thesis request letter for data collection for research

• Sample Letter Of Data Collection, And Research Work

As researchers, students, or professionals engaged in data collection and research work, it is essential to communicate effectively with various stakeholders to ensure the success of our endeavors. Whether seeking data, requesting participation, or acknowledging cooperation, the art of crafting well-structured letters is vital in maintaining productive relationships and achieving research objectives.In this collection of four templates, we present a comprehensive set of sample letters that cater to different aspects of data collection and research work. Each template is designed with a specific purpose, addressing various scenarios and contexts. These templates cover formal requests for data collection in academic research, permission letters for conducting surveys, agreements for collaborative research projects, and acknowledgments for support in field research.It is important to customize these templates with relevant details, such as names, affiliations, research topics, and any specific requirements. Additionally, tailoring the language and tone to suit the intended recipient will add a personal touch and enhance the impact of the letters.Utilizing these templates will not only facilitate clear communication but also demonstrate professionalism, appreciation, and respect towards those involved in the research process. By doing so, researchers can forge meaningful partnerships, gain access to valuable data, and foster a collaborative spirit that contributes to the advancement of knowledge and the success of their research projects.

Template Request for Data Collection - Academic Research

[Your Name] [Your Affiliation/University] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date]

[Recipient's Name] [Organization/Institution Name] [Address] [City, State, ZIP]

Dear [Recipient's Name],

I am writing to request your cooperation and support in my academic research project titled "[Research Project Title]." As part of my [Degree/Program] at [Your Affiliation/University], I am conducting a study to explore [Research Topic] and its implications on [relevant field/industry].

I believe that your organization's expertise and data would be invaluable for my research. I kindly request access to any relevant datasets, reports, or statistics that could contribute to the success and validity of my study. Rest assured that any information provided will be used solely for research purposes and will be treated with the utmost confidentiality.

I understand the significance of your time and resources, and I assure you that the data collected will be utilized responsibly and ethically. In return, I am more than willing to share the findings of my research with your organization and provide you with a copy of my research paper upon its completion.

If you have any questions or require additional information, please feel free to contact me at [Your Email Address] or [Your Phone Number]. I am grateful for your consideration and support in this endeavor and look forward to hearing from you soon.

Thank you for your time and cooperation.

[Your Name]

Template Data Collection Permission Request - Survey

[Your Name] [Your Affiliation/Institution] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date]

I hope this letter finds you well. I am currently working on a research project as part of my [Degree/Program] at [Your Affiliation/Institution]. The focus of my study is to gather valuable insights through a survey on [Research Topic].

I am writing to request your permission to distribute the survey among the employees/students/members of your esteemed organization. The information collected will be crucial in understanding [Research Topic] and its implications, and it will contribute significantly to the success and validity of my research.

I assure you that the survey responses will be handled with the utmost confidentiality, and the data will be used strictly for research purposes. Participation in the survey will be entirely voluntary, and respondents will have the option to remain anonymous.

If you grant permission for the survey, I will provide you with a detailed outline of the questions and methodology. Additionally, I am open to any suggestions or modifications to ensure that the survey aligns with your organization's interests and priorities.

I am truly grateful for your consideration and support in this research endeavor. Your collaboration will be instrumental in enhancing the depth and credibility of my study. Please feel free to contact me at [Your Email Address] or [Your Phone Number] if you have any questions or require further information.

Thank you for your time and consideration.

Template Data Collection Agreement - Collaborative Research

I hope this letter finds you in good health and high spirits. I am excited to initiate a collaborative research project between our institutions on the topic of [Research Topic]. The aim of this study is to explore [Research Area] and its impact on [relevant field/industry].

To ensure the success of our joint endeavor, I am writing to propose a data collection agreement. I request access to relevant datasets, reports, or any other information that could enrich the findings and outcomes of our research. This shared data will be used exclusively for the purpose of the collaborative study and will be treated with the utmost confidentiality.

As co-researchers, both our institutions will be acknowledged in any publications or reports resulting from this study. I am committed to maintaining open communication throughout the research process and welcome any insights or suggestions you may have.

Please let me know your thoughts on this proposal and if you require any additional information. I am confident that our collaboration will yield valuable results and contribute significantly to our respective fields.

Thank you for your attention to this matter, and I look forward to working closely with you.

