cover letter sample for internal vacancy

Internal Position cover letter examples

Are you hoping to secure a new position within your existing company?

An internal move can be the perfect solution if you love the company but you want to progress in your career or try your hand at a different department.

Either way, you need to submit a persuasive application, and we’ve created the following guide, complete with several internal position cover letter examples to help you do just that.

CV templates 

Internal Position cover letter example 1

Internal Position cover letter example 2

Internal Position cover letter example 3

The example cover letters here should give you a good general idea on how your Internal Position cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write an Internal Position cover letter

Here’s how you can write your own eye-catching cover letter, broken down into simple steps.

Write your cover letter in the body of an email/message

When writing your Internal Position cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Start with a friendly greeting

Start you cover letter with a greeting that is professional but friendly.

This will build rapport with the recruiter whilst showing your professionalism.

• Hi, hope you’re well
• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid overly formal greetings like “Dear sir/madam ” unless applying to very traditional companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you have opened the cover letter with a warm greeting, you need to explain which role you are interested in.

Sometimes a recruitment consultant could be managing over 10 vacancies, so it’s crucial to pinpoint exactly which one you are interested in.

Highlight the department/area if possible and look for any reference numbers you can quote.

These are some examples you can add..

• I am interested in applying for the role of *Internal Position* with your company.
• I would like to apply for the role of Sales assistant (Ref: 40f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for an IT project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

When sending a job application to a recruiter or hiring manager, it is important to remember that they will normally be very busy and pushed for time.

Therefore, you need to get you message across to them quickly (in a matter of seconds ideally). So, keep your cover letter short and to-the-point. A long waffling cover letter will overwhelm recruiters when they are running through hundreds of emails in there inbox, but a concise one will get their attention.

So, keep your cover letter to just a few sentences long, and save the extensive detail for your CV.

Sign off professionally

To round of your CV, you should sign off with a professional signature.

This will give your cover letter a slick appearance and also give the recruiter all of the necessary contact information they need to get in touch with you.

The information to add should include:

• A friendly sign off – e.g. “Kindest regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network –  e.g. LinkedIn

Here is an example signature;

Warm regards,

Jill North IT Project Manager 078837437373 [email protected] LinkedIn

Quick tip: To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate documents that you could copy in.

What to include in your Internal Position cover letter

Your Internal Position cover letter will be unique to your situation, but there are certain content guidelines you should stick to for best results.

To attract and entice recruiters, stick with the following key subjects in your cover letter – adapting them to fit your profession and target jobs.

• Your professional experience – Employers will be keen to know if your experience is suitable for the job you are applying to, so provide a good summary of it in your cover letter.
• Your qualifications and education – Highlight your most relevant and high-level of qualification, especially if they are essential to the job.
• The positive impact you have made – Employers love to hear about the benefits you can bring to them, so shout about anything impressive you have done, such as saving money or improving processes.
• Your reasons for leaving – Use a few words of your cover letter to explain why you are leaving your current job and ensure you avoid any negative reasons.
• Your availability – Let recruiters know when you can start a new job . Are you immediately available, or do you have a month notice period?

Internal Position cover letter templates

Copy and paste these Internal Position cover letter templates to get a head start on your own.

I hope you’re well.

I am delighted to submit my application for the open position of Finance Manager. With 7 years of experience overseeing the finance strategy development as Assistant Finance Manager, combined with my recent master’s in business administration, I am confident in my ability to excel in this elevated role.

Throughout my tenure at CFT Construction, I have successfully led the financial planning and analysis for our residential development unit, demonstrating expertise in advanced financial modelling and budgeting. My implementation of a streamlined financial reporting system in 2021 improved accuracy by 20%, while a new budgeting process reduced variance by 15% within the first year. I effectively guided the multinational management team through their EOY financial analysis as well as spearheading new training initiatives which excellent results, which I would continue in this more senior role.

I am deeply committed to ensuring the growth and sustainability of the company and believe that my specialised operational knowledge would make me a great asset in this role. I am available for an interview at your earliest convenience.

All the best,

Jordan Teller ¦ 07777777777 ¦ [email protected]

I am thrilled to apply for the position of Executive Secretary. With my 15+ years of service as an Administrative Secretary within the company and my NVQ Level 4 diploma in Business and Administration, I am confident that I can continue providing excellent secretarial support in this new role.

Having provided unwavering support to management professionals in both the healthcare and marketing industries during my career, I possess a diverse skill set, including project management, diary coordination, and expert transcription and proofreading abilities. Within Lead Marketing, I have contributed significantly, streamlining client follow-up systems, resulting in a remarkable 20% improvement in response time. Additionally, my implementation of an expense tracking system for the senior management team led to a remarkable 38% reduction in overspending.

As a dedicated and detail-oriented professional, I am eager to further contribute to the success of Lead Marketing in the capacity of Executive Secretary. I would love to discuss my vision for this role further in an interview when you have availability.

Thomas Stanley ¦ 07777777777 ¦ [email protected]

I am excited to submit my application for the new role of Senior Fashion Buyer at our company, where I believe my proven track record, diverse skill set, and passion for fashion will make a significant impact.

With over 16 years of experience as a Fashion Buyer in the purchasing team, I have garnered extensive expertise in conducting market research, analysing sales trends, and sourcing products from vendors across Europe and the USA. My ability to curate merchandise assortments that align with the latest fashion trends and consumer preferences has consistently driven sales and profitability, as exemplified by the 15% sales increase and 12% reduction in online markdowns achieved through data-driven product selection. Additionally, my proficiency in supplier management and negotiation has fostered strong working relationships which has been recognised by my training contract with the customer service team.

I am eager to further discuss my accomplishments and strategic vision for Marks & Spencer’s as a Senior Fashion Buyer. I am available for interview at any time.

Sunni Carter ¦ 07777777777 ¦ [email protected]

Writing an impressive cover letter is a crucial step in landing that Internal Position, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!

How to Write a Cover Letter for an Internal Position

Quick Navigation

What is a cover letter for an internal position?

• How to create a cover letter for an in-house position
• Cover letter for an internal position template
• Cover letter for an internal promotion example

When applying for an internal job at your current company, you should create a cover letter to accompany your resume. A cover letter distinguishes you as a strong candidate for a promotion. It should outline your experience, qualifications and interest in the new role. In this article, you’ll learn how to write a cover letter for an internal position and provide a template and an example to help you write your own.

A cover letter for an internal position is a written statement that accompanies your application for a new role within your current organization. Similar to a standard cover letter, this type of message should discuss your professional accomplishments and your work experience to establish you as a strong candidate for the promotion.

How to create a cover letter for an internal position

Follow these steps to create a cover letter for an internal position:

1. Follow a standard cover letter length

Cover letters should average 250-350 words that span three to four paragraphs. If you submit a paper application, ensure that your cover letter is less than a page long using 12-point font. A shorter cover letter may not take full advantage of the potential that this introductory message offers, while a longer letter may need a more simplified narrative.

2. Begin the cover letter with the most important information

Start your cover letter by listing your contact information. State the date that you are submitting your application, and then list your company’s contact information, including the hiring manager’s name. Use a professional salutation like “Dear” before writing the body of the letter.

3. Write about your experience as a story or narrative for the hiring manager

Discuss your previous professional experience and the new skills and qualifications you developed in your current role. Even if you are already familiar with the hiring manager or you have discussed your experience in your initial interview, include this information in your cover letter as a reminder and to show your serious interest in the position as well as your readiness. Incorporate these elements into a narrative that explains why you are qualified for the promotion and how your experience will enable you to contribute in a unique way. 

4. Discuss how you have improved your qualifications and skills in your current role

Use examples to discuss how you have learned and advanced in your current role. Consider mentioning training programs you have completed, certifications you have earned or objectives you have achieved. Mentioning the ways you have improved allows you to position yourself as an employee who can continually impact the company in a positive way.

5. Mention specific contributions and accomplishments you’ve made in your current role

Add data and figures to quantify the contributions you have made to the company. Consider mentioning additional revenue you generated or cost-saving initiatives you established. Adding these specifics helps the hiring team understand the value you have added to the company and assess what you could provide in the new role.

6. Thank the hiring manager for considering your application

Conclude your cover letter by thanking the hiring manager for their consideration. Prompt them to take the next step in the process, which may be interviewing you or having a formal discussion about the job opening. Finish the letter with a formal closing like “Sincerely” before adding your signature.

Internal position cover letter template

Use this internal position cover letter template to write your cover letter:

Your Name Your Address | Your City, State, and ZIP Code | Your Phone Number | Your Email Address

Today’s Date

Hiring Manager’s Name Business Name Business Address Business City, State, and ZIP Code

Salutation,

The first paragraph should begin with a statement of your interest in the open position. Briefly summarize your career goals and unique qualifications.

The second paragraph should discuss your qualifications for the job opening. Mention accomplishments and specific figures and data when possible.

The third paragraph should expand on areas where you have improved since joining the company. Connect your achievements and skills to the job opening.

The final paragraph should include a reminder of your interest and a prompt to take the next step in the hiring process. End by expressing gratitude.

Formal Closing, Your Signature

Internal position cover letter example

Consider this cover letter a model for how to tell the story of your qualifications, goals and contributions. Use this example to help you write your cover letter for an internal position:

Hannah Lee 123 Main Way | New York, NY 11110 | 555-555-5555 | [email protected]

July 1, 2019

Pat Smith ABC Business 123 Business Pkwy New York, NY 11101

Dear Ms. Smith,

I am writing to apply formally for the Assistant Sales Manager position in the Sales and Marketing department. I was excited to learn about this newly created role, as I am eager to apply my leadership skills and extensive experience to a management role within the company.

When I joined ABC Business three years ago as an Account Coordinator, I brought five years of experience in the sales field. Since then, I have gained experience managing sales teams and devising strategies, even leading my current team to exceed our quarterly goal by 15%. My initiatives have also increased team-wide efficiency by 10%, further adding to increased revenue for the sales department.

In my three years in this Account Coordinator position, I have developed strong communication, problem-solving and management skills. I believe these skills, combined with my past experience and deep knowledge of the company, would allow me to contribute substantially to the Assistant Sales Manager role and the sales department’s objectives.

I would appreciate the opportunity to discuss this Assistant Sales Manager position with you in person. Thank you in advance for your consideration, and I look forward to talking with you further.

Sincerely, Hannah Lee

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Cover Letters for a Promotion or Internal Position

What to Include in Your Cover Letter

• Sample Cover Letter for Promotion
• Email Job Promotion Letter

Applying for a Transfer

More about getting promoted.

When you're being considered for an internal position or a promotion, you may need to write a cover letter to officially apply for the new position within your company.

What should you write in a cover letter for a job at a company where you already work? What's the best way to frame your credentials to secure a promotion?

