communication breakdown essay 300 words

Essay on Communication Breakdown

Introduction.

A communication breakdown is a failure to communicate effectively. It can occur when there is a lack of understanding, misunderstanding, or not enough information being exchanged. There are many reasons why communication breakdowns occur. However, some of the most common include Lack of clarity, Conflicting expectations, and Miscommunication (O’Hair et al. 77). Lack of clarity occurs when the message is not clear; it can be difficult to understand what is being communicated. This can lead to confusion and misunderstanding. Conflicting expectations, when people have different expectations about communication, it can be difficult to come to an agreement. This can lead to communication breakdowns and a lack of cooperation. The essay intends to analyze a communication breakdown experienced in a workplace, specifically identifying the key factors that led to it and what could have been done to prevent it.

Context of Communication Breakdown

I was working on a project with a team of colleagues. We were each assigned different tasks, but we were supposed to work together to complete the project. Unfortunately, there was a communication breakdown, and we ended up working against each other instead of together. The breakdown happened when a colleague was trying to ask the management for a raise. She had worked at the company for several years and felt she deserved more money. However, when she went to her boss to ask for a raise, she was very nervous and did not communicate her needs clearly. Instead of asking for a specific amount, she just said she wanted more money. The management was confused and did not know how to respond. As a result, the conversation did not go well, and the request for a raise was not approved. The main reason for communication breakdown in the context provided is miscommunication. Miscommunication occurs when two people are not using the correct words or phrases to communicate their message, leading to confusion and misunderstanding. Therefore, communication breakdown generally happens when someone does not communicate their needs clearly or uses the wrong channels to try and get what they want. A communication breakdown can have disastrous consequences.

There were several factors that contributed to the communication breakdown. First, there was a lack of clarity about each person’s role in the context. She did not communicate her needs clearly. She should have specifically asked for a raise regarding how much money she wanted rather than just saying that she wanted more money. Secondly, there was a lack of trust and respect between the team members. She should have gone to her human resources department instead of trying to speak to her boss. Third, we were not able to set clear boundaries with regard to our work schedules and responsibilities. Her approach was also tentative, which made it difficult for her to be successful. By being more confident and communicating her needs clearly, she may have been able to get a raise through HR instead of having a difficult conversation with her boss. If she had been able to identify and address the issues with the appropriate department, she might have been able to prevent the communication breakdown from happening. For example, she could have created clearer guidelines for the management to offer her a pay rise. Approaching the right personnel could also have established clear boundaries concerning increasing employee payment, thus preventing communication breakdown.

In any relationship, communication is crucial; whether one is communicating with a friend, family member, or co-worker, the ability to communicate effectively can make or break the relationship. When communication breakdowns occur, it can be frustrating and even lead to conflict. However, there are ways to overcome communication breakdowns and build stronger relationships. One of the most important things to do when communicating with someone is to be clear and concise. This means being aware of your body relationships. This means that when communicating with others, we should be as clear and concise as possible to avoid misunderstanding (O’Hair et al. 77). Furthermore, active listening is also key in overcoming communication breakdown. This means that we should not only be attentive when others are speaking, but we should also try to understand their message by asking questions and clarifying any points we may be unsure about. Moreover, active listening ensures that one can hear what the other person is saying through their tone of voice, body language, and overall demeanor. This allows one to better understand what they are trying to say and helps overcome communication breakdowns. One can presumably avoid any communication problems by employing these techniques. In general, excellent communication is necessary for successful teamwork. We may successfully resolve any possible issues using active listening skills and clear, succinct communication. When all that is needed is for one to feel as though one has heard what has been spoken clearly, concisely, and with understanding, it may also enable one to show others how to improve their relationships ((O’Hair et al. 489). Furthermore, it is crucial to take the time to understand what the other person is saying while trying to fix communication problems. By doing this, one may strengthen connections and improve communication.

Communication breakdowns can have severe effects in today’s society. If this happens in a place of business, it is critical to pinpoint the primary causes and take action to stop such events from happening again. Doing so will spare the company a lot of bother and stress. As a result, it is crucial to convey the message clearly to prevent misunderstanding (O’Hair et al. 77). The chances of misunderstanding are many, yet communication is frequently far from ideal. Miscommunication occasionally has major repercussions, including upset sentiments, strained relationships, or even conflict. The value of sentiment understanding or communication misunderstandings is among the most crucial lessons I have taken away from a communication course.

Regardless of the context, every communication has a chance of being misunderstood, which adds to its complexity. As a result, understanding communication may make it easier to recognize the many message types we give and receive and the potential misunderstandings associated with those communications. Additionally, a greater grasp of communication dynamics could help us overcome interpersonal disputes. Therefore, improved communication skills are crucial for ensuring that spoken words are understood and for assisting in the early resolution of any possible issues. Moreover, an increased grasp of communication enhances a greater appreciation of its intricacies and how miscommunication may happen. It is anticipated that others will be able to manage their diverse situations more effectively thanks to this insight. A solid grasp of communication is a crucial element of this process since it is through our interactions with others that we learn about ourselves. The final point is that effective communication skills are crucial for understanding the intended message and averting disputes before they start.