Template Data Collection Acknowledgment - Field Research

I hope this letter finds you well. I am writing to extend my heartfelt appreciation for your invaluable support in my field research on [Research Topic]. As part of my [Degree/Program] at [Your Affiliation/Institution], I am conducting an extensive study that involves data collection and analysis in the [Research Area].

Your organization's cooperation in providing access to necessary data, resources, and facilities has been instrumental in the progress and success of my research. The data collected from your organization will significantly enhance the depth and reliability of my findings.

I assure you that the data collected will be used exclusively for research purposes and handled with the utmost confidentiality. All information shared will be treated with the highest level of sensitivity and respect.

Once again, I express my sincere gratitude for your willingness to assist me in this research endeavor. Your support has been invaluable in furthering my academic pursuits and contributing to the advancement of knowledge in [Research Area].

If there are any specific ways you would like to be acknowledged or any additional assistance you can provide, please let me know. I will ensure that your organization is duly credited in the acknowledgments section of my research report.

Thank you for your generosity and cooperation throughout this process. I am deeply grateful for the opportunity to collaborate with your esteemed organization.

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at Englishtemplates.com . Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

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3 Must-Have Templates for Research Permission Letters

Crafting a permission letter to conduct research is a formal process that involves requesting approval from an individual or organization to gather data or information for academic or professional study. Below are three detailed templates for such letters, each catering to different scenarios or approaches.

Template 1: Requesting Permission from an Organization

[Your Name] [Your Position/Title] [Your Institution/Company Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Position/Title] [Organization’s Name] [Organization’s Address] [City, State, Zip Code]

Dear [Recipient’s Name],

I am writing to you as [Your Position/Title] of [Your Institution/Company Name], currently engaged in a study titled “[Title of Your Research]”. Our research aims to [briefly describe the purpose and objectives of your research].

Trending Now: Find Out Why!

To ensure the success and credibility of our study, we are seeking your organization’s permission to [describe the specific activities you wish to conduct, e.g., conduct surveys, interviews, observe operations]. 

We believe that [Organization’s Name] provides the critical context and data essential for our research, specifically in the area of [mention the specific area of interest].

We are committed to ensuring that all information gathered will be used solely for academic/research purposes and will be treated with the utmost confidentiality. [Optionally, you can mention any ethical standards, institutional review board approvals, or data protection measures you will adhere to].

We would greatly appreciate the opportunity to discuss this request further and are willing to provide any additional information or documentation required. Should this request be approved, we are flexible regarding the timing and manner in which we conduct our research to minimize any inconvenience to your organization.

Thank you for considering our request. We look forward to the possibility of collaborating with [Organization’s Name] to mutually enrich our knowledge and contribute valuable insights to the field of [mention the field of study].

[Your Name] [Your Position/Title] [Your Institution/Company Name] [Contact Information]

Template 2: Requesting Permission from an Academic Institution

[Your Name] [Your Academic Position/Title] [Your Department] [Your University/College Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Academic Position/Title] [Department/School] [University/College Name] [Address] [City, State, Zip Code]

Dear Dr./Prof. [Recipient’s Name],

I am [Your Name], a [Your Academic Position] in the [Your Department] at [Your University/College Name]. I am reaching out to seek your permission to conduct research within your esteemed [Department/School] at [University/College Name], specifically targeting [describe the target group, e.g., students, faculty, courses].

The research, titled “[Research Title]”, aims to [briefly describe the objective]. This study is crucial for [explain the importance of the research and how it contributes to the academic field or institution].

We intend to implement [describe the methods, e.g., surveys, focus groups, observations] while ensuring minimal disruption to the normal activities of the participants and the institution. [Mention any ethical considerations, confidentiality measures, and how consent will be obtained].

Your approval is vital for us to proceed, and we are hopeful for the opportunity to enhance our understanding of [mention the specific focus of the study]. We are more than willing to discuss this proposal in detail and adjust our methodology to meet your institution’s requirements.

Thank you very much for considering our request. We eagerly await your positive response and are ready to provide further information or clarification as needed.

