cover letter assistant skills

Office Assistant cover letter examples

You’ve got an impressive array of administrative and transferable skills that make you the ideal candidate for an office assistant.

Now you’ve got to put your communication skills to the test and write an engaging and persuasive cover letter that will grab the recruiter’s attention.

Below, we’ve put together our expert advice to guide you through the writing process, complete with some office assistant cover letter examples.

CV templates 

Office Assistant cover letter example 1

Office Assistant cover letter example 2

Office Assistant cover letter example 3

The example cover letters here should give you a good general idea on how your Office Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Office Assistant cover letter

Here’s how to write your own winning Office Assistant cover letter

Write your cover letter in the body of an email/message

When writing your Office Assistant cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Start with a friendly greeting

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Now that you have warmed the recruiter up with a friendly greeting, firstly you need to let them know which role you are applying for.

Sometimes a recruitment consultant will be juggling 10 or 10 vacancies, so it’s important to specify which one you are applying to.

Give us much detail as possible (team/department, role title etc.) and paste in the reference number if you have one.

Here are some examples you can use.

• I am interested in applying for the role of Office Assistant with your company.
• I would like to apply for the role of Sales assistant (Ref: 40f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for an IT project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

It is best to keep your cover letter brief if you want to ensure you hold the attention of busy recruiters and hiring managers. A lengthy cover letter will probably not get read in full, so keep yours to around 3-6 sentences and save the real detail for your CV.

Remember the purpose of your cover letter is to quickly get recruiters to notice you and encourage them to open your CV, so it only needs to include the highlights of your experience.

Sign off professionally

To round of your cover letter, add a professional signature to the bottom, giving recruiters your vital contact information.

This not only gives various means of contacting you, it also looks really professional and shows that you know how to communicate in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Gerald Baker Senior Accountant 07887500404 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application email, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Office Assistant cover letter

Your Office Assistant cover letter will be unique to your situation, but there are certain content guidelines you should stick to for best results.

To attract and entice recruiters, stick with the following key subjects in your cover letter – adapting them to fit your profession and target jobs.

• Your professional experience – Employers will be keen to know if your experience is suitable for the job you are applying to, so provide a good summary of it in your cover letter.
• Your qualifications and education – Highlight your most relevant and high-level of qualification, especially if they are essential to the job.
• The positive impact you have made – Employers love to hear about the benefits you can bring to them, so shout about anything impressive you have done, such as saving money or improving processes.
• Your reasons for leaving – Use a few words of your cover letter to explain why you are leaving your current job and ensure you avoid any negative reasons.
• Your availability – Let recruiters know when you can start a new job . Are you immediately available, or do you have a month notice period?

Office Assistant cover letter templates

Copy and paste these Office Assistant cover letter templates to get a head start on your own.

Hello Debbie

I am writing to express my keen interest in the Junior Office Assistant vacancy at Green Giraffe, as advertised on Indeed. As an adaptable and detail-oriented individual with a strong work ethic, I am eager to contribute my skills and enthusiasm to drive your business operations.

Though I am at the beginning of my career, I have acquired foundational knowledge of office procedures, administrative tasks, and preparing meeting materials/agendas through a three-month internship at The Primary First Trust.

I have excellent communication skills, which allow me to professionally interact with colleagues and customers and has resulted in me in aiding the implementation of a filing system that lowered document retrieval time by 30%. Moreover, I played a role in achieving a 95% client response rate within 24 hours and assisted in the completion of five admin projects one day ahead of schedule on average.

Thank you for considering my application. I have attached my CV for your review and can be immediately available for an interview at your request.

Kind regards

Kirsty Brandich

Good day Helen

I am excited to apply for the Office Assistant role at HFC Ltd. With a 6-year successful track record of providing first-class administrative support and exceptional organisational capabilities, I am confident that I can contribute to the smooth functioning of your company.

Throughout my career as an Office Assistant at Imerys Minerals, I have used my skills to carry out clerical tasks, coordinate schedules and projects, and assure seamless office functions. I am proficient in responding to phone calls in a professional manner, managing emails, and maintaining accurate files. My strong attention to detail and ability to multitask have enabled me to thrive in fast-paced office environments, where I cut costs by 15% through strategic vendor negotiations and inventory control.

I pride myself in maintaining a spotless record in handling sensitive and confidential information to guarantee data security/compliance, while expanding my skillset through office-related training programmes, workshops, and seminars.

My CV further outlines my other achievements for your review. Please do not hesitate to reach out to me for an interview, as I am immediately available.

Sheila Weaver

Good afternoon, Eva

I hope you are well. I am writing to you in connection to the available Senior Office Assistant role at Southern Tyre Ltd, as advertised on ZipRecruiter.

During my 10-year career working for Aspect Flooring as an Office Assistant, I have applied my skills in handling complex clerical duties, collaborating with team members in overseeing various office operations, tracking expenses, and supervising junior staff. I always communicate with clients, colleagues, and different departments via email or by phone in a courteous and professional manner. I effectively coordinate schedules, conduct research, and prepare reports for senior executives.

My strategic planning and problem-solving abilities have allowed me to simultaneously manage projects, where I showcased a proven record of implementing workflows which increased overall office productivity by 25%, boosting information sharing among staff by 40% through developing a new internal communication system. In addition, I recommended strategies that led to a 15% reduction in meeting duration and improved time allocation for core tasks.

I appreciate you reviewing my application and can be available for an interview at your convenience.

Jennifer Sheppard

Writing a strong attention-grabbing cover letter is a vital step in landing a good Office Assistant job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

Administrative Assistant Cover Letter Example

Cover letter examples, cover letter guidelines, how to format an administrative assistant cover letter, cover letter header, cover letter header examples for administrative assistant, how to make your cover letter header stand out:, cover letter greeting, cover letter greeting examples for administrative assistant, best cover letter greetings:, cover letter introduction, cover letter intro examples for administrative assistant, how to make your cover letter intro stand out:, cover letter body, cover letter body examples for administrative assistant, how to make your cover letter body stand out:, cover letter closing, cover letter closing paragraph examples for administrative assistant, how to close your cover letter in a memorable way:, pair your cover letter with a foundational resume, key cover letter faqs for administrative assistant.

Starting your Administrative Assistant cover letter should be done in a professional and engaging manner. Begin by addressing the hiring manager directly if their name is provided in the job posting. If not, use a general salutation like "Dear Hiring Manager". Then, introduce yourself and express your interest in the position. Mention the job title and where you found the job posting. In the first paragraph, it's also important to briefly highlight your most relevant skills and experiences that make you a strong candidate for the role. For example, you might say, "With my 5 years of experience in providing high-level administrative support and exceptional organizational skills, I am confident that I would be a valuable addition to your team." This will help grab the reader's attention and encourage them to read further.

The best way for Administrative Assistants to end a cover letter is by expressing enthusiasm for the opportunity, summarizing their qualifications, and inviting further discussion. For example, "I am excited about the opportunity to bring my unique skills and experiences to your team and am confident that I would be a valuable asset. I look forward to the possibility of discussing my application with you further." This ending is effective because it reiterates your interest in the role, reminds the employer of your qualifications, and shows initiative by suggesting a follow-up conversation. Always remember to thank the reader for their time and consideration, and end with a professional closing like "Sincerely" or "Best regards," followed by your name.

