How to Write a Cover Letter [Full Guide & Examples for 2024]
After weeks of heavy job searching, you’re almost there!
You’ve perfected your resume.
You’ve short-listed the coolest jobs you want to apply for.
You’ve even had a friend train you for every single interview question out there.
But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.
So now, you’re stuck staring at a blank page, wondering where to start...
Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think.
In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.
We're going to cover:
What Is a Cover Letter?
- How to Write the Perfect Cover Letter, Step by Step
- 15+ Job-Winning Cover Letter Examples
Let’s get started.
A cover letter is a document that you submit as part of your job application, alongside your resume or CV.
The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .
A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.
So, how can your cover letter achieve this?
First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover.
For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person.
If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .
All you have to do is follow this tried and tested cover letter structure:
- Header. Add all the necessary contact information at the top of your cover letter.
- Formal greeting. Choose an appropriate way to greet your target audience.
- Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
- Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
- Conclusion. Summarize your key points and wrap it up professionally.
Now, let’s take a look at an example of a cover letter that follows our structure perfectly:
New to cover letter writing? Give our cover letter video a watch before diving into the article!
When Should You Write a Cover Letter?
You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.
If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.
On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.
Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.
Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !
How to Write the Perfect Cover Letter
Now that you know what a cover letter is, it’s time to learn how to write one!
We’ll go through the process in detail, step by step.
#1. Choose the Right Cover Letter Template
A good cover letter is all about leaving the right first impression.
So, what’s a better way to leave a good impression than a well-formatted, stylish template?
Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!
As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!
#2. Put Contact Information in the Header
As with a resume, it’s important to
start your cover letter
with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.
Here, you want to include all the essential contact information , including:
- Full Name. Your first and last name should stand out at the top.
- Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
- Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
- Phone Number. Add a number where the hiring manager can easily reach you.
- Location. Add your city and state/country, no need for more details.
- Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.
Then it’s time to add the recipient’s contact details, such as:
- Hiring Manager's Name. If you can find the name of the hiring manager, add it.
- Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
- Company Name. Make sure to write the name of the company you're applying to.
- Location. The city and state/country are usually enough information here, too.
- Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.
#3. Address the Hiring Manager
Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.
The first thing you need to do here is to address your cover letter directly to the hiring manager.
In fact, you want to address the hiring manager personally .
Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.
No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach
So, how do you find out who’s the hiring manager?
First, check the job ad. The hiring manager’s name might be listed somewhere in it.
If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.
For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.
Here’s what you should look for on LinkedIn:
And there you go! You have your hiring manager.
But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”
If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.
Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:
- Dear Mr. Kurtuy,
- Dear Andrei Kurtuy,
But what if you still can’t find the hiring manager’s name, no matter where you look?
No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.
- Dear [Department] Hiring Manager
- Dear Hiring Manager
- Dear [Department] Team
- Dear [Company Name]
Are you applying for a research position? Learn how to write an academic personal statement .
#4. Write an Eye-Catching Introduction
First impressions matter, especially when it comes to your job search.
Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.
So, it’s essential to catch their attention from the very first paragraph.
The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:
- My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.
See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.
And do you know who else has similar work experience? All the other applicants you’re competing with.
Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.
Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.
Now, let’s make our previous example shine:
Dear Mr. Smith,
My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.
The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.
From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.
#5. Use the Cover Letter Body for Details
The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.
The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.
No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.
To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.
Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.
Here’s what each paragraph should cover:
Explain Why You’re the Perfect Candidate for the Role
Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.
Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.
For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:
- Experience managing a Facebook ad budget of $10,000+ / month
- Some skills in advertising on other platforms (Google Search + Twitter)
- Excellent copywriting skills
So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:
In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.
Other than Facebook advertising, I’ve also delved into other online PPC channels, including:
- Google Search
Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.
Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.
Explain Why You’re a Good Fit for the Company
As skilled and experienced as you may be, that’s not all the hiring manager is looking for.
They also want someone who’s a good fit for their company and who actually wants to work there.
Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.
So, you have to convince the hiring manager that you’re passionate about working with them.
Start by doing some research about the company. You want to know things like:
- What’s the company’s business model?
- What’s the company’s product or service? Have you used it?
- What’s the company’s culture like?
Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.
Then, pick your favorite thing about the company and talk about it in your cover letter.
But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.
For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:
I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.
I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.
So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.
Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .
#6. Wrap It Up and Sign It
Finally, it’s time to conclude your cover letter.
In the final paragraph, you want to:
- Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
- Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
- Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
- Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.
Here’s an example of how to end your cover letter :
I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.
Thank you for your consideration,
Alice Richards
Feel free to use one of these other popular closing lines for your cover letter:
- Best Regards,
- Kind Regards,
Cover Letter Writing Checklist
Once you’re done with your cover letter, it’s time to check if it meets all industry requirements.
Give our handy cover letter writing checklist a look to make sure:
Does your cover letter heading include all essential information?
- Professional Email
- Phone Number
- Relevant Links
Do you address the right person?
- The hiring manager in the company
- Your future direct supervisor
- The company/department in general
Does your introductory paragraph grab the reader's attention?
- Did you mention some of your top achievements?
- Did you use numbers and facts to back up your experience?
- Did you convey enthusiasm for the specific role?
Do you show that you’re the right candidate for the job?
- Did you identify the core requirements for the role?
- Did you show how your experiences helped you fit the requirements perfectly?
Do you convince the hiring manager that you’re passionate about the company you’re applying to?
- Did you identify the top 3 things that you like about the company?
- Did you avoid generic reasons for explaining your interest in the company?
