cover letter for executive assistant with experience

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5 experienced executive assistant cover letters.

Approved by real hiring managers, these Experienced Executive Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Experienced Executive Assistant
• Senior Executive Assistant
• Senior Administrative Coordinator
• Alternative introductions for your cover letter
• Experienced Executive Assistant resume examples

Experienced Executive Assistant Cover Letter Example

Why this cover letter works in 2024, highlighting relevant experience.

By mentioning a specific accomplishment from a previous role, this sentence showcases the candidate's relevant experience and the value they could bring to the new company.

Demonstrating Technical Skills

This sentence emphasizes the candidate's proficiency with project management tools, which are crucial for an executive assistant role, and highlights the direct impact their skills have had on efficiency and communication.

Expressing Genuine Enthusiasm

Instead of using cliched phrases about passion, this sentence demonstrates genuine excitement about the company's initiatives and work culture, showing that the candidate has researched the company and is genuinely interested in the role.

Demonstrating Versatility

Stating the variety of roles you've filled in the past is a great way to show that you're flexible and adaptable. This is crucial for an Executive Assistant role, where you're often expected to cope with shifting priorities and unexpected tasks. So, if you've been a project manager, problem solver, or even impromptu IT support, don't be shy about it. Let the hiring manager know you're capable of wearing many hats with aplomb.

Highlighting Soft Skills

Don't underestimate the power of soft skills like remaining calm under pressure and quickly finding solutions. Emphasizing these skills shows your resilience and problem-solving abilities, which are essential for any role, but especially for an Executive Assistant who often has to deal with last-minute changes and high-stakes situations.

Showcase Results of Your Work

Sharing concrete examples of your achievements, like how you revolutionized an executive support system, provides tangible proof of your skills. This also puts your skills into context, showing recruiters how you can apply your abilities in real-world scenarios.

Highlight Leadership Skills

By mentioning that you spearheaded the integration of a new system, you're showing your ability to lead and make impactful changes. This tells me you're not just a follower, but someone who can take initiative and lead projects.

Express Enthusiasm for Company Mission

Linking your excitement for the job to the company's mission shows that you're not only interested in the role, but also the larger impact the company is making. This aligns your personal motivations with the company's objectives and hints at your long-term commitment.

Connect Your Skills to Company Needs

When you explicitly connect your skills to the company's needs, you make it clear that you're not just applying because you want the job, but because you know you can deliver. This convinces me that you've thought about how you can contribute to the company.

A Warm Closing

A friendly sign-off like "Warm regards" leaves a positive impression, and it's a small but important detail that adds a personal touch and shows your professionalism.

Senior Executive Assistant Cover Letter Example

Showcasing leadership.

For a Senior Executive Assistant role, you're expected to take on more responsibilities, often including managing other assistants. If you've successfully managed a team of executive assistants, it's a great idea to highlight this in your cover letter. It demonstrates your leadership skills and ability to improve efficiency, both of which are highly valued in a senior role.

The Power of Anticipation

Talking about your ability to anticipate needs and stay two steps ahead is a smart move. It shows your proactive nature and strategic thinking, which can set you apart from other candidates. In a high-level executive assistant role, being able to anticipate needs is crucial to ensure that everything runs smoothly.

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Senior Administrative Coordinator Cover Letter Example

Demonstrate impact.

Specific examples of your impact, like leading a team to improved efficiency, demonstrate your capabilities. This shows recruiters that you're not just doing tasks - you're making a difference.

Exhibit Problem-Solving Abilities

By mentioning that you implemented a cost-saving system, you're proving that you can identify problems, find solutions, and drive beneficial change. This reassures me that you're a proactive problem-solver.

Align Your Experience with Job Requirements

Linking your past experience with the demands of the role shows that you understand the job and have thought about how your skills can be applied. This tells me that you're not applying blindly, but have considered how you can succeed in the role.

Express Alignment with Company Culture

Expressing your appreciation for the company's culture shows that you've researched the company and understand its values. This suggests to me that you're likely to fit well within the company's environment.

Choose a Polite Closing

Ending your letter with a polite "Best regards" signals professionalism and leaves a lasting impression. This simple act of courtesy can set you apart from other candidates.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Experienced Executive Assistant Roles

• C-Level Executive Assistant Cover Letter Guide
• Entry-Level Executive Assistant Cover Letter Guide
• Executive Administrative Assistant Cover Letter Guide
• Executive Assistant Cover Letter Guide
• Executive Assistant to CEO Cover Letter Guide
• Experienced Executive Assistant Cover Letter Guide
• Senior Executive Assistant Cover Letter Guide

Other Administrative Cover Letters

• Administrative Assistant Cover Letter Guide
• Administrative Coordinator Cover Letter Guide
• Inventory Manager Cover Letter Guide
• Loan Processor Cover Letter Guide
• Office Manager Cover Letter Guide
• Project Administrator Cover Letter Guide
• Research Assistant Cover Letter Guide
• Virtual Assistant Cover Letter Guide
• Warehouse Manager Cover Letter Guide

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

Executive Assistant Cover Letter Example (w/ Templates for 2024)

Crafting a compelling cover letter is often a daunting task, even for seasoned executive assistants. 

While juggling board meetings and managing intricate schedules might be second nature, presenting oneself effectively on paper can be challenging

Worry not! 

In this article, we’ll walk you through the essential steps to crafting an executive assistant cover letter, along with a real-life example.

Here’s what we’re going to cover:

• What a Great Executive Assistant Cover Letter Looks Like
• 5 Steps to Writing a Perfect Executive Assistant Cover Letter
• 3 Essential Cover Letter Tips for Executive Assistants

Ready to create your job-winning cover letter? Let's dive in!

Executive Assistant Cover Letter Example

5 Steps for the Perfect Executive Assistant Cover Letter

Alright, you've seen what a top-notch cover letter looks like, and you're geared up to craft your own masterpiece .

It's simpler than it seems—just follow these steps, and you’ll be good to go!

#1. Put Contact Information in the Header

Kick off your executive assistant cover letter with your personal details, placing them front and center in the header, just like your resume's format .

Here's a rundown of the essentials:

• First and Last Name. Your full name should proudly sit at the top.
• Professional Title. After your name, mention your professional title. Make sure it matches the one in the job ad.
• Email Address. Aim for an email that’s clean and professional, ideally blending your first and last names. (e.g.: [email protected] )
• Phone Number. Make sure that your phone number is correct, without any typos. If you’re aiming for a role overseas, don't forget the relevant country dialing code.
• Location. City and are usually enough; there’s no need to mention your exact address. But if you’re looking to relocate, mention that too.
• Relevant links (optional). Any link that highlights your skills as a candidate has a place on your cover letter, such as your LinkedIn profile.

With your details in place, it's time to move on to the hiring manager's contact information .

• Company Name. Write down the name of the organization.
• Hiring Manager’s Name. Add the hiring manager’s name. Your best shot at finding this is by looking at the job ad, the company’s LinkedIn profile, or their official website.
• Hiring Manager’s Title. Once you’ve nailed down who’s going to read your cover letter, use the appropriate title. If they're, say, the Chief Administrative Officer, you should refer to them as such instead of the generic "Hiring Manager."
• Location. The city and state or country the company is based in are important, especially for global organizations. If you want to narrow it down to a specific office, you can add the street name and number, too.
• Email address (optional). You can add the hiring manager’s email if you find it.
• Date of Writing (optional). Top off with the date you wrote your cover letter on for a neat, polished touch.

Still haven’t finished your executive assistant resume ? Check out this article for a full guide!

#2. Address the Hiring Manager

After adding all the necessary contact details, it’s time to address your cover letter to the person who's actually going to read it.

Avoid that age-old "To Whom It May Concern." It's out of date and, honestly, a little boring.

The greeting you choose for your cover letter can make a real difference. It sets a positive tone right from the start and shows the hiring manager you have an eye for detail.

Your best bet is to do a bit of homework first. Look at the job ad, the company's website, or their LinkedIn profile to find out who the hiring manager for the position is. They’re likely going to be the head of the department or the company’s CEO.

Once you've got their name, you need a formal touch. Using "Ms." or "Mr." followed by their surname is the most solid choice. But if you're in the dark about their gender or marital status, their full name will work just fine. Like so:

• Dear Mr. Thompson
• Dear Alex Thompson

Drawing a blank on the hiring manager or head of the company? No worries. You can address your cover letter to the broader team or even the whole company:

• Dear Company X
• Dear Head of Department X
• Dear Human Resources Team

#3. Write an Eye-Catching Opening Statement

Hiring managers often take just a brief moment—about seven seconds—to glance at a job application before deciding if it’s worth reading more.

That's why grabbing their attention right off the bat is essential for a top-notch executive assistant cover letter.

Start your cover letter by introducing yourself and sharing why the executive assistant role speaks to you. Expressing your genuine interest in business excellence or the specific company can genuinely resonate with managers, making them want to know more about you.

Diving a bit into the company's background can set you apart. When you demonstrate a good understanding of the organization, it shows how well you'd fit in with their culture. This approach gives a clear sign that you’re a focused candidate and not just someone making a shot in the dark.

If you've got a rich career history, consider opening your cover letter with a significant achievement or a quality that makes you an ideal fit for the executive assistant position.

But be brief in this section. After all, this is only the first paragraph of your cover letter. You want to spark the hiring manager’s interest and make them read more, so don’t give everything away.

#4. Use the Cover Letter Body for the Details

The main body of your executive assistant cover letter is your opportunity to delve into what sets you apart as the perfect candidate for the role.

But don’t just regurgitate your resume . This section is your chance to really highlight your specialized skills and strengths and show the hiring manager why they set you apart. Bring attention to any standout accomplishments in previous roles, and use the job ad as a reference for what their requirements are.

Tailoring your executive assistant cover letter with the keywords from the job ad is a major plus. For example, if the role requires proficiency in certain software or scheduling expertise, those skills and experiences are what you should be focusing on.

