examples of application letter to a company

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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Ace your job search

Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

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Writing a Winning Job Application Letter: Tips and Examples

A job application letter, also known as a cover letter, is a formal letter that accompanies your resume and introduces you to a potential employer. The purpose of a job application letter is to highlight your qualifications, experience, and skills that make you the perfect candidate for the job. It also helps employers understand your personality, work ethic, and how you plan to contribute to their organization.

Importance of Customization

One of the key factors that can make or break your job application letter is how well you customize it to the specific job you are applying for. Employers want to see that you have taken the time to research their company and understand what they are looking for in a candidate. Customizing your letter also shows that you are genuinely interested in the job and that you are willing to put in the extra effort to stand out from other applicants.

Brief Overview of Key Sections

While job application letters can vary slightly depending on the job and industry, they typically contain four key sections:

Introduction: This section should include a brief introduction, the job you are applying for, and how you found out about it.

Qualifications: In this section, you should discuss your qualifications and experience that make you a good fit for the job. Be sure to tailor this section to the specific job requirements to show that you have the skills they are looking for.

Skills: Here, you should highlight your relevant skills and how they apply to the job. Use examples from your past experiences to demonstrate your proficiency in each skill.

Closing: The closing paragraph should thank the employer for considering your application and provide contact information for them to reach you.

In this article, we will dive into each of these sections in more detail and provide tips and examples to help you write a winning job application letter.

Understand the Job Requirements

To write a winning job application letter, it is important to thoroughly understand the job requirements. This involves analyzing the job description and understanding the needs of the employer, as well as tailoring your letter to attract the specific employer.

A. Analyzing the Job Description

The job description provides you with valuable information about the position you are applying for. It outlines the required skills, qualifications, and responsibilities of the job. By analyzing the job description, you can determine if the role is a good fit for your experience and qualifications.

When analyzing the job description, it is important to pay attention to key phrases and requirements mentioned. These can give you insight into the priorities of the employer and allow you to tailor your application to meet those priorities.

B. Understanding the Needs of the Employer

To write a winning job application letter, it is also essential to understand the needs of the employer. This means researching the company and the industry to get a better understanding of the company culture, mission, and values. It also means understanding the desired outcome of the position and how you can address the employer’s needs.

One way to convey your understanding of the employer’s needs is to highlight relevant accomplishments in your application letter. By showing how you have successfully addressed similar challenges in the past, you can demonstrate your potential value to the employer.

C. Tailoring the Letter to Attract Specific Employer

Finally, to write a winning job application letter, it is important to tailor your letter to attract the specific employer. This means using language and examples that relate to the specific company and its values. It also means customizing your application letter to the specific job and its requirements.

To tailor your letter, take the time to research the company and its values. This can involve reviewing their website, social media, and other online resources. By addressing the specific needs and values of the employer, you can show that you are invested in the position and the company.

To write a winning job application letter, it is important to understand the job requirements, analyze the job description, understand the needs of the employer, and tailor the letter to attract the specific employer. By doing so, you can craft an application that stands out from the competition and showcases your value as a candidate.

Research the Company and Industry

Before writing your job application letter, it’s important to research the company and industry thoroughly to increase your chances of writing a winning letter. Here are three key areas to focus on:

A. Understanding the Mission, Vision, and Values of the Company

Make sure you take the time to research the company’s mission, vision, and values. This will help you understand the company’s goals and the qualities they look for in employees. You can find this information on the company’s website, social media pages or company annual report.

Incorporate the values and mission statement of the company into your job application letter. This highlights your alignment with the company culture, and how your beliefs and goals match that of the organization’s.

B. Identifying the Company’s Competition

Once you have an understanding of the company, you need to identify the company’s competition. Knowing who the competitors are can help you understand the industry as well as the company’s market share position.

List the company’s competitors in your job application letter and briefly explain how you see the company’s strengths overcoming the competitors’ weaknesses.

C. Industry Trends and How to Address Them

The final area to focus on when researching the company and industry is identifying current industry trends and how these trends may impact the company’s future. Use reputable sources to gather trends and predictions about the industry. This will also show the recruiter that you are not only familiar with their industry, but are engaging in informed discussion and contributing to innovative solutions.

Incorporate industry trends into your job application letter and showcase the ideas and innovations you bring, how leveraging them can enhance the company’s position and how you can contribute to any current and future challenges, for which the potential employer has yet to find a solution.

By researching and incorporating the above areas into your job application letter, you demonstrate a genuine interest in the organization and showcase clear understanding, innovative thought and how your expertise can improve the company’s performance.

Know Your Strengths and Skills

When writing a job application letter, it’s crucial to understand your unique selling proposition, relevant experience, and transferrable skills. This information will help you stand out from the other applicants and potentially land the job of your dreams.

A. Identifying Your Unique Selling Proposition

Your unique selling proposition (USP) is what sets you apart from the other candidates. It could be a specific skill, experience or personality trait that aligns with the company’s values and job requirements. Start by analyzing the job description and researching the company culture to identify what makes you an ideal candidate for the role.

Once you have identified your USP, use it as the main selling point in your job application letter. Highlight your strengths and skills and explain how they align with the job requirements and the company’s values. This will show the hiring manager that you are not just another candidate, but someone who has something valuable to offer.

B. Highlighting Your Relevant Experience and Accomplishments

Your work experience and achievements are essential in demonstrating your abilities and suitability for the job. When crafting your job application letter, focus on highlighting your relevant experience and accomplishments. Use specific examples to demonstrate how you have contributed in previous roles and how those skills could be applied to the new role you are applying for.

Be sure to use metrics whenever possible as numbers are a great way to showcase your achievements. For example, if you were able to increase sales revenue by 20% in your previous role, mention it in your letter. This will give the hiring manager a clear understanding of your capabilities and how they align with the job requirements.

C. Understanding How to Leverage Transferrable Skills

Transferrable skills are those abilities that you have gained from your previous experiences that are not necessarily related to the job you are applying for. They can be valuable in demonstrating your adaptability and ability to learn quickly.

When discussing your transferrable skills in your job application letter, highlight how they could be applied to the new role you are applying for. For example, if you have strong communication skills, explain how you could use that to effectively collaborate with team members and clients.

By understanding and leveraging your unique selling proposition, relevant experience and accomplishments, and transferrable skills, you can write a job application letter that stands out from the crowd. Remember to tailor your letter to the job requirements and company culture to increase your chances of success.

Address Gaps in Your Resume or Experience

When applying for a job, it’s important to consider any gaps in your resume or experience that might be a red flag for hiring managers. Addressing these gaps upfront can demonstrate your accountability and willingness to take ownership of your shortcomings.

A. Taking ownership of failings

If you have gaps in your work history or experience, don’t try to hide or make excuses for them. Instead, take ownership of any failings and show that you’re actively working to improve yourself. This could involve taking courses, pursuing certifications, or volunteering in relevant areas to gain hands-on experience.

B. Finding a workaround for unfilled requirements

Sometimes a job posting requires specific qualifications or experience that you don’t have. In these cases, it’s important to find a workaround that demonstrates your ability to still meet the employer’s needs. This could involve highlighting related experience or transferable skills that could compensate for the missing requirement. Alternatively, it might involve offering to take on additional training or work with a mentor to acquire the missing knowledge.

C. Highlighting transferable skills to counter an irrelevant job background

When applying for a job in a new industry or field, it’s common to have a background that might not seem directly relevant. However, this doesn’t necessarily mean you’re unqualified for the role. By highlighting transferable skills, such as leadership, problem-solving, or communication, you can demonstrate your ability to adapt to new situations and learn quickly.

Addressing gaps in your resume or experience is an important aspect of writing a winning job application letter. By taking ownership of your failings, finding workarounds for unfilled requirements, and highlighting transferable skills, you can position yourself as a strong candidate and increase your chances of landing the job you want.

Crafting an Attention-grabbing Opening Paragraph

In the competitive job market, first impressions matter. The opening paragraph of your job application letter is your opportunity to make a positive and lasting impression on potential employers. In this section, we’ll explore the importance of crafting an attention-grabbing opening paragraph and provide tips and examples on how to do so.

A. Importance of First Impressions

Studies show that it takes less than 30 seconds for a recruiter or hiring manager to form an initial impression of a job candidate. This means that your opening paragraph is a critical component of your job application letter. Your goal is to capture the employer’s interest and convince them to continue reading.

B. Creative and Engaging Opening Lines

One effective way to capture the employer’s attention is by starting your letter with a creative and engaging opening line. This can be a quote, a personal story, a relevant statistic, or a bold statement. The key is to be authentic and genuine while still standing out from other applicants.