Did you conclude your cover letter properly?
- Did you recap your key selling points in the conclusion?
- Did you end your cover letter with a call to action?
- Did you use the right formal closing line and sign your name?
15 Cover Letter Tips
Now you’re all set to write your cover letter!
Before you start typing, here are some cover letter tips to help take your cover letter to the next level:
- Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
- Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
- Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
- Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
- Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
- Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
- Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
- Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
- Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
- Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
- Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
- Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
- Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
- Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
- Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.
15+ Cover Letter Examples
Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.
5+ Cover Letter Examples by Experience
#1. college student cover letter example.
Check out our full guide to writing a college student cover letter here.
#2. Middle Management Cover Letter Example
Check out our full guide to writing a project manager cover letter here.
#3. Team Leader Cover Letter Example
Check out our full guide to writing a team leader cover letter here.
#4. Career Change Cover Letter Example
Check out our full guide to a career change resume and cover letter here.
#5. Management Cover Letter Example
Check out our full guide to writing a management cover letter here.
#6. Senior Executive Cover Letter Example
Check out our full guide to writing an executive resume here.
9+ Cover Letter Examples by Profession
#1. it cover letter example.
Check out our full guide to writing an IT cover letter here.
#2. Consultant Cover Letter Example
Check out our full guide to writing a consultant cover letter here.
#3. Human Resources Cover Letter
Check out our full guide to writing a human resources cover letter here.
#4. Business Cover Letter Example
Check out our full guide to writing a business cover letter here.
#5. Sales Cover Letter Example
Check out our full guide to writing a sales cover letter here.
#6. Social Worker Cover Letter
Check out our full guide to writing a social worker cover letter here.
#7. Lawyer Cover Letter
Check out our full guide to writing a lawyer cover letter here.
#8. Administrative Assistant Cover Letter
Check out our full guide to writing an administrative assistant cover letter here.
#9. Engineering Cover Letter Example
Check out our full guide to writing an engineer cover letter here.
#10. Receptionist Cover Letter Example
Check out our full guide to writing a receptionist cover letter here.
Need more inspiration? Check out these cover letter examples to learn what makes them stand out.
Plug & Play Cover Letter Template
Not sure how to start your cover letter? Don’t worry!
Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.
[Your Full Name]
[Your Profession]
[Your Phone Number]
[Your Email Address]
[Your Location]
[Your LinkedIn Profile URL (optional)]
[Your Personal Website URL (optional)]
[Recipient's Name, e.g., Jane Doe],
[Recipient's Position, e.g., Hiring Manager]
[Company Name, e.g., ABC Corporation]
[Company Address]
[City, State/Country]
Dear [Recipient's Name],
As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.
In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].
I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.
My key strengths include:
- Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
- Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
- Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].
Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].
I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.
Thank you for considering my application, and I look forward to hearing from you soon.
The Heart of Your Job Search - Creating a Killer Resume
Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.
After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.
But don’t worry; we’ve got you covered here, too.
Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!
Just pick one of our resume templates and start writing your own job-winning resume.
Key Takeaways
Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:
- A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
- Your job application should always include a cover letter alongside your resume.
- To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
- Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
- Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
- Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.
At Novorésumé, we’re committed to helping you get the job you deserve every step of the way!
Follow our career blog for more valuable advice, or check out some of our top guides, such as:
- How to Make a Resume in 2024 | Beginner's Guide
- How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
- 35+ Job Interview Questions and Answers [Full List]
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How To Write a Cover Letter for a CV (With Examples)
Tips for Writing a Cover Letter for a CV
Proofread before sending, cover letter template, cover letter sample, sending an email cover letter, more cover letter examples.
When you apply for a job with a curriculum vitae (CV), it's important to include a cover letter, also known as a covering letter. This letter allows you to make a favorable first impression, using narrative in your own tone of voice to catch the reader’s attention and encourage them to seriously review your attached CV.
Like a resume, a CV summarizes your skills and experience. The difference between a CV and a resume is length, the focus on credentials, and what the documents are used for. Typically, a CV is required to apply for roles in academia, scientific research, and medical fields.
While your CV provides a detailed—and often lengthy—look at your experience and credentials, the cover letter is an opportunity to call out your most important qualifications and make a compelling case for your candidacy for the role at hand. Here's what you need to know to write a successful curriculum vitae cover letter.
Tailor the Letter to Fit the Organization
The CV cover letter should be tailored to respond to the unique and specific requirements requested by each organization you are approaching.
Do not use the same cover letter for every job you apply to, even though it may seem like a timesaver.
Each letter needs to provide detailed information about why are you are qualified for the specific job in question, and it should outline the reasons for your interest in the company or organization. Being specific is advantageous. Even if you're applying for two similar roles in two different hospitals, the two hospitals may serve different populations or require slightly different responsibilities for people in the role. Your letters to each hospital should reflect that.
Use your cover letter to identify the skills or experiences most specific to the job, rather than copying directly the information in your CV.
What to Include
As a candidate, it's tempting to feel like the cover letter is unnecessary, since it is likely that all the pertinent information is included in your CV. Still, as you can see, the cover letter is a helpful tool in your application. Here's what to keep in mind as you write a cover letter.
Format Matters
The content of your cover letter should be brief and structured. Aim for 3-5 paragraphs in your letter. Start with a salutation. Your letter should address the relevant contact, whose name often appears in the job advertisement. Avoid “Sir” or “Madam” if possible.
If the letter recipient's name isn't provided, try these tips to determine the correct contact person .