The more you know about the company, the better. Anything you mention about their industry or leadership can give you an edge over other candidates. If you’ve read up on the executive’s work or the company's latest initiatives, mention it. It sends a message that you're aligned with their mission and that you’re proactive and prepared to integrate into their operations.

And don’t forget to let your genuine enthusiasm for the role shine through. Emphasize how eager you are to bring your skills to the table and make a real impact on the executive's day-to-day functions.

#5. Wrap It Up and Sign It

Putting the final touches on your cover letter is the cherry on top.

You want the end of your cover letter to leave the hiring manager feeling confident about what you can bring to the table and eager to talk to you. This isn't the time to be vague or generic! You want to drive home the point that you’re perfect for the executive assistant role.

Recap the attributes and skills that you believe make you the ideal candidate for the position. Your conclusion can mention anything essential, such as your ability to work under pressure or your knack for maintaining confidentiality.

Then it’s time to invite the hiring manager to the next step. Prompt them to discuss your application further with a call to action. This way, you’re doing more than expressing interest—you’re showing initiative, a vital trait for an executive assistant.

Finally, sign your cover letter. Choose an appropriate closing line and follow it with your full name. Here’s an example for clarity:

I'm eager to discuss how my background as an executive assistant can align with your team's needs. Please feel free to reach out to me at the given email or phone number.

Warm regards,

And if "Warm regards" doesn't resonate with you, here are some alternative closings:

• With appreciation,
• Best regards,
• Thank you for considering my application.

3 Essential Executive Assistant Cover Letter Tips

You've got the cover letter basics in the bag! Now, let's elevate your game with some specialized cover letter tips for executive assistants.

#1. Match Your Resume

When you’re after an executive assistant role, presenting yourself right is crucial.

Your best bet is to have a resume and cover letter that match; otherwise, you can come across as sloppy.

Your information should fit snuggly onto the page, and the font styles and sizes should be consistent from start to finish. Make sure to set your page margins and mind the line spacing so your cover letter doesn’t spill over to page two .

Or Use A Cover Letter Template Instead

Short on time?

Try our resume builder and match it with a cover letter template .

This way, you can align your application perfectly and save yourself a lot of stress. Each of our templates is crafted in collaboration with global hiring pros, so they’re on point and industry-ready.

#2. Mention Skills and Keywords

Your executive assistant cover letter isn’t the place to be generic.

This is where mentioning relevant skills and keywords from the job ad comes in.

Hiring managers already know what they’re looking for. They wrote the job description, after all. So when you narrow down your cover letter to reflect the exact skills and experiences they want, you make their job easier.

This also helps you stand out from the candidates who haven’t zeroed in on the job requirements. But remember—you shouldn’t just list your skills. Use your cover letter to really demonstrate you have the expertise the company needs from an executive assistant.

If a skill or experience from the job ad matches you perfectly, use it to craft a narrative. This shows the hiring manager you aren’t just randomly listing words you saw; instead, you mean business.

#3. Be Formal

While being yourself is at the core of a good cover letter, there’s a fine line you have to navigate when you’re applying for an executive assistant role.

Formality is non-negotiable in your cover letter. You need to maintain a level of politeness and professionalism that leaves no room for jargon. If your cover letter’s tone is too casual, you won’t come across as a serious candidate, and your application will be rejected.

That being said, you don’t have to sound robotic. Just show respect toward your potential employer. This way, you can communicate that you understand the importance of the role and that you’re ready to work in a professional environment.

Key Takeaways

That’s all there is to writing an executive assistant cover letter!

After reading our guide, we trust you feel equipped to secure the exact role you’re aiming for.

But before you head off, let’s recap our main points:

• Start your executive assistant cover letter with a compelling introduction to capture the hiring manager’s attention. Include a brief mention of who you are, the purpose of your letter, and an important accomplishment or experience that shows how suitable you are for the job.
• In the body of your cover letter, mention skills and other keywords present throughout the job ad. Instead of throwing them in randomly, use these skills and experiences to illustrate how you align with the role and why you're confident you’re a great candidate.
• Maintaining a polished tone throughout your executive assistant cover letter conveys professionalism. Treating the application with the seriousness it deserves shows you’re truly interested in the role and willing to put in the work to get it.
• The end of your cover letter is just as important as its beginning. Remember to finish it with a fitting closing line, followed by your full name.

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Executive Assistant Cover Letter Example

Get noticed by the best employers with our professional Executive Assistant Cover Letter template. Use our example cover letter below to give the perfect first impression to a recruiter.

Resume and Cover Letter Experts

Executive Assistant Cover Letter

As an executive assistant, you’re used to prioritizing, and now you’re putting getting a job as your first order of business.

You’ve found the perfect job vacancy.

The job description looks excellent, and you’re ready to submit your resume, but they also want a cover letter.

Writing cover letters may not be your expertise, but you’ll most likely need a good one to land the job you want.

You can find a  resume template  to make creating your resume easy, but  a cover letter is more personal .

You can’t hand in a generic cover letter, if you do that it will be rejected before the hiring manager finishes reading the first paragraph.

So how can you  show off your qualifications  and motivation in a cover letter?

If you’re worried about how your cover letter will come out, don’t fear, there is a successful method to writing a cover letter.

Read this guide to learn how to:

• Write a cover letter if you have work experience
• Write a cover letter if you have no work experience
• Write your cover letter if you have an employment gap

Let us assist you in managing how you create your  cover letter  and land your dream job.

To familiarize yourself with what a good cover should look like, you can review this executive assistant cover letter sample below, along with a resume example.

Hiring Manager’s name

Company name

Company address

Dear Mr/Ms. [Hiring Manager Name]

I’m writing in response to the Executive Assistant position advertised by [Company] on [Job website]. As a professional of over 6 years, with experience focusing on expert administrative support to senior executives, I feel I would be a strong fit for the requirements of this role.

I am familiar and adept at the planning and scheduling of board meetings, face-to-face meetings, and providing accurate and detailed and confidential correspondences and answering more than 5 calls an hour as noted in the job description. I also bring an organized and flexible approach that allows me to perform well under pressure and come up with workable solutions in a crisis.

Additionally, I also bring the hands-on experience of training new hires such as Administrative Assistants and providing support to other members of the administrative team. In my current position at [Current Company], I have successfully onboarded over 10 members of staff.

In summary, I think both I and [Executive] would be able to forge a successful working relationship. I hope that we can discuss the position further in a face-to-face meeting in the near future.

Please feel free to contact me by telephone any evening from 5 pm Monday-to-Friday and by email at all times.

Thank you for taking the time to read through my application.

Sincerely, Name

Address Phone number Email address

Looking over an example is key to understanding what to include. By using a  resume builder  as well, you’ll have the perfect resume and cover letter to  impress a potential employer .

How to Write a Cover Letter for Executive Assistant with Experience

When you turn in your resume, you are giving the hiring manager a summary of your experience and skills.

That means your cover letter must  bring something different to the table .

Not only should you mention your qualifications and experience, but you have to show that you are motivated to work in that position.

That’s why the correct  cover letter structure  will be your best friend.

By  formatting your letter the ideal way , you’ll be able to tell the job recruiter that you are qualified, motivated and the best candidate to fill the position.

Let’s take a look at how you should begin your letter.

I am submitting this application for the executive assistant vacancy at X inc. I have 3 years of experience as an executive assistant. I’m skilled in managing schedules and prioritizing emails. I am also a team player.

Thanks to my ability to prioritize and manage schedules for three executives at X Company saved $20,000 in salaries. I was able to accomplish this thanks to my interpersonal and time-management skills.

This works much better.

By beginning your cover letter like this, you demonstrate an accomplishment,  relevant to the job opening .

The rest of your letter should mention relevant experience and information as well.

In your body, you should  mention your motivation  to fill the vacancy and work for the company.

Conclude your cover letter by explaining how your  skills match the company’s needs .

Remember to keep your letter personal.

How to Write a Cover Letter for Executive Assistant with No Experience

Nothing stops someone from applying for a job than seeing the words “experience required” or “minimum X experience required.”

You  may not have work experience yet , but that does not mean you are unqualified.

All you have to do is write a cover letter demonstrating  how your skills match the vacancy .

By doing this, a hiring manager can still conclude that you are the best candidate.

So how can it be done?

It’s essential to know  what the company requires .

There may be other applicants with more experience, but will they all write a cover letter demonstrating they know what the company and position are all about?

That won’t necessarily be the case.

The secret is to study the job posting, look over what they want, what they expect from you,  what the company is about , and anything else that is listed.

Touch on who you are as a person, your education, and any  internship or volunteer experience  you have.

Also, be sure to mention the following in your cover letter:

• How you meet company needs
• Relevant accolades
• Your relevant skills

By adding those 3 points, along with demonstrating a lot of motivation to fill the position and learn, a hiring manager will feel  they should call you in for an interview .

You may not be as experienced as other applicants, but you may use your cover letter to demonstrate how you will be a valuable employee and will  outwork the other applicants .

When writing the motivation statement, ensure you talk about your desire to learn and adapt to any situation you may encounter at the workplace.

How to Write a Cover Letter for Executive Assistant with an Employment Gap

This might be the first job you are applying for after a long time.

You might think your job application will automatically end up in the rejected pile.

However, if you write your cover letter the correct way, that won’t happen.

If you have a long gap in your employment history, it’s essential to do one thing: be straightforward.

You should follow these rules if you have been out of work for a while.

• Be Sincere:  Don’t think a hiring manager won’t find out about your time off. Briefly explain why you weren’t or couldn’t be employed, so they don’t get the wrong idea.
• Mention time off when appropriate:  If it’s a short amount of time, or it was a long time ago, it would be best to not even discuss it.

Prepare your interview answers beforehand. It is likely the hiring manager will ask you about your work gap when you meet in person.

To avoid problems related to your employment gap, use the ideal cover letter and resume formats.

That also lowers the chances of a hiring manager being worried about any long periods without employment.

