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How to write a great cover letter in 2024: tips and structure

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A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

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How To Write a Handwritten Cover Letter in 9 Steps (Plus Tips)

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Related: How to Write a Cover Letter, Job Search Tips + Who’s Hiring?

Jenn, a career coach at Indeed, takes a deep dive into strategies for the job search, switching careers, and writing a standout cover letter.

Cover letters can offer helpful opportunities to tell prospective employers more about who you are as a candidate, what qualifications you have for a role and what excites you about a position. One way to help differentiate yourself from other job candidates is to write a handwritten letter. Learning how to write an effective cover letter by hand can help ensure you submit a letter employers appreciate. In this article, we explain why it’s important to write a handwritten cover letter, list steps you can take to complete one and offer tips for writing a cover letter by hand.

Why is writing a handwritten cover letter important?

Writing a handwritten cover letter can be a unique way to attract the attention of prospective employers and communicate your sincere interest in a position. Here are some reasons it’s important to write a handwritten cover letter:

It’s more personal

One reason handwritten cover letters are important is because they’re closer to a personal letter than a professionally typed application document. While this might not be appropriate for every position you apply for, writing a handwritten letter can help you connect with your reader more strongly. If you’re applying for a small business or a family-run organization, handwritten letters can help your communications feel more intentional and sincere.

It can help differentiate you from other candidates

Handwritten cover letters can be rare. With so many applications taking place online, many people type their cover letters for ease of sending. That’s why it’s a good idea to use a handwritten letter if you’re applying for a position in person, rather than submitting your application online. Hand delivering and handwriting your letter can make you a more memorable candidate. Your choice to go against convention might intrigue a prospective employer and encourage them to learn more about you.

It communicates more about your personality

The choice to submit a handwritten letter alone can reveal a lot about your personality. Handwriting can also be a personal detail many employers don’t see from the majority of their applicants. By handwriting your letter, you might be communicating that you’re old fashioned or that you sincerely care about the position.

Related:   Handwritten Interview Thank You Notes: Do’s and Don’ts

How to write a handwritten cover letter

If you’re interested in writing your cover letter by hand, here are some steps you can take:

1. Write a first draft

When writing a handwritten letter, it’s important to write a draft before copying your content into your final letter. On your draft, you can write notes, cross out misspelled words or reorganize your content. Without the convenience of a computer, it’s important you prepare everything you want to say before committing to your letter.

2. Include your contact information

At the top of the letter, on the left-hand side, write about how an employer can contact you. List your name, your phone number and email address. Most cover letter writers omit their physical address because they’re less common in modern cover letters, but you might choose to include one if it’s how you expect to receive a reply from an employer.

If you’re handwriting a letter because you don’t have access to email or a computer, consider visiting a public library so you can check your communications there. Many employers use email to communicate with candidates, so listing something you check regularly can be important for hearing about next steps.

3. Address your letter

To begin your letter, address your reader by name. You might have to do research on the organization to learn who’s in charge of the hiring process. Sometimes, you can find a hiring manager’s name on the job posting. For handwritten letters, it’s especially important to know who your reader is because of the personal nature of your letter.

4. Introduce yourself

Begin your letter by introducing who you are and why you’re writing. Reference the organization’s name and job title specifically. This can help clarify which role you’re interested in within a company.

5. Explain why you’re interested in the position

Conclude your first paragraph by explaining what interests you about the position. Explain why you’re excited about the opportunity and what you hope to gain from the role. You might have chosen to write a handwritten letter because you care a lot about the position. If this is the case, do your best to communicate your interest to the employer. Most employers like to see passionate and enthusiastic candidates and they might be more inclined to invite you in for an interview.

6. Talk about your value as a candidate

In your second paragraph, talk about your relevant skills and experience so employers can better understand your value as a candidate. You might explain past positions you’ve held, achievements you’ve accomplished or special skills you think they’d find helpful. Be sure to make this paragraph specific to the position. Reference their job posting or request for help specifically and help assure them you’re the best candidate for the role.

7. Thank your reader for their time

To conclude your letter, express your sincere gratitude to the employer for considering your application. Express an interest in learning more about the next steps of the hiring process and reiterate your enthusiasm for the position. Finish your letter by printing your name and adding your signature beneath it.

8. Review your writing

Look over your draft to ensure your writing is clear, concise and free from spelling or grammatical errors. This can be especially challenging with handwritten letters because you don’t have convenient access to spell checking extensions or applications. Take your time when reviewing your letter and look up the spelling of any words you’re not confident about including. You can also ask someone you trust to review your letter to ensure it’s easy to read.

9. Write your final draft

When you’re confident with your writing, rewrite your letter on a fresh sheet of paper. Take your time and use your best handwriting. If you have to cross out writing, start again with fresh paper. It’s important to present a letter that’s free of stains, major revisions or difficult-to-read writing.

Tips for writing a handwritten cover letter

Here are some additional tips that can help you maximize the success of your handwritten cover letter:

Use good handwriting

If you plan to write your own cover letter, ensure your handwriting is legible. Use your best handwriting for your cover letter and consider asking a friend if they can read your writing. Consider writing slightly larger than you’re used to. It’s important an employer can read your content so they understand your qualifications and enthusiasm for the position.

Consider the employer

Some employers might appreciate the gesture of a handwritten letter, but some may not. Consider the employer when deciding whether to type or write your letter. If they explicitly ask for online applications, it might be better to follow directions. If you’re applying to a locally owned shop or business, they might appreciate your handwritten letter more.

Hand deliver your letter

When delivering the documents of your application, make sure it’s easy to tell which documents go together. You could choose to mail your letter along with your other application documents, or you can deliver your letter in person. If you’re applying to a smaller business, it might be good to hand deliver your letter so you can introduce yourself and help employers know who you are.

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Career expert: How to write a cover letter that will actually get you noticed

Cover letters can feel like a time-consuming and pointless part of the job hunting process . However, most hiring managers still see them as crucial when assessing applicants. A whopping 83% of recruiters, hiring managers, and HR staff call cover letters important parts of their hiring decisions, according to a ResumeLab survey of 200 "HR Pros."

"I regularly hear from people who started getting a lot more interviews after they revamped their cover letters," Alison Green, of the popular work advice column Ask a Manager, tells Grow.

If you're not hearing back in response to your job applications, Green says it might be because you're making a crucial mistake: "The most common thing people do with their cover letters is just summarize their resumes," she says. "That's a huge waste! You're already submitting your resume; you don't need to summarize it again." 

