seating assignment generator

Type names, one per line, and hit 'Save'. Empty lines will be ignored. Names will be save in your browser and will be available next time you open the site.

Double-click the set number to use the names.

What is Seating Chart

Seating Chart is a quick and easy way to make seating arrangements. Using the options provided, you can create seating charts for any occassions or for classroom settings. You can choose to randomize the name when generating the chart, assign it alphabetically or however the name was entered.

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Seating Plan Generator

Class name here, how many desks in the classroom, names here (one per line):.

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Plans for teachers. Plans for schools.

Frequently asked questions

Thank you for visiting this app and giving it a go. I hope you will find it very useful!

Any seating plan data you enter is only on your computer. It is not sent across the internet.

Yes you can order boy/girl or put high/low ability students together. Set the column order on the 'add/edit names' screen (prioritise the columns you want to group, followed by the column you want to distribute by). Then click 'group and 'distribute' tick boxes. Finally click 'auto position'.

Please use Google Chrome for maximum compatibility. (There is a slight bug in Firefox)

Load the demo data to get an idea of what this generator can do. Video tutorial: https://youtu.be/qPZUKbGFSNM

Benefits of this app

• It's completely free - no on-going payment or being tied in to an expensive product.
• No login/password required - open for all.
• Quickly copy & paste class lists from a spreadsheet into the names form. If pasted in the LAST NAME, first name format, it'll automatically split into first and last name.
• Add/remove as many fields about people as you like.
• See a summary of people's attributes (e.g. G&T, SEN, gender etc) on the seating plan - each is truncated to up to three characters. This 'sensitive' data can also be hidden with the 'eye' icon.
• Keywords automatically change into icons.
• Drag and drop to re-arrange seats, or automatically position by a-z (last name), randomly, or by grouping/distributing. e.g. you can sit all 'A' grade students together, and further split them by gender.
• Directly edit people's names on the seating plan, or click to add further people/positions in the classroom
• 'Flip' the layout, so you can project the seating plan and everyone knows where to sit!
• Try different seating plan templates
• Randomly pick a person from the layout
• Save your seating plan as a downloaded file
• Edit your seating plan as an uploaded file
• All data entered stays on your computer - there no privacy issues to worry about.

Keyword that change to icons

Alpha notes.

This seat planner is an alpha release. This means that:

• There may be bugs, usability and compatibility issues, although it has been tested with major browsers
• Not all features intended for the final release are included

Requirements

This has been tested with the following web browsers. This is not to say that it is entirely fully tested and bug-free. (It's an alpha release!)

• Windows/Google Chrome 55
• Windows/Firefox 50.1.0
• Windows/Edge 38.14393

How do I use this? Tutorial video to be released late Jan/Feb 2017).

• Don't put in grade numbers, put in letters, otherwise strange sorting can happen (unless you're only using numbers 0-9, or appropriately zero-filling, e.g. 01, 02...10, 11, it'll work)
• Navigate the cells in the list of people with tab/shift+tab, up/down arrow keys.

It always starts to position people from the bottom left, but if it finds a 'chair', it looks for adjacent chairs in the order of right, up, left, down.

Do not refresh the web page. If you do, the data disappears. It's because it does not currently use 'session cookies' to remember anything.

Classroom Management Made Simple!

Seating Chart Maker for Quick, Professional Seating Plans

Need a seating chart fast? Set up your classroom or event in just 3 minutes . Turn a list of names into a dynamic, shareable seating plan. Use our customizable templates or create your unique floor plan.

Free trial. No credit card required.

The go-to choice for over 1000 forward-looking organizers each month.

Trim down your prep time with fast seating chart generation

We strive to make seating chart design effortless. Create a new arrangement in a snap and reuse your once-input data whenever needed.

Re-use your floor plans and rosters

Custom or random seating

Import names

Choose from multiple visual styles

This app just saved me so much time. Thank you! Rachel Silva Teacher, US 🇺🇸

I teach the same set of students in various classrooms throughout the week. The beauty of the Seating Chart Maker for me lies in its ability to utilize the same student list to form multiple seating arrangements for different rooms. Mareike Wolff Teacher, Switzerland 🇨🇭

Strategic Seating

What is a seating chart, really?

Think of a seating chart (also referred to as a seating plan) as your blueprint for where everyone is positioned in a given space—whether in a classroom, at a wedding, or during a conference. Its main goal is to optimize the room's dynamics, maintain order, and speed up seating and identification.

Why bother with a seating chart?

It's all about efficiency and ease . With a seating chart, pinpointing and seating guests or students—especially at large events—becomes a no-sweat task. It not only speeds up taking seats but simplifies taking attendance.

• Keep things under control. A well-planned seating chart is key to minimizing distractions and enhancing the overall atmosphere, whether learning in a classroom or maintaining decorum at big events.
• Boost engagement. Cleverly organized seating fosters learning from peers and makes mingling and socializing a piece of cake or discourages it, depending on your goal.

Best practices for creating a seating plan

• Consider the layout of the space. Tailor your seating layout to the venue's size and shape. Choose from rows, grids, or clusters of circular tables to best meet your event's goals and the furniture at hand.
• Mix and match. For a dash of dynamism, shuffle attendees based on certain criteria (like industries at corporate gatherings or social vibes in class) to spice up interactions or keep potential drama at bay (think twice about seating rival cousins next to each other at a wedding).
• Stay flexible. Be ready to tweak your plan. Changes might be needed as more guests confirm, dynamics evolve, or you learn more about the group.

Leveraging these tips will help you create a seating chart that not only meets the logistics but also enhances everyone's experience at your event. Let's get everyone seated just right!

Effortless Planning

How it works

Quickly set up rooms, add participants, and create seating charts using intuitive tools.

Set up available seats

Create the layout of your room. Pick chair and desk styles. Rotate and place them freely with familiar features like drag & drop and an automatic snap guide.

Create or import a roster

Seating Chart Maker allows you to easily populate your roster by copying and pasting names from any application or text file, or by importing data from spreadsheets and CSV files.

In this phase, you can easily set up groups of students that should be, e.g., kept separated, together, or in front of the classroom in an automatically generated chart.

Generate a seating chart

Generate a random seating chart, tweak it to perfection, and print or share it via a link. You can also show it directly from the app in full-screen mode.

You can easily edit existing charts or create new ones with the same roster and room.

Examples of printed seating charts

Save your seating charts in the app, export them to PDF, or print them on paper for easy keeping or sharing.

Plans & pricing

Simplify seating with our easy-to-use online application. If you're not satisfied, contact us within the first 14 days and we'll send you a full refund .

Kickstart classroom organization with the Seating Chart Maker Personal Plan.

$3 . 29 /month Save 53% with annual

Billed annually $39.48 . Plus tax.

• Unlimited seating charts
• Share seating charts via link
• Add student photos
• Automatic and custom seating
• Email support

No credit card required for trial.

For professional users, teams and organizations. Price per user.

$7 . 99 /month Save 20% with annual

Billed annually $95.88 . Plus tax.

• Share resources with your team
• Data integrations
• Priority support

Frequently asked questions

Can’t find the answer you’re looking for? Reach out to our customer support team.

• Direct Upload: Easily upload your roster directly using common spreadsheet formats like CSV or Excel.
• Copy & Paste: Alternatively, copy and paste a list of names into our input field. Seating Chart Maker will automatically detect separator characters such as newlines and commas.

After importing, you can easily modify the name format and add student photos. For the copy & paste method, if you cannot copy directly from your source, you may want to export your data to a CSV, Excel, or similar format before copying.

