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Presentation Guidelines

Important dates.

August 7, 2021 – Final Paper, PowerPoint PDF, Electronic Copyright Submission Deadline

August 7, 2021 – Author Registration Deadline

Oral presentation Instructions

Presenters are required to present their paper as a live, online Zoom presentation, followed by Q&A during their scheduled timeslot. Live presentation of Oral papers is a requirement for publication in IEEE Xplore. Time slots for Oral papers will be 15-minutes total, consisting of a 10-minute live presentation and a 5-minute Q&A.

Presentation duration : 10 minutes + 5 minute Q&A

Presentations should be clearly structured and should contain the essential elements of the accepted formal paper.  Please include such content as the problem, the background, the innovative approach, the new results, and any comparative evaluation that the author wishes to present.  The presenter should prepare a reasonable number of PowerPoint slides, so as not to exceed the time limit. Typically, 1 slide is presented in 1 minute. Slides should not be overcrowded by text and graphics. Too much text should be avoided. Slides should support the presentation, they should not simply be read by the presenter. Graphics help in communication, are more understandable and point out the basic ideas. Use large fonts so as they are readable without efforts; typically, 20 point fonts should be used.

Please fill out the presenter biography within your EDAS account. This will help the session chair introduce you during the session.

Publishing your paper

All accepted papers are expected to be presented. If the primary author or co-author(s) are not able to attend due to extenuating circumstances, a substitute presenter should be found.

If authors like to post their papers electronically on any web site, any ftp site, or any other electronic dissemination technique, they must include the IEEE Copyright notice on the initial screen displaying the IEEE-copyrighted material. Additional information is available  here .

ANY PAPER NOT PRESENTED AT IST 2021 WILL NOT BE INCLUDED IN THE OFFICIAL PROCEEDINGS PUBLISHED IN IEEE XPLORE.

Well constructed visuals can make your presentation more exciting, effective and memorable. However, in order for the visuals to accomplish this, it is critical that they be properly planned and prepared or they can become a liability rather than an asset. The guidelines on these pages are designed to help you make the most of your visual presentation.

General Guidelines

• Keep it simple. It is easier for the audience if you use three simple visuals than a single complex one.
• Keep your audience in mind when designing your visual aids. What terminology will they understand? What examples have meaning for them?
• Proofread very carefully. Try to have someone else proof in addition to yourself. It is hard to overlook errors when they are magnified in front of an audience. Remember, even a small error in such a focal part of your program can undermine the credibility of your entire presentation.
• Fonts should be clear and easy to read. Use Helvetica or similar sans serif fonts. Decorative fonts are not recommended. Use only one typeface per visual. Add variety by using different sizes and bolding title lines.
• Colored fonts should have a dark background (dark blue is best) with primary titles in either yellow or white and secondary titles in the remaining color. Details should be shown in clear bright, light contrasting colors. Use no more than three colors per visual.
• Avoid using shades of the background color for titles or details.
• Avoid commercial endorsements. A photograph of apparatus which incidentally includes a trade name is allowed, but a table comparing attributes of identified vendor’s products will not be allowed. There is much gray area in between these two examples; discuss any concerns you may have with your session chair. The display of the logo of the company with which you are associated is restricted for use to the first and last PowerPoint slides or visuals (usually the title slide). This restriction applies to logos of educational institutions as well.
• Test your presentation ahead of time. Make sure it is easy to read from an appropriate distance, and that everything is in the proper order.

Graphs, Charts and Diagrams

Tabular charts.

Tabular charts are used to show raw data and numerical relationships. Use only a few key examples on the visual to illustrate your point. Bar Graphs

Bar graphs are used to show absolute data or relationships and comparisons. Be sure to include scales and values. Be sure the type is legible. Pie Charts

Pie charts are good for illustrating percentage relationships or parts of a whole. No more than eight segments are recommended. Line Graphs

Line graphs are ideal for illustrating trends or performance over time. Your scale should include significant dates and milestones. Graphs should include no more than three lines. In black and white visuals, the lines should be distinctly different, e.g., dashed, solid, dots, etc. In color visuals, the lines should be easily differentiated colors which contrast well with the background. Block or Process Diagrams

Block or process diagrams are good for illustrating structural relationships and designs. Graphics of this type show how each piece contributes to the whole. Avoid overcrowding. Limit your chart to no more than 10 simple geometric shapes and titles connected by lines and arrows. One-Line Diagrams

IST 2021 papers often contain electrical one-line diagrams which are an integral part of a technical discussion. You should limit applying these to needed segments of a system to make them legible to the audience. Photographs

Good quality photographic visuals can make a major contribution to your presentation. Be extra careful with photographs: they must be very crisp and clear, with high contrast between light and dark areas. Do not superimpose text over the image. If text is needed on the visual, it should be placed in areas that have been cleared of the image. Be sure to test your photos, projecting them to the size they will be when used to ensure that they are clear and easily recognizable.