Warm regards,

[Your Name] [Your Academic Position/Title] [Your University/College Name] [Contact Information]

Template 3: Requesting Permission from a Community Leader

[Your Name] [Your Position/Title] [Your Institution/Organization Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Community Leader’s Name] [Title/Position] [Community or Organization Name] [Address] [City, State, Zip Code]

Dear [Community Leader’s Name],

I am [Your Name], a [Your Position/Title] from [Your Institution/Organization Name], embarking on a research project titled “[Research Title]”. Our project seeks to explore [briefly state the research goal and its relevance to the community].

Understanding the pivotal role of [Community or Organization Name] in our area of study, we are keen to engage with members of your community to [describe the activities, e.g., gather insights and experiences, conduct interviews].

We assure you that all data collected will be for research purposes only, maintaining strict confidentiality and adherence to ethical guidelines. [Mention how participants’ consent will be sought and any benefits to the community].

We are hopeful for your support and permission to proceed with this research. We believe that the outcomes will not only contribute valuable knowledge to the field of [field of study] but also offer [mention any potential benefits for the community].

I would be grateful for the opportunity to discuss this further at your convenience and provide any additional information required.

Thank you for considering our request. We look forward to the possibility of working together for the betterment of the community and the advancement of our research.

[Your Name] [Your Position/Title] [Your Institution/Organization Name] [Contact Information]

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Research Tips and Infromation

Email Request for Permission to use Dataset in Research Project

This email template is designed to help researchers request access to a dataset that has been created by another researcher for their research work. The template includes language to acknowledge the original researcher’s contribution and request permission to use the dataset, as well as information about the requester’s research and how the dataset will be used. Researchers can use this template as a starting point for crafting their own request emails to ensure they are professional and respectful of the original researcher’s work.

Subject: Request for permission to use dataset in research project

Dear [Researcher’s Name],

I hope this email finds you well. I am writing to request permission to use your dataset, which was created as part of your research project [Insert project title]. I came across your work while researching [insert topic] and was impressed by the quality of the data you collected.

I am currently working on a research project that is related to your work and I believe that your dataset would be a valuable resource for my research. My project aims to [insert brief description of your research project and how it relates to the dataset].

I understand that your dataset is your intellectual property and I would be happy to comply with any terms or conditions you may have for its use. If you grant me permission to use your dataset, I will ensure that your contribution is appropriately cited in my research project. I will also acknowledge your contribution in any publications or presentations that may arise from my research project.

Please let me know if it is possible for me to access your dataset and any procedures I should follow. I would greatly appreciate your assistance and expertise. If any monetary requirements are associated with the use of your dataset, please let me know and I am happy to pay any fees associated with it.

Thank you for your time and consideration.

Best regards,

[Your Name]

You can download the Template Here

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Dissertation Format and Submission

• Format Guidelines
• Dissertation Submission
• Getting Survey Permissions
• Help Videos

Instrument Permission documents

Instrument Permissions FAQ

Download a pdf of this faq  , download the template permission letter, permissions to use and reproduce instruments in a thesis/dissertation frequently asked questions, why might i need permission to use an instrument in my thesis/dissertation.

• Determine whether you need permission
• Identify the copyright holder
• Ask for permission
• Keep a record
• What if I can't locate the copyright holder?

If you want to use surveys, questionnaires, interview questions, tests, measures, or other instruments created by other people, you are required to locate and follow usage permissions. The instrument may be protected by copyright and/or licensing restrictions.

Copyright Protection

Copyright provides authors of original creative work with limited control over the reproduction and distribution of that work. Under United States law, all original expressions that are “fixed in a tangible medium” are automatically protected by copyright at the time of their creation. In other words, it is not necessary to formally state a declaration of copyright, to use the © symbol, or to register with the United States Copyright Office.

Therefore, you must assume that any material you find is copyrighted, unless you have evidence otherwise. This is the case whether you find the instrument openly on the web, in a library database, or reproduced in a journal article. It is your legal and ethical responsibility to obtain permission to use, modify, and/or reproduce the instrument.

If you use and/or reproduce material in your thesis/dissertation beyond the limits outlined by the “fair use” doctrine, which allows for limited use of a work, without first gaining the copyright holder’s permission, you may be infringing copyright.

Licensing/Terms of Use

Some instruments are explicitly distributed under a license agreement or terms of use. Unlike copyright, which applies automatically, users must agree to these terms in order to use the instrument. In exchange for abiding by the terms, the copyright holder grants the licensee specific and limited rights, such as the right to use the instrument in scholarly research, or to reproduce the instrument in a publication.

