resume cover letter for government jobs

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How To Write A Cover Letter For A Government Job (With Examples)

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Wondering how to write an application letter for government employment that puts you ahead of other candidates? When you’re writing an application letter for the government (any branch), the pressure can feel extremely intense.

This article will explain how to write and tailor your cover letter for government positions. We’ll also provide a template and an example government job cover letter for you to use as a reference, and tips on how to add extra umph to your letter.

Key Takeaways

The most important first step in how to write application letter for a job of any kind is to research the job and organization you’re applying to.

Tailoring your cover letter to the government job you’re applying to will help improve your chances of getting to the second round of application reviews.

You should describe your qualifications as well as your passion for the position in your cover letter.

Application letter for government employment: how to

Cover letter for government job example, why it’s important to tailor your cover letter for government jobs, tips for writing a cover letter for a government job, government job cover letter faq.

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Consider the following guidelines when tailoring your cover letter for a government position:

Firstly, research the agency. Every government agency has a different set of mission values and current programs.

Aligning your mindset and goals with those of the agency in your cover letter will improve your chances of receiving an interview .

Refrain from targeting your cover letter towards any particular agency program unless the job listing specifies that’s what you’ll be working on.

Secondly, understand the entire job listing before applying. Missing even a single job requirement when applying for a government position can be disastrous.

Third off, be specific. Rather than vaguely describing your experience , make sure to use numbers and statistics to explain your achievements’ exact results.

Lastly, Be brief. Just as is the case in the private sector, hiring managers will spend very little time reading over your government job cover letter.

Use succinct wording and make sure only to include highly relevant experiences, or you’ll risk the recruiter skimming over key information.

If an individual referred you, either mention them briefly or attach an entirely separate reference letter .

What to include in your government job cover letter

Your cover letter should be composed of the following sections:

First, Header. You should start your cover letter for government job formally, with your contact information, the recipient’s information, and the current date.

Your information should include your name, contact number, and email address.

Second, Introduction. Make sure to address the hiring manager with their appropriate title.

If you’re unable to find the hiring manager’s name , then use a generic professional greeting such as “Dear Hiring Manager” or “Dear Sir or Madam.”

Professional experience. Give a brief overview of your qualifications, skills , and experiences as a professional.

Ensure that every item you mention directly addresses the essential requirements and duties stated in the job listing.

Finally, conclusion. Thank the reader of your government cover letter for their time and consideration and reiterate your interest in the position. Express your interest in a way that invites follow-up action on the part of the recruiter.

A government job cover letter example ending may look like the following,

“I would love to discuss with you further how my lengthy experience and abilities could add value to the projects your agency is working on, such as the “Housing For All Initiative.”

To help you see what your cover letter should look like, we’ve included a template and example letter for you to refer to.

Cover letter template for government jobs

Refrain from simply substituting your details directly into the following template.

Instead, observe how the cover letter is structured and incorporates critical elements. Use this knowledge to draft your own document.

[Your full name] [Your phone number] [Your email address] [Current date] [Hiring manager’s full name] [Hiring manager’s mailing address ] Dear [Hiring manager’s full name], I am writing to convey my interest in the [target position] in the [target government agency]. [Align your personal values/objectives to those of the agency.] I believe my [number of years] of experience as a [relevant position] has given me the [key skills] to further your agency’s goal to [agency goal that you strongly relate to]. I have developed a well-rounded skill set through on-the-job experience that matches many of the key qualifications you are looking for, including: [Key qualification from job listing #1] [Key qualification from job listing #2] [Key qualification from job listing #3] [Previous professional experience that proves you meet qualification #1] [Previous professional experience that proves you meet qualification #2] [Previous professional experience that proves you meet qualification #3] I appreciate the time you have taken to read about my professional background. I look forward to further discussing with you how my extensive experience could greatly contribute to programs your agency is working on, such as [example of agency’s programs]. [sign off]

