executive assistant job application cover letter

15 Executive Assistant Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Executive Assistant jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

Cover letters are important for a job application because they give recruiters an opportunity to get to know applicants better. Cover letters also provide more insight into the applicant’s work skills, personal qualities, and qualifications. Aside from all of this, cover letters can show recruiters how well potential employees follow directions, which is crucial in the workplace.

Here are 15 amazing Executive Assistant cover letters that are professionally written and will help you stand out and get that job!

executive assistant job application cover letter

Executive Assistant Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Executive Assistant Sample 1

Dear , I hope you’re doing well and that you’re seeking a new Executive Assistant for your business. I’ve been in the industry for over 10 years and am eager to apply my experience in order to help your company thrive. Please find attached my resume and references sheet. I look forward to hearing from you soon!

Executive Assistant Sample 2

The Executive Assistant is the only person who understands the demands of our CEO. I am confident that I can fulfill this position with excellent results.

As an Executive Assistant, my responsibility is to provide administrative support to keep things running smoothly for our CEO while maintaining his calendar and ensuring confidentiality of any company information. As someone who has experience in both customer service and technical writing, I am confident that I can meet these challenges while maintaining a positive attitude.

Executive Assistant Sample 3

Dear Candidate,

I am writing to express my interest in the Executive Assistant position that is currently open at your company. I have a Bachelor’s degree in Business Administration and have been working as a business assistant for 10 years. I believe my skills and experience would be a good match for this position. If you would like to learn more about me or discuss how I might be able to help your organization, please call me or email me at ____@____.com. Thank you very much for your time and consideration of my resume!

Executive Assistant Sample 4

Dear Sir or Madame,

I am a University graduate with experience in customer service and clerical work. I am highly organized and detail-oriented. My most recent job was as a receptionist at Clearwater Company where I handled all correspondence to be delivered to our CEO. I have also been the Executive Assistant to the Vice President of Sales for over two years.

Executive Assistant Sample 5

Dear Mr. Smith, I am writing to apply for the Executive Assistant position that you have open in your office. I have over 10 years of experience as a personal assistant and administrative specialist. I’m confident that my skills and experience would be a valuable addition to your team. Sincerely, ____________

Executive Assistant Sample 6

Dear ____, I am a ____ year old ____ with a ____ in a related field. I am interested in applying for the position of Executive Assistant at your company and have attached my resume for your review. With 5 years of experience as an Executive Assistant, I have excellent organizational skills and can work well under pressure. In addition to excellent secretarial skills, I have additional experience working on marketing campaigns and research projects. If you would like to learn more about me please call me at ___-___-___. Thank you for taking the time to read my resume!

Executive Assistant Sample 7

I am seeking employment as an Executive Assistant. I have over 12 years of experience working in the financial industry. Throughout my career, I have supported executives and managers with their day- to-day tasks. Please find below my resume for your consideration.

Executive Assistant Sample 8

I am writing to express my interest in the Executive Assistant role at Acme Corporation. I would like to tell you about my skills and qualifications for this position.

I have more than five years of experience as an Executive Assistant. I am extremely organized, detail oriented, and efficient with time management. I have great communication skills, including strong writing skills that help me keep up with the demands of managing their boss’s schedule along with other tasks such as preparing speeches and documents for meetings, following up on requests, completing analyses and presentations for clients, maintaining relationships with clients through email or calls, etc. I am confident that if given the opportunity to speak to you further about this opportunity I will be able to show you my skills.

Executive Assistant Sample 9

I’m reaching out in interest in the Executive Assistant position. I have over five years of experience managing executive assistants and administrative positions. My expertise includes assisting with event planning, scheduling, managing finances, coordinating social media activities, work order management, etc. Please find attached my resume for your review. Thank you for your consideration!

Executive Assistant Sample 10

Dear Sir or Madam, I am writing to express my interest in the Executive Assistant position with your company. I am highly skilled in MS Word, Excel, and PowerPoint. My organizational skills are strong and I have an eye for detail. I have experience with creating presentations that are clear, concise, and easy to follow for a variety of audiences. I would be honored if you would consider me for this position. If you have any questions about my qualifications or need more information about me please do not hesitate to contact me at **************@gmail.com or *********@yahoo.com

Executive Assistant Sample 11

Dear Hiring Manager, I am interested in the Executive Assistant position. I have researched your company and feel confident that I have the skills to be an excellent addition to your staff. I have 5 years of Executive Assistant experience at a major company where my responsibilities included managing executive calendars, arranging travel plans, coordinating events, and helping to manage other administrative duties. I am skilled at prioritizing tasks based on urgency and importance. My experience also includes training other employees on various administrative tasks. If you are interested in interviewing me for this position please contact me by phone or email as soon as possible so we can set up an interview time that is convenient for you. Thank you for your consideration! Sincerely yours,

Executive Assistant Sample 12

Dear Hiring Manager, With over 10 years of experience in the field of executive assistants, I am confident that my skills and experience would be a great asset to your company. I am detail oriented and proficient with MS Office, Google Drive & Excel. I will make sure all deadlines are met on time or before schedule. Additionally, I have an extensive knowledge of all communications tools available. My communication skills are excellent and my attention to detail is unmatched. Please consider me for this position with your company!

Executive Assistant Sample 13

Dear hiring manager, I hope this message finds you well. With your current Executive Assistant leaving and no current EAs on staff, I am looking for a new opportunity to work with an innovative and visionary company like yours. My experience as a Corporate Executive Assistant and Personal Assistant to the CEO has given me the skills needed to be successful in this role. As such, I would very much appreciate an interview so we can see if we are a good fit for each other. Thank you for your time and consideration.

Executive Assistant Sample 14

I am writing to express my interest in the Executive Assistant position that you are currently hiring for at XYZ company. I have over 5 years of experience working in various office environments, including assisting executives with various tasks. I am organized, quick-thinking, and skilled in the use of Microsoft Office software. If you are looking for an experienced assistant who can work well with others and take direction without difficulty, please consider me as a candidate.

Executive Assistant Sample 15

To Whom It May Concern, I am interested in the Executive Assistant position. I have over 10 years of experience as an executive assistant and administrative professional. I am a detail oriented, proactive individual that is dedicated to making sure tasks are completed accurately and timely. I would be an excellent asset to your team! Thank you for your time and consideration.

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Executive Assistant cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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Executive Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Looking to score a job as an Executive Assistant?

You're going to need an awesome cover letter. This guide is your one-stop-shop for writing a job-winning Executive Assistant cover letter using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Executive Assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

What To Know About Writing A Job-Winning Executive Assistant Cover Letter
The Best Skills To Include On An Executive Assistant Cover Letter

How To Address An Executive Assistant Cover Letter

3 Executive Assistant Cover Letter Examples

The 8 Best Executive Assistant Cover Letter Templates

3 tips for writing a job-winning executive assistant cover letter.

Here's the step-by-step breakdown:

Executive Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Executive Assistant?

Companies want Executive Assistants who are organized and skilled in multitasking, especially in managing schedules, coordinating meetings, handling correspondence, and running expense reports. Companies also love candidates with excellent written and verbal communication skills, problem-solving abilities, and proficiency with office software.

Your cover letter should show the company that your personality and your experience encompass all of these things.

Additionally, there are a few best practices you want to follow to write a job-winning Executive Assistant cover letter:

Properly address your letter: Begin your letter by addressing the hiring manager or team. Don't forget to state the specific Executive Assistant job you are interested in!
Express your understanding of the company: Clearly articulate that you are well-familiarized with the company's products and the market, and tie this up with your skills, demonstrating how they align with their needs.
Highlight your skills: Showcase your most relevant skills for the role, such as proficiency in management, travel, scheduling, office software, and so on.
Tailor your cover letter for the job description: Emphasize your experience to meet the job requirements listed in the description.
Be concise and clear: Your cover letter should be short and easy to read. Keep it to one page and focus on the good stuff!
End with a call to action: Close with an effective call to action, expressing enthusiasm for the opportunity and inviting further discussion on how you can contribute to the company's success.
Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App or Grammarly to do this.