When you ask a copyright holder for permission to use or reproduce an instrument, you are in effect asking for a license to do those things.

How do I know if I need permission to use instruments in my thesis/dissertation research? (Adapted from Hathcock & Crews )

Follow the four-step process below:

1. Determine whether you need permission

There are different levels of permissions for using an instrument:

a)  No permission required

i. The copyright holder has explicitly licensed the use of instrument for any purpose, without requiring you to obtain permission.

ii. If you are only using a limited portion of the instrument, your use may be covered under the Fair Use Doctrine. See more here:  https://uhcl.libguides.com/copyright/fairuse .

iii. If the instrument was developed by the federal government or under a government grant it may be in the public domain, and permission is therefore not required.

iv. If the document was created before 1977, it may be in the public domain, and permission is therefore not required. See the Stanford Public Domain Flowchart at https://fairuse.stanford.edu/wp-content/uploads/2014/06/publicdomainflowchart.png .

b)  Non-commercial/educational use: The copyright holder has licensed the instrument only for non-commercial research or educational purposes, without requiring you to obtain the permission of the copyright holder. Any other usage requires permission.

Sample Permission for Educational Use:

Test content may be reproduced and used for non-commercial research and educational purposes without seeking written permission. Distribution must be controlled, meaning only to the participants engaged in the research or enrolled in the educational activity. Any other type of reproduction or distribution of test content is not authorized without written permission from the author and publisher. Always include a credit line that contains the source citation and copyright owner when writing about or using any test.

Source: Marta Soto, “How Permissions Work in PsycTests,” APA Databases & Electronic Resources Blog. American Psychological Association. http://blog.apapubs.org/2016/12/21/how-permissions-work-in-psyctests/ .

Even if you are not required to obtain permission to use the instrument, consider contacting the author for ideas on how to administer and analyze the test. Authors often welcome further use of their work, and may request you send them a copy of your final work.

c)  Permission required:  Instruments that require you to obtain the permission of the copyright holder, regardless of whether the use is for educational or commercial purposes. This may be because the copyright holder

• has important directions for how the test must be administered and analyzed
• wants to make sure the most current version is being used
• charges users a fee in order to administer the test

If you cannot locate the permissions, you are required to identify the copyright holder and contact them to ask about permission to use the instrument.

2. Identify the copyright holder  (Adapted from Crews )

The next step is to identify who owns the copyright. The copyright holder is usually the creator of the work. If the copyright owner is an individual, you will need to do the usual Internet and telephone searches to find the person. Be ready to introduce yourself and to explain carefully what you are seeking.

Some authors transfer copyright to another entity, such as a journal publisher or an organization. In these cases, you must obtain permission from that entity to use or reproduce the instrument. You can often identify the owner by locating a © copyright notice, but as mentioned above, not all copyrighted works have a notice.

Check the following sources to locate instruments, their copyright holders, and their permission statements:

• Mental Measurements Yearbook: https://uhcl.idm.oclc.org/login?url=https://search.ebscohost.com/login.aspx?authtype=ip,uid&profile=ehost&defaultdb=mmt
• PsycTESTS: https://uhcl.idm.oclc.org/login?url=https://search.ebscohost.com/login.aspx?authtype=ip,uid&profile=ehost&defaultdb=pst
• Neumann Library Tests & Measures help: https://uhcl.libguides.com/PSYC/tests
• Library assistance e-mail: [email protected]

​You may need to contact the author or publisher directly to find out who owns the copyright. Publishers often have websites that prescribe a method for contacting the copyright owner, so search the publisher website for a permissions department or contact person. Be sure to confirm the exact name and address of the addressee, and call/e-mail the person or publishing house to confirm the copyright ownership.

• The copyright owner may prefer or require that permission requests be made using a certain medium (i.e. fax, mail, web form, etc.). If you do not follow instructions, you may not get a reply.
• Telephone calls may be the quickest method for getting a response from the owner, but they should be followed up with a letter or e-mail in order to document the exact scope of the permission. E-mail permissions are legally acceptable in most cases, but getting a genuine signature is usually best.
• The request should be sent to the individual copyright holder (when applicable) or permissions department of the publisher in question. Be sure to include your return address, telephone and fax numbers, e-mail address, and the date at the top of your letter or message. If you send the permission request by mail, include a self-addressed, stamped return envelope.
• Make the process easy for the copyright owner. The less effort the owner has to put forth, the more likely you will get the permission you need. If you are using conventional mail, include a second copy of your request for the owner’s records.
• State clearly who you are, your institutional affiliation (e.g., University of Houston-Clear Lake), and the general nature of your thesis/dissertation research.