C. Strategies for Catching the Employer’s Attention

Beyond the opening line, there are several strategies you can use to further capture the employer’s attention. These include highlighting relevant skills and experience, demonstrating enthusiasm for the position and company, and connecting your qualifications to the job requirements.

By following these tips and examples, you can craft an attention-grabbing opening paragraph that sets you apart from the competition and piques the employer’s interest.

Highlighting Your Accomplishments

When it comes to writing a winning job application letter, highlighting your accomplishments is crucial. This allows potential employers to see the proven results that you can bring to their organization. Here are a few tips on how to effectively highlight your accomplishments:

A. Demonstrating Achievements in Previous Roles

One of the most effective ways to demonstrate your achievements is by highlighting your accomplishments in your previous roles. This shows that you have a track record of success and can bring that success to your next job. When highlighting your achievements, make sure to focus on results, not just responsibilities. Instead of stating that you managed a team, highlight the specific results that you achieved as a team leader.

For example, instead of saying, “Managed a team of 10 employees,” you could say, “Led a team of 10 employees to achieve a 25% increase in sales within the first quarter.” This shows the impact you had in your previous role and gives potential employers an idea of what you can achieve in their organization.

B. Using Data to Support Accomplishments

Using data to support your accomplishments is a powerful way to illustrate the impact you had in your previous roles. This could include data such as sales figures, customer satisfaction ratings, or employee retention rates. When using data, make sure to include specific numbers and percentages.

For example, instead of saying, “Improved customer satisfaction,” you could say, “Increased customer satisfaction ratings by 15% through implementing a new customer service training program.” This demonstrates the impact you had on the organization and the value you can bring to a potential employer.

C. Highlighting Relevant Certifications and Awards

Another way to highlight your accomplishments is by showcasing any relevant certifications or awards you have received. This shows that you have taken the time to invest in your professional development and have been recognized for your achievements.

When highlighting certifications and awards, make sure to explain why they are relevant to the job you are applying for. For example, if you are applying for a marketing position, highlighting your Google Analytics certification would be relevant as it demonstrates your analytics skills.

Highlighting your accomplishments is a crucial part of writing a winning job application letter. By demonstrating your achievements in previous roles, using data to support your accomplishments, and highlighting relevant certifications and awards, you can show potential employers the value you can bring to their organization.

Showcasing Your Writing Skills

When it comes to writing a winning job application letter, showcasing your exceptional writing skills is crucial to increase your chances of getting hired. Employers often look for applicants who have a way with words, can express themselves clearly, and can craft compelling content that leaves a lasting impression. Here are several ways to showcase your writing skills:

A. Highlighting experience in writing

One of the most effective ways to showcase your writing skills is to highlight your experience as a writer. This can include previous work experience in writing-related fields such as journalism, marketing, or content creation. If you have a writing degree, mention it. You can also share published articles or blog posts that you have written to demonstrate your skills in action. Highlighting relevant experience shows that you have the skills needed to excel in the role you are applying for.

B. Incorporating keywords

Incorporating keywords relevant to the job posting can also help showcase your writing skills. Employers often use applicant tracking systems (ATS) to scan resumes and cover letters for specific keywords related to the position. By including these keywords, you can increase your chances of getting past the initial screening process and showcase your understanding of industry-specific language.

C. Proper grammar, spelling, and tone

Finally, it’s essential to ensure that your writing exhibits proper grammar, spelling, and tone. Errors in these areas can undercut the impact of your application letter and send the wrong message to your potential employer. Take the time to proofread your cover letter and resume carefully, and have someone else review them too. Double-check for proper punctuation, spelling errors, and that your tone fits the professional context.

Showcasing your writing skills is critical when applying for jobs, particularly those that require excellent communication skills. Highlighting relevant experience, incorporating keywords, and ensuring proper grammar, spelling, and tone are strategies that can help set you apart from other applicants and make a lasting impression on potential employers.

Using Power Words and Phrases

When writing a job application letter, it is essential to use powerful words and phrases that can help you stand out from the crowd. Here are some tips to help you select the right words:

A. Selecting Strong Action Words

Action words can help demonstrate your skills and experience effectively. Use verbs that showcase your achievements and contributions to your previous roles. For instance, rather than saying you “assisted” your team, use words such as “led,” “managed,” or “initiated” to emphasize your role in driving projects and initiatives forward.

B. Avoiding Common Clichés and Buzzwords

Although buzzwords and clichés may seem tempting, they could potentially undermine the impact of your letter. Instead of using cookie-cutter phrases like “I am a team player,” try to use specific examples to illustrate your ability to work collaboratively. Also, avoid jargon that may not be familiar to the reader and opt for straightforward language that can be easily understood.

C. Crafting Impactful and Persuasive Sentences

To make your letter more impactful and persuasive, use language that emphasizes your strengths and accomplishments. Start sentences with action words and focus on the results you have achieved. Also, be specific and illustrate your points with concrete examples that demonstrate your value to the prospective employer.

When writing your job application letter, make sure to choose powerful words that demonstrate your expertise and experience effectively. Avoid using clichés and buzzwords and instead focus on crafting persuasive and impactful sentences that showcase your strengths and contributions. By following these principles, you can create a compelling letter that increases your chances of landing the job you want.

Formatting and Presentation of Your Job Application Letter

When it comes to writing a winning job application letter, the presentation and formatting of the letter are just as important as the content. Here are some tips to ensure your letter looks professional and polished:

A. Ensure consistency in formatting

Make sure your letter has a consistent format throughout. This means using the same font and font size for the entire letter. Also, ensure that the margins and spacing are consistent from beginning to end.

B. Proper use of fonts, margins, and spacing

Use a standard font like Times New Roman or Arial, in a legible size (such as 11pt or 12pt). Be sure to use proper spacing between paragraphs and section headers. It’s important to have enough white space to make the letter easy to read, but not so much that it takes up unnecessary space.

C. Guidelines on length of the letter

Longer letters can seem rambling and may deter the hiring manager from reading the whole thing. Focus on the most important points and make them clear and succinct. Remember, your goal is to make a strong case for yourself as a candidate, not overwhelm the reader with information.

By following these tips, you can ensure that your job application letter looks professional, polished, and focused on what matters most – your qualifications for the job.

Sample Job Application Letter

Writing a winning job application letter is important if you’re looking to impress the hiring manager and land your dream job. In this section of the article, we’ll walk through a sample job application letter, analyze its strong points, and provide strategies to improve it.

A. Walk Through a Sample Job Application Letter

Dear Hiring Manager,

I am writing to express my interest in the position of Marketing Manager at ABC Company, as advertised on [job board]. With over [number] years of experience in the marketing industry, I believe I have the skills and knowledge to succeed in this role and make a significant contribution to your team.

During my time at XYZ Company, I was responsible for developing and executing successful marketing campaigns that exceeded client expectations and resulted in increased ROI. My experience in digital marketing, social media management, and content creation have prepared me well for this role. I am highly adaptable, and I have a proven track record of implementing innovative strategies to achieve business objectives.

In addition, I am a strong communicator and collaborator, and I work well in cross-functional teams. I am confident that my skills and experience make me a strong candidate for the role of Marketing Manager at ABC Company.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sincerely, [Your Name]

B. Analyzing the Strong Points in the Letter

The sample job application letter has several strong points:

• The candidate clearly expresses their interest in the position and summarizes their skills and experience in the marketing industry.
• The letter highlights the candidate’s successful track record in executing marketing campaigns and achieving business objectives.
• The candidate demonstrates their adaptability and ability to implement innovative strategies.
• The letter emphasizes the candidate’s communication and collaboration skills.

C. Strategies to Improve the Letter

To improve the sample job application letter, consider the following strategies:

• Start with a strong opening sentence that grabs the hiring manager’s attention, such as a personal anecdote or a statement about the company’s mission.
• Use specific examples of your achievements and accomplishments to demonstrate your value to the company.
• Customize your letter to the specific job and company by conducting research and referencing relevant company initiatives or values.
• Show enthusiasm and a willingness to learn by expressing interest in the company’s future projects or goals.

By implementing these strategies, you can enhance your job application letter and increase your chances of landing an interview with your dream company.

Writing a winning job application letter requires attention to detail, strong communication skills, and a clear understanding of the hiring company’s needs and values. By following these tips and analyzing examples such as the one above, you can take your job application letter to the next level and stand out from the competition.