Start With an Introduction
Typically, the first paragraph will be an introduction—if you are applying to a job ad, mention it here. Mention the job title, any reference number, and where and when you saw it. The first paragraph is also where you should mention if someone referred you to the position.
The Body of the Cover Letter
The body of the letter—the second and third paragraphs—should highlight your relevant skills and experience. Highlight your transferable skills , achievements, and versatility. Explain what you can contribute and what makes you stand out from your competition. Include mention of your current or last job, qualifications, and professional and academic training, tailoring your information to make it as relevant as possible to the organization or job applied for.
In the body of the cover letter, you can mention personality traits relevant to the role at hand. You can also use this space to call out why you're interested in this specific role, at this specific company. Potential employers and hiring managers will appreciate it if you can show you've read the job ad and researched the company.
Avoid lengthy repetition of information covered in your CV. Unlike a CV, it is acceptable to write a cover letter in the first person.
Conclude the letter by succinctly summarizing why an employer may want to meet and employ you. Include a polite expression of interest in further dialogue with the recruiter. Do mention that you would like the opportunity to discuss your suitability further in a personal interview and that you await a response in due course.
Follow Instructions
In some cases, an advertisement will indicate that a more substantial letter is required.
Always follow specific instructions and include any information if it is specifically requested. For instance, some employers may ask you to include your current salary or your desired salary range.
Make Sure the Letter Reads Well
Ensure that your CV cover letter flows freely. You do not need to precisely match every point on the job description. The reader should be left with an overall impression that you are a potentially valuable addition to the workforce.
The letter should be readable and engaging.
Negative information of any sort should be avoided in your cover letter, as well as on your CV.
You'll want to be sure your letter is free from grammar or spelling errors. It should also be clearly presented—that means using standard formatting, and common readable fonts (such as Times New Roman or Verdana) in an appropriate size.
This is a cover letter example. Download the cover letter template (compatible with Google Docs and Word Online) or see below for more examples.
Depending on the employer's submission requirements, cover letters can be submitted online with your CV, uploaded online, or mailed. Be sure to follow the application instructions and follow the directions on how to apply. Consider this template for how to structure your letter:
Belinda Applicant 123 Main Street Anytown, CA 12345 555-555-5555 belinda.applicant@gmail.com
October 25, 2021
Clark Lee, PhD Biology Department Chair Northwestern University 123 Business Rd. Business City, NY 54321
Dear Dr, Lee:
I am writing to apply for the position of assistant professor in the Biology department, as described in the Northern University website. The opportunity to teach biology appeals to me, and I believe I can be an asset to the department due to my experience as a field biologist, as well as my work as an adjunct professor at Southern State University. In accordance with your job description, I have the following skills:
• Experience lecturing to large audiences
• Experience with learning management systems and course design
• Ability to assist with labs for other professors
• Experience with grant writing and research
I have enclosed my curriculum vitae so you may examine my work and research experience, the papers I’ve published, and my educational background.
I can be reached anytime by email at Belinda.applicant@gmail.com or my cell phone, 555-555-5555. Thank you so much for your time and consideration. I look forward to speaking with you about this position.
Signature (hard copy letter)
Belinda Applicant
When you are sending your cover letter by email, list your contact information in your signature rather than at the top of the letter. List your name and the job title in the subject line of the message.
Here are more examples of cover letters that you can use as a starting point for your own correspondence.
How to write a cover letter for your CV
If you want to land the best jobs, you need to accompany your CV with a strong cover letter.
In this guide, I will show you how to write a cover letter that will get you noticed by employers and ensure you land plenty of interviews.
Starting with a basic overview…
To write an effective cover letter you must:
- Apply a professional format and layout
- Address the recipient by name
- Explain why you are suitable for the job you are applying for
- Explain why you are applying for the job
- Encourage the recruiter to open your CV
What is a cover letter?
Before you delve into this guide, it’s important to understand what a cover letter is, and what it’s purpose is.
Having a good understanding of these 2 factors will help you to create a really effective cover letter.
A cover letter is simply an introductory note which you send to recruiters and employers, when sending your CV
Here’s an example of a typical cover letter
What’s the purpose of a cover letter?
The purpose of your cover letter is to do the following 3 things;
- Introduce yourself
- Build rapport with the recruiter or employer
- Encourage them to open your CV
Cover letter format
Before you start to write your cover letter, you need to understand the basics of formatting one, and the structure to follow.
Using the correct format will ensure that your cover letter is easy for busy recruiters to read, and that you can highlight the important information that they want to see.
Use the following tips to format and layout your CV for best results.
Write your cover letter in the body of your message or email
The number one cover letter formatting rule to remember is, write your cover letter in the body of your email (or messaging box if you are sending via a job website ).
Never attach your cover letter as a separate document.
You want your cover letter to be instantly visible to recruiters and employers, form the moment they open your application.
If you attach it separately, you simply slowing down the process, and run the risk of having your application ignored (especially if it takes a long time for the document to open).
So, always write your cover letter in the body of your application message if you want to make an instant connection with the recipient.
Quick tip: If you are writing your cover letter in an email, use an eye-catching subject line that tailors your skills to the jobs. E.g. Developer with 5 years web app experience
Cover letter layout
Every cover letter will be different of course, but try to stick to this basic layout as much as possible, in order to provide the right information, in a logical order.
This will help you to build rapport with readers, and sell yourself to them in the short window of their attention you have.
Start by addressing the recipient
The first thing you need to do in your cover letter, is address the person you are approaching.
Follow with a friendly greeting
You want to appear professional when applying for jobs, but you also need to be friendly and personable.
