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Word  - Getting Started with Word

Word  -, getting started with word, word getting started with word.

Word: Getting Started with Word

Lesson 1: getting started with word, introduction.

Microsoft Word is a word processing application that allows you to create a variety of documents , including letters, resumes, and more. In this lesson, you'll learn how to navigate the Word interface and become familiar with some of its most important features, such as the Ribbon , Quick Access Toolbar , and Backstage view .

Watch the video below to become more familiar with Word.

About this tutorial

The procedures in this tutorial will work for all recent versions of Microsoft Word , including Word 2019 , Word 2016 , and Office 365 . There may be some slight differences, but for the most part these versions are similar. However, if you're using an earlier version , you may want to refer to one of our other Word tutorials instead.

The Word interface

When you open Word for the first time, the Start Screen will appear. From here, you'll be able to create a new document , choose a template , and access your recently edited documents . From the Start Screen , locate and select Blank document to access the Word interface.

Click the buttons in the interactive below to learn more about the Word interface.

Microsoft Account

From here, you can access your Microsoft account information, view your profile, and switch accounts.

The Tell me bar allows you to search for commands, which is especially helpful if you don't remember where to find a specific command.

Command Group

Each group contains a series of different commands . Simply click any command to apply it. Some groups also have an arrow in the bottom-right corner, which you can click to see even more commands.

Quick Access Toolbar

The Quick Access Toolbar lets you access common commands no matter which tab is selected. By default, it includes the Save , Undo , and Redo commands.

The Ruler is located at the top and to the left of your document. It makes it easier to make alignment and spacing adjustments .

Click and drag the vertical scroll bar to move up and down through the pages of your document.

Zoom Control

Click and drag the slider to use the zoom control. The number to the right of the slider bar reflects the zoom percentage .

Document Views

There are three ways to view a document: Read Mode displays your document in full-screen mode. Print Layout is selected by default. It shows the document as it would appear on the printed page. Web Layout shows how your document would look as a webpage.

The Ribbon contains all of the commands you will need to perform common tasks in Word. It has multiple tabs , each with several groups of commands.

Document Pane

This is where you'll type and edit text in the document.

Page and Word Count

From here, you can quickly see the number of words and pages in your document.

Working with the Word environment

All recent versions of Word include the Ribbon and the Quick Access Toolbar , where you'll find commands to perform common tasks in Word, as well as Backstage view .

Word uses a tabbed Ribbon system instead of traditional menus. The Ribbon contains multiple tabs , which you can find near the top of the Word window.

Each tab contains several groups of related commands . For example, the Font group on the Home tab contains commands for formatting text in your document.

Some groups also have a small arrow in the bottom-right corner that you can click for even more options.

Showing and hiding the Ribbon

If you find that the Ribbon takes up too much screen space, you can hide it. To do this, click the Ribbon Display Options arrow in the upper-right corner of the Ribbon, then select the desired option from the drop-down menu:

• Auto-hide Ribbon : Auto-hide displays your document in full-screen mode and completely hides the Ribbon from view. To show the Ribbon, click the Expand Ribbon command at the top of screen.
• Show Tabs : This option hides all command groups when they're not in use, but tabs will remain visible. To show the Ribbon, simply click a tab.
• Show Tabs and Commands : This option maximizes the Ribbon. All of the tabs and commands will be visible. This option is selected by default when you open Word for the first time.

To learn how to add custom tabs and commands to the Ribbon, review our Extra on Customizing the Ribbon .

Using the Tell me feature

If you're having trouble finding a command you want, the Tell Me feature can help. It works just like a regular search bar. Type what you're looking for, and a list of options will appear. You can then use the command directly from the menu without having to find it on the Ribbon.

The Quick Access Toolbar

Located just above the Ribbon, the Quick Access Toolbar lets you access common commands no matter which tab is selected. By default, it shows the Save , Undo , and Redo commands, but you can add other commands depending on your needs.

To add commands to the Quick Access Toolbar:

The R uler is located at the top and to the left of your document. It makes it easier to adjust your document with precision. If you want, you can hide the Ruler to create more screen space.

To show or hide the Ruler:

Backstage view

Backstage view gives you various options for saving, opening a file, printing, and sharing your document. To access Backstage view, click the File tab on the Ribbon .

Click the buttons in the interactive below to learn more about using Backstage view.

From here, you can open documents saved to your computer or to your OneDrive.

Save and Save As

You'll use Save and Save As to save documents to your computer or to OneDrive.

From the Print pane, you can change the print settings and print your document. You can also see a preview of your document.

From here, you can export your document in another file format, such as PDF/XPS .

Click here to close the current document.

From here, you can invite people to view and collaborate on your document.

Return to Word

You can use the arrow to close Backstage view and return to Word.

From the Account pane, you can access your Microsoft account information, modify your theme and background, and sign out of your account.

Here, you can change various Word options . For example, you can control the spelling and grammar check settings, AutoRecover settings, and language preferences.

The information pane will appear whenever you access Backstage view. It contains information on the current document. You can also inspect the document to remove personal info and protect it to keep others from making further changes.

From here, you can create a new blank document , or you can choose from a large selection of templates .

Document views and zooming

Word has a variety of viewing options that change how your document is displayed. You can choose to view your document in Read Mode , Print Layout , or Web Layout . These views can be useful for various tasks, especially if you're planning to print the document. You can also zoom in and out to make your document easier to read.

Switching document views

Switching between different document views is easy. Just locate and select the desired document view command in the bottom-right corner of the Word window.

Zooming in and out

To zoom in or out, click and drag the zoom control slider in the bottom-right corner of the Word window. You can also select the + or - commands to zoom in or out by smaller increments. The number next to the slider displays the current zoom percentage , also called the zoom level .