Administrative Assistants should include the following in their cover letter: 1. Contact Information: This includes your name, address, phone number, and email address at the top of the letter. 2. Professional Greeting: Address the hiring manager by their name if it's known. If not, use a professional greeting such as "Dear Hiring Manager". 3. Introduction: Briefly introduce yourself and mention the position you're applying for. You can also mention where you found the job posting. 4. Relevant Skills and Experience: Highlight your skills and experiences that are relevant to the job description. As an Administrative Assistant, these might include skills like organization, communication, time management, and proficiency in office software like Microsoft Office or Google Workspace. Be sure to provide specific examples of how you've used these skills in past roles. 5. Achievements: Mention any achievements or accomplishments from previous roles that are relevant to the position. This could be anything from implementing a new filing system that increased efficiency, to handling a high volume of calls or emails. 6. Enthusiasm for the Role: Show your enthusiasm for the role and the company. Explain why you're interested in the role and how you can contribute to the company. 7. Closing Statement: In the closing paragraph, express your interest in discussing your qualifications further in an interview. Thank the hiring manager for considering your application. 8. Professional Closing: Close the letter with a professional sign-off like "Sincerely" or "Best Regards", followed by your full name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to provide more context and personality than what's included in your resume. Tailor each cover letter to the specific job you're applying for, using the job description as a guide for what to focus on.

Related Cover Letters for Administrative Assistant

Related resumes for administrative assistant, try our ai-powered resume builder.

Privacy preference center

We care about your privacy

When you visit our website, we will use cookies to make sure you enjoy your stay. We respect your privacy and we’ll never share your resumes and cover letters with recruiters or job sites. On the other hand, we’re using several third party tools to help us run our website with all its functionality.

But what exactly are cookies? Cookies are small bits of information which get stored on your computer. This information usually isn’t enough to directly identify you, but it allows us to deliver a page tailored to your particular needs and preferences.

Because we really care about your right to privacy, we give you a lot of control over which cookies we use in your sessions. Click on the different category headings on the left to find out more, and change our default settings.

However, remember that blocking some types of cookies may impact your experience of our website. Finally, note that we’ll need to use a cookie to remember your cookie preferences.

Without these cookies our website wouldn’t function and they cannot be switched off. We need them to provide services that you’ve asked for.

Want an example? We use these cookies when you sign in to Kickresume. We also use them to remember things you’ve already done, like text you’ve entered into a registration form so it’ll be there when you go back to the page in the same session.

Thanks to these cookies, we can count visits and traffic sources to our pages. This allows us to measure and improve the performance of our website and provide you with content you’ll find interesting.

Performance cookies let us see which pages are the most and least popular, and how you and other visitors move around the site.

All information these cookies collect is aggregated (it’s a statistic) and therefore completely anonymous. If you don’t let us use these cookies, you’ll leave us in the dark a bit, as we won’t be able to give you the content you may like.

We use these cookies to uniquely identify your browser and internet device. Thanks to them, we and our partners can build a profile of your interests, and target you with discounts to our service and specialized content.

On the other hand, these cookies allow some companies target you with advertising on other sites. This is to provide you with advertising that you might find interesting, rather than with a series of irrelevant ads you don’t care about.

Personal Assistant Cover Letter Samples & Examples That Worked in 2024

Let's be honest — writing a personal assistant cover letter can be as tricky as planning a CEO's schedule. But with a few tips and examples up your sleeve, you'll navigate this task like a PA juggles priorities.

Brace yourself for a comprehensive guide aimed to make your application stand out, without breaking a sweat (or a nail).

Keep on reading to delve into the following points:

• Properly formatting your personal assistant cover letter
• Creating an impactful header
• Designing a memorable cover letter headline
• Personalizing your cover letter greeting
• Constructing a captivating PA cover letter introduction 
• Highlighting your personal assistant skills and achievements
• Drafting a convincing conclusion
• Avoiding frequent personal assistant cover letter mistakes
• Potential earnings and job prospects for personal assistants
• Valuable resources for personal assistant job seekers
• Understanding the difference between a PA resume and a PA cover letter

1. How to properly format your PA cover letter

In the world of job applications, first impressions matter. The way you format your cover letter reveals much about your attention to detail and organizational abilities — key traits of a successful personal assistant. 

Here are a few tips to get your formatting right:

• Opt for a professional font: Stick to business-class fonts like Arial, Calibri, or Times New Roman. They are easy on the eyes and convey professionalism.
• Select the right font size: Generally, a 10-12 point font works best. It's large enough to read, yet small enough to fit all your killer attributes onto one page.
• Keep it single-spaced: Aim to keep your cover letter single-spaced with a space between each paragraph for easy reading. Your recruiter will thank you for it!
• Add a header: Start with a header that includes your name, contact details, the date, and the employer's information. It's like providing a virtual business card — they'll know who you are and how to reach you right off the bat.
• Break it down: Divide your personal assistant cover letter into sections — introduction, body, and conclusion. It helps guide the reader through your career story in a coherent, easy-to-follow structure.
• Don't forget your margins: A one-inch margin on all sides of your page ensures your letter doesn't appear cramped. Remember, white space is your friend.

Harness these tips to put your most professional foot forward in your personal assistant cover letter. After all, a well-organized letter is a reflection of a well-organized PA.

Create your cover letter fast with artificial intelligence.

2. how to write an effective pa cover letter header.

The header of your personal assistant cover letter essentially serves as your professional introduction on paper. It's one of the first details hiring managers  notice, which shapes their initial impression of you as an applicant.

So, ensuring it's properly formatted and informative is crucial for setting the right tone from the start. A proper header should contain:

• Your full name
• Your address
• Your phone number
• Your email address 
• Your Linked in profile link (optional)
• The date of applying
• The employer's contact details (name, title, company, and address) 

Now, let's sneak a peek at two examples:

Weak cover letter header example

John Doe [email protected] 555-555-5555

Why is it weak? The home address is missing, making it incomplete. The date is also absent here, which is a crucial element to add context to your application. Furthermore, it lacks the recipient’s details which leads to loss of personalization and formality that are deemed respectful in job applications.

Correct cover letter header example

John Doe 123 Maple Drive, Anytown, AS 90210 [email protected]  www.linkedin.com/in/johndoe  555-555-5555 July 10, 2022

To: Mr. Robert Lewis Human Resources Manager XYZ Corporation 456 Oak Street, Bigcity, AS 89101

Why is it effective?  The complete contact details are listed here, along with a LinkedIn profile. This shows the hiring manager you're not only reachable but also clued-up on today's professional networking scene. The date provides context, while the clear recipient's information showcases professionalism and attention to detail — both hallmarks of an exceptional PA.

All in all, an effective PA cover letter header spells out professionalism. It needs to be complete, precise, and attention-grabbing.

3. How to write a compelling headline for a PA cover letter

Your headline should act like a hook, enticing recruiters to delve deeper into your letter. It's not a requirement, but a well-crafted headline can set you apart .