So, follow with a friendly greeting such as;
- Hope you’re well
- I hope this email finds you well
Always remember that your message will be read by a real person, and they will appreciate being treated well.
Explain which job you are applying for
Once you’ve greeted and warmed up the recruiter with a friendly opening, it’s time to get to the point.
Let the recruiter know exactly which job you are applying for.
Remember that some recruiters will be working scores of vacancies, so be as specific as you can.
Explain why you are suitable for the job
In the body of your cover letter, you should provide a brief explanation of what makes you suitable for the job you are applying for.
This is ultimately what will encourage a recruiter or hiring manager to open your CV .
I will cover how to do this in more detail in the “W hat to include in a cover letter ” section of the guide.
Sign off in a friendly and professional manner
Remembering that your cover letter is a means of communication with the person receiving it – sign off in a friendly yet professional way.
Use a term like;
- Kind regards
- Look forward to hearing from you
Finish with a professional signature
Finally, at the very bottom of your cover letter, add a professional signature .
This will ensure it looks professional, and provide the reader with instant access to your contact details.
Quick tip: If you are writing a cover letter in email, format your signature to make it look extra-professional, and save it as your default signature for all of your outgoing mails.
How to start a cover letter
To start a cover letter, you should always aim to address the recipient by name – this is the best way to start building rapport.
But you are probably thinking, “How do I find their name??”
There are a few ways you can find the name of the person handling the vacancy
- On the job advert – sometimes the name and email address will be on the job advert itself
- Company website – If you’re applying directly to a company, you can often find the recruitment team or head of department on the company About us section
- LinkedIn – If you can determine the company and team for the vacancy, a search on LinkedIn can often uncover the most likely person to be handling the applications.
“What if I can’t find a name?”
If you can’t find a name, don’t panic – you won’t always be able to.
Simply address the recruiter with the word “Hi” – that’s all you can do in that instance.
Don’t use the phrase “ Dear sir or madam” – It’s very old-fashioned and impersonal.
How long should a cover letter be?
A cover letter should be short and sweet.
The purpose of a cover letter, is simply to persuade recruiters to open your CV, so it doesn’t need to be long .
You only need 3 – 6 sentences to write a good cover letter.
You have to bear in mind that recruiters and hiring managers are busy people, so you need to move them on to opening your CV quickly – or you might lose their attention.
What to include in a cover letter
The content you include in your cover letter will determine whether or not the recruiter is impressed by you, and if they will go on to open your CV.
So, it’s crucial that you include the information they want to see.
Here’s what to include…
Firstly, read the job advert properly
Before you start writing your cover letter, you must ensure that you understand what the recruiter wants from applicants.
Study the job advert carefully, and pick out the most important candidate requirements.
Focus mainly on hard skills such as languages, IT systems, industry experience etc.
Don’t focus on personal skills (such as adaptability, teamwork etc,) as they are needed for most jobs and won’t make you stand out.
Once you know what the recruiter wants from a successful candidate, try to reflect those attributes when writing the below points.
Industry skills
If you’re an experienced candidate, employers will mainly be interested in the work you have done in your industry, tools you are familiar with, type of projects you have worked on etc. so make these a focal point of your cover letter.
If you are less experienced (like a graduate or school leaver) focus on adding transferable skills from your studies, that can be carried over to the workplace.
Length of experience
Recruiters will need to know how much experience you have.
- Are you a graduate?
- Senior with 15 years of experience?
Qualifications
If the role you are applying for requires certain qualifications, then it’s crucial to mention them in your cover letter.
However, if the job advert doesn’t ask for them, or you simply know qualifications aren’t important to perform the role – then you can leave them out.
What you are currently doing
Recruiters will want to know what your current situation is, so be sure to inform them.
- Are you currently working in a similar role?
- Have you just left school?
- Are you immediately available, or do you have to work notice?
Your motivation for applying
One question that recruiters will often ask when they receive an application is, “ why is this person applying for the role ?”
And you need to answer that question in your cover letter.
Your reasons for applying should be positive, and suggest that you are looking to make a firm commitment to the employer.
Do write: “After spending 2 years as senior manager at my current firm, I am looking to take a step up to manage a bigger team in a more specialist market”
Don’t write: “ I’ve recently been fired from my old job, so I need a new one quickly”
Results you’ve achieved for employers
If you’re an experienced candidate, it’s a good idea to allude to the kind of results you have achieved for your current or previous employers.
Maybe you have;
- Saved them money
- Brought on new customers
- Improved processes
- Made plenty of sales
Only give an overview in your cover letter to keep things brief – save the detail for your CV .
How to end a cover letter
To end a cover letter , you should do 2 things; provide a strong call-to-action, and sign of professionally.
Provide a strong call to action
What is a call to action?
It’s simply a request to the reader to take a specific action…
In the case of your cover letter, the action you want the recruiter to take is open your CV.
So it can be helpful to write a line like,
“Please find my CV attached” near the bottom of your cover letter, to encourage readers to do so.
Sign off professionally
Finish your cover letter with a friendly term such as, “kind regards” followed by your name.
Then add a professional signature to the bottom, like the one below;
This makes the cover letter look professional and ensures that recruiters have;
- Your full name
- Phone number
- Email address
Cover letter samples
To give you some ideas and inspiration for writing your cover letter, here are 6 example cover letters .
Customer service cover letter
This customer service cover letter is short and to-the-point – it quickly delivers a host of reasons why this candidate would be valuable in a customer service role.
