presentation notes in zoom

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Tips for Powerpoint by Regina Griffin

How To View Notes In PowerPoint While Presenting On Zoom

In today’s digital age, the ability to effectively present information online is more important than ever. Whether you’re a teacher, business professional, or student, knowing how to use tools like Zoom and PowerPoint can greatly enhance your presentations.

We will explore the ins and outs of using Zoom for presentations, as well as how to view and utilize notes in PowerPoint while presenting on Zoom. Let’s dive in and learn how to take your online presentations to the next level!

Key Takeaways:

• Learn how to view notes in PowerPoint while presenting on Zoom in just 5 easy steps.
• Utilize the Notes feature in PowerPoint to enhance your Zoom presentations with additional information and key points.
• Maximize your control and effectiveness while presenting by using Presenter View in PowerPoint and customizing the Notes panel.

What is Zoom and How is it Used for Presentations?

Zoom is a popular video conferencing platform that allows users to conduct virtual meetings, webinars, and presentations with ease. Presenter View in Zoom provides presenters with the ability to view their PowerPoint slides, notes, and upcoming content while speaking to an audience.

One of the standout features of Zoom that makes it ideal for presentations is its seamless screen-sharing capability. This enables presenters to showcase their content, whether it’s slides, documents, or videos, in real-time to all participants. Zoom’s integration with PowerPoint allows for smooth transition and display of presentations without any compatibility issues. Its webinar capabilities enable hosting large-scale presentations with interactive features like Q&A sessions and polls, enhancing audience engagement.

How to Download and Set Up Zoom

To download and set up Zoom, visit the official Zoom website and select the appropriate version for your operating system, be it Windows or Mac. You can also find tutorials on platforms like YouTube for guidance, and explore additional features like Zoom Rooms and API integrations.

• Once you have chosen the version to download, click on the ‘Download’ button and wait for the setup file to finish downloading.
• After the download is complete, locate the file in your downloads folder and double-click to initiate the installation process.
• Follow the on-screen instructions to complete the installation, ensuring you agree to the terms and conditions of usage.
• If you encounter any issues during the installation process, check out Zoom’s support page for troubleshooting tips or refer to community forums for assistance.

How to Share Your Screen on Zoom

Sharing your screen on Zoom during presentations is simple and effective. You can display your PowerPoint slides, and PDF documents, or conduct a live Slide Show directly from your laptop to enhance collaboration and engagement during virtual meetings.

Screen sharing on Zoom not only allows you to showcase visual aids but also opens up avenues for seamless communication and real-time feedback. By enabling participants to view your content simultaneously, it ensures everyone stays on the same page and fosters active engagement.

This feature facilitates interactive discussions where team members can annotate, ask questions, or even take control, promoting a dynamic and participatory environment conducive to creative brainstorming and problem-solving.

What are Notes in PowerPoint and Why Are They Useful?

Notes in PowerPoint are additional information or cues that accompany each slide, providing presenters with reminders, talking points, and references to enhance their delivery. They are useful for maintaining a structured presentation flow and ensuring key points are covered effectively.

By incorporating notes in PowerPoint , presenters can alleviate the pressure of memorizing every detail and instead focus on engaging with the audience. These notes serve as a safety net if one’s mind goes blank during the presentation, helping maintain a professional and knowledgeable demeanor. Additionally, notes in PowerPoint allow for a more seamless transition between slides, enabling presenters to elaborate on complex topics and provide in-depth explanations without losing the audience’s attention.

How to Add Notes to Your PowerPoint Slides

Adding notes to your PowerPoint slides is a straightforward process that involves accessing the Notes section below each slide. You can type in relevant information, reminders, or cues that will be visible in Presenter View during your presentation.

When creating notes for your slides, it’s important to keep them concise and targeted to key points to provide additional context without overwhelming the viewer. Utilizing bullet points or numbered lists helps in structuring your notes for better readability. Including references, stats, or sources in your notes can enhance the credibility of your presentation. Remember that these notes are for the presenter’s eyes only, so feel free to include prompts or reminders that will aid in delivering your content more effectively. Take advantage of the Notes Master feature in PowerPoint to customize the layout and design of your notes section to suit your preferences.

How to View Notes in PowerPoint While Presenting on Zoom

Viewing notes in PowerPoint while presenting on Zoom can enhance your delivery and keep you on track with your content.

Utilizing the Presenter View feature provides a seamless way to ensure that your presentation flows smoothly, allowing you to maintain eye contact with your audience while referencing your notes. This dual-screen setup enables presenters to view upcoming slides, elapsed time, and speaker notes in a clear layout, facilitating a confident delivery.

Effectively managing your notes within Presenter View not only helps you stay organized but also enhances your ability to address audience questions or manage unexpected interruptions gracefully. By structuring your notes concisely and using bullet points or keywords, you can quickly navigate through your content without losing your audience’s attention.

Step-by-Step Guide to Viewing Notes in PowerPoint While Presenting on Zoom

To view notes in PowerPoint while presenting on Zoom, follow these steps for a seamless experience.

Begin by opening your PowerPoint presentation containing the notes you want to view during your Zoom presentation. Next, enter Presentation Mode by selecting the ‘Slideshow’ tab in the top menu bar and clicking on the ‘From Beginning’ or ‘From Current Slide’ option based on your preference. Once in Presentation Mode, navigate to the bottom of the screen and click on the ‘Notes’ button to open the Notes Panel where all your speaker notes will be displayed.

It’s essential to ensure that the size and position of the Notes Panel suit your presentation needs. You can easily adjust the size by clicking and dragging the border of the panel, and moving it to a convenient spot on your screen. Remember, the key is to have your notes visible but not obstructing your slides or distracting your audience.

Step 1: Open Your PowerPoint Presentation

The first step in viewing notes during a Zoom presentation is to open your PowerPoint presentation on your device. Ensure that your slides and notes are accessible for a smooth delivery.

Before launching your PowerPoint presentation, make sure you have organized your slides in the desired sequence. You may want to check the presenter view option to have your notes displayed on your device while the audience sees only the slides. Familiarize yourself with the commands to switch between regular and presenter views within PowerPoint. Ensure your device is connected to your virtual meeting platform to easily share your screen during the presentation.

Step 2: Enter Presentation Mode

Once your PowerPoint presentation is open, enter Presentation Mode to begin showcasing your slides. This mode allows for a fullscreen display of your content while enabling access to additional features like viewing notes.

In Presentation Mode, your slides take center stage as distractions are minimized, ensuring that the focus remains on your message and visuals. This feature is particularly useful during live presentations or when sharing your screen with others to maintain a professional and polished appearance.

• This mode lets you seamlessly navigate through your slides by utilizing keyboard shortcuts, swipe gestures, or a presenter remote, enhancing the flow and pacing of your presentation.
• You can easily integrate elements like animations, transitions, and multimedia content to captivate your audience, creating a dynamic and engaging experience.

Step 3: Open the Notes Panel

In Presentation Mode, locate and open the Notes Panel within PowerPoint. This panel will display your notes alongside the slide content, ensuring you have the necessary guidance and reminders during your presentation.

Utilizing the Notes Panel offers presenters a strategic advantage by allowing them to stay on track while delivering their presentations. Within this feature, you can include key points, references, and even cues for transitions between slides, enhancing the flow and coherence of your speech.

The ability to view your notes in real-time gives you the flexibility to adjust your pace, emphasize critical details, and maintain audience engagement effectively. It serves as a dynamic tool to keep your presentation organized, polished, and professional.

Step 4: Adjust the Size and Position of the Notes Panel

Customize the size and position of the Notes Panel according to your preference and visibility needs. This adjustment ensures that your notes are easily accessible and do not interfere with the presentation content on the screen.

To modify the size of the Notes Panel in PowerPoint, simply click on the View tab, locate the Notes Master option, and then adjust the size using the Slide Size option within the Ribbon. This allows you to make the Notes Panel larger or smaller based on the amount of text you have for each slide. You can drag the Notes Panel to different locations on your screen by clicking and dragging it to the desired spot, enabling you to customize its placement for optimal viewing comfort during your presentation.

Step 5: Switch Between Slides and Notes

During your presentation, seamlessly switch between displaying slides and viewing your notes using the designated controls.

By toggling between slides and notes, you can effortlessly guide your audience through the content while staying informed about key points you wish to emphasize. This feature enhances your ability to speak confidently and maintain a well-paced presentation without losing track of important details. Utilizing this capability in PowerPoint not only helps you structure your delivery but also enables you to adapt dynamically to the audience’s reactions and questions, fostering a more interactive and engaging experience.

Tips and Tricks for Using Notes in PowerPoint and Zoom

Maximize your presentation efficiency by customizing the Notes Panel to suit your preferences and workflow. Utilize Presenter View in PowerPoint for enhanced control over your content and seamless delivery during Zoom presentations.

When customizing your Notes Panel, consider organizing your notes in a structured manner to provide clear cues during your presentation. Utilize bullet points or numbered lists to break down key points effectively. Incorporating visual aids and highlighting important information can help you stay on track while presenting.

In Presenter View, take advantage of the dual-screen setup to view your notes privately while showcasing your slides to the audience. This allows for a more professional and engaging presentation, as you can confidently navigate through your content without disrupting the flow.

How to Customize the Notes Panel

Customizing the Notes Panel in PowerPoint allows you to adjust font sizes, layouts, and content visibility based on your presentation needs. Enhance your viewing experience by tailoring the Notes Panel to support your delivery style and information accessibility.

One significant aspect of customizing the Notes Panel is altering the font size to ensure easy readability for your notes and cues during the presentation. You can experiment with various font styles and sizes to find what works best for you.

• Rearranging the layout of the Notes Panel can help in organizing your content more effectively. Consider structuring the notes section to complement your presentation flow.
• Adjusting the content visibility options can allow you to focus on specific details or display a broader overview of your notes while presenting.

These customizable features enable you to create a personalized Notes Panel that suits your presentation style and enhances your overall delivery.

How to Use Presenter View in PowerPoint for More Control

Presenter View offers presenters enhanced control over their content by providing a dedicated space for viewing slides and notes simultaneously.

Utilize this feature in PowerPoint to manage your presentation flow effectively and engage with your audience during Zoom sessions.

By utilizing Presenter View, presenters can seamlessly navigate through their slides while having access to notes, making the delivery smoother and more interactive.

This feature allows users to preview upcoming slides, see elapsed time, and even make annotations on the slides to emphasize key points.

Integrating Presenter View with virtual engagement tools like polls and Q&A sessions can significantly enhance audience interaction and participation.

Mastering the integration of PowerPoint notes and Zoom presentations can significantly enhance your delivery and engagement with virtual audiences. Utilizing Presenter View and customized Notes Panels enables presenters to deliver impactful and organized presentations effectively.

Presenter View allows you to display your slides to the audience while having access to your private notes, providing a seamless and professional delivery experience. Customizing your Notes Panels enables you to jot down key points, reminders, or even audience engagement cues, ensuring a smooth flow of your presentation. Leveraging these features not only boosts your confidence as a presenter but also fosters better interactions with your virtual audience, making your presentation more engaging and memorable.