We don't offer a pause feature, but you can cancel and restart your subscription anytime. Don't worry about losing your data; we keep it safe for 12 months after you unsubscribe. This means you can come back and continue where you left off, with all your seating plans and data ready for your next period.

No installation is required. Seating Chart Maker is a web-based application that works in any modern web browser. This includes Google Chrome, Mozilla Firefox, Safari, and Microsoft Edge. It also works on mobile devices and tablets, although we recommend using a desktop or laptop for the best experience.

Yes, you can print your seating plans or room templates. Seating Chart Maker allows you to export these to PDF in common paper sizes (like Letter and A4) for easy printing. You can also export to image formats for digital display, sharing, or custom printing.

When presenting from your computer, you can use the built-in full-screen mode from the app to display your seating chart.

You can also flip the perspective between teacher and student perspective when viewing, presenting or printing. This is useful for teachers who want to present seating charts to students from their own point of view. All names and labels will remain readable and oriented in the correct direction.

If you no longer have access to your account, please contact us and we'll be happy to help you regain access by, for example, changing your email address after verifying your the account owner.

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Seating Chart Templates

Customize seating chart templates.

If you're assigning this to your students, copy the worksheet to your account and save. When creating an assignment, just select it as a template!

What is a Seating Chart?

It is a diagram or visual representation that displays the arrangement of seats or assigned locations in a venue such as a theater, concert hall, classroom, or event space. It helps organizers, event planners, or venues manage and organize seating arrangements for guests or attendees. Arrangements can vary depending on the type of event or venue. They typically include rows and columns, with each seat or area designated by a number, letter, or another unique identifier. The chart may also indicate different sections or areas within the venue, such as VIP sections, general admission areas, or accessible seating.

What are Seating Chart Worksheets?

They are helpful for teachers in classroom management, memorizing names and in giving students a sense of security and ownership of their space within the room. These templates put a fun and creative spin on a basic classroom procedure!

Typical Uses of Seating Charts

Seating charts serve several purposes:

• Organization: They help ensure an orderly flow of people entering and exiting the venue and assist with crowd management.
• Ticketing and Reservations: They are often used to assign specific seats to ticket holders or to reserve seats for particular individuals or groups.
• Guest Guidance: They provide attendees with a clear visual reference to locate their assigned seats, making it easier for them to find their designated areas.
• Accessibility: They can include information about wheelchair-accessible seating, designated areas for individuals with disabilities, or other special accommodations.
• Event Planning: They aid event planners in determining the capacity of the venue, optimizing the use of space, and ensuring a comfortable experience for attendees.

Seating Charts in the Classroom

Seating charts play a crucial role in creating a well-organized classroom environment. By utilizing seating plan templates, teachers can assign seats and create a visual representation of the classroom table or desk arrangement. These templates allow for customization with text boxes and color coding, making it easy to personalize the plan. Students benefit from assigned seats as it provides them with a sense of security and ownership of their designated space. They also support classroom management by helping teachers memorize student names and facilitate smooth transitions. Additionally, seating plans are valuable for substitute teachers as they ensure continuity and help maintain established classroom expectations.

One of the key advantages of these plans is their ability to promote engagement. By strategically placing students in proximity to one another, teachers can encourage peer learning and cooperative activities. Grouping those who work well together or pairing individuals with different strengths fosters collaboration and interaction, allowing students to learn from one another and deepen their understanding of the subject matter.

They also enable differentiation of instruction, ensuring that individual needs are met. By placing students strategically, teachers can provide targeted support to those who require extra assistance, or challenge others by placing them near resources or peers who can enhance their learning experience. This personalized approach enhances student engagement and fosters a sense of ownership over their learning.

Furthermore, seating plans facilitate smooth classroom transitions. With a designated arrangement, children know exactly where to go and sit when they enter the classroom, minimizing disruptions and saving valuable instructional time. This becomes particularly important in the presence of a substitute teacher, as the seating plan provides clear guidance on where everyone should be located, maintaining a sense of routine and order.

Seating charts can be easily shared through online platforms or by displaying them in the classroom. With various designs, layouts, tables, and diagrams available, teachers can create visually appealing and printable seating charts that enhance classroom organization and communication.

Why are Seating Chart Templates Important and How are They Best Used?

Using an online seating chart allows teachers to copy the templates and enter their names or rearrange where necessary. They can even change colors and fonts to suit their individual style! They can then project onto the board or post it on the wall so that students can view them as they arrive for class. Teachers could also keep their printed charts in a binder to help keep track of which arrangements work best. Students can get involved in the action by creating their own seating chart as a community building activity!

Benefits of Using Seating Chart Templates

Having seating charts is beneficial for many reasons:

• Classroom Organization: They promote a structured learning environment by strategically placing students based on various factors, fostering engagement, and managing behavior.
• Efficient Event Planning: For events or gatherings, these charts aid in managing attendees, ensuring a smooth flow of people, and accommodating special requirements.
• Time-Saving: Utilizing templates saves considerable time compared to creating arrangements from scratch.
• Personalized Space: Seating chart worksheets allow kids to have a sense of ownership over their designated seats or areas in the classroom. They can personalize their chart by writing their names, decorating their assigned spaces, or adding any additional details.
• Preferences and Comfort: Students can communicate their preferences, such as sitting near a friend, facing the front, or being in a quieter area. This helps create a comfortable and conducive learning environment, promoting student engagement and well-being.
• Group Work: These worksheets can facilitate group work and cooperative learning. Class members can visually identify their group members and their assigned arrangements, making it easier to collaborate and interact during class activities and projects.
• Peer Relationships: Seating chart worksheets provide an opportunity for students to get to know their classmates better by visually representing their arrangements. This can foster positive relationships, communication, and social interaction within the classroom.

Tips for Making a Seating Chart

• Choose a Seating Chart Maker or a Seating Chart Creator: Look for a reliable and user-friendly seating chart generator that allows you to create a seating chart free for your classroom. There are many free options available online.
• Gather Necessary Information: Collect a list of names and any additional information that may influence arrangements, such as learning styles, behavior, or academic needs.
• Determine the Layout and Size: Consider the physical layout of your classroom and the number of tables or desks available. Decide on the arrangement of tables or desks, taking into account factors like the size of the classroom and the number of individuals in each class.
• Select a Table Seating Chart Template: Look for a suitable editable table seating chart template that matches the layout of your classroom. This will serve as a foundation for creating your chart.
• Customize the Seating Chart: Use the seating chart organizer or maker to input names into the template to make your own seating chart. You can easily drag and drop student names to their assigned place. Consider color-coding or using different symbols to represent different groups or classes.
• Arrange Students Strategically: Strategically place children based on various factors such as behavior, learning styles, or academic needs. Group those who work well together or pair students with different strengths to encourage collaboration and interaction.
• Review and Adjust: Take a step back and review what you have created. Make any necessary adjustments to ensure that the seating arrangement is balanced and meets the needs of your classroom.

How to Make a Seating Chart

Choose one of the premade templates.

We have lots of templates to choose from. Take a look at our seating chart example for inspiration!

Click on “Copy Template”

Once you do this, you will be directed to the storyboard creator.

Give Your Worksheet a Name!

Be sure to call it something related to the topic so that you can easily find it in the future.

Edit Your Worksheet

This is where you will include directions, specific images, and make any aesthetic changes that you would like. The options are endless!

Click "Save and Exit"

When you are finished, click this button in the lower right hand corner to exit your storyboard.

From here you can print, download as a PDF, attach it to an assignment and use it digitally, and more!