Here's how to write a cover letter that will actually get you noticed:

Don't rehash your resume; show 'why you'd excel at the job'

For most jobs you're applying to, it is likely that other candidates will have similar resumes to yours. That's why summarizing your resume isn't just redundant — it's also not an effective use of your cover letter.

More from Grow: 10 high-demand jobs this summer: Several pay over $60,000 a year How to help small businesses during the coronavirus pandemic 4 highly coveted soft skills employers want to see on your resume

"Your resume is the most important since it explains what you've actually achieved and what your work experience has been," Green says. "But when you're up against a sea of other candidates with similar work histories and qualifications, a cover letter can be crucial in explaining why you'd excel at the job."

A thoughtful and specific cover letter also shows you aren't simply applying to dozens of jobs at once, says Rhiannon Staples, HR expert and chief marketing officer at Hibob . "If nothing else, a well-crafted and tailored cover letter shows that you aren't canvassing job boards with your resume, but rather you have a distinct connection and interest in the company and job you're applying to," she says. 

How to make a cover letter personal 

A cover letter is a place to explain the reasons you are well-suited for this particular  job  in a way that might not be clear from your resume. It gives you a chance to connect the dots and fill in the blanks in order to best tell your story.

"For example, if you're applying for a job that requires being highly organized and you obsessively track your household finances in a neurotically detailed, color-coded spreadsheet, most hiring managers would love to know that because it says something about the kind of attention to detail you'd bring to the job," Green says. 

I regularly hear from people who started getting a lot more interviews after they revamped their cover letters. Alison Green Founder of Ask a Manager

Think about what your resume doesn't say  that you think is relevant and important for the hiring manager to know. That is what you should put in your cover letter.

Remember, though, cover letters don't need to be a huge time-suck: Once you have the basic content set, Green says, "you shouldn't need to spend an hour on it each time." The bulk of it can remain the same from application to application while you customize the introduction and conclusion. 

By keeping your cover letter short but making it personal and impactful, you'll start catching the eye of more hiring managers.

The article "Job Hunting? Don't Make This Common Cover Letter Mistake" originally appeared on Grow+Acorns.

Check out:  CNBC Make It is NOW STREAMING on Peacock. Find our original programming in the Channels section.

Decoding the dilemma: Handwritten vs. digital cover letters – when to use which?

Make your first impression count with a cover letter that truly represents you.

• 1 Writing cover letter by computer
• 2 Benefits of a typed cover letter
• 3 When to write a cover letter by hand
• 4 Advantages of a handwritten cover letter

Are you embarking on a new job search and wondering how to make a compelling first impression? Consider this: your cover letter can be the key that opens the door to your dream job.

Serving as your initial introduction to potential employers, it’s the perfect platform to showcase your qualifications and express your interest in the role.

But here’s the catch – should you type it out on your computer or handwrite it for a personal touch?

This question might have crossed your mind, and it’s a valid one. In the digital age, where most job applications are submitted online, a  typed cover letter often appears more professional and is easier to read.

However, a  handwritten cover letter could set you apart in industries that value personalization and dedication. So, how do you decide?

Writing cover letter by computer

In most instances, it’s entirely appropriate – and even preferred – to draft your cover letter on a computer. In today’s digital age, the majority of job applications are submitted electronically.

Thus, a  typed cover letter is not only more convenient for the employer to read, but it also looks more professional and can easily be saved and referenced later.

For example, if you’re applying for a job via an online portal or via email, you would certainly want to send a typed cover letter.

Benefits of a typed cover letter

There are numerous advantages to typing your cover letter.

First and foremost, it ensures your application is  legible and error-free . Misspelled words and unclear handwriting can quickly land your application in the rejection pile.

Additionally, it gives you the opportunity to utilize various formatting tools to make your letter more attractive and easy to read. You can use bullet points, bold text, and underlining to highlight key points.

When to write a cover letter by hand

While it’s less common, there are circumstances when a handwritten cover letter may be preferred. This is typically the case for very traditional or formal industries, or when specifically requested by the employer.

For example, if you’re applying for a position in a high-end boutique where personalized touches are valued, a handwritten cover letter could make a positive impression.

Advantages of a handwritten cover letter

A handwritten cover letter can bring a personal touch and show your dedication and effort. It can demonstrate your attention to detail and commitment to the application process.

However, it’s essential to ensure your handwriting is neat and legible. A sloppy or unclear handwritten letter can have the opposite effect and reflect poorly on your professionalism.

Whether you decide to write your cover letter by hand or type it on a computer largely depends on the nature of the job you’re applying for and the expectations of the potential employer.

Always consider the company culture and the specific instructions provided in the job posting.

Did this article help you understand when to write your cover letter by hand and when to do it by computer? If so, don’t hesitate to share it on your social networks to help others in their job search journey as well!

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How to write a handwritten cover letter for a resume.

Most people write their resumes and accompanying cover letters using word processing software. Some, however, feel a handwritten cover letter adds the warmth and personal touch that are often lacking in the business world. In some instances, a handwritten application letter is requested because hiring managers feel it reveals more about you than a printed letter.

Create a Professional Appearance

If you decide to take the unusual step of submitting a handwritten cover letter, be sure it has a professional appearance. Use the same paper that you're using to print your resume. It should be standard 8 1/2-inch by 11-inch business paper. You can use either plain copy paper or a heavier paper with some linen or cotton content, typically sold as resume paper. White or off-white papers are best. Blue ink is usually used when someone wants to indicate a document is an original, rather than a photocopy, but black ink is also acceptable.

It's also acceptable to use personal stationery that is preprinted or embossed with your name or monogram, as long as it has a professional look. Again, white or off-white are safe choices. Ivory and pale gray are neutral and professional. Avoid other colors of paper and ink, as they detract from your letter's content.

Your penmanship must be neat and easy to read. Practice writing your cover letter by hand several times so you can get an idea of spacing on the page. It's helpful to put a sheet of lined paper underneath your writing paper to keep the lines straight and the margins even.

Purpose of a Cover Letter

Remember that the purpose of a cover letter is to draw attention to your resume. Use the cover letter to briefly introduce yourself, demonstrate your interest in the company or position and motivate the reader to schedule a job interview. Submitting a cover letter along with a resume greatly improves the chances that your resume will be read.