Here’s what you should remember: 

• Be clear: Your headline should reflect the role you're applying for.
• Keep it brief: A concise headline is impactful. 
• Show enthusiasm: Convey your excitement for the role.

Compare the following examples:

Weak cover letter headline example

Cover Letter for Job Application

Why does it fall flat? This headline is vague and generic. It does not provide information about the role or your passion for it. 

Strong PA cover letter headline example

Award-Winning Personal Assistant Driven to Enhance Operational Efficiency at XYZ Corporation

Why does it work? This headline goes beyond stating the role — it highlights a noteworthy achievement and demonstrates a purposeful intent to contribute to the prospective employer's success. It's direct, detailed, and affirms the candidate's worth. What a way to pique interest!

In conclusion, a compelling headline is clear, brief, and displays your enthusiasm. Make it count!

4. How to customize the greeting on your PA cover letter

Customizing the greeting in your cover letter is a testament to your dedication and thoroughness — traits every employer appreciates in a personal assistant. 

A personalized greeting demonstrates that you have taken the time to research who will likely read your letter. This can set a positive tone from the start, making your application more memorable .

To find the hiring manager's name, start with the job description — sometimes it’s listed there. If not, head to the company’s website , LinkedIn , or even call the company to ask.

Personalized cover letter greeting examples

Dear Mr. Lewis, Dear Mr. Mike Lewis, Dear Hiring Manager Mike Lewis,

These examples reflect both formality and personalization.

If you can't find a specific name even after significant research, avoid using "To Whom It May Concern." It's outdated and impersonal. Instead, opt for:

Generic greetings examples

Dear Hiring Manager, Attention Human Resources Department,

These are general yet professional, and significantly better received than a too-generic "To Whom It May Concern."

Remember, the opening greeting of your PA cover letter is your initial opportunity to demonstrate your professionalism and attention to detail, which are paramount in this role. Use it wisely!

5. How to write a compelling introduction to your PA cover letter

Your introduction is a billboard that broadcasts your value. It should include a succinct overview of your professional and academic background , state why you're applying to this position, and any mutual acquaintance if applicable. 

Let's see these principles in action:

Incorrect cover letter opening example

I am writing to apply for the Personal Assistant position.

Why is it weak? While this example states intention, it's toothless. It doesn't grab attention, doesn't say why you're applying or what makes you a strong candidate.

Correct opening example for an experienced PA

As a dynamic Personal Assistant with over 10 years of experience in managing executive schedules and correspondence in the tech industry, I was excited to see the opening at XYZ Corporation. Having worked with your Marketing Director, Jane Smith, at my current company, I'm eager to bring my expertise to support your executive team.

Why does it work? This introduction showcases experience, mentions mutual contact, and expresses enthusiasm for the job opportunity.

But what if you have no experience under your belt? Fear not. A catchy opening can still be crafted.

Strong opening example for a recent graduate

As a recent Business Administration graduate with an internship under my belt at a fast-paced startup, your Personal Assistant opening at XYZ Corporation caught my eye. I'm eager to utilize my organizational skills and technology prowess to support your team.

Why is it strong? Despite the lack of extensive experience, this intro highlights pertinent skills and educational background. It also shows an eagerness to apply those skills, crucial for a candidate just starting in their career.

Think of your introduction as your opening act. If it's spot on, the hiring manager will want to stick around for the main show. So get creatives and make your opening lines captivating!

Find out your resume score!

6. How to highlight your top skills and accomplishments as a PA

In the body of your cover letter, it's time to show that you're not just suitable for the job — you're downright exceptional. This is where you detail your relevant achievements and skills . 

Furthermore, you'll want to align these skills with the needs of the potential employer, showing them how you will bring value.

The body should be a maximum of two-three paragraphs. Remember to:

• Use bullet points for readability
• Quantify achievements where possible
• Focus on results and contributions

Some noteworthy personal assistant skills might include

• Event and travel planning
• Inbox and calendar management
• Time management and multitasking
• Communication and negotiation
• Confidentiality and discretion

Putting it all together, let's see how these skills can be effectively demonstrated in the body of a cover letter by looking at a couple of illustrative examples.

Body paragraph example for an experienced PA

In my role with ABC Tech, I successfully managed schedules for a team of five executives, optimizing their calendars and saving an average of 10 hours weekly. Mine was the go-to hand behind every well-organized event, including two successful product launches with over 500 attendees.

This example quantifies achievements and showcases valuable PA skills like event planning and calendar management.

But what if you're fresh out of school with little to no work experience? Not to worry, even as a recent graduate, you can still showcase your skills effectively. Here's how:

Body paragraph example for a fresh graduate PA

During my internship, I coordinated a series of three staff training sessions for a team of 20. Despite my lack of extensive experience, I skillfully juggled multiple tasks, tightened schedules, and managed communications, ensuring smooth event execution.

This example accents transferable skills and adaptability, making an impression even without extensive experience.

In short, the body of your PA cover letter is your spotlight: make sure it shines on your achievements, skills, and your potential to do great things for prospective employers!

7. How to conclude your PA cover letter persuasively

Every good story has an engaging ending, and your cover letter is no different. A strong conclusion reinforces your interest, encourages further action, and leaves a lasting impression. 

In your closing, you should:

• Clarify how and when you can best be contacted
• Indicate when you'd like to hear from them
• Provide details on how and when you will follow up, if appropriate 
• Maintain formality with your sign-off

Let's consider some examples:

Weak cover letter conclusion example

Thanks for your time, looking forward to hearing from you.

[Your Name]

Why is it ineffective? This ending is too casual. It lacks clear communication about follow-up and doesn't convey sufficient enthusiasm about the opportunity.

Correct cover letter conclusion example

I am excited about the possibility of contributing my organizational prowess and commitment to XYZ Corporation. I am available to further discuss my qualifications at your earliest convenience and will follow up next week to answer any lingering questions you may have. Thank you for considering my application.

Sincerely, [Your Name]

Why is it strong? In this example, the conclusion restates interest, reinforces value to the company, and outlines tangible next steps. It leaves no doubt about the applicant's keen intent and professionalism.

Remember, the conclusion of your PA cover letter is your final chance to sell yourself. A powerful ending can tie everything together nicely and propel your application to the top of the pile!

8. How to avoid common mistakes on a PA cover letter

Even seasoned professionals can stumble into common pitfalls when writing a cover letter. Let’s address some recurrent slip-ups and how to sidestep them:

• Generic cover letters: One size definitely does not fit all. Customizing your cover letter to each job posting shows you've taken time to understand the company and role. Mention specifics about the company or role you're applying for to convey your keen interest.
• Grammatical errors: These errors can question your attention to detail. Use grammar checking tools and get another pair of eyes to proofread your letter before hitting 'send'.
• Too lengthy or dense: Recruiters are often swamped with applications. Keep your cover letter concise and visually easy to scan. Break your text into short paragraphs or bullet points.
• Listing irrelevant skills or experiences: Remember that your cover letter should highlight your skills and experiences most relevant to the role of a personal assistant. 
• Negative remarks about previous employers: It’s unprofessional and won’t earn you any points. Stick to showcasing your positive traits and experiences. 
• Inconsistency: Your cover letter and resume should complement each other, not contradict. Ensure dates, experiences, and achievements align across both documents.
• Overusing ‘I’: Although it's your cover letter, repeating 'I' excessively can seem self-centered. It's important to balance presenting your skills and achievements with demonstrating how you aim to contribute to the prospective employer's organization.
• Being too formal or informal: Find the right tone that is professional yet reflects your personality. Too formal can come off as robotic, while too casual may look unprofessional. 
• Not following instructions: If the job post asks for something specific to be included in your cover letter, do it. Ignoring instructions can be an instant deal-breaker for employers.

