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• 40 Useful Words and Phrases for Top-Notch Essays

To be truly brilliant, an essay needs to utilise the right language. You could make a great point, but if it’s not intelligently articulated, you almost needn’t have bothered.

Developing the language skills to build an argument and to write persuasively is crucial if you’re to write outstanding essays every time. In this article, we’re going to equip you with the words and phrases you need to write a top-notch essay, along with examples of how to utilise them.

It’s by no means an exhaustive list, and there will often be other ways of using the words and phrases we describe that we won’t have room to include, but there should be more than enough below to help you make an instant improvement to your essay-writing skills.

If you’re interested in developing your language and persuasive skills, Oxford Royale offers summer courses at its Oxford Summer School , Cambridge Summer School , London Summer School , San Francisco Summer School and Yale Summer School . You can study courses to learn english , prepare for careers in law , medicine , business , engineering and leadership.

General explaining

Let’s start by looking at language for general explanations of complex points.

1. In order to

Usage: “In order to” can be used to introduce an explanation for the purpose of an argument. Example: “In order to understand X, we need first to understand Y.”

2. In other words

Usage: Use “in other words” when you want to express something in a different way (more simply), to make it easier to understand, or to emphasise or expand on a point. Example: “Frogs are amphibians. In other words, they live on the land and in the water.”

3. To put it another way

Usage: This phrase is another way of saying “in other words”, and can be used in particularly complex points, when you feel that an alternative way of wording a problem may help the reader achieve a better understanding of its significance. Example: “Plants rely on photosynthesis. To put it another way, they will die without the sun.”

4. That is to say

Usage: “That is” and “that is to say” can be used to add further detail to your explanation, or to be more precise. Example: “Whales are mammals. That is to say, they must breathe air.”

5. To that end

Usage: Use “to that end” or “to this end” in a similar way to “in order to” or “so”. Example: “Zoologists have long sought to understand how animals communicate with each other. To that end, a new study has been launched that looks at elephant sounds and their possible meanings.”

Adding additional information to support a point

Students often make the mistake of using synonyms of “and” each time they want to add further information in support of a point they’re making, or to build an argument . Here are some cleverer ways of doing this.

6. Moreover

Usage: Employ “moreover” at the start of a sentence to add extra information in support of a point you’re making. Example: “Moreover, the results of a recent piece of research provide compelling evidence in support of…”

7. Furthermore

Usage:This is also generally used at the start of a sentence, to add extra information. Example: “Furthermore, there is evidence to suggest that…”

8. What’s more

Usage: This is used in the same way as “moreover” and “furthermore”. Example: “What’s more, this isn’t the only evidence that supports this hypothesis.”

9. Likewise

Usage: Use “likewise” when you want to talk about something that agrees with what you’ve just mentioned. Example: “Scholar A believes X. Likewise, Scholar B argues compellingly in favour of this point of view.”

10. Similarly

Usage: Use “similarly” in the same way as “likewise”. Example: “Audiences at the time reacted with shock to Beethoven’s new work, because it was very different to what they were used to. Similarly, we have a tendency to react with surprise to the unfamiliar.”

11. Another key thing to remember

Usage: Use the phrase “another key point to remember” or “another key fact to remember” to introduce additional facts without using the word “also”. Example: “As a Romantic, Blake was a proponent of a closer relationship between humans and nature. Another key point to remember is that Blake was writing during the Industrial Revolution, which had a major impact on the world around him.”

12. As well as

Usage: Use “as well as” instead of “also” or “and”. Example: “Scholar A argued that this was due to X, as well as Y.”

13. Not only… but also

Usage: This wording is used to add an extra piece of information, often something that’s in some way more surprising or unexpected than the first piece of information. Example: “Not only did Edmund Hillary have the honour of being the first to reach the summit of Everest, but he was also appointed Knight Commander of the Order of the British Empire.”

14. Coupled with

Usage: Used when considering two or more arguments at a time. Example: “Coupled with the literary evidence, the statistics paint a compelling view of…”

15. Firstly, secondly, thirdly…

Usage: This can be used to structure an argument, presenting facts clearly one after the other. Example: “There are many points in support of this view. Firstly, X. Secondly, Y. And thirdly, Z.

16. Not to mention/to say nothing of

Usage: “Not to mention” and “to say nothing of” can be used to add extra information with a bit of emphasis. Example: “The war caused unprecedented suffering to millions of people, not to mention its impact on the country’s economy.”

Words and phrases for demonstrating contrast

When you’re developing an argument, you will often need to present contrasting or opposing opinions or evidence – “it could show this, but it could also show this”, or “X says this, but Y disagrees”. This section covers words you can use instead of the “but” in these examples, to make your writing sound more intelligent and interesting.

17. However

Usage: Use “however” to introduce a point that disagrees with what you’ve just said. Example: “Scholar A thinks this. However, Scholar B reached a different conclusion.”

18. On the other hand

Usage: Usage of this phrase includes introducing a contrasting interpretation of the same piece of evidence, a different piece of evidence that suggests something else, or an opposing opinion. Example: “The historical evidence appears to suggest a clear-cut situation. On the other hand, the archaeological evidence presents a somewhat less straightforward picture of what happened that day.”

19. Having said that

Usage: Used in a similar manner to “on the other hand” or “but”. Example: “The historians are unanimous in telling us X, an agreement that suggests that this version of events must be an accurate account. Having said that, the archaeology tells a different story.”

20. By contrast/in comparison

Usage: Use “by contrast” or “in comparison” when you’re comparing and contrasting pieces of evidence. Example: “Scholar A’s opinion, then, is based on insufficient evidence. By contrast, Scholar B’s opinion seems more plausible.”

21. Then again

Usage: Use this to cast doubt on an assertion. Example: “Writer A asserts that this was the reason for what happened. Then again, it’s possible that he was being paid to say this.”

22. That said

Usage: This is used in the same way as “then again”. Example: “The evidence ostensibly appears to point to this conclusion. That said, much of the evidence is unreliable at best.”

Usage: Use this when you want to introduce a contrasting idea. Example: “Much of scholarship has focused on this evidence. Yet not everyone agrees that this is the most important aspect of the situation.”

Adding a proviso or acknowledging reservations

Sometimes, you may need to acknowledge a shortfalling in a piece of evidence, or add a proviso. Here are some ways of doing so.

24. Despite this

Usage: Use “despite this” or “in spite of this” when you want to outline a point that stands regardless of a shortfalling in the evidence. Example: “The sample size was small, but the results were important despite this.”

25. With this in mind

Usage: Use this when you want your reader to consider a point in the knowledge of something else. Example: “We’ve seen that the methods used in the 19th century study did not always live up to the rigorous standards expected in scientific research today, which makes it difficult to draw definite conclusions. With this in mind, let’s look at a more recent study to see how the results compare.”

26. Provided that

Usage: This means “on condition that”. You can also say “providing that” or just “providing” to mean the same thing. Example: “We may use this as evidence to support our argument, provided that we bear in mind the limitations of the methods used to obtain it.”

27. In view of/in light of

Usage: These phrases are used when something has shed light on something else. Example: “In light of the evidence from the 2013 study, we have a better understanding of…”

28. Nonetheless

Usage: This is similar to “despite this”. Example: “The study had its limitations, but it was nonetheless groundbreaking for its day.”

29. Nevertheless

Usage: This is the same as “nonetheless”. Example: “The study was flawed, but it was important nevertheless.”

30. Notwithstanding

Usage: This is another way of saying “nonetheless”. Example: “Notwithstanding the limitations of the methodology used, it was an important study in the development of how we view the workings of the human mind.”

Giving examples

Good essays always back up points with examples, but it’s going to get boring if you use the expression “for example” every time. Here are a couple of other ways of saying the same thing.

31. For instance

Example: “Some birds migrate to avoid harsher winter climates. Swallows, for instance, leave the UK in early winter and fly south…”

32. To give an illustration

Example: “To give an illustration of what I mean, let’s look at the case of…”

Signifying importance

When you want to demonstrate that a point is particularly important, there are several ways of highlighting it as such.

33. Significantly

Usage: Used to introduce a point that is loaded with meaning that might not be immediately apparent. Example: “Significantly, Tacitus omits to tell us the kind of gossip prevalent in Suetonius’ accounts of the same period.”