Frequently Asked Questions

How do i view my notes in powerpoint while presenting on zoom.

To view your notes in PowerPoint while presenting on Zoom, you can open the Notes section in PowerPoint and share your screen with the Notes view on Zoom.

Can I view my notes in PowerPoint without sharing my screen on Zoom?

Yes, you can view your notes in PowerPoint without sharing your screen on Zoom by using the Presenter View feature in PowerPoint. This will allow you to see your notes on your screen while presenting on Zoom.

How do I switch between the slides and notes in PowerPoint while presenting on Zoom?

To switch between the slides and notes in PowerPoint while presenting on Zoom, you can use the keyboard shortcut “Alt+Tab” on a Windows computer or “Command+Tab” on a Mac. This will allow you to easily switch between the two views.

Can I make changes to my notes in PowerPoint without interrupting my presentation on Zoom?

Yes, you can make changes to your notes in PowerPoint without interrupting your presentation on Zoom. Simply switch to the Notes view in PowerPoint and make your changes while continuing to present on Zoom with the Slide Show view.

How do I access the Notes section in PowerPoint while presenting on Zoom?

To access the Notes section in PowerPoint while presenting on Zoom, click on the “View” tab in PowerPoint and select “Notes” from the dropdown menu. This will open the Notes section where you can view and edit your notes.

Is it possible to view my notes in PowerPoint on a mobile device while presenting on Zoom?

Yes, you can view your notes in PowerPoint on a mobile device while presenting on Zoom by using the Powerpoint app. Simply open your presentation on the app and switch to the Notes view to view your notes while presenting on Zoom.

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There are several different ways to share your screen  when running a Zoom meeting with slides in PowerPoint or Keynote. This article covers the following topics:

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• Mac OS instructions
• Resizable window in Keynote
• Share individual window in PowerPoint

Sharing your PowerPoint slides only without notes

If you want to share your PowerPoint while using the Presenter View with your notes but only show the slides, the following are steps you could take to do that:

Open your PowerPoint presentation. 

In Zoom, click on Share Screen .

Click on the Advanced Tab.

• Select Portion of Screen (Allows you to share just a portion of your screen.  When you start sharing, it will display a color rectangle that you can click on and move around and re-size to share just the portion of the screen defined by that rectangle.)
• Click on Share .

For Windows OS in PowerPoint

• Click on the Slide Show tab 
• This allows you to display the slides with the notes you prepared in the notes pane.
• Click “Present from Begining under Slide Show” 
• This way, only the slides will display to the students. 

For Mac OS in PowerPoint

• Click the Slide Show tab  
• Click “Presenter View”  
• If you have Dual Monitors, there is also an option to Swap Displays if needed.

Other Options

Resizable window in keynote.

Another option is to view the presentation in a resizable window (not full screen).

• Make sure Keynote is updated
• Choose Play>Play Slideshow in Window.

Share Individual Window in Powerpoint

• Choose "Browsed by an individual (window)" and only share that window when you share your screen.  This will allow you to have your notes displayed in another document and only show the slides. 

Learn more about different ways to share your screen, content, or camera in Zoom .

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How-To Geek

How to screen share a powerpoint presentation in zoom.

Giving a presentation over Zoom? No biggie. You can easily present your slideshow by using the screen share feature. Here's how.

Quick Links

Grant access to share screens in zoom, screen share a powerpoint presentation in zoom.

No matter where you work, meetings all have one thing in common: PowerPoint presentations. If you use Zoom, you can easily present your slideshow to the participants by sharing your screen . Here's how it's done.

If you're the host of the Zoom meeting , you'll be able to share your screen without issue. However, if you're joining a meeting that you aren't the host of, you may need to request permission from the host to be able to share your screen.

As a general rule, we recommend that hosts disable the screen-share feature for participants by default for security reasons . If you aren't the host of the meeting, be sure to reach out to the host in advance to request permission to share your screen during the Zoom call. Hosts can always enable the feature during the call, but it's always good to be a step ahead.

If you're the host of the meeting and someone is requesting permission to share their screen during the meeting, click the up arrow next to "Share Screen" at the bottom of the window.

In the menu that appears, click "Advanced Sharing Options."

The "Advanced Sharing Options" window will appear. In the "Who Can Share" section, click the bubble next to "All Participants."

All participants in the meeting can now share their screen.

To screen share your PowerPoint presentation, go ahead and open the PowerPoint presentation that you would like to present. However, before you put the presentation in Slide Show view, you'll want to share your screen. At the bottom of the Zoom meeting window, click "Share Screen."

If you're using a single monitor, you will immediately start sharing your screen. If you're using dual monitors , you'll need to click the screen that your presentation will be shared on. In our case, that will be "Screen 2."

To begin sharing that screen, click "Share" at the bottom-right corner of the screen select window.

You're now sharing your screen. Now, in Microsoft PowerPoint, select the "Slide Show View" icon in the bottom-right corner of the application.

From here, deliver your presentation as though you were standing in front of a live audience.

If you are giving a big presentation through Zoom, you're not going to just jump straight into it. You may need to speak to the audience a bit before sharing your screen. If so, here are a few tips on how to look better on your Zoom call .

8 tips on how to present over Zoom like a pro

Today, Zoom is a central part of the remote workplace. It and other video conference platforms are widely used for meetings, job interviews, webinars, and presentations.

In-person presentations can be stressful enough, and having to conduct them virtually can seem even more daunting. 

But it doesn't have to be that way. Our eight pro tips for presenting over Zoom may help you feel more prepared, comfortable, and confident. Read on to find out more. 

1. Plan out your Zoom background/location ahead of time.

You can use a location in your home or a virtual Zoom background. If you select a place in your house, make sure it is uncluttered and clean. A plain wall or shelves with neatly arranged books provide a professional setting. 

Consider lighting. Soft lighting placed in front of you illuminates you evenly; sitting in front of a window can cause glare and shadows.

Make sure your background doesn't distract from you and your presentation. You don't want your audience focusing on a family photo or the dishes in the sink.

2. Test your equipment before your presentation.

Your equipment can make or break your Zoom presentation. 

To avoid surprises, check your internet connection, plug in your laptop, and ensure that your camera angle is correct and that the microphone works. 

You can confirm your internet connection, audio, and visual with a Zoom test meeting . Using a hard-wired connection rather than wifi is the safer option. And closing any applications you won't need during the presentation can conserve bandwidth. 

Taking precautions can avoid or minimize frozen screens, views of the top of your head, dead batteries, and sound problems.

3. Put notes in the right place on your screen(s).

Zdnet recommends, the best webcams for remote-working video calls.

The pandemic lockdown will leave a legacy of increased remote working, so it's a good time to upgrade your webcam. Here are ten leading contenders.

You need your notes where you can see them, but you don't want to keep looking down or off to the side during your presentation. 

To combat this, you can use dual monitors . Position your presentation on one of them, visible to all, and your presenter's notes — plus the webcam you're using — on the other, visible only to you. 

Or you can present your slide show in a window and put a private view of your notes in another window on the same screen. Zoom provides step-by-step instructions for single and dual screens.

4. Practice Zoom presenting as if it were the real thing.

Zoom allows you to practice in the precise environment where you will be presenting. Set up your background, lighting, and screens as you will on presentation day. You can schedule a webinar practice session on Zoom and run through your presentation exactly as you will on the day. You can invite a friend to join you and offer feedback.

Practicing can make the difference between a smooth presentation or an awkward one. Rehearse as often as you can, and visit our page of public speaking tips . 

SEE: What tech jobs don't require public speaking?

5. Minimize clutter on your slides.

Slides are a key part of a virtual presentation and can help you and the audience stay on track. 

Slides should be easy to read and navigate. Avoid brightly colored backgrounds, complicated fonts, and too many graphics. 

Each slide should communicate one concept or idea. Avoid a long list of bullet points on a single slide.

While a slide with few words in readable, bolded font works fine, visuals like charts, maps, and illustrations or photos can be more effective and keep your audience engaged. 

6. Use easy-to-understand visuals.

Visuals liven up your Zoom presentation in ways words don't. Instead of a long list of numbers explaining company statistics, try a graph or pie chart. Visuals aid understanding and keep your audience interested. 

Explaining technical procedures with videos or illustrations rather than wordy descriptions alone enables you to show and tell. They also accommodate different learning styles within your audience.

Microsoft posts tutorials for incorporating visual elements into PowerPoint slides and inserting videos from the web or your computer .

7. Explain your agenda before you begin presenting.

Most people like to know what to expect when logging onto a meeting. Opening your presentation with a slide outlining your agenda sets the timeline for your meeting and reassures your audience. If you plan to allow audience interaction, make sure to highlight when and how in your agenda. 

You can list the points you're going to cover in your presentation on your slide(s) and/or use graphics. You can pose a question on a slide, then show how you plan to answer it. Starting off with a funny (but work-appropriate) photograph or illustration can put you and your audience at ease.

8. If appropriate, encourage your audience to interact.

Unless you have a good reason not to, encourage your audience to interact during or after your presentation. 

Some presenters ask participants to use Zoom's chat function for questions and pause the presentation periodically to answer them or wait until the end. Presenters can mute and unmute the audience and allow time for comments and questions that way. Zoom also allows for engagement through participant polls during the presentation

The size of your audience may dictate how you want to handle audience interaction.

Not allowing participant interaction risks losing your audience to their phones and other distractions.

In conclusion

The hardest part of presenting on Zoom may be the technology for some and the public speaking for others. We hope our tips help.

Online public speaking courses can help with anxiety and discomfort. Developing emotional intelligence skills can also benefit your Zoom presentations. 

The Ultimate Guide to Giving Virtual Presentations on Zoom

An irreverent and shockingly-actionable companion for anyone who wants to communicate to invisible audiences through a laptop screen.

I read a lot of “ultimate guides to X.” Most are not ultimate. Most aren’t even very readable. This is different. Oli Gardner has put together an extraordinary resource for both newcomers and experienced speakers. If you apply the tactics in this guide, I promise you’ll be among the best presenters online (or off) at your next engagement.

— Rand Fishkin. Co-founder & CEO, SparkToro.

What’s in the guide?

17 Chapters

29,584 words

84 Screenshots

Roughly speaking—and by that I mean super specific—the Ultimate Guide to Giving Virtual Presentations on Zoom contains six thematic parts, seventeen chapters, 29,584 words, eighty four precision-crafted interface screenshots to show you how to do cool things, high-production instructional videos full of fun, insights, marvellous techniques to marvel at, and did I mention that it’s twenty nine thousand, five hundred and eighty four words long?

Wait. If I add this paragraph to the number it’s actually 29,656. So, roughly speaking, it’s awesome.

This guide is actually free . I’m not asking for an email address. Helping you be a better presenter is my goal.

My only ask is that you consider sharing it with others, if you like the guide.

