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Leave Application Letter Sample | How To Write A Leave Application Letter | Leave Application For Office | Sick Leave | Maternity Leave | casual Leave, Etc.

Looking for a sample leave application format?

We got you. In this article, you’ll find some detailed instructions on writing a leave application letter, school leave application, sick leave application, and other leave application formats.

A leave application letter is a formal way of asking for a leave of absence from work, school, or office for a specific period of time.

You may be a student or a working professional, Taking a leave of absence without your supervisor’s permission is not allowed.

There are several rules and regulations that we all need to follow. If you need a break for personal reasons or need to attend to important work, you may have to apply for a leave.

Writing a leave letter is simple. By the end of this article, you’ll be able to write a professional leave application letter by yourself.

You must submit a handwritten leave application or send an email to your supervisor if you need a leave of absence.

If you do not want to leave to be rejected, You must keep the following things in your mind before writing a leave application letter.

Your leave application letter should be precisely dated.
It should be brief and to the point
The reason for the absence should be genuine and clearly explained.
The duration of the leave must be justifiable

How to write a leave letter?

A leave letter should be properly formatted and addressed to the right person.

Here is a list of essential parts of a leave letter.

Date: a leave application letter must be properly dated for the records
Recipient details : your leave letter must be addressed to the right person and department. Do not forget to mention the correct details of your supervisor or HR manager. For example name, designation, department, etc.
Subject: the subject line of your leave letter is an essential part. Write a brief one-liner in your subject line starting with “leave application…”
Salutation: a letter or an email must start with a proper salutation. For example “Dear sir, Dear Madam, Dear Raman, Dear Mr. Sharma (First Name or Last Name, if you know the recipient)
Letter body: The body of your application letter must contain a maximum of three paragraphs. It should be concise, to the point and polite.

The body of your leave letter should not be too lengthy.

The body must contain your own details like name, employee ID, department, etc.

It must contain the reason for your leave request, duration, and details of the person who would be taking care of your work in your absence.

Also, you must express gratitude towards your supervisor for taking the time to read the application and granting you the leave.

Finally, the closing lines should inform the supervisor of your availability in case of urgency and your contact details.

Types of leave application

A nnual leave letter : Annual leave applications are written to request to utilize pending leaves by the employees. People use annual leave to plan a long vacation, tour, etc.
Maternity leave letter : You might have to write a maternity leave application in case you are expecting a child. Speak to your HR manager before applying for maternity leave. Every company has a certain number of days reserved for a paid and unpaid maternity leave.
Paternity leaves letter : every father wants to spend a few days tendering his newborn. Speak to your HR manager to find out the number of days allowed for paternity leave. Plan your leaves accordingly.
Casual leave letter : At times, we have to take care of our personal things. In such situations, you have to write a casual leave application. Speak to your HR manager to find out the number of days allowed for casual leave. You can plan your leaves accordingly.
Sick leave letter : we write a sick leave in case we are not feeling well. These leaves are uncertain and mostly unapproved in advance.
Emergency leave letter : These certain times when things go south and we need emergency leave. These leaves are unapproved in advance and must be written accordingly.
Vacation leave letter: not every vacation is planned. But if there is one, we need to write a vacation leave application. We need to apply well in advance for such leaves.
Half-day leave letter: we write a half-day leave application when we have to take care of something personal that came up during the working hours.

Annual Leave Letter Format – leave application to boss #1

Dear (Recipient’s Name)

Designation, Department

Sub: annual leave application letter

I’m writing this letter to request a 10-day annual leave starting from 10th Oct to 20th Oct 2020. I would like to utilize my annual leave quota of 21 days for these leaves. I am planning to go on a short vacation with my family.

In my absence, my colleague, Mr. Gupta will be taking care of the operations. In case there is an urgent need, please feel free to reach me on XXXXXXXX or email me at [email protected]

Please consider my leave request. Thank you for your time.

Yours sincerely

(Your Name)

Leave application sample #2

leave application format for office personal leave

Date:

Mr. Morningstar

HR Manager,

HCL, Mumbai

Mr. Peter Parker,

Assistant Manager,

Sub: Leave application for personal reason

I humbly request you to grant me a 5 day leave starting 15th oct to 20th oct. I have recently purchased a small piece of property and I need a few days to complete the legal work.

Meanwhile, Mr. Superman will be sharing project information on my behalf.

Should you need any further information, please feel free to reach me on xxxxxxx or email me on [email protected]

I request you to consider this leave request and provide me a 5 day personal leave.

Yours sincerely,

Maternity leave application letter format #3

Mr. Tony Stark,

HR Manager, Stark Corporation

Subject: Maternity leave application

I, Adriana working as a customer support executive in the customer service department, would like to apply for maternity leave starting from 10th sept 2020 till 1st march 2021.

As I am entering the ninth month of my pregnancy, my doctor has advised me to have a complete bed rest. My due date is XXX. and after that i’ll have to stay at home to take care of my baby for a few months. Kindly approve my maternity leave for the period of start date – end date.

As I will be away for a period of 6 months, I request you to arrange a replacement for my position. In case of any urgency, please feel free to reach me on XXXXX or email me on [email protected]

Also, I have enclosed my medical certificates and a letter of recommendation from our family doctor for your records.

Thank you for your consideration and I request you to grant me a maternity leave for the period mentioned above.

Yours Sincerely

Paternity leave application letter #4

Subject: Paternity leave application letter

Dear Mr. Rao,

I would like to apply for a paternity leave starting from Date to date. I wish to inform you that my wife, (Name) is nearing her due date i.e. 15th of march. Therefore, I wish to utilise my paternity leave as per the paternity leave policy.

As I will be unavailable for the period of 30 days starting from 10th march, I have assigned my duties to Mr. shah. I will be avilable on xxxxxxx and xxxxx for this period.

Thank you for your kind consideration.

Medical leave application letter for office employee #5

Martin Luther King,

HOD, Project Managment Team

Google Corporation

Sub: Medical leave application letter

Dear Mr. king,

This is to bring to your notice that, I have met with an accident on 10th or november. I have a small fracture on my left leg and I’m scheduled to undergo a minor leg surgery on 13th or november. The doctor has advised me a complete bed rest for a period of 1 month. I will be mostly available after my 15th of december to resume work.