Being aware of these common mistakes can help you craft a personal assistant cover letter that truly stands out, landing you one step closer to that dream job. Keep these tips in mind and conquer that application process with confidence!

9. Average salary and outlook for personal assistants

When embarking on a career search, it's crucial to consider the job's projected growth and potential earnings. As a personal assistant, what does the future look like?

In terms of earnings, the Bureau of Labor Statistics (BLS) reported that the average annual salary for personal assistants was $44,080 in May 2022. It's worth noting that these figures may fluctuate depending on the industry, level of experience, and the geographical area.

However, overall, the BLS estimates a 10% decline in employment opportunities for secretaries and administrative assistants from 2022 to 2032. 

While this might sound concerning, it's important not to overlook the fact that even with this projected decline, an average of 316,000 job openings are expected annually over the next decade.

This is because the need to replace workers who retire or leave the occupation for other reasons will likely keep job prospects strong for aspiring personal assistants.

So, while the forecast isn't all rosy with expected employment declines, the high turnover in this profession creates ongoing opportunities. With a tailored cover letter, a well-crafted resume , and the right set of skills, your chances of landing a rewarding personal assistant role remain strong!

10. Personal assistant resources for job seekers

Navigating today's job market can feel like a full-time job itself. But guess what? You're not alone in your pursuit! There are several resources specifically designed for personal assistants to aid in job search, skill enhancement, networking, and more.

• Professional associations: Join professional bodies like the American Society of Administrative Professionals (ASAP). This can provide networking opportunities, industry insights, professional development, and certification programs.
• Online learning platforms: Websites like Coursera and LinkedIn Learning offer several courses related to time management, office administration, and software usage fundamental for personal assistants. 
• Job boards: While general job search platforms like Indeed or LinkedIn are great, don't overlook those specialized towards office-based roles like IAAP Career Center . 
• PA certifications: Certifications can help you stand out. Consider earning a Certified Administrative Professional (CAP) or Professional Administrative Certificate of Excellence (PACE) through ASAP.
• PA-specific blogs and magazines: Websites such as ' Practically Perfect PA ' or ' Executive Secretary Magazine ' offer a treasure of practical tips, career advice, and industry trends for PAs.
• Networking events: Attending industry-specific events, either physically or virtually, can help you connect with peers and potential employers. The Executive Secretary LIVE is one such global event.
• LinkedIn groups: Join groups like 'The Effective Admin' or 'International Association of Administrative Professionals (IAAP)' to connect with fellow PAs, share experiences, and gain useful insights.
• PA and EA forums: Online platforms like ' DeskDemon ' and ' The PA Club ' foster an active community of PAs and EAs, allowing you to engage in helpful discussions and learn from seasoned peers.

Not only will these resources help you in your job search but they’ll also support your continuous professional development and growth in your role as a personal assistant. Go forth and harness them to your advantage!

11. PA resume vs PA cover letter: What’s the difference? 

When crafting a job application, understanding the difference between a resume and a cover letter is crucial. Though often sent together, these two documents serve distinct yet complementary purposes.

In essence, your resume is a snapshot of your professional journey. It encapsulates relevant factual information — a brief overview of your skills , work history , education , and certifications . 

Your resume highlights key milestones, but it is often void of personal flavor and detailed explanations. It's designed to be quick and easy to skim, giving a potential employer a glimpse of your proven capabilities and experiences. 

On the other side of the coin, we have the cover letter . Think of it as your personal sales pitch. It’s your space to let your personality shine, share your motivation for applying, and weave a narrative around the experiences listed on your resume.

Your cover letter allows you to provide context to your achievements , explain career shifts , or elaborate on why certain experiences make you the ideal fit for the job.

To illustrate, let's say on your resume, you wrote:

Slashed office expenditures by 20% by negotiating with vendors and reviewing contracts.

In your cover letter, you can expand on this:

At ABC Corporation, I was able to reduce office expenditures significantly by revamping our procurement processes. My excellent negotiation abilities and meticulous attention to contract details enabled us to save 20% on operational costs, maximizing efficiency without compromising on service quality.

Essentially, your cover letter is an opportunity to narrate your professional story in a way that a resume can’t. Make the most of it!

Personal Assistant Cover Letter FAQ

It varies from company to company, but it's often a good idea. Many recruiters view a cover letter as an opportunity to get a sense of your personality and communication skills, which are crucial in a PA role.

That's okay! Highlight transferable skills you've gained from other roles. Things like organization, communication, scheduling, or event planning skills can all be relevant and valuable in a PA role.

Unless specifically asked by the employer, it's best to leave salary discussions for later interviews or job offer discussions.

No, your cover letter should focus on your experiences and skills. References should only be provided when requested by the HR or employer.

Aim to keep your cover letter concise and impactful. A single page is often sufficient, but certainly, no more than two pages. Remember, quality over quantity is key.

Martin Poduška

Martin is a resume expert and career advice writer at Kickresume. In his five years at Kickresume, he has written hundreds of in-depth, painstakingly researched resume advice articles and, as chief editor, he has also edited and revised every single article on this website. Tens of thousands of job seekers read Martin’s resume advice every month. He holds a degree in English from the University of St Andrews and a degree in Comparative Literature from the University of Amsterdam .

All administrative cover letter examples

• Administration
• Facilities Manager
• Front Desk Receptionist
• Office Staff

All personal assistant cover letter examples

Related personal assistant resume examples

Let your resume do the work.

Join 5,000,000 job seekers worldwide and get hired faster with your best resume yet.

• Search Search Please fill out this field.
• Career Planning
• Finding a Job
• Cover Letters

Transferable Skills Cover Letter Examples

What Are Transferable Skills?

• How to Show Transferable Skills
• Cover Letter Example #1
• Cover Letter Example #2

How to Send an Email Cover Letter

Are you changing jobs—or maybe even industries? Especially if you’re making a big career transition, it’s important to emphasize transferable skills in your cover letter , resume, and during your job interviews.

Transferable skills are those that can be used in different industries and jobs, and they can help make you a valuable candidate for employers. Transferable skills include the hard and soft skills that are applicable in both your current role and the job you’re seeking.

• Hard skills are career-specific knowledge, such as programming languages, engineering, legal expertise, project management, or design.
• Soft skills are people skills such as teamwork , creative thinking , critical thinking, communication , flexibility , and problem-solving .

Transferable soft skills are particularly important to mention when you lack much professional work experience; or are transitioning to a new career where you haven’t yet developed industry-specific job skills.

