personal statement for school receptionist job

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Receptionist Personal Statement

• CV Templates & Advice

Are you applying for a new receptionist position but stuck on what to write in your personal statement for your CV? Don’t panic, we’re here to help. Here is our expert advice on what to include in your receptionist personal statement, as well as a template for you to follow.

We recommend that you use this short personal profile to make your skills and achievements shine. This 100-150 words should promote your strengths, achievements and key skills that relate to the role and successfully sell you as the ideal candidate.

Alternatively, you can read our generic guide for  how to write a personal statement .

What to include in your receptionist personal statement

Why you’re applying for the specific role.

• Highlight why you are applying for the role, and what appealed to you.
• Mention what has appealed to you about the company, ensure that you do your research and tailor your personal statement to each role.
• Provide information on previous work experience as a receptionist.
• Highlight the relevant subjects you have studied, or qualifications gained.
• Provide information on your School/College/University that you attended, if relevant.

Your Receptionist Experience & Skills

• Provide information on your previous receptionist role, mentioning key responsibilities and how they relate to the advertised position.
• Mention key skills that you possess and that helped you to manage previous workload.
• Highlight relevant qualifications, and ensure you mention communication and IT skills.

Receptionist Personal Statement Example

A polite, friendly and extremely capable receptionist, with a passion for delivering excellent administrative support. I hold excellent communication and listening skills, that allow me to communicate successfully with all clients and guests, face-to-face and over the phone. In my previous role I was responsible for answering the telephone, responding to emails, greeting guests and providing a range of administrative support. I am a great people person, therefore providing excellent customer service comes naturally. I have a working knowledge of Microsoft Office and other administrative tools. As a polite, enthusiastic, self motivated individual, combines with my experience and expertise, I believe that I would make a great asset to your administration team.

If you’re looking for further resources to help you with your receptionist job application, then you can choose from the options below:

• Receptionist CV Template
• Receptionist Cover Letter Template

Related links

• Personal Assistant Cover Letter Template

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School Receptionist: Job Description & Responsibilities

As educational institutions continue to grow, so does the need for organized and responsible personnel. One such personnel is the School Receptionist. This article will look at the School Receptionist job description, responsibilities, the importance of their role in educational institutions, and the benefits a School Receptionist can enjoy in their day-to-day work.

Explanation of School Receptionist position and responsibilities

The School Receptionist is a key member of staff in educational institutions. They are responsible for handling all incoming and outgoing phone calls, greeting and assisting visitors, and ensuring that the school runs smoothly. They are required to work closely with students, parents, teachers, and administrative staff to provide support and guidance.

In addition to their administrative tasks, the School Receptionist is responsible for maintaining a safe and secure environment within the school premises. They monitor the entrance and exit of students and visitors, regulate access to the school, and maintain school records.

Importance of School Receptionist role in educational institutions

The role of School Receptionist is critical to the successful operation of educational institutions. They are the first point of contact for all visitors to the school, and as such, they create the first impression of the institution. The School Receptionist is the face of the school, and they play a vital role in promoting the school’s image, values, and mission.

Furthermore, the School Receptionist is responsible for ensuring that school records are kept confidential and up-to-date. This includes maintaining attendance records, student data, and handling sensitive information.

Benefits of being a School Receptionist

Aside from the satisfaction that comes with helping to shape and mold the future generation, being a School Receptionist offers numerous benefits.

Firstly, School Receptionists typically enjoy flexible working hours, which enables them to attend to personal and family matters. Moreover, School Receptionists have opportunities for professional and personal growth as they get to interact with different members of the school community.

The School Receptionist is an integral part of any educational institution. Their roles and responsibilities are critical to ensuring that the school runs smoothly and that visitors are welcomed warmly. Being a School Receptionist also offers numerous benefits, including flexibility and opportunities for growth.

Job Description

As a school receptionist, you will be responsible for the smooth operation of the school’s front desk. Your core duties and responsibilities will include, but are not limited to:

Overview of job duties and responsibilities

• Greeting visitors, answering phone calls, and responding to emails
• Managing the school’s schedule and calendar
• Directing visitors to the appropriate areas of the school
• Maintaining accurate records and files
• Handling administrative tasks, such as photocopying and data entry
• Assisting with student enrollment, attendance, and records
• Liaising with teachers, staff, parents, and external partners

Required education and qualifications

To qualify for this position, you will typically need a high school diploma or equivalent. Additional education or training in office administration or customer service is a plus. Experience in a similar role, particularly in a school setting, is highly valued.

Skills needed for the position

As a school receptionist, you should possess excellent interpersonal and communication skills, both oral and written. You should be able to multitask and prioritize effectively. You must be detail-oriented and proficient in using office software and equipment, such as Microsoft Office and copiers. Proficiency in Spanish or other languages can also be beneficial.

Availability and work hours

The work schedule for school receptionists typically follows the school year calendar and is generally Monday through Friday during school hours. However, some schools may require receptionists to work before and after normal school hours or on weekends for special events or meetings. You should be flexible and willing to accommodate these schedules as needed.

A school receptionist is a vital member of a school’s administrative team. This role requires excellent communication, organizational, and multitasking skills, as well as a high level of professionalism and compassion. If you have a passion for helping others and working in a fast-paced environment, this could be the perfect job for you.

Receptionist Duties

As a school receptionist, your duties go far beyond greeting visitors and answering phone calls. Your role demands a high level of communication skills, organization, and multitasking abilities to handle diverse administrative tasks.

Greeting visitors and maintaining visitor records

Your first responsibility is to receive and welcome visitors to the school. You must be courteous, professional, and helpful in answering their questions and directing them to the appropriate department or person. Besides, you should maintain a record of visitors’ details, including their names, purposes of the visit, and the time they spent on the school premises.

Answering phone calls and responding to emails

As the first point of contact for callers, you will receive inquiries, complaints, and requests. You must possess excellent listening, understanding, and problem-solving skills to address these issues promptly and professionally. Additionally, you need to respond to emails and other written communications in a timely, accurate, and eloquent manner.

Scheduling appointments

Your role also involves scheduling appointments for parents, students, and staff members. You must maintain a calendar of events, meetings, and other schedules and notify the relevant parties in advance. You need to have excellent time-management skills to ensure that appointments do not overlap or conflict with each other.

Processing paperwork and documentation

As part of your administrative duties, you will handle various paperwork, forms, and documents. You must be detail-oriented, accurate, and proficient in data entry, filing, and record keeping. Besides, you should have a basic understanding of confidentiality and privacy laws to ensure that such documents are secure and confidential.

Handling administrative tasks

As the school’s front desk officer, you will perform various administrative duties, including typing, photocopying, faxing, scanning, and emailing documents. Additionally, you will help in updating school databases, preparing reports, and responding to queries from other staff members.

A school receptionist’s role is critical in ensuring the smooth running of a school’s administrative functions. Therefore, to excel in this role, you need to be an excellent communicator, an excellent multitasker, and be detail-oriented, among other essential skills.

Communication Skills

As a School Receptionist, communication skills are crucial to your success in the role. Excellent communication skills enable you to interact with students, parents, teachers, and staff members effectively. Furthermore, it helps in building relationships and fostering a positive school environment. Your communication skills reflect the school’s image, and thus mastery of this skill is essential.