Here's everything you need to know about crafting the perfect cover letter for an internal role, along with sample letters and writing tips.

A job promotion cover letter should clearly explain your interest in the job and delineate  how you are qualified for the position . The letter should also recap your experience and knowledge of your employer’s current mission and needs, as well as the progressive growth you have enjoyed within the company.

Don't presume the hiring manager or department manager reviewing your qualifications will know your background just because you work for the company.

Sharing the specific details of your history with the organization will help ensure  your resume gets a closer look  and that your qualifications get noticed.

This is especially true when applying for a position at a large company. Also, be prepared to discuss these  qualifications during job interviews .

See below for a general cover letter for a job promotion, as well as an email cover letter written for a retail position.

Sample Cover Letter for a Promotion or Internal Position

This is a cover letter example for an internal position. Download the internal position cover letter template (compatible with Google Docs and Word Online), or see below for more examples.

Lewis Applicant 123 Main Street Anytown, CA 12345 555-555-5555 lewis.applicant@email.com

June 4, 2024

Julia Lee Director, Communications ACME Retail 123 Business Rd. Business City, NY 54321

Dear Ms. Lee,

I would like to formally apply for the Assistant Communications Manager position in the Corporate Communications Department. As you are aware, I have had extensive experience with Acme Retail starting when I participated in your summer editorial intern program while I was still in college.

Since then I have been advanced through progressively more responsible positions in both the Human Resources and Marketing Departments. During my tenure, I have developed exceptional writing and editing skills and have designed and implemented highly successful communication strategies at the departmental level.

I have also demonstrated my ability to work with leaders across business units and multiple lines of business, consistently earning exemplary scores on my annual performance evaluations by my supervisors.

In addition, I have been responsible for benefits communications and employee relations, as well as liaising with the company's clients and vendors to ensure all projects are completed by established milestones.

These are just a few examples of my accomplishments and contributions to our company. I hope you will find that this brief view, in combination with the attached resume, describes a dedicated employee of Acme Retail with the experience and skills to meet or exceed the requirements of the position of Assistant Communications Manager.

I appreciate your consideration and look forward to discussing this opportunity for promotion with you at your convenience. Please let me know if there is any other information I can provide that will support my candidacy for this promotion.

Best regards,

Signature (hard copy letter)

Lewis Applicant

Email Job Promotion Cover Letter

Here's an example of a letter or email message used to apply for a job promotion to a management position at a retail store:

Subject:  Application for Manager - Shoe Department

Dear Janice,

It was with great interest that I read that Human Resources is seeking applications for a new Manager in the Shoe Department. Please accept my resume for review and consideration for this role.

I have been with Casey's for a total of four years, two in my current position of Assistant Manager in the Children's Department, and two as a Sales Associate in the Junior Department. Before coming to Casy's, I worked for Mears as a Sales Associate in the Shoe Department as well as in the Men's Department.

With my experience in varied departments, I feel I would be an asset as a Manager here at Casy's. In my capacity as an Assistant Manager, I successfully took on many of the managerial duties in the Children's Department last year when Suzy Smith was out on maternity leave, and I would welcome the opportunity to bring that same stability, energy, and dedication to the Shoe Department within the vacancy created by Amy Jenner's sudden departure.

I appreciate your consideration for this position. It has been a real pleasure to come to work every day since you hired me, and I thus look forward to continuing to grow in my career at Casy's.

Caroline Xao Assistant Manager, Shoes caroline.xo@caseys.com 555-555-1212

If you're seeking a transfer instead of a promotion, here's a transfer request letter example , a letter to use when you're relocating , and tips for requesting a transfer to a new job with your current employer.

When you're working on getting a promotion, it may take some effort to get noticed by management. There are ways you can enhance your promotability and lay a strong groundwork for a successful move up the career ladder.

Take the time to ensure you're in a perfect position to make the best impression at work and to  get that promotion you're seeking .

Key Takeaways

Provide details. Remind your employer of your history with their company, contributions to their success, and dedication to their corporate mission and goals.

Be grateful. Express your appreciation for the opportunities the employer has given you to grow within your current job with them. This will also serve as a reminder to them that you have taken good advantage of the training and increased responsibilities they have offered you.

Enhance your promotability. From the moment you accept an entry-level position with an employer you respect, look for opportunities to gain the skills that will position you to assume promotions to roles of greater responsibility in the future. 

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How to Write an Effective Internal Position Cover Letter and Resume

You have probably spent years working for your organization. You deliver outstanding results, meet company goals, and now you feel it’s time to advance into a different department or ask for a promotion. But how do you go about it? It’s easy to assume that you don’t need to submit an internal position cover letter and resume because your track record already speaks volumes.

However, that isn’t always the case. Whether you’re seeking a promotion or applying for a new departmental position, you must submit a cover letter and an internal position resume. Usually, this application centers on your current role and convinces the hiring manager and managerial staff that you are ready for the position. 

Find your bootcamp match

Keep reading to learn several tips and tricks that will guide you in writing a successful internal position cover letter and resume.

Internal Position Cover Letter Guide

Writing a cover letter for an internal position shouldn’t be as challenging because you already know the company dynamics. You only need to express your interest in the job and explain how you intend to transition into the new role. You can list a few of the significant achievements you have accomplished in your current role.

Why Does Your Internal Position Cover Letter Matter?

An internal cover letter is important because it positions you as a strong candidate for the role. Not every department manager knows your achievements and skills. Writing a cover letter to accompany your resume captures the hiring manager’s attention, giving you an upper hand.

Most people who apply for internal positions are highly qualified and deserving. A cover letter allows you to vouch for yourself and explain why you are the right pick for the job. You can showcase your contribution to the company and explain how your current role shaped you for the new position.

Essential Components of Your Internal Position Cover Letter

Internal position cover letters follow the same cover letter format as universal cover letters . However, the letter’s contents will focus more on your current position and not previous job opportunities. Here are the most significant components of an internal position cover letter.

• Contact information. You will include your contact information and the company’s information. In addition, you will add the date of your application. Your information allows the recruiters to give you feedback and the date proves that you submitted your application before the deadline.
• Salutation. You will address the letter to the hiring manager using their name. Luckily, because it is an internal job posting, you can find the hiring manager’s name. Using the official name makes the letter more personable and captures attention.
• Two or three body paragraphs. Start by expressing interest in the open position and highlighting your qualifications. The next paragraph covers how your capabilities align with the job opening. Include hard data to prove your achievements at the company. Finally, explain how you have grown in your current position and how your skills will contribute to your success in the new role.
• Conclusion. This paragraph concludes the letter by expressing gratitude to the hiring manager and prompting them to consider you for the next step of the hiring process. It should be about two to three sentences in length and conclude with a handwritten signature and formal closing, such as “kind regards” or “sincerely.”

5 Tips for Writing a Strong Internal Position Cover Letter

There are hundreds of tips when it comes to writing cover letters. However, writing an internal position cover letter requires more attention and knowledge of the company culture and products. Here are the five top tips to implement in your cover letter.

• Be professional. You may be a seasoned employee, but that doesn’t mean you can rely on your relationships at the company to get ahead. Don’t randomly throw in your boss’s name unless you’re using them for a recommendation. Write a formal letter like you would for an external position.
• Use insider knowledge. As an employee, you already know about the organization. Tailor your achievements to match what the company is looking for in a candidate. Highlight specific contributions and explain why they make you the right fit for the job opening. You can use figures and measurable outcomes to emphasize your point.
• Keep it short. Cover letters should be brief and to the point. Typically, your cover letter should be around 250-350 words, which is under one page. Only focus on meaningful information to make your cover letter captivating. Your resume will contain additional information.
• Speak highly of your boss. Always show gratitude and explain that your boss played a crucial role in preparing you for the new position. Keep in mind, the chances of the hiring managers reaching out to your boss for confirmation on your work are very high.
• Proofread your work. Don’t ever submit your job application before proofreading. Proofreading helps you correct grammatical errors and edit out unnecessary information. Your hiring manager will appreciate a well-crafted cover letter.

Internal Position Cover Letter Example

Now that you’re aware of the components and tips for writing a professional cover letter, you can go ahead and draft a few examples. But if you also need a practical example, here is a sample cover letter for an internal position.

Internal Position Cover Letter Sample

123 Street St., New York, NY

(123) 456 7890

[email protected]

November 20, 2021

Madeleine Woods

XYZ Creatives

321 Manhattan, New York

Dear Ms. Woods,

I am writing to formally express my interest in the Digital Marketing Manager position in the Sales and Marketing Department. I was ecstatic to learn about the role as it allowed me to showcase my leadership skills and long-term experience in digital marketing. I am currently working in the same department as an assistant sales manager.

When I joined XYZ Creatives in 2017 as a Sales Associate, my goal was to learn and contribute to the department and organization at large. Since then, I have gained extensive experience in online sales, digital marketing, and management. I have also risen to become an assistant sales manager, working under the most supportive department head.

My digital marketing expertise led to a 32 percent client growth and improved client satisfaction ratings. In addition, I joined a digital marketing bootcamp in 2020 to learn about analytical marketing skills, digital marketing tools, improving client loyalty online and in person, and more. I can use my knowledge and experience in the sales department to ensure client satisfaction and lay a firm foundation for the long-term success of digital marketing campaigns at XYZ Creatives.

I have attached my resume, which features all my notable achievements and skills. I would appreciate the opportunity to discuss further the Digital Marketing Manager position and how to move XYZ Creatives forward. I appreciate your consideration and look forward to hearing from you,

Internal Position Resume Guide

Although you submitted your resume when applying for your current role, you still need to write a new one for the internal position. Remember, you have made more strides in your career path and achieved new goals along the way, so you should update your resume to reflect those accomplishments. Keep reading for tips on how to write a winning resume .

Why Does Your Internal Position Cover Letter and Resume Matter?

An internal position resume allows you to add the new achievements and skills that you developed while in your current position. For example, you may have attended a coding bootcamp or contributed severally to the success of various company initiatives. Adding these achievements to your resume makes you a strong contender for the position.

Whether you’re seeking an opportunity for a promotion or applying for a new position, hiring managers always expect a fresh resume. An official application process places you in the same position as external candidates, meaning all your application materials are necessary.

"Career Karma entered my life when I needed it most and quickly helped me match with a bootcamp. Two months after graduating, I found my dream job that aligned with my values and goals in life!"

Venus, Software Engineer at Rockbot

Furthermore, internal resumes allow you to use specific client names, programs, and initiatives that the hiring manager is familiar with. You can include reviews from your colleagues and department manager to prove that you are the ideal candidate. A specific and detailed resume will demonstrate how you’ve made an impact on the company since you were first hired.

Essential Components of Your Internal Position Resume

Unlike typical resumes, resumes for an internal position focus more on your career paths within the company. All you’re doing is adding to an already submitted resume while focusing on relevant achievements, skills, and goals. However, you need to write a new one and include these essential components.

