how to send presentation through email

How to Email a PowerPoint Slideshow: A Step-by-Step Guide

Emailing a PowerPoint slideshow is as simple as attaching a file to an email. But to do it correctly, you need to save your presentation in the right format, choose the right file size, and ensure that your recipient can view it. After completing these steps, your PowerPoint slideshow will be successfully sent and accessible to your intended audience.

After you complete the action, your recipient should receive an email with your PowerPoint slideshow attached. They will be able to download and view the presentation on their own device, provided they have the necessary software or app to open PowerPoint files.

Introduction

In our digital age, sharing information has never been easier. Whether you’re a student presenting a project, a professional sharing a business proposal, or someone just looking to spread ideas, PowerPoint slideshows are a go-to method. But what good is a stunning presentation if you can’t get it in front of your audience? Emailing your PowerPoint slideshow is a quick and efficient way to do just that. This simple action is relevant to almost everyone in the digital workspace. It saves time, resources, and allows for instant sharing of information.

Emailing a PowerPoint slideshow seems straightforward, right? Well, it is, but there are a few tips and tricks that can ensure your presentation arrives just as impressively as it leaves your outbox. It’s crucial to know the ropes to avoid any hiccups, such as large file sizes causing your email to bounce back, or the recipient not being able to open the file. Let’s dive into the know-how of emailing a PowerPoint slideshow, ensuring your hard work gets seen and appreciated.

Step by Step Tutorial: Emailing a PowerPoint Slideshow

Before jumping into the steps, understand that following them will help you send a PowerPoint slideshow via email. This process is handy for sharing presentations with colleagues, friends, or anyone who needs to view your slides.

Step 1: Save Your PowerPoint Slideshow

Save your PowerPoint presentation in a format that’s suitable for email.

When saving your PowerPoint presentation, choose a format that maintains the quality of your slides while keeping the file size manageable. The standard .ppt or .pptx formats work well, but if you’re concerned about compatibility, a PDF format is a universal option.

Step 2: Compress Your Presentation

Compress your PowerPoint file if it’s too large to email.

Large files can be troublesome to send via email. If your presentation is too large, consider compressing it to reduce the size. PowerPoint has built-in tools that can help you compress images and media within your slides to make the file smaller.

Step 3: Open Your Email Client

Open your preferred email client to compose a new message.

Whether you use Gmail, Outlook, or any other email service, start by opening your email client and clicking the option to compose a new email. This will be the vehicle to deliver your PowerPoint slideshow to your recipient.

Step 4: Attach Your PowerPoint Slideshow

Attach your saved PowerPoint presentation to your email.

Look for the ‘attach file’ icon (usually represented by a paperclip) in your email client. Click on it and navigate to the location where your PowerPoint presentation is saved. Select the file and attach it to your email.

Step 5: Compose Your Email

Write a brief message to accompany your PowerPoint slideshow.

Don’t just send an email with an attachment and no context. Write a short message explaining what the presentation is and why you’re sending it. This will provide your recipient with the necessary information and entice them to open your slideshow.

Additional Information

When it’s time to share your PowerPoint slideshow, there are a few additional things to consider. First, think about the accessibility of your presentation. Will your recipient need any special software to view it? It’s always a good idea to ask ahead of time or provide options, such as saving your slideshow as a PDF, which can be opened on almost any device.

Another tip is to use file-sharing services for particularly large presentations. Platforms like Google Drive, Dropbox, or WeTransfer allow you to upload your PowerPoint slideshow to the cloud, and then send a link via email. This way, you avoid the file size limits of email services and ensure your recipient can download the presentation at their leisure.

Also, be mindful of the security of your content. If your PowerPoint slideshow contains sensitive information, consider password-protecting it before sending. You can also use encrypted email services for added security.

Remember, the goal is to make sure your PowerPoint slideshow is received and can be viewed with ease. The last thing you want is for your hard work to go unseen due to a technical hiccup.

Save your presentation in a suitable format.
Compress your presentation if it’s too large.
Open your email client and compose a new message.
Attach your PowerPoint slideshow to the email.
Write a message to accompany your presentation and hit send.

Frequently Asked Questions

Can i email a powerpoint slideshow from my phone.

Yes, you can email a PowerPoint slideshow from your phone using your mobile email client. Just ensure that your presentation is saved on your phone or accessible through a cloud service.

How can I make my PowerPoint file smaller to email?

You can compress images within PowerPoint or use a file compression tool. Also, saving your presentation in PDF format can sometimes reduce the file size.

What’s the maximum file size I can email?

This depends on your email provider. For example, Gmail has a limit of 25MB for attachments. If your presentation is larger, you’ll need to use a file-sharing service.

Can I password-protect my PowerPoint slideshow before emailing it?

Yes, PowerPoint allows you to add a password to your presentation. This can be done in the ‘File’ menu under ‘Info’ and then ‘Protect Presentation.’

What if my recipient doesn’t have PowerPoint?

If your recipient doesn’t have PowerPoint, consider saving your presentation as a PDF. Alternatively, they can view it using free software like PowerPoint Viewer or Google Slides.

Emailing a PowerPoint slideshow is a crucial skill in the modern world of digital communication. It’s a simple yet effective way to share your ideas, projects, or proposals with anyone, anywhere. While there are some hurdles like file size limits and software compatibility, a little preparation and foresight can overcome these challenges.

Remember to save your presentation in an accessible format, keep the file size manageable, and always double-check with your recipient for any specific requirements they might have. With these tips and tricks up your sleeve, you’re ready to share your PowerPoint masterpiece with confidence and ease. So go ahead, hit that send button, and let your slideshow make the impact it deserves!

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

Email your presentation to others

In PowerPoint, you can use email to send your presentation to others. You can send your presentation as an attachment, a link, a PDF file, an XPS file, or as an Internet Fax.

Important: You won’t be able to email your presentation directly from PowerPoint on a Windows RT PC. Instead, you can open an email program, create your email, and attach the presentation to it.

If the presentation you're planning to send through email contains audio or video files, do one or both of the following:

Compress your media files to minimize the size of your presentation.

Optimize the media in your presentation for compatibility so that your presentation will play without fail when it is received.

Select File > Share > Email

Under Email , click one of the following:

Send as Attachment to attach your presentation to an email message.

Send a Link to create an email that contains a link to your presentation.

Note: To Send a Link , you must save your presentation in a shared location, such as a SharePoint document library that your recipients have permission to access, or OneDrive.

Send as PDF to save your presentation as a Portable Document Format (.pdf) file, and then attach the PDF file to an email message. For more information about PDF files, see File formats that are supported in PowerPoint .

Send as XPS to save your presentation as a .xps file, and then attach the file to an email message. For more information about XPS files, see File formats that are supported in PowerPoint .

Send as Internet Fax to send your presentation as a fax without using a fax machine. This option requires you to first sign up with a fax service provider. If you haven't already signed up with a fax service provider, click Send as Internet Fax , and you'll be directed to a website where you can select a provider.

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How to Email a PowerPoint Presentation: 5 Proven Ways

Table of Contents

After you’ve finished creating a PowerPoint presentation – assembling the content, perfecting the design, and adding animations and other special effects – you may want to email it to your students, employees, or clients. There are several ways to email PowerPoint slides, and the one you choose may depend on a few things: the file’s size, security concerns, and whether you want users to be able to edit the presentation. Let’s look at each of the 5 methods in detail.

1. Send as an Email Attachment

Sending a file as an email attachment is perhaps the first thing that comes to mind when there’s a need to email a PowerPoint presentation.

To do this:

Save your completed PowerPoint presentation on your hard drive.
Open your email program.
Add recipients’ email addresses.
Click on the attach button (usually represented by a paperclip icon), and navigate to the file on your hard drive.
Once you’ve found the file on your computer, double-click on the file name or icon and it will upload to your email server.
All that’s left to do is write the subject and body of your email and click Send .

Sending a PPT presentation as an Email Attachment

This method is quick and easy, but:

It would make the sender vulnerable to plagiarism, as the receiver could copy the content at will.
Most popular email services cannot attach files greater than 25MB.
PowerPoint files won’t open on Macs without an additional tool.
Files created using newer versions of PowerPoint won’t open in older versions of the software.

2. Convert and Share Files in PowerPoint

PowerPoint comes with a host of built-in features to help facilitate the sharing of presentation files. You can send your presentation as an attachment, a link, a PDF file, an XPS file, or as an Internet Fax. To access these features, click File > Share > Email .

Under Email , select between the following options:

Send as Attachment , to attach your slides to your email.
Send a Link , to create an email with a link to your slideshow. But to use this option, you need to have access to a shared location, such as a SharePoint or OneDrive, and save your presentation there. (We’ll address this method in greater detail later in the article.)
Send as PDF , to save your slides as a .pdf file, and then attach it to an email.
Send as XPS (Microsoft’s alternative to PDF), to save your presentation as an .xps file and then attach it to an email message.
Send as Internet Fax , to send your presentation as an Internet fax. For this option, you first need to sign up with a fax service provider.

3. Make It an HTML5 File

You can also convert a presentation that you want to share into an HTML5 file. In this way, your users will be able to open the slides in a browser and view them online. There are numerous advantages to this method:

In presentations converted into the HTML5 format, all images and videos look the same as they do in the original and all PPT effects and transitions are preserved.
HTML5 presentations work flawlessly in all operating systems and on all devices, and don’t require any software to open them. Users can view HTML5 slides right in their browsers.
HTML5 slides are easy to upload to websites or Learning Management Systems .
Your slides will be safe behind a wall of protections – watermarks, passwords, and time and domain restrictions. Users will only see your presentation when you allow them to.
Presentations cannot be corrected by outside sources after conversion, meaning that copyrights will be protected.

You can turn your presentations into HTML5 format by using iSpring Converter Pro , which is shipped as a PowerPoint add-in. After installation, the iSpring tab will appear on your PowerPoint ribbon, so you can perform a conversion in a few clicks. Here’s how to do this:

Download and install iSpring Converter Pro.
Open a PowerPoint presentation.

Click on Publish .

Sending an HTML5 PPT Presentation via Email

Start your free iSpring Converter Pro trial now →

4. Make It Into a Video

Another way to share your email presentation easily is to convert it into an MP4 file. This is an especially useful method if you want to share your ideas via video by uploading it to a platform like YouTube.

And this is where iSpring Converter Pro will fit nicely again. As with the HTML5 file, after conversion, a video will preserve all animations, effects, formatting, and audio embedded in the source files. iSpring lets you manage presentation specifics like video quality and size, as well as publication to YouTube from within the software itself.

To turn presentation into a video , perform the same steps we covered above but, when publishing, choose Video instead of HTML5.

Publishing a Presentation to Video in iSpring Converter Pro

Then you can click the Email button to send the output via email.

If you want to upload your video presentation to YouTube, go to the YouTube tab in the iSpring publishing window.

Publishing a Video Presentation to YouTube

Log in to your YouTube account by clicking Sign In in the Account field, enter information about the video – title, description, and category in the relevant fields – and configure the settings if needed. Then, click the Publish button. After that, you can watch the published video in your YouTube account. The only thing you need to do now is email the link to the video to your users.

See a comprehensive guide on how to publish a PPT to YouTube →

5. Share via a Link

If converting a PPT file to another format is not what you want, but the presentation is too big to email as an attachment, you can always compress it into a .zip file before sending it. Or, instead of emailing the file directly, you can upload it to a file hosting service, like Google Drive or Dropbox, and share it by sending the link to recipients.

To compress large presentations into zip files:

Right-click on the file in your computer.
Choose Send to .
Select the compressed (zipped) folder.
Log in to your file hosting service and follow the steps required to upload a file and share it via a link. When recipients receive your email, they can click on your link and view the file online or download it to their computers and watch it using the PowerPoint slide show viewer.

Uploading a PPT Presentation to Google Drive

Choose the handiest method from among these five for your line of work and presentation needs. Plus, consider the security of the method you use and decide how much control you would like to maintain over the intellectual property in the presentation.

Do you have any other ideas for sharing PowerPoint presentations? Tell us in the comments below!

Useful Resources on PowerPoint

Are you a PowerPoint lover? If so, here are some other helpful articles for you:

How to Share a PowerPoint Presentation Online
How to Protect PowerPoint Presentations
How to Add Narration to a PowerPoint Presentation
How to Add Youtube Video Into PowerPoint Presentation
How to Structure a PowerPoint Presentation
How to Convert PowerPoint Presentation to an eLearning Module
How to Remove the Background From a Picture in PowerPoint

Fast PowerPoint to HTML5 Converter

Convert presentations to HTML5 with all effects and transitions preserved

Content creator:

Helen Colman

She enjoys combining in-depth research with expert knowledge of the industry. If you have eLearning insights that you’d like to share, please get in touch .

How to share your Google Slides presentation

Written by: Emma Trantham
Categories: Google Slides
Comments: 4

Wondering how to share a Google Slides presentation? Good news! It’s a pretty simple process. There are multiple ways of sharing a Google Slides deck. The right method for you will depend on how you’re going to deliver the slides, the required file type, and your audience. Do you want to share so that a colleague can proof-read and edit, or so that an online audience has the virtual equivalent of a handout?

As Google Slides exists completely online, sharing your presentation with others isn’t limited to an email attachment. This post will show you how to share Google Slides presentations in five ways, there’s definitely something here to meet your needs!

Share with people and groups

Publish to the web

Download as different file type

Email as attachment

Before we get to that, you need to know where to find the Share function in Google Slides.