Text Pointers

The text (or word) portion of presentations is used to state facts or objectives. When lines of text alone do not illustrate your point, a chart, graph or graphic might be more appropriate.

• Avoid using more than six or seven words (30–40 characters) per line, six or seven lines per visual. Make sure type is well spaced and not crowded.
• Eliminate words that do not add meaning, for example: the, an, etc.
• Avoid complete sentences. Use bulleted phrases.
• Be consistent in grammatical construction of lists; for example, use all verbs or use all noun phrases.
• Use 36 point type for all titles, and for the text of visual aids to be used in very large rooms.
• Use at least 18 point type for the main text in other than the largest rooms.
• Use bullets at beginning of lines to separate ideas.
• Use functions in PowerPoint that allow you to build information, bullet by bullet, on a slide, to keep the audience from reading ahead.

Title Pages

Use title pages to introduce new topics or add special emphasis to a very important point. The best titles are a few simple lines in large type.

Special Thanks

Conference sponsors.

Sponsored by IEEE Instrumentation & Measurement Society, and TC-19 Technical Committee on Imaging Signals and Systems in conjunction with the IEEE International School of Imaging

Local Sponsors

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• Final Paper Submission
• Virtual Platform and Presentation Guidelines
• Powerpoint and Poster templates
• Presentation submission instructions
• Best Paper Awards
• Slide instructions session chairs
• Guidelines for Reviewers
• Program at a glance
• Women in Power (WIP)
• Registration
• Support Packages

Use the following links to quickly jump to the desired topic:

• General Instrcuction for presenters.
• Oral Presentation.
• Poster Presentation.
• Quick Tutorial
• Quick Orientation Video
• Detailed Tutorial

General Instruction:

Presentation of papers can be done as follows:

• By author: Ideally, the primary author or one of the co-authors will attend the conference and present their contribution. This is the classical way of participating in conferences, and authors gain the greatest professional benefits.
• By colleague: If the primary author or any of the co-authors cannot present, then a qualified colleague may present the paper. A qualified colleague is one who is familiar with the technical field, and is capable of discussing the issues. The primary author or co-authors would miss the technical interaction, but fulfill professional obligations.  Note:  A full author registration must be paid even if the qualified colleague is an author of another (different) paper in the conference.

Papers that do not meet one of these requirements (1 or 2) will be noted as No‑show after the conference and will not be sent to IEEE Xplore® Digital Library. No registration refund will be given in any case.

According to the above policy, ISGT Europe 2021 will publish and distribute at the conference a Conference Proceedings with copyrighted content. All final papers will be included in the conference proceedings, but No‑show papers will not be accessible from IEEE Xplore® Digital Library. The No‑show papers are copyrighted, and cannot be re-published without permission from the IEEE. Please note that  presented papers  will be submitted for inclusion into  IEEE Xplore  subject to  meeting IEEE Xplore’s scope and quality requirements .

Oral Presentation:

In the conference program , you can see which presentations are grouped into which sessions. You need to familiarize yourself with the program and take note of the time of the event in your time zone .

At the conference:

• Sign in by Email in the Virtual Platform (GatherTown) . ( PLEASE PAY ATTENTION! )
• Check your presentation room from the program well in advance. Find your presentation room in the Virtual Platform (GatherTown) and join the session at least 15 minutes before the session starts.
• Each presenter has only 12 minutes to present the work.
• For presenting your work, first move to the presenter place (presenter tile; see the quick tutorial ).
• You will share your screen and present from your own computer ( see the quick tutorial to learn from where you can share your screen.
• Please note that in order to allow attendees to switch between sessions in a synchronous fashion, each presentation should only be presented on its scheduled time. If you do not meet this requirment, will be noted as No‑show after the conference.

