short academic essay structure

Academic Essay: From Basics to Practical Tips

Has it ever occurred to you that over the span of a solitary academic term, a typical university student can produce sufficient words to compose an entire 500-page novel? To provide context, this equates to approximately 125,000 to 150,000 words, encompassing essays, research papers, and various written tasks. This content volume is truly remarkable, emphasizing the importance of honing the skill of crafting scholarly essays. Whether you're a seasoned academic or embarking on the initial stages of your educational expedition, grasping the nuances of constructing a meticulously organized and thoroughly researched essay is paramount.

Welcome to our guide on writing an academic essay! Whether you're a seasoned student or just starting your academic journey, the prospect of written homework can be exciting and overwhelming. In this guide, we'll break down the process step by step, offering tips, strategies, and examples to help you navigate the complexities of scholarly writing. By the end, you'll have the tools and confidence to tackle any essay assignment with ease. Let's dive in!

Types of Academic Writing

The process of writing an essay usually encompasses various types of papers, each serving distinct purposes and adhering to specific conventions. Here are some common types of academic writing:

• Essays: Essays are versatile expressions of ideas. Descriptive essays vividly portray subjects, narratives share personal stories, expository essays convey information, and persuasive essays aim to influence opinions.
• Research Papers: Research papers are analytical powerhouses. Analytical papers dissect data or topics, while argumentative papers assert a stance backed by evidence and logical reasoning.
• Reports: Reports serve as narratives in specialized fields. Technical reports document scientific or technical research, while business reports distill complex information into actionable insights for organizational decision-making.
• Reviews: Literature reviews provide comprehensive summaries and evaluations of existing research, while critical analyses delve into the intricacies of books or movies, dissecting themes and artistic elements.
• Dissertations and Theses: Dissertations represent extensive research endeavors, often at the doctoral level, exploring profound subjects. Theses, common in master's programs, showcase mastery over specific topics within defined scopes.
• Summaries and Abstracts: Summaries and abstracts condense larger works. Abstracts provide concise overviews, offering glimpses into key points and findings.
• Case Studies: Case studies immerse readers in detailed analyses of specific instances, bridging theoretical concepts with practical applications in real-world scenarios.
• Reflective Journals: Reflective journals serve as personal platforms for articulating thoughts and insights based on one's academic journey, fostering self-expression and intellectual growth.
• Academic Articles: Scholarly articles, published in academic journals, constitute the backbone of disseminating original research, contributing to the collective knowledge within specific fields.
• Literary Analyses: Literary analyses unravel the complexities of written works, decoding themes, linguistic nuances, and artistic elements, fostering a deeper appreciation for literature.

Our essay writer service can cater to all types of academic writings that you might encounter on your educational path. Use it to gain the upper hand in school or college and save precious free time.

Essay Writing Process Explained

The process of how to write an academic essay involves a series of important steps. To start, you'll want to do some pre-writing, where you brainstorm essay topics , gather information, and get a good grasp of your topic. This lays the groundwork for your essay.

Once you have a clear understanding, it's time to draft your essay. Begin with an introduction that grabs the reader's attention, gives some context, and states your main argument or thesis. The body of your essay follows, where each paragraph focuses on a specific point supported by examples or evidence. Make sure your ideas flow smoothly from one paragraph to the next, creating a coherent and engaging narrative.

After the drafting phase, take time to revise and refine your essay. Check for clarity, coherence, and consistency. Ensure your ideas are well-organized and that your writing effectively communicates your message. Finally, wrap up your essay with a strong conclusion that summarizes your main points and leaves a lasting impression on the reader.

How to Prepare for Essay Writing 

Before you start writing an academic essay, there are a few things to sort out. First, make sure you totally get what the assignment is asking for. Break down the instructions and note any specific rules from your teacher. This sets the groundwork.

Then, do some good research. Check out books, articles, or trustworthy websites to gather solid info about your topic. Knowing your stuff makes your essay way stronger. Take a bit of time to brainstorm ideas and sketch out an outline. It helps you organize your thoughts and plan how your essay will flow. Think about the main points you want to get across.

Lastly, be super clear about your main argument or thesis. This is like the main point of your essay, so make it strong. Considering who's going to read your essay is also smart. Use language and tone that suits your academic audience. By ticking off these steps, you'll be in great shape to tackle your essay with confidence.

Academic Essay Example

In academic essays, examples act like guiding stars, showing the way to excellence. Let's check out some good examples to help you on your journey to doing well in your studies.

Academic Essay Format

The academic essay format typically follows a structured approach to convey ideas and arguments effectively. Here's an academic essay format example with a breakdown of the key elements:

Introduction

• Hook: Begin with an attention-grabbing opening to engage the reader.
• Background/Context: Provide the necessary background information to set the stage.
• Thesis Statement: Clearly state the main argument or purpose of the essay.

Body Paragraphs

• Topic Sentence: Start each paragraph with a clear topic sentence that relates to the thesis.
• Supporting Evidence: Include evidence, examples, or data to back up your points.
• Analysis: Analyze and interpret the evidence, explaining its significance in relation to your argument.
• Transition Sentences: Use these to guide the reader smoothly from one point to the next.

Counterargument (if applicable)

• Address Counterpoints: Acknowledge opposing views or potential objections.
• Rebuttal: Refute counterarguments and reinforce your position.

Conclusion:

• Restate Thesis: Summarize the main argument without introducing new points.
• Summary of Key Points: Recap the main supporting points made in the body.
• Closing Statement: End with a strong concluding thought or call to action.