34. Notably

Usage: This can be used to mean “significantly” (as above), and it can also be used interchangeably with “in particular” (the example below demonstrates the first of these ways of using it). Example: “Actual figures are notably absent from Scholar A’s analysis.”

35. Importantly

Usage: Use “importantly” interchangeably with “significantly”. Example: “Importantly, Scholar A was being employed by X when he wrote this work, and was presumably therefore under pressure to portray the situation more favourably than he perhaps might otherwise have done.”

Summarising

You’ve almost made it to the end of the essay, but your work isn’t over yet. You need to end by wrapping up everything you’ve talked about, showing that you’ve considered the arguments on both sides and reached the most likely conclusion. Here are some words and phrases to help you.

36. In conclusion

Usage: Typically used to introduce the concluding paragraph or sentence of an essay, summarising what you’ve discussed in a broad overview. Example: “In conclusion, the evidence points almost exclusively to Argument A.”

37. Above all

Usage: Used to signify what you believe to be the most significant point, and the main takeaway from the essay. Example: “Above all, it seems pertinent to remember that…”

38. Persuasive

Usage: This is a useful word to use when summarising which argument you find most convincing. Example: “Scholar A’s point – that Constanze Mozart was motivated by financial gain – seems to me to be the most persuasive argument for her actions following Mozart’s death.”

39. Compelling

Usage: Use in the same way as “persuasive” above. Example: “The most compelling argument is presented by Scholar A.”

40. All things considered

Usage: This means “taking everything into account”. Example: “All things considered, it seems reasonable to assume that…”

How many of these words and phrases will you get into your next essay? And are any of your favourite essay terms missing from our list? Let us know in the comments below, or get in touch here to find out more about courses that can help you with your essays.

At Oxford Royale Academy, we offer a number of  summer school courses for young people who are keen to improve their essay writing skills. Click here to apply for one of our courses today, including law , business , medicine  and engineering .

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Sentence Starters: Ultimate List to Improve Your Essays and Writing

Ashley Shaw

This blog post is going to be about … No. Too boring.

Today, I am going to talk to you about ... No. Too specific.

This is a blog post for all writers ... Nope. Too generic.

Has this ever been you while writing? I get it. Writing a good sentence can be hard, and when you have to string a whole lot of them together, the task can become daunting. So what do you do?

From the first sentence you write to the very last, you want each one to show your style and motivate your reader to keep reading. In this post, we are going to think about how you start your sentences.

What Is a Good Sentence Starter for an Essay Introduction?

What is a good sentence starter for a body paragraph, 25 useful transitions, can i repeat a sentence starter, how can i rephrase "in conclusion".

The first paragraph of a paper can make or break your grade. It is what gets your audience into the topic and sets the whole stage. Because of this, it is important to get your readers hooked early.

The first sentence of a paper is often called the hook. It shouldn’t be anything ordinary. It should have strong language and be a little surprising, with an interesting fact, story, statistic, or quote on the topic.

Because it is designed to pull the reader in and surprise them a little, it is often good to avoid pre-written sentence starter examples when writing your hook. Just get into it here, and worry about the flow later.

Here are some examples:

Spider webs were once used as bandages.

I taught myself to read when I was three. At least, that’s the story my parents tell.

Recent studies suggest that the average person lies at least once in every conversation.

“The world is bleeding and humans wield the knife,” or so says environmental scientist So Andso.

(P.S. Except for example 1, which is true, I just made all of these up to demonstrate my point. So, please don’t quote me on these!)

Once you jump right in with your hook, it is time to start working on ways to move sentences along. Here is where you may need some sentence starter examples.

In your first paragraph, you basically want to connect your hook to your thesis. You’ll do this with a few sentences setting up the stage for your topic and the claim you will make about it. To do that, follow the tips found in the next section on body paragraphs and general sentence starter tips.

Many of the tips I am about to discuss can be used anywhere in a paper, but they are especially helpful when writing body paragraphs.

Let’s start with one of the most important types of sentence starter in essay writing: transition words.

How Do I Use Transitions in an Essay?

If you want to start writing terrific sentences (and improve your essay structure ), the first thing you should do is start using transition words.

Transition words are those words or phrases that help connect thoughts and ideas. They move one sentence or paragraph into another, and they make things feel less abrupt.

The good thing about transition words is that you probably know a lot of them already and currently use them in your speech. Now, you just need to transition them into your writing. (See what I did there?)

Before we get into examples of what a good transition word is, let’s look at a paragraph without any transitions:

I went to the store. I bought bacon and eggs. I saw someone I knew. I said hello. I went to the cashier. They checked me out. I paid. I got my groceries. I went to my car. I returned home.

Yikes! That is some boring writing. It was painful to write, and I am sure it is even worse to read. There are two reasons for this:

• I start every sentence with the same word (more on this later)
• There are no signposts showing me how the ideas in the paragraph connect.

In an essay, you need to show how each of your ideas relate to each other to build your argument. If you just make a series of statements one after the other, you’re not showing your instructor that you actually understand those statements, or your topic.

How do we fix this? Transition words. Roughly 25% of your sentences should start with a transition word. If you can hit that number in your essay, you’ll know that you’ve made meaningful steps towards demonstrating your understanding.

Of course, hitting that number isn’t enough—those transitions need to be meaningful. Let’s look at the different types of transitions and how you can use them.

What Are Words Like First , Next , and Last Called?

You probably already use some transitions in your essays. For example, if you start a paragraph with firstly , you’ve used a transition word. But transitions can do so much more!

Here are 25 common transitional words and phrases that you could use in your essay:

• Additionally / In Addition
• Alternatively / Conversely
• As a result of
• At this time
• Consequently
• Contrary to
• First(ly), Second(ly), etc.
• In contrast
• Nonetheless
• On the other hand
• Particularly / In particular
• In other words

This list isn’t exhaustive, but it is a good start.

These words show different types of relationships between ideas. These relationships fall into four main categories: Emphasis , Contrast , Addition , and Order .

What Are Emphasis Transition Words?

These phrases are used when you want to highlight a point. Examples from my above list include clearly , particularly , and indeed . Want to see some more? Follow my bolded transitions: Undoubtedly , you understand now. It should be noted that you don’t need to worry.

How Do You Use Addition Transitions?

These words add on to what you just said. These are words like along with , moreover , and also . Here are some more: Not only are you going to be great at transitions after this, but you will also be good at writing sentences. Furthermore , everyone is excited to see what you have to say.

How Can I Use Transitions to Contrast Ideas?

This is the opposite of addition, and you use it when you want to show an alternative view or to compare things. Examples from my list include words like nonetheless , contrary to , and besides .

Here are some more: Unlike people who haven’t read this article, you are going to be really prepared to write great sentences. Even so , there is still a lot more about writing to learn.

How Do I Order Ideas in My Essay?

A good first step is using order transition words.

This set of transitions helps mark the passage of time or gives an order to events. From the list, think of things like first and finally . Now for some extras: At this time yesterday , you were worried about starting sentences. Following this , though, you will be an expert.

Now that you get the concept of transitions, let’s go back to that poorly written paragraph above and add some in to see what happens:

This morning , I went to the store. While I was there, I bought bacon and eggs. Then I saw someone I knew. So I said hello. After that , I went to the cashier. At that time , they checked me out. First , I paid. Next , I got my groceries. Following that , I went to my car. Finally , I returned home.

(Notice the use of commas after most of these transitions!)

This isn’t the best paragraph I’ve ever written. It still needs a lot of work. However, notice what a difference just adding transitions makes. This is something simple but effective you can start doing to make your sentences better today.

If you want to check your transition usage, try ProWritingAid’s Transitions report . You’ll see how many of each type of transition word you've used so you can pin-point where you might be losing your reader.

Sign up for a free ProWritingAid account to try it out.

What Are Some Linking Phrases I Can Use in My Essay?

As well as individual words, you can also use short phrases at the beginning of your sentences to transition between ideas. I just did it there— "As well as individual words" shows you how this section of the article is related to the last.