A few highlights from the guide

18 Zoom Features

Cool Zoom Features You Should Know About

Learn how to use the lesser-known features of Zoom for a more dynamic presentation.

7 Bad Techniques

Things to Avoid Doing in a Virtual Presentation

Learn the most common mistake in a virtual presentation and how to avoid making them.

13 Good Techniques

Definitely Do These Things When Presenting

With a few simple techniques you can drastically improve your chances of pulling off a successful virtual presentation on Zoom. And no, I don’t expect you to build an actual stage like I did, but you can at least put a plant in the background.

Your Talk’s Purpose

Create Experience Moments

A key trait of successful speakers is that they understand their personal brand. They know what they represent, how they want to be perceived, and what success looks for them. This leads directly into how we should be designing our talk experiences.

Presentation Structure, Story, & Flow

Learn how to craft a story arc by reducing your big idea to it’s simplest form and chunking it into structured elements.

40 Slide Design Tips

Slide Design Tips for Virtual Presentations

Take a deep dive into the art of presentation design in this incredibly actionable chapter that will elevate your skills overnight. And yes, there are forty tips in this chapter alone.

Real People

Virtual Audience Engagement

They may be invisible, but they’re still there, and they’re still real people who want to have a good time. Learn techniques for audience participation and five simple tricks to help maintain eye contact while presenting virtually.

Audio & Video

Create Professional Recordings of Your Talks

Learn the six elements of a great presentation recording. Plus techniques, tools, and lists of equipment you need to record professional high-resolution videos of your talks. It also covers editing in post-production, and how to add closed captions for enhanced accessibility.

6 Whoopsies

What to Do When Things Go Wrong

There are many things that can go wrong in a virtual presentation, most of them technical in nature. This chapter covers six serious issues, and offers creative solutions to turn a catastrophic and embarrassing moment, into a calm, collected, professional delivery.

5 Advanced Tips

Advanced & Creative Virtual Presentation Tips

Proxy hosts, shortlinks, customized meeting rooms, landing pages, and clickers, oh my. Enhance your expertise with these technical tips, and the best virtual speaking strategy of all—standing up.

23 Settings

Zoom Settings to Turn On or Off for a Successful Presentation

Zoom has a grand total of 301 settings—I counted them with my finger and brain—which can make it really hard to find a critical feature when it’s crunch time. This chapter breaks down the essentials and is your game-day checklist for success.

Intro Introduction to Virtual Presentations on Zoom

Chapter 1 18 Cool Zoom Features You Should Know About

Chapter 2 12 Things You Should Do in Your Zoom Presentation

Chapter 3 8 Things You Shouldn’t Do in Your Zoom Presentation

Chapter 4 Defining Your Presentation’s Purpose

Chapter 5 How to Define Your Talk’s Structure, Story, & Flow

Chapter 6 41 Slide Design Tips for Virtual Presentations

Chapter 7 6 Ways to Make Eye Contact With an Invisible Audience

Chapter 8 How to do Audience Participation in a Virtual Presentation

Chapter 9 How to Share Content during a Zoom Presentation

Chapter 10 How to Create a Stunning Video and Audio Recording

Chapter 11 Using Post-Production to Add Value to Your Zoom Recording

Chapter 12 How to Use Your Phone as a Beautiful Webcam

Chapter 13 What to Do When Things go Wrong in Your Presentation

Chapter 14 How to Ground Yourself and Get Ready to Present

Chapter 15 Advanced & Creative Zoom Presentation Techniques

Chapter 16 The Difference Between Zoom Meetings and Zoom Webinars

Chapter 17 23 Zoom Settings to Enable or Disable for a Smooth Presentation

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15 Tips for Engaging Zoom Presentations + Examples

Your next Zoom presentation is a week away. And your mind is racing.

What presentation software should you use?

What if the other attendees can hear your neighbor’s loud music?

Will they find your presentation boring?

Relax and take a deep breath.

You don’t have to figure out the answers to these questions by yourself. This guide will cover everything you need to know about planning and delivering engaging Zoom presentations without stress and anxiety!

After reading this article, you’ll be brimming with confidence and competence on your next Zoom presentation.

Table of contents :

The science behind your Zoom presentation anxiety

• Downloadable Zoom presentation checklist

Part 1: Tips on how to plan and prepare for your Zoom presentation

Part 2: tips during your zoom presentation.

• How to share your Piktochart slide deck on Zoom
• Present with ease on Zoom using Piktochart presentations

Before we get into all the other Zoom presentation tips, perhaps the most important is to deal with your Zoom presentation anxiety. And you’re not alone – anxiety over Zoom presentations is more common than you think . 

A  2021 paper  on why students have difficulties learning during synchronous presentations over Zoom found that 80 percent of the students polled experienced anxiety and trouble focusing during their virtual classes. But what causes this worry? In a peer-reviewed article, Professor Jeremy Bailenson, founding director of the  Stanford Virtual Human Interaction Lab , highlighted the  results of their research  and cited four primary reasons behind Zoom fatigue, stress, and anxiety:

• Your brain interprets excessive amounts of close-up eye contact during video chats as an “intense situation.”
• Like looking at the mirror, you become more critical of yourself as you see yourself on camera.
• Limited movements while you’re chained in your chair and table.
• Video chats require a higher cognitive load than face-to-face presentations. 

“You’ve got to make sure that your head is framed within the center of the video. If you want to show someone that you agree with them, you have to do an exaggerated nod or put your thumbs up. That adds cognitive load as you’re using mental calories in order to communicate,” shares Bailenson.

Finally, you have to consider tech troubles and presentation software fiascos, as well as dealing with the pressure of public speaking.

15 Zoom presentation tips and tricks to help you own the room like a pro

Now that you understand why Zoom presentations give you sweaty palms, let’s go through 15 actionable steps to prepare for the slides.

We created a checklist of the Zoom presentation tips so you can cross off each task.

Prefer video learning instead? Watch the video below.

The success of your Zoom presentation is the result of thoughtful planning and preparation.

Get ready for your online class, product webinar, or job interview on Zoom with the following pre-presentation tips:

1. Decide on the scope of your Zoom presentation

Before presenting on Zoom, ask yourself — what one particular idea or insight would you want your audience to learn from you?

“Defining the scope is the most critical step. What are the boundaries, what are the deliverables, what is the topic that you are covering?”, recommends Linda Parry Murphy , CEO of Product Launchers, Inc.

Trying to cover every subject will only make you more nervous.

Remember the Stanford study earlier about too much cognitive load as one of the reasons behind Zoom presentation anxiety?

Limiting the scope of your presentation can significantly reduce your cognitive load while keeping your audience focused on the key points.

2. Plan for the structure of your online presentation

It’s important to master the sequence and structure of your presentation as part of your preparation. Creating a framework guides the meeting participants so they understand what the data means, why it’s important, and what the implications are in this situation.

A solid structure in place also makes it easier to go back to what you’re saying. As a result, you will feel more confident because you can keep track of your talking points with a quick glance at your outline if you lose your train of thought.

Matt Abrahams, a lecturer in Organizational Behavior and author of Speaking Up Without Freaking Out , recommends the following examples of presentation structures that you can use:

• Past-Present-Future – review a process or share a timeline
• Comparison-Contrast – show the benefits of a certain idea, insight, product, or service
• Cause-Effect – explain the rationale behind a decision
• Problem-Solution-Benefit – motivate or convince your audience
• What?-So What?-Now What? – convince people to do a specific action after your presentation

Another simple presentation structure you can work on is to start with an introduction, the meat of your presentation where you can highlight 3 points, and wrap up with the summary and call-to-action.

3. Prepare your presentation visuals

Plenty of research and evidence shows that including images is more effective in getting your message across than written text or oral communications alone.

For instance, a captivating visual is  four times more effective  in conveying information than words alone. People remember 80 percent of what they see and do, compared to 20 percent through reading and 10 percent through hearing, respectively.

If your goal is to convince your audience during your Zoom presentation, you’ll also be delighted to know that using visuals can help you become more persuasive.

A Wharton School of Business research found that around a third of the audiences they polled felt that presenters who used visuals were more persuasive.

So remember that well-chosen images, even stock photos, can do wonders to augment your slides.

When making visuals for your presentation, use these questions as your guide:

• Is there an icon, illustration, or image that could represent your point in a more meaningful way?
• What types of diagrams , such as a timeline, flowchart, pie chart, arrows, or graphs, will help get your point across to your audience?
• Who are my target audiences? When choosing visuals for my presentation, are there certain cultural taboos or inappropriate humor that I should be aware of?

One more thing – consider using bullet points if you find slides with walls of text. They’ll be easier to digest without taking the focus away from you.

4. Eliminate clutter in your surroundings

Staying in one place with no room to maneuver probably doesn’t spark joy for anyone. KonMari your environment by eliminating clutter on your desk and in the space around you. This means extra keyboards, unused notebooks, pens, food boxes, and books can go.

Eliminating clutter gives your brain the impression that there’s more room for you to move around during your Zoom event.

If the space you’re presenting in makes it difficult to clear off clutter, you could find a plain wall to present against. And if that’s not an option, you can use a clean virtual Zoom background . Keeping your surroundings out of sight means it’s out of mind for you and your audience; one less thing to worry about while presenting.

5. Do a tech prep

Presenting in Zoom while you’re at home or traveling is a technological wonder in itself. But technology can be frustrating at times too.

Spending some time optimizing your Zoom settings by clicking in the toolbar while you’re in a Zoom meeting. Under video settings, you’ll find a few options that can help with the visuals, such as focus assist.

Before your presentation, double-check the following:

• Make sure that your laptop, computer, lighting, headset, webcam, microphone, and internet connection are working. Have backup equipment if possible.
• Familiarize yourself with the Zoom app and other relevant software you’re going to use during the presentation.
• Close unnecessary browsers, applications, or software before the presentation. Turn off your laptop or desktop notifications. The goal is to optimize and speed up the device to have a smooth presentation.
• Prepare a PDF version of your presentation slides and have an extra copy of your presenter notes in case of technical mishaps with your slides. It also makes sense to have a short link to your presentation that you can share with the audience.
• Position your notes in the right spot so you know where to find them while presenting.
• Check Zoom settings and do a quick audio and video check.

6. Rehearse your presentation

After taking care of your surroundings and equipment, the next step is to prepare yourself.

Practicing your Zoom presentation in advance can help boost your confidence. Here are some tips to help you rehearse well for your presentation:

• Screen record yourself. Afterward, check your recorded video for technical issues, your body language, and whether or not your voice is audible or not.
• Practice with a family member or friend who can give feedback on any distracting nonverbal communication habits like too many hand gestures.
• Rehearse in the same room where you’ll be presenting. Use the same lighting, computer setup, and everything.
• Practice speaking to the camera, not your computer screen.

If you’re not used to face-to-face presentations, you could record your presentation and watch it back. I know, I know – it can feel so uncomfortable watching yourself. But a quick analysis will reveal if you use too many hand gestures, that can be distracting, and also if you need to reposition your camera so it shows your upper body while presenting.