Let's dive deeper into each of these, so you have the exact blueprint you need to see success.

The Best Executive Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role, and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Executive Assistant Keywords

The first is to leverage our list of the best keywords and skills for an Executive Assistant cover letter.

These keywords were selected from an analysis of real Executive Assistant job descriptions sourced from actual job boards. Here they are:

Communication
Presentations
Confidential Information
Organization
Microsoft Office
Correspondence
Project Management
Time Management
Coordination
Collaborative

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

Open a copy of your updated Executive Assistant cover letter
Open a copy of your target Executive Assistant job description
In the widget below, paste the job description and hit scan!

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant to the role and that you should weave into your cover letter.

If you're ready to check it out, grab your target job description and run your first scan here:

To start, paste your target job description (or multiple job descriptions) into the box below:

Scan to help you identify keywords and skills within your target job description.

Scanning...

If you're more of a visual learner, here's a video walking through this whole process so you can follow along:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

Example of Starting A Cover Letter With The Hiring Manager's Name

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying for a Product Marketing Manager role at Discovery Education, you might start your cover letter like this:

Example of Starting A Cover Letter With The Team & Company

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Executive Assistant Letter Examples For 2024

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds who are all applying for Executive Assistant roles:

Executive Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience. Here is what an example of their cover letter might look like:

Executive Assistant Cover Letter Example #1 - Traditional

Executive Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from a background in caregiving to an Executive Assistant role. This cover letter demonstrates how the author identifies and communicates their transferable skills:

Executive Assistant Cover Letter Example #2 - Non-Traditional

Executive Assistant Cover Letter Example #3: Executive Assistant With Volunteer Experience

Our third example highlights a candidate who's only done volunteer work. Here is what their cover letter might look like:

Executive Assistant Cover Letter Example #3 - Volunteer

At this point, you know all of the basics you'll need to write an Executive Assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your cover letter using proven, recruiter-approved templates:

Free Job-Winning Cover Letter Templates, Have AI Write Yours in Less Than 2 Minutes .

Choose a cover letter template below to get started:.

Great Choice! Now, how do you want to write your cover letter?

Let AI write your unique cover letter using our proven templates.

Or use our templates to write your own from scratch.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use CoverBuild.io To Write Your Cover Letter In <2 Minutes

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

Head to CoverBuild.io
Select the “2 Minutes” option to have AI write your cover letter
Select a template for your cover letter, then follow the 3 step process for sharing info about your experience and the target job with CoverBuild's AI
Click “Generate My Cover Letter” and watch the tool write a unique cover letter that's personalized to your experience and your target job!

To make it even easier, you can select a cover letter template from the widget below to get started:

If you'd like to see the process in action, here's a video walking through all of the steps above:

Note: I do not recommend or advise that you simply copy and paste any AI-generated content and submit your application. You should always review, revise, and personalize the content yourself before applying.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible for scheduling meetings”

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

The scheduling conflicts you helped reduce
The budget you helped manage
The increase in office efficiency you helped achieve

These outcomes will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

Quality Impacts Perceived Value - Car Example

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning Executive Assistant cover letter:

Start with a proven cover letter template from CoverBuild.io
Use ResyMatch.io to find the right keywords and optimize your cover letter for each role you apply to
Start your cover letter with a personalized greeting for the hiring manager or team name
Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
Compare the draft of your cover letter to the examples on this page to make sure you're on the right path
Use a tool like Hemingway App or Grammarly to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more Executive Assistant interviews and job offers.

Now that your cover letter is taken care of, be sure to check out our guide on writing a job-winning Executive Assistant resume (with examples!).

Paula Martins

Paula is Cultivated Culture's amazing Editor and Content Manager. Her background is in journalism and she's transitioned from roles in education, to tech, to finance, and more. She blends her journalism background with her job search experience to share advice aimed at helping people like you land jobs they love without applying online.

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Executive Assistant Cover Letter Example (w/ Templates for 2024)

Crafting a compelling cover letter is often a daunting task, even for seasoned executive assistants.

While juggling board meetings and managing intricate schedules might be second nature, presenting oneself effectively on paper can be challenging

Worry not!

In this article, we’ll walk you through the essential steps to crafting an executive assistant cover letter, along with a real-life example.

Here’s what we’re going to cover:

What a Great Executive Assistant Cover Letter Looks Like
5 Steps to Writing a Perfect Executive Assistant Cover Letter
3 Essential Cover Letter Tips for Executive Assistants

Ready to create your job-winning cover letter? Let's dive in!

Executive Assistant Cover Letter Example

5 Steps for the Perfect Executive Assistant Cover Letter

Alright, you've seen what a top-notch cover letter looks like, and you're geared up to craft your own masterpiece .

It's simpler than it seems—just follow these steps, and you’ll be good to go!

#1. Put Contact Information in the Header

Kick off your executive assistant cover letter with your personal details, placing them front and center in the header, just like your resume's format .

Here's a rundown of the essentials:

First and Last Name. Your full name should proudly sit at the top.
Professional Title. After your name, mention your professional title. Make sure it matches the one in the job ad.
Email Address. Aim for an email that’s clean and professional, ideally blending your first and last names. (e.g.: [email protected] )
Phone Number. Make sure that your phone number is correct, without any typos. If you’re aiming for a role overseas, don't forget the relevant country dialing code.
Location. City and are usually enough; there’s no need to mention your exact address. But if you’re looking to relocate, mention that too.
Relevant links (optional). Any link that highlights your skills as a candidate has a place on your cover letter, such as your LinkedIn profile.

With your details in place, it's time to move on to the hiring manager's contact information .

Company Name. Write down the name of the organization.
Hiring Manager’s Name. Add the hiring manager’s name. Your best shot at finding this is by looking at the job ad, the company’s LinkedIn profile, or their official website.
Hiring Manager’s Title. Once you’ve nailed down who’s going to read your cover letter, use the appropriate title. If they're, say, the Chief Administrative Officer, you should refer to them as such instead of the generic "Hiring Manager."
Location. The city and state or country the company is based in are important, especially for global organizations. If you want to narrow it down to a specific office, you can add the street name and number, too.
Email address (optional). You can add the hiring manager’s email if you find it.
Date of Writing (optional). Top off with the date you wrote your cover letter on for a neat, polished touch.

Still haven’t finished your executive assistant resume ? Check out this article for a full guide!

#2. Address the Hiring Manager

After adding all the necessary contact details, it’s time to address your cover letter to the person who's actually going to read it.

Avoid that age-old "To Whom It May Concern." It's out of date and, honestly, a little boring.

The greeting you choose for your cover letter can make a real difference. It sets a positive tone right from the start and shows the hiring manager you have an eye for detail.

Your best bet is to do a bit of homework first. Look at the job ad, the company's website, or their LinkedIn profile to find out who the hiring manager for the position is. They’re likely going to be the head of the department or the company’s CEO.

Once you've got their name, you need a formal touch. Using "Ms." or "Mr." followed by their surname is the most solid choice. But if you're in the dark about their gender or marital status, their full name will work just fine. Like so:

Dear Mr. Thompson
Dear Alex Thompson

Drawing a blank on the hiring manager or head of the company? No worries. You can address your cover letter to the broader team or even the whole company:

Dear Company X
Dear Head of Department X
Dear Human Resources Team

#3. Write an Eye-Catching Opening Statement

Hiring managers often take just a brief moment—about seven seconds—to glance at a job application before deciding if it’s worth reading more.

That's why grabbing their attention right off the bat is essential for a top-notch executive assistant cover letter.

Start your cover letter by introducing yourself and sharing why the executive assistant role speaks to you. Expressing your genuine interest in business excellence or the specific company can genuinely resonate with managers, making them want to know more about you.

Diving a bit into the company's background can set you apart. When you demonstrate a good understanding of the organization, it shows how well you'd fit in with their culture. This approach gives a clear sign that you’re a focused candidate and not just someone making a shot in the dark.

If you've got a rich career history, consider opening your cover letter with a significant achievement or a quality that makes you an ideal fit for the executive assistant position.

