: Briefly News

How to write a Cover Letter for Job Applications

When you submit your CV for a job , your cover letter will be the first thing that the recruiter sees. As such, it is vital that you write a unique cover letter for each job that you apply to.

Whilst a CV is a tool used to showcase your skills, a cover letter showcases who you are as a person and how you will meet the company’s requirements.

It is important to always read the job advertisement for the position you are applying for and ensure that your cover letter matches the requirements of said advertisement.

A cover letter is a unique way for you to introduce yourself to your potential employer and leave them with something to think about after reading your application. It’s important to note that a cover letter is brief (about three to five paragraphs in length) and can be printed along with your CV application, or used as the body of an email for online job applications.  

Read the rest of our Career Guidance Articles and Tips here

How to write a cover letter.

1. Do ample research: In your cover letter, elaborate to your potential employer about the steps you have taken to learn more about the company and the position. This will show your eagerness and willingness to go the extra mile.

2. Ensure that your cover letter is sent to the right person: Always try to address your cover letter with someone’s name. To do this, ensure that you have the correct details of the person that you need to send it to. If you are unsure of their name, you can simply address them with ‘Dr’, ‘Mr’, ‘Mrs’, ‘Ms’, and their job title, or ‘Dear Sir/Madam’. Also ensure that you have the company’s correct name, address, and postal code.

3. Have a solid introduction: The introduction of your cover letter is a chance to introduce yourself and explain how you found the job. In your introduction, be sure to also include the job title or reference number (if applicable.) Should you be writing a cover letter to ask if there are any job vacancies, then be sure to explain what type of job you are looking for. (This is a great way to show the employer how keen you are to work for them).

4. Be sure to elaborate on why you would be the correct choice for the job: Highlight any relevant skills and experience that you have that could match the qualities the employer is seeking. Be sure to convince them that you are enthusiastic about the job and that you share the same values, style and culture of the company.

5. Explain to the recruiter why they should hire you: Once you have listed the reasons why you would be the ideal pick for the job, support it by listing relevant experience. Should you want this part of your cover letter to look neater and more professional, try listing them with bullet points.

6. Concluding your cover letter: Once you have finished all the previous steps, be sure to thank the employer for taking the time to read your application and considering you. Let them know that they can find more details in your CV and that you look forward to hearing their response. Let them know how they can best contact you and ensure that your contact details on both your cover letter and CV are correct and current.

7. Signing off the letter: A great way to close your cover letter is to write ‘Yours Sincerely’ followed by your name. If you addressed the letter to ‘Dear Sir or Madam’, be sure to end the letter with ‘Yours Faithfully’ and your name.  

Tips for writing a cover letter

• Write a new cover letter for each job that you apply to and ensure that the letter is tailored specifically to the company and role.
• Maintain consistency by using the same font and size as that in your CV.
• Ensure that the company’s name and recruitment details are accurate.
• Use the correct language and tone, ensuring that it remains professional and matches keywords used by the employer in the advertisement.
• Show the research that you have done on the company and the job.
• Elaborate on your most relevant skills and experience, and how that stands out from your competitors.
• Proof-read your grammar and wiring before you submit it.
• Keep a copy of your cover letter for yourself, as they may ask about it in the interview.

Cover letter templates

To make it easier for you to draft your cover letter, here are some FREE templates you may use:

• Free cover letter templates on Canva
• Free cover letter templates on MyPerfectCV
• Free cover letter templates on zety

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How to write a winning cover letter for your CV in South Africa 2024

• Last updated March 13, 2024
• Published May 20, 2020
• By Lethabo Ntsoane

In today’s competitive job market, a well-crafted cover letter can make all the difference between landing an interview or being overlooked. As job seekers strive to stand out among a sea of applicants, mastering the art of writing an effective cover letter becomes crucial. In this comprehensive guide, we’ll delve into the essential steps and strategies for crafting compelling cover letters that capture the attention of employers and increase your chances of securing your dream job.