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3 Examples: How to Write an Effective Application Letter

By Status.net Editorial Team on November 15, 2023 — 9 minutes to read

Your application letter should be a clear reflection of you, your skills, and your aspirations. It’s essential to tailor it to the specific job you’re applying for and showcase how you meet the requirements. Stay with us as we walk you through the tips, tricks, and best practices to make your letter shine. By the end, you’ll have the knowledge and confidence to navigate the job application process with ease.

Step 1. Introduction: Expressing Interest

The opening line.

Your opening line should grab the reader’s attention, briefly introduce yourself, and express your interest in the position. This is your opportunity to make an excellent first impression, so keep it clear and concise. For example, you could start with:

“As an experienced marketing professional, I was thrilled to see the opportunity for a Marketing Manager position at X Company.”

Revealing the Source of Information

Next, it’s important to mention where you found out about the job opening. This helps recruiters understand where their outreach efforts are effective and demonstrates that you’ve done your homework. Reference the specific platform, such as a job board or company website, or mention the person who referred you to the position. Here are a couple of examples:

“I came across this position on LinkedIn and believe my skillset aligns perfectly with the job requirements.” or

“Jane Brown, the Sales Director at your company, suggested I apply for this role, as she believes my experience in customer service is a great fit for the team.”

Step 2. Body: Detailing Qualifications

Pitching your skills.

When writing an application letter, it’s essential to showcase your skills. Start by listing the most relevant ones based on the job description. Be specific and mention how you’ve used these skills in previous projects or work settings. For example:

“As a project manager, I have successfully managed teams of up to 20 members, ensuring timely delivery of projects while maintaining a high level of quality.”

Use bullet points or bold text to make your skills stand out. This way, the reader gets a clear picture of your capabilities.

Referencing Your Experience

After listing your skills, provide details about your work experience. Start with the most recent position and include the name of the company, your job title, and the duration of employment. Focus on the responsibilities that match the job opening. For instance:

“During my tenure at X Corp as a marketing executive, I was responsible for coordinating marketing campaigns, managing social media channels, and conducting market research.”

Don’t forget to mention any relevant internships or volunteer work. This information will help paint a complete picture of your expertise.

Demonstrating Your Achievement

Lastly, highlight your accomplishments and show the potential employer why you’re a perfect fit. Use concrete examples and mention any quantifiable results you’ve achieved. For example:

“At ABC Inc., I initiated a cost-reduction program that saved the company $50,000 within six months.”

You can also mention any awards or recognitions you’ve received for outstanding work. This demonstrates that your contributions have been valued and recognized by others.

Step 3. Concluding Your Letter

Seeking further communication.

By the time you reach the end of your application letter, it’s important to express your desire for further communication with the potential employer. This shows that you’re genuinely interested in the opportunity and eager to continue the conversation. Example:

“I am excited about the prospect of contributing to your company’s goals, and I would appreciate the opportunity to discuss this further with you. Please don’t hesitate to contact me at your earliest convenience. Thank you for considering my application.”

Final Goodbye

After expressing your eagerness, close your letter with a polite and professional farewell, addressing the recipient by name where possible. This is not only courteous, but it also leaves a positive and lasting impression. Example:

“ I look forward to your response and the possibility of working together. Once again, thank you for your time and consideration. Sincerely, [Your Name]”

Proper Letter Ending

The complimentary close.

Start by choosing an appropriate complimentary close for your application letter. This part signifies the end of the main content and should leave a professional impression. Some common examples are “Sincerely,” “Best regards,” or “Yours faithfully.” Keep in mind that it’s best to stay formal, so avoid using casual phrases like “Cheers” or “Take care.”

After the complimentary close, press enter twice to leave a space for your signature. This space provides room for your actual signature if you’re submitting a physical letter. If you’re submitting electronically, this space can act as a visual cue that your letter has reached its end.

While signing an application letter, be sure to include your typed full name. Don’t forget to include your relevant contact information, such as your email address or phone number. This will make it easy for the recipient to get in touch with you if they have any questions or require additional information.

Here’s an example of a proper letter ending for your application letter:

[Space for physical signature, if applicable] Your Full Name [email protected] +1-234-567-8901

Post-Writing: Proofreading and Correcting

After writing your application letter, it’s essential to proofread and correct any errors or inconsistencies. This process will help ensure that you submit a polished and professional document that impresses potential employers.

Correcting Grammar and Punctuation

First, focus on your grammar and punctuation. A well-written letter that follows proper grammar rules is more likely to capture the reader’s attention and convey your message effectively.

• As you’re reading through your letter, keep an eye out for missing or misplaced commas, semicolons, and other punctuation marks.
• Check for sentence fragments or run-on sentences that make your message unclear.
• Look for subject-verb agreement issues, as well as any awkward phrasing or wordiness.
• Ensure consistency in tense and voice throughout the letter.

Checking for Spelling Mistakes

Your next step should be checking for spelling mistakes. Misspelled words can distract the reader and make your application appear less polished.

• Run your text through a spellchecker; most word processing programs have this feature built-in.
• Take the time to read through your letter carefully, word-by-word, to catch any errors the spellchecker may have missed.
• Double-check the spelling of names, addresses, and other specific information to make sure they’re correct.

Examples of Successful Application Letters

When writing an application letter, it’s essential to tailor it to the specific job posting . Check out these examples to help you create a winning letter for different scenarios.

Dear [Hiring Manager],

I’m excited to apply for the Sales Representative position at [Company Name]. With my proven sales record and strong interpersonal skills, I believe I would be a valuable asset to your team.

In my previous role at [Previous Company], I consistently exceeded sales targets and established strong relationships with clients. I’m confident that my experience and passion for sales will contribute to the ongoing success of [Company Name].

Thank you for considering my application. I look forward to discussing my qualifications and how I can contribute to the growth of [Company Name].

Sincerely, [Your Name]

As a creative and skilled Graphic Designer, I am thrilled to apply for the position at [Company Name]. My expertise in Adobe Creative Suite and concept development aligns with the requirements laid out in the job posting.

In my previous role at [Previous Company], I created visually appealing and engaging content for various marketing campaigns. My designs helped increase brand recognition and lead to a 20% increase in social media engagement. I am eager to use my talents and contribute to the visual identity of [Company Name].

I look forward to the opportunity to discuss my skills and portfolio with you. Thank you for considering my application.

Best regards, [Your Name]

As an experienced Office Manager with a strong background in time management and organization, I am eager to apply for the position at [Company Name]. Your commitment to efficiency and supporting your employees is in line with my work values.

During my tenure at [Previous Company], I streamlined scheduling and developed procedures that led to a 30% reduction in office expenses. My proactive approach to problem-solving and ability to create a productive work environment contribute to my effectiveness as an Office Manager.

I am enthusiastic about the opportunity to contribute to the success of [Company Name] by enhancing office operations. Thank you for considering my application.

Frequently Asked Questions

What are the key components of an application letter.

An application letter should include the following key components:

• Contact information: Start by writing your name, address, phone number, and email address.
• Salutation: Address the recipient professionally, using their name when possible.
• Opening paragraph: Introduce yourself and state the position you’re applying for.
• Body paragraphs: Highlight your relevant skills, experience, and accomplishments.
• Closing paragraph: Reiterate your interest in the position, provide your contact information, and thank the reader for considering your application.
• Sign-off: Use a polite closing, such as “Sincerely” or “Best regards,” followed by your name.

Can you provide a step-by-step guide on writing a cover letter?

• Review the job posting and research the company to understand their needs and values.
• Write your contact information at the top of the letter.
• Use a professional salutation and address the recipient by name, if possible.
• Craft an engaging opening paragraph that states the position you’re applying for and how you learned about it.
• Write body paragraphs that showcase your relevant skills, experience, and accomplishments, drawing connections to the requirements mentioned in the job posting.
• In the closing paragraph, restate your interest in the position and thank the reader for their time.
• Sign off with a polite closing and your name, followed by your phone number and email address.

What are some tips for writing an effective application letter?

To write an effective application letter:

• Tailor the content: Focus on the skills and experiences that are most relevant to the specific job posting.
• Use strong action words: Highlight your achievements using action verbs, such as “managed,” “achieved,” or “developed.”
• Proofread for errors: Thoroughly check your letter for spelling and grammatical errors before sending.
• Maintain a professional tone: Write your letter with a confident and respectful tone, avoiding slang or overly casual language.

How do you customize your cover letter for different job positions?

Make sure to modify your application letter to suit the specific job and company you’re applying to. Analyze the job posting to understand the key requirements and skills the employer is looking for. Emphasize how your experiences and abilities address these needs. Research the company to understand their values and culture, and incorporate that knowledge into your letter to show you would be a good fit for their organization.

