scientific editor cover letter

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Three Cover Letter Templates to Journal Editors

Posted by Rene Tetzner | Aug 26, 2021 | How To Get Published | 0 |

Three Cover Letter Templates to Journal Editors Each cover letter is unique, and those addressed to journal editors by scientists and academics when they submit their writing for publication are no exception. As an opportunity to present original research in the best possible light, a cover letter is indispensible for persuading a busy editor that a manuscript is worthy of peer review. A letter can only achieve this goal, however, if it is well written, contains everything the particular journal’s author instructions request for cover letters and offers specific and detailed information about why the research reported and the paper itself are perfect for the journal and of special interest to its readers. The originality that should characterise an excellent cover letter therefore prevents the wholesale use of a universal template without significant alterations, but the three sample letters that appear below may prove helpful for scholars who are planning, formatting and drafting a professional cover letter to a journal editor.

The content of the three sample letters is entirely fictional, with the dates, names, titles and situations invented. The specifics pertinent to your own research, your manuscript and the journal you are targeting will give you the raw material to emulate these templates. The format of a traditional business letter has been observed, so contact information for the authors and editors has been provided as complete mailing addresses. This formality may not be strictly necessary when communicating with a journal editor via email, where such details are often truncated, but the complete forms are always acceptable, and proper names and titles are a necessity. If possible, the official letterhead of the university, department or other research body with which you are affiliated should be used along with your name, phone number and professional email address.

Descriptions of the research and manuscript in each of the three examples have been kept simple so that the meaning will be clear to readers of all specialisations, but there are certainly successful cover letters that delve into a good deal more detail. Letter 2 below, for instance, might productively say more about the specific lights used and tomato plants grown and provide numbers and percentages as well. Do keep in mind, however, that the clarity and accessibility offered by a short and simple approach is also valuable, particularly when writing to an editor who may not share your precise specialisation.

Letter 1 adopts the perspective of a doctoral candidate who has rewritten the literature review chapter of his thesis as a bibliographical study and is seeking publication for the first time. Letter 2 introduces a research paper written by several authors and demonstrates how to act as the corresponding author when submitting a multi-author manuscript. Letter 3 posits that the author met the journal editor at a recent conference where an earlier version of the paper now being submitted for a theme issue of the journal was presented.

Download –> Letter 1: A Doctoral Candidate Seeking His First Publication

Joe Student Department of English University of the Western Shore San Francisco, CA, USA 98765 777-999-8888 [email protected]

Dr. Brian Editing Editor-in-Chief Journal of Analytical Middle English Bibliography New York, NY, USA 12345 [email protected]

November 8, 2017

Dear Dr. Editing,

I am writing to submit my article entitled ‘A Bibliography of Hoccleve Studies from the Fifteenth Century to 2017: Patterns of Readership and Response’ for publication in the Journal of Analytical Middle English Bibliography . This manuscript is based on a chapter of my doctoral thesis, supervised by Dr Hoccleve Specialist, and has not been published or submitted elsewhere for consideration.

I believe this manuscript is appropriate for the Journal of Analytical Middle English Bibliography because it combines a complete list and critical summary of previous studies with an in-depth analysis of not only individual contributions, but also the larger patterns of scholarship and their possible significance through the centuries. As I argue in the paper, the autobiographical nature of Hoccleve’s writing and the bouts of madness he claims to have experienced are topics upon which perspectives and approaches swing on a particularly long pendulum. Shifts in opinion regarding the literary quality of Hoccleve’s poetry are similarly striking. Current trends and the annotated Hoccleve bibliography will likely prove of special interest to many of your readers, enabling future research and encouraging scholarly self-awareness.

If you decide to consider the manuscript for publication, I suggest the following two experts as qualified reviewers:

Dr. Medieval Scholarship Professor of English, Southern University [email protected]

Dr. Manuscript Expert Director of Medieval Studies, Northern University [email protected]

Many thanks for your time and consideration. I look forward to your response.

Joe Student

Joe Student Ph.D. Candidate and Teaching Assistant Department of English University of the Western Shore

Download –> Letter 2: A Corresponding Author Submitting an Article Written by Several Researchers

Jane Researcher Private Plant Research Institute 9201 Pink Greenhouse Place Coquitlam, BC, Canada, V0V 1A1 604-604-6044 [email protected]

Dr Samuel Botanist Managing Editor Growing Our Greenhouse: A Journal of Current Research 2020 Glass Hill Colorado Springs, CO, USA, 59678 [email protected]

November 22, 2017

Dear Dr Botanist,

I am delighted to submit an original research article entitled ‘LED Lights Increase Vitamin C Content in Greenhouse Cherry Tomatoes’ for publication in Growing Our Greenhouse: A Journal of Current Research . My colleagues and I at the Private Plant Research Institute in Coquitlam conducted the research and coauthored the manuscript; a full list of the names and affiliations of all ten coauthors is attached. We have all approved the manuscript for submission to Growing Our Greenhouse , and I have been chosen as the corresponding author.

The article is particularly appropriate for the journal’s section dedicated to the cultivation of fruits and vegetables. It is, in fact, a continuation of the research presented in our article ‘Can LED Lights Really Replace the Sun for Tomatoes?’ which was published in that section of Growing Our Greenhouse two years ago. Then we were analysing the results of our first two seasons of growing tomatoes under LED lights. One of the unexpected discoveries we made as we determined which plants and lights produced the best results was that vitamin C content appeared to increase when the ripening fruit was exposed to LED light.

The research reported in the manuscript I am submitting today was designed to investigate further the apparent increases in vitamin C. Its methodology is similar to that of our earlier study, but we used only those cherry tomato plants that we had already shown could thrive under LED lights. We also established a larger number of experimental groups to explore the effects of variables such as light colour, light intensity, hours of exposure, ambient temperature and presence or absence of sunlight. Our findings were convincing to say the least, with vitamin C content doubling and sometimes trebling in fruit exposed to additional LED light. Even fruit given only LED lighting and deprived of all natural sunlight far exceeded the vitamin C content of those tomatoes exposed to natural sunlight alone.

We trust that your readers will find our hands-on empirical method as effective as they have in the past and benefit from our practices and discoveries as they grow and experiment in their own greenhouses.

Thank you for your continuing interest and consideration.