References/Bibliography

• Cite Sources: Include proper citations for all external information used in the essay.
• Follow Citation Style: Use the required citation style (APA, MLA, Chicago, etc.) specified by your instructor.
• Font and Size: Use a standard font (e.g., Times New Roman, Arial) and size (12-point).
• Margins and Spacing: Follow specified margin and spacing guidelines.
• Page Numbers: Include page numbers if required.

Adhering to this structure helps create a well-organized and coherent academic essay that effectively communicates your ideas and arguments.

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How to Write an Academic Essay Step by Step

Start with an introduction.

The introduction of an essay serves as the reader's initial encounter with the topic, setting the tone for the entire piece. It aims to capture attention, generate interest, and establish a clear pathway for the reader to follow. A well-crafted introduction provides a brief overview of the subject matter, hinting at the forthcoming discussion, and compels the reader to delve further into the essay. Consult our detailed guide on how to write an essay introduction for extra details.

Captivate Your Reader

Engaging the reader within the introduction is crucial for sustaining interest throughout the essay. This involves incorporating an engaging hook, such as a thought-provoking question, a compelling anecdote, or a relevant quote. By presenting an intriguing opening, the writer can entice the reader to continue exploring the essay, fostering a sense of curiosity and investment in the upcoming content. To learn more about how to write a hook for an essay , please consult our guide,

Provide Context for a Chosen Topic

In essay writing, providing context for the chosen topic is essential to ensure that readers, regardless of their prior knowledge, can comprehend the subject matter. This involves offering background information, defining key terms, and establishing the broader context within which the essay unfolds. Contextualization sets the stage, enabling readers to grasp the significance of the topic and its relevance within a particular framework. If you buy a dissertation or essay, or any other type of academic writing, our writers will produce an introduction that follows all the mentioned quality criteria.

Make a Thesis Statement

The thesis statement is the central anchor of the essay, encapsulating its main argument or purpose. It typically appears towards the end of the introduction, providing a concise and clear declaration of the writer's stance on the chosen topic. A strong thesis guides the reader on what to expect, serving as a roadmap for the essay's subsequent development.

Outline the Structure of Your Essay

Clearly outlining the structure of the essay in the introduction provides readers with a roadmap for navigating the content. This involves briefly highlighting the main points or arguments that will be explored in the body paragraphs. By offering a structural overview, the writer enhances the essay's coherence, making it easier for the reader to follow the logical progression of ideas and supporting evidence throughout the text.

Continue with the Main Body

The main body is the most important aspect of how to write an academic essay where the in-depth exploration and development of the chosen topic occur. Each paragraph within this section should focus on a specific aspect of the argument or present supporting evidence. It is essential to maintain a logical flow between paragraphs, using clear transitions to guide the reader seamlessly from one point to the next. The main body is an opportunity to delve into the nuances of the topic, providing thorough analysis and interpretation to substantiate the thesis statement.

Choose the Right Length

Determining the appropriate length for an essay is a critical aspect of effective communication. The length should align with the depth and complexity of the chosen topic, ensuring that the essay adequately explores key points without unnecessary repetition or omission of essential information. Striking a balance is key – a well-developed essay neither overextends nor underrepresents the subject matter. Adhering to any specified word count or page limit set by the assignment guidelines is crucial to meet academic requirements while maintaining clarity and coherence.

Write Compelling Paragraphs

In academic essay writing, thought-provoking paragraphs form the backbone of the main body, each contributing to the overall argument or analysis. Each paragraph should begin with a clear topic sentence that encapsulates the main point, followed by supporting evidence or examples. Thoroughly analyzing the evidence and providing insightful commentary demonstrates the depth of understanding and contributes to the overall persuasiveness of the essay. Cohesion between paragraphs is crucial, achieved through effective transitions that ensure a smooth and logical progression of ideas, enhancing the overall readability and impact of the essay.

Finish by Writing a Conclusion

The conclusion serves as the essay's final impression, providing closure and reinforcing the key insights. It involves restating the thesis without introducing new information, summarizing the main points addressed in the body, and offering a compelling closing thought. The goal is to leave a lasting impact on the reader, emphasizing the significance of the discussed topic and the validity of the thesis statement. A well-crafted conclusion brings the essay full circle, leaving the reader with a sense of resolution and understanding. Have you already seen our collection of new persuasive essay topics ? If not, we suggest you do it right after finishing this article to boost your creativity!

Proofread and Edit the Document

After completing the essay, a critical step is meticulous proofreading and editing. This process involves reviewing the document for grammatical errors, spelling mistakes, and punctuation issues. Additionally, assess the overall coherence and flow of ideas, ensuring that each paragraph contributes effectively to the essay's purpose. Consider the clarity of expression, the appropriateness of language, and the overall organization of the content. Taking the time to proofread and edit enhances the overall quality of the essay, presenting a polished and professional piece of writing. It is advisable to seek feedback from peers or instructors to gain additional perspectives on the essay's strengths and areas for improvement. For more insightful tips, feel free to check out our guide on how to write a descriptive essay .

Alright, let's wrap it up. Knowing how to write academic essays is a big deal. It's not just about passing assignments – it's a skill that sets you up for effective communication and deep thinking. These essays teach us to explain our ideas clearly, build strong arguments, and be part of important conversations, both in school and out in the real world. Whether you're studying or working, being able to put your thoughts into words is super valuable. So, take the time to master this skill – it's a game-changer!

