how to delete a powerpoint presentation on office 365

How to delete a Microsoft PowerPoint Presentation in few simple clicks

once we are done by using the presentation or we simply want to remove a heavy file and get more space we might consider deleting…

Sanskar Tiwari

Press the "Delete" key on your keyboard.
Right-click on the selected file and choose "Delete" from the context menu.
Alternatively, you can drag the file to the "Recycle Bin" (Windows) or "Trash" (Mac).

Right-click on the "Recycle Bin" or "Trash" icon on your desktop and choose "Empty Recycle Bin" or "Empty Trash."

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2 Simple Ways to Move or Delete a Slide in PowerPoint

Last Updated: April 3, 2024

Using Desktop

Using mobile.

This article was co-authored by wikiHow staff writer, Nicole Levine, MFA . Nicole Levine is a Technology Writer and Editor for wikiHow. She has more than 20 years of experience creating technical documentation and leading support teams at major web hosting and software companies. Nicole also holds an MFA in Creative Writing from Portland State University and teaches composition, fiction-writing, and zine-making at various institutions. This article has been viewed 150,176 times. Learn more...

If you don't want a slide in your Microsoft PowerPoint presentation, you can easily take it out with your mouse or a keyboard shortcut. Here's how to delete a slide in PowerPoint using Windows, Mac, iPhone, iPad, or Android.

Removing One or Multiple PowerPoint Slides

Open a PowerPoint presentation.
Click a slide you want to delete, or hold Ctrl to select multiple slides.
Right-click the slides.
Click Delete Slide .
PowerPoint is available to download on Windows and Mac. You can also use PowerPoint at https://www.office.com/ .
To select multiple slides next to each other, click the first slide. Hold Shift , and then click the last side of the sequence. [1] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source
To select multiple slides spread out, hold Ctrl and click each slide.
The selected slide(s) will be deleted.
You can also press Del or Backspace on your keyboard to delete slides.
To undo this action, press Ctrl + Z (Windows) or Cmd + Z (Mac).
You must have a Office 365 subscription to use PowerPoint. Make sure you're logged into your Microsoft account.
If you don't already have a project open, tap one now.
A pop-up menu will open.
If you don't see Delete , tap the right arrow to scroll through more options.

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wikiHow Video: How to Delete a Slide in PowerPoint

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How to delete a slide in your PowerPoint presentation or delete an entire section of slides at once

You can delete a slide in PowerPoint simply by right-clicking on it.
Every version of PowerPoint lets you individual slides or multiple slides at once.
Visit Business Insider's Tech Reference library for more stories .

It's pretty common to have to delete a slide in PowerPoint . Maybe your presentation is going on a bit too long and you need to cut content. Or maybe you were keeping a slide for notes that you don't want to appear in your presentation.

Regardless of the reason, there's good news: PowerPoint makes it very easy to delete slides, no matter what version of it you have.

In fact, the solution is so intuitive, you may have missed it altogether while looking for a delete button or a trash bin somewhere in the application.

If you need to delete a PowerPoint slide, here's how you do it, using any version of PowerPoint on your Mac or PC.

Check out the products mentioned in this article:

Apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), how to delete a slide in powerpoint.

1. Open your PowerPoint presentation and right-click (or hold Control as you click) any slide you want to delete in the left sidebar.

2. From the drop-down list that appears, select "Delete" or "Delete Slide."

Even better, PowerPoint will actually allow you to delete multiple slides at once — in case you need to delete a whole section or trim a few extras here and there.

To delete a section of slides that are right next to each other, just hold shift and select the first and last slides in the section. This will select those slides, as well as every slide between them. Once they're selected, just delete them the same way you did above.

To delete multiple slides that aren't next to each other, hold down the Ctrl or Command key and click on each slide you want to delete. Once selected, right-click any of them and select the "Delete" option.

Related coverage from Tech Reference :

How to add a border to slides in powerpoint, and give your slideshow a sleek design, how to embed a youtube video into your microsoft powerpoint presentations using a mac or pc, how to change your language settings in microsoft powerpoint in 3 different ways, how to change and format the background of your powerpoint slides to custom designs, how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow.

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Watch: We compared the $1,200 MacBook Air with the $500 Surface Go, and the results were a mess

Main content

How to Erase Part of a Picture in Powerpoint for Office 365

Microsoft Powerpoint has some tools that you can use to edit your images without even leaving the application.

One of these tools lets you crop your images, which is helpful when you need to be able to cut out part of a picture in Powerpoint.

Our tutorial below will show you where to find the Powerpoint crop tool and how to use it to keep only the part of the image that you need for your slide.

How Do I Cut Out Part of a Picture in Powerpoint?

Open your presentation.
Choose the slide with the image.
Click on the picture.
Select the Picture Format tab .
Click the Crop button.
Use the black guides to crop the image

Our guide continues below with more information about how to erase part of a picture in Powerpoint, including images of these steps.

While there is a tool in Windows called Paint that lets you edit pictures, many users aren’t comfortable with the application or do not even know that it exists.

Image editing programs like Paint are helpful for performing minor edits, such as cropping a picture. But Microsoft Powerpoint also has a cropping tool that you can use to cut out part of a picture.

Our guide below will show you how to select a picture in your Powerpoint presentation and then cut out part of that picture using Powerpoint’s image editing capabilities.

Read our article on how to circle something in Google Slides if you also use that application and have been looking for a way to draw shapes on your slides.

How to Cut Out Part of a Picture in Powerpoint with the Crop Tool (Guide with Pictures)

The steps in this article were performed in the Microsoft Powerpoint for Office 365 version of the application, but will work in most other recent versions of Powerpoint as well.

Step 1: Open your presentation in Powerpoint.

Step 2: select the slide at the left side of the window that contains the picture you wish to edit..

Step 3: Click on the picture to select it.

Step 4: Choose the Picture Format tab at the top of the window.

Step 5: Click the Crop button.

how to erase part of a picture in Powerpoint

Step 6: Drag the black guides around the picture until you have selected the part of the picture to keep.

how to cut out part of a picture in Powerpoint

You can then click on another part of the slide to see how everything will look now that you have cut out part of the picture.

Now that you know how to erase part of a picture in Powerpoint, you will be able to easily modify images that you have added to your slide so that you are only showing the relevant part of that image.

If you wish to restore the picture to its original size you can click the Crop button again, then drag the black guides back to the original picture borders.

Note that if you click the arrow under the Crop button you have the ability to crop in some additional ways, such as to a shape, or to an aspect ratio .

additional cropping options in Powerpoint

More Information About the Picture Tools for Microsoft Powerpoint Presentations

When you right-click on a picture in Microwsoft Powerpoint, you can select the Format picture option. In older versions of Powerpoint, a dialog box appears with different options for editing images.

In Powerpoint 365, however, there is a column at the right side of the window with a variety of choices.

If you click one of these options, you can apply that effect to the selected image.

One additional option here is the background removal tool that is part of Microsoft Office 365.

If you select your picture, then choose the Picture Format tab, you will see the Remove Background button on the left side of ribbon.

You can use that to try and mark areas to keep or mark areas to remove. The areas that will be cut from the image are shown as magenta areas.

Once you are finished, you can click the Keep Changes button to remove the background from the image.

If you are having trouble getting the desired result for the picture, you can always try a tool like the remove.bg website and see if that does a better job of removing an unwanted background from a picture.

Continue Reading

How to create a check mark in Powerpoint
How to make curved text in Powerpoint
How to make a Powerpoint slide vertical
How to remove an animation from Powerpoint
How to set a picture as a background in Powerpoint

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

How to Remove Files From Microsoft PowerPoint? Here’s What You Need To Know

Have you ever wanted to get rid of a file or two on your Microsoft PowerPoint presentation but didn’t know how? You’re not alone! With the wide range of features available, it’s easy to get overwhelmed and not know where to start.

In this article, we’ll provide you with all the information you need to know on how to remove files from Microsoft PowerPoint.

We’ll discuss an overview of Microsoft PowerPoint, the steps to removing files, helpful tips, the benefits of removing files, common mistakes, and troubleshooting solutions.

Keep reading to learn everything you need to know about removing files from Microsoft PowerPoint.

Table of Contents

Short Answer

In Microsoft PowerPoint, you can remove files by right-clicking the file in the Media or Pictures pane, and selecting the Remove option.

You can also select the file and then press the Delete key.

To make sure the file is removed from the presentation, click the File tab, select Info, and then click the Media Usage Rights.

If the file is still listed, click it and then select the Remove option.