What are some common cover letter mistakes to avoid?

Some common mistakes to avoid in cover letters include:

• Not customizing your letter for each job or company
• Focusing too much on yourself and not on the needs of the employer
• Including too much information or making the letter too long
• Repeating your resume verbatim without providing more context
• Failing to proofread for spelling and grammatical errors

How can I make my application letter stand out from the competition?

To make your application letter stand out:

• Use a compelling opening to grab the reader’s attention.
• Show enthusiasm for the position and the company.
• Make sure your letter is well-organized and visually appealing, with a professional font and layout.
• Tailor your letter to the specific job and company, focusing on the most relevant skills and experiences.
• Offer examples of your achievements to demonstrate your ability to succeed in the role.
• Proofread your letter to ensure it is error-free and polished.
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Sample Cover Letter for a Job Application

What Is an Application Letter?

What to include in your application letter, tips for writing a cover letter, cover letter sample and template, email cover letter sample.

• How to Send an Email Application

Frequently Asked Questions (FAQs)

Alex Dos Diaz / The Balance

What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.

Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.

Review what to include in a job application letter, tips for writing that will get your application noticed, and examples of cover letters and email messages to send when applying for a job.

Key Takeaways

• An application letter accompanies a resume and may be uploaded to a job portal, sent via email, or even sent by postal mail, depending on the employer’s requirements.
• Application letters are an ideal way to show your interest in a job and highlight your most relevant skills.
• It’s important to match your letter to the job description and show the employer you have the qualifications they are seeking.

A   letter of application, also known as a  cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.

Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.

Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.

Unless an employer specifically requests a job application letter sent by postal mail, most cover letters today are sent by email or attached as a file in an online application tracking system.

As with all cover letters, a job application letter is divided into sections:

• The heading includes your name and contact information.
• A  greeting  addressed to a specific person, if possible.
• The introduction includes why the applicant is writing.
• The body discusses your relevant qualifications and what you have to offer the employer.
• The close thanks the reader and provides contact information and follow-up details.
• Your  signature to end the letter .

Here’s how to ensure your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.

Get off to a direct start.  In your first paragraph, explain why you are writing. Mention the job title, company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.

Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.

Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.

Make a good case.  Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the role and the company? Use this space to  emphasize your strengths .

Close with all the important details.  Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.

This is a sample cover letter.  Download the cover letter template  (compatible with Google Docs and Word Online) or see below for an email sample.

The Balance

John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@email.com

September 6, 2023

George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.

The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:

• I have successfully designed, developed, and supported live-use applications.
• I strive continually for excellence.
• I provide exceptional contributions to customer service for all customers.

With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.

I can be reached anytime via email at john.donaldson@email.com or by phone at 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Signature  (only if a hard copy letter)

John Donaldson

The following is a sample email cover letter to send as part of a job application.

Email Application Letter Example

Subject: Colleen Warren - Web Content Manager Position

Dear Hiring Manager,

I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.

My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.

I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians use their medical content to write user-friendly and easily comprehensible text.

Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements. 

I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.

Thank you for your consideration.

Colleen Warren colleen.warren@email.com 555-123-1234 www.linked.com/colleenwarren

How to Send an Email Application Letter

If sending your cover letter via email, list your name and the job title you are applying for in the  subject line  of the email:

Colleen Warren - Web Content Manager Position

Include your contact information in your email signature but don't list the employer's contact information.

Do you have to write a cover letter when you apply for a job?

Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.

How can you use a cover letter to show you’re a qualified candidate?

One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume . Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.

CareerOneStop. " How Do I Write a Cover Letter? "

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How To Write A Job Application Letter (With Examples)

• Best Business Salutations
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Find a Job You Really Want In

While applying to jobs, you might be asked to provide a job application letter (sometimes referred to as a cover letter) along with your resume. A resume outlines your professional skills and experience, and a job application letter explains why you are an ideal candidate for the position you’re applying to.

You can think of this as a strictly formatted professional letter that gives hiring managers a sense of your individual qualities prior to a job interview.

This article outlines the essential details and formatting for a job application letter. You’ll learn how to write a concise and engaging letter that will increase your chances of being selected for an interview.

Key Takeaways:

A job application letter can also be known as a cover letter. It is a way to introduce how your skills and experience are a good match for the job.

A job application letter should have your contact information, employer contact information, and a salutation,

A job application application letter should have an introductory paragraph, middle paragraphs that explain your qualifications, and a closing paragraph.

Use specific experiences with quantifiable results to show how your skills were successfully put into action.

Make sure to do your research and edit your letter before submitting.

Tips for writing a job application letter

Job application letter format, what’s the difference between a cover letter and a job application letter, dos and don’ts for writing a job application letter.

• Sign Up For More Advice and Jobs

If you’ve ever asked for advice on the job application process, you’ve likely heard the phrase “sell yourself” a million times over. This means that you should highlight your skills and achievements in a way that will pique a hiring manager ’s interest and make them pause over your application.

You might feel overwhelmed in the grand scheme of online applications, application/ cover letters , letters of intent , and interviews. It’s a lot to balance, especially if you have no experience with any of the things listed.

Remember to take everything one step at a time and review some helpful tips for writing a polished and engaging job application letter:

Tailor the application letter to each job. Your letter should address key points in the job description from the listing, as well as how you can apply your knowledge and experience to the position. You want to emphasize why you are the best candidate for this specific job.

Don’t copy information straight from your resume. Your resume is meant to act as a formal record of your professional experience, education, and accomplishments. The job application letter is where you highlight a few particular details from your resume, and use them to demonstrate how your experience can apply to the job.

Follow the business letter format. These letters have very strict formatting rules, to ensure that they appear as professional to hiring managers. A poorly formatted letter could prevent employers from taking your application seriously.

Proofread. Hiring managers will definitely overlook letters riddled with proofreading mistakes. Read your letter several times over to fix any grammar, punctuation, or spelling errors. You could ask someone else to look over it afterwards or run it through any number of online grammar check programs.

Decide on printing and mailing your letter or sending it in an email. An application letter sent through email requires a subject line that details your purpose for writing— consider “[job title], [your name].” The placement of your contact information is also different depending on the medium . In a hard copy, this goes at the top of your letter, as a header. In an email, it goes below your signature.

The following formatting information can be used as a guideline while drafting your own job application letter, with an example for both a printed/mailed letter and a letter sent through email.

Your contact information

Name Address City, State Zip Code Phone Number Email Address

Employer contact information

First paragraph

Middle paragraphs

This section should be about one to three paragraphs, discussing your various qualifications for the job. This is where you really emphasize what you could bring to the company and how you might fit into the work environment. It might be necessary to do some additional research about the company, to lend more specificity to your letter.

Final paragraph

Ending a cover letter might be a challenge, as you try to wrap up all the details about why you’re the most well-qualified employee on the planet. Let that confidence carry over into your concluding paragraph.

Sincerely/Best,

Job application letter example – printed and mailed

Robin Gomez 37 Southwest Avenue Gainesville, FL 12345 365-123-4567 [email protected] October 20, 2020 Ms. Martha Waters Hiring Manager Blue Swamp Publishing 27 Archer Street Gainesville, FL 67890 Dear Ms. Waters, My resume is attached in response to your advertisement for an editorial assistant . The job description aligns with my interest in editing short fiction, and I believe my experience and skills match what you’re looking for. This past year, I interned with the Editing, Design and Production department at Gator University Press. Over the course of two semesters, I interacted with academic texts at various stages before publication. I’m comfortable proofreading and copyediting manuscripts, as well as adding typesetting codes in Microsoft Word. I have also previously worked on the staff of Writers Student Literary Magazine in Jacksonville, FL , as the Fiction and Website Editor, as well as the head of the Proofreading Team. I played a significant role in the publication of six issues of the magazine, across a two year period (including print and online editions). My qualifications beyond this include experience in team-oriented settings and proficiency in creative and academic writing. I would love the opportunity to speak with you about how I can further contribute to Blue Swamp Publishing! Please feel free to contact me on my cell at 365-123-4567 if you have questions or to set up an interview. Sincerely, Robin Gomez

Job application letter example – emailed

Subject Line: Victoria Caruso – Public Relations Assistant Dear Ms. Janet Wang, I was excited when my colleague Rachel Smith told me that you were looking for a public relations assistant with a background in graphic design. She suggested that I reach out to you about the position, since I believe that my experience aligns well with what you are seeking at Trademark Agency. I worked alongside Rachel as a brand ambassador at a small graphic design company for three years, where I excelled in project management, strategy development, and client communication. This past spring, I played a significant role in designing the website for an up-and-coming multicultural women’s organization and publicizing their first few public events. Along with my experience and personal qualities, I prioritize: Expanding company recognition and designing unique brand details Managing media, press, and public relations issues for companies Developing company communication strategies Please see my attached resume for additional details about my career achievements. I hope to learn more about Trademark Agency’s goals for the coming year. You can contact me on my cell at 319-333-3333 or via email at [email protected]. Sincerely, Victoria Caruso 15th Avenue N Iowa City, Iowa 52240 319-333-3333 [email protected]

A cover letter normally is attached with a resume for a specific job opening, whereas a job application letter can be submitted independently. As already stated, a job application letter can also be known as a cover letter. Format wise, there are a lot of similarities.