To learn effective communication skills, consider taking professional training or attending workshops. You can also observe and model effective communication by watching experienced School Receptionists in action. Additionally, reading books on effective communication could also help you understand and sharpen your communication skills.

Dealing with difficult and challenging conversations is an inevitable part of your role as a School Receptionist. Despite your best efforts to maintain a positive school environment, conflicts and misunderstandings are bound to arise. However, with excellent communication skills, you can navigate these conversations with ease. Here are some tips on how to handle challenging conversations:

• Listen attentively and empathize with the other party’s feelings and sentiments.
• Avoid interrupting the other party and allow them to express their concerns and expectations fully.
• Gather all the facts and information necessary to address the issue effectively.
• Stay calm and avoid getting defensive or emotional.
• Offer solutions that satisfy both parties and ensure a positive outcome.

Multitasking while communicating is another critical skill that you must master as a School Receptionist. Multitasking is vital because you often have to handle multiple tasks simultaneously while communicating with different people. For instance, you may have to answer phones, reply to emails, and attend to visitors while attending to a student or teacher’s needs.

To multitask effectively while communicating, consider the following tips:

• Prioritize tasks based on their urgency or importance
• Learn to delegate tasks that can be performed by other staff members
• Use tools such as reminders and to-do lists to manage tasks effectively
• Stay focused on the task at hand and avoid distractions
• Learn to manage your time effectively to ensure that all tasks are attended to promptly.

Effective communication is a vital component of being a successful School Receptionist. Learning to communicate effectively, handle difficult conversations, and multitasking while communicating will help you excel in your role and create a positive school environment.

Technology Skills

Technology is at the heart of many school operations, and often times a school receptionist must have a firm grasp on a variety of technology skills. Here are some of the key skills required for a school receptionist:

Using school software and databases

As the gatekeeper of information, a school receptionist must be able to navigate various school-wide databases and software programs to retrieve information on students, faculty, and staff. This includes knowing the ins and outs of the school’s student information system, as well as any other databases or software that are used for attendance, grading, or scheduling.

Typing and data entry

In addition to knowing how to navigate various databases and software programs, a school receptionist must also have strong typing and data entry skills. As they are often responsible for recording and entering various types of information into school databases, a receptionist must be comfortable with typing quickly and accurately.

Managing social media accounts

Many schools have a social media presence, and a school receptionist may be tasked with managing and curating content for those accounts. This can include posting updates or event information, responding to messages or comments, and even creating graphics or other visual content to accompany posts.

A school receptionist must be comfortable with technology and willing to learn new programs and systems as needed. By mastering these technology skills, a school receptionist can help ensure the smooth operation and organization of their school.

Administrative Duties

As a School Receptionist, a major part of your responsibility is to maintain and organize student records. This is crucial because these records contain essential information that can be important in decision-making for school activities, promoting academic success, and ensuring student safety.

You will also be tasked with filing and record keeping, which is an essential administrative duty in any organization. Filing and record keeping involve creating and managing structured documentation, archiving files correctly, and utilizing technology for efficient access to data. As a School Receptionist, it is your duty to ensure that all records are up to date, accurate, and properly formatted.

Assisting with school events and functions is also another essential duty in your job description as a School Receptionist. You’ll be required to help organize and manage school events such as parent-teacher conferences, annual school concerts, sports day, or even graduation ceremonies. You’ll need to coordinate with other administrators, teachers, and other staff to ensure that all activities run without any glitches. The goal is to create a positive atmosphere where students can feel supported academically, emotionally and socially.

In addition, you may also be responsible for coordinating with parents, guardians, and stakeholders on various occasions such as meetings or consultations. You will need to ensure that everyone who requests an appointment with a teacher or other administrative members is properly booked, scheduled, and the necessary paperwork is in place.

Your day-to-day administrative duties will vary depending on the needs of the school. To effectively fulfill your responsibilities, you’ll need to have excellent organizational skills and be diligent and reliable in completing administration tasks. Attention to detail, time-management skills, and competency in managing electronic data systems are essential skills for every School Receptionist.

The Administrative Duties of a School Receptionist are critical to the school’s smooth running by providing well-organized and coordinated record-keeping, event monitoring, and administrative support needed for the daily operations of the school. Your efforts are vital to support both the students and the school’s faculty as they engage in successful education and drive the school’s mission.

Safety and Security

Ensuring the safety and security of students, staff, and visitors is a top priority for school receptionists. As the first point of contact for anyone entering the school premises, receptionists must be alert and proactive in responding to potential threats or emergencies.

Protocol for emergencies

Receptionists play a critical role in emergency preparedness and response. They must have a clear understanding of the school’s emergency protocol and be able to execute it efficiently in the event of an emergency. This includes notifying appropriate authorities, directing staff and students to safe areas, and providing updates and instructions as needed.

Monitoring CCTV cameras

CCTV cameras are an important tool for monitoring activity on school premises. Receptionists should be trained on how to effectively use the security cameras and be vigilant in monitoring them for any suspicious activity. If something out of the ordinary is observed, receptionists should immediately alert the appropriate authorities and take appropriate action to prevent any potential harm.

Dealing with unauthorized visitors

In order to maintain a safe and secure environment, it is important for receptionists to be able to identify and deal with unauthorized visitors. This may include asking for identification or verifying the purpose of their visit. If necessary, receptionists should be prepared to deny entry or contact the appropriate authorities to handle the situation.

Keeping confidential information safe

Receptionists often have access to sensitive and confidential information such as student records and personal identifiable information. It is essential for receptionists to maintain the confidentiality and integrity of this information. They should be trained on proper data security and privacy policies and be diligent in safeguarding any confidential information they come across.

Safety and security are key responsibilities of school receptionists. They must be well-trained in emergency response protocols, vigilant in monitoring security cameras, able to deal with unauthorized visitors, and committed to protecting the confidentiality of sensitive information. By fulfilling these responsibilities, receptionists can contribute to creating a safe and secure environment for students, staff, and visitors.

Interpersonal Skills

As a school receptionist, it is essential to possess excellent interpersonal skills to build strong relationships with students, parents, and faculty members. Building these relationships is critical since they form the foundation of a positive school culture, leading to increased student achievement and retention rates.

One of the key areas a school receptionist should focus on is conflict resolution. Due to the diverse backgrounds, opinions, and beliefs of staff and students, conflicts and misunderstandings can arise. Effective conflict resolution requires active listening skills, clear communication, empathy, and problem-solving abilities.

Dealing with sensitive situations and emotional reactions is another crucial aspect of the school receptionist’s role. This can involve comforting grieving parents or dealing with irate individuals. In such scenarios, the school receptionist should maintain composure, be empathetic, and provide information and assistance as needed.

Moreover, the school receptionist must be equipped with stress and anxiety management skills. The job can be stressful, especially during peak periods such as registration and exam time. Techniques, such as deep breathing, mindfulness, and time management, can be helpful in alleviating stress and anxiety.

The school receptionist plays a critical role in facilitating an excellent school experience for students, parents, and faculty. Possessing good interpersonal skills, including conflict resolution, handling sensitive situations, and managing stress and anxiety, is essential in carrying out the duties and responsibilities of the job effectively.