Yours sincerely,

Jane Researcher

Jane Researcher Research Director, Private Plant Research Institute

Download –> Letter 3: A Conference Participant Submitting a Paper to the Journal Editor She Met

Sheila Presenter Chair, School of Business Management Yorkshire University 2121 University Road York, North Yorkshire, UK, YO33 7EE 01904 323232 [email protected]

Dr Margaret Publisher Editor-in-Chief Journal of Innovative Business Studies 178B West Central Avenue London, UK, EC9M 6BB [email protected]

25 November 2017

Dear Dr Publisher,

It was a pleasure meeting you and discussing our similar interests at the Business Management conference in London a couple of weeks ago. As promised, I have revised my presentation and am submitting it for your consideration for the upcoming issue of the Journal of Innovative Business Studies dedicated to management innovations. The new title of the manuscript is ‘Empathy as a Management Strategy Yields Significant Increases in Efficiency and Productivity.’

You might recall that we discussed the challenges of reshaping my presentation, which was designed to generate in conference attendees the emotional responses it discusses, to conform to the structural requirements of the Journal of Innovative Business Studies . The journal’s author instructions were actually very helpful, and I believe the overall argument of the paper is now clearer as a result of the rearrangement. I also took a look at the recent Journal of Innovative Business Studies articles by Sally Scholar and John Researcher that you recommended. The former was particularly helpful and I have cited it more than once in my closing discussion. That discussion has benefited significantly from our long talk at the conference and I hope you do not object to my acknowledgement of your insight.

As you know, the research presented in the manuscript is original and has not been published or submitted elsewhere. My methods comply with the journal’s ethical standards, I have no conflicts of interest to disclose and I have removed all traces of my identity in preparation for blind review. I would respectfully request that Stephen Harsh not review the manuscript, however. His knowledge in this area is extensive, but you may remember from his comments at the conference that he does not share my approach to management or view my recent research with a positive eye. I believe the following two experts would serve as more appropriate reviewers of my paper:

Frederick Newapproach CEO, Management Innovations UK Inc. [email protected] Samantha Kindheart Chair, Department of Business Management University of the Wolds [email protected]

I look forward to seeing you at the upcoming conference in Leeds. In the meantime, let me take this opportunity to thank you for your interest and consideration.

Best regards,

Sheila Presenter

Sheila Presenter Chair, School of Business Management Yorkshire University

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Scientific Editor Cover Letter Example

The role of a Scientific Editor is to ensure the quality, clarity, and accuracy of scientific publications. To ensure success in this role, the individual is expected to stay abreast of industry trends, maintain ethical standards, and ensure compliance with publishing standards.

No matter what stage you are at in your career, a cover letter is a very important document to demonstrate your experience and fit for the position you are applying for. It is an easy way to highlight your specific scenarios and call out essential skills that aren’t covered in the resume. Unable to craft one? Download the document from our Scientific Editor Cover Letter Samples.

Cover Letters

Scientific Editors are involved in reviewing and editing scientific manuscripts, research papers, and other technical documents to adhere to publishing standards. The job professional collaborates with authors, researchers, and editorial teams to enhance the overall quality of scientific content and ensure it meets quality standards of academic and editorial excellence. Primary roles and responsibilities of a Scientific Editor are – reviewing manuscripts for clarity, coherence, grammar, and adhering to style guides; working closely with authors to improve the overall structure and presentation of scientific work, and contributing to the development of editorial policies and guidelines.

What to Include in a Scientific Editor Cover Letter?

Roles and responsibilities.

Reviewing and editing scientific manuscripts for clarity, coherence, and adherence to style guidelines.
Collaborating with authors to improve the overall structure, language, and presentation of research papers.
Ensuring manuscripts comply with ethical standards, publishing guidelines, and industry best practices.
Working closely with editorial teams to maintain consistency in editorial policies and procedures.
Staying current with industry trends, developments, and changes in scientific publishing.
Providing constructive feedback to authors on content, organization, and language.
Verifying and ensuring the accuracy of references, citations, and data presented in the manuscripts.
Assisting in the development and implementation of editorial policies.
Ensuring timely publication of accepted manuscripts.

Education & Skills

Scientific editor skills:.

Excellent command of the English language with a keen eye for detail.
Familiarity with various style guides.
Exceptional communication and interpersonal skills.
The ability to work collaboratively in a team-oriented environment.
High level of organization and time-management skills.
Proficiency in using relevant editing and publishing software.
Knowledge of ethical considerations in scientific publishing.

Scientific Editor Education Requirements:

Advanced Degree or Master’s or Ph.D. in a scientific discipline.
Proven experience as a Scientific Editor or in a similar role.

Scientific Editor Cover Letter Example (Text Version)

Dear Mr./ Ms.,

I am happy to learn that [Journal Name] is hiring a Scientific Editor, and I am writing to express my interest in your job posting. With my background in the field and my knowledge of scientific editing, I’m excited to contribute my skills in communication clarity and efficacy to your esteemed organization.

As the Scientific Editor at [Previous Company], I had a significant role in ensuring accuracy, clarity, and adherence to editorial standards for scientific manuscripts. As the editor of various journals, my dedication to detail work, awareness of understanding scientific conventions, and zeal to maintain good quality publications have contributed to the success of numerous journals.

My major accomplishments-

Review scientific journal manuscripts in great detail to ensure factual accuracy consistency, and compliance with editorial policies and industry standards.
Ensure consistent style, language, and formatting of the different manuscripts, which gave a professional touch to the content.
Collaborate with authors and reviewers to clarify comments and questions, promoting good relationships among them and producing quality peer-reviewed papers.
Develop efficient editorial workflows that led to shorter publication lead times of 20% while adhering to strict quality control measures.
Facilitate precise and unambiguous scientific communication to guarantee that challenging research outcomes are communicated in a specific way to the target audience.
Work with cross-functional teams of authors, researchers, and editorial colleagues to coordinate an efficient workflow while meeting publication deadlines.

What particularly impresses me about the journal is its commitment to bolstering scientific knowledge through good-quality publications. I am very much delighted to offer my skills and knowledge that can add value to your editorial team known for its impact on the science community.

Attached is my resume, which furnishes information on my work experience. I am excited to have the chance to discuss how my knowledge and experiences apply to [Journal Name]. I am grateful for your consideration of my application. I await the opportunity to collaborate in improving your scientific articles.