O’Hair, Dan, et al. Real Communication : An Introduction . Fourth Edition ed., vol. 2, Macmillan Learning, Boston New York, Bedford/st. Martins, 2018, pp. 55–1542. Accessed 19 Oct. 2022.

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Home » Home » Essay » Essay on communication (100, 200, 300, & 500 Words)

Essay on communication (100, 200, 300, & 500 Words)

Essay on communication (100 words), essay on communication (200 words), essay on communication (300 words), forms of communication, 1. verbal communication, 2. nonverbal communication, 3. visual communication, 4. written communication, importance of effective communication, 1. building relationships, 2. conflict resolution, 3. collaboration and teamwork, 4. professional growth, strategies to enhance communication skills, 1. active listening, 2. empathy and understanding, 3. clarity and conciseness, 4. feedback and reflection, leave a comment cancel reply.

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Essay on Communication in 100, 200 and 300 Words: The Essence of Survival

Updated on
Oct 20, 2023

Do you know how important it is to communicate with others? Communication is the primary means through which individuals share information, ideas and thoughts. Communication fosters strong relationships. In this essence, writing an essay on communication becomes important where you highlight the importance of communication, how it affects our everyday lives and what skills are required to become a communication professional . Let’s explore all these questions with some essays on communication.

Table of Contents

1 Essay on Communication in 100 Words
2 Essay on Communication in 200 Words
3 Essay on Communication in 300 Words

Essay on Communication in 100 Words

Communication is the cornerstone of human interaction and is crucial to sharing ideas, thoughts and information. By communicating, people foster relationships, which is vital for personal and professional growth. Effective communication facilitates understanding, resolves conflicts, and promotes collaboration. Whether verbal or nonverbal, it forms the basis of successful teamwork, decision-making, and social integration.

Clear communication is key to a harmonious society, nurturing empathy, and building trust. It encourages brainstorming, creative thinking, and the development of new solutions to complex problems. Its impact is profound, shaping the way we interact, learn, and evolve, making it an indispensable tool for human connection and progress.

Essay on Communication in 200 Words

What makes communication important is that it serves as the bedrock for exchanging ideas, information, and emotions. It is the essence of human interaction, enabling us to convey our thoughts, beliefs, and intentions to others. Effective communication is essential in every aspect of life, whether in personal relationships, professional environments, or social interactions.

Effective communication can form the basis of trust and mutual understanding and understanding. In personal relationships, communication fosters understanding and empathy, allowing individuals to express their feelings and needs, while also listening to and acknowledging others.

In the professional realm. Communication allows the smooth functioning of organizations. With communication, individuals can disseminate information, set clear expectations and encourage collaboration among team members. Moreover, effective communication in the workplace enhances productivity and promotes a positive work culture.

The uses and benefits of communication are not limited to just personal and professional realms. In social environments also, communication allows diverse groups to understand each other’s cultures, beliefs, and values, promoting inclusivity and harmony in society.

You can call communication a fundamental pillar of human existence, as it helps in shaping our relationships, work environments, and societal interactions. Its effective practice is essential for nurturing empathy, building trust, and fostering a more connected and understanding world.

Also Read: Essay on the Importance of English Language

Essay on Communication in 300 Words

How crucial communication is can be explained by the fact that it allows the smooth transfer of ideas, thoughts, feelings and information. Communication is the lifeblood of human interaction, playing a crucial role in the exchange of ideas, information, and emotions. It serves as the cornerstone of relationships, both personal and professional, and is integral to the functioning of society as a whole.

In personal relationships, it is essential to have effective communication for clear understanding and empathy. It allows individuals to express their thoughts, feelings, and needs, while also providing a platform for active listening and mutual support. Strong communication fosters trust and intimacy, enabling individuals to build meaningful and lasting connections with others.

Without communication, you might struggle for organizational success in the professional world. Clear and effective communication within a team or workplace ensures that tasks are understood, roles are defined, and goals are aligned. It enables efficient collaboration, problem-solving, and decision-making, contributing to a positive and productive work environment. Moreover, effective communication between employers and employees promotes a sense of transparency and fosters a healthy work culture.

In a broader sense, communication is vital for social integration and cultural understanding. It bridges the gaps between diverse groups, facilitating the exchange of values, beliefs, and perspectives. Effective communication fosters inclusivity and respect for cultural differences, contributing to a more harmonious and cohesive community.

However, communication is not just about sharing information and ideas. It also encompasses nonverbal cues such as body language, facial expressions, and tone of voice, all of which play a significant role in conveying meaning and emotions. It is the glue that binds individuals and communities together, fostering understanding, empathy, and collaboration. Practicing clear and empathetic communication is vital for creating a more connected, inclusive, and harmonious world.