Examples of Successful School Receptionist

In this section, we will discuss successful School Receptionists and what makes them exceptional in their role.

Case studies of successful School Receptionist

One example of a successful School Receptionist is Mary. Mary has been working for the same school for 10 years and has built strong relationships with students, parents, and staff. She is known for her friendly and welcoming demeanor, and her ability to multitask and handle challenging situations.

Another successful School Receptionist is John. John is relatively new to the role, but he quickly adapted to the demands of the job. He is highly organized, efficient, and pays close attention to detail. John communicates effectively with the school community and resolves issues promptly.

What makes a School Receptionist exceptional

A School Receptionist can be considered exceptional if they possess the following qualities:

1. Exceptional Communication Skills

The ability to effectively communicate is crucial for School Receptionists. They must be able to convey information clearly, answer questions from students, parents, and staff with patience and professionalism, and be able to diffuse difficult situations.

2. Strong Organization and Multitasking Skills

School Receptionists must have strong organizational skills to keep track of numerous administrative tasks, student attendance, managing phone and email correspondence, and other duties. Multitasking and time management skills are highly valued in this role.

3. Positive Attitude

A positive attitude can make all the difference in creating a welcoming and supportive atmosphere for students, parents, and staff. School receptionists with a positive attitude help to set the tone for the entire school.

4. Compassionate and Empathetic

School Receptionists interact with parents and students experiencing various challenges, and they must approach these interactions with compassion and empathy. The ability to understand and provide support to those in need is highly valued.

Profile of a successful School Receptionist

An ideal profile of a successful School Receptionist includes the following:

Experience and Qualifications

A School Receptionist should have a high school diploma or equivalent, with office management experience, excellent computer and typing skills, and some customer service experience. Previous experience working in a school setting is highly desirable.

Personal Qualities

A successful School Receptionist should demonstrate strong communication, organizational, and multitasking skills. They should possess a positive attitude, show compassion and empathy, and be able to work independently.

Job Responsibilities

The responsibilities of a School Receptionist includes, but not limited to, answering phone calls and emails, welcoming visitors, managing student attendance, providing support to school administrators, managing schedules, and performing other administrative tasks as needed.

A successful School Receptionist is a valuable asset to any school. They play a critical role in ensuring students and staff can navigate the school environment smoothly. Potential hires should possess the necessary qualifications, personal qualities, and job responsibilities to be successful in this role.

Professional Development

As a School Receptionist, professional development is crucial to your success in your role. You need to be up-to-date with the latest developments in your industry and equip yourself with the skills and knowledge required to handle any challenges that come your way. Here are some ways to enhance your professional development:

Continuing Education Opportunities

Continuing education opportunities are a great way for School Receptionists to stay up-to-date with the latest advancements in their field. Taking classes, attending conferences, and workshops can sharpen your skills and keep you informed about the latest trends and technologies. You can look for opportunities offered by industry organizations, community colleges, and universities.

Certifications and Training

Getting certified can add more credibility and value to your resume. Certifications are typically designed to demonstrate your mastery of a particular subject. Earning certification can help you stand out from your peers and increase your chances of getting promoted. Some certifications that can be beneficial for School Receptionists include Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS), and Google Certified Educator.

Networking with other School Receptionists

Networking with other School Receptionists can provide you with valuable insights and advice. Joining associations and attending local chapter meetings can help you interact and connect with other receptionists in your area. This can be an excellent way to share best practices, discuss new techniques, and learn about the newest technology being used in the field.

As a School Receptionist, investing in professional development is a great way to ensure success in your role. It is essential to keep yourself up-to-date with the latest trends and technologies in your field, and expanding your knowledge and skills will help you to become more valuable to your organization. By taking advantage of continuing education opportunities, earning relevant certifications, and networking with peers in your industry, you can take your career to the next level.

Future of School Receptionist Role

As with most professions, the role of the School Receptionist has undergone significant changes in recent years, with trends indicating further evolution. This section will examine some of the changes and trends, as well as the influence of technology, and provide insight into the future of the School Receptionist role.

Changes and Trends in School Receptionist Position

Traditionally, School Receptionists have been responsible for managing the administrative tasks of schools, such as greeting visitors, directing calls, and managing paperwork. However, the role has evolved to include a wider variety of responsibilities, including event planning, social media management, and data entry.

One significant trend in the School Receptionist position is the requirement for more advanced technical skills. As schools continue to adopt technology into their curriculum and operations, School Receptionists are expected to have knowledge of various software applications, as well as be able to troubleshoot technical issues.

Additionally, there is a growing demand for School Receptionists to possess excellent communication and interpersonal skills, as they often function as the “face” of the school. They must be courteous, professional, and able to communicate effectively with a diverse range of individuals.

The Future of Technology in the Role

The future of the School Receptionist role is closely tied to the evolution of technology. As schools continue to integrate technology into their operations, the School Receptionist will need to keep pace with new software applications and devices.

One trend that is likely to continue is the use of digital receptionist systems. These systems allow visitors to check in, manage their appointments, and even receive directions through a tablet or kiosk. This can free up the School Receptionist to focus on other tasks and reduce their workload.

Another trend is the use of chatbots or virtual assistant technology. These tools can be integrated directly into a school’s website or social media accounts, allowing visitors and parents to access information quickly and easily. School Receptionists may be required to manage and oversee these tools, as well as train others on how to use them effectively.

Future Expectations and Job Outlook

As schools continue to evolve, the expectations for School Receptionists are likely to become more complex. In addition to traditional administrative tasks, they may be required to manage communication channels, oversee technology systems, and manage events.

The job outlook for School Receptionists is healthy, with the Bureau of Labor Statistics projecting a 10% growth rate for administrative assistants and secretaries, which includes School Receptionists, between 2019 and 2029.

The School Receptionist role is evolving, with changes and trends indicating that they will need to be comfortable with technology and possess excellent communication skills. The use of digital receptionist systems and virtual assistants is expected to grow, while the need for skilled School Receptionists is projected to increase. Those interested in pursuing a career as a School Receptionist can expect to enter a dynamic and rewarding profession that will continue to evolve in the coming years.

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School Receptionist Cover Letter Examples & Writing Tips

Use these School Receptionist cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• School Receptionist Example 1
• School Receptionist Example 2
• School Receptionist Example 3
• Cover Letter Writing Tips

School receptionists are responsible for greeting and directing visitors, answering phones, and handling general inquiries. They also provide support to the administrative staff.

To be successful in this role, you need to be friendly, organized, and have excellent communication skills.

Use these examples and tips to write a cover letter that will help you get the job.

School Receptionist Cover Letter Example 1

I am excited to be applying for the School Receptionist position at ABC School. I have more than five years of experience in customer service and I possess excellent communication and interpersonal skills. I am confident that I would be an excellent addition to your team.

I have a proven track record of providing excellent customer service. In my previous role as a Receptionist at XYZ Company, I was responsible for greeting visitors and answering the phone. I also managed the front desk and ensured that the office was kept tidy. I frequently went above and beyond to help visitors and employees with their needs. I was highly praised by my supervisor for my exceptional customer service skills.

I have the ability to stay calm under pressure and handle difficult situations with grace. I am also proficient in Microsoft Office and have experience using various other software programs.

