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Writing an Administrative Assistant’s Personal Statement

Table of Contents

Administrative assistants play an important role in any organization. They are responsible for scheduling appointments, answering phones, managing emails, and providing administrative support.

The job of an administrative assistant requires good organizational skills, attention to detail, and the ability to multitask. Asides from your resume, a personal statement is a vital document employers typically require to determine your suitability for a job role. The  administrative assistant personal statement examples  in this guide will help you get started on the right note.

A personal statement is your chance to sell yourself to the employer and demonstrate your abilities, qualifications, and skill set. You’ll surely leave a lasting impression on the recruiting manager with a solid personal statement that details what you can offer to the company.

This article will take you through writing the perfect administrative assistant personal statement . 

What Is A Personal Statement?

A personal statement is a document you submit as part of your job application. It is a summary of your skills, qualifications, and capabilities . It details what you can offer an employer regarding your applying job. 

A good personal statement must convince the hiring manager that you’re a perfect fit for the role at hand. You may include your interests, life, and career goals. The personal statement is also a great way to demonstrate your written communication skills. This is because administrative assistants often interact with customers and other stakeholders via email. 

What to Include in an Administrative Assistant Personal Statement

For your statement to stand out, you must include some essential information. Here are some key details to include in an administrative assistant’s statement:

1. Relevant work experience

List any previous work experience relevant to the administrative assistant position you are applying for. This could include experience working in a similar role, handling office tasks, or using appropriate software or technologies.

2. Skills and Abilities

Highlight any skills and abilities that make you a strong candidate for the role. These could be proficiency in computer programs such as Microsoft Office, excellent communication skills, and the ability to multitask and prioritize tasks effectively.

3. Education and Relevant training

Include any relevant education or training you have received, such as a degree in business administration or a certificate in office management.

4. Personal qualities

In your statement, highlight any qualities that make you well-suited for the role of an administrative assistant. These could include strong attention to detail, a positive attitude, and working well in a team.

5. Career goals

Finally, include a brief statement about your career goals and how the role of an administrative assistant fits into your long-term plans.

How to Write an Administrative Assistant Personal Statement

Your statement should be written in a clear structure, with each section building on the point you made in the previous one. 

The following steps will guide your writing:

1. Begin with a Hook

Begin your statement with a brief statement that captures the reader’s attention. You may start by explaining why you are interested in the administrative assistant position and what makes you a strong candidate.

2. Highlight your relevant work experience

When listing your relevant work experience, include the names of the companies or organizations you worked. Also include your previous job titles, and a brief description of your responsibilities.

3. Mention your most unique skills and abilities

You might have several skills and abilities, but only mention those relevant to the administrative assistant position. Also include any skills that give you an edge over other job applicants, one that portrays your uniqueness. 

4. Highlight your personal qualities that make you stand out

This is where you sell yourself to the employer. Detail any unique qualities that will make you excel on the job. These may include strong attention to detail, a positive attitude, and working well in a team.

5.  Conclude

Bring your statement to a close by convincing the employer that you’re indeed the perfect fit for the job role. 

Administrative Assistant Personal Statement Examples

I am an experienced and organized administrative assistant passionate about using my unique skill set to provide exceptional service.

My career has been built on the commitment to providing excellent support services, which I have perfected through initiative and dedication. 

As a professional, I take pride in learning complex tasks while working efficiently under tight deadlines. I often display impressive problem-solving abilities by resolving issues related to day-to-day operations in a timely fashion. Additionally, I always strive to increase my productivity by exploring creative methods of executing my duties. 

My strong interpersonal skills allow me to interact easily with colleagues from diverse backgrounds and build meaningful relationships. Furthermore, I always ensure effective communication between all stakeholders, helping create a peaceful work environment. On top of that, I am skilled at negotiating favorable terms and achieving organizational objectives. 

Overall, my experiences and expertise make me an ideal candidate for any organization looking for competent and reliable administrative assistance.

I am an experienced and enthusiastic administrative assistant, passionate about utilizing my diverse skills to help organizations achieve their objectives. With my extensive knowledge, I juggle many tasks while working efficiently and effectively under pressure. I focus on delivering results on time with accuracy and attention to detail that is second to none. 

My technical proficiency includes computer use, data entry, record keeping, scheduling, filing, and other clerical duties. With these abilities and my commitment to learning new software applications, I offer a unique blend of energy and experience to any organization. 

Additionally, I strive to build strong relationships through my active communication skills and problem-solving abilities. I also have excellent interpersonal and organizational abilities.

I hope to be considered for this opportunity to serve as an administrative assistant in your organization.

I am an experienced and enthusiastic administrative assistant, eager to bring my organized and dedicated work ethic to any workplace. 

With a proven track record of handling clerical duties efficiently and accurately, I am confident I will become an essential part of your team. My drive is fueled by my creative problem-solving skills and willingness to take on complex tasks easily. 

Furthermore, I have excellent interpersonal relationship skills to collaborate effectively with colleagues while maintaining professionalism. I strive to improve processes within any organization and possess the organizational skills necessary for achieving streamlined operations. 

Additionally, I can easily prioritize tasks, reduce risks, and keep communication lines open between departments while maintaining confidentiality and topmost discretion. My dedication to superior customer service will be invaluable when interacting with clients or customers. 

Overall, I offer a unique combination of experience, energy, skill, and reliability that would make me an ideal addition to your office.

Administrative assistants are the backbone of every organization, as many things won’t function without them. When seeking the role of an administrative assistant, you must display your uniqueness. And capture the employer’s attention in a way no other person does.

A strong personal statement will set you apart from the competition. So it’s worth investing your time and effort to create a striking statement.

Abir Ghenaiet

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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Administrative Assistant Personal Statement

• CV Templates & Advice

Have you found your ideal admin job, but are struggling to write a great personal statement for your Administrative Assistant CV?

Personal statements are the perfect opportunity for you to show your potential employer what you’re all about and where your talents lie. We recommend using this short personal profile to promote your strengths, work experience and key skills.

Use this 100-150 words at the beginning of your CV to provide examples of how you match the job specifications and why you are perfect for this role.

If you are looking for further information and useful tips, then read our expert guide on  how to write a personal statement .

What to include in your administrative assistant personal statement

Why you are applying for the role:

• Refer to the knowledge you have of the position to show awareness of the demands of the role.

Why you are applying for this specific role:

• What is it that attracted you to this specific role?
• Why do you want to work for this specific company?

Provide details about your education:

• Provide a brief overview on your previous education (School/University/Higher Education Courses)

Your admin experience:

• Where have you worked previously?
• What were you required to do in your last role?
• Did you have any additional responsibilities in your previous roles?

Your vision:

• What are your career aspirations?
• What are you hoping to achieve in this role?

Example Admin Assistant Personal Statement:

Organised and adaptable administrative assistant with four years’ experience working in various office environments. My attention to detail and excellent time management skills means that every task is completed efficiently and to the highest possible standard. I have a calm and patient disposition meaning that I am able to work effectively under pressure and focus on the task in hand. I am proficient working in a team, but also work well independently. In my previous role, I was responsible for providing administrative support to a large sales department reporting directly to the regional sales manager. To succeed in this role i had to be exceptionally organised and demonstrate strong communication skills. In my next role, I am looking to take on new challenges and additional responsibilities.