Finally, save the presentation to ensure that the file is completely removed.

An Overview of Microsoft PowerPoint

Microsoft PowerPoint is one of the most widely-used presentation software programs available, allowing users to create professional-looking slideshows and presentations.

It comes as part of the Microsoft Office suite of applications and has been around since 1987, with its most recent version being Office 365.

PowerPoint is especially useful when it comes to creating presentations for business meetings, conferences, or classrooms.

It allows users to easily add visuals, text, animations, sound, and video to their presentations.

It also provides a range of editing tools to customize the look, feel, and functionality of slides.

Additionally, PowerPoint provides features like the ability to insert charts and graphs, embed web content, and add transitions, animations, and hyperlinks.

It also allows users to collaborate with others, share presentations online, and store presentations in the cloud.

In short, Microsoft PowerPoint is an extremely useful tool for creating professional-looking presentations.

By understanding how to use the program, users can make their presentations look better and more engaging.

And knowing how to remove files from PowerPoint is just one of the many skills that can help users take their presentations to the next level.

Removing Files in Microsoft PowerPoint

Removing files from Microsoft PowerPoint is an easy and straightforward process, allowing you to quickly and easily clean up your presentations and keep them organized.

To remove a file, simply right-click on the file and select the Remove option.

This will delete the file and any related objects or links associated with it.

Another way to remove a file is to select the file in the slide pane, then press the delete key on the keyboard.

Additionally, you can select the file in the slide pane and then click on the Remove button on the Home ribbon.

When removing a file from Microsoft PowerPoint, its important to remember that any related objects or links associated with the file will also be removed.

This includes any images, text boxes, shapes, or other objects that are linked to the file.

Additionally, any hyperlinks or animations associated with the file will also be removed.

Its important to be aware of this before deleting any files, as you may need to recreate or relink any corresponding objects or links afterwards.

Removing files from Microsoft PowerPoint is a great way to keep your presentations organized and clutter-free.

Its also a great way to save time when youre creating a presentation, as you can quickly and easily remove any unnecessary files without having to go through the process of manually deleting each object or link.

With just a few clicks, you can quickly and easily remove files from your Microsoft PowerPoint presentations.

Step-by-Step Guide to Removing Files

Removing files from Microsoft PowerPoint is a straightforward and uncomplicated process.

To remove a file, you can either right-click on the file and select the Remove option or select the file in the slide pane and press the delete key on the keyboard.

Additionally, you can select the file in the slide pane and click on the Remove button on the Home ribbon.

To begin the process of removing files from Microsoft PowerPoint, open the program and select the file you want to remove.

Once you have selected the file, you can then right-click on it and select the Remove option.

This will immediately delete the file and any related objects or links associated with it.

Alternatively, you can select the file you want to remove in the slide pane and press the delete key on the keyboard.

This will also instantly delete the file and any related objects or links associated with it.

Lastly, you can select the file in the slide pane and click on the Remove button on the Home ribbon.

This will also delete the file and any related objects or links associated with it.

It is important to note that removing files from Microsoft PowerPoint may result in the loss of information associated with the file, including any formatting, animations, or hyperlinks.

As such, it is important to make sure you are certain that you want to remove the file before you do so.

Additionally, it is always a good idea to save your work often in case of accidental deletions.

By following these simple steps, you can quickly and easily remove files from Microsoft PowerPoint with just a few clicks.

Removing files from Microsoft PowerPoint is a simple process that can help to keep your presentation free from clutter and unneeded files.

Tips for Easier File Removal

Removing files from Microsoft PowerPoint can be easy and quick; however, there are a few tips you can keep in mind to make the process even smoother.

First, you should always make sure you have a backup of the file before you remove it.

This way, if you accidentally delete or remove something you dont want to, you can always restore the file from the backup.

Next, you should always double-check that youve selected the correct file before you delete it.

This is especially important if you have multiple files in the same PowerPoint presentation.

Selecting the wrong file can lead to unexpected results, so make sure youre selecting the right one before you click the delete button.

If youre removing a file that youve linked to other objects or slides, you should also make sure youve removed any related objects or links associated with it.

This will make sure that all references to the file are removed, and that no unexpected errors occur.

Finally, if youre having trouble locating the file you want to remove, you can use the search bar at the top of the PowerPoint window.

This will help you quickly find and remove any files that youre looking for.

By following these simple tips, you should be able to quickly and easily remove any files from Microsoft PowerPoint.

The Benefits of Removing Unused Files

When it comes to creating presentations in Microsoft PowerPoint, it’s important to keep unnecessary files to a minimum.

Not only does it reduce clutter, but it also helps keep your presentation organized and running smoothly.

Removing files that are no longer needed can also help reduce the overall file size, making it easier to share and collaborate with others.

Removing unused files can also help protect the privacy of the presentation and the data contained within it.

When the presentation is no longer in use, there’s no need to have the sensitive information contained within it lingering on the file.

By removing the files, you can ensure that the data is completely removed from the presentation, keeping it secure.

Finally, removing files from a PowerPoint presentation can help improve the speed and performance of the program.

Unused files can take up a lot of space on the hard drive, causing the program to run slower.

By removing the files, you can free up space on the hard drive, resulting in faster performance and smoother operation.

Common Mistakes When Removing Files

When it comes to removing files from Microsoft PowerPoint, there are a few common mistakes that people make.

One of the biggest mistakes is trying to delete the file without using the Remove option.

Instead of removing the file, this will only hide it, meaning that the file will still exist in the presentation, but it wont be visible.

Another mistake is forgetting to delete any associated objects or links with the file.

If these objects are not deleted, they will remain in the presentation, taking up memory and slowing down the presentation.

Finally, some users forget to select the file before pressing the delete key.

Without selecting the file, the delete key wont do anything.

To avoid these mistakes, always make sure to right-click the file and select the Remove option, delete any associated objects or links, and select the file before pressing the delete key.

Troubleshooting When Removing Files Doesnt Work

Sometimes, attempting to remove a file from Microsoft PowerPoint may not work as expected.

If this happens, there are a few troubleshooting steps you can try.

First, make sure you have the latest version of PowerPoint installed.

If you’re using an older version, you may need to upgrade to the latest version to ensure everything is working properly.

Second, check to make sure the file you’re trying to delete is not listed as a protected file.

If it is, you’ll need to unprotect it before you can delete it.

Third, try deleting the file from the Slide Master.

This can be done by selecting the file, then clicking the Remove button on the Home ribbon.

Fourth, try using a third-party program to delete the file.

Third-party programs can often delete files that PowerPoint can’t.

Finally, if all else fails, try to delete the file directly from Windows Explorer.

This can be done by right-clicking the file and selecting the Delete option.

These are just a few troubleshooting steps you can try if you’re having trouble removing a file from Microsoft PowerPoint.

If none of these steps work, it’s best to contact Microsoft Support for assistance.

Final Thoughts

Removing files from Microsoft PowerPoint is a quick and easy process.

With a few simple steps, you can delete any files or related objects and links associated with them.

To ensure the best performance of your presentation, it is important to regularly check for and remove any unused files.

By following the steps outlined above, you can easily keep your presentation running smoothly and make sure that only the necessary files are included.

Now that you know how to remove files from Microsoft PowerPoint, you are ready to make the most of your presentation.

James Wilson

James Wilson has extensive knowledge in the information technology industry.His second love, besides dealing with computers, is smart home technology. He is continually updating information to better comprehend this problem and has a deep understanding of the apartment’s support system.

How to Uninstall and Reinstall PowerPoint? [Complete Guide!]

By: Author Shrot Katewa

If you have ever faced issues with your PowerPoint files that you can’t easily troubleshoot, chances are that you will need to perhaps uninstall and reinstall PowerPoint completely!

Although the process seems quite daunting at first, if you know exactly how to uninstall and reinstall the application, there is nothing to worry about!

In this article, I will do a deep dive on how to uninstall PowerPoint (rather Microsoft Office). The steps that I will share in this article will work for most versions of Microsoft Office. Then, I will also help you understand how to reinstall the office application later in the article!

So, let’s get started!

1. Can You Uninstall Just PowerPoint from Microsoft Office?

You can uninstall just the PowerPoint application instead of Microsoft Office as long as you have installed it using the Microsoft Store. However, this option is only available for some of the newer versions of Microsoft Office.

For most people using PowerPoint, you won’t have the option of uninstalling or reinstalling just Microsoft PowerPoint instead of Microsoft Office.