But be brief in this section. After all, this is only the first paragraph of your cover letter. You want to spark the hiring manager’s interest and make them read more, so don’t give everything away.

#4. Use the Cover Letter Body for the Details

The main body of your executive assistant cover letter is your opportunity to delve into what sets you apart as the perfect candidate for the role.

But don’t just regurgitate your resume . This section is your chance to really highlight your specialized skills and strengths and show the hiring manager why they set you apart. Bring attention to any standout accomplishments in previous roles, and use the job ad as a reference for what their requirements are.

Tailoring your executive assistant cover letter with the keywords from the job ad is a major plus. For example, if the role requires proficiency in certain software or scheduling expertise, those skills and experiences are what you should be focusing on.

The more you know about the company, the better. Anything you mention about their industry or leadership can give you an edge over other candidates. If you’ve read up on the executive’s work or the company's latest initiatives, mention it. It sends a message that you're aligned with their mission and that you’re proactive and prepared to integrate into their operations.

And don’t forget to let your genuine enthusiasm for the role shine through. Emphasize how eager you are to bring your skills to the table and make a real impact on the executive's day-to-day functions.

#5. Wrap It Up and Sign It

Putting the final touches on your cover letter is the cherry on top.

You want the end of your cover letter to leave the hiring manager feeling confident about what you can bring to the table and eager to talk to you. This isn't the time to be vague or generic! You want to drive home the point that you’re perfect for the executive assistant role.

Recap the attributes and skills that you believe make you the ideal candidate for the position. Your conclusion can mention anything essential, such as your ability to work under pressure or your knack for maintaining confidentiality.

Then it’s time to invite the hiring manager to the next step. Prompt them to discuss your application further with a call to action. This way, you’re doing more than expressing interest—you’re showing initiative, a vital trait for an executive assistant.

Finally, sign your cover letter. Choose an appropriate closing line and follow it with your full name. Here’s an example for clarity:

I'm eager to discuss how my background as an executive assistant can align with your team's needs. Please feel free to reach out to me at the given email or phone number.

Warm regards,

And if "Warm regards" doesn't resonate with you, here are some alternative closings:

With appreciation,
Best regards,
Thank you for considering my application.

executive assistant cover letter structure

3 Essential Executive Assistant Cover Letter Tips

You've got the cover letter basics in the bag! Now, let's elevate your game with some specialized cover letter tips for executive assistants.

#1. Match Your Resume

When you’re after an executive assistant role, presenting yourself right is crucial.

Your best bet is to have a resume and cover letter that match; otherwise, you can come across as sloppy.

Your information should fit snuggly onto the page, and the font styles and sizes should be consistent from start to finish. Make sure to set your page margins and mind the line spacing so your cover letter doesn’t spill over to page two .

Or Use A Cover Letter Template Instead

Short on time?

Try our resume builder and match it with a cover letter template .

This way, you can align your application perfectly and save yourself a lot of stress. Each of our templates is crafted in collaboration with global hiring pros, so they’re on point and industry-ready.

#2. Mention Skills and Keywords

Your executive assistant cover letter isn’t the place to be generic.

This is where mentioning relevant skills and keywords from the job ad comes in.

Hiring managers already know what they’re looking for. They wrote the job description, after all. So when you narrow down your cover letter to reflect the exact skills and experiences they want, you make their job easier.

This also helps you stand out from the candidates who haven’t zeroed in on the job requirements. But remember—you shouldn’t just list your skills. Use your cover letter to really demonstrate you have the expertise the company needs from an executive assistant.

If a skill or experience from the job ad matches you perfectly, use it to craft a narrative. This shows the hiring manager you aren’t just randomly listing words you saw; instead, you mean business.

#3. Be Formal

While being yourself is at the core of a good cover letter, there’s a fine line you have to navigate when you’re applying for an executive assistant role.

Formality is non-negotiable in your cover letter. You need to maintain a level of politeness and professionalism that leaves no room for jargon. If your cover letter’s tone is too casual, you won’t come across as a serious candidate, and your application will be rejected.

That being said, you don’t have to sound robotic. Just show respect toward your potential employer. This way, you can communicate that you understand the importance of the role and that you’re ready to work in a professional environment.

Key Takeaways

That’s all there is to writing an executive assistant cover letter!

After reading our guide, we trust you feel equipped to secure the exact role you’re aiming for.

But before you head off, let’s recap our main points:

Start your executive assistant cover letter with a compelling introduction to capture the hiring manager’s attention. Include a brief mention of who you are, the purpose of your letter, and an important accomplishment or experience that shows how suitable you are for the job.
In the body of your cover letter, mention skills and other keywords present throughout the job ad. Instead of throwing them in randomly, use these skills and experiences to illustrate how you align with the role and why you're confident you’re a great candidate.
Maintaining a polished tone throughout your executive assistant cover letter conveys professionalism. Treating the application with the seriousness it deserves shows you’re truly interested in the role and willing to put in the work to get it.
The end of your cover letter is just as important as its beginning. Remember to finish it with a fitting closing line, followed by your full name.

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Executive Assistant Cover Letter Example

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Start your Executive Assistant cover letter by addressing the hiring manager directly, if possible. Then, introduce yourself and express your interest in the position. Mention where you found the job posting and why you're interested in the role. For example, "Dear Mr. Smith, I am writing to express my interest in the Executive Assistant position that was listed on your company's website. With my extensive experience in administrative support and proven skills in problem-solving and communication, I believe I would be a valuable addition to your team." This approach is professional and shows that you've done your research about the company and the role. It also immediately highlights your relevant experience, which can encourage the hiring manager to continue reading.

The best way for Executive Assistants to end a cover letter is by expressing enthusiasm for the opportunity, reiterating their interest in the role, and inviting further discussion. A strong closing might be, "I am excited about the possibility of bringing my unique skills and experiences to your team and am confident I can contribute significantly to your organization. I look forward to the opportunity to discuss how I can be an asset to your team. Thank you for considering my application." This ending is assertive yet polite, and it shows that you are eager to move forward in the process. Remember to end with a professional closing like "Sincerely" or "Best regards," followed by your name.

Executive Assistants should include the following in their cover letter: 1. Contact Information: Start with your name, address, phone number, and email address at the top of the letter. 2. Professional Greeting: Address the hiring manager by name if possible. If not, use a professional greeting such as "Dear Hiring Manager." 3. Introduction: Briefly introduce yourself and explain why you're writing. Mention the job title you're applying for and where you found the job listing. 4. Relevant Skills and Experience: Highlight your skills and experiences that are relevant to the job description. As an Executive Assistant, these might include skills in organization, communication, time management, and proficiency in certain software like Microsoft Office or scheduling tools. Be sure to provide specific examples of how you've used these skills in past roles. 5. Achievements: Discuss any achievements or successes you've had in previous roles, especially those that demonstrate your ability to support executives and manage office operations. 6. Understanding of the Company: Show that you've done your research and understand what the company does and what they value. Explain why you're interested in working for them and how you can contribute to their goals. 7. Closing Statement: In the final paragraph, express your interest in the role again and your desire to discuss your qualifications further in an interview. 8. Professional Closing: Close the letter professionally with "Sincerely" or "Best regards," followed by your full name. 9. Postscript: A postscript (P.S.) is optional but can be used to highlight an important achievement or detail. Remember, the cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your experiences and skills, and to show your enthusiasm for the role and the company.

Related Cover Letters for Executive Assistant

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Executive Assistant Resume Examples

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Resume Samples for Executive Assistants

1. Candidate seeking Executive Assistant position

Resume summary statement:

Outgoing, detail-oriented executive assistant with over 5 years of experience organizing events and travel for C-Level Managers. Talented with IT programs, scheduling and correspondence.

Implemented and maintained databases for reporting productivity statistics to Executive Officers.
Coordinated travel arrangements for various Executives for annual conferences, and business meetings.
Established a recycle policy in the company that saw a 40% decrease in refuse waste and allowed for a saving of $12k per annum.
Organized office supplies, shopping and errands for all Executives.