Communication is the process of exchanging ideas, information, thoughts and feelings between individuals or groups through the use of verbal and nonverbal methods.

To write an essay on communication, you need to describe what communication is, what the importance of communication in our lives and how it can help us know different aspects of life.

To become an effective communicator, you must become an active listener and understand what others have to say. You must learn to express your thoughts clearly and concisely. You also need to ensure your body language, facial expressions, and tone of voice perfectly align with your ideas.

For more information on such interesting topics, visit our essay writing page and follow Leverage Edu .

Shiva Tyagi

With an experience of over a year, I've developed a passion for writing blogs on wide range of topics. I am mostly inspired from topics related to social and environmental fields, where you come up with a positive outcome.

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Essay: Communication Breakdown

Posted by Thaddeus Tague on 10/21/20 12:15 PM

The following is a guest essay by former student Thaddeus Tague.

“What you write will never be more important than how you write it." — Andrew Pudewa, Institute for Excellence in Writing

The apparent disconnect between these two essential questions—"what" versus "how"—is nowhere more prevalent than the largest space for communication and interaction today: social media. Pudewa, of course, was not pitting the questions against each other in a deontological cage match; he was referring to primacy .

Western society has taught academics and students of communication that we should (and do) accept ideas based on their merit alone. While this is true, it is a rather simplistic over-generalization of how the human psyche actually processes ideas, biases, and presuppositions in conversation.

Albert Mehrabian, Professor of Psychology Emeritus at UCLA, conducted a crucial series of studies in the 1970s on verbal and nonverbal messages. His findings were eventually published in a book titled Silent Messages .

Mehrabian’s studies found that test subjects were more convinced by a speaker’s attitude and tone than by their words. He explains, “The non-verbal elements are particularly important for communicating feelings and attitude, especially when they are in-congruent: if words and body language disagree, one tends to believe the body language.”

Within personal communication, he concludes, humans prioritize vocal cues and body language 38 and 55 percent of the time respectively. The human brain uses cues from the face and tone of voice to give words their complete meaning.

Furthermore, at a 93 to 7 split, the human brain tends to receive information and formulate opinions based on how the person said what they said, not what they said.

Patrick Henry College Communication Breakdown

What happens when we apply this principle to the social media landscape, where there is a veritable vacuum of non-verbals? Your brain will do whatever it needs to help you complete the picture and interpret the dialogue.

The principles explained above create an interesting interaction in our modern society, a society that dialogues mainly through social media (a screen) and is unable to see or hear non-verbals. More to the point, how has dialogue through a screen killed productive discourse, increasing social toxicity and tribalism? And why doesn’t the same breakdown happen with books?

The human brain is built to decipher other people’s intent and viewpoints, even as conversations are in progress. What is the other person thinking? What do they intend towards me? All of these questions are more easily answered in face-to-face interaction. Everything required to answer those questions is right out in the open, embodied. By this same principle, Online interaction is inherently easier because it requires less emotional and cognitive effort than face-to-face communication. This is often why people gravitate towards Online communication, even though they may be unaware they are doing so. Especially when humans read the arguments of those they consider intellectual, the brain infers non-verbals cues at every given opportunity.

A joint study from Princeton and University of Pittsburgh showed our time spent reading on computers activates the same areas in the brain in charge of making inferences about other human minds.

Suppose someone you love angrily looks at you and yells, “I love you!” It gives you pause. Did they mean it? What are they feeling? Now suppose a loved one approaches you and places a hand your shoulder, saying, “I just want to let you know that I am struggling with feeling a bit frustrated with you, but I love you.” Now you receive an affirming message. Both communicate the words “I love you,” however one does so much more effectively than the other does.

The September 26, 1960 presidential debate between Richard Nixon and John F. Kennedy is a classic example. It was the first-ever televised presidential debate. Kennedy, wore a lighter suit, was younger, and handsome. Nixon looked haggard and sick that day. After a poll, experts found most radio listeners thought Nixon had won, while the majority of television watchers thought Kennedy had won.

Romans 12:17 speaks to this principal, saying “Do not repay anyone evil for evil. Be careful to do what is right in the eyes of everyone.” (NIV) The NASB Lexicon gives a more intense translation: “Respect what is right in the sight of all men.” Clearly, Paul recognizes that perception has an abnormal effect on the witness of a Christian. It is important to recognize the large role all non-verbal cues play in effective communication. They have the power to determine single-handedly the success or failure of verbal message-reception.

While this communicative disconnect phenomenon is isolated and expanded on Facebook, is not unique to that platform. Online chat forums, discussion forums, exhibit this too.

But what exactly is happening that is so debilitating?

People respond to argumentation by committing a variety of logical fallacies that can potentially derail an otherwise healthy conversation. Just because the brain is making inferences does not mean they are correct. Most commonly, participators commit the straw man fallacy, false equivocation, red herring, and ad hominem, among others. But why does this happen?