• Open Word , and create a blank document .
• Change the Ribbon Display Options to Show Tabs .
• Using Customize Quick Access Toolbar , add New , Quick Print , and Spelling & Grammar.
• In the Tell me bar , type Shape and press Enter .
• Choose a shape from the menu, and double-click somewhere on your document.
• Show the Ruler if it is not already visible.
• Zoom the document to 120%.
• Change the Document view to Web Layout .

Change the Ribbon Display Options back to Show Tabs and Commands , and change the Document View back to Print Layout .

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Practice Projects for Microsoft Word

Word 9 Table

In this practice project for Word, students create a document with a title and table. The table has two columns that have different font alignment and incluces various fonts. …

Word 8 Formatting Text

In this practice project for Word, students create a document using a different size and color font for the title than the rest of the paragraph. …

Word 7 Bullets

In this practice project for Word, students create a document with two different types of bullets showing points and subpoints. …

Word 6 Letter

In this practice project for Word, students create a letter. Included in the letter is a heading on the right, indented paragraphs, and the closing and signiture near the middle of the document. …

Word 5 Text And Outline

In this practice project for Word, students create a document that contains several paragraphs of text and also includes an outline with key points and subpoints. …

Word 4 Modified Text

In this practice project for Word, students create a document with the heading on the right, a boldfaced, centered title, and indented paragraphs. The document is double-spaced. …

Word 3 Basic Text

In this practice project for Word, students create a document with the heading on the right, a boldfaced title that is centered, and several paragraphs that are indented. …

Word 22 Preset Headings

In this practice project for Word, students create a document using the preset headings to create a title bar. The document has different alignment and font, blanks, and a short outline. …

Word 21 Formatting Options

In this practice project for Word, students create a document that shows some different effects that can be used with the same font. …

Word 20 Numbered List

In this practice project for Word, students create a document that includes a centered title followed by a numbered list. …

Word 2 Heading 2

In this practice project for Word, students create a document that has a centered title, a heading in the upper right corner, and indented paragraphs. …

Word 19 Advanced Table

In this practice project for Word, students create a document with a table showing a school schedule. The blocks in the table are different sizes and will take individual work within the blocks to …

Word 18 Columns

In this practice project for Word, students create a document with a header and two colomns. The columns include boldfaced and italic font and different alignment. …

Word 17 Columns

In this practice project for Word, students create a document with two identical columns in landscape orientation. Included in each are indented lines and different alignment and font. …

Word 16 Lesson Notes Handout

In this practice project for Word, students create a document like a student handout. This includes an outline with several levels, blanks for students to write on, and different font. …

Word 15 Lesson Notes

In this practice project for Word, students create a document with a header and two outlines. Students are asked to use the automatic numbering and outlining features in Word. They must use different …

Word 14 Table

In this practice project for Word, students create a scoresheet using a table. Students must use different sizes, colors and styles of font, including different alignment. …

Word 13 Outline

In this practice project for Word, students create an outline using the automatic outline in Word, including many levels of subpoints. …

Word 12 Formatting

In this practice project for Word, students create a document with a centered title in all capitals, the first letter of each word slightly larger than the rest. Throughout the document the font is …

Word 11 Formatting

In this practice project for Word, students create a document similar to a test or quiz. They must include points and subpoints, blanks, boldfaced text, tabs, and spacing. …

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16.8: Assignment- Microsoft Word

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Microsoft Word Assignments

Follow the instructions on the accompanying links to complete the assignments:

• Part A: Do As You’re Told
• Part B: Outline
• Part C: Flyer
• Introduction to Computer Applications and Concepts Microsoft Word Week 1 Assignments. Authored by : Melissa Stange. Provided by : Lord Fairfax Community College. Located at : http://www.lfcc.edu/ . License : CC BY: Attribution

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Word Practice 3

Here is a video demonstrating the skills in this practice. Please note it does not exactly match the instructions: 

Complete the following Practice Activity and submit your completed project.

For Word Practice 3, we will use Word to create a resume that will be used to apply for a Help Desk position at the SPSCC Help Desk. Key skills in this practice are creating and modifying tables, and sharing documents online.

• Launch Microsoft Word. Click Blank Document.
• Show formatting marks and show the ruler.
• Save the document as Yourlastname_Yourfirstname_Word_Practice_3 in your Word Folder.
• On the Insert Tab, in the Header and Footer group, Choose Footer , then Edit Footer. In the Header and Footer Toolbar, Design Tab, in the Insert Group, choose the arrow under Document Info.  Add the file name to the footer. Exit the footer.
• At the top of your document, Insert a 2 X 4 table . To insert a table, navigate to the Insert Tab, Tables Group, and drag your cursor in the grid to create a table with two columns and four rows.
• Beginning with the first cell in the table, type each of the following:
• PROFESSIONAL OBJECTIVE [Press Tab]
• Desire a Help Desk Assistant position where I can use my expertise in providing desktop and application support to users. [Press Tab]
• QUALIFICATIONS [Press Tab]
• A results-oriented help desk specialist experienced in providing in-depth customer support. [Press Enter]
• Demonstrated ability in diagnosing problems. [Press Enter]
• Extensive end-user training experience. [Press Enter]
• Capable of working with a diverse customer base. [Press Enter]
• Experienced in different operating systems and applications. [Press Tab]
• In the third row, type WORK EXPERIENCE and press Tab.
• Using the Insert Text from File function, insert the text from Text_Word_Practice3.
• Remove the blank line at the end of the inserted text.
• In the fourth row, in the column to the left, t ype  EDUCATION AND CERTIFICATIONS and press Tab.
• Type the following, pressing Enter at the end of each line except the last one:
• University of Youngstown, Youngstown , OH
• Bachelor of Science degree in Computing, 2020
• Microsoft Certified Solutions Expert (MCSE)
• CompTIA Network+
• CompTIA Security+