However, a job application letter can also be more detailed than a cover a letter. Usually a cover letter acts a quick introduction to a resume when a candidate applies for a specific job opening.

Meanwhile, you can submit a job application letter to a company even if there are no job openings. In this case, you would provide more detail about yourself and your qualifications. Due to this, job application letters tend to be a little longer than the average cover letter.

Now that we’ve gone through the basic formatting for a job application letter and a few examples of what one might look like, how can we condense all that information into digestible pieces?

Refer to these lists of “dos” and “don’ts” to help you through your drafting process:

Explain what you can bring to the company. Consider: how is your experience relevant to what the hiring manager is looking for?

Discuss your skills. Pick out a few skills listed in your resume and describe how you have utilized them in the workplace.

Give specific examples to support your experience. Is there a major project you worked on at your last job ? Did you accomplish something significant in your previous position? Including examples of these things in your letter will add new, specific content to your application and make you more interesting.

Edit your letter thoroughly. Read your letter a couple times, pass it off to someone to look over, run it through an online grammar check. Make sure it’s free of any errors.

Don’t focus on what the job can do for you. While it might seem nice to write that a job is your dream job or that you’ve always wanted to work with a company, it can read as vague flattery. Remember, this letter is about your qualifications.

Don’t list your current or previous job description. Your education and work experience certainly have value, but don’t just list your degrees and places you’ve worked at. Explained what you learned from those experiences and how they’ve made you a strong employee.

Don’t paste directly from your resume. A job application letter is meant to add to your value as a candidate, not just reiterate the same information repeatedly. Use your resume as a guide , but expand on especially relevant details.

Don’t submit an unedited letter. Before an employer ever meets you, they see your application and your job application letter. You don’t want grammar errors and misspelled words to make a bad first impression, so make sure to edit your draft multiple times.

Armed with these tips, guidelines, and examples, you’ll be able to draft your job application letter more confidently and send them off to potential employers knowing that you’re one step closer to employment.

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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

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Securing a job in today’s competitive job market is pretty challenging, a well-written job application letter can make all the difference in landing a dream job. It serves as your first introduction to your potential employer and offers a valuable opportunity to showcase your qualifications, skills, enthusiasm, and suitability for the role.

To explore the ins and outs of writing a job application letter, and how to make a strong impression with it, check out this blog. This blog will show you how to write an exceptional job application letter that will help you stand out from the competition.

A job application letter is commonly referred to as a cover letter. This letter of application is a document that is sent along with your resume when you apply for a job. Its main purpose is to introduce yourself to the potential employer or hiring manager, providing an opportunity to present your skills, qualifications, and experience that are relevant to the job you’re applying for. Additionally, it aims to persuade the hiring manager to consider you for the role. 

Therefore, a strong job application letter serves as your ultimate gateway to your dream job.

• Components of a Job Application Letter

To draft an outstanding application you need to follow the right step to write a letter. Therefore, here are the key components that you should follow:

Include your contact information and the date at the top of the letter, followed by the employer’s contact details.

Begin your letter with a formal greeting to the hiring manager. It’s best to address the letter with the name of the hiring manager. For this, it’s advisable to call the company and ask for the hiring manager’s name as it would look professional. Alternatively, use a generic salutation like “Dear Hiring Manager”.

Craft a standout introduction to build that positive impression from the start of your letter. Your introduction should highlight your relevant skills, experiences, and achievements that make you a suitable candidate for the job.

Highlight what value you can bring to the company with this position. Talk about why you’re the perfect fit for the job; this way, you can showcase your professional skills and stand out from other applicants.

Express your enthusiasm for the position and reiterate your interest in the opportunity. Also, thank the employer for considering your application. End the letter with professional closing for example: “Yours sincerely”, “Best regards”, or “Thanks for your consideration”, followed by your name and signature.

Read More: All You Need to Know About Resume Headlines – With Example

• Tips on How to Write a Job Application Letter

Customize your application letter for the job; formally, it’s best to follow the key components that we discussed above. This way, you can tailor your application letter to each job, highlighting the qualifications and experiences most relevant to the position.

Show your understanding of the company and its values in your application letter as this shows that you are aware of what the company does, and your genuine interest in the position.

Though you have a lot to say and express in your letter, do not go over the board, keep it concise and to the point, focusing on key skills and experiences that align with the role.

It sometimes happens that the hiring manager may not read the entire letter but rather would just find the relevant keywords that match the job requirements. Additionally, incorporating keywords will also help your application stand out to applicant tracking systems (ATS).

Finally, once you have drafted your outstanding job application letter, give a quick check on the grammatical errors to ensure the letter is professionally well formatted without any blunders.

• Best Job Application Letter Format (Example Templates)

Subject: Application for the Role of [Job Title] at [Company Name]

I am writing to express my interest in the [Job Title] position listed on [where you found the job posting]. As a recent graduate from [University/College Name], I am excited about the opportunity to contribute to [Company Name] and grow both personally and professionally.

During my academic studies, I developed strong skills in [relevant skills or coursework]. I am particularly drawn to [specific aspect of the company or job description] and am eager to apply my knowledge and enthusiasm to support [Company Name]’s goals.

I am highly motivated and detail-oriented, and I possess excellent communication skills. I am confident that my academic background and passion for [industry or field] make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with the needs of [Company Name].

Best regards,

[Your Name]

Subject: Job Application for [Job Title] Position at [Company Name]

Dear [Hiring Manager’s Name],

I am writing to apply for the [Job Title] position at [Company Name], as listed on [where you found the job posting]. With over [number of years] years of experience in [relevant industry or field], I am excited about the opportunity to bring my expertise to your esteemed organization.

In my current role at [Current Company], I have successfully [mention key achievements or responsibilities]. These experiences have equipped me with strong skills in [relevant skills or competencies], including [specific skills mentioned in the job description].

I am particularly drawn to [specific aspect of the company or job description], and I am confident that my background in [relevant experience or industry] aligns well with the needs of [Company Name].

Thank you for considering my application. I am eager to further discuss how my qualifications and experiences can contribute to the continued success of [Company Name].

Yours Sincerely,

Subject: Expressing Interest in [Job Title] Position at [Company Name]

I am writing to express my interest in the [Job Title] position at [Company Name], as posted on [where you found the job posting]. With [number of years] years of experience in [relevant industry or field], I am confident in my ability to contribute effectively to your team.

In my previous role at [Previous Company], I [briefly mention key responsibilities or achievements]. These experiences have honed my skills in [relevant skills or competencies], and I am eager to apply them to drive success at [Company Name].

I am particularly impressed by [specific aspect of the company or job description], and I am excited about the opportunity to collaborate with the talented team at [Company Name].

Thank you for considering my application. I look forward to the possibility of discussing how my background and expertise align with the needs of your organization.

Read More: Resume Headline For Freshers: 30+ Examples and Tips

Now that you’ve reached the end of this article, you understand that a well-written job application letter can significantly enhance your chances of securing an interview with your dream company in this challenging job market. Therefore, follow these tips, key components, and templates to draft a successful job application letter that impresses your hiring manager. With the right approach, you’ll be one step closer to your next career opportunity.

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60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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How to Write a Business Application Letter: A Comprehensive Guide for Success

Crafting a business application letter can feel like an intimidating task, but it doesn’t have to be. It’s all about presenting your qualifications in the best possible light and capturing the reader’s attention right from the start. Your business application letter is your initial introduction to a potential employer or partner, and it serves as a crucial first impression.

You’re not just writing a letter; you’re selling yourself, your skills, and your enthusiasm for the position or partnership at hand. That’s why each word you choose should reinforce the idea that YOU are indeed THE BEST candidate for this opportunity.

So how do you write a compelling business application letter? The key lies in understanding what your audience needs to see, organizing your thoughts clearly and concisely, then artfully weaving those elements together into an engaging narrative that commands attention. Let’s delve into some practical strategies to help guide you through this process.