Open Google Slides and click File , in the top bar
Click Share at the top of the drop-down menu

Or, click Share at the top right-hand side of your window.

1. How to share Google Slides presentations with people and groups

Using Share with people and groups , you can share your Google Slides presentation with multiple people at once. This is helpful if your teammates need to collaborate in the same deck or if you require feedback from a colleague or client. Share with people and groups allows you to change the editing permissions per contact. You can allow each contact to simply view the document, or add comments, or edit it themselves. The level of permission you choose can be different for each contact you share with, giving you a lot of flexibility.

Click Share to bring up the Share with people and groups pane.
Next to Add people and groups , start typing the name or email address of the contact you want to share the deck with. A list of recommendations will appear as you type. Once you’ve selected the right contact, their name will appear at the top of the pane. If the person you want to share with is not already in your contact list, you need to type in their full email address.
Click the small cross next to a contact name to deselect the contact.

When you share using Share with people and groups , Google will ask the user to log in to their Google account to access your shared file. If the user does not have a Google account, they will be unable to access your deck. Just head to the next section to find out how to grant access to non-Google users.

Now you’ve chosen your contact, you can alter their permissions to change how they are able to interact with the deck. There are three options – Viewer , Commenter , and Editor . Simply click on the option currently visible and a drop-down menu will appear allowing you to choose whether your contact can… well… view, comment on or edit the deck. Pretty self-explanatory, right?

But which permission should you give to who and when?

Viewer: This will prevent contacts from editing slides. If your deck is completely finished and approved, set the permissions to Viewer to stop contacts accidentally editing – or even deleting – slides from your finished presentation!
Commenter: The best option for gathering feedback. If your contact has limited knowledge of Google Slides, direct them towards our handy Ultimate Guide to Google Slides post so that they can brush up! In the meantime, share your deck using the Commenter function. This way, contacts can comment without being able to rearrange slides, or change text or animations.
Editor: Perfect for collaborative projects. Editor allows you to share an editable version of your deck. Everyone with this permission can work on the same slides at the same time. This means you don’t end up with multiple versions of the same deck.

For more tips on how to improve collaboration in Google Slides, check out these 6 ways to get the most out of online collaboration with Google Slides .

Once you’ve selected one of these permission options, you’re free to hit Send . If you tick Notify people , your contact will receive an email letting them know that they have permission to access or interact with your deck.

In the Share with people and groups pane, the owner of the Google Slides presentation appears at the top. Beneath that, you can see who has access to the deck and the status of their permissions. If you want to change someone’s permissions, press the yellow Share button at any time and edit permissions using the same drop-down menu.

To stop sharing with a specific person:

Click Share and scroll to the contact you want to remove
Click the drop-down arrow next to their name
Select Remove
Click Save .

Notice the Give temporary access and Make owner options. If you choose to Give temporary access , you can edit the number of days that your contact has access to your deck. All you have to do is click the number of days next to Access expires to change the expiration date. This can be a great option if you’re working with people outside of your organization, such as clients or agencies. For example, you can schedule the expiration date for the end of a project, once the feedback has been received and the work completed.

Make owner allows you to pass ownership of the deck to another user. After you’ve created a presentation you might need to hand it over, to the presenter for example. You can use this option to give someone else complete control. Use it with caution, however. Once you’ve handed over ownership, you cannot retrieve it – unless the new owner hands it back or chooses to grant you access permissions.

Top tip: If you’re the owner of the deck (if you have created it yourself or have been given ownership by the original creator), there are further sharing options. When you click Share , you’ll notice a cog appears in the top right-hand corner pop up. This allows you to choose whether your Editors can change permissions and share or if Viewers and commenters can see the option to download, print, and copy. All you have to do is tick or untick the box. Easy!

2. How to share a Google Slides presentation via a link

In this window you can also get a link.

Click the blue Copy link button.
Paste the link anywhere, from an email draft to a Microsoft Teams chat

This link will only work for people who have been given permission to view, edit or comment on the deck. To change this:

Click Share
In the Get link section, press Change .
Choose whether your deck is Restricted or if Anyone with the link can view. Note: when you change a link’s setting to Restricted , the only people who can still see the deck are those you have directly shared with in the Share with people and groups section.

Though the Anyone with link function can be useful, it’s not the most secure option. Remember: the users that you originally shared the link with can continue to share the link with their friends, colleagues, and contacts too, meaning your presentation can be shared endlessly and with anyone! If your deck contains confidential content, you should not use this method.

3. How to publish a Google Slides presentation to the web

If you don’t want your viewers to edit your deck, then Share with groups and people may not be the option for you. Instead, choose to Publish to the web . With this option, your deck becomes non-editable, it will simply play as if your deck was a video; auto-advancing through the slides. This means that the viewer won’t have control over which slides they view or the order they view them in. The content of your slides will be visible to anyone and everyone when publishing to the web, so be careful about choosing this option if your slides contain confidential information.

Click File
Select Publish to the web
Choose Link or Embed. You can share the URL with your contacts, or you can embed the link on a website or blog
Choose how your slides playback using the drop-down menu beneath Auto-advance slides
Click Publish
Copy the URL or HTML and share your deck

4. How to download a Google Slides deck as different file type

Another method of sharing (or saving) your slides involves downloading the deck as a different type of file.

Under File select Download .
Select the format you need (Microsoft PowerPoint (.pptx), PDF Document (.pdf), or JPEG Image (.jpeg)), and the download will begin.
Open your file

While there are many formats available, we don’t recommend all of them. For example, when downloading as an Image, whether PNG or JPEG, the quality of your slides can be lost, the presentation will be static, and you can only download one slide at a time. If you’re printing or emailing your deck, downloading as a PDF is the best option to get a static version of your slides.

Since PowerPoint is the closest option to Slides, this format retains the presentability of the deck. However, there’s a chance that your content will corrupt or break as not all features are transferable between file formats. Check for any changes and make tweaks – like removing animations – before sending your presentation to your contacts. To find out more about the differences between PowerPoint and Slides, check out 9 Google Slides features we wish PowerPoint had or if you want to try different platforms to PowerPoint, we recommend The ULTIMATE Guide to PowerPoint Alternatives .

5. How to email your Google Slides presentations as an attachment

If all these sharing options still aren’t quite cutting it, there’s one more! To share your slides via email:

Select Email as attachment
Type the name or email address of your contact
Pick the file type your deck
Add a message, then hit Send

That’s the last of our five tips on how to share a Google Slides presentation. Now you know pretty much everything there is to know about sharing your slides and, if you want to make those slides even more awesome and effective, you have got to check out these 5 Google Slides video tutorials to level up your skills .

Emma Trantham

Principal consultant, related articles, how to present in google slides with present mode toolbar.

Google Slides / Presentation skills

It takes time to create engaging, visual slides, so why undermine all your effort at the crunch point? Delivering a presentation properly really isn’t that tricky! With Google Slides’ Present mode toolbar, it’s super easy to present in Google Slides navigating your presentation effortlessly.

How to use Presenter view in Google Slides

Comments: 5

For seasoned presenters and newbies alike, the move to online presenting comes with the joint complications of an online audience and unfamiliar tech. Talk about spinning plates! This blog post covers how to use Presenter view in Google Slides, so that you can be more professional and feel more confident.

The best free Google Slides templates

Google Slides

Google Slides templates are a great starting point to improve the look and feel of your presentation. They’re fab as they’re accessible and low cost, but it’s important to remember that even well-designed presentations can be ineffective if the content is text heavy.

What is the name of piece that I attach to my chromebook that allows me to present Google slides

Hi Milton. I’m not sure what you mean – could you please clarify?

Hello, My PowerPoint contains an audio file. I uploaded it to Google Sites (new) and there’s no audio. So I uploaded my PowerPoint to Google Slides and inserted that into my Google portfolio Site hoping that would fix the problem. It didn’t. Can you tell me how to get the audio file to upload to my portfolio site, along with my slides? Thank you! Pam

Hi, I am looking for a way to have Google slides running on a laptop or tablet and instead of the presentation going to a screen, to go live i.e. as it would on a projecter in a URL that I can tell people about, so they can use it with their mobile phones, tablets etc. The sort of application would be for Carol singing, each slide would have no more than two lines to allow for large type and as it goes through the verses it shows on singers devices, one slide at a time. This of course would be outside, i.e. people would at best use mobile data, or if it would work for a larger number by wifi tethering (wifi provided by 1phone/tablet. Thank you, Sam

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A big and sincere thanks for all of your superb help and effort in preparing such fantastic material and for all your excellent coaching tips. Look forward to working with you again soon. Greg Tufnall Siemens

AI, Your Side Hustle Hero to Make Money from Home

Think AI is just for super-smart scientists? Nope! There are tons of ways you can use AI to make some serious cash from home.

Ready to turn your tech-love into a side hustle? Here are some amazing ideas:

1. The Content Creation Powerhouse

Ai, your writing buddy.

Imagine having a writing assistant that never gets tired, bored, or has writer’s block! AI tools like Jasper and Rytr help you crank out blog posts, website copy, product descriptions, and even creative stuff like poems or short stories.

You can write paid articles for websites or companies, or use AI to make your own online business shine with tons of fresh content. AI can even help you find ideas and make sure your writing is on point!

Pics in a Flash

Ever wish you could draw anything you imagine? AI image generators like DALL-E and Midjourney let you do just that!

Just type in what you want to see – like “a cat flying a spaceship” or “a watercolor landscape of a hidden waterfall” – and the AI will create it.

You can sell your images on stock photo sites, use them to make your blog posts stand out, or turn them into cool digital art pieces you can sell online.

Movie Magician

AI can help you become the next editing superstar! Services can cut and paste video clips, add background music, and even turn your dialogue into subtitles for different languages.

Imagine helping YouTubers make their videos snappier, or editing short videos for businesses– it’s a skill you could even be paid for!

2. AI Expert Services

The global chat champ.

If you know another language (or more!), AI translation tools become your BFFs. Instead of taking forever on translations, AI does the basic work, and you fine-tune it for accuracy and style.

Get gigs translating websites so they reach worldwide markets, translating important documents, or even adding subtitles so movies and videos can be enjoyed by everyone!

Meet Your Robot Assistant

Businesses want to offer help 24/7, but that’s impossible for humans! That’s where chatbots come in.

Platforms like Dialogflow let you “train” little AI assistants to answer common questions, take orders, or gather information from potential customers even when everyone’s asleep.

It’s like coding and customer service rolled into one cool job.

Data Detective

AI is amazing at spotting patterns way too huge for humans to see alone. You can offer services by using AI to analyze mountains of social media chatter to see what people really think about products or brands.

Investors might pay you to use AI to spot stock market trends. Businesses might want you to use AI to track their rivals and see what sneaky plans they might be hatching!

3. Affiliate Marketing with a Techy Twist

Ai reviewer: the ultimate comparison tool.

Imagine being able to gather tons of information on different products in a flash! That’s what AI lets you do. Let’s say you want to review the best robot vacuums.

AI tools can help you scrape customer reviews, compare features across different brands, and even summarize the pros and cons. You write awesome reviews, include your special affiliate links, and whenever someone clicks your link and buys, you earn cash.

It’s like being a super-helpful shopping guide and getting paid for it!

Super-Niche Websites: Your Secret Weapon

Sometimes the biggest money isn’t in the broadest topics, but the super-focused ones. Imagine a website not about pets, but all about the cutest outfits for teacup poodles! AI tools help you find these “micro-niches” – topics huge groups of people are obsessed with but might have fewer websites dedicated to them.

Once you’ve picked your niche, AI can help with everything else. It can find keywords that help people find your site, suggest tons of article ideas, and even help you write some of the content.

AI can also help you find products related to your niche to promote with affiliate links, making your awesome website into a money-making machine.

4. Build Your AI Empire

Tool time: coding for cash.

If you have some coding skills, you can build super-useful, bite-sized AI tools that people will happily pay for. Think of common problems people have: resizing a ton of images is a pain, long articles can be a drag to read, and catching every single grammar error is tough.

You could build simple tools that offer AI-powered solutions – a quick image resizer, an article summarizer, or an extra-smart grammar checker. Sell these tools on online marketplaces, and suddenly you’re not just using AI, you’re selling it!

Plugin Power: Supercharge Popular Programs

Do you know your way around popular software like Photoshop, Excel, or even game design programs? You can become a plugin superstar! Create little add-ons that use AI to do cool new things.

Maybe your plugin adds AI filters to Photoshop, or teaches Excel to predict future patterns based on the data. Find platforms that allow developers to sell plugins for their software, and your creations could make you money while helping others work smarter.

AI Business Sensei: The Ultimate Consultant

If you get really good with AI, and understand how businesses work, you could make serious money as a consultant. Companies often have no idea how to start using AI to their advantage.

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How to Send a PowerPoint Through Email(3 Common Methods)

PowerPoint is a cornerstone of productivity in corporate environments, serving to convey business proposals, project updates, and educational content. And when collaboration is needed, sharing presentations becomes essential. Among the various options, emailing the presentation stands out. In this article, we will guide you through the process of how to send a PowerPoint through email.

How to send a PowerPoint through email? (3 Easy Ways)

Method 1: send as an email attachment.

One of the easiest ways to send a PowerPoint presentation through email is to attach it as a file. This method allows you to share your presentation with others, without any changes or conversions. Here are the steps to send a PowerPoint presentation as an email attachment:

Step 1: Save your finished presentation on your computer.

Step 2: Open your email client, and choose “New Email” to compose a new email.

Step 3: Input recipient email addresses.