Cover Letter Content

Address the cover letter to a specific individual, if possible. A generic opening such as "Dear Sir or Madam" or "To Whom It May Concern" makes your cover letter look like a form letter, even if it's handwritten. If you cannot get the actual name of an individual from the website or by making a phone call to the organization, use a gender-neutral greeting such as "To the Director of Human Resources" or "To the Manager of the ABC Department."

The handwritten cover letter should use the same cover letter format as one that is created electronically. It should be a single page consisting of an introduction, a body and a closing. Within these three parts communicate why you're interested in working for the company, why they should be interested in you and, finally, how you plan to follow up this initial contact.

• Introductory Paragraph: Capture the employer's interest by identifying the position you're applying for and how you heard about the opening. Don't start out by saying "My name is..." since your identity is clearly stated in the stationery header, if there is one, or in the signature block. In a sentence or two, explain your interest in the position.
• Body: In one to three paragraphs, demonstrate that you understand what the position entails and how your qualifications relate to it. Do not merely repeat the language of your resume. Use the cover letter to tell how you'll contribute to the organization. 
• Closing: State your plan for following up in your closing. Suggest what you would like the reader to do, such as "Please feel free to call or contact me by email at your earliest convenience." Better still is a statement of action on your part. For example, you might write, "I plan to phone the week of June 10 so we can talk about the position and my qualifications in more detail."

Use a closing word such as Sincerely or Respectfully, and write your name below it. Sign your name (first and last) legibly, avoiding extra flourishes and juvenile-looking embellishments, such as circles to dot the letter i .

You can find many examples and cover letter templates online. Choose a few that relate best to the position you're applying for. Get some ideas for composing your own letter, but remember that you should never copy directly from an internet source. Hiring managers use the internet, too, and can readily spot a plagiarized document.

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• Glassdoor: How to Write a Successful Cover Letter
• University of Wisconsin Madison Writing Center: How to Write a Cover Letter

Denise Dayton is a a freelance writer who specializes in business, education and technology. She has written for eHow.com, Library Journal, The Searcher, Bureau of Education and Research, and corporate clients.

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How to Sign a Cover Letter (With Signature Examples)

• Do You Need to Sign a Cover Letter?
• Sign Uploaded or Printed Cover Letters
• Cover Letter Signatures Examples
• Signatures If You're Emailing
• Signature Examples for Emails

Which Email Address to Use

How to add a digital signature, need more cover letter help.

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When writing a cover letter to include with your resume, it's important to pay attention to every detail, since you only get one chance to make that first impression. So, what exactly should you include in your signature when you're writing your cover letter to apply for a job?

It varies, depending on how you apply for the position. The format and information included in your signature will change according to whether you are mailing, uploading, or emailing your cover letter document. 

Does Your Cover Letter Need a Written Signature?

When distributing your cover letter online by emailing it or uploading it onto a company’s web portal, it is not necessary to hand sign your cover letter. Employers don’t expect to see your handwritten signature on your cover letter. You could add a scanned image of your signature to your document, but it is optional and not required.

How To Sign an Uploaded or Printed Cover Letter

Uploaded Letter:  If you're uploading your cover letter to a job site, your signature will simply include an  appropriate closing phrase and your full name. Place a comma after your close, such as  Best,  or  Sincerely yours,  and then insert your name in the line below. 

Use a formal business-style letter format that includes a heading, salutation, the body of the letter, closing phrase, and your signature. Review these  guidelines for what to include in your letter .

Hard Copy Letter:  When you're printing a hard copy letter, include a closing phrase, your handwritten signature, and your typed full name. Leave several spaces between the closing phrase and your typed name. That way, you'll have room for your signature when you print out the letter. Sign it using either blue or black ink. 

Signature Examples for Uploaded or Printed Letters

For uploaded or hard copy printed letters, there is no need to include as much information as you would in an email message, because the  heading of your cover letter  includes your contact information.

Signature Example (uploaded letter)

Best regards,

Janet Dolan

Signature Format (signed letter)

Closing phrase, 

Handwritten Signature 

First Name Last Name

Signature Example (signed letter)

Janet Dolan (Your Signature)

What to Include in an Email Signature 

If you are emailing your cover letter or inquiry letter, end with a polite sign-off followed by your full name. There is no need to sign a cover letter that's being sent electronically. Write out your full name in the same font as the rest of the letter, and don't use italics or a handwriting font. 

The formatting here is very similar to that in an uploaded cover letter. However, emails do not contain a header with your phone number or other contact information. 

It's a good idea to include these details in your closing paragraph or after your typed signature. That makes it easy for the employer or networking contact to get in touch with you.

You can also include links to online portfolios, if appropriate, or a link to your professional social media accounts, such as LinkedIn or Twitter.

You don't want to make this section too cluttered, so restrict yourself to the most relevant information. Here's how to set up an email signature, along with more advice on what to include in it and what to leave out. 

Signature Examples for Emailed Documents

When you are  sending email cover letters , it's important to include contact information so the hiring manager can easily see how to contact you. At the very least, include your name, email address, and phone number. You can also add other optional information, such as your street address, online portfolio, or social media accounts.

Email Signature Format

Your Name Email Phone

Email Signature Example

Karina Hoffman karina.hoffman@email.com 555-123-5678

Sample Email Signature With Full Address

Your Name Street City, State Zip Code Email Phone

Sample Email Signature With Social Media Handles

Your Name Email Phone LinkedIn Profile  (Optional)  Twitter Account  (Optional)

Don't use your work email address for job searching. Use your personal email account, or set up a unique account to use just for your job hunt. Many free online email services exist, like Gmail and Yahoo Mail, which you can use to set up a new email account exclusively for your job search.

Even though you are using a personal account, choose an email address that looks professional.

Your best bet is some variation on first initial, last name (e.g., jdoe@gmail.com) or first name, last name (janedoe@gmail.com). Here's how to set up an email account just for your job search.

Adding a handwritten signature is an optional touch, though definitely not required, and it is possible to add your handwritten signature digitally. The simplest way is to use a scanner or a scanner app on your smartphone:

Simply sign a piece of printer paper and then scan the page.

After scanning, the software will give you the opportunity to crop the scanned image (that is, cut the image down to the size of your written signature) or you can crop it in Word.

Once you’ve cropped your signature image to the appropriate size, save your signature as a .gif, .jpg, or .png file to your desktop or a folder on your computer.