Our brains happen to follow a very strict bias toward negativity. This bias protects humans from threats and endeavors to keep realistic expectations of what happens in a fallen world. This inclination is well studied and documented by many fields. Given the nature and volume of inference that must take place in order to complete the “missing pieces” of Online dialogue, the brain negatively infers the motivations and drivers of the people on the other side of the screen, particularly if they are writing something that directly opposes their beliefs.

A misinterpreted statement is met with a scathing comment, which in turn breeds a defensive and scathing reply. Once a full-blown disregard for honorable interlocution sets in, it is hard to reverse the toxicity.

Denizens of social media flock to circle the wagons, defend their ideology, and tend to the wounded. Groupthink and a descent into straw-manning and ad hominem argument set in. This is a key element of modern political tribalism. People plug their ears, and whether they write out blind responses or detailed and organized ones, the effect is the same. It is important to note here these negative influences usually only affect discussions that involve conflict or disagreement. However, this is not a reason to despair. The good news is, normal and empathetic conversations can and do take place on the Internet daily. Successful social discourse and free speech are predicated on prudent, wise citizens using our communicative freedom both skillfully and judiciously. Unfortunately, the primary mode of verbal interaction today breeds toxicity and tribalism.

Lastly, if this tirade of anti-screen dialogue is correct, why don’t the same host of negative impacts follow social discourse through journals or paper and ink?

There are several reasons. People generally read books to entertain or educate themselves. Put flatly, few people read books they know they will not enjoy or even thoroughly disagree with. Reading intonates an investment in understanding. The reader endeavors to empathize with and learn from the author. Even if the reader doesn’t agree with the foregone conclusion, by the end of the book, they can list a few positives of what the author wrote. Conversely, social media throws real-time, unfiltered public discourse in the faces of viewers, often triggering negative responses, defense mechanisms, and so on. Social media messaging is often devoid of this level of analysis and empathy. Stealing Francis Schaeffer's famous question, how shall we then live?

Well, whenever possible, carry out a disagreeable conversation in person, not over text or Facebook. Refrain from using social media as a way to “reach” people or “fight” for your side of the aisle—it is useless and only contributes to tribalism. Even if you win, the other likely has not truly listened. The fields of justice and political ideation will not be won or lost on social media—it will be won or lost in the hearts and minds of people.

Thaddeus Tague is the Head Coach at Ethos Debate where he has taught high school and collegiate forensics for over six years. He graduated from Liberty University in 2018 with a B.A. in Public Administration.

If you enjoyed this article, we've got lots more like it in Founders Magazine , a publication of Patrick Henry College.

Topics: politics , local politics , American Politics and Policy , essay , civic debate , communication

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Communication Breakdowns, Essay Example

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Effective communication is vital in any career endeavor, and this is especially true for a teacher. Communication is not only important from a teacher-student perspective, but a teacher-teacher and a teacher-parent format as well. The knowledge in the course provided a personal insight into the importance of effective communication. I feel the most important factor that was learned in this course is the many ways that communication can fail. In today’s society, communication has evolved far from the face-to-face communication it was a few decades ago. It is important to consider the form of communication to find the most efficient method for clarity. For example, if Jonny is having issues with his behavior in class, when addressing the issues with his parents, I would need to determine the best way to communicate. Obviously, an email or text message may not be the most efficient method, the best way to communicate with the parents would be an open floor where discussion can take place.

As a teacher, I feel that I would be able to discern the proper communication as my career evolves. I would know when a friendly email is warranted to a parent regarding an upcoming test, or a midterm progress report is necessary. It is also important to be able to communicate concerns with other individuals outside of the classroom if the need demands it. For example, a student is continually showing signs of issues at home, as a teacher I would need to articulate the specifics of the concern with our superintendent to determine if outside authority needs to be notified. I need to be able to communicate with other teachers about methods that work well for them and any issues I am having in the classroom that they may advise a better opportunity. Effective communication skills is a vital part of a teacher’s success in and out of the classroom.

There are many challenged that a teacher will face in the classroom, children are anything but predictable. I feel that there are many things I learned that will allow me to build on existing knowledge, turning them into a strength. “Strengths are the traits that you find yourself coming back to again and again, regardless of what you may have initially planned” (Cleaver, np). I feel that I have a way to articulate well, no matter what the communication outlet is. I also feel that I have the strength to determine the best way to communicate in stressful situations. It is important to be able to know when the best communication for a situation is nonverbal. For example, a student is acting out, perhaps the best communication is a stern look to express the feelings towards their behavior. Body language and facial expressions are a form of communication that I feel I have a lot of strength in as well. Communication is not only what you say, but how you say it. Making sure that how I address a situation does not create unwanted and unnecessary animosity is a strength that I feel I have.