I have enclosed all the necessary documents including a letter of recommendation from my doctor.

I regret the inconvenice and I’d like to request you to consider this medical leave application.

Thanking you,

Yours faithfully.

Jack Harper

Casual leave application format # 6

Subject: Casual leave application

Dear Ms. Adriana

I, Jack Harper would like to request a five day casual leave starting from 10th march to 15th march. I have to urgently visit my hometown to attend a marriage of a close relative on 12th of march.

I’ll be leaving tonight at 10.30 PM. I will be to resume my work from 16th march. If you need any assistance I shall be available on xxxxxxx and xxxxxxx. Besides, my team member mr. gupta will be taking care of my responsibilites in my absence.

Yours Sincerely,

Sick leave application for office #7

Sick Leave Application Letter

Bhaskar reddy,

General Manager,

Montreal energy Ltd.

(date).

Mr. tom Hank,

Director Sales,

Montreal Energy Ltd.

Sub: Sick leave application

Dear Mr. Hank,

I am writing this letter to apply for sick leave following my illness. I am experiencing extreme pain in my left shoulder and chest from last few days. My doctor had advised me take a few tests and based on the reports i’m supposed to be admitted to a hospital.

I have enclosed a medical certificate and a letter of recomendation from the doctor for your reference. I’m sure post my recovery i’ll be back with a renewed energy.

Please let me know if you need any other documents. I am available fulltime on xxxxxxx. Please feel free to contact me in case of any emergency.

Kindly consider the leave request on urgent basis. Thank you for your time.

Yours

Learn how to write a formal letter , download formal letter format more.

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How to Write a Leave Application Letter [+5 Letter Samples]

The need to write a leave application letter could arise for a number of reasons . So your son is ill and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? It’s not like anybody is allowed to just travel right?

The truth is, at some point during your employment, you may need to request a leave of absence. This could be for a variety of reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby or a desire to travel. A leave of absence in your case is not a luxury, but a necessity.

What is a Leave Application Letter?

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified time period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications

Sick Leave

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse.

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

Study Leave

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years.

Sabbatical

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

Vacation/Holiday Request Letter

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

Emergency Leave Application

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month.

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever.

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority.

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree.

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

With online forms, Formplus provides a flexible way to store your received data in the cloud storage of choice. You also have the option to opt-out of storing your data on our servers

With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data.

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

Top Leave Application Template for HR and Employers

Maternity Leave Application Form

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country.

Paternity Leave Application

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

Travel Request Form

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave.

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

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Advance Leave Request Application for Office (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional advance leave request application for office.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Early Leave Application for Professional Settings

First, find the sample template for advance leave request application for office below.

To, The Manager, [Department Name], [Company Name], [Office Address],

Subject: Application for Advance Leave

Respected Sir/Madam,

I, [Your Full Name], working as a [Your Position] in the [Your Department Name], am writing this letter to inform you about my requirement of leave in advance due to personal reasons.

I am planning for a family function, which requires my presence and active participation. The event is scheduled to take place between [Start Date] and [End Date], making it necessary for me to be absent from office duties during this period.

I understand the responsibilities of my role and have completed most of my current assignments. For the remaining tasks, I have arranged with my colleague, [Colleague’s Name], who has kindly agreed to cover for me during my absence. I am confident this arrangement will ensure a smooth workflow in our department.

I will make sure to check my emails occasionally in case there is an urgent matter that requires my attention. I assure you that I will be fully committed to my duties upon my return.

I kindly request you to consider my application and grant me leave for [Number of Days] days from [Start Date] to [End Date]. I apologize for any inconvenience my absence may cause and thank you for your understanding.

Yours sincerely,

[Your Full Name] [Your Employee ID] [Your Contact Number] [Date]

Below I have listed 5 different sample applications for “advance leave request application for office” that you will certainly find useful for specific scenarios:

Application for Early Leave Due to Family Emergency

To, The Principal, [School Name], [City Name], [State Name], [Pin Code].

Subject: Application for Early Leave Due to Family Emergency

I am [Your Full Name], a student of class [Your Class and Section] in your esteemed institution. I am writing this application to inform you about an unforeseen family emergency that requires my immediate attention and presence.

Regrettably, I need to leave school early today, on [Date]. My family is going through a critical situation and they need my presence at home. It is a situation beyond our control and I assure you that this request is made out of necessity and not convenience.

I understand the importance of regular attendance and the impact it can have on my studies. Hence, I would be grateful if you could provide me with the assignments and notes that I will miss due to my early departure. I will make an earnest effort to catch up with the missed lessons at the earliest.

Please consider my situation and grant me permission for early leave today. I assure you that I will not misuse this privilege and it is strictly for this particular circumstance.

Thank you for your understanding and compassion in this matter.

Yours sincerely, [Your Full Name], [Your Class and Section], [Your Roll Number], [Date].

Application for Maternity Leave Well Ahead of Due Date

To, The Manager, [Company’s Name], [Company’s Address],

Subject: Application for Maternity Leave

Dear Sir/Madam,

I hope this letter finds you in the best of health and spirits. I am writing to formally inform you about my pregnancy and the impending need for me to take maternity leave. According to the doctor’s prediction, I am expected to deliver on [Expected Delivery Date].

In accordance with the Maternity Benefit Act, 1961, I am entitled to avail maternity leave of 26 weeks. I wish to commence my leave from [Start Date], which is well in advance of my due date. This early leave is necessary for me to maintain optimal health and ensure the well-being of my child.

During my absence, I have discussed the work distribution with my team and [Co-worker’s Name] has kindly agreed to oversee my responsibilities. I am confident that my team will handle all work efficiently and professionally in my absence. I will also ensure a smooth transition of my ongoing projects to avoid any inconvenience.

I would be grateful if you could approve my maternity leave application at the earliest. This will help me plan better for the coming months and ensure a stress-free environment for my baby and myself.

I look forward to your understanding and support in this matter. I assure you that I will remain reachable for any urgent issues and will assist as much as I can during this period.

Thank you for your consideration.