I am excited about the opportunity to join ABC School and contribute my skills and experience to your team. I look forward to hearing from you soon.

School Receptionist Cover Letter Example 2

I am writing to apply for the open School Receptionist position that I saw on your website. I am confident that I have the skills and experience that you are looking for, and I am eager to put my abilities to work for your school.

I have over three years of experience working as a receptionist in a school setting. I am familiar with all of the duties and responsibilities that come with this position, and I am confident that I can handle them all effectively. I am patient and efficient, and I have a strong customer service orientation. I am also skilled in handling multiple tasks simultaneously.

I am confident that I can be a valuable asset to your school. I am eager to learn and grow, and I am committed to providing the best possible service to your students and staff. I would be grateful for the opportunity to interview for this position, and I look forward to hearing from you soon.

School Receptionist Cover Letter Example 3

I am writing to express my interest in the school receptionist position that is currently available at your school. I have been working as a receptionist for the past three years and have gained valuable experience in this field. My previous employers have all praised me for my ability to work well under pressure, my positive attitude and my ability to multitask.

I have worked as a receptionist at both small and large companies and have gained valuable skills in dealing with people from all walks of life. I have also learned how to handle difficult situations with tact and professionalism. I believe these skills will be an asset to your school.

I am confident that I can perform well in any environment and look forward to the opportunity of working with you. Please find attached my resume for your review.

School Receptionist Cover Letter Writing Tips

1. show your customer service skills.

As a school receptionist, you’ll be the first point of contact for parents and students, so it’s important to showcase your customer service skills. Some great ways to do this include:

• Mentioning how you’ve helped resolve customer complaints in the past or how you’ve gone above and beyond to help customers in need.
• Explaining how you’re patient and efficient when it comes to handling multiple tasks simultaneously.
• Detailing your strong communication skills and how you’re able to build positive relationships with parents and students.

2. Customize your cover letter

When applying for a school receptionist position, it’s important to personalize your cover letter by highlighting your past experiences that have prepared you for this role. For example, if you have experience working with children, mention this experience in your cover letter and explain how you’re looking forward to using your skills in this new position.

3. Highlight your organizational skills

As a school receptionist, you’ll be responsible for managing the front desk and ensuring that all the administrative duties are carried out smoothly. To show hiring managers that you’re capable of handling these responsibilities, highlight your organizational skills in your cover letter. For example, explain how you’re able to keep track of multiple tasks simultaneously or how you’re able to stay calm under pressure.

4. Proofread your cover letter

One of the most important things to do when applying for any job is to proofread your resume and cover letter. This will help ensure that there are no errors in your application that could disqualify you from getting the job.

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Receptionist Cover Letter Example & How-To Guide in 2024

You're the first face people see when they walk in, and you've got multitasking skills to rival a Swiss Army knife.

You’re a receptionist, and you’re ready to greet any challenge with a smile and a solution.

But when it comes to describing all your skills and qualifications in a cover letter, you suddenly feel like you've hit a wall. 

All the professionalism and charm you have in person just don’t translate into words.

But don't sweat it—this article is your all-in-one tool kit for writing the best receptionist cover letter and getting your foot in the door for an interview.

Here's what we're going to cover:

• A Top-Notch Receptionist Cover Letter Example
• 5 Steps to Writing a Receptionist Cover Letter

3 Essential Receptionist Cover Letter Tips

Let's dive in!

Receptionist Cover Letter Example

5 Steps for the Perfect Receptionist Cover Letter

Now that you've just seen what a great receptionist cover letter looks like, it’s time to start your own.

And it’s time for us to show you how to write a cover letter ! 

Just follow these steps:

#1. Put Contact Information in the Header

Start your receptionist cover letter with your key contact information. 

Place them at the top, just like you would on your resume . Here’s what to include:

• First and Last Name. Always start with your full name.
• Job Title. Be specific about the job you're applying for, like "Front Desk Receptionist." It helps the hiring manager sort through applications faster since they’re probably hiring for several job openings.
• Email Address. Use a simple, professional email. An old quirky email won't work, so swap "[email protected]" for "[email protected]."
• Phone Number. Double-check that your phone number is correct. If you're applying outside your country, make sure to add the dial code in front.
• Location. Just the city and state or country are fine. But if you're willing to move for the job, be sure to mention that somewhere on your resume and cover letter.
• Relevant Links (optional). If you’ve got a LinkedIn profile , you can add a link.

Now, time for the hiring manager’s contact information :

• Company Name. Write down the company's name. If it belongs to a larger company, such as a hotel that’s part of a conglomerate, you can just write the hotel’s name.
• Hiring Manager’s Name. Try to find out the name of the person who’ll be reading your cover letter. Check the job ad, the company website, or LinkedIn for a head start.
• Location. If the business you’re applying to has more than one location in the same city, like a gym that’s part of a franchise, specify the exact location, such as the street address.
• Date of Writing (Optional). You can add the exact date of writing to give your receptionist cover letter a professional touch.

#2. Address the Hiring Manager

Once you've got your contact information sorted, aim to address your cover letter to the person who's going to actually read it. 

And skip the old "To Whom It May Concern" line while you’re at it. 

The trick here is to do a bit of digging. Look through the job ad, company website, or LinkedIn job post to find the hiring manager for the receptionist role you’re eyeing. That way, you can find their name and address them in your cover letter.

Use formal titles like Mr. or Ms., followed by their last name. If you're unsure about their gender or marital status, go with their full name. Like this:

• Dear Ms. Thompson,
• Dear Jamie Thompson,

If you hit a dead end in finding the hiring manager's details, don't stress. You can address the letter to the department or the company at large. Here’s an example:

• Dear Front Desk Team,
• Dear Reception Hiring Group,
• Dear HR Recruitment Staff,
• Dear Office Manager,

#3. Write an Eye-Catching Opening Statement

Hiring managers often spend just a few seconds scanning each application. So, catching their eye right away is critical to getting them to read the rest of your receptionist cover letter.

Start your first paragraph with who you are and why you're keen on the job. Your enthusiasm for the role or the company can make the hiring manager want to read more about you.

Researching the company can also really pay off. The more you know about them, the better you can show why you'd fit right in. It sends the message that you're not just firing off applications everywhere—you're genuinely interested in this particular receptionist role.

If you've got some solid receptionist experience, consider kicking off your cover letter with an experience or skill that sets you apart from other candidates. 

But remember to keep it short and sweet. The goal is to spark the hiring manager’s interest and encourage them to read more.

#4. Use the Cover Letter Body for the Details

The core part of your receptionist cover letter is where you can really dig deep into why you're the ideal pick for the job.

But don't just repeat everything from your receptionist resume . The hiring manager isn’t interested in the same information. Your cover letter is your chance to really flex your professional skills and qualifications in a way that makes you look like a better fit than every other candidate.

To do this, read through the job ad and mention any of your relevant achievements in the reception or admin fields. For example, you can make your cover letter stand out by emphasizing the specific skills mentioned in the job ad. If the position requires top-notch organization skills or multitasking skills, focus on those—not your unrelated pizza delivery skills from years ago.

Knowing more about the company can also give you an edge over other candidates. If you're familiar with their work culture or the type of clients they handle, say so in your cover letter. This shows you've done your homework and can present yourself as a good fit for their team.