Here are some more phrases like this:

As shown in the example,

As a result of this,

After the meeting,

While this may be true,

Though researchers suggest X,

Before the war began,

Until we answer this question,

Since we cannot assume this to be true,

While some may claim Y,

Because we know that Z is true,

These short phrases are called dependent clauses . See how they all end with a comma? That's because they need you to add more information to make them into complete sentences.

• While some may claim that chocolate is bad for you, data from a recent study suggests that it may have untapped health benefits .
• Since we cannot assume that test conditions were consistent, it is impossible to reach a solid conclusion via this experiment .
• As a result of this, critics disagree as to the symbolism of the yellow car in The Great Gatsby .

The bolded text in each example could stand on its own as a complete sentence. However, if we take away the first part of each sentence, we lose our connection to the other ideas in the essay.

These phrases are called dependent clauses : they depend on you adding another statement to the sentence to complete them. When you use a sentence starter phrase like the ones above in your writing, you signal that the new idea you have introduced completes (or disrupts) the idea before it.

Note: While some very short dependent clauses don’t need a comma, most do. Since it is not wrong to use one on even short ones (depending on the style guide being used), it is a good idea to include one every time.

Along with missing transitions and repeating sentence structure, another thing that stops sentences from being great is too much repetition. Keep your sentences sharp and poignant by mixing up word choices to start your sentences.

You might start your sentence with a great word, but then you use that same word 17 sentences in a row. After the first couple, your sentences don’t sound as great. So, whether it is varying the transitional phrases you use or just mixing up the sentence openers in general, putting in some variety will only improve your sentences.

ProWritingAid lets you know if you’ve used the same word repeatedly at the start of your sentences so you can change it.

The Repeats Report also shows you all of the repeats in your document. If you've used a sentence starter and then repeated it a couple of paragraphs down, the report will highlight it for you.

Try the Repeats Report with a free ProWritingAid account.

Now that you have your introduction sentences and body sentences taken care of, let’s talk a little about conclusion sentences. While you will still use transitions and clauses as in the body, there are some special considerations here.

Your conclusion is what people will remember most after they finish reading your paper. So, you want to make it stand out. Don’t just repeat yourself; tell them what they should do with what you just told them!

Use the tips from above, but also remember the following:

Be unique. Not only should you vary the words you use to start different sentences, but you should also think outside of the box. If you use the same conclusion sentence starter everyone else is using, your ideas will blend in too.

Be natural. Some of the best writing out there is writing that sounds natural. This goes for academic writing, too. While you won’t use phrases like "at the end of the day" in essay writing, stilted phrases like "in conclusion" can disrupt the flow you’ve created earlier on.

Here are some alternatives to "in conclusion" you could use in an essay:

• To review, ... (best for scientific papers where you need to restate your key points before making your final statement)
• As has been shown, ...
• In the final analysis, ...
• Taking everything into account, ...
• On the whole, ...
• Generally speaking, ...

If you’re looking for more ways to rephrase "in conclusion," take a look at our complete list of synonyms you can use.

There may not be a set word or words that you can use to make your sentences perfect. However, when you start using these tips, you’ll start to see noticeable improvement in your writing.

If you’ve ever heard people talk about pacing and flow in academic writing, and you have no idea what they mean or how to improve yours, then this is your answer. These tips will help your writing sound more natural, which is how you help your ideas flow.

Take your writing to the next level:

20 Editing Tips from Professional Writers

Whether you are writing a novel, essay, article, or email, good writing is an essential part of communicating your ideas., this guide contains the 20 most important writing tips and techniques from a wide range of professional writers..

Be confident about grammar

Check every email, essay, or story for grammar mistakes. Fix them before you press send.

Ashley Shaw is a former editor and marketer/current PhD student and teacher. When she isn't studying con artists for her dissertation, she's thinking of new ways to help college students better understand and love the writing process.

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How to Write the Perfect Essay

06 Feb, 2024 | Blog Articles , English Language Articles , Get the Edge , Humanities Articles , Writing Articles

You can keep adding to this plan, crossing bits out and linking the different bubbles when you spot connections between them. Even though you won’t have time to make a detailed plan under exam conditions, it can be helpful to draft a brief one, including a few key words, so that you don’t panic and go off topic when writing your essay.

If you don’t like the mind map format, there are plenty of others to choose from: you could make a table, a flowchart, or simply a list of bullet points.

Discover More

Thanks for signing up, step 2: have a clear structure.

Think about this while you’re planning: your essay is like an argument or a speech. It needs to have a logical structure, with all your points coming together to answer the question.

Start with the basics! It’s best to choose a few major points which will become your main paragraphs. Three main paragraphs is a good number for an exam essay, since you’ll be under time pressure. 

If you agree with the question overall, it can be helpful to organise your points in the following pattern:

• YES (agreement with the question)
• AND (another YES point)
• BUT (disagreement or complication)

If you disagree with the question overall, try:

• AND (another BUT point)

For example, you could structure the Of Mice and Men sample question, “To what extent is Curley’s wife portrayed as a victim in Of Mice and Men ?”, as follows:

• YES (descriptions of her appearance)
• AND (other people’s attitudes towards her)
• BUT (her position as the only woman on the ranch gives her power as she uses her femininity to her advantage)

If you wanted to write a longer essay, you could include additional paragraphs under the YES/AND categories, perhaps discussing the ways in which Curley’s wife reveals her vulnerability and insecurities, and shares her dreams with the other characters. Alternatively, you could also lengthen your essay by including another BUT paragraph about her cruel and manipulative streak.

Of course, this is not necessarily the only right way to answer this essay question – as long as you back up your points with evidence from the text, you can take any standpoint that makes sense.

Step 3: Back up your points with well-analysed quotations

You wouldn’t write a scientific report without including evidence to support your findings, so why should it be any different with an essay? Even though you aren’t strictly required to substantiate every single point you make with a quotation, there’s no harm in trying.

A close reading of your quotations can enrich your appreciation of the question and will be sure to impress examiners. When selecting the best quotations to use in your essay, keep an eye out for specific literary techniques. For example, you could highlight Curley’s wife’s use of a rhetorical question when she says, a”n’ what am I doin’? Standin’ here talking to a bunch of bindle stiffs.” This might look like:

The rhetorical question “an’ what am I doin’?” signifies that Curley’s wife is very insecure; she seems to be questioning her own life choices. Moreover, she does not expect anyone to respond to her question, highlighting her loneliness and isolation on the ranch.

Other literary techniques to look out for include:

• Tricolon – a group of three words or phrases placed close together for emphasis
• Tautology – using different words that mean the same thing: e.g. “frightening” and “terrifying”
• Parallelism – ABAB structure, often signifying movement from one concept to another
• Chiasmus – ABBA structure, drawing attention to a phrase
• Polysyndeton – many conjunctions in a sentence
• Asyndeton – lack of conjunctions, which can speed up the pace of a sentence
• Polyptoton – using the same word in different forms for emphasis: e.g. “done” and “doing”
• Alliteration – repetition of the same sound, including assonance (similar vowel sounds), plosive alliteration (“b”, “d” and “p” sounds) and sibilance (“s” sounds)
• Anaphora – repetition of words, often used to emphasise a particular point

Don’t worry if you can’t locate all of these literary devices in the work you’re analysing. You can also discuss more obvious techniques, like metaphor, simile and onomatopoeia. It’s not a problem if you can’t remember all the long names; it’s far more important to be able to confidently explain the effects of each technique and highlight its relevance to the question.

Step 4: Be creative and original throughout

Anyone can write an essay using the tips above, but the thing that really makes it “perfect” is your own unique take on the topic. If you’ve noticed something intriguing or unusual in your reading, point it out – if you find it interesting, chances are the examiner will too!

Creative writing and essay writing are more closely linked than you might imagine. Keep the idea that you’re writing a speech or argument in mind, and you’re guaranteed to grab your reader’s attention.

It’s important to set out your line of argument in your introduction, introducing your main points and the general direction your essay will take, but don’t forget to keep something back for the conclusion, too. Yes, you need to summarise your main points, but if you’re just repeating the things you said in your introduction, the body of the essay is rendered pointless.

Think of your conclusion as the climax of your speech, the bit everything else has been leading up to, rather than the boring plenary at the end of the interesting stuff.