Sincerely, [Your Name]

Begin your cover letter by introducing yourself and stating your interest in the position of Scientific Editor. To grab the reader’s attention and create a positive first impression, consider the following tips –

Mention your previous experience in editing scientific papers, journals, or articles.
Mention your ability to spot errors and improve the overall quality of scientific writing.
Highlight your proficiency in using editing software and other tools that can enhance the editing process.
Show the employer that you have a strong understanding of the scientific field and the current trends.
The role of a Scientific Editor requires managing multiple projects and meeting deadlines. Show the employer that you are organized and can handle a high volume of work.

Once you’ve written a great cover letter, it’s time to start working on your resume. Refer to our Scientific Editor Resume Sample for more tips on how to write your resume and accompany it with a strong cover letter.

Customize Scientific Editor Cover Letter

Get hired faster with our free cover letter template designed to land you the perfect position.

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Cover letter guidance

A cover letter (sometimes referred to as a justification or letter to reviewers) is an excellent opportunity for you to promote your work to the editor and reviewers

Please note, these guidelines are relevant to all of our journals. Make sure that you check your chosen journal’s web pages for specific guidelines too.

This is a chance for you to explain the importance of the work submitted and why it is most suitable for the journal. Your cover letter will be sent to reviewers.*

Things to consider:

Make sure you state the correct journal name
Address your letter to the relevant Associate Editor or Executive Editor
Include a succinct statement about the importance and/or impact of your work
Avoid repeating information that is already in your abstract or introduction
Check your spelling
Don’t include preferred/non-preferred reviewers in your letter as these should be entered in the manuscript submission system only
Don’t refer to themed issue invitations or invited articles as these should be entered in the manuscript submission system only

*NB: cover letters are not sent to reviewers for Chemical Science . Some journals may also have particular requirements to be included in the cover letter, please check the journal specific guidelines for further information.

← View all guidelines for submitting your article

← Explore all information and guidelines for authors

Scientific Editor Cover Letter Example: 4 Templates

For the position of scientific Editor, you send this letter with your CV to a particular company. You can include the things which you have written on your CV but in a summarized manner. All the skills and qualities which you think can create a good impression, include those things. We have provided some templates here, you can check them.

Letter Template: 1

Table of Contents

Scientific Editor Cover Letter

James Brown

238 Broadway

United States

The HR Manager

XYZ Company

354 F 63rd Street

Sub- Scientific Editor cover letter.

Respected Sir/Madam

I want to let you know that the post for which you are hiring candidates, I am interested in. I am willing to work as a scientific Editor at your esteemed company that is [mention the name of the company]. Description box is read by me in a proper manner. I am suitable for this job and cam do well in it.

Let me tell you about my qualifications. I have a degree in [mention the name of the course] which I got from [mention the name of the institution] in the year of [ mention the year].

As I have worked at [mention the name of the company] as a scientific Editor so I know all the work of a scientific Editor which includes providing guidelines to authors, protecting the confidentiality of author’s work, communicating editorial policies with the authors, making editorial decisions with reasonable speed and many such things.

If I talk about my skills then I consist of all those skills which are required for being a perfect scientific Editor. My skills include [mention your talk the skills which you think is best for this post]. I believe that my capabilities will do all this work properly and won’t give you any chance for any complaints.

My documents are attached to this letter and you will find my CV too. If you require anything else then kindly contact me at your own convenience through my contact details mentioned below. I hope you will contact me soon regarding the acceptance of me as a scientific Editor. Thank you very much for your valuable time.

[Handwritten signature]

[Mention the contact details]

[Mention here, if there is any post note to be given]

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

Letter Template: 2

I would like to become a part of your company as a Scientific Editor. I have all the skills and proper knowledge for this position. You can believe me, if you choose me for this post I will not create any problems rather you will be impressed by my work. I am ready to complete the process which is required to be a scientific Editor.

I carry a bachelor’s degree in English honors which I gained from [mention the name of the institution] in the year of [mention the year]. Then I got the certificate from [mention the name of the institution] where I completed my computer course in video and editing.

I have a lot of skills like time management, a good hold in grammar, detailed work, and many such things. These skills help me to do my work properly. I can be an asset to your company because I can learn new things in a very short time.

All the work will be learned by me in a very short time and will be done by me in a proper manner. I am aware of all the duties which include [ mention all the duties of a scientific Editor]. Therefore, my experience and knowledge will not let your expectations down.

Moreover, if you think that I can do all the work properly, kindly check my CV and other documents which are attached to this letter. Hope to receive a call from you very soon regarding the same. Thanks in advance.

Scientific Writer Cover Letter Examples & Writing Tips

Use these Scientific Writer cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Scientific Writer Example 1
Scientific Writer Example 2
Scientific Writer Example 3
Cover Letter Writing Tips

Scientific writers are responsible for communicating scientific information to the general public. They may also be responsible for writing proposals to obtain funding for scientific research.

To get a job as a scientific writer, you need to have excellent writing skills and a strong understanding of scientific principles. Use these examples and tips to write a cover letter that will help you stand out from the competition.

Scientific Writer Cover Letter Example 1

I am excited to be applying for the Scientific Writer position at Topdown Science. I have a Master’s degree in science writing and more than five years of experience writing about complex scientific concepts for a lay audience. I am confident that I have the skills and experience necessary to be a valuable member of your team.

In my previous role at the Science News Journal, I wrote about a variety of scientific disciplines, including physics, chemistry, biology, and mathematics. I have a knack for taking complex scientific concepts and breaking them down into easy-to-understand language that is still accurate and informative. I am also experienced in writing for different media platforms, including print, online, and video.

Most importantly, I have a passion for science writing and for helping people understand complex scientific concepts. I am excited to join Topdown Science and contribute my skills and experience to your team. I look forward to hearing from you soon.

Scientific Writer Cover Letter Example 2

I am writing to apply for the Scientific Writer position that was recently advertised on the company website. I am confident that I have the skills and qualifications that you are looking for, and I believe that I would be a valuable asset to your team.

I have been working as a Scientific Writer for the past three years, and during that time I have developed a strong understanding of the scientific writing process. I am well-versed in writing for both academic and non-academic audiences, and I have experience writing for a variety of formats including journal articles, conference proceedings, and scientific reports. I am also familiar with the latest trends and developments in the field, and I am able to keep up with the latest research and developments.

In addition to my writing skills, I am also an effective team player. I am able to work well with other professionals, and I am able to take direction and feedback well. I am confident that I would be a valuable member of your team, and I look forward to the opportunity to discuss this position further with you.