Understanding the Basics of a Business Application Letter

Diving into the world of business, you’ll often find yourself needing to write a business application letter. Whether you’re applying for a job, pitching your services, or seeking funding for your startup, knowing how to craft an effective letter can give you an edge.

First off, it’s essential to grasp what a business application letter is. In essence, it’s a formal document used by individuals or corporations to conduct professional correspondence. You might use one to showcase your qualifications and express interest in an opportunity.

Now let’s break down its key components:

• Header : This section contains your contact information (like name and email) as well as the recipient’s details. Accuracy is paramount here; double-check everything!
• Salutation : It addresses the recipient directly. If possible, always try to find out their name.
• Body : Here lies the heart of your message. Keep it concise yet compelling enough to grab attention.
• Closing and signature : Wrap up your thoughts neatly and sign off gracefully.

Remember that every word counts in such letters! Make sure each sentence adds value and moves towards achieving your goal: persuading the reader in some way.

Here’s a nifty table summarizing these points:

Lastly, consider tone – maintaining professionalism doesn’t mean losing all personality! Inject some warmth where appropriate; after all, there’s a human on both ends of this communication!

With these basic guidelines under your belt, you’re ready to start crafting impactful business application letters!

Key Elements to Include in Your Letter

When you’re writing a business application letter, there are some key elements you need to include. By incorporating these components, you’ll boost your chances of making a great impression and getting that all-important call back.

First off, your contact information is crucial. It’s essential for the recipient to have your details at their fingertips if they want to get in touch with you. This includes:

• Phone number
• Email address

Next up is the date . Including the date at the top of your letter makes it clear when it was written – an important detail if there’s any delay between writing and receiving.

Then comes the recipient’s information . You should know who you’re addressing – not just the company or organization but also the individual person if possible.

The next must-have element is a salutation like ‘Dear Mr./Ms./Dr.’ followed by their last name. If you don’t know who specifically will be reading your letter, a simple “To Whom It May Concern” will do.

Now we’re getting into the meat of it – the body of your letter , which can be divided into three parts:

• Introduction: Explain why you’re writing.
• Main content: Describe what makes YOU the right fit for this opportunity.
• Conclusion: Summarize and express hope for further communication.

Lastly, don’t forget about closing remarks , such as ‘Sincerely’ or ‘Best regards’, and then leave space for your signature before typing out your full name underneath.

While this might seem like a lot to remember, it’s really quite straightforward once you’ve got the hang of it! And remember – while these elements are all important inclusions in any business application letter, what REALLY sets yours apart from others will come down to how effectively YOU present yourself within them!

Setting the Right Tone for Business Correspondence

When it comes to writing a business application letter, the tone you set is just as important as the content. Your tone represents your professional persona and can significantly influence how your message is received.

First impressions matter , especially in a business setting. You don’t get to meet face-to-face in written communication, so it’s crucial that your words speak volumes about your professionalism and competence. This starts with the greeting – ensure it’s formal and respectful. Avoid slang or overly casual language.

Remember that brevity is key in business correspondence. Your application should be concise yet comprehensive – striking a balance between providing enough information and keeping things brief will show respect for the recipient’s time.

Your choice of words also plays an important role in setting the right tone. Aim for clear, straightforward language that conveys your intent without ambiguity. Utilize industry jargon sparingly – while it can demonstrate your knowledge, overuse may come across as pretentious or confusing.

Here are some more tips:

• Maintain politeness throughout.
• Be confident but avoid sounding arrogant.
• Use active voice where possible.
• Keep sentences short and paragraphs well-organized.
• Don’t forget to proofread – typos or grammar errors can undermine even the most professionally crafted messages!

Lastly, remember that different situations call for different tones – what works for a job application might not suit a complaint letter or resignation note. Always consider context when shaping your tone.

With these strategies in mind, you’re now equipped to write business correspondence that not only gets noticed but also makes a great impression!

Crafting an Effective Opening Paragraph

Crafting a compelling opening paragraph for your business application letter is crucial. It’s this first impression that can make or break your chances of getting noticed in the sea of applicants. Remember, you’re not just introducing yourself; you’re marketing your skills and qualifications.

Don’t rush into listing out all your credentials right off the bat. Instead, start with a powerful hook that piques the reader’s interest. Maybe it’s a noteworthy achievement relevant to the position, or perhaps it’s an innovative idea on how you plan to contribute to their organization.

You’ve got their attention? Good! Now, it’s time to establish why you’re writing. Be clear about the role you’re applying for and where you learned about the opportunity. But remember – keep it concise yet informative.

Here are some key points to consider while drafting:

• The salutation: Addressing the recipient by name shows initiative and respect.
• A strong introduction: Start with something compelling – an accomplishment, a unique skill set, or personal connection to their work.
• Clear intent: Explicitly state what job you’re applying for.
• Connection with company: Drop hints demonstrating familiarity with their work – aligning yourself with their mission and values can be quite effective.

Remember not to overdo details in this section; there will be plenty of time later in the letter for specifics about your qualifications and past experiences.

As always, proofread rigorously for any errors – grammatical or factual. After all, accuracy is paramount in professional communication!

By following these guidelines, you’ll craft an opening paragraph that’s engaging and sets a solid foundation for showcasing why you’re the best candidate for the job!

Highlighting Your Skills and Experiences

When it’s time to write your business application letter, you’ll want to make sure your skills and experiences take center stage. So, how do you go about this? It’s easier than you might think.

First off, identify the key skills the company is seeking. You’ll often find these listed in the job description or advertisement. Once you’ve got a clear idea of what they’re looking for, it’s time to match those requirements with your own abilities.

Don’t be shy about showcasing your talents! If you’ve got a knack for project management or a proven track record in sales, make sure that comes across loud and clear. Use concrete examples from previous roles to highlight not only what you did but also how well you did it.

Let’s say sales was one of your strong points in a past role:

• Increased annual sales by 20% through effective client relationship management.
• Led a team that exceeded quarterly targets by 15% consistently over two years.
• Implemented new strategies which resulted in an additional $100k revenue per quarter.

Remember, each bullet point should be concise and impactful. Avoid fluff – stick to quantifiable achievements when possible.

But what if you’re fresh out of college with little work experience? Don’t worry, we’ve all been there! Highlight relevant coursework or academic projects that demonstrate applicable skills. Did you ace a marketing class? Or perhaps led a successful fundraising drive for a student organization? These experiences matter too!

The same rules apply – keep things succinct and focus on results:

• Achieved top marks in Advanced Business Strategy course.
• Raised $5k for local charity as Student Union Treasurer.

Finally, don’t forget transferable skills – abilities like problem-solving, communication, teamwork – essentially anything that could potentially benefit any employer regardless of industry.

In short, remember: identify key skills required; match them with your own; provide concrete examples , even from academia; highlight transferable skills . By following these steps diligently, your skills and experiences will shine brightly on paper!

Making Your Case: Tailoring the Content to the Job Description

Crafting a compelling application letter isn’t about ticking off all the boxes on your resume. It’s about making your skills, experiences, and personality shine in a way that resonates with the job you’re applying for. Here’s how to tailor your content effectively.

Firstly, understand that the job description is your friend . It’s not just a list of duties or qualifications—it’s a blueprint for what the company values in an employee. So take time to dissect it thoroughly.

• Look for recurring themes or phrases.
• Identify key skills or competencies mentioned.
• Highlight any specific examples of success outlined.

Once you’ve analyzed these points, align them with your own experiences and strengths. For example:

Next, let’s translate this analysis into compelling content within your business application letter. Don’t just state facts—tell stories that demonstrate how you meet each requirement.

For instance, instead of saying “I have strong communication skills”, narrate an instance where those skills led to tangible results: “In my previous role as project manager at XYZ Corp., I utilized effective communication strategies during team meetings which increased productivity by 20%.”

Another vital tip is using keywords directly from the job description – but in moderation! Overstuffing will make your letter sound robotic and insincere; balance is key here.

Remember, tailoring doesn’t mean faking it till you make it! If there are requirements that don’t match up perfectly with your experience, be honest but optimistic about learning new things.

Finally, proofread and revise until every sentence underscores why you’re the right fit for this particular job . Crafting such an application letter takes effort—but when done correctly, it can significantly boost your chances of landing that dream position!

In conclusion (but without starting with “In conclusion”), successful business application letters require thoughtful tailoring based on thorough understanding of the job description. With attention to detail and authenticity shining through every word written, landing your dream job may be closer than you think.