Important – One thing to remember is that uninstalling Microsoft Office won’t delete the files that have been created using any of the applications!

So, if you have created a PowerPoint presentation for your company or an event, by uninstalling Microsoft Office, the presentation file won’t get deleted!

2. How to Uninstall PowerPoint on Windows PC

There are four methods through which you can uninstall Microsoft Office from your computer. You can either use the control panel, or the Microsoft store, or use PowerShell, or uninstall it using support tools.

All the process of uninstalling Microsoft Office from your computer is described in the sections below.

2a. Method 1 – Uninstall Microsoft Office from Control Panel

To uninstall Microsoft Office from the Control Panel of your computer, follow the simple process described in the easy steps below.

Step-1: Open to the Control Panel

The first step of the process is to open the start menu of your computer and search for the “Control Panel.” After that, click on the “ Open ” button, below the Control Panel thumbnail.

Step-2: Click on “Uninstall a program”

After you have clicked on the “ Open ” button, a window will open on your screen. In that new window, click on the “ Uninstall a program ” option. It is the last option on the left side of the screen, under the “ Programs ” option.

Step-3: Click on the “Uninstall” button

When you select the “ Uninstall a program ” button, a new page will appear in the window. Now, find the Microsoft Office program in this window, “ Right-click ” on it, and select the “ Uninstall ” button from the drop-down menu. It is the first of the two options in the drop-down menu.

After that, follow the prompts provided in the uninstallation wizard for the program, and the Microsoft Office program will be removed from your computer.

2b. Method 2 – Uninstall Microsoft Office from the Microsoft Store

To uninstall Microsoft Office from the Microsoft Store, at first you have to go to the start menu and open the “ Settings ” option. Follow the simple steps described below which elaborately explains the whole process.

Step-1: Go to the “Settings” menu

The first step of the process is to go to the “ Start ” menu of your computer and search for the “ Settings ” option. After that, click on the “ Open ” button located immediately under the “ Settings ” thumbnail. This will open a new window on your screen.

Step-2: Click on the “Apps” button

After you click on the “ Open ” button, a new window will appear on your screen. From that window, select the “ Apps ” button. It is the second option in the left-most column in the window.

Step-3: Click on the “Microsoft Office” program

Once you have clicked on the “ Apps ” button, you will be taken to a new page in the window called “ Apps & features ”. Now, in this window, find the version of the “ Microsoft Office ” program installed on your computer and then select it using the mouse of your computer.

Step-4: Click on the “Uninstall” button

After you have selected the version of “ Microsoft Office ” installed on your computer, click on the “ Uninstall ” button, to the right of the “ Modify ” button.

This will open the “Uninstallation Wizard” on your screen. Follow the prompts of the “Uninstallation Wizard” and the “ Microsoft Office ” program will be uninstalled from your computer.

2c. Method 3 – Manually Uninstall Microsoft Office Using PowerShell

To uninstall Microsoft Office from your computer using PowerShell, you have to open the Windows PowerShell app from the Start menu of your computer.

Follow the 3 steps given below, and you will be able to uninstall Microsoft Office from your computer using Windows PowerShell.

Step-1: Click on the “Run as Administrator” button

The first step of the process is to go to the “ Start ” menu of your computer and search for “ Windows PowerShell ”. Once you find it, click on the “ Open ” button. This will open a new window on the screen of your computer.

Step-2: Type in the command in the pop-up window

After you have clicked on the “ Run as Administrator ” button, a pop-up window will appear on your screen. You can write commands in the pop-up window.

Now all you have to do is to copy the command written within the quotation marks below and paste it on the pop-up window.

“Get-AppxPackage -name “Microsoft.Office.Desktop” | Remove-AppxPackage”

After that press the “ Enter ” key on the keyboard of your computer.

Step-3: Check if “Microsoft Office” was uninstalled

After you hit the “ Enter ” button on the keyboard of your computer, a new prompt will open. On the new prompt, which looks identical to the pop-up window, type in the following command written within the quotation marks below.

“Get-AppxPackage -name “Microsoft.Office.Desktop”

If you see that yet another prompt opens in the pop-up window and there is no additional information displayed there, then the Microsoft Office program has been uninstalled from your computer successfully.

2d. Method 4 – Using Uninstall Support Tool

To uninstall Microsoft Office from your computer permanently using the Uninstall support tool, you have to download the support tool first. The whole process is described step-by-step below.

Step-1: Download the support tool

The first step of the process is to download the support tool that you will use to uninstall Microsoft Office from your computer. Click here to download the Microsoft Support tool.

Step-2: Select the “Install” button

After you have downloaded the Supporting tool installation file, open it by clicking on the “ Open file ” button from the browser of your computer.

After you have clicked on the “ Open file ” button, a pop-up window will appear on your screen. Click on the “ Install ” button located in the pop-up screen that appears on your screen.

Step-3: Follow the Uninstall Office support tool prompts

After the Uninstall Office support tool finishes installing in your computer, a pop-up window will appear on your screen. From that window, click on the “ Next ” button and then follow the prompt as it appears on your screen.

After the successful uninstallation of the Microsoft Office program, your computer will restart automatically.

Step-4: Finish the installation process

After your computer restarts, the Uninstall Office support tool will automatically pop up on your screen. Simply click on the “ Finish ” button and the Microsoft Office program will be uninstalled from your computer permanently until you reinstall it.

3. How to Uninstall PowerPoint on Mac?

To Uninstall PowerPoint on your Mac computer, you have to go to the finder navigation bar and then go to applications, select the PowerPoint file, and move it to the trash from the drop-down menu. The entire process is described in easy steps below.

Step-1: Go to the “Applications” section

The first step of this process is to go to the “Finder navigation bar” located on the left of the screen. In the “Finder navigation bar” , select the “ Application ” section.

Step-2: Select the Microsoft PowerPoint file

After you select the “ Applications ” section, a new page will appear on your screen. From that page, find the Microsoft PowerPoint file and click on it.

Step-3: Select the “Move to Trash” option

In the last step, after you have selected the Microsoft PowerPoint file, “ Right-click ” on the Microsoft PowerPoint file. This will open a drop-down menu.

From the drop-down menu, select the “ Move to Trash ” option and Microsoft PowerPoint will be uninstalled from your mac computer automatically.

3a. How to Uninstall Office for Mac 2011?

The process of uninstalling Microsoft office from your Mac 2011 is almost identical to uninstalling Microsoft PowerPoint from other versions of Mac computer.

The only difference is that instead of selecting the Microsoft PowerPoint file, you will have to select the Microsoft Office file. So, simply follow the steps described in the previous section of this article and select Microsoft Office instead of Microsoft PowerPoint.

This way you will be able to uninstall Microsoft Office from your Mac 2011 computer.

3b. How to Completely Remove Office for Mac?

To completely remove Microsoft Office from your Mac computer, at first, you have to delete the Microsoft PowerPoint file, and then remove all the supporting files of Microsoft office that are present in your Mac computer. The entire process is described below.

Step-1: Remove Microsoft Office

The first step of the process is to delete Microsoft Office from your Mac computer. So, follow the process described in the previous section and select the Microsoft Office file from the Applications section and move it to trash.

Step-2: Go to the “Library” section

The second step of the process is to go to the “Library” of your Mac computer. To do this, all you have to do is to click on the “ Go ” tab and then select the “ Library ” option from the drop-down menu.

Step-3: Go to the “Container” folder

Once you have clicked on the “ Library ” option, a pop-up window will appear on your screen. From the “ Container ” folder, select all the files that start with ‘com.Microsoft’ and then move them to trash.

Step-4: Go to the “Group Container” folder

After you have deleted the files that start with ‘com.Microsoft’ from the “ Container ” folder, go back to the “ Library ” folder and then double click on the “ Group Container ” folder.

Step-5: Delete all the “Microsoft Office” files

By double-clicking on the “ Group Container ” folder, you will be taken to another page in the window. In this folder, select the following files and then move them to trash.

UBF8T346G9.ms
UBF8T346G9.Office
UBF8T346G9.OfficeOneDriveSyncIntegration
UBF8T346G9.OfficeOsfWebHost
UBF8T346G9.OneDriveStandaloneSuite

Step-6: Clear the Trash of your computer

Once you have deleted the Microsoft Office files from the “ Container ” and “ Group Container ” folder, all you have to do is clear the trash of your Mac computer and then Microsoft Office will be completely removed, and all the files Microsoft Office files will be deleted.

3c. How to Remove Office License Files on a Mac?