See also: sales assistant cover letter example
Finance cover letter
This cover letter outlines the candidate’s finance knowledge, and how they could apply it in the workplace
Graduate cover letter
Graduate’s cover letters are a little longer than most, as they don’t have as much experience, so need to describe their education and transferable skills.
Sales cover letter
This cover letter boasts the candidate’s ability to make sales and drive revenue.
Project management cover letter
An overview of the candidate’s project manager skills and the types of projects they deliver, are enough to entice recruiters here.
Teacher cover letter
This teacher cover letter provides a brief synopsis of the candidate’s teaching abilities and the types of lessons they teach.
Cover letter mistakes
When writing your cover letter, be sure to avoid some of these common mistakes…
Don’t attach your cover letter as a separate document
You want the contents of your cover letter to instantly greet and connect with the recruiter opening it – so attaching it as separate document will slow that process down.
It doesn’t make sense to attach it as a separate document when you can write in the body of your email or message.
Don’t write a whole side of A4
Your cover letter should be a brief introduction and overview of your suitability for the job.
If you write too much, you risk boring the reader and they might skip past your application.
Save the in-depth details for your CV.
Don’t copy and paste the same cover letter
When your applying for lots of jobs, it can be tempting to simply copy and paste your cover letter into every application.
Whilst this will save you time, it will have a negative effect on your applications.
If you don’t take the time to tailor your cover letter for every job, it’s likely that you will miss some of the key requirements for each job, and therefore you will not make as good as impression as you could have.
It’s OK to work from a template, to keep the structure and some important points that you might repeat for most applications – but always tailor each cover letter to the job spec, for best results.
Don’t use “Dear sir or Madam”
This greeting many have worked well in the 1800’s, but it’s dated and impersonal now.
A simple “Hi” is a friendly and professional way to start your cover letter nowadays.
How to write a cover letter – conclusion
Your cover letter is a crucial tool in the quest to land interviews in the job market.
If you follow the advice above, you should be able to create a concise and powerful cover letter that will excite recruiters, and take you one step closer to landing that dream job
Good luck with your job search!
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How to write a great cover letter in 2024: tips and structure
A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.
Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.
Here’s everything you need to know about how to write a cover letter — and a great one, at that.
What is a cover letter and why does it matter?
A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.
An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.
Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .
What 3 things should you include in a cover letter?
A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:
1. Personalization
Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.
2. Highlight relevant achievements and skills
Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.
3. Show enthusiasm and fit
Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.
What do hiring managers look for in a cover letter?
Employers look for several key elements in a cover letter. These include:
Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.
Clear and concise writing
A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.
Demonstrated knowledge of the company
Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.
Achievements and accomplishments
Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.
Enthusiasm and motivation
Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.
Professionalism
A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.
How do you structure a cover letter?
A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:
Contact information
Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.
Employer's contact information
Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.
Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.
Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.
How to write a good cover letter (with examples)
The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.
Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.
1. Add a header and contact information
While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:
- Pronouns (optional)
- Location (optional)
- Email address
- Phone number (optional)
- Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)
You can pull this information directly from your CV. Put it together, and it will look something like this:
Christopher Pike
San Francisco, California
Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:
Warm regards,
Catherine Janeway
Bloomington, Indiana
(555) 999 - 2222
2. Include a personal greeting
Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”
Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.
Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.
Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.
3. Draw them in with an opening story
The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing.
There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.
Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.
Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:
“Dear Mr. John Doe,
Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.
My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”
4. Emphasize why you’re best for the job
Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.
Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.
Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:
- They want someone who can write social media posts and blog content on tight deadlines
- They value collaboration and input from every team member
- They need a planner who can come up with strong PR strategies
Highlight how you fulfill these requirements:
“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.
Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”
5. End with a strong closing paragraph and sign off gracefully
Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.
You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.
When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”
Here’s a strong closing statement for you to consider:
“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.
Tips to write a great cover letter that compliments your resume
When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:
- Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
- Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
- Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
- Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
- Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
- Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
- Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
- Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
- Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
- Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
- Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
- Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
- Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
- Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
- Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.
Common cover letter writing FAQs
How long should a cover letter be.
A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.
Should I include personal information in a cover letter?
While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.
Can I use the same cover letter for multiple job applications?
While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.
Do I need to address my cover letter to a specific person?
Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."
Should I include references in my cover letter?
It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.
It’s time to start writing your stand-out cover letter
The hardest part of writing is getting started.
Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started.
There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role.
Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.
If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.
Ace your job search
Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.
Elizabeth Perry, ACC
Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.
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The 18 Do’s and Don’ts of Cover Letters Every Job Seeker Should Know
Posted: May 8, 2024 | Last updated: May 8, 2024
Most job seekers don’t spend nearly enough time working on their cover letters, assuming that their resume is enough to get them an interview. But when there is competition, a great cover letter can be the difference between getting an interview and getting passed over.
Your cover letter is your first impression when you’re applying for a new job, and it should be a good one. It’s also an opportunity to show your personality and demonstrate why you’re a perfect fit for the role.
Writing a cover letter can be a daunting task, but you can do a few simple things to make the process easier. Here are some easy do’s and don’ts that can help you write a great cover letter that will impress employers.
Sell Yourself
Like your resume, your cover letter is your chance to brag (professionally) about why they should hire you. Be proud of your skills and accomplishments, and use them to explain why you are the best candidate for the job.
When you sit down to write a cover letter, think about what will grab the hiring manager’s attention and make them want to learn more about you. What can you say about your skills and experience that will set you apart from the other candidates?
If you can, include specific examples of times when you have excelled in a similar role.