• Use the Format Painter to copy the bullets and the decrease indent to the description of the  work experience.
• In the text next to EDUCATION AND CERTIFICATIONS, apply bullets to the list. Ensure the bullets align with the other bullets in the document. Increase the indent for the Bachelor of Science Degree.
• Drag the table vertical border between the two columns until the white arrow on the ruler is at approximately 1.5 inches on the horizontal ruler.
• Select the text in the first column. Ensure all of the text in the first column is left aligned.
• On Table Tools, Layout Tab, Cell Size group, using the Width box down spin arrow, set the column width to 1.4 for the first column.
•  Click Auto-fit and select Auto-fit Window.
• Use the one-click Row/Column insertion button to insert a new row above EDUCATION AND CERTIFICATIONS .
• In the left cell of the new row and type TECHNICAL SKILLS and press Tab. 
• In the second column, type the following, pressing Enter at the end of each line, except the last one:
• Platforms: Windows 10, MacOS, Unix
• Applications: Microsoft Office 365, Norton/McAfee Anti-Virus, Norton Internet Security, Photoshop
• Strong knowledge of LAN and WAN technologies
• Solid knowledge of Oracle Help Desk system
• Apply bullets to the Technical Skills list. Ensure the bullets align with the other bullets in the document.
• In the top row of the table change the top and bottom cell margins to 0.04. Cell margins are on the Table Tools Layout Tab, Alignment Group. Remove any extra spaces or lines in the first row of the table.
• At the top of the document, insert a row above the first row. On the Table Tools Layout Tab, in the Rows & Columns Group, choose Insert Above.
• Select the entire first row that you just added. On the Table Tools Layout Tab, Merge the two cells in the top row.
• In the first row of the table type:
• Matt Smith [Press Enter]
• (867) 555-1012 [Press Enter]
• 1254 Success Way Phoenix AZ 85320  [Press Enter]
• [email protected] [Press Tab]
• Select Matt Smith and use the mini-toolbar to bold and italic and change the font size to 14.
• Select all of the text in the first row, and set Spacing Before and After to 0 pt. Remove any extra line spacing.
• With all of the text still selected in the first row, center all of the text.
• Beginning in the second row, italicize and bold all of the headings in the left-hand column.
• In the cell to the right of WORK EXPERIENCE, italicize and bold the job title ‘Help Desk Technician’.
• In the cell to the right of EDUCATION AND CERTIFICATIONS, bold University of Youngstown. Change the Spacing After to 12 pt. for the line beginning with Bachelor. If necessary, deselect the Don’t add space between paragraphs of the same style box. Leaving this selected will result in no space being added.
• In the cell to the right of WORK EXPERIENCE, select Help Desk Technician and set the spacing to 12 pt. after. If necessary, deselect the Don’t add space between paragraphs of the same style box.
• Select the entire table and remove all the borders. There are a few ways to do this:
• Click the cross hair indicator in the upper left hand corner of the table
• Start at the top of the table and click and drag to select the entire table
• Use the shortcut key CTRL + A
• On the Table Tools, Design Tab, in the Border Group, select No Border.
• With the table still selected, On the Table Tools, Design Tab, in the Border Group, select Borders arrow and select Borders and Shading. In the borders and shading dialog box, apply the thick upper line and thin lower line table style to the top of the table and the thin upper line and thick lower line to the bottom of the table.

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Chapter 8 Technology Skills

8.1 Word Processing

Word processing programs are invaluable tools for doing your assignments and writing essays. If you are someone who still likes to handwrite assignments, consider this: one of the most useful aspects of doing assignments on a computer is the ability to make changes. You can go back and reword things, correct mistakes, add in extra information to clarify issues or give examples, and reorganize your paper moving a paragraph from one place in your assignment to another using cut and paste and not having to retype it. It’s especially useful if your instructor asks you to make changes to your assignment. You can start from your existing document and add to, summarize, or make your writing more concise. Most people are familiar with using at least one word processing program such as Microsoft Word, WordPad, or OpenOffice Writer. Many lap tops come pre-loaded with word processing software.

When choosing software you need to keep a few things in mind. First, you want documents that others can read. If the software you use produces documents that can’t be read by anyone that doesn’t have the same software, then it becomes frustrating. Also, you want to have some nice features with your software. Formatting features such as bolding , indenting, bullets, different font sizes, styles, and colours, underlining , italicizing ,  shading, inserting captions, and highlighting, to name a few, are great features to make your documents visually appealing and clearer to read. Other features such as being able to insert and size charts and tables, pictures, headers and footers, symbols, subscripts and superscripts – all help to make creating documents easier. Having the ability to add hyperlinks to internet sites and videos enhances your documents as well. Using headings and features such as “find and replace” all add convenience and efficiency. Having the ability to track changes is a really useful tool for a student who is trying to get feedback from others or working on a group assignment.

Author’s Story

While working on my Master’s, I had many group assignments online. We had to share documents all the time, so we used a tool to share the work on the web and we’d track suggested changes from the different group members. On one project, all the members used Microsoft Word except for one student who used an unfamiliar word processing software which didn’t work well with Word. She could never see our tracked changes, and we couldn’t see her changes. It became quite frustrating and ultimately cost us precious time. It’s worth having a discussion at the beginning of a group project about what software everyone is using, and make sure it is all compatible.

— Mary Shier, College of the Rockies

Microsoft Word is a common word processing software. Usually if you are a post-secondary student taking courses from an accredited school, you can have access to a free download of Microsoft Word for a year. You just need an email address from the institution you are attending. Check out your institution’s website or contact their IT department for more information.

Spelling and grammar tools are almost standard in most programs now. They help identify if you’ve spelled a word incorrectly or if your sentence is grammatically incorrect. It’s not perfect and it sometimes doesn’t catch things that need fixing, or sometimes makes suggestions that weren’t what you intended. So you still have to proof-read your work with a critical eye. If your program isn’t set to perform spelling and grammatical checks automatically, you may want to go into settings and set it up for automatic checking, or at least perform a check every now and again as you go along.