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What Is An Academic Essay?

How to write an academic essay, how to write a good academic essay, related articles.

Essay and dissertation writing skills

Planning your essay

Writing your introduction

Structuring your essay

• Writing essays in science subjects
• Brief video guides to support essay planning and writing
• Writing extended essays and dissertations
• Planning your dissertation writing time

Structuring your dissertation

• Top tips for writing longer pieces of work

Advice on planning and writing essays and dissertations

University essays differ from school essays in that they are less concerned with what you know and more concerned with how you construct an argument to answer the question. This means that the starting point for writing a strong essay is to first unpick the question and to then use this to plan your essay before you start putting pen to paper (or finger to keyboard).

A really good starting point for you are these short, downloadable Tips for Successful Essay Writing and Answering the Question resources. Both resources will help you to plan your essay, as well as giving you guidance on how to distinguish between different sorts of essay questions. 

You may find it helpful to watch this seven-minute video on six tips for essay writing which outlines how to interpret essay questions, as well as giving advice on planning and structuring your writing:

Different disciplines will have different expectations for essay structure and you should always refer to your Faculty or Department student handbook or course Canvas site for more specific guidance.

However, broadly speaking, all essays share the following features:

Essays need an introduction to establish and focus the parameters of the discussion that will follow. You may find it helpful to divide the introduction into areas to demonstrate your breadth and engagement with the essay question. You might define specific terms in the introduction to show your engagement with the essay question; for example, ‘This is a large topic which has been variously discussed by many scientists and commentators. The principle tension is between the views of X and Y who define the main issues as…’ Breadth might be demonstrated by showing the range of viewpoints from which the essay question could be considered; for example, ‘A variety of factors including economic, social and political, influence A and B. This essay will focus on the social and economic aspects, with particular emphasis on…..’

Watch this two-minute video to learn more about how to plan and structure an introduction:

The main body of the essay should elaborate on the issues raised in the introduction and develop an argument(s) that answers the question. It should consist of a number of self-contained paragraphs each of which makes a specific point and provides some form of evidence to support the argument being made. Remember that a clear argument requires that each paragraph explicitly relates back to the essay question or the developing argument.

• Conclusion: An essay should end with a conclusion that reiterates the argument in light of the evidence you have provided; you shouldn’t use the conclusion to introduce new information.
• References: You need to include references to the materials you’ve used to write your essay. These might be in the form of footnotes, in-text citations, or a bibliography at the end. Different systems exist for citing references and different disciplines will use various approaches to citation. Ask your tutor which method(s) you should be using for your essay and also consult your Department or Faculty webpages for specific guidance in your discipline. 

Essay writing in science subjects

If you are writing an essay for a science subject you may need to consider additional areas, such as how to present data or diagrams. This five-minute video gives you some advice on how to approach your reading list, planning which information to include in your answer and how to write for your scientific audience – the video is available here:

A PDF providing further guidance on writing science essays for tutorials is available to download.

Short videos to support your essay writing skills

There are many other resources at Oxford that can help support your essay writing skills and if you are short on time, the Oxford Study Skills Centre has produced a number of short (2-minute) videos covering different aspects of essay writing, including:

• Approaching different types of essay questions  
• Structuring your essay  
• Writing an introduction  
• Making use of evidence in your essay writing  
• Writing your conclusion

Extended essays and dissertations

Longer pieces of writing like extended essays and dissertations may seem like quite a challenge from your regular essay writing. The important point is to start with a plan and to focus on what the question is asking. A PDF providing further guidance on planning Humanities and Social Science dissertations is available to download.

Planning your time effectively

Try not to leave the writing until close to your deadline, instead start as soon as you have some ideas to put down onto paper. Your early drafts may never end up in the final work, but the work of committing your ideas to paper helps to formulate not only your ideas, but the method of structuring your writing to read well and conclude firmly.

Although many students and tutors will say that the introduction is often written last, it is a good idea to begin to think about what will go into it early on. For example, the first draft of your introduction should set out your argument, the information you have, and your methods, and it should give a structure to the chapters and sections you will write. Your introduction will probably change as time goes on but it will stand as a guide to your entire extended essay or dissertation and it will help you to keep focused.

The structure of  extended essays or dissertations will vary depending on the question and discipline, but may include some or all of the following:

• The background information to - and context for - your research. This often takes the form of a literature review.
• Explanation of the focus of your work.
• Explanation of the value of this work to scholarship on the topic.
• List of the aims and objectives of the work and also the issues which will not be covered because they are outside its scope.

The main body of your extended essay or dissertation will probably include your methodology, the results of research, and your argument(s) based on your findings.

The conclusion is to summarise the value your research has added to the topic, and any further lines of research you would undertake given more time or resources. 

Tips on writing longer pieces of work

Approaching each chapter of a dissertation as a shorter essay can make the task of writing a dissertation seem less overwhelming. Each chapter will have an introduction, a main body where the argument is developed and substantiated with evidence, and a conclusion to tie things together. Unlike in a regular essay, chapter conclusions may also introduce the chapter that will follow, indicating how the chapters are connected to one another and how the argument will develop through your dissertation.

For further guidance, watch this two-minute video on writing longer pieces of work . 