Even More Storyboard That Resources and Free Printables

• Classroom Posters
• KWL & KWHL Chart Template
• Table Worksheet Templates
• T-Chart Templates
• Bell Ringer Templates

Happy Creating!

Frequently Asked Questions About Seating Charts

How can a classroom seating chart promote inclusivity and accommodate students with specific needs.

They can be used to promote inclusivity and accommodate learners with specific needs. By strategically placing kids from different backgrounds, cultures, or abilities near one another, you can foster a supportive and inclusive learning environment that encourages cross-cultural understanding and empathy. Additionally, those with specific needs, such as those with hearing impairments or attention-related challenges, may require specific seating arrangements. Collaborate with relevant support staff, such as special education teachers or specialists, to ensure appropriate seating accommodations for these students, fostering an inclusive and supportive classroom environment.

What are the benefits of flexible seating and how can it accommodate students who prefer to work alone?

Flexible options can accommodate those who prefer to work alone while still fostering collaboration. Providing alternative seating choices such as standing desks, floor seating, or designated quiet areas for independent work allows kids to have autonomy over their learning environment. This approach offers the benefits of increased student choice and collaboration while also catering to individual preferences for independent work. Striking a balance between assigned seats and flexible seating can create a sense of routine, minimize distractions, and facilitate classroom management while promoting student engagement and comfort.

How can a custom seating chart benefit classroom management with substitute teachers and do I need to assign seats for every class activity?

They are a valuable tool for substitute teachers as they provide a clear seating arrangement, making it easier to manage the classroom and identify who's who in the classroom. They ensure continuity and help maintain established classroom expectations and routines in the absence of the regular teacher. However, the necessity of assigning seats for every class activity depends on the nature of the activity and your teaching goals. Flexible arrangements can promote collaboration and interaction, while other activities may require more focused individual work.

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Create your seating plan

With this tool easily create your individual seating plan for a class, a course or another specific group. It can be done without using paper, doesn't take much time, works in nearly every browser without any kind of further equipment or tool and IT'S FREE!

Enter names

At first, you need to type the name of the class and the amount of students into the intended textfields. Then type in the names of your students. All data will not be saved on our server but straight in your browser and URL.

Creating the seating plan

Now press the button "Create" at the bottom of your screen to refresh and draw the seating plan. Afterwards or before you can arrange the tables as in the classroom by simply using Drag-and-Drop.

Draw seating plans

By clicking the button "Create" you can draw a new seating order while all tables will remain where you put them. If desired you can also print your seating plan by clicking the button "Print". You can also use the seating plan on other devices through copying the Link with the button at the top right corner. If you use our tool for several classes it might make sense to save each seating plan as bookmark in your browser.

Seating Simplified: Effortlessly Organize Your Event

Streamline table arrangements, seat assignments, and guest management with our intuitive tool. Be the first to experience the future of event planning. Join the waitlist now!

Revolutionize Seating Arrangements with Visual Mastery

Easy drag & drop.

Effortlessly arrange tables, seats, and guests with a simple drag-and-drop interface. No technical skills required.

Customizable Layouts

Create your unique event layout by choosing from square, round, or half-round tables. Personalize colors and spacing to match your style.

Versatile Building Blocks

Add and arrange various elements such as dance floors, text, icons, images, and more. Flexibility at your fingertips.

Guest Management

Seamlessly arrange and notify your guests via email or SMS. Keep everyone in the loop.

Guest Attendance

Stay updated on who's coming and plan seating and catering accordingly. Ensure every guest is accommodated and make your event memorable for everyone.

Collaborative Event Planning

Easily invite collaborators to join your event, enabling seamless teamwork and efficient event coordination

Export Event

Effortlessly export your event layouts as high-quality PDFs or images, ensuring easy sharing, printing, and archiving.

Event-Specific Templates

Weddings, birthdays, corporate events, these templates offer a perfect foundation for your seating arrangements.

Unlock Your Event's Full Potential

Experience the future of event planning with our intuitive seating arrangement tool. Say goodbye to stress and hello to seamless event organization.

Frequently Asked Questions

When will it be available, how do i add tables and guests to my event plan, can i design the layout for my event space, what other elements can i include in my seating arrangement, can i collaborate with others on my event plan, is it possible to export the seating chart for printing or sharing, what types of events is this tool suitable for.

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Seating Chart

Easily create seating charts for weddings and other event seating plans, what is a seating chart, how to use seating charts, how to make a seating chart, seating chart templates, floor plans, with smartdraw, you can create many different types of diagrams, charts, and visuals.

A seating chart is a way to visualize where people will sit in given room or during an event. A seating chart can be used for personal events like a wedding, for corporate events and parties, and for large scale conferences or presentations.

Seats may be assigned unique names or numbers and can be organized into larger groups. For example, a seating chart of a concert hall or theater would have its seats organized by rows, sections, and levels. Each seat is positioned in the seating chart to provide a graphical representation of its location in relation to other seats as well as the entire layout of the venue.

How to Use Seating Charts

There are a number of uses for seating charts. For a concert venue, a seating chart is useful to determine which tickets have already been sold and which are still available for purchase. For a formal event, such as a wedding, the wedding seating chart assists guests in finding their table for the evening. Assigned seats in a classroom setting benefit the instructor in taking attendance and learning the names of students.

How to Make a Seating Chart

Here are some tips to use in creating a seating chart for an event.

• Make it legible. The seating chart should be clear and easy to read.
• Keep it simple. Organize and create it so the viewer can easily pinpoint their name and their assigned seat. People shouldn't have to look too hard to find the information.
• Provide order. Place the names in some type of order. You may group names alphabetically or by table number. Since we read left to right, it may be best to also organize the seating chart in a similar fashion.
• Ensure everyone is comfortable. In addition to ensuring everyone has an assigned seat, it's important that each guest is seated comfortably with enough room to move about.

Example of a Wedding Seating Chart

Click on any of these seating charts included in SmartDraw and edit them:

Browse SmartDraw's entire collection of seating chart examples and templates

More Seating Chart Information

• Seating chart maker
• Decision tree software
• Cause and effect diagrams
• Tree diagram maker

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Before I began teaching in law schools, I was an IT director and law librarian. In that role, I often introduced software solutions to the faculty and staff, trained them how to use it, and helped with any issues that arose. One of those solutions was seatGEN. From the administrative side, seatGEN is quick to set up and deploy, and training is easy.

When I started teaching, I became a user of seatGEN for the first time. Over the years, I trained hundreds of students and faculty on various applications. I now had to teach a semester-long course. Frankly, I was nervous.

As a novice professor, I read many articles and books on how to teach a law school course. A few discussed the use of seating charts . I had originally intended to let students sit where they wanted, and to distribute a paper copy of the seating chart on the first day of class for the student to indicate their seat. I planned to then go back to seatGEN and drag and drop the student’s photo onto the respective seat. What I did not like about that option was that often there were more seats than students, and they could be spread out far from each other, gathering, most often, toward the back of the room. I could force them to move up, but they often remained far from each other.

I decided to listen to the experts.

SEATING CHART

I put the research to work, and I assigned seats prior to the start of class. I then posted the seating chart in my course page so students knew where to sit before the semester started. This allowed me to balance diversity and gender throughout the class. I also hoped to encourage new friendships. The greatest benefit to me was knowing – on the first day of class – wherein the classroom the students would be sitting. This allowed me to address volunteers and cold call on the very first day.

The Flash Card feature was tremendously helpful. Before the semester, I used the cards (they have the students’ pictures on them) to learn names and faces, and to practice pronunciation of sometimes difficult names. I soon discovered an additional use for the Flash Cards, described below.