For example, you might have developed time management , communication, and conflict resolution skills in your student job as a food server. All of those skills will be useful to you when applying for a retail or customer service job, even in an entirely different industry.

How to Demonstrate Transferable Skills in Your Cover Letter

Match your qualifications to the job description. Analyze the listing and tease out keywords that describe the role, its duties, and the company’s requirements. Then match your skills, experience, and abilities to their needs, emphasizing how your qualifications translate to the role.

Include examples of projects, teams, or training you've been a part of allows the company to gain a better understanding of your background and helps them to see the potential positive impact you'll make on their business.

Customize your cover letter for every job. Remember, the following cover letter examples are merely guides.

It is important to tailor the letter to fit your situation and the job for which you're applying.

Transferable Skills Cover Letter Example #1

If you are a current college student or recent graduate, you will definitely want to emphasize the transferable “soft skills” (like leadership, attention to detail, or communication) that many employers seek in entry-level personnel.

This is a transferable skills cover letter example for a college student or recent grad. Download the cover letter template (compatible with Google Docs and Word Online) or see below for more examples.

Transferable Skills Cover Letter (Text Version)

Michelle Applicant 123 Main Street Anytown, CA 12345 555-555-5555 michelle.applicant@email.com

October 13, 2020

Rosa Lau Director, Human Resources Acme Software 123 Business Rd. Business City, NY 54321

Dear Ms. Lau,

In reviewing your corporate website, I was excited to learn about your management training program. Please consider the attached resume as a sign of my very deep interest in becoming an Intern in this exciting program.

During my undergraduate studies in Business Administration at ABC College, I have enjoyed the opportunity to explore subjects including retail merchandising, customer service strategies, and business communications – studies which have inspired me to pursue a career in retail management.

To this end, I have worked for our campus bookstore for the past six months as a sales clerk, acquiring a solid knowledge of how to provide excellence in customer service. My duties in this role have also included merchandising, stocking, and inventory control.

I believe that as an Intern in your management training program, my enthusiasm for customer service and retail sales will become clear. I also look forward to using my leadership skills (developed as Captain of the ACB College Crew Team and Rush Chairman for my sorority) to learn how to motivate and coordinate store teams, with an emphasis upon honesty, diversity, inclusion, and safety. Other skills that will transfer well to this role include:

• Excellent verbal and nonverbal communications talents, with fluency in both English and Spanish.
• A demonstrated attention to accuracy in all cash and credit handling transactions, with the ability to quickly master new POS systems.
• A dedication to team building and accomplishment, based on creating a climate of mutual respect between all team members, no matter what their position or level of seniority.

Thank you for your time and consideration in reviewing the attached resume; I would be grateful for the opportunity to speak with you directly in a personal interview. Please let me know if there is any additional information I can provide in support of my candidacy for this internship.

Signature (typed letter)

Michelle Applicant

Transferable Skills Cover Letter Example #2

This cover letter example focuses on changing industries and emphasizes transferable sales skills.

Jane Brown 27 Chestnut St., Apt 2 Business City, NY 20733 Phone: 555-234-5678 Email: Jane.Brown@email.com October 13, 2020

Linda Lee Human Resources Manager Widget, Inc. 200 Office Park Way, Ste. 300 Business City, NY 20733

Dear Ms. Lee,

It was with much interest that I learned about your recently posted advertisement for a Sales Representative.

In various roles in the retail sales sector, I have developed strong sales skills that have enabled me to build a record of sustained sales increases. I thrive on challenge and change, and I look forward to new opportunities to build positive customer relationships every day.

I believe that as a Sales Representative for Widget Inc., my energy, analytic skills, organizational abilities, and creativity in tackling problems will make a positive contribution. I am equally comfortable working independently to meet company goals, as well as collaboratively as part of a team. I have always been able to establish and maintain excellent relationships with clients and coworkers at all levels. My professional skills include:

• Uncovering client needs and recommending appropriate products or services.
• Selling solutions to customers and then backing up those sales with top-quality service.
• Building relationships with co-workers, clients, and strategic partners.
• Developing processes and strategies to increase referrals and revenue.
• Accurately completing data research and analysis while demonstrating computer proficiency.

I would welcome the chance to provide you with additional information to supplement what appears in my enclosed resume and demonstrate how my sales skills will seamlessly transfer to the IT sales sector. I am available for a personal interview at your convenience. I know you are busy and have many applications to review, so please let me know if you wish to further discuss your requirements and my ability to meet them.

Thank you for your time and consideration.

Sending your cover letter via email offers several advantages: it’s faster, more efficient, and saves the cost of a stamp. Many employers ask for email cover letters or require them as part of their online job application system. To make sure your email cover letter impresses the hiring team:

Use the right subject line. List your name and the job title in the subject line of the email message, e.g., “Senior Graphic Designer – John Smith.” 

Skip the employer’s contact info. In an email submission, it isn’t necessary to list the employer’s contact information (as you would in a “snail mail” letter). Instead, begin your letter with an appropriate salutation and include your personal contact information in your email signature.

Proofread and test your email before hitting send. Have a trusted friend check your email for typos and errors after you’ve completed your draft. Then send yourself a copy before emailing your cover letter to the hiring manager, so that you’re sure your formatting holds up. 

CareerOneStop. " Identifying Transferable Skills ." Accessed Oct. 13, 2020.

• Career Advice
• Cover Letters

Personal Assistant Cover Letter

A personal assistant cover letter is used to highlight the information on your resume, connect your skills to the job requirements, and make a strong case for why you are the best fit for the position. The cover letter should provide insight into your ability to provide senior managers or busy individuals with personalized day-to-day administrative support.

Try Betterteam

Post your jobs to 100+ job boards

• Reach over 250 million candidates.
• Get candidates in hours, not days.

Personal Assistant — Free Cover Letter Template

Download our free personal assistant cover letter template in MS Word format.

Personal Assistant Cover Letter Sample:

[Full Name]

[Physical Address]

[Telephone Number]

[Email Address]

Re: Application for the position of personal assistant.

Dear [Recipient’s title and last name] ,

I am writing to apply for the position of personal assistant as advertised in/on [where you saw the advertisement] . My background in [the relevant field] and ability to [#1 skill] and [#2 skill] perfectly fit the advertised position's requirements. I would appreciate it if you would give serious consideration to my application for the position of personal assistant at [company's name] .

I have a [qualification] from [institution] , [location of institution] , and [number] years' experience as a personal assistant. As per the requirements for the position at [company] , you will notice in my resume that I [mention skills, competencies, or experiences that answer directly to the requirements listed in the job posting] .

In my previous role as a personal assistant at [company] , I [discuss your core responsibilities] . In [year] , I [talk about a major accomplishment] . Experience has taught me to [what have you learned] .

I am thrilled to be applying to [company] because I admire your [name two or three things you know about the company in general that you like] . I believe that my commitment to the highest standards in office administration and accountability as a personal assistant will be of the greatest benefit to [company] .

Please find my resume attached. Feel free to contact me via email or phone call if I can be of any further service.

Thank you for taking the time to consider my application. I look forward to hearing from you.

[Your Name]

How to Write a Personal Assistant Cover Letter:

A step-by-step guide to writing the perfect personal assistant cover letter.