Understanding the Importance of Cover Letters

Before diving into the intricacies of crafting a standout cover letter, it’s essential to understand why cover letters matter. While CVs provide a snapshot of your professional experience and qualifications, cover letters offer a unique opportunity to showcase your personality, communication skills, and suitability for the role. A well-written cover letter not only introduces you to potential employers but also highlights your enthusiasm and alignment with the company’s values and objectives.

Research: The Foundation of a Successful Cover Letter

• Thorough Company Research: Begin by conducting in-depth research on the company you’re applying to. Explore their website, read recent news articles, and familiarize yourself with their mission, values, and culture. This knowledge will allow you to tailor your cover letter to align with the company’s goals and demonstrate your genuine interest in joining their team.
• Understanding the Job Requirements: Carefully review the job description and identify the key skills, qualifications, and attributes the employer is seeking. Use this information to customize your cover letter and highlight how your experiences and strengths make you an ideal candidate for the position.

Crafting a Compelling Cover Letter: Essential Components

Crafting a compelling cover letter requires careful attention to detail and strategic communication. To ensure your cover letter effectively captures the attention of employers and showcases your suitability for the role, it should include the following essential components:

• Introduction: Begin your cover letter with a strong and engaging opening that immediately grabs the employer’s attention. Mention the specific job title you are applying for and briefly introduce yourself. Express your enthusiasm for the opportunity and explain why you are interested in joining the company.
• Showcasing Your Qualifications: The body of your cover letter should focus on highlighting your relevant skills, experiences, and achievements. Use specific examples to demonstrate how your past accomplishments align with the job requirements and contribute to the company’s success. Avoid simply restating information from your resume; instead, provide additional context or insights that showcase your fit for the role.
• Personalization: Whenever possible, address your cover letter to a specific individual rather than using generic salutations such as “To Whom It May Concern.” Personalizing your communication shows initiative and demonstrates that you have taken the time to research the company and identify the appropriate contact person.
• Demonstrating Cultural Fit: In addition to showcasing your qualifications, emphasize your alignment with the company’s culture and values. Discuss how your personal values and work ethic align with those of the organization and how you can contribute to fostering a positive and productive work environment.
• Closing Statement: Conclude your cover letter with a strong closing statement that reiterates your interest in the position and expresses your readiness to further discuss your qualifications in an interview. Thank the employer for considering your application and provide your contact information for follow-up.

Utilizing Keywords and Formatting Techniques

Incorporating relevant keywords from the job description into your cover letter can help your application stand out to applicant tracking systems (ATS) used by many employers to screen candidates. Additionally, pay attention to formatting and presentation, ensuring that your cover letter is well-organized, professional, and easy to read. Use clear and concise language, and avoid dense paragraphs or excessive jargon.

Cover Letter Example:

20 March 2024

Mr. John Smith Human Resources Manager XYZ Corporation 123 Main Street Johannesburg, South Africa

Dear Mr. Smith,

I am writing to express my keen interest in the Financial Analyst position at XYZ Corporation, as advertised on your company website. With a Bachelor’s degree in Finance from the University of Johannesburg and three years of experience in financial analysis, I am confident in my ability to contribute to the success of XYZ Corporation.

During my tenure at ABC Financial Services, I honed my analytical skills and gained valuable experience in financial modeling, risk assessment, and investment analysis. I successfully led cross-functional teams to develop comprehensive financial forecasts and strategic recommendations, resulting in improved decision-making and cost savings for our clients.

What excites me most about the opportunity at XYZ Corporation is your commitment to innovation and excellence in financial services. Your recent expansion into emerging markets aligns perfectly with my passion for exploring new opportunities and driving business growth. I am eager to leverage my expertise in financial analysis to support XYZ Corporation’s strategic initiatives and contribute to its continued success.

In addition to my technical skills, I am known for my strong work ethic, attention to detail, and ability to thrive in fast-paced environments. I am confident that my proactive approach and collaborative mindset will make me a valuable asset to your team.