To remove Office License Files on your Mac computer, you have to download a license removal tool. The whole process is described in easy steps below.

Step-1: Download the License removal tool

The first step of the process is to download the license removal tool. You can download the license removal tool by clicking on this link .

Step-2: Install the License removal tool

Once you have downloaded the installation file, you to the “Download” folder of your Mac computer and open the “.pkg” file. After opening the installation file, a pop-up window will appear on your screen. Click on the “ Continue ” button and follow the prompts of the installation wizard.

Step-3: Remove Office License

After you have successfully installed the Office License Removal software, click on the “ Install ” button, when you’re ready to remove the Office License from your computer. After that, follow the prompt given on the Office License Removal Software and the license of the Microsoft Office in your Mac computer will be removed automatically.

Step-4: Uninstall the Office License Removal software

Once you have finished removing the license of the Microsoft PowerPoint in your computer, simply move the Office License Removal software to Trash and it will be uninstalled automatically.

4. How to Uninstall PowerPoint in Microsoft Office 365?

Unfortunately, there is no way of uninstalling individual apps from the Microsoft 365 suite. However, if you download Microsoft 365 from the Microsoft store, only then you can delete individual apps from the Microsoft 365 suite.

So first, make sure that your version of the Microsoft 365 was downloaded from the Microsoft Store and then follow the steps described below.

Step-1: Go to the “Apps and Features” option

The first step of the process is to go to the “ Settings ” menu and navigate to the “ Apps ” section. From the “ Apps ” section, you will be able to find the “ Apps and Features ” option.

Step-2: Go to the “Advanced Options” section

The next step of this process is to find the “ Microsoft Office Desktop Apps” file from the “ Apps and Features ” option. After that click on the “ Microsoft Office Desktop Apps ” file, and then click on the “ Advanced Options ” button that appears after you click on the “ Microsoft Office Desktop Apps ” file.

Once you have clicked on the “ Advanced options ” button, you will be taken to another window. From this window, click on the “ Microsoft PowerPoint ” file and then click on the “ Uninstall ” button.

Once you have clicked on the “ Uninstall ” button, only Microsoft PowerPoint will be uninstalled from your computer without affecting the other apps in the Microsoft 365 suite.

5. How to Reinstall PowerPoint?

There are differences in the steps to install Microsoft PowerPoint for the different versions of Microsoft Office on your computer. In the section below, I will explain how to reinstall Microsoft Office on your computer depending on which version of the software you are trying to install.

5a. How to Reinstall PowerPoint in Microsoft Office 365?

To reinstall PowerPoint in your Microsoft Office 365 you have to reinstall the Microsoft 365 suite altogether. The process of reinstalling Microsoft 365 on your computer is explained in easy steps below.

Step-1: Get a Microsoft Office 365

The first step is to get hold of the Microsoft Office 365 application . Simply click on the link to purchase the application. You can buy it from the Office website as well, however, you will get the same product at a cheaper price using the link above.

Step-2: Enter the product key

You will receive the product key along with the invoice in your email. Make sure you check your email once the purchase is complete in order to receive the product key.

Then, when you will be prompted to enter the product key of your Microsoft Office software, simply enter the product key of the Microsoft Office 365 software and then hit the “ Next ” button.

Step-3: Open the Installation file

In this step, all you have to do is to go to the “ Download ” folder on your computer and open the installation file you downloaded from the Microsoft Office website.

This will open a prompt saying, “ Do you want to allow this app to make changes to your device? ”. When you see the prompt, click on the “ Yes ” button.

Step-4: Finish Installing Microsoft Office 365

Once you have selected the “ Yes ” button from the prompt, the installation process will begin automatically.

After the installation process is finished, another prompt will appear on your screen saying “ You’re all set! Office is installed now “.

When you see the prompt, click on the close button to finish the installation process.

5b. How to Reinstall PowerPoint in Microsoft Office 2016?

To install the Microsoft Office 2016 version of Microsoft PowerPoint, you have to follow a very similar process used to install Microsoft office 365.

To do this, sign in using the account associated with your Microsoft Office 2016 software on the Microsoft Office website, and then go to the “ Service and Subscription ” option located at the top of the page.

From the drop-down menu, select the Microsoft PowerPoint product and the installation file will be downloaded to your computer. Every step after that is identical to installing Microsoft Office 365.

So, once you have downloaded the Microsoft PowerPoint file, follow the instructions given in the previous section, and the Microsoft Office 2016 version of PowerPoint will be added to your computer.

5c. How to Reinstall PowerPoint in Microsoft Office 2013?

The process of reinstalling the Microsoft Office 2013 version of Microsoft PowerPoint is identical to reinstalling the Microsoft Office 2016 version of Microsoft PowerPoint. So, sign in to the Microsoft Office website using the Microsoft account associated with your Microsoft Office 2013 and follow the instructions described in the previous section.

5d. How to Reinstall PowerPoint in Microsoft Office 2010?

To install the Microsoft Office 2010 version of Microsoft PowerPoint, you’ll need to install the entire suite of Microsoft PowerPoint 2010 on your computer.

However, Microsoft Office 2010 is not supported anymore, and so you’ll need an installation disk and a product key to finish the process. The detail of this process is described in 5 easy steps below.

Step-1: Insert the Microsoft Office 2010 installation disk

To begin, you have to insert the Microsoft 2010 installation disk into your computer. After you insert the installation disk, the installation wizard should start immediately. If it doesn’t start automatically, double click on the “ Disc Drive ” which says “ SETUP.EXE ”

Step-2: Enter the Product key

After you have opened the “ SETUP.EXE ” installation file, you will be prompted to enter the Product key of the Microsoft Office 2010 software. Simply enter the product key in the input box prompt on your screen and then hit the “Continue” button.

Step-3: Read the Microsoft Software License Terms

After you have entered the product key of your Microsoft Office 2010 software, you will be prompted to read its terms and conditions. After that, checkmark on the “ I accept the terms of this agreement ” box and hit the “ Continue ” button

Step-4: finish the installation process

After you hit the “ Continue ” button, follow the prompt of the installation wizard to finish the installation process of Microsoft Office 2010. After the installation process is complete, click on the “ Close ” button.

Step-5: Activate Microsoft Office 2010

After you finish installing Microsoft Office 2010, the activation wizard pop-up window will appear on your screen. In the pop-up window, select the “ I want to activate the software over the internet ” option and then hit the next button.

Follow the Prompts of the Activation wizard and once the activation process completes, you will be able to use the Microsoft Office 2010 version of Microsoft PowerPoint on your computer.

5e. How to Reinstall PowerPoint in Microsoft Office on Mac?

To reinstall Microsoft PowerPoint on your Mac computer, you have installed the Microsoft Office software. Sign in to the Microsoft Office website using the Microsoft account associated with Microsoft Office software, download the installation file and follow the simple process described below.

Step-1: Open the installation file

The first step of the process is to open the .pkg installation file from the “ Download ” folder of your computer. This will open a pop-up window.

Step-2: Follow the prompts of the installation wizard

After you have opened the installation file, follow the prompts such as agreeing to the terms and conditions, how you want to install the software, freeing up disk space or moving it to another drive, etc.

Step-3: Finish Installing Microsoft Office

In the last step, you will be asked to enter the login password of your Mac computer, then all you have to do is click “ Continue ” and when the installation process is finished hit the “ Close ” button and the Microsoft Office software will be installed in your mac computer.

6. Can You Reinstall Microsoft Office Without a Product Key?

You don’t need to enter a product key at the time of the installation process. So, you can reinstall Microsoft Office without a product key. However, you will need to enter the product once you have used the application about 25 times after installation!

So, if you are wondering whether you need a product key for the installation process? The answer is no. You don’t need a product key during the installation process.

Microsoft allows you to open PowerPoint and other applications from its suite about 25 times before you need to enter the product key to continue using it. If you don’t, the application will still continue to operate but with reduced functionalities.

However, if your question is do you need to enter the product key again since you are not installing it for the first time, the answer is most likely yes! Every time you install a Microsoft Office Product, you will need to install a product key or login to your Microsoft Account.

What to do If You Can’t Remember the Product Key?

I know it is hard to remember the product key for a product that you may perhaps have bought a few years ago! (Trust me, I’ve been through that!)