• Contact information: The header features your full name and contact information. You will include your phone number, physical address, email address, and professional profile, such as LinkedIn. This section also allows you to upgrade your information if you have moved within the employment period.
• Professional summary. You must write a new professional summary to demonstrate your growth within the company. This section features your career objectives and an overview of your professional life within the organization.
• Work experience. In an internal resume, this section focuses on your duties and achievements within the company. However, if your previous experience from a different employer is relevant to the position, it is essential to add that to your resume. Alternatively, if you don’t have extensive experience working for the company, you can also rely on previous experience.
• Education. Your education history is significant because it helps the hiring manager determine whether you’re the right candidate for the role. Add relevant education history to this section.
• Skills. This section is where you get to brag a little and showcase your skills. Note down previous skills and all the skills you learned as an employee of the company. These can include technical skills and soft skills that are relevant to the position.
• Additional sections. These sections include the hobbies and interests you picked up, courses, awards, certifications, memberships, and other relevant information. These sections are not mandatory, but they can help boost your resume and place you ahead of other internal candidates.

5 Tips for Writing a Strong Internal Position Resume

Your resume can make or break your application. Generally, hiring managers go through hundreds of resumes, and many lack the patience to understand a poorly written resume. Here are five essential tips to guide you in writing your internal position resume to avoid such instances.

• Write a new resume. When writing a resume for an internal position, it is advisable to write an entirely new resume instead of editing your previous resume. You will need to add new skills, achievements, and promotions. In addition, writing a new resume shows that you are serious about the job application.
• Change your professional summary. Altering your summary is important because, over the years, your career aspirations and goals will change. You will achieve your career objectives and develop new ones, making your previous professional summary irrelevant. In addition, your professional summary must align with the target position.
• Use keywords. Hiring managers seek the services of resume scanning software to select the best resumes. These scanners detect specific keywords set by the managers and separate the resumes accordingly. To ensure your resume is prioritized, go through the job description and include relevant keywords within your application.
• Focus on your internal achievements. Demonstrate your accomplishments as a hard-working employee, team player, and leader. If the hiring manager is impressed by your hard work and commitment as a loyal employee, you will likely become the best candidate for promotion.
• Adapt the company language. As an employee, you already understand the company culture. That means you can use company language in certain sections of your resume. For example, if your employer is focused on client satisfaction and mentoring as the key company goals, ensure you strategically add these words to your resume.

Internal Position Resume Examples

If you have a hard time drafting the perfect internal position resume, you can use resume builders, which feature templates and resume samples. We have also outlined two resume examples to guide you during the writing process. One focuses on the skills section and the second one features a full resume template for internal positions.

Internal Position Resume Sample: The Skills Section

While the specific skills included in this section may vary based on the keywords mentioned in the job description, below are some of the typical qualifications professionals tend to have within their documentation.

• Data analysis, content creation, SEO, and CRM, which are requisite skills in digital marketing
• Excellent sales skills to enhance client growth and loyalty
•   Adept leadership skills demonstrated through timely deliveries in the sales department
• Interpersonal skills to maintain solid client relationships and the marketing team
• Project management skills to facilitate professional development opportunities
• Knowledge of Semrush, Google Analytics, Hubspot, WASK, and Act-On

Sample Internal Position Resume Template

Phone Number, Email Address

LinkedIn Profile

PROFESSIONAL SUMMARY

Write a captivating summary that will capture the reader’s attention. In 2-3 sentences, express a bit of your personality, experience level, achievements within the company, and career objectives.

WORK EXPERIENCE

List your work experience using bullet points and in chronological order. Remember to include all your promotions (if any) and responsibilities. You can also list your key achievements below each role.

Company, City, State

Dates Employed

• List responsibilities

Key Achievements

• List relevant achievements

List your education starting with the highest degree. If you advanced your education after receiving employment, state that clearly in this section. You don’t have to add high school information if you have a university degree.

List all the relevant skills using bullet points. Remember to tailor these skills to match the job opening. You can refer to the section above.

CERTIFICATIONS AND AWARDS

List all your certifications and awards. You can skip this section if you don’t have any certifications or awards.

Internal Position Resume Template Resources

• Microsoft . Microsoft offers different resume templates for internal company promotions and transfers. They are downloadable word documents that you can tailor to suit your application.
• Template.net . This site features several resume templates for different career fields. You will find internal position templates for sales managers, audit directors, communication managers, and more.
• Indeed . This popular job search platform also offers resources on writing a strong resume. There are templates, tips, and examples for writing your internal position resume. 

Importance of an Internal Position Cover Letter and Resume

An internal position cover letter and resume are essential for the organization and employees. These application materials make the process more credible because all internal candidates follow the same application process. In addition, you have the opportunity to showcase your demonstratable success and contributions to the company.

Internal Position Cover Letter and Resume FAQ

Your cover letter should focus inward, highlighting your contributions to the current company. You will include measurable outcomes of your work and the relevant experience that makes you the ideal candidate for the position.

Yes. A resume is mandatory when applying for an internal promotion or transfer. Writing a fresh resume allows you to include any relevant achievements, skills, and education certificates you attained after your employment. These additions make a significant difference in your job application.

An internal position cover letter is less detailed compared to a resume. Your cover letter offers a brief introduction of your interest in the position and why you are the right candidate. It also highlights significant achievements and skills, whereas a resume gives a more detailed overview of your work experience and broader career plans.

The best way to apply for an internal position is to submit a well-crafted cover letter and resume, expressing your interest in the position. Leverage your skills, achievements, and contribution to the company to prove that you are the right fit. Once your application is submitted, you can send a follow-up a few days or weeks later, depending on the feedback timeframe.

About us: Career Karma is a platform designed to help job seekers find, research, and connect with job training programs to advance their careers. Learn about the CK publication .

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How To Create A Cover Letter For An Internal Position

In This Guide:

Cover letter for internal position template, setting the tone, connect your experiences and skills.

Show Gratitude (It's Not About Me, Me, Me)

You've worked hard, put your time in, but now you're looking for something more.

Your dedication and patience have paid off because now you found a new position that you know that you're qualified for.

And best of all: It's inside the company that you're working at.

After seeing how hard you work, your manager may have tapped you on the shoulder for a promotion. Your leadership skills make you the ideal candidate for a management position, and now you need your cover letter to reflect that.

Or maybe you have the drive and ambition to go further than the current position that you're in. You've seen a job opening in another department at your company, and you want to throw your hat in for the position.

Whether you're being promoted or looking for a job that better suits you, your cover letter needs to show that you will excel in the new position that you're applying for.

You have a major leg up on the rest of the competition because you already know the people, vision, and values of the company that you're applying for.

You have your foot in the door, and now all you need to do is pry it open a little more and step in.

We can help you with that.

In this article, you'll learn:

• How to set the tone for a cover letter for an internal position.
• How to connect your experiences and skills to the position that you're applying to.
• How to quantify your achievements at your current job.
• How to show gratitude to your current manager, team members, and the organization for which you work.

While I've got you here, if you're looking to create a cover letter which will wow any hiring manager, Enhancv has over 500 examples of professional cover letters to gain information from.

Upload & Check Your Resume

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

Dwayne J. Nicole

Marketing Analyst

312-456-5555

[email protected]

Linkedin.com/in/dwayne-nicole

Chicago, April 18, 2022

Bryanna Bartlett

Senior Marketing Director

Northern Electric, Inc.

450 Pullman Road

Chicago, Illinois

Dear Mrs. Bartlett,

As a loyal employee of Northern Electric, I am excited to be interviewing for the position of Marketing Manager in the North-east region. I have worked under Shawn Tuttle for the last few years as a marketing analyst. Shawn has mentored me in the role of customer relationship management for the last three years, and I have grown leaps and bounds in my understanding of how to properly market and sell the products of Northern Electric. I am truly grateful that Shawn has recommended me for this promotion, and I also feel confident that I can excel in this role and help to provide future growth to the company.

I have been with the company for over 10 years, starting out on the sales team. I pride myself on my ability to learn quickly, and I have developed excellent communication skills, with both customers and team members. As well, I create a great rapport with the customers with whom I spoke, making sure that their needs were covered, which can be easily seen in my customer satisfaction which is 97%.

In the last three years working under Shawn, I've gained experience overseeing sales teams, and as a result of my work I have seen my sales team produce a 5% increase in profits this quarter. In fact, under my leadership, we saw sales of our new line of PLC computers grow by almost 10%. Throughout this time, one of the things that differentiated me from other marketing analyst team leaders was that I promoted a holistic view of customer relationships, utilizing Customer Relationship Management software. I gained a special understanding of how to turn inbound leads into clients, all the while prioritizing the needs of the clients.

I've read the job description for the marketing manager of the North-eastern region, and I believe I will excel in the position because I have already performed many of the requirements found within. I have filled leadership positions, and I excelled because I chose a servant leadership model, one in which I chose to lead from the front and take into consideration the needs of other team members.

Thank you for your time and consideration in reviewing my application. My supervisor will be happy to meet with you to shed light on any of the items that I mentioned in this cover letter. Please reach out to me if you need more information about my work experience and technical skills. I would be happy to help with anything that you need.

Dwayne Nicole

Writing a cover letter for an internal position is like reuniting with an old friend.

You are a known entity within your organization .

Good for you! That first step of networking is already out of the way!

It may be even better if you are applying for a new position within your organization which is overseen by your current manager.

And even if you don't have a relationship with your hiring manager, you will have made a name for yourself within the organization. They will know of you, even before you apply for the job.

But before you jump into writing your cover letter, the tone that you use for your letter is incredibly important. Check out the tips below to help craft a cover letter which hits the mark:

Keep The Tone Professional

One of the most important things to keep in mind when writing a cover letter is that it is a formal letter.

An article in the Atlantic states that a cover letter's main purpose, from when it was first introduced in the US in the 1930's, was "to paint a picture that might not easily emerge from the denser material that was, well, under cover."

What a cover letter does is show the hiring manager that you are the most capable, dependable person for the position.

If you want to show that you are the most capable person for the position, keep the tone fairly professional by using these methods:

Properly Format Your Cover Letter Header

By including a properly formatted cover letter header, you show you view this document as a formal, professional letter. Even if you are simply dropping the letter off in your manager's office, be sure to include information like:

• Personal information: your name, your email address, phone number,
• The date you are writing
• The hiring managers information: their name, position in the company, and the address of your company.

If you'd like to see more examples of how to format your cover letter header, check out this article on Enhancv which provides examples and solutions to create a properly formatted cover letter header.

Keep The Body of The Letter Professional

Remember, a cover letter is a document that is addressed to a specific person, usually the hiring manager. Even if you know the hiring manager from your current position, try to keep informalities out of the writing.