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Sample Essays

The breadth of Georgetown’s core curriculum means that students are required to write for a wide variety of academic disciplines. Below, we provide some student samples that exhibit the key features the most popular genres. When reading through these essays, we recommend paying attention to their 

1. Structure (How many paragraphs are there? Does the author use headers?) 

2. Argument (Is the author pointing out a problem, and/or proposing a solution?) 

3. Content (Does the argument principally rely on facts, theory, or logic?) and 

4. Style (Does the writer use first person? What is the relationship with the audience?)

Philosophy Paper

• Singer on the Moral Status of Animals

Theology Paper

• Problem of God
• Jewish Civilization
• Sacred Space and Time
• Phenolphthalein in Alkaline Solution

History Paper

• World History

Literature Review

Comparative Analysis 

Policy Brief

• Vaccine Manufacturing

White Paper

Critical Analysis

• Ignatius Seminar

Essay planning and structure: A short guide

Introduction.

• Planning your essay
• Structuring your essay
• Further reading

The purpose of an essay is to present a logical reasoned argument in response to a specific question. An effective structure helps your argument unfold clearly to the reader; you want your response to be focussed and progressive. This guide suggests some ways of planning and structuring your essays. 

• Next: Planning your essay >>
• Last Updated: Nov 20, 2023 1:48 PM
• URL: https://libguides.bham.ac.uk/asc/essayplanning

Basic essay structure

Improve your writing

Organise your essays to demonstrate your knowledge, show your research and support your arguments

Essays are usually written in continuous, flowing, paragraphed text and don’t use section headings. This may seem unstructured at first, but good essays are carefully structured.

How your assignment content is structured is your choice. Use the basic pattern below to get started.

Essay structure

An essay consists of three basic parts:, introduction.

The essay itself usually has no section headings. Only the title page, author declaration and reference list are written as headings, along with, for example, appendices. Check any task instructions, and your course or unit handbook, for further details.

Content in assignment introductions can vary widely. In some disciplines you may need to provide a full background and context, whereas other essays may need only a little context, and others may need none.

An introduction to an essay usually has three primary purposes:

• To set the scene
• To tell readers what is important, and why
• To tell the reader what the essay is going to do (signposting)

A standard introduction includes the following five elements:

• A statement that sets out the topic and engages the reader.
• The background and context of the topic.
• Any important definitions, integrated into your text as appropriate.
• An outline of the key points, topic, issues, evidence, ideas, arguments, models, theories, or other information, as appropriate. This may include distinctions or contrasts between different ideas or evidence.
• A final sentence or two which tells the reader your focal points and aims.

You should aim to restrict your introduction to information needed for the topic and only include background and contextual information which helps the reader understand it, or sets the scene for your chosen focal points.

In most essays you will have a considerable range of options for your focus. You will be expected to demonstrate your ability to select the most relevant content to address your focal points.

There are some exceptions. For example, if an assignment brief specifically directs the essay focus or requires you to write broadly about a topic. These are relatively rare or are discipline-specific so you should check your task instructions and discipline and subject area conventions.

Below are examples of an opening statement, a summary of the selected content, and a statement at the end of the introduction which tells the reader what the essay will focus on and how it will be addressed. We've use a fictional essay.

The title of our essay is: 'Cats are better than dogs. Discuss.'

To submit this essay you also would need to add citations as appropriate.

Example of opening statements:

People have shared their lives with cats and dogs for millenia. Which is better depends partly on each animal’s characteristics and partly on the owner’s preferences.

Here is a summary of five specific topics selected for the essay, which would be covered in a little more detail in the introduction:

• In ancient Egypt, cats were treated as sacred and were pampered companions.
• Dogs have for centuries been used for hunting and to guard property. There are many types of working dog, and both dogs and cats are now kept purely as pets.
• They are very different animals, with different care needs, traits and abilities.
• It is a common perception that people are either “cat-lovers” or “dog-lovers”.
• It is a common perception that people tend to have preferences for one, and negative beliefs about and attitudes towards, the other.

Example of closing statements at the end of the introduction:

This essay will examine both cats’ and dogs’ behaviour and abilities, the benefits of keeping them as pets, and whether people’s perceptions of their nature matches current knowledge and understanding.

Main body: paragraphs

The body of the essay should be organised into paragraphs. Each paragraph should deal with a different aspect of the issue, but they should also link in some way to those that precede and follow it. This is not an easy thing to get right, even for experienced writers, partly because there are many ways to successfully structure and use paragraphs. There is no perfect paragraph template.

The theme or topic statement

The first sentence, or sometimes two, tells the reader what the paragraph is going to cover. It may either:

• Begin a new point or topic, or
• Follow on from the previous paragraph, but with a different focus or go into more-specific detail. If this is the case, it should clearly link to the previous paragraph.

The last sentence

It should be clear if the point has come to an end, or if it continues in the next paragraph.

Here is a brief example of flow between two summarised paragraphs which cover the historical perspective:

It is known from hieroglyphs that the Ancient Egyptians believed that cats were sacred. They were also held in high regard, as suggested by their being found mummified and entombed with their owners (Smith, 1969). In addition, cats are portrayed aiding hunters. Therefore, they were both treated as sacred, and were used as intelligent working companions. However, today they are almost entirely owned as pets.

In contrast, dogs have not been regarded as sacred, but they have for centuries been widely used for hunting in Europe. This developed over time and eventually they became domesticated and accepted as pets. Today, they are seen as loyal, loving and protective members of the family, and are widely used as working dogs.

There is never any new information in a conclusion.