Poster Presentation

• Sign in by your Email in the Virtual Platform (GatherTown) . ( PLEASE PAY ATTENTION! )
• Check your Poster room from the program well in advance. Find your presentation room in the Virtual Platform (GatherTown) and join the session at least 15 minutes before the session starts.
• ALL The presenters should be available during the 90 minutes of the poster session and explain their work to the participants.
• Find your poster in the room and stand in the private area (gray area; see the quick tutorial ). Please use the built-in pointer feature on the right-side of the screen during your poster presentation.
• The Session chair will visit your poster, and you have only 6 minutes to present the key messages of the work to the chair.
• For presenting your work, first move to your private area (presenter tile; see the quick tutorial ). By pressing X you can see your poster, and you can interact with anyone in the presentation area. In case the space is full, do not fogrt to ask the participant to use the key “g” and hover over the other participants.

Virtual Platform

The conference will be organized via the GatherTown platform . All the registrants should have received/will receive the instructions about how to open and log in to the conference with the GatherTown platform. When you submit to the platform for the first time, there is an online tutorial helping to familiarize yourself with the environment and keys; please do not skip it .

Please find the GatherTown Quick Tutorial ( less than 2 min ) and see how the presentation room looks like and what objects are includes.

You can find the quick Orientation Video as follows.

The GatherTown detailed tutorial can also be found below.

IEEE-CYBER 2023

The 13th IEEE International Conference on CYBER Technology in Automation, Control, and Intelligent Systems

Qinhuangdao, China, July 11-14, 2023

Presentation Guidelines

Accepted papers presented at the conference will be submitted for inclusion into IEEE Xplore and EI subject to meeting IEEE Xplore’s scope and quality requirements.

Official Language

The official language of the conference is English.

All presentations, including discussions and paper submissions, shall be made in English.

Conference Attire

Casual attire is generally recommended for the Welcome and Farewell Receptions while a business suit or a white shirt with a neck-tie at all technical sessions and at the Conference Banquet.

Oral Presentation Specifications

In each oral presentation room, one LCD projector and laptop will be available. The presenters should prepare Power Point Slides to facilitate their presentations. The slides and the presentations must be in English. Please test the slides at least 15min before session start to avoid potential format problems caused by different software versions.

Duration for each category of oral presentation is listed below:

• Plenary Lectures are scheduled for 45 minutes (including Q&A) each.
• Regular Sessions are schedule for 15 minutes with 3 min Q&A each.

Poster Specifications

Poster session represents an effective and valuable means for authors to present their research results. It offers an opportunity of meeting with interested attendees for in-depth scientific and technical discussions, and establishing new collaborations. Therefore, it is important that you display your results clearly to attract people who have an interest in your team’s research work.

Your poster should cover the KEY POINTS of your paper, which include but not limited to background, methods, results and conclusion. Make your poster as self-explanatory as possible. This will save your time for discussions and questions with fellow researchers.

Author should print and post up the poster on the poster panel provided at the assigned area. The poster can be displayed after 13:30, and the author needs to be present at the poster session to the participants between 16:20-17:35.

POSTER DIMENSIONS

• Your poster SHOULD have the following dimensions:
• Poster Size: 90cm wide x 120cm high.
• Please note that printing out your submitted full paper in A4 size format is NOT acceptable as a poster.

POSTER CONTENT

• Title: The title of your poster should appear at the top with lettering of at least 42 pt font size). Below the title, place the names of authors and their affiliations.
• Text: Text should be readable from five feet away. Use a minimum font size of 17 pt . Keep the text brief. Try to use text to introduce the study, explain visuals and direct viewers’ attention to significant data trends and relationships portrayed in the visuals, state and explain the interpretations that follow from the data. It is also a good idea to put future research plans or questions for discussion with viewers in your text.
• Figures: Each figure should have a brief title. Figures should be numbered consecutively according to the order in which they are first mentioned in the text. Try to use color figures rather than only black and white text to make your poster attractive and highlight the important technical content of your paper. Make sure that the text and the visuals are integrated.

Meet IEEE Xplore ® Requirements

IEEE wants to make sure that your paper is published accurately. Use IEEE PDF eXpress to check that your paper is compliant with the requirements of the  IEEE  Xplore  Digital Library .

IEEE PDF eXpress checks the following.