But, a few things that can help you remember the product key are as follows –

Your product key is a set of 25 alphanumeric characters in a random sequence.
Check for the CD case or the product package in which you received the Microsoft Office software.
Check if you received a certificate of authenticity within the box or from the store owner. Perhaps, you may have stored it safely and forgotten about it.
If you bought your Microsoft Office from an online store (like Amazon), you may have received the key on the invoice in your email.
If you are using a newer version of Microsoft Office, try logging into your Microsoft Account through any of the Microsoft Office application. For the most recent Microsoft Office applications (Office 2016 and above), your account is your product key.

If you don’t know much about using product keys in Microsoft Office, check out this link from the Microsoft Support page where the support team has answered a lot of valuable FAQs about using product keys.

Likewise, check out this Microsoft Support page if you need help finding your product key .

There are a ton of valuable insights provided on both the above links. I’d highly recommend checking them out even if you don’t fall in either of the two categories of support that you are seeking.

Lastly, if you simply can not locate your product key, and just can’t get the application to work, perhaps it is time to get the latest and the greatest version of PowerPoint i.e. using Microsoft Office 365 . Click on the link if you do plan to upgrade.

Credit to drobotdean (on Freepik) for the featured image of this article (further edited)

Add and delete slides Video
Apply or change a slide layout Video
Apply Themes to presentations Video
Get design ideas for slides Video
Change slide masters Video
Change the page orientation Video
Add a watermark to your slides Video
Organize slides into sections Video
Add a logo to your slides Video

Add and delete slides

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

Add and delete slides to organize your presentation how you want.

Select the slide you want your new one to follow.

Select Home > New Slide .

Select a layout.

Select the text box and type.

Delete slides

Select your slide.

You can delete one or more slides at once:

Single slide - Right-click and select Delete Slide .

Multiple slides - Hold Ctrl and select the slides you want then right-click and select Delete Slide .

Sequence of slides - Hold Shift and select a sequence of slides then right-click and select Delete Slide .

Add, rearrange, duplicate, and delete slides in PowerPoint

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How-To Geek

How to delete all presentation notes at once in microsoft powerpoint.

You don’t have to waste time deleting individual speaker notes in PowerPoint.

Quick Links

How to remove powerpoint presenter notes.

With Microsoft PowerPoint speaker notes , you have your talking points handy during your presentation. But if you decide to remove those notes, it can be a tedious task. We'll show you how to remove the presentation notes all at once.

As a reminder, you can delete individual speaker notes easily. Open the presentation notes using the Notes button in the PowerPoint status bar or by clicking "Notes" in the ribbon on the View tab.

Go to the slide with the notes that you want to delete, click in the Notes area, and remove the text. You can do this quickly by selecting all of the text and hitting your Delete key.

While this is fine for deleting notes on a handful of slides, it can be time-consuming if you have dozens of slides. Here's how to remove them all in one fell swoop.

Click File > Info. Under Inspect Presentation, you'll see that your slideshow contains presentation notes.

Click the "Check for Issues" drop-down box in that section, and then select "Inspect Document."

You'll see many items that you can inspect your document for, so remember this convenient tool for those types of things later.

For this task, you'll only check the box for "Presentation Notes" at the bottom, and uncheck the rest. When you're ready, click "Inspect."

After a moment, you'll see the results letting you know that the presentation notes were found during the inspection. Click "Remove All."

And just like that, your presentation notes will be gone! You can hit "Close" if you're finished with the Inspect Document tool.

Click the arrow on the top left to return to your slideshow, and you should no longer have speaker notes on your slides.

If you want a copy of those notes before you remove them, you can always save a copy of your presentation beforehand. Or, you can print just the speaker notes for a Microsoft PowerPoint slideshow .

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How to Password Protect Excel, Word, PowerPoint, or PDF Files with Microsoft Office

We show you how to password protect Excel, Word, PowerPoint and PDF files in Microsoft Office so that you can keep your documents private.

Table of Contents:

While most of us already have login passwords on our PC, at times it’s necessary to go one step further. As well as encrypting individual files , you can use Microsoft Office to password protect an Excel file Word Document, PDF, and more. When you password-protect documents with modern versions of Office, they’re typically encrypted. This means that anybody who tries to read them that doesn’t have your password will just see random strings of letters and numbers. This persists even if you send the document to another person. Here we show you how to password protect Excel, Word, PowerPoint or PDF files.

How to Password Protect a Word Document, Excel File, or PowerPoint Presentation

Securing your Microsoft Office documents with a password is a straightforward process. This method is applicable to Word, Excel, and PowerPoint files, providing an extra layer of security by encrypting your documents. Follow the steps below to protect your Office documents. We use Word as an example but the exact same steps also work for other Office files.

How to Create a Password Protected PDF File with Microsoft Office

Creating a password-protected PDF file is slightly different from encrypting a Word, Excel, or PowerPoint document. This method involves converting your Office document into a PDF format and then securing it with a password. Here’s how to do it.

FAQ – Frequently Asked Questions About Password-Protection for Documents

Password-protected documents maintain their encryption when stored on cloud services..

The document remains encrypted on the server, requiring the password upon opening, regardless of the cloud storage used. It’s crucial to use strong passwords and enable two-factor authentication (2FA) for your cloud storage account for additional security. Be aware of the cloud provider’s encryption in transit and at rest protocols to ensure comprehensive protection of your documents.

What should I do if a password-protected document needs to be accessed by multiple people?

For documents requiring access by multiple users, set a shared password communicated through a secure medium, ensuring all parties understand the importance of keeping the password confidential. Alternatively, consider using document management or collaboration platforms that offer granular access controls and permissions, allowing for better management of who can view or edit the document without relying on a single shared password.

Besides password protection, what other security measures should I consider for sensitive documents?

In addition to password protecting sensitive documents, consider using encryption solutions that secure the entire document beyond the application level. For highly sensitive information, employ data loss prevention (DLP) policies, secure access management (like 2FA ), and regularly audit access logs. Awareness and training on security best practices among users who will access the documents are also vital in ensuring comprehensive protection.

Can editing restrictions be set on a password-protected Word document?

Yes, Word allows you to apply editing restrictions that let users open but not modify a document. This is done by navigating to the Review tab, selecting Restrict Editing, and choosing the editing restrictions. This feature can be applied in conjunction with or separate from password protection, offering flexibility in how you secure and share documents. Engaging both protections enhances document security, especially in collaborative environments.

How can I tell if a PDF file is encrypted and password protected without opening it?

Various PDF readers and file management tools provide visual cues or properties details indicating encryption. For example, attempting to open the file in a PDF reader will prompt for a password if encrypted. In file properties or details pane, look for security settings or encryption status. Advanced PDF management tools may offer more detailed insights into the encryption level and specifics of the protection applied. Always ensure your PDF viewer or editor is up-to-date for accurate detection and handling of encrypted files.

In addition to password protection, consider utilizing encryption solutions that secure the entire document beyond the application level. Implement data loss prevention (DLP) policies, engage secure access management practices such as two-factor authentication (2FA) , and regularly audit access logs. It’s also crucial to promote awareness and training on security best practices among users with access to the documents to ensure comprehensive protection.

Yes, Word allows users to set editing restrictions on a document, enabling viewers to open but not modify the content. This feature is accessible via the Review tab by selecting Restrict Editing and then specifying the desired editing restrictions. This functionality can synergize with or operate independently from password protection, thus offering flexibility in document security and sharing practices. Utilizing both protections can significantly enhance document protection, particularly in collaborative environments.

Related: How to Remove Password Protection from a PDF

How to remove a password from a pdf file

Related: How to Password Protect Excel Files

Featured - How to Add or Remove a Password from Excel

Related: How to Lock Cells in Excel to Protect Them from Editing

Related: How to Password-Protect a Folder in Windows 11 and Windows 10

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Home » Microsoft PowerPoint » How to use ChatGPT to create a PowerPoint Addin in VBA

How to use ChatGPT to create a PowerPoint Addin in VBA

April 5, 2024
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Learn how ChatGPT can write great code using VBA – in this case, for PowerPoint. I created the code to remove unused layouts from a presentation. Learn how prompts were used, refined and iterated.

See the entire ChatGPT conversation here

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How To Get Free Access To Microsoft PowerPoint

E very time you need to present an overview of a plan or a report to a whole room of people, chances are you turn to Microsoft PowerPoint. And who doesn't? It's popular for its wide array of features that make creating effective presentations a walk in the park. PowerPoint comes with a host of keyboard shortcuts for easy navigation, subtitles and video recordings for your audience's benefit, and a variety of transitions, animations, and designs for better engagement.