I used the tent cards to take attendance, track class participation, and preparedness, tardiness, etc. They also helped students learn the names of their colleagues, which supported class discussion.

THE PROCESS

I explained to the students on the first day of class, that I would leave the tent cards on a table at the front of the classroom. It was their responsibility to pick up their card (and only their card) at the beginning of every class and to return it to the table at the end of class. Five minutes after class started, I would then pick up any cards left on the table, and those students would either be marked absent or late.

If a student picked up another student’s card, and that student was absent or late, both students would be marked absent or late. I’ve never had to enforce this rule. It might even be unnecessary, but I wanted to shut down the possibility up front.

I also explained to the students that if they were unprepared for class, I would make a note inside their tent card so they knew where they stood on class participation throughout the semester.

Also, to get to know the students a bit, I would ask them to answer 4-5 questions (that I wrote on the board) inside their tent cards, such as: do you go by another name, what is your hometown, what was your major, do you have other graduate degrees, what is your relationship to the law (but don’t tell my person issues) such as “my mother is a lawyer,” “I’m a paralegal,” and what kind of law they want to practice.

This process worked extremely well. I never had a grade challenged. I never had to take attendance or pass a sheet or generate a QR code. It was simple, low tech, and worked. Giving credit where credit is due when I worked at Harvard Law, I saw a professor use tent cards in class. He, too, used them for attendance taking. SeatGen allowed me to upgrade and update the process. Most importantly, we could print them, instead of writing them by hand.

FLASHCARDS REVISED

I also found a new use for flashcards. I could shuffle the deck and pull 10-15 cards at random to use for the cold call. I’d put the cards for the student who was unprepared or tardy at the top of the deck after class. I would then make notes inside the student’s tent cards. I would then set those cards aside, and grab another batch for the next class. When the deck was finished, I’d reshuffle and start again.

I always kept the flashcards. I made some notes on the back, which was handy when I was later asked to write letters of recommendation.

Korin Munsterman, J.D., M.L.S. (Former) Associate Dean and Assistant Professor of Law

MAKE TEACHING ENGAGING. RELEVANT. IMPACTFUL.

Personalize the educational experience & make managing it easier with seatgen..

Online event seating chart software for building table and seating plans fast

Create accurate event seating plans plus manage guest lists and check-ins with our easy-to-use event seating planner tool, and if you need more than event seating charts and floor plans..., use our event seating plan software tool a la carte or included in the following products:, venue management software.

Perfect for event centers, hotels, restaurants, corporate facilities, non-profit venues and reception halls.

Event Management Software

Perfect for corporate events, meetings, weddings, galas, fundraisers, educational events and more.

4.89 out of 5 stars

See why 20,000+ event professionals rely on our event seating chart software to manage their guests!

"I personally LOVE the floorplan tool because it lets us create amazing, detailed layouts to scale and assign guests to seats." - Tal Orion, Tal Orion Event Management

Create detailed event seating plans in minutes with intuitive, drag-and-drop tools

Quickly lay out tables and chair rows

With tools like auto-format and snap-to grids, you can quickly add multiple rows of tables or chairs to start setting up your spaces. Choose from a variety of table types as well as hundreds of other elements, including furniture, walls/doors, dance floors, stages, trade show booths, audio/visual and lighting.

Manage guest lists and assigned seating

Upload or enter your attendee list into our guest list tool to manage contact details , event RSVPs and meal choices. Then quickly drop attendees onto seats in your layout or auto-seat all attendees at once. View counts for seated attendees/available seats and clearly display guest names plus meal choices and RSVP/VIP status.

Perfect for any kind of event or venue

Our seating chart software lets you set up seating arrangements for any kind of event, including wedding receptions and ceremonies , gala dinners fundraisers , banquets, meetings , corporate events and parties . It’s also a great tool for venues , restaurants , hotels and other event spaces.

Share layouts online + check in guests

Now you can give your staff, clients and vendors access to seating charts for easy online collaboration. Or download and print out full-color PDFs of your seating plans with table seating breakouts plus name badges and equipment lists. And easily process arriving guests with our multi-user guest check-in app .

Save time with templates and customizations

Create room outlines of your space boundaries and then build out reusable templates for your most used event seating setups. Build out your own custom element libraries to save time. Even upload your logo to brand your event floor plan designs.

FYI ... If you're interested in online seating chart apps, you may also like our: Attendee List Manager • Check-In Tool • Event Registration Tool • Event Website Builder • RSVP Manager

Used by 20,000+ event professionals, what's inside our event seating plan software tool, see why more event professionals use our event seating software to build assigned seat and table layouts for weddings, banquets, galas, corporate events, seminars, fundraising events and more., drag-&-drop functionality.

Use our event seating chart software to easily add one or mulitiple elements at a time, plus select and move, edit or delete single or multiple elements.

Alignment Tools

Make sure your floor plan items line up precisely with snap-to grids and vertical/horizontal spacing features to arrange multiple tables or elements at once.

Smart Menus

Need to make changes to multiple elements at once? No problem. Just select elements and then instantly duplicate, rotate, add/remove chairs and change colors or table numbers.

Auto-Layout Feature

When adding tables or chair rows, simply use the "Add Multiple Rows" option to create grids of elements that are precisely spaced to your specifications.

Guest List Manager

Track details for attendees like contact information, RSVP status and meal choices and assign the same list to multiple floor plans if you need multiple seating assignment layouts for the same event.

Assigned Seating Charts

Drop singles or groups of guests onto tables or chair rows and easily move them to different tables/seats. Seat or unseat all attendees with a single click and view attendee details like names and RSVP status in the layout design.

Guest Check-In App

Keep your at-the-door lines short by using our multi-user app to check in guests quickly and efficiently at multiple entrances.

Downloads & Reports

Download and print out PDF files of your event designs with table breakout pages and attendees' names on seats. Export spredsheets for guest lists, equipment lists and name badges.

Viewing / Measurement Options

Easily show and hide attendee information like names, RSVP/VIP status and meal choices. Use imperial or metric measurements based on your regional preferences.

Mobile Compatible

Want to view floorplans and seat assignments on-the-go and show them to vendors and clients? Simply log into your account via your mobile web browser to view your designs on tablets or smartphones.

Templates & Room Boundaries

Build seating chart templates for setups you use repeatedly. Upload room outline files to trace room walls with our boundary tool ... or create your event space walls/boundaries from scratch.

Favorite Element Library

Do you repeatedly use the same standard elements or use custom elements for many designs? Save them in your favorites library so you can easily access these items when building seating charts.

Table & Chair Library

Choose from round tables, half-rounds, rectangular tables, square tables or serpentine tables. Build custom chair configurations and seating capacities, clear spaces, more.

Chair Rows + Other Elements

Implement chair rows as well as furniture, trade show booths, architectural items, A/V, lighting, floors, stages and shapes into your seating plans.

Rulers & Notes

Know exact distances and measurements between items in your seating charts with adjustable rulers. Use custom notes to add clarity to your floor plans.

Permissions & Security

Create user groups to set permissions for different user types. Then invite new users into your account so they can login and collaborate on seating layouts.

Learn more about Planning Pod’s seating chart maker for event planners and venues

Recent post, jeff kear · owner, planning pod, how to select the best event seating chart software for you.

A critical and often underrated component of event planning and management that can have a huge effect on audience engagement is event design and, if you have an event that involves reserved seating, event table layouts and/or seating charts. And although you can sketch out your design ideas on a sheet of paper, to have a truly representational, to-scale rendering of your event layout and seating capacity for distributing to clients, staff, participants, volunteers and vendors, a digital seating chart planner gives you the tools you need to build professional designs that impress and leave no room for error.

