ntu phd thesis submission

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Notice on Thesis/Dissertation

Theses/Dissertation Submission and Graduation Procedures Students applying to graduate must complete the procedures described below : Undergraduate students Please log into the 「Graduation Procedures Systems」 with your NTU Mail ID and password to apply for a review of your library account. If you have returned all the library materials you borrowed and paid the overdue fines, the Library will approve your application, and there will be no need to come to the Library personally. Graduate students

1. Please refer to the「 Master Thesis/Doctoral Dissertation Format Guide 」for guidelines on how to format your thesis/Dissertation. 2. Please refer to 「 Guide for Submitting Electronic Theses and dissertations 」 for instructions on how to     (a) convert your thesis/dissertation file into a PDF file     (b) add the required watermark and DOI to your thesis/dissertation file, and     (c) set up protection for your PDF file. These steps are obligatory for your e-thesis/dissertation 3. Please log into the NTU Theses and Dissertations Submission ,  fill out the basic information of your thesis/dissertation, upload your PDF file, and select the options for your Copyright License Agreement. 4. After a thesis/dissertation is submitted for review, the library will review it within 2 working days, and inform the author of the result by email. If your thesis/dissertation does not pass the review, please modify the data and/or the PDF file according to the reasons of returning, and resubmit for another review. If you have any questions, please refer to the  NTU Theses and Dissertations Submission  website for further information. ※ The 2 weeks before the dealine for submitting thesis/dissertation prints are the peak period of format review, and each review might take up to 3 working days to complete, subject to NTU Library's further notice. 5. Once your thesis/dissertation passes the review, 3 E-thesis authorizations forms will be emailed to you, to be confirmed and signed. 6. Please log into the 「Graduation Procedures System」 with your NTU Mail ID and password to apply for graduation. It is necessary that you return all library materials and pay any overdue fees. 7. Submit your thesis/ dissertation prints and 3 signed E-thesis authorization forms to the library.      ※ The deadline for submitting thesis/dissertation prints of this semester(2nd semester of Academic Year 2023-2024) is August 12th , 2024.      ※ It is highly recommended to upload your e-thesis for format review before July 29th , 2024. Where should I submit my prints, and how many copies are required? (1) For Department of Mathematics, Chemistry, Physics, Oceanography; College of Law and College of Social Sciences: 3 copies to the Main Library. (2)For the other Departments and Colleges (not abovementiond) on the Main Campus: 2 copies to the Main Library. (3)For College of Medicine and College of Public Health: 2 copies to the Medical Library. ◎ Thesis/Dissertation Resubmission      Download「 Application Form for Thesis/Dissertation Resubmission 」 ◎ Application for Delaying Public Access to Thesis/Dissertation

 Download 「 NTU Application Form for Delaying Public Access to Thesis/Dissertation 」

◎ Altering Electronic Thesis/Dissertation Authorization Download 「 Request Form for Altering Electronic Thesis/Dissertation Authorization 」

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Digital copies of NTU theses and Final Year Projects (FYP) can be found at DR-NTU .

Most of PhD theses are open access and can be accessed by public.

However, the Undergraduate Final Year Projects (FYP) and some dissertations/theses are restricted to NTU community only. NTU staff and students must login to DR-NTU with their NTU network account to access restricted theses or FYPs.

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If you’d like to  request for unavailable materials , please  see this guide and follow the instructions there .

If you are asking about e-resource access , see here first .

DR-NTU User Guides

• About DR-NTU
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Article Processing Charge (APC) Support

Through Read and Publish agreements, NTU-affiliated corresponding authors will have the opportunity to publish open access articles in the journals within the scope of the agreement, without incurring any Article Processing Charges (APC). Click here to find out more .

NTU Open Access Policy

In line with the growing worldwide trend to make research publications freely available on the Internet, NTU has implemented an open access policy on its research publications with effect from 8 August 2011. Under this policy, all NTU faculty and staff must deposit their final peer-reviewed manuscript of journal articles and conference papers to the Digital Repository (DR-NTU) maintained by the Library upon acceptance of their publications. This is so that they can be made available, whenever possible, for global access through the Internet. All PhD and Masters degree (by research only) students are required to submit the complete full-text of their theses* to DR-NTU for open access. For details of the policy, please click  here .

*In conjunction with NTU  Research Integrity   Policy  and guidelines, all  theses and dissertations  by students should include  Thesis Declaration Statements  that are acknowledged and signed by students and supervisors, prior to submission. Please refrain from using signatures intended for any official purposes in the Thesis Declaration Statements and opt to use your initials instead.