2. Candidate seeking Executive Assistant to President role

Office-proud, proactive executive assistant with 15 years of experience working with business executives and C-Suite. Responsible for managing all admin tasks as well as generating reports, handling public relations, company correspondence, travel arrangements and event planning.

Office Manager for 500+ employees, ensuring best environment for productivity and comfort in the workplace.
Gathered data and produced reports and presentations for C-suite regarding new business verticals, events and projects.
Liaised with all departments to ensure correct operations and procedures, as well as to communicate all relevant information from C-suite to company.
Maintained calendar for CEO, CFO and CTO, scheduling meetings, reviews, events, and other appointments.

Executive Assistant Resume Vocabulary & Writing Tips

It is highly likely that when applying for a position as an executive assistant the company in question may use Applicant Tracking Software (ATS) which will be employed as a filter for the application process to eliminate those candidates whose resumes do not fulfil certain criteria required by the firm.

This means it’s essential that each applicant remember to include keywords relating to the position and company when completing their executive assistant resume.

They must include information regarding their event management abilities, meeting organization, arranging travel and general knowledge of the sector within which the executive works as well as more specialist expertise concerning the executive’s role in the company.

Although this list is a good starting point for many executive assistant candidates to use on their resumes, we advise also using the job description and company website to find more skills that are suitable for the position on offer. This will allow you to create a unique executive assistant resume with the right skills for the specific job and adapt each resume to different vacancies using the correct keywords for each.

Words to Use

Admin Support
Interpersonal skills
Time management
Office management
Decision making
Client relations
Project management
Records/Reports
Correspondence
Analytical thinking

Action Verbs

Communicate

Executive Assistant Resume Tips and Ideas

An Executive Assistant is an employee who works closely with one or a team of company executives in order to assist them to plan their work and calendars.

Executive assistants report directly to the business executive and become their right-hand person to organize their events, meetings, projects and any other elements they require to be able to complete their executive responsibilities efficiently. Therefore it is vital that an executive assistant resume is flawless and demonstrates the individual’s core strengths and experience which make them the ideal candidate for the position.

Executive assistant resumes must provide evidence of the applicant’s work experience and proficiency in office management and administration tasks as well as secretarial skills such as correspondence, clerical duties, proofreading, client relations etc.

As well as highlighting these skills and experience in an executive assistant’s resume , the candidate will also need to portray certain characteristics which are ideal for an executive assistant profile such as dedication, discretion and confidentiality .

The following executive assistant resume tips will help any aspiring executive assistant learn how to write a winning executive assistant resume for their next role.

Chronological resume format = Best for an executive assistant
Use formatting tools with font style and size to stand out
The following design aspects should be considered for executive assistant resumes:
Creative resume style depends on type of business, sector, candidate;
Headings and subtitles;
Use of design software to create resume
Contact details
Resume objective/summary statement or qualifications summary

Work experience

Education/professional training
Volunteer work
Personal interests
Typing speed
Projects managed
Events organized

Resume Length

1 x Letter Page – 8.5” x 11”

It is essential to provide a well-formatted executive assistant resume that will show executive recruiters that the candidate has the requisite skills and experience to undertake the new role. The resume needs to be structured and ordered to attract the attention of the hiring manager and to demonstrate the jobseeker’s ability to produce clear and easy-to-read documents, something which would be necessary were the applicant to be successful in their application.

As is with many professional resumes , the best resume format for an executive assistant position is the chronological resume structure. This resume format allows executive assistant candidate’s to list previous positions in a reverse chronological order , beginning with the most recent to first-held positions. This layout permits recruiters to easily monitor career progression and get an understanding of the professional background of candidates.

Neither the functional nor the combination resume format is recommended for an executive assistant position because they do not highlight the career trajectory of the jobseeker.

Using the formatting tools available, candidates should present a resume with an intelligible font style and size in order to improve the readability factor and catch the recruiter’s eye by making the relevant information readily available and easy to find. Presentation is very important for executive assistant resumes because creating user-friendly, tidy documents will be a part of their work.

The style of an executive assistant resume should always take into consideration the type of company the applicant is interested in working for. Jobseekers should research the company culture well before deciding to use a more outlandish design that might not be appropriate for the business or the role.

Creative resumes could be acceptable for executive assistant resumes in some companies who appreciate candidate’s who demonstrate their personality through their job application whereas other organizations may not be interested in receiving this kind of resume.

In certain sections of an executive assistant resume, it could be beneficial to make use of infographics to demonstrate skills and knowledge in different areas pertaining to the industry.

Other design aspects to consider to create a resume that stands out include:

Headings and subtitles

An admin assistant resume or executive assistant resume needs to demonstrate a candidate’s ability to use word processing and design programs in order to present their level of understanding in this type of software because they will be expected to use them frequently for the role.

Creating a winning executive assistant resume can take some time if you are making a resume from scratch. It is more efficient to use an executive assistant resume template or an online resume builder to speed up the process of building an effective resume for an executive assistant position.

Candidates should not include a photo on executive assistant resumes when applying for a position in the U.S. because this can be considered discriminatory practice within the regulations for recruitment and will lead to the resume being thrown in the trash.

Therefore, jobseekers who wish to apply for executive assistant positions should not supply a photo with their job application.

If applying for a similar position outside of the U.S., it could be necessary to insert a photo on your resume but each applicant should check the regulations for the company and country where they are applying before doing so.

Sections of a Executive Assistant Resume

In order to get yourself off to a good start as an executive assistant , it is highly recommended to spend time ensuring that you have an effective resume that demonstrates your strengths and experience which will show the company and the hiring manager how valuable an asset you would be to any company.

It is essential to include the following standard resume sections:

In addition to looking at the job description and company website or other information for the keywords to use in your executive assistant application, for this specific position we would highly recommend learning more about the company and the Executive Officers with whom you may be working if you are successful. This way you can adapt your resume to fit their needs and present examples of ways in which you have helped similar profiles in past positions. In this case you may even find ways that you could stand out to the recruiter given previous experience, shared interests, academic backgrounds or similar projects to the executives.

The following are just some of the aspects of a candidate’s professional profile that can be presented in a well structured executive assistant resume to attract the attention of the hiring manager:

To learn more about how to create a winning executive assistant resume , check out our guide to writing a resume with each section individually explained.

A typical executive assistant resume should consist of no more than 1 Letter size page where all the relevant information can be displayed.

There is no need to include previous jobs held that are irrelevant or have not helped the candidate to develop transferable skills that make them an appropriate person for the vacancy.

Executive Assistant Resume Section Headings

The role of an executive assistant can vary greatly depending on the industry and company within which he or she works. However, there are many abilities, both personal and professional, which are generally accepted as must-haves for all executive assistant candidates.

To begin the Executive Assistant resume , each candidate should decide on an appropriate introduction to their professional profile in the form of either a resume objective , more apt for entry-level candidates or a qualifications summary or summary statement , more suited to professionals.

When it comes to writing the work experience section for an executive assistant resume, it is vital that applicants list their previous roles in reverse chronological order beginning with the most recent and giving either a small paragraph or bullet point information regarding the achievements and responsibilities assumed in each position.

The career trajectory of an executive assistant is important for several reasons. The hiring manager needs to know what types of tasks and responsibilities a candidate has had to carry out in the past, what methods or strategies they are used to employing as well as the industry and types of companies they have worked in and are therefore comfortable with. These details help recruiters make informed decisions based on whether or not the jobseeker is a good fit for the position.

The education section of an executive assistant resume should include the highest level diploma earned and any extra courses taken.

Executive assistants do not require a college degree but a university diploma in business administration or communication is preferred and would benefit applicants.

In addition to any higher education degrees, the applicant should always list any training certificates gained which are relevant to the position or industry of the vacancy. These extra certificates could be placed either within the education part or in a separate resume section.

The skills that should be highlighted on an executive assistant resume include those relating to communication abilities and the use of different technologies as these will be vital to show the prospective employer the type of profile the candidate has.

Indicating the programs you can use for scheduling, organizing and record keeping will be beneficial in your application but remember not to list any IT programs that you do not feel comfortable working with at a professional level.