Address your letter.

Address the designated recipient directly..

Address your letter directly to the hiring manager, recruiter, employee, or whoever the person is that put out the job posting.

Avoid generic greetings.

If a contact name is supplied or if it is possible to find out a name, avoid using a general greeting such as "To whom it may concern" or "Dear Sir/Madam." Use the relevant title before the person's last name — for example, "Dr. Parker" or "Ms. Williams."

Start with an introduction.

Keep your introduction brief..

In no more than three sentences , tell the person why you are writing and what position you are applying to.

Mention that you meet the job requirements.

Your writing should reflect the exact job title and you should briefly highlight key job advertisement requirements that you meet, for example, certification in office administration and at least five years' experience as a personal assistant.

State that you feel you are the best person for the job.

Use one sentence to clearly state why you feel that you are the best fit for the personal assistant position.

Showcase your training and experience.

Briefly discuss your training..

Write a few sentences on your qualifications and where you obtained them, and/or provide details of your job-related training. Directly mention how your training relates to the core skills required in the job advertisement.

Highlight your experience.

Mention how many years you've worked as a personal assistant and where you worked. Limit this to a single sentence as you will be discussing your exact duties and work experience further on.

Match your core skills to those mentioned in the job ad.

Match prominently featured duties and responsibilities mentioned in the job ad with core skills and competencies from your resume. For example, if the job ad requires proficiency in task management software, e.g. monday.com or ActiveCollab, be sure to mention the extent of your related knowledge and experience.

Describe your most recent job.

Discuss your most recent role and contributions..

In a few sentences , talk about your responsibilities at your current or previous job as a personal assistant. Include details about how your contribution positively impacted your previous employer.

Briefly discuss what your experience has taught you about your role as a personal assistant.

Showcase your biggest accomplishments in your previous job.

Mention one or two of your proudest career moments, for example, successfully introducing appointment scheduling software and being commended for creating standardized document templates that display the company's logo.

Celebrate the organization.

Mention a few things you know about the company..

Mention two or three things you know about the company, individual, or institution you're applying to. Do a bit of research and find out about the products or services that they offer, their success stories, or their public image.

Highlight the reasons why you want to work there.

Elaborate on why the role appeals to you. This could include mention of, for example, the organization's reputation as an industry leader, their high staff retention rate, flexible work hours, or the competitive benefits being offered. Indicate how you will add value as a personal assistant.

End with a call to action.

Indicate that you would like to hear from them..

Mention that you've attached your resume for their consideration and invite the reader to contact you via email or phone call.

Close your letter.

Thank the reader for their time. Add "sincerely" or an acceptable synonym and sign off with your full name.

Similar Cover Letters:

• Admin assistant.
• Virtual assistant.

Best Cover Letter Generators

How do I write a cover letter for a personal assistant position?

• Address your letter .
• Start with an introduction .
• Showcase your training and experience .
• Describe your most recent job .
• Celebrate the organization .
• End with a call to action .

How long should a personal assistant cover letter be?

A cover letter should be no longer than two pages. The only objective for a personal assistant cover letter is to highlight the information on your resume, connect your skills to the job requirements, and showcase your achievements.

What skills go into a personal assistant cover letter?

• Typing, correspondence, and note-taking skills.
• Recordkeeping and filing abilities.
• Proficiency in office and appointment scheduling software.
• Arranging venues and making travel arrangements.
• Accurately taking and relaying messages.

What soft skills go into a personal assistant cover letter?

• Excellent interpersonal skills.
• Superb written and verbal communication abilities.
• Keen attention to detail.
• Exceptional organizational and time management skills.
• Ability to work independently with minimal supervision.
• Multitasking and the ability to perform under pressure.
• Professionalism.

Related Articles:

How to write a cover letter, common cover letter mistakes, the 12 best cover letter tips for 2024, personal assistant job description, production assistant resume.

60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

To provide a safer experience, the best content and great communication, we use cookies. Learn how we use them for non-authenticated users.

Build my resume

• Resume builder
• Build a better resume in minutes
• Resume examples
• 2,000+ examples that work in 2024
• Resume templates
• 184 free templates for all levels
• Cover letters
• Cover letter generator
• It's like magic, we promise
• Cover letter examples
• Free downloads in Word & Docs

3 Personal Assistant Cover Letter Examples Made in 2024

• Personal Assistant Cover Letter
• Personal Assistant No Experience Cover Letter
• Personal Care Assistant Cover Letter
• Write Your Personal Assistant Cover Letter

As a personal assistant, or executive assistant, you take care of the daily tasks that would otherwise cut into upper management’s hours. You answer phone calls, make appointments, book flights and make other travel arrangements, and so much more!

But how do you create a cover letter to show your versatility, punctuality, and attention to detail that will complement your personal assistant resume ? What skills should you highlight?

Don’t break a sweat just yet. After years of helping applicants like you, we’ve created three personal assistant cover letter examples to help you succeed. And don’t forget to try our AI cover letter generator or read through our tips on how to stand out even more!

Personal Assistant Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your personal assistant cover letter!

123 Fictional Avenue Detroit, MI 48127 (123) 456-7890

October 10, 2023

Ethan Brown Bedrock Detroit 123 Fictional Lane Detroit, MI 48127

Dear Mr. Brown,

I am impressed by Bedrock Detroit’s commitment to revitalizing urban cores, evidenced by your impressive portfolio spanning two significant American cities. Your strategic focus on fostering community growth and creating viable spaces for businesses are values that resonate strongly with me. It would be a privilege to join your esteemed team as a personal assistant, bringing my breadth of expertise in Google Calendar, Microsoft Excel, and more for seamless collaboration and efficient operations.

Over the past four years, I have been the linchpin for senior executives at Detroit’s bustling tech company, Magma International, and the prominent sustainability enterprise, Green Garage Detroit. Capitalizing on Google Calendar, I flawlessly managed schedules, successfully reducing scheduling mishaps by 14% and handling unexpected changes with needed agility.

Then, there’s Green Garage Detroit, where I wove a web of intricate financial reports and forecasts using Microsoft Excel, unlocking staggering yearly cost reductions of $86,282 efficiency at its finest. My ability to remain calm under pressure allowed me to make informed and timely decisions during crucial financial audits, demonstrating my expertise in crisis management.

At Magma International, I harnessed the power of Google Drive to establish a robust resource-sharing and collaboration platform, streamlining communication and project management. This directly contributed to a 19% increase in team productivity and slashed project completion times for three major initiatives by an average of 11 days.

Joining Bedrock Detroit as a personal assistant presents a unique opportunity for me to utilize my diverse skill set and make a meaningful impact on your mission and Detroit’s ongoing urban renaissance. I await the opportunity to discuss how my strengths can seamlessly integrate with your team’s objectives and vision, driving continued success for Bedrock Detroit. Thank you for your consideration.

Kira Lebedev

Enclosures: Resume Application 2 letters of recommendation Academic transcript

Why this cover letter works

• From there, prove your ability to provide support to business executives and professionals. While you want to highlight technical things, like Word Processors, focusing more on your soft skills , such as customer service, time management, organization, and problem-solving, is highly recommended.