With every strength, there are inevitable weaknesses. I have found that there are areas of opportunity and improvements with communication. One opportunity is to use time better by using the best form of communication for the situation. “Today, we communicate verbally, nonverbally, through written means, via telephone, e-mails, social networks, blogs, instant messaging, and more” (Erye, p.47). Perhaps the best option for the situation is to use the telephone to communicate with the parents and determine a solution to the issue at hand. Another opportunity for communication is not necessary the communication itself, but determining when it is best to not talk at all. Sometimes situations arise where you have to have the ability to step back and realize that saying nothing at all is the best decision. It can stop unnecessary things from being said, and can open the door to a better solution later down the road. Often we forget that silence is a form of communication that is sometimes undervalued. It also an area where I can personally use some improvements. I feel that this class taught me that every strength I feel I have with communication probably still has an opportunity for improvements. There is no point in my teaching career where I will be at a point where I can stop learning I believe there are definitely areas that I need to address first, but all areas of communication will be an opportunity to improve my processes.

Cleaver, Samantha. “How to Identify and Maximize Your Unique Talents and Strengths as an Educator.” 2015. Web. 2015.

Erye, Lori. “Communication Breakdowns are Common, Verbally and Nonverbally.” 2013. Print.

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Home — Essay Samples — Sociology — Culture and Communication — Communication Breakdown in Business and Everyday Life: Reasons and Solutions

Communication Breakdown in Business and Everyday Life: Reasons and Solutions

Categories: Culture and Communication Interpersonal Communication

About this sample

Words: 1781 |

Published: May 17, 2022

Words: 1781 | Pages: 4 | 9 min read

Good communication skills present among the staff, causes of cultural and communication factor breakdown, action for management improvement, conclusion , recommendations.

The service provider should organize training for all staff
Managers should adopt appropriate supervision with individual
The Head of the department should ensure that staff meeting is held on regular basis
The company should explore on good skills and continue following them.

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Communication Breakdown: 5 Common Causes and How to Avoid Them

Experiencing a communication breakdown is common in our busy workplaces. It is also a major cause of frustration and wasted effort! A communication breakdown can sometimes be hard to spot, and might not show itself immediately.

Things might seem to be travelling along quite smoothly, until one day you find that a communication breakdown has resulted in wasted effort, missed opportunities or work that hasn’t been completed.

I’ve noticed that breakdowns in communication is often not intentional. Many times, it’s because people are simply not paying attention. They’re focusing on other more tangible aspects of work that they believe are more important.

However, when you have a communication breakdown it’s common to see significant disruption, frustration and a loss of motivation. As the leaders of our teams and workplaces, we play a huge part in making sure that communication is relevant, timely and effective.

In this post, I’ll look at some of the common causes of communication breakdown, and how you can try to avoid them in your team and workplace.

What Causes a Communication Breakdown?

There are many causes of communication breakdowns. Here are my top selections, as well as some ways that you can try to avoid them. If I’ve missed any, let me know in the comments below!

#1. Thinking That Communication = Sending a Message

One of the most common causes of communication breakdown that I see is that leaders assume that sending a message counts as communication .

For example, we might send an email and assume that people have read it. Or we may mention something important in a quick corridor conversation, and assume that the person we are communicating with has really absorbed your message.

Email is a common culprit. Many people are busy, with overflowing inboxes. Sending another email feels like communication, but many people miss them. If your message is really important, maybe you need to come up with a better method.

It’s important to remember that communication has two parts:

First, it’s about getting your message across , in whatever form is appropriate
Second, communication is about ensuring that your audience has received and understood your message .

That’s why we need to get out of the mindset of just blasting messages out to your audience. If you just focus on sending the message, you’re only achieving half of the goal.

Learn More: 5 Communication Skills Every Leader Needs .

#2. Assuming People Communicate the Same Way You Do

Effective communication can be different for everyone.

Some people are happy receiving an email with the details of a change in their team, but others would like these changes communicated in a more personal manner.

It may seem convenient to treat everyone in your team the same way, but this can often result in alienating certain team members who may have a different communication style.

It’s a similar concept as people having different learning styles . Some people like to see pictures and diagrams, others absorb messages better by reading text or hearing the words out loud.

“Treat others as you would like to be treated” doesn’t really cut it here. You need to treat others as they would like to be treated. In other words, you should try to communicate in a way that suits them.

Obviously you can’t please everybody all the time, but usually putting some conscious thought into how you communicate can be helpful.

Learn More: Thoughtful Leader Podcast #91: Think You Know What Your Team Wants? Think Again!

#3. Assuming People Already Know What You Want, and Understand What’s Going On

Workplaces can be extremely complex. Teams have diverse priorities, and there are many stakeholders sending messages and striving for attention.

Leaders are often “in the know” in the workplace, having greater access to the inner workings of the company. If something happens, leaders are usually the first to be briefed, so they can adjust priorities or cascade information to their teams.

Because of this privileged position, leaders sometimes assume that everyone else knows what they do. They will sometimes fail to communicate, assuming important information is already out there. Many teams who are left in the dark feel confused and frustrated.