I would welcome the opportunity to discuss how my background and skills align with the needs of XYZ Corporation. Thank you for considering my application. I look forward to the possibility of contributing to your dynamic team.

Mastering the art of writing cover letters is essential for job seekers looking to differentiate themselves in today’s competitive employment landscape. By conducting thorough research, showcasing your qualifications, and personalizing your communication, you can create compelling cover letters that resonate with employers and increase your chances of securing interviews. Remember to tailor each cover letter to the specific job and company, emphasizing your unique strengths and alignment with the organization’s values. With careful attention to detail and strategic positioning, you can unlock new opportunities and propel your career forward.

Lethabo Ntsoane

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How to Write the Best Cover Letter for a CV in South Africa

If you are searching for a job, a compelling CV is essential. There are times when your CV may not be enough. South Africa has a very high unemployment rate putting pressure on available positions and leading to hundreds of extremely qualified candidates applying for one job. Therefore, if you want your application to stand out, you must know how to write the best cover letter for a job application.

Because it’s through your cover letter that employers get to see the kind of employee you will be if they decide to hire you.

What is a Cover Letter for a CV?

A cover letter allows you to endorse yourself for the position you’re applying for by supporting elements in your CV and giving your application more personality. It is attached ahead of the CV. But since most people email or upload their CVs and cover letters, it is a separate document that is ancillary to the CV.

Usually, employers will ask you to add a cover letter to support your reason for applying for the job, especially if they presume there’ll be many candidates.

It’s important to note that your cover letter should be a separate document from your CV. If you’re uploading it

What Do I Write in Cover Letter?

The first time you write a cover letter for a CV, don’t expect it to be perfect. Being concise but detailed about why you want the job can be challenging, especially if you really hope to get it. But, if you write methodically, your cover letter will be easy to read and understand, ensuring you get that coveted follow-up.

Your cover letter should include:

Statements Supporting Why You Think You’ll Be Good at the Job

The cover letter precedes the CV, so it is an excellent way to promote the contents of your CV.

As a result, you want your cover letter to show why you are the ideal fit for the job before the HR manager takes a look at your CV.

Discuss how your qualifications, work experience, and core competencies ensure you’ll excel at the job. Then, when the HR manager sees your qualifications and works history, they can apply them to the advertised position.

Notes on Why You Want to Work For The Company

The cover letter should also include flattering text about the company, especially if it’s a smaller or newer business with fewer than 100 employees. These smaller companies will usually have hiring processes that require you to meet with a senior executive or the CEO before you are hired. If your cover letter includes details about what you enjoy or look forward to about working for the company, it shows that you have spent time researching the company.

Concise and Compelling Opening and Closing Statements

Be sure you instantly get to the important information about your “why hire me” qualities. Formal greetings and introductions are good but should be under 30 words.

The same applies to closing statements, as you should mention that you look forward to hearing from them before mentioning your availability.

Contact Information and Full Name and Surname

Always include your email and cell phone number on the cover letter. You can include this information in the header, footer, or beneath your signature.

You should also sign your letter with your full name and surname as this is professional.

How Do I Write a Good Cover Letter?

Now that you know what to include in your cover letter, it’s time to compile one that will ensure you get a call back from employers.

Step 1: Create an Outline

Don’t just start writing. Create an outline that includes everything you want to mention about yourself within the cover letter. Keep it to five points.

This way, when you write the cover letter, you can tick off each point after you’ve included it. 

Step 2: Include Key Phrases

If you aren’t aware of how the hiring process works internally, know this: those who create the job advertisement include the specific elements the company wants in a candidate. So, if they say “a dynamic candidate who can work in high-pressure situations,” they are looking for someone with those exact characteristics. It’s your job to read through the job ad carefully and pick up on the key phrases they’ve used so you can modify them slightly and include them in your cover letter. Only include up to three key phrases or words so it doesn’t seem like you are parroting their statements. 

The more jobs you apply for, the more you’ll see key phrases repeated and can insert that into your letter to avoid having to rewrite the entire letter for every job.