To return to Of Mice and Men once more, here’s an example of the ideal difference between an introduction and a conclusion:

Introduction

In John Steinbeck’s Of Mice and Men , Curley’s wife is portrayed as an ambiguous character. She could be viewed either as a cruel, seductive temptress or a lonely woman who is a victim of her society’s attitudes. Though she does seem to wield a form of sexual power, it is clear that Curley’s wife is largely a victim. This interpretation is supported by Steinbeck’s description of her appearance, other people’s attitudes, her dreams, and her evident loneliness and insecurity.

Overall, it is clear that Curley’s wife is a victim and is portrayed as such throughout the novel in the descriptions of her appearance, her dreams, other people’s judgemental attitudes, and her loneliness and insecurities. However, a character who was a victim and nothing else would be one-dimensional and Curley’s wife is not. Although she suffers in many ways, she is shown to assert herself through the manipulation of her femininity – a small rebellion against the victimisation she experiences.

Both refer back consistently to the question and summarise the essay’s main points. However, the conclusion adds something new which has been established in the main body of the essay and complicates the simple summary which is found in the introduction.

Hannah is an undergraduate English student at Somerville College, University of Oxford, and has a particular interest in postcolonial literature and the Gothic. She thinks literature is a crucial way of developing empathy and learning about the wider world. When she isn’t writing about 17th-century court masques, she enjoys acting, travelling and creative writing. 

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• How to structure an essay: Templates and tips

How to Structure an Essay | Tips & Templates

Published on September 18, 2020 by Jack Caulfield . Revised on July 23, 2023.

The basic structure of an essay always consists of an introduction , a body , and a conclusion . But for many students, the most difficult part of structuring an essay is deciding how to organize information within the body.

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Table of contents

The basics of essay structure, chronological structure, compare-and-contrast structure, problems-methods-solutions structure, signposting to clarify your structure, other interesting articles, frequently asked questions about essay structure.

There are two main things to keep in mind when working on your essay structure: making sure to include the right information in each part, and deciding how you’ll organize the information within the body.

Parts of an essay

The three parts that make up all essays are described in the table below.

Order of information

You’ll also have to consider how to present information within the body. There are a few general principles that can guide you here.

The first is that your argument should move from the simplest claim to the most complex . The body of a good argumentative essay often begins with simple and widely accepted claims, and then moves towards more complex and contentious ones.

For example, you might begin by describing a generally accepted philosophical concept, and then apply it to a new topic. The grounding in the general concept will allow the reader to understand your unique application of it.

The second principle is that background information should appear towards the beginning of your essay . General background is presented in the introduction. If you have additional background to present, this information will usually come at the start of the body.

The third principle is that everything in your essay should be relevant to the thesis . Ask yourself whether each piece of information advances your argument or provides necessary background. And make sure that the text clearly expresses each piece of information’s relevance.

The sections below present several organizational templates for essays: the chronological approach, the compare-and-contrast approach, and the problems-methods-solutions approach.

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The chronological approach (sometimes called the cause-and-effect approach) is probably the simplest way to structure an essay. It just means discussing events in the order in which they occurred, discussing how they are related (i.e. the cause and effect involved) as you go.

A chronological approach can be useful when your essay is about a series of events. Don’t rule out other approaches, though—even when the chronological approach is the obvious one, you might be able to bring out more with a different structure.

Explore the tabs below to see a general template and a specific example outline from an essay on the invention of the printing press.

• Thesis statement
• Discussion of event/period
• Consequences
• Importance of topic
• Strong closing statement
• Claim that the printing press marks the end of the Middle Ages
• Background on the low levels of literacy before the printing press
• Thesis statement: The invention of the printing press increased circulation of information in Europe, paving the way for the Reformation
• High levels of illiteracy in medieval Europe
• Literacy and thus knowledge and education were mainly the domain of religious and political elites
• Consequence: this discouraged political and religious change
• Invention of the printing press in 1440 by Johannes Gutenberg
• Implications of the new technology for book production
• Consequence: Rapid spread of the technology and the printing of the Gutenberg Bible
• Trend for translating the Bible into vernacular languages during the years following the printing press’s invention
• Luther’s own translation of the Bible during the Reformation
• Consequence: The large-scale effects the Reformation would have on religion and politics
• Summarize the history described
• Stress the significance of the printing press to the events of this period

Essays with two or more main subjects are often structured around comparing and contrasting . For example, a literary analysis essay might compare two different texts, and an argumentative essay might compare the strengths of different arguments.

There are two main ways of structuring a compare-and-contrast essay: the alternating method, and the block method.

Alternating

In the alternating method, each paragraph compares your subjects in terms of a specific point of comparison. These points of comparison are therefore what defines each paragraph.

The tabs below show a general template for this structure, and a specific example for an essay comparing and contrasting distance learning with traditional classroom learning.

• Synthesis of arguments
• Topical relevance of distance learning in lockdown
• Increasing prevalence of distance learning over the last decade
• Thesis statement: While distance learning has certain advantages, it introduces multiple new accessibility issues that must be addressed for it to be as effective as classroom learning
• Classroom learning: Ease of identifying difficulties and privately discussing them
• Distance learning: Difficulty of noticing and unobtrusively helping
• Classroom learning: Difficulties accessing the classroom (disability, distance travelled from home)
• Distance learning: Difficulties with online work (lack of tech literacy, unreliable connection, distractions)
• Classroom learning: Tends to encourage personal engagement among students and with teacher, more relaxed social environment
• Distance learning: Greater ability to reach out to teacher privately
• Sum up, emphasize that distance learning introduces more difficulties than it solves
• Stress the importance of addressing issues with distance learning as it becomes increasingly common
• Distance learning may prove to be the future, but it still has a long way to go

In the block method, each subject is covered all in one go, potentially across multiple paragraphs. For example, you might write two paragraphs about your first subject and then two about your second subject, making comparisons back to the first.

The tabs again show a general template, followed by another essay on distance learning, this time with the body structured in blocks.

• Point 1 (compare)
• Point 2 (compare)
• Point 3 (compare)
• Point 4 (compare)
• Advantages: Flexibility, accessibility
• Disadvantages: Discomfort, challenges for those with poor internet or tech literacy
• Advantages: Potential for teacher to discuss issues with a student in a separate private call
• Disadvantages: Difficulty of identifying struggling students and aiding them unobtrusively, lack of personal interaction among students
• Advantages: More accessible to those with low tech literacy, equality of all sharing one learning environment
• Disadvantages: Students must live close enough to attend, commutes may vary, classrooms not always accessible for disabled students
• Advantages: Ease of picking up on signs a student is struggling, more personal interaction among students
• Disadvantages: May be harder for students to approach teacher privately in person to raise issues

An essay that concerns a specific problem (practical or theoretical) may be structured according to the problems-methods-solutions approach.

This is just what it sounds like: You define the problem, characterize a method or theory that may solve it, and finally analyze the problem, using this method or theory to arrive at a solution. If the problem is theoretical, the solution might be the analysis you present in the essay itself; otherwise, you might just present a proposed solution.

The tabs below show a template for this structure and an example outline for an essay about the problem of fake news.

• Introduce the problem
• Provide background
• Describe your approach to solving it
• Define the problem precisely
• Describe why it’s important
• Indicate previous approaches to the problem
• Present your new approach, and why it’s better
• Apply the new method or theory to the problem
• Indicate the solution you arrive at by doing so
• Assess (potential or actual) effectiveness of solution
• Describe the implications
• Problem: The growth of “fake news” online
• Prevalence of polarized/conspiracy-focused news sources online
• Thesis statement: Rather than attempting to stamp out online fake news through social media moderation, an effective approach to combating it must work with educational institutions to improve media literacy
• Definition: Deliberate disinformation designed to spread virally online
• Popularization of the term, growth of the phenomenon
• Previous approaches: Labeling and moderation on social media platforms
• Critique: This approach feeds conspiracies; the real solution is to improve media literacy so users can better identify fake news
• Greater emphasis should be placed on media literacy education in schools
• This allows people to assess news sources independently, rather than just being told which ones to trust
• This is a long-term solution but could be highly effective
• It would require significant organization and investment, but would equip people to judge news sources more effectively
• Rather than trying to contain the spread of fake news, we must teach the next generation not to fall for it

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Signposting means guiding the reader through your essay with language that describes or hints at the structure of what follows.  It can help you clarify your structure for yourself as well as helping your reader follow your ideas.