Open the Word document where you composed your cover letter and then insert the image of your signature into the document underneath your closing phrase.

Remember to type your name below your handwritten signature.

Get information on  how to write a cover letter , including what to include in your cover letter, cover letter format, targeted cover letters, and cover letter samples and examples.

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Home / Blog / How to write a cover letter | Top tips and advice - Talentscrew

How to write a cover letter | Top tips and advice - Talentscrew

02 Jun 2021

If you have made up your mind for job hunting in 2021, make sure to craft your cover letter as perfect as crafting your CV. Till now, you must be wondering how long should your cover letter be?

 It seems a little extra to pen down the same information to the cover letter format most of the time. However, keep in mind that your cover letter should not bring up the same traits as your resume. Rather your job cover letter should focus more on your expertise and skills on your resume that the hiring managers value the most.

So keep in mind that your cover letter must be bespoke for every job application.

Your cover letter can make you stand out of the crow as the employers have to scan dozens of or say hundreds of job applications. Career advisors have considered resume cover letters to be an essential job application component that job seekers can't afford to leave at any cost.

Most job seekers seek an answer to a common question " how long a cover letter should has to be." Undoubtedly, writing a cover letter is a daunting task, as you have to introduce yourself as the best of all the candidates. Don't stress out as this blog is a solution to your problem "how long should a cover letter be for a job application?"

But before that, let's start with the basics.

What Is A Cover Letter? 

A job cover letter, also known as a Letter of Application, is a formal document comparable to precise interview round. It is that well-mannered self-introduction that provides your future boss a crisp and brief overview and snapshot of who you are before digging into deeper conversation.

A cover letter, being a part of your job application, is mainly included as an individual document that comprises no more than 400 words.

Purpose Of A Cover Letter

The cover letter is a key to differentiate yourself from other job seekers and an opportunity to speak one-to-one with the recruiters. Make sure to craft your cover letter quirky to get the hiring manager's attention.

Try to cover a short elevator statement within your cover letter that hooks the recruiter's attention and blows away any doubts or concerns to generate interest.

Is it necessary to include a cover letter?

Well, the answer to this question is No. It is not always mandatory to write a cover letter. It is not even feasible to write a cover letter for as many job applications as you make.

Writing a cover letter is a highly personalized way to address a specific employer that connects directly to your target audience. You cannot succeed by crafting a single "one size fit for all" letter and attach it to every job posting. Career advisors always recommend giving a personal touch to your cover letter by showing some enthusiasm. Mind it, either do it properly or don't do it.

How To Write A Cover Letter

Step 1: do your research.

It is always advised to research before you begin anything. Before you start writing a cover letter, make sure to get yourself updated about the company. Read the job description many times. Don't forget to visit their social media handle, their feeds, tweets, and much more. Feel the company culture by having a word with the current employees, talking to the front desk, and getting to know what the job post is all about. Try to connect with the company employees working at the same post on LinkedIn . By doing this, you will get a real insight into the job description.

Step 2: Answer questions in advance

Pre-empt potential questions that may emerge with your CV. For instance, if you listed Delhi as your location, however, the job is in Bengaluru, an employer is probably going to reject your application without any thought simply. Career advisors recommend using positive words such as, "I'm right now in the process of moving to Bengaluru with accessibility to begin in about fourteen days" - assuage worries ahead of time. 

Career changes, salary expectations, long career gaps, total experience (either too senior or junior) are any remaining examples of information that may need to be tended to. Your cover letter is the primary step to overcome these obstacles.

Step 3: Show enthusiasm

Recruiters need to feel like you truly need to join their company, cover letters show them who is set up to go above and beyond, and exhibit the demeanor, interest, and enthusiasm for the chance. 

Numerous applicants share comparative skills and strengths , education, and expertise in the present market, so managers regularly see cover letters as a differentiator to feature disposition and character. 

Numerous recruiters share this mantra: "You don't recruit for skills; you are hired for attitude. You can generally teach skills". 

Cover Letter Writing Etiquette – The Golden Rule

The golden rule of how to write a cover letter for a job is:

If your letter is addressed to a named individual, for example, Dear Mr. X, Dear Miss X, Dear Mrs. X, or Dear Ms. X, then the letter should end with a "Yours sincerely" (the sincerely has an "s" in lower case). 

If your letter is addressed to an anonymous contact, for example, Dear Sir, Dear Madam, Dear Sir/Madam, or To Whom It Might Concern, then the letter should end with a "Yours faithfully" (again use small "f" for faithfully).

Should a cover letter be handwritten?

When you react to a job post, your resume and different documents are normally accompanied by a cover letter. As a job seeker, you might be uncertain about whether a cover letter should be manually written. Still, in the present digital world, there are valid justifications to write your cover letter electronically . 

Here are few convincing reasons why it bodes well to use a laptop/computer to compose your cover letter.

1. We live in a world of digitalization.

2. Hiring managers are keen to see good evidence of better computer skills

3. A computerized typed cover letter is saved as a record

4. Most of the recruiters prefer a cover letter prepared digitally.

There might be uncommon events when the company accepts a handwritten job cover letter . This can apply, for example, if the organization you are applying to is profoundly traditional. 

But, for MNCs, parts in the field of money or IT, or if you are going after an executive job post, recruiting directors will hope to see a cover letter crafted using a PC.

The bottom of " how long a cover letter be for a job application " is to play safe and put pen and paper aside when curating a cover letter. Drafting your letter on a computer offers various benefits, including tidiness, speed, and the capacity to spell check what you have written at the key click. Composing a cover letter can be scary. If you make sure to keep your writing concise and feature just your significant experiences, you will be en route to catching a job interview right away. 

Everything adds to a professional document that makes a good impression on the recruiting director. Good luck!!!

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• Cover letter

Cover letter: handwritten or not?

Find out the pros and cons of making a handwritten or computerized cover letter. Follow our advice and write the best cover letter by hand!

If you are in the recruiting phase, it is possible that you were wondering if the cover letter should be handwritten or not . A handwritten letter will not make the same impression as a typed letter.

Quite often candidates prefer the computer letter for practical reasons, however, the handwritten letter turns out to be interesting in certain cases.

The handwritten or computerized cover letter, an essential tool

Understand that the cover letter is essential . Whether handwritten or typed, it is essential to attach it to your CV as part of your applications. This letter, handwritten or not, allows you to…

• Stand out from candidates who do not send one.
• Demonstrate your writing skills .
• Clearly expressing why you will be the ideal candidate .
• It allows you to develop and highlight one or two elements of your CV .