The conclusion usually does three things:

• Reminds your readers of what the essay was meant to do.
• Provides an answer, where possible, to the title.
• Reminds your reader how you reached that answer.

The conclusion should usually occupy just one paragraph. It draws together all the key elements of your essay, so you do not need to repeat the fine detail unless you are highlighting something.

A conclusion to our essay about cats and dogs is given below:

Both cats and dogs have been highly-valued for millenia, are affectionate and beneficial to their owners’ wellbeing. However, they are very different animals and each is 'better' than the other regarding care needs and natural traits. Dogs need regular training and exercise but many owners do not train or exercise them enough, resulting in bad behaviour. They also need to be 'boarded' if the owner is away and to have frequent baths to prevent bad odours. In contrast, cats do not need this level of effort and care. Dogs are seen as more intelligent, loyal and attuned to human beings, whereas cats are perceived as aloof and solitary, and as only seeking affection when they want to be fed. However, recent studies have shown that cats are affectionate and loyal and more intelligent than dogs, but it is less obvious and useful. There are, for example, no 'police' or 'assistance' cats, in part because they do not have the kinds of natural instincts which make dogs easy to train. Therefore, which animal is better depends upon personal preference and whether they are required to work. Therefore, although dogs are better as working animals, cats are easier, better pets.

Download our basic essay structure revision sheet

Download this page as a PDF for your essay structure revision notes

Better Essays: Signposting

Paragraphs main body of an assessment

Writing academically: Paragraph structure

• Academic style
• Personal pronouns
• Contractions
• Abbreviations
• Signposting

Paragraph structure

• Using sources in your writing

Jump to content on this page:

“An appropriate use of paragraphs is an essential part of writing coherent and well-structured essays.” Don Shiach,   How to write essays

• A topic sentence – what is the overall point that the paragraph is making?
• Evidence that supports your point – this is usually your cited material.
• Explanation of why the point is important and how it helps with your overall argument.
• A link (if necessary) to the next paragraph (or to the previous one if coming at the beginning of the paragraph) or back to the essay question.

This is a good order to use when you are new to writing academic essays - but as you get more accomplished you can adapt it as necessary. The important thing is to make sure all of these elements are present within the paragraph.

The sections below explain more about each of these elements.

The topic sentence (Point)

This should appear early in the paragraph and is often, but not always, the first sentence.  It should clearly state the main point that you are making in the paragraph. When you are planning essays, writing down a list of your topic sentences is an excellent way to check that your argument flows well from one point to the next.

This is the evidence that backs up your topic sentence. Why do you believe what you have written in your topic sentence? The evidence is usually paraphrased or quoted material from your reading . Depending on the nature of the assignment, it could also include:

• Your own data (in a research project for example).
• Personal experiences from practice (especially for Social Care, Health Sciences and Education).
• Personal experiences from learning (in a reflective essay for example).

Any evidence from external sources should, of course, be referenced.

Explanation (analysis)

This is the part of your paragraph where you explain to your reader why the evidence supports the point and why that point is relevant to your overall argument. It is where you answer the question 'So what?'. Tell the reader how the information in the paragraph helps you answer the question and how it leads to your conclusion. Your analysis should attempt to persuade the reader that your conclusion is the correct one.

These are the parts of your paragraphs that will get you the higher marks in any marking scheme.

Links are optional but it will help your argument flow if you include them. They are sentences that help the reader understand how the parts of your argument are connected . Most commonly they come at the end of the paragraph but they can be equally effective at the beginning of the next one. Sometimes a link is split between the end of one paragraph and the beginning of the next (see the example paragraph below).

Paragraph structure video

Length of a paragraph

Academic paragraphs are usually between 200 and 300 words long (they vary more than this but it is a useful guide). The important thing is that they should be long enough to contain all the above material. Only move onto a new paragraph if you are making a new point. 

Many students make their paragraphs too short (because they are not including enough or any analysis) or too long (they are made up of several different points).

Example of an academic paragraph

Using storytelling in educational settings can enable educators to connect with their students because of inborn tendencies for humans to listen to stories.   Written languages have only existed for between 6,000 and 7,000 years (Daniels & Bright, 1995) before then, and continually ever since in many cultures, important lessons for life were passed on using the oral tradition of storytelling. These varied from simple informative tales, to help us learn how to find food or avoid danger, to more magical and miraculous stories designed to help us see how we can resolve conflict and find our place in society (Zipes, 2012). Oral storytelling traditions are still fundamental to native American culture and Rebecca Bishop, a native American public relations officer (quoted in Sorensen, 2012) believes that the physical act of storytelling is a special thing; children will automatically stop what they are doing and listen when a story is told. Professional communicators report that this continues to adulthood (Simmons, 2006; Stevenson, 2008).   This means that storytelling can be a powerful tool for connecting with students of all ages in a way that a list of bullet points in a PowerPoint presentation cannot. The emotional connection and innate, almost hardwired, need to listen when someone tells a story means that educators can teach memorable lessons in a uniquely engaging manner that is   common to all cultures. 

This cross-cultural element of storytelling can be seen when reading or listening to wisdom tales from around the world...