The essay overview

In longer essays whose body is split into multiple named sections, the introduction often ends with an overview of the rest of the essay. This gives a brief description of the main idea or argument of each section.

The overview allows the reader to immediately understand what will be covered in the essay and in what order. Though it describes what  comes later in the text, it is generally written in the present tense . The following example is from a literary analysis essay on Mary Shelley’s Frankenstein .

Transitions

Transition words and phrases are used throughout all good essays to link together different ideas. They help guide the reader through your text, and an essay that uses them effectively will be much easier to follow.

Various different relationships can be expressed by transition words, as shown in this example.

Because Hitler failed to respond to the British ultimatum, France and the UK declared war on Germany. Although it was an outcome the Allies had hoped to avoid, they were prepared to back up their ultimatum in order to combat the existential threat posed by the Third Reich.

Transition sentences may be included to transition between different paragraphs or sections of an essay. A good transition sentence moves the reader on to the next topic while indicating how it relates to the previous one.

… Distance learning, then, seems to improve accessibility in some ways while representing a step backwards in others.

However , considering the issue of personal interaction among students presents a different picture.

If you want to know more about AI tools , college essays , or fallacies make sure to check out some of our other articles with explanations and examples or go directly to our tools!

• Ad hominem fallacy
• Post hoc fallacy
• Appeal to authority fallacy
• False cause fallacy
• Sunk cost fallacy

College essays

• Choosing Essay Topic
• Write a College Essay
• Write a Diversity Essay
• College Essay Format & Structure
• Comparing and Contrasting in an Essay

 (AI) Tools

• Grammar Checker
• Paraphrasing Tool
• Text Summarizer
• AI Detector
• Plagiarism Checker
• Citation Generator

The structure of an essay is divided into an introduction that presents your topic and thesis statement , a body containing your in-depth analysis and arguments, and a conclusion wrapping up your ideas.

The structure of the body is flexible, but you should always spend some time thinking about how you can organize your essay to best serve your ideas.

An essay isn’t just a loose collection of facts and ideas. Instead, it should be centered on an overarching argument (summarized in your thesis statement ) that every part of the essay relates to.

The way you structure your essay is crucial to presenting your argument coherently. A well-structured essay helps your reader follow the logic of your ideas and understand your overall point.

Comparisons in essays are generally structured in one of two ways:

• The alternating method, where you compare your subjects side by side according to one specific aspect at a time.
• The block method, where you cover each subject separately in its entirety.

It’s also possible to combine both methods, for example by writing a full paragraph on each of your topics and then a final paragraph contrasting the two according to a specific metric.

You should try to follow your outline as you write your essay . However, if your ideas change or it becomes clear that your structure could be better, it’s okay to depart from your essay outline . Just make sure you know why you’re doing so.

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Write Better Sentences: 9 Tips That Pro-Writers Swear By

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Writing well is a challenge.

Terrible sentences suffer from a lack of structure, clarity, and cohesion. 

On the other hand, some sentences suffer from too many words without substantial content. 

As a writer, you must ensure you’re clear on your message. The goal is to get your point across without rambling and losing the reader.

This is why the words you choose and how you structure them is important. Each sentence plays a specific role so if you learn how to string them together correctly, you can write better sentences.

But that requires knowledge of grammar, sentence structure, and narrative-building.

In this guide, we’ll take you through the art of writing better sentences—and common pitfalls that prevent you from creating a solid sentence.

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Why writing better sentences is important

No profession is free from the expectation of good writing. If nothing else, you’ll still be writing emails, Slack messages, and progress reports.

If you cannot communicate your ideas, how else will you be heard or collaborate with others?

And to be good at writing, you need to write better sentences. 

Sentences form the basic unit of a piece. While some say writing them is like writing music, others say it’s like doing math. A recent study by scientists at the Institute of Nuclear Physics in Poland found that sentences resemble fractals —a mathematical structure. Fractals are objects that, when expanded, have a structure resembling the whole.

So, when you build your sentences, keep the entire argument in mind. You need to know what the end goal is. If you don’t, it becomes hard to envision your piece’s direction, leading to unnecessary tangents.

Good writing is not only about writing a grammatically correct sentence or content. It hones in on the following: 

• How do you communicate something
• How do you choose the right words
• How do you incorporate a specific style and flow

For example, you’ve bought a DIY bookshelf from Ikea that you now need to assemble. No matter how often you follow the instructions, you still end up with a half-built shelf that doesn’t look like the picture on the box.

This is what bad writing looks like.

The idea is there.

The words are there.

The visual imagery is there.

But the right structure isn’t.

The goal is to ensure that the reader comprehends what you’re saying—and can absorb that information. To ensure that, structuring your sentences the right way is crucial.

Here’s another way to look at it:

Since writing is integral to every job, you’d have a competitive advantage if you excelled at it. 

Think we’re being dramatic?

Here’s data that says otherwise:

• The first point of contact for most job applications is a cover letter (even the resume comes second).
• According to the National Association of Colleges and Employers, 73.4% of employers want a candidate with strong written communication skills.
• Content ranks No.1 for jobs with the highest salary increases post-pandemic. 

So, investing the time to learn how to write better sentences could help you communicate well—and excel at whatever you’re doing.

What makes a sentence good?

A good sentence expresses a complete thought. Grammar rules say, “A good sentence contains a subject and a verb and forms an independent clause.” But there’s more to it.

"A scrupulous writer, in every sentence that he writes, will ask himself at least four questions, thus: 1. What am I trying to say? 2. What words will express it? 3. What image or idiom will make it clearer? 4. Is this image fresh enough to have an effect? And he will probably ask himself two more: 1. Could I put it more shortly? 2. Have I said anything that is avoidably ugly?” – Politics and the English Language (Essay), George Orwell

Half your work is done when you know what you want to say and how you want to say it. It’s more about saying the right thing with as few words as possible.

But this is easier said than done. Here are a few mistakes that hold you back from writing solid sentences.

Fix errors that weaken your sentence structure and make your sentence sound better

1. use of run-on sentences..

Run-on sentences occur when two complete sentences are joined incorrectly, i.e., without proper punctuation or conjunction. 

While they’re usually identified only when the sentences are too long, they don’t necessarily have to be for them to be considered incorrect.

Example: “ Yesterday was a great day my parents and I went out for dinner, ice cream.”

Why it’s wrong: The sentence combines two independent clauses (sentences) and doesn’t include punctuation or conjunction.

Corrected sentence: “Yesterday was a great day! My parents and I went for dinner and ice cream.”

2. Lack of subject-verb agreement.

If the subject of your sentence is singular, your verb should be singular too. If the subject is plural, your verb should be plural too. 

A common mistake writers make is describing singular words with plural verbs and vice versa.

Example: “ The list of ideas were at the top of my head.”

Why it’s wrong: As the subject is singular (list), the verb needs to be singular too (was).

Corrected sentence: “The list of ideas was at the top of my head.”

3. Use of unintentional sentence fragments.

When sentences miss a subject, verb, or complete thought, they’re called sentence fragments. 

This is a usual mistake because it’s typical to use them in a conversation—where the context is clear.

Example: “ She went to see the new museum. Even though she had a stomach ache.”

‍ Why it’s wrong: The second sentence doesn’t have a subject, and it’s unclear who the subject is and what they’re doing even though they had a stomach ache.

Corrected sentence: “She went to see the new museum even though she had a stomach ache.”

Pro tip: Pop this sentence into Wordtune and get it instantly corrected into a complete sentence (It'll also make it better):

4. Use of overloaded sentences.

A sentence cramming in too much information becomes difficult to follow—losing its clarity. Usually, you can split these sentences into multiple sentences to rectify the issue.

Example: “ Writers need to invest time learning the basics of language structure and grammar in order to ensure that they can create pieces that communicate an idea effectively but also ensure that the reader is able to walk away with strong takeaways from said pieces without the need for further clarification.”