In addition to all this, the cover letter gives the recruiter new elements on which to evaluate you, such as your synthetic qualities or the humility of your speech. So, this document should not be neglected!

Why make a handwritten cover letter?

The benefits of a computer cover letter are clear:

• First, a typed letter is immediately readable by the recruiter .
• Next, in our ultra-computerized world, email and job search platforms are the more used for applications.

It is therefore natural that cover letters are written in Word or Open instead Office.

However, it may be interesting to choose to write your cover letter by hand , and here’s why.

Break the codes

A handwritten letter allows you to distinguish yourself from your competitors : in fact, you will probably be the only one to opt for a handwritten cover letter.

It also helps to show the recruiter that you have put in extra effort in order to get the job of your dreams. A handwritten cover letter requires investment, especially since we are not really used to writing by hand anymore.

The handwritten cover letter, an advantage in some circles

The handwritten cover letter will be more or less well accepted depending on the reason for your application and the sector in which you are applying.

A handwritten cover letter may be particularly accepted if:

• You are applying for a License, a Master or another academic training
• You are applying for your first internship
• You are applying in an artistic environment
• You are applying for a job for which you will be asked to write regularly (teacher, editor, secretary …)

In these cases, a handwritten letter can be seen well and even constitute an advantage for your application.

Unveiling a little more your personality

Did you know that your writing says a lot about you? Graphology is a technique that allows us to determine the characteristics of a person from the analysis of his handwriting! So the recruiter can find out more about you if you send them a handwritten cover letter, and they might like what they see.

How to write and send your handwritten cover letter?

Steps for writing your letter by hand.

Here is how to proceed if you choose to send a handwritten cover letter:

• Choose a blank sheet for support rather than a sheet with lines, especially if you are applying for a CDD or CDI. Indeed, a large checkered sheet could give an overly academic image.
• Choose a thick pen , preferably blue or black
• Write first a draft to be sure not to cross out. You can write this draft on the computer or on another piece of paper in pencil.
• When you are finished writing, copy carefully, avoiding spelling mistakes . Also make sure to ventilate your letter so that it is perfectly readable by the recruiter.
• Sign and add a header with the name of the company and the position you are applying for.

Send your letter

You can send a handwritten letter by post or in a scanned version as an attachment. If both are acceptable, you are advised to scan it and email it with your CV instead. Indeed, HR is drowned in e-mails and paper mail. However, between the two, it is often paper mail that goes in the trash! So choose the least risky option.

The question of making a handwritten cover letter or not is therefore interesting and depending on the case, it may be useful to make a typed or handwritten letter. Have you chosen a handwritten letter? So get your pens!

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Can you Hand Write a Resume and Cover Letter?

When you are applying for any job its important that you need to have a good cover letter along with your professional resume. But, you may be in dilemma whether the cover letter or resume be typed or hand written?

Before we dive further into which one to choose lets try to understand what is a handwritten resume or what is a typed resume.

Handwritten Resume Vs Typed Resume:

Resumes and the cover letters are the things that present you in front of the manager or the staff interviewing you. It was long back when people used to write a resume or cover letter with their hands. But now time has changed as with the advent of computers the way of communicating has changed.

Now people prefer to type the resume letters instead of resume writing with the hands. This is not preferred just by the aspiring employees, but also by the employers due to many reasons.

The Handwritten Resume – How it Works?

No, one cannot write a handwritten resume or the handwritten cover letter unless except the rare cases, when the boss personally demands . So, by following few resume tips one should prefer the typed resume or the cover letter because of many reasons:

1. It looks professional:

Think of giving a handwritten resume or the cover letter and it being unattended by the person on the desk?

This might be due to the lack of professional look of the resume and the cover letter. This is because the company receives a number of resumes and cover letters in a day and your resume is tend to be ignored if it lacks the appealing appearance at first.

2. It puts a great impression on others:

As the technology has changed over the years, you are expected by the companies to be updated with the changes. So, if you will go with the same painstakingly written version, you might have to face the disadvantage of choosing for the typed resume.

So, to avoid managers pondering over the issue of why you chose the handwritten method, go for the typed one. Always be on the safer side.

3. You are moving with the flow:

Moving with a flow means you are known to all the changes in the society. You have the knack of awareness . This should strike into the mind of the interviewer when you present your resume or the cover letter. This is necessary because many people lag behind when it comes to the usage of the technology.

Many are not aware, so you have to make them feel that you are not from any other planet but you reside on the same humanly planet earth. So, for probably this reason too, you have to go for the typed cover letter and the resume.

4. It looks absurd when the resume is typed and the cover letter is handwritten:

This is something to ponder over of your own that what will be the reaction of person when half of your project is written and the other half is typed. Obviously, the reaction will be awestruck or maybe you have to encounter a frowny face.

This exactly will be the reaction when your resume is typed while the cover letter is handwritten. This looks so awkward and is really out of the box, which is never appreciated. So, go for the typed cover letter as well as the resume.

5. The resumes can be above two hundred in a number:

So a manager or the HR person may receive more than 100 resumes in a day as well.

So, what makes you think that your resume will be selected among those of two hundreds? No chance? What say? This is the time where you have to make a mark with the typed yet attractive resume .

6. You can use different fonts and styles through computer technology:

When you type, you do it in the Microsoft word etc. So, you get many new fonts and leverage to make the resume and the cover letter interesting and eye catchy. This you cannot do when writing a resume or the cover letter.

This is so obvious, as you will not reach to pencil drawings on the resume to make it look attractive. But this surely can be done in typed one by using varied fonts, borders, colours in the resume as well as the cover letter.

For accounting, banking, teaching or software professions a black and white resume can be fine. But graphic designers, web designers, photographers, fashion designers can use color on their resumes.

7. Typed resume and the cover letter gives an edge over the handwritten:

This is so obvious that the typed things give an edge over the handwritten ones. Not just because they give a professional look but also because it looks distinctive among other hundred resumes.

When all the resumes will be typed, yours will have more chances of getting rejected just because you did not bother to type it and mail. So, its better to go for the typed one.

Handwritten Cover Letter – How it Works?

If the resumes are not to be hand written then why a cover letter. It will look quite absurd if one of the thing is hand written and the other is typed. So, instead of making a fool of yourself, it is better to go for a typed cover letter.