With that said, when you are creating event table layouts and seating charts, there are four primary criteria that you should look for when starting to evaluate online seating chart generators.

• Accuracy - You want your seating charts and floor plans to represent what you will get in real-life so that you aren’t cramming too much equipment, tables or chairs into the allotted space. In addition, you want a tool that lets you include as many event details as possible regarding layout elements like different table shapes or architectural characteristics of your room or space, whether you are hosting your event in a banquet hall or concert hall.
• Aesthetics - Because we are usually showing seating chart arrangements and event designs to our team, peers and clients, we want to make a big impression and don’t want them to look slapdash. A full-featured event seating plan software platform lets you precisely and colorfully render everything from detailed wedding seating charts with guest table assignments to galas or corporate events that have designated seating for general admission and VIP audience members.
• Time - We are all pressed for time, and although we want our event seating charts to look professionally designed and be accurate, they shouldn’t take hours to build. The best seating chart makers give you the tools to create highly accurate and aesthetically pleasing designs in a short span of time (usually less than an hour).
• Ease-of-Use - Most popular event floor plan tools offer drag-and-drop functionality so you can simply place elements on the layout or drop attendees onto selected seats (or drag them off seats to remove them). But the best event seating chart software platforms contain features like auto-format for building table layout grids instantly, reusable seating plan templates, libraries of favorite elements and other features that simplify building seating charts. In addition, some table plan software apps are also mobile-friendly and can be used on both computers and mobile devices.

So what should you look for when evaluating such a tool for building the perfect seating plan? Consider these seven attributes.

1. Guest List Management

What comes before adding guests to seats in a layout? Managing contact information for those guests in an organized fashion so your seating plans are detail-rich with items like names, RSVP status and meal choices. Guest list managers can also come with features like at-the-door check-in apps and Excel file downloads. And for wedding planners, there are also handy features like table number labeling for easily identifying at what table each guest is seated; downloadable place cards and escort cards; and separate lists for rehearsal dinner, wedding ceremony and wedding reception.

2. Registrations and RSVPs

And what comes before a guest list full of rich information? Collecting that information via customizable event websites equipped with event registration / ticketing and RSVP forms that electronically feed that data into your guest list. An added bonus is the ability to collect registration payments and detailed responses to custom questions; the ability to set up multiple ticket types; and even allowing registrants to select their preferred seat.

3. Flexibility of Event Type

Top event seating planner tools allow you to build layouts for any type of event, including wedding seating charts, banquet table setups and seating plans for dinners, banquet style galas, parties, conferences, concerts, classrooms and corporate meetings and events.

4. Adaptable to Any Venue and Space

Do your event spaces typically have unique contours and dimensions? Solid event seating plan software will allow you to easily replicate those dimensions so you can build restaurant seating charts for patrons as well as seating plans for hotel meeting rooms and ballrooms, reception halls, conference centers, wineries and even arena-like layouts for concert halls and theaters.

5. Large Library of Elements

Any seating chart maker worth its weight should offer a variety of table and chair element options (including options for round tables, half-tables and head tables), but the more advanced ones will also offer architectural elements like walls, floors and doors; staging elements like podiums and lighting; A/V elements like amplification systems; and exposition elements like trade show booths and aisles.

6. Virtual Collaboration

This is where Web-based event seating planner apps excel because they have the flexibility to allow others to access to seating charts via the Internet to provide feedback and even create and edit shared designs. This allows an entire team of planners and vendors (like caterers and rental crews) to see designs ahead of time. An added bonus are features that offer 3D walkthroughs to enable users to fully visualize the setup from one or more focal points as well as other integrated event software tools for collaboratively managing budgets, timelines, etc.

7. Customization

If you are seeking to make an impression on vendors or internal / external clients, customizations will help you sell through your ideas. Such features can include customizable colors and fonts as well as background uploads. A timesaving feature to look out for is the ability to create seating chart templates for designs or setups you use repeatedly.

As you can see, the best event seating chart software programs offer a wide variety of features to simplify the process of building seating plans while providing maximum flexibility so you can add many details and integrate with other event management tools that you may need.

Learn more about Planning Pod’s event seating chart software for event planners and venues

Make the best seating charts in minutes with all the tools you need.

Manage guests quickly.

Stop erasing names and emailing everyone about your changes. Use our generator! Quickly upload your guest list and manage their meal preferences. Plus, add any custom tags you'd like such as VIP or family.

Seating is a breeze

Auto-seat your guests in a single click. Easily see where empty seats are located. Plus, give tables labels so your staff knows how to provide the best experience. That means VIPs can get the royal treatment, no trouble.

Keep your team on the same page

Share seating charts with stakeholders and vendors for a seamless experience. Let clients view or edit in real-time as you watch. Access your charts effortlessly from anywhere, anytime.

Millions of unforgettable events begin here.

Entice clients everywhere.

Sell a vision of your space and upsell on critical details with stunning, photo-realistic 3D diagrams.

Create custom diagrams fast

Provide a personalized experience and save time with templates, favorites, and customizable objects.

Keep event data clean

Save time and hassle with diagram versioning and version restore tools; and offer smart automation tools for seating, catering, and guest lists.

Perfect any size event

Confidently scale the attendee count and square footage for your event without a loss in performance.

Collaborate in real-time

Strengthen relationships by inviting clients or vendors to watch and comment as you make changes on diagrams they can see.

Keep everything in one place

Keep everyone on the same page from start to finish by storing files for any event in one place and seeing event history.

Count on us

Rest easy knowing a world-class customer services team is just moments away when you call, email, or message.

Empower planners

Simplify setup with quick seating and check-in. Easily identify special guests and VIPs to offer an exceptional experience.

Provide exceptional service

Get the order right everytime and avoid stress about food allergies with simple meal management for your catering staff.

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Download this PDF for a full overview of Event Services Solution, that you can share with your team.

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Wedding   Seating Chart

Use our unique wedding seating chart tool to effortlessly plan the arrangement of your reception or ceremony.   Create your personalized wedding plan. No hidden fees!   No sign-up required!

How to Make a Seating Chart for a Wedding

Creating your own wedding floor plan has never been easier with our user-friendly free tool. Whether you’re organizing the seating chart for your reception, or the wedding ceremony, you’ll find our template makes the whole process so straightforward. And not just for marrying couples. Wedding venues, planners, and catering teams will all find our seating chart maker streamlines the entire planning experience. With food choices, allergies and specific requirements all displayed on the chart in a style that makes it quick to understand what is required.

How to Use Our Seating Chart Template to Build Your Own Arrangement

The beauty of our wedding table and ceremony seating chart tool, is that once your guest list is ready, you can simply import it onto our template. And quickly start placing guests in their correct positions, while dropping and dragging decor elements of your reception or ceremony. When you feel everyone is sitting in their appropriate places, you can simply download your seat map as a PDF. Ready to be sent to your caterer, venue, stationer, or whoever requires your guest seating information.

Step-by-Step Guide to Using Our Seating Chart Maker

To help you get started with our seating chart tool, we thought we’d share a simple step-by-step guide.