Nowadays with everything becoming more and more digital, executive assistants will rely heavily on modern technology and need to have computer software training in order to carry out the tasks requested of them. This is why, in an executive assistant resume skills section , it is essential to emphasize these competencies.

Similar to administrative assistants, executive assistants must possess exemplary typing and office management abilities as well as be well versed in organizing all types of clerical tasks. As their daily tasks will involve writing up reports, sending emails, handling phone calls and all types of correspondence for company executives, arranging meetings, travel and other events etc. the right candidate will have experience in customer service with a good telephone etiquette, attention to detail and initiative in problem solving .

The personal characteristics of a good executive assistant will also be essential to include when applying for a new role, the executive assistant candidate must be an organized and reliable person who can handle sensitive business or personal information with care and maintain a confidential manner with a high EQ, being able to deal sensitively with different groups of people.

With the ResumeCoach resume maker, applicants are able to add or remove sections of their resume easily to tailor it to their specific needs for each vacancy and customize as necessary for their professional profile.

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Related Professions

Office Assistant An office assistant resume varies with the organization and industry. It requires a focus on intricate detail and careful design. Get expert advice online. Reviewed Updated on December 28, 2023 Office Assistant

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Executive Assistant Cover Letter Sample

Administration roles like executive assistants are incredibly important to the success of major businesses across the world. When applying to these roles, your cover letter shouldn't be what makes your job application fail. Instead, it should enhance your chances of landing an executive assistant interview.

Many employers are using applicant tracking systems (ATS) to sort and screen resumes, so using a writing service that specializes in executive assistant cover letters, like TopResume, can ensure your application gets through those systems smoothly – and doesn't get bypassed for someone else's.

Executive Assistant Cover Letter Blunders to Fix

If you're applying to jobs that require an executive assistant cover letter, it's important to avoid mistakes that could ruin your chances. Such errors include:

A cover letter that's too long. If your administration cover letter is borderline novel-length, it's too long. Yes, that might be an exaggeration, but the point still stands: your cover letter should be no longer than a page. Ideally, it should be somewhere between three to four paragraphs.
An executive assistant cover letter that's clearly a template. As the hiring manager sifts through tens, sometimes hundreds of applications, you don't want yours to have the exact wording and structure as five others. Your cover letter should follow a structured format, but the material within should be unique to yourself and what you can offer a company.
There's no personality. A cover letter is often the first document a recruiter will see representing your professional brand. Is it going to put them to sleep? Let's hope not. Let your personality shine through so the recruiter can clearly tell whether you're a good cultural fit for their company.
It's not addressed to a specific person. "To Whom It May Concern" is no longer an acceptable greeting for a cover letter. Take the time to find the name of the hiring manager at the company for which you're applying. If after digging you can't find it, opt for a greeting like "Dear Hiring Manager". It's a bit more personal and inviting, although using a specific name is best.

After viewing the sample above, it's time to ask yourself this question: will your executive assistant cover letter make the right impression? Two of our resume packages (Career Evolution and Executive Priority) include cover letter writing. We guarantee you'll get 2x more job interviews within 60 days or we'll rewrite your resume for free.

Get the executive assistant interview you're hoping for. Use our cover letter writing service today!

Samples by Category

Executive Assistant
Executive/CEO
Nursing (Healthcare)

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5 Executive Assistant Cover Letter Examples for 2024

Executive Assistant (EA) Cover Letter
Executive Administrative Operations Assistant
Creative EA
Write Your EA Cover Letter

You’re a seasoned pro at streamlining daily business operations, enabling executives to navigate their schedules effortlessly. You craft detailed calendars, answer phone calls with unparalleled professionalism, and compose correspondence with meticulous attention to detail—all in a day’s work.

Now it’s time to create a cover letter that complements your executive assistant resume and helps you stand out so you can add interviews to your calendar.

While you’re great at creating correspondence, everyone can use a helping hand during the highly competitive hiring process. Use our executive assistant cover letter examples and cover letter generator to give you the edge and help land that dream job.

Executive Assistant Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Why this cover letter works

Directly respond to the company’s needs in their job description. Do they mention remote work or web conferencing tools, such as GoToMeeting?
Let the job posting be the roadmap for what you cite and discuss in your cover letter. While you may not have every single skill or requirement they list, spend the page space you do have on the things you’re comfortable and confident in answering.

Level up your cover letter game

Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

Executive Administrative Operations Assistant Cover Letter Example

Executive administrative operations assistant cover letter template

How, though? Mention the hiring manager’s name, demonstrate some knowledge of the company, use keywords in the job ad (cue, database management), and include a tailored objective for the role.

Creative Executive Assistant Cover Letter Example

Creative executive assistant cover letter template

Professional experiences structured in reverse chronological order serve a twofold purpose in a creative executive assistant cover letter: they paint a vivid image of your upward mobility and subtly mirror your dedication to professional development.

Senior Executive Assistant Cover Letter Example

This is a good time to talk about managing executive calendars and reducing double booking to speak directly to the job-specific skills needed in the role. Most likely, the job ad will also reference specific tools, such as Microsoft Outlook and Concur, which you can discuss to further emphasize your fit.
Try to balance your presentation of hard skills with a clear understanding of the company’s vision for an on-point cover letter that’s sure to get your application to the top of the stack.

Executive Assistant to CEO Cover Letter Example

Executive assistant to the CEO cover letter example

If you’ve been a long-time proud supporter or consumer of the company’s products or services, don’t be afraid to leverage those kind of details. This is the kind of narrative that draws a strong connection between services and the company’s purpose, which highlights a deep understanding of the company’s values.

Related cover letter examples

Administrative assistant
Operations manager
Human resources
Customer service
Business analyst

How to Format an Executive Assistant Cover Letter

Job seeker stands with hands in air, questioning how to fill out job materials

When sending emails to clients, you understand the importance of making each one sound specific and genuine by connecting to their needs. You should use the same mindset when writing your cover letter .

Every company and executive has slightly different needs, so you should tailor your cover letter to each job accordingly. For instance, one executive may do a lot of traveling, so they’ll need help with itineraries, while another executive will want you to focus on answering calls and emails.

Executive assistant cover letter greeting and introduction

When contacting clients, you know it’s a good idea to research beforehand so that you can address them by name and relate to their needs. The same applies here; find the company’s mission statement and the name of the hiring manager. It’s a great way to lead off the greeting and intro of your cover letter. If all else fails and you can’t find their name, lead with “Dear [company name] hiring staff.”

The opening paragraph should also be relevant to each company. You could reference a couple of top skills they’re seeking, like Google Calendar or Trello, and try to connect to the company’s mission.

What you don’t want to do is come off too casual, use slang terms, or not relate to the needs of the executive position at all, like the opener below.

Yikes, not a great start!

I saw your job posting on Indeed and thought I’d apply for the position. I haven’t worked as an executive assistant before, but I have some relevant experience, so I’m sure I’ll be a good fit for the role.

A better start would be what the opening below does. It immediately shows a connection to the company by explaining how they’ve been a guest on the cruise lines and their admiration for Royal Caribbean’s innovations in the travel industry. It truly feels like this applicant is passionate about the executive assistant position.

Highly-relevant opener for the win!

Dear Mr. Al-Malik,

As an experienced executive assistant with a commendable track record spanning seven years, I’m inspired by the opportunity to contribute my skills and expertise to the Royal Caribbean Group. Besides being a returning guest on your cruise lines for the last eight years, I have always admired your company’s exceptional innovation in the travel industry, and it would be my pleasure to leverage my proficiencies in serving as your executive assistant to the CEO.

Executive assistant cover letter body

If you give an executive a brief before a meeting, you’d want to provide concise data about what they should know.

You can do the same in your cover letter by briefly reviewing some of your primary achievements related to how you’ll succeed in the position. For instance, using TripIt Itinerary Planning to schedule travel plans 56% more efficiently will stand out for an executive that travels a lot.

Everything should be tailored and relate to the company’s needs to continue showing your connection and passion for the job, just like the example below that cites the use of Google Workspace and other software related to the position’s requirements.