The time has come for presentation day! You already know the ins and outs of your presentation, and you’ve practiced your Zoom presentation skills to a T. A couple of checks you can do before you start are:

• Make sure you’re in a quiet area to minimize any potential interruptions.
• Do a test call with a friend to check the internet connection and if you’ll stay connected.

Take note of the following tips and hacks to make your Zoom presentation engaging and anxiety-free during your webinar or talk:

7. Dress the part

Wear clothes that are appropriate for your presentation and audience. It also helps to be more mindful of your accessories and hairstyle. The outfits and accessories you wear during your Zoom meeting will speak volumes about you as a person.

For example, if you’re presenting to your coworkers, wear work clothes. If you’re pitching to a group of angel investors, wearing a tie can help convey that you’re serious and trustworthy. However, this may not be a good idea if you’re presenting to a group that is more open to change and tends to be more relaxed when it comes to conventional standards.

Another benefit of dressing the part is what you wear actually impacts how you think. Wearing formal clothes can improve abstract thinking and give you a broader sense of perspective, which is influential in helping you make better decisions.

8. Ditch the chair

Standing up when presenting in Zoom rather than sitting down helps you become more confident because you’re not hunched down on your chair.

Standing straight with your shoulders back also enables you to breathe easily, making your voice sound more powerful and confident. Finally, it allows you to move more and make explanatory gestures which is a charisma boost.

The more confident you appear in your presentation, the more confident you’re likely to feel.

“When your mind starts to feel more confident and powerful — it starts to see those challenging situations not as threats but as opportunities,” shares Harvard psychologist professor Amy Cuddy.

If you can’t stand up during your presentation, try to sit straight in your chair and back up your camera a little to show your upper body and not just your face.

9. Have a memorable introduction

National best-selling author and founder at Science of People Vanessa Van Edwards specifically recommends opening your presentation with IISSAAQQ to make it more memorable. IISSAAQQ stands for: 

• I cebreaker
• I llustration
• S hort story
• S tatistic or surprising fact
• A nalogy or metaphor

Bonus points if you can weave in humor with some background information with a relevant fact. Research found that more popular talks used humor 12.92 times, whereas less popular talks used humor only 3.92 times on average.

You don’t have to force a joke – humor could just be a play on words or surprising the audience with a funny image or meme that contrasts with a statement. Nothing breaks the ice better than laughter.

10. Look your audience in the eye (or rather your webcam)

Looking your audience in the eye is easier during face-to presentations than Zoom presentations. It can be a little tricky during online meetings because we tend to look at people’s faces on the computer screen. Maintain eye contact by looking into your webcam.

“A good idea is to lower the monitor camera a little so that you don’t have to tilt your head back to gaze up at it. If you can’t help looking at someone’s face on the screen instead of their camera, it helps to move the Zoom window to the part of the screen nearest to the camera so at least you’re looking at approximately the right place when you’re looking at their face,” shares Carol Kinsey Goman , Ph.D., executive coach and international keynote speaker.

You could treat the camera as if you were doing a face-to-face presentation. This way, it’ll be a bit simpler to hold eye contact with your audience when you’re not looking at your notes.

11. Think happy thoughts

Find ways to boost your mood before your presentation. Aside from helping you feel good (which in turn can boost your confidence), you’re also likely to smile often with happy thoughts. 

When you smile at your audience, they will also likely “mirror” your action and think happy thoughts. 

“Mirroring is relevant to our tendency to be empathetic. When I see you smiling, my mirror neurons for smiling fire up, and I get your state of mind right away. I feel it as you feel it. We need that mirroring in order to create a full empathic response to other people,” describes Marco Iacoboni , author of  Mirroring People  and UCLA professor. 

When you’re having a good time and sharing enthusiasm with your audience, they’ll reciprocate through their nonverbal communication. This means fewer folded arms and blank stares and more nodding along and smiles.

12. Delegate the chatbox

Have someone else take care of Zoom chat or manage the waiting room to keep you from being distracted. This person could be the meeting host, a colleague, or someone you trust who has your back during your presentation.

13. Engage your audience

A boring presentation is when there’s no interaction, and you’re being spoken at (hello, university lectures). You’ll be able to tell from everyone’s body language in the meeting room.

Make your presentation a two-way street. Here are some ways to encourage interaction and participation amongst your audience during your Zoom meetings:

• Ask questions. For example, if you’re presenting a team productivity software in Zoom, ask your audience about their top productivity problems at work. You can also use this time as an opportunity to transition to your next presentation slide.
• If you have a small audience, remember each person’s name and address them using their first names.
• Use visuals like illustrations, infographics, or a short video clip in your slide show. Tool recommendation : Use Piktochart Video to transform a long video into short clips.
• Use interactive quizzes while presenting online to change the pace and keep your audience engaged.

14. Talk like a human and avoid too much jargon

Alright, what does talking like a human mean in Zoom presentations?

For a start, avoid talking too much jargon and corporate speak. It makes you more relatable, keep your audience’s attention longer because your points will be easier to understand, and also helps you stand out from other presenters.

Just because you’re presenting in virtual meetings doesn’t mean you’re not talking to people. The only difference is you’re sharing your presentation in front of your camera instead of in front of the lecture room.

Next, improve your visual storytelling skills . Your presentation will be more memorable if you briefly share a story and pair it with visuals. Sign up for our free visual storytelling course . Check out the teaser video below.

15. Slow down

When you’re anxious and not too confident about your Zoom presentation, you’ll tend to speak fast, which in turn will make you more nervous. It’s a vicious cycle.

When presenting in Zoom, be mindful of your pace. Slowing down will not only take the edge off your nerves but also make you appear more confident.

Don’t be scared of pauses or gaps between your statements. Sometimes, you might need a sip of water to hydrate your throat. Other times, you could use the pauses as extra emphasis to drive key points.

Slowing down and changing up your talking pace will help you deliver an impactful presentation because you’ll have more control and be better able to drive the point home.

5 presentation examples and templates

To make presenting your Zoom presentation easy, here are some presentation templates and examples for inspiration.

Quarterly finance update

Have a big meeting coming up where you need to share sales performance and revenue figures? We’ve got you covered with this template.

It’s equipped with graphs where you can easily drop your revenue figures in and share performance with customizable graphs. There are also template slides for customer feedback and if your team is planning to introduce new processes.

Marketing strategy plan template

This marketing strategy slide deck is perfect if you’re onboarding a new client and want to walk them through your research, analysis, and proposed actions.

Group project

Presenting your collaborative project in a Zoom meeting to your classmates? Take the worry off so you can focus on sharing the results by using this science group project template .

Despite the name, you can use it for any kind of school or university project because the structure works for any type of research presentation. The template has slides for:

• Group introduction
• Your hypothesis/basis for the project
• Your theory
• How you tested the theory
• Key takeaways

Buyer persona template

The customer buying journey is always evolving, and you might need to present a case study to leadership or your team on recent findings. Our template makes it simple to share your customer’s story, as the template has slides for:

• The customer profile
• Motivations/goals
• Personal insights
• Responsibilities

Team update in the all-hands meeting

It’s common for managers, or project leads to update the company with their results in company meetings. In these cases, you might just need a single slide to share your progress.

This work breakdown structure template does the job, giving you space to share what your team’s objectives were, what the key results were, who was involved, and what the shipping date was for these goals.

How to share your Piktochart slide deck on Zoom 

Step 1 : On the Piktochart editor, click Share to get the link to your presentation. 

By default, your presentation is not publicly visible.

Step 2 : Copy and paste the link into your browser bar. Then, click the Show Presentation button. This will launch in fullscreen presentation mode, and now you’re ready to shine. 

Step 3: Click Share Screen on your Zoom account and choose the browser with the Piktochart link.

For a visual demonstration, watch the short tutorial below with detailed instructions.

Ready to deliver your presentation? 

That’s it for our Zoom presentation tips; now over to you.

You have a brilliant idea or insight to present, and you need to share them with your audience in your next Zoom presentation. It’s high time you nail it with the virtual presentation tips we outlined in this guide. 

Take Piktochart for a test drive  today and create your next presentation slide minus the stress using our free presentation maker .

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How to Give a Presentation on Zoom? [A Step-by-Step Guide!]

By: Author Shrot Katewa

If you’ve never used Zoom, giving a presentation on it might seem a bit challenging. But, that’s a challenge we will have to learn to overcome as the world moves digital more and more day by day. The key question really is how to give a presentation on Zoom!

To give a presentation on Zoom, first, start by joining a meeting. Now open the presentation file on your computer and share the slides on Zoom using its “Share Screen” feature. You should test your camera, mic, speaker, and internet connection before you start with your presentation.

As easy as it may seem, some of you may need further detailed instructions. So, in this article, I will provide a step-by-step guide on things that you need to do in order to deliver a presentation on Zoom successfully! Plus, I will also share some tips that can help you ace your presentation on Zoom!

So, without any further delay, let’s get started!

Understanding the Zoom Application Interface

Before we understand the steps to give a presentation using Zoom, it is perhaps a good idea to acquaint yourself with the Zoom user interface first. If you are well-versed with it, then perhaps you may want to skip this section and click here instead.

Logging into Zoom

Although you can login to your account using zoom website too, but it is best to download and use the zoom app .

Once you have download the app, you will be prompted to login to your account. If you don’t have an existing account, you can either sign up or even login using your social account such as Google or Facebook. It’s actually quite simple.

If you feel that you don’t want to sign up or even use the social accounts for your meeting, you can choose to use “Sign In with SSO” option. SSO stands for single sign on and this allows you to sign in even when you don’t have an account with Zoom just once.

Zoom Home Screen

Once you’ve logged in, you will be taken to the home screen on Zoom.

There are a bunch of different things that you ca do with the home screen on Zoom. If you have been invited for a meeting, you will need to click on “ Join “. However, you will also need the meeting ID and the password for the meeting. If you don’t have the details, you will perhaps need to contact the person hosting the meeting.

You can also host the meeting yourself by using the “ New Meeting ” button. You can set a new meeting and invite others to join using this option.

Likewise, you can also schedule a meeting in the future using the “ Schedule ” option.

Furthermore, for changing the account related information, just click on your profile picture in the top-right corner of your window.

Lastly, there are several other detailed settings that you can tweak for your Zoom application. Almost all the other settings can be found in the “ Settings ” section by clicking on the “ Gear Icon “.

Zoom Virtual Meeting Window Interface

Once you are a participant in a virtual meeting, either by joining an existing meeting or by starting a new meeting, you will be greeted with an image similar to the one mentioned above.

On this screen, you will be presented with several different options. Some of the key functions that you will need to be aware of are as follows –

• Mute – Turning on the Mute or Unmute
• Video – Toggling between your Video
• Participants – Checking the names of the Participants
• Share Screen – to deliver a presentation (more on this later)
• Record – To record a meeting session
• End – Knowing how to end a meeting and exiting a call.

All the above functions will be visible on a small bar at the bottom of the window. If you are not able to see this option bar at the bottom, just hover over at the bottom part of your screen and all the options will appear .