• The PDF is version 1.4 (Acrobat 5) or later, but not Acrobat 9, X, or XI.
• The PDF was created with PDF distiller. Scanning is not permitted.
• All fonts are embedded or subset. This ensures that mathematics appear as intended and that text is searchable.
• No password or other security settings are included.
• No bookmarks or links are included.
• There are no crop marks, registration marks, date stamps, timestamps, or any other mark that does not appear in the official version of the paper.
• There are no PostScript settings that can override the settings file.
• No PDF attachments are included.
• The file is not a PDF Package or Merged PDF.

Please note that not all conferences use IEEE PDF eXpress. If your conference uses this tool, you will receive an invitation email with a customized link to give you access to the tool.

If your conference does not use IEEE PDF eXpress, you can still check that your PDF meets IEEE Xplore requirements by using the IEEE PDF Checker.

The IEEE is pleased to provide comprehensive LaTeX support to it's authors and members in partnership with Overleaf.

Overleaf is an online LaTeX and Rich Text collaborative writing and publishing tool that makes the whole process of writing, editing and producing scientific documents much quicker and easier for both authors and publishers.

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Additional Resources

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First-Time Attendees

Welcome to ieee power & energy society community.

The IEEE Power & Energy Society (PES) General Meeting (GM) extends a warm welcome to our first-time attendees! The IEEE PES GM is the premier annual power and energy engineering event that will bring together over 3,000 leading PES members, power and energy engineers, top academics, and engineering students from all over the world. From 1964 through 2002 IEEE PES had a Winter and Summer meeting each year. Starting in 2003 these were combined into a single General Meeting which has been held annually. Our goal is for you to have a phenomenal conference experience. Join us this summer in Seattle, Washington to participate with the PES community.

First-time Attendees Session

Attending the GM for the first time can be an overwhelming experience due to the size and scope of the event, no sign-up is necessary.

There’s a great session at the beginning of the GM designed to help you learn about the GM, all the key events, and how to optimize your time. If you attend the GM this year in Seattle, we invite you to join this helpful session. Meet other first-time attendees, and get familiar with our events and activities. This event is open to all registered attendees.

Sunday, 21 July 2024, 3–4 PM PST Location: Room 427

First-Timer Event Checklist [PDF 108KB]

2024 IEEE PES GM Advance Program

Navigating The IEEE PES GM

GM content, experiences, and events are organized under four main umbrellas.

Technical Program: Called the ‘heart of the conference’, the Technical Program is where you’ll find paper presentations, panel sessions, technical committee meetings, workshops, and so much more.

• The majority of accepted conference and Transaction papers are scheduled for presentation at the Monday evening poster session. The top 10% of accepted conference papers will be presented in a Best Conference Paper Session on Monday afternoon. All registered attendees can participate in these paper presentations.
• Panel Sessions are organized through the PES Technical committees and provide comprehensive discussions on a diverse range of important trends, issues, and real-world applications focused on planning for uncertainty in power grid operations, use of AI in the power grid, trends in changing power system dynamics, the role of the public in grid planning and operations, and more. All registered attendees can participate in panel sessions.
• Technical Committee Meetings – IEEE PES Technical Activities Committees and their Subcommittees lead the creation and maintain the standardization of technical documents related to the Committee’s scope of activity, including Technical Reports, White Papers, and notably IEEE Standards. As there is an IEEE PES Technical Committee for nearly every aspect of power engineering, we invite you to explore our technical committees and join a committee focused on your professional areas of interest. All registered attendees can participate in technical committee meetings.

Networking Events:  A variety of social and networking events are included in the PES GM. These include an opening reception on Sunday evening, poster sessions, an awards dinner, and Women in Power and Young Professionals Receptions.

Student Program:  A robust student program includes a dedicated Tuesday morning poster session co-located with breakfast, a Student, Industry, Faculty (SIF) Luncheon on Wednesday (ticketed event), and a job fair on Wednesday afternoon.

Tutorials and Plain Talk about the Electric Power Industry: Twelve tutorials will be offered on Sunday, 21 July 2024. These are ticketed events that incur additional fees to attend. Plain talk courses will be offered Tuesday, 23 July – 25 July 2024 for non-engineer power industry professionals, designed to help you understand the technical aspects of the electric power industry, even if you do not have an engineering background. 

REGISTRATION

Registration can be completed  online .

Early bird registration discounts are available up to 7th of June 2024. A variety of discounted rates are available to IEEE members, PES members, students, and companions.

Join IEEE PES

You’re invited to join the leading global network of +42k power and energy students and professionals. 

IEEE PES Resource Center

LEARN MORE 

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