Last but not least, try to give off some energetic vibes. Make it clear how eager you are for the role and how you're sure you can make a real difference with your skills and experience.

#5. Wrap It Up and Sign It

How you end your receptionist cover letter is arguably the most important part.

The goal is to leave the hiring manager with a strong, positive impression that confirms everything you’ve told them so far. So, your conclusion should briefly restate why you're the right fit for the job or sum up the key skills that prove it.

To wrap it all nicely, add a call to action to your cover letter. For example, encourage the hiring manager to take the next step, like discussing your application in more detail or arranging an interview. This proactive approach can stick with them and boost your chances of getting a call.

Finally, keep it professional with a closing line and sign your full name at the bottom. Here's an example:

Please feel free to reach out to me at the contact details provided to arrange an interview. I'm keen to discuss my application further when it suits you.

Warm regards,

If "Warm regards" doesn't resonate with you, here are some other polished options:

• Kind regards,
• Respectfully,
• Thank you for considering my application,

You've got the basics of how to write a cover letter.

Now, let's take your receptionist cover letter to the next level with some great cover letter tips :

#1. Match Your Resume

Regardless of your field, it’s essential for your cover letter and resume to reflect the professionalism you'll bring to the front desk.

Make sure your cover letter matches your resume like a uniform would match you with the rest of your team. This basically means keeping the contact information organized neatly on the page, with the same font style and size throughout your cover letter.

And just like juggling calls and visitors, you need to keep an eye on the spacing and margins to make sure your cover letter is at the right length .

Or Use A Cover Letter Template Instead

Feeling overwhelmed?

Here’s a shortcut—our cover letter templates .

Crafted with input from hiring managers around the globe, they're on-point with industry standards and look stunning. You can create your receptionist resume using our free resume templates , and then you’ll have a sleek cover letter for it in no time.

#2. Mention Skills and Keywords

Even the most well-written cover letter can fall flat if it doesn’t contain enough job-related keywords .

The truth is, that hiring managers have a checklist of what they want a candidate to bring to the table, and it’s these essential skills and qualifications that they’re looking for in your cover letter. When writing your receptionist cover letter, make sure you use enough keywords from the job ad.

But don’t just randomly throw in words you recognize. You want your cover letter to convey a story about how you’re the best candidate for the job. If the employer is looking for excellent customer service skills, you need to prove it. Mention how you developed your customer service skills and how they can help you excel at the job you’re applying for. 

#3. Proofread the Final Draft

You've already put in hard work to make your cover letter shine, so don’t let typos or grammar errors ruin your chance. Nothing screams "unprofessional" louder than sloppy writing.

In fact, most hiring managers will throw out an application over minor mistakes .

Avoid this by giving your cover letter a careful read and paying close attention to your text. It might sound obvious at first, but far too many candidates think they can skip it and end up in the hiring manager’s “no” pile.

Once you’ve done your part, try using a handy spell-checking tool like Grammarly . This can scan your text, catch errors you missed, and even suggest style improvements. Once you’re done, you can even hand your cover letter over to a friend. Having a fresh set of eyes check your cover letter can help spot mistakes both you and your spell-checking tool missed.

Key Takeaways

There you have it!

Now, you’re ready to write the perfect receptionist cover letter and land that job you have your sights set on.

But to make sure you’ve got it down, let’s recap our main points:

• Making sure your receptionist cover letter matches your resume gives your application a neat, professional look. Just use a resume and cover letter builder so you can create both documents easily.
• Structure your cover letter so that you have an intriguing first paragraph and then give the details afterwards. Use the body of your cover letter to expand on your skills, experiences, and how they make you right for the job.
• Check the job ad for relevant skills and keywords the employer is looking for. This way, you can easily match what the hiring manager wants to see and leave a great impression.
• Always proofread your cover letter before sending it. Even a tiny mistake can cost you a job opportunity, and it isn’t worth the risk.

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13 Receptionist Cover Letter Examples

Receptionists are the first point of contact, setting the tone for all subsequent interactions by providing a warm welcome and efficient service. Similarly, your cover letter serves as the initial point of contact with potential employers, setting the tone for your application by showcasing your skills, experience, and dedication. In this guide, we'll delve into the best cover letter examples for Receptionists, ensuring your application leaves a lasting, positive impression.

Cover Letter Examples

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The best way to start a Receptionist cover letter is by addressing the hiring manager directly, if their name is known. Then, introduce yourself and express your interest in the receptionist position. Make sure to mention where you found the job listing. For example, "Dear Mr. Smith, I am writing to express my interest in the Receptionist position at XYZ Company, which I discovered on your website." This shows that you've done your research and are genuinely interested in the role. It's also important to briefly highlight a key skill or experience that makes you a strong candidate for the role right at the beginning.

Receptionists should end a cover letter by summarizing their interest in the position and their qualifications. They should also express enthusiasm for the opportunity to contribute to the company. A polite and professional closing is also essential. For example, "Thank you for considering my application. I am confident that my skills and passion make me a strong candidate for this position. I look forward to the possibility of discussing my application with you further." After this, they should close with a professional sign-off like "Sincerely" or "Best regards," followed by their full name. It's also a good idea to include their contact information below their name for easy reference. This ending reiterates their interest, highlights their suitability, and shows respect for the employer's time.

A Receptionist's cover letter should ideally be about one page long. This length is sufficient to introduce yourself, express your interest in the position, highlight your relevant skills and experiences, and conclude with a call to action. It's important to keep it concise and to the point, as hiring managers often have many applications to go through. A well-written, succinct cover letter can help you stand out and show that you respect the hiring manager's time. Remember, the goal is to pique the employer's interest so they want to learn more about you from your resume and in an interview.

Writing a cover letter with no experience as a Receptionist can seem challenging, but it's definitely achievable. Here's how you can approach it: 1. Start with a Professional Greeting: Address the hiring manager by their name if it's available. If not, use a general but professional greeting like "Dear Hiring Manager". 2. Introduction: Begin by introducing yourself and stating the position you're applying for. Mention where you saw the job posting and express your enthusiasm about the opportunity. 3. Highlight Relevant Skills: Even if you don't have direct experience as a receptionist, you likely have skills that are relevant to the job. These could include communication skills, customer service experience, organization, multitasking, or proficiency with certain software like Microsoft Office. Use specific examples from your past work, volunteer, or academic experiences to demonstrate these skills. 4. Show Enthusiasm for the Company: Do some research about the company and express why you're interested in working there specifically. This shows the hiring manager that you're invested in the company and not just applying randomly. 5. Conclude Professionally: Thank the hiring manager for their time and express your eagerness to further discuss your qualifications. Provide your contact information and close with a professional sign-off. 6. Proofread: Make sure to proofread your cover letter for any grammatical errors or typos. This is especially important for a receptionist position, as it requires attention to detail. Remember, the purpose of a cover letter is to show the hiring manager why you would be a good fit for the position, so focus on your strengths and how they align with the job description. Even without direct experience, you can still make a strong case for why you should be considered for the role.

Related Cover Letters for Receptionists

Administrative assistant cover letter.