Thank you for your time and consideration, and I look forward to hearing from you soon.

Scientific Writer Cover Letter Example 3

I am writing to express my interest in the Scientific Writer position that you have posted. I believe that my experience as a scientific writer and my enthusiasm for science make me an excellent candidate for this position.

I have been a scientific writer for the past five years, working on projects ranging from small-scale research papers to large-scale grant proposals. My experience has taught me how to work with scientists of all levels of expertise, from graduate students to senior professors. I have also learned how to write in a way that is both accessible and accurate, which is essential when working with scientists.

My experience has also taught me how to work under pressure. I have written papers and proposals on tight deadlines, and I know how to meet deadlines while still producing high-quality work. I am confident that I can produce quality work quickly if necessary.

I am very interested in working at your company because of its reputation for excellence in science. I would enjoy the opportunity to work with other scientists who are dedicated to their work and committed to excellence. I would also enjoy the chance to learn more about science and how it works.

I look forward to hearing from you soon. Thank you for your time and consideration.

Scientific Writer Cover Letter Writing Tips

1. show your writing skills.

As a scientific writer, you will be responsible for writing scientific papers, proposals, and reports. To show hiring managers that you have the writing skills necessary for the job, be sure to:

Include a writing sample with your application.
Talk about your experience writing scientific papers, proposals, and reports.
Explain how you select the most important information to include in your writing, and how you make sure your writing is clear and concise.

2. Customize your cover letter

Since you will be writing for a variety of clients, it’s important to customize your cover letter for each job you apply to. Highlight your skills and experience that are the best match for the position you’re applying for. For example, if you see that the job requires experience writing for a specific audience, be sure to mention any past experience you have writing for that audience.

3. Show your passion for science

Hiring managers are looking for passionate writers who are excited about science. Show your excitement by using phrases like “I’m passionate about” and “I love” when talking about science. You can also describe how you became interested in science and how you continue to learn more about it every day.

4. Proofread your cover letter

Proofreading your cover letter is one of the most important steps to taking when applying for a job as a scientific writer. Make sure to spell-check and double-check that there are no errors in your resume or cover letter. Otherwise, you risk being disqualified before the employer even sees your qualifications.

Internal Communications Manager Cover Letter Examples & Writing Tips

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Cover letters

A good cover letter can help to “sell” your manuscript to the journal editor. As well as introducing your work to the editor you can also take this opportunity to explain why the manuscript will be of interest to a journal's readers, something which is always as the forefront editors’ mind. As such it is worth spending time writing a coherent and persuasive cover letter.

The following is an example of a poor cover letter:

Dear Editor-in-Chief, I am sending you our manuscript entitled “Large Scale Analysis of Cell Cycle Regulators in bladder cancer” by Researcher et al. We would like to have the manuscript considered for publication in Pathobiology. Please let me know of your decision at your earliest convenience. With my best regards, Sincerely yours, A Researcher, PhD

Instead, check to see whether the journal’s Instructions for Authors have any cover letter requirements (e.g. disclosures, statements, potential reviewers). Then, write a letter that explains why the editor would want to publish your manuscript. The following structure covers all the necessary points that need to be included.

If known, address the editor who will be assessing your manuscript by their name. Include the date of submission and the journal you are submitting to.
First paragraph: include the title of your manuscript and the type of manuscript it is (e.g. review, research, case study). Then briefly explain the background to your study, the question you sought out to answer and why.
Second paragraph: you should concisely explain what was done, the main findings and why they are significant.
Third paragraph: here you should indicate why the readers of the journal would be interested in the work. Take your cues from the journal’s aims and scope. For example if the journal requires that all work published has broad implications explain how your study fulfils this. It is also a good idea to include a sentence on the importance of the results to the field.
To conclude state the corresponding author and any journal specific requirements that need to be complied with (e.g. ethical standards).

TIP: All cover letters should contain these sentences:

We confirm that this manuscript has not been published elsewhere and is not under consideration by another journal.
All authors have approved the manuscript and agree with its submission to [insert the name of the target journal].

Submission checklist

Before submitting your manuscript, thoroughly check its quality one more time. Evaluate it critically—could anything be done better?

Be sure that:

The manuscript follows the Instructions for Authors
All files are in the correct file format and of the appropriate resolution or size
The spelling and grammar are correct
You have contact information for all authors
You have written a persuasive cover letter

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How to Write a Cover Letter for Journal Submission

If you’re looking for solid advice on how to write a strong journal submission cover letter that will convince journal editors to review your research paper, then look no further! We know that cover letters can impact an editor’s decision to consider your research paper further.

This guide aims to explain (1) why you should care about writing a powerful cover letter, (2) what you should include in it, and (3) how you should structure it. The last segment will include a free downloadable submission cover letter template with detailed how-to explanations and some useful phrases. Finally, be sure to get journal manuscript editing , cover letter editing , and other academic editing services by Wordvice’s professional editors to ensure that you convey an academic style and error-free text, along with including all of the most important content.

Why does a good cover letter matter?

While your research paper’s role is to prove the merits of your research, a strong introductory cover letter is your opportunity to highlight the significance of your research and “sell” its concept to journal editors.

While your research paper’s role is to prove the merits of your research, a strong introductory cover letter is your opportunity to highlight the significance of your research and “sell” its concept to journal editors.

Sadly, we must admit that part of the decision-making process of whether to accept a manuscript is based on a business model. Editors must select articles that will interest their readers. In other words, your paper, if published, must make money . When it’s not quite clear how your research paper might generate interest based on its title and content alone (for example, if your paper is too technical for most editors to appreciate), your cover letter is the one opportunity you will get to convince the editors that your work is worth further review.

In addition to economic factors, many editors use the cover letter to screen whether authors can follow basic instructions . For example, if a journal’s guide for authors states that you must include disclosures, potential reviewers, and statements regarding ethical practices, failure to include these items might lead to the automatic rejection of your article, even if your research is the most progressive project on the planet! By failing to follow directions, you raise a red flag that you may be careless, and if you’re not attentive to the details of a cover letter, editors might wonder about the quality and thoroughness of your research. This is not the impression you want to give editors!

What to Include in a Cover Letter for a Journal Submission

We can’t stress this enough: Follow your target journal’s instructions for authors ! No matter what other advice you read in the vast webosphere, make sure you prioritize the information requested by the editors of the journal you are submitting to. As we explained above, failure to include required statements will lead to an automatic “ desk rejection ”.