Step 3: Create a Draft Letter

Now that you have created an outline and have your keywords create a draft. The draft should include a formal greeting, 

an opening paragraph of no more than thirty words. 

A two-paragraph body. The first paragraph should detail what you bring to the job, and the second paragraph should be open to customization. In this second paragraph, you’ll write about the company and include one or two key phrases.

Then write a closing paragraph, mentioning that you look forward to hearing from them.

Step 4: Customize it to the Job You’re Applying for

Once you have a draft of your cover letter, you should customize the dynamic elements in the letter for each job you apply to. 

The dynamic elements include information about the company and key phrases in the company’s advertisement.

Step 5: Summarize Your Letter

Your cover should be no longer than 250 words. It can be as short as 150 words if you can write a convincing and compelling letter within those constraints.

Remember, the person reading your cover letter could be spending a considerable amount of time reading other cover letters. Therefore, you only want the most pertinent information present as this makes it easy to read. 

Also, you should remember that not everything that you feel is a stand-out feature is relevant to your cover letter. As such, cut out:

• Filler content that doesn’t relate to the job, company, or relevant accomplishments.
• Mention of accomplishments that took place more than five years ago.
• Lengthy sentences of more than twenty words (you don’t have to remove the entire sentence, only cut down on words).

Step 6: Check for Spelling and Grammatical Errors

If the role you are applying to requires you to communicate with clients, colleagues, or the public, your employer will take special note of your competency in this area. 

Step 7: Send in the Correct Format

Before you send your cover letter, be sure it is in the correct format: Docx or PDF. Sending it in the incorrect format shows that you weren’t attentive to the brief and can lead to the employer questioning your commitment and diligence, as it’s a simple phone call or email to find out what the correct format is. 

Alternatively, if the job’s ad does not include that information, you can send it in both formats.

How to write a simple cover letter?

When writing a cover letter, it is important to be concise and to the point. You want to grab readers’ attention and make them want to learn more about you. Here are a few tips on how to write a simple cover letter:

1. Start by introducing yourself and stating the position you are applying for.

2. Next, list your skills and experience that are related to the position.

3. Finally, thank the reader for their time and indicate that you look forward to hearing from them.

What do I include in a cover letter?

The following are some tips on what to include in your cover letter:

1. Introduce yourself and explain why you are interested in the job.

2. Explain why you are the best candidate for the job.

3. List your skills and experience that relate to the job.

4. Thank the employer for their time and express your interest in hearing from them.

Good Cover Letter Examples

A good cover letter can make a big difference in your job search. It can help you stand out from the crowd and get the attention of hiring managers.

When writing a cover letter, be sure to include a clear and concise introduction, body, and conclusion. You should also be sure to tailor your letter to the specific position you are applying for.

Here are a few good cover letter examples to help you get started:

Summary of How to Start a Cover Letter

A cover letter is a document sent with your resume to provide additional information and highlight your qualifications. Tailoring each letter to the specific position you are applying for is important.

The first paragraph of your letter should explain why you are writing. Mention the job you are applying for and how you learned about the opening.

The second paragraph should highlight your qualifications. Focus on specific skills and experiences that are relevant to the position you are applying for.

The third paragraph should explain how you can contribute to the organization. Discuss what you can offer the company and how you can help them achieve its goals.

The fourth paragraph should thank the reader for their time and reiterate your interest in the position.

The last paragraph should include your contact information.

Summary of Cover Letter for a CV

Don’t expect to have a perfect cover letter the first time you write one. The more you apply for jobs, the more you will understand what to include, what to remove and how to create a letter that is informative but easy to read.

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Writing A Cover Letter

Here are a few handy tips to remember when writing a cover letter:.

• A cover letter will always improve an application as you can address the selection committee directly and motivate why you are interested in the opportunity and what you have to offer.
• Look for guidelines here . 

• Career Tips

Cover Letter

What is a Cover Letter?

A cover letter is essentially a short letter of introduction which is often sent along with a job applicant’s CV or resume.