Cover letter for municipality job example

Caleb Smith 888 555 9252 [email protected] March 19, 2020 David Helm U.S. Department of Housing and Urban Development 451 7th Street. SW Washington , DC 20410 Dear David Helm, I am writing to convey my interest in the program analyst position in the U.S. Department of Housing and Urban Development. Amidst the economic havoc caused by the coronavirus, I feel compelled to use my expertise to aid those struggling to find shelter. I believe my 12 years of experience as a program analyst has given me the management and technical expertise to further your agency’s goal to improve the quality of housing available to Americans. I have developed a well-rounded skill set through on-the-job experience that matches many of the key qualifications you are looking for, including: Management analysis Team leadership Regulatory compliance During my time as a senior program analyst at TechX, I designed, developed, and supported live-use applications that were utilized by over 80,000 people. I also spearheaded management analyses that identified and performed process enhancements that improved operational efficiency by up to 23%. At TechX, I also oversaw multiple teams composed of members from completely different departments and backgrounds. I used my interpersonal and problem-solving skills to maintain team cohesion, which led us to exceed all project deadlines and expectations given to us over a five-year period. I also developed programs for multiple organizations to analyze their operational procedures for regulatory compliance and generate monthly reports. In one case, I saved the company $124,000 in legal fees through early detection of non-compliant business processes. I averaged an increase in policy compliance by 35%. I appreciate the time you have taken to read about my professional background. I look forward to further discussing with you how my experience could greatly contribute to the programs your agency is working on, such as the “Housing For All Initiative.” Sincerely, Caleb Smith

It’s essential to tweak your cover letter before applying to a government job for a few key reasons:

Stringent minimum requirements. The requirements stated in job listings for private-sector jobs aren’t always absolute.

Recruiters are given the discretion to hire impressive candidates who can compensate for any requirements they miss.

Government jobs differ in this respect, as many criteria are set in stone. You need to emphasize that you meet these base requirements in your cover letter to ensure that your application isn’t automatically dismissed.

KSA keywords. When applying to a government job, applicant tracking software (ATS) will parse your application for the presence of certain knowledge, ability, and skill (KSA) keywords.

Importance of eligibility. Rules and algorithms tightly govern the hiring process for government positions.

Competition. Cover letters aren’t always required for government jobs. However, there are likely many candidates possessing similar qualifications or even internal references .

Not only does a cover letter allow you to expand on your qualifications and cite experiences to support them, but it also gives you a chance to align your values with those of the agency.

This personalized touch helps you stand out from the crowd .

Here are a few tips for making your cover letter really shine:

Show your enthusiasm. Hiring managers don’t just want to see how you’re qualified for the job, they want to see your passion for the position and company as well.

Match your cover letter and resume headers. This shows readers that your documents go together when they’re in a big stack of applications. It also looks professional and polished.

Include a call to action. Close your letter by explaining what you want to happen after the hiring manager reads your cover letter. This could be requesting to discuss the position further, offering to tell them more about your qualifications, or simply inviting them to contact you for more information.

Thank the reader. Add a sentence to your closing paragraph thanking the reader for their time. This ends the letter on a positive note and furthers the good rapport you’re building.

Proofread, proofread, proofread. Never submit a cover letter without checking it over for grammatical errors. If you can, have someone else look over your letter for typos or confusing sentences, but at the least, you should read it out loud to yourself and run it through a grammar check on your computer.

Why is a cover letter important when applying for a government job?

A cover letter for a government job serves as an introduction to your application, allowing you to highlight your qualifications, skills, and experiences that make you a suitable candidate. It offers a personalized touch, demonstrating your genuine interest in the role and organization, which can set you apart from other applicants.

What should I include in my cover letter for a government job?

As we’ve discussed, your cover letter should start with a professional header containing your contact details and the recipient’s information. Begin with a salutation, followed by an engaging opening paragraph that introduces yourself and the specific job you’re applying for.

Highlight your relevant qualifications, experience, and accomplishments in the body of the letter. Make sure to address the key selection criteria mentioned in the job posting. Conclude with a strong closing paragraph expressing your enthusiasm for the position and your readiness for an interview.

Should I use a formal tone in my government job cover letter?

Yes, a formal and professional tone is essential for a government job cover letter. Avoid using slang, contractions, or overly casual language. Your writing should be clear, concise, and focused on showcasing your skills and qualifications. Use proper salutations and follow standard business letter formatting. This demonstrates your respect for the application process and your potential future employer.

Remember, a well-crafted cover letter can greatly enhance your chances of landing a government job interview. Take the time to research, tailor your content, and present yourself in a compelling and professional manner.