Answer the Question: Why Do You Want to Work Here?
You can be more human and personable in your cover letter than in your resume. So be sure to tell the reader why you want the job . This is especially true if you are making a career change or have been out of work for a while.
Briefly explain your situation so that the hiring manager doesn’t have any questions about why you’re applying.
For example, you can say something as simple as: “After ten years of working in office administration, I am interested in finding new challenges in the marketing industry.”
Address How You Meet the Needs of the Organization
There’s a reason most job applications require a resume and a cover letter. A cover letter gives you a chance to communicate with the organization and elaborate on your resume. It’s your opportunity to explain how you meet the organization’s needs and why you should be selected for an interview.
When writing a cover letter, it’s important to focus on how you can help the company reach its goals. You need to do your research to do this.
Find out the company’s goals and plans for achieving them. Then, craft a cover letter that demonstrates how your skills and experience can help the company succeed.
You can also use your cover letter to address some of the other job needs that may be difficult to include on your resume. These are things like having a driver’s license and access to a vehicle or details about your availability, such as when you can start.
Personalize Each Letter
Each employer should receive a personalized cover letter, but don’t worry! You can create one or two cover letter templates and tailor them for each job, just like you should do for your resume.
People still expect your cover letter to follow the formal letter format that includes the date, your name and contact information, and the company’s contact information. Be sure to update each cover letter so that it has the correct details and is addressed to the right person. Addressing your cover letter to the wrong person or sending the wrong letter with your resume probably won’t get a second look.
If you can’t find who to address the letter to, it’s better to use something generic like “hiring manager” or “hiring team” than the wrong name.
Keep it Short
Almost everyone will tell you that your cover letter must be one page. In most cases, this is great advice. Limiting yourself to one page helps you avoid repetition and really focus on what the hiring manager needs to know.
But the truth is, your cover letter should be as long as it needs to be.
I have been successful in submitting a two-page cover letter in the past. In this case, I was applying for a position that was actually two part-time jobs combined into one full-time job. The two roles were related but required different skills, so there was no way to address them all with a single-page cover letter.
Make sure your cover letter is free of spelling and grammatical errors. Use Grammarly (which is free) to catch spelling errors, grammar mistakes, and other language issues that you may overlook. This attention to detail will show the employer that you are taking the time to make sure that your letter is professional and that you are taking the job seriously.
Proofreading your own cover letter (and resume) can be difficult because you have likely read it so many times that you no longer see the mistakes. Having someone else take a look at it with fresh eyes can be helpful. In addition, they may be able to offer suggestions for improvements or point out information that is missing.
Get Their Attention Right Away
Almost every cover letter starts in the same boring way: “I am writing to apply for the [position] job at [company].” This does not tell the employer anything about you or why you are qualified for the job.
Instead, use the first paragraph to grab the employer’s attention and make them want to read more.
You can do a few things to make your first paragraph truly stand out:
- Tell them right away why you are qualified for the position. If you have work experience that matches the required qualifications, mention it first.
- Use strong, active language to engage the employer and show that you are enthusiastic about the position.
- Talk about your transferable skills, such as those you gained from previous jobs, volunteering, leadership roles, or your side hustle. Use specific examples to demonstrate how you have used these skills in the past and how they will help you succeed in the position you are applying for.
Starting your cover letter with a strong hook will immediately set you apart from other candidates and demonstrate your dedication and enthusiasm for the role.
Use Action Words
Use strong action words on your cover letter, such as: created, managed, oversaw, and implemented. These words will demonstrate your ability to take charge and get things done. Hiring managers are looking for candidates who can take the initiative and get the job done, so make sure to highlight your relevant experience and skills by using descriptive words .
Address Employment Gaps or Potential Concerns
Your cover letter is also an opportunity to explain any gaps in your employment history or to address any concerns that the employer might have about your candidacy. For example, if you took a few years off to raise your children, use your cover letter to explain how this has prepared you to return to the workforce and be an even better employee.
If you are out of work, don’t try to hide it. Employers may eventually discover the truth, so it’s better to be honest with them from the start.
Explain your situation briefly and focus on the positive – what you have been doing to stay busy and how you are excited to put your skills to use in a new role. Honesty is always the best policy, and employers will appreciate your transparency.
Don’t Repeat Your Resume
Now that you know what you should be doing on your cover letter, let’s talk about some of the things you need to avoid.
Your cover letter is meant to elaborate on your resume, not repeat it. If it doesn’t tell us anything more than your resume already does, why are you even bothering to write one?
Hiring managers don’t want to read the same information twice. They want to see how you can add value to their organization, not just a list of your past accomplishments.
Use your cover letter to talk about your skills and experience in a more natural way. Expand on what you want an employer to know about yourself and your application.
Don’t Be Negative
If you are applying for a new job, you are either unemployed or underemployed, hate your current job , or are worried that you may be about to lose it. None of these situations are fun to be in, but you can’t let that show in your cover letter. You have to keep it positive!
You want to show the employer that you are excited about the opportunity and are confident in your ability to do the job.
If you hate your current job, focus on how you are looking for a new challenge and how you believe this job will be a better fit for you. Or, if you are worried you may lose your job, focus on how you are proactive and are already looking for new opportunities.
Don’t Discuss Why You Need the Job
Everyone knows that you need a job to make money to support yourself and your family. You don’t need to explain this or the details of your specific situation in your cover letter. Mentioning that you are hoping to buy a new house next year doesn’t matter to an employer.