The thesaurus and synonym tools are extremely useful when you are trying to think of words while writing assignments.  You can enter the word that you want to replace and the software will suggest alternate words. It  is very useful when you can’t think of the right word you want to use, when you have used the same word repeatedly and you don’t want to sound repetitive, or when you want to use a more interesting or engaging word. In MS Word and some other programs, when you are writing and use a word you’d like to replace, right click on the word, choose synonyms and a variety of words to choose from will appear. Thesauruses and synonym tools help writers make their writing more descriptive, expressive, and articulate.

Synonym Finder:

On first draft, a student wrote, “My instructor is not only a great teacher and really helpful, but she is really nice.” While proof-reading, the student realized that the word, nice , is fairly nondescript and doesn’t tell the reader much. Not only that, but they had used it already several times earlier in their paper in a different context, so they wanted to use a different word so as not to be too repetitive. They used the synonym tool and it gave them the options of enjoyable, agreeable, pleasant, good, fine, lovely, amusing, wonderful, kind,  polite courteous, and gracious. They thought about which, if any, of these words better described what they wanted to say. Some weren’t applicable in this case, such as amusing or courteous , as these weren’t what they intended. They ended up choosing wonderful .

They thought about why they think their instructor is nice or wonderful. It caused them to think more clearly about what they wanted to say. They then realized that it was because their instructor cared about their success and encouraged them.  By going through this process using the synonym finder and taking the time to consider what they wanted to say, they improved their writing and made it more descriptive.

• First draft: My instructor is not only a great teacher and really helpful, but she is really nice.
• Next draft: My instructor is not only a great teacher and really helpful, but she is really wonderful. She takes great interest in her students’ success and encourages each of them personally. She believed in me and made me believe in myself which made me strive far beyond what I ever expected.

Using tools in your word processing programs can aid you in producing better writing.

Thesauruses and synonym finders are also useful for discovering definitions of words, along with online dictionaries and word-web apps. As you are reading text and come across words you don’t know the meanings of, you can use these tools to quickly give you context for and understanding of your reading. Gone are the days when you had to take the time to physically get up, find a dictionary in book form, and look up the word by scanning through the pages to find the meaning of a word. Now it is as quick as right-clicking on your online text, or typing the word into an app on your phone to find the meaning. In seconds you can be back reading your text with new enlightenment.

If you currently use a good word processing program, check to see if you are able to access its many features. You’ll likely never have use for all the features but some are very handy for you as a student. For example, a word processing program with a built in tool for referencing sources in APA or MLA format is extremely useful and time saving when writing research papers.

If you aren’t familiar with these tools, get familiar by using one of these options:

• Try doing an internet search on how to use these features in your documents.
• Search YouTube and search for instructional videos on using these features.
• Take a short continuing education course. Colleges often have short evening or weekend courses to help people get familiar with features on their word processing programs.
• Find a short online course that can lead you through the many features.

Learning about the features in your word processing program will ultimately save you a lot of time and you will be able to produce documents that are visually appealing and organized.

During my online Master’s program, it became a signature feature for me to include a chart or graph in all my assignments. At first the reason it was to organize the information, and it was fun to create them. But then I realized the instructors loved them and they always commented on them. Creating charts and graphs went onto my check list for assignments that I always used before handing an assignment in. It was on the list along with proof-reading, editing, checking my references, checking formatting, etc. Try adding a chart to your next assignment. Your instructor will love it!

Exercise: Explore Word Processing Features

Create a short Word document. You can choose the topic for your document. Some possibilities include writing about your family, your job, a pet, a holiday, a product you just purchased, or how to make a good cup of coffee. The topic is your choice, but only choose one.

Demonstrate three or more word processing features that you haven’t used before or haven’t used much. It can be as simple as changing fonts or using italics. It can be using the synonym tool to find better words for your document. It can be inserting clip art, creating a chart, or inserting a photograph. You can use any of the features listed in this section, or some that you have discovered on your own. Then demonstrate them in your document in a relevant way.

At the end of your document, list the features that you are highlighting. If you used the synonym tool or thesaurus, note the words you started and ended with. Note the features you have never used before, if applicable. What features did you find most useful?

Student Success Copyright © 2020 by Mary Shier is licensed under a Creative Commons Attribution 4.0 International License , except where otherwise noted.

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22 Basic Microsoft Word practice exercises for beginners

Microsoft Word Exercises for Practice: –  This article is very important for a basic computer course, for college and school students learning Microsoft Word online and offline. In this, you will get the best ideas on how to learn and practice Microsoft Word.  And you can explore the capabilities of Microsoft Word as a business software in this post.

The best way to learn anything is by doing exercises and creating samples of existing materials from experts. It’s ok that you know about Bold, Italic, Page Layout, Insert Menu, View options, etc. but it’s great if you can use such options in creating anything in Microsoft Word.

I mean tools are the same, but the field, seed, and process are changed. So, Can you do that with the same tools? I know farmers do it daily.

So, let’s explore how to learn Microsoft Word. Microsoft Word Exercises ideas that I think every student around the world should practice.

Microsoft Word practice exercises for beginners:

1. create and design admission/enquiry forms etc..

To create this kind of form, you need to use shapes, text boxes, colors, formatting options, tables, and horizontal lines in MS Word. This is a very good exercise to practice because it will give you an idea of how to use such options practically on various official documents that we use in our daily official life.

These days many people do not create forms and charts usually they download them. That makes the forms boring. And often you see similar kinds of formats in forms. But as a student or teacher or small business owner if you learn to create such forms not only do you expand your thinking and creativity but you can also utilize this ability in business and job.