Do not send permissions letters to all possible rightsholders simultaneously. Taking the time to find the person who most likely holds the copyright will better yield success. If you do not have much information about who actually owns the copyright, be honest with your contacts, and they may be able to help you find the right person.

3. Ask for permission  (Adapted from  Crews )

Once you have identified the copyright holder, you must determine the scope of your permission request. Some copyright owners furnish their own permission form that you may download from their website.

If the copyright owner does not provide a permission agreement form, you may write your own letter ( click here to download a template ). Requests should be made in writing; e-mail is fine for this purpose. A most effective letter will include detailed information concerning your request for permission to use the work. Include the following information:

• Who: Introduce yourself. Tell who you are, your degree program, and a brief overview of your research.
• Why: Tell why you are contacting that person or entity for permission.
• What: Be as specific as possible when you cite and describe the instrument you wish to use. Include whether you plan to use the entire instrument, or if you plan on modifying or adapting any of the questions.
• How: Tell how you plan to use the instrument. Specify the parameters of your research study, and include any important information about the way you will administer the instrument and/or analyze the results.
• When: Expected length of the project and time to complete the thesis/dissertation.

Important : Obtaining permission to use an instrument is not the same as obtaining permission to reproduce the instrument in your appendix. If you intend on providing a copy of the instrument in an appendix, ask for separate permissions to do that.

Click here to download a template letter . Feel free to modify and adapt this template for your purposes.

4. Keep a record

After securing permission to use and/or reproduce the instrument, save a copy of the correspondence and the agreement. Documentation allows you to demonstrate to others that you have the legal right to use the owner's work. In the unlikely event that your use of the work is ever challenged, you will need to demonstrate your good faith efforts. That challenge could arise far in the future, so keep a permanent file of the records. Moreover, you might need to contact that same copyright owner again for a later use of the work, and your notes from the past will make the task easier.

Upload a copy of your permission letter in Vireo with your thesis/dissertation, or include it as an appendix in the document itself.

What if I can't locate the copyright holder?  (Adapted from Hathcock  & Crews & Pantalony )

In some cases, you may never get a response from the copyright holder or you may never even be able to identify who they are or how to contact them. It can be difficult to know how to proceed when you reach a dead end. Unfortunately, no matter how diligently you have tried to get permission, these efforts cannot completely eliminate the risk of infringement should you proceed to use the work.

Assuming you have diligently investigated your alternatives, do not want to change your project, and remain in need of the elusive copyright permission, the remaining alternative is to explore a risk-benefit analysis. You need to balance the benefits of using that particular material in your given project against the risks that a copyright owner may see your project, identify the materials, and assert the owner’s legal claims against you. Numerous factual circumstances may be important in this evaluation. The “benefit” may depend upon the importance of your project and the importance of using that particular material. The “risks” may depend upon whether your project will be published or available on the Internet for widespread access—as theses and dissertations will. You ought to investigate whether the work is registered with the U.S. Copyright Office and weigh the thoroughness of your search for the copyright owner and your quest for appropriate permission.

Undertaking this analysis can be sensitive and must be advanced with caution and with careful documentation. You may be acting to reduce the risk of liability, but you have not eliminated liability. A copyright owner may still hold rights to the material. Members of the University of Houston-Clear Lake community should consult with their chair or the Neumann Library to discuss their options.

Portions of this FAQ are used and adapted from:

Crews, Kenneth and Rina Elster Pantalony. “Special Cases.” Columbia University Copyright Advisory Services. https://copyright.columbia.edu/basics/special-cases.html . Licensed under Creative Commons Attribution 4.0 International (CC BY 4.0).

Crews, Kenneth. “Asking for Permission.” Columbia University Advisory Services. https://copyright.columbia.edu/basics/permissions-and-licensing.html . Licensed under Creative Commons Attribution 4.0 International (CC BY 4.0).