Yours sincerely, [Your Name], [Your Position], [Your Employee ID], [Your Contact Information]

Application for Preplanned Vacation Leave from Office

To, [Recipient’s Full Name], [Recipient’s Position], [Company Name], [Company Address],

Sub: Application for Preplanned Vacation Leave

I, [Your Full Name], working as a [Your Position] in the [Your Department Name] department, am writing this letter to formally request your permission for a preplanned vacation leave.

I have planned a family vacation from [Start Date] to [End Date], a total of [Number of Days] days. During this period, I will ensure that my responsibilities and duties are well taken care of. I have briefed my colleague, [Colleague’s Name], about my ongoing projects and he/she has kindly agreed to oversee them in my absence.

I understand the importance of my role in the organization and the impact of my absence. I assure you that my leave will not disrupt the workflow in our department. I have planned this vacation during a comparatively less busy period to minimize any inconvenience caused.

I kindly request you to consider my application and grant me the leave for the aforementioned period. I will be reachable on email and phone for any urgent matters. I assure you of my full commitment to my duties upon my return.

Thank you for your understanding and support. I look forward to your positive response.

[Your Full Name] [Your Position] [Your Employee ID] [Your Contact Information]

Application for Leave in Advance for Personal Health Reasons

To, The Principal, [School/College Name], [School/College Address], [City/State], [Pin Code]

Subject: Application for Leave in Advance for Personal Health Reasons

I, [Your Name], a student of class/semester [Specify Class/Semester], section [Specify Section], would like to kindly bring to your attention that I have been diagnosed with [Specify Health Condition] by my doctor. According to the doctor’s advice, I am required to take rest and follow a prescribed treatment plan to ensure my speedy recovery.

Therefore, I kindly request you to grant me leave from [Start Date] to [End Date]. This will allow me to take proper rest and follow my treatment effectively without compromising my health further. I understand the academic importance of regular attendance and assure you that I will make arrangements to cover up the course material missed during my absence.

I am enclosing a copy of the medical certificate for your reference. I would be grateful if you consider my situation sympathetically and kindly approve my leave application.

Thank you for your understanding and support in this matter.

[Your Name] [Roll Number] [Date]

Application for Leave in Advance for Important Personal Event Attendance

To, The Principal, [School Name], [School Address], [City, State, PIN]

Subject: Application for Leave in Advance for Important Personal Event Attendance

I, [Your Full Name], studying in class [Your Class and Section], wish to bring to your kind attention that there is an important personal event in my family which I need to attend. The event is scheduled on [Event Date] and as such, I would require leave for [Number of Days of Leave] days i.e., from [Start Date of Leave] to [End Date of Leave].

This event holds significant importance in our family and my presence is mandatory. I understand that taking leave during school days may affect my studies, but I assure you that I will make up for the missed lessons after I return.

I kindly request you to grant me leave for the aforementioned dates. I will be extremely grateful for your understanding and support in this matter.

Thank you for considering my application. I am looking forward to your positive response.

Yours Faithfully, [Your Full Name], Class: [Your Class and Section], Roll Number: [Your Roll Number], Date: [Current Date]

How to Write Advance Leave Request Application for Office

Some writing tips to help you craft a better application:

Start with the date and your contact information.
Address the recipient professionally.
State your purpose for writing the letter in the first paragraph.
Clearly mention the dates you’re requesting leave.
Explain the reason for your leave.
Provide reassurances about your work in your absence.
Offer to provide additional information if required.
End with a positive and respectful closing.
Sign your name at the end of the letter.
Proofread the application to ensure there are no mistakes.

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Leave Application Format for Office, School & College [Samples]

Updated on
Nov 28, 2023

Whether you are a school student or an employee, writing a leave application is a skill that you must know about. While we know that one needs to keep a formal tone and a precise structure, many elements of this document often get overlooked. Further, it is important to comprehend the format and its key components so that you can jot it down in a well-written way. Through this blog, we aim to bring you a detailed guide on the structure, format, and components of a leave application along with some helpful samples.

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What is a Leave Application?

The medium through which you formally inform your office management or school administration about your absence is referred to as a Leave Application . The format, details, and elements of the application can vary based on whether you are in school, college, or office. The skill of drafting this document is much more helpful during your professional journey as you might need to take a day off from work.

Reasons for Leave

Mentioning the reasons for absence is a crucial part of the application. The reason for absence is the sole reason why we write the application and what it is for. Here are some of the major reasons for application:

Health-related issues such as sick leave, leave for surgery, etc.
Maternity leave
Family emergency
Going out of the city
Personal reasons (attending a marriage, family function, personal tasks, etc.)

Things to Mention in Your Application

Addressing or extending a greeting to the recipient
Subject line
Cause of departure
Required number of leaves
Specifics about your pay at work
Contact details
Signature and name

Also Read: How to Write an Application to the Principal?

Types of Leave Application

The types of leave applications will mainly depend on your reasons. Some of the commonly used forms are as follows:

Casual Leave (For family emergencies, personal issues, etc.)
Annual Leave
Study break
Urgent work
Maternity/Paternity Leave
Half-Day Leave
One-Day Leave

Also Read: Bonafide Certificate: Format, Application & Documents

Leave Application Format

Now that you know its elements as well as types, the next step is to get familiarised with its format. Whether you are writing the application as a school student, employee or intern, there is generally a simple format that one needs to follow. The letter format is as follows:

What to Include in Your Application?

Now that you are familiar with the types and format, let us have a look at the details that need to be mentioned in an application:

Paragraph 1 Begin with providing your necessary details to the concerned person (to whom you are addressing it) and inform them about why and when you need the leave . Try to keep a formal tone and the content as precise as possible. Do not write lengthy paragraphs.

Paragraph 2 This part is mainly for employees as you will be expected to provide the current status of your work projects. You can suggest your manager hand over the work to any of your team members. In this part of the application, you mainly have to elaborate on how you will be compensating for your absence , i.e. either by finishing up the work before leaving or delegating it to someone.

Paragraph 3 While concluding the document, pay your gratitude to the employer for considering your application and greeting them with a sincere ‘Thank You’. Also, you can mention your phone number for any emergency as well.

Also Read: How to Write a Letter: Letter Writing Types and Examples

How to Write a Leave Application for School?