What does matter to an employer is what you can do for them. They want to know how you will:
- make their company more money
- save them money
- make their company more efficient
- help them to avoid potential problems
In your cover letter, focus on what you can do for the employer, not on what they can do for you.
Don’t Make Excuses
Making excuses will only draw more attention to your weaknesses or make you sound like a difficult person to work with.
If you don’t meet 100% of the qualifications they are looking for, that’s okay – just don’t point it out! Let them decide if it’s a deal-breaker or if they are willing to train you in that specific area. They might not even notice!
Avoid making excuses for past job experiences or choices that might negatively reflect on you. If you were fired from a job, for example, simply state that the job wasn’t a good fit and move on. Don’t try to justify your actions or make excuses—this will only make you look bad.
Don’t Lie Or Exaggerate
Many people feel the temptation to lie or exaggerate their skills and experience when applying for a new job. Although lying on your application may seem like a harmless way to make yourself look more qualified, it can lead to serious consequences.
When an employer is interested in hiring you, they will conduct a background check and call your references. If you’re caught lying on your job application, you will likely be immediately disqualified. In some cases, you may even be banned from applying to that company in the future.
Lying on your application can also be a form of fraud, which is a crime in many jurisdictions. Depending on the severity of the lie, you could lose your job, be sued, or even be prosecuted for falsifying documents.
Lying or exaggerating about your experience or education can also lead to problems down the road if you are hired for a position based on false information. For example, if you claim you are proficient at using a specific program that you don’t really know much about, you will struggle in your new role. Not being able to do your job will be stressful and raise questions with your employer. Unless you’re a quick learner, you will probably find yourself job searching again within a few months.
So, the next time you’re tempted to fudge the truth on your application, remember the potential consequences. Be honest on your applications, and you’ll be much better off in the long run.
Don’t Send a Generic Letter
As mentioned, your cover letter should be unique to each employer and job opportunity. Don’t simply copy and paste the same letter for every job application. A few small tweaks are all you need to make your cover letter specific to each job and increase your chances of getting an interview.
If it’s obvious that you’ve created one cover letter and are using it repeatedly to apply to dozens of jobs, it gives the impression that you don’t really care if you get this job or not – you just want any job. And while that may be true, you don’t want to create any apprehension with an employer.
Don’t Use Clichés or Slang Terms
Avoid using clichés, slang, and overly casual language when writing a cover letter. Such language can come across as unprofessional and may not convey the message you are trying to get across in the best way possible.
Clichés include phrases like “I’m a people person” or “I’m a go-getter.” These phrases are overused and do not add anything unique to your letter.
Using slang can give the impression that you are not taking the process seriously. It can also make it difficult for the reader to understand what you are trying to say. Instead, focus on using clear and concise language, which will get your point across in a way that is both professional and respectful.
While it is important to be friendly and personable in your letter, being too casual can make you seem unprofessional and could hurt your chances of getting the job.
Don’t Include Unnecessary Personal Information
There are a few reasons why you should not include personal information in your cover letter. First, it is not necessary. The employer is only interested in your qualifications and not your personal life.
Second, while it may seem like a good idea to make yourself seem more relatable, including personal information can actually have the opposite effect. It can make you appear unprofessional.
Third, including personal information on your cover letter can be a privacy concern. If an employer knows too much about your personal life, they could potentially use this information against you. For example, if you mention that you have young children, the employer may assume that you will need to take time off for childcare. As a result, you may be passed over in favor of a candidate without the same responsibilities.
Lastly, sharing personal information in your cover letter could also lead to identity theft. If you include your home address or phone number, a savvy thief could use this information to steal your identity. By including personal information in your cover letter, you could be putting yourself at risk.
Overall, you should always err on the side of caution to protect your privacy. Stick to the facts and let your qualifications speak for themselves.
Cover Letters Are Tricky But Beneficial
It can be difficult to strike the right tone in a cover letter. You want to sound enthusiastic and professional without coming across as desperate or pushy. The goal is to show that you’re a good fit for the company, so focus on that.
If you’re not sure how to get started, plenty of cover letter examples are available online. Just make sure to tailor the letter to the specific company and position you’re applying for, and only include the skills and experience that you actually have.
With these tips, you should have no problem creating a cover letter that will stand out and help you get hired.
Quick Resume Tips
If you want to make a good impression and stand out from the competition, here are 20 resume do’s and don’ts . Following these simple tips, you can be sure that your resume will make a great impression on employers.
Add Your Side Hustle to Your Resume
Job seekers are told they need to stand out if they want to get hired. But how? One of the easiest ways is to include their side hustle on their resumes . Your side hustle is teaching valuable job skills that can make you a stronger candidate. Not mentioning this on your resume or cover letter is a mistake!
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start your cover letter. with your contact details at the top. These should be in your cover letter's header, separated neatly from the bulk of your text. Here, you want to include all the essential contact information, including: Full Name. Your first and last name should stand out at the top. Job Title.
Cover letter format. Your cover letter should be one page long and use a simple, professional font, such as Arial or Helvetica, 10 to 12 points in size. Your letter should be left-aligned with single spacing and one-inch margins. Jenn shares her advice on how and why to write a cover letter.
Marketing CV cover letter. This marketing cover letter provides readers with a summary of the candidate's core marketing abilities such as media planning, brand awareness and cost reduction. It also explains the types of marketing campaigns and companies they have experience with - a great high-level intro.
Cover Letter Sample. Sending an Email Cover Letter. More Cover Letter Examples. Photo: Wutthichai Luemuang / EyeEm / Getty Images. A cover letter should be included with every curriculum vitae you send. Learn about what to include in a cover letter for a CV and review some examples.