What is the purpose of a Cover Letter?

The purpose of a cover letter is to give your potential employer a quick overall idea of your capabilities, and, if you are responding to a specific job ad, why you are suitable for this position. Ideally, you want your potential employer to then read your CV or resume, and then invite you for an interview. So your cover letter must make a good impression!

Are there different kinds of Cover Letters?

• Application letter: This is in response to a job advertisement.
• Prospecting letter: This is to find out about potential jobs.
• Networking letter: This is a request for further information and possibly assistance.

The most commonly used form is the application letter.

How long should my Cover Letter be?

Ideally, no longer than one page.

What sort of information should be in my Cover Letter?

Taking the application letter as a guide, there are several key points you should include in your cover letter. You should divide your letter into a header (with your contact details as well as the recipient’s contact details, plus the date), an introduction (where you express interest in the advertised job), main body (where you state why you will be an asset to the company/why you are qualified for the job) and a conclusion (where you end the letter, and sometimes also indicate what you expect to happen next eg “I will await your response”).

What should I keep in mind when writing my Cover Letter?

• Keep things simple.
• Present yourself in an honest, positive way.
• List your skills.
• Make sure you know exactly what kind of job you are applying for.
• Pair key words in the job advertisement to match your capabilities.
• Make sure your grammar and spelling are correct.
• Make sure you have listed all the important details, such as your contact details.
• Use polite language.

What should I avoid in my Cover Letter?

• A long, rambling letter.
• Do not enclose photographs with your cover letter.
• Don’t exaggerate or make up details about your work experience or skills.
• Try not to only focus on your abilities – think of what would be best for the company you are applying to.

An example of a Cover Letter:

Tania February 16 Trill Road Observatory Cape Town +27 21 456 8725 email: [email protected]

12 August 2013

Mr David van Niekerk Day News Editor Cape Times Newspaper

Dear Mr Van Niekerk, I am interested in job of senior news journalist that you advertised in The Cape Times this week. I have enclosed my CV for you to review. Please consider my qualifications and experience, which I think are ideally suited to this job opportunity in the light of the following reasons:

I have seven year’s experience working as a senior news journalist at The Star newspaper in Johannesburg, which satisfies your requirement for working experience. In addition, I have worked as a freelance reporter covering news, politics and social issues for a number of publications both in South Africa and internationally, including the Mail & Guardian, the Sunday Times and Time magazine. I graduated with a Masters degree in Journalism from Stellenbosch University, which satisfies your academic requirements for this position.

I would really appreciate your going through my credentials. Thank you very much for your kind consideration. I shall await your response.

Sincerely, Tania February (signature)

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Home » Blog » How To Write A Professional Cover Letter For CV In South Africa 2022

How To Write A Professional Cover Letter For CV In South Africa 2022

Are you looking for a way to write a professional cover letter for your CV in South Africa? If yes, then this informative article is for you. You will be given detailed information on how to write a professional cover letter for a CV in South Africa.

You need to go through a cover letter for a CV example. It is a simple guideline for writing application letters for jobs. However, do not rely on all the online samples because some of them do not use the South African writing structure.

The formats for drafting a job application letter vary slightly per country because of the different education systems. For you to get the attention of the employer in South Africa, please stick to the South African format.

What Is A Cover Letter For CV?

It is a one-page document that you MUST send with a resume to employers when looking for a job. In the document, you should provide the employer with details about the unique skills and experience that you possess, which are in line with what the job needs.

Cover Letter Format

Recruitment policies within organizations slightly differ from one organization to another. Some companies may need the job application letter while others may not because they may assume that the resume has all the required information they need to know about you.

Today, the majority of organizations insist that applicants should apply for jobs online. However, there are companies that still accept traditional handwritten cover letters. Here is a detailed discussion about the appropriate format for penning a letter of employment in South Africa.

Date And Contacts

In a hard copy, write the date of application, your address, and lastly, the company’s address. Do not change the order of these items and arrange them vertically while leaving a space after each one of them.