As there are different types of leave applications for various purposes, it might be confusing to write an application for leave that fits your aim. The quintessential elements are:

1. Subject 2. Reason for Taking the Leave 3. Period you are taking the leave for 4. Contact Information 5. Any additional documents should be enclosed.

Once you have all these details ready, you can move toward drafting the application. Make sure that it is written in a formal tone and adheres to straightforward explanations without elaborating details too much.

Also Read: How to Write a Motivation Letter?

How to Write Leave Application for Office?

To write an official application, you need to simply write down your manager’s name on the top left side followed by your name and position. Then, add a subject and the main body beginning with “This is to bring to your kind notice” or “This is to inform you that” and then mention the reason for taking leave from work. Here are the key points to include in an office leave application:

Subject (Leave for Personal Tasks or any other reason)
Mention the reason for leave
The number of leaves you require with particular dates
Work plan or delegation of your tasks to other team members during your absence

11+ Samples for Leave Applications

Following are the top samples for leave applications:

One-Day Leave Application

Medical Leave Application

Leave Application to Principal

College Leave Application

Annual Leave Application

Maternity Leave Application

Paternity leave Application

Vacation Leave Application

Leave Application for Marriage

Bereavement Leave

A Bereavement is an application for up to 4 weeks at 100% of your base salary, for a total of 20 working days in the event of the death of a loved one. Bereavement Leave is usually a paid leave. It can also be used during the grave illness of family members.

Emergency Leave Application

Application for Eye Surgery

Leave Application to School for Going Out of Station

Leave Application Email

While millions of leave applications are written every day, most of the office applications are written through emails. So, let’s check out the Leave Application in Email format:

Bonus Tips to Write a Perfect Application

Use a formal tone while explaining the reason for taking a leave.
Write in simple language without using jargon.
Proofread the application before sending it.
Keep it to the point.
If you are sending this application as a parent, then specify the relationship.

There is a simple format for any application which includes the following pointers: 1. Recipient’s Name 2. Subject (Purpose of the Leave Application 3. Salutation 4. Main Body of Content (Mention your details, reason, leave period, and any additional or related details) 5. Closing line (Yours Sincerely, Thanks and Regards, etc.) 6. Contact Details

To write an application to your boss, here’s what you must include: 1. A request for a leave 2. Number of days with the date that you want the leave for 3. What is your work plan in your absence? 4. Mention the colleague if you are delegating your work to someone 5. Offer assistance in completing the work in your absence 6. CC your HR Manager in the e-mail

The leave of absence can be written for school or work whether it’s casual or sick leave. For a leave of absence from school, mention the leave period, the total number of days and the reason for the leave. For a leave from work, you must follow these pointers along with mentioning the colleague to whom you are handing your work responsibilities.

Teachers are permitted to apply for sick leaves, casual leaves, and emergency leaves, among others. Here is a sample of leave applications for teachers: Dear Principal, I am Raadhika, the English teacher for 11th grade. I am writing for a one-day leave for tomorrow [add date] since I have to [mention reason]. Kindly approve a one-day leave. Thank you. Yours Sincerely, Raadhika

On a leave application, the date is placed on the left side after the sender’s address. You must also mention the date of the leave in the body of the content along with the reason.

A leave Letter is an application written to ask for an absence from the concerned individual which can be the principal or a manager for a work leave. A leave letter can be of different types as per the purposes for absence ranging from personal reasons to sick leave or maternity leave, etc.

This was all about leave application! To read more informative articles like this one, keep following Leverage Edu .

Harshita is a creative writer cum literature enthusiast in pursuit of extending her learnings of overseas and Indian education sectors to the masses, through her well-curated articles. You may also find her emerging in prose writing or reading Toni Morrison when not writing education-related stuff.

11 comments

Searching the leave application on Google, many websites came and I saw all the websites, but when I read this article, I liked it very much because you have given simple and very informative information.

Thank you for the comment! We really appreciate the gesture.

A wonderful blog for anybody who seeks help in writing a leave letter for various reasons.

Letter to the officer requesting him for exemption of leave for treatment of covid 19 of my wife

Hi Dharmendra!

You can write the letter using the format, structure and tips mentioned in the blog! All the best

Thank you for the comment!

Hey! thanks for sharing! From what I understand, if the PDF is automatically greyed out, you don’t have to write N/A. But some of the questions specifically said if yes/no, write N/A next to the box.

Thank you for your comment!

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12 Leave Letters For Work (With Examples)

When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.

Leave letter for being unwell

Dear [Name of manager],

I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.

I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.

[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.

Thank you for your understanding.

Sincerely, [Your Name]

Leave letter for a family event

I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.

I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.

Thank you for considering my request. I am looking forward to hearing from you.

Leave letter for a doctor’s appointment

I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.

I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

Letter Letter for attending a volunteer event

I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.

Leave letter for a surgery

Dear [Name of Manager],

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for a family trip

Dear [Name of Manager], I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter to complete a professional course

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.

Leave letter for a vacation

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.

I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for the death of a relative

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter for visiting a government office

I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.

I will try to be available on phone while I’m away.

Thank you for your understanding and support.

Leave letter for maternity leave

I am writing to inform you that I will be taking maternity leave from [start date] to [end date].

I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.

My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.

Sincerely, [Your name]

Leave letter for paternity leave

I am writing to inform you of my intention to take paternity leave from [start date] to [end date].

I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.

I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.

Leave letter for the death of a pet

I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.

I hope you can understand the importance of this time for me and that you can grant me this leave.

Leave letter to take care of a sick family member

Dear [name of manager],

I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.

I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].

However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.

Home » Letters » Office Letters » Application For Urgent Piece Of Work At Home – Letter Requesting Leave Due To Some Urgent Work

Application For Urgent Piece Of Work At Home – Letter Requesting Leave Due To Some Urgent Work

To, The Head of Department, ___________ (Name of the company), ___________ (Address)

Date: __ /__ / ____ (Date)

From, ___________ (Name), ___________ (Address)

Subject: Permission required for a short break because of some urgent work at home

Respected Sir/Madam,

This is to bring in your notice that, my name is ____________ (Name) and I work in __________ (Name of the company) as a _____________ (Designation) in the department _______________ (Name of the department). My Employee ID number is ____________ (ID Number).