Executive Assistant Cover Letter Tips and Advice

An Executive Assistant has to take on a  lot of different tasks  in their role. They will be in charge of a multitude of administrative work such as taking calls, writing formal letters, organizing schedules, and providing clerical support.

As you’ll probably already know, Executive Assistants are also the masters of finding order in chaos. They will be given far-reaching  responsibilities over scheduling  for executives’ daily schedules and clerical necessities. This needs to come across in your letter.

You’ll need to show that you know how to make  quick adjustments and decisions  should things change suddenly. Demonstrating that you are flexible, organized, and adept at resolving issues will help instill that confidence in the person reading your letter too.

Also, Confidentiality is highly important in the work of an Executive Assistant. You will be trusted with a lot of  personal and professional information  that you will be expected to not disclose. Therefore don’t forget to demonstrate that you can be trusted with this responsibility.

Telephone skills play a big part in the life of an Executive Assistant so be sure to hype up your ability to successfully answer calls, politely respond to requests and keep records of messages.

Remember, your  written skills need to shine through  on the cover letter and resume.  Executive Assistants  will be expected to draft clear and communicative letters and emails for their employers. This will be partially assessed during your application so make sure your spelling and grammar are bulletproof.

Executive Assistants are also often placed in charge of  Administrative Assistants , given their senior authority and extra years of experience. Therefore it’s wise to  indicate what training and support you provided  to other admin and clerical assistants in the companies you’ve previously worked in.

As you can see you have a lot of detail to go over in your cover letter. In this sense, it’s best to focus on the highlights, or the  skills most desired by the job description.

Trouble getting your Cover Letter started?

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How to Write an Executive Assistant Cover Letter (2 Examples)

By Ammar Ahmed

Published: January 22, 2024

Cover Letters

Ammar Ahmed

Writer & Career Coach

Alright, all you aspiring Executive Assistants out there, it’s time to talk cover letters – the unsung heroes of job applications. Sure, they may seem like just another document to stress over, but trust us, they’re your golden ticket to making a smashing first impression.

 In this article, we will provide valuable tips and guidance on creating an impactful cover letter that highlights your skills and experiences, ultimately increasing your chances of securing your dream Executive Assistant position. 

Crafting the Perfect Executive Assistant Cover Letter

When aiming for an Executive Assistant role, your cover letter should reflect more than just your skills—it should convey your understanding of the heartbeat of the company. This section will guide you in tailoring a letter that not only talks about you but also resonates with what the company seeks in its ideal candidate.

Researching the Company and Position

For an Executive Assistant, understanding the company is like knowing the preferences of the executive you’ll assist. Your daily tasks will often revolve around company-specific projects, interactions, and nuances. We’ll break down the significance of aligning your application with the company’s DNA and tuning in to the subtleties of the Executive Assistant role they envision.

• Aligning with Company Values and Goals: Every company has its rhythm, a set of values guiding its actions. Skim through their website, especially sections like ‘About Us’ or ‘Our Mission.’ As an Executive Assistant, you’re more than just a task handler—you’re the representative of executive decisions and actions. Ensuring your cover letter conveys alignment with the company’s heartbeat can make you stand out.
• Understanding the Specific Executive Assistant Role: While some companies might seek an Executive Assistant who’s adept at organizing international travels, others might prioritize expertise in managing in-house meetings or handling sensitive communications. Decode the job listing, identify what’s emphasized, and weave those specifics into your cover letter. It’s all about showcasing that you’re not just any Executive Assistant, but the one they need.

Structuring Your Cover Letter

A well-structured cover letter is akin to a neatly organized desk; everything is in its place, making it easier to understand and appreciate. When drafting your Executive Assistant cover letter, keep in mind that its structure is your first demonstration of organizational skills.

Here’s a step-by-step guide to ensuring your cover letter is not only well-organized but also leaves an indelible mark.

• Heading and Salutation: Start with your contact details at the top: name, address, phone number, and a professional email. Addressing the hiring manager by name rather than a generic “To Whom It May Concern” can create a personal touch. If you’re unsure of the name, a bit of research or a quick phone call to the company might provide the information.
• Opening Paragraph – Grabbing Attention: Dive in with enthusiasm. Begin by stating the position you’re applying for and perhaps a notable achievement that makes you stand out. Remember, as an Executive Assistant, you’re often the first point of contact; showing your proactive nature right at the start can set a positive tone.
• Middle Paragraph(s) – Showcasing Your Skills and Experience: This is your stage. Discuss relevant experiences, specific tasks you’ve excelled at, or instances where your proactive approach as an Executive Assistant made a significant difference. Perhaps you managed a sudden crisis, coordinated an impromptu meeting, or streamlined a complex workflow. Make it relatable to the job you’re applying for.
• Closing Paragraph – Expressing Enthusiasm and Call to Action: Reiterate your enthusiasm for the role and the company. Express your eagerness to discuss how your unique experiences as an Executive Assistant align with the company’s needs. A proactive call to action, like suggesting a meeting or a call, can be a testament to your initiative.
• Signature and Contact Information: Sign off professionally with a “Sincerely” or “Best regards,” followed by your full name. If you’re sending a physical letter, leave space for a handwritten signature. Beneath this, you might also reiterate your phone number or primary contact method, making it easy for the hiring manager to reach out.

Highlighting Relevant Skills and Experience

Every profession has a unique set of skills that define excellence in that role, and for an Executive Assistant, it’s a mix of impeccable communication, meticulous organization, and quick thinking. When you’re crafting your cover letter, ensure that you’re not just listing these skills, but exemplifying them with real-world experiences.

Here are some specific skills that you should mention in your cover letter:

• Excellent Communication Skills: As an Executive Assistant, you’re the communication bridge between the executive and the rest of the organization. Highlight instances where your clear and concise communication has prevented misunderstandings or streamlined a process. Maybe you drafted critical emails, coordinated between departments, or effectively communicated executive decisions to the team.
• Organizational Skills: An Executive Assistant’s world is filled with calendars, memos, meetings, and event planning. Use your cover letter to showcase how your keen organizational skills have kept things running smoothly. Perhaps you’ve developed a filing system that saved hours of work, or you managed a high-profile event without a hitch.
• Time Management: In a role where a single day can involve myriad tasks, managing time efficiently is paramount. Share anecdotes where your time-management skills ensured deadlines were met, or how you effectively juggled multiple tasks in high-pressure situations, ensuring everything was completed to perfection.
• Exceptional Interpersonal Skills: This isn’t just about being friendly; it’s about understanding and navigating office dynamics, managing expectations, and sometimes mediating between parties. Describe scenarios where your interpersonal skills have eased tensions, fostered collaborations, or even just ensured a harmonious office environment, especially in situations where executives had conflicting opinions.
• Problem-solving and Decision-making: The corporate world is unpredictable, and as the right hand of an executive, you’ll often be in the thick of it. Detail instances where you’ve had to think on your feet, make critical decisions, or solve problems that weren’t strictly in your job description. Maybe you found a last-minute flight for a canceled trip or improvised during a technical glitch in an important presentation.

Tailoring Your Cover Letter

As an aspiring Executive Assistant, a role that thrives on personalization and attention to detail, it’s crucial to ensure that your cover letter speaks directly to the company and role you’re vying for.

Take a look at how you can tailor your cover letter for maximum impact.

• Addressing the Hiring Manager: As mentioned above, starting your cover letter with a generic greeting might make it seem impersonal, but addressing the hiring manager by name creates an immediate connection. It shows that you’ve done your homework and are truly interested in the company. If the job posting doesn’t mention a name, a quick call to the company’s HR department or some LinkedIn sleuthing might give you the information you need.
• Matching Job Description Keywords: Companies often use specific keywords in their job descriptions to outline the primary responsibilities of the role. For Executive Assistants, these might include “calendar management,” “stakeholder communication,” “event coordination,” or “confidential document handling.” Ensure you incorporate these keywords into your cover letter, aligning your experiences and skills with what they’re specifically looking for. For example, if the description emphasizes “strategic planning,” you might mention a time when you took the initiative to reorganize an executive’s weekly schedule for optimum efficiency.
• Demonstrating Cultural Fit: Every company has its own ethos and its own vibe. Whether it’s a fast-paced startup culture or a more traditional corporate setting, it’s essential to show that you blend seamlessly. Maybe you thrived in a similar work environment in the past, or perhaps the company’s community outreach resonates with your personal values. Highlighting these connections emphasizes that you’re not just a fit for the job but for the company culture as well.

Avoiding Common Mistakes

Every Executive Assistant knows the devil is in the details. Just like a missed appointment or a wrongly filed document can lead to chaos, certain missteps in your cover letter can diminish your chances of landing that dream job.

To ensure your cover letter shines the best light on you, avoid the following common mistakes

• Not Tailoring the Letter to the Company: A generic cover letter might convey a lack of genuine interest. Every company is unique, with its own challenges and work environment. Your cover letter should reflect that you understand and are excited about this particular opportunity. Avoid the trap of a one-size-fits-all approach. Instead, infuse your letter with insights and enthusiasm specific to the company and role you’re applying for.
• Focusing Only on Administrative Tasks: While scheduling, filing, and coordinating are essential aspects of an Executive Assistant’s role, they’re not the only ones. Companies are looking for candidates who bring more to the table. Highlight instances where you went beyond routine tasks: maybe you proactively identified a process inefficiency and implemented a solution, or you played a key role in a strategic decision because of your knowledge and expertise.
• Neglecting Soft Skills : An Executive Assistant’s role isn’t just about tasks—it’s about relationships, communication, and diplomacy. While it’s important to mention your proficiency in software or your speed in note-taking, don’t neglect the soft skills . Emphasize your adaptability, your knack for understanding nuanced office dynamics, or your ability to handle sensitive information with discretion.
• Forgetting Achievements: Amidst outlining skills and experiences, many candidates forget to highlight their achievements. Did you play a part in streamlining a workflow that saved hours of executive time? Or perhaps you managed a critical event that received accolades? These achievements aren’t just feathers in your cap; they’re proof of your capability and the value you bring.