A relevant body paragraph that makes an impact

In my tenure as an executive assistant at Ryder System, Inc., I managed the CEO’s calendar via Microsoft Outlook, adeptly coordinating over 500 appointments annually to ensure a smooth and efficient schedule. My proficiency in Microsoft Office Suite and Google Workspace was instrumental in enhancing communication and delivering time-sensitive projects.

Executive assistant cover letter closing

If you outlined an executive’s daily schedule, you would likely want to summarize the main points to ensure they have all the information they need.

The closing paragraph of your cover letter acts in a similar way to summarize the primary skills you presented, like managing Outlook Calendars and phone etiquette.

It’s also a good idea to say thank you and use a light call to action, just like you would do with a customer you want to hear back from when you email them.

What you don’t want to do is be overly informal or disrespectful.

This won’t land an interview!

Can’t wait to hear from you. I think I’m a good match for the position.

If you want to hire me, let me know ASAP.

Instead, show your passion for the role and how your skills will help the company achieve its goals, as in the example below.

Demonstrate your enthusiasm and reiterate your abilities for a memorable conclusion!

By leveraging my administrative skills, I can maximize executive productivity and efficiency and support Dell Technologies’ vision. Thank you for considering my application, and I’m eager to discuss this opportunity in more detail.

Henrik Berg

Even if you haven’t worked at the executive level, you can still use previous administrative assisting experiences or careers with translatable skills in your cover letter. For instance, if the position requires answering client calls, you can explain how your customer service skills from a previous admin job will help you be successful.

Usually, executive positions will look for applicants to be more formal. However, you should still review the job description and try to match its tone. It’s the same way you’d try to match a client’s tone when responding to their email to better relate to their needs.

You should limit your cover letter to one page. Executive roles involve working in fast-paced environments. Keep your cover letter concise and relevant to the requirements of the position to avoid losing a hiring manager’s attention.

Executive Assistant cover letter examples

If you’re hoping to land your next executive assistant role, then you need an engaging and impressive cover letter to accompany your CV.

You need to prove you’ve got the skills and experience to juggle multiple responsibilities and support senior staff.

Find out how to do just that with our step-by-step guide and executive assistant cover letter examples below.

CV templates

Executive Assistant cover letter example 1

Executive Assistant cover letter example 2

Executive Assistant cover letter example 3

The example cover letters here should give you a good general idea on how your Executive Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Executive Assistant cover letter

Here’s a simple process to write your own interview-winning cover letter.

Write your cover letter in the body of an email/message

You should write your cover letter in the body of the email (or messaging system if sending via a job board) and never attach it as a document.

The reason for this?

You want your cover letter to start connecting with the recruiter from the moment they open your application.

If they have to open a document to read it, it will slow things down and they may not even bother to open it.

Start with a friendly greeting

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

Hi [insert recruiter name]
Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

Check out the company website and look at their About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

After you have greeted the recruiter, it’s important to state the job you are applying to.

Recruiters are often managing multiple vacancies, so they need to know exactly which job you are referring to.

Be as specific as possible and use a reference number if you can find one.

Here are some examples you can use;

I am interested in applying for the role of admin assistant with your organisation.
I would like to apply for the role of Sales assistant (Ref: 4057393)
I would like to express my interest in the customer service vacancy within your retail department
I saw your advertisement for a trainee project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

When sending a job application to a recruiter or hiring manager, it is important to remember that they will normally be very busy and pushed for time.

Therefore, you need to get you message across to them quickly (in a matter of seconds ideally). So, keep your cover letter short and to-the-point. A long waffling cover letter will overwhelm recruiters when they are running through hundreds of emails in there inbox, but a concise one will get their attention.

So, keep your cover letter to just a few sentences long, and save the extensive detail for your CV.

Sign off professionally

To round of your cover letter, add a professional signature to the bottom, giving recruiters your vital contact information.

This not only gives various means of contacting you, it also looks really professional and shows that you know how to communicate in the workplace.

Include the following points;

A friendly sign off – e.g. “Warm regards”
Your full name
Phone number (one you can answer quickly)
Email address
Profession title
Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Gerald Baker Senior Accountant 07887500404 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application email, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Executive Assistant cover letter

So, what type of information should you write about in your Executive Assistant cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Executive Assistant cover letter templates

Copy and paste these Executive Assistant cover letter templates to get a head start on your own.

I am writing in relation to the Senior Executive Assistant role at Wise May Ltd. As a seasoned professional with 15 of experience in supporting C-suites and managing complex administrative tasks, I am confident in my ability to provide exemplary assistance to your leadership team.

Throughout my career, I have demonstrated a strong commitment to excellence, impeccable organisational and time management skills, and a proactive approach to problem-solving. My ability to anticipate directors’ needs and handle confidential information with the utmost discretion has been instrumental in enhancing operational efficiency and streamlining executive functions.

In my current role as a Senior Executive Assistant at Vattenfall, I implemented a time-blocking strategy that increased executive’s productivity by 20%, reduced expenses by 10% through negotiating cost effective travel arrangements and created a filing system which lowered response cadence by 15%.

I am drawn to your company’s reputation for innovation through a dynamic work culture and focus on achieving ambitious goals that align perfectly with my career aspirations. I look forward to sharing more of my accomplishments in an interview at your convenience. Thank you for your consideration.

Kind regards

April Keane ¦ 07777777777 ¦ [email protected]

I hope you’re well. I am writing to express my keen interest in the position of Junior Executive Assistant, as advertised on ZipRecruiter. As a recent graduate with a BBA from the University of London, I am confident that my knowledge and dedication to excellence align with the expectations of the position.

In my previous role as an Administrative Intern at British American Tobacco, I had the opportunity to support senior directors in managing their schedules, coordinating meetings, and handling various clerical tasks. This experience provided me with valuable insights into the demands of an executive assistant and strengthened my ability to thrive in a fast-paced and dynamic environment.

Throughout this role I ensured all appointments/events were accurately scheduled, reducing conflicts by 10%. I also successfully reduced meeting preparation time by 20% through efficient organisation and distribution of agendas/materials and helped lower system downtime by 7% due to promptly addressing IT-related issues with consummate accuracy.

I am excited about the opportunity to meet you at your earliest convenience to further discuss how my skills could add value to your esteemed company.

Janice Underwood ¦ 07777777777 ¦ [email protected]

Good day Simon

I am reaching out you concerning the Executive Assistant position at The Maine Group. With a solid background in providing first-class administrative support and an eye for detail, I am confident in my ability to contribute to the smooth and efficient functioning of your prominent establishment.

I have been an Executive Assistant at GLH Hotels for the past 6 years, where I work closely with top-level executives, manage their schedules, arrange meetings, and handle sensitive and confidential information with the utmost discretion. When encountering various challenges, I consistently demonstrate a proactive and resourceful approach to problem-solving.

My organisational skills and proficiency in using various productivity tools has allowed me to streamline processes, increase productivity by 25%, and reduce admin overhead for the senior directors by 10%. Furthermore, I saved £30K on annual travel expenses through developing a comprehensive coordination process, as well as lessened document retrieval time by 50% due to overhauling the filing system.

I would welcome the opportunity to attend an interview where I can further discuss how my BBA qualification and competencies firmly align with your company’s requirements.

Jordan Stockton ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Executive Assistant job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

7 Professional Executive Assistant Cover Letter Examples for 2024

Your executive assistant cover letter should immediately highlight your organizational skills. Employers seek individuals who can effortlessly manage schedules and coordinate tasks. In your letter, also showcase your excellent communication abilities. It's crucial to convey that you can interact professionally with all levels of management and staff.

All cover letter examples in this guide

Senior Executive Assistant

Entry-Level Executive Assistant

Executive Administrative Assistant

Executive Assistant to CEO

Executive Assistant To The President

Executive Assistant & Receptionist

Cover letter guide.