But with these nifty features comes a hefty price tag. At the moment, the personal plan — which includes other Office apps — is at $69.99 a year. This might be the most budget-friendly option, especially if you plan to use the other Microsoft Office apps, too. Unfortunately, you can't buy PowerPoint alone, but there are a few workarounds you can use to get access to PowerPoint at no cost to you at all.

Read more: The 20 Best Mac Apps That Will Improve Your Apple Experience

Method #1: Sign Up For A Free Microsoft Account On The Office Website

Microsoft offers a web-based version of PowerPoint completely free of charge to all users. Here's how you can access it:

Visit the Microsoft 365 page .
If you already have a free account with Microsoft, click Sign in. Otherwise, press "Sign up for the free version of Microsoft 365" to create a new account at no cost.
On the Office home page, select PowerPoint from the side panel on the left.
Click on "Blank presentation" to create your presentation from scratch, or pick your preferred free PowerPoint template from the options at the top (there's also a host of editable templates you can find on the Microsoft 365 Create site ).
Create your presentation as normal. Your edits will be saved automatically to your Microsoft OneDrive as long as you're connected to the internet.

It's important to keep in mind, though, that while you're free to use this web version of PowerPoint to create your slides and edit templates, there are certain features it doesn't have that you can find on the paid version. For instance, you can access only a handful of font styles and stock elements like images, videos, icons, and stickers. Designer is also available for use on up to three presentations per month only (it's unlimited for premium subscribers). When presenting, you won't find the Present Live and Always Use Subtitles options present in the paid plans. The biggest caveat of the free version is that it won't get any newly released features, unlike its premium counterparts.

Method #2: Install Microsoft 365 (Office) To Your Windows

Don't fancy working on your presentation in a browser? If you have a Windows computer with the Office 365 apps pre-installed or downloaded from a previous Office 365 trial, you can use the Microsoft 365 (Office) app instead. Unlike the individual Microsoft apps that you need to buy from the Microsoft Store, this one is free to download and use. Here's how to get free PowerPoint on the Microsoft 365 (Office) app:

Search for Microsoft 365 (Office) on the Microsoft Store app.
Install and open it.
Sign in with your Microsoft account. Alternatively, press "Create free account" if you don't have one yet.
Click on Create on the left side panel.
Select Presentation.
In the PowerPoint window that opens, log in using your account.
Press Accept on the "Free 5-day pass" section. This lets you use PowerPoint (and Word and Excel) for five days — free of charge and without having to input any payment information.
Create your presentation as usual. As you're using the desktop version, you can access the full features of PowerPoint, including the ability to present in Teams, export the presentation as a video file, translate the slides' content to a different language, and even work offline.

The only downside of this method is the time limit. Once the five days are up, you can no longer open the PowerPoint desktop app. However, all your files will still be accessible to you. If you saved them to OneDrive, you can continue editing them on the web app. If you saved them to your computer, you can upload them to OneDrive and edit them from there.

Method #3: Download The Microsoft PowerPoint App On Your Android Or iOS Device

If you're always on the move and need the flexibility of creating and editing presentations on your Android or iOS device, you'll be glad to know that PowerPoint is free and available for offline use on your mobile phones. But — of course, there's a but — you can only access the free version if your device is under 10.1 inches. Anything bigger than that requires a premium subscription. If your phone fits the bill, then follow these steps to get free PowerPoint on your device:

Install Microsoft PowerPoint from the App Store or Google Play Store .
Log in using your existing Microsoft email or enter a new email address to create one if you don't already have an account.
On the "Get Microsoft 365 Personal Plan" screen, press Skip For Now.
If you're offered a free trial, select Try later (or enjoy the free 30-day trial if you're interested).
To make a new presentation, tap the plus sign in the upper right corner.
Change the "Create in" option from OneDrive - Personal to a folder on your device. This allows you to save the presentation to your local storage and make offline edits.
Press "Set as default" to set your local folder as the default file storage location.
Choose your template from the selection or use a blank presentation.
Edit your presentation as needed.

Do note that PowerPoint mobile comes with some restrictions. There's no option to insert stock elements, change the slide size to a custom size, use the Designer feature, or display the presentation in Immersive Reader mode. However, you can use font styles considered premium on the web app.

Method #4: Use Your School Email Address

Office 365 Education is free for students and teachers, provided they have an email address from an eligible school. To check for your eligibility, here's what you need to do:

Go to the Office 365 Education page .
Type in your school email address in the empty text field.
Press "Get Started."
On the next screen, verify your eligibility. If you're eligible, you'll be asked to select whether you're a student or a teacher. If your school isn't recognized, however, you'll get a message telling you so.
For those who are eligible, proceed with creating your Office 365 Education account. Make sure your school email can receive external mail, as Microsoft will send you a verification code for your account.
Once you're done filling out the form, press "Start." This will open your Office 365 account page.

You can then start making your PowerPoint presentation using the web app. If your school's plan supports it, you can also install the Office 365 apps to your computer by clicking the "Install Office" button on your Office 365 account page and running the downloaded installation file. What sets the Office 365 Education account apart from the regular free account is that you have unlimited personal cloud storage and access to other Office apps like Word, Excel, and Outlook.

Read the original article on SlashGear .

Apr 4, 2024

Trim videos in PowerPoint for the web

Aparna Jethani

Rishabh Singh

Add our blog to your RSS feed reader" href="/rss/blog.xml" data-bi-name="RSS Subscription" data-bi-id="rss_feed" data-bi-bhvr="120" data-bi-socchn="RSSSubscription" title="Microsoft 365 Insider Blog RSS" target="blank" class="d-inline-block">

Hey there, Microsoft 365 Insiders! We are Aparna Jethani, a Product Manager, and Rishabh Singh, a Product Designer, on the PowerPoint team. We are excited to let you know that you can now trim videos you inserted in your presentations in PowerPoint for the web.

Trim video in PowerPoint for the web

Using the new Trim Video command, you can edit the videos you inserted in your presentation to show only the most important and engaging parts, and keep your audience focused on what is relevant. You can trim videos using frame or timestamp level accuracy, and preview them and fine-tune them until you achieve the perfect and precise outcome.

To make it easier to access the feature, we have also added a dedicated Video tab in the ribbon. Th e tab contains all the commands related to adjusting and formatting your videos, such as changing the video style, arrangement and more.

How it works

Open an existing presentation or create a new one, and then insert a video.
To begin trimming, select the video, and then either select Video > Trim Video on the new Video tab or right-click the video and select Trim Video .

3. To trim a video, drag and slide the end markers to set the start and end point for trimmed video segment marked by colored frames.

4. To preview the trimmed video, click the Play button.

5. When you’re done, click the Trim button to apply the trim selections.

Tips and Tricks

Use a mouse cursor or keyboard shortcuts, to easily set the trim start and end points within the video frame timeline.
Once you have dragged the markers to the desired frame, use the arrow keys to adjust timestamps (with standard HH:MM:SS:FF format) to trim and fine tune at precise points. Trimmed range duration is also displayed on the dialog for assistance.
Use Play, Pause and Seek Bar time stamps to preview while you iterate. Additionally, use the Forward and Backward buttons for playback and forward.

Availability

The Trim Video feature is available to all PowerPoint for the web users.

NOTE: The Trim Video feature is only available for local and stock videos.

Feedback

We want to hear from you! Please click Help > Feedback to submit your thoughts about this feature.

Sorry, JavaScript must be enabled to use this app.

Contribute to the Microsoft 365 and Office forum! Click here to learn more 💡

April 9, 2024

Contribute to the Microsoft 365 and Office forum!

Click here to learn more 💡

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If I email a powerpoint presentation to someone and then delete the presentation after it is send, can they still access it??

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If you email someone a file, they receive their own copy of the file.

If you delete YOUR copy of the file, it doesn't affect the one they've received.

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Copilot Pro: What can Microsoft 365’s premium AI do?

Copilot Pro delivers the power of the AI chat tool Chat-GPT directly to your Microsoft Office applications and the Windows sidebar. The tool summarizes texts, replies to emails, creates new texts, analyzes Excel spreadsheets, and creates presentations.

A miracle machine that does all your Office tasks for you automatically? We took a look at the tool.

Further reading: 5 Windows 11 settings worth changing immediately

Prerequisite: You need to get it up and running

To be able to use Copilot Pro, a few requirements must be met. First, you need a paid subscription to Microsoft 365 Single or Family (from $7 per month ).

Then you need to take out a subscription to Copilot Pro with the same Microsoft account for $20 per month. Both subscriptions can be cancelled monthly. You also need Windows 10 or 11 — we tested on Windows 11.