Providing Evidence of Your Accomplishments

In the role of an Executive Assistant, your value is often magnified by the tangible results you’ve achieved. Simply stating that you’re good at what you do is not enough. Instead, highlighting specific accomplishments , backed by evidence, can set your application apart from the rest.

This is how you can effectively showcase these achievements in your cover letter:

• Quantifiable Achievements: Numbers paint a vivid picture. Instead of simply stating that you’ve managed executive schedules, illustrate it. Mention specifics like:

“Synchronized and organized over 200 executive meetings in a year, resulting in a 30% increase in organizational efficiency.”

Such data gives concrete proof of your abilities. For an Executive Assistant, metrics might revolve around time saved, the number of events coordinated, or efficiency improvements achieved.

• Relevant Projects and Outcomes: As an Executive Assistant, you’ve likely been involved in projects beyond daily tasks. Perhaps you’ve overseen a new office setup or coordinated a large company event. Discuss these endeavors. For instance:

“Successfully coordinated the company’s annual leadership summit, facilitating seamless communication among 500 participants from 10 global branches.”

By emphasizing the project’s scale and the positive outcomes, you showcase your ability to manage complex tasks and ensure smooth operations.

Related Article: Learn more about how you can write a cover letter that stands out .

Executive Assistant Cover Letter Examples

Navigating the nuances of an effective cover letter can be challenging. To provide clarity, this section offers tangible Executive Assistant cover letter samples. These examples will highlight the right blend of personal experiences, achievements, and company-specific insights, guiding you in crafting a standout application tailored to your desired position.

Entry-Level Executive Assistant Cover Letter (No Experience)

Breaking into the role of an Executive Assistant without prior experience might feel daunting, but remember, everyone starts somewhere. What you might lack in direct experience, you can compensate for with a blend of relevant skills, academic achievements, and enthusiasm.

Here’s a cover letter example for an entry-level Executive Assistant that demonstrates how to leverage these aspects to craft an impactful application.

Laura Mitchell 456 Admin Avenue New York, NY 10001 [email protected] (555) 321-0987 October 31, 2023

Mrs. Clara Robertson Chief Executive Officer EliteCorp Enterprises 123 Leadership Lane New York, NY 10002

Dear Mrs. Robertson,

Graduating top of my class with a Bachelor’s in Business Administration from New York University, I was exposed to the intricacies of business operations and management. While my academic journey has given me a strong foundation, it was my role as the President of the University’s Business Club where I honed skills that align closely with those of an Executive Assistant. I am writing to express my keen interest in the Executive Assistant position at EliteCorp Enterprises, a company I have admired for its innovation and leadership in the industry.

Organizing monthly events, coordinating with guest speakers, and managing the schedules of the club’s board members taught me the value of meticulous planning, timely communication, and adaptability. My ability to handle multiple tasks simultaneously, coupled with a passion for driving seamless operations, makes me a fitting candidate for this role.

I was particularly drawn to EliteCorp’s mission of ‘Empowering Modern Business Through Strategy and Innovation’. This aligns with my commitment to proactive problem-solving, a skill I showcased when implementing a digital tool to optimize event management for our club, resulting in a 40% increase in event attendance.

EliteCorp’s reputation for fostering professional growth and its collaborative work environment is what excites me the most about the prospect of joining your esteemed company. I am eager to bring my dedication, organizational skills, and fresh perspective to your team, ensuring that your executive suite operates at peak efficiency.

Thank you for considering my application. I am optimistic about the possibility of contributing to and learning from the brilliant minds at EliteCorp Enterprises.

Warm regards,

Laura Mitchell

Related Article: Find out 15 Most Common Executive Assistant Interview Questions and Answers that can help you in your next interview. 

Executive Assistant Cover Letter (With Experience)

When you’ve spent years mastering the art of supporting top executives, your cover letter should echo your expertise, highlighting not just your skills but also your experiences that make you stand out.

Here’s a sample cover letter for an experienced Executive Assistant that encapsulates the blend of professional experience and personal prowess:

Natalie Carter 890 Executive Drive Los Angeles, CA 90001 [email protected] (444) 456-7890 October 31, 2023

Mr. Jacob Thompson Director of Operations Pinnacle Industries 567 Corporate Circle Los Angeles, CA 90002

Dear Mr. Thompson,

Having dedicated over six years to the role of Executive Assistant, I’ve had the privilege of working alongside visionary leaders, playing a strategic part in driving their missions forward. With a proven track record in managing complex schedules, coordinating cross-functional meetings, and ensuring seamless communication channels, I’m enthusiastic about the opportunity to bring my expertise to Pinnacle Industries, a company I deeply respect for its relentless pursuit of excellence.

In my recent role at InnovateTech, I directly supported the CEO and managed a team of three junior assistants. Here, my responsibilities extended beyond the traditional scope of executive support. I was instrumental in planning and executing our annual leadership retreats, managing key stakeholder communications, and driving special projects which resulted in a 30% improvement in organizational efficiency.

Your recent announcement regarding Pinnacle’s global expansion resonated with me. In the past two years, I’ve coordinated over 50 international trips for executives, ensuring not just logistical efficiency but also aligning them with local customs and business etiquette, leading to successful partnership deals.

What excites me most about the opportunity at Pinnacle Industries is the challenge to optimize operations within an already thriving environment. With my comprehensive understanding of executive needs, combined with a proactive approach, I am confident in my ability to anticipate challenges and craft efficient solutions, ensuring your leadership team can focus solely on strategic objectives.

Thank you for considering my application. I am eager to explore how my experience can further elevate the operational excellence at Pinnacle Industries.

Natalie Carter

Related Article: Should You Always Include a Cover Letter?  

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5 Executive Assistant Cover Letter Examples for 2024

• Executive Assistant (EA) Cover Letter
• Executive Administrative Operations Assistant
• Creative EA
• Write Your EA Cover Letter

You’re a seasoned pro at streamlining daily business operations, enabling executives to navigate their schedules effortlessly. You craft detailed calendars, answer phone calls with unparalleled professionalism, and compose correspondence with meticulous attention to detail—all in a day’s work. 

Now it’s time to create a cover letter that complements your executive assistant resume and helps you stand out so you can add interviews to your calendar. 

While you’re great at creating correspondence, everyone can use a helping hand during the highly competitive hiring process. Use our executive assistant cover letter examples and cover letter generator to give you the edge and help land that dream job.

Executive Assistant Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Why this cover letter works

• Directly respond to the company’s needs in their job description. Do they mention remote work or web conferencing tools, such as GoToMeeting?
• Let the job posting be the roadmap for what you cite and discuss in your cover letter. While you may not have every single skill or requirement they list, spend the page space you do have on the things you’re comfortable and confident in answering.

Level up your cover letter game

Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

Executive Administrative Operations Assistant Cover Letter Example

• How, though? Mention the hiring manager’s name, demonstrate some knowledge of the company, use keywords in the job ad (cue, database management), and include a tailored objective for the role.

Creative Executive Assistant Cover Letter Example

• Professional experiences structured in reverse chronological order serve a twofold purpose in a creative executive assistant cover letter: they paint a vivid image of your upward mobility and subtly mirror your dedication to professional development.

Senior Executive Assistant Cover Letter Example

• This is a good time to talk about managing executive calendars and reducing double booking to speak directly to the job-specific skills needed in the role. Most likely, the job ad will also reference specific tools, such as Microsoft Outlook and Concur, which you can discuss to further emphasize your fit.
• Try to balance your presentation of hard skills with a clear understanding of the company’s vision for an on-point cover letter that’s sure to get your application to the top of the stack.

Executive Assistant to CEO Cover Letter Example

• If you’ve been a long-time proud supporter or consumer of the company’s products or services, don’t be afraid to leverage those kind of details. This is the kind of narrative that draws a strong connection between services and the company’s purpose, which highlights a deep understanding of the company’s values.

Related cover letter examples

• Administrative assistant
• Operations manager
• Human resources
• Customer service
• Business analyst

How to Format an Executive Assistant Cover Letter

When sending emails to clients, you understand the importance of making each one sound specific and genuine by connecting to their needs. You should use the same mindset when writing your cover letter . 

Every company and executive has slightly different needs, so you should tailor your cover letter to each job accordingly. For instance, one executive may do a lot of traveling, so they’ll need help with itineraries, while another executive will want you to focus on answering calls and emails.

Executive assistant cover letter greeting and introduction

When contacting clients, you know it’s a good idea to research beforehand so that you can address them by name and relate to their needs. The same applies here; find the company’s mission statement and the name of the hiring manager. It’s a great way to lead off the greeting and intro of your cover letter. If all else fails and you can’t find their name, lead with “Dear [company name] hiring staff.”

The opening paragraph should also be relevant to each company. You could reference a couple of top skills they’re seeking, like Google Calendar or Trello, and try to connect to the company’s mission. 

What you don’t want to do is come off too casual, use slang terms, or not relate to the needs of the executive position at all, like the opener below. 

Yikes, not a great start!

I saw your job posting on Indeed and thought I’d apply for the position. I haven’t worked as an executive assistant before, but I have some relevant experience, so I’m sure I’ll be a good fit for the role.

A better start would be what the opening below does. It immediately shows a connection to the company by explaining how they’ve been a guest on the cruise lines and their admiration for Royal Caribbean’s innovations in the travel industry. It truly feels like this applicant is passionate about the executive assistant position.

Highly-relevant opener for the win!

Dear Mr. Al-Malik,

As an experienced executive assistant with a commendable track record spanning seven years, I’m inspired by the opportunity to contribute my skills and expertise to the Royal Caribbean Group. Besides being a returning guest on your cruise lines for the last eight years, I have always admired your company’s exceptional innovation in the travel industry, and it would be my pleasure to leverage my proficiencies in serving as your executive assistant to the CEO. 

Executive assistant cover letter body

If you give an executive a brief before a meeting, you’d want to provide concise data about what they should know. 