Hathcock, April. “Getting Permission.” NYU Libraries Copyright Library Guide, https://guides.nyu.edu/c.php?g=276785&p=1845968 . Licensed under Creative Commons Attribution-NonCommercial 4.0 International (CC BY-NC 4.0).

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HOW TO WRITE A LETTER OF PERMISSION TO CONDUCT RESEARCH IN AN ORGANIZATION

November 5, 2015 By Divine Nwachukwu

For any meaningful and worthwhile to be carried out, data from either a secondary or primary means of data collection are required. In other to gain entrance to organizations understudy to carry out a research, a formal permission has to be employed to enable a welcome reception and a conducive environment for your research.  Writing a letter of permission to conduct research in any organization basically comes in two ways

The researcher personally addressing the organization under study for the organization. Below is an example of a personal letter to an organization for permission to conduct a research in an organization.

No 13 Umoren street, Opp. Gate medical center, Off Aka road, Uyo, Akwa-Ibom State. 20th November, 2015.

The general manager, Union assurance plc, No 33 Oshodi- Apapa Express way, Lagos state. Sir,

REQUEST FOR RESPONSE TO QUESTIONNAIRE I am a student of Higher National Diploma inKaduna state polytechnic, Kaduna State, department of insurance undertaking a research on the topic “Assessment of adequate risk recognition and management in Nigeria insurance companies. You are kindly requested to assist in providing sincere opinion or response to the questions contained in this questionnaire. All information provided will be treated strictly as confidential and purely for academic purpose.Looking forward to your favourable response. Sincerely, (Signature) Okoro Musa Bayo.

The institution of the researcher personally addressing the organization under study for the research/study. Below is an example of an institution to an organization for permission to conduct a research.

Uyo City polytechnic, Department of Accountancy, College of Business and Management studies, P.M.B 2021, Uyo, Akwa Ibom state. 20th November, 2015.

The general manager, Union assurance plc, No 33 Oshodi- Apapa Express way, Lagos state. Dear Sir,

Mr. Inyang Charles is a bona fide student of Uyo City polytechnic, department of accountancy, Akwa Ibom state, currently enrolled in the three year HND program in the field of accountancy. As part of the requirement of the HND degree, he is required to complete the project in the given field. This should identically be a live project on an ongoing problem faced by the organization,under the supervision of a company guide. The objective of the project is to enable students to develop and further the skills and knowledge gained on the course by applying them to the analysis of a specific business problem or issue via a substantial piece of independent work carried out over an extended period. Evaluation of the project will be based on a written report, as well as an oral presentation,after which a certificate of completion should be given by the organization. I would be grateful if an opportunity could be given to Mr. Inyang Charles to work on such a project in your esteemed organization. Looking forward to your positive response.

Sincerely, (Signature) Head- Department of Accounting.

In replying letters of permissions from schools or individuals, most organizations find it difficult drafting responses, especially when the answer is in the affirmative. Below is a guide for organizations replying to institutions or individuals who are seeking to carry out a said research in their firm .

Julius Berger, Head office: 10 shettima A. Utako| Abuja FCT. Tel: +2347069800000 Web: www.julius-berger.com 20th November, 2015.

REF: JB|UYO|HRM|04|02|2015|0024, 25th November, 2015, Mr. Inyang Charles, Department of Accounting, Kaduna state polytechnic. Kaduna state, Nigeria.

Sir, LETTER OF AUTHORIZATION TO CONDUCT RESEARCH AT OUR SITE This letter will serve as authorization of Mr Inyang Charles to conduct the research project entitled “impact of motivation on employees in construction industry of Nigeria” at our uyo permanent site. Upon a review of the letter sent to us by your institution, we are glad to offer you an opportunity to conduct the same study in our organization. All interviews, filed surveys, observations around the site and the distribution of questionnaires are approved and will be duly supervised by the human resource unit. If you have any concerns or require additional information, feel free to contact the unit. Thank you

Yours faithfully, (Signature) Okoro chidi Personal coordinator Julius Berger, Uyo

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Home » Letters » College Letters » Request Letter to College Principal for Data Collection for Research

Request Letter to College Principal for Data Collection for Research

Table of Contents:

• Sample Letter

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How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample letter for permission for data collection.