Funders’ requirements for Open Access

Local Singapore research funding agencies including Agency for Science and Technology (A*STAR), Ministry of Education (MOE), Ministry of Health (MOH) and National Research Foundation (NRF) require publications to be made open access within 1 year from publication date.

Tips to meet the open access requirements by funders and NTU

To meet the open access requirements by funders and NTU, please take note of the following: a) Publish and keep your copyright! In most publication agreements, all rights, including copyright, belong to the journal. This may result in researchers unable to comply with the open access requirements imposed by funders and employing institutions. Researchers will not be able to gain maximum exposure for their works as authors when a publication cannot be archived nor disseminated online. However, it is possible for authors to get their paper published but also retain the rights to self-archive and disseminate their work, please refer to the  SPARC Author Addendum  to get legal instrument on how to modify the publisher’s agreement to allow authors to keep key rights to their articles. b) Do not lose the accepted version of your papers! Many journal publishers allow authors to self-archive their publications in open repositories like DR-NTU, but different publishers may allow different version of the papers to be archived: some allow publication version, some allow pre-print (ie pre-refereeing) and post-print (ie final draft post-refereeing), some allow either post-print or pre-print only, and some do not formally support self-archiving at all. According to  SHERPA RoMEO  statistics,(as of 23 April 2020), about 42% of academic publishers allow pre-print and post-print to be archived for open access, thus, NTU authors get a chance to deposit their post-print, namely the accepted version, in DR-NTU for higher discoverability and wider exposure, please do not lose it!

c) Checking of publisher copyright and self-archiving policies Prior to submitting your manuscript to DR-NTU, please ensure that your publisher allows the publication to be made open access and the exact version that is allowed for self-archiving. To check the publisher’s copyright and self-archiving policies, you may check the publisher’s website or use the  SHERPA RoMEO  website.

Why choose DR-NTU?​

There are many other types of repositories, such as subject-based repositories, research repositories, but you are strongly recommended to choose DR-NTU as you will be able to get assistance from the Library to facilitate your submissions. Moreover, the Library has worked with other departments for open access compliance checking and impact tracking, these dedicated services have been benefiting our faculty and researchers. Depositing your publications into DR-NTU brings you these benefits:

•  Permanent URL to your publications:  Once your publication is submitted to DR-NTU, a persistent URL (i.e., a permanent URL which will not change) will be assigned to it.

•  Permanent archival of your publications:  DR-NTU acts as a permanent archive of all your submitted publications. Once your publications are in DR-NTU, you can easily retrieve them anytime and anywhere. You no longer need to remember which hard disk or thumb drive you keep them.

•  Wider audience:  More people will have access to your publications as they will be freely available rather than being limited to exclusive subscribers of databases and journals.

•  Easily retrievable via search engines:  Your publications will be easily searchable on Google, Google Scholar and other search engines. The wider exposure of your publication is likely to lead to a higher citation count of your works.

• ​ Indication of use of your publications:  DR-NTU provides features that will keep you informed of how many users downloaded your publications and other usage statistics. This will give you an indication of the use of your publications.

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Dissertation and thesis support

Find out how the library can support you with your dissertation, final year research project or thesis.

Choose your level of dissertation or thesis:

Undergraduate dissertation or final year research project.

A dissertation is a type of academic report, but unlike many other assignments you might have, you choose the subject, and it usually has a larger word limit (5,000 - 10,000 words) so can be the biggest piece of writing that you do for your degree.  With a dissertation you choose your topic, you select the methodology used, and you usually have to undertake a literature review.  Many students find this very challenging - don't worry though, we can help:

• Carey, M. 2013.,  The social work dissertation: using small-scale qualitative methodology . 2nd ed. Maidenhead: Open University Press.
• Fisher, C. M., and Buglear, J., 2007.,  Researching and writing a dissertation: a guidebook for business students . 2nd ed. Harlow: Prentice Hall.
• Harrad, S., 2008.  Student projects in environmental science. Chichester: John Wiley.
• Naoum, S. G., 2013.  Dissertation research & writing for construction students . 3rd ed. London: Routledge.
• Smith, K., Todd, M.J., Waldman, J., 2009.   Doing your undergraduate social science dissertation . London: Routledge.
• Walliman, N., and Appleton, J. V., 2009.  Your undergraduate dissertation in health and social care: the essential guide for success . Los Angeles: Sage.
• Walliman, N., and Buckler, S., 2008.  Your dissertation in education. London: SAGE.
• plus many more available via  Library OneSearch about dissertations, research methods, literature reviews, etc.