You can do the same in your cover letter by briefly reviewing some of your primary achievements related to how you’ll succeed in the position. For instance, using TripIt Itinerary Planning to schedule travel plans 56% more efficiently will stand out for an executive that travels a lot. 

Everything should be tailored and relate to the company’s needs to continue showing your connection and passion for the job, just like the example below that cites the use of Google Workspace and other software related to the position’s requirements. 

A relevant body paragraph that makes an impact

In my tenure as an executive assistant at Ryder System, Inc., I managed the CEO’s calendar via Microsoft Outlook, adeptly coordinating over 500 appointments annually to ensure a smooth and efficient schedule. My proficiency in Microsoft Office Suite and Google Workspace was instrumental in enhancing communication and delivering time-sensitive projects. 

Executive assistant cover letter closing

If you outlined an executive’s daily schedule, you would likely want to summarize the main points to ensure they have all the information they need. 

The closing paragraph of your cover letter acts in a similar way to summarize the primary skills you presented, like managing Outlook Calendars and phone etiquette.

It’s also a good idea to say thank you and use a light call to action, just like you would do with a customer you want to hear back from when you email them. 

What you don’t want to do is be overly informal or disrespectful. 

This won’t land an interview!

Can’t wait to hear from you. I think I’m a good match for the position.

If you want to hire me, let me know ASAP.

Instead, show your passion for the role and how your skills will help the company achieve its goals, as in the example below. 

Demonstrate your enthusiasm and reiterate your abilities for a memorable conclusion!

By leveraging my administrative skills, I can maximize executive productivity and efficiency and support Dell Technologies’ vision. Thank you for considering my application, and I’m eager to discuss this opportunity in more detail. 

Henrik Berg

Even if you haven’t worked at the executive level, you can still use previous administrative assisting experiences or careers with translatable skills in your cover letter. For instance, if the position requires answering client calls, you can explain how your customer service skills from a previous admin job will help you be successful. 

Usually, executive positions will look for applicants to be more formal. However, you should still review the job description and try to match its tone. It’s the same way you’d try to match a client’s tone when responding to their email to better relate to their needs. 

You should limit your cover letter to one page. Executive roles involve working in fast-paced environments. Keep your cover letter concise and relevant to the requirements of the position to avoid losing a hiring manager’s attention. 

7 Executive Assistant Cover Letter Examples

Executive Assistants are the right hand of leadership, adept at managing details, anticipating needs, and seamlessly orchestrating operations. Similarly, your cover letter serves as the right hand of your application, deftly outlining your skills, experiences, and your ability to anticipate and meet challenges. In this guide, we'll delve into the best cover letter examples for Executive Assistants, ensuring your application orchestrates a compelling narrative of your professional journey.

Cover Letter Examples

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The best way to start an Executive Assistant cover letter is by addressing the hiring manager directly, if their name is available. Then, introduce yourself and immediately mention the Executive Assistant position you're applying for. Make sure to highlight your most relevant skills and experiences right at the beginning to grab their attention. For example, "Dear Mr. Smith, I am a professional Executive Assistant with over 10 years of experience in managing complex schedules and administrative tasks. I am excited to bring my expertise to your advertised Executive Assistant position." This approach shows you're professional, direct, and confident in your abilities.

Executive Assistants should end a cover letter by summarizing their interest in the role and the unique skills they bring. It's important to express enthusiasm for the opportunity and to thank the reader for their time. Here's an example: "I am excited about the opportunity to bring my unique blend of skills and experience to your organization and believe I could add significant value to your team. Thank you for considering my application. I look forward to the possibility of discussing this opportunity further." This ending is professional, courteous, and leaves a positive impression. It also opens the door for further communication, which is key in the job application process.

An Executive Assistant's cover letter should ideally be about one page long. This length is sufficient to succinctly present your skills, experiences, and qualifications relevant to the job without overwhelming the reader. Remember, hiring managers often have many applications to go through, so it's important to make your points clearly and concisely. A cover letter is not the place to reiterate your entire resume, but rather to highlight key aspects that make you a strong candidate for the Executive Assistant position. It's also a chance to show your understanding of the company and how you can contribute to it.

Writing a cover letter with no experience as an Executive Assistant can seem daunting, but it's absolutely possible. Here's how you can approach it: 1. Start with a Professional Greeting: Address the hiring manager by name if possible. If not, use a professional greeting such as "Dear Hiring Manager." 2. Opening Paragraph: Begin by stating the position you're applying for. Express your enthusiasm about the opportunity and briefly mention where you found the job posting. 3. Highlight Relevant Skills: Even if you don't have direct experience as an Executive Assistant, you likely have skills that are applicable to the role. These could include organization, time management, communication, problem-solving, or proficiency in certain software. Use specific examples from your past work, academic, or volunteer experiences to illustrate these skills. 4. Show Your Knowledge of the Company: Do some research about the company and express why you're interested in working there. This shows initiative and that you're serious about the role. 5. Explain Why You're a Good Fit: Even without direct experience, you can still be a great fit for the role. Maybe you thrive in fast-paced environments, have a knack for multitasking, or are known for your exceptional organizational skills. Whatever it is, make sure to highlight it. 6. Conclude with a Call to Action: Thank the hiring manager for their time and express your interest in discussing your application further in an interview. 7. Professional Closing: End your cover letter professionally with a closing such as "Sincerely" or "Best regards," followed by your name and contact information. Remember, the goal of the cover letter is to get the hiring manager interested enough to read your resume and call you for an interview. Even without direct experience, if you can show that you have the skills and qualities they're looking for, you'll have a good chance of getting their attention.

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Executive Assistant Cover Letter

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Junior executive assistant cover letter, c-level executive assistant cover letter, entry level executive assistant cover letter, executive administrative assistant cover letter, executive assistant to ceo cover letter, related resumes for executive assistants, executive assistant resume example.

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Best Executive assistant cover letter Samples 2023

Writing a professional executive assistant cover letter is essential for any job application. It’s your chance to add a personal touch and make yourself stand out from the competition. 

While there are certain universal elements to consider when designing your perfect letter, such as staying professional and personalizing each one for every job you apply for, learning how to craft an intriguing introduction can be key to making it memorable.

In this blog post, our cover letter experts from Resume That Works have shared some professional tips on how to write an impactful executive assistant cover letter that will help you land the job of your dreams.

You can either go through all the executive assistant cover letter samples to get an idea of how to create a professional cover letter for yourself or you can hire one of our experts to create an awesome executive assistant cover letter for you. 

Executive Assistant Cover Letter Example – Plain Text Sample

Executive assistant cover letter example 1.

Dear [Recipient’s Name],    I am writing to apply for the position of Executive Assistant that was recently advertised by [Company/Organization]. With my well-rounded and comprehensive experience in high-level administrative support, I am confident that I can provide an exceptional standard of assistance at [Company/Organization].  Throughout my career, I have worked with a range of executives, managers, and business leaders, providing them with outstanding administrative services. I am highly organized, detail-oriented, and able to handle complex tasks while simultaneously managing multiple projects. My knowledge of relevant software ensures accurate record-keeping and streamlined operations. Additionally, I have excellent communication skills and a patient attitude when dealing with difficult stakeholders.    I am certain that I possess the necessary skills to be an invaluable asset as your Executive Assistant. Thank you for taking the time to read my letter of interest and please do not hesitate to contact me if you wish to discuss this opportunity or require any additional information from me.   Sincerely, [Your Name]

Executive Administrative Assistant Cover Letter Example 2

Dear [Recipient Name],    I am writing to express my interest in the position of Executive Assistant at your company. I believe that my qualifications, experience, and enthusiasm make me an ideal candidate for this role.    As a professional with over five years of experience, I have developed a wide range of skills including organizational ability, communication proficiency, and problem-solving capabilities. My previous roles have helped me gain knowledge in a variety of administrative areas such as maintaining records and processing documents. On top of the technical skills required for this position, I also possess excellent interpersonal skills and the ability to handle difficult situations calmly and professionally. Additionally, I am comfortable working under pressure and possess advanced multitasking abilities to help ensure successful job performance.    I am very excited about the opportunity to work for your company as an Executive Assistant. I bring an unwavering commitment to any position I take on and would be highly motivated to work with the team in achieving all project goals. Thank you for considering my application and please do not hesitate to contact me if you require further information or if you would like to discuss my candidacy further.    Sincerely, 

[Your Name]

Cover Letter for Executive Assistant Example 3

Dear [Hiring Manager’s Name],  

I am writing in response to your advertisement for an Executive Assistant. With a Master’s Degree in Business Administration and two years of experience working in executive-level roles, I feel confident that I am the ideal candidate for this position. 

During my time as an Executive Assistant at [Company], I have successfully managed a variety of tasks and responsibilities. From scheduling meetings and managing correspondence to planning events and coordinating travel, I have proven myself to be organized, detail-oriented, and efficient. 

Furthermore, as a former Trainer at [previous company], I understand the importance of following directions carefully and taking initiative when needed. My interpersonal skills allow me to effectively interact with both colleagues and clients to accomplish goals or solve problems.  

I believe all of these attributes make me the perfect fit for this role, and I look forward to further discussing my qualifications with you. Please don’t hesitate to contact me if you have any questions or would like additional information about my background. 

Thank you for your consideration, 

[Your Name] Executive Assistant Cover Letter Sample 4 Dear [Recipient’s Name],    I am writing to express my interest in the Executive Assistant position you have recently advertised. As an experienced and highly capable professional with extensive experience in providing effective administrative support, I am confident that I would make a valuable addition to your team. I possess over 8 years of experience in providing executive assistance at top-level management levels and consider myself a reliable and proactive individual. My expertise spans technical skills such as document processing, database administration, office management, event coordination, travel arrangements, calendaring, and other general office support activities. I have also acquired an advanced understanding of best practices in staff development and motivation through exposure to various corporate structures.  Moreover, I possess exemplary interpersonal skills which allow me to establish strong relationships with individuals at all organizational levels. My ability to work effectively with other senior members has allowed me to build positive working relations that are beneficial for the organization’s objectives.    Thank you for your consideration of this opportunity and for taking the time to review my credentials. Please do not hesitate to contact me if you require further information or wish to discuss my candidacy further.   Sincerely, 

Personal Assistant Cover Letter Example 5

Dear [Recruiter or Hiring Manager’s Name],

I am writing to express my interest in the Personal Assistant position at [Company Name]. After researching the job description, I believe my unique combination of skills and experience makes me uniquely qualified for this role. 