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How to Write Personal Statements for Administrative Job Application | Complete Guide

This post will give you a comprehensive idea of what you should include in a personal statement for an administrative job. Check out our examples of personal statements for administrative job applications in this post.

On reading the successful administrator personal statement examples, you will get to know what to do and what not while drafting these documents. This way, you would be on the right track while writing one of these applications.

You can post your doubts and reach out to us once you read this post. We would be glad to help you clarify the same.

What is Personal Statement for Admin Job Application?

Personal statement for admin job application can enhance your chances of landing on the lucrative administrative job you had been eyeing. This document serves as an excellent specimen to demonstrate your core skills and leadership abilities to operate in the administrative profile. With high-quality personal statement for admin jobs, you would have the advantage on your side during the recruitment process. Along with your cover letter, resume, and job application, a professionally crafted personal statement would help you win a job.

A personal statement for admin job articulates your abilities to perform well in the profile. So, you need to convey specific skills with examples in this document. In this post, you can check some of the best examples of personal statements for administrative job application.

NEED EXPERTS HELP FOR WRITING YOUR PERSONAL STATEMENT? CLICK HERE NOW!

Why Do You Need a Personal Statement for Administrative Job?

A personalized personal statement for administrative job helps you explain your potential to a recruiter. A well-articulated personal statement would enable the recruiter understand your abilities. So, you can promote your experience, strength, and skills through this document.

Your personal statement for administrative role is important for the following reasons:

• It articulates your experience and competence in administrative jobs
• A customized personal statement gives you an edge over others
• The document helps the selecting committee to identify your skills
• Amidst competitive job environments, the statement strengthens your profile
• You can explain your specific skills in the administrative profile
• The personal statement complements other application documents like resume and cover letter

structure a personal statement for Administrative Personal Statement Job Application?

Formatting and structuring your personal statement for administrative role calls for expertise. With a proper structure to your personal statement, you can make the crucial information stand out. Besides, you can demonstrate your presentation skills, which also helps the employer assess your profile with ease.

Here’s how you should structure a personal statement for administrative job. An experienced personal statement writer can help you draft this document.

• Mention how long you have been a part of the industry
• Write about the specialized and transferable skills you have
• Mention all your areas of expertise
• Explain the relevant industries where you have demonstrated your competence                                                                                                                  
• The administrator personal statement examples show the relevant interests and qualifications
• Include all the personal qualities that complement your profile
• Include instances that explain your professional abilities
• Write about how you wish to adapt yourself to the new work environment

How Do you Write a Powerful Personal Statement Administrative Job Application in 6 Steps?

Writing a successful personal statement for an admin job requires prior experience. Besides, you might be applying at the entry-level or executive profile. Here’s how you should write a personal statement for admin jobs.

On scrutinizing through the best administrator personal statement examples, you would notice that the introductory paragraph in each document is unique. You can mention what motivated you to apply for the course along with your recent experience.

The body of your personal statement for an admin job should explain relevant skills, interests, and experiences. You might furnish some personal details to support your administrative fellowship, professional summary, or application letter.

Your personal statement should clearly indicate what you would bring to the table. So, you can touch your academic background and professional experience briefly before explaining your plans.

As you check out the best administrative personal statement examples, you would notice how experienced writers mention the awards, certifications, degrees, and industry experience of the candidate. You might also mention the positions you worked in and the corresponding responsibilities.

Before joining a new office, you would be submitting an essay and appearing an interview. However, these documents don’t carry specific examples to explain your skills. Your personal statement for admin job application brings you the right opportunity to mention these strengths.

Draft a strong conclusion for your personal statement that would leave a lasting impression on the recruiters. It should justify the relevance of your application, persuading the selectors to hire you.

Need Help for Writing Your Personal Statement? Click Here!

Sample for Personal Statement for Administration Job Application

Here’s one of the best administrative personal statement examples that you might check out. The experts can draft a similar personal statement for administrative job for you.

With three years of industry experience under my belt, I am willing to shoulder greater administrative responsibilities at your esteemed organization. As an adaptable and organized administrative assistant, I have worked in different office experiences over the years. My excellent time management skills and attention to details help me accomplish the tasks efficiently, adhering to the industry standards.

A patient and calm composure helps me work efficiently under pressure. Admin tasks tend to get complicated at times. On multiple occasions, I have shouldered stress efficiently, focusing on the individual task at hand. Besides, I have demonstrated my competence in working as a team and leading other employees. At the same time, I am comfortable working independently.

I had a gratifying experience operating as an administrative support staff in the sales department for the last two years. I had to report to the regional sales manager directly. Working in this profile, I was able to organize my working process and polish my communication skills. I look forward to embrace a progressive career and deliver the same kind of commitment to your organization. Hence, I look forward to take on additional responsibilities and channelize my skills to address the challenges.

Currently, I am working with an MNC as an operation and admin executive. The company has entrusted me with the responsibility of maintaining professional connection with our clients. In my profile, the responsibilities include making enquiries through emails and telephone. I also assist the team with events, meetings, and conferences. Besides, the company has entrusted me with the responsibility to carry out web-based research and make clear presentations. Besides, I am responsible to ensure that the content on our website for clients remains updated and relevant. At the same time, I am equally competent in maintaining the databases with client details. Evidently, I am well-versed in the core administrative processes, and brace up to embrace my next opportunity.

While I believe that maintaining a high level of professionalism is imperative for me, I also worked on my basics. Before integrating myself into the industry, I graduated with a three-year degree from the Amity University, finishing in the top 3% of the glass. Being practical minded, I believed that true professionalism in work comes from a calculative blend of my existing skills and industry knowledge. This explains why I switched my job twice in a span of three years. Besides, I strived to excel in my professional circuit wherever I worked all these years. I was happy to have delivered value to my organizations. At the same time, this professional exposure helped me evolve as a more competent candidate, with a refined knowledge in admin jobs.

I am willing to apply for the admin job in the marketing department since I already have experience in this field. This experience will come in handy while I take on the new tasks at your organization. I am eager to set my hands on new methodologies and carry on with the learning process. I am also well-versed with the leading software that office admins need to manage the back office. Having completed my B. Com program, I am familiar to accounts management. Besides, I have completed a Diploma program in Taxation and Accounts Management to streamline my profile.

Channelizing my existing skills and fresh knowledge, I would like to work in your esteemed organization as an office admin. With due diligence and commitment, I hereby promise to contribute to the productivity of your organization. I have always been eyeing a progressive career, and I believe that your platform would be the ideal pedestal for me to carry out my professional endeavors. With due diligence and commitment, I would take on the fresh set of responsibilities and deliver value to your organization.

Example – Administrative Assistant Personal Statement

I have had a keen interest in administrative jobs since my childhood. As a Class Representative and School Representative I enjoyed my administrative responsibilities. I like to lead and manage anything and I always took advantage of opportunities to showcase my leadership capabilities and management abilities. I had a strong desire to be part of the Indian Administrative Service. But despite a few failed attempts in the Indian Civil Service examination, I made the decision to be a part of top multinational companies and secure my dream job as an Office Assistant. I have 3 years of experience as an Office Assistant at XYZ and have managed several responsibilities. My excellent time management skills and attention to details has helped me to accomplish my tasks efficiently and fulfill my duties excellently.