Executive Assistant Cover Letter

Office Administrator Cover Letter

Virtual Assistant Cover Letter

Secretary Cover Letter

Data Entry Cover Letter

Receptionist Cover Letter

Front Desk Receptionist Cover Letter

Medical receptionist cover letter, dental receptionist cover letter, entry level receptionist cover letter, veterinary receptionist cover letter, hotel receptionist cover letter, salon receptionist cover letter, office receptionist cover letter, legal receptionist cover letter, spa receptionist cover letter, gym receptionist cover letter, hospital receptionist cover letter, related resumes for receptionists, receptionist resume example.

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CV examples

Receptionist CV

Ava, an adept Receptionist, utilises the Harvard CV template with a clear and uncomplicated design that highlights her daily responsibilities and accomplishments.

"Dependable and highly organised receptionist (CPD certified) with 5+ years of experience in providing exceptional customer service and managing administrative tasks efficiently."

Table of contents

Receptionist CV Writing Guide (Examples & Tips)

Receptionists serve as the first point of contact for many companies, making it crucial for them to effectively represent and promote the employer brand. Crafting a good receptionist CV is the best way to showcase your customer service, administration, and communication skills. 

Whether you're interested in becoming a receptionist or contemplating a career change , the process of writing a CV remains similar. It can be overwhelming to create a CV without a starting point. This article offers industry tips and a step-by-step guide to help you create a good CV tailored to your receptionist career goals.

Receptionist CV example

Download this receptionist CV example as PDF

Looking at this receptionist CV template, you can see Ava’s relevant experience and skills. She emphasises her ability to work under pressure in a fast-paced environment. She has opted for the professional Stanford template due to its simple yet widely accepted format.

Exploring cover letters? Take a look at the corresponding receptionist cover letter example !

Customise this receptionist CV sample

What should you include in a receptionist cv.

To create a modern CV , optimise the document for ATS , research the company thoroughly, and include all the keywords from the job post. Reviewing and editing your receptionist CV carefully is paramount to ensure it’s error-free and gives the best impression.

Below, you can find recommended sections to incorporate into your receptionist CV. Once you have included the essential information, consider adding optional sections such as awards or references .

For more tips, refer to how to improve your CV .

Set yourself apart with a strong personal profile

A CV for a receptionist personal statement, also known as a personal profile, is a section on a CV that aims to reflect one’s career aspirations and background. This statement provides a glimpse into what the applicant can offer before delving into experience and expertise. It’s also the first impression recruiters will get. Your personal profile summary helps differentiate your CV from others with similar qualifications and experiences.

Below are examples of personal statements at different skills and competency levels. A well-structured and compelling personal profile on a CV can increase your chances of being invited to an interview. Find out how to write a personal profile and discover proven strategies.

Receptionist Personal Profile Example

Diligent and personable Receptionist with a proven track record of efficiently managing front desk operations. Exceptional organisational and communication skills contribute to a welcoming environment for clients and visitors. Known for maintaining a high level of professionalism, consistently prioritise efficiency and courtesy to ensure a positive first impression and seamless daily operations at the front desks.

Receptionist with No Experience Personal Profile Example

Enthusiastic individual seeking a Receptionist role with a strong willingness to learn and contribute. Eager to leverage excellent interpersonal skills and adaptability to provide exceptional support in a professional setting.

Learn more on how to write a CV for a receptionist with no experience.

Medical Receptionist with No Experience Personal Profile Example

Detail-oriented and empathetic Medical Receptionist with a background in healthcare administration. Proficient in managing patient records, appointment scheduling, and ensuring a smooth flow of operations in a medical setting.

School Receptionist with No Experience Personal Profile Example

Proactive School Receptionist with a passion for creating a positive atmosphere for students, parents, and staff. Adept at handling administrative tasks and maintaining a welcoming front office for educational institutions.

Hotel Receptionist with No Experience Personal Profile Example

Experienced Hotel Receptionist with a focus on delivering outstanding guest experiences. Highly skilled in reservation management, check-in/check-out procedures, and providing exceptional customer service in the hospitality industry.

Front of House Receptionist with No Experience Personal Profile Example

Dynamic Front of House Receptionist known for excellent multitasking and communication abilities. Proven track record in managing diverse responsibilities and ensuring a seamless front office experience for both clients and staff.

Veterinary Receptionist with No Experience Personal Profile Example

Compassionate Veterinary Receptionist with a strong background in animal care environments. Skilled in handling client inquiries, scheduling appointments, and supporting veterinary teams to ensure smooth clinic operations.

Dental Receptionist with No Experience Personal Profile Example

Detail-oriented Dental Receptionist with expertise in managing patient appointments, billing, and maintaining a welcoming atmosphere in a dental practice. Proven ability to handle administrative duties with precision and professionalism.

For additional CV advice and tips for the above job profiles, refer to the following CV examples:

Hospitality

Elevate your CV with receptionist skills

As a receptionist, emphasise strong organisational and time management skills in your CV. Ultimately, you should focus less on aesthetics, like the design, and more on crafting a compelling document to showcase your skills and experience. More importantly, a CV should balance hard and soft skills, emphasising communication, listening, and empathy.

Refer to how to put skills on a CV for further guidance. Additionally, check out how you can boost your CV with language skills .

Mention work experience

When including work experience on a receptionist CV, listing all relevant job responsibilities and tasks highlighting your proficiency in the role is essential. Start each entry with the job title, employer name, and employment dates. Include any awards or achievements received during your tenure as a receptionist or another relatable customer service role, if applicable.

Front Desk Coordinator, Johnson Consulting, London, UK | 2020 - Present

Manage the front desk, greeting and assisting visitors, and directing calls to the appropriate personnel. Coordinate meeting room schedules and assist in organizing company events, ensuring smooth logistical operations. Maintain a high level of professionalism in handling inquiries, providing information, and resolving customer concerns.

Implemented a new visitor sign-in system that significantly reduced wait times and improved the overall experience for clients and guests.

Received positive feedback from management and visitors, acknowledging the enhanced efficiency and professionalism of the front desk operations.

Example of a receptionist with no experience:

Intern, Johnson Consulting, London, UK | 2023

Assisted in organising company events, demonstrating strong organisational and multitasking abilities. Collaborated with team members to support daily office functions and maintain a professional reception area. Completed a comprehensive internship focused on developing receptionist and customer service skills.

Gained hands-on experience in managing the front desk, including greeting visitors and handling phone inquiries.

Acquired proficiency in using office equipment, managing mail, and ensuring a tidy and organized workspace.

For more tips, refer to how to enter the workforce after graduating.

List education or other relevant qualifications

To become a receptionist in the UK, you need to have a combination of qualifications, knowledge and skills. Qualifications-wise, it is beneficial to have at least five GCSEs or equivalent – ideally including English language, maths and IT – although some employers may accept lower grades depending on the role. A-Level qualifications can be helpful but are not essential. Our education article further outlines how to structure is on a CV.

In addition to showcasing your qualifications, it is essential to highlight any relevant experience or volunteer work you have completed related to a receptionist role. Also, include any continuing professional development activities you have undertaken, such as training courses and seminars.

Refer to courses and certificates for more tips. Alternatively, consider the courses below to elevate your CV.