Why it’s wrong: The sentence has 50 words which is way more than the recommended length of 20 words. It’s slightly difficult to follow because it communicates more than one idea—a need to learn the basics of writing and how it can help them.

Corrected sentence: “Writers need to invest time in learning the basics of language structure and grammar. It’ll help them create pieces that communicate ideas effectively and ensure that they’re also clear to their readers.”

Pro tip: Again, Wordtune can help you find and filter-out all those unnecessary keywords using the shorten feature. In the example below, the tool reduced the length of the sentence from 50 words to 33 words, all with a click of a button.

5. Use of faulty parallelisms.

When you use the same grammatical form in two or more parts of the sentence, it’s called parallelism. The idea is to use the same structure to maintain consistency in the sentence.

Example: “ Every day, I spend two hours exercising and to meditate to help me relax.”

Why it’s wrong: The sentence uses two different structures (-ing and root form of the verb).

Corrected sentence:  

• “Every day, I spend two hours exercising and meditating to help me relax.”
• “Every day, I exercise and meditate for two hours to feel relax.”

The elements of a good sentence

According to Grammar rules, all of these are good sentences:

“Hydrophobic plants hate water.”

“The meeting starts at 9 am.”

“My grandmother is sick.”

This is the very basic definition. All these sentences contain a subject, a verb, and an independent clause. But is it enough? 

An actual good sentence has two more criteria :

• It leads your narrative forward.
• It is clear and concise . 

These two criteria, however, are harder to measure than checking for subjects and verbs. 

But you can learn to implement these, and we’re here to teach you. 

So let’s dig in. 

1. Drive your narrative forward

“Every short story must have a single mood, and every sentence must build towards it.” – Edgar Allen Poe

This is true for ALL narratives and, by extension, all sentences. 

Each section in your blog or each chapter in your book should have one mood, and every sentence should build towards it. 

But what keeps sentences from building a narrative?

Filler content.

Repetition. 

2. Trim the fat in your writing

This is what fluff looks like:

“When you write sentences that are long, drawn-out, and convoluted—only to get a simple point across—your readers will get frustrated and leave.”

See what I did there?

Here’s the alternative: “Unnecessarily long sentences frustrate and distance your readers.”

So, how do you get rid of fluff?

Step 1: Identify all the words that mean the same thing. 

For example, in the above sentence: 

‘Long, drawn-out, and ‘convoluted’ all mean the same thing.

Step 2: Pick the simplest word from the list.

In this case, “long.”

Step 3: See if you can find one word that condenses multiple words or ideas.

For example, the thought that something does XYZ “only to get a simple point across” conveys that the process is not required. 

One word: Unnecessary. 

Let’s look at this with another example: 

Fluffy example: “Creating content can be a laborious task with a thousand moving parts that don’t really belong there.”

Fluff-free example: Crating content can be cumbersome. 

“Laborious,” “a thousand moving parts,” and “[parts] that don’t really belong there” convey the same idea: cumbersomeness. 

After you’ve removed fluff and filler in your sentences, you need to vary sentence length to create a natural rhythm. 

3. Captivate your reader with a rhythm

Short sentences add spunk. Long sentences add value, examples, and context—even if they drag on sometimes. Use both, but strategically. 

Here’s an example:

“Music can delight. It has the power to transport you to a different world. But sometimes, when all is dark, and it’s quiet outside, I see this world through music—and it looks completely different. That’s what makes it great.” 

Alternating sentence length adds a lyrical quality to your writing and helps you keep the reader engrossed in your piece.

4. Evoke emotions with mental imagery

Your sentences need to drive the narrative forward. But that can only happen when you mix facts and emotions to create a powerful one that sticks with your reader.

In addition, the sentence needs to be informative enough to convey everything the reader needs to know.

“The loud barks of the rabid dogs sent a chill down the young man’s spine, freezing him on the spot.”

5. Clarity and Brevity

Clarity of thoughts comes through clarity of ideas. 

Whenever you’re writing about a subject, ensure that you spend at least twice the time researching it. It helps you form stronger ideas, back up opinions, and talk knowledgeably about a subject. 

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How to write better sentences

1. use relevant examples..

Examples make things crystal clear for your reader. It removes any ambiguity in their minds and helps you paint a vivid picture in their mind—without using visual imagery.

While examples are great, you know what’s even better? Definitions with examples. 

Here’s what this looks like in action:

Definition : “Low color contrast can make data visuals hard to understand.”

Definition with an example: “Low color contrast — like similar shades of blue paired together — can make data visuals hard to read.”

Here’s another example: 

Definition : “Intelligent workers get infuriated by mindless chores.”

Definition with an example: “ Intelligent workers get infuriated by mindless chores like updating calendars, sending check-ins, and scheduling emails.”

2. Avoid modifiers. 

Modifiers add a sliding scale to your claims.

Let’s say one of your children, Claire or Stella has lost the car keys. And your Husband says, “It can’t be Stella; she’s not irresponsible.”

This statement sounds more trustworthy than if he had said, “It can be Stella; she’s not very irresponsible.”

The second sentence induces the subconscious thought, “Stella might be irresponsible, but she’s only a little irresponsible.”

Pro tip (from Mark Twain ) for spotting that sneaky ‘very’: Substitute ‘damn’ every time you want to write “very.” Your editor will delete it, and your writing will be just as good. 

3. Avoid passive voice like the plague. 

This is crucial, especially if engagement is your goal. On the other hand, if you’re writing terms and conditions, you can add all the passive voice you want.

Why? It detaches your reader. 

Example of passive voice: “Detachment from readers is caused by passive voice.”

Active voice: “Passive voice detaches your readers.”

Let’s try one, 

Passive voice: “25 qualified leads were generated by the company from their latest blog post.”

Active voice: “The company generated 25 qualified leads from their latest blog post.”

The difference is considerable. Active voice makes you sit up and pay attention. Passive voice sounds like the radio running in the background. 

4. Ensure it has a good flow. 

Writing flows refers to the pace or rhythm of your piece. Good writing has a natural feel to it and avoids unnecessary breaks or repetitions.

Ideally, the reader should find it easy to read the piece without spending too much mental energy on it. 

If your text reads like a car stopping its brakes every five seconds, then it lacks a strong flow and cohesion.

Example: John likes traveling. He often travels for work. He has visited countries in Europe and Asia. His favorite destination is Paris. He loves Paris because of its exquisite food culture. He goes there three times a year.

Corrected example: John likes traveling, and he does so often for work. He has visited many countries in Europe and Asia, but his favorite destination is Paris. He loves it because of its exquisite food culture, so he visits it three times a year.

5. Split long sentences.

This error is similar to writing overloaded sentences, but there’s a distinction between them. The difference is that while overloaded sentences can go on tangents, not all long sentences do.

Long sentences become hard to follow, especially in digital writing. 

Readers tend to have an extremely short attention span, so they don’t want to spend time re-reading and comprehending your simple Slack message.

‍ Example: Technical content usually focuses on niche concepts that serve a specific audience which is why including foundational concepts makes no sense because your audience is already familiar with it, and if you do start at the basics, it will look like you’re patronizing them, which is not the goal.

Corrected example: Technical content usually focuses on niche concepts that serve a specific audience. So, it doesn’t make sense to include foundational concepts as they’re already familiar with them. Including them will look like you’re patronizing them—which is not the goal.

Checklist to refine clarity

‍ Refrain from using hyperbole. Terms like: ‍

• regret missing out on
• cannot do without

( Why can’t they do without? They absolutely can. The only must-haves are food, water, and air’. Everything else can be done without. )

Not “The ability to write is a must-have for everyone.” But “The ability to write ensures clear communication of ideas for professionals in the business world.”

Explain crucial terms when your audience might be unfamiliar with them. 

Not “Critical reasoning enhances your writing.” But “Critical reasoning, which is the objective analysis of ideas, enhances the clarity of thought.”

Take your readers on a journey. 

Not “Our product achieves reporting efficiency.” But “When you’re eyeballs deep in test results (and struggling to finish), XYZ product takes over. We ensure you have an overview while leaving the manual labor to XYZ’s automation.”

If you must use overly descriptive terms, back them with cold hard facts. 