My background includes 6 years as an Executive Assistant providing support to senior-level executives across multiple companies. During this time, I have developed significant organizational, problem-solving, and leadership skills. My responsibilities have included managing complex calendars and travel itineraries, directing teams on special projects, and negotiating contracts with vendors. In addition, I have completed several high-profile tasks such as coordinating a client visit from the governor of our state and organizing a company-wide charity drive. 

Furthermore, I am certified in Microsoft Office Suite applications and hold a certificate in Project Management. This combination of certifications makes me highly efficient in managing tasks while also designing new projects that will contribute to the success of your team.

Thank you for taking the time to consider my application materials; I would be thrilled to discuss how I can contribute to your organization further during an interview setting. 

Sincerely, 

Executive Assistant Cover Letter Format 

Here are some tips to help you format your executive assistant cover letter properly:

TIP # 1: The Correct Font

Use a professional font such as Times New Roman, Arial, or Calibri, and ensure that the font size is no larger than 12 points.

TIP # 2: Contact Information

Include your name and contact information at the top of the document.

TIP # 3: Directly Address the Recruiter

Address it directly to the recruiter or hiring manager to show that you took extra time to research who is responsible for reviewing your application. (our experts recommend that you take the name of the recruiter)

TIP # 4: Grasp the Attention of the Employer

Open with a catchy phrase describing why you are interested in this role and why your qualifications make you uniquely qualified for it.

TIP # 5: Keep it Short and Concise

Keep each paragraph short and concise by focusing on a few key points about yourself and how they relate specifically to the role you are applying for.

TIP # 6: Call to Action

Close with a call-to-action, inviting the recruiter or hiring manager to contact you if they require further information or wish to discuss scheduling an interview over the phone or face-to-face meeting if necessary.

TIP # 7: Edit – Rewrite – Edit – Rewrite

Proofread it carefully before sending—mistakes can easily get overlooked so read through it several times and ask someone else if possible to ensure its accuracy!

Professional Writing Tips for an Executive Assistant Cover Letter

Are you looking for tips on how to craft an effective executive assistant cover letter? If so, you’ve come to the right place! Writing a great cover letter is essential for impressing potential employers and landing the job. Here are a few tips for creating an effective executive assistant cover letter:

PRO TIP # 1

Address it directly to the recruiter. Directly addressing your cover letter to the recruiter or hiring manager rather than using generic terms such as “To whom it may concern” will demonstrate your interest in the specific role and show that you took extra time to research who is responsible for reviewing your application.

PRO TIP # 2

Highlight relevant qualifications. Explain what makes you uniquely qualified for this role by highlighting your experience as an executive assistant and any other qualifications that are related to the position.

PRO TIP # 3

Show enthusiasm and commitment. Demonstrate that you are passionate about this position and willing to put in hard work and dedication by expressing your enthusiasm in the body of your letter.

PRO TIP # 4

Close with a call to action. For your effort to pay off, remind the recruiter once again of your interest in their particular role and express willingness to discuss further details over the phone or through a face-to-face meeting if necessary. 

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We hope these executive assistant cover letter samples and tips have given you some insights on how to craft an awesome executive assistant cover letter. If you dont have the time and energy to do so then you can hire a professional cover letter expert from Resume That Works and our expert will do it for you in no time at all. 

Resume That Works is an online resume-writing service that has been helping job seekers for more than a decade. They have a team of career experts along with professional cover letter writing professionals. They have the skills and experience that are required to help you land the job of your dreams. So what are you waiting for? Place an order right now and get a professional executive assistant cover letter online!

What are the top 3 skills of an executive assistant?

The three essential skills for an executive assistant are excellent organization and time management skills, the ability to effectively communicate with multiple stakeholders, and a deep understanding of administrative duties.

What should an executive cover letter include?

An executive cover letter should include the contact information of the sender, why you are writing, and what position you are interested in, along with a summary of your qualifications.

How to write a cover letter for an executive assistant with no experience?

Focus on the transferable skills and experiences you can bring to the role. Start by mentioning any office-related volunteer work or internships you’ve completed, along with customer service or data entry experience.

What is a good professional summary for an executive assistant?

A good professional summary for an executive assistant should include a brief, yet concise statement summarizing your qualifications and experience and focus on skills that are relevant to the role.

Written by Simon W

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Executive Assistant cover letter examples

If you’re hoping to land your next executive assistant role, then you need an engaging and impressive cover letter to accompany your CV.

You need to prove you’ve got the skills and experience to juggle multiple responsibilities and support senior staff.

Find out how to do just that with our step-by-step guide and executive assistant cover letter examples below.

CV templates 

Executive Assistant cover letter example 1

Executive Assistant cover letter example 2

Executive Assistant cover letter example 3

The example cover letters here should give you a good general idea on how your Executive Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Executive Assistant cover letter

Here’s a simple process to write your own interview-winning cover letter.

Write your cover letter in the body of an email/message

You should write your cover letter in the body of the email (or messaging system if sending via a job board) and never attach it as a document.

The reason for this?

You want your cover letter to start connecting with the recruiter from the moment they open your application.

If they have to open a document to read it, it will slow things down and they may not even bother to open it.

Start with a friendly greeting

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

After you have greeted the recruiter, it’s important to state the job you are applying to.

Recruiters are often managing multiple vacancies, so they need to know exactly which job you are referring to.

Be as specific as possible and use a reference number if you can find one.

Here are some examples you can use;

• I am interested in applying for the role of admin assistant with your organisation.
• I would like to apply for the role of Sales assistant (Ref: 4057393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advertisement for a trainee project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

When sending a job application to a recruiter or hiring manager, it is important to remember that they will normally be very busy and pushed for time.

Therefore, you need to get you message across to them quickly (in a matter of seconds ideally). So, keep your cover letter short and to-the-point. A long waffling cover letter will overwhelm recruiters when they are running through hundreds of emails in there inbox, but a concise one will get their attention.

So, keep your cover letter to just a few sentences long, and save the extensive detail for your CV.

Sign off professionally

To round of your cover letter, add a professional signature to the bottom, giving recruiters your vital contact information.

This not only gives various means of contacting you, it also looks really professional and shows that you know how to communicate in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Gerald Baker Senior Accountant 07887500404 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application email, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Executive Assistant cover letter

So, what type of information should you write about in your Executive Assistant cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Executive Assistant cover letter templates

Copy and paste these Executive Assistant cover letter templates to get a head start on your own.

I am writing in relation to the Senior Executive Assistant role at Wise May Ltd. As a seasoned professional with 15 of experience in supporting C-suites and managing complex administrative tasks, I am confident in my ability to provide exemplary assistance to your leadership team.

Throughout my career, I have demonstrated a strong commitment to excellence, impeccable organisational and time management skills, and a proactive approach to problem-solving. My ability to anticipate directors’ needs and handle confidential information with the utmost discretion has been instrumental in enhancing operational efficiency and streamlining executive functions.

In my current role as a Senior Executive Assistant at Vattenfall, I implemented a time-blocking strategy that increased executive’s productivity by 20%, reduced expenses by 10% through negotiating cost effective travel arrangements and created a filing system which lowered response cadence by 15%.

I am drawn to your company’s reputation for innovation through a dynamic work culture and focus on achieving ambitious goals that align perfectly with my career aspirations. I look forward to sharing more of my accomplishments in an interview at your convenience. Thank you for your consideration.

Kind regards

April Keane ¦ 07777777777 ¦ [email protected]

I hope you’re well. I am writing to express my keen interest in the position of Junior Executive Assistant, as advertised on ZipRecruiter. As a recent graduate with a BBA from the University of London, I am confident that my knowledge and dedication to excellence align with the expectations of the position.

In my previous role as an Administrative Intern at British American Tobacco, I had the opportunity to support senior directors in managing their schedules, coordinating meetings, and handling various clerical tasks. This experience provided me with valuable insights into the demands of an executive assistant and strengthened my ability to thrive in a fast-paced and dynamic environment.

Throughout this role I ensured all appointments/events were accurately scheduled, reducing conflicts by 10%. I also successfully reduced meeting preparation time by 20% through efficient organisation and distribution of agendas/materials and helped lower system downtime by 7% due to promptly addressing IT-related issues with consummate accuracy.

I am excited about the opportunity to meet you at your earliest convenience to further discuss how my skills could add value to your esteemed company.

Janice Underwood ¦ 07777777777 ¦ [email protected]

Good day Simon

I am reaching out you concerning the Executive Assistant position at The Maine Group. With a solid background in providing first-class administrative support and an eye for detail, I am confident in my ability to contribute to the smooth and efficient functioning of your prominent establishment.

I have been an Executive Assistant at GLH Hotels for the past 6 years, where I work closely with top-level executives, manage their schedules, arrange meetings, and handle sensitive and confidential information with the utmost discretion. When encountering various challenges, I consistently demonstrate a proactive and resourceful approach to problem-solving.

My organisational skills and proficiency in using various productivity tools has allowed me to streamline processes, increase productivity by 25%, and reduce admin overhead for the senior directors by 10%. Furthermore, I saved £30K on annual travel expenses through developing a comprehensive coordination process, as well as lessened document retrieval time by 50% due to overhauling the filing system.

I would welcome the opportunity to attend an interview where I can further discuss how my BBA qualification and competencies firmly align with your company’s requirements.

Jordan Stockton ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Executive Assistant job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

Executive Assistant Cover Letter (Smart Examples)

By Status.net Editorial Team on November 25, 2023 — 13 minutes to read

A cover letter is your chance to make a great first impression on a potential employer. It’s a document that you attach to your resume when applying for a job, offering a more personal view of your skills, experiences, and enthusiasm for the position.