Executive Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Executive Assistant Cover Letter

Key Takeaways

By Experience

Crafting an executive assistant cover letter can feel overwhelming—especially when you're eager to impress. You've polished your resume, started applying for your dream job, and suddenly you face the daunting task of summarizing your professional pride without sounding like a broken record. Your cover letter is your narrative, a chance to highlight your pinnacle achievement without the clichés, all while keeping it succinct and under one page. Let's begin shaping your story into a compelling and formal introduction that stands out.

Step your best foot forward in the executive assistant cover letter introduction;
Be inspired by other professionals' certified cover letters;
Structure your executive assistant cover letter to feature what matters most;
Close off your executive assistant cover letter to make a memorable impression on recruiters.

But where to start writing? Upload your resume into Enhancv's AI, which will prepare your executive assistant cover letter (all you need to do is personalize it, and you'll be good to go).

If the executive assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

Executive Assistant resume guide and example
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Assistant Director cover letter example
Managing Director cover letter example
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Functional Manager cover letter example
Program Director cover letter example
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Executive Assistant cover letter example

ANDREW CLARK

Mayfair, London

+1-(234)-555-1234

[email protected]

Quantifying Achievements: Mentioning specific accomplishments, such as managing a portfolio of over 650 customer accounts and overseeing loans valued at CAD 12 million, helps to provide concrete examples of the applicant's capabilities and past successes.
Identifying Relevant Experience: The applicant outlines their direct experience in reducing turnover by 25% through streamlining hiring processes, directly relating to key responsibilities of an Executive Assistant in maintaining operational efficiency.
Award Recognition: Highlighting the acquisition of industry-specific awards (7 American Advertising Pele Awards), the applicant showcases their contribution to substantial, recognized achievements and credibility in the market.
Proactive Call to Action: The applicant invites the hiring manager to schedule an interview, showing eagerness and initiating the next step in the job application process, which can signal confidence and assertiveness to the employer.

What about your executive assistant cover letter format: organizing and structuring your information

Here is one secret you should know about your executive assistant cover letter assessment. The Applicant Tracker System (or ATS) won't analyze your cover letter.

You should thus focus on making an excellent impression on recruiters by writing consistent:

Introduction
Body paragraphs (and explanation)
Promise or Call to action
Signature (that's optional)

Now, let's talk about the design of your executive assistant cover letter.

Ensure all of your paragraphs are single-spaced and have a one-inch margins on all sides (like in our cover letter templates ).

Also, our cover letter builder automatically takes care of the format and comes along with some of the most popular (and modern) fonts like Volkhov, Chivo, and Bitter.

Speaking of fonts, professionals advise you to keep your executive assistant cover letter and resume in the same typography and avoid the over-used Arial or Times New Roman.

When wondering whether you should submit your executive assistant cover letter in Doc or PDF, select the second, as PDF keeps all of your information and design consistent.

The top sections on a executive assistant cover letter

Header: This section includes your contact information and the date, ensuring the recruiter knows how to reach you and identifies the timeliness of your application.
Greeting: Personalize this with the hiring manager's name, if possible, to demonstrate your attention to detail and personalized approach, which are critical skills for an executive assistant.
Introduction: Briefly introduce yourself and state the position you are applying for, highlighting your immediate interest and enthusiasm for the role of an executive assistant.
Body: Use this section to detail your relevant experience, skills in managing executive schedules, coordinating meetings, and handling confidential information, which are key responsibilities of an executive assistant.
Closing: Conclude with a strong statement about your suitability for the position and a call to action, such as expressing your eagerness to discuss how you can contribute to the executive team in an interview.

Key qualities recruiters search for in a candidate’s cover letter

Exceptional organizational skills: This is crucial for managing the executive's hectic schedule, coordinating meetings, and ensuring efficient time management.
Superior communication abilities: Essential for acting as a liaison between the executive and other staff or external contacts, handling correspondence, and conveying information clearly and professionally.
Discretion and confidentiality: Vital for handling sensitive information and maintaining the privacy of the executive's communications and records.
Proactive problem-solving: An executive assistant must be able to anticipate challenges and address them promptly without always needing direction from the executive.
Advanced proficiency with office technology: To be efficient in this role, a strong command of office software, communication tools, and possibly virtual assistant technology is important.
Adaptability and flexibility: Given that the executive's needs can change rapidly, being able to adjust priorities and accommodate new tasks is key to the role of an executive assistant.

The executive assistant cover letter salutation: how to address hiring managers

After covering the format of your executive assistant cover letter, let's look at the salutation.

Back in the day, the cordial "To whom it may concern" or "Dear Sir/Madam", might have worked out fine.

But, nowadays, your cover letter should approach hiring managers on a more personal basis.

So, what to do about your cover letter salutation ?

If you've messaged the recruiters and are on a first name basis or a more formal one, use the hiring manager's name in the greeting (e.g. "Dear Sophie," "Dear Ms. Givens", or "Dear Mr. Everett,").

Always aim to make the effort to find out the name of the hiring manager, who'd be assessing your application. Search on LinkedIn, double-check the advert on the corporate website, or message the brand on social media to find out more about the role.

If you can't find the hiring manager's name (and still want to sound professional), use "Dear HR Team,", "Dear Hiring Manager,", or the likes.

List of salutations you can use

Dear Hiring Manager,
Dear [Company Name] Team,
Dear [Mr./Ms./Dr.] [Last Name],
Dear [Job Title] Hiring Team,
Dear [Department Name] Team,

First introductions in your executive assistant cover letter

Within your executive assistant cover letter introduction , genuinely state what you like about the organization.

Research the latest company projects, honorary awards, company updates, etc.

Write up to two sentences to let recruiters know what impresses you about the company,

This would help you to set a good tone for the rest of the communication.

What comes next: your executive assistant cover letter middle paragraphs

In the next three to six paragraphs (or the body of your executive assistant cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your executive assistant cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Finishing off your executive assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your executive assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your executive assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

Lacking experience: here's how to write your executive assistant cover letter

As a candidate with no experience, it's important to be honest from the get-go of your application .

Use your executive assistant cover letter to sell your unique talents. Choose an accomplishment from your academic background or your volunteer work to show the skills that are relevant to the role.

Focus on your career objectives and how you see the job to align with them. Be specific and, at the same time, realistic about where you picture yourself in five years.

Key takeaways

Within this Enhancv guide, we've provided you with plenty of advice and inspiration on writing your executive assistant cover letter:

Always make sure your executive assistant cover letter is tailored to the role you're applying for to make a good impression on recruiters;
In your executive assistant cover letter include a header (with your name, the role you're applying for, date, and contact details) and an introduction of up to two sentences that highlight your key accomplishment or why you'd fit the role;
Focus your executive assistant cover letter body on one sole achievement through your career and all the valuable lessons, skills, and know-how you've learned (that are relevant to the role);
Ensure your executive assistant cover letter closing statement isn't generic and includes either a call to action or a promise;
If you lack professional experience, shift recruiters' focus to a relevant achievement (thanks to your academic or versatile experience) or toward your dreams and goals for professional growth.

Executive Assistant cover letter examples

Explore additional executive assistant cover letter samples and guides and see what works for your level of experience or role.