Professional Receptionist Course – IEAA Level 2

NCFE Level 3 Certificate in Principles of Business Administration

Receptionist Course by Live & Learn

Key takeaways

After reading this article, you're ready to kickstart your career documents and apply for receptionist jobs! The key to obtaining a desired receptionist job is planning and creating an eye-catching CV. Remember that using the 'working smarter, not harder' approach can give you more leads and eventually help you land your desired job.

Next steps?

Explore our range of CV templates and CV examples designed to align with your career objectives. If you find crafting a CV challenging, our CV Writing Service is here to simplify the process for you.

We suggest familiarising yourself with effective approaches to kickstart a compelling cover letter . This step can make a positive impression on employers, significantly enhancing your prospects of landing the perfect account management job.

What is the best format for a receptionist CV?

When writing your CV, using a professional and transparent format is essential. A CV will look different for everyone, depending on their situation and career goals. However, you should follow the most common format of writing a CV in reverse chronological order, with the most recent work experience listed first. If you have gained work experience, consider a skills-based CV to showcase your capabilities.

What are the top qualities of a receptionist?

The top qualities of a receptionist include strong communication skills, excellent customer service abilities, the ability to multitask and prioritise tasks, a professional attitude, problem-solving skills, organisation skills, and the ability to work independently. To reach a maximum impact, incorporate these qualities, skills, and attributes organically throughout your CV to make a lasting impression. Refer to our customer service or part-time CV example for more tips.

What does a receptionist do?

The responsibilities and duties of a receptionist are multifaceted; however, typically, they represent the first point of contact for visitors to a business, providing welcoming services and helping to direct customers if they require any assistance. They are responsible for answering incoming calls, taking messages, and transferring calls to the appropriate party. Receptionists’ office duties include filing documents, sorting mail and scheduling appointments. Lastly, receptionists often act as administrative assistants, taking notes and communicating with other departments in the business.

How to add Hobbies to a receptionist CV?

While core sections like education and work experience are essential, it's equally important to pay attention to additonal sections like hobbies and interests. See key tips below or refer to our article on how to list hobbies and interests on a CV.

Make sure to choose hobbies that are relevant to the receptionist role.

Select hobbies that reflect positively on your character and professionalism.

Keep it brief with only a line or two about hobbies is sufficient, focusing more on job-related skills.

What are the common mistakes to avoid when writing a receptionist CV?

A general rule of thumb for CV writing is to ensure the following:

Tailor your CV to highlight specific skills and experiences relevant to the receptionist position.

Ensure that you highlight key skills such as communication, organisation, and interpersonal abilities.

Avoid providing excessive detail about non-relevant experiences or including a lengthy personal statement.

Provide specific examples of achievements or responsibilities in previous roles to demonstrate your capabilities.

Pay attention to the formatting and layout for a polished and professional appearance.

Proofread carefully to eliminate any grammar or spelling mistakes that can detract from the overall quality of your CV.

Land the interview for your dream job with CVMaker

Effortlessly create your professional CV within 10 minutes and download it whenever and wherever you want!

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School Receptionist Resume Sample

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Work Experience

• No physical exertion required
• Somewhat stressful due to frequent student activity
• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects
• Respond to visitor & parent requests as appropriate
• Greets every guest and caller warmly, providing information and assistance as needed
• Receives and distributes all mail, packages and other correspondents to their respective locations
• Review Calendar requested for conference room usage on campus. Approve or decline based on campus guidelines, and reassignment as needed. Print daily calendar for each conference room and place on doors
• Process payment request forms for front office expenses
• Participates in and completes training programs successfully offered to increase skill and proficiency related to assignments
• Reviews current developments, literature and technical sources of information related to job responsibility
• Follows company policies, and federal and state laws
• Ensures adherence to good safety procedures
• Consults directly with CSUSA personnel when applicable
• Greets and directs walk-in traffic providing general information and making referrals to offices and services as appropriate
• Answers phone inquiries by providing general information and/or connecting calls to offices and services as appropriate
• Maintains confidentiality of records as appropriate
• Serves as liaison for administrators and teachers
• Ensures Front Office is organized and information sheets for parents are stocked
• Maintains inventory of office supplies, ordering from outside vendors or bookstores, as needed within available budget with direction from Principal or Business Administrator
• Provides passes to students as appropriate
• Orients and situates substitute teachers
• Has the ability to work and interact with individual at all level of the organization
• Has the ability to organize, prioritize and manage multiple priorities
• Has the ability to prepare comprehensive business reports, including writing report sections, integrating content, and formatting business documents

Professional Skills

• Experience in clerical work in office setting
• Communicate and interact effectively with multiple stakeholders
• Has the ability to establish a set of operating principles and routines; driving projects to completion, while insisting on highest level of quality
• Embraces feedback and constructive criticism in the spirit of constant improvement
• Actively participates in professional development opportunities
• Takes on additional roles and responsibilities as assigned
• NVQ 2 or GCSE’s at A – C, or equivalent

How to write School Receptionist Resume

School Receptionist role is responsible for training, interpersonal, software, events, travel, immigration, finance, health, negotiating, spanish. To write great resume for school receptionist job, your resume must include:

• Your contact information
• Work experience
• Skill listing

Contact Information For School Receptionist Resume

The section contact information is important in your school receptionist resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

• First and last name
• Telephone number

Work Experience in Your School Receptionist Resume

The section work experience is an essential part of your school receptionist resume. It’s the one thing the recruiter really cares about and pays the most attention to. This section, however, is not just a list of your previous school receptionist responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular school receptionist position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Education on a School Receptionist Resume

Make sure to make education a priority on your school receptionist resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your school receptionist experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

• School you graduated from
• Major/ minor
• Year of graduation
• Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in School Receptionist Resume

When listing skills on your school receptionist resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical school receptionist skills:

• Demonstrates proficient use of computer software – Windows (Word, Excel, Outlook, PowerPoint); Student Information System (SIS) and email communications
• Possesses good knowledge of company and departmental policies and procedures
• Has the ability to consistently be at work, be on time, follow instructions, respond to management direction and solicit feedback to improve performance
• Establishes excellent interpersonal skills between all constituents: being courteous, professional, and helpful; Oral (including presentations), Written, Interpersonal (active listening), Negotiating and Influencing

Related to School Receptionist Resume Samples

School resume sample, school administrator resume sample, school coordinator resume sample, learning delivery resume sample, educator nurse resume sample, operator instructor resume sample, resume builder.

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School Receptionist Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the school receptionist job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies, tailor your resume & cover letter with wording that best fits for each job you apply.