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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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How to Tailor Your Cover Letter to a Government Job

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How to write a federal cover letter?

If you are trying to apply for a government job, you probably have come across this question several times.

Federal government jobs are very lucrative. According to the U.S Bureau of Labour Statistics , federal job opportunities will grow by 6 million by 2029.

However, with these immense growth opportunities, there is enormous competition for federal jobs in the market.

To secure a federal job for yourself, you need to set yourself apart from the crowd.

And a cover letter for federal job can help you do that.

Writing a cover letter is already tricky for some of you!

But writing a federal resume cover letter can be a whole other story.

You need to keep a lot in mind when writing a cover letter for a federal government job.

Would you like to know how?

In this article, we show you:

• What is a federal government cover letter?
• A federal resume cover letter sample
• how to write a cover letter for a federal job?
• Federal cover letter formatting rules
• A checklist for writing a federal government cover letter
• 5 helpful tips to write a federal government cover letter

What is a Federal cover letter?

[ Back to Table of Content ]

A federal cover letter is a professional one-page letter that you need to create when applying for a US federal government job.

Your federal job cover letter will allow you to highlight your skills, experience, and accomplishments to the federal government employer and show them that you are the perfect fit for the job.

A federal government cover letter should not contain all the information on your resume, but it should elaborate the most relevant information about you succinctly.

Why do you need a federal cover letter?

Most federal resumes are one to two pages long and can not address the hiring manager directly. A recruiter only gets 7.4 seconds to look at your application.

A tailored federal cover letter can pique the recruiter’s attention and highlight your most relevant skills and accomplishments to the recruiter. A cover letter for federal job also is a tool to sell your skills to the organization and emphasize how you can benefit the organization.

Federal Cover Letter Sample

Here's a federal cover letter example for you:

Federal Cover Letter - Starting

Your cover letter for federal job is a professional letter. So it needs to follow the rules of a professional cover letter. These rules are : Start with a proper heading Ensure that your federal cover letter heading is appropriately formatted. Make sure this information are on the cover letter heading:

• Contact Number
• Residential location
• Linkedin Profile Link (If you have)
• Job title you are applying for
• Name of the hiring manager
• Title of the hiring manager
• Organization name

Use professional salutation

Your federal job cover letter is a professional letter. So make sure you are addressing the hiring manager professionally. For example:

• Dear Mr. Shaw,
• Dear Dr. Hobbs,
• Dear Ms Moore,

If you don’t know the name of the hiring manager, then you can simply address by,

• Dear Hiring Manager,

But do not use “ To whomever it may concern ,” It’s old school and does not pique the recruiter’s attention.

To know more, you can follow the “ How to address a cover letter ” guide.

Federal cover letter - Introduction

Hiring managers are already frustrated sorting and reading resumes and cover letters all day. Do not bore them further by writing a dull introduction to your federal resume cover letter.

Here are three powerful ways to start your federal cover letter with a bang:

• Start your cover letter mentioning your years of experience.
• Start your cover letter highlighting your professional accomplishments.
• If you are an entry-level professional, start your cover letter with academic achievements, referrals, awards, or anything relevant to the position.

Federal cover letter example - introduction:

10th January 2023 Ms. Carrie Woods Hiring Manager ABC LLC 81, Metro Lane, Colorado Springs, CO

RE: Market Administrator

Dear Ms. Woods, As 3 years experienced Market Administrator with a track record of successfully managing multiple projects with 100+ workers, I am adept at conceptualizing and implementing optimum process efficiency strategies. With a focus on deploying an in-depth understanding of project planning to Improve process efficiency, I am incredibly interested in the profile of Market Administrator at the Federal Agency Department

Note : This is a perfect example of a federal cover letter example. It starts with a powerful statement about your experience. Also, it successfully quantified your accomplishments.

Dear Hiring Manager, I have 3 years of experience in project management. I previously worked as a market administrator in the Federal Milk Distribution department, where I managed multiple projects successfully.

And I am incredibly interested in working with the Federal Agency Department .