Level up your cover letter game

Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

Personal Assistant No Experience Cover Letter Example

Copy this text for your personal assistant no experience cover letter!

123 Fictional Avenue Phoenix, AZ 85001 (123) 456-7890

Ava Hill Wells Fargo 123 Fictional Lane Phoenix, AZ 85001

Dear Ms. Hill:

As an aspiring personal assistant, I am deeply committed to supporting executive teams in their strategic objectives, a commitment that aligns with Wells Fargo’s mission. Your commendable track record in aiding individuals and businesses toward their financial goals has affirmed my conviction that Wells Fargo embodies respect, accountability, and progress values.

Taking the initiative in rallying my peers and driving performance as a student at Arizona State University, I was able to use Microsoft Office Suite intensively, specifically mastering PowerPoint and Excel. This allowed me to fully understand these tools, creating an efficient workflow that surged project completion speed by 13.7%.

My role within my family instilled in me a keen sense of organizational skills and the importance of accurate data entry. Taking on the responsibility of managing our household budget, shopping lists, and scheduling, I facilitated effective resource management that saved around 6.8% of the monthly budget.

Harnessing my digital and traditional file management proficiency into my final year project, I successfully cataloged over two decades worth of academic files and records, fostering an 18.9% improvement in retrieval times.

Wells Fargo’s dedication to excellent customer service and finance reflects my enthusiasm for executive support and aiding others in reaching their financial goals. I’m eager to discuss how my strengths coincide with your team’s objectives. Thank you.

Kamil Mazur

• Regarding competence, highlight instances in your academic or personal life where you employed transferable skills. For example, did you manage a club’s calendar at college? Use that to show your scheduling and organization prowess.

Personal Care Assistant Cover Letter Example

Copy this text for your personal care assistant cover letter!

123 Fictional Avenue Portland, OR 97035 (123) 456-7890

Harper Jones Legacy Health 123 Fictional Lane Portland, OR 97035

Dear Ms. Jones,

Browsing through the heartfelt testimonials of patients and caregivers at Legacy Health, I felt an undeniable sense of connection and urgency. The experiences, brimming with empathy and personalized care, testify to your dedication to wellness which aligns with my professional approach. I was particularly moved by your dynamic and inclusive wellness programs catering to all corners of Portland’s populace children, young adults, and seniors. Eager to contribute, I stand ready as your next personal care assistant.

Throughout my tenure with the esteemed Providence Portland Medical Center, I had countless invaluable interactions with patients dealing with intricate health dilemmas—each requiring precise medication management. On an average day, I attended to nine patients, resulting in a weekly dispensation of about 387 medications with a staggering accuracy rate of 98.3%.

Volunteer work at the Cascade AIDS Project opened my eyes to the realm of catheter care. Many clients lacked the necessary resources, sparking a fire in me to launch a successful mission for catheter care kits. My relentless efforts reaped benefits for those in need, with a 72% surge in kit provisions, directly uplifting their quality of life.

My role at Oregon Food Bank allowed me to concoct nutritious meal plans for over 2,557 Portland families weekly, shaving off 18% of meal preparation time. This endeavor reinforced the critical link between nutrition and health.

Legacy Health’s steadfast commitment to universal care, offering undiscriminating services irrespective of resources, deeply resonates with my passion for sustained, compassionate assistance. I’m eager to explore how I can weave into your healthcare tapestry, contributing to your exemplary strategies and team.

Anika Klein

• Soft skills are integral for this role. Think of communication, interpersonal skills, time management, and organization. And because you’ll be providing specialized care, proficiencies such as catheter care, preparing nutritious meals, and medication management shouldn’t be left out.

Related cover letter examples

• Personal assistant resume
• Entry level
• Executive assistant
• Research assistant
• Teacher assistant

How to Perfect Your Personal Assistant Cover Letter

The nature of your role as a personal assistant depends directly on the profession of the executive you’ll be working with . . . So tailoring your cover letter to the specific job you’re applying for by aligning yourself with their values is a huge must!

Look at the job description for any company mission statements, information about the specifics of what you’ll do each day, and any special skills they need that you have. Reflect on these in your cover letter to show what a perfect fit you are for the job!

Writing the greeting and introducing yourself

So, who are you writing to? You’re going to need a name—so do the research it takes to find one, if possible! Check out the job listing and the company site to see who’s in charge of hiring, and address them by name in a formal greeting.

You’ll want to connect with the company on a personal level, too. Where do your values overlap with theirs? Which of their goals do you feel most passionate about?

Throughout all the rest of this stuff, pepper in traits of your own that answer the company’s needs. You’ll also want to take this opportunity to hook your audience and make them wonder what else you can do as a personal assistant.

Don’t write an opener like this with no name, no actual qualifications, and no hook whatsoever:

Hi my name’s Sunny and I really want to work for your company because I like working with people. I’ve done a lot in groups so I’ve helped people a lot.

An opener is way more effective with a direct greeting and a personal connection with company values:

That’s way better

Browsing through the heartfelt testimonials of patients and caregivers at Legacy Health, I felt an undeniable sense of connection and urgency. The experiences, brimming with empathy and personalized care, testify to your dedication to wellness which aligns with my own approach. I was particularly moved by your dynamic and inclusive wellness program catering to all corners of Portland’s populace—children, young adults, and seniors. Eager to contribute, I stand ready as your next personal care assistant.

Writing high-quality body paragraphs

Your body paragraphs in your medical cover letter are meant to tell recruiters a story of how you became the ideal hire and what qualifies you to keep climbing. How have you made a difference in your field with your skills and learning abilities?

Focus on one theme or achievement per paragraph since recruiters don’t have much time to spare. Briefly describe what you did and which overlapping values drove you to get things done in the office.

Always provide metrics for your positive impact, too! And shape your decisions on which skills and metrics to include around the job description’s requests. Use numbers like patient recovery percentages, good ratings, and reduced work hours to show why you’re exactly what they need:

A great body paragraph example:

Taking the initiative in rallying my peers and driving performance as a student at Arizona State University, I was able to use Microsoft Office Suite intensively, specifically mastering PowerPoint and Excel. This allowed me to fully understand a variety of digital tools, creating an efficient workflow that surged project completion rates by 13.7%.

Closing and signing your cover letter

To conclude a truly effective cover letter, summarize your skills and alignment with the job again with fresh wording. What passions do you and the clinic share? What vision do you have that fits in with the company culture, and how can you make that happen?

Make sure you include a call to action, too. Invite the recipient of your cover letter to contact you for more information about your qualifications for your new medical role. You want to keep the conversation flowing!

You’ll also want to thank the reader for taking the time to consider your letter/application. This might fit nicely in your closing paragraph somewhere; if not, use it as your signoff.

If you don’t use a thank-you, sign off your cover letter formally and use your real, full name either way.

Don’t write a close that’s vague, low-effort, and overly casual, like this one:

I think it was cool you read my application, so I’d love to know when to get started.