Also, try to avoid negative comments about your current manager.

Use Your Cover Letter To Tell a Story

The dominant tone of your cover letter should be geared towards an exploration of your story , with an emphasis on what makes you exceptional, and the ideal candidate to fill this position.

It's hard to sell ourselves. Even those whose current role is in the sales and marketing field may have a difficult time with sharing about what makes us unique.

Many of us have been told from when we were little we shouldn't brag about ourselves.

But I'll tell you that when writing a cover letter, the most important thing you can do is share about your accomplishments, how you've grown as a leader and gained technical skills and abilities.

It's not bragging to explain where you excelled in your position.

Soft Skills Vs. Hard Skills

Soft skills.

Soft skills involve people skills, like communication, leadership, and any habits which make you work better in a team. When you are applying for a promotion, highlight the soft skills that you've gained through your current position, especially those that involve leadership.

Soft skills to promote in your cover letter include:

• Your ability to collaborate within teams
• Your public speaking ability
• Your ability to problem solve
• How you manage your time
• Leadership skills
• Your ability to adapt

Check out this article if you’d like find descriptive words to describe yourself:

The Best Words to Describe Yourself on a Resume

Hard Skills

Alternatively, hard skills are technical skills which you gain through years of experience working in your field, as well as skills that you've gained through school or other courses. If you're considering transferring to another department, highlight relevant technical skills which would make you the perfect fit for that department.

Although hard skills completely depend on the field within which you work, let's look at one example which can help you understand which hard skills to promote. If you are an IT security manager, some hard skills that you could promote include:

• Your knowledge of cloud computing
• How you visualize and create virtual images or maps
• Your experience with IT Security management software
• Your understanding of enterprise architecture management

Highlight Soft Skills For A Promotion

When you write a cover letter for a promotion, you should highlight your experience in a leadership role. Provide examples from your current job of when you've managed teams of colleagues.

Point to quantitative results that you've shown as a leader of a team. If you’ve seen a major sales profits increase while you were the team leader, mention that you were the one leading, encouraging, and facilitating the growth of your team members throughout the process.

Here are some examples which you can use for your cover letter:

• If you were the team lead for a sales team and you saw sales increase in one quarter 6%, highlight those results in your cover letter.
• If you introduced new software which allowed your team to better collaborate on projects, as well as introducing everyone to that software, mention the percentage of people that adopted the software into their regular, everyday work.

Promote Hard Skills for a Transfer

When you're moving laterally within a company, moving from one department to another, you should consider highlighting hard skills that you've learned in your current position, which are transferable to another department.

Transferring is typical within the IT industry, and many of the skills you gain in one position can be transferred to another department.

For example, if you were working in the IT field and you wanted to get to the cyber security field, there are a lot of skills that you may have gained along the way which could be promoted in a cover letter:

• Mention any courses that you've taken throughout your time working in the IT field. Specifically, if you've learned specialized cyber security software, mention the software by name.
• Highlight the role that you may have played in addressing the company's need for greater security of cloud computing programs.

Show Gratitude (It's Not About Me, Me, Me)

In your cover letter, try to give credit to where credit is due. If you're mentioning your current supervisor, highlight the ways in which they have played a major role in making you into the person you are today.

Every single person on this earth can owe their success to a select number of people in their life.

Show gratitude to those that have helped you.

Also, a cover letter is written to a specific person, and therefore, shows some gratitude to the person who is reading the cover letter. Thank the hiring manager for taking the time to read through your cover letter. Ask them if they need any more information from you.

If you're interested in learning more about how to end your cover letter, check out this article on how to end your cover letter .

• Keep the tone of your cover letter professional by including a properly formatted cover letter header.
• When transferring to a new position in your company, use hard technical skills that you've learned to prove your competency.
• When writing a cover letter for promotion, highlight the soft skills that you've learned, like communication, collaboration, and problem-solving skills.
• Show gratitude to your current manager as well as the hiring manager whose reading the document.

Creating a cover letter from scratch isn’t easy. We totally get it! So why not let us help you? At Enhancv, we have a custom Cover Letter Builder which you can use to create the perfect cover letter for an internal position.

• Cover Letter Guides

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Top Well-Performed Cover Letter for Internal Positions

A cover letter is crucial if your goal is to convince the employer that you are the right person deserving of a promotion. It is the first thing that attracts management attention. This article will give you the answers to every concerning question:

• What is a Cover Letter for Internal Positions?
• How to compose a decent cover letter?
• Which types of cover letters for internal positions prevail today?
• Potent examples of the best cover letters
• Instruction on writing a cover letter for an internal position recommendations

If you don’t wish to risk your job progress, it is recommended to have your cover letter composed by an expert for the best results. With our assistance, your cover letter will be written diligently and skillfully.

What is a Cover Letter for Internal Positions

A cover letter for internal positions is a document in the form of a letter that is sent along with your resume in response to a job offer. When we talk about promotions within a particular company, an employee will be requested to compose a personal cover letter for an internal position. Indeed, today most companies require writing a cover letter when applying for a higher position. Providing cover letter for internal position is optional, but the manager will be pleasantly surprised by your initiative.

Whether your aim is a vertical shift or a lateral transfer, do not neglect to create an internal job cover letter. It helps to stand out among other candidates and interests the recruiter. Telling in detail about all your achievements in the current company, explaining the motivation to work further - all these are necessary to prove you are a person who deserves better.

Want to have your resume well-done with no efforts and in no time? Welcome, our resume writing service is over here to give you a help. We'll get you covered! You can read more about our help at skillhub reviews page.

Why are Internal Cover Letters a Step Towards a Dream Job?

Sooner or later an employee can face the problem of stagnation and express an interest in the new role, a more decent one. Even though a strong desire is a good driver of motivation, it is not enough to get a promotion.

A cover letter for an internal position is crucial for describing a candidate’s qualifications in a proper way. It usually turns out to be even more important than the resume as it is a concise announcement of your main document.

The Structure of a Cover Letter for an Internal Job

An appropriate cover letter format must include the following blocks:

It is desirable to address the letter to a specific person.

2. The body of a letter

This part of an internal position cover letter consists of two integral elements. The first is a short explanation of your motivation. The second is a statement relating to your personal qualities.

3. Contact information

4. Signature

Do not forget that a cover letter is only an introductory document to the resume. Thus, it should be a concise statement substantiating your professional and personal qualities for the position for which you are applying.

There is nothing worse than a long, novel-like cover letter that makes the HR manager feel tired at the sight of it. An ideal cover letter length is 250-350 words, which is a one-page maximum. Note, that it is recommended that the text is formatted in 12-point font.

Engaging Introduction to a Cover Letter

Your cover letter for an internal job posting should have an interesting beginning. It is crucial to encourage a company manager to read it to the end. There is nothing more boring than using common phrases and patterns found on the internet. This demonstrates an indifferent attitude to the requirements of the employer. Be yourself, try to catch the attention of a person who will consider your position. Show that it is composed specifically for the company in which you see yourself.

Composing a Cover Letter for Promotion

A cover letter is not a universal document, suitable for any situation. For example, a cover letter for internal promotion stands out for its significance as it must include more compelling statements.  Composing  a cover letter for promotion - describe what new skills you are competent in. Prove you are a reliable person, ready to take up more difficult responsibilities.

Creating a Cover Letter for an Internal Job Transfer

If your goal is creating a cover letter for an internal job transfer within the same company, consider the following recommendations. First, emphasize your gratitude for being a part of the team. Second, indicate how passionate you are about promoting your company in the market. And most importantly - describe your technical skills enabling you to work even better after an internal transfer.

Advertise Yourself: Describing Personal Qualifications and Skills

A professional cover letter does not copy your resume at all! The resume contains information about your skills and experience. In turn, an internal applicant cover letter should describe how you can use them to the company’s advantage.

Do not write too much about your character traits. Anyone can write that he is a hardworking, responsible and inventive laborer. It is better to include a list of courses and programs you’ve completed or objectives you’ve managed to meet. A hiring manager will consider your applicable talents first of all.

Signify Your Achievements in the Current Position

Include only the information that is relevant to your desired position. The employer will definitely assess your contributions if you manage to stand out from the crowd.

Note that the information in this part depends on the overall aim of your internal job posting cover letter. For example, if you want to get a promotion, focus on those results that prove you can be a leader and guide the team. If your desire is a lateral transfer, you should emphasize the progress the company achieved due to your technical capabilities.

Express Gratefulness for Considering Your Candidacy

To correctly conclude your cover letter for internal job transfer, think about expressing gratitude in a polite way. As well as at the beginning of your document, it is essential to include a personalized and thoughtful appeal in the final part. Thank the recruiter for accepting your request and reading the cover letter.

The final paragraph should not exceed one or two sentences. Still, it is recommended to include the wishes to land the interview and express readiness to come to the discussion or provide further information.

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Common Types of Cover Letters for an Internal Position

There exist several types of cover letters for internal positions. Let us consider the most common ones:

• Promotional cover letter. In this document, an employee must prove in detail to the employer that he is ready for a higher position.
• Letter of interest for internal position. This document includes information relating to the working background within a large company and motivation to get a transfer.

This list is non-exhaustive as some other types can also be included: a cover letter of gratitude; an inquiry; confirmation; or description.

Sample Cover Letter for Promotion

While using ready-made templates for composing a personal promotional cover letter is sometimes risky, it is better to acquaint yourself with some cover letters for internal promotion examples:

Look at cover letter examples by industry you can find at https://skillhub.com/cover-letter-examples

Email Cover Letter for Internal Position Example

Read a sample cover letter for an internal position and learn how to write a cover letter for an internal position properly.

Recommendations for the Cover Letter for Internal Position Improvement

To create a perfect cover letter for promotion and increase your chances, follow some cover letter tips which have already helped many people get their dream job:

• Do not write about personal qualities that are not related to the job.
• Focus on specifics.
• Demonstrate your knowledge of business etiquette.
• Add emotion and personalize your message.
• Write about responsibility and readiness to learn.
• Strive for brevity.
• Use bulleted lists.
• Be careful with spelling and punctuation.
• Do not ask about work schedule, salary, conditions.

Cover Letter Template for Internal Position

To make the hiring process easy for yourself, make sure your cover letter is composed impeccably. For this purpose, analyze applying for an internal position cover letter sample:

Your Contact Information

The Name of a Hiring Manager

The Name of a Company

1. First paragraph:

A specific statement about the position you apply for and a few key benefits that demonstrate suitability for the position.

2. Second paragraph:

Examples of accomplished and achieved results.

3. Third paragraph:

How you can contribute to the business's mission.

4. Conclusion:

Requesting a meeting and expressing gratitude.