With that said, below is a list of the most common elements you must include in your cover letter and what information you should NOT include:

Essential information:

Editor’s name (when known)
Name of the journal to which you are submitting
Your manuscript’s title
Article type (review, research, case study, etc.)
Submission date
Brief background of your study and the research question you sought to answer
Brief overview of methodology used
Principle findings and significance to scientific community (how your research advances our understanding of a concept)
Corresponding author contact information
Statement that your paper has not been previously published and is not currently under consideration by another journal and that all authors have approved of and have agreed to submit the manuscript to this journal

Other commonly requested information:

Short list of similar articles previously published by the target journal
List of relevant works by you or your co-authors that have been previously published or are under consideration by other journals. You can include copies of those works.
Mention of any prior discussions with editor(s) (for example, if you discussed the topic with an editor at a conference)
Technical specialties required to evaluate your paper
Potential reviewers and their contact information
If needed, reviewers to exclude (this information is most likely also requested elsewhere in online submissions forms)

Other disclosures/statements required by the journal (e.g., compliance with ethical standards, conflicts of interest , agreement to terms of submission, copyright sign-over, etc.)

What you should NOT do:

Don’t use too much jargon or include too many acronyms.
Don’t over-embellish your findings or their significance. Avoid words such as “novel,” “first ever,” and “paradigm-changing.” These types of statements show bias and will make the editor question your ability to assess your work’s merits objectively.
Don’t name-drop. Listing people who might endorse your paper and discussing authors’ reputations do not interest editors. They want to know if your content fits their criteria, so focus solely on addressing that point.
Don’t write a novel. While you want to adequately explain your work and sell its concept to editors, keep your cover letter to a maximum of one page. The letter is only meant to be an introduction and brief overview.
Avoid humor . As much as we want to grab the editors’ attention, there are too many ways in which humor can go wrong!

How to Structure a Cover Letter

You should use formal language in your cover letter. Since most submissions are delivered electronically, the template below is in a modified e-mail format. However, if you send your cover letter on letterhead (PDF or hard copy by mail), move your contact information to the upper-left corner of the page unless you use pre-printed letterhead, in which case your contact information should be centered at the top of the letter.

ANNOTATED TEMPLATE Journal Submissions Cover Letter

[Journal Editor’s First and Last Name][, Graduate Degree (if any)] TIP: It’s customary to include any graduate degrees in the addressee’s name. e.g., John Smith, MD or Carolyn Daniels, MPH [Title] e.g., Editor-in-Chief, Managing Editor, Co-Editors-in-Chief [Journal Name] [Journal Address] [Submission Date: Month Day, Year]

Dear Dr./Mr./Ms. [Editor’s last name]:

TIP: Where the editor’s name is not known, use the relevant title employed by the journal, such as “Dear Managing Editor:” or “Dear Editor-in-Chief:”. Using a person’s name is best, however.

TIP: Use “Ms.” and never “Mrs.” or “Miss” in formal business letters.

TIP: Never use “Dear Sirs:” or any similar expression. Many editors will find this insulting, especially given that many of them are female!

[Para.1: 2–3 sentences] I am writing to submit our manuscript entitled, [“Title”] for consideration as a [Journal Name][Article Type]. [One to two sentence “pitch” that summarizes the study design, where applicable, your research question, your major findings, and the conclusion.]

e.g., I am writing to submit our manuscript entitled, “X Marks the Spot” for consideration as an Awesome Science Journal research article. We examined the efficacy of using X factors as indicators for depression in Y subjects in Z regions through a 12-month prospective cohort study and can confirm that monitoring the levels of X is critical to identifying the onset of depression, regardless of geographical influences.

TIP: Useful phrases to discuss your findings and conclusion include:

Our findings confirm that…
We have determined that…
Our results suggest…
We found that…
We illustrate…
Our findings reveal…
Our study clarifies…
Our research corroborates…
Our results establish…
Our work substantiates…

[Para. 2: 2–5 sentences] Given that [context that prompted your research], we believe that the findings presented in our paper will appeal to the [Reader Profile] who subscribe to [Journal Name]. Our findings will allow your readers to [identify the aspects of the journal’s Aim and Scope that align with your paper].

TIP: Identify the journal’s typical audience and how those people can utilize your research to expand their understanding of a topic. For example, if many of your target journal’s readers are interested in the public policy implications of various research studies, you may wish to discuss how your conclusions can help your peers to develop stronger policies that more effectively address public concerns.

TIP: Include context about why this research question had to be addressed.

e.g., “Given the struggle policymakers have had to define proper criteria to diagnose the onset of depression in teenagers, we felt compelled to identify a cost-effective and universal methodology that local school administrators can use to screen students.”

TIP: If your paper was prompted by prior research, state this. For example, “After initially researching X, Y approached us to conduct a follow-up study that examined Z. While pursuing this project, we discovered [some new understanding that made you decide the information needed to be shared with your peers via publication.]”

e.g., Given the alarming increase in depression rates among teenagers and the lack of any uniform practical tests for screening students, we believe that the findings presented in our paper will appeal to education policymakers who subscribe to The Journal of Education . Although prior research has identified a few methods that could be used in depression screening, such as X and Y, the applications developed from those findings have been cost-prohibitive and difficult to administer on a national level. Thus, our findings will allow your readers to understand the factors involved in identifying the onset of depression in teenagers better and develop more cost-effective screening procedures that can be employed nationally. In so doing, we hope that our research advances the toolset needed to combat the concerns preoccupying the minds of many school administrators.

[Para 3: Similar works] “This manuscript expands on the prior research conducted and published by [Authors] in [Journal Name]” or “This paper [examines a different aspect of]/ [takes a different approach to] the issues explored in the following papers also published by [Journal Name].”

TIP: You should mention similar studies recently published by your target journal, if any, but list no more than five. If you only want to mention one article, replace the preceding sentence with “This paper [examines a different aspect of]/ [takes a different approach to] the issues explored by [Authors] in [Article Title], also published by [Journal Name] on [DATE].”

[Para. 4: Additional statements often required] Each of the authors confirms that this manuscript has not been previously published and is not currently under consideration by any other journal. Additionally, all of the authors have approved the contents of this paper and have agreed to the [Journal Name]’s submission policies.