Copilot Pro will appear in Microsoft 365 (formerly Microsoft Office) programs, including Word, Excel, Outlook, Power Point, and OneNote. However, it is not installed directly; there is no installation file to download and run.

Instead, after purchasing the Copilot Pro license, you must go to File > Account > Update license in any Office application. Copilot should then automatically appear in the program after restarting the application.

In the online versions of the Office programs, Copilot appears immediately after the subscription has been completed. This means that it is also available to Mac and Linux users. However, the online versions of Office are not to everyone’s taste, as they sometimes offer significantly fewer functions than the locally installed tools.

On our test computers, however, there were massive problems, which were mainly related to the fact that our Office applications also came into contact with a Microsoft 365 business license.

In times of working from home, many PC users will probably feel the same way. Of course, there is also a Copilot for business users, but it is more expensive ($30 per month) and requires a minimum number of at least 300 licenses.

Immediately after purchase, Copilot Pro appeared in the online versions of the Office applications without any problems.

Outside of the Office apps, the Copilot Pro license improves the Windows Copilot in the sidebar on the desktop, on the web at www.copilot.microsoft.com , and in the Android and iOS apps. There it provides faster access to the AI chatbot with Chat-GPT 4 and 4 Turbo.

Copilot Pro gibt es auch als mobile App für Android und iOS. Im Vergleich zur kostenlosen Variante erhält man seine Antworten aber nur etwas schneller. Ein Abonnement lohnt sich für die Apps also nur bedingt.

Copilot Pro is also available as a mobile app for Android and iOS. Compared to the free version, however, you only get your answers a little faster. A subscription is therefore only worthwhile for the apps to a limited extent.

Word: Full speed ahead for the AI chatbot

Copilot can really show off its strengths in Word. After all, it is essentially an AI chatbot that can easily create texts on any topic, as well as summarize or revise the content of existing texts.

How it works: Copilot appears in two places in Word. First, it appears as a sidebar after clicking on the Copilot icon in the menu bar. All Copilot output remains in this sidebar and must be copied and pasted into the text area of the document as required.

Hat der Copilot in Word einen Textvorschlag erstellt, erscheint dieser blau hinterlegt und kann über das Tool durch Eingaben von Kurrekturanweisungen („schreibe ausführlicher“, „formuliere lockerer“) weiter bearbeitet werden. Nach einem Klick auf „Übernehmen“ wird der Text normaler Bestandteil des Dokuments.

If the co-pilot has created a text suggestion in Word, this appears with a blue background and can be further edited using the tool by entering correction instructions (“write in more detail,” “formulate more loosely”). After clicking on “Apply”, the text becomes a normal part of the document.

On the other hand, a Copilot symbol always appears in the text area when the cursor is in an empty line or text is selected. Clicking on the symbol opens a movable chat window. The answers appear directly in the document. However, they are initially highlighted in light blue so that the new text stands out clearly from the existing text and can be checked.

The Copilot input field has changed and now displays four functions: “Accept,” “Generate new” to receive a new answer from the Copilot to the same question, an input field to optimize the suggested text, and the “Delete” function.

Summarize texts: Copilot performed this task very well in our tests and can therefore be a real labor-saving feature. Copilot also summarizes the key ideas in longer documents and lists them with references to the relevant text passages.

However, small errors do creep in here too. We would not recommend this function as the sole preparation for the Abitur, the Master’s degree, the master craftsman’s examination, or an important presentation to colleagues. But as a fallback for an unprepared-for lesson or meeting, Copilot’s summarizing function is handy.

Summarizing texts worked best of all the tasks in our test. The result was not always error-free, but it was often sufficient for many purposes and really made our work easier.

Creating texts : This is the AI chatbot’s specialty. It masters it accordingly well and helps users to write homework, term papers, letters to the building management, or poems for birthday parties. Of course, there is also criticism of this ability.

Making texts better: The Copilot should actually also be able to improve texts, for example in terms of structure, writing style, or content. A task that Chat-GPT from Open AI fulfills with ease. However, the Copilot in Word often only provided general tips for better texts instead of text improvements. Presumably a malfunction that Microsoft is still working on.

Copilot Pro: Fixing installation problems

Copilot Pro should appear in Word, Excel, Outlook, PowerPoint, Teams and OneNote. To do this, you must select File > Account > Update license in an Office app after purchasing Copilot.

The Copilot should then appear automatically in the program after restarting the application. In fact, there are sometimes massive problems with this step. The following tips can help.

1. Check the requirements carefully

You first need a paid subscription to Microsoft 365 Single or Family .
You also need the paid subscription to Copilot Pro, which you must purchase with the same Microsoft account as for your Microsoft 365.
You must have the correct programs installed, i.e. the Office apps from the Microsoft 365 suite. A “OneNote for Windows 10,” for example, is unlikely to get Copilot in the near future.

2. Check the Office license

Your installed Office programs must be logged in with your private Microsoft account, which you have also used to subscribe to Copilot. Start Word, for example, and select File > Account , then “Subscription product for [email protected] – Microsoft 365” must be displayed on the right-hand side.

If “Microsoft 365 Apps for Business” appears here, Copilot pro will not be visible. Not even if your private Microsoft account is displayed at the same time on the left-hand side under “User information.”

3. Troubleshooting license issues

The Office applications react very sensitively to license problems. If you have always been logged into an Office application with a professional Microsoft account, there is a good chance that a business license (see point 2) will be displayed on the right under File > Account . Change this via “Change license.”

You will then be asked to log in with a different Microsoft account. Use the private Microsoft account that you used for the Microsoft 365 subscription and the Copilot subscription.

4. Error code 29

When updating the Office license, error code 29 may appear. Sources on the internet indicate that it can take up to 72 hours for the Microsoft license server to update after you have changed a license.

5. OneDrive

Check in an Office app under File > Account whether the professional OneDrive account is stored under “Connected services.” Although this should not prevent the use of Copilot Pro, it did so repeatedly in our case. Also, do not open any documents from the local folders of the work OneCloud.

What also helps in some cases are the old standard tricks. Sign out in Office under File > Account and sign in again. Restart the Office apps or even restart Windows. Classic troubleshooting, but still helpful.

Excel: The co-pilot crash-lands in spreadsheet land

We actually think we are the perfect target group for the Excel Copilot. Although we know more than the basic arithmetic operations in Excel, we are a long way from being able to use Excel professionally. The AI support for analyzing and displaying our data is just what we need.

However, we are downright disappointed. Firstly, Copilot in Excel only understands English. Given the technical terms used in a spreadsheet, that’s quite a hurdle. Secondly, our figures and our analysis requests do not seem to match Copilot’s skills.

Examples: The command “Create a pie chart using this data” for selected cells did not always use the data we meant. “Show data insights” returned the answer, “Sorry, I’m having trouble working on…” for most of our tables. We often saw this response.

But there are also things that work. Above all, the data analysis tasks that Copilot itself suggests provide insights — at least occasionally, for example with the task: “Bold the top 10 values in ‘X’,” where X stands for a table column.

We estimate that you have to invest a lot of time and brainpower in using the co-pilot in Excel before you get really useful results. The question is whether you want to. It’s probably quicker if you Google the formula or analysis type you need and acquire the Excel knowledge from the search hits.

Outlook: Copilot answers emails – and not in a bad way

With one click, Copilot summarizes the content of an email. This often works well, although not perfectly. It is better to read important emails in full, but some less important messages can be summarized. Copilot only works with a Microsoft mail account.

Until the end of our testing, Copilot for Outlook was only visible in the mail program’s online app and in the “ The new Outlook ” program. In addition, Copilot only worked for the email address of the Microsoft account with which we had subscribed to Copilot; it did not appear for other accounts stored in this program. A shortcoming that’s likely to annoy many.

The useful summarization function for incoming emails appears in the message window directly above the email.

Fun fact: In the case of a short email, the summary was even slightly longer than the original. However, it was a little easier to understand than the shorter original.

Further reading: How to fight the new Windows Outlook app and keep Mail…for now

Copilot on the web: Only a few advantages of the Pro version

Copilot on the web is the successor to Bing Chat. According to Microsoft, the latest language models (Chat-GPT 4 and 4 Turbo) and the new image generator Dall-E 3 are readily available to paid Pro users, even when the server load is high and free users have to wait.

With pure web access to the Copilot, a comparison with the original Chat-GPT from Open AI is obvious. After all, Copilot uses the same technology. In autumn 2023, we still found the Chat-GPT chatbot to be significantly more powerful and useful than Bing Chat (now Copilot). At least when it came to generating texts or acquiring background knowledge.