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• Respond to inquiries from staff members, students, and the general public
• Demonstrate regular and prompt attendance
• Maintain visitor log and issue visitor passes
• Responsible for routing calls promptly and correctly to the proper staff person or voicemail, correctly and politely take messages when necessary
• Maintain a neat, welcoming & organized office environment
• Attend to sick and injured students, administer medication and ensure all medical incidents are properly documented
• Maintain student medical, student early dismissal, visitor, and parent volunteer logs
• Assist with the receipt and distribution of student materials, including homework requests
• Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc
• Assist with the scheduling of teacher conferences
• Perform other duties as assigned
• Greet and direct campus visitors
• Maintain computerized files using personal computer, including reports, employee roster, and mailing lists
• Receive, sort, and distribute mail, messages, documents, and other deliveries
• Instructs and assists staff in using office machines
• Works happily with children, young adults, and parents of all backgrounds
• Opening and closing the office and conference rooms, ensuring they are stocked with supplies, and prepared each day
• Directs phone callers and guests properly
• Please go to www.kippsa.org and click on the Join the Team tab
• Screen visitors and parents using a background check scanner system
• Organizes, secures, and maintains reception area
• Ability to understand and follow basic instructions and guidelines
• Ability to apply common sense in performing job
• Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
• Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Use standard office equipment including personal computer and peripherals
• Occasional light lifting and carrying (less than 15 pounds)
• Work with frequent interruptions
• Maintain emotional control under stress

3 School Receptionist resume templates

Read our complete resume writing guides

How to tailor your resume, how to make a resume, how to mention achievements, work experience in resume, 50+ skills to put on a resume, how and why put hobbies, top 22 fonts for your resume, 50 best resume tips, 200+ action words to use, internship resume, killer resume summary, write a resume objective, what to put on a resume, how long should a resume be, the best resume format, how to list education, cv vs. resume: the difference, include contact information, resume format pdf vs word, how to write a student resume, bilingual school receptionist resume examples & samples.

• Performs routine office tasks such as filing, photocopying, faxing, etc., ensuring confidentiality and security of office space, student files, and all information pertaining to students, parents, and staff in accordance with KIPP guidelines
• Receives payment for varying school items, services, fees, and fundraising from staff, families, and the student body; accurately maintain the cash receipt logs and weekly submittal to Finance
• Stays abreast of upcoming events and activities
• Creates and edits correspondences, newsletters, memos, etc. as assigned
• Establishes and maintains cooperative working relationships, and effectively communicates with staff, families, student body, and community at large based on trust and respect
• Organizes workload and prioritizes demands to meet deadlines
• Assist students with routine medical needs as necessary; performs routine first aid as needed
• Manage daily execution of student transportation change requests and report out to all required parties

School Receptionist Resume Examples & Samples

• Warmly greet all visitors to the school and direct them to the appropriate place or person; Respond to visitor & parent requests as appropriate
• Serve as primary contact for all school communication via phone
• Responsible for sending direct mail and other notices that need to be sent home by the school
• Log and reconcile daily attendance
• Update Illuminate with address and student information changes as needed
• Accept mail and deliveries and route to appropriate recipient
• Provide administrative support to the Office Associate and School Business Operations Manager
• Assist as necessary with school events
• Assist with data entry and special projects as needed
• Maintain a neat, welcoming & organized office environment
• Creates and edits correspondences, newsletters, memos, etc., as assigned
• Routinely monitors office copy machines, serves as point of contact for service of machines, ordering paper, etc
• Routinely assesses supply needs, and assists ASLO in purchases for front office and teacher tank
• Orients substitutes to roles and responsibilities, unlocks classrooms for substitutes when a teacher is absent
• Serves as intermediary to custodial team for daily classroom needs (spills, cleanups, etc.)
• Handle Verification of Enrollment Requests

Middle School Receptionist Resume Examples & Samples

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff
• Assist students, teachers, and parents as needed
• Assist parents in checking students in and out of school
• Provide clerical assistance as needed
• Supervise office aides
• Demonstrates regular and prompt attendance
• High school diploma or GED
• One year clerical experience in office setting, including basic computer skills
• Ability to communicate effectively; manage multiple priorities and projects; use computer and application software; possess effective organization, communication, and interpersonal skills; perform job requirements with limited supervision

High School Receptionist Resume Examples & Samples

• Skills in communication; Bilingual/Spanish preferred
• Ability to manage multiple priorities and projects; bilingual/Spanish preferred; use computer and application software; demonstrate effective organization, communication, and interpersonal skills; follow written instructions; perform job requirements with limited supervision

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**FIRST APPLICATION** Help with school administrative officer personal statement

sham03 · 03/06/2014 11:23

Hi everyone it's my first post on here. I'm applying for my first job as a Attendance/Administrative Officer, I've filled out my application but need some help with the additional information of the application. I have drafted a personal statement out but would like someone who can check it for me and correct me where I have gone wrong. A little about myself, I have worked as a nursery assistant and have done temporary work through an agency in various nurseries, besides that I have done reception work in a family business, and whilst I was a SAHM I ran a clothing business from home. I have added my personal statement below, if someone can plz add onto it as I would really like this job. Also in the essential criteria of the person spec there are a few points which I still need to cover which include: 1? an understanding of the needs of multi cultural society 2? knowledge of Islamic beliefs and practices 3? knowledge of relevant policies/codes of practice to support pastoral/attendance needs 4? how can I mention I'm willing to train for first aid? I would like to apply for the role of Attendance/Administrative Officer as advertised on the Prospects Online website. I feel that it would be a rewarding job to which I could bring my ... I am looking for a role that is challenging, varied and where I can use the experience that I gained from working in a nursery. It was in that role that I wss able to develop my verbal and written communication skills as I was required to handle queries. These could sometimes be very challenging as they came from parents who were sometime very upset about an issue. I had to learn how to deal with stressful situations calmly and know how to help find a quick solution to a problem. I had to act in a professional manner at all times and adhere to the nursery strict equality and confidentiality policies as I was handling childrens data and personal details. I love helping out and interacting with young children and encouraging them to do new activities. You really need to be able to use your own initiative and think on your feet as to what activities you could be doing with children to make sure they dont get bored and misbehave. It requires good team working as there are alot of people all trying to get different things done. I have been CRB checked for tbis role and understand child protection issues. I have had to learn effective time management strategies in order to get my own child to and from nursery on time. I often have to do this on my own as my husband works away from home alot. It required me to be very organised and prioritise everything to make sure everything gets done. Being bilingual can be seen as a strong advantage for this post. I am able to speak the predominant language for asian children. This in effect demonstrates my ability to communicate with parents and other signifucant adults effectively. In the past, I have further used my bilingual skills, to communicate with parents of childrens acquiring English as an additional language. I would like to comment on my personal use of ICT, I thoroughly enjoy surfing the internet and using tbe PC for personal use. To improve my speed and typing accuracy I am putting myself through to ECDL course which will help me improve my IT skills. I drive a car which enables me to get to and work effectively. Most importantly I would be comitted to Feversham College vision, aims, values and the islamic ethos. I would like to emphasis my determination in undertaking further training if necessary for this post. I would very much like to undertake this role so I hope that you will consider my application

I've also studied a levels at the same college

Can anyone possibly help?

Just a few brief pointers... Take out CRB, they are now called DBS. Take out your reference to getting your child to nursery on time. This should be a given. Instead, reference that you believe good attendance and punctuality is important for young people to achieve their potential. Make some reference to understanding the importance of building up relationships with parents and carers and working together to support students. Reference understanding the value of other stakeholders and agencies, eg social care, health providers and working towards removing barriers to education. Hope this helps.

Hi, I'm currently in secondary school admin and previously had a responsibility for employing staff - do you still need help or have you already submitted your application?

Hi Alixion. I'm currently apply for a few junior administration jobs within primary schools but I have no experience however I have 3 years experience of working in a private nursery with children aged 3months - 5 years. Could you possible give me some tips please of what to include in my applications and CV please 🤗 X

Hi, I am applying for Admin and Attendance officer in primary school, can you give me Idea's of what to Write?

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