Busy leaders also fall into the trap of assuming their teams know what they expect or need. This results in frustration and rework, when clear expectations haven’t been set from the beginning.

Many a leader has fallen foul of the trap where work has not been completed, because the team didn’t really know what was expected.

Learn More: Thoughtful Leader Podcast #37: Communication Mistakes That Will Damage Your Leadership .

#4. Communicating on a “Need to Know Basis”

Many leaders make assumptions about the information that their people would like to hear. In other words, they use their own discretion to choose what to communicate.

Sometimes, leaders keep information to themselves, because other people “don’t need to know”. Other times, they simply don’t consider that people might be interested in different aspects of the workplace.

After all, many people like to feel like part of the workplace community. They like to understand what is happening, even if they aren’t directly impacted or involved.

The fact is, employees like to understand what is happening in their workplaces. When leaders make assumptions about what they would like to hear about, communication may suffer.

#5. Issues Between Team Members or Stakeholders

Another common communication breakdown occurs when people just aren’t getting along. When you don’t really like speaking to someone, you’re less likely to communicate with them, right?

Leaders need to be able to spot these situations and try to resolve them, to keep the information flowing. If we don’t keep our eyes open to the dynamics within and around our teams, communication breakdowns can easily result.

No amount of process and structure around your communication will help if people are refusing to communicate effectively!

How to Resolve These Common Communication Breakdowns

There are a few good ways to try to avoid these communication breakdowns and to help the flow of information in your team and workplace. Try them out and see whether they can help you.

1. Understand the priority of your message

If your message is important, then consider using more personal, interactive methods of communication such as meetings or workshops. People often complain about “too many meetings”, but sometimes, it’s important to get people in the room together so you can be sure that everyone is on the same page.

Less important information may be best communicated by email or using the company intranet. The most important information should often be communicated via more personal means.

Communication can impact different people in different ways, so it’s important that you also consider whether a 1 to 1 meeting might be better than a larger forum.

If people are going to want to provide input, then interactive sessions are helpful. If feedback is not as important, then one-way channels like email or a web page might work just fine.

2. Consider how your people like to communicate

Start to get a sense for how your team, colleagues or your manager likes to communicate. This might be as simple as asking them directly. Or, it could be a matter of trying different methods and seeing which ones work the best.

Tailoring your communication may seem time consuming. However, having to recover from a communication blunder can also waste a significant amount of time!

It’s important to test the knowledge of your team members and key stakeholders. What do they know? What would they like to know? How would they like to find out about it? How often do they want to be updated?

You won’t be able to satisfy everybody all the time, but tailoring your communication to suit the people around you can be extremely helpful for people to absorb your messages.

3. Communicate with intention

Instead of thinking about communication as something that happens alongside the real work, it can be helpful to think differently.

Communication is actually part of the work , not just an annoying overhead. Consider putting some structure and process around your communication.

Actions to help you create more intentional communication:

Creating consistent forums for communication at different levels. This might include large groups, small teams or individual conversations, and embedding communication as part of your working process. If you have a particular issue with communication in a certain area, you might create a special forum that meets regularly so you can be more confident that information is flowing.
Dedicating someone to communication activity. Communicating effectively is part of everybody’s role. However, it can be beneficial to have someone who is dedicated to structuring and planning communication if it’s important for your workplace.
Becoming more conscious of how we communicate. When leaders are conscious about how they communicate, there is less confusion, rework and frustration. Consider communication as part of your everyday workload, instead of just as an afterthought.
Asking your people about their communication needs. Simply asking the question can give you insights you may not have expected. What would you like to know? How would you like to learn about it? How often would you like this information?
Add context to your communication. Often it’s good to tell people why you are communicating information, and why you are doing it in a certain way. This helps people understand that you have thought about your messaging.

4. Resolve Behaviour Issues Quickly

When people aren’t communicating effectively, you need to sort it out, quickly. Lack of communication can build tension and frustration when people find out they have been kept out of the loop.

As usual, having a direct (and potentially difficult) conversation to tackle the issue is possibly your best bet. Going forward, you may have to involve yourself more in the work and interactions of the people involved, so you can be sure people are communicating.

You can also become more structured about roles and responsibilities, so people understand who does what. However, this only works when people are sticking to the plan, playing along and not going off track.

Maintaining appropriate oversight is key. The last thing that you want is to find out that certain people haven’t been communicating for months, resulting in rework or missed deadlines!

Communication breakdowns are common in workplaces, but they don’t need to be. All it takes is a little more intention and focus.

Leaders are at the centre of communication and have a large role to play. If you can tackle communication in a more intentional and structured way, there is no reason why you can’t have a more engaged team and workplace.

Is your workplace suffering from a communication breakdown? How have you overcome them? Let me and all the other Thoughtful Leaders know in the comments below!

About the author: ben brearley bsc. bcm mba dipprofcoaching.