1. Typed letters and the cover letters can be mail:

When you write a cover letter, you will not be able to mail it at the company’s email address.

And it is but obvious that the time as gone into oblivion when the letters were posted, although it happens today also, but much to the lesser extent. So, it is easy to send the typed email cover letter than the handwritten ones.

2. Easily sent to the destination:

The cover letters and the resume’s destination is the company where you aspire to give an interview for the job. So, when you think of posting the cover letter along with the resume, do you really think it will reach the desired destination on time? No, not at all.

The post cannot match the speed of the emails; those could be sent faster than the speed of light. So, the typed emails can be sent within no time and reaches the correct destination with the right email address.

3. You are able to customize the cover letters:

Customizing can be done when it comes to typing the resumes and the cover letters. But this surely cannot be done when handwritten. So, it is advisable to go for the typed cover letters than the handwritten ones.

Also when you make use of the technology, it certainly provides you an edge over the old time-consuming writings.

4. Editing is easy and quick:

The software’s you make use when typing the cover letters provide a number of other benefits like editing, spell check and all. This cannot be expected from the eyes and the hands of humans to do that, as quickly as the machines and the software do. So, editing is easy on the computers.

The spelling can be checked by downloading many softwares on the computer. Human may take time to check and correct the spellings reading between the lines. So, for this purpose also, it’s better to go for the typed cover letters.

5. Saves lot of time:

When you make use of a machine over the hands to perform a task, the machine will win the race and help you in saving your lot of time.

Although it depends on the speed of the typing yet it is helpful to you with a number of other benefits also. So, to save maximum time, use technology to construct the resume and the cover letters.

6. You have to send resume and the cover letter to maximum places at a time:

When you are searching for a job, you do not only send the brief cover letter along with resume to one company but also to many others at a time. So, it will be very difficult to go for a handwritten as you won’t be able to post it with different addresses, unless you write few of them.

When you are asked to send the cover letter with resume inside, you will be expected with a quick response and not the letter you sent through the speed post that reaches a day after. So, choose emailing the typed cover letters and not the hand written letter.

7. The ink of the pen gets faded over the period of time:

The companies usually have bundle of resumes with them and it is not sure if your resume will be selected on the spot when you send. So, over the period of time, the ink of the pen gets dull and it gives a bad impression.

So, to prevent that, opt for the typed cover letters as the typed ones does not get faint, even if it is kept for years.

8. Can be stored for longer time period:

The hand written things may get lost, after all it is a piece of paper but the cover letter you typed and resume you sent to the company will stay with them for longer period of time. So, to bear the loss of cover letters and the resume get missing, it is better to type the cover letters and the resume.

9. Nowadays Companies ask for resumes before the interviews:

The trend has changed over the years. Earlier the companies would ask the employees to come up with the resumes during the interviews but now the companies ask to first send the resume and then the further recruitment steps are taken.

So, there is no fun of making a cover letter as the resumes are to be sent through mail.

10. The handwritten cover letter puts a bad impression:

When you are summoned for the interview in the office, you will be expected to be professional in your look, the posture, the style and also the resume you will hold in your hands. So, if you will present a resume with the cover letter hand written, it will not only be non-professional but also it will create a bad impression.

Putting forth the handwritten standard cover letter can raise number of queries in the mind of the interviewer like, do you lack access to the computer, or are you not aware of using the technology and what not, the questions can drop to any level, you never know.

So, for that reason also choose to type the cover letters too, along with the resume.

11. A handwritten cover letter can raise number of queries:

When you are asked to present yourself in the interview room with the resume, then you go through a number of queries and the most blistering query you can encounter be related to the cover letters.

Why did you choose to write a cover letter when you have a typed resume? If you have gotten a solid reason to support yourself, then take a handwritten cover letter sample and if no, then simply reach out to the computer keys without mulling over anything.

12. A handwritten cover letter can take a toll on your capabilities :

You might have a number of skills, experience in a particular field and even if you lack experience , you may have a number of other qualities to highlight.

But the handwritten cover letter may leave interviewer blurring the skills and highlighting the question mark, thinking why you chose not to type the cover letter when you have typed the resume.

So, this way the handwritten concept can take over the qualities you mention.

13. Bad for you if you have doctor’s handwriting:

Even if the lady luck smiles on you and the handwritten resume gets accepted, then also think of what impression would it create if you possess a doctor’s hand writing ? Nothing will be understandable and even you will wonder on what basis you are chosen, perhaps on the grounds of the verbal skills.

Also its your perfect cover letter from which the resume will be bought out, and if your cover letter will possess a bad hand writing, the chances of being selected may vanish.

Conclusion:

So, above are some of the reasons, one should choose the typed resumes and the cover letters than those of the handwritten ones. There are exceptions when the boss or the manager asks you to send a written letter, but such times are quite rare like out of 100%, only 1% can be the chance.

At these times, it will be fine, but not every time. So, due to a number of advantages one must reach out to the typed resumes and the cover letters, not the hand written one.

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Handwritten Letters VS Typed Letters: Which is Better?

Category: Guides , Handwrytten Help

On average, the US Postal Service sends over  173 million  pieces of mail every day – and that’s just First Class! There’s no doubt that we’re a nation that loves sending snail mail . However, if you’re not used to writing letters , you might be unsure of how to go about it.

One of the biggest problems you’ll run into is how to write your letters efficiently. More precisely, should you be creating typed or handwritten letters?

If you’re struggling to decide between the two, here’s a guide from our team  at Handywrytten  to help you choose!

It All Starts With the Purpose

Add a personal touch, send something to save, show the extra effort, reduce your screen time, things to remember when handwriting letters, you don’t have to worry about handwriting, it’s quicker to type, spell-check is a lifesaver, you can create multiple drafts easily, things to remember when typing, what about the best of both, start creating your own handwritten letters.

The purpose of your letter can dictate whether you should send a handwritten note  or typed letter . It doesn’t always help, but there are some situations that will call for typed letters exclusively. These include letters that are more formal in nature, such as when contacting a company (especially to inquire about something or complain), applying for a job via mail, or sending a letter concerning a legal matter.

For example, if you’re fighting a legal fine, it’s not really a good idea to send something that’s handwritten. Formal topics and organizations will prefer typed letters. If what you’re saying is super important, then it may be best to save a copy and type your letter to avoid any mistakes. You don’t want an important word misread when it comes to a legal matter or when applying for a job! It could affect your whole case!