Explain the descriptions. Don’t keep your readers guessing.

Not “Clarity enhancing checklist.” But “An internal report from our 3000 writers showed a 70% decrease in confusion after using ‘Bani's Checklist for Improving Clarity.'”

Expand abbreviations/acronyms in the first instance, as the same acronym could mean different things.

It clarifies who the subject is and removes any ambiguity in the reader's mind.

Not “The A/A program prevents the exclusion of underrepresented communities.” But “The Affirmative Action (A/A) program prevents the exclusion of underrepresented communities.”

Be specific. Clarify the why or how to make your sentences clearer.

Not “XYZ product can help you save hundreds of hours spent on manual data cleanup.” But “XYZ product can help you save hundreds of hours spent on manual data cleanup by automating the data collection and categorization processes.”

9 tips to continually improve your writing

1. read as often as you can. .

Good writing gets stored in your brain and finds its way out when you need inspiration. 

But also notice what you're reading—that's how you improve your writing. Summarize articles, rewrite bad sentences ; over time, you'll become so good at self-editing that it'll be second nature.

2. Write with your reader in mind. 

This is sometimes hard but always worth it. 

To make this a habit, paste your readers' pain points on top of your document. 

For example, if you're writing a piece on how to take notes and your readers are high school students, the top of your document should read:

"My readers have been taking notes for the last 8-10 years but haven't yet found a way to do it efficiently.  My readers need notes to make sense of their ever-increasing academic workload.  My readers need actionable checklists, not generic 'how to's."

Note: It's okay to ask questions and seek clarification when you don't understand something. 

3. Show, don't tell. 

Demonstrate the action of your story, don't just describe it. 

Example: “Lia sprinted down the pebbled street when she saw her father” is better than “Lia ran when she saw her father.”

It paints a vivid picture of Lia's actions without being too fluffy.

4. Practice thinking in threes. 

Three phrases make a good bullet list, complete a thought, and take up just enough space. 

The Rule of Three, a powerful copywriting principle, is based on our ability to retain information that comes in triplets. 

It builds a solid structure for your argument and helps your brain quickly record that information.

Example: “Jason found his passion for writing, quit his job, and launched his independent business in six months.”

5. Break your text down in bullets often. 

This helps you think clearly about your subject matter and add white space between your text blocks.

In this case, you can combine this with the Rule of Three principle to create effective and memorable lists.

• Over-the-counter medication
• Lots of warm fluids
• Plenty of rest

6. Combine logic with emotion.

You need to create a healthy balance of facts and emotions. It needs to sound logical, which you can achieve by ensuring subject-verb agreement.

Example: “Dave drove himself into the ditch because it was raining cats and dogs—blurring his vision of the road.”

This sentence combines facts (driving into the ditch) and emotion (raining cats and dogs) in a way that paints a vivid picture while staying true to the facts.

7. Track your verbs.

When you're writing, it's hard to keep track of the various tenses. Plus, you might also use the wrong verbs. These issues can confuse your reader, so track your verbs to avoid them.

For example, if somebody is going to be questioned about their whereabouts, use the verb "questioned," not "asked" or "said".

“Lisa is going to be questioned by the police today about her whereabouts last evening.”

8. Work on your writing crutches.

Everybody (including me) has their own writing crutches. It could be an overuse of certain words, incorrect verbs or descriptors, or anything else you might think of.

The more you write , the better your chances of identifying your writing crutches. 

We recommend reviewing your previous pieces to see what mistakes you make or edits you're receiving from your editors/managers.

It'll help you identify where you're going wrong, and you'll become intentional about how you write.

9. Practice, practice, practice.

You can't become a great writer overnight. It takes months and years of intentional practice to get there. 

In his book, Building Great Sentences: How to Write the Kinds of Sentences You Love to Read, Brooks Landon mentioned:

"We will do this by studying the ways in which sentences combine information by coordinating it, subordinating it, or subsuming it in modification."

When you put in the time and effort to study the art of crafting a strong sentence, you'll be able to create them soon enough.

Writing good sentences is hard work

Great sentences often follow an obvious pattern. They incorporate the rules of writing with a tinge of creativity to get through to their readers. When you study the basics of sentence structure and practice it regularly, over time, it becomes second nature. 

The only way to get better is to hone your craft by doing three things: 

• Identifying why your sentences are unclear
• Making the necessary modifications
• Refining it with ruthless editing

When you eliminate complexity and clarify what you want to say, crafting the right sentence becomes easier. 

It will not only help you write better sentences, but it can also improve the reader's understanding of what you're trying to say.

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A (Very) Simple Way to Improve Your Writing

• Mark Rennella

It’s called the “one-idea rule” — and any level of writer can use it.

The “one idea” rule is a simple concept that can help you sharpen your writing, persuade others by presenting your argument in a clear, concise, and engaging way. What exactly does the rule say?

• Every component of a successful piece of writing should express only one idea.
• In persuasive writing, your “one idea” is often the argument or belief you are presenting to the reader. Once you identify what that argument is, the “one-idea rule” can help you develop, revise, and connect the various components of your writing.
• For instance, let’s say you’re writing an essay. There are three components you will be working with throughout your piece: the title, the paragraphs, and the sentences.
• Each of these parts should be dedicated to just one idea. The ideas are not identical, of course, but they’re all related. If done correctly, the smaller ideas (in sentences) all build (in paragraphs) to support the main point (suggested in the title).

Where your work meets your life. See more from Ascend here .

Most advice about writing looks like a long laundry list of “do’s and don’ts.” These lists can be helpful from time to time, but they’re hard to remember … and, therefore, hard to depend on when you’re having trouble putting your thoughts to paper. During my time in academia, teaching composition at the undergraduate and graduate levels, I saw many people struggle with this.

• MR Mark Rennella is Associate Editor at HBP and has published two books, Entrepreneurs, Managers, and Leaders and The Boston Cosmopolitans .  

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So much is at stake in writing a conclusion. This is, after all, your last chance to persuade your readers to your point of view, to impress yourself upon them as a writer and thinker. And the impression you create in your conclusion will shape the impression that stays with your readers after they've finished the essay.

The end of an essay should therefore convey a sense of completeness and closure as well as a sense of the lingering possibilities of the topic, its larger meaning, its implications: the final paragraph should close the discussion without closing it off.

To establish a sense of closure, you might do one or more of the following:

• Conclude by linking the last paragraph to the first, perhaps by reiterating a word or phrase you used at the beginning.
• Conclude with a sentence composed mainly of one-syllable words. Simple language can help create an effect of understated drama.
• Conclude with a sentence that's compound or parallel in structure; such sentences can establish a sense of balance or order that may feel just right at the end of a complex discussion.

To close the discussion without closing it off, you might do one or more of the following:

• Conclude with a quotation from or reference to a primary or secondary source, one that amplifies your main point or puts it in a different perspective. A quotation from, say, the novel or poem you're writing about can add texture and specificity to your discussion; a critic or scholar can help confirm or complicate your final point. For example, you might conclude an essay on the idea of home in James Joyce's short story collection,  Dubliners , with information about Joyce's own complex feelings towards Dublin, his home. Or you might end with a biographer's statement about Joyce's attitude toward Dublin, which could illuminate his characters' responses to the city. Just be cautious, especially about using secondary material: make sure that you get the last word.
• Conclude by setting your discussion into a different, perhaps larger, context. For example, you might end an essay on nineteenth-century muckraking journalism by linking it to a current news magazine program like  60 Minutes .
• Conclude by redefining one of the key terms of your argument. For example, an essay on Marx's treatment of the conflict between wage labor and capital might begin with Marx's claim that the "capitalist economy is . . . a gigantic enterprise of dehumanization "; the essay might end by suggesting that Marxist analysis is itself dehumanizing because it construes everything in economic -- rather than moral or ethical-- terms.
• Conclude by considering the implications of your argument (or analysis or discussion). What does your argument imply, or involve, or suggest? For example, an essay on the novel  Ambiguous Adventure , by the Senegalese writer Cheikh Hamidou Kane, might open with the idea that the protagonist's development suggests Kane's belief in the need to integrate Western materialism and Sufi spirituality in modern Senegal. The conclusion might make the new but related point that the novel on the whole suggests that such an integration is (or isn't) possible.