• Upload your Excel guest list  to your private project, or manually add your guests.
• Open our wedding reception seating chart, and  browse the items already on the template .
• Click the ‘edit’ button  to open up the template.
• Click the ‘add element’ button and select straight wall  from the dropdown.
• Give your chart 4 surrounding walls , using the measurements from the floor plan provided by your wedding venue.
• Add any inner walls, columns or dividing walls using the dropdown.
• Place the relevant number of tables  required for your guests.
• Begin adding guests to each table  by clicking the circles with numbers inside, and  selecting a name from your guest list  on the right.
• Drop and drag the tables, and organize them using the ruler tool  and floor plan provided by your venue. Creating an accurate representation of the reception space.
• Decide on where the  dance floor, stage and any large reception decor items  will be.
• Add in miscellaneous decor,  safety points and utilities .
• Download your floor plan as a PDF , including or excluding different presentation options, which can be found in ‘Export Settings’.

Tick off this wedding planning task in your project, and start onto the next!

What is a Wedding Seating Chart?

Creating a seating chart for any kind of event (especially a wedding) makes the whole process of visualizing where guests will be positioned within a space, so much more straightforward. It allows you to take a list of names and turn it into an accurate depiction of how the room will actually look. This graphical representation is almost a must for any large-scale event, especially when organizing a something as grand, and important as a wedding.

Wedding Seating Chart Etiquette

Diplomacy is key when arranging wedding guests for a reception, or ceremony. Not all guests will know, get on with, or even like each other! Which is why it’s critical to think clearly, and carefully, about where each guest will be seated. Otherwise, you may end up with little pockets of anarchy, rather than a room full of celebrations!

Beyond dealing with any tricky relationships, it’s wise to consider family first when seating guests. For instance, yourselves, your parents and your partner’s parents should share a table at the reception, unless you opt for a sweetheart table for just the two of you.

Grandparents, siblings not in the wedding party, and the officiant and their spouse should also join the head table. That is assuming your parents aren’t divorced, which may mean you need to create another ‘head table’, which’ll allow parents to sit apart.

How to Arrange Wedding Guests

If you’re unsure of the personalities, or interests of all your guests, gather your close family together when preparing ideas for your seating layout. As they’ll be able to enlighten you on just what everyone is like. Getting a clear picture of who knows each other, and who will get along, is key to creating a harmonious reception.

A lot of your guests will not know each other well before sitting down together at the reception. This can be discouraging for some, but it often can’t be helped when arranging such a large number of people.

To help guests quickly spark up conversation with one another, consider the work, interests, and ages of loved ones when pairing people together. By thoughtfully matching guests up, you’ll quickly find that on the night they have lots in common. And that’ll hopefully avoid any awkward silences.

If you’re struggling to remember which guest should, or could go with another type of guest, consider starting a color coded system on your invite list. By having a multicolored excel template and a wedding seating chart maker such as ours, that allows you to easily incorporate colors into the template, you’ll be able to quickly match up compatible guests.

How to Organize Wedding Reception Tables

A massive benefit of using a seating scheme, is that it allows you to clearly see which type of table arrangement will work best for your reception. Rectangular and circular are the two most popular table shapes. But there are many others, such as family style, which is great for informal weddings. Or there’s the U shape design, an arrangement that lends itself to intimate celebrations.

Consider thoroughly the type of table arrangement you choose, as it will greatly affect the interactions guests can have with each other.

For instance, round tables are much-loved as they, depending on their size, allow all guests to interact with each other. Whereas rectangular tables, due to their long shape, often create two or more groups of guests. But, this shape of table is perfect if you have a large guest list, as it’ll allow you to fit numerous guests on one table, and not take up too much space within the room.

How to Organize Wedding Ceremony Seating

There are many ways you can configure your wedding ceremony seating chart , but typically the style you select will depend on how formal you want the occasion to be. And importantly, where it’ll be taking place. As some wedding ceremony venues, such as churches, will have set, structured seating in place.

If this is the case, then all you need to worry about is seating guests appropriately within the space. With VIP’s such as parents, grandparents, close family and the wedding party all sitting in the first and second rows. Typically, each family sits on either the left or the right-hand side of the marrying couple.

In the rows after immediate family and the wedding party, sits the rest of the guests, in order of importance or closeness to the couple. With this in mind, it’s good to use a wedding seating chart when planning your ceremony, as it helps to alleviate any confusion your guests may feel when they arrive. Unsure of exactly where, and which side they should be sitting on.

By having a clearly laid out seat map, you’ll also be able to evenly distribute your loved ones. Something couples often regret not doing when they look back at their pictures, and see big gaps of guests, or uneven spaces.

Organize people ahead of time using a wedding seating chart app or tool, and you’ll find the whole ceremony experience is a lot smoother.

How to Use a Wedding Seating Chart for your Reception

Starting any kind of project with a blank page is typically pretty daunting. Which is why we created our wedding seating chart template. A useful starting off point that shows straight away the types of elements usually included in a wedding reception, and a suggestion as to where guests could be placed. From there you’re free to customize as you wish.

The best place to start when assembling your wedding reception seating chart , is with the layout of your tables and chairs. As the style you choose will determine what else can be placed within the space, while also dictating the guest experience.

When deciding between table shapes, it’s important to reach out to your wedding venue, and request the full layout specifications of the reception space. That way you’ll know how much room you have, not just for tables, but also the dance floor, stage, decor elements etc.

When you’re ready to place guests at their tables, you’ll quickly realize how powerful a wedding seating chart tool can be. A huge advantage of our seating chart maker, in particular, is that it allows you to simply import your guest list spreadsheet from Excel, and then instantly place invitees at their appropriate tables.

Before, or after guests are positioned on the floor plan, you can personalize their avatars to better represent each guests’ individuality. For example, you can highlight the age group each guest is in, such as adult, teen, or infant. Following that, you can signify skin color, gender, and which side of the couple invited them — this final selection automatically gives avatars a signifying color.

Once guests are seated around the tables, and you’re happy with the arrangement, it’s time to place the rest of your decor! With our online wedding seating chart tool, you can drop and drag all the major focal points and elements you’d expect to find at a wedding reception right onto your chart!

To get you started, our template features items most couples would consider standard, such as a dance floor, stage, and restrooms. So all you have to think about is adding the fun stuff! Like smoke machines, DJ booths and your cake table!

Why a Wedding Seating Chart is Such a Useful Tool

Every guest is different, and when planning a wedding with lots of loved ones, that can lead to confusion. Food choices and intolerances are the perfect example, as each of your guests will likely need to choose their main course and could potentially be allergic to something on the menu. This information is vital for those in your catering team, and should be presented in a style that can be understood quickly by them.

By having a clear seating scheme for your reception, with all the important information about each guest clearly visible, the organization of your wedding will run a lot smoother than without.

Moreover, by utilizing the seating chart, it becomes effortless to create table seating cards for each layout's table. Afterward, you can produce an attractive grid of cards and display them on the wall, aiding guests in finding their designated places with ease.

This is an example of how the final result will look.

Table numbers will be automatically generated based on the table layout, and of course you can customize design.

Name cards are also automatically generated based on the seating layout.

With our free wedding seating chart template, you can quickly and easily download your finished board using whichever details you need it to feature. Meaning, individual seating charts can be created for each of your respective vendors. Eliminating any confusion between them.

The Benefits of an Online Wedding Seating Chart Maker

When planning a wedding, at the very least, there will be two people organizing things (hopefully!). But typically, a wedding is not simply planned by the marrying couple. Mom, Dad, best friends, brothers, and sisters are all usually drafted onto the big day team to help in some way.

What’s great about using an online wedding seating chart, such as ours, is that everyone can share their input in real-time.

Wedding Planning Assistant is an online, cloud-based tool that helps couples plan every aspect of their celebration, not just their seating arrangement. From creating a free wedding website, to organizing a checklist and preparing place cards – you can do it all on our site, for free!