In a digital copy for an online application, there is no need to write the company’s address and your address. The essential information that the employer should know is your city, country, cellphone contacts, and email.

Use the name of the contracting manager to address him or her. This shows that you know who you are writing to because you have done research about the company. The titles Mr., Mrs., and Miss. in a CV cover letter can offend the manager because you may be wrong about the marital status of the person. The world has moved away from the traditional “Dear Sir/Madam” greetings to “Dear Hiring Manager” because the latter is more appealing than the former. The “Dear Hiring Manager” salutation is also a clever cover-up for not knowing the names of the managers.

First Paragraph

Here is the part where you show the enthusiastic side of you. State the job title that you are applying for and how you learned about the vacancy. State the most recent and major scholarly qualifications that you have that match the job requirements. It can be a bachelor’s degree, masters’ degree, certificate, diploma, etc.

Paragraphs At The Center

In this section, you will write in detail the qualifications that you have, starting with the educational qualification that you mentioned in the opening paragraph. Write about your work experience and the skills that you got from those jobs. Persuade the manager to hire you by letting him or her know the achievements you made in those jobs and your values.

Ending Paragraph

The manager needs some acknowledge from you. Request for an interview courteously and provide him or her with your email and cellphone number in this part.

Closing Complements And Signature

Seeking a job can make anyone emotional. Do you know that you sound affectionate when you write words like cheers, yours truly, and warm regards? “Yours sincerely” or “Regards” with your name at the bottom is the most appropriate way to go about it. If you are using your handwriting, do not forget your signature.

Job Application Letter Sample

Here is a sample for an online job application:

(Applicant’s name)

(Applicant’s phone number)

(Applicant’s email address)

(Date of application)

Dear Hiring Manager (or Name),

REF: APPLICATION FOR A (JOB TITTLE) VACANCY

Regarding the advertised (job title) that I learned about from (where or how), I seek to work for your esteemed organization. I am an (undergraduate/diploma graduate/masters graduate, etc.) from the (school) with a (credits).

My scholarly background, leadership experience at (organization), and working for (company) have empowered me with in-depth knowledge and proficient skills as a (job title). I am confident that my (state your skills) will enable me to bring impressive contributions to your company.

I am interested in working for (company) because it offers (services the company offers its customers) that have critically brought a positive change in society. I also believe that (company) will enable me to gain more skills and experience to build my career and make an impact on society.

Here are my attached resume and qualifications documents that will give you more information about me. Thank you for going through my resume. I will appreciate it if we can meet for an interview. You can contact me through (phone number and email).

(Your name)

What Are The Precautions For Writing A CV Cover Letter?

• Send the document as a PDF or .doc because, unlike the word document, the orderliness in the PDF or .doc cannot be altered by the system of the organization.
• Make it readable by using Arial, Calibri, and Verdana fonts of size ten to twelve. Add spaces between the sections and use single-spacing to make the document look neat.
• Use 250-350 words for the entire document but fix in it all the vital information.

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SAMPLE COVER LETTERS for VISA APPLICATION: Korea, Schengen, Australia

Employment certificate, financial documents, and income tax return (ITR) are the staples of most visa applications. But there is one document that is usually overlooked — the cover letter.

A cover letter isn’t always a requirement when applying for a visa. However, it’s something that we often recommend to add to your pile of documents, especially if there is no interview and you have some explaining to do.

You see, sometimes, things don’t always fit the mold perfectly. There are cases wherein you can’t provide the exact document needed, but you have a very good alternative. Or maybe you just can’t provide something at all, but you have a perfectly valid reason. Or perhaps you’re traveling with a group or for a special purpose. These instances could probably benefit from a well-crafted explanation to give the visa officer a clearer picture of your situation.

When I apply for a visa, I usually submit a cover letter regardless of whether or not it’s one of the requirements. I always want to give a summary of my application and clarify some aspects that may be prone to misinterpretation.

WHAT'S COVERED IN THIS GUIDE?

What should be in a cover letter?