Instead, look how much nicer it looks to address the company, remind them that you’re a great fit for the job, and include a powerful call to action:

A closer to remember:

Joining Bedrock Detroit as a personal assistant presents a unique opportunity for me to utilize my diverse skill set and make a meaningful impact on your mission and Detroit’s ongoing urban renaissance. I await the opportunity to discuss how my strengths can seamlessly integrate with your team’s objectives and vision, driving continued success for Bedrock Detroit. Thank you for your consideration.

Consider your experience level vs. your goals. Whether you’re a new grad or an experienced assistant, you can probably use some professional letters of recommendation. (Say “Enclosures:” and list attached materials at the end of your cover letter.) If you’re attaching any specialty certifications, mention and add those to your enclosures.

If you can’t find who you’re writing to in the job ad or on the company site, check for professional social media accounts that might share critical details via posts or ads. Facebook and LinkedIn are great places to start!

Here’s another signal to reference that job description again! What commonalities in mood, formality, and emphasis can you find between the job description and the organization’s online presence? Match your tone to theirs to fit into their company culture.

• Current USC Employees
• Returning Candidates

Search all jobs

Areas Of Work Select Administrative Operations Auxiliary Services Faculty Human Resources Information Technology Keck Medicine of USC

Employment Type Select Faculty Full Time Faculty Part Time Staff Full Time Staff Part Time

Let’s change the world together!

USC is a leading private research university located in Los Angeles – a global center for arts, technology and international business. As one of the city’s largest private employers, responsible for more than $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic schools and units. As a USC employee, you will enjoy excellent benefits and perks , and you will be a member of the Trojan Family - the faculty, staff, students and alumni who make USC a great place to work. Think you’ve got what it takes to join us? We invite you to search our open positions and apply!

Assistant Director of Graduate Admissions for Online Programs

In order for your application to be considered, please attach a cover letter and resume to your employment application.

The USC Price School Office of Admission seeks an innovative and driven Assistant Director of Graduate Admissions for Online Programs to join our team. This is an exciting opportunity to join an energetic and collaborative team passionate about supporting students throughout the application journey. The successful candidate will report to the Price School Assistant Dean of Admissions and work closely with the Price School Office of Online Education to support all phases of outreach and admission processes.   The ideal candidate must demonstrate the ability to work independently and as a team member, have strong presentation and organizational skills, attention to detail, and an understanding of the needs of early and mid-career graduate students and the unique features of online education from a private research university.

This position is a hybrid work arrangement. The Assistant Director of Graduate Admissions will be expected to work on-site 3 days per week and attend on-campus programs and evening events relevant to their position. This position is not eligible for fully remote work.

Position Summary:

Contribute to the development of recruiting strategies and marketing plans (including pipeline-building, outreach, events, and marketing)

In collaboration with the Price School Office of Online Education and Digital Media, the incumbent will design and develop email campaigns for prospective applicants and admitted students

Work closely with the department chairs in making admission decisions for graduate programs in accordance with admission guidelines.

Work closely with the academic program office to ensure proper onboarding of new students.

Counsel applicants on admission policies and procedures. Evaluates and offers solutions to applicant problems and requests regarding admission.

Analyze and evaluate documents submitted with applications for admission (i.e., transcripts, references, and essays) of program applicants.

Organize, plan, and execute virtual programs/events to support recruitment efforts.

Leverage Salesforce and its functions to enhance marketing and enrollment goals

Create and maintain email drip campaigns in Pardot.

Create and manage events using the Blackthorn Salesforce application.

Continually assess and review processes and systems to ensure they are efficient and effective, enabling the online programs to meet their objectives. Identifies areas for enhancements/change and successfully manages projects to implement those changes.

Communicates in person, by telephone, and in writing with students about the status of admissions applications and documents all communication and activity in a CRM daily.

Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

Qualifications:

Possess a strategic understanding of graduate enrollment

Ability to use and analyze data, create reports, spreadsheets, and electronic presentation software to make and communicate data-driven decisions.

Skilled in interviewing, counseling, conflict resolution, problem-solving, and decision-making.

Candidates must have the ability to be an enthusiastic and resourceful team member, be self-driven and motivated to move projects forward, and possess the time management skills to manage competing priorities in a highly demanding environment.

Must be able to work with various constituencies, including prospective students, current students, alumni, faculty, and staff.

Ability to learn quickly, thoroughly, and in detail. Must recognize and adjust to change.

Proven ability to manage multiple tasks simultaneously; follow through and meet deadlines.

Excellent written, interpersonal, and presentation skills.

Excellent judgment and the ability to excel in a fast-paced, service-oriented operation.

Preferred Qualifications

Experience in a higher education environment, preferably in the area of online graduate program admissions/recruiting and working with early and mid-career students

Experience using Salesforce and email automation in Pardot

An understanding of the fields of public administration, urban planning, and/or health administration

Compensation:

The annual base salary range for this position is $63,124 - $73,022. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

About the Sol Price School of Public Policy

Ranked among the top schools of public policy in the nation, the USC Sol Price School of Public Policy and has as its mission to improve the quality of life for people and their communities worldwide. The School is composed of overlapping disciplines that generate innovative approaches to critical issues ranging from health-care policy to homelessness, and sustainability to congestion – to name a few. A wide-ranging curriculum, including extensive experiential learning, prepares our graduates to navigate problems that demand multi-layered solutions driven by critical, informed thinking.

The Price School, founded in 1929, is anchored by four departments: Public Policy and Management, Health Policy and Management, Wilbur H. Smith III Department of Estate Development; and Urban Planning and Spatial Analysis. The School’s rigorous academic programs provide students with the knowledge and distinctive opportunities to make meaningful contributions to their professions. Integrating classroom instruction with real-world experience and led by some of the world’s most renowned faculty in their fields, our students establish a clear pathway to successful careers.

Our academic programs are augmented by numerous research centers, institutes and initiatives that provide additional research expertise and experiences, notable among them are: The Judith and John Bedrosian Center on Governance and the Public; The Center for Philanthropy and Public Policy; The USC Lusk Center for Real Estate; The METRANS Transportation Consortium; The Leonard D. Schaeffer Center for Health Policy & Economics; and The Schwarzenegger Institute for State and Global Policy. Together, they account for over $100 million in externally funded research grants and contracts.

Our departments and research enterprise provide unmatched breadth and depth to tackle an enormous range of challenges facing our country and the world. Our graduates hold leadership positions across diverse sectors – public, private, and nonprofit – championing the advancement of the common good. They come from around the world and from a variety of cultures and socio-economic backgrounds to create a rich intellectual environment that celebrates, supports and benefits from diverse people and opinions.

Join the Price School and work as a trusted partner in shaping an environment of innovation and excellence.

The University of Southern California values diversity and is committed to equal opportunity in employment.

Job matching

With just one click and a connection to LinkedIn, we can connect you with jobs that match your work experience.

Stay connected with University of Southern California

Sign up to receive job alerts

Job Category

Email Address

LinkedIn Profile

Confirm Email

Recently added jobs

• Director, Communications, USC Schaeffer Institute for Public Policy and Government Service Los Angeles, California REQ20147228
• Public Communications Manager II, USC Schaeffer Institute for Public Policy and Government Service Los Angeles, California REQ20147225
• Assistant Director of Graduate Admissions for Online Programs Los Angeles, California REQ20147217