The Importance of a Strong Closing Statement

Your closing statement in a business application letter is your final opportunity to leave a lasting impression. It’s crucial for several reasons. First, it summarizes the key points you’ve made throughout your letter and reiterates why you’re the ideal candidate for this position. Second, it provides an opportunity for you to show enthusiasm and eagerness about the potential of joining the team.

A strong closing statement isn’t just about summarizing your qualifications or expressing interest though; it’s also a chance for you to convey how serious and committed you are. This can be done by initiating further action – like suggesting a follow-up meeting or indicating that you’ll reach out within a certain timeframe.

Here are some components that make up an impactful closing statement:

• Summary of key points : Recapitulate on what makes you stand out as an ideal candidate.
• Expression of interest : Show enthusiasm towards the job role and company.
• Call-to-action : Indicate next steps (e.g., looking forward to an interview, will follow up in one week).

If done correctly, these elements together can create a compelling conclusion that leaves no doubt in the reader’s mind about your suitability for the role.

Remember, recruiters scan through hundreds of applications daily. A concise but powerful ending can set yours apart from others by leaving a memorable impression in their minds. So don’t underestimate its impact – spend time crafting it with care because every word counts!

In summary, when writing your business application letter, pay as much attention to crafting a strong closing statement as you would any other part – after all, it could be what clinches the deal for getting called into that interview room!

Proofreading and Editing: Ensuring Professionalism

Proofreading and editing are crucial components of writing a business application letter. They’re not just optional extras – they’re essential to ensure your professionalism shines through.

When you’ve completed your draft, don’t rush to hit the send button. Instead, take some time to proofread it thoroughly. You’ll want to check for any spelling or grammar errors that might have slipped in unnoticed. These can be detrimental as they can project a lack of attention to detail.

It’s also important to review the structure and flow of your letter. Make sure all points are logically arranged and easily understandable. Remember, conciseness is key in business communication – long-winded sentences can lose the reader’s interest.

Note: Don’t rely solely on spellcheckers. While these tools are handy, they might miss context-specific mistakes or homonyms (words that sound alike but have different meanings).

Editing goes beyond mere error-checking though. It involves refining your message for maximum impact:

• Check if you’ve addressed all requirements mentioned in the job description.
• See whether each paragraph contributes effectively towards building your case.
• Evaluate if there’s repetition; if so, eliminate it.
• Ensure you’ve maintained a professional tone throughout.

Here’s a quick checklist for proofreading and editing:

Remember, it’s always beneficial to get another pair of eyes on your work before finalizing it – fresh perspective often catches overlooked issues.

In sum, proofreading and editing aren’t just about finding typos; they’re integral steps towards creating an effective business application letter that leaves an impression. So don’t skimp on them; instead, use them as powerful tools to make sure every word counts!

Sample Business Application Letters for Inspiration

Let’s dive into some examples of business application letters that can inspire you. These samples will provide a practical understanding of how to structure your own letter and what key points need to be included.

The first example is an application letter for a marketing position . Here, it’s crucial to highlight your relevant skills, previous marketing experiences, and achievements in the field:

Another sample caters to those seeking a role in project management . Notice how it emphasizes organization skills, leadership qualities, and past projects:

For those looking towards finance roles , observe how this next example showcases knowledge about financial models and data analysis:

Remember these general tips when crafting your own application letter:

• Tailor it specifically towards the job requirements
• Highlight relevant skills and experiences
• Showcase achievements related to the applied position
• Keep it concise yet comprehensive
• Be professional throughout

These samples should serve as excellent starting points when creating your own compelling business application letters!

Conclusion: Mastering Your Business Application Letter Writing

You’ve made it! You’re now equipped with the knowledge and tools to craft a compelling business application letter. Remember, success in writing these letters isn’t about using big words or complex sentences. It’s more nuanced than that.

Your goal is to convey your message succinctly and clearly. Don’t forget to:

• Start strong with a compelling introduction.
• Highlight your relevant skills and experiences.
• Showcase how you can add value to the organization.

The power of brevity should never be underestimated. Keep your letter concise – generally no more than one page in length. Respect your reader’s time while ensuring they get a full picture of what you bring to the table.

Proofread, proofread, then proofread some more. Nothing undermines your professionalism like typos or grammatical errors.

Lastly, don’t underestimate the sign-off – it’s your final chance to make an impression. Leave them eager for further interaction by expressing anticipation for their positive response.

Writing a business application letter may seem daunting at first glance but remember, practice makes perfect. The more you write, the better you’ll get at honing this vital skill.

So go ahead – put pen to paper (or fingers to keyboard) and start crafting that killer business application letter today! With persistence and dedication, you’ll soon master this integral aspect of professional communication.

Discover business cover letter examples and more.

Tell hiring managers why you’re perfect for the job. Learn how to write a business cover letter with plenty of examples and a free downloadable template.

Your resume provides a high-level overview of your skills and experience — but a cover letter provides the hiring manager with more specific information about why you’re perfect for the job, both as a professional and as a person. A good cover letter can make or break any job application.

When to use a business cover letter.

A resume will only get you so far in a job hunt. Any time you submit a job application, you should include a business cover letter to accompany your resume. Think of it as a proposal to the hiring manager as to why you’re a good fit for the position.

Some clubs and organizations, especially mission-driven organizations, ask for cover letters from prospective members. They might want to see why you’d be a beneficial member who could further their mission before allowing you to join, which is the perfect time for a business cover letter.

Finally, you might want to include a cover letter if you plan to apply for a certification program. Some certifications have prerequisites. A business cover letter, along with your resume, is a great way to showcase your skills and that you’ve met all the requirements to earn the certification.

Download a free business cover letter template.

Not sure where to begin? Whether you’re looking for business cover letter examples for inspiration or want an outline to get started, you can download a free cover letter template online.

Once you download the template, you can convert the PDF to Word to customize the information to suit your skills and experience. You can also edit the PDF online to add text, leave sticky notes, and more.

To give you some ideas, here’s a quick business cover letter example of what you might want to make yours look like:

San Jose, CA | [email protected] | 123-555-4564

Dear Jane Doe, VP of Human Resources

I came across your job posting for an Account Executive on the Company website, and given my extensive business background, I believe I would be an asset to your organization.

For the past seven years, I have worked as an Account Executive for Big Business, LLC., handling dozens of accounts from businesses both domestic and abroad. I have a certification in Business Development from the ALCOP, and I am also proficient with all major project management software, including Jibberjab, Smile, and Wink.

In addition to my business background, I am a strong communicator with experience leading small teams to achieve set goals within projected timelines.

My schedule is flexible, and I would be interested in setting up a time to discuss the Account Executive position further. Thank you for your time, and I look forward to speaking to you.

Tips to write a business cover letter.

A business cover letter is a balancing act between covering as much information about yourself as possible while keeping it short, so it’s easy for hiring managers to read.

Always use professional language. In a business setting , efficiency is key. Hiring managers read through many applications and don’t have time for fluff. Keep your business cover letter short and straight to the point. Highlight your strong points as quickly as possible.

Be sure to proofread your cover letter for mistakes before sending it. Nothing comes off as more unprofessional than a typo in an important business letter.

Once you’re happy with the final result, remember to save your business cover letter as a PDF. PDFs maintain their formatting regardless of device. You can easily convert Word to PDF online to transform your cover letter into a sharable document that’s ready to send to hiring managers.

The best business cover letter format.

There are several differences between generic cover letters and business cover letters. Overall, business cover letters should be more professional, both in tone and layout. Similar to a standard business letter, professionalism and conciseness is key here. But rather than sell products or services, you’re selling your skills and experience.

To keep your cover letter on track, here’s an outline of the important information and sections to include in your business cover letter template:

• Personal information – Start your cover letter with your name, email, and telephone number at the top of the page in a block format. Address or city is optional.
• Date – Every business letter should be dated. Add the date under your contact information.
• Salutation – Greet the hiring manager. Include their name and perhaps even their job title, just to show you’ve done the research.
• Opening paragraph – Explain that you’re interested in the position and how you heard about the opening. Include the exact job title.
• Second paragraph – Provide a summary of your relevant experience and critical hard skills that make you the best person for the job.
• Third paragraph : Briefly discuss the soft skills that would make you an asset to the business and a good team player.
• Closing paragraph : Let the hiring manager know about your availability to discuss the job further. Thank the hiring manager for their time by name.
• Signature – End the letter with a professional signature.

You should also use a business cover letter format that’s clean and in a block format, with a highly legible font. Use single spacing and keep your margins consistent to maintain a business feel. The easier it is for a hiring manager to read your cover letter, the better.

Frequently asked questions.