Although there are other features that are also available for a zoom user or a participant, however, the aforementioned features should be good enough to deliver a presentation. These 6 features are at the very least something that you should be aware of.

How to Give a Presentation on Zoom (Step-by-Step)

Zoom has become a common tool for giving virtual presentations today. It is a widely used tool at conferences, meetings, and other events! If you are giving a presentation on Zoom for the first time, then perhaps you should be aware of a few things –

Here is a quick step-by-step guide on how you can give a presentation on Zoom:

Step 1: Install Zoom

Download and install the Zoom application to your desktop. To download the application, visit https://zoom.us/download and download the Zoom Client to your computer.

Step 2: Login to your Zoom Account

After installing the application, open it and log into your Zoom account. If you don’t have one, you can sign up for free using your email account.

Zoom also has options to sign in using SSO (Single Sign-On) or with your Facebook or Google account.

Step 3: Test Audio and Video Settings

Before you start or join a meeting, you will need to configure and test your audio and video settings.

To do that click on the gear icon on the Zoom application’s home screen. This will open the settings menu.

Now click on the “Audio” tab and select the microphone you are going to use. Try our different audio settings. After the microphone, select the speaker for audio output. If you can’t hear anything, try out another speaker source.

After configuring audio, click on the “Video” tab. From there, select the camera that is connected to your desktop. Tweak different video settings and find out what works best for you.

Step 4: Join or Schedule a Meeting

Now start a meeting by clicking on “New meeting”. You can also schedule a meeting on Zoom. To do that, click on “Schedule” and set up when you want to start the meeting. After completing the set-up, Zoom will give you a URL. Share it with the team members to join the meeting.

Or you can join a meeting by clicking “Join” on the Zoom client’s home screen. You can use a meeting ID or URL to join a meeting in Zoom.

Step 5: Open the Presentation

Once you have everything setup, you then need to prepare to show your presentation with your audience. To do that, open the presentation slides on your computer.

Step 6: Share Your Presentation

The last step in giving your presentation is to make sure that you share your presentation with your audience. To do that, click on “Share Screen” from the Zoom clients meeting window , select the screen where your presentation slides are open, and click “Share”. Now start presenting your slides to the audience.

Step 7: Stop Sharing to end the Presentation

One thing to know is how to end the presentation. To stop screen sharing, simply click on “Stop Share” located at the top of the screen . This option will only appear when you start sharing your screen.

How to Share a PowerPoint with Presenter View on Zoom?

To share your PowerPoint presentation slides with presenter view on Zoom, follow the steps given below:

Step 1: Open the Zoom App and Login

The first step really is to open the zoom app and login to your account.

Step 2: Join or Setup a Virtual Meeting on Zoom

Next, join the meeting. Remember, you need the meeting ID and password to join a meeting. Make sure you have requested for the details beforehand.

Step 3: Open Your PowerPoint Presentation

First step is really to open your presentation file that you want to present on the PowerPoint application.

Step 4: Put the Presentation in Presenter View

Now select the “Slide Show” tab from the top of the screen and click on either “From Beginning” or “From Current Slide” depending on your preference. This will open the slides in the “Presenter” view.

Step 5: Switch to the Zoom Application

Now, go to the Zoom application, start or join a meeting. While you are in the “Presenter” view on PowerPoint, press “ Alt+Tab ” to switch between applications in Microsoft Windows-powered computers. For iMac, use “Command+Tab” to move through open apps.

Step 6: Share Screen on Zoom’s Meeting Window

Once you are in Zoom’s meeting window, click on “Share Screen”, select the window where your PowerPoint slides are open in the presenter’s view, and click “Share”.

And that’s all you have to do in order to share PowerPoint with the presenter’s view in your Zoom meetings.

How to Share PowerPoint on Zoom Without Showing Notes?

There are two methods that you can use to share PowerPoint slides on Zoom without sharing your presenter notes. For the first method, you will need to have two monitors connected to your computer.

As for the second one, you can still share your PowerPoint slides on Zoom without sharing your notes (and you won’t need two monitors either). I’ve briefly explained both methods below.

Method 1 – Dual Monitor Method

In this method, you will be presenting your PowerPoint file on one monitor while looking at your presenter’s notes on the other one. Here’s how you can do that:

Step 1: First of all, open your slides on PowerPoint.

Step 2: Now join or start a Zoom meeting.

Step 3: Now click on “Share Screen” and select “Screen 1”. Then click “Share”. Here, “Screen 1” is your primary monitor.

Note: If you are not sure which one is your primary monitor, select where the PowerPoint file opened in.

Step 4: Now go to the PowerPoint application, click on the “Slide Show” tab, and from there click on “Monitor” and select “Primary Monitor”.

Step 5: Open the presentation file in the presenter’s view by clicking on the “Slide Show” tab and selecting “From Beginning” or “From Current Slide”.

If you have done everything correctly, participants will only be able to see the presentation slides while you have your presenter’s notes open on the second monitor.

In case you shared the wrong monitor on Zoom, click on “Screen Share” on Zoom’s meeting window, select “Screen 2” and click on share. This should fix your problem.

When you are sharing a screen on Zoom, you will notice a green border around that screen. This indicates which monitor you are currently sharing.

Method 2 – Sharing Portion of Your Screen

Follow the steps below if you have only a single monitor connected to your computer.

Step 1: Join or start a meeting on Zoom.

Step 2: Click on “Share Screen” and from the pop-up window select “Advanced”. From there select “Portion of Screen” and click on “Share”. This will give you a green border on your screen that you can adjust. Only the things that are inside this border will be shared on Zoom.

Step 3: Now open the presentation file in PowerPoint, and go to the presenter’s view by selecting “Slide Show> From Current Slide or From Beginning”.

Step 4: Adjust the size of the green border so that it only shows the presentation slides in the presenter’s view.

And that’s all you have to do. By doing so, your audience will only see the slides that you are presenting, but not your notes.

How to Show Yourself During a Zoom Presentation?

Ensuring that you are visible from time to time during a presentation can make it slightly more engaging and much more interactive. Here is how you can do that-

Step 1: First, start or join a Zoom meeting.

Step 2: Click on “ Share Screen ” and select the “ Advanced ” option. From there, select “ PowerPoint as Virtual Background ” and select the file you want for your presentation. Then click on “ Share ”.

Step 3: Make sure your video is switched on so that you are also visible to your audience. You can do that by clicking on “ Start Video ” on the Zoom Virtual Meeting Interface.

It will take some time for your slides to appear on the Zoom client. When it is done, participants will be able to see your face in front of the slides in Zoom. Make sure that your camera is connected to your computer and configured correctly.

This feature works best if you have a green screen behind you . If you have one, go to Zoom’s settings menu, select the “Background and Filter” tab and check “I have a green screen”. If you want to stop showing yourself during a zoom presentation, click on “Stop Video” on the meeting window and that will do the job.

Furthermore, you may sometimes want to show just yourself to the audience and not show the presentation at all. For that, all you need to do is simply click on “Start Video” in the Zoom Virtual Meeting Interface.

How to Record a Presentation on Zoom?

If you want to record your presentation on Zoom, you can do it easily. After joining or starting a meeting on Zoom, click on the “Record” icon located at the bottom of the meeting window. Once the recording starts, you can pause the recording or stop it whenever you like.

After the end of the meeting, the recorded video will be automatically converted into “.mp4” format and stored on your computer.

Tips for Giving an Awesome Presentation on Zoom

Giving a presentation in front of an audience is always a challenging task. Especially if it is online, many things can go wrong during your presentation. This is why I’m sharing some tips that can help you deliver an awesome presentation on Zoom. These are as follows –

1. Make a Professional Looking Presentation

There are several ways to make your presentation look really professional and high quality. One obvious method is to outsource your presentation to a specialised design agency! But, that can become really expensive depending on your budget.

Another (non-obvious) option is to use a PowerPoint Presentation Template! There are several high-quality and professional templates that you can get quite easily! In fact, using these Presentation Designs is quite inexpensive! You can download as many presentation templates as you want for as little as $16.5/month!

My favorite one is Agio PowerPoint Presentation template. It is perfectly suited to give a professional look to your presentation and yet it is quite quick and easy to use. Check out some of the images below –

Agio PowerPoint Presentation Template

Furthermore, make the presentation as simple and straightforward as possible. Do not confuse your audience with a network of colorful texts, graphs, or other contents.

Only use data and graphs that are relevant to your presentation. Also, the clever use of transition animations can make the slide appear much more engaging.

2. Check Your Equipment Beforehand

Whenever you are giving your presentation online, many things can go wrong. For example, your camera or mic may not function properly. Such interruptions will only make you a laughing stock in front of the participants.

Check your mic, camera, and speakers to find out whether they are working properly or not. Also, check your internet connection and your laptop’s battery level. If everything is ok, then you are good to go on with your presentation.

More Related Topics

• Change the Style of Your Bullet Points and Stand-out from the Crowd!
• 7 EASY Tips to Always Make your Presentations Attractive! (Even if You are a Beginner)
• How to Reduce the Size of Your PowerPoint File? The Perfect Method!
• Auto Create Your PowerPoint Slides using Design Ideas Feature!
• Main Features of PowerPoint! [I bet You DIDN’T Know These]

Credit to Cookie_Studio for the featured image of this article

Oratory Club

Public Speaking Helpline

How to Read Presentation Notes on Zoom?

To read presentation notes on Zoom, click on Presenter View in the menu ribbon at the top of the screen. The notes will be displayed in a pane on the right.

When sharing your screen in Zoom, go to the Advanced tab to choose which screen or window to share, ensuring that the presenter view with the notes is selected. This allows you to see and reference your presentation notes while presenting on Zoom.

It is a useful feature for maintaining a smooth and confident presentation delivery. By following these steps, you can easily read your presentation notes on Zoom and enhance your virtual presentation experience.

Table of Contents

Setting Up Presentation Notes On Zoom

To read presentation notes on Zoom, start by sharing your screen and selecting your PowerPoint slideshow. Then, switch to Presenter View to see your notes while presenting. This allows you to deliver your presentation smoothly and confidently.

To ensure a smooth and efficient presentation on Zoom, it’s important to properly set up your presentation notes. This will allow you to confidently deliver your content while keeping your notes easily accessible. Follow these steps to enable presenter view in PowerPoint, adjust screen sharing settings in Zoom, and connect PowerPoint and Zoom seamlessly.

Enable Presenter View In Powerpoint:

• Open your PowerPoint presentation.
• Click on the “Slide Show” tab at the top of the screen.
• Check the “Use Presenter View” option.
• This will enable presenter view, allowing you to view your presentation notes privately while sharing your slides with your audience.

Adjust Screen Sharing Settings In Zoom:

• Launch the Zoom application on your device.
• Click on the “Settings” gear icon in the top right corner.
• Select the “Share Screen” tab from the left-hand menu.
• Enable the “Use dual monitors” option if you have multiple screens available.
• This will allow you to share one screen with your audience while keeping your notes visible on the other screen.