However, if you’re writing an informal letter , you don’t have to type it. This doesn’t mean you shouldn’t, but it allows you to create traditional and  beautiful handwritten letters  that create a lasting impression.

To help answer your question, let’s start by looking at the benefits of opting for handwritten letters.

Why Send Handwritten Letters?

Lots of people still enjoy writing handwritten letters, although it’s definitely an art form that’s become a lot less popular since the dawn of the computer (and even the typewriter!). But that’s not to say it’s obsolete. There are still plenty of reasons to write with a good old-fashioned pen and paper , and we’ve got some of the best right here:

There’s no denying that a typed letter removes a little bit of the personal touch that a handwritten letter carries. By writing  your words down directly, the recipient can imagine you sitting down and drawing out each letter carefully. Your sincere words will shine through your handwriting . You’re crafting something unique, and if that’s not personal, we don’t know what is!

Of course, typed letters can also be saved by the reciever, but there’s often not the same sentimental attachment. People are much more inclined to save something you handwrote yourself. They can trace the ink with their finger, see the little mistakes you made, and that uniqueness can be worth saving.

Look into the endless times people have chosen to turn handwritten letters into  a book , just to prove how special they are! From love letters to “thinking of you” letters, people will keep them as treasured keepsakes.

There’s something about a handwritten note that stands out. Perhaps it’s that it took longer than simply typing up a message, or that putting pen to paper takes more effort. Regardless, it will show your passion and care towards the recipient.

We’re all guilty of spending too much time staring a screen now and again! Not to mention the effects that the  blue light  of a computer can have on your skin and eyes. By handwriting your letters, you can take time away from the digital world and get back to reality for a moment. 

There are definite pros to writing a letter by hand , but it also has its fair share of disadvantages. For example, if you make a mistake in pen then you can’t just erase it; it’s there forever! So if you do choose to write by hand it can be a good idea to make a first draft, or at least mentally plan what you want to say before you start writing . 

It can also be tough to read other peoples handwriting . If yours isn’t very legible or your recipient has issues with their sight, a handwritten letter may not be the best choice. If you have to send out a lot of letters, that’s also going to become a greater task and could put a strain on your writing hand . 

That’s where Handwrytten comes in.

Send handwritten cards from the comfort of our smartphone app or website. Simply type your message and our robots will create your authentic, handwritten letters with ballpoint pen ! We’ll even mail them for you!

What About Typed Letters?

We’ve reviewed the benefits of handwriting your notes, so now let’s look at the pros of typed letters.

Not everyone has the best handwriting , and if yours isn’t top notch, then you might be better off typing your thoughts out. (Or using Handwrytten’s readily available handwritten fonts!) Handwriting has to be legible to be read, and you might spend time worrying over yours when you don’t necessarily need to! 

As long as you’re used to typing on a keyboard, the chances are it’s going to be quicker than writing by hand . You don’t have to be a super speedy typist to outrun the speed of handwritten notes – it does take a long time when working with a pen and paper ! If you’re busy, this could make typing the better option.

Even the greatest spellers make mistakes sometimes. If you’re writing to a friend you can probably excuse a mistake here or there. However, if you’re writing to someone you don’t know as well (or at all), or you really don’t have a good grasp of spelling and grammar, typing can help. There are tons of programs out there that will check your spelling as you write, allowing you edit out all of those little mistakes to create a flawless note .

Not every letter can be done properly the first time. If you’re writing something important, it might take a few drafts for you to get the words exactly as you’d like them. Luckily when you’re typing on a computer, this is a breeze. Rather than starting from scratch like you’d have to with a handwritten letter , you can simply edit the areas you’re not happy with and move sections around until you’ve got it just right. If you’re a perfectionist, that’s going to save a lot of time and stress.

Just like handwritten notes , typing has a whole lot of good attributes. But it does lack the personal touch that handwriting is full of and can seem a little too formal (not personal enough) for certain letters. Thank you notes or congratulatory letters, for example, will come across much better if they’re written by hand !

It’s no secret that both handwritten and typed notes have their downfalls! The great thing about handwritten notes is that they come across as personal, thoughtful, and are filled with more care. However, if you don’t have the handwriting or the time to craft them, they can be a nightmare!

On the other hand , typing isn’t always appropriate and can come across as a little strange for certain letters. So, why not combine the best of both?

At Handwrytten, we provide a handwritten note service, allowing your heartfelt messages to be transformed from text to gorgeous handwritten letters. The idea is simple; you type up the words you want to say, and our robots write them for you.

Okay, so it’s not actually us. It’s our amazing robots that can be programmed to write in a whole range of different handwriting styles. They actually put ballpoint pen to paper and quickly – but precisely – write out your words. It’s an amazing system that can be used for a whole range of purposes!

From gorgeous thank you for purchasing cards to letters for faraway friends, we cover all of your handwriting needs.

Handwritten letters are a thoughtful way to send your words across the globe, and they’re a lot more unique and special than typed notes. But if you can’t handwrite your own, it’s time to look into Handwrytten.

Start learning more about the  features of Handwrytten and make sure to get your letters sent to allow for time to get them delivered , or get in touch with our team today to find out more!

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A handwritten resume: Should you use it in 2023? ResumePerk

Decades ago, all resumes were handwritten. Job-seekers would write down their employment history, education, and skills by hand and present the resume to employers in person, or send it by mail. The times have changed since then, and today most employers expect a digital resume in a DOCX or PDF format.

Yet, handwritten resumes can still be used in certain situations and contexts. In this article, we will explain when it is worth it to apply with a handwritten resume and what are the pros and cons of using this resume type.

Are you looking to improve your old resume and get more interviews? At ResumePerk.com, we offer an affordable Resume Editing service. An experienced writer will correct the shortcomings in your resume, and improve the word choice, structure, and punctuation to help you pass the ATS and get noticed by top employers. Our resume editing is affordable for everyone –look at our prices and make sure!

When should you submit a handwritten resume?

Recruiters typically see handwritten resumes as a thing of the past and do not welcome such applications. However, there are exceptions. You can confidently use a resume written by hand in the following instances:

The company specifically asks for a handwritten resume

If the job posting requires the candidates to apply with a handwritten resume, you need to follow the employer’s directions. Such companies are rare, but you can come across one of them. There are many reasons for companies to pose this requirement.