Today, the result is much more concise. The output of the two bots is similar as soon as you use Copilot Pro in “Creative” mode. However, Copilot Pro now offers integration into Office applications. This in turn could attract users from Chat-GPT Pro to Copilot Pro.

PowerPoint: Copilot is probably a help for beginners

Copilot can create slides with images and text in PowerPoint. However, we think that only PowerPoint newcomers can benefit from it. You usually have to work intensively on the text.

In PowerPoint, the co-pilot is only available as a sidebar. Here too, its ability to summarize content well is noticeable. However, this is unlikely to be the primary purpose for presentation slides.

Rather, a help function should appear here to create a slide from existing (text) documents. However, the Copilot does not have such access to files at the time of testing. And when copying the information into Copilot’s input field, the amount of text quickly exceeds the limit.

However, we also received the response that Copilot cannot create slides from this input.

What works: After clicking on an icon in the input field, Copilot shows possible jobs for it, for example “Create a holiday presentation about ” or “Create a slide show for a 40th birthday.” Copilot provides further suggestions via a website that it links to at this point.

Once a suitable assignment has been found for Copilot, it creates a presentation with images and text. In some cases, this can be a good starting point for your own slides, but it can also be completely off the mark.

OneNote: We are still looking for the intended use

Although we regularly use OneNote for our notes, we haven’t been able to think of a sensible use for the AI chat. But maybe that’s just down to our lack of imagination. There are certainly OneNote users who could make good use of the Copilot functions.

Conclusion: Fascinating, not for every purpose – and often still inadequate

The installation has its pitfalls, the user guidance shows weaknesses, and there are always errors in the results. Copilot for Office apps is not a finished product.

So why is Microsoft launching it on the market now?

Presumably because on the plus side, the tool can complete a task in minutes that would otherwise take an hour. That’s great and sometimes works — but not reliably and certainly not in all Office apps. Paying $20 per month for this option is probably only for technology enthusiasts.

What we like: The summarization of texts in both Word and the new Outlook is really powerful. Creating new texts in Word can be a real help, for example as a research aid or inspiration.

We find replying to emails in Outlook useful. And in general, access to an AI chatbot in Office is an exciting thing for us as tech-savvy users.

What we don’t like: Microsoft needs to improve the installation of Copilot. Spending four hours fiddling around until a tool works is somehow so 1990s. Copilot in Excel does something, but nothing that helps us.

A big minus is that the tool keeps making (small) errors. Either Copilot doesn’t do what you want it to do, or it does it with content errors. This means that everything Copilot creates has to be meticulously checked by the user.

Generally speaking, users have to invest a lot of time to find out what Copilot can do for them. We believe that many private users — for whom Copilot Pro is intended -s will search in vain for its intended use. For others, the tool can be helpful — perhaps even very helpful.

This article was translated from German to English and originally appeared on pcwelt.de.

Author: Arne Arnold

Arne Arnold arbeitet seit über 15 Jahren bei der PC-WELT als Redakteur in den Bereichen Software und Internet. Sein Schwerpunkt liegt auf dem Thema Sicherheit für Endanwender bei PC und Mobil-Geräten.

PowerPoint: How to Add Audio to Powerpoint on Windows 10 and Mac

Last Updated Thursday, August 31, 2023, at 5:00 am

Known Issue (August 14, 2023):

Some Windows 11 users are experiencing issues with PowerPoint exports when they are turned into .mp4 files. Visuals within the exported PowerPoint are appearing as flipped, or upside down. We are working with Microsoft to find a solution.

As a workaround, please convert the file as a .WMV file option and save it in My Media. The following are directions on how to convert a PowerPoint Presentation with audio to a .WMV file . For more support or to help troubleshoot issues, please reach out to the LTS Help Desk at [email protected] .

Microsoft PowerPoint offers features to record audio narration and export it as a video. PowerPoint records audio slide-by-slide rather than in one continuous file, allowing creators to easily re-record a slide if they make a mistake or need to change something later. Exporting as a video and uploading to Kaltura or Canvas for streaming is advantageous since it standardizes file types, doesn't require a download to view, is in a format that can be captioned, and allows viewers to navigate more efficiently.

A recent update has made the process comparable on a Mac, but the specifics vary. Windows 10 instructions follow; Mac users can click the link below to jump to the appropriate instructions.

Instructions for Mac users

Windows 10 Instructions:

The following instructions explain how to add audio to your PowerPoint presentation on Windows 10 and export that PowerPoint as an MP4. The text instructions cover the same information as the embedded video below.

NOTE: If you have an older version of PowerPoint, you may need to update it to access the features described below. If you do not have PowerPoint, you can download it and other Microsoft Office products for free by going to office365.uwec.edu. If you have questions about updating or installing PowerPoint, contact the LTS Help Desk at [email protected] or 715-836-5711.

Design your PowerPoint TIP: Use images and limit text to better engage viewers/listeners.

Click slideshow tab and record slideshow to record audio narration.

Click Record Slide Show NOTE: Audio may start recording automatically if you have an older version of PowerPoint. It will still work, but this version offers reduced functionality.

Click slideshow tab and either record from current slide or record from the beginning

Record narration and avoid reading text on the slide out loud to viewers. Click the blue Replay button to listen to the recorded audio and ensure it was recording.

Press [Escape] or the ‘X’ button located in the top right of the screen when the audio recordings are finished. You will see a speaker icon on slides that have audio.

Select Export (steps 10-14 are shown in screenshot below).
Select Create a Video .
Optional: Select Full HD (1080p) for the video quality; it is unlikely a higher quality is needed.
Select Use Recorded Timings and Narrations.

Follow prompt/pop-up window to save the video in a memorable location.

Exporting message example: Creating video for ppt video Recording Yourself.mp4

How to upload and share with Kaltura (Instructors should use Kaltura. Students will need to use it if the file is over 500 MB, which a PowerPoint probably won't be and they can use Canvas.)
How to upload and share in a Canvas assignment (students)
How to upload and share in a Canvas discussion (students) - the instructions refer to the "rich content editor" which is just the features in the top of the discussion post reply.

Elaboration on the Recording Features:

Timing Feature – there is a rolling time feature for the individual slide and the overall presentation. Allows the speaker/presenter to monitor how long they are talking.
Microphone Feature - Click on Settings and select Microphone and then the specific device to set up before recording.
Replay Feature - Use to check that the audio is recording properly before starting additional slides.
Clear Feature - Select Clear to delete/re-record audio.
Don’t set the camera to record - Make sure this button has a diagonal slash through it to avoid the problem.

Mac Instructions:

The following instructions will teach you how to add audio to your PowerPoint presentation on a Mac and export that PowerPoint as an MP4. The text instructions cover the same information as the video embedded below.

NOTE: It is essential to have the Office 365 version of PowerPoint or you will not be able to save your PowerPoint as a video. If necessary, you can download it and other Microsoft Office products for free by going to office365.uwec.edu. If you have questions about updating or installing PowerPoint, contact the LTS Help Desk at [email protected] or 715-836-5711.

TIP: Use images and limit text to better engage viewers/listeners.

To record your narration, select Slide Show tab and Record Slide Show

Click Record Slide Show
TIP: Before you begin recording your full presentation, do a practice recording to verify your microphone and other settings are correct.

NOTE: Avoid reading the text written directly on the slide; use the slide to elaborate on the material being presented.
Stop speaking for a second to prevent the audio from cutting out as slides change. Resume speaking when the time starts moving again under the Current slide timing feature to the left of the recording button.
Click Stop or Pause at the top of the screen and then End Show in the top left corner when all the audio recordings have been finished.
Check the audio by clicking on Play from Start under the Slide Show tab or the presenter mode icon at the bottom of the screen.

Click record slideshow, clear, and clear timing on current slide.

Edit the name of the file and where you would like to save the video following PowerPoint's prompts.

Selecting MP4 File Format when exporting the video

Click Export

Upload your mp4 video to Kaltura or Canvas to share it:
How to upload and share to My Media (Instructors should use My Media. Students will need to use it if the file is over 500 MB, which a PowerPoint probably won't be and they can use Canvas.)
How to upload and share in a Canvas discussion (students) - the instructions refer to the "rich content editor" which is the tool at the top of the discussion post reply.

Additional Video Tool Options

For more information about recording options available, click here to view a comparison of each tool's features.

IMAGES

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تعريب برنامج الأوفيس 365
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COMMENTS

delete a presentation
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