5. Your Signature.

Application of Knowledge in Practice

There is no doubt that reading this article has increased your chances of getting hired. Having all the answers in hand you can start moving forward to creating your perfect cover letter. But how not to forget all the essential information and structure it in the head? Here is a digest of all tips as to what makes a good cover letter:

• An attractive and well-planned cover letter will help you stand out and land an interview.
• The cover letter should show the employer what the company will get from you.
• It is crucial to be attentive to the format of your cover letter, avoid large volumes and be careful with the style.
• Use sample cover letters for internal positions to make sure your document does not contain any errors.

After reading, you are still not sure how to write a cover letter for internal positions and maybe you need a professional content writer help? Try our Skillhub's cover letter writing service . You'll get an adjusted cover letter for your potential job position. In case you a need a perfect resume to stand over other candidates, our executive resume writing service is over there. Our professional experts are always happy to have your back and consult you about career writing !

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How To Write A Cover Letter For An Internal Position Or Promotion (with Examples)

• Cover Letter Examples
• Best Cover Letters
• Cover Letter For Internship
• General Cover Letter Templates
• Career Change Cover Letter
• Promotion Cover Letter
• College Student Cover Letter
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• How To Write A Cover Letter For A Job With No Experience In That Field

Find a Job You Really Want In

When you find a position you’re interested in, you’ll likely still need to apply just like everyone else, which means you shouldn’t neglect your cover letter. This is why knowing how to write a cover letter for an internal position is important.

Whether you’re going for an internal position or a promotion, we’ve got you covered. In this article, we’ll go over how to write a cover letter for an internal position or promotion, provide a sample cover letter, and give you some tips to keep in mind when writing yours.

Key Takeaways

When writing a cover letter for promotion, you should put just as much effort into it as you would when applying to an external position — don’t assume you’ll automatically get any favor just because you already work at the company.

Be specific about why you’re the right candidate for this role and how you’d help the company by working in that new capacity.

Your cover letter for internal promotion should only be one page long, so include only the necessary details.

How to write a cover letter for an internal position or promotion

Cover letter example for an internal position or promotion, cover letter for an internal position or promotion template, tips for writing a promotion or internal cover letter, how an internal cover letter differs from a standard cover letter, cover letter for internal position faq.

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In order to craft a stand-out cover letter that will stand out among the pile of other applications, it will be crucial to understand the specific elements that should be included. Those include (in order of appearance):

Date and contact formation. This should include your contact information and the date of submission.

Be sure to also include the employer, hiring manager , or recruiter’s name (whoever will be reading the cover letter) and professional information.

Opening paragraph. Explain how your current role prepared you for the new position. Include information regarding the specific role and department that you’re applying for.

Body paragraph. This should be a detailed (but brief) explanation of your current role, previous experience, and notable achievements at your employer’s company. Be sure to highlight both “hard skills” (technical skills) as well as “soft skills” (interpersonal communication skills).

Closing paragraph. This paragraph should show your expression of gratitude to your employer for your previous experience with the company up to this point, and for the opportunity to be considered for the role you’re now applying for.

You can also include information regarding how the recipient – i.e., the hiring manager or your employer – can get in touch with a trusted referral (be sure to confirm with that referral beforehand that he or she is willing to have their information included in your cover letter).

Closing and sign off. End with an appropriate closing and your signature if you’ll be handing in a physical copy of the cover letter.

Keeping in mind all of the themes that we’ve already outlined above, here’s a cover letter sample for an internal position or promotion:

August 10, 2023 Marissa Swarts Human Resources Manager Swarts & Sons Enterprises [email protected] Dear Mrs. Swarts, I’m excited to submit my candidacy for the role of Content Strategist in the company’s Marketing department. I began my employment with Swarts amp; Sons in August 2018 as an Assistant Copywriter. I have spent the last two years honing and broadening my abilities and learning a great deal from my managers within the department. I believe that the job requirements of the Content Strategist role that you’ve outlined on the company website match the skill set I have developed during my tenure with the company. I’ve contributed to a wide range of valuable projects for the company. Beginning in February of 2019, I spearheaded the new blog strategy which has become the primary format for blog post drafting and publishing across the entire Marketing department. Additionally, I helped launch a department-wide training program on basic SEO practices in May 2019. This program has boosted our company’s website traffic by as much as 25%. If you’re interested in learning more about my experience and accomplishments within the company, I encourage you to reach out to my supervisor , Edwin James ([email protected]). I have worked closely with Mr. James over the course of the last two years, and he would be glad to answer any questions that you might have about my suitability for the Content Strategist role. Thank you very much for your time and for the opportunity to be considered for this position. It’s been a great privilege working with Swarts amp; Sons, and I look forward to continuing to grow within the company. Sincerely, Andy Axelrod

Here is a template to help you get started on your cover letter. Be sure you tailor it to your specific needs before sending it to your hiring manager or recuiter.

August 10, 2023 Dear, Mr. Smith, I am writing to express my strong interest in the [position name] within [department name], as advertised on the company’s internal job posting. Having been part of the [current department name] team for [years on the team], I am excited to have the opportunity to contribute my skills to a new role that aligns closely with my career aspirations and the goals of the company. Throughout my time with [company name], I have consistently demonstrated a deep commitment to the company’s success, such as [mention specific achievements, projects, or initiatives you’ve been involved with]. In my current position as [current position title], I have developed a foundation in [mention specific skills, responsibilities, or accomplishments], which I believe puts me in a position for success in [position you’re applying for]. I am particularly excited about [mention specific aspects that intrigue you]. This opportunity aligns perfectly with my long-term career goals, and I am eager to contribute to [department name]’s success. Thank you for your consideration. I welcome the chance to discuss how my experience and enthusiasm align with [position name] in more detail at [your contact information]. Please find my resume attached for your review. Sincerely, [your name]

You should never assume that you will get the position just because you have experience within the company. You should also stick to a professional format when writing your letter. Here are some more tips to keep in mind when writing your cover letter for a promotion or an internal position:

Don’t assume. Don’t expect that you’ll be chosen solely on the basis of the fact that you have experience within the company you’re applying to. If you’re keenly interested in a job opening, there’s a very good chance that a large number of other internal (as well as external) applicants are too. Make the effort to put your best foot forward with a polished application and cover letter.

Be truthfully self-promoting. By drafting and submitting a high-quality cover letter, you have a golden opportunity to communicate the specific reasons why you’re the ideal candidate for the role in a way that doesn’t sound braggy. Talk about your skills and accomplishments without stretching the truth but also without being self-deprecatingly modest.

Don’t take your cover letter lightly. In many cases, it (along with resumes ) will be a key factor in a hiring manager’s decision regarding which applicants are qualified to advance to the interview stage .

Stick to a classic, professional format. Adhering closely to a tried-and-true cover letter template (like the one we’ve outlined above) will help you to create a cover letter that will grab the eye of any hiring manager without making them work too hard to figure out how your letter is laid out.

Remember brevity is important. Hiring managers and HR employees tend to be very busy people, and it’s one of their job requirements to review dozens (and sometimes hundreds) of job requirements.

Don’t lie. You should never lie on your cover letter or resume, but this is especially important for a cover letter for an internal position or promotion.

Now, it’s important to understand from the outset that the process of drafting a cover letter for an internal position or promotion will differ in some important respects from that of a cover letter that’s submitted by an external applicant.

Cover letter for internal position. In the case of a cover letter for an internal position or promotion, the hiring manager will very likely already be (at least somewhat) familiar with the applicant’s background and experience, which makes it very important for the applicant to record details as truthfully as possible.

Standard cover letter. In the latter case, an employer will be largely unfamiliar with the applicant’s professional profile, so there’s always the chance that the applicant might risk exaggerating (or fabricating) some of the information that’s included. This leads to an understandable wariness in the minds of many hiring managers when they’re reviewing the qualifications of an external candidate.

It’s also important to bear in mind that internal applicants have some significant advantages over external applicants in the review and hiring process. As an internal applicant, you’ll be able to:

Draw on specific contributions that you’ve already made to the company

Include references who are (ideally) trusted acquaintances of the hiring manager

Understand what the company values and use that to your advantage

These factors make it much more likely that your application will be favored – and ultimately selected – during the hiring process.

Do you write a cover letter for an internal position?

Yes, you should write a cover letter when applying for an internal position. Writing a well-crafted cover letter helps distinguish you as a strong candidate for promotion among your competition and allows you to formally apply for the position.

How do I write a cover letter for a promotion?

When writing a cover letter for a promotion, be sure to explain your interest in the job and what your qualifications are for the position. Although your hiring manager may already know your accomplishments and experience, it’s a good idea to reiterate them all in one document to demonstrate your readiness for a new position.

Additionally, you should include your knowledge of the company’s mission, needs, and the growth you have experienced in your current position thus far.

Including these things reminds your employer that you have a history with the company, that you have directly contributed to its success, and that you are invested in its mission and goals.

Craft your cover letter for promotion exactly as you would a regular cover letter, but be sure to add the prior mentioned specifics to demonstrate the value of promoting an internal employee versus hiring an outside candidate.

The first paragraph should begin with a statement of interest regarding the position. Here you can summarize your career goals and any stand-out qualifications or accomplishments.

Your second paragraph should discuss your qualifications and experience in more detail by including figures and data when possible.

Your third paragraph should expand on your improvements in your current job since joining the company. Be sure to tie these to the open position at hand.

Your final paragraph should remind the hiring manager of your interest and include the next step in the hiring process. Don’t forget to express your gratitude before signing off with a formal closing.

How do you start a promotion cover letter?

Start your promotion cover letter by saying, “I would like to formally apply for the [job title] position in the [department].

When you send a cover letter internally, it’s assumed you have discussed the position at hand with your current or new hiring manager.

They may anticipate you applying, so it’s a great idea to articulate that this is simply your formal application when crafting your cover letter.

How long should your cover letter be for an internal position?

Your cover letter should only be one page for an internal position. You should only include the necessary details that pertain to the position that you are applying to. Your cover letter should be one page single-spaced.

Is a cover letter for a promotion necessary?

Yes, a cover letter for a promotion is necessary if the job requires one. You should never assume that you are going to get a promotion just because you work for the company. You should write your cover letter the same way you would if you were applying as an outside candidate. Make sure you are professional in your letter. Just because you work with the hiring manager doesn’t mean you can slack off.

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Kate is a graduate of Brigham Young University, where she completed a degree in Comparative Literature with a minor in Mathematics. She lives in the Pacific Northwest and enjoys hiking and reading.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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Cover Letter for an Internal Position (Examples & Tips)

Whenever you find a new job opening in your current company, you might want to get that job. However, in other circumstances, you might get bored working in the same department or want more money to meet your needs. In these circumstances, you must write a cover letter for an internal position. In addition, it is a cover letter to your employer if you want to change your position or department while staying in the same company.

Writing an internal position cover letter introduces yourself and explains why you are interested in the position. A good cover letter will demonstrate your ability to communicate and sell yourself. Therefore, it should be concise and free of errors.