As a vibrant person, I have always tried hard to maintain a positive work culture. My interactions with my fellow mates have always been quite decent and these have helped me to hone my interpersonal communication skills. Though at times I feel that administrative jobs get complicated, my calm and patient composure has helped me to work efficiently under pressure and tackle all the challenges. Working both as part of a team and independently, I had efficiently managed my responsibilities well. As a team player, I have demonstrated my skills efficiently. In my position as an Office Assistant, I have sometimes led my fellow mates and trained new joiners. As an Office Assistant, I have prepared reports, documentations, managed meetings and offered customer support. Working as a team, me and my team mates have also contributed towards the sales and marketing branch of the company.

Working in this profile has enabled me to be organized and polish my technical and communications skills. I am sure this job position also offers me the same kind of work environment where I can hold a progressive career and work efficiently for your organization. In order to better equip myself with contemporary techniques on administrative positions, I would look to take on additional responsibilities and polish my skills to address the challenges.

I am sure my perfect blend of professionalism and will to work hard will make me good as an Administrative Assistant. As a Bachelor of Commerce Honors graduate from the well reputed Amity University, I am adept in management and administrative responsibilities, accounting and taxation as well. As a competent candidate, I am ready to take up new challenges and whet my skills.

I am sure my work experience as an Office Assistant will come in handy during my Administrative Assistant job in the marketing department at your Company. I am eager to take up new responsibilities and channelize my talents for the benefit of your company. I am sure your company offers the right platform for me to carry out my professional endeavors. With great enthusiasm and diligence I would like to take up responsibility as an Administrative Assistant and add value to your company. This post will surely help me to better myself and the company. With great diligence and enthusiasm, I would like to take on the responsibilities and add value to your organization by my compassionate work ethics and professionalism.

How Do You Make Your Personal Statement Stand out?

Now, you must be wondering what should a personal statement include for a administrative job application?

• Explanation for applying for the particular role
• Details outlining your educational background
• Your past experiences in the administrative profile
• Your vision on how you can get going in the new organization
• Unique skills that give you an edge over other candidate
• Proper evidence on how your experiences and skills suit the job description
• Specific examples to demonstrate your competence
• Your future goals considering the industry
• The benefits you can bring to the table
• How you view your career progression in the organization

What Administrative Skill Should I Demonstrate?

While writing a Personal Statement for an Administrative job, don’t miss to mention the administrative skills you possess and have exhibited in your previous job.

Below are the top administrative skills you should have to be a successful Administrator:

• Effective Communication Skills
• Organizational Skills
• Responsibility
• Customer Service
• Multitasking
• Time Management

How Do You Demonstrate Excellent Administrative Skills?

It is very vital to include some Administrative Skills you possess in your CV to demonstrate your Administrative capabilities.

So don’t forget to include the following points in your CV:

• You can name some of the events you have organized
• You can give instances in which you have solved a conflict.
• You can demonstrate your technical skills by giving the names of softwares you are familiar with.
• Describe the situations in which you have managed the schedule of a team.
• Name any foreign languages you speak, if any.

What Should You Avoid in a Personal Statement?

Your personal statement for job is a crucial document where you cannot afford to make mistakes. Once you examine the best examples of personal statements for administrative job application, you would notice how flawless they should be.

Faltering with the contents, presentation, tone, or format in your job personal statement can lead to rejection. Therefore, you need to be careful about the common mistakes while writing a personal statement for job and avoid the same. To help you secure the desired administrative job, our writers with more than 10 years of professional experience have pointed out the common mistakes that you might commit.

• Don’t use cliches in your statement as it makes it generic
• Don’t be vague about the skills or write something that others would include
• Refrain from embellishments and exaggerations in your personal statement
• Don’t include buzzwords or unnecessary fluff in the document
• As the language you use matters, refrain from using a negative tone
• Your document shouldn’t include personal information like the number of dependants
• Refrain from making the document ambiguous by using disjoint sentences
• Don’t forget to edit, proofread, and check the document before submitting

To enhance your chances of bagging the job, make sure to have experienced writers on your side. The best administrator personal statement examples will help you understand the quality and tone that would break the ice.

Top 10 Administrative Jobs

Have a look at the top ten administrative jobs to apply for.

• Senior data entry specialist
• Facilities manager
• Medical administrative assistant
• Executive assistant
• Certified professional coder
• Call centre manager
• Customer service manager
• HR benefits specialist
• Contract administrator          
• Senior executive assistant

Pro Tips from Our 10+ Years of Experienced Professional Personal Statement Writers for Jobs

Our seasoned writers have explained how you should draft your personal statement for admin job application. Adhering to these guidelines, you can come up with a powerful and convincing personal statement. This can help you create a strong impression on the recruiting committee who would call you for an interview.

Seasoned writers use their industry experience to draft outstanding job personal statements . Here are some of the tips you would find beneficial.

Intent for application:

Mention your intention to apply for the administrative job. Here, you might include your professional philosophy.

Qualifications:

As you see in the administrator personal statement examples , experienced writers seamlessly draft these documents, mentioning the relevant qualifications of the applicant. 

Proper formatting:

Make sure to format and present the job personal statement properly. This ensures that the readers would find it relevant and inviting.

Editing and proofreading:

To ensure that you submit a flawless personal statement for administrative job, make sure to get the document properly edited and proofread by experts.

Focus on tone and language:

The tone and language in which you write your personal statement matter a lot. So, make sure to use the right tone in this document.

Customize your application:

Remember, each company has its own ethics and working style. So, you need to get your personal statement customized for each of them.

Did We Miss Anything?

Once you check out the personal statement examples for management jobs and CV samples, you will get a clear idea on what to include in these documents.

Hopefully, you are now better informed about how you must draft these crucial statements.

Well, we are at the end of this post, and you may contribute from your end with some ideas you would like to share.

Also, let us know if you benefit from our examples of personal statements for administrative job applications. We would be glad to help you with more of these sample personal statements for you.

What should be included in a personal statement for a job application?

A Personal Statement for job application must include why you are the best person for the specified job.

What are 3 categories of examples that define administrative skills?

Strong organizational skills, communication skills and interpersonal and teamwork skills are the 3 categories that define administrative skills.

What are the three top qualities of an administrative assistant?

Problem solving, Multitasking, Foresight and Anticipation are the three top qualities of an administrative assistant.

What makes you stand out as an administrative assistant?

Your positive attitude and communication skills

Mrs Jizah M

Mrs Jizah M has always enjoyed writing down her thoughts since school days. What just started as a hobby slowly transformed into a passion. Her writing skills were first acknowledged by few of her professors when she wrote content for the college website; this was a turing. Slowly she started getting freelance works and later on, a series of events led her to specialize in academic and higher education related documentations. In additional to personal statements, she along with her team writes LORs, SOPs, college application essays, admission essays and all similar types of documents.

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How to Write a Good Personal Statement for a Job in Administration

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Personality Traits to Become a Secretary

How to write a resume for a school principal position, how to write a cover letter to reapply for my current job.