Key:   Topic sentence    Evidence (includes some analysis)    Analysis   Link (crosses into next paragraph)

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Organization and Structure

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There is no single organizational pattern that works well for all writing across all disciplines; rather, organization depends on what you’re writing, who you’re writing it for, and where your writing will be read. In order to communicate your ideas, you’ll need to use a logical and consistent organizational structure in all of your writing. We can think about organization at the global level (your entire paper or project) as well as at the local level (a chapter, section, or paragraph). For an American academic situation, this means that at all times, the goal of revising for organization and structure is to consciously design your writing projects to make them easy for readers to understand. In this context, you as the writer are always responsible for the reader's ability to understand your work; in other words, American academic writing is writer-responsible. A good goal is to make your writing accessible and comprehensible to someone who just reads sections of your writing rather than the entire piece. This handout provides strategies for revising your writing to help meet this goal.

Note that this resource focuses on writing for an American academic setting, specifically for graduate students. American academic writing is of course not the only standard for academic writing, and researchers around the globe will have different expectations for organization and structure. The OWL has some more resources about writing for American and international audiences here .

Whole-Essay Structure

While organization varies across and within disciplines, usually based on the genre, publication venue, and other rhetorical considerations of the writing, a great deal of academic writing can be described by the acronym IMRAD (or IMRaD): Introduction, Methods, Results, and Discussion. This structure is common across most of the sciences and is often used in the humanities for empirical research. This structure doesn't serve every purpose (for instance, it may be difficult to follow IMRAD in a proposal for a future study or in more exploratory writing in the humanities), and it is often tweaked or changed to fit a particular situation. Still, its wide use as a base for a great deal of scholarly writing makes it worthwhile to break down here.

• Introduction : What is the purpose of the study? What were the research questions? What necessary background information should the reader understand to help contextualize the study? (Some disciplines include their literature review section as part of the introduction; some give the literature review its own heading on the same level as the other sections, i.e., ILMRAD.) Some writers use the CARS model to help craft their introductions more effectively.
• Methods: What methods did the researchers use? How was the study conducted? If the study included participants, who were they, and how were they selected?
• Results : This section lists the data. What did the researchers find as a result of their experiments (or, if the research is not experimental, what did the researchers learn from the study)? How were the research questions answered?
• Discussion : This section places the data within the larger conversation of the field. What might the results mean? Do these results agree or disagree with other literature cited? What should researchers do in the future?

Depending on your discipline, this may be exactly the structure you should use in your writing; or, it may be a base that you can see under the surface of published pieces in your field, which then diverge from the IMRAD structure to meet the expectations of other scholars in the field. However, you should always check to see what's expected of you in a given situation; this might mean talking to the professor for your class, looking at a journal's submission guidelines, reading your field's style manual, examining published examples, or asking a trusted mentor. Every field is a little different.

Outlining & Reverse Outlining

One of the most effective ways to get your ideas organized is to write an outline. A traditional outline comes as the pre-writing or drafting stage of the writing process. As you make your outline, think about all of the concepts, topics, and ideas you will need to include in order to accomplish your goal for the piece of writing. This may also include important citations and key terms. Write down each of these, and then consider what information readers will need to know in order for each point to make sense. Try to arrange your ideas in a way that logically progresses, building from one key idea or point to the next.

Questions for Writing Outlines

• What are the main points I am trying to make in this piece of writing?
• What background information will my readers need to understand each point? What will novice readers vs. experienced readers need to know?
• In what order do I want to present my ideas? Most important to least important, or least important to most important? Chronologically? Most complex to least complex? According to categories? Another order?

Reverse outlining comes at the drafting or revision stage of the writing process. After you have a complete draft of your project (or a section of your project), work alone or with a partner to read your project with the goal of understanding the main points you have made and the relationship of these points to one another. The OWL has another resource about reverse outlining here.

Questions for Writing Reverse Outlines

• What topics are covered in this piece of writing?
• In what order are the ideas presented? Is this order logical for both novice and experienced readers?
• Is adequate background information provided for each point, making it easy to understand how one idea leads to the next?
• What other points might the author include to further develop the writing project?

Organizing at the sentence and paragraph level

Signposting.

Signposting is the practice of using language specifically designed to help orient readers of your text. We call it signposting because this practice is like leaving road signs for a driver — it tells your reader where to go and what to expect up ahead. Signposting includes the use of transitional words and phrasing, and they may be explicit or more subtle. For example, an explicit signpost might say:

This section will cover Topic A­­ and Topic B­­­­­.

A more subtle signpost might look like this:

It's important to consider the impact of Topic A­­ and Topic B­­­­­.

The style of signpost you use will depend on the genre of your paper, the discipline in which you are writing, and your or your readers’ personal preferences. Regardless of the style of signpost you select, it’s important to include signposts regularly. They occur most frequently at the beginnings and endings of sections of your paper. It is often helpful to include signposts at mid-points in your project in order to remind readers of where you are in your argument.

Questions for Identifying and Evaluating Signposts

• How and where does the author include a phrase, sentence, or short group of sentences that explains the purpose and contents of the paper?
• How does each section of the paper provide a brief summary of what was covered earlier in the paper?
• How does each section of the paper explain what will be covered in that section?
• How does the author use transitional words and phrases to guide readers through ideas (e.g. however, in addition, similarly, nevertheless, another, while, because, first, second, next, then etc.)?

WORKS CONSULTED

Clark, I. (2006). Writing the successful thesis and dissertation: Entering the conversation . Prentice Hall Press.

Davis, M., Davis, K. J., & Dunagan, M. (2012). Scientific papers and presentations . Academic press.

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• Academic Paragraph Structure | Step-by-Step Guide & Examples

Academic Paragraph Structure | Step-by-Step Guide & Examples

Published on October 25, 2022 by Shona McCombes . Revised on March 27, 2023.