See a sample in the image below.

2. Create bills/leaflets/brochures. See the sample below.

Everyone has various designs of bills such as your refrigerator shopping bill, computer bill, electricity bills, and various other kinds of bills. So you can practice in Microsoft Word to create that type of bill format. It’s good for practice in which you will learn the Insert menu option, text adjustment between the table, page size, and text boxes.

3. Design E-book cover pages / Magazine front/ books front/back page using the cover page option in Insert Menu.

This practice is an advance. But try to find the books and magazine cover pages. And try to make it similar in MS Word. Imagine if you’re the designer, how you will design the same content or front page. You will learn while practicing this about the Cover Page option in MS Word or you can design without using that option. The benefit of learning this is about understanding the various practical uses of Microsoft Word in our daily lives.

4. Create Business Cards using Shapes, text, and colors.

People use Adobe Photoshop, Corel Draw, and websites to create business cards nowadays automatically and manually. You can also use that. But it’s about mastering MS Word options and skills. When you create and design anything in Microsoft Word. Your basic computer skills become strong. That helps you in the future when you start working on a Computer or MS Office or MS Word. Also, basic computer skills are very important before doing any degree course in IT. So, Design the business cards similarly you see in the below sample picture.

This is an advanced exercise, but if you do it and create cards then the options you’ve learned during your computer courses in MS Word remain forever in your brain.

Related: Importance of MS Word in Education

5. Use smart art and create organizational charts and showcase relations: 

Smart Art is one of the favorite options in Microsoft Word. Smart art is used to draw diagrams that are used to showcase the content visually that will be easy to understand and manage. As you see below the smart art image Hierarchy Diagram is used to create an organizational chart or structure of the Telecom company.

This is the best method to understand and teach certain things to students, teachers, parents, and companies. You will see such organizational charts in the company’s office and government head offices.

Radial Cluster:

I have created this radial cluster diagram and organizational chart using Smart Art in Microsoft Word to showcase the difference between Managed WordPress Hosting and Shared Hosting” in one of the latest published posts. You can practice and create a similar chart to showcase the relation or useability differences.

Structural Chart: 

I hope that you can see (if not zoom in the browser using (Ctrl+ + ) both WordPress hosting and shared hosting smart images that are created in Microsoft Word.

When you practice MS Word Option to create the above diagram or any other, you get many problems. Those problems were not there while you were learning MS Word. These are the problems such as font size adjustment, lines adjustment, etc. colors, shape adjustment, etc. when you use tools or Word applications to communicate your point of view.

So, when you solve these problems by yourself or with the help of your computer course instructor it will be great for your computer knowledge and MS Office skills. Because when you solve the problem you learn very important working lessons in MS Word. This is why you’re learning.

Related:   Steps to create a simple business plan using templates in Word App

6. Make book content page or index page

This is another idea in which you need to create an index or content page of the book. In this process, you will learn about the first-line indent, hanging indent, and the perfect use of the ruler bar in Microsoft Word.

And also about a page number, and a hyperlink (if it is an eBook). You can discuss this article with your computer teachers, to allow us or provide us with similar things to practice on.

7. Try to create a similar Header and footer that you’re seeing in the Book

This is the most important option and thousands of students find it difficult to use the header and footer. It’s easier to learn header and footer one time but if you’re not practicing it in various ways or the things such as books header and footer, it’s tough for you to explain it to others.

That’s why I am suggesting you try using the different styles of header and footer. And you will get such an example from the books.

8. Insert the Image into the shape

This is a little easy. But you must know easier things more than difficult things. Because in interviews especially related to IT, people ask easier questions than difficult ones.

So, practicing even on small things is also beneficial. You don’t know when it will be helpful for you in the future.

So, insert an image into the shape. Take and draw a shape from the Illustration menu, place it on a page a little higher in size, and then double-click on the shape. Go to the shape fill option and click on the picture. As an example, you can see the following image.

Related: – Top 10 powerful uses of Microsoft Word.

9. Practice hyperlinking and creating links between Word document texts to D: /, Play songs from Microsoft Word text, and create links between internal and external files.

This is the most important option in Microsoft Word. Most of the processes on the internet contain links. The hyperlink is the starting point in which you learn how things are connected.

It’s also a great option for Web Designers or web designing teachers to teach “How website links work” by using the hyperlink as an example.

As you can see in the image below, I am displaying the connection between the play song text to the location of the song.

Now you need to select the text in which have written the play song and then insert a hyperlink (Ctrl+K) and in the hyperlink address, put the path of the song. After that press, the Ctrl button and click on the blue link, so now any song that you selected will start playing.

Here is my complete article based on the Hyperlink option: – Hyperlink Example within Microsoft Word Document

10. Design a Happy Birthday Message by using Word Art and print it.

I think it’s the easiest thing for you. You can use the Word Art option for this. You can create the best wishes message in MS Word. After that, you can print. And give it to the person. It’s about creating small things at home. This is also a good way to make kids interested in learning the computer.

Also good for students and kids to create fun things and print or give them as a gift to parents. So, they will enjoy your creativity.

11. Create a chart and show the product price comparison between years:

The chart option is very important in Microsoft Word and Excel. However, the use of the chart option and any other option in MS Word depends on the demand for a certain content type.

For example, you’re writing a book or making notes about something in which you have to write and explain the price comparison between 3-4 years. Then you can use the chart for visualizations to analyze the data.

In visual format or the chart, it’s easier for people to understand, what you mean. Also, it gets more views or focus than the content.

So, try to create the chart you’re seeing in the above image.

12. Get the newspaper and see the text-based advertisement and Design

Design and create text or image-based advertisements that you saw in the newspaper. Designing such an advertisement will be a very beneficial role for Microsoft Word students or people learning Advanced Microsoft Word skills. Advertisement designs contain high-quality images, text, and layouts. And these designs are created by experts. When students practice expert material and create similar or better than that.