TIP: If you have previously publicly shared some form or part of your research elsewhere, state so. For example, you can say, “We have presented a subset of our findings [at Event]/ [as a Type of Publication Medium] in [Location] in [Year].”

e.g., We have since expanded the scope of our research to contemplate international feasibility and acquired additional data that has helped us to develop a new understanding of geographical influences.

[Para. 5: Potential Reviewers] Should you select our manuscript for peer review, we would like to suggest the following potential reviewers/referees because they would have the requisite background to evaluate our findings and interpretation objectively.

[Name, institution, email, expertise]

To the best of our knowledge, none of the above-suggested persons have any conflict of interest, financial or otherwise.

TIP: Include 3–5 reviewers since it is likely that the journal will use at least one of your suggestions.

TIP: Use whichever term (“reviewer” or “referee”) your target journal uses. Paying close attention to a journal’s terminology is a sign that you have properly researched the journal and have prepared!

[Para. 6: Frequently requested additional information] Each named author has substantially contributed to conducting the underlying research and drafting this manuscript. Additionally, to the best of our knowledge, the named authors have no conflict of interest, financial or otherwise.

[Your Name]

Corresponding Author Institution Title Institution/Affiliation Name [Institution Address] [Your e-mail address] [Tel: (include relevant country/area code)] [Fax: (include relevant country/area code)]

Additional Contact [should the corresponding author not be available] Institution Title Institution/Affiliation Name [Institution Address] [Your e-mail address] [Tel: (include relevant country/area code)] [Fax: (include relevant country/area code)]

Quick Cover Letter Checklist Before Submission

Set the font to Arial or Times New Roman, size 12 point.
Single-space all text.
Use one line space between body paragraphs.
Do not indent paragraphs.
Keep all text left justified.
Use spelling and grammar check software. If needed, use a proofreading service or cover letter editing service such as Wordvice to review your letter for clarity and concision.
Double-check the editor’s name. Call the journal to confirm if necessary.

Career Advice
Cover Letters

Editor Cover Letter

An editor cover letter must highlight your editorial, technical, and creative skills. As there are many types of editor positions, each requiring varying skills and competencies, it is important to match your qualifications to the requirements mentioned in the job posting.

Try Betterteam

Post your jobs to 100+ job boards

Reach over 250 million candidates.
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Editor Cover Letter Template

Download this template in Microsoft Word format and follow the prompts to make an engaging editor cover letter.

Editor Cover Letter Sample:

[Full Name]

[Physical Address]

[Telephone Number]

[Email Address]

Application for the position of editor.

Dear [Recipient’s Name] ,

I am writing to apply for the editor position as advertised on [where you saw the advertisement] . My training, management experience, creative abilities, and a keen eye for detail make me a perfect fit for the position and I look forward to becoming a valued member of the [company] .

I have a [qualification] from [institution] , [location of institution] , and [number of years] years of experience working as an editor, most recently at [company] . As per the requirements for the position at [company] , you will notice in my resume that I [mention skills, competencies, or experiences that answer directly to the requirements listed in the job posting] .

Over the years I have [talk about things you've accomplished, big projects you've coordinated, important responsibilities you were given, other departments you've worked with, etc] . Experience has taught me to nurture relationships, communicate effectively, and lead by example.

I am thrilled to be applying to [company] because I admire your [name two or three things you know about the company in general that you like] . As the editor, my commitment to the highest standards of accuracy and accountability will be of the greatest benefit to [company] .

Please find my resume and portfolio attached. Feel free to contact me via email or phone call if I can be of any further service.

Thank you for taking the time to consider my application. I look forward to hearing from you.

[Your Name]

How to Write an Editor Cover Letter:

A complete guide that highlights the steps you need to take to build a professional editor cover letter.

Address your letter.

Address your letter directly to the hiring manager or senior recruiter..

Address your letter to the publisher, editorial director, hiring manager, or whomever the person is that put out the job posting. Don't use "To whom it may concern." This is not professional. Find out the name of the addressee and use either Mr. or Ms. before the person's name. For example, "Mr. Granger" or "Ms. Enslin."

Start with a brief introduction.

Focus on key attributes that make you the ideal fit..

In no more than three sentences , tell the person why you are writing and what position you are applying for. Use one sentence to state clearly that you feel you are the best fit for the position.

Showcase your qualifications and experience.

Highlight any editor related qualifications..

Write a few sentences on your qualifications and where you studied. Mention how many years you've worked as an editor and where (to keep it short, only mention the most recent or prestigious company). Now, match any requirements mentioned in the job ad with core skills and competencies from your resume, such as excellent writing, editing, and proofreading skills; familiarity with design software; and in-depth knowledge of SEO.

Discuss your experience in more depth.

In a few sentences , talk about things you've accomplished, big projects you've coordinated and completed, important tasks and responsibilities you were given, other departments you've worked with, etc. You could include things like receiving an award for best headlines, launching a new publication, etc. Also, briefly discuss what your experience has taught you about your role as editor.

Close your letter.

Celebrate the organization..

Mention two or three things you know about the company you're applying to and why being an editor there appeals to you. State how you will add value to the organization and how you would improve upon or maintain the standards of the company's products.

End with a call to action.

Say that you've attached your resume and portfolio for their consideration and invite the reader to contact you via email or phone call. Thank the reader for their time. Add "sincerely" or an acceptable synonym and sign off with your full name.

How do you write a cover letter for an editor position?

Address your letter to the person using their name .
Start with a brief introduction .
Highlight your qualifications and experience .
Close your letter professionally .

How long should an editor cover letter be?

An editor cover letter should be no longer than a page. The letter, using only a few paragraphs, should make the case that the applicant is the best for the position.

What must be in an editor cover letter?

An editor cover letter must have your contact details, and information about qualifications, editorial experience, technical skills, and creative ability. It is important that it matches your qualifications directly to the requirements mentioned in the job posting.

How to write a cover letter, copywriter cover letter, copywriter resume, common cover letter mistakes, editor job description.

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Published: 03 September 2021

Crafting cover letters

Nature Geoscience volume 14 , page 633 ( 2021 ) Cite this article

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Cover letters are a ubiquitous but hidden part of the publication process. We share our thoughts on the effective and efficient crafting of these letters and their role in our editorial decision-making.

Cover letters highlighting a study’s conclusions and sharing details relevant to the review process are important parts of manuscript submissions, even if they are only ever read by authors and editors. The writing of these letters can, however, seem like an additional burden. In the interest of helping our authors write these letters, we’ve put together thoughts from the editors at Nature Geoscience .