• How to Briefly Describe the Type of Career Opportunity You Are Seeking
• Good Examples of Why You Would Like to Work for an Employer

Landing an administrative job provides an exciting opportunity to use your leadership skills. Knowing how to write a personal statement for an admin job in school or business settings can give you a strong advantage in the hiring process. When drafting a personal statement for an admin job in school or any other organization, think of it as a homework assignment for writing a captivating commercial or a great campaign ad. All good advertisers know that their product must match the needs and interests of the buyer. In your case, you must offer specific examples of the qualities you possess that align perfectly with the main duties of the administrative position you are seeking.

A personal statement on a curriculum vita (CV) or online job application is a brief but interesting synopsis of who you are and what you can do for the organization.

Tailor Your Statement to the Job

Your personal statement must convince the reader as to why you are an ideal match for the administrative job. Demonstrating that you are highly qualified is not enough. Study the job ad, and speak with colleagues who are familiar with the organization for clues as to the type of person and leadership style preferred. For instance, the school board may be hoping for a fiery principal who can be a change agent; or, perhaps the board seeks an excellent communicator. If you are that type of leader, emphasize those specific qualities when writing your personal statement. Communicate a sense of who are and what you value. Do not simply restate your resume; emphasize the qualities they look for that you possess in abundance.

Highlight Your Leadership Style

Enthusiastically explain your leadership style and philosophy. You can write your personal statement in bullet points or in paragraph form directly below your name and contact information. You do not need to include a heading. Examples of bullet points for a business administrator could include descriptors such as “dynamic, results oriented leader who sets the highest standards possible for myself and my team.” Depending on your personal preferences, you may prefer to write a paragraph in narrative form.

I am a visionary leader with a collaborative management style. Education has been my lifelong passion. Nothing is more rewarding to me than creating inclusive and accessible learning environments, where all children feel valued. My extensive classroom experience, administrator license and special education background make me an ideal fit for the assistant principal job.

Showcase Your Qualifications

First impressions are powerful, so use your personal statement to dazzle a hiring manager. There should be no question that you can do the job if given the chance. For instance, when writing an effective executive assistant personal statement, start by making a list of what makes you a competitive applicant in relation to the position. Consider the work setting and the type of person who is most likely to fail or succeed. An efficient but unfriendly receptionist may not have what it takes to be the public face of the company, for instance. If the ad seeks an outgoing organizer for an admin job, mention directed related qualities in your executive assistant personal statement.

I am a friendly, high-energy professional who anticipates what the boss needs, sets priorities, communicates effectively and organizes meticulously.

Share Your Career Objectives

A good personal statement lets the employer know why you are seeking a new job. Mention that you are looking for a position that offers new challenges and additional responsibilities. You don't want to give the impression that you are unhappy with your current situation or just after a better paying job. Administrative roles require ambition, drive and self-motivation. For instance, the best personal assistant personal statement examples state that you are wanting to learn and grow as a professional.

I am a highly organized, efficient secretary, striving to take my career to the next level. I seek a position as a loyal personal assistant where I can utilize my organizational abilities and communication skills to the fullest.

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Mary Dowd holds a doctorate in educational leadership and a master’s in counseling and student affairs from Minnesota State Mankato. Helping students succeed has been her passion while serving in many areas of student affairs and adjunct teaching. Currently she is a dean of students at a large, public university. Dr. Dpwd’s writing experience includes published research, training materials and hundreds of practical online articles.

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500 Word Personal Statement Examples

by Talha Omer, MBA, M.Eng., Harvard & Cornell Grad

In personal statement samples by word limits.

Writing a 500-word personal statement can be more challenging than writing a 1000-word statement because of the need for brevity without missing out on important information . You have to carefully select and condense your thoughts, experiences, and aspirations into a limited space.

Every word has to count.

It requires focusing on the most essential details relevant to your field of interest , and removing any superfluous information that have no direct relation to your field , which can be a difficult task. It demands a higher level of clarity, conciseness, and focus compared to a longer statement, where you have more freedom to elaborate on your ideas and experiences.

In this article, I will be providing  two samples of 500-word personal statements . These samples werewritten by applicants who were admitted to top schools in the US and Canada.

These examples aim to show how prospective applicants like you can seamlessly weave your passion, skills, and relevant experiences into a compelling narrative that is no more than 500 words long.

In writing these essays, the applicants have drawn upon key insights from a number of my previous writings on personal statements. You are also welcome to use my previous writings to help you write your personal statement.

In those posts I’ve discussed the  art of constructing a captivating personal statement for grad school , and I’ve highlighted the  pitfalls to avoid  to ensure your statement leaves a positive impression.

I’ve also shared valuable tips on  structuring your personal statement  for clarity and readability, not to mention  how to create a powerful opening  that grabs attention from the start. And let’s not forget about maintaining brevity while effectively telling your story, as well as offering a vast range of  personal statement examples  from different fields for reference.

And yes, do not forget to explore my  8-point framework  that anyone can use to self-evaluate their personal statement. Complementing this, I’ve also created a  7-point guide  to help you steer clear of potential traps and missteps in your personal statement.

I encourage you to explore these topics in depth, as they will be useful while we explore the 500-word sample personal statements.

In this Article

What Should Be Included in a 500 Word Personal Statement?

My feedback on example 1, my in-depth feedback on example 1, my feedback on example 2, my in-depth feedback on example 2, is 500 words enough for a personal statement, how long does it take to write a 500 word personal statement.

A 500-word personal statement should include a compelling introduction to hook the reader’s attention, followed by a clear explanation of your interest in the field and relevant experiences , skills, and achievements. Avoid including irrelevant information, excessive detail, clichés, negative tone, and repetition. In short, f ocus on pertinent, clear, and genuine experiences that relate directly to your program of interest .

Here’s a guide on what to include:

• Introduction: A strong introduction not only catches the reader’s attention but also sets the tone for the rest of the personal statement. A personal anecdote could be a specific moment or event that sparked your interest in the field you’re pursuing.

A surprising fact could be a unique perspective or understanding that you’ve developed about your field. A statement that outlines your motivation could succinctly express what drives you towards this field or opportunity. The introduction should create curiosity and interest in the reader’s mind to know more about your story.

• Why You’re Interested: Here, you want to establish a clear connection between your interests and the opportunity you’re applying for. This could involve discussing the specific aspects of the opportunity that align with your passion or goals.

For example, if you’re applying for a business program because you’re interested in entrepreneurship, you might discuss specific courses, professors, or opportunities for hands-on learning within the program that excite you.

• Your Qualifications: This section should detail the experiences and skills that make you a strong candidate. For an academic program, you might discuss relevant coursework, projects, or research experience. For a job, you might talk about past roles, responsibilities, and accomplishments.

The key here is to not just list experiences, but to demonstrate how these experiences have equipped you with skills or insights that make you a strong fit for the opportunity.

• Personal Growth: Reflect on the lessons learned from your experiences. For instance, managing a challenging project might have improved your problem-solving skills, or working in a team might have honed your collaboration and communication skills.

This reflection demonstrates your ability to learn from experience and your readiness for future challenges. It also shows self-awareness, which is an attractive trait in any candidate.