For me, a good cover letter must be able to provide the following:

• A short introduction about yourself.
• Your travel dates and the purpose of your trip
• If traveling with a group: your companions and your relationship with them
• If sponsored: your sponsor’s name, your relationship with them, and the reason why they are willing to sponsor you
• If you’re missing some requirements: the reason why you won’t be able to provide them and the alternatives you are submitting instead
• If applying for a double entry or multiple entry visa: the reason why you need to be allowed more than one entry
• A quick rundown of the destinations you will be visiting
• A quick summary of your travel history (if any), highlighting that you have NEVER violated visa rules in the past
• A promise to return to your home country in time

Looks like a lot, huh? But here’s the thing: According to a couple of friends who used to work as visa officers at strict embassies, they usually had very little time to assess each application. Hence, if you’re going to make a cover letter, go straight to the point . One page should be enough. The key is being concise — finding the balance between giving enough information and keeping it short and sweet.

Here are some samples. I intentionally used complicated situations to give you an idea how I usually explain them. If they don’t apply to you, feel free to modify these to match your case. Please use this only as a model for your own cover letter. Please do not copy-paste the whole thing without adjustments.

Sample Cover Letter for Australian Visa (Online Application)

✅ DOWNLOAD THIS!

Sample Cover Letter for Schengen Visa

✅ DOWNLOAD THIS HERE!

Sample Cover Letter for Korean Visa

2020 • 1 • 7

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where to attach cover letter for Australia Visa application?

In my case, I uploaded it under Evidence of Planned Tourism Activities > Others.

Hello, I will be applying for a Japan visa and will submit a cover letter din. I have a few questions:

• If I am traveling with friends pero we will be submitting individual applications, do I need to include that in the cover letter na I am with them on this trip?
• Do you need to submit all your savings account o kahit isa nalang?
• Plan ko rin sana (dahil nabasa ko sa ibang posts nyo hehe) na payroll and savings account ipasa, pero kung nililipat ko rin naman yung laman ng payroll sa savings, need ko pa ba isubmit yung payroll account?
• Sa ibang Japan visa application na napanuod ko, nagsusubmit sila ng bank certificate at bank statement. Do I need to do that?
• If yes, need ko ba explain sa cover letter ko na tinatransfer ko sa digital bank muna yung pera saka ko tinatransfer sa savings account? (kasi baka makita, if may bank statement, na nanggaling sa ganitong account yung pumasok na pera)

sorry habang nagtatype ako nadadagdagan questions ko haha. sana masagot parin. Thank you sa travel guides. Super helpful. :)

This is for Japan ha.

1. You may indicate your companions. Ako I prefer na imention sila to show na travel with friends talaga.

2. OK lang kahit isa lang kung sa tingin mo strong enough ung account na yun. Pwede ring madami if feeling mo di enough ung isa lang.

3. Naeempty ba ung payroll account when u transfer?

4. Bank cert lang naman ang need ng Japan so kahit walang statement, ok lang.

5. If hindi ka magsusubmit ng statement, di na need iexplain kasi hindi lalabas. :)

I plan to visit Canada and have started my visa application. I selected visit friend for purpose instead of tourism as I would like to be fully honest with my application. My very purpose is to be with my boyfriend and meet his family and friends. Touring comes as a bonus. Would it be fine to add captions or narrations on the pdf document together with our pictures as proof? I also have our hotel and tour bookings and his boarding passes on the two times that he has visited me here in PH. This is the Proof of Relationship section on the application visa.

Hello. Any recommendations for Schengen visa assistance agencies?

Try Gazelle Travel and Tours around Ortigas or Constellation Travel in Makati.

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Cover Letter Example for Candidate Attorney South Africa

Cover Letter Example for Candidate Attorney South Africa.

Crafting an effective cover letter is an essential part of any job application, especially for professions that require a high degree of expertise, such as law. This document serves as a platform to introduce oneself to potential employers, highlight relevant experiences, and express why one is a good fit for the position in question. The following is an example of such a cover letter, intended for a recent law graduate, Refilwe Phakeng, applying for a position to serve articles at a law firm in South Africa.