To, The Principal, ________ (College Name), ________ (Address)

Date: __/__/____ (Date),

Subject: Permission for data collection

Respected Sir/ Madam,

My name is ________ (Name) and I am writing this letter to seek your permission for data collection for the research program.

I am _______ (Name) and I am a student of ________ (Department) department of your reputed college i.e. _______ (College Name) and my roll number is ________ (Roll number).

I would like to inform you that I am working on research work on topic ________ (Topic) and for which I will be requiring to collect data from students by conducting surveys. This data will be used for research purposes only. I believe you will consider this as a genuine request. ___________ (Mention your point)

I look forward to your kind approval and request you to allow me for collecting data from the students.

Thanking you, _________ (Signature), _________ (Name), _________ (Address)

Live Preview

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.
• A: Seeking permission ensures compliance with ethical standards and institutional regulations, respecting the rights and privacy of participants.
• A: The letter should include the student's name, department, college details, the purpose of the research, and a polite request for permission to collect data from students.
• A: No, data collected from students should be used exclusively for the stated research purposes and should not be shared or utilized for other activities without appropriate consent.
• A: The college principal should be addressed respectfully as "Respected Sir/Madam" or "Dear Sir/Madam."
• A: Yes, specifying the research topic helps the college principal understand the purpose and scope of the data collection activity.

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Request Letter for Research Work from University Students

[Below briefly describe on sample Request Letter for Research Work from University Students. You can follow this sample letter of data collection for research work in college and university by the authorities of college and university. You can also follow these sample recommendation application for information collection about the special students for research projects of university students. You can make changes as per your requirements.]

Date…

Concern Authority…

Job Designation…

Company/Institute name…

Office Address…

Sub: Application for Data Collection from University Students

I am conducting a research study to look at (research topic, e.g., “Level of implementation of Green Supply Chain Management Practices in various Organizations”] as part of my (university study/course project) and need the views of experienced “Supply Chain/Procurement/Production/Quality” managers. (Describe in your own words).

For this purpose I require your help for getting responses of relevant persons from your contacts. (Cordially Describe your requirements). Thanks a lot for your co-operation.

Thanks and Regards,

Your name…

Student I.D.

Department Name…

University name…

Another format,

Hope you are doing well. I am (Your name) from (University name) of (Subject and Department name). I am a 3rd-year student doing Bachelors (Degree name) in (Department name). I am currently taking a course on Non-Profit/Voluntary Organizations in which we are supposed to pick one NGO and analyze it on various dimensions. (Describe in your own words).

I hereby want to take your consent if you are willing to spend an hour two with me in which I try and learn about your organization. (Explain the actual cause and situation). Please find attached the template of questions that will make the foundation of our discussion. If you agree, I will pay a visit to your organization and learn about it. Hoping to hear from you. (Describe your requirements). Warm Regards,

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Letter Writing: Life in Letters—A Method of Qualitative Inquiry

• First Online: 23 January 2020

Cite this chapter

• Chris Stamper 5  

Part of the book series: Palgrave Studies in Business, Arts and Humanities ((PSBAH))

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In the digital age, letter writing is a dying social practice (Stanley 2015). This chapter explores the ways in which this dying art has and can be used as a method of research, particularly useful in engaging hard to reach groups. Drawing together a disparate literature from English literature (Chandler 1995), criminology (Knight 2012), geography (Milligan 2005) and health care (Letherby and Zdrodowski 1995), I present an overview of the handwritten letter methods legacy; offer vignettes from my own research practice involving the experiences of criminal record holders within the labour market; provide a how-to guide for those interested in using this method to explore their own research objectives; and finally present a critical reflection that attends to the core methodological issues including analysis, ethics and data presentation.

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Stamper, C. (2020). Letter Writing: Life in Letters—A Method of Qualitative Inquiry. In: Ward, J., Shortt, H. (eds) Using Arts-based Research Methods. Palgrave Studies in Business, Arts and Humanities. Palgrave Macmillan, Cham. https://doi.org/10.1007/978-3-030-33069-9_7

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Dear Colleague Letter: Using Long-Term Research Associated Data (ULTRA-Data)

April 23, 2024

Dear Colleague:

With this Dear Colleague Letter (DCL), the U.S. National Science Foundation (NSF) seeks to stimulate and encourage the use and reuse of data from environmental time series research to improve generalizable understanding in fields including (but not limited to) ecology, organismal evolution/adaptation, geoscience, and oceanography.