Connect Powerpoint And Zoom:

• Open your PowerPoint presentation and launch the Zoom application.
• Start or join a Zoom meeting.
• Click on the “Share Screen” button at the bottom of the Zoom window.
• Select your PowerPoint presentation from the list of available windows or applications.
• Ensure that the “Share computer sound” and “Optimize for full-screen video clip” options are checked.
• Click on the “Share” button to start sharing your slides with your audience.

By following these simple steps, you can effectively read your presentation notes on Zoom, enhancing your delivery and ensuring a successful presentation. With presenter view enabled, screen sharing settings adjusted, and PowerPoint and Zoom connected, you can confidently engage your audience while keeping your notes easily accessible.

Happy presenting!

Displaying Presentation Notes On Zoom

Have you ever wondered how to read your presentation notes while presenting on Zoom? With these simple steps, you can easily display your notes on the screen, allowing you to seamlessly deliver your presentation without missing any important points.

If you’re using Zoom to give a presentation and want to have your presentation notes visible, you can easily achieve this by following these steps:

• Share PowerPoint slides in Zoom:
• Click on the Share Screen button in the Zoom toolbar.
• Select the window that displays your PowerPoint presentation.
• Make sure to check the “Share computer sound” and “Optimize for full screen video clip” options to enhance the viewing experience.
• Click on the Share button to start sharing your screen with the PowerPoint slides.
• Navigate through slides and notes simultaneously:
• Once you start sharing your screen with the PowerPoint slides, open the PowerPoint Presenter View on your computer.
• In Presenter View, you can see both the slide being shown to the audience and your presentation notes.
• Use the arrows or keyboard shortcuts to navigate through the slides while keeping your notes visible on the presenter screen.
• Zoom settings for optimal note visibility:
• Adjust Zoom settings to make your presentation notes more visible to you.
• Go to the Zoom settings by clicking on your profile picture and selecting “Settings” from the dropdown menu.
• In the Settings menu, navigate to the “Share Screen” tab.
• Enable the option “Side-by-Side Mode” to display the presenter’s screen alongside the shared content.
• This setting allows you to have your presentation notes visible while sharing your PowerPoint slides in Zoom.

By following these simple steps and adjusting the Zoom settings, you can easily display your presentation notes while giving a presentation on Zoom. This allows you to stay on track, engage with the audience, and deliver a seamless presentation experience.

Tips For Reading Presentation Notes On Zoom

Learn essential tips for reading presentation notes effectively on Zoom. Discover strategies to optimize your online presentation experience and ensure smooth delivery.

When it comes to reading presentation notes on Zoom, there are a few techniques you can utilize to ensure a smooth and engaging delivery. Here are some tips to help you effectively read your notes while presenting on Zoom:

• Use a second device for notes:
• Open your notes on a separate device such as a tablet or smartphone.
• Position the device near your main screen, allowing you to easily glance at your notes without losing eye contact with the camera.
• This way, you can smoothly navigate through your presentation while referring to your notes effortlessly.
• Utilize a teleprompter app:
• Install a teleprompter app on your device to display your notes in a scrolling format.
• Teleprompter apps allow you to adjust the speed and font size of the scrolling text, ensuring optimal readability.
• By using a teleprompter app, you can maintain a natural flow in your presentation while having your notes conveniently displayed.
• Practice reading notes naturally:
• Familiarize yourself with your presentation and notes beforehand to build confidence and fluency.
• Read your notes out loud multiple times to develop a natural rhythm and tone.
• Pay attention to your intonation and pacing to ensure a clear and engaging delivery.
• Practice transitioning smoothly between your prepared notes and the content on your screen.
• Engage with the audience while referring to notes:
• Maintain eye contact with the camera as much as possible to connect with your audience.
• When referring to your notes, try to glance quickly and return your focus to the camera.
• Use pauses strategically to emphasize key points and allow yourself time to refer to your notes.
• Avoid reading verbatim from your notes and aim for a conversational tone, as it will make your presentation more engaging.

Remember, effective note reading on Zoom requires preparation and practice. By using a second device, utilizing a teleprompter app, practicing natural reading, and engaging with your audience, you can deliver a professional presentation while effortlessly referring to your notes.

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Frequently Asked Questions For How To Read Presentation Notes On Zoom

How do you read notes when presenting in zoom.

To read notes when presenting in Zoom, follow these steps: 1. Click on “Presenter View” in the menu ribbon at the top of the screen. 2. The presentation will appear with notes in a pane on the right side. 3. When you share your screen in Zoom, go to the Advanced tab.

4. Choose to share a portion of the screen. 5. The green box represents what is being shared. By utilizing Presenter View, you can easily view your notes while presenting in Zoom. This feature allows you to stay organized and refer to important points without losing your place in the presentation.

Additionally, sharing a portion of the screen allows your audience to see the slides while you have access to your notes simultaneously. Make the most out of your Zoom presentations by reading your notes effortlessly.

How Do You Read Notes In A Virtual Presentation?

To read notes in a virtual presentation on Zoom, follow these steps: 1. Click on “Presenter View” in the menu ribbon at the top of the screen. 2. The presentation will appear, and notes will be displayed in a pane on the right.

3. When sharing your screen on Zoom, go to the “Advanced” tab. 4. Choose to share a portion of the screen to only show the presentation window. 5. The shared portion will appear as a green box on the screen, while your notes remain hidden.

By using the Presenter View feature in Zoom, you can easily read and refer to your notes during the virtual presentation without your audience seeing them. This allows you to stay organized and deliver a polished presentation while maintaining eye contact with your viewers.

Is There A Way To See Speaker Notes While Presenting?

To see speaker notes while presenting on Zoom, follow these steps: 1. Click on Presenter View in the menu ribbon at the top of the screen. 2. The presentation will appear with the notes pane on the right side. 3. When you share your screen in Zoom, go to the Advanced tab.

4. Choose to share a Portion of the Screen. 5. Select the area of your screen that includes the presentation and notes pane. 6. Share your screen, and the audience will see the presentation while you can view the speaker notes.

7. The shared screen will show a green box which indicates the portion being shared. By utilizing Presenter View and sharing a specific portion of your screen, you can easily view your speaker notes while delivering a presentation on Zoom.

This feature allows you to maintain a smooth presentation flow and refer to your notes as needed, ensuring a confident and effective delivery.

How Can I Read Presentation Notes On Zoom?

To read presentation notes on Zoom, you can use PowerPoint Presenter View. This allows you to view your notes privately while displaying the slides to your audience. Simply share your screen with the PowerPoint window in Presenter View mode, and you’ll be able to see your notes along with your slides.

To effectively read presentation notes on Zoom, follow these guidelines. First, click on Presenter View in the menu ribbon at the top of the screen. This will display your presentation with the notes appearing in a pane on the right.

When you share your screen in Zoom, go to the Advanced tab and select the option to share a portion of the screen. This way, only the relevant content will be visible to your audience. Remember to position your notes in a way that is easily readable for yourself, but not distracting to others.

By using these tips, you can confidently present your materials on Zoom while seamlessly referencing your notes. Whether you’re delivering a slide show, demonstrating a concept, or giving a lecture, mastering the art of reading presentation notes on Zoom will elevate your virtual communication skills.

So, go ahead and make the most of this powerful online presentation tool!

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How To Present Powerpoint On Zoom

• How-To Guides
• Software Tutorials

Choosing the Right Presentation Format

When it comes to presenting your PowerPoint on Zoom, choosing the right format is crucial to ensure that your audience can view and interact with your slides effectively. Whether you’re conducting a business meeting, delivering a training session, or giving a presentation, consider the following factors when deciding on the best format for your presentation:

• Full Screen: This format allows you to occupy the entire Zoom window with your slides. It’s ideal for presentations that heavily rely on visuals or require your audience to focus solely on the content.
• Presenter View: If you need to access your notes, manage your slides, or view upcoming slides while presenting, the Presenter View format is your best bet. It gives you a separate window with additional tools and features.
• Side-by-Side: This format enables you to display your PowerPoint slides alongside other applications or materials, such as a video conferencing window or a shared document. It’s useful if you need to refer to external resources during your presentation.
• Custom Layout: Zoom allows you to customize the layout of your presentation, allowing you to combine multiple formats or adjust the size and position of your slides and other elements on the screen.

Consider the nature of your presentation, your objectives, and the visual elements you plan to incorporate when selecting the presentation format. Additionally, take into account the size of your audience, the devices they’ll be using, and the level of interactivity you wish to achieve.

Remember, a well-chosen presentation format can enhance your delivery and engage your audience more effectively. Spend some time experimenting with different formats in Zoom’s settings before your presentation to determine the layout that works best for your needs.

Preparing Your PowerPoint Slides

Before presenting your PowerPoint on Zoom, it’s important to ensure that your slides are well-prepared and optimized for the virtual environment. Here are some essential tips to consider:

• Simplify Your Content: Keep your slides concise and focused. Use bullet points, short sentences, and key phrases to convey your message effectively. Avoid overcrowding slides with excessive text or complex images.
• Use High-Quality Visuals: Choose high-resolution images and graphics that align with your topic and enhance understanding. Avoid pixelated or distorted visuals that may hinder audience comprehension.
• Consider Font Size and Typeface: Use a clear and legible font size, typically around 24-32 points, to ensure readability on different screen sizes. Stick to standard fonts like Arial or Calibri to avoid technical issues.
• Contrast Colors: Opt for high contrast between the background and text colors to ensure visibility. Dark text on a light background or vice versa works best. Avoid using color combinations that strain the eyes or make text illegible.
• Include Engaging Multimedia: Incorporate videos, animations, or interactive elements to enhance audience engagement. However, ensure that the multimedia elements are relevant, purposeful, and do not distract from your main points.
• Consistent Design: Maintain a consistent design across your slides for a professional and cohesive look. Use the same font styles, colors, and layout throughout your presentation to create a visually appealing and easily navigable experience for your audience.
• Proofread and Edit: Check for spelling, grammar, and content errors in your slides. Ensure that all text is grammatically correct and appropriate for your target audience. Consider seeking feedback from colleagues or friends to validate the clarity and effectiveness of your slides.

By following these tips, you can create visually appealing and well-structured PowerPoint slides for your Zoom presentations. Investing time and effort in the preparation phase will translate into a more engaging and impactful virtual presentation experience.