In your cover letter, focus on your accomplishments in your current job and how they align with the requirements of the new position. In addition, make sure to highlight any skills or experiences that would make you a successful candidate for the new role. Doing this will show that you are qualified for the job and motivated to make an impact in your new position.

This article is an elaborate discussion of writing a cover letter for an internal job position, including:

• What an internal position cover letter is
• How to apply for an internal position
• Differences between an internal position cover letter and a standard cover letter
• Steps for writing an effective cover letter for an internal position
• Best practices and tips to consider when drafting internal position cover letters
• What to do if you want to land an internal position within your organization

What is an Internal Position Cover Letter?

An internal position cover letter is a cover letter that an employee writes to apply for an open position in their company. A company employee writes an internal position cover letter to apply for an internal position that is currently open. It highlights your experience, skills, and qualifications and supports your claims. An internal position cover letter is often used when internal employees are looking to move into another department or when employees want to change positions within their current company.

How to Apply for Internal Position

When you are interested in an internal position that has opened up at your company, it is crucial to follow the proper steps to apply for the job. You may be familiar with the process of applying for a job . However, specific details are needed when applying for an internal position.

Below are some pointers on how to apply for an internal position:

• First, you need to know the availability of a position . You can usually find all the open positions by checking your company’s internal port, contacting human resources directly, networking with your colleagues, by asking the manager if they can put you up for a promotion.
• Next, check the eligibility requirements . Ensure you qualify for the job before applying. Look at the requirements and whether they match your skills.
• The next step is preparing your cover letter .
• Lastly, prepare for the interview . Internal interviews are very similar to regular interviews.

Internal Position Cover Letter Vs. Standard Cover Letter

An internal cover letter is a type of cover letter used when applying for a position within a company. This differs from a standard cover letter when applying for a position with a new company. You will want to include specific things in an internal cover letter that you would not necessarily include in a standard cover letter.

For example:

Recruiters are familiar with the applicant in the case of a cover letter for an internal position or promotion. They know about their background and experience, so applicants record details as honestly as possible.

However, for applicants using standard cover letters, employers are primarily unfamiliar with applicants’ employment profiles. Therefore, there is always the possibility that applicants may exaggerate some of the information provided. Therefore, HR managers may be wary when checking the qualifications of external candidates.

Tip: Discussing your career goals with the employer is essential when eyeing a new position. After that, contact the human resources department and demonstrate your intent. Inquire about current openings and discuss different career paths you might be interested in. It would help if you also considered leaving your resume with the hiring manager.

Six Steps of Writing Cover Letter for Internal Position

When writing an internal position cover letter, you must highlight information from your resume that is relevant to the position. You must also highlight why you are the best candidate for the job.

Below are six essential steps of writing an internal position cover letter:

Step 1: Begin with the most critical information

When you apply for an internal position, it is vital to start your cover letter by introducing yourself. Start with your name, contact details, and the date. Then, write the name of the company and the hiring manager’s name. Before you write the letter’s body, address the recruiter with a proper salutation. For example, “ Dear hiring manager.”

Step 2: Use narrative to write your experiences

Narrative writing allows you to write your experiences powerfully. When writing the body of your internal position cover letter, it is best to use narrative writing since you are talking about your job history. With narratives, you can take your experiences and craft them into a story about how those experiences helped shape who you are today.

You should also share the role you would like to be considered for. In this paragraph, you should highlight how you will be able to handle the new role’s responsibilities. Start with why you are interested in the new post and think you would be a good fit.

Tip: Since the cover letter is the first thing someone sees from you, it must be exceptionally well written. A well-written cover letter appeals to management’s interest and compels them to hold an open discussion with you about your potential position change.

Step 3: Explain your current role and how this role has prepared you for a new job

This paragraph is the most detailed of all sections, as it allows you to talk about your current job and what it has taught you. It would be best if you also spoke about how this job has prepared you for the new role you are applying for. You can then wrap up the body of your internal position cover letter by highlighting any relevant skills and experiences that have helped you excel in your current role.

Furthermore, your experience should prove that you’re flexible, driven, and optimistic about the work you’d be doing in the position to which you’d like to transfer . Include a brief description of your current transferrable duties and how the new job matches your skill set and career goals.

Highlight previous experiences or projects relevant to the new job’s functions. Include specifics and tangible results. Additionally, remember to customize your cover letter depending on whether you’re applying for a promotion , changing departments, or taking on a new position within the same team.

Step 4: Show you have made an impact

Write about the impact you have made in your previous/current job. When you apply for an internal position, it is essential to show that you have made an impact at your company. You can discuss some of the projects you have worked on and how they have benefited the company.

You could also talk about any awards or recognitions from your employer. This will show that you are not only a capable employee but also one whom the organization values. It’s advisable to always back your accomplishments with stats and figures which act as hard evidence.

Tip: Quantifying your accomplishments is essential when writing an internal cover letter. When you quantify your accomplishments, it shows the hiring manager exactly what you have accomplished and how many times you have done it.

Step 5: Include a trusted referral

One of the essential elements of an internal cover letter is to have a trusted referral. A referral is someone who can confirm your skills, experience, and qualifications, for example, your colleagues. Sincere endorsements from reputable referrals like colleagues and managers can support the idea that you are the ideal candidate for a position. Include their information, such as their name and contacts, and a summary of why they recommend you for a position.

Step 6: Show your gratitude

Remember to express your gratitude for being considered for the role. In addition to stating that you feel you are a better fit for the position, thank the hiring manager or whoever else is responsible for giving you a chance to advance within the company. Be sincere and enthusiastic, and make sure your letter is free of grammar or spelling errors. However, avoid groveling since you want the recruiter to know you are confident about your skills.

Cover Letter for Internal Position Sample

James Applicant

665 Apple Street

San Diego, CA 33457

580-455-323

[email protected]

August 9, 2022

Ashley Anita

Director, Communications

Walmart Retail

223 Business Rd.

Manhattan, NY 45689

Dear Ms. Anita,

I am writing to formally apply for the Communications Specialist (Retail) position currently listed in the company website’s jobs section. I believe my qualifications and expertise make me a strong candidate for this job. I have been a loyal employee for nearly five years, and during that time, I have come to understand your company, its mission, and its values. I am impressed by the work in the communications department and would love to be considered for a promotion within the retail division.

My current position involves managing social media and developing new marketing content. I am very organized and detail-oriented, attended several seminars to increase my knowledge in my field of work. I aim to become an asset to your team by providing editing services and creating new ways of communicating effectively with the public. I feel my retail industry knowledge will allow me to contribute quickly and efficiently in this position.

Within the past five months, I have been leveraging my talents to work with a team five days a week, learning new skills and assisting in managing social media accounts. This past year has provided me with invaluable experience and responsibility. I feel confident that the skills gained in my current role would help provide an even more valuable service to the new position.

I have also displayed my capacity to interact with representatives from functional departments and business lines, continuously receiving exceptional ratings on my yearly performance reviews from my superintendents. In addition, I oversaw benefits communications and employee relations and coordinated activities to ensure that all projects were delivered on time.

I want to discuss this with you over lunch to negotiate this position. I am confident that I have the knowledge and expertise required for this position. I eagerly await your response. Thank you for your time.

Cover Letter Examples

Practices to Consider While Writing

When writing an internal position cover letter, there are a few best practices to remember. Below are those good practices to consider when writing an internal position cover letter:

Don’t assume

When you’re applying for an internal position, it’s important to remember that you’re not the only one who wants the job. Just because you already work for the company doesn’t mean you’re a shoo-in for the position. Instead, you may have to work hard to prove that you’re the best candidate. Therefore, ensure you write a great cover letter that puts you in a prime position for the job.

Promote yourself truthfully

As you write your internal position cover letter, it’s essential to be truthful about your qualifications and experience. However, that doesn’t mean you can’t promote yourself. Highlight your successes and skills without appearing to be bragging, making you the perfect candidate for the job. With some self-promotion, you can ensure that your internal position cover letter gets you the job you want.

Don’t take it lightly

Although you are probably excited about the promotion, don’t take it lightly and fail to be organized when writing your cover letter. The intonation in your cover letter should show the seriousness of your objective and the experience.

Use a professional format

You must follow the appropriate format when writing an internal position cover letter. When writing an internal position cover letter, it is also essential to use a professional tone. You do not want to give an unprofessional impression or as someone who does not care about the organization’s reputation.

Be honest about your qualifications for the job. Don’t exaggerate your skills, even if you possess certain traits closely related to the position or the company. Don’t lie if you do not have any experience with a particular technology or program.

Remember brevity is important

Keep it brief, using only a few sentences to make your point. Put yourself in the hiring manager’s shoes. How long would you want to spend reading a cover letter? If your letter is too long and there is nothing in it that makes you stand out, the hiring manager could become bored or frustrated very quickly. Cover letters should be 250-350 words long and divided into three to four paragraphs . If you submit a printed copy, ensure your cover letter is no more than a page long and in 12-point font .

What to Do If You Want Internal Position

Suppose you are interested in a specific internal position. In that case, make sure that your cover letter maintains a professional manner at all times. This means avoiding errors such as misspelled words or poor grammar.

Consider the following points:

Volunteer for leadership positions

It is critical to volunteer for leadership positions within the company. This shows your dedication to the company and willingness to work hard and learn new skills. You do not need a promotion to a higher position to be a leader. All you need is a chance to demonstrate leadership skills.

Take advantage of corporate training opportunities

Take advantage of corporate training opportunities if your company offers them. The best way to ensure an internal promotion is to be the best employee you can be and work hard each day. The best way to accomplish this is to learn as much as possible about what it takes to succeed in your desired role.

Know people from other departments

Building relationships with people from different departments is one of the best ways to improve your career and get an internal promotion. Many offices have departmental subgroups where people gather. A person may work in a place over many years and be practically unknown to those outside their team. That’s a challenge if you want to progress through the ranks. This unfamiliarity could work against you.

Communicate with your current boss

Before submitting your internal position cover letter, speak with your manager, and don’t be afraid to communicate with your current boss. They may be able to give valuable insight into what is most important when it comes to achieving success in the position you are interested in.

Use the same courtesies

When you go to your boss to ask for an internal promotion, you must also show respect by being courteous and polite. When interviewing for an internal position, you should follow the same procedures. Don’t let familiarity substitute your etiquette.

Avoid office politics

When applying for an internal position, avoiding office politics is crucial. This means being careful not to say anything negative about your current or previous department and not gossiping about colleagues. Those who get along with everyone are the ones who get promoted and advance to positions of leadership. This is because they maintain positive relations and do not get involved in office quarrels. As a result, they rise above office gossip and earn respect from their colleagues.