I think that movement is great for learners and teachers. So, try to create as many as you like. It will make you master MS Word. And I think doing exercises after completing the class topic is the best way to learn MS Word.

13. Take a double-column book or newspaper and design or create a similar paragraph style in the Word document .

Not all often type or create content in a double column. I know computer teachers can teach you such options. But they will not be able to explain the deepest or professional uses of such options for certain reasons.

So, I will suggest that you use the column option and find the newspaper similarly as you see below and create or type the text as you’re seeing in the newspaper. And if you’re having a problem, ask your teachers. So, when your teachers teach you how to do that thing or this thing, it will be great for your knowledge.

14. Create a letterhead or identity card of any company or institution that you have and insert the Watermark with that company name in the document.

You can create an identity card, visiting card or birthday card in MS Word. As you’re seeing below this is an example of cards and letterheads. But you can find such things. And practice your MS Word knowledge in creating an identity card, and letterhead.

This will give you an idea of how to adjust the text in different shapes and areas. Also, this is a good exercise in which you learn after printing, what size you need to adjust on the page. And when you do that, you learn very precious things in MS Word.

In this video tutorial, you will get basic ideas to create a letterhead. You will get ideas to insert letterhead content in the header and footer, you will also learn how you can use watermarks in letterhead, and how to print and adjust content on the page. The video tutorial is in Hindi, but even if you’re not familiar with the Hindi language, you can still learn and watch it for practice ideas:

Step by Step Guide to create printable letterhead in Microsoft Word and Google Docs

15. Decorate a Word document with a page border, and content border, add patterns, and write beautiful text in it.

This is the easiest page layout option, in which you can learn about page borders in MS Word, text borders, color or shading on the page, and pattern.

These options are very beautiful when you’re creating eBooks, making notes, and doing anything that requires the following type of style. See the image below and try to create something similar to this one.

16. Insert Images and Practice on Format Menu and Image Options.

You can use image options and style to decorate, retouch, and adjustment of colors and brightness in MS Word. As you can see, I have created various styles and image effects. These are easy to create.

But to learn more advanced effects later in other professional software, you need to learn and practice such things during your basic computer course.

17. Insert a template or download the new template in Microsoft Word from the Internet and edit those templates with your content.

There are 100+ templates almost for anything in the Microsoft Word Template option. The top benefit of using the template is that if you don’t know how to create or design a certain thing then you can just download the template and replace the existing text with your text. And it’s done.

This is the most important option that you should learn because it’s tough when you don’t know how to design or create anything, so try to practice on 10+ templates and see what it will look like.

Related: Uses and features of Microsoft Word.

18. Practice Typography

Write 10 lines or 10 sentences and then change the font, style, color, and size of each sentence. make each one different from than previous and next..

Fonts are the face of the text. The following image displays various fonts and styles. Just create similarly. During the practice, you will learn which font will be better for the specific text. Just write 10 lines and differentiate each one.

19. Create a Tenant management form in Hindi or your native language.

We use computers or technology mainly for two reasons the one is Innovation and the second is problem-solving. There are various ways of solving problems using computers. Some problems are solved immediately or some take time. For example, you can create an accounts management software to manage business incoming, outgoings, cash flow, balance, and taxes.

Similarly, there are software and mobile apps to manage tenants. I have created this form for my office space owner. He wanted a simple solution that they could follow and manage easily. They are not that much familiar with apps and other digital methods. I told them about digital options. But they want something that can be taken care of easily and also send tenants’ details for police verification when needed.

So we created the following form and this is also an example of immediate problem-solving using a computer and Microsoft Word. Now after printing one copy of this, they can photocopy it as per the number of tenants they want to manage.

So as beginners, you can try to create a similar form by using the Table feature in Microsoft Word. For the best practice 1st create and decide on columns on rough physical paper and the details that you want. You can create a better form than this and I expect that from you.

And for Hindi or your native language, even if you do not have Hindi font or French or Spanish font on your computer or in Microsoft Word. You can use Google Translate for this, convert the word into Hindi or Spanish, and then copy and paste it into the form table column.

20. Practice to design a brochure for an event

When you try creating this brochure design in Microsoft Word, you’ll learn basic and advanced techniques. This includes using image effects, grouping shapes, adding colorful bullets, and creating textures. These skills are valuable, especially if you plan to work with Word or as a virtual assistant. But even as a Word beginner, practicing these exercises is essential for building your Word skills.

Here you can watch a free video tutorial to learn brochure design : Brochure Design Practice in Microsoft Word | Word Exercise for Beginners | Hindi Tutorial

21. Learn and Practice creating business card designs in Microsoft Word

Today, there are plenty of software options available for creating business cards, such as online tools, Adobe InDesign, Corel Draw, Photoshop, Canva, and more. However, making a printable business card may seem straightforward but does involve some technicalities and creative flair.

As a student, it’s beneficial to tackle challenging and intricate design tasks in Microsoft Word, like this business card project. This practice will help you strive for excellence and mastery of Word skills. Consider it your 21st exercise towards becoming a Word expert.

Here you can watch a complete and detailed video tutorial on this: How to Create Modern Business Card Design in MS Word | Step-by-Step Detailed Tutorial

22. Practice to create a professional-looking certificate design

Practicing certificate design and Microsoft Word is essential because it empowers you with valuable digital skills that are increasingly relevant in today’s technology-driven world. By honing your proficiency in Microsoft Word, you not only gain the ability to create professional certificates but also enhance your competence in document formatting, layout design, and image manipulation. These skills have broad applications across various personal and professional tasks, making you more adaptable and capable in a digital environment.