• Your Goals and Aspirations: Show the reader that you have a vision for your future, and that the opportunity you’re applying for aligns with this vision. For example, if you aspire to become a software engineer, discuss how a computer science program would equip you with the necessary skills and knowledge. If you hope to work in a specific industry, discuss how the opportunity would provide you with relevant experience or connections.
• Conclusion: The conclusion is your final chance to leave an impression. Summarize your key points—your interest in the opportunity, your qualifications, your personal growth, and your future goals. Restate your excitement about the opportunity, and leave the reader with a sense of your passion, commitment, and suitability for the opportunity.

While writing a 500-word personal statement, it’s important to maximize the impact of every word. Certain things should generally be avoided

Here’s a guide on what NOT to include:

• Irrelevant Information: Do not include experiences or skills that aren’t relevant to the application. It’s crucial to stay focused and pertinent.

For example, i f you’re applying for a Computer Science program, talking at length about your prowess in playing the trombone, without tying it back to skills or experiences relevant to computer science, may not be very helpful.

• Excessive Detail: You have limited space, so avoid overly detailed descriptions of events or experiences. Stick to what’s crucial for your story and purpose. Instead of detailing every single task and responsibility in a previous job, focus on the key responsibilities and achievements that showcase your skills and experiences.
• Clichés and Generalizations: Avoid clichés and general statements. Be specific and personal in your experiences and aspirations to stand out.

Phrases like “I want to save the world” or “I’m a people person” are very generic and don’t tell anything specific about you. Instead, use concrete examples to illustrate these traits.

• Negative Tone: While it’s important to be honest, avoid focusing excessively on negative experiences or failures. If you mention a setback, always connect it to a learning experience or growth.

Rather than dwelling on a low grade in a class, you could discuss how it motivated you to seek extra help, develop better study habits, or explore different learning strategies.

• Repetition: Avoid repeating the same ideas or experiences. It wastes valuable space and might bore the reader. If you’ve already mentioned that you were a leader of a club in college, you don’t need to repeat this fact later in your statement. Each point should contribute something new.
• Excuses: While it’s acceptable to explain extenuating circumstances, avoid making excuses for any shortcomings. Instead, focus on what you’ve learned or how you’ve grown from challenging situations.

Instead of saying “My grades suffered because my professor was terrible,” you could say, “I faced some academic challenges but sought out resources to improve my understanding and raised my grades by the end of the semester.”

• Overly Complex Language: Don’t use unnecessarily complex language or jargon in an attempt to impress. Clarity and genuine expression are most important.

Don’t say, “My magniloquent and erudite nature facilitates my academic pursuits,” when you can simply say, “My love for learning and strong communication skills support my academic success.”

In short, r emember to:

• Stay focused and specific. With only 500 words, every word counts.
• Show, don’t tell. Instead of saying you’re passionate about something, demonstrate it through your actions and experiences.
• Be genuine and authentic. The personal statement is your chance to show who you are beyond your grades or resume.

500 Word Personal Statement Example 1

Two years ago, I saw a massive opportunity in the e-commerce market of Norway. After dedicating months of sleepless nights, I launched an online clothing retail brand. Despite an institutional infrastructure and a development team of young professionals, I failed to sustain growth and was forced to shut down after a few months. I was only 22 years old at that time and lacked the experience to conduct market research, and gauge consumer behavior.

I am a great concept developer, but I lack business acumen. This failure was crucial in helping me carve out my career aspiration and convince me to pursue a degree in business and management with a focus on retail fashion.

After my startup’s failure, I joined Capgemini, where I slowly started to take on managerial responsibilities. As a product manager, I have managed the complete product development cycle of launching new products – from design to branding to customer experience. This versatile experience has enabled me to understand the market dynamics at the grass root level.

The graduate management program at Brock is a perfect fit. The extensive alumni network and emphasis on leadership have made it my natural choice. In addition, Brock’s great collaborative vibe makes you feel part of the community. The program will provide me with the opportunity to combine quantitative experience with sound business and managerial skills. In line with my career goals, my research interest is the global e-commerce fashion industry. I would like to have an in-depth knowledge of how the industry behaves in different countries. I will focus my research on the designer wear industry and its market trends. I am confident that the knowledge and skills I learned through working on a research project on E-Health Marketing and studying Research Methodology at my undergrad institution will also assist me in applying the research skills while working on my thesis.

My multidisciplinary background, and ability to understand an industry’s scientific realms will be imperative to my learning. The collaborative nature of the cohort will challenge me every day. The diverse people from around the world, the work hard play hard attitude, and the faculty will all converge to something outstanding.

After graduating, my immediate goal is to work in Canada for a few years, preferably in the fashion industry. This will allow me to apply my knowledge and taste the flavor of the global professional world. I would aim to serve numerous facets of work by combining my undergraduate and graduate education, ideally in the retail marketing department of a company. Eventually, I aim to return to Norway and fulfil my ambition of setting up a world-class online retail fashion marketplace and make it a success by leveraging the skills I would have developed at Brock through courses such as Consumer Behavior, B2B Marketing, and Services Marketing.

Your personal statement is thoughtful and provides a compelling narrative of your experiences and aspirations. Let’s break it down based on the criteria I provided:

• Introduction (4.5/5): Your intro is intriguing as you directly share your experience of trying to start an online clothing retail brand in Norway. It sets the tone for the rest of the essay.
• Why You’re Interested (4.5/5): You’ve done a good job of explaining why you want to pursue a degree in business and management, focusing on your startup experience.
• Your Qualifications (4/5): Your work experience at Capgemini is detailed and relevant. However, you might want to provide more specifics about your achievements or any impact you made in this role.
• Personal Growth (4.5/5): The reflection on your failed startup and how it shaped your career aspirations is very effective. It shows your ability to learn from failures and to turn them into opportunities.
• Your Goals and Aspirations (4.5/5): Your plans for the future, both in the short and long term, are clear and directly tied to the program you’re applying for.
• Conclusion (4.5/5): The connection between your past experiences, current pursuits, and future goals is well drawn, leaving a strong concluding impression.

Additional points:

• Your reasons for choosing Brock’s graduate management program are well-articulated. The reference to specific courses shows that you’ve done your research.
• The paragraph about your research interests adds depth to your statement, though it might be beneficial to tie this more explicitly to your career goals.
• Some sentences could be tightened or made more concise to keep your statement within the 500-word limit, without losing important content.

Overall, your personal statement is quite strong. It’s clear, engaging, and effectively demonstrates your motivation, experiences, and goals. It shows resilience, ambition, and a clear desire to learn and grow.