Step 4: Click the attachment button (often a paperclip icon) and locate the file.

Step 5: Double-click the file to upload it.

Step 6: Compose your email subject and message, then hit Send.

One of the simplest and fastest ways to send a presentation is to use your email client and attach it to your message. However, this method has a limitation on the file size. Most email clients only allow you to send attachments up to 25 MB.

Method 2: Convert and Share Files in PowerPoint

Another way to send a PowerPoint presentation through email is to convert it to a different file format, such as PDF or XPS, and then share it as an attachment or a link. This method can help you reduce the file size and avoid compatibility issues with different versions of PowerPoint or other software. Here are the steps to convert and share files in PowerPoint:

Step 1 : Open your PowerPoint presentation and click on the File tab in the top left corner.

Step 2: Select Export from the left sidebar and then choose Create PDF/XPS Document.

If you choose Create PDF/XPS Document, you can adjust the size of the output file by clicking on “Minimum Size(publishing online)”. Then click on Publish to save your presentation as a PDF or XPS file.

Step 4: After you have converted your presentation to a different file format, you can share it through email by attaching it as a file.

Converting your presentation to a PDF or XPS file before sending it via email can help you avoid the problems of file size and compatibility. However, you should be aware that some features or animations may not be preserved in the converted file.

Method 3: Send PowerPoint as a link

The third way to send a PowerPoint presentation through email is to send it as a link. This method allows you to share your presentation as a link without having to download or upload any files. Here are the steps to send PowerPoint as a link:

Step 1: In the top left corner of your PowerPoint presentation, click the File tab.

Step 2: Select “Save As” from the left sidebar and then click on “OneDrive” to save the file in the Cloud.

Step 3 : After the file has been saved in the cloud, click on Share in the left sidebar menu and then select “Get a sharing link”.

Step 4: This will generate a link to your presentation that you can paste into your email message or any other platform. You can also adjust the permission level of the link by clicking on Anyone with this link can edit or Anyone with this link can view under Copy Link.

Step 5: Enter the recipient's email address, subject line, and message body as you normally would and paste the link to your presentation.

Step 6: Click on “Send” to send your email with the link to your presentation.

This method lets you share your presentations with others easily and avoid file size issues. It also enables collaboration. However, you should be aware that this method requires you to have an internet connection and a Microsoft account.

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Q1. Can I send multiple PowerPoint presentations in one email?

It is feasible to attach numerous PowerPoint presentations to a single email. However, there are a few considerations to pay heed to:

Attaching numerous PowerPoint presentations might bring about an enormous file size, which may be problematic for some email clients or receivers with constrained internet connections.

It may overburden readers, making it difficult for them to concentrate on the subject matter of each presentation.

Large attachments or several files can be detected as dubious by some email servers or spam filters, causing probable delivery difficulties.

Given the problems raised above, it is recommended to send different emails for each presentation.

Q2. What should I do if the recipient cannot open the PowerPoint presentation?

If a recipient faces issues while opening the PowerPoint presentation, advise him to update the software and encourage the receiver to look at other programs, such as WPS Presentation. This free-of-cost program is well-known for its compatibility with PowerPoint files and might be a convenient answer if they have trouble opening the file.

Effortless Presentation Sharing

As you become more adept at file sharing, you'll find yourself effortlessly sharing files of any size and to any destination. In this article, we explored the process of how to send a PowerPoint through email, a widely used and professional approach to file sharing. WPS Office simplifies the conversion of documents to PDF format and enhances the sharing process. Feel free to enhance your file-sharing experience by downloading WPS Office today.

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15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

Keynote User Guide for Mac

What’s new in Keynote 14.0
Intro to Keynote
Intro to images, charts, and other objects
Create a presentation
Choose how to navigate your presentation
Open or close a presentation
Save and name a presentation
Find a presentation
Print a presentation
Undo or redo changes
Show or hide sidebars
Quick navigation
Change the working view
Expand and zoom your workspace
Customize the Keynote toolbar
Change Keynote settings on Mac
Touch Bar for Keynote
Create a presentation using VoiceOver
Add or delete slides
Reorder slides
Group or ungroup slides
Skip or unskip a slide
Change the slide size
Change a slide background
Add a border around a slide
Show or hide text placeholders
Show or hide slide numbers
Apply a slide layout
Add and edit slide layouts
Change a theme
Add an image
Add an image gallery
Edit an image
Add and edit a shape
Combine or break apart shapes
Draw a shape
Save a shape to the shapes library
Add and align text inside a shape
Add 3D objects
Add lines and arrows
Animate, share, or save drawings
Add video and audio
Record audio
Edit video and audio
Add live video
Set movie and image formats
Position and align objects
Use alignment guides
Place objects inside a text box or shape
Layer, group, and lock objects
Change object transparency
Fill shapes and text boxes with color or an image
Add a border to an object
Add a caption or title
Add a reflection or shadow
Use object styles
Resize, rotate, and flip objects
Move and edit objects using the object list
Add linked objects to make your presentation interactive
Select text
Copy and paste text
Use dictation to enter text
Use accents and special characters
Format a presentation for another language
Use phonetic guides
Use bidirectional text
Use vertical text
Change the font or font size
Add bold, italic, underline, or strikethrough to text
Change the color of text
Change text capitalization
Add a shadow or outline to text
Intro to paragraph styles
Apply a paragraph style
Create, rename, or delete paragraph styles
Update or revert a paragraph style
Use a keyboard shortcut to apply a style
Adjust character spacing
Add drop caps
Raise and lower characters and text
Format fractions automatically
Create and use character styles
Format dashes and quotation marks
Format Chinese, Japanese, or Korean text
Set tab stops
Format text into columns
Adjust line spacing
Format lists
Add a highlight effect to text
Add mathematical equations
Add borders and rules (lines) to separate text
Add or delete a table
Select tables, cells, rows, and columns
Add or remove rows and columns
Move rows and columns
Resize rows and columns
Merge or unmerge cells
Change the look of table text
Show, hide, or edit a table title
Change table gridlines and colors
Use table styles
Resize, move, or lock a table
Add and edit cell content
Format dates, currency, and more
Create a custom cell format
Highlight cells conditionally
Format tables for bidirectional text
Alphabetize or sort table data
Calculate values using data in table cells
Use the Formulas and Functions Help
Add or delete a chart
Change a chart from one type to another
Modify chart data
Move, resize, and rotate a chart
Change the look of data series
Add a legend, gridlines, and other markings
Change the look of chart text and labels
Add a chart border and background
Use chart styles
Animate objects onto and off a slide
Animate objects on a slide
Change build order and timing
Add transitions
Present on your Mac
Present on a separate display
Present on a Mac over the internet
Use a remote
Make a presentation advance automatically
Play a slideshow with multiple presenters
Add and view presenter notes
Rehearse on your Mac
Record presentations
Check spelling
Look up words
Find and replace text
Replace text automatically
Set author name and comment color
Highlight text
Add and print comments
Send a presentation
Intro to collaboration
Invite others to collaborate
Collaborate on a shared presentation
See the latest activity in a shared presentation
Change a shared presentation’s settings
Stop sharing a presentation
Shared folders and collaboration
Use Box to collaborate
Create an animated GIF
Post your presentation in a blog
Use iCloud Drive with Keynote
Export to PowerPoint or another file format
Reduce the presentation file size
Save a large presentation as a package file
Restore an earlier version of a presentation
Move a presentation
Delete a presentation
Password-protect a presentation
Lock a presentation
Create and manage custom themes
Transfer files with AirDrop
Transfer presentations with Handoff
Transfer presentations with the Finder
Keyboard shortcuts
Keyboard shortcut symbols

Send a Keynote presentation on Mac

You can send a copy of a Keynote presentation using AirDrop , Mail, Messages, or another service. You can also send a copy in another format, such as PDF, Microsoft PowerPoint, Movie, and more.

Tip: Before you send a copy of your presentation to a recipient, you can lock it to prevent anyone from modifying the copy, or password-protect it to restrict access to the presentation and provide extra security.

Send a copy of your Keynote presentation

With the presentation open, do one of the following:

Note: If you have not saved the presentation yet , you will be asked to do so before you can share it.

macOS 12 or earlier: Choose File > Send a Copy (from the File menu at the top of your screen).

To select how you want to send the presentation, click one of the following:

AirDrop: Click the name of the recipient. The recipient must be on the same network and must accept the file to receive it.

Mail or Messages: Type an email address or phone number for each recipient, add a note if you want, then click Send (for Mail) or press Enter (for Messages).

Notes: To save a copy in the Notes app, choose the note where you want to save it (or create a new one), add text if you want, then click Save.

Send a copy of a Keynote presentation in another format

macOS 12 or earlier: Choose File > Send a Copy (from the File menu at the top of your screen), then click how you want to send the presentation.

Select a format for the copy, then specify the settings you want to use:

PDF: You can open and sometimes edit these files with applications like Preview and Adobe Acrobat. Each slide appears on its own page of the PDF. Select the checkbox next to presenter notes and skipped slides if you want to print them. If you select “Print each stage of builds,” each build is printed on its own page, in the same order as they appear in the presentation. To include comments in the PDF, select the “Include comments” checkbox.

Click the Image Quality pop-up menu, then choose an option (the higher the image quality, the larger the file size). If you added image, drawing, audio, or video descriptions for assistive technology (for example, VoiceOver), they’re automatically exported. To include accessibility tags for large tables, click Advanced Options, then choose On in the Accessibility pop-up.

PowerPoint: You can open and edit these files with Microsoft PowerPoint in .pptx format.

Movie: You can export the slides in .mov format and include any audio in the presentation. To export only part of the presentation, select From and enter the beginning and ending slide numbers. If you recorded a narration, you can click the Playback pop-up menu, then choose Slideshow Recording. Otherwise, your presentation is self-playing and advances to the next slide or build according to the time intervals you enter. If you have an animation that’s set to advance following a previous build or transition, it’s not affected by the time interval you enter.

Click the Resolution pop-up menu, then choose a resolution. To set a custom resolution, click Custom at the bottom of the menu.

Animated GIF: You can export selected slides as an animated GIF that you can send or post. See Create an animated GIF .

Images: Choose the slides you want to export as images, and select an image format for your slides. The higher quality the image, the larger the file size.

HTML: You can send the presentation as an index.html file that can be viewed in a web browser. Animations and builds are also exported with your presentation.

Keynote ‘09: You can open this format with Keynote 5.0 through 5.3 on a Mac.

If there’s a password checkbox, do one of the following:

Set a password: Select the “Require password to open” checkbox, then enter a password. It applies only to the exported copy.

Keep the original presentation password: Make sure the “Require password to open” checkbox is selected.

Use a different password for the exported copy: Select the password checkbox, click Change Password, then set a new password.

Export the copy without a password: Deselect the “Require password to open” checkbox.

Click Send a Copy in the bottom-right of the controls, then choose a sending option:

To make your presentation easier to send, post, or share, you can reduce its file size .

Presentation

How to send a PowerPoint through email that is too big?

February 27, 2022

how to send a powerpoint through email that is too big

If you are a user of the PowerPoint presentation, this blog post will be a big help for you. Imagine you just finished creating your PPT and want to email it. Too much content, animation, pictures, and other design elements for your PPT can result in a big presentation file at the end. PowerPoint too large to email is a real deal if you want to share your PowerPoint presentation design services via email to others. But how to send a PowerPoint through email that is too big? There are various methods for sharing big PowerPoint that are too large via email, and we are going to explore them in our article.

Table of Contents

How to send a large PowerPoint through email?

You can send your PowerPoint through email attachment; it’s almost the first way that will come into your mind to email presentation but you may ask why is my PowerPoint file so large and how to email a large PowerPoint via attachment.

Method 1 – Compress your PowerPoint file

You are able to compress PowerPoint file for email via the built-in feature of PowerPoint without losing much quality.

Step 1- Open your PowerPoint application at first.

Step 2- On the File tab, choose Save As

Step 3- You will see a dialog box after choosing Save As, click Tools and Compress Picture.

Step 4: In the opened dialog box, choose the Apply only to this current picture option and click on OK.

Step 5: To finalize the process, click on Save to save the compressed presentation.

Method 2 – Convert it to PDF

Another method is converting your presentation to PDF. PDF files are much smaller than PowerPoint files, in this case, you need to know how to convert PDF to PowerPoint and send a PowerPoint too large to email with this method.

Step 1: On your desktop, open your PowerPoint presentation file.

Step 2: Now on the File tab, click on the Export option.

Step 3: You should see the Export dialog box; now, choose Create PDF/XPS Document.

Step 4: To take the final step, click on Publish to create the PDF file of your presentation and email it.

Method 3 – Upload it to Cloud storage service

One of the recent and practical methods in how to send a PowerPoint that is too big , is using a cloud storage service. Just upload your PowerPoint file to a cloud storage service such as Google Drive, Dropbox or OneDrive and then share the link with others to whom you want to give them access to your file.

Method 4 – Use a file transfer service

There are many file transfer services to send your files with them. If you still have trouble with how to send a large PowerPoint through email , you can use file transfer services, which allow you to send your large PowerPoint presentation file to others so easily. Some notable transfer services are WeTransfer, Send Anywhere, and Smash.

Tips for sending large PowerPoint presentations through email

Before emailing your PPT file, check about the size limitations of your email account.

If you want to send your PowerPoint presentation to multiple recipients, use BCC (blind carbon copy) in your email to keep their addresses hidden.