Some companies might not have the established application process online, or prefer doing business the old way. The others want to see your motivation and interest in the role, as writing a resume by hand takes time and effort. Do not submit a handwritten resume if the employer expects a digital copy, as in this case, it is likely to get tossed.

You are applying to a small local business

Small businesses often accept handwritten resumes as well. If the company doesn’t have a website or social media pages, they will gladly accept your application in person. You can also use a printed copy of your digital resume in this case, yet, some believe that handwritten resumes show more personality.

In either case, you need to approach writing a paper resume seriously. Research the company, study its requirements and focus on the exact qualifications and experiences the company is looking for.

Your industry welcomes a creative approach

A handwritten resume can be used not only to convey your professional background to the employer. Today, when sending a digital resume has become a norm, sending a handwritten resume can show your high interest in a position. Plus, it will demonstrate your creative approach and surely will get you top of the hiring manager’s mind.

Such an out-of-the-box approach will most likely work in a creative or arts industry. If coming up with a non-standard solution to a problem is welcomed in your industry, you can try and apply with a handwritten resume.

The pros and cons of using a handwritten resume

Like any non-traditional way of job application, submitting a paper resume has its pros and cons you should take into account.

• It is a creative way to stand out . In a world where everyone submits DOCX and PDF resumes, receiving a letter with a handwritten resume can be pretty surprising for a recruiter – in a good way. Chances are, they will spend more time on your application simply because this isn’t a common thing.
• It shows your personality. A handwritten resume can tell a lot about your education level, attention to detail, and the ability to structure and organize information. When writing a resume on a sheet of paper, we do not have standard fonts and the auto-correct feature, so every resume is different.
• It proves that you really want the job. If you took your time to write a resume by hand, not just send a digital copy, it shows that you are really motivated to work in this company. High motivation and enthusiasm are valued by every employer, no matter the industry.
• It makes a great impression (if your handwriting is good). A well-organized resume with good handwriting and correct spelling instantly makes a good impression. It makes the hiring manager think that the applicant is just as detail-driven and organized when it comes to doing their job.
• It might be difficult to read. If you have a clear handwriting, it definitely works to your advantage. On the flip side, if you don’t write beautifully and your handwriting is difficult to read, the hiring manager is likely to toss it whatsoever.
• It can indicate your lack of knowledge of the work culture. Today, people send job applications digitally. If you don’t do the same, the hiring manager can assume that you are not familiar with the professional etiquette and work culture, and will not fit into the organization.
• The employer might think you’re not tech-savvy. The recruiter might think that you don’t have a computer or cannot use it. As most businesses use computers and software to automate their processes, coming across as a Luddite isn’t the best first impression.
• You need to write a new resume for every position. If you apply to multiple companies, you cannot just paraphrase the career summary and send the same resume everywhere. You will need to write it from scratch, every time.

With so many pros and cons, the best strategy is to weigh if submitting a paper resume is acceptable in your industry and career situation. Moreover, even if you decide to write a resume by hand in 2023, prepare a digital copy in case the hiring manager requests it.

How to write a resume by hand?

• Use high-quality thick paper. Choose paper no less than 100 grams per square meter and a good ink pen. A resume written on thick premium paper makes a solid impression as opposed to resumes on thin paper that look sloppy. Use a lined sheet of paper so that your lines look straight.
• Use one-inch margins. Without margins, your resume text will look cluttered. Be sure to use some white space for better readability and make sure the resume can be punched.
• Write in lists, not paragraphs. Just like with digital resumes, use lists over paragraphs – in this case, your resume will look structured and organized.
• Keep it under 3 pages. Handwriting naturally takes more space than the text typed on the computer. So, while recommended length for digital resumes is 1-2 pages , handwritten resumes can take up to 3 pages.
• Avoid correcting your mistakes. If you misspelled a word or made another mistake, it is best not to use a correction fluid or cross it out. Take a new sheet of paper and start it over. It is time-consuming, but sending a corrected resume will not make the right first impression.

Follow the standard resume rules

The requirements for a handwritten resume as the same as for a digital one. To make your resume effective and persuasive, follow these tips:

Describe your professional experience concisely

Experienced professionals should focus on the last 10 years of work. You can omit the early jobs, or list the job titles only. List your jobs chronologically starting from the current position. Do not rewrite the job descriptions from the internet and do not focus too much on the daily duties – instead, describe the results.

List education after the experience

Students and graduates can write about education first. In this case, such details as your GPA, coursework, and college awards are welcome. If you have 2+ years of experience, put the Experience section first and focus on describing relevant professional duties.

In addition to a college or university degree, you can add training, online courses, and certifications. You can create a separate Training section for such information.

Include relevant skills

In digital resumes, skills work as keywords and help you pass the ATS filters. When writing a resume on a sheet of paper, you can expand on each skill so that it sounds more convincing to an employer. Whenever possible, avoid generic skills such as teamwork, dedication, and organization.

For example, instead of “leadership” you can say “coordinated a team of 5 sales associates in a retail store”. Usually, we recommend including between 8-14 skills.

Add the Summary section

Write 3-5 sentences summarizing your qualifications and accomplishments for the position. Make sure your summary is customized for the exact company’s needs and challenges. Include figures and percentages whenever possible, as they always make a great impression.

Focus on achievements

For each job you list, write not only your daily duties, but also the precise results of your work: the revenue you generated, costs you saved, processes you improved, people you trained, etc. Add numbers to illustrate your impact. Include at least one accomplishments per job, as the accomplishments differentiate you from other candidates with the same qualifications.

Check for mistakes

Employers don’t like grammar mistakes, vague sentences and misspelled words. Mistakes in a handwritten resume make a negative impression, so proofread the written resume to make sure it’s flawless. To avoid mistakes, you can type a resume on your computer, run a spell checker, and then just put it on paper.

Let our resume writers create a standout resume for you

If you choose to apply with a handwritten resume, it is best to write it yourself because such a resume shows your personality. Yet, when it comes to digital resumes, you can benefit a lot from working with a resume writer who knows your industry and modern resume standards. Looking for a job without resume? Check out this article .

At ResumePerk.com, we can update your old resume or create a new one based on your preferences and career goals. The writer will also optimize your resume for ATS to ensure smooth transition through applicant filters. If you need to buy a resume contact us on chat to discuss your career goals and get your personal discount!

Our experienced writers can create a powerful resume suitable for each position. However, you may also request a specific resume depending on the job you are applying for, thus it will be tailored individually for your profession:

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