I am writing this letter to request a short break from work for the date ____________ (Date). There is an urgent requirement at my home by my ________ (family members). The reason being ____________ (Medical emergency/Sudden demise/Others/Mention your reason clearly). I promise to rejoin by ___________ (Time), _______ (Date).

I hereby, inform you that all my works/projects are updated and my absence will not affect any of the future projects. I humbly request you to please consider my situation as unavoidable and grant me the permission for the same.

I will be obliged.

Yours ____________ (Sincerely/Faithfully), _____________ (Name), _____________ (Signature)

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How to Write a Letter to HOD Requesting for Attendance – 12+ Samples

Letter Writing
March 19, 2024
School Letters , Formal Letters

How to Write a Letter to HOD Requesting for Attendance: Writing a formal letter to the Head of Department (HOD) requesting attendance is a formal and professional task that requires a clear and concise paragraph. In the paragraph, the writer should introduce themselves, state the purpose of the letter, and provide supporting details to make their case for attendance.

The writer should be respectful and courteous in tone, and the paragraph should be well-organized and easy to read. Finally, the writer should close the paragraph by thanking the HOD for their time and consideration.

Also Check: Formal Letter Format Class 8

How to Write a Letter to HOD Requesting for Attendance – Tips & Guidelines

Content in this article

Here are some tips and guidelines for writing a letter to your Head of Department requesting attendance at a conference or event:

Clearly state your purpose for attending the event, including the name of the event, date, and location.
Explain why attending the event is important to your studies or research and how it will benefit you.
Mention any prior approvals or support you have received from your professors or supervisors.
Provide assurance that you will make up for any missed coursework or assignments.
Be polite and respectful throughout the letter, using professional language.
Make sure to proofread your letter for grammar and spelling errors.
Include your contact information so that your HOD can get in touch with you easily.

Letter to HOD Requesting for Attendance – Sample format

Below is a Sample format of Letter To HOD Requesting For Attendance:

[Your Name] [Your Address] [City, State, Zip Code] [Your Email Address] [Your Phone Number] [Date]

[Head of Department’s Name] [Department Name] [University/Institution Name] [Department Address] [City, State, Zip Code]

Subject: Request for Attendance

Dear [Head of Department’s Name],

I hope this email finds you well. I am writing to request your approval for attendance in [specific class/lecture/event]. Due to [mention the reason for absence, e.g., illness, personal emergency, etc.], I was unable to attend the session on [date].

[Paragraph 1: Explanation] I regret my absence and assure you that I am committed to maintaining regular attendance. I understand the importance of attending classes regularly to stay updated with the course material and ensure academic success.

[Paragraph 2: Request for Attendance] I kindly request your permission to attend a makeup session or any alternative arrangement that can help me catch up on the missed content. I am willing to adhere to any guidelines or requirements set by the department regarding makeup sessions or attendance policies.

[Paragraph 3: Closing Remarks] Thank you for considering my request. I appreciate your understanding and assistance in this matter. Please let me know if there are any further steps I need to take to make up for the missed session.

[Your Name] [Your Department/Program] [University/Institution Name]

Letter to HOD Requesting for Attendance – Sample Format

Letter to HOD Requesting for Attendance – Example

You can look below example for how to write a Letter to HOD Requesting for Attendance.

Dear [HOD’s Name],

I am writing to request your permission to attend the upcoming [Conference/Event Name] on [Conference/Event Date]. As a student of [Your Program] at [University/College Name], I believe that this [Conference/Event] will provide me with valuable insights and networking opportunities in my field of study.

I understand that attending this [Conference/Event] may require me to miss a few classes, but I am committed to making up for any missed coursework or assignments. I have already discussed this with my professors, and they have given me their consent to attend.

I kindly request that you grant me permission to attend the [Conference/Event]. I am eager to represent our department and university at this [Conference/Event], and I assure you that I will be fully committed to my studies upon my return.

Thank you for considering my request.

[Your Name] [Your Program] [University/College Name]

Letter to HOD for leave for attending marriage

Here we have given for Letter to HOD for leave for attending marriage:

I am writing to request a leave of absence from [Start Date] to [End Date] to attend my cousin’s wedding in [City/State Name]. As a student of [Your Program] at [University/College Name], I understand the importance of regular attendance and keeping up with coursework, but this is a family obligation that I cannot miss.

I have already spoken to my professors, and they have assured me that I can make up for any missed coursework or assignments upon my return. I will also ensure that my absence does not disrupt the progress of the class or the academic calendar.

I kindly request that you grant me permission to take leave for these dates. I assure you that I will be fully committed to my studies upon my return.

Letter to HOD for Leave for Attending Marriage

Letter to HOD for permission to attend class

Here is Letter to HOD for permission to attend class:

[Your Name] [Your Department/Program] [University/Institution Name] [Your Address] [City, State, Zip Code] [Your Email Address] [Your Phone Number] [Date]

Subject: Request for Permission to Attend Class

I hope this email finds you in good health. I am writing to request your permission to attend the [specific class/lecture] scheduled for [date and time].

[Paragraph 1: Introduction] I regret to inform you that due to [mention the reason for previous absence, e.g., illness, personal emergency, etc.], I was unable to attend the [class/lecture] held on [date]. I understand the importance of regular attendance and am committed to staying updated with the course material.

[Paragraph 2: Request for Permission] I kindly request your permission to attend the upcoming [class/lecture] to make up for the missed session. I assure you that I will diligently catch up on the missed content and actively participate in the class discussions.

[Paragraph 3: Assurance and Gratitude] I understand the significance of maintaining attendance records and assure you that I will adhere to all guidelines and requirements set by the department. Your approval for my attendance would greatly contribute to my academic progress, and I am grateful for your consideration.

[Closing Remarks] Thank you for considering my request. Please let me know if there are any further steps I need to take to obtain permission to attend the class. I appreciate your support and understanding in this matter.

[Your Name]

Letter to HOD for Permission to Attend Class

Letter to HOD Requesting for Attendance -Template

Here’s a Template of Letter to HOD Requesting for Attendance:

I regret my absence and assure you that I am committed to maintaining regular attendance. I understand the importance of attending classes regularly to stay updated with the course material and ensure academic success.