Senior Executive Assistant Resume Example

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UPPCL EXECUTIVE ASSISTANT 2023
Monitoring assistant

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Executive Assistant Cover Letter Example and Template for 2024
An executive assistant plays a vital role in an organization, as they manage the schedules and calendars of one or several of its highest-ranking members. To improve your chances of landing an executive assistant role, begin by familiarizing yourself with the job description.. When it's time to create your application materials, including a resume and cover letter, reviewing resume samples can ...
15 Executive Assistant Cover Letters That Will Get Hired (NOW)
Executive Assistant Sample 5. Dear Mr. Smith, I am writing to apply for the Executive Assistant position that you have open in your office. I have over 10 years of experience as a personal assistant and administrative specialist. I'm confident that my skills and experience would be a valuable addition to your team. Sincerely, ____________.
Executive Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)
Here are the 5 steps for writing a job-winning Executive Assistant cover letter: 1 Start with a proven cover letter template from CoverBuild.io. 2 Use ResyMatch.io to find the right keywords and optimize your cover letter for each role you apply to. 3 Start your cover letter with a personalized greeting for the hiring manager or team name.
Executive Assistant Cover Letter (Example & Tips)
Follow these three tips to write an executive assistant cover letter that's sure to land you an interview: 1. Highlight your core executive assistant skills. As an executive assistant, your main responsibilities include managing the executive's schedule, providing clerical support, and coordinating project details.
Executive Assistant Cover Letter Samples [Writing Tips & Guide]
Our comprehensive guide covers how to write an exceptional executive assistant cover letter. This article provides valuable insights, practical formatting tips, essential skills to highlight, and executive assistant cover letter examples to help you stand out and secure your next position. Rate this Template. 4.4 / 5.
Executive Assistant Cover Letter Examples for 2024
Now, let's look at two executive assistant cover letter examples to start. Pinpoint what makes these executive assistant cover letters so excellent. 1. Executive Assistant Cover Letter Examples. The first cover letter is for Laura, a skilled executive assistant with several years of relevant professional experience.
Executive Assistant Cover Letter Example (w/ Templates for 2024)
Content. Top ↑ Executive Assistant Cover Letter Example 5 Steps for the Perfect Executive Assistant Cover Letter #1. Put Contact Information in the Header #2. Address the Hiring Manager #3. Write an Eye-Catching Opening Statement #4. Use the Cover Letter Body for the Details #5.
Executive Assistant Cover Letter Example & Writing Guide
Use this Executive Assistant cover letter example to finish your application and get hired fast - no frustration, no guesswork. This cover letter example is specifically designed for Executive Assistant positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes.
7 Executive Assistant Cover Letter Examples
6. Conclude with a Call to Action: Thank the hiring manager for their time and express your interest in discussing your application further in an interview. 7. Professional Closing: End your cover letter professionally with a closing such as "Sincerely" or "Best regards," followed by your name and contact information.
Executive Assistant Cover Letter Examples and Templates for 2024
In most cases, your cover letter should have five sections in this order: 1. Heading. At the top of the page, include: Your name and contact information. The date. The addressee's name, title, company, and contact information. (Note: feel free to omit this section if you send your letter as an email message and your contact details are part ...
Best Executive Assistant Cover Letter Examples
These formats are often very helpful in helping you brainstorm ideas for your document. 2 - cover letters do not necessarily need to include an objective statement. It is actually considered outdated to do so. 3 - Some things never belong on a cover letter. These include age, height, weight, race, health status, social security number ...
Executive Assistant Cover Letter Sample
The median salary for an executive assistant is $49,319 per year, with an earning potential of around $71,508. With more experience, you can advance to a senior executive assistant role and make a median salary of $58,328. Find out what you can make in your desired role and location by using Monster's Salary Tool.
Executive Assistant Cover Letter + Tips & Examples
How to write a cover letter for an executive assistant position. Use an elevator pitch for your opening paragraph. Write a cover letter that hooks the reader from the start. Use an elevator pitch approach to present yourself as the best candidate. Use keywords and action verbs from the job description to let the reader know why you are interested in the position, what unique skills and ...
2024 Executive Assistant Cover Letter Example (+Free Tools & Guidance)
Executive Assistants should include the following in their cover letter: 1. Contact Information: Start with your name, address, phone number, and email address at the top of the letter. 2. Professional Greeting: Address the hiring manager by name if possible.
Executive Assistant Cover Letter: How-To & Tips| ResumeCoach
To familiarize yourself with what a good cover should look like, you can review this executive assistant cover letter sample below, along with a resume example. Cover letter. Hiring Manager's name. Company name. Company address. Date. Dear Mr/Ms. [Hiring Manager Name]
Executive Assistant Cover Letter Sample
Ideally, it should be somewhere between three to four paragraphs. An executive assistant cover letter that's clearly a template. As the hiring manager sifts through tens, sometimes hundreds of applications, you don't want yours to have the exact wording and structure as five others. Your cover letter should follow a structured format, but the ...
Executive Assistant Cover Letter (With Skills and Example)
Cover letter sample for an executive assistant Here is an example of a cover letter for an executive assistant position: Henry Hogan (123) 466-7801 [email protected] November 1, 2021 Dear hiring manager, I'm thrilled to be applying for the role of executive assistant at River Tech. It's obvious that you're seeking someone who knows the subtleties of managing a CEO's hectic day and is capable ...
5 Executive Assistant Cover Letter Examples for 2024
5 Executive Assistant Cover. Letter Examples for 2024. Stephen Greet April 4, 2024. You're a seasoned pro at streamlining daily business operations, enabling executives to navigate their schedules effortlessly. You craft detailed calendars, answer phone calls with unparalleled professionalism, and compose correspondence with meticulous ...
3 Executive Assistant cover letter examples [Stand out]
Template 1. Hi Amanda. I am writing in relation to the Senior Executive Assistant role at Wise May Ltd. As a seasoned professional with 15 of experience in supporting C-suites and managing complex administrative tasks, I am confident in my ability to provide exemplary assistance to your leadership team.
7 Professional Executive Assistant Cover Letter Examples for 2024
Mayfair, London. COVER LETTER. Dear Hiring Manager, I am writing to express my strong interest in contributing to your esteemed company as an Executive Assistant, bringing forth my extensive experience in supporting top-tier executives and my proven ability to drive business growth and efficiency.
Executive assistant cover letter template
Executive assistant cover letter do's. Do keep it short. One page is the maximum for cover letters, with the ideal length between 200 - 300 words, or around four paragraphs. Do address your cover letter to the right organisation, and correct member of staff. You role is often about the finer details, so this is important.
Executive Personal Assistant Cover Letter Examples
Free Executive Personal Assistant cover letter example. Dear Mr. Lopez: Upon learning of McCalley-Cooper's need for an Executive Personal Assistant to join its team, I hastened to submit my resume for your review.

15 Executive Assistant Cover Letters That Will Get Hired (NOW)

Executive Assistant Cover Letters

Executive Assistant Sample 1

Executive Assistant Sample 2

Executive Assistant Sample 3

Executive Assistant Sample 4

Executive Assistant Sample 5

Executive Assistant Sample 6

Executive Assistant Sample 7

Executive Assistant Sample 8

Executive Assistant Sample 9

Executive Assistant Sample 10

Executive Assistant Sample 11

Executive Assistant Sample 12

Executive Assistant Sample 13

Executive Assistant Sample 14

Executive Assistant Sample 15

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Executive Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

How To Address An Executive Assistant Cover Letter

The 8 Best Executive Assistant Cover Letter Templates

Executive Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

The Best Executive Assistant Skills To Include On Your Cover Letter

1. Leverage The 20 Best Executive Assistant Keywords

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

Scanning...

1. Use The Hiring Manager's Name

2. Use This Formula: To The [Department] Team at [Company]

3 Executive Assistant Letter Examples For 2024

Executive Assistant Cover Letter Example #1: A Traditional Background

Executive Assistant Cover Letter Example #2: A Non-Traditional Background

Executive Assistant Cover Letter Example #3: Executive Assistant With Volunteer Experience

Free Job-Winning Cover Letter Templates, Have AI Write Yours in Less Than 2 Minutes .

1. Use CoverBuild.io To Write Your Cover Letter In <2 Minutes

2. Include Measurable Metrics And Outcomes

3. Match Your Cover Letter And Resume Design

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

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Executive Assistant Cover Letter Example (w/ Templates for 2024)

Executive Assistant Cover Letter Example

5 Steps for the Perfect Executive Assistant Cover Letter

#1. Put Contact Information in the Header

#2. Address the Hiring Manager

#3. Write an Eye-Catching Opening Statement

#4. Use the Cover Letter Body for the Details

#5. Wrap It Up and Sign It

3 Essential Executive Assistant Cover Letter Tips

#1. Match Your Resume

Or Use A Cover Letter Template Instead

#2. Mention Skills and Keywords

#3. Be Formal

Key Takeaways

Executive Assistant Cover Letter Example

Related Cover Letters for Executive Assistant

Executive Assistant Resume Examples

Resume Samples for Executive Assistants

Executive Assistant Resume Vocabulary & Writing Tips