First off, our decisions to proceed to review are based only on an assessment of the broader relevance, novelty, and importance of a study’s main conclusions, following a careful reading of a manuscript and relevant background literature. Manuscripts need to stand on their own — cover letters can provide editors with valuable context, but our decisions are not based on their content. They can, for example, clarify whether a study matches the journal’s scope, especially if this is not readily apparent after a fair reading of the manuscript. Outlining the place of conclusions relative to open, important scientific questions or debates within research communities is also helpful.

Don’t fret over how to address your letter — a simple ‘Dear Editor’ is all that’s required. They can be addressed to specific editors, especially if you have had a prior interaction. We always aim to match submissions to editors based on subject expertise, but this is not always guaranteed (though editors frequently consult with each other). While it ultimately won’t affect our editorial decisions, try to ensure that the letter is addressed to the correct journal before you submit. In some instances, this may not be possible — like when a manuscript is transferred from another Nature Portfolio journal. We of course recognize that manuscripts may have been previously submitted to other journals, but do keep in mind that studies must only be submitted to one journal at a time and our scope may be different.

Keep it concise. This is your chance to have a casual conversation about your work with the editor and a single page is typically enough. Don’t worry too much about grammar or tone, we appreciate that many of our authors are not writing in their first language and, as with our reading of manuscripts, we always focus on the scientific content and not the writing style. It’s fine to be excited (we appreciate you’re talking about the end result of a lot of hard work), but keep hyperbole to a minimum. It is a lot more useful to explain why a study represents an important scientific finding instead of repeatedly declaring it so — again, the novelty and advance of your study should stand on its own. If the work has broader societal or policy relevance beyond the geosciences, that can also be discussed. Keep the focus on the study itself and not the resumes of the authors.

Cover letters are especially important for initial manuscript submissions, but we also strongly encourage their inclusion with resubmissions. They do not have to be long but should bring to the attention of the editor any confidential issues that aren’t suitable for the response to reviewers’ comments.

References to other studies are not required, but can be useful in some circumstances. Cover letters are the right place to explain how the current study relates to other published or (especially) yet-to-be published work by you or your co-authors, especially in light of our dual publication policies . Please be up-front if the publication of your study will be contingent on publication of another. If this is the case, it is still fine to submit the manuscript but we might ask that the associated manuscript be included in the files sent to reviewers. We consider novelty when choosing which papers to send to review, so a brief discussion of other studies with apparently similar conclusions might be appropriate if the overlap is substantial.

Recommend a few relevant reviewers that cover the range of topics and methods in the study. We may or may not use these recommendations if the paper is sent to review, but it can help expedite the review process regardless. These suggested reviewers should ideally not have published previously with the authors of your study, or at least not for some time, and should not be affiliated with the same institutions as any of the authors on the manuscript.

Feel free to exclude reviewers but keep it reasonable. There is no obligation to provide an explanation for these exclusions, especially if only a handful of names are included. However, we do discourage the wholesale exclusion of entire lab groups and their alumni.

If choosing the option of double-blind peer-review , all identifying information about the authors, including the authorship list, acknowledgments, and author contributions statement, should be removed from the main text and pasted in the cover letter instead.

There is no one-size-fits-all approach to writing cover letters, but the most important thing we hope to see as editors is clear enthusiasm and excitement for your work.

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Crafting cover letters. Nat. Geosci. 14 , 633 (2021). https://doi.org/10.1038/s41561-021-00824-y

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Published : 03 September 2021

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DOI : https://doi.org/10.1038/s41561-021-00824-y

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Scientific Publishing in Biomedicine: How to Write a Cover Letter?

Affiliations.

1 Nutrition and Endocrine Research Center, Research Institute for Endocrine Sciences, Shahid Beheshti University of Medical Sciences, Tehran, Iran.
2 Department of Molecular, Cellular and Biomedical Sciences, Sophie Davis School of Biomedical Education, School of Medicine, City University of New York, New York, USA.
3 Endocrine Physiology Research Center, Research Institute for Endocrine Sciences, Shahid Beheshti University of Medical Sciences, Tehran, Iran.
PMID: 34567139
PMCID: PMC8453652
DOI: 10.5812/ijem.115242

A cover (covering) letter is a brief business letter introducing the scientific work alongside the submission process of a manuscript and is required by most scientific peer-review journals. A typical cover letter includes the name of the editor and the journal, date of submission, the characteristics of the manuscript, the importance of the work and its relevance to prospective audiences, declarations such as author agreements, conflicts of interest statement, funding source (s), and ethical statements. The letter also includes the contact information of the corresponding author (s) and may also include suggestions of potential reviewers. Spending enough time to draft an informative, comprehensive, and concise cover letter is quite worthwhile; a poorly drafted one would not persuade the editor that the submitted work is fit for publication and may lead to immediate rejection. Here, we provide a practical guide to draft a well-written, concise, and professional cover letter for a scientific medical paper.

Keywords: Cover Letter; Medical Scientific Journals; Scientific Publishing; Scientific Writing.

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Scientific Papers Made Easy: How to Write with Clarity and Impact in the Life Sciences

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10 Cover Letters

Published: February 2023
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Now that your manuscript is finished, it’s time to submit to a journal. In most cases, this is easy: simply upload it to the website of your chosen journal and press submit. But sometimes, the journal requests a cover letter, to supply extra information for the editors—and you can always provide one, even when you aren’t asked. Cover letters play a vital role in getting a paper published. This is particularly true at the highest-impact journals, where editors use cover letters to help decide which papers to send out to review and which to reject immediately.