Federal cover letter with no experience - example:

Dear Ms. Woods, I am an enterprising ocean conservation advocate pursuing a law degree from Loyola University, adept at legal research and legal writing. I have an excellent understanding of federal laws, including the Magnuson-Stevens Fishery Conservation and Management Act, the National Environmental Policy Act, the Endangered Species Act, and the Marine Mammal Protection Act. I'm also skilled at the legislative process and advocating for policy changes.

Federal cover letter - Second paragraph

Your federal cover letter second paragraph should highlight your relevant professional experience. Also, do not use vague language to describe your accomplishments.

Be specific with your work experience and quantify your achievements wherever possible.

Furthermore, tailor your cover letter to the federal job you are applying for.

This process is easier than you think.

• Read the job description thoroughly.
• Highlight the responsibilities required for the federal job
• Match the skills and responsibilities with your current skills and experience in the cover letter

It shows the hiring manager that you have done your research and are interested in the job.

Additionally, if you have any career gap in the resume, a cover letter is the perfect opportunity to justify your career gap.

Federal Cover Letter Example- Second paragraph: Right:

In my last stint at the Federal Milk Distribution Department, I have successfully attended 100+ phone calls per month. Additionally, I have converted 300+ analog documents into digital prints and created catalogs by deploying Oracle systems. Apart from that, I was responsible for managing and scheduling meetings for 10+ staff members with 100% efficiency.

Note : Notice that this second paragraph successfully highlights the candidate's key accomplishments and entice recruiters to read the resume.

In my last job, I was responsible for attending calls, managing documents, and scheduling staff members’ meetings.I also have experience in Microsoft Excel and Oracle systems for document management.

Note : This example does not have anything that might pique the hiring manager’s interest to read your cover letter further.

Federal Cover Letter - Ending

You have successfully hooked the hiring manager till the end. Now it’s time to show the recruiter how much you want to work for the organization and end the letter with a powerful CTA.

All federal jobs are most glorious. It takes the right kind of professionals to excel in some jobs. So, you need to project your enthusiasm for the job at the end of your resume and let the recuriter know how much you love working.

Not only that, It's better to directly ask the recuriter for an interview.

However, do not be pushy or needy why asking for an interview like this:

• Please accept my candidature for an interview
• It would be great if you consider me for an interview.

Instead, write this:

• I would appreciate the opportunity to discuss my suitability and qualifications with you on call or in person.

Federal cover letter Example - Ending:

Right : I thoroughly believe that my 3 years of experience in meeting scheduling, document preparation, and call handling can bring your organization success. Inspired by its collaborative working style that emphasizes teamwork, trust & tolerance, I consider the Federal Agency to be my most preferred employer.

Enclosed for your consideration is my resume. I’d appreciate the opportunity to further discuss my suitability and qualifications with you on call or in person. Sincerely,

David Johnson

Enclosures: Resume

Wrong : I think my 3 years of experience in meeting scheduling, document management, and call handling will bring success to your organization.

I look forward to hearing from you soon. Best, David Johnson

Note: This is not a proper ending for a federal cover letter. Firstly, you should not use a casual ending salutation in your federal cover letter. Secondly, it does not have a clear CTA to encourage the recruiter to take action. Refer to our federal government cover letter samples above to understand better.

Federal Cover Letter - Formatting

Writing the perfect federal cover letter is not all. To get noticed, you need to make sure that the cover letter is presented to the hiring manager properly.

So, make sure to format your federal cover letter well and proofread it before sending it to the hiring manager.

Here are a couple of tips to professionally format your federal cover letter:

No professional letter should stretch beyond one page. And you need to follow the same rule for your federal cover letter.

Use simple or clear fonts in your federal cover letter. It improves the readability and looks clean.

Some professional fonts are:

• Times New Roman

Note : Make sure to use a font size between 11-14 points

Make sure to have at least 1” margins on all sides of your federal cover letter. If the cover letter exceeds one page, you can shrink the margins to ½* or ¾*, not more than that.

Ensure that your federal cover letter has plenty of whitespaces. It improves readability and helps the cover letter get past the ATS system.

File format

Always send your cover letter in PDF format , not in JPEG, or PNG. Not even DOCS format.

It will help the hiring manager to sort your cover letter effortlessly.

Federal cover letter - Checklist

This checklist will help you write a federal cover letter for yourself.