Free 300-Word Essay Samples

4016 samples of this type

A 300-word essay is a short piece. It might be assigned by a school teacher to test the student’s knowledge of the topic and their ability to formulate thoughts concisely. The most common genres for texts of 300 to 350 words are a discussion board post and a personal statement for a college application.

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How Many Pages Is a 300-Word Essay Double Spaced?

A 300-word text usually takes about 1 page. All the major citation styles assume that an essay will take approximately 250 words per page. The most common format is double-spaced, Times New Roman, 12 pt. The details might differ – for instance, in MLA 9 and APA 7, Calibri and Arial are also accepted. However, 12-point Times New Roman remains preferable.

How Many Paragraphs Is 300 Words?

A 300-word essay should include 3 to 6 paragraphs. In academic writing, a paragraph should contain at least 50 words and three sentences.

What a 300-Word Essay Looks Like

The easiest way to organize a 300-word essay is to use a standard 5-paragraph structure. The paper should start with an introduction: a hook, some background data, and a thesis statement. Then come three body paragraphs, each focused on one argument. The concluding paragraph is to contain a summary and a restated thesis.

How Long Does a 300-Word Essay Take?

It will take you about 6 to 12 minutes to type 300 words on your keyboard, depending on your typing speed. However, if you also need to perform research, make a reference list, add in-text citations, and graphic materials, you’ll need more time – not less than 1 hours for 300 words.

How Many Body Paragraphs Are in a 300 Word Essay?

An average 300-word essay contains 2 to 3 paragraphs. Each paragraph should be 70 to 150 words long.

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Homage to the Trainer Speech Example

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Death Penalty: The Utilitarianism Ethical Theory

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Improving Management at SNHU Pet Supply Company

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Beneficial Communication Strategies Essay

Communication is one of the most important elements in society. There is nothing that can take place without communication. To get the best out of any endeavor, the kind of communication that takes place between the parties that are involved has to be effective. This brings out the fact that communication can be effective or ineffective. It is the responsibility of the people involved to ensure that the communication mode that they have adopted meets the standards of effective communication. What are the characteristics of effective communication and what are the communication strategies that can be employed in ensuring that communication is effective? These are the questions that this essay will attempt to answer in addition to determining whether the team has provided effective strategies for communication and the examples of how the strategies they have an employee can be utilized.

Effective communication is specific and clear. The recipient does not have to struggle to understand the message. The recipient is identified and the sender is identified too. In this way, it is not difficult to tell who is sending the message to. Effective communication is also carried out using the best means. Some messages are better conveyed by word of mouth while others are better when sent through written means such as letters. Also, electronic means such as email may be the best means of communication in some cases. Note that electronic communication exists both in verbal form through telephone and written through email. The strategies for good communication include identifying the recipient, the proper identification of the sender of the message that is the main element of the communication, using the right means in message delivery or in carrying out the communication, and proper identification of the purpose of the communication. Also, there is the usage of appropriate language in carrying out the communication as a way of avoiding being misconstrued. The sender intends to convey the right message and inappropriate language can jeopardize this.

A careful examination of the team reveals that they have provided effective communication strategies as a way of making their teamwork more fruitful. These strategies include the identification of the means of communication whereby they have agreed to use the group forum which is essentially an electronic facility for sharing written messages usually called posts. They have also made it clear that the communication between the members of the group has to be respectful. This is a way of ensuring that the conflicts and misunderstandings that emanate from disrespectful or inappropriate communication are avoided. Other strategies that the team has provided include the people who will be sending the messages; who are all the team members, and the people who will be receiving the messages in the communication process; who again happen to be the members of the team. This is ideal given that they are handling group work.

I used these strategies that this team has come up with, some examples can be used. In the case of being respectful while communicating, team member X can make a phone call to another team member Y and if the caller, X, is prompted to leave a voice message because the intended recipient, Y, cannot take the call, A can leave a message telling team member Y that he or she intended to inform him or her about the latest discovery he or she had made on the subject; but since Y is not accessible, X will try calling another time. This is a respectful message that can prompt Y into calling X in a bid to find out more on the subject in general and X’s discovery in particular. But X yelling at Y for not being there to take her calls will constitute disrespectful or inappropriate communication and this can lead to conflicts.

In terms of identifying the best mode of communication, the best example is the fact that the team has chosen electronic means. They have chosen to use the group forum where each member will be able to post their messages. If group member X finds interesting information about the research subject, all that this member has to do is type the message and upload it for the other members to read.

In conclusion, communication is vital in any undertaking. Effective communication strategies are a sure way of success in any undertaking. The group that has been examined in this essay has effective communication strategies since they identify the sender, recipient, and mode of communication.

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Bibliography

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Essay on Importance of Communication for Students and Children

500+ words essay on importance of communication:.