Optimizing Your Zoom Settings

Before you start presenting your PowerPoint on Zoom, it’s essential to optimize your Zoom settings to ensure a smooth and hassle-free experience for both you and your audience. Consider the following settings to enhance the quality and functionality of your presentation:

• Audio Settings: Test your microphone and speakers to ensure clear audio. Adjust the microphone sensitivity and speaker volume as needed. Consider using an external microphone for better sound quality.
• Video Settings: Check your camera settings and ensure that you’re well-lit and in focus. Adjust the video resolution based on your internet connection to maintain a stable presentation stream.
• Screen Sharing: Familiarize yourself with the screen sharing options in Zoom. Choose the appropriate settings to optimize the display of your PowerPoint slides. Select the “Optimize for full screen video” option for a smoother playback experience.
• Virtual Background: If desired, experiment with Zoom’s virtual background feature to create a professional and distraction-free backdrop. Choose a background image that aligns with your presentation topic and enhances your visual presence.
• Chat and Q&A: Decide whether you want to enable the chat or Q&A feature during your presentation. This allows your audience to ask questions or provide feedback. Determine how you want to manage and address these interactions during your presentation.
• Recording: If you plan to record your presentation, ensure that you have sufficient storage space and that you’ve enabled the recording function in Zoom. Inform your audience in advance if you intend to record the session.
• Mute and Unmute: Familiarize yourself with the mute and unmute controls in Zoom. During your presentation, be mindful of muting yourself when not speaking to minimize background noise and distractions.
• Practice and Test: Before your actual presentation, conduct a practice session to test your Zoom settings. Ensure that everything is working as expected, including audio, video, screen sharing, and any interactive features you plan to use.

By optimizing your Zoom settings in advance, you can ensure a seamless and professional presentation experience. Paying attention to audio, video, screen sharing, and other essential settings will help you deliver a high-quality presentation that engages your audience effectively.

Sharing Your Screen on Zoom

One of the key features of Zoom is the ability to share your screen, allowing you to display your PowerPoint slides to your audience. Follow these steps to successfully share your screen during a Zoom presentation:

• Start a Zoom Meeting: Open Zoom and start a meeting. You can choose to start a new meeting or join an existing one.
• Open Your PowerPoint Presentation: Open the PowerPoint file that contains your presentation. Make sure it’s ready to be displayed.
• Click the “Share Screen” Button: In the Zoom meeting window, locate the green “Share Screen” button at the bottom of the screen and click on it.
• Select Your PowerPoint Window: A dialog box will appear with a list of available screens and windows to share. Choose the window that has your PowerPoint presentation open.
• Ensure “Share Computer Sound” is Checked: If your PowerPoint presentation includes audio or video, make sure to check the “Share computer sound” checkbox in the dialog box. This will transmit the audio along with your slides.
• Click “Share”: Once you have selected the appropriate window, click on the “Share” button in the bottom right corner of the dialog box.
• Start Presenting: Your PowerPoint presentation will now be visible to your audience in the Zoom meeting. Begin presenting your slides as you normally would.
• Stop Sharing: To stop sharing your screen, locate the “Stop Share” button at the top of your screen or in the Zoom meeting controls and click on it.

Remember to ensure that your PowerPoint slides are visible and legible to your audience. Check the Zoom meeting preview window to verify the quality of your shared screen. Adjust the size and position of your slides if necessary to optimize visibility.

Sharing your screen on Zoom allows your audience to view your PowerPoint presentation in real-time, enhancing their engagement and understanding of your content. Practice this process before your actual presentation to become familiar with the steps and ensure a smooth screen sharing experience.

Using Presenter View

Presenter View is a powerful feature in PowerPoint that allows you to view your speaker notes, manage your slides, and have better control over your presentation while presenting on Zoom. Follow these steps to use Presenter View effectively:

• Enable Presenter View: Before you start your presentation, click on the “Slide Show” tab in PowerPoint and check the “Use Presenter View” box. This will activate Presenter View on your screen.
• Start the Slide Show: Begin your presentation by selecting the “From Beginning” or “From Current Slide” option under the “Slide Show” tab, depending on where you want to start.
• Access Presenter View: Once your presentation starts, you’ll see two different windows. The main window displays the current slide that your audience sees, while the Presenter View window contains your speaker notes, thumbnails of upcoming slides, and slide navigation controls.
• View Speaker Notes: In the Presenter View window, you can see your speaker notes for each slide, allowing you to stay on track with your talking points and key information.
• Preview Upcoming Slides: Take advantage of the thumbnail view in Presenter View to preview the next few slides. This helps you anticipate and smoothly transition to the next topic without losing your flow.
• Annotate Slides: Use the annotation tools available in Presenter View to highlight important points or draw attention to specific areas of your slides. This can enhance your audience’s understanding and engagement during your presentation.
• Manage Slides: In Presenter View, you can easily navigate between slides using the arrow keys or the slide navigation controls. This allows you to jump back and forth between slides or quickly go to a specific slide as needed.
• End the Presentation: Once you’ve completed your presentation, press the Esc key or click on the “End Slide Show” button in the Presenter View window to exit the presentation mode.

Presenter View in PowerPoint and Zoom provides you with the tools and flexibility to deliver a seamless and professional presentation. Take advantage of its features to stay organized, deliver your content effectively, and engage your audience during your Zoom presentation.

Navigating Slide Show Controls

When presenting your PowerPoint on Zoom, it’s important to familiarize yourself with the slide show controls to navigate through your slides smoothly and deliver an engaging presentation. Here are the key controls you can use while in slide show mode:

• Advance to Next Slide: To proceed to the next slide, simply press the right arrow key on your keyboard, click the mouse, or use a presenter remote if available. This allows you to progress through your presentation at your desired pace.
• Go Back to Previous Slide: If you need to revisit a previous slide, press the left arrow key on your keyboard or click the mouse’s left button. This enables you to go back and address questions or clarify information for your audience.
• Jump to a Specific Slide: If you want to navigate to a specific slide in your presentation, press the slide number on your keyboard followed by the Enter key. Alternatively, you can right-click on the slide and choose the desired slide from the context menu.
• Access Slide Thumbnails: In PowerPoint’s slide show mode, you can access a thumbnail view of your slides by pressing the Ctrl key and clicking on any slide. This enables you to quickly navigate to a specific slide without disrupting the flow of your presentation.
• Zoom In and Out: If you need to highlight specific details or make text more readable to your audience, use the Ctrl key and the plus (+) or minus (-) keys to zoom in and out, respectively. This feature is especially useful when showing complex diagrams or small texts.
• End the Slide Show: To exit the slide show mode, press the Esc key on your keyboard or right-click anywhere on the screen and select “End Show” from the context menu. This will bring you back to the normal editing view in PowerPoint.
• Use Presenter View: If you have enabled Presenter View, you can access additional controls and features to manage your presentation more effectively. Refer to the “Using Presenter View” section for more details on how to utilize this feature.

By familiarizing yourself with these slide show controls, you can navigate through your PowerPoint presentation confidently and deliver a more dynamic and interactive experience for your audience on Zoom.

Engaging Your Audience in a Zoom Presentation

Engaging your audience is crucial when presenting on Zoom to maintain their attention and ensure the effectiveness of your message. Here are some strategies to actively involve your audience and make your Zoom presentation interactive:

• Ask Questions: Pose questions to your audience throughout your presentation to encourage participation. You can use the chat feature in Zoom or ask attendees to unmute themselves and speak up.
• Use Polls: Take advantage of Zoom’s polling feature to gather instant feedback or opinions from your audience. Create engaging poll questions related to your presentation topic to encourage active participation.
• Encourage Chat Participation: Remind your audience to use the chat feature to ask questions, share insights, or provide feedback. Monitor the chat regularly and respond to messages to make attendees feel heard and valued.
• Incorporate Interactive Activities: Break up your presentation with interactive activities to keep your audience engaged. This could include case studies, brainstorming sessions, group discussions, or virtual simulations.
• Share Relevant Resources: Provide links to additional resources related to your topic in the chat or through screen sharing. This encourages further exploration and engagement even after the presentation ends.
• Use Visual Aid: Utilize visual aids such as charts, graphs, and images to enhance understanding and engagement. Visuals can help convey complex information in a more digestible and memorable way.
• Tell Stories: Incorporate relevant stories or anecdotes to make your content more relatable and captivating. Personal experiences are powerful tools for capturing your audience’s attention and keeping them engaged.
• Interact with Body Language: Use appropriate facial expressions, gestures, and body language to convey enthusiasm and connect with your audience. Non-verbal cues can enhance engagement and create a more memorable experience.
• Pause for Questions: Give your audience regular opportunities to ask questions or seek clarification. Pause after key points or at designated breaks to allow for interaction and address any queries.
• Display Empathy: Be attentive and empathetic towards your audience’s needs and emotions. Show genuine interest in their thoughts and perspectives, and create a safe and inclusive environment for discussion and interaction.

By incorporating these strategies, you can create a more interactive and engaging Zoom presentation that captivates your audience’s attention and encourages their active participation throughout the session.

Troubleshooting Audio and Video Issues

Technical difficulties with audio and video can disrupt the flow of your Zoom presentation. To ensure a smooth experience, it’s important to be familiar with troubleshooting common issues that may arise. Here are some troubleshooting tips for audio and video problems during your Zoom presentation:

• Check Your Internet Connection: A stable and reliable internet connection is crucial for smooth audio and video. Ensure that you have a strong connection and consider connecting via an Ethernet cable for a more stable connection.
• Test Your Audio and Video Devices: Before your presentation, test your microphone and camera to ensure they are functioning properly. Use the Zoom audio and video settings to select the correct devices and adjust their settings if needed.
• Adjust Your Audio Settings: If your audio is distorted, low, or inconsistent, check the audio settings in Zoom. Increase the volume, adjust the microphone sensitivity, and ensure that the correct audio device is selected.
• Restart Your Devices: If you experience audio or video issues during your presentation, try restarting your computer and reopening the Zoom application. This can resolve any temporary glitches that may be affecting your devices.
• Close Unnecessary Applications: Close any unnecessary applications or software running in the background during your presentation. This can free up system resources and prevent audio or video lag or interference.
• Use Headphones or External Microphones: If you are experiencing audio issues, consider using headphones or an external microphone. This can help eliminate background noise, improve audio quality, and minimize the chance of audio feedback.
• Optimize Camera Placement: Ensure that your camera is positioned correctly and at eye level. Avoid backlighting or excessive lighting that may affect the quality of your video. Adjust the camera angle and lighting as needed for the best visual appearance.
• Update Your Software: Keep your Zoom application and other relevant software up to date. Updates often include bug fixes and performance enhancements that can solve audio and video issues.
• Seek Technical Support: If you encounter persistent audio or video issues that you cannot resolve, consider contacting Zoom technical support or consulting with a technical expert for assistance.

By following these troubleshooting tips, you can minimize audio and video issues during your Zoom presentation and deliver a seamless and professional experience for your audience.