A CV cover letter is a written communication that highlights a candidate's suitability for a job. Its main purpose is to introduce a professional for a job opportunity and support their curriculum vitae (CV). While you should use your CV to describe your education, skills, experience, and academic achievements in detail, you can use the cover ...
Employer name. Company Name. Street address. City, State. Salutation. Dear [Hiring Manager's Name], Opening Paragraph (Introduction) Your cover letter opening should contain a self-introduction. Write about who you are, where your expertise lies, where you found the job posting, and why you want to apply for the job.
Respectfully, Kind regards, Best regards, Yours truly, Then, make two spaces below the salutation, and type your full name. For some professional (but optional) flair, sign your cover letter either with a scan of your signature or by using software like DocuSign. 8. Check your cover letter's content and formatting.
Place your name, city, state, ZIP code, phone number and email address in your cover letter heading. Your email address should be professional like "[email protected]," and not personal like "[email protected]." Include links to your LinkedIn profile or professional online portfolio if you have one.
The purpose of a cover letter, is simply to persuade recruiters to open your CV, so it doesn't need to be long. You only need 3 - 6 sentences to write a good cover letter. You have to bear in mind that recruiters and hiring managers are busy people, so you need to move them on to opening your CV quickly - or you might lose their attention.
Step 9: Stay Formal in the Closing Salutation. Once you've written the body of your cover letter, you just need to put a formal closing at the very end. Write "Sincerely" and follow it with your full name. Adding your handwritten signature is optional (recommended for more formal cover letters).
1. Personalization. Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role. 2.
300+ Best Cover Letter Examples 2024 Free job-winning Cover Letter Samples + Expert Guides Write Professional Cover Letters in only 5 Minutes! ... With over 10 million resumes and cover letters created, Resume.io is the leading online career builder that land you interviews. Select Template. 4.5 out of 5. based on 50,114 reviews on Trustpilot.
To start your cover letter, introduce yourself. This means including your full name, your specific interest in the position and the reasons you've chosen to apply. If you got a referral to the job from another party, ensure to mention this in the first paragraph. 2. Mention your skills and qualifications.
If you're providing a hard copy of your cover letter, handwrite your signature and also include your full typed name. Download Cover Letter Outline Template. To upload the template into Google Docs, go to File > Open > and select the correct downloaded file. Related: Creating the Perfect Cover Letter (With Template and Example)
A cover letter should include the following parts: Header. Salutation. Introduction. Body paragraph. Closing paragraph. Letter ending and signature. The following cover letter samples and examples will show you how to write a cover letter for many employment circumstances. Browse cover letters by job title for inspiration.
A cover letter is a one-page document sent alongside a resume or CV that summarizes your professional experience and explains why you're an excellent fit for the job. It consists of contact details, a greeting, three to four paragraphs and a formal signature.
CV Cover Letter Templates. Need a cover letter to pair with your CV template? Our free CV cover letter templates feature a variety of styles and are available for both Word and Google Docs. If you're looking for something different, browse the rest of our cover letter templates. Build My Cover Letter Now.
Distinguished. This straightforward cover letter template free download places your name front and center. Executive. The elegant design of this sample cover letter template commands attention. Managerial. Make a bold statement with this modern cover letter template, which offers customizable colors and fonts.
Here's what you get with our free cover letter generator: 1. Cover letter templates perfect for all kinds of jobs. You'll get a chance to pick the layout from a wide selection of cover letter templates free to customize whichever way you want. Go for what stands out instead of saying yes to the mediocre. 2.
Like your resume, your cover letter is your chance to brag (professionally) about why they should hire you. Be proud of your skills and accomplishments, and use them to explain why you are the ...
Pantheon. The "Pantheon" cover letter template's bold header projects confidence, making it ideal for executives. 2024. Designed for the modern job seeker, our "2024" cover letter template is perfect for people in any industry. Classic. "The Classic" cover letter template is clean, traditional, and the perfect format to start off your application.
The resume lists information about you and your skills and experience. In the cover letter, you can tell a story about your career trajectory and the reasons for your course change. 3. Use action words. Build action words into your resume and cover letter. Action verbs can liven up your cover letter and make it more interesting to read.
1. The professional cover letter. In this great cover letter example, the applicant landed an IT project management job by proving they had the required project management skills and experience while providing highlights from their career: Include hard numbers in your cover letter to impress the employer.
Learn how to create and build an effective resume and cover letter. 05/20/2024
Here are some ways you can highlight these unique skills on a resume, cover letter and during an interview: Public works director skills for a resume On your resume, consider adding a section that lists your skills or past public works projects. Creating a bulleted list of the past projects you were able to work on can help a hiring manager ...
Business document from Conestoga College, 12 pages, NAME:- HARSH JITENDRABHAI PATEL STUDENT ID:-8959691 DATE:-24/03/2024 CAREER SUCCESS- CDEV 1830 Assignment 3 - Portfolio: My Resume and Cover Letter Academic Year 2023- 2024 Worth 30% of the Final Grade IMPORTANT: PLEASE DO NOT DELETE OR MODIFY ANY PART OF
Try our cover letter generator and make a cover letter fast. CV Maker Tool. CVs are often longer than resumes. With our CV maker, you can create a CV in the same amount of time. ... Cover Letter FAQs; CV FAQs; Blog. Resume Help. Learn the ins and outs of writing a resume. From formatting to fonts, we cover every topic. Cover Letter Help.