• Your name, contact information, and location on the header
• Cover letter title
• Hiring manager's name
• Company name
• Company address
• First paragraph - better to start with your years of experience
• The second paragraph - Highlight your relevant key skills and achievements
• Third paragraph - Why you think this job is right for you
• Fifth paragraph - Call to action for an interview
• Closing salutation
• Enclosure - resume

Federal cover letter - Additional Tips

Here are some additional tips to help you write a stellar federal cover letter.

Read the job description thoroughly

Usually, the job description contains all the information about the skills and responsibilities of a federal job. So, always read the job description carefully before writing the cover letter. It will Help you sort out the jobs to find the perfect fit job for you.

You can pick from the skills mentioned in the job descriptions and highlight them throughout your cover letter.

Also, many job descriptions have specific instructions for resumes and cover letters. If you do not read the job description, you will miss these essential instructions, and your resume will never get past the ATS system.

Research the Government agency

Every job is different, and each job takes the right mindset and love to excel in it. Your cover letter allows you to showcase that your skills and passion for the job lies with the government agency’s vision and mission.

For example, if you apply for an Environmental Specialist position, you can showcase your passion for the environment by mentioning some volunteer work you have done in the past.

Create specific cover letters for each job

Many candidates create generic cover letters for each job profile. But for a federal job, you need to tailor each cover letter for the specific job you are applying for. You can easily do this by creating a master cover letter. Whenever you need to apply for a job, tweak the master cover letter concerning the job description skills and responsibilities.

Keep your Federal Cover Letter to-the-point

The hiring manager only has a couple of seconds to look at your cover letter. So, make sure to keep your federal cover letter concise and to the point. Do not exceed one page, and try to wrap up your cover letter within 3-4 paragraphs.

Proofread your cover letters

Do not send your cover letter to the recruiter right away. Always proofread your cover letters and do a proper grammar and spelling check before sending it to the recruiters. It’s best to take expert opinion to create your federal cover letter before sending it to the recruiter.

Hiration Online Resume Builder Service can help you do that.

Online Resume Builder

These are the features of Online Resume Builder:

• Option to save unlimited resumes
• Intuitive next text suggestion
• Auto bold feature
• 20+ Cover letter designs
• LIVE resume score
• JD-resume matcher
• Full rich-text editor
• Unlimited PDF downloads
• 1-click design change
• A sharable link
• LIVE editor Go to our Online Resume Builder and choose from 20+ federal cover letter templates to create a professional cover letter for yourself!

Key Takeaways

With that, we have come to the end of this blog. Let’s see some of the key takeaways from the blog:

• Always format your federal cover letter professionally. Keep it on a single page, and ensure to have 1” margins on all sides.
• Start your cover letter introduction with a powerful statement such as your years of experience.
• Highlight your best achievements relevant to the job on the second paragraph of the cover letter and include keywords in this section
• Explain why you are the right fit for the job in the third paragraph
• Do some research on the organization and write something that matches your personality with the company mission in the last paragraph.
• End your cover letter for federal job with a CTA for an interview
• Do not forget to enclose your resume in the federal government cover letter.

If you want to create a federal cover letter, go to Hiration Resume Builder tool and choose from 20+ cover letter templates to create a professional federal cover letter for you.

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• HOUSE OF REPRESENTATIVES
• Closing at: Jun 12 2024 at 23:55 MST

ARIZONA HOUSE OF REPRESENTATIVES

Legistative reasearch analyst on international trade, *in order to be eligible for consideration, qualified applicants must send a cover letter and resume to:, state of arizona, diana clay, director of research staff, [email protected], ref job#gm01. eoe*, house of representatives, 1700 west washington, phoenix, arizona 85007, *travel requirements will include unanticipated trips to washington d.c. and other locations within , north america, south america, and europe for international trade, foreign affair forums, conferences, and events*, annual salary: $78,479 , this position will remain open until june 12, 2024  .

• Conduct in-depth analysis, data-induced research projects and examinations to assist legislators with decision making, and policy information on items pertaining to international trade, geopolitics and foreign direct investment

• Create content and programs as approved by House Leadership and collaborate with various stakeholders pertaining to international trade as per Arizona's global strategy for local socio-economic growth and advance Arizona's international reach

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ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.   State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements

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