Finally, some advice on how not to end an essay:

• Don't simply summarize your essay. A brief summary of your argument may be useful, especially if your essay is long--more than ten pages or so. But shorter essays tend not to require a restatement of your main ideas.
• Avoid phrases like "in conclusion," "to conclude," "in summary," and "to sum up." These phrases can be useful--even welcome--in oral presentations. But readers can see, by the tell-tale compression of the pages, when an essay is about to end. You'll irritate your audience if you belabor the obvious.
• Resist the urge to apologize. If you've immersed yourself in your subject, you now know a good deal more about it than you can possibly include in a five- or ten- or 20-page essay. As a result, by the time you've finished writing, you may be having some doubts about what you've produced. (And if you haven't immersed yourself in your subject, you may be feeling even more doubtful about your essay as you approach the conclusion.) Repress those doubts. Don't undercut your authority by saying things like, "this is just one approach to the subject; there may be other, better approaches. . ."

Copyright 1998, Pat Bellanca, for the Writing Center at Harvard University

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Guest Essay

The Problem With Saying ‘Sex Assigned at Birth’

By Alex Byrne and Carole K. Hooven

Mr. Byrne is a philosopher and the author of “Trouble With Gender: Sex Facts, Gender Fictions.” Ms. Hooven is an evolutionary biologist and the author of “T: The Story of Testosterone, the Hormone That Dominates and Divides Us.”

As you may have noticed, “sex” is out, and “sex assigned at birth” is in. Instead of asking for a person’s sex, some medical and camp forms these days ask for “sex assigned at birth” or “assigned sex” (often in addition to gender identity). The American Medical Association and the American Psychological Association endorse this terminology; its use has also exploded in academic articles. The Cleveland Clinic’s online glossary of diseases and conditions tells us that the “inability to achieve or maintain an erection” is a symptom of sexual dysfunction, not in “males,” but in “people assigned male at birth.”

This trend began around a decade ago, part of an increasing emphasis in society on emotional comfort and insulation from offense — what some have called “ safetyism .” “Sex” is now often seen as a biased or insensitive word because it may fail to reflect how people identify themselves. One reason for the adoption of “assigned sex,” therefore, is that it supplies respectful euphemisms, softening what to some nonbinary and transgender people, among others, can feel like a harsh biological reality. Saying that someone was “assigned female at birth” is taken to be an indirect and more polite way of communicating that the person is biologically female. The terminology can also function to signal solidarity with trans and nonbinary people, as well as convey the radical idea that our traditional understanding of sex is outdated.

The shift to “sex assigned at birth” may be well intentioned, but it is not progress. We are not against politeness or expressions of solidarity, but “sex assigned at birth” can confuse people and creates doubt about a biological fact when there shouldn’t be any. Nor is the phrase called for because our traditional understanding of sex needs correcting — it doesn’t.

This matters because sex matters. Sex is a fundamental biological feature with significant consequences for our species, so there are costs to encouraging misconceptions about it.

Sex matters for health, safety and social policy and interacts in complicated ways with culture. Women are nearly twice as likely as men to experience harmful side effects from drugs, a problem that may be ameliorated by reducing drug doses for females. Males, meanwhile, are more likely to die from Covid-19 and cancer, and commit the vast majority of homicides and sexual assaults . We aren’t suggesting that “assigned sex” will increase the death toll. However, terminology about important matters should be as clear as possible.

More generally, the interaction between sex and human culture is crucial to understanding psychological and physical differences between boys and girls, men and women. We cannot have such understanding unless we know what sex is, which means having the linguistic tools necessary to discuss it. The Associated Press cautions journalists that describing women as “female” may be objectionable because “it can be seen as emphasizing biology,” but sometimes biology is highly relevant. The heated debate about transgender women participating in female sports is an example ; whatever view one takes on the matter, biologically driven athletic differences between the sexes are real.

When influential organizations and individuals promote “sex assigned at birth,” they are encouraging a culture in which citizens can be shamed for using words like “sex,” “male” and “female” that are familiar to everyone in society, as well as necessary to discuss the implications of sex. This is not the usual kind of censoriousness, which discourages the public endorsement of certain opinions. It is more subtle, repressing the very vocabulary needed to discuss the opinions in the first place.

A proponent of the new language may object, arguing that sex is not being avoided, but merely addressed and described with greater empathy. The introduction of euphemisms to ease uncomfortable associations with old words happens all the time — for instance “plus sized” as a replacement for “overweight.” Admittedly, the effects may be short-lived , because euphemisms themselves often become offensive, and indeed “larger-bodied” is now often preferred to “plus sized.” But what’s the harm? No one gets confused, and the euphemisms allow us to express extra sensitivity. Some see “sex assigned at birth” in the same positive light: It’s a way of talking about sex that is gender-affirming and inclusive .

The problem is that “sex assigned at birth”— unlike “larger-bodied”— is very misleading. Saying that someone was “assigned female at birth” suggests that the person’s sex is at best a matter of educated guesswork. “Assigned” can connote arbitrariness — as in “assigned classroom seating” — and so “sex assigned at birth” can also suggest that there is no objective reality behind “male” and “female,” no biological categories to which the words refer.

Contrary to what we might assume, avoiding “sex” doesn’t serve the cause of inclusivity: not speaking plainly about males and females is patronizing. We sometimes sugarcoat the biological facts for children, but competent adults deserve straight talk. Nor are circumlocutions needed to secure personal protections and rights, including transgender rights. In the Supreme Court’s Bostock v. Clayton County decision in 2020, which outlawed workplace discrimination against gay and transgender people, Justice Neil Gorsuch used “sex,” not “sex assigned at birth.”

A more radical proponent of “assigned sex” will object that the very idea of sex as a biological fact is suspect. According to this view — associated with the French philosopher Michel Foucault and, more recently, the American philosopher Judith Butler — sex is somehow a cultural production, the result of labeling babies male or female. “Sex assigned at birth” should therefore be preferred over “sex,” not because it is more polite, but because it is more accurate.

This position tacitly assumes that humans are exempt from the natural order. If only! Alas, we are animals. Sexed organisms were present on Earth at least a billion years ago, and males and females would have been around even if humans had never evolved. Sex is not in any sense the result of linguistic ceremonies in the delivery room or other cultural practices. Lonesome George, the long-lived Galápagos giant tortoise , was male. He was not assigned male at birth — or rather, in George’s case, at hatching. A baby abandoned at birth may not have been assigned male or female by anyone, yet the baby still has a sex. Despite the confusion sown by some scholars, we can be confident that the sex binary is not a human invention.

Another downside of “assigned sex” is that it biases the conversation away from established biological facts and infuses it with a sociopolitical agenda, which only serves to intensify social and political divisions. We need shared language that can help us clearly state opinions and develop the best policies on medical, social and legal issues. That shared language is the starting point for mutual understanding and democratic deliberation, even if strong disagreement remains.

What can be done? The ascendance of “sex assigned at birth” is not an example of unhurried and organic linguistic change. As recently as 2012 The New York Times reported on the new fashion for gender-reveal parties, “during which expectant parents share the moment they discover their baby’s sex.” In the intervening decade, sex has gone from being “discovered” to “assigned” because so many authorities insisted on the new usage. In the face of organic change, resistance is usually futile. Fortunately, a trend that is imposed top-down is often easier to reverse.

Admittedly, no one individual, or even a small group, can turn the lumbering ship of English around. But if professional organizations change their style guides and glossaries, we can expect that their members will largely follow suit. And organizations in turn respond to lobbying from their members. Journalists, medical professionals, academics and others have the collective power to restore language that more faithfully reflects reality. We will have to wait for them to do that.

Meanwhile, we can each apply Strunk and White’s famous advice in “The Elements of Style” to “sex assigned at birth”: omit needless words.

Alex Byrne is a professor of philosophy at M.I.T. and the author of “Trouble With Gender: Sex Facts, Gender Fictions.” Carole K. Hooven is an evolutionary biologist, a nonresident senior fellow at the American Enterprise Institute, an associate in the Harvard psychology department, and the author of “T: The Story of Testosterone, the Hormone That Dominates and Divides Us.”

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