The collection and comparison of long-term environmental measurements are critical to generate an integrated understanding of how ecosystem components interact, test ecological and evolutionary theories, and support the development and testing of ecological models. To advance the understanding of long-term dynamics of populations, communities, and ecosystems, NSF has made substantial investments in the collection and archiving of long-term data. Projects like Hawaii Ocean Time-series (HOT), Arctic Observing Network (AON), Bermuda Atlantic Time-series Study (BATS), Ocean Observatories Initiative (OOI), Centers for Transformative Environmental Monitoring Programs (CTEMPs), Critical Zone research (CZ), National Ecological Observatory Network (NEON), Long-Term Research in Environmental Biology (LTREB), and Long-term Ecological Research (LTER) sites collect environmental data, make observations, test hypotheses, and in some cases conduct experiments, but few resources are dedicated to accomplishing larger-scale synthesis.

Data collected by long-term projects are often multidisciplinary (including biology, chemistry, geology, and other fields of study) and may cover broad spatial scales in addition to an extended temporal aspect. These data are valuable because they can be used to explore regional, continental, and global scale questions regarding environmental and ecological processes. While all resulting data are publicly accessible, differences in how they are recorded, reported, and accessed, mean significant time and training may need to be invested to harmonize the data for use.

GOALS OF THE DCL

• Synthesize, compare, and/or combine long- and short-term datasets to advance understanding of ecosystem and environmental dynamics, ecology, and evolution;
• Conduct new modeling activities, including ecological or environmental forecasting;
• Increase the interoperability of data sets that are available from public repositories/databases such as the Community Surface Dynamics Modeling System (CSDMS), the Consortium of Universities for the Advancement of Hydrologic Science (CUAHSI), National Ecological Observatory Network (NEON), Biological & Chemical Oceanography Data Management Office (BCO-DMO), United States Antarctic Program Data Center (USAP-DC), Arctic Data Center, Environmental Data Initiative (EDI), EPA Environmental Dataset Gateway (EDG), Ocean Observatories Initiative (OOI), DataONE, and the Paleobiology Database;
• Propose workshops for both researchers and data scientists on accessing and using long-term data sets, with dissemination of the products to the scientific community (e.g., ESIIL).

NSF seeks to support diverse teams of investigators and institutions in the scientific activities that it funds. Submissions that benefit and involve the full breadth of the research community, including undergraduates, graduate students, postgraduates, and faculty at all institutions of higher education are encouraged.

Programs within the following NSF divisions/offices welcome submission of proposals responsive to this DCL. See the "How to Respond to this DCL" section for additional guidance on identifying a program.

Directorate for Biological Sciences

• Division of Environmental Biology
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Directorate for Geosciences

• Division of Earth Sciences
• Division of Ocean Sciences
• Office of Polar Programs

HOW TO RESPOND TO THIS DCL

Principal Investigators should contact program officers in the participating areas of NSF listed above about the suitability of submission to an individual program in response to this DCL, and to discuss the scope and size of potential proposals.

Proposals should follow the guidelines, deadlines (if any), budget limitations (if any), and solicitation-specific criteria of the relevant NSF program(s), once identified. Awards for projects responsive to this DCL will be funded through the relevant NSF program(s).

The proposal title should begin with "ULTRA-Data:" after any NSF Proposal & Award Policies & Procedures Guide (PAPPG) and/or solicitation-specific title requirements, if applicable. At the end of the Overview section of the Project Summary, include a sentence indicating that the proposal is being submitted in response to this DCL. Proposals that fail to address the objectives and guidance described in this DCL and in the relevant funding opportunity will be returned without review.

NSF is broadly interested in enabling discovery through the use and reuse of existing resources with untapped potential. Proposals responsive to this DCL should be primarily focused on utilizing data from environmental time series. Proposals primarily focused on innovative use of physical specimens and of metadata tracing back to physical specimens may be appropriate for the Innovative Use of Scientific Collections DCL ( NSF 24-069 ), and we encourage PIs to consider that document.

Questions should be directed to program directors in the relevant NSF research program(s); not the signatories to this DCL.

Susan Marqusee, Assistant Director Directorate for Biological Sciences

Alexandra Isern, Assistant Director Directorate for Geosciences