Tips for a Successful PowerPoint Presentation on Zoom

When delivering a PowerPoint presentation on Zoom, it’s essential to adapt your approach to the virtual environment. Here are some valuable tips to help you create a successful and impactful presentation:

• Practice and Rehearse: Familiarize yourself with your presentation and practice it multiple times before your actual Zoom presentation. This will boost your confidence, help you refine your delivery, and ensure a smoother flow.
• Create a Engaging Opening: Capture your audience’s attention with a strong opening that introduces the topic and highlights its relevance. Use a compelling anecdote, surprising statistic, or thought-provoking question to hook your audience from the start.
• Use Visuals Wisely: Leverage the power of visuals to support your message. Incorporate impactful images, charts, and graphs that enhance understanding and engagement. Avoid overwhelming your slides with excessive text or cluttered visuals.
• Speak Clearly and Slowly: Pay attention to your diction and pace of speech. Enunciate your words clearly and speak slowly and deliberately to ensure that every participant can follow along easily.
• Engage with Eye Contact: Look directly into the camera to establish eye contact with your virtual audience. This creates a stronger connection and helps maintain engagement throughout your presentation.
• Use Gestures and Body Language: Incorporate appropriate gestures and body language to enhance your presentation. It adds dynamism and visual interest, making your delivery more engaging and authentic.
• Encourage Interaction: Foster audience engagement by inviting questions, encouraging comments, or conducting interactive activities. This promotes a two-way communication and keeps participants actively involved.
• Time Management: Keep track of time and pace yourself accordingly. Avoid rushing through slides or going over time. Practice beforehand to ensure your presentation fits within the allocated timeframe.
• Use Breaks Strategically: Incorporate short breaks throughout your presentation to give your audience a chance to process information, ask questions, or engage in discussions. This helps maintain energy and prevents Zoom fatigue.
• Be Mindful of Your Background: Choose a clean and uncluttered background for your video. Consider using a virtual background or a well-organized physical setting that is visually appealing and free from distractions.
• Technical Backup: Have a backup plan in case of technical issues. Keep a secondary device ready, ensure you have a stable internet connection, and have a contact person to help troubleshoot any unforeseen problems.

By implementing these tips, you can maximize the impact of your PowerPoint presentation on Zoom. Remember to adapt to the virtual medium while maintaining your confidence, engaging your audience, and delivering a compelling presentation.

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How to View Notes in PowerPoint While Presenting on Zoom? (In Easy Methods)

Whether you are a host, co-host, or participant in Zoom, it has become necessary to share your needs with your colleagues, students, co-workers, and seniors to present your ideas during the meeting.

During your presentation, people may not want to share the entire screen of their monitor with the Zoom participants. And many don’t know how to view notes in powerpoint while presenting on Zoom, which can make you capable of giving a professional PowerPoint presentation to everyone.

This article will help you to know how to view notes in powerpoint while presenting with one monitor, adding ease to your work – making a comprehensive and convenient path to collaborate with your team professionally.

Part 1: How to view notes in powerpoint while presenting on Zoom? (In Easy Steps)

It is necessary to know how to view notes in powerpoint while presenting on Zoom, which helps your audience view your powerpoint presentation slides, but you can only view notes on Zoom, not your audience.

Here are a few easy steps that will help you to understand how to use the presenter view on Zoom without showing notes to the participants of Zoom meetings. Keep reading!

Step 1: Open Zoom, Organize a Zoom Meeting, and Click on Share Screen.

Step 2: Click on Advanced option at the top.

Step 3: Click the very first section called Potion of Screen.

Step 4: Now Click on Share.

Step 5: Go to select PowerPoint presentation to share.

Step 6: See the presenter view option and place your PowerPoint slides in presenter mode.

Step 7: It’s time to make little modifications by placing the top of the green bar over the top of the slide by aligning it with little adjustments of edges.

Step 8: Now go to the lower right corner of the slide’s frame and resize it with the right edge from the bottom.

Once you get done with the slide adjustments in the presenter view mode, it helps you to share only what you are sharing, and the audience will only see what appears on the screen inside the green frame under which you have your slides. Only you can view notes on Zoom enables you to present your PowerPoint presentation in a professional way.

Part 2: How to Edit Your Presentation for Free?

Powerpoint presentation is the reliable and easiest way to create and present your ideas productively by saving precious time and energy. Your PowerPoint presentation will become way more engaging if it is created on WPS Office software.

It is the most reliable and free tool, increasing the chances of updating or modifying your content presentation easily. Further, WPS PowerPoint has essential tools and advanced features that make your presentation slides look nice and compelling to your audience.

WPS PowerPoint can support and is compatible with all formats and platforms, increasing the chances of making PowerPoint presentations credibly. It allows you to create your PPT professionally by converting it into many other formats, such as PDF files, that make it easily portable and shareable to all other devices. You can also convert online through WPS PDF tools that ultimately improve your work efficiency.

1. Download WPS Office for Free (Easy Method)

If you want to know how to view notes in powerpoint while presenting on Zoom and also how to edit your PowerPoint presentation, Excel, and Word in WPS, first you need to download the WPS software on your PC. For this purpose, you should follow the easy and quick steps mentioned below:

Step 1: Just go to the official site of WPS Office: https://www.wps.com/ , and click on the Free Download option.

Step 2: Clicking on Free Download will redirect you to another web page showing the WPS is downloading.

Step 3: Once the download is completed, it leads you to the box where you have to agree with the privacy policy of the WPS office suite and click on Install Now.

Step 4: The WPS office will start installing on your device. Make sure you will get offline as it stops the installation of the WPS office.

Step 5: Enjoy your free WPS office suite with advanced features.

Step 6: At the side of the homepage of the WPS office software, there are options for Excel, Powerpoint, and Word, enabling you to open your file and make as many edits as you want.

Step 7: When you see the main homepage of your WPS office suite, there are advanced tools you can also avail to make changes in your PowerPoint, Excel, and Word.

2. Edit PowerPoint Presentation (Easy Method)

The most common thing that happens to everyone after they are done creating a PowerPoint presentation is to update, edit, or modify something in the entire content. Therefore, you need to learn how to edit your PowerPoint presentation for free by using the WPS office.

Here are a few easy and quick steps that you should follow to edit your PowerPoint presentation for free in WPS with advancement in creation, modification, and updating features.

Step 1: Open your installed WPS software and click the Slides option to open the desired document you want to edit.

Step 2: You can click on any slide on which you want to make changes at the home bar option, having sections for changing style, size, and look of text easily.

Step 3: Next to the Home, you can see the Insert option, which is filled with rich features for making your presentation creative by adding pictures, whether online or screenshot, audio or video of any format, comments, and hyperlinks on the selected text of your PowerPoint content.

Step 4: Next to the Insert option, you can see the Design option, which makes your presentation more appealing with customized strategies by editing the color scheme of the entire slide and layout.

Step 5: Further, you can change the way your slides play during the presentation. Simply go to the transitions options and make edits as per your needs on your desired slide.

Step 6: To make your presentation visually more appealing, you can edit its video mode by going to the Animation option, modifying whatever you want to easily.

Step 7: If you want to edit the text of your powerpoint slides content, you can make instant changes from the Home section, but to avail of more features at an advanced level, you can click on the text, and the Design Tools + Text Tools section will appear.

3. Edit Word Document for Free (Easy Method)

With the help of highly accessible WPS software, you can easily edit your Word document file, which is rich in features and filled with advanced tools. Here is a comprehensive guide to editing your document for free in the WPS office. Keep reading!

First, Open your WPS office software and click on the Docs option in the left-side corner. You can choose the required Word document file you want to edit. Once you open it on WPS, you can see at the top there is a bar that contains Home > Insert > Page Layout > Reference > Review > View > Tools options.

You can freely avail these options to edit the font, styling, formatting, layout, picture, video, audio, hyperlinks and references. Hence, the WPS office is significant in giving you space to present yourself and your work-related niche professionally.

4. Edit Excel File for Free (Easy Method)

Likewise other documents, you can easily edit Excel document files in no time. When you open the Excel file in the WPS office, you can get a lot of options at the top of its interface. Similar to others, the top bar of Excel contains Home > Insert > Page Layout > Formulas > Data > Review > View > Tools > Smart Toolbox.

WPS spreadsheet is used to make changes in the calculations and numerical values. Therefore, WPS Excel contains extra sections on the top ribbon, which is Formulas, helping you add formulas for large data calculations.

Secondly, the Data section helps you edit your entire data per your needs; thirdly, it has a Smart Toolbox section that helps you edit, update, and modify the text, numerical values, formatting, and much more efficiently.

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1. What if my slides contain animations or videos – Will they show up in Presenter View?

Mostly, PowerPoint presentations contain animations or videos that make it creative and unique so your audience can easily decipher – a crucial part of a presentation. Hence, when you turn the mode of your PowerPoint to Presenter View, it will support your slides containing animations and videos.

Hence, it will help you view notes on Zoom and learn how to use presenter view without showing notes by controlling multimedia elements.

2. Why can't I see my notes in the Presenter view?

Sometimes notes of your powerpoint presentation get invisible in the Presenter View. When you view your slideshow on your computer's monitor, you can see the speaker notes easily showing on every slide.

But when you find trouble where your speaker notes are not visible in the presenter mode, you should swap the presenter by allowing slides themselves. You have to go to the taskbar simply, the top ribbon of PowerPoint in the WPS office, and select the Display Settings, where you can select the option of Swap Presenter View and Slide Show.

Once you are done with this option, your notes will automatically be visible to you and your audience, especially enabling you to know how to view notes in powerpoint while presenting on Zoom, whether at one or another monitor.

Be at the Helm of Superlative Technique

Whether you are speculating to create, edit or modify a PowerPoint presentation or learn how to view notes in powerpoint while presenting on Zoom among your colleagues, classmates, senior boss, or team – WPS enables you to be at the helm of excellent technique to use it professionally. in this article, you are guided by the comprehensive strategies and practices helping you to view notes on zoom, edit powerpoint presentation, excel and word document efficiently.

No matter whether you are working at an individual or professional level, WPS Office is a helpful tool that adds convenience and ease to your daily routine work-related tasks. It is one of the greatest alternatives to Microsoft Office, which is gaining popularity, having more than 494 million monthly active users – believing and relying on WPS Office.

• 1. 3 Easy Ways to Fix the An Error Occurred While PowerPoint Was Saving the File
• 2. View Notes in PowerPoint When Using One Monitor (Easy & Quick)
• 3. How to Present PowerPoint With Notes on Zoom (In Easy Steps)
• 4. How to Use Zoom PowerPoint Presenter View: A Step-by-Step Guide
• 5. Zoom: Sharing PowerPoint without Showing Notes On Mac
• 6. How to Share PowerPoint on Zoom Without Showing Notes (In Easy Methods)

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

Screen sharing a Keynote presentation

You can share a Keynote presentation to participants with Zoom. You would share a Keynote presentation like any other screen share , but this article covers a few tips for optimizing your experience when sharing with Keynote.

If you have other participants presenting portions of the Keynote, you can give them slide control in Zoom, so that they can control the slideshow on their end, without needing to ask you to move the slides forward.

Tips for sharing a Keynote presentation

• Select the Slideshow tab 
• Check the Allow Mission Control, Dashboard and others to use the screen option to allow Zoom full access to the Keynote slides as they advance.
• If you want to show your mouse at all times, choose Show pointer when using the mouse or trackpad.
• If you maximize Keynote, the Zoom meeting controls will disappear. Use Keynote in windowed mode to see the controls.
• If you have dual screen, you can use the X key shortcut when in Presentation mode to swap the display.
• If you go into full screen mode in macOS, screen share your Desktop, instead of the individual application.

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