Useful links:

• Writing an undergraduate dissertation - Royal Literary Fund
• Literature reviews - an interactive presentation about what a literature review is, and how to go about writing one

Still need help?

• Attend  one of our workshops about dissertation research, literature reviews, proofreading, etc.
• Book an appointment to talk to a member of staff.
• Talk with your dissertation or research project supervisor.

Postgraduate Masters Dissertation or Research Project

Not everybody has to do a dissertation or research project at undergraduate level, but a Masters degree usually has some sort of extended individual project.  If you have done a project like this before, there are some differences from undergraduate level, not least a longer word count (between 12,000 and 20,000 words).  The structure is much the same as an undergraduate dissertation, but you will be expected to investigate your topic in greater detail, and develop your research methodology skills further.

• Biggam, J., 2015.   Succeeding with  your master's dissertation: a step-by-step handbook. 3rd ed.  Maidenhead: McGraw Hill.
• Hart, C., 2005.   Doing your masters dissertation: realizing your potential as a social scientist. London: Sage.
• Jesson, J., Matheson, L., Lacey, F. M., 2011.   Doing your literature review: traditional and systematic techniques .  London: Sage.
• Murray, L., and Lawrence, B., 2000.  Practitioner-based enquiry: principles for postgraduate research .  London: Falmer Press.
• Parija, S. C., and Kate, V., 2018.  Thesis writing for Master's and PhD Program .  Singapore: Springer Nature.
• Wallace, M., and Wray, A., 2016.   Critical reading and writing for postgraduates .  3rd ed. Los Angeles: Sage.
• Dissertation Guide - Royal Literary Fund
• Attend  one of our workshops about dissertation research for taught postgrad students, literature reviews, proofreading, etc.

PhD or Professional Doctorate Thesis

Undertaking a thesis at postgraduate research level requires you to undertake a literature review and conduct original research. The NTU Doctorate Plus programme is here to support you throughout this process with input from a wide range of teams including your Research Support Librarians. Why not take a look at our  Research Students page to see what help is available from the library?

Consult the  Researcher Development Brochure to see the full range of workshops available to postgraduate researchers including academic writing, research methodologies and practical support for working with long documents, such as your PhD thesis.

• Churchill, H. & Sanders, T., 2007.  Getting your PhD : a practical insider's guide . London: SAGE.
• Dunleavy, P., 2003. Authoring a PhD : how to plan, draft, write, and finish a doctoral thesis or dissertation.  Basingstoke: Palgrave Macmillan.
• Hayton, J., 2015.  PhD : an uncommon guide to research, writing & PhD life . James Hayton PhD: James Hayton.
• Lee, N.-J., 2009.  Achieving your professional doctorate . Maidenhead: Open University Press.
• Murray, R., 2016.  How to write a thesis.4th ed . Maidenhead: Open University Press.
• Phillips, E. and Pugh, D., 2015.  How to get a PhD: a handbook for students and their supervisors. 6th ed. Maidenhead: Open University Press.
• plus many more available via  Library OneSearch about research methods, literature reviews, etc.
• Theses by previous NTU research students – view these online in the thesis collection in  IRep .
• Research Development Gateway – this NOW learning room provides a wide range of resources to support your skills development as you undertake your thesis.
• Attend one of our  workshops for more advice on getting started with your literature review, keeping up-to-date and managing your references.
• Book an appointment with your  Research Support Librarian .
• Talk with your supervisory team.

Get in touch

If you have any questions, contact us at [email protected] or by phone on +44 (0)115 848 2175.

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Spring 2024 ETD Submission Deadline

Each semester has a deadline for the initial submission of theses and dissertations to ProQuest.  The deadline is generally two weeks prior to the final deadline.  Plan your defense accordingly. The document submitted to ProQuest is expected to be a final version, meaning it has been successfully defended, corrections the committee wants have been made, and there are no more content changes. 

Students are highly encouraged to read and follow the Thesis and Dissertation information available on the Graduate School’s website at:  https://grad.msu.edu/etd . This site gives instructions on formatting, required paperwork, and how to submit to ProQuest.

The Graduate School will not accept documents for review for the current semester after 5:00PM ET on the submission deadline date.

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