Purpose of a Cover Letter

The main purpose of your cover letter is to show the employer that you’re the perfect fit for the role. You want to highlight your relevant skills and achievements, and explain how they make you uniquely qualified. The cover letter also demonstrates your writing and communication skills, giving the employer a sense of your personality and work style.

Format and Structure

In general, your cover letter should have the following structure:

• Header : Include your name, contact information, and the date.
• Salutation : Address the letter to the hiring manager by name, if possible.
• Opening paragraph : Introduce yourself and express your interest in the position.
• Body paragraphs : Discuss your experience, skills, and achievements that are relevant to the job.
• Closing paragraph : Thank the reader for considering your application and mention your desire for an interview.
• Sign-off : Use an appropriate closing, like “Sincerely,” followed by your full name.

Tailoring Your Cover Letter

It’s essential to tailor your cover letter for each job application. Show that you’ve researched the company and explain why you’re excited about working there. Focus on the specific requirements outlined in the job description, and match those with your skills and experiences. This personalized approach will help you stand out from other candidates.

Cover Letter Structure

When writing your executive assistant cover letter, it’s important to organize it into distinct sections. Following a logical structure helps you present a professional and coherent message.

Opening Paragraph

Start your cover letter with a strong, attention-grabbing opening paragraph. Introduce yourself and mention the executive assistant position you’re applying for. You can mention how you found the job posting, whether it was through a job board, networking, or a personal referral.

In one or two paragraphs, highlight your main qualifications and relevant experiences as an executive assistant. Focus on achievements and quantifiable results, such as increasing efficiency by a certain percentage or improving booking systems. Use bullet points to make your accomplishments stand out and easier to read. For example:

• Increased scheduling accuracy by 20% by implementing new calendar management tools
• Streamlined communication between departments, reducing overall response times by 15%

You should also demonstrate how your skills match the specific job requirements detailed in the job posting. For instance, if the posting mentions knowledge of a particular software or the ability to handle multiple tasks simultaneously, explain how you meet those criteria.

Wrap up your cover letter with a brief closing paragraph. Express your enthusiasm for the position and mention that you’re looking forward to the opportunity to contribute to the company. Invite the hiring manager to contact you for further discussion or to schedule an interview. Avoid using cliché phrases like “I look forward to hearing from you” — try to be more personal and genuine.

Lastly, sign off your letter with an appropriate closing, such as “Sincerely,” followed by your full name. If you are submitting a hard copy, leave space for your handwritten signature above your typed name.

Making a Compelling Introduction

Your introduction should grab the reader’s attention and make them want to continue reading your letter. Here are some tips and examples to create a powerful and engaging opening.

First, address the hiring manager by name whenever possible. This helps personalize your letter and shows that you did your research. If you can’t find the name, use a professional salutation, like Dear Hiring Manager or Dear [Company] Team .

For example:

Dear Mr. Smith,

Next, mention the position you’re applying for right away. Be precise about the job title and where you found the listing. This helps the recipient understand the purpose of your letter quickly.

I was thrilled to find the Executive Assistant opening on your company website.

To showcase your enthusiasm , include a brief statement about what excites you most about the company or the role. This can be a powerful way to make a connection with the reader.

Having admired the innovative products and exceptional services provided by your organization, I am eager to contribute my skills and experiences to your team.

Now, highlight your most relevant skills or accomplishments that will make you stand out from other candidates. Choose one or two key achievements that demonstrate your ability to excel as an executive assistant.

With over five years of experience in providing high-level support to C-level executives and proven organizational skills, I am confident in my ability to manage complex projects and multitask efficiently at your organization.

Relevance to Job Description

When crafting your executive assistant cover letter, it’s important to emphasize how your skills and experience match the job description. To do this effectively, you should:

• Read the job description thoroughly. Make sure you understand the responsibilities and requirements of the role. Take note of any specific skills or qualifications the employer is looking for, as well as any soft skills or personality traits they value. This will help you tailor your cover letter to the specific organization and role.
• Highlight relevant experience. Show how you already have experience in similar tasks or roles. Provide concrete examples, such as coordinating large-scale events, managing travel arrangements, or maintaining complex schedules. Use specific numbers or achievements whenever possible, like reducing costs by a certain percentage or supporting multiple executives at once.
• Showcase transferrable skills. Even if you don’t have direct experience in an executive assistant role, demonstrate how your current skillset transfers well to the position. For instance, if you excelled at project management, communication, or organization in a previous job, highlight those abilities. Related: Top Transferable Skills Every Company Wants
• Explain how you will apply your skills. Relate your past experiences and skills to the actual tasks and responsibilities described in the job posting. Explain how your specific expertise will benefit the company and the executive you would be working for. Related: What Are Soft Skills? (and How to Showcase Them)
• Use action verbs. Strong action verbs can make your cover letter stand out. Use words like organized, managed, coordinated, and collaborated, to describe your relevant experiences and skills.

Presenting Your Achievements

As an Executive Assistant, your cover letter should show off your most significant achievements. Give your cover letter a touch of personality while highlighting your relevant experience, skills, and accomplishments. Remember, showcasing your key selling points will let the hiring manager understand the value you’d bring to the role.

Bullet Points for Impact: To make your achievements stand out, use bullet points to highlight your top three to five accomplishments. This format helps break up the blocks of text and draws the reader’s eye, making it easier for them to absorb the most important information.

• Increased efficiency by 25% by implementing new task management software
• Successfully managed the schedules of four executives concurrently
• Oversaw a budget of $500,000, ensuring all expenses were within budget and well-allocated

Quantify Results: When possible, quantify your accomplishments by including specific numbers, percentages, or other measurable results. Doing so helps to paint a clear picture of your abilities and the kind of impact you could have on a prospective employer’s organization.

For example, instead of saying “ Managed schedules “ , try “ Managed schedules, organizing over 30 meetings weekly and coordinating with multiple departments for cross-team collaboration. “

Tailor Your Examples: While you want to showcase your most amazing achievements, it’s also important that you tailor your examples to fit the job description. Try to choose examples that demonstrate the most relevant skills and experience to the role you’re applying for.

If the role calls for someone who is detail-oriented, you could mention: “ Developed a new filing system, boosting document retrieval efficiency by 35%. “

Customizing for the Company

When crafting your executive assistant cover letter, it’s important to tailor it specifically for the company and role you’re applying for. This shows the employer that you’ve done your research and are genuinely interested in the position. Here are a few steps to help you customize your cover letter effectively:

Research the Company

Spend some time researching the company’s values, goals, and culture. Look for any information that can help you align your skills and experiences with their needs. For instance, if the company puts a strong emphasis on sustainability, you could mention your experience in organizing eco-friendly events or initiatives.

Identify Keywords

Go through the job description and identify the keywords related to the skills, experience, and qualifications the employer is looking for. Make sure to incorporate these keywords in your cover letter to increase the chances of your application getting noticed.

Address the Hiring Manager

If possible, find out the name of the hiring manager and address them directly in your cover letter. This personalizes your application, making it more likely to stand out among the crowd.

Highlight Achievements

Show the employer how you can add value to their organization by highlighting your accomplishments relevant to the executive assistant role. Quantify your achievements whenever possible. For example, if you successfully managed a team of four and helped increase office efficiency by 20%, make sure to mention it in your letter.

Reflect Company Culture

Show that you’re a great fit for the company culture by aligning your writing style and tone with the organization’s ethos. If the company is formal and conservative, keep your cover letter professional and concise. On the other hand, if it’s a more laid-back and creative environment, don’t be afraid to let your personality shine through.

Sealing with a Strong Conclusion

To wrap up your executive assistant cover letter, focus on expressing enthusiasm for the position and emphasizing your strong belief in your suitability for the role. Here are a few important components to include in your conclusion:

• Reiterate your interest : Let the hiring manager know how excited and passionate you are about joining their team as an executive assistant. Mention the specific aspects of the company or role that appeal to you.
• Highlight your skills : Take the opportunity to briefly restate your top skills and experiences that make you the ideal candidate for the executive assistant position.
• Express availability : Convey your openness to further discuss your qualifications and experience in an interview. Sharing your availability demonstrates your eagerness to move ahead in the hiring process.
• Thank the reader : Always express gratitude to the hiring manager for their time and consideration. A genuine and simple “thank you” can go a long way in leaving a positive impression.

Here’s an example of how you could craft a strong conclusion for your executive assistant cover letter:

“As a highly-organized and proactive professional, I am enthusiastic about the opportunity to contribute to your team’s success as an executive assistant. I am confident that my extensive administrative experience, time management skills, and ability to anticipate executive needs make me an excellent fit for this position. I would welcome the opportunity to discuss my qualifications further in an interview at your convenience. Thank you for considering my application.”

Examples of Strong Cover Letters

Example 1: demonstrating relevant experience.

Dear [Hiring Manager],

As a dedicated and passionate professional with over 5 years of experience in providing top-notch administrative support, I am thrilled to apply for the Executive Assistant position at [Company Name]. I am confident that my expertise in project management and exceptional interpersonal skills make me the ideal candidate for this role.

During my time at [Previous Company], I successfully managed and coordinated multiple executive-level projects and provided key support in planning and executing strategic initiatives. My attention to detail and ability to efficiently prioritize tasks helped me exceed expectations and contribute to the company’s overall success. In this role, I also honed my skills in:

• Calendar management: Streamlined both personal and professional calendars for C-level executives, ensuring timely attendance to all meetings and events.
• Meeting coordination: Scheduled and organized weekly team meetings, quarterly strategy sessions, and annual board meetings, managing all logistics and communication.
• Travel arrangements: Booked cost-effective and convenient travel itineraries for executives and stakeholders, handling any last-minute changes with ease.

I look forward to discussing further how my experience and skills can contribute to [Company Name]’s success as an Executive Assistant. Thank you for considering my application.