I kindly request your permission to attend a makeup session or any alternative arrangement that can help me catch up on the missed content. I am willing to adhere to any guidelines or requirements set by the department regarding makeup sessions or attendance policies.

Thank you for considering my request. I appreciate your understanding and assistance in this matter. Please let me know if there are any further steps I need to take to make up for the missed session.

letter to HOD for attendance regularization

Here’s a letter to HOD for attendance regularization:

Subject: Request for Attendance Regularization

I hope this email finds you well. I am writing to request your assistance with the regularization of my attendance records for the [mention the specific period or dates].

Unfortunately, due to [mention the reasons for the irregular attendance, e.g., personal reasons, health issues, etc.], my attendance for the aforementioned period has been affected. I understand the importance of maintaining regular attendance and acknowledge the impact of my irregularity on academic progress.

I would like to request your support in regularizing my attendance for the mentioned period. I assure you that I am committed to attending all future classes regularly and making up for any missed coursework.

I have attached any supporting documents, such as medical certificates or other relevant evidence, to substantiate my request.

Thank you for considering my request. I am grateful for your understanding and support in this matter.

Letter to HOD for Attendance Regularization

Request letter to HOD for makeup session

This is a Request letter to HOD for makeup session:

Subject: Request for Makeup Session

I hope this email finds you well. I am writing to request your permission to arrange a makeup session for the class I missed on [date].

[Paragraph 1: Introduction] Due to [mention the reason for absence, e.g., illness, personal emergency, etc.], I was unable to attend the [specific class/lecture] held on [date]. I understand the importance of regular attendance and am eager to ensure that I do not fall behind in my studies.

[Paragraph 2: Request for Makeup Session] I kindly request your approval to arrange a makeup session for the missed class. I am willing to work with you to find a suitable time for the makeup session that does not conflict with other commitments.

[Paragraph 3: Assurance] I assure you that I am committed to catching up on the missed content and actively participating in the makeup session. I understand the importance of staying up-to-date with the course material and am willing to put in the necessary effort to maintain my academic performance.

[Closing Remarks] Thank you for considering my request. I appreciate your support and understanding in this matter. Please let me know if there are any further steps I need to take to arrange the makeup session.

Request Letter to HOD for Makeup Session

request attendance approval from HOD

Here is request attendance approval from HOD:

Subject: Request for Attendance Approval

[Paragraph 1: Introduction] I regret my absence and assure you that I am committed to maintaining regular attendance. I understand the importance of attending classes regularly to stay updated with the course material and ensure academic success.

[Paragraph 2: Request for Attendance Approval] I kindly request your permission to attend a makeup session or any alternative arrangement that can help me catch up on the missed content. I am willing to adhere to any guidelines or requirements set by the department regarding makeup sessions or attendance policies.

[Closing Remarks] Thank you for considering my request. Please let me know if there are any further steps I need to take to make up for the missed session. I appreciate your support and understanding in this matter.

Request Attendance Approval from HOD

Letter to HOD Requesting for Attendance – Email Format

Here’s an Email Format of Letter to HOD Requesting for Attendance:

Subject: Request for Attendance at [Conference/Event Name]

I hope this email finds you well. I am writing to request permission to attend the upcoming [Conference/Event Name], which will be held on [Conference/Event Date]. As a student of [Your Program] at [University/College Name], I am interested in attending this [Conference/Event] because it covers topics that are directly related to my area of study. I believe that attending this [Conference/Event] will provide me with a great learning opportunity, and it will also enable me to network with professionals in my field.

I understand that attendance at this [Conference/Event] will require me to miss a few classes, but I am committed to making up for any missed coursework or assignments. I have already spoken to my professors, and they have given me their consent to attend the [Conference/Event].

I would be grateful if you could grant me permission to attend this [Conference/Event]. I assure you that I will represent our department and university with the utmost professionalism and respect. I look forward to your positive response.

Attendance approval letter to HOD for personal reasons

Here is an Attendance approval letter to HOD for personal reasons:

Subject: Request for Attendance Approval Due to Personal Reasons

I hope this email finds you well. I am writing to request your approval for attendance due to personal reasons that require my attention.

[Paragraph 1: Introduction] I regret to inform you that I am currently dealing with personal matters that require my immediate attention. As a result, I may need to adjust my schedule to accommodate these unforeseen circumstances.

[Paragraph 2: Request for Attendance Approval] I kindly request your understanding and approval for any necessary adjustments to my attendance during this period. While I understand the importance of regular attendance, I hope you can appreciate the extenuating circumstances that have arisen.

[Paragraph 3: Assurance] I assure you that I will make every effort to stay updated with the course material and fulfill any missed obligations to the best of my ability. I am committed to maintaining open communication and ensuring minimal disruption to my academic responsibilities.

[Closing Remarks] Thank you for considering my request. Your support and understanding during this challenging time are greatly appreciated. Please let me know if there are any additional steps I need to take or if you require further information.

Attendance Approval Letter to HOD for Personal Reasons

Attendance request letter to HOD format for medical reasons

This is an Attendance request letter to HOD format for medical reasons:

Subject: Request for Attendance Approval Due to Medical Reasons

I hope this email finds you well. I am writing to request your approval for attendance due to medical reasons that have affected my ability to attend classes regularly.

[Paragraph 1: Introduction] Unfortunately, I have been experiencing medical issues that have made it challenging for me to attend classes as scheduled. I am under the care of a healthcare professional and am actively working towards managing my health condition.

[Paragraph 2: Request for Attendance Approval] I kindly request your understanding and approval for any necessary adjustments to my attendance during this period of medical treatment. I assure you that I am committed to maintaining my academic responsibilities to the best of my ability, despite these challenges.

[Paragraph 3: Assurance] I understand the importance of regular attendance and assure you that I will make every effort to stay updated with the course material and complete any missed assignments or coursework. I am open to discussing any accommodations or support that may be necessary to facilitate my continued academic progress.

[Closing Remarks] Thank you for considering my request. Your support and understanding during this difficult time are greatly appreciated. Please let me know if you require any additional information or if there are any further steps I need to take.

Attendance Request Letter to HOD Format for Medical Reasons

FAQS about How to Write a Letter to HOD Requesting for Attendance – Samples

How can i write a letter to hod requesting for attendance.