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COMMENTS

How to write a cover letter for journal submission
Avoid too much detail - keep your cover letter to a maximum of one page, as an introduction and brief overview. Avoid any spelling and grammar errors and ensure your letter is thoroughly proofed before submitting. Click to enlarge your PDF on key information to include in your cover letter.
Three Cover Letter Templates to Journal Editors
Jane Researcher. Research Director, Private Plant Research Institute. Download -> Letter 3: A Conference Participant Submitting a Paper to the Journal Editor She Met. Sheila Presenter. Chair, School of Business Management. Yorkshire University. 2121 University Road. York, North Yorkshire, UK, YO33 7EE. 01904 323232.
Scientific Editor Cover Letter Examples
Scientific Editor Cover Letter Example (Text Version) Dear Mr./ Ms., I am happy to learn that [Journal Name] is hiring a Scientific Editor, and I am writing to express my interest in your job posting. With my background in the field and my knowledge of scientific editing, I'm excited to contribute my skills in communication clarity and ...
Scientific Editor Cover Letter Example
Here is the Meticulous Scientific Editor Cover Letter Example: Dear Ms. Jana Lambert, I am interested in the scientific editor position that was recently listed for your company Cold Spring Harbor Laboratory and have attached my resume for your perusal. I currently hold a bachelor's degree in English and have taken many science courses while ...
Scientific Publishing in Biomedicine: How to Write a Cover Letter?
Abstract. A cover (covering) letter is a brief business letter introducing the scientific work alongside the submission process of a manuscript and is required by most scientific peer-review journals. A typical cover letter includes the name of the editor and the journal, date of submission, the characteristics of the manuscript, the importance ...
Cover letter guidance
Your cover letter will be sent to reviewers.*. Things to consider: Make sure you state the correct journal name. Address your letter to the relevant Associate Editor or Executive Editor. Include a succinct statement about the importance and/or impact of your work. Avoid repeating information that is already in your abstract or introduction.
Scientific Editor Cover Letter Example: 4 Templates
354 F 63rd Street. New York. NY 10022. United States. Sub- Scientific Editor cover letter. Respected Sir/Madam. I want to let you know that the post for which you are hiring candidates, I am interested in. I am willing to work as a scientific Editor at your esteemed company that is [mention the name of the company].
Scientific Writer Cover Letter Examples & Writing Tips
Scientific Writer Cover Letter Writing Tips. 1. Show your writing skills. As a scientific writer, you will be responsible for writing scientific papers, proposals, and reports. To show hiring managers that you have the writing skills necessary for the job, be sure to: Include a writing sample with your application.
Science Cover Letter Example & Writing Tips
While our scientific cover letter example is written for an academic postdoc position, it can also give you ideas for writing cover letters for science jobs in industry. Follow these four tips to write a cover letter for a scientist position: 1. Research the job thoroughly. Job descriptions can be sparse, especially for academic science positions.
Editor Cover Letter Samples & Writing Guide
Here's how to write a cover letter for an editor job application: 1. Use the best editor cover letter format and layout. Here's what a good cover letter should look like: Margins: 1 inch. Paragraphs: 3 to 4. Cover letter font: Choose a professional font (Didot, Cambria, Trebuchet, Verdana). Cover letter line spacing: 1.15.
Cover letter for scientific editor
Check out these scientific editor cover letter sample and examples previously used by job seekers to land on job interviews as scientific editor. Use our AI cover letter generator to create a personalized cover letter as scientific editor. 4.5 Star Rated / 523 Users. Create Cover Letter Now.
Cover letters
The following is an example of a poor cover letter: Dear Editor-in-Chief, I am sending you our manuscript entitled "Large Scale Analysis of Cell Cycle Regulators in bladder cancer" by Researcher et al. We would like to have the manuscript considered for publication in Pathobiology. Please let me know of your decision at your earliest ...
How to Write a Cover Letter for Journal Submission
Keep all text left justified. Use spelling and grammar check software. If needed, use a proofreading service or cover letter editing service such as Wordvice to review your letter for clarity and concision. Double-check the editor's name. Call the journal to confirm if necessary.
Editor Cover Letter
Address your letter to the publisher, editorial director, hiring manager, or whomever the person is that put out the job posting. Don't use "To whom it may concern." This is not professional. Find out the name of the addressee and use either Mr. or Ms. before the person's name. For example, "Mr. Granger" or "Ms. Enslin."
Science Cover Letter: Examples & Writing Tips for Scientists
1. Use a proven science cover letter format and layout. For a cover letter design that passes the chi-square test, follow these tips: Cover letter layout: one-inch margins on all sides will make your cover letter look professional and inviting. Cover letter outline: write 3-4 paragraphs.
How to make cover letters instructive
The freedom of free-form writing can make cover letters more challenging to write well. We can offer a few more pieces of advice: constrain their length, structure and detail 5, and explain your ...
Crafting cover letters
Nature Geoscience 14 , 633 ( 2021) Cite this article. Cover letters are a ubiquitous but hidden part of the publication process. We share our thoughts on the effective and efficient crafting of ...
Scientific Publishing in Biomedicine: How to Write a Cover Letter?
Abstract. A cover (covering) letter is a brief business letter introducing the scientific work alongside the submission process of a manuscript and is required by most scientific peer-review journals. A typical cover letter includes the name of the editor and the journal, date of submission, the characteristics of the manuscript, the importance ...
Writing an Effective Science Cover Letter
How to write a science cover letter. A science cover letter includes the typical summary of your experience and qualifications, but it also focuses on your academic credentials, presentations, publications, and research projects on which you may have worked. Internships and fellowships may figure prominently in a cover letter for a scientist ...
Scientist Cover Letter Example and Template for 2024
Evanston, Illinois. 771-555-0199. [email protected] May 1, 2023 Dear hiring manager, I'm a labratory scientist with an Master of Science in chemistry and four years of lab experience. I'm writing you to discuss my candidacy for the open Scientist position at Grasch-Plyman Labs. I bring a passion for toxicology, a methodical approach to ...
Cover Letters
Scientific Papers Made Easy: How to Write with Clarity and Impact in the Life Sciences Stuart West and Lindsay ... In contrast, the cover letter is aimed at the editor assigned to your paper. The editor has not chosen the paper and may have little detailed knowledge of the subject. Consequently, a cover letter will usually need to be simpler ...
How to Become a Scientific Editor
To become a science editor, you need to take the following steps: 1. Earn a bachelor's degree. Prospective science editors typically earn a bachelor's degree in a scientific field. They may also have a minor in journalism or English to help them with media writing techniques and editing.
Writing a scientist cover letter (With tips and an example)
Here is an example of a possible cover letter you may write when applying for a job as a scientist: Charlotte Stanton [email protected] 01234 567 890 2nd November 2021 To whom it may concern, I write this letter in support of my application for your Scientist position, as advertised on your company website.
Inside Sofía Vergara's Beautiful Issue Cover Story
PEOPLE's Beautiful Issue 2024: A Letter from the Editor. PEOPLE's Beautiful Issue cover star Sofía Vergara proves that beauty is knowing what you want