Sometimes, you want to convert your PPSX to PPT and then share it with a group of people; in these situations, you should consider using an email list instead of sending individual emails.

Always double-check and test your PowerPoint presentation on your email account before sending it to others.

How do you send PPT as an email attachment?

The simplest way to email a PowerPoint presentation is to save it as a file and attach it to your email. In this method, recipients can download the PPT file on their own devices. To send a PowerPoint presentation as an attachment:

Open the PowerPoint presentation that you want to send.
Click File and then choose Save As.
Under Save as type, select PowerPoint Presentation (*.pptx).
Click Browse, choose a location for the presentation, and click Save.
Open your email account and compose a new message.
Click Attach and Attach File to add your file.
Select the PowerPoint presentation you want to attach, then click Open.

Nowadays, you are required to have in-depth knowledge of send large PowerPoint presentation emails , so our guide provides everything needed to deliver the presentation to its intended recipients successfully. When a PowerPoint is too large to email , you need to compress images, save, and attach the file to an email. tips will help you confidently present your PowerPoint presentation and deliver your message quickly to your audience.

How can I reduce the ppt file size of an email?

You can compress a file on Windows by right-clicking it, selecting “Send To” and clicking “Compressed (zipped). It will appear in the exact same directory as the original compressed file. The compressed file will be smaller than the original.

How do you send a PowerPoint that is too big in Gmail?

can be used to send large files through Gmail by using cloud storage like Dropbox, OneDrive or WeTransfer. These services have more generous file limits and make sharing easier. These services allow you to upload a file and then send a simple link so that your recipient can retrieve it.

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PowerPoint Won’t Attach to Email? Here’s How to Fix It!

By: Author Shrot Katewa

Sending a PowerPoint Presentations through emails is a common task that many of us perform. But, sometimes the file just won’t attach to the email! This can be frustrating especially if you are in a hurry.

In this article, I will help troubleshoot the problem for you. Plus, I will also provide some helpful tips on how to successfully send powerpoint presentations through Outlook and Gmail!

So, without any further delay, let’s get started!

Why Won’t PowerPoint Attach to Email?

Oftentimes it is found that a PowerPoint Presentation file doesn’t get attached to an email.

There are various reasons why this could happen. Unfortunately, there is no sure-shot way of confirming the exact reason why a PowerPoint file may not attach to your email client.

That said, I’m going to share with you some of the most common reasons along with the troubleshooting steps specific for those reasons that will help solve the issue for majority of the users.

Here’s why PowerPoint may not attach to your email –

1. Large File Size

One of the most common reasons why a PowerPoint file won’t attach to the email is because of its file size. If you are using Gmail, the typical limit for uploading a file size is about 25 Mb . Although Gmail will give you a prompt to upload the file to your Google Drive and attach a link to that file, this may sometimes not work.

An easy fix to that problem is to manually upload the file to your Google Drive. Simply click on drive.google.com and upload the file there. Once the upload is complete, you can right-click on the file and select “ Share “. A new window will pop up. Choose the option to “ share the file via a link “. You will be given a link. Copy this link and simply paste this in your email draft.

If you are using Microsoft Outlook, the permitted size for an attachment is about 10 Mb. This limit can vary significantly if you are using an enterprise version of Microsoft Outlook.

This means, if your Microsoft Outlook is linked to a corporate email account, there may be specific limitations in the size of the attachment. Some organizations limit the size of the file to about 4 Mb while others prefer it to be about 10 Mb. It is best to check with a software engineer of your company for the set limits.

Solution –

The best solution in this case is to decrease the file size of your PowerPoint presentation. You may want to compress the presentation, or even compress the images used in the presentation.

I have shared some awesome tips below in the article on how you can reduce the size of your PowerPoint presentation! Be sure to check it out!

2. Internet Connectivity Issue

At first, this might seem like an obvious reason. However, a lot of people tend to not notice when the internet connectivity has been lost.

A common reason for the internet connectivity issue (in addition to a bad internet service) could be that you are connecting using a VPN. This could be a personal VPN service or a corporate VPN setup for security purposes. Using a VPN can drastically slow down or sometimes even cause disruption to your internet services on your computer even though the wifi may be working fine.

Gmail will not let you attach your PowerPoint presentation when there is no connectivity available. If you are using Microsoft Outlook through the desktop version, you will be able to attach the file, but it won’t be sent until you have reconnected your computer to the internet.

The best solution in this case is to wait for the internet connectivity to be back. Alternatively, you can temporarily disable the VPN (if possible) and see if it helps. Restarting your computer may also sometimes fix the connectivity issue.

3. Using Older Version of Internet Explorer

If you are using a Windows Operating System, and you use Internet Explorer to access your email, you may not able to attach files including PowerPoint presentations.

This problem has been especially seen if your using an internet explorer browser version 9. However, in general, if your browser is not up to date, you can still face this issue.

The best method to fix this problem is to update to the latest version of your internet explorer. Click on this link to check out the latest version of the internet explorer available to download.

Alternatively, you can also use Google Chrome of Firefox browsers to access your email account and attach your presentation file.

4. Microsoft Silverlight Needs to be Installed or Updated

Sometimes you may notice that the “Attach File” button just doesn’t work. No matter how many times you try to click on it, it won’t allow you to attach the file! Furthermore, even if you try to drag and drop the file into your email on Outlook, it won’t get attached.

The problem is also visible in some of the internet browsers

I will like to add here – this is by far one of the most annoying problems listed here.

One of the primary reasons why this would happen is because of Microsoft Silverlight – a file that is required for your Microsoft-based email client to work.

It is possible that either the Microsoft Silverlight application on your computer has become corrupted or needs to be updated!

The solution to this problem is simple. You will need to first check if you are using the latest version of the Microsoft Silverlight application. To check the same, click on this link . Make sure you use the browser which is causing the issue to open the link to update the Microsoft Silverlight file.

If the file is missing, you will be prompted to install the Microsoft Silverlight.

Once the installation is completed and the Sliverlight file is up to date, don’t forget to restart your computer before checking again!

5. Windows Security Update not Installed

Sometimes, there may be bugs that may be causing the issue of the not being able to attach the PowerPoint file to your email.

Usually, Microsoft will roll out an update to fix the issues. If you notice that you have been prompted to update your Windows Operating System, make sure that you do that promptly.

Furthermore, Microsoft might roll out a security patch update sometimes instead of a complete operating system update.

The issue of your PowerPoint file not attaching to your email can also be caused due to the update not being installed.

Make sure your operating system is up-to-date and has the latest security updates installed.

6. Browser Cache Issues

Another reason why you may not be able to attach a PowerPoint presentation to your email is because of some caching issues with your browser.

Clear the cache of your browser. If you are using Internet Explorer, then follow these instructions .

If you are using Chrome, click on the 3 dots in the top right corner of your screen. Then, click on settings. This will open a new tab. Under “Privacy & Security”, click on “Clear Browsing Data”. Make sure the cache box is checked. Then, hit “Clear”.

If you are using Firefox, then following these instructions to clear cache of your browser .

7. Old Operating System

The final reason I will like to highlight is if you are using an old operating system. If you are a Windows user, make sure that you are using at least Windows 7. If you are using an older version, it is highly likely that you applications may not receive any support and it may not function correctly.

8. Other Reasons

While I’ve highlighted some of the most common reasons, it is definitely possibly that there may be other reasons for PowerPoint to not get attached to your email.

If you are not able to solve the problem despite going through the above reasons and recommended solutions, then it is time to reach out to the support team.

You may want to follow this conversation on the Microsoft Support thread that lists down additional points that you may want to consider.

In the remaining part of the article, I will be sharing some tips on how you can send the PowerPoint presentation over email.

How to Send a PowerPoint Presentation through Email?

Sending a PowerPoint Presentation through Email is very simple. It can be accomplished with just a few clicks! There are more than one ways to send your PowerPoint Presentation through Email. These are explained in detail below:

How to Send PowerPoint through Outlook?

Follow the steps as shown below to send a PowerPoint Presentation through Email using Microsoft Outlook.

Step-1: Go to “File” tab and click the “Share” option

From the PowerPoint file, select the “ File ” tab from the top left corner.

This will take you to this page from where you have tp choose the “ Share ” option.

Step-2: Choose “Email” as the desired sharing option.

The “ Share ” option will present multiple ways in which you can share your PowerPoint file. Select “ Email ” from the options.

Step-3: Click on “Send as Attachment”

After clicking on “ Email ”, select “ Send as Attachment ”.

Step-4: Send from Outlook

Clicking the “ Send as attachment ” option will automatically take you to your Outlook app on your computer, given that you are already logged in to your Outlook account on your device.

From here, you can type in the email address of the receiver, subject and then click send!

How to Send a PowerPoint through Gmail?

Sending through Gmail is the most commonly used form of sharing any files, since it is so easy and simple. Here is a step-by-step manual on how to send a PowerPoint Presentation through Gmail:

Step-1: Open Gmail on your internet browser and click on the “Compose”

First, go to Gmail on your internet browser and log in to your account. From the top left corner of the interface, choose the “ Compose ” option.

Step-2: Select the “Attach Files” Option

Clicking on the “ Compose ” option will open a pop-up where you can compose your email. From the bottom left corner of the pop-up, select the “ Attach Files ” option which is shown as a paper pin icon.

Step-3: Select the PowerPoint Presentation from your device

Browse your device for the saved PowerPoint Presentation file and click “ Open ”. This will start uploading the file to your Gmail.

Step-4: Send the Uploaded File

After the file has been uploaded, it will be shown blue. Type in the subject and recipient’s email address, then click “ Send ”!

How to Email a PowerPoint that is Too Large?

To send a PowerPoint Presentation through Email as an attachment, there is a size limit to the file. This size limit is 25 MB. Emails do not upload files larger than 25 MB. There are multiple ways to Email a PowerPoint Presentation that is too large. They are explained below:

Method 1 – Compress PowerPoint File Size through Advanced Options

Reducing the file size is the most appropriate way to make the file sharable to Email. Here is a step-by-step tutorial on how to reduce file size.

Step-1: Go to the “File” tab and select “Options”

From the top left corner of the PowerPoint file, select the “ File ” tab.

This will take you to this page from where you have to choose the “Options” menu.

Step-2: Select “Advanced” from the menu bar.

Clicking on the “ Options ” will open this pop up. From there, select the “ Advanced ” menu.

Step-3: Set the ppi to 96 in “Image Size and Quality”

Inside the pop up, under the “ Image Size and Quality ” option, there is an arrow beside 220 ppi. Click the arrow and it will open a drop down menu bar. From there set the ppi to 96.

Step-4: Tick mark on “Discard editing data”

Just above the ppi drop down menu bar, tick mark on the “ Discard editing data ” box. Then click “ OK ”.

Then save the file. It will be reduced in size.

Method 2 – Using WeCompress (Free Online Tool)

If using the first method, you weren’t able to compress the file enough to send it as an attachment, I recommend using “ WeCompress “. WeCompress is a free online tool to compress your files including PowerPoint presentations, and it is pretty darn good at it!

Here’s how to compress your presentation using the WeCompress tool –

Step-1: Open WeCompress on your Browser and Add the File

Visit the WeCompress website. Click on the “+” button to add the PowerPoint presentation that needs to be compressed. You can also simply drag and drop the file into the webpage for a quick upload.

Step-2: Wait for the File to be Uploaded and Compressed

WeCompress will automatically start uploading the file. Once the uploading is complete, the application will automatically start compressing the file.

Step-3: Download the Compressed PowerPoint File

The last step is simply to download the compressed file. In the above example, I had used an already compressed PowerPoint presentation containing only images that had been compressed using method 1.

Even so, WeCompress was able to further compress the presentation.

Simply click on the download button to download the file. Then, you can easily attach the compressed PowerPoint presentation and send it via email as mentioned in the above sections of this article.

Method 3 – Using Google Drive

Another easy way to email a large PowerPoint presentation is to first upload it on Google Drive and then send the file via email. The whole process is described step-by-step below;

Step-1: Go to Google Drive and upload the file.

The first step is to log into Google Drive and then right click on any empty space in the browser. After that click on the “ Upload files ” button.

Step-2: Select the PowerPoint Presentation and hit “Open”

After pressing the “ Upload files ” button, select the PowerPoint presentation that you want to send and press the “ Open ” button.

Step-3: Hit the “Share” button

Once you’ve uploaded the file on your Google Drive, right-click on the file and press the “ Share ” button.

Step-4: type the Email address of your desired recipient in the box

After clicking the “ Share ” button, type in the email address of your desired recipient to send them an email, which will give them access to you PowerPoint presentation.

Step-5: Hit “Send”

The final step of this process is to hit the send button, to send the email notification of their access to your PowerPoint presentation.

How to Send a PowerPoint with Audio or Video via Email

To send a PowerPoint presentation with audio or video, first, the multimedia file must be embedded in the presentation. A step-by-step of the whole process is described.

Step-1: Click on “Insert”

At first go to the “ Insert ” tab in the Ribbon of the PowerPoint document. This will open up an array of options.

Step-2: Click on the “Audio” button

To attach an audio file click on the “ Audio ” button to add audio or click on the “ Video ” option to add a video.

Step-3: Press the “Audio on my PC” button as shown in the screenshot

After opening the “ Insert ” tab and the “ Audio ” button, click on the “ Audio on my PC ” option to open the folder pop-up.

Step-4: Select your desired Audio file and press “Insert”

After opening the floder pop-up, select your desired audio file and hit the “ Insert ” button at the bottom right corner of the pop-up.