Frequently Asked Questions

Yes. Informing your boss could give you a leg up in the interview process. Your boss may be able to put in a good word for you or give you some insight into the company’s plans for the future. Additionally, your boss may appreciate your honesty and forthrightness.

Yes, your manager has the legal right to refuse a transfer or set terms and conditions for relocating to a different position as long as they don’t violate the employment contract or general workplace policies.

At big corporations, you may be able to be transferred to another department or division with very little notice. However, depending on the type of organization that you are working for and your position, you may need to give a month or more of notice before an internal transfer is considered.

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Internal Position Cover Letter Example

Introduction of an internal position cover letter

Internal position cover letter body.

When applying for an internal position, your cover letter is like a personalised highlight reel that demonstrates your loyalty to the company, showcases your growth within the organisation, and reinforces your commitment to the workplace. 

But before you begin your cover letter for an internal position, it’s important to know how to build a convincing, compelling cover letter. 

In this guide, we’ll explore the essential sections of a cover letter, what to avoid, and how to build a cover letter that helps you stand out from other candidates. 

Internal position full text-only cover letter example

Dear Mr. Wihongi,

I'm excited to apply for the position of Store Manager after working for Silver Surf for nine years as Assistant Manager. During my time with Silver Surf, I've learned a range of skills and had some truly enriching professional experiences. From helping customers feel their best in Silver Surf clothing, to celebrating a range of milestones at Silver Surf, I'm confident in my ability to manage Silver Surf's growth and expansion across the Whangarei area.

As Assistant Manager, I have gained a comprehensive understanding of the daily operations that ensure our store not only meets but exceeds our performance goals. I’ve formed strong relationships with our team, fostering a work environment that is both positive and results-driven. My approach blends strong attention to detail with innovative problem-solving, ensuring that each day we deliver the exceptional service that our customers have come to expect and rely on.

I have proudly taken part in initiatives that boosted customer satisfaction rates by 25% and played a pivotal role in developing marketing strategies that increased foot traffic during off-peak hours. Through diligent inventory management, I was able to reduce excess stock by 30% and streamline the supply chain, which significantly improved our operational efficiency.

Leadership is inherently about inspiring confidence and guiding a team toward shared objectives. I believe my tenure with Silver Surf has prepared me to take on the Store Manager role, where I can continue to motivate our team, spearhead key projects, and contribute to our store's standing as a beacon of excellence in the Whangarei retail community.

I am looking forward to the opportunity to further discuss how my skills, experience, and vision align with the goals for Silver Surf Whangarei. Thank you for considering my application. I am eager to continue our journey together, aiming for new heights of success.

Ngā mihi nui, 

Katie Bradley

Sections of an internal position cover letter

All cover letters follow a basic format and structure. A cover letter for an internal position should contain the following sections:

• Header : At the top of the page, include the current date and necessary contact information, such as your phone number and email address.
• Greeting : Opt for a polite and professional greeting, using the recipient's name when known.
• Introduction : Begin your cover letter with a compelling opening that reflects your genuine passion for the internal position. Briefly highlight any relevant professional skills and experiences that can help you stand out as a top candidate for the position.
• Body Paragraphs : In the body paragraph section of your cover letter, expand upon any key accomplishments from your current role. Discuss any unique skills and achievements acquired during your current position to help distinguish you from external candidates.
• Conclusion : Conclude your cover letter by reiterating your professional strengths, and end with a persuasive call to action statement.
• Signature : Finish your cover letter with a warm, professional farewell, followed by your full name.

We recommend keeping your cover letter for an internal position to one page. A single-page cover letter ensures your key qualifications are quickly accessible, holding the reader's attention without overwhelming them. 

If you’re searching for similar cover letters or need more inspiration before you get started, be sure to take a look at our cover letter library , or check out the cover letter examples below: 

• Team Lead Cover Letter Example
• Customer Service Cover Letter Example
• Administrative Assistant Cover Letter Example

For more helpful tips and insights, our how to write a powerful cover letter guide can help take your internal position cover letter to the next level. 

In the introduction of your cover letter, focus on elaborating on your skills and experience gained within the company. Starting with a strong and engaging introduction can grab the attention of the hiring manager right from the outset.  Take the time to reflect on your accomplishments and the diverse skill set you have developed during your time with the company, emphasising these strengths early in your cover letter. Remember to align your talents with the needs of the position, showing how you are a perfect fit for this internal opportunity.

Hi Mr. Wihongi, 

I’ve been working here for ages and I think after all this time, I’m the best fit for Silver Surf. As you know, I’m from Whangarei so my skills help me a lot when it comes to connecting with people. 

Remember that it's essential to present your cover letter professionally, ensuring it is free of errors, grammar mistakes, or any formatting faux pas. Keep language formal and professional, and consider having a trusted friend or family member review your application to catch any minor errors you might have missed.

Here are our top tips for crafting a compelling body paragraph section: 

• Expand upon any roles and responsibilities you have held within the company
• Discuss any achievements or milestones that help demonstrate your leadership and knowledge of the company’s goals and values.
• Elaborate upon your track record of achieving or surpassing company goals and objectives

First body paragraph: Your suitability for the role (skills & experience)

We recommend focusing on the following: 

• Connect your past successes to your future potential: Draw a direct line between the achievements in your current or past roles and how those experiences have prepared you for the new position. Use specific examples to demonstrate how you have added value to your team or the organisation where possible.
• Highlight relevant skills: Since you’re already part of the organisation, highlight how your interpersonal skills have been refined over your time with the company.
• Identify and address new challenges: Show initiative by identifying future challenges or opportunities within the new role or department and articulate how your skills and experience make you uniquely qualified to address them.

Align your cover letter to the job description

Writing with the job description in mind helps demonstrate how you are the right fit for the role. It also shows hiring managers that you have carefully read and understood the key requirements and expectations of the role. Since you're applying for an internal position, it also shows that you don't take your current position in the company for granted.

Second body paragraph(s): Alignment with the organisation 

In your cover letter's second paragraph, show how the work you’ve already completed aligns with the goals and values of the company. While you likely already have a strong understanding of the company’s values, it’s still important to highlight how you embody these values at the company. 

For example, if you were applying for an internal position at the New Zealand Transport Authority (NZTA), it would be important to showcase how you embody their values.  The NZTA lists some of its values as : 

• Showing respect for all people
• Building better relationships
• Speaking up when it matters
• Helping others succeed

You could list instances where you went above and beyond to help customers or staff or discuss moments where you showed bravery and spoke up for others. The key is to share concrete examples of your achievements within the company that demonstrate your commitment to their core values. Elaborating on how you effectively embody the values of the company can improve your chances of job success. 

We also recommend expanding upon how your leadership and skills can help improve company success. Make sure it’s clear how you fit the specific job you’re applying for based on the job description. 

Call to action & conclusion: A fitting ending

To end your internal position cover letter , reiterate your commitment to the company and your genuine interest in the position. Make it clear that you are enthusiastic about bringing your knowledge, skills, and experience to the role, and that you're open to discussing the position in greater detail. A strong call to action statement can also help convince employers to reach out to you at a later stage. 

Finalise your cover letter with a polite and professional sign-off, such as “Warm regards,” or “Ngā mihi nui,” followed by your full name. The goal is to leave a lasting impression that reflects your commitment to the company. 

Key takeaways

Before you begin drafting your cover letter for an internal position, remember to customise your letter to match the job description, outline your company knowledge, and show your commitment to the company’s future. 

At cvapp.nz, we make it easy to refine your internal position cover letter with our cover letter templates and our exclusive cover letter builder . Kickstart your career journey today!

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A general cover letter example can serve as a great starting point for your application. If you’re feeling stuck, check out this copyable cover letter sample that you can copy and paste to modify for your own experience. You can also change the cover letter template at any time.

Dear Mr. North,

My experience of managing teams through change has taught me that if you put people first, everything else will fall into place. I led a team through a turbulent 18 months of downsizing at Labsworth, while a blistering period of growth at Pine Inc. provided an entirely different experience. No matter what the trajectory of the company is, there are lessons to be learned. Upon the completion of my MBA last year, I understood that I wanted to pursue a management role with an international dimension. I have never used my native Spanish in a business context and feel that your expansion into South America will allow me to employ my change management skills in a cultural setting that is familiar to me. In a start-up, it is important to employ people with both operational and commercial expertise. I have negotiated contracts worth $9.5m, improved delivery efficiencies by 12%, redesigned warehouse packing flows, overseen staff disputes, and driven profitability to industry-leading levels. In my last year at Pine, I spearheaded three initiatives to improve the net profit from 5.2% to 6.1%. Profits improve when everything is considered. I believe in letting my teams dictate the direction of their development. I have experience working with HR to design training modules, something that is particularly useful in a start-up. I enjoy the creativity and challenge of working out how to get the most out of a diverse set of professionals. 60% of my former team have enjoyed promotions over the past five years.

I cannot wait to find out more about your international expansion plans and hope that I am well-placed to assist.

Lara Fernandez

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Perfect cover letter structure

The perfect cover letter should have a clear and organized structure to make sure it highlights why you’re the right candidate for the job. Here’s what you should include to impress employers and increase your chances of landing the interview:

• Header: The cover letter header is the space at the top, or sometimes the side, of your cover letter that contains your name, contact information, and any relevant links. The header serves a vital role in identifying your cover letter and helping to create an attractive presentation.
• Greeting: The greeting of the cover letter is the way you address the person who will be reading it. We recommend using the hiring manager’s name whenever possible to establish a friendly, yet professional tone.
• Introduction: The introduction consists of the opening lines of your cover letter that serve to grab the hiring manager’s attention and encourage them to read the rest of your cover letter. The introduction should also include the company name and the role for which you are applying.
• Body (middle part): The body paragraphs are the middle part of your cover letter that give you the space and flexibility to discuss your accomplishments and key qualifications for the role.
• Conclusion & sign off: The conclusion is the final sentence of the cover letter that generally includes a call to action. This sentence expresses your enthusiasm for the job and politely encourages the hiring manager to schedule an interview.

You can also view our full guide on how to write a cover letter.

What makes a good cover letter example

A good cover letter example contains a combination of factors that work together to present you as the best possible candidate for the role. Remember that a cover letter sample is a starting point and should always be customized for your specific experience and the job you are applying to. In general, here are a few things to pay attention to that will make your cover letter stand out from the rest:

• The right template : An attractive cover letter is more likely to be noticed by employers. The best cover letter template is one that combines your own professional personality with the brand and image of the company you’re applying to. Our adaptable cover letter sample can serve as a reference when creating your header.
• Proper formatting : The right formatting makes your cover letter easier to read, and in turn, keeps the hiring manager interested for longer. Here are a few do’s and don’ts for great cover letter formatting .
• Keep a balance of white space to text
• Use paragraph breaks and proper punctuation
• Create an attractive header at the top of the page
• Adjust the margins to cram in more text
• Go overboard with flashy colors unless appropriate in your industry
• Forget to proofread for spelling and grammar mistakes
• A customized greeting : Your cover letter greeting should use the hiring manager’s name whenever possible. If you can’t find the name of a specific person, make sure to customize the greeting for the company or team.
• A professional email address : Your email address should be a combination of your first and last name (with numbers if you have a common name). Unprofessional email addresses are a big mistake.
• Clear structure : Even though a cover letter is one of the more freeform parts of your application, it should still appear organized. Use the sections of our cover letter example above as a model for your own.
• Detailed examples : The writing of your cover letter should give concrete examples of your skills, qualifications, and accomplishments. Make sure to use numbers and statistics whenever possible.