Sincerely, [Your Name]

Example 2: Emphasizing Diverse Skill Set

Your Executive Assistant role at [Company Name] caught my attention due to your focus on innovation and growth. With a background in executive support, project management, and event coordination, I am eager to contribute my diverse skills and enthusiasm to your team.

Among my most notable achievements at [Previous Company] were my efforts in organizing company-wide events, such as annual retreats and training seminars. I have also developed expertise in:

• Process improvement: Implemented new systems and tools for document management and day-to-day operations, increasing efficiency by 20%.
• High-stakes communication: Effectively liaised with clients, vendors, and stakeholders, handling sensitive information discreetly and professionally.
• Problem-solving: Adapted to unforeseen challenges and conflicts, providing support and solutions to ensure seamless operations.

I am excited about the prospect of joining [Company Name] and helping the team operate at its highest potential. I appreciate your time and consideration and look forward to discussing this opportunity further.

Best Regards, [Your Name]

Frequently Asked Questions

What are the key elements to include in an executive assistant cover letter.

When writing your executive assistant cover letter, make sure to include:

• Your name and contact details.
• A professional greeting.
• A compelling opening paragraph demonstrating your interest in the position.
• A clear outline of your relevant skills and experience.
• Examples of accomplishments that showcase your ability to excel in the role.
• A closing paragraph, expressing your enthusiasm for the position and desire for an interview.
• A professional closing, and your signature.

How can I make my executive assistant cover letter stand out?

To make your cover letter stand out:

• Tailor it to the specific job and company you’re applying to.
• Use a strong and confident tone.
• Share your unique qualifications and accomplishments specific to the role.
• Do thorough research about the company and mention how you can contribute to their goals.
• Employ keywords from the job posting to demonstrate you’ve read and understood the job requirements.
• Use a clean, professional format and avoid overdoing it with fonts or colors.

What’s the ideal length for an executive assistant cover letter?

A well-crafted executive assistant cover letter should typically be one page in length. Aim for three to four paragraphs, focusing on your most relevant skills, qualifications, and achievements. A concise cover letter demonstrates excellent communication skills and respects the reader’s time.

Are there any creative approaches for writing an executive assistant cover letter?

While maintaining a professional tone, consider some of the following creative approaches to enhance your cover letter:

• Begin with a surprising fact or achievement relevant to your experience.
• Share a brief personal story that illustrates your dedication to the role.
• Use a bold statement to pique the reader’s interest and create curiosity.
• Mention a specific instance of how the company’s values align with your own.

You can also add a hook: this can be a question, a bold statement, or a thought-provoking idea related to the position or company. For example: “Are you looking for a detail-oriented and forward-thinking executive assistant who can anticipate the needs of busy executives while maintaining a positive work environment? If so, I am the candidate you seek.”

Always ensure that your creative approach reflects the company’s culture and style.

How should I tailor my cover letter for a specific executive assistant position?

To tailor your cover letter for a specific executive assistant position:

• Address the hiring manager directly, if possible.
• Reference job-specific skills and requirements from the job listing.
• Highlight experiences that directly relate to the tasks and responsibilities mentioned in the job posting.
• Mention the company’s name and any notable achievements or values that resonate with you.

Tailoring your cover letter demonstrates your attention to detail and genuine interest in the position. It also gives the reader a better understanding of how you would fit in their organization.

What common mistakes should I avoid in my executive assistant cover letter?

Avoid these common mistakes when crafting your cover letter:

• Failing to proofread for typos, grammatical errors, or awkward phrasing.
• Simply rehashing your resume rather than presenting a distinct narrative.
• Being too generic or not tailoring the cover letter to the specific job and company.
• Writing overly long paragraphs or lengthy cover letters.
• Emphasizing your personal needs or wants over the company’s needs.
• Using unprofessional or informal language.

Take the time to carefully craft and review your executive assistant cover letter to ensure it accurately and effectively represents your value to potential employers.

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15 Executive Assistant Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Executive Assistant jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

Cover letters are important for a job application because they give recruiters an opportunity to get to know applicants better. Cover letters also provide more insight into the applicant’s work skills, personal qualities, and qualifications. Aside from all of this, cover letters can show recruiters how well potential employees follow directions, which is crucial in the workplace.

Here are 15 amazing Executive Assistant cover letters that are professionally written and will help you stand out and get that job!

Executive Assistant Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Executive Assistant Sample 1

Dear , I hope you’re doing well and that you’re seeking a new Executive Assistant for your business. I’ve been in the industry for over 10 years and am eager to apply my experience in order to help your company thrive. Please find attached my resume and references sheet. I look forward to hearing from you soon!

Executive Assistant Sample 2

The Executive Assistant is the only person who understands the demands of our CEO. I am confident that I can fulfill this position with excellent results.

As an Executive Assistant, my responsibility is to provide administrative support to keep things running smoothly for our CEO while maintaining his calendar and ensuring confidentiality of any company information. As someone who has experience in both customer service and technical writing, I am confident that I can meet these challenges while maintaining a positive attitude.

Executive Assistant Sample 3

Dear Candidate,

I am writing to express my interest in the Executive Assistant position that is currently open at your company. I have a Bachelor’s degree in Business Administration and have been working as a business assistant for 10 years. I believe my skills and experience would be a good match for this position. If you would like to learn more about me or discuss how I might be able to help your organization, please call me or email me at ____@____.com. Thank you very much for your time and consideration of my resume!

Executive Assistant Sample 4

Dear Sir or Madame,

I am a University graduate with experience in customer service and clerical work. I am highly organized and detail-oriented. My most recent job was as a receptionist at Clearwater Company where I handled all correspondence to be delivered to our CEO. I have also been the Executive Assistant to the Vice President of Sales for over two years.

Executive Assistant Sample 5

Dear Mr. Smith, I am writing to apply for the Executive Assistant position that you have open in your office. I have over 10 years of experience as a personal assistant and administrative specialist. I’m confident that my skills and experience would be a valuable addition to your team. Sincerely, ____________

Executive Assistant Sample 6

Dear ____, I am a ____ year old ____ with a ____ in a related field. I am interested in applying for the position of Executive Assistant at your company and have attached my resume for your review. With 5 years of experience as an Executive Assistant, I have excellent organizational skills and can work well under pressure. In addition to excellent secretarial skills, I have additional experience working on marketing campaigns and research projects. If you would like to learn more about me please call me at ___-___-___. Thank you for taking the time to read my resume!

Executive Assistant Sample 7

I am seeking employment as an Executive Assistant. I have over 12 years of experience working in the financial industry. Throughout my career, I have supported executives and managers with their day- to-day tasks. Please find below my resume for your consideration.

Executive Assistant Sample 8

I am writing to express my interest in the Executive Assistant role at Acme Corporation. I would like to tell you about my skills and qualifications for this position.

I have more than five years of experience as an Executive Assistant. I am extremely organized, detail oriented, and efficient with time management. I have great communication skills, including strong writing skills that help me keep up with the demands of managing their boss’s schedule along with other tasks such as preparing speeches and documents for meetings, following up on requests, completing analyses and presentations for clients, maintaining relationships with clients through email or calls, etc. I am confident that if given the opportunity to speak to you further about this opportunity I will be able to show you my skills.

Executive Assistant Sample 9

I’m reaching out in interest in the Executive Assistant position. I have over five years of experience managing executive assistants and administrative positions. My expertise includes assisting with event planning, scheduling, managing finances, coordinating social media activities, work order management, etc. Please find attached my resume for your review. Thank you for your consideration!

Executive Assistant Sample 10

Dear Sir or Madam, I am writing to express my interest in the Executive Assistant position with your company. I am highly skilled in MS Word, Excel, and PowerPoint. My organizational skills are strong and I have an eye for detail. I have experience with creating presentations that are clear, concise, and easy to follow for a variety of audiences. I would be honored if you would consider me for this position. If you have any questions about my qualifications or need more information about me please do not hesitate to contact me at **************@gmail.com or *********@yahoo.com

Executive Assistant Sample 11

Dear Hiring Manager, I am interested in the Executive Assistant position. I have researched your company and feel confident that I have the skills to be an excellent addition to your staff. I have 5 years of Executive Assistant experience at a major company where my responsibilities included managing executive calendars, arranging travel plans, coordinating events, and helping to manage other administrative duties. I am skilled at prioritizing tasks based on urgency and importance. My experience also includes training other employees on various administrative tasks. If you are interested in interviewing me for this position please contact me by phone or email as soon as possible so we can set up an interview time that is convenient for you. Thank you for your consideration! Sincerely yours,

Executive Assistant Sample 12

Dear Hiring Manager, With over 10 years of experience in the field of executive assistants, I am confident that my skills and experience would be a great asset to your company.  I am detail oriented and proficient with MS Office, Google Drive & Excel.  I will make sure all deadlines are met on time or before schedule.  Additionally, I have an extensive knowledge of all communications tools available. My communication skills are excellent and my attention to detail is unmatched. Please consider me for this position with your company!

Executive Assistant Sample 13

Dear hiring manager, I hope this message finds you well. With your current Executive Assistant leaving and no current EAs on staff, I am looking for a new opportunity to work with an innovative and visionary company like yours. My experience as a Corporate Executive Assistant and Personal Assistant to the CEO has given me the skills needed to be successful in this role. As such, I would very much appreciate an interview so we can see if we are a good fit for each other. Thank you for your time and consideration.

Executive Assistant Sample 14

I am writing to express my interest in the Executive Assistant position that you are currently hiring for at XYZ company. I have over 5 years of experience working in various office environments, including assisting executives with various tasks. I am organized, quick-thinking, and skilled in the use of Microsoft Office software. If you are looking for an experienced assistant who can work well with others and take direction without difficulty, please consider me as a candidate.

Executive Assistant Sample 15

To Whom It May Concern, I am interested in the Executive Assistant position. I have over 10 years of experience as an executive assistant and administrative professional. I am a detail oriented, proactive individual that is dedicated to making sure tasks are completed accurately and timely. I would be an excellent asset to your team! Thank you for your time and consideration.

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Executive Assistant cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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