Each member of your wedding team, including planners and vendors, can be provided access to your online project. Anyone can get involved, whenever and wherever works best for them. Helping you to throw the best wedding ever!

When it comes to the seating chart for your wedding, being online, with all the information synchronized in real-time, is a game changer. For instance, whenever there’s an update to your guest list, anyone on your team will instantly be able to see it.

Maybe Mom has finally got an RSVP from your cousin in London, and has now found out she’s gone vegan. Mom can easily update that guests’ RSVP status, adding in her dietary requirements and potentially the meal choice too.

Having a wedding seating chart that’s online and instantly updatable by your whole team, stops anything being forgotten, and helps everyone stay on the same page, at all times. Key when trying to organize such a large group of people, each with needs and desires.

Ensure that Everything Fits in the Room Without Estimating

Experimenting with a seating chart, placing guests around tables and dropping elements of decor is fun. But without real-world measurements, there’s no way of knowing if your table design will actually fit within the space. Which would be a disaster!

Thankfully, our wedding seating chart tool allows you to easily, and accurately construct a scaled down version of your reception room. While also giving you the ability to precisely measure just how far each element (table, stage, large piece of decor) actually is from one another.

Then, once you’ve mapped out exactly where everything should be, there’s no need to worry about scaling your wedding table seating chart to fit on a poster board. Because our tool will automatically scale your plan to fit on either a portrait or landscape A1 page. The perfect size for your caterers, planners, venue or yourselves to print it out on .

All the key information will be visible, and you’ll get a clear feel for how the space will actually look.

Export Your Wedding Seating Chart Template to Excel

To serve your wedding guests successfully, your vendors will need as much information as possible, and have it displayed in a format that works for them. Usually, a wedding seating chart will work perfectly for them, as it’ll allow them to explore the room and get a fantastic overview of your guests.

But occasionally, it’s more useful for vendors to scan through a list of your guests, and filter out the information they require. And that’s precisely what our wedding seating chart template can do, with its export to Excel function via your guest list! This straightforward to use tool allows you to download your full list of guests, with all the information clearly laid out in pre-formatted columns.

Your caterer will love how easy it is to access the information they need about each of your guests, and it’ll (almost) eliminate any possibility of mistakes in service. But it’s not only your caterer who will benefit greatly from having your wedding seating chart template exported to Excel . Your planner, coordinator, and your wedding stationers will all do better at their jobs with this function.

Create Your Wedding Seating Chart Poster in No Time

Couples typically find piecing together their guest list and the seating assignment the most time-consuming, and arduous tasks during wedding planning. And we understand why! It’s hard to pick and choose who, and who not to invite to your wedding. But this painful task has to be done. And while we can’t make the job emotionally easier to deal with, we can make its operation, and subsequent application onto the seating chart, seamless.

From the moment you receive your first RSVP, to exporting the finished floor plan, you’ll wonder how else you could’ve got the job done. Couples often start their reception, and potentially wedding ceremony seating chart roughly 3 weeks before the big day. Once all the RSVP’s have been received.

By hand, pen on paper, this task can take days. And involve countless do-overs, scribbling out and frustrated nights. But when putting together a wedding seating chart using an online tool, you remove all of that stress.

Suddenly, late RSVPs can be easily dropped and dragged into position. Table configurations can be altered at the click of a button, and you’ll instantly get a full picture of how your reception, or ceremony will look as soon as your guest list is uploaded.

Every guests’ icon can be quickly customized to represent their gender, race, or age bracket. While color coding is also available, allowing you to easily mark people according to their jobs, interests, or personality type. A huge advantage when attempting to pair up single guests, or create a harmonious table.

The entire process of using our wedding seating chart maker has been designed to be accessible. Easy for all to use. Meaning, no matter your experience level with online tools, you’ll be able to create a professional wedding seating chart board in much less time than it would to piece it together on paper, DIY style. And when planning a wedding, if any task can be made easier or quicker, that’s a massive plus!

Professional Seating Chart App Designed for Couples & Vendors

All the tools available on Wedding Planning Assistant have been designed thoughtfully, with both engaged couples, and professional vendors in mind.

Created to be useful to those busy planning their big day, in need of templates to help them work out their budget, or somewhere simple to build a wedding website.

While also being invaluable to wedding professionals who require a space to create a seat map, find other vendors and share their work with clients.

Sharing is a key part of why couples love creating not just their wedding seating chart with us, but many of the other vital parts involved in planning a big day. Because our platform has been designed to be collaborative. A place to build something together, with family, friends, but also wedding professionals.

If you’re at the very beginning stages of wedding planning, and you’ve recently hired a planner, or coordinator to help you put things together. You’ll understand how vital communication is when trying to keep things on schedule. Without regular check-in’s and confirmations, things can get forgotten, and a once well-planned timeline can begin to slide.

Avoid over-running your schedule, and always be up-to-date with what your planner is doing, by creating a project together on Wedding Planning Assistant. And our wedding seating chart app offers the perfect example for why you should.

This task in particular is typically completed within the final stages of wedding planning, and the process usually goes through many iterations before it’s ready. These last couple of weeks are frequently a stressful time for couples, with guests often sending RSVPs back at different times, dropping out last minute, or suddenly requesting special requirements. It’s a lot to deal with and can be hard to keep track, especially when you have a planner or coordinator who also needs updating.

Source: video example how to create seating chart

By using our online wedding table seating chart , you’ll be able to keep your whole team in the loop, including professionals, at all times. As soon as someone confirms their attendance, you or your planner can place them in the appropriate place on the seating scheme. Along with their unique set of requirements. Nobody skips a beat, nothing gets forgotten.

Wedding Seating Chart Ideas

Our wedding seating chart is an incredible reference to have when wedding planning, and your vendors will love its usability. But on the day, your guests will need something that’ll show them where their seats are. And there are so many ways you can present your reception plan that’ll not only coordinate nicely with your theme, but also delight your guests.

After only a quick Google search for wedding seating chart ideas , we’re sure you’ll discover a limitless amount of inspiration for your reception, or ceremony. And that’s without even looking at Pinterest! Having such a wealth of decor ideas at your fingertips can be a massive bonus when trying to find the perfect look. But it can also become a little confusing.

Our advice is to start, and concentrate on functionality. First and foremost, your wedding seating chart is there to direct guests to their place. It needs to be clear, obvious and enable loved ones to find their name and corresponding table in seconds. If not, you may end up with a lot of confused guests and a bit of a bottleneck, as people desperately try to find their name on the board .

Typically, the best way to avoid having lost guests is to simply list out your tables in numerical order, with the names of each guest under their corresponding table number. Whether you’ve got three tables or twenty tables, this system works. As does listing guests alphabetically, alongside their table number.

As long as the sign is big enough, and the font is clear. An A1 size board is typically a good size, but it will depend on your space and the number of tables/guests.

Once you’ve formatted the reception plan, found a font that works and maybe added a background or floral element. It’s time to find a pretty frame, an easel, and set it up somewhere guests will spot it easily.

Floor plan creator

Seating plan, seating arrangement, seating diagram, seating layout, seating scheme, seating assignment, seating chart generator, digital seating chart, electronic seating arrangement, seating chart builder.

Build your wedding seating chart effortlessly with our intuitive wedding seating chart builder.

The Wedding seating chart builder , along with all the accompanying tools on the Wedding Planning Assistant, have been meticulously designed to cater to the needs of engaged couples and professional vendors alike.