Step-5: Position the speaker icon on your presentation

After selecting and inserting the audio file, a speaker icon will appear on the presentation file. Position the icon at your desired space. The audio has been embedded to your PowerPoint Presentation.

Step-6: Save the PowerPoint Presentation

After embedding the audio or video file to your presentation, simply save the file to your computer.

Step-7: Send the email to your desired recipient

In the final Step simply email your PowerPoint presentation to your desired recipient.

Go to your Email account. Press “ Compose ” type the email address of your recipient, Attach the file from your PC by pressing the paper clip icon on the bottom of the composition box. Press “ Send ”

How to write an invitation email — 7 examples and a template

In this guide on how to write invitation emails, we break down the writing process into simple steps

Lawrie Jones

Table of contents

You’re invited to read the best invitation email guide online. RSVP if you’re interested in learning more.

In this guide on how to write invitation emails, we break down the writing process into simple steps.

Then, we provide 8 invitation email examples for information and inspiration. By the end, you’ll understand the building blocks to write the best invitation emails.

How to write an invitation email

Email marketers, event organizers, and interviewers all know that invitation emails are hard to write.

Get it right, and you’ll have a room full of happy faces. Get it wrong, and you could find yourself all alone.

We’ve written a lot about formal writing at Flowrite, but invitation emails are a chance to get creative and write compelling messages that demand a reply. It’s the best way to secure a slot in the calendar.

So, ready to get started?

What are invitation emails (and why do they matter?)

Invitation emails are, as you’d expect, used to encourage someone to do something. It could be an invite to an interview, an event, a meeting, a webinar, or a sales presentation.

In each case, the purpose of the message is to inspire action – generating attendees for your event, candidates for your interview, or meat in your meeting.

These aren’t sales emails (we’ve written about those before) but messages to someone you know (or who will know you). As such, you don’t have to go too hard on the sales and push the promo, but be clear about what you’re inviting the person to and why.

The bottom line is to ensure every message has value to the person receiving it.

Before we illustrate this with examples, let’s email the ideal invitation email format.

Invitation email format

Invite emails are easy to write (if you follow this format). First, a strong, simple subject line spells out what you want.

That’s followed by a body copy that offers value and contains all the details people need (such as date, time, and location). Finally, you finish with more information on how people can sign-up and a positive sign-off.

Let’s show you how that works…

1. Invitation email subject line

Your subject line should get straight to the point. You’ll want to grab the reader’s attention and explain to them what the message is about (and why they should care). In the case of interviews or meetings with colleagues, the process is pretty straightforward:

Interview Invitation – 25 Jan @ 9:00 am
Meeting Request – 2023 Strategy & Planning – 25 Jan @ 9:00 am

Simple, clear, and straight to the point! That works for this type of invitation, where people will know who you are and what you’re asking. It gets a little more complicated when writing emails to people you don’t know (what marketers call cold emails ).

Crafting cold emails is a big challenge, with millions of words written about how to optimize them. But it boils down to finding words that grab someone’s attention and gets them to click.

Here are a couple of examples:

Do you want priority access to our latest event? Open your invitation here!
We’re looking for a legend. Could you be our latest guest speaker?
Want to play a part in our industry-leading podcast?

These examples (and millions more you can find online) attempt to hook you in with a tasty proposition.

2. Invitation email body

All email invitation body copy works similarly, with the same structure. It goes a little something like this:

Intro to you/your business
Explanation of why you’re emailing
Details of the invite
Dates, times, and attendance info

Following this format will ensure you have all the essential details in your invitation email. You don’t need to be boring; you can get creative if you want – but always include everything from the list above.

You can see how we do this below in the 8 invitation email samples.

3. How to end an invitation email

You’re inviting someone to something, right? So you’ll want them to confirm their attendance. So spell it out in a clear CTA. Something like this can work well:

Please confirm that you can attend. You can email me at (insert address) or call me at (insert number).

If you’re inviting someone for an interview, this will be enough. However, for an event, you may want to add an incentive or put a time limit on it.

Sign-up today, and you’ll receive a 25% discount!
Places are strictly limited, so sign-up today (or prepare to be disappointed).

You’ll also need to include contact details or links to an online form where people can sign-up for the event. Don’t forget to add your name, job title, and company information.

7 invitation email examples

OK, we’ve come to the part where we stop telling and start showing!

Here are 8 invitation email examples that cover some of the situations you might need to write one. We’ve got a simple invitation example, an interview email, and an invitation to an online video call, among others.

If you want to use these examples, you can cut and paste them, but always change them to suit your circumstances.

1. Simple invitation email sample

Let’s start with a simple invitation sample. This covers the basics and is a standard and (if we’re honest) quite dry approach.

Of course, if you want, you can liven this up – but even if you use it as-is, it will get the job done.

2. Reply to the interview invitation email sample

In this reply to the interview invitation sample, we provide a ready-made template to agree to the interview time and date. Good luck!

3. Event invitation email sample

When writing an event invitation email, you’ll need to be more creative and create a compelling case for someone to attend. You should explain what your event is about and its relevance.

You should provide details of why the person should attend and, as outlined earlier, offer an incentive or introduce some peril.

4. Meeting invitation email sample

If you’re employed anywhere, you’ll probably spend most of your life in and out of meetings (and probably get hundreds of meeting requests a year).

This meeting email invite is more than a simple placeholder; it provides information on the meeting and why someone would want to attend. Your recipients will thank you for this level of detail.

5. Zoom invitation email sample

This Zoom meeting invite is similar to the meeting request above but includes login information and tips to get the best out of a Zoom meeting.

How many Zoom meetings have you been to that don’t start on time because someone’s camera isn’t working or the sound isn’t on? Exactly. Tell people about the behaviors you want to see (and be sure to embody them!).

Bullet points are great!

6. Webinar invitation email sample

Webinars are an effective way to showcase your products or services, share insights, and build an audience.

Like the event template above, you must provide reasons for someone to give up their time and attend – which we do here.

You’ll need to try and find what will motivate your audience to engage with you.

7. Guest speaker invitation email sample

Guest speakers are a great addition to your event, but how do you hook one in?

By using our guest email invite template! Anyone brave enough to stand up in front of a crowd will have an ego, so providing a few compliments alongside the context of your event is a good thing.

Set out what you want them to do and when you want an answer.

Proven invitation email template

OK, so we can’t guarantee this initiation template will work, but it follows all our rules and recommendations, so it’s about as close as you can. So fill in the gaps, and focus on providing the details, and you’ll get the results you want from every message.

Invitation email template with Flowrite

If you're still struggling to find the right words for interview invitation emails, then sign up for Flowrite – it transforms sequences of words into clear, consistent, and compelling emails, like this:

Here's another example of how Flowrite could write your event invitation email fos you:

Final words

We started by saying that writing invitation emails isn’t easy, but if you follow our advice, it is.

The crucial thing is to follow the format and ensure that you include everything – including dates, times, and essential details. Focus on cracking the structure, use the tips outlined above, and never try to be funny!

Master that, and your invitation emails will ensure you’ve got people queuing around the block for a bit of the action.

Supercharge your communication with Flowrite

Write emails and messages faster across Google Chrome.

Explore Flowrite

Start using Flowrite today

Try it yourself

Interview invitation

Reply to: "

Dear Hiring Manager, ‍ Reading your job posting on LinkedIn for a Content Marketing Manager piqued my interest. Your description of the work responsibilities closely match my experience, so I am excited to submit my application for your consideration. ‍ In my current position as an Content Lead for BookSum, I write articles for the company website, manage the editing and posting of articles of our guest post program, manage the social media presence of the company, and write and sent out a weekly newsletter. Within six months I've grown the subscriber base of the newsletter by 40%. ‍ My resume is attached. If I can provide you with any further information on my background and qualifications, please let me know. I look forward to hearing from you. Thank you for your consideration. Sincerely, Jess Smith

Received message

interview next tue at 4 pm PST via Zoom?

Generate a reply

Generate an outreach

Event invitation

our online summit on personal productivity at work on dec 9 10 am GMT featuring adam grant and speakers from calendly and notion read more on flowrite.com/summit rsvp by answering to this email

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How to politely decline an invitation

Wondering how to politely decline an invitation? Our how to politely decline an invitation examples and templates will help you learn dozens of polite ways to decline an invitation.

How to decline an interview with 4 email samples and template

Check these 4 example emails to learn how to professionally decline an interview

How to write an interview invitation email

Learn how to invite a candidate to a job interview with an interview invitation email that leaves the applicant informed, inspired, and excited.

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How-To Geek

How to send a video through email.

You might be limited by the file size, but there are a few workarounds.

Quick Links

Ways to send a video via email, send a video through email with gmail, send a video through email with outlook, other options for sharing a video via email.

Like all other files, it's possible to send videos via emails and you can do this with any email provider. There are two ways to do it, and your choice depends on the video's file size. Let's take a look.

Related: What Is Cloud Storage, and Why Should You Use It?

Most email providers cap the size of the files that you can attach to your emails . For instance, in Gmail, you can only attach files up to 25 MB in size. In Outlook, the attachment limit is 20 MB.

That means if your video's file size is within the allowed file limit, you can attach your video to your email directly. It will be sent like a regular attachment.

However, if your video's file size exceeds the maximum limit, you can't attach your video to your emails. In this case, use a cloud storage provider and upload your video there. Then add your video's link in your email so that the recipient can view and download the video. We'll explain how to do just this in the sections below.

To use Gmail to send your video, first, open a web browser on your desktop and launch the Gmail site.

In the following instructions, we'll be using the desktop version of Gmail. The process for the mobile app is virtually the same, so follow along on mobile if you wish.

Related: How to Create a Gmail Account

Once you are logged in, in Gmail's top-left corner, click "Compose" to compose a new email . You will attach your video to this email.

If your video's file size is 25 MB or less, then at the bottom of the "New Message" window, click "Attach Files"(a paperclip icon) and find your video in the dialog that opens.

If your video's file size is larger than 25 MB, then at the bottom of the "New Message" window, click "Insert Files Using Drive." We'll select this option.

On the window that opens, click the "Upload" tab.

On the "Upload" tab, to add a video from your computer, click the "Select Files From Your Device" button.

In the "open" window, select the video file you want to send via email.

Your selected video will be listed on the "Upload" tab. To start uploading the video, click "Upload" at the bottom of the tab.

Gmail will upload your selected video to Google Drive, take you back to the "New Message" window, and automatically attach the video's link in your email.

Fill in the rest of the fields in your email and click "Send" to send your email along with your video's link.

Your recipient can click the video link in the email to access your video on Google Drive. And that's all.

Related: How to Type Emails Faster in Gmail

To use Outlook to email your video to someone, launch a web browser on your computer and access the Outlook site, or open the Outlook app. Sign in to your Outlook account.

Once you are signed in, in Outlook's top-left corner, click "New Message" to compose a new email.

If your video's file size is less than 20 MB, attach your video to your email directly by clicking Attach > Browse This Computer.

Simply select your video file in the dialog that opens.

If your video is larger than 20 MB, then upload it to OneDrive and add its link to your email. Do that by clicking Attach > Upload and Share.

On the "open" window, select the video you want to share via email.

To change which folder your video is uploaded on OneDrive, then in the "Upload To" prompt, click "Change Location." Then start uploading your video file by clicking "Upload."

Outlook will upload your video to OneDrive and add its link to your current email. Now fill in the rest of the fields in the email and hit "Send" at the top to send your email.

Once your recipients receive the email, all they will have to do is click the link in the email to watch your video. And you are all set.

If your video is only slightly larger than the maximum allowed limit for your email provider, try compressing your video (you might want to try zipping the file ) and see if that brings the size under the allowed limit.

Another option is to upload your video to YouTube , set the video to "Unlisted" so only the chosen people can watch it, and then share the video's link with your people via email. This isn't very different from the Google Drive and OneDrive options that we discussed above.

And that's how you can share your videos with people via email. Happy sharing!

If you often have to send large files via email , check out our dedicated guide to learn what options you have.

Related: Email Attachment Size Limit: How to Send Large Files via Email

This Is One Of The Rudest Email Habits. Are You Guilty Of It?

Senior Reporter, Work/Life

Learning how to connect two people over email is a social skill everyone needs to learn.

To get ahead in your career, you need a strong network. And part of that means learning how to email people for their time and connections. One of the simple yet critical requests you’ll encounter in your life is being asked to introduce someone else over email, or needing an introduction yourself.

Introducing two people over email is a social and professional skill everyone needs to learn, but so many of us get it wrong. It takes emotional intelligence and delicate phrasing to make it as easy as possible for everyone to get the outcome they want. If you do not want to confuse and irritate your connections, you need to be thoughtful about how you broker an introduction between two people over email ― and how you reply.

We asked email and etiquette experts exactly where we go wrong and tips for how to be as courteous and as clear as possible in these requests. Here’s their advice:

The rudest thing you can do? Assume everyone is OK with being contacted for help.

If you are the connection “broker” who is writing the email, you are the one who needs to be mindful of everyone’s time and capacity.

“The first thing is, you have to ask yourself, ‘Who wants what from whom?’” said William Schwalbe, co-author of “Send: Why People Email So Badly And How To Do It Better.”

If you know both people equally well, and this is a casual request to make new friends or a professional connection, you don’t have to be as formal, because the stakes are lower.

“Delighted to make this introduction, I thought you would enjoy getting to know each other. I’ll leave it to the two of you to take it from here” is how Schwalbe said you can phrase these requests.