• Introduction: The opening is strong. It succinctly introduces your entrepreneurial experience, along with a setback that has clearly shaped your professional aspirations. There is, however, room for added color or detail to make the story more engaging. For example, what was unique about the clothing brand you launched? Did a specific incident or experience lead to its conception?
• Why You’re Interested: You do a good job of outlining your interest in business and management with a focus on retail fashion. The link between your failed startup and your decision to pursue further education in this field is well-made, showing an ability to learn from failures and pivot.
• Your Qualifications: Your experiences at Capgemini sound impressive, but more specifics would enhance this section. For example, were there any significant achievements or impacts from your product management role? Can you quantify the success of the products you launched or share some measurable outcomes of your work?
• Personal Growth: You highlight your self-awareness and willingness to learn. You’re demonstrating an understanding of your strengths and areas for improvement, which shows maturity and self-reflection.
• Why this Program: You show good research into Brock’s graduate management program. Mentioning the alumni network, the emphasis on leadership, and the collaborative environment helps to illustrate why the program is a good fit for you. It might be beneficial to connect these program features more explicitly with your own goals and how they will help you achieve them.
• Your Goals and Aspirations: Your career aspirations are well-articulated and link well with your proposed studies and experiences. It’s great that you’re focusing on a specific industry (e-commerce fashion) and you’ve clearly outlined your future plans. However, you could make it even clearer how exactly the Brock program and its specific courses will help you achieve these specific goals.
• Conclusion: Your conclusion effectively ties together your past experiences, current interests, and future goals. The mention of a “work hard play hard attitude” is a bit unclear, though, and might be better replaced with a more specific statement about your work ethic or approach.

If you want me to review, critique, and give detailed feedback on your personal statement, then please share your email with us   [email protected]

500 Word Personal Statement Example 2

I have taken all my blessings for granted for most of my life. In a favourable comparison, I realized I was better off than most of my peers. For example, my father had a successful restaurant business in France; I was studying at the best college in Dubai, and most importantly, I was one of the very few who afforded an international education, which I completed in 2021 when I did my Master’s in Supply Chain and Logistics Management (SCLM) from Warwick University.

It wasn’t until after I graduated from SCLM that I realized how much of an advantage I had over my peers. From day one, I had access to a business – an opportunity the majority didn’t have. In this business, I worked with many experts, from food experts to suppliers to clients to app designers. My role was more of a consulting one, which included massive collection and analyses of information. It also included formulating and testing hypotheses and developing and communicating recommendations across all aspects of the restaurant’s supply chain. Unfortunately, however, due to unavoidable personal reasons, I had to move back to Dubai, where I joined Nestle.

While working at Nestle, I observed that many people worked their whole lives to climb the corporate ladder so that they could work on company-wide strategic problems. At the same time, external consultants to Nestle (such as IBM, Accenture, Mckinsey etc.) skip the years of executing day-to-day duties and jump straight to working on and solving these problems. At Nestle, we only work as mediators between the company and the consultants. However, the consultants do the actual chunk of quality work. The quickest way to get into the consulting industry is via a formal degree in Business Consulting. Therefore, the need for this education is of utmost importance to me.

During my interaction with one of Warwick’s graduates, who also happens to work in consulting, I found that IBM and Deloitte Consulting visit Warwick and help students develop consulting skills. Also, I am excited about joining professional networks at Warwick. These will allow me to learn from industry leaders and collaborate with my peers to explore the latest industry practices. I can share my experience of taking bold steps, which reduced food waste by over 70% at the restaurant. Classes in Quantitative Methods and Consulting module will allow me to develop Consulting Expertise and apply quantitative techniques to solving complex problems. Courses such as Leading and Managing Change will hone my soft skills.

I want to make it into strategy consulting by utilizing Warwick’s presence in consulting. Ideally, I want to start a career where I can advise on strategic analysis and commercial negotiations. In the past, I have taken decisions which led to revolutionizing the food waste industry in France. By using the Warwick platform, backed up by a strong alum network, I can fulfil my career goal of becoming a resuscitator of the ailing industries of Dubai.

Your personal statement provides a strong sense of your experiences and ambitions. Here’s a more detailed breakdown based on the criteria:

• Introduction (4.5/5) : Your introduction captures the reader’s attention by creating a contrast between your earlier attitude and your current perspective. This successfully sets the stage for the rest of the personal statement.
• Why You’re Interested (4/5) :: Your interest in business consulting stems from your experiences working in your family’s restaurant and later at Nestle. This context makes your motivations clear and credible. However, you could further elaborate on why business consulting specifically attracts you compared to other professions.
• Your Qualifications (4/5) :: You provide concrete examples of your involvement in your family’s business and your role at Nestle. The anecdote about reducing food waste by 70% at the restaurant is particularly effective. It might be beneficial to give more specific examples of your achievements at Nestle as well.
• Personal Growth (4.5/5) :: The realization of the opportunities and advantages you’ve had in comparison to your peers is a critical turning point. This shows introspection and a willingness to leverage your advantages for the greater good.
• Your Goals and Aspirations (4/5) :: Your goal to work in strategy consulting and make a difference in Dubai’s industries is clear. It would be even more impactful if you could elaborate on why this is important to you. Is there a particular industry or issue you’re passionate about addressing?
• Conclusion (4.5/5) :: You effectively connect your past experiences, current education pursuit, and future goals, leaving a strong concluding impression.
• Your reasons for choosing Warwick are clear and well-researched. Your reference to specific modules and networks demonstrates a deep understanding of what the program can offer.
• There are some lengthy sentences that could be broken down for clarity and readability.
• The last part of your statement could benefit from a summary or a concluding sentence that reinforces your main points.
• Introduction: Your introduction immediately acknowledges the privileged position you’ve had throughout life, creating a contrast to many personal narratives. You offer context by providing details about your father’s business and your international education. However, an engaging anecdote or more personal insights could further draw in the reader.
• Why You’re Interested: You do well to connect your interest in business consulting with your unique experiences in your father’s business and the realization of your advantage. Providing specifics about the tasks and challenges you undertook in the family business could further strengthen this section.
• Your Qualifications: Your work at Nestle and the consulting tasks you performed are compelling. It’s clear you’ve gained experience in the field. However, specific accomplishments or experiences during your time at Nestle would further demonstrate your qualifications and enhance this part.
• Personal Growth: Your experience of observing the different roles and hierarchies within Nestle provides insight into your growth and understanding of the industry. But highlighting what you learned about yourself in these roles, perhaps in terms of skills, attitudes or perspectives, would enhance the demonstration of personal growth.
• Why this Program: Your reasons for choosing the program at Warwick are well-articulated. You’ve done your research and understand how the program’s features align with your career objectives. Including how these features will address your specific needs or fill your skills gap could add depth to this section.
• Your Goals and Aspirations: You articulate your career aspirations clearly, highlighting your desire to enter strategic consulting and your specific interest in commercial negotiations. However, connecting these goals more directly to your past experiences or explaining why these particular goals attract you could make this section more impactful.
• Conclusion: Your conclusion ties your experiences, the program at Warwick, and your career goals together effectively. It leaves a strong impression and demonstrates that you have a clear direction for your future.

The length of a personal statement can vary greatly depending on the requirements of the specific application or organization.

Generally, 500 words is sufficient for a personal statement. It can force you to focus on the most crucial aspects of your story, qualifications, and aspirations, leading to a more precise and compelling narrative.

Admissions committees often review hundreds of personal statements, and their time for each one is limited. On average, they may only spend about three minutes per essay. It is therefore imperative that you respect their time and keep your statement concise and impactful. Avoid long-winded narratives that do not contribute significant value to your application.

Remember, the objective is to deliver as much meaningful information as possible in a condensed form. Extraneous details that do not directly support your candidacy can detract from the effectiveness of your statement. Equally important is to engage the reader; a monotonous, unexciting statement could be easily forgotten amidst a sea of applications. Strive to make your personal statement not only informative but also compelling, to stand out in the minds of the committee members.