The seating chart builder empowers you to effortlessly create and customize your wedding seating chart. This intuitive tool provides a user-friendly interface where you can easily drag and drop tables, arrange seats, and assign guests with just a few clicks. With the seating chart builder , you have the flexibility to experiment with different layouts, seating arrangements, and guest assignments until you achieve the perfect seating plan for your special day. Simplify the process of designing your seating chart and ensure a seamless and enjoyable experience for your wedding guests with this powerful tool.

The floor plan creator is an essential tool that allows you to visualize and design the layout of your wedding venue. With this innovative tool, you can easily map out the arrangement of tables, dance floor, decorations, and other elements to create a comprehensive floor plan that aligns perfectly with your vision.

Crafting a well-organized seating plan is crucial for ensuring a smooth and enjoyable experience for your wedding guests. The seating plan tool enables you to assign guests to specific tables, strategically grouping them based on relationships, preferences, or any other criteria you choose. With this tool, you can easily create a seating plan that maximizes comfort, interaction, and overall guest satisfaction.

The seating arrangement feature allows you to arrange individual seats within each table of your wedding reception. With this tool, you can precisely position and assign seats to ensure optimal seating arrangements for your guests. Whether you prefer a traditional or alternative seating arrangement , this tool provides the flexibility to accommodate your unique preferences and guest dynamics.

Visualize your wedding seating arrangements with ease using the seating diagram tool. This tool generates a clear and comprehensive diagram that illustrates the seating layout of your venue. It helps you visualize the relationships between tables, seating positions, and the overall flow of your reception space, ensuring that every guest has a designated place in your seating plan.

The seat chart tool assists you in creating a detailed chart that displays the seating positions of individual guests at each table. This tool allows you to assign specific seats to guests, providing a precise and organized representation of your seating plan. Utilize the seat chart tool to efficiently manage guest seating and ensure a seamless and enjoyable experience for everyone.

With the seat map tool , you can generate an interactive map that showcases the seating arrangement in your wedding venue. This tool allows you to view the layout of tables, designated seating positions, and even provides additional information about each seat if desired. Use the seat map to assist guests in locating their assigned seats easily and efficiently navigate your reception space.

Designing the perfect seating layout is made effortless with the seating layout tool. This feature enables you to create a visual representation of your desired seating arrangement , illustrating the arrangement of tables, chairs, and any additional elements. With this tool, you can experiment with different seating configurations until you achieve the ideal layout for your wedding reception.

The seating scheme tool provides a systematic approach to planning your wedding seating arrangements. With this feature, you can organize and allocate guests to tables, ensuring a harmonious blend of relationships and preferences. The seating scheme tool offers flexibility and efficiency in creating a well-balanced and enjoyable seating plan for your special day.

Efficiently manage guest seating assignments with the seating assignment tool. This tool enables you to assign specific guests to designated seats or tables, ensuring a personalized and organized seating plan. With the seating assignment feature, you can effortlessly accommodate individual preferences, relationships, or any other criteria to create a memorable and enjoyable seating arrangement for your wedding guests.

The seating chart generator is a dynamic tool that effortlessly creates personalized seating charts for your wedding or event. With its intuitive interface, you can quickly input guest information, designate table layouts, and optimize seating arrangements. Whether you prefer traditional or unique seating styles, the seating chart generator allows you to experiment and refine until you achieve the perfect arrangement. Save time and eliminate stress as this powerful tool streamlines the seating planning process, ensuring a harmonious and enjoyable experience for your guests. Create a seamless seating chart with ease using the seating chart generator , and make your special occasion truly memorable.

A digital seating chart refers to a virtual or electronic representation of the seating arrangement for an event, such as a wedding, conference, or performance. Instead of using traditional paper charts or physical table layouts, a digital seating chart is created and managed using software or online tools.

Overall, a digital seating chart streamlines the process of planning and organizing seating arrangements, making it more flexible, efficient, and convenient for event organizers and attendees alike.

An electronic seating arrangement , also known as a digital seating plan or electronic seating chart, refers to the use of technology to create, manage, and organize the seating layout for events, gatherings, or venues. Instead of using traditional paper-based seating charts or physical diagrams, an electronic seating arrangement is created and manipulated using software, applications, or online tools.

Electronic seating arrangements are particularly useful for events with large numbers of attendees, such as weddings, conferences, banquets, and performances. They offer a modern and efficient way to manage seating logistics and enhance the overall event planning experience.

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Andy Hammond

Wedding expert and writer working for wedding industry

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The online Wedding Planning Assistant comprises a comprehensive collection of professional tools designed to assist you in independently organizing your celebration seating chart.

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Wedding Seating Chart

Easily create your floor plan. WeddingWire’s free Seating Chart makes table assignments easy.

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Find the perfect place for everyone on your guest list

It's easy to decide who's sitting where by mapping out your custom floor plan and assigning your guests seats with your WeddingWire Seating Chart.

Add your guests, group them together and visualize where guests will sit at each table.

Manage seating for different events

Manage the seating plan for all your wedding celebration events, not just the reception.

Chart view and list view

Choose which option works best for you!

Accomodate all of your guests

From parents, siblings and cousins to coworkers, college friends and more, easily seat them all with our Seating Chart tool.

Create your floor plan

Add tables, a dance floor, DJ booth and anything else to visually mimic your event layout!

START YOUR FLOOR PLAN

Seat your guests

Automatically sync with your Guest List all you have to do is drag and drop guests into their seats!

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Share your Seating Chart

Print, email or export your WeddingWire Seating Chart in a visual or list format to pass along to others.

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Deciding who’s going to sit where can be overwhelming, but our wedding Seating Chart tool makes it easy. We’ll help you set up a floor plan, seat your guests and share the chart with your VIPs.

Stage the venue

Foam boards and thumbtacks won’t be needed. With our wedding guest seating tool, you can drag and drop tables to mimic your reception layout. This will help you visualize where the tables will be, and where guests will sit at each table.

Create the seating plan

How do you make sure all your guests have seats? Our Seating Chart tool lets you sync your Guest List with the floor plan. Watch your seating arrangements take shape by placing everyone in the seat of your choice.

Spread the word

Lots of people will want to glance at your wedding guest seating plan. Easily print, export or email everything to your partner, planner, venue, or anyone else who may need it. They’ll have it in their hands in a few clicks.

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I have used WeddingWire for just about everything for our wedding. I made our website have start working on the seating plan, used the to do list, found vendors, and a lot more!

Frequently Asked Questions

Your Wedding Seating Chart questions, answered

Is your wedding seating chart tool free.

Yes, the WeddingWire Seating Chart tool is totally free! It also integrates with your Guest List so it's easy for you to pull in everyone who is planning to attend and place them into your custom floorplan. You can even export or print it to share with your vendors.

How do you create a Seating Chart for a wedding?

It's a good idea to group wedding guests based on what you think they'll enjoy the most during your reception! For some people, that's sitting by family or friend groups, while for others it's pairing people together who may not have met before but have a lot in common. Our Seating Chart tool is easy to use to create a custom floor plan based on your venue size and layout. You can import guests from your list or add them individually.

Is a Seating Chart necessary for a wedding?

A Seating Chart isn't required, however it is incredibly helpful in making sure you are able to provide clear direction to your wedding guests and ensure everyone has a seat at your wedding reception.

How do you make a Seating Chart?

Our Seating Chart tool makes it simple! You can create your layout digitally with circular or square tables, the right number of seats, and even custom areas for the bar(s), dance floor, and more. Then, drag/drop your guests to be placed at each table and customize until you are satisfied. Finally, easily export or print to share with your wedding planner and venue!