But often an introduction email is about asking one party to do something on behalf of another. If the email is to help someone else’s career with an informational interview, for example, you need to confirm if the person who will be fulfilling this request is OK with being contacted for help.

“The biggest mistake I see when making an email introduction is not getting the consent of the person being introduced and giving them an opportunity to decline,” said Pattie Ehsaei , a senior vice president of mergers and acquisitions lending at a major bank who also runs the TikTok account Duchess of Decorum , where she teaches workplace etiquette.

“Ask both parties in a private email if they welcome an introduction to the other party, and if both consent, then and only then do you proceed with the introduction,” Ehsaei suggested.

People are busy or unavailable for many reasons you may not know. In this preliminary email, you should explain the favor and give the person who is going to be asked to do something in return an easy way to decline.

“The last sentence should be ‘I totally understand if you can’t do it at this time,’ or, ‘I’ll take no reply as indication that this isn’t a good time for the introduction,’ ‘‘I’ll assume that you can’t unless I hear otherwise,’” Schwalbe said.

No one likes being surprised with a task they did not agree to do. In this way, you preserve your relationship with your connection by letting them know that their time is important to you.

And it can be polite to ask upfront about their preferred method of communication ― especially if this person’s contact information is usually private. You can end this email with a line like: “P.S. If you are willing to talk to them, do you prefer your home email, your work, email, or a text?” Schwalbe suggested.

In the actual email, don’t be vague. Explain who everyone is and outline the next steps.

Even if you explained the request in a previous email or text, you should still summarize who everyone is in your official email to the two people being connected.

“Don’t presume that the person you asked is going to remember, even if only a couple of days have gone by,” Schwalbe said.

Here is a basic fictional template of how this could go:

Subject line: Mark <> Julia Hey Mark and Julia, As I mentioned earlier, I’m delighted to make this introduction. Mark is a recent college grad who is hoping to learn more about breaking into marine biology research. He’s a sharp writer who just did an internship at X. Julia is my dear friend who is a leader in X. I will let Mark take it from here to set up a time to chat.

A good broker makes it easy for everyone to understand what the next steps are.

To avoid being included in reply-all emails, Schwalbe said you should make it clear that you want to be dropped from the email thread. Schwalbe said you can phrase this request as “You can drop me from correspondence going forward, but I look forward to hearing how it all goes.”

If you’re the person seeking the introduction, don’t dilly-dally on a reply.

If you ask your connection with help brokering an introduction, you need to follow through on your request right away. It shows your enthusiasm, interest and that you don’t take this opportunity for granted, Schwalbe said.

In our fictional example, this reply could look like:

Hey Julia, I would love to talk to you about how to get into marine biology research. I really admire your career and would be happy to learn more about your journey over coffee or a phone call. That said, I completely understand if time doesn’t allow for this kind of conversation. If you are available, please let me know what times would be best in your schedule.

Schwalbe said as the person requesting help, it is courteous to give the person helping you an additional opportunity to decline if they are busy.

If the request is job-related, you could include a sentence like: “I would love to send you my resume, if you’d be willing to receive a copy,” Schwalbe said. Don’t send attachments or PDFs of your portfolio until you hear back because it can come off as presumptuous in a first email, Schwalbe said.

If you don’t hear back, do not immediately follow up. Wait two weeks before bumping the email thread again and circling back with your connection broker after another two weeks of silence, as a general rule, Schwalbe said. This way, you give people enough time to respond if they are on vacation or busy.

It’s polite to keep your broker posted, regardless of the outcome. “If something comes of it, the asker really should loop back,” Schwalbe said. “If somebody wants me to speak to somebody, and I speak to them, and I never hear back, it is slightly irritating.”

And even if you hear radio silence from your email recipient, you should tell your connector that you’re still thankful for the time they took to help you. You can say something like, “As it happened I didn’t hear back but I know how busy they are, and wanted you to know that even though nothing came of it, I really appreciate your desire to help me,” Schwalbe said.

When you’re seeking help, be sensitive to how often you ask your broker for help. Unless they have given you permission to see their contact list as yours, “I think of it as kind of one-and-done,” Schwalbe said. In other words, you cannot ask your connector for help with an introduction and ask for their help again with a different contact two weeks later.

Recognize that not everything needs to be an email.

Emails are great for coordinating schedules and making introductions, but they are ultimately words in an inbox. Showing sincere appreciation for someone’s help means going one step further.

“An email thank-you, no matter how extravagantly phrased, is still just an email,” Schwalbe said.

Schwalbe gave the example of someone’s connection being the reason you land a job. Whether you are the asker, helper or broker, if somebody “really helps out somebody else in the chain, it’s really nice to send a handwritten note, flowers, chocolate,” he said.

That’s why, in Schwalbe’s view, the biggest mistake we make with these kinds of emails is not understanding the value of someone giving you their undivided time and attention. “It is a big favor to ask someone to take the time, and it’s a favor a lot of people are genuinely delighted to do, but it’s still a big favor,” Schwalbe said.

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There are many ways to build slides. I’m not just talking about crafting them well versus poorly. I’m talking about all of the important decisions regarding how to organize them, how much text to use, when to lean into a chart, the best ways to use bullets and color, and whether to include an appendix with additional information. Before you make your next proposal or request of the executive team, use this list of 11 tips for your next set of slides as a guide.

Four Things You Must Have in Every Exec’s Slides

Before we drill down into the harder aspects, the ones where your executives’ tastes may vary widely, let’s quickly cover four aspects that you can consider the building blocks — the basics you should never proceed without.

Start with an executive summary. Begin the slide deck with a tight executive summary that follows a three-act structure. First, start with stating the current realities. Second, clearly state the problem or opportunity your idea addresses and its potential impact. Third, explain how your recommendation solves the problem or exploits the opportunity and the next steps you’re proposing.

Have a logical organization. The arc of the deck — the package from beginning to end — should make sense. If your audience reads only the headline of every slide, the order should be coherent and make most of the case for you. The content below each slide’s headline must support the statement made in the title. Remove everything that doesn’t support your point; as writers will tell you, you sometimes need to “kill your darlings” when you’re editing.

Begin the slide deck with a tight executive summary that follows a three-act structure.

Make it skimmable. Help your audience to quickly grasp the point without getting bogged down in details. Create a clear visual hierarchy. Guide the reader’s eye through the content: Use bold headings, bullet points, and numbered lists to break down information into digestible pieces. Highlight key takeaways or conclusions in a different color or font size to draw attention to these critical points.

Focus on concise insights. Succinct statements with clear insights are everyone’s jam. Every slide should serve a purpose and contribute directly to the decision-making process. Distill complex information. Don’t use 100 words when 20 words will nail it. If you’re having difficulty trimming, consider using company-approved AI tools to help you take out the fluff.

Five Preferences to Confirm With the Person You Want to Reach

Now we’ll delve into what your particular audience does and does not want. If you haven’t yet, start by asking the person you’re presenting to what they generally prefer. They probably know themselves well but have not been asked to articulate how they like to receive information.

Ask how dense is too dense. Some executives prefer detailed slides with comprehensive data. Others favor a more high-level approach. You’re weighing how to balance informative content with readability, ensuring that slides are not overloaded yet are sufficiently detailed to support decision-making.

Confirm the delivery format and timing. Some execs like information presented to them. Others prefer a pre-read of the material followed by a discussion. I always recommend our tool Slidedocs (I’ve written a free e-book on them), which are visual documents using both words and images. The templates help presenters organize their thoughts into a document for a pre-read or a read-along. They are designed to be skimmable and able to travel through your organization without the help of a presenter.

I’m a huge fan of pre-reads and prefer to use my time in meetings to ask questions and build alignment. If your audience didn’t review your material in advance, ask at the top of the meeting whether they would like you to present it or would prefer to read through it and then discuss it.

Find out how much data visualization they prefer. Charts, graphs, photos, and illustrations often communicate complex data more clearly than words alone. When execs can see what you’re saying, they often can better understand the impact of your idea. Does the exec want to understand exact numbers? Bar charts allow them to move their eyes across a series of specifics. Does the exec want to know the shape of a trend over time? Line charts can show the pattern. (See “Classic Charts Communicate Data Quickly.”) Some prefer charts with annotations that draw attention to what you think is the most important point. Others want to make their own conclusions from the data.

One of my clients, the CEO of a massive commercial real estate company, doesn’t want anything visualized. He prefers numbers, only in a table, and only in two colors — black and red. You might think this is archaic. But the fact that he’s clear to his teams about what he wants takes all the mystery out of how to communicate with him.

When the stakes are high, have a conceptual thinker help with diagrams and concepts. If you don’t have one on your team, and when it’s high stakes, find an internal designer to help you or hire one. You can’t afford to have the baby (your idea) thrown out with the bathwater (terrible slides).

Identify which details need spelling out. How well do the people you’re presenting to know the landscape and function of the company and products you’re talking about? For example, if your engineering team threw a slide into a deck about an issue that requires executive approval, do the execs all speak geek? Or do you need to explain the technology so that they will really understand the ask? Either eliminate internal jargon and acronyms or unpack those bits, especially if your proposal deeply involves expertise outside of the executives’ domain.

Ask whether appendices will be useful. When you’re organizing a presentation, you often troll data, read through complicated reports, and even hire external experts to figure out what’s best for the company. Do your execs want access to that supporting data? You can add a document to the end of the presentation as an appendix to show all of the data and source material. This allows the main content of the slides to remain focused and accessible while still providing comprehensive background information for those who want more.

Two Tips to Improve Your Presentation Skills

Getting materials in place is the biggest step. They will be your best tools for selling your ideas. But there are two extra areas to pay attention to as a presenter: how you handle questions and how you use every experience to improve.

Anticipate questions, and practice your answers. Before you have your meeting, gather a small team to challenge every point you make. Invite colleagues you trust to role-play as “a rapidly inquisitive exec” or “the doubting naysayer exec” so you are prepared to present your idea well. They’re gonna grill you, and practicing will help you remain unruffled when it happens.

Ask for feedback after the presentation. Establish a feedback loop with those you presented to. Ask what worked well and how you can improve. If attendees don’t have the time, find people who have had their ideas funded and talk to them about what they did that worked. Advice and some perspective will help you nail your performance even better next time.

Empathetically understanding your audience members and how they process information, whether it’s executives or peers, sets up your ideas for success. Clarity creates efficiency. When a presentation fits just right, you’ve given your great thinking the best chance of moving through your organization and having maximum impact.

About the Author

Nancy Duarte is CEO of Duarte Inc. , a communication company in the Silicon Valley. She’s the author of six books, including DataStory: Explain Data and Inspire Action Through Story (Ideapress Publishing, 2019).

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FTC Data Spotlight: New insights about imposter scams

If you’re a regular reader of this blog, you know that every year we report on the top scams people tell us about. And that we take a deeper dive into the data through our Data Spotlight reports . A new Data Spotlight about business and government imposters shines a light on the top imposter scams.

Last year, people reported almost half a million business and government imposter scams directly to the FTC. These reports reveal three trends:

Scammers are relying more on text or email messages to start their schemes, and less on phone calls.
Scammers are increasingly convincing people to send money through bank transfers or to pay with cryptocurrency.
Scammers often impersonate more than one organization, like a business and a government agency.

And these are the five most common imposter scams people described:

Scammers send bogus alerts about suspicious activity or unauthorized charges on your account. Our recent blog post, Did you get a call or text about a suspicious purchase on Amazon? It’s a scam , breaks down this complicated scam.
Scammers send you phony notices saying they’re going to charge you hundreds of dollars to renew a subscription, often impersonating Best Buy’s Geek Squad tech support service. Find out how to recognize a fake Geek Squad renewal scam .
Scammers try to trick you into paying for things like fake discounts, bogus giveaways, or non-existent prizes .
Scammers make bogus allegations implying you committed a crime but then claim they’ll connect you with someone who’ll help. To learn more about this intricate scheme, read Never move your money to “protect it.” That’s a scam .
Scammers send you fake delivery notifications to trick you into giving up your financial information, and have been known to impersonate the U.S. Postal Service and FedEx .

As the Data Spotlight shows, imposter scams evolve over time. To stay a step ahead of them, check out our blog series, Anatomy of an Imposter Scam .

And if you spot a scam, or something you think is a scam, tell the FTC: ReportFraud.ftc.gov .

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The purpose of this blog and its comments section is to inform readers about Federal Trade Commission activity, and share information to help them avoid, report, and recover from fraud, scams, and bad business practices. Your thoughts, ideas, and concerns are welcome, and we encourage comments. But keep in mind, this is a moderated blog. We review all comments before they are posted, and we won’t post comments that don’t comply with our commenting policy. We expect commenters to treat each other and the blog writers with respect.

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We don't edit comments to remove objectionable content, so please ensure that your comment contains none of the above. The comments posted on this blog become part of the public domain. To protect your privacy and the privacy of other people, please do not include personal information. Opinions in comments that appear in this blog belong to the individuals who expressed them. They do not belong to or represent views of the Federal Trade Commission.

I so appreciate all the updates you send me regarding scams. I live in a mobile home park that was sold a couple of years ago to a investment company that is out of state. I went to the mgmt office and suggested that they get from you the updates on scams and put the info out in the monthly newsletter as 80%of our residents are Senior Citizens and many don't have internet access. Did they do that? No. Sad.

Got the phony notice from Geek Squad that I owed Geek Squad $249.95. My advice, just hit your spam button. You might want to print it out and go into Best Buy and show them the notice. It may help others.