Every piece of academic writing is structured by paragraphs and headings . The number, length and order of your paragraphs will depend on what you’re writing—but each paragraph must be:

• Unified : all the sentences relate to one central point or idea.
• Coherent : the sentences are logically organized and clearly connected.
• Relevant : the paragraph supports the overall theme and purpose of the paper.

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Table of contents

Step 1: identify the paragraph’s purpose, step 2: show why the paragraph is relevant, step 3: give evidence, step 4: explain or interpret the evidence, step 5: conclude the paragraph, step 6: read through the whole paragraph, when to start a new paragraph.

First, you need to know the central idea that will organize this paragraph. If you have already made a plan or outline of your paper’s overall structure , you should already have a good idea of what each paragraph will aim to do.

You can start by drafting a sentence that sums up your main point and introduces the paragraph’s focus. This is often called a topic sentence . It should be specific enough to cover in a single paragraph, but general enough that you can develop it over several more sentences.

Although the Braille system gained immediate popularity with the blind students at the Institute in Paris, it had to gain acceptance among the sighted before its adoption throughout France.

This topic sentence:

• Transitions from the previous paragraph (which discussed the invention of Braille).
• Clearly identifies this paragraph’s focus (the acceptance of Braille by sighted people).
• Relates to the paper’s overall thesis.
• Leaves space for evidence and analysis.

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The topic sentence tells the reader what the paragraph is about—but why does this point matter for your overall argument? If this isn’t already clear from your first sentence, you can explain and expand on its meaning.

This support was necessary because sighted teachers and leaders had ultimate control over the propagation of Braille resources.

• This sentence expands on the topic and shows how it fits into the broader argument about the social acceptance of Braille.

Now you can support your point with evidence and examples. “Evidence” here doesn’t just mean empirical facts—the form it takes will depend on your discipline, topic and approach. Common types of evidence used in academic writing include:

• Quotations from literary texts , interviews , and other primary sources .
• Summaries , paraphrases , or quotations of secondary sources that provide information or interpretation in support of your point.
• Qualitative or quantitative data that you have gathered or found in existing research.
• Descriptive examples of artistic or musical works, events, or first-hand experiences.

Make sure to properly cite your sources .

Many of the teachers at the Royal Institute for Blind Youth resisted Braille’s system because they found the tactile method of reading difficult to learn (Bullock & Galst, 2009).

• This sentence cites specific evidence from a secondary source , demonstrating sighted people’s reluctance to accept Braille.

Now you have to show the reader how this evidence adds to your point. How you do so will depend on what type of evidence you have used.

• If you quoted a passage, give your interpretation of the quotation.
• If you cited a statistic, tell the reader what it implies for your argument.
• If you referred to information from a secondary source, show how it develops the idea of the paragraph.

This resistance was symptomatic of the prevalent attitude that the blind population had to adapt to the sighted world rather than develop their own tools and methods.

• This sentence adds detail and interpretation to the evidence, arguing that this specific fact reveals something more general about social attitudes at the time.

Steps 3 and 4 can be repeated several times until your point is fully developed. Use transition words and phrases to show the connections between different sentences in the paragraph.

Over time, however, with the increasing impetus to make social contribution possible for all, teachers began to appreciate the usefulness of Braille’s system (Bullock & Galst, 2009). Access to reading could help improve the productivity and integration of people with vision loss.

• The evidence tells us about the changing attitude to Braille among the sighted.
• The interpretation argues for why this change occurred as part of broader social shifts.

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Finally, wrap up the paragraph by returning to your main point and showing the overall consequences of the evidence you have explored.

This particular paragraph takes the form of a historical story—giving evidence and analysis of each step towards Braille’s widespread acceptance.

It took approximately 30 years, but the French government eventually approved the Braille system, and it was established throughout the country (Bullock & Galst, 2009).

•  The final sentence ends the story with the consequences of these events.

When you think you’ve fully developed your point, read through the final result to make sure each sentence follows smoothly and logically from the last and adds up to a coherent whole.

Although the Braille system gained immediate popularity with the blind students at the Institute in Paris, it had to gain acceptance among the sighted before its adoption throughout France. This support was necessary because sighted teachers and leaders had ultimate control over the propagation of Braille resources. Many of the teachers at the Royal Institute for Blind Youth resisted learning Braille’s system because they found the tactile method of reading difficult to learn (Bullock & Galst, 2009). This resistance was symptomatic of the prevalent attitude that the blind population had to adapt to the sighted world rather than develop their own tools and methods. Over time, however, with the increasing impetus to make social contribution possible for all, teachers began to appreciate the usefulness of Braille’s system (Bullock & Galst, 2009). Access to reading could help improve the productivity and integration of people with vision loss. It took approximately 30 years, but the French government eventually approved the Braille system, and it was established throughout the country (Bullock & Galst, 2009).

Not all paragraphs will look exactly like this. Depending on what your paper aims to do, you might:

• Bring together examples that seem very different from each other, but have one key point in common.
• Include just one key piece of evidence (such as a quotation or statistic) and analyze it in depth over several sentences.
• Break down a concept or category into various parts to help the reader understand it.

The introduction and conclusion paragraphs will also look different. The only universal rule is that your paragraphs must be unified , coherent and relevant . If you struggle with structuring your paragraphs, you could consider using a paper editing service for personal, in-depth feedback.