Communication is one of the important tools that aid us to connect with people. Either you are a student or a working professional, good communication is something that will connect you far ahead. Proper communication can help you to solve a number of issues and resolve problems. This is the reason that one must know how to communicate well. The skills of communication essential to be developed so that you are able to interact with people. And able to share your thoughts and reach out to them. All this needs the correct guidance and self-analysis as well.

Meaning of Communication

The word communication is basically a process of interaction with the people and their environment . Through such type of interactions, two or more individuals influence the ideas, beliefs, and attitudes of each other.

Such interactions happen through the exchange of information through words, gestures, signs, symbols, and expressions. In organizations, communication is an endless process of giving and receiving information and to build social relationships.

Importance of Communication

Communication is not merely essential but the need of the hour. It allows you to get the trust of the people and at the same time carry better opportunities before you. Some important points are as follows –

Help to Build Relationships

No matter either you are studying or working, communication can aid you to build a relationship with the people. If you are studying you communicate with classmates and teachers to build a relationship with them. Likewise in offices and organizations too, you make relationships with the staff, your boss and other people around.

Improve the Working Environment

There are a number of issues which can be handled through the right and effective communication. Even planning needs communication both written as well as verbal. Hence it is essential to be good in them so as to fill in the communication gap.

Foster strong team

Communication helps to build a strong team environment in the office and other places. Any work which requires to be done in a team. It is only possible if the head communicates everything well and in the right direction.

Find the right solutions

Through communication, anyone can find solutions to even serious problems. When we talk, we get ideas from people that aid us to solve the issues. This is where communication comes into play. Powerful communication is the strength of any organization and can help it in many ways.

Earns more respect

If your communication skills are admirable, people will love and give you respect. If there is any problem, you will be the first person to be contacted. Thus it will increase your importance. Hence you can say that communications skills can make a big change to your reputation in society.

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Don’t Go Overboard With Your Point

The conversation is about to express your thoughts. And to let the other person know what you feel. It is not mean to prove that your point is correct and the other person is wrong. Don’t Overboard other With Your Point.

Watch Your Words

Before you say something to Watch Your Words. At times, out of anger or anxiousness, we say somethings that we must not say. Whenever you are in a professional meeting or in some formal place, where there is a necessity of communicating about your product or work then it is advised to practice the same beforehand

Communication is the greatest importance. It is important to sharing out one’s thoughts and feelings to live a fuller and happier life. The more we communicate the less we suffer and the better we feel about everything around. However, it is all the more necessary to learn the art of effective communication to put across ones point well.

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Structure and Flow - Skills Guide

Essay structure.

Paragraph Structure
Creating Flow
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Introduction

What is a good structure?

A good structure to your academic work is vital to make it understandable, easy to read and engaging. An essay or report tells a story, so as any good story does, it needs a beginning, a middle and an end. It's not just the work as a whole that needs structure but your paragraphs too. This section includes guidance on how to create a good overall essay structure. For more information about creating structure for your individual paragraphs see our paragraph structure guide .

Why do I need to learn structure?

To gain good marks and fulfil the learning outcomes of your assignments, you need to demonstrate that you understand the concepts and the work that you have used to form your argument. Structure also ensures that:

you avoid repeating yourself
you include information that leads from one concept to another
you show understanding of your thought process
you don't forget a piece of information along the way

How do I use structure?

The basic structure of any academic work looks something like this:

Title/Question
Introduction (approx. 10% of the word count)
Main body - development of argument (approx. 80% of the word count)
Conclusion (approx. 10% of the word count)
References/Bibliography

Creating sections helps you to plan how much you need to write on each area. This breaks the task down into smaller chunks.

For example:

Essay word count - 3,000 words Introduction - 300 words Main body - 2,400 words Conclusion - 300 words

If your subject has three major themes you can then break the main body down again:

Essay word count - 3,000 words Introduction - 300 words Main body - 2,400 words (theme 1 - 800 words; theme 2 - 800 words; theme 3 - 800 words) Conclusion - 300 words

This is not a precise rule; you can adjust the word counts to accommodate where more emphasis is needed or not, but it can be used to break a large word count into manageable sections.

Structure Resources

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Avoiding Communication Breakdowns: Effective Strategies

Category: Sociology
Topic: Communication Skills , Effective Communication , Polite Speech

Pages: 1 (568 words)

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Essay: Communication Breakdown

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Communication Breakdown: 5 Common Causes and How to Avoid Them

What Causes a Communication Breakdown?

#1. Thinking That Communication = Sending a Message

#2. Assuming People Communicate the Same Way You Do

#3. Assuming People Already Know What You Want, and Understand What’s Going On

#4. Communicating on a “Need to Know Basis”

#5. Issues Between Team Members or Stakeholders

How to Resolve These Common Communication Breakdowns

1. Understand the priority of your message

2. Consider how your people like to communicate

3. Communicate with intention

Actions to help you create more intentional communication:

4. Resolve Behaviour Issues Quickly

Is your workplace suffering from a communication breakdown? How have you overcome them? Let me and all the other Thoughtful Leaders know in the comments below!

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