Furthermore, practicing certificate design offers you a practical avenue for skill development while producing tangible outcomes. It allows you to create certificates for courses, achievements, or even for your own business, helping you develop an eye for aesthetics, attention to detail, and the ability to produce polished documents. Overall, this practice not only enhances your digital competence but also provides you with a versatile skill set that can significantly benefit your personal and professional growth.

By creating and practicing below certificate design below, you will be able to explore various design options to create a professional-looking certificate. This is just a sample but along with this design, you can take it’s design to the next level.

If you want to learn how you can do it please follow this step tutorial: How to create a professional-looking certificate design in Word | Step-by-Step Tutorial in Hindi

I think if you practice Microsoft Word by working on these exercises then it will be enough to make you above average among all the students around the world doing basic computer courses or learning Microsoft Word.

Because after learning Microsoft Word, you have to work with professionals or in companies. And almost all official works are related directly and indirectly to the above exercises.

So, this is the best method to learn Microsoft Word by doing exercises. And this is about practical knowledge.

I hope these Microsoft Word Exercises ideas will be helpful for you. To learn more visit:   Top 10 Basic and Advanced Microsoft Word skills

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7 thoughts on “22 Basic Microsoft Word practice exercises for beginners”

good practical please send more practical in winword. Thanks

These are good Practical exercises. Please send list of practicals of MS Word in Vocational IT NSQF level-1 subject code-402 class IX

please send a book which covers exercises like this

Great content! Thanks for putting this out there!

This is very nice

I have recently joined a Private Computer classes at the age of 53. Can you guide me through WORD, EXCEL, POWERPOINT & INTERNET

Is it possible for you send step by step Assignments for all the above 4 courses, so that I can evaluate whether I am learning properly or not ?

Hi, That’s a very good concern as a student “whether I am learning properly or not” I think 80% students ignore this. I will contact you by email. Age is not a problem. I expect you have strong reason or specific task or goals to learn all these three + internet in this age. Yes, I can evaluate through giving you assignment and testing it.

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4.18: Assignment- Create Document with Tables and Images

• Last updated
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For this assignment, you will format a document with a table and an image. Follow the directions, then submit your assignment. If you get stuck on a step, review this module or previous modules and ask your classmates for help in the discussion forum.

• Download the report document and open it in Microsoft Word.
• Save the document as BA132_LastName_Report.docx , replacing “LastName” with your own last name. (Example: BA132_Hywater_Newsletter). It is a good idea to save your work periodically.

• Insert the graph image into your document after “creating greater contact efficiency for consumers.”

• Save your document again and submit your work in your course online.

Contributors and Attributions

• shopping-business-retail [used in report document]. Authored by : Alexas_Fotos. Located at : pixabay.com/en/shopping-business-retail-1165437/. License : CC0: No Rights Reserved
• Reading: Types of Retailers. Authored by : Lumen Learning. Located at : https://courses.lumenlearning.com/marketing-spring2016/chapter/reading-types-of-retailers/ . License : CC BY: Attribution
• Assignment: Report. Authored by : Lumen Learning. License : CC BY: Attribution
• The Retail Industry [used in report document]. Authored by : Lumen Learning. Located at : https://courses.lumenlearning.com/marketing-spring2016/chapter/reading-define-retailing/ . License : CC BY: Attribution
• Outcome: Retailers As Channels of Distribution. Authored by : Lumen Learning. Located at : https://courses.lumenlearning.com/marketing-spring2016/chapter/outcome-retailers-as-channels-of-distribution/ . License : CC BY: Attribution

9 Microsoft Word Tips to Edit Your College Assignment Faster

Struggling to edit your college assignments efficiently? Here are some useful Microsoft Word tips to accelerate your editing process and save time.

Assignments at the college and university levels are research-heavy, and you’re often expected to produce write-ups with a significant number of pages. Just when you think you’re done with producing the required word count, the next step is equally challenging and time-consuming: editing.

From keyboard shortcuts to simple, built-in features such as Find and Replace and the automatic table of contents, here are several tips you can use to edit and format your college assignment more efficiently in Microsoft Word.

1. Leave Paragraph Spacing as Your Last Step

Let’s first start on the right track. When you have a 3,000-word essay or report ahead, it’s tempting to set double-spacing when you only write a few sentences or a paragraph at most. It gives the comforting illusion that you have done more work than you actually have.

But to be more efficient at the final editing stage, it’s best to leave paragraph spacing as your last step. This way, you save time because you don’t have to scroll up and down much more than you need to while navigating through different sections and pages of your text.

2. Learn to Utilize Keyboard Shortcut Keys

Keyboard shortcuts make editing and formatting much faster compared to using a mouse. For example, when you use your mouse to select some words, you’ll probably miss a letter or two and have to re-highlight, or overshoot and include a period when you don’t need to.

In this case, you can select text accurately by using Ctrl + Shift , and the left and right arrow keys in Windows. There are many more Microsoft Word keyboard shortcuts that will enable you to get most editing done on the keyboard, without having to switch to your mouse or trackpad. Don’t underestimate the amount of time you save with this method!

3. Hide the Headers and Footers

When you’re reading through a continuous body of text, the blank headers and footers may feel disruptive. To have a smoother reading and editing experience, hide the headers and footers to join all the pages together.

Hover your cursor over the gray space between your current page and the next, then double-click. When you need to use the headers and footers in Microsoft Word again, unhide them by hovering your cursor over the page separator line and double-click.

4. Collapse the Headings and Subheadings

For long report-style assignments, you’ll likely split your content into headings and subheadings. As you move from one section to the next, or jump between sections to rewrite and edit, make it easier to scroll through your text by collapsing the headings.

Hover over the heading title, then click the triangle icon that appears next to it to hide the content. If you want to hide all headings at once, right-click on any heading, and select Expand/Collapse > Collapse All Headings .