You should mention the gazillions of scammers on social media, parading as celebrities. With all the censorship done undoubtedly by AI, why isn't AI programmed/taught to recognize those? Methinks it would be TOO easy to spot a scammer and delete the account. For example, there is one real Tom Jones, and god knows how many scammers using his name. One Tom Jones, one verified check mark, and NOBODY ELSE can open an account under the same name, especially while using stolen pictures.

In reply to You should mention the… by Margaret Stringer

Hi Margaret, I don't work at FTC, but yes, you are right! More can be done to train AI to detect bad actors and remove malicious accounts, comments and links. Unfortunately, criminals also automate their techniques, and they keep changing, hiding their locations, and reopening new accounts. It's quite annoying.

If you're referring to Twitter (renamed "X"), though, please let Elon Musk know directly that you think he should eliminate the fake accounts. You can tweet him directly, if you have an account. He changed what Twitter allows.

I would lie to know how successful you are on bringing these individuals to trial.

I would like to know more about the solar energy. Which ones are real and which one are fake. Please address this subject.

Thank you so much

Thank you for your excellent report.

Thank you so much for providing this information; it is very helpful.

Very helpful information.

Thank you, I have Notice these attempts regarding emails,& Texts... especially the ones WITH USPS, FEX,& GIFT CARDS 🤨!

I received a call 206-414-0119 claiming to be Apple. I got into his conversation befor My husban d made me handg up then I hung up.

If these scammers received long jail time instead of minimal fines when prosecuted, which seldom happens, they may not wish to take the risk. Those outside US jurisdiction could suddenly disappear under mysterious circumstances.

I need to get in touch with someone that can help me ASAP. A lot has happened over the past two years with my iPhone since my husband died. I’m very concerned about my finances and being followed.. i’ve been to Apple and Verizon several times over the past two years, but two new phones and still goes on. My Social Security number and my kids Social Security were jeopardized as well with other personal information or I was living temporarily I don’t know what else to do I can’t keep buying phones and I’m 64. I need to keep working, do you have any suggestions or direction?

In reply to I need to get in touch with… by Elizabeth Twomey

Find out what to do when your Social Security number has been lost or stolen on this federal government website about identity theft: www.identitytheft.gov/#/Info-Lost-or-Stolen .

I recommend that everyone get a good call blocker so that you won't receive half of the telephone calls that are mostly scams. Once installed you have to tweak it a bit to make sure you're still getting the calls you want it's worth it though. I am currently using Realcall, and it works very well. Text messages can get through still so watch out. I got a text with several numbers on it one of which was International so I knew right away I had to delete it.

Thank you FTC, for keeping us up to date on fraud, and scams. There are awful people out there who would rather steal than work.

How do I stop them send me these scam emails?

I got caught up in this scam and I thought I was tech savvy! This message was 3 days too late for me. 😢

always helpful

Another scam technique I've seen recently is email pretending to be a survey from a major retailer (Costco, in this case). They rely on the familiar name and hope you have shopped there.

The email text and pictures looked as if they were copied from a genuine Costco email. The scammers just changed the links and the sender. The main "tell" was the sending email address (From): it did not end with Costco's domain name. Plus, I don't shop there and never have....

Are you able to educate us about AI scams? A neighbor was scammed by AI. They had cloned the granddaughter's voice by AI. My neighbor's said it sounded just like her. They lost thousands of dollars.

In reply to Are you able to educate us… by Debbie

A scammer can use AI (short for Artificial Intelligence) to clone the voice of your loved one. All he needs is a short audio clip of your family member's voice — which he could get from content posted online — and a voice-cloning program. When the scammer calls you, he sound just like your loved one.

If you get a call from a family member saying they're in trouble, don’t trust the voice. Call the person who is supposedly contacting you, and check out the story. Call with a phone number you know is theirs. If you can’t reach your loved one directly, try to contact them through another family member or their friends.

If the caller says to wire money, send cryptocurrency, or buy gift cards and give them the card numbers and PINs, those are often signs of a scam. If you see this scam, please tell the FTC at www.ReportFraud.ftc.gov .

I am 73 years old and really appreciate the support and information you provide.I was almost a victim. The scammers use the action of surprise to involve you .I read and inform my friends .Thanks

It would help if when you call to report a scam you were able to speak with someone instead of going through 10 minutes of recordings and still not being able to talk to someone

Insurance companies are now using drones to find reasons to cancel your home insurance

Home insurance companies are using drone footage to find reasons to drop customers.
They have drones, manned planes, and surveillance balloons at their disposal.
However, the images can be misleading or outdated, leading to unjust policy cancellations.

Here's another reason to hate drones.

Insurance companies across the nation are now using drones to aerially scope out customers' homes and suss out reasons to cancel their home insurance, The Wall Street Journal reported.

That's what happened to Cindy Picos, who told the Journal her insurance provider used a drone to take pictures of her California home's roof prior to deciding to drop her.

Watch: A UFO video investigator explains the footage released by the Pentagon, along with other mysterious sightings

Main content

International

Israel-Hamas war

Solar eclipse

April 7, 2024 - Israel-Hamas war

By Chris Lau, Catherine Nicholls, Antoinette Radford and Maureen Chowdhury , CNN

UK deploys Navy to boost Gaza aid through new maritime corridor

From CNN's Mia Alberti

The UK has deployed a Navy ship to boost aid through Gaza as it joins international efforts to set up a new maritime corridor from Cyprus, British Foreign Secretary David Cameron said in a statement on Saturday.

“The situation in Gaza is dire and the prospect of famine is real. We remain committed to getting aid to those who so desperately need it," Cameron said.

Joining efforts with the US, Cyprus and other partners, the UK is setting up a new temporary pier off the coast of Gaza to get aid in, according to Cameron.

The corridor is expected to be operational in early May. It will allow for the delivery of "tonnes of aid pre-screened in Cyprus", the British Foreign Office said.

The Royal Navy ship is already en route and will work on "military and civilian" operations, such as life-saving missions in the eastern Mediterranean and the delivery of aid from Cyprus to Gaza.

The Foreign Office is also committed to providing logistical expertise and equipment, including forklift trucks and storage units, and up to £9.7 million in aid deliveries, the statement said.

Marking six months of war, Cameron called for an "immediate humanitarian pause leading to a sustainable ceasefire," and also welcomed the recent opening of the Erez crossing and the Port of Ashdod.

Israeli hostage might have been saved if a deal had happened earlier, his sister says

From CNN's Eugenia Yosef and Mohammed Tawfeeq

The family of Israeli hostage Elad Katzir, who the Israeli military says was likely killed in January, said he might be alive today if a ceasefire-hostages deal had been struck.

Katzir's body was rescued overnight from Khan Younis and returned to his family in Israel following identification procedures, according to an earlier joint statement by the Israel Defense Forces (IDF) and the Israeli Security Agency (ISA).

He "could have been saved if a deal had happened in time," Carmit Katzir, his sister, said at a small rally held in Tel Aviv on Saturday.

Katzir was abducted from kibbutz Nir Oz by Palestinian Islamic Jihad militants on October 7. IDF spokesperson Daniel Hagari said Katzir was likely killed in January, according to Israeli intelligence.

"Our leadership is cowardly and driven by political considerations and that is why it did not happen. He might be recognized as a casualty of hostilities, but the exact term is casualty of acts of neglect," Carmit Katzir said.

She made similar comments earlier Saturday on Facebook.

CNN is not able to independently confirm the information provided by Hagari.

Anti-government protesters in Israel call for Netanyahu's resignation and early elections

From CNN's Lauren Izso, Eugenia Yosef and Mohammed Tawfeeq

People protest against Israeli Prime Minister Benjamin Netanyahu and call for the release of hostages held in Gaza by Hamas in Tel Aviv, Israel, on April 6.

Protesters once again took to the streets of Tel Aviv, Caesarea and Haifa on Saturday, demanding the resignation of Israeli Prime Minister Benjamin Netanyahu and early elections.

Demonstrators also called for the release of all Israeli hostages held in Gaza ahead of the six-month mark of hostilities.

Many people waved Israeli flags and held up signs with images of hostages, calling on the government to bring them home alive.

In Tel Aviv, protesters were heard chanting:

"We are not afraid; you destroyed the country, and we will fix it. We want them (hostages) back alive and not in coffins."

Other protesters were seen by a CNN team on the ground holding flags and banners, with one reading, "The government that destroyed the country and tore the nation apart."

Another banner called for the "division of religion and state," and one stated that "Netanyahu is dangerous to Israel."

Protesters in Haifa called the government a failure, saying Netanyahu is "guilty, guilty, guilty."

"Elections now!" read one banner held by a protester.

A protester was arrested for punching and injuring a police officer during an anti-government rally in Tel Aviv, Israeli police said in a statement.

It's morning in the Middle East. Here's what you need to know

From CNN staff

Speaking from a funeral procession Saturday for a slain military officer, Iran's highest-ranking commander vowed that an Israeli strike on its embassy complex in Damascus will not go unanswered.

The remarks come as the US braces for a significant Iranian attack on US or Israeli assets in the Middle East, according to a senior administration official.

The situation once again underlines fears that the war in Gaza could spread into a broader regional conflict.

Here's what to know:

The strike killed at least seven Iranian officials in Syria on Monday: Among them were Mohammed Reza Zahedi, a top commander in Iran’s Islamic Revolutionary Guard Corps, whose funeral was held today. The airstrike destroyed the Iranian consulate building in the Syrian capital of Damascus and also killed at least six Syrian citizens, according to Iranian state TV. An Israel Defense Forces spokesperson told CNN this week that intelligence showed the building was not a consulate but “a military building of Quds forces disguised as a civilian building.”
The attack dealt a significant blow to Iran's military: Zahedi — a former commander of the IRGC’s ground forces and air force, and the deputy commander of its operations — is the most high-profile Iranian target killed since the US assassination of IRGC Gen. Qassem Soleimani in Baghdad in 2020. At least one other senior commander was among those killed, according to Iran's foreign ministry.
Tehran has vowed to respond: Maj. Gen. Mohammad Bagheri, the chief of staff of Iran's military, said Saturday that the Damascus strike "won’t remain unanswered,” according to Iran's semi-official news outlet Tasnim. His remarks follow similar vows by Iran's supreme leader and its president.
The US says it was uninvolved: The US was quick to tell Iran that the Biden administration was not involved and had no advance knowledge of Monday’s strike on the embassy. It has warned Iran against coming after American assets. Nonetheless, Bagheri said Saturday that Washington bears the "main responsibility" for the Damascus attack. He has previously said the US supply of weapons to Israel makes it complicit in its ally's attacks.
Washington is bracing for retaliation: The US is on high alert and actively preparing for a “significant” attack by Iran that could come as soon as the coming week, targeting Israeli or American assets in the region, a senior administration official tells CNN. Senior US officials believe an attack by Iran is “inevitable,” the source said.
How this ties back to the war in Gaza: Israel's ongoing conflicts with Iran and its proxy groups — like the Houthis in Yemen and Hezbollah in Lebanon — have intensified since the October 7 attacks by Hamas, which is also backed by Tehran. Israel has carried out numerous strikes on Iran-backed targets in Syria, but the targeting of the embassy marks a significant escalation. Iran's response could further escalate the already tumultuous situation in the Middle East.

UN humanitarian chief calls war in Gaza "betrayal of humanity" as conflict nears 6-month mark

From CNN’s Caitlin Danaher

The United Nations humanitarian aid chief called the war in Gaza a “betrayal of humanity” as the conflict between Israel and Hamas is reaching its six-month mark.

UN's Under-Secretary-General for Humanitarian Affairs Martin Griffiths marked the “terrible milestone” in a statement on X Saturday.

“Rarely has there been such global outrage at the toll of conflict, with seemingly so little done to end it and instead so much impunity,” he said.

The aid chief said a moment of remembrance and mourning is “not enough,” and instead urged for a “reckoning” as the people of Gaza face “death, devastation and now the immediate prospect of a shameful man-made famine.”

He also reiterated grave concerns for the “already fragile” aid operation in Gaza, which is continually undermined by bombardments, insecurity and lack of access.

The statement comes after a week that saw the death toll in Gaza surpass 33,000 and an Israeli strike that killed seven World Central Kitchen humanitarian aid workers, an incident the IDF said was a "grave mistake."

“On this day, my heart goes out to the families of those killed, injured or taken hostage, and to those who face the particular suffering of not knowing the plight of their loved ones,” Griffiths said.

Analysis: Israel has no exit strategy and no clear plan for the future after 6 months of war in Gaza

Analysis by CNN's Ivana Kottasová

The war in Gaza has been raging for six months and the patience of Israel’s allies is running out . As the death toll in the enclave continues to climb, it’s becoming increasingly clear that Israel has no viable plan for how to end the war or what comes next.

The determination to continue pursuing Hamas in Gaza despite the horrific humanitarian consequences is leaving Israel increasingly isolated on the global stage, with its government facing pressure from all sides.

Multiple international organizations have warned Israel may be committing genocide, and even the country’s closest allies are now openly criticizing Prime Minister Benjamin Netanyahu. Calls to halt arms shipments to Israel are growing in the United States and the United Kingdom.

At the same time, Netanyahu and his government are under mounting pressure at home, with protesters back on the streets in large numbers calling for his resignation.

Israel launched the war immediately after the deadly October 7 terror attacks by Hamas. At that time, the Israeli government said the operation had two goals: eliminating Hamas and bringing back the hostages taken by the militants to Gaza.

Six months into the conflict, neither goal has been reached.