Tips for the Cover Letter

• Understanding of the Law : Make sure you demonstrate your understanding of key legal principles related to the position you’re applying for. It could be by citing cases you’ve studied, laws you’ve dissected, or legal theories you’ve explored.
• Case or Legal Research Skills : Highlight experiences where you have had to do extensive legal research, as this is a vital part of any law job . This could be research carried out for your thesis, during internships, or even in preparation for moot court competitions.
• Experience with Legal Documents : If you have had any experience drafting legal documents, be it during internships or moot court competitions, do highlight that. Practical skills are highly appreciated in law professions.
• Client Interaction : Even if your experience is limited, any interaction you’ve had with clients, such as during a legal clinic, should be mentioned. This could demonstrate your communication skills, empathy, and understanding of client confidentiality.
• Detail the Areas of Law You’re Interested In : If you have particular interests within law, make sure to express them, especially if they align with the firm’s practice areas. This shows both your enthusiasm and that you’ve done your research about the firm.
• Demonstrate Problem-Solving Skills : Use examples from your academic or extracurricular activities to showcase your analytical and problem-solving skills. Law firms value candidates who can think on their feet and devise practical solutions to complex legal issues.
• Show Your Ability to Work in a Team : Law firms are often collaborative environments. Mention any group projects or teamwork you’ve participated in during your studies or internships, highlighting your ability to contribute effectively to a team.
• Ethics and Integrity : Integrity is key in the legal profession. If you’ve faced any situations where you’ve upheld the ethical standards of the profession, it would be good to mention them.

Remember, each law firm might value different experiences or skills, so always try to tailor your cover letter to each specific job posting when possible.

Subject: Application for the Position of Candidate Attorney

Dear Hiring Manager,

I am writing to apply for the position of a Candidate Attorney as advertised. I am a recent law graduate from the University of Johannesburg , and I am seeking an opportunity to serve articles and further develop my skills in a practical setting.

I recently graduated with an LLB degree and achieved top results in my class for courses such as Legal Practice, Criminal Law, and Contract Law. During my time at the university, I participated in the Moot Court Competition where I honed my argumentative skills and gained practical insights into the application of the law.

My academic achievements are paired with a passion for advocacy and a strong sense of justice, and I believe that serving articles at your esteemed firm will offer an ideal platform to further these attributes. I am confident in my ability to work under pressure and cope with challenging scenarios, a quality I believe every Candidate Attorney should possess.

As a proactive individual, I was involved in a number of social justice initiatives during my studies. I served as a volunteer at the University of Johannesburg ‘s Law Clinic, where I provided legal advice to underprivileged individuals and gained hands-on experience in dealing with real-world legal issues. This experience instilled in me the importance of empathy and listening, and taught me how to convert theoretical knowledge into practical solutions.

Furthermore, I have consistently demonstrated my commitment to the legal profession by interning at several law firms during my academic years. These internships provided me with a diverse range of experiences, from attending court proceedings to assisting in the drafting of legal documents. I have developed a meticulous attention to detail and a knack for thorough research, both of which are essential skills in the legal field.

As a Candidate Attorney at your firm, I am confident that I can contribute positively towards your team. I am eager to work under the guidance of your experienced attorneys to improve my legal acumen, and I am dedicated to learning the nuances of practicing law in South Africa.

I am deeply excited about the prospect of commencing my articles at your firm and contributing to the important work that you do. I would greatly appreciate the opportunity to discuss my application further in an interview setting. Please find attached my CV for your perusal.

Thank you for considering my application. I look forward to the possibility of contributing to your team.

Yours sincerely, Refilwe Phakeng

Get a Job Application Cover Letter that Gets You Attention

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• A customized cover letter, meticulously crafted by our team of experienced recruitment specialists based in South Africa.
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• Emphasis on key aspects of your profile, specifically tailored to align with the requirements of the job you’re targeting.

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