5. Automatically Sort References by Alphabetical Order

The works cited list is an essential section in any higher education assignment and is usually sorted by alphabetical order. You’ve likely added references to the list as you cite them in your essay, but when it comes to sorting at the end, it’s unfeasible and time-consuming to sort them manually. You can simply sort them automatically in Microsoft Word.

Select all your references and go to the Home tab. Under the Paragraph section, click the Sort icon (A and Z, with a downward arrow). In the Sort by field, choose Paragraphs . In the Type field, select Text . Then, select Ascending and click OK . The list will now be sorted by alphabetical order.

However, you might notice a couple of outliers. For example, when some references start with symbols instead of a letter, they will all likely be pushed to the very top. These are the few ones you’ll then need to manually reinsert into your list correctly.

6. Use Find and Replace to Avoid Spelling Mistakes

Whether they’re textbooks or journal articles, every student has probably encountered authors with surnames that are a little tricky to spell. Typing the name over and over for each in-text citation is prone to human error. To avoid misspellings, you can use Find and Replace.

First, use a unique abbreviation as a placeholder when you write your assignment. I recommend including a number in this abbreviation. This is because if your abbreviation only consists of letters, there’s a chance that this short combination of letters may have appeared elsewhere, as a part of a word, in your essay.

Once you’re done with the body content, it’s time to replace the abbreviation with the actual surname. In the Home tab, click Replace in the Editing tab. In the Find what field, type your abbreviation. In the Replace with field, type the actual author's name. Then, click Replace All . All your abbreviations will now be replaced with the correct author surname.

7. Insert Your Picture Into an Invisible Table

If you haven’t quite got the hang of formatting pictures in Microsoft Word, here’s a simple alternative that helps guarantee your image won’t cause your text to break up at weird places: insert your picture into an invisible table.

Go to the part of the text where you want your picture to appear. Press Enter to go to a new paragraph. Head to the Insert tab, click Table , and select one box to create a 1x1 table. With the cursor inside your table, click Pictures > Insert Picture > This Device to upload your picture into the document.

You can resize your picture within the table. Once you’re satisfied, highlight the table, go to the Table Design tab, click Borders > No Border . The black table border will then disappear. Your picture now appears to be perfectly fitted between two paragraphs of text.

8. Have an Overview of Multiple Page at Once

When you’re almost done editing, it’s best to scroll through all the pages to make sure there are no odd blank pages, separate sections, or incorrect image displays. But if you have more than 20 pages worth of content, scrolling through that much content quickly is just dizzying.

Instead, go to the View tab. In the Zoom section, click Multiple Pages . This zooms out your Microsoft Word document , so you can view two or three pages at once. You can also click the Zoom slider at the bottom right to zoom out even more and view more pages at once.

9. Automatically Create a Table of Contents

One of the final assignment components is the table of contents. If you’ve been manually keying in each heading, typing a line of periods that end with the heading’s corresponding page number, and double-checking the said page number yourself, it’s time to let Microsoft Word handle the task.

First, make sure you have applied the correct style to your headings. You can check this by clicking on each heading and see which style is selected in the Home tab. Then, number the pages of your Microsoft Word document .

Finally, go to the blank page where you want to insert your Table of Contents. Head to the References tab, click on Table of Contents , and select one of the Automatic Tables . Microsoft Word instantly generates a table of contents for you.

Improve Your Editing Process in Microsoft Word

By applying the above tips, you can revise your assignment more quickly and effectively without burdening yourself with eye fatigue. Cut down on the excessive scrolling and other manual tasks that can be done automatically by Microsoft Word.

Plus, saving time on editing means you have even more time to proofread and review your essays thoroughly, enabling you to produce higher-quality essays and reports.

Templates for college and university assignments

Include customizable templates in your college toolbox. stay focused on your studies and leave the assignment structuring to tried and true layout templates for all kinds of papers, reports, and more..

Keep your college toolbox stocked with easy-to-use templates

Work smarter with higher-ed helpers from our college tools collection. Presentations are on point from start to finish when you start your project using a designer-created template; you'll be sure to catch and keep your professor's attention. Staying on track semester after semester takes work, but that work gets a little easier when you take control of your scheduling, list making, and planning by using trackers and planners that bring you joy. Learning good habits in college will serve you well into your professional life after graduation, so don't reinvent the wheel—use what is known to work!

Module 5: Microsoft Word, part 3

Assignment: create document with tables and images.

For this assignment, you will format a document with a table and an image. Follow the directions, then submit your assignment. If you get stuck on a step, review this module or previous modules and ask your classmates for help in the discussion forum.

• Download the report document and open it in Microsoft Word.
• Save the document as  BA132_LastName_Report.docx , replacing “LastName” with your own last name. (Example: BA132_Hywater_Newsletter). It is a good idea to save your work periodically.

• Insert the graph image into your document after “creating greater contact efficiency for consumers.”

• Save your document again and submit your work to Canvas.
• shopping-business-retail [used in report document]. Authored by : Alexas_Fotos. Located at : https://pixabay.com/en/shopping-business-retail-1165437/ . License : CC0: No Rights Reserved
• Reading: Types of Retailers. Authored by : Lumen Learning. Located at : https://courses.lumenlearning.com/marketing-spring2016/chapter/reading-types-of-retailers/ . License : CC BY: Attribution
• Assignment: Report. Authored by : Lumen Learning. License : CC BY: Attribution
• The Retail Industry [used in report document]. Authored by : Lumen Learning. Located at : https://courses.lumenlearning.com/marketing-spring2016/chapter/reading-define-retailing/ . License : CC BY: Attribution
• Outcome: Retailers As Channels of Distribution. Authored by : Lumen Learning. Located at : https://courses.lumenlearning.com/marketing-spring2016/chapter/outcome-retailers-as-channels-of-distribution/ . License : CC BY: Attribution

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• Prof. John Guttag

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Introduction to Computer Science and Programming

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