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Manage your Personal Tasks
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Getting started with Planner in Teams

The Planner app in Microsoft Teams brings together all your tasks and plans across the Microsoft 365 ecosystem in a single convenient location. It helps you manage tasks more efficiently for individual plans and team initiatives, as well as larger scale projects that are aligned to goals and key strategic objectives.

Once you add the Planner app to Teams, you'll find:

My Day : Includes any tasks that are due today, along with any tasks you choose to add to this view.

My Tasks : Includes a dedicated place called Private Tasks for you to quickly create tasks, Flagged Emails, and Tasks that have been assigned to you from Team’s meeting notes, basic plans, premium plans, and Loop components.

My Plans : Includes all of your To Do lists, basic plans, and premium plans.

New Plan : Create new personal or shared plans directly in the app.

You can also use the Planner app to get notifications about Planner tasks.

Add the Planner app

getting started with planner screenshot seven.png

Tip: To pin the app for easy access, right click on Planner after adding the app and select Pin . To open the Planner app in a separate window, select Open in new window .

Right click on Planner in the left navigation. From here you can pin or open in a new window.

Note: If you don't see Planner, your organization might not have the app turned on. Check with your administrator to find out more.

Plan your day with My Day

My Day is a clutter-free focus space that helps you stay on top of tasks that you want to focus on today. Tasks from My Tasks and personal plans that are due today will show up in My Day. You can also create tasks that you feel are important and may need your attention.

getting started with planner screenshot two.png

Your daily dashboard:

Handpicked priorities: Determine and add your main tasks for the day.

Auto-population: Tasks from My Tasks and personal plans that are due today automatically appear on My Day, keeping you on top of important deadlines.

Prioritize and work on these tasks: Once the tasks are on My Day, you can prioritize the tasks in the order you want to accomplish them today.

Start fresh in My Day each day: My Day clears itself every night, so you can start the next day with a blank slate and personalize your day. Any unfinished tasks in My Day that are left over before it clears will be available in the original Plan that they came from.

Track your tasks in My Tasks

getting started with planner screenshot eight.png

Planner offers a purpose-built My Tasks view, designed to centralize all the tasks relevant to you. My Tasks is organized into four distinct views, each serving a unique purpose:

Private tasks : Private tasks is a place for you to quickly jot down tasks at the speed of thought. This is a place where you can create tasks that do not belong to a plan yet. You can then further organize these tasks inside Plans by selecting More actions, which will help you move these unorganized tasks in definitive plans.

Assigned to me : Includes all of the tasks that have been assigned to you in Teams meeting notes, basic plans, premium plans, Loop component, and shared lists in To Do.

Flagged emails : All your flagged emails from Outlook appear in the Flagged emails section. You can also navigate to the emails directly from the task by selecting the attachment.

All : The All view provides an aggregation of all your individual tasks from Private tasks, Assigned to me, and Flagged emails. You can then filter and sort to meet your needs. For example, if you want to see all your tasks that are due tomorrow and are urgent, just apply the filter on this view and you will get a curated list of tasks.

See all of your plans with My Plans

getting started with planner screenshot nine.png

The My Plans page in Planner shows all of your plans, no matter where they were created. This includes lists created in To Do, plans created in Planner and Project for the web, Loop plans, plans from Teams meeting notes, and more.

The My Plans page provides five filters to help find the right plan or list:

Recent: Shows your most recently accessed plans and lists.

Shared: Shows your shared plans and lists.

Personal: Shows your personal plans and lists.

Pinned: Shows all plans and lists you have pinned.

My teams: Shows all of your plans that are shared with a Team’s channel.

Tip: Use keywords to quickly find plans and lists by selecting Filter by keyword .

getting started with planner screenshot four.png

Create new plans

With plans, you can easily manage your team workload, track work towards team goals, organize work into sprints using agile planning, track dependencies on the timeline view, and more.

getting started with planner screenshot five.png

Get notifications about Planner tasks

Task notifications will appear in your Teams activity feed both on your desktop and in the Teams mobile app. You'll get a notification when:

Someone else assigns a task to you.

Someone else assigns an urgent task to you.

Someone else makes a task assigned to you urgent.

Someone else makes a task assigned to you not urgent.

Someone else changes the progress of a task assigned to you.

Someone removes you from a task's assignees.

More information

To learn more about what you can do with plans in Planner, please check out:

Manage your Personal Tasks with Planner in Teams

Manage your Team's Plans with Planner in Teams

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Send a presentation in email
From Outlook.com. Create a new message. On the Insert tab, click File as attachments. Go to your OneDrive folder, and then to the folder that contains the presentation you want to send. Double-click the file to attach it to the email. In the To box, add the email addresses of the people you want to send the attachment to, and then add a subject.
How to Email a PowerPoint Slideshow: A Step-by-Step Guide
Step 4: Attach Your PowerPoint Slideshow. Attach your saved PowerPoint presentation to your email. Look for the 'attach file' icon (usually represented by a paperclip) in your email client. Click on it and navigate to the location where your PowerPoint presentation is saved. Select the file and attach it to your email.
10 Easy Ways To Send And Share Your PowerPoint Presentations
Then don't forget to hit Send later on. Option 2 (Send as an email attachment): Your second option is to send your PPT file as an attachment. You can choose to either keep the PPT format or save it as PDF instead. If you're using Outlook as your default email client, then Outlook is going to automatically open and attach your file for you. 2.
How to Email a PowerPoint Presentation in 60 Seconds
Click Email in Your PowerPoint Share Menu. While you're working in a PowerPoint presentation, go to the File menu and click on Share. Now, click on Email on the left side. Let's click on Send As Attachment . How to Email your PowerPoint presentation as an attachment. 2.
Email your presentation to others
Select File > Share > Email. Under Email, click one of the following: Send as Attachment to attach your presentation to an email message. Send a Link to create an email that contains a link to your presentation. Note: To Send a Link, you must save your presentation in a shared location, such as a SharePoint document library that your recipients ...
How to send a PPT through Gmail: How to Save, attach and send ...
How to send a PPT through Gmail: How to Save, attach and send Powerpoint presentation through gmail step by step tutorial
5 Proven Ways to Email a Big PowerPoint Presentation in 2024
To do this: Save your completed PowerPoint presentation on your hard drive. Open your email program. Add recipients' email addresses. Click on the attach button (usually represented by a paperclip icon), and navigate to the file on your hard drive. Once you've found the file on your computer, double-click on the file name or icon and it ...
How to share your Google Slides presentation
Email as attachment. Before we get to that, you need to know where to find the Share function in Google Slides. Open Google Slides and click File, in the top bar. Click Share at the top of the drop-down menu. Or, click Share at the top right-hand side of your window. 1.
A Perfect Sample Email to Send Presentation: Tips and Tricks
The Perfect Structure for Sending a Presentation via Email: Sending a presentation via email can be tricky. There are a lot of factors to consider, such as the file size, the timing of the email, and the tone of the message. However, with the right structure and approach, you can increase your chances of success. Here's a step-by-step guide: 1.
How to Send Presentation Via Email in Google Slides
In This Video You Will Learn ‏‏‎ ‎How to Send Presentation Via Email in Google SlidesGET AMAZING FREE Tools For Your Youtube Channel To Get More Views:Tubebu...
How to Send a PowerPoint Through Email(3 Common Methods)
Here are the steps to send a PowerPoint presentation as an email attachment: Step 1: Save your finished presentation on your computer. Step 2: Open your email client, and choose "New Email" to compose a new email. Microsoft Outlook New email. Step 3: Input recipient email addresses.
Send a Keynote presentation on Mac
With the presentation open, do one of the following: macOS Ventura 13 or later: Click Share in the toolbar, then click Export and Send. macOS 12 or earlier: Choose File > Send a Copy (from the File menu at the top of your screen), then click how you want to send the presentation. Select a format for the copy, then specify the settings you want to use:
How to send a PowerPoint through email that is too big?
Method 1 - Compress your PowerPoint file. You are able to compress PowerPoint file for email via the built-in feature of PowerPoint without losing much quality. Step 1- Open your PowerPoint application at first. Step 2- On the File tab, choose Save As. Step 3- You will see a dialog box after choosing Save As, click Tools and Compress Picture.
PowerPoint Won't Attach to Email? Here's How to Fix It!
Step-1: Go to the "File" tab and select "Options". From the top left corner of the PowerPoint file, select the " File " tab. This will take you to this page from where you have to choose the "Options" menu. Step-2: Select "Advanced" from the menu bar. Clicking on the " Options " will open this pop up.
Invitation email with 7 samples and a template
2. Reply to the interview invitation email sample. In this reply to the interview invitation sample, we provide a ready-made template to agree to the interview time and date. Good luck! Hi (Recipient's name), Thank you for inviting me to interview for the post of (job name). I can confirm that I will be attending.
How to Send a Video Through Email
On the window that opens, click the "Upload" tab. On the "Upload" tab, to add a video from your computer, click the "Select Files From Your Device" button. In the "open" window, select the video file you want to send via email. Your selected video will be listed on the "Upload" tab. To start uploading the video, click "Upload" at the bottom of ...
How To Properly Send An Email Introduction
"An email thank-you, no matter how extravagantly phrased, is still just an email," Schwalbe said. Schwalbe gave the example of someone's connection being the reason you land a job. Whether you are the asker, helper or broker, if somebody "really helps out somebody else in the chain, it's really nice to send a handwritten note, flowers ...
How to Create Slides That Suit Your Superiors: 11 Tips
Empathetically understanding your audience members and how they process information, whether it's executives or peers, sets up your ideas for success. Clarity creates efficiency. When a presentation fits just right, you've given your great thinking the best chance of moving through your organization and having maximum impact.
How to use Copilot AI to make amazing PowerPoint slides
Here are some other articles you may find of interest on the subject of creating amazing PowerPoint presentations by harnessing the power of artificial intelligence:
FTC Data Spotlight: New insights about imposter scams
Scammers are relying more on text or email messages to start their schemes, and less on phone calls. Scammers are increasingly convincing people to send money through bank transfers or to pay with cryptocurrency. Scammers often impersonate more than one organization, like a business and a government agency.
How to use Copilot AI to make fantastic PowerPoint presentations
Making PowerPoint Presentation Using Copilot AI. Watch this video on YouTube. Here are some other articles you may find of interest on the subject of. ... Email. Filed Under: Guides, Top News.
Email your presentation to others
Select File > Share > Email. Under Email, click one of the following: Send as Attachment to attach your presentation to an email message. Send a Link to create an email that contains a link to your presentation. Note: To Send a Link, you must save your presentation in a shared location, such as a SharePoint document library that your recipients ...
Insurance companies are now using drones to find reasons to cancel your
It indicates the ability to send an email. Email. A stylized bird with an open mouth, tweeting. Twitter. LinkedIn. An image of a chain link. It symobilizes a website link url.
UK deploys Navy to boost Gaza aid through new maritime corridor
The UK has deployed a Navy ship to boost aid through Gaza as it joins international efforts to set up a new maritime corridor from Cyprus, British Foreign Secretary David Cameron said in a ...
Getting started with Planner in Teams
Flagged emails: All your flagged emails from Outlook appear in the Flagged emails section. You can also navigate to the emails directly from the task by selecting the attachment. All: The All view provides an aggregation of all your individual tasks from Private tasks, Assigned to me, and Flagged emails. You can then filter and sort to meet ...

How to Email a PowerPoint Slideshow: A Step-by-Step Guide

Introduction

Step by Step Tutorial: Emailing a PowerPoint Slideshow

Step 1: Save Your PowerPoint Slideshow

Step 2: Compress Your Presentation

Step 3: Open Your Email Client

Step 4: Attach Your PowerPoint Slideshow

Step 5: Compose Your Email

Additional Information

Frequently Asked Questions

How can I make my PowerPoint file smaller to email?

What’s the maximum file size I can email?

Can I password-protect my PowerPoint slideshow before emailing it?

What if my recipient doesn’t have PowerPoint?

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How to Email a PowerPoint Presentation: 5 Proven Ways

1. Send as an Email Attachment

2. Convert and Share Files in PowerPoint

3. Make It an HTML5 File

4. Make It Into a Video

5. Share via a Link

Useful Resources on PowerPoint

How to share your Google Slides presentation

1. How to share Google Slides presentations with people and groups

2. How to share a Google Slides presentation via a link

3. How to publish a Google Slides presentation to the web

4. How to download a Google Slides deck as different file type

5. How to email your Google Slides presentations as an attachment

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How to Send a PowerPoint Through Email(3 Common Methods)

How to send a PowerPoint through email? (3 Easy Ways)

Method 2: Convert and Share Files in PowerPoint

Method 3: Send PowerPoint as a link

Best Free Alternative to Microsoft Office - WPS Office

Steps to edit Word/Excel/PowerPoint in WPS:

Edit a Word File:

Edit a PowerPoint Presentation:

Q1. Can I send multiple PowerPoint presentations in one email?

Q2. What should I do if the recipient cannot open the PowerPoint presentation?

Effortless Presentation Sharing

Keynote User Guide for Mac

Send a Keynote presentation on Mac

Send a copy of your Keynote presentation

Send a copy of a Keynote presentation in another format

How to send a PowerPoint through email that is too big?

How to send a large PowerPoint through email?

Method 1 – Compress your PowerPoint file

Method 2 – Convert it to PDF

Method 3 – Upload it to Cloud storage service

Method 4 – Use a file transfer service

Tips for sending large PowerPoint presentations through email

How can I reduce the ppt file size of an email?

How do you send a PowerPoint that is too big in Gmail?

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