As soon as you address a new idea, argument or issue, you should start a new paragraph. To determine if your paragraph is complete, ask yourself:

• Do all your sentences relate to the topic sentence?
• Does each sentence make logical sense in relation to the one before it?
• Have you included enough evidence or examples to demonstrate your point?
• Is it clear what each piece of evidence means and why you have included it?
• Does all the evidence fit together and tell a coherent story?

Don’t think of paragraphs as isolated units—they are part of a larger argument that should flow organically from one point to the next. Before you start a new paragraph, consider how you will transition between ideas.

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Structure of academic reflections

Guidance on the structure of academic reflections.

Academic reflections or reflective writing completed for assessment often require a clear structure. Contrary to some people’s belief, reflection is not just a personal diary talking about your day and your feelings.

Both the language and the structure are important for academic reflective writing. For the structure you want to mirror an academic essay closely. You want an introduction, a main body, and a conclusion.

Academic reflection will require you to both describe the context, analyse it, and make conclusions. However, there is not one set of rules for the proportion of your reflection that should be spent describing the context, and what proportion should be spent on analysing and concluding. That being said, as learning tends to happen when analysing and synthesising rather than describing, a good rule of thumb is to describe just enough such that the reader understands your context.

Example structure for academic reflections

Below is an example of how you might structure an academic reflection if you were given no other guidance and what each section might contain.  Remember this is only a suggestion and you must consider what is appropriate for the task at hand and for you yourself.

Introduction

Identifies and introduces your experience or learning

• This can be a critical incident
• This can be the reflective prompt you were given
• A particular learning you have gained

When structuring your academic reflections it might make sense to start with what you have learned and then use the main body to evidence that learning, using specific experiences and events. Alternatively, start with the event and build up your argument. This is a question of personal preference – if you aren’t given explicit guidance you can ask the assessor if they have a preference, however both can work.

Highlights why it was important

• This can be suggesting why this event was important for the learning you gained
• This can be why the learning you gained will benefit you or why you appreciate it in your context

You might find that it is not natural to highlight the importance of an event before you have developed your argument for what you gained from it. It can be okay not to explicitly state the importance in the introduction, but leave it to develop throughout your reflection.

Outline key themes that will appear in the reflection (optional – but particularly relevant when answering a reflective prompt or essay)

• This can be an introduction to your argument, introducing the elements that you will explore, or that builds to the learning you have already gained.

This might not make sense if you are reflecting on a particular experience, but is extremely valuable if you are answering a reflective prompt or writing an essay that includes multiple learning points. A type of prompt or question that could particularly benefit from this would be ‘Reflect on how the skills and theory within this course have helped you meet the benchmark statements of your degree’

It can be helpful to explore one theme/learning per paragraph.

Explore experiences

• You should highlight and explore the experience you introduced in the introduction
• If you are building toward answering a reflective prompt, explore each relevant experience.

As reflection is centred around an individual’s personal experience, it is very important to make experiences a main component of reflection. This does not mean that the majority of the reflective piece should be on describing an event – in fact you should only describe enough such that the reader can follow your analysis.

Analyse and synthesise

• You should analyse each of your experiences and from them synthesise new learning

Depending on the requirements of the assessment, you may need to use theoretical literature in your analysis. Theoretical literature is a part of perspective taking which is relevant for reflection, and will happen as a part of your analysis.  

Restate or state your learning

• Make a conclusion based on your analysis and synthesis.
• If you have many themes in your reflection, it can be helpful to restate them here.

Plan for the future

• Highlight and discuss how your new-found learnings will influence your future practice

Answer the question or prompt (if applicable)

• If you are answering an essay question or reflective prompt, make sure that your conclusion provides a succinct response using your main body as evidence.  

Using a reflective model to structure academic reflections

You might recognise that most reflective models mirror this structure; that is why a lot of the reflective models can be really useful to structure reflective assignments. Models are naturally structured to focus on a single experience – if the assignment requires you to focus on multiple experiences, it can be helpful to simply repeat each step of a model for each experience.

One difference between the structure of reflective writing and the structure of models is that sometimes you may choose to present your learning in the introduction of a piece of writing, whereas models (given that they support working through the reflective process) will have learning appearing at later stages.

However, generally structuring a piece of academic writing around a reflective model will ensure that it involves the correct components, reads coherently and logically, as well as having an appropriate structure.

Reflective journals/diaries/blogs and other pieces of assessed reflection

The example structure above works particularly well for formal assignments such as reflective essays and reports.  Reflective journal/blogs and other pieces of assessed reflections tend to be less formal both in language and structure, however you can easily adapt the structure for journals and other reflective assignments if you find that helpful.

That is, if you are asked to produce a reflective journal with multiple entries it will most often (always check with the person who issued the assignment) be a successful journal if each entry mirrors the structure above and the language highlighted in the section on academic language. However, often you can be less concerned with form when producing reflective journals/diaries.

When producing reflective journals, it is often okay to include your original reflection as long as you are comfortable with sharing the content with others, and that the information included is not too personal for an assessor to read.

Developed from:

Ryan, M., 2011. Improving reflective writing in higher education: a social semiotic perspective. Teaching in Higher Education, 16(1), 99-111.

University of Portsmouth, Department for Curriculum and Quality Enhancement (date unavailable). Reflective Writing: a basic introduction [online].  Portsmouth: University of Portsmouth.

Queen Margaret University, Effective Learning Service (date unavailable).  Reflection. [online].  Edinburgh: Queen Margaret University.