Cover letter examples FAQs

What to write in a cover letter.

Your cover letter is an opportunity to expand on the skills and experiences described in your resume. Instead of simply repeating what’s written there, make sure to add new details and examples that are relevant for the role and will encourage the hiring manager to contact you for an interview. 

How do you start a cover letter?

There are plenty of ways to start a cover letter , including with an anecdote, a statement about your skills or passion, or your connection to the company. Check out our adaptable cover letter samples for more ideas to get you started writing your own cover letter.

What are 3 things you should include in a cover letter?

Three things that should always be included in a cover letter are:

• Your name and contact information
• The hiring manager’s name
• The name of the company and the role you for which you’re applying

How long should a cover letter be?

Ideally, a cover letter's length should be between 250-400 words. A shorter cover letter may not be able to capture your skills, while a longer one may become tiresome to read. A cover letter should always fit on one page. See our adaptable cover letter examples for details.

What are common cover letter phrases?

Every cover letter should be unique but a few phrases you may find useful are:

• I am excited to apply to the role of (Job Title) at (Company Name).
• I am looking forward to the possibility of an interview.
• Feel free to contact me by phone or email at (Your Phone Number) or (Email Address).
• Sincerely, (Your Name)

What words should not be used in a cover letter?

We recommend avoiding “ To Whom It May Concern ” as it sounds impersonal and outdated. You should also avoid any language that sounds cold, arrogant, or entitled. Our cover letter samples can serve as an example of the right tone to use.

What does an employer look for in a cover letter?

Employers use cover letters to gauge whether you’re truly interested in the position and if you’ve understood the requirements. Make sure to consult the job description before writing your cover letter.

What is a simple example of a cover letter?

If you’re looking for a simple example of a cover letter, you’ve come to the right place! Here are some of our favorite simple cover letter samples:

Student cover letter example

Use this Student cover letter example to finish your application and get hired fast – no frustration, no guesswork. This cover letter example is specifically designed for Student positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes.

Driver cover letter example

A driver cover letter goes far deeper than the mechanics of the job. Share the personality that makes you great at what you do.

Customer service representative cover letter example

Use this Customer Service Representative cover letter example to finish your application and get hired fast – no frustration, no guesswork. This cover letter example is specifically designed for Customer Service Representative positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes.

Free professionally designed templates

ATS Resume Templates

Download an ATS-friendly resume template for free. These templates can be edited in Microsoft Word and can be accurately scanned by an applicant tracking system.

If you’ve made it to this page, then you probably already know more about applicant tracking systems (ATS) than the average job seeker. That gives you an advantage! Why?

Many companies use ATS to manage resumes and applications. In fact, Jobscan research shows that over 97% of Fortune 500 companies use an ATS.

If an ATS can’t read or understand the information on your resume, then your application might not be seen when a recruiter searches for candidates with specific skills or experience – even if you have those skills or the experience!

Your resume needs to be ATS-friendly in order to give you the best chance of getting a job interview. That means that you need an ATS resume template.

We’ve designed 15 ATS resume templates that can be downloaded as Microsoft Word files and easily edited. Download one for free or use our free resume builder to get a customized ATS-friendly resume in minutes.

Free ATS Resume Templates

Executive and Management ATS-Friendly Resume Templates

As a leader, you want your experience and accomplishments to shine. These resume templates give you opportunities to show the measurable results you’ve achieved, as well as your hard and soft skills .

Using correct formatting is critical here. The ATS needs to be able to parse all of that vital information and categorize it correctly. You also need your resume to be searchable by an ATS so that when a recruiter filters candidates by skills, your application stays on the list.

Entry-Level ATS-Friendly Resume Templates

You might not think you have a lot to show on your resume, but you do! These templates provide sections where you can highlight your education, internships, volunteer experience , personal accomplishments, and more.

An ATS-friendly resume will help you get found by recruiters and hiring managers. This is important because an entry-level position could have hundreds of applicants! Use these templates to make sure the ATS picks up your skills and experience.

Make your resume faster with our free resume builder

Write your resume the free and easy way with the only resume builder designed specifically with ATS-compliant resume templates.

Jobscan users have been hired by:

ATS Resume Templates - What You Need to Know

How to make the perfect ats resume.

Remember, an ATS is just a computer filing system. It needs to be able to scan and understand the text on your resume in order to correctly parse the information and sort it properly.

An ATS will never auto-reject a resume, but an ATS optimized resume does make it easier for a recruiter to find you among the sea of applicants.

Even more importantly, an ATS-friendly resume naturally follows expert-recommended resume writing standards as well. That means that when the recruiter personally views your resume, it will include the relevant information they’re looking for and will be formatted in a way that makes it easier to read

Follow these tips for making the perfect ATS resume :

1. Tailor your resume to the job you are applying for

Focus on quality over quantity. Each job you apply for is unique, even if they all have the same title. Every company has different needs for that role. The job description will make it clear which hard skills, soft skills, experience, and education the company is looking for. So tailor your resume to show them that you are the perfect candidate.

Tailoring each and every resume can be time consuming, but it’s worth the effort!

You can speed up this process by using a tool like Jobscan’s resume scanner . Powered by AI-technology , this tool analyzes your resume against the job description and provides you with a resume score that tells you how closely your resume matches the job description. It also tells you exactly what you need to do to increase your score.

2. Match your resume keywords to skills found in the job description

Recruiters might use an ATS’ search function to find applicants with specific skills. How do you know what skills they will search for? By examining the job listing. Use a resume scanner to automatically pick out the hard and soft skills the recruiter might search for, and then include those on your resume.

Even if the recruiter doesn’t search applications for those skills, they’ll definitely be looking for mentions of them on each resume they review.

3. Use long-form and acronym versions of keywords

Some ATS will only return resumes with the exact keywords the recruiters would search for. For example, if you included “Search Engine Optimization” in your resume but the recruiter searched for “SEO,” your profile may not appear in the results. Try to include both the acronym and the unabbreviated form of the term.

Use a tool like Jobscan’s resume fixer to make sure your resume doesn’t contain mistakes that will eliminate you from consideration.

4. Use Chronological or Hybrid resume format to write your resume .

Recruiters do not like the functional resume format . Unless you’re making a career change, a functional resume is going to work against you. (And even then, we recommend you steer clear of the format for a career change resume .)

The best format for the ATS is traditional reverse chronological. You can also use chronological and hybrid resume formats as these are familiar to most recruiters.

5. Use an easy-to-read, traditional font

For readability, use a traditional serif or sans serif font. Untraditional or “fancy” fonts can cause parsing errors, which means the full text of your resume won’t be searchable.

6. Use standard resume section headings

Section headers like “Where I’ve Been” in place of “Work Experience” will confuse applicant tracking systems, causing them to organize information incorrectly.

7. Save your file as a .docx if possible

A docx file is most compatible with ATS.

What is the best resume format for ATS?

There are three standard resume formats to choose from in your job search. They shape your first impression and determine the way recruiters and hiring managers view your fit as an applicant.

Your resume formatting can also determine how well your resume is parsed within an applicant tracking system (ATS) and how likely you are to be noticed as a result.

Regardless of the format you use, the most important thing is to use standard section headings like Experience, Skills, and Education. That will make it easier for the ATS to categorize the text.

How to tailor your ATS-friendly resume to a job

Tailoring your resume proves to recruiters that you’re an experienced professional. Most importantly, it shows them that you’re the perfect fit for this role.

Follow these three steps for tailoring your resume to a job description:

1. Examine the specific job description of the position

Go line by line through the job description and ask yourself these questions:

• “Does my resume experience section clearly state that I can do what’s required of this role?”
• “Am I using the same language found in the job description or job posting?”

You might find several different or missing skills and keywords in your generic resume.

2. Match skills and keywords from the job description

Mirroring the language, keywords, and buzzwords found within the job description is the easiest way to demonstrate you’re a better match than the competition.

The best way to show you’re the best fit for the position is to take words from the job posting and strategically put them in your job descriptions and other resume sections. A resume scanner will automatically pull out these keywords in seconds and speed up this process.

3. Write your job title clearly

Recruiters might search for people who have done the job they’re hiring, so list your job titles clearly and match the titles to the one in the job posting when possible. If you haven’t held the job before, list it under your name at the top or as part of your summary section.

What is Applicant Tracking Software (ATS)?

An applicant tracking system (ATS) is software used to assist with human resources, recruitment, and hiring. While each system offers a different package of features, applicant tracking systems are primarily used to help hiring companies organize and navigate large numbers of applicants.

For example, an ATS stores job candidate information like resumes, cover letters, references, and other recruitment and hiring data that HR teams can easily access and organize. It will also track job candidates and their application status throughout the hiring pipeline.

Ultimately, an ATS automates time-consuming administrative tasks such as manually screening applicants, reading resumes, scheduling interviews, and sending notifications and emails to job candidates and employees.

Can you add graphics to your resume?

When it comes to creating an ATS-friendly resume , the rule is: The simpler, the better. ATS are improving at scanning different formatting features, but not all of them are good at this.

Adding graphics and images could cause ATS parsing errors , which means the text on your resume won’t be fully searchable or accurately categorized by an ATS. We recommend that job seekers err on the side of caution. Avoid graphics, images, and photos.

Are Google Docs or Microsoft resume templates ATS-friendly?

They can be. We talked about some formatting features to avoid on your resume – fancy graphics and non-traditional fonts. Those features can trip up an ATS, even if they’re on a Word document or Google Docs file.

However, as long as you follow the guidelines on this page, or use one of these ATS resume templates, you’ll be fine.

How to get your cover letter past the ATS?

To increase your cover letter’s chances of passing an ATS, focus on using a clean format without complex formatting, incorporate relevant keywords and phrases from the job description, and ensure that your content is easy for the ATS to parse.

Consider using a tool like Jobscan’s cover letter generator to help you create an ATS-friendly cover letter. If you already have a cover letter, run it through our cover letter checker tool to get personalized feedback on how to improve your cover letter and make it more compelling to employers.

More Resume Resources

Google Docs Resume Templates

Professional Resume Templates

Resume Builder

Resume Writing Guide

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