The amount of time it takes to write a 500-word personal statement can vary greatly depending on several factors: your familiarity with the subject, your writing skills, the amount of planning you’ve done, and the number of revisions you intend to make.

On average, writing a 500-word personal statement takes 15-20 hours of focused time and effort.

The process of writing a personal statement can be divided into several stages, each requiring a portion of the total time. Here’s a possible breakdown of the 15-20 hours:

• Brainstorming and Planning (3-4 hours): During this stage, you’ll think about your experiences, skills, and goals, and how they align with the opportunity you’re applying for.
• Drafting (4-5 hours): Once you have a clear plan, you can start writing your statement. This stage involves translating your ideas into a coherent narrative.
• Revising (6-8 hours): This is usually the most time-consuming stage. You’ll need to review your statement, making changes to improve its content, structure, clarity, and style. It’s a good idea to have others review your statement and provide feedback during this stage.
• Proofreading and Finalizing (2-3 hours): Finally, you’ll proofread your statement carefully to catch any errors and make final adjustments.

It’s advisable to start early to give yourself plenty of time to revise and polish your statement. Remember, a strong personal statement can be a key component of your application, so it’s worth investing the time to make it as good as it can be.

WANT MORE AMAZING ARTICLES ON GRAD SCHOOL PERSONAL STATEMENTS?

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150 Word Personal Statement Sample

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800 Word Personal Statement Sample

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1000 Word Personal Statement Sample

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700 Word Personal Statement Sample

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Your personal statement

The purpose of a personal statement is to showcase your relevant skills and experience against the job requirements.  The statement is your opportunity to give examples of how you fit the requirements of the job.  When writing a personal statement it is important that you:

• Read the job specification so you are clear about the job requirements.
• Outline the skills and experience that you have that are relevant to the job and use examples to help demonstrate this.   Wherever possible include specific facts and figures that demonstrate the tangible results of your work.
• Keep to the word limit. If your statement is too brief it will not provide the required depth of detail and evidence to be assessed fully. 
• Proofread your statement before submitting it to make sure it is clear, easy to read and relevant.

How we recruit

For some jobs, you will be asked to provide a CV (curriculum vitae) as part of your application. Here you can find information on how to write the best CV.

The Civil Service Behaviours are one element of the Success Profile. These are the things that people do that result in effective performance. Read more about why we use Behaviours to assess you here.

Assessments and interviews

The recruitment process, and what evidence is asked for, varies depending on the job you are applying for. Here you can read about the different stages of recruitment.

Success Profiles guides

GOV.UK hosts a huge amount of detailed guidance on the different elements of Success Profiles.

Administrator CV examples and template

If you are hoping to land an administrator job, or similar office support position, it’s vital that you have an effective CV.

An administrator CV that stands out from the crowd, and highlights your most in-demand skills will attract recruiters and win plenty of interviews for you.

This guide along with 4 administrator CV examples, will teach you everything you need to know about writing a winning CV and securing top admin roles.

CV templates 

Administrator CV example

Sales administrator CV example

Contract administrator CV example

HR administrator CV example

The above CV is a good example of an experienced administrator who has worked in a range of office support roles across numerous firms.

It should give you a good steer on how your CV might end up looking, but the following guide will walk you through step-by-step, the process of writing your own admin CV ( curriculum vitae ).

Admin CV structure

Before you start writing your CV , you will need to plan how you will layout the information and style the document. This stage is very important because the structure and format of the document will help you to create a pleasant reading experience for recruiters, and give you a professional first impression.

This infographic shows you what sections are needed in your CV, how they should be ordered, and some tips on styling.

Formatting tips

• Try to keep your CV to around 2 pages in length – it’s just the right length to get enough information across without boring readers.
• Keep the style simple with a clear crisp font , and modest colour scheme – there’s no need to over-complicate your CV.
• Divide sections with bold headings and borders to allow recruiters to navigate your CV quickly.
• Break text up for easy reading, and don’t add images or logos – they will distract from the all-important content.

Structuring your admin CV

Once you have your CV well-formatted, the following sections need to be included in order:

• Contact details – Add these at the very top of your CV… You don’t want them to be missed
• Profile – An introductory paragraph to reel recruiters in and summarise your skills
• Work experience / career history – List your work experience in reverse chronological order
• Education – Academic record and qualifications
• Interest and hobbies – Optional section

Now that you understand how your CV should be structured, I will take you through the sections in detail, and show you how to write each one.

CV contact details

At the very top of your CV, list your name and contact details so that recruiters can contact you easily.

Quick tip: Reduce the top page margin to push these details right to the top of the page, and create more space for the body of your CV.

The only contact details your CV needs are:

• Telephone number
• Email address (use a professional sounding address – no nicknames)
• Maybe a link to your LinkedIn profile if you have one

These are the only contact details required – there is no need to include your full address, date of birth, marital status etc. They are not required at such an early stage in the application process, and you shouldn’t circulate too much personal information online for security purposes.

Administrator CV profile

The top of your CV plays a very important role, because it is the first thing a recruiter will see upon opening the document, and you only have a few seconds to get their attention.

To ensure you make an instant good impression, head your CV up with a punchy profile that provides a rounded summary of your skills, and ensures people will commit time to reading your CV in full.

Your profile (sometimes called a personal statement by junior candidates) should be an introductory paragraph of about 5-10 lines.

These are the keys to creating a strong CV profile:

• Keep it short and sharp, you only have a few seconds to get your message across
• Tailor it towards your target roles by researching the core candidate requirements before you start writing
• Avoid generic clichés like “hardworking team player” – they are overused and don’t tell readers anything factual about you

Quick tip:  If you worry that your spelling and grammar might not be correct, try using our quick-and-easy CV Builder  to eliminate the risk of making mistakes.

This is an example of a good admin CV profile.

You can see more CV profile examples here .

As an administrator, these are the types of content that should be going into your profile:

Where you have worked – What types of organisation have you worked for? Large corporate firms? Small high street offices? If you have no work experience, you can always draw on school or university experience.

Qualifications – IT, maths and English qualifications can be important in admin work, as can vocational administrative qualifications

Essential admin skills – Although every administration role will be unique, there are certain skills that are likely to be required in all of them. Skills such as data entry /management, reporting, typing, filing, diary management etc.

Types of people you support – Who have you supported in previous roles? Head of departments? Global directors? Large teams?

System/software knowledge – Many admin roles will require the use of common systems and software such as Outlook and Microsoft Excel .

Boost your profile with a core skills section

To create an even bigger impact at the top of your CV, add a core skills section underneath your profile.

The core skills section is a series of bullet points split over 2 or 3 columns which highlight your most valuable skills and knowledge for admin roles.

The effect this section has, is that it allows readers to gain a good overview of your suitability, from just a quick glance at the CV – great for ensuring recruiters notice you.

Your work experience

Once you’ve given recruiters an overview of your abilities with the top of your CV, it’s time to start detailing your career history to give them some more in-depth insight into what you can do.