To write a Letter to HOD Requesting for Attendance, start with a polite greeting, explain the reason for your absence, request approval for attendance, and express your commitment to regular attendance.

What should I include in a letter to HOD for requesting attendance?

Letter to HOD Requesting for Attendance Include your name, department details, university/institution name, reason for absence, request for attendance approval, and assurance of commitment to regular attendance.

Can you provide examples of Letter to HOD Requesting for Attendance?

Certainly, examples of Letter to HOD Requesting for Attendance typically include an introduction explaining the absence, a request for attendance, and closing remarks expressing gratitude for consideration.

What is the appropriate format for a Letter to HOD Requesting for Attendance?

The appropriate format of Letter to HOD Requesting for Attendance includes a professional salutation, clear paragraphs explaining the reason for the request, and a polite closing.

How do I address medical reasons for Letter to HOD Requesting for Attendance?

Letter to HOD Requesting for Attendance When addressing medical reasons, be honest and provide necessary details about your condition, treatment plan, and any relevant documentation to support your request.

when writing a Letter to HOD Requesting for Attendance at a conference or event, it is important to clearly state your purpose for attending, why it is relevant to your field of study, and your commitment to make up for any missed coursework or assignments. Be sure to express your appreciation for the consideration of your request and maintain a professional tone throughout the letter.

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Write An Application To The HOD For Attendance In English

HOD Depart of Rural Development Civil Secretariat New Delhi,

Subject :- Application For Attendance.

Respected Sir,

Most Humbly and respectfully, I am writing this to inform you that on 23rd of August, 2022 I was sent to (Govt. Training Center for Personnels) on deputation basis for my yearly training. I was ordered to get attendence slips from the Training Center to get my attendence marked at my parent department and for disbursal of my salary. The attendence from the Training center has been annexed with this application (which is complete in every sense). Kindly, mark my attendence here at the attendence register so that my 02 month salary is disbursed accordingly. I shall be highly obliged.

Yours Faithfully Daksh Gupta Junior Assistant 24/10/2022

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Simple 5 Days Leave Application for Office in Word

Taking 5 days of continuous leave to work, one or two times a year is common for every employee. The reason includes personal reasons, the marriage of self or relatives, or health problems, etc.

Here you can know how to write a simple 5 days leave application to your boss and you can download them in Word format also.

5 Days Leave Application for Office for Personal Reason

To The Manager, Company name, Place.

From Employee ID, Employee Name, Designation, Department.

Sub: Leave application.

Dear sir/Madam,

I am writing this letter to inform and to get permission to take a 5 days of leave starting from ___________ (start date) to ___________ (end date) because of some personal reasons.

I hope you will understand my situation and grant me leave for 5 days. I will return to the work immediately after the leave i.e on _________ (return date) .

In case of any emergency work, I will be available on my mobile.

I shall be obliged to you in this matter.

Thanking you.

Sincerely, Employee name, Mobile No.

5 days leave application for office for personal reason

5 Days Leave Application for Office for Fever

To The Manager, Company Name, Place

From Employee Name, Designation, Department.

Sub: Leave application due to Fever.

Dear Sir/Madam,

I would like to inform you that, I have been suffering from a fever and after consulting the doctor, he gave me medicine and I was suggested to take 5 days rest.

So please grant me 5 days leave from ________ (start date) to _________ (end date), I will immediately get back to the work soon after the leave.

In case of any emergency work, I will be available on my mobile phone.

I hope you approve my leave request.

Regards, Employee name.

5 Days Leave Application for Sister/Brother Marriage

To The Manager, Company Name, Location.

From Employee Name, Designation, Department.

Sub: Application for leave.

I am writing this letter to inform you that my younger brother/sister going to be married on ________ (marriage date) .

As an elder brother of I have some responsibilities to fulfill. So I would like to apply for 5 days of leave starting from _______ (start date) and ________ (end-date) .

I request you to kindly approve my leave request, I shall be grateful to you in this regard.

Sincerely, Your name.

5 Days Leave Application for Office Email

Sub: Leave request for _________ (Reason) .

I would like to kindly ask for 5 days of leave starting form _________ (start date) to _________ (end date) because of my illness.

I have been suffering from ___________ (illness) , and after consulting the doctor, I was recommended to limit to the bed for 5 days.

So I request you to kindly approve my leave request.

Thanking you in advance.

Sincerely, Employee name.

5 Day Leave Application for Office Email

Sub: Leave request due to ________ (reason) .

I, _________ (your name) , working as a __________ (designation) in _________ (department) . With due respect I would like to inform you that I got Dengue fever.

After consultation with doctor I suggested to confine to the bed for 5 days from _______ (start date) to ________ (end date) .

So I request you to kindly consider my leave request.

Tips: How to Write a 5 Days Leave Application for Office

Reason for leave: Five days is not a small period, so when you want to apply for 5 days of leave in the office, then you must have a valid reason to apply.
From – To date: Mention exactly from which date to which date you need leaves.
Address to manager/boss: Address the email or leave a letter to your manager/boss/HOD, who have power to grant the leave.
Subject line: Place subject line as “Leave application” or “Leave request”.
Salutation: Start the letter with a proper salutation like “Dear Sir/Madam”.
Say thank you: End the letter by saying thanking you.

Always remember that keep your leave request letter (or) email simple and short. Except in medical and emergency cases, for other reasons, it is better to apply for leaves as early as possible.

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How to Write Leave Applications for the Office? [with Format & Samples]

Taking some days off work is undeniably important because everyone needs to take leaves at several uncontrollable times. In fact, research shows that employees who make use of their annual leave tend to be 40% more productive. This is because they’re less prone to irritability, depression, forgetfulness, and fatigue than those who don’t take any time off. It just goes to show you that sometimes it pays off in terms of productivity when you give yourself some rest. In this blog, we’ll help you get your well-deserved time off work by showing you how to write a leave application for office that cannot be rejected.

Table of Contents

How to Write Leave Application for Office?

To ensure your leave application for office is written professionally and includes all the key information, follow these guides on how to write a leave application for office. Additionally, to learn how to communicate professionally in a corporate office, you can pursue a business communication skills course .

1. Understand Your Organization’s Policy on Leave

It is important to review your company’s leave policy and rules carefully before planning a vacation or any other activity that requires taking time off. Understand your entitlement to various types of leaves offered by the company, including earned and casual leaves. Also, understand their eligibility criteria.

2. Add the Subject (Purpose) of the Application

This is where you state why you are submitting an application for leave. You should specify what type of leave it is, such as a vacation or sick day request.

3. Include Salutation and Receiver’s Name

Here, include who the letter is addressed to, which could be your boss or a specific individual in the Human Resources team.

4. Mention Reason for Taking Leave

Explain in detail why you require this time off from work including events like medical appointments/treatment that require absence from the workplace etc. This way, your superior understands fully without leaving any doubt the reasons you’re requesting this time off.

5. Specify the Number of Leaves Needed

Employees should indicate the dates that they will need to be away from work. This includes both the start and end date of their leave period.

6. Include a Work Plan During the Absence

Employees can create a plan for their absence, outlining tasks to be completed before they leave. They should also provide detailed instructions on how to execute daily duties in case of emergency when not present at work and offer training and knowledge transfer to any substitutes during the period away from duty.

7. Add Contact Information

Employees must supply their up-to-date contact details in order to be reachable by co-workers during any emergency situation. To ensure minimal disruption or loss of productivity due to said absences, employees should remain available via phone/email if needed.

8. Use Polite and Professional Language

Express your request for leave in a respectful and professional way. Be sure to keep an appropriate tone throughout the conversation, using phrases such as “Please,” “Thank you” and other polite words that demonstrate respectfulness.

Ask politely rather than demanding support, being mindful of how decisions might affect both parties involved. Show appreciation if granted permission by expressing gratitude with statements like “I am very grateful” or “I would be most obliged”.

9. Conclude Professionally

End your leave application with a polite closing phrase such as ‘Warm Regards’, or ‘Yours Sincerely’, followed by your name. If you are sending a hard copy of the leave request make sure to sign it at its end for added authenticity.

10. Proofread Your Leave Application

Review your leave letter for any mistakes. It might be helpful to read it aloud as this can help pick out typos, grammar issues, and anything else that doesn’t sound quite right. Additionally, check that the dates you have specified in the document are correct and make sure all of the information is accurate before submitting it. Make adjustments where needed so that there are no errors in your application.

Sample Leave Application Format for Office

This is a sample format of a simple leave application for the office that works for different types of leave applications.

1. Sample for Annual Leave Application

Everyone deserves a break to recharge and rejuvenate. Use this sample annual leave application letter for office to request time off from work, to get your well-deserved vacation or personal time.

2. Sample Maternity Leave Application

If you’re going to have a baby soon, it is necessary for you to take some time off work. Here is a sample maternity leave application to inform your boss about your absence.

3. Emergency Leave Application Sample

Emergencies are usually unpredictable. An unexpected circumstance can arise at any time, requiring immediate time off from work. Here’s a sample emergency leave application for office to notify your employer about your urgent absence.

4. Sample Leave Application for Office for Personal Reason

If you wish to take a leave of absence from the office due to a personal reason you do not want to disclose, you can write an application in the following format.

5. Sample Medical Leave Application for Office

If you are suffering from an illness or sustained any injuries and are unable to work for some time, you can submit a medical leave application. Here is a format for the same:

6. Sample Three-Day Leave Application for Office

Here is how you can write a three-day leave application to attend a wedding:

You can check out more marriage leave application samples to write an application for different scenarios.

When you need time away from work, it is essential to submit a well-crafted leave application for office. Make sure your request follows all guidelines given by the company and includes vital information such as why you are requesting time off, etc. Employ polite language in your letter and make certain that everything has been checked twice so there are no mistakes present.

Are you ready to write a professional leave application now? Share with us in the comments below some other scenarios where you can use the above-mentioned leave application samples. Read more on leave applications, get to know what is privilege leave to check if you have it as part of your benefits package.

If you are taking a leave due to an illness, injury, medical condition, medical emergency in a family, or childbirth, you should provide a medical certificate with your leave application.

You can address the leave application email to your manager by writing, “Hi [Manager’s Name], I am writing to request leave from [date] to [date] due to [reason]. I have completed most of my current tasks and have coordinated with [Colleague’s Name] for pending tasks. In case of an urgent matter that requires my attention, you can contact me at [email address]. Thank you for your understanding.

If you plan on taking a leave of absence, submit an application well in advance, four or five days before the decided date. If it is due to an emergency, try to inform your manager or supervisor as early as possible.

To draft a leave application for personal reasons write, “Dear [Manager’s Name], I am writing to request a leave of absence due to personal reasons. Please grant me a leave from [date] to [date]. Thank you for your understanding.

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Harshita is an English Literature graduate from the University of Delhi with 3 years of experience in Content Writing and Editing. Dedicated to her craft, she loves creating magic with words. She is a big fan of hoarding cute planners and journals and can be seen watching FRIENDS (almost EVERYTIME) in her spare time. Her meticulous attention to detail makes her stand out from the crowd. A typo epidemic is her worst nightmare!

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How To Write a Leave Application at an Office (With Example)
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Simple 5 Days Leave Application for Office in Word
Address to manager/boss: Address the email or leave a letter to your manager/boss/HOD, who have power to grant the leave. Subject line: Place subject line as "Leave application" or "Leave request". Salutation: Start the letter with a proper salutation like "Dear Sir/Madam". Say thank you: End the letter by saying thanking you.
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Leave Application Letter Sample | How To Write A Leave Application Letter | Leave Application For Office | Sick Leave | Maternity Leave | casual Leave, Etc.

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Leave Application Format for Office, School & College [Samples]

What is a Leave Application?

Reasons for Leave

Things to Mention in Your Application

Types of Leave Application

Leave Application Format

What to Include in Your Application?

How to Write a Leave Application for School?

How to Write Leave Application for Office?

11+ Samples for Leave Applications

One-Day Leave Application

Medical Leave Application

Leave Application to Principal

College Leave Application

Annual Leave Application

Maternity Leave Application

Paternity leave Application

Vacation Leave Application

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Bereavement Leave

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Leave Application Email

Bonus Tips to Write a Perfect Application

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12 Leave Letters For Work (With Examples)

Leave letter for being unwell

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