( If you have no direct work experience , don’t worry – you can write about any other experiences that could be relevant like school/university projects, personal projects, school work placements, voluntary work, or anything you can draw relevant skills from )

List your work experience in reverse chronological order (latest to oldest) because employers will be more interested in your recent work to assess your current capabilities.

As you move down your CV, you can shorten older roles because they won’t receive as much scrutiny from recruiters or employers.

Structuring your roles

It’s important that you structure your role descriptions in a way that is easy for recruiters to read, and allows them to gain a quick understanding of your work and impact.

Don’t make the mistake of writing your roles as big unbroken chunks of text, they are a reader’s worst nightmare.

Instead, use a structure like the one below to create a pleasant reading experience for everyone.

Here’s how you should populate each section of your administrative roles:

Build context for recruiters by providing an overview of the company you work for, where you fit within the organisation for and a brief summary of the role.

“Working within business support team for global publishing business, providing administrative support to a number of busy teams and managing 2 assistants ”

Key responsibilities

List the responsibilities within your role in short bullet points, and demonstrate as many important skills as possible – showing who you interact with, and how your actions benefit your employer.

• Acts as first point of contact for email, telephone and in-person enquiries, responding professionally and providing information, referring on as appropriate
• Coordinating meetings, compiling agendas, taking minutes and distributing documents

Key achievements

To prove the impact you make in the workplace, finish the role with some achievements that have had a big positive impact on the business.

• Introduced new file storage system which allowed managers to access documents with more speed and accuracy
• Resolved all data queries within 24 hour time period, reducing wait time by an average of 50%

See our best CV templates  and Word CV template for more examples of role structures.

Add your full education towards the bottom of your CV, listing GCSE’s, A-levels, degree and any vocational qualifications.

Don’t forget that if you have any qualifications that are highly relevant to the admin roles you are applying for, you should also mention them at the top of your CV in the profile.

Hobbies and interests

It’s up to you whether you include your hobbies and interests in your CV or not – They won’t usually make a big difference in any hiring decisions (good or bad)

If you have any interests that are somehow related to the roles you are applying for, then it could be worth mentioning them.

Common interests such as watching TV or eating out , aren’t worth mentioning.

Essential skills for your admin CV

Although there are many different types of administrative roles, the following skills tend to appear frequently in the candidate requirements for admin staff.

Business/office support – Most administrative roles revolve around the support of senior figures in the business or the office as a whole. Your CV should contain examples of who you support, and how your input helps the business to run smoothly.

Data entry and management – Admin often requires staff to deal with large volumes of data , ensuring that it is properly stored, processed and distributed. Highlight your ability to handle business-critical data and any tools or systems used in the process.

Document preparation – Preparing letters, emails, reports and other important business documents is an essential part of administration.

Communications – Communicating with colleagues to provide updates and information is a valuable skill for any administrator.

Microsoft Office – In most workplaces across the globe, Microsoft Office is the go-to business tool suite. Your CV must demonstrate your abilities with Word, PowerPoint, Excel, PDF and any other widely used programmes.

Writing your admin CV – conclusion

Creating a strong administrator CV requires a blend of effective structure and impressive content.

If you are able to catch recruiters’ attention with a punchy profile, and prove the impact you make with well written role descriptions, you should certainly be able to land interviews for admin roles.

Remember that research and relevance is the key to a good CV. So research your target roles before you start writing and pack your CV with your skills that closely match the job requirements.

Good luck with the job search.

You can also check out our receptionist CV exampl e or find more CV writing tips across our blog.

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• Guidelines and Guidance Library
• Core Practices
• Isolation Precautions Guideline
• Disinfection and Sterilization Guideline
• Environmental Infection Control Guidelines
• Hand Hygiene Guidelines
• Multidrug-resistant Organisms (MDRO) Management Guidelines
• Catheter-Associated Urinary Tract Infections (CAUTI) Prevention Guideline
• Tools and resources
• Evaluating Environmental Cleaning

Infection Control Basics

• Infection control prevents or stops the spread of infections in healthcare settings.
• Healthcare workers can reduce the risk of healthcare-associated infections and protect themselves, patients and visitors by following CDC guidelines.

Germs are a part of everyday life. Germs live in our air, soil, water and in and on our bodies. Some germs are helpful, others are harmful.

An infection occurs when germs enter the body, increase in number and the body reacts. Only a small portion of germs can cause infection.

Terms to know

• Sources : places where infectious agents (germs) live (e.g., sinks, surfaces, human skin). Sources are also called reservoirs.
• Susceptible person: someone who is not vaccinated or otherwise immune. For example, a person with a weakened immune system who has a way for the germs to enter the body.
• Transmission: a way germs move to the susceptible person. Germs depend on people, the environment and/or medical equipment to move in healthcare settings. Transmission is also called a pathway.
• Colonization: when someone has germs on or in their body but does not have symptoms of an infection. Colonized people can still transmit the germs they carry.

For an infection to occur, germs must transmit to a person from a source, enter their body, invade tissues, multiply and cause a reaction.

How it works in healthcare settings

Sources can be:.

• People such as patients, healthcare workers and visitors.
• Dry surfaces in patient care areas such as bed rails, medical equipment, countertops and tables).
• Wet surfaces, moist environments and biofilms (collections of microorganisms that stick to each other and surfaces in moist environments, like the insides of pipes).
• Cooling towers, faucets and sinks, and equipment such as ventilators.
• Indwelling medical devices such as catheters and IV lines.
• Dust or decaying debris such as construction dust or wet materials from water leaks.

Transmission can happen through activities such as:

• Physical contact, like when a healthcare provider touches medical equipment that has germs on it and then touches a patient before cleaning their hands.
• Sprays and splashes when an infected person coughs or sneezes. This creates droplets containing the germs, and the droplets land on a person's eyes, nose or mouth.
• Inhalation when infected patients cough or talk, or construction zones kick up dirt and dust containing germs, which another person breathes in.
• Sharps injuries such as when someone is accidentally stuck with a used needle.

A person can become more susceptible to infection when:

• They have underlying medical conditions such as diabetes, cancer or organ transplantation. These can decrease the immune system's ability to fight infection.
• They take medications such as antibiotics, steroids and certain cancer fighting medications. These can decrease the body's ability to fight infection.
• They receive treatments or procedures such as urinary catheters, tubes and surgery, which can provide additional ways for germs to enter the body.

Recommendations

Healthcare providers.

Healthcare providers can perform basic infection prevention measures to prevent infection.

There are 2 tiers of recommended precautions to prevent the spread of infections in healthcare settings:

• Standard Precautions , used for all patient care.
• Transmission-based Precautions , used for patients who may be infected or colonized with certain germs.

There are also transmission- and germ-specific guidelines providers can follow to prevent transmission and healthcare-associated infections from happening.

Learn more about how to protect yourself from infections in healthcare settings.

For healthcare providers and settings

• Project Firstline : infection control education for all frontline healthcare workers.
• Infection prevention, control and response resources for outbreak investigations, the infection control assessment and response (ICAR) tool and more.
• Infection control specifically for surfaces and water management programs in healthcare settings.
• Preventing multi-drug resistant organisms (MDROs).

Infection Control

CDC provides information on infection control and clinical safety to help reduce the risk of infections among healthcare workers, patients, and visitors.

For Everyone

Health care providers, public health.

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