Should i write a new cover letter for each application.

Each cover letter should be specific to the job you’re applying to. However, you can create a business cover letter template that covers basic information and quickly customize it before applying to a job to save time creating letters from scratch.

How long should a cover letter be?

Your cover letter should be three to four paragraphs, or approximately 250 to 400 words. Always try to keep it to one page.

Is a cover letter the same thing as a CV?

While they are both very similar, a cover letter isn’t quite the same as a CV. CV stands for curriculum vitae, which focuses mainly on academic achievements. Cover letters focus on professional experience. In the business world, cover letters are preferred.

Keep exploring

Content as a Service - acrobat-hub - Wednesday, October 4, 2023 at 08:45

How To Write A Letter Of Intent: Samples and Extra Tips

By Christina Colclough

Last updated: April 25, 2024

A letter of intent (sometimes called a letter of interest) expresses your desire to work for a company or organization, even when no open positions are advertised at the time.

Since LOI is not as common as cover letter templates, beginners have sent my team many questions regarding its format and content structure. Having experienced both sending and receiving LOIs myself, I have gathered some helpful statement of intent examples to share here. 

In this article:

Differences between a letter of intent and a cover letter.

A cover letter is specifically written to address a job opening . It highlights your skills and experience to convince the employer you’re the perfect fit for the open position.

On the other hand, an LOI has a broader purpose: applicants use it to express their interest in the company itself, even if there isn’t an open position. It shows your enthusiasm and interest in being part of the team.

Cover letters focus on your qualifications , as you mention specific achievements, skills, and career goals that match the job description or fit into the company’s long-term vision. 

At first glance, an LOI might look similar to a cover letter; however, your interest in the company, in general , remains the focus. It showcases your extensive knowledge of the company’s work and values and how you could contribute to its future success. 

Let me simplify it for you:

• A cover letter addresses the employer’s needs, explaining how you’ll solve their problems and fulfill the specific requirements of the advertised position.
• An LOI shows how you can benefit the company as a whole, not just a specific department. You should detail how your current knowledge/experience aligns with the company’s goals and future direction.

Typically, a cover letter wouldn’t be sent without an open position. Applicants only write them in response to a specific job advertisement, unlike LOIs, which can be sent anytime . 

There’s no need to wait for a job opening to write an LOI, which is why many consider it a proactive way to land potential opportunities at a company they have always followed or admired. 

Sample Letter Of Intent For Position

The sample below is an excellent letter of intent for two main reasons:

• A strong introduction. John clearly expresses his admiration for NovelFront’s work ethic and specific book genres (showing that he’s researched the company) and positions himself as an “ardent bibliophile” and “dedicated writer” to instantly connect with the company’s core values.
• Focused value proposition . The letter mentions John’s Bachelor’s degree in English Literature and editorial experience, directly relevant to NovelFront’s publishing needs. He also highlights his achievements and their quantifiable impacts (discovering best-selling authors for varied genres).

Letter of Intent Sample:

John Doe 123 Main Street Anytown, USA [email protected] (555) 123-4567

Ms. Emily Thompson Senior Editor NovelFront Publishing 456 Bookworm Avenue Metropolis, USA

April 18, 2024

Dear Ms. Rodriguez,

Dear Ms. Thompson,

I am writing to express my sincere interest in employment opportunities at NovelFront Publishing. As an ardent bibliophile and dedicated writer, I have long admired NovelFront’s commitment to pushing the boundaries of storytelling. Your publication of groundbreaking contemporary works, particularly in the Fantasy and Historical Fiction genres, has truly challenged conventions and inspired readers worldwide.

With a Bachelor’s degree in English Literature and over five years of experience in editorial roles within the publishing industry, I have honed a keen eye for detail and a deep understanding of the editorial process. At Inkwell Publishing, I worked as a Senior Editor, leading a team that acquired and developed manuscripts across Romance, Fantasy, Historical Fiction, and Poetry, all of which are also NovelFront’s major literary genres. I am particularly proud of my role in discovering and nurturing emerging authors, several of whom have gone on to become bestselling authors in their respective fields.

My experience also includes extensive manuscript evaluation and project management; I know how to provide constructive feedback to authors to help them refine their manuscripts while preserving their unique voices. I have a proven track record of delivering high-quality publications on tight deadlines, collaborating closely with authors, agents, and cross-functional teams to ensure successful book launches.

I am confident that my professional experience and passion for literature align closely with NovelFront’s long-term goals. Thank you for your time, and I look forward to the opportunity to discuss in more detail how my skills and experiences can be a valuable asset to your future missions. 

Warm regards,

How To Draft A Letter Of Intent

Step 1. salutation or greetings.

The salutation acts as the first handshake that sets the tone for your communication with the company. It’s your chance to make a positive impression, so do not waste it. The typical structure for a formal salutation is:

• Dear + Title (Mr./Ms./Mx.) + Last Name (e.g., Dear Ms. Jones)

If you can’t pinpoint the recipient, consider “Dear [Department Name] Hiring Manager” to demonstrate effort while keeping it professional. Even as a last resort, do not use impersonal approaches like “To Whom It May Concern.” 

How about casual, informal greetings like “Hi” or “Hello”? They might be acceptable if the company has a more casual environment (you can check their website for clues). But from my observation, it’s always safer to err on the side of formality in your initial contact.

Step 2. Introduction

Start by showing your genuine enthusiasm for the company. 

Mention something specific about them that resonates with you, such as their mission statement, a recent project it completed, or their overall achievements in the industry. Experienced hiring managers like me would be even more impressed if you could frame your background right from the start regarding how it benefits the company. 

On the other hand, you should aim for only 2-3 sentences – enough to grab attention without being overwhelming. Most importantly, ensure your introduction is free of typos and grammatical errors. First impressions matter, after all, and an unpolished opening discourages us from reading the rest.

Step 3. Body

Here, you build your case and convince the reader that you would be a valuable asset to their company. Research the company’s needs and goals beforehand, then identify your valuable skills that specifically address those needs.

Remember, numbers speak volumes; whenever possible, use quantifiable results to demonstrate the impact of your work. Examples: increased sales figures, improved efficiency metrics, or the number of successful projects you’ve led, etc.

Likewise, do not just claim you’re a great communicator or have excellent analysis skills. Always illustrate them with examples from previous work experiences so readers can visualize your capabilities and how you will contribute to their work environment.

If you have multiple key points to highlight (which is very likely), structure your body paragraph into subsections. I suggest transition words like “Additionally,” “Furthermore,” or “In line with” to create a smooth flow between your points and help readers connect your ideas.

Step 4. CTA (Call To Action)

You’re reaching the end of the letter, and it’s time to encourage the reader to take the next step. Briefly restate your value proposition and interest in contributing to the company’s success, then express your willingness to discuss your qualifications further. You can mention your availability for an interview or suggest other ways to connect (e.g., an informational interview).

Also, ensure your contact information (phone number and email address) is clearly listed at the end of your letter so the company can reach out as soon as possible if they’re interested.

Step 5. Closing

Sign your name above your typed name; you can include a typed signature or forgo it if submitted electronically. If you want to include a professional title, place it below the signature line.

Here’s an example closing: 

Sincerely,/Best regards,

[Your Signature]

[Your Typed Name]

[Your Professional Title (Optional)]

Avoid overly casual closings like “Thanks” or “Best.”

Common Mistakes In Letter Of Intent Examples

Mistake #1. no focus and research.

Many applicants I know write generic letters to send to several companies at a time. This impersonal approach shows a clear lack of effort on your part and makes your qualifications even less relevant; they will not understand why their company needs to hire you and not someone else. 

Solution: There’s no shortcut here. Research is the only way; you must take time to understand the company’s specific mission, values, and ongoing challenges that set it apart from other companies. 

Mistake #2. Excessive Length

Employers are busy. A long, rambling letter that fails to get to the point quickly will not get examined entirely; the readers just skim over what you wrote and end up missing most of your key qualifications. 

Solution : Your letter of intent should be concise (ideally 3-4 paragraphs), focus on the most relevant information, and leave no room for unnecessary details. All your strongest skills and qualifications must be presented at the very top instead of being scattered in the last few sentences. 

Mistake #3. Not Following Submission Guidelines

Some companies prefer receiving letters of intent via email, an online application portal, or even physical mail. 

There are likely specific formatting requirements (regarding font size, margins, document type, etc.) and they might even request additional materials along with your letter of intent. For example, I often ask applicants to send me their portfolio or writing samples if they want to work in my in-house content creation team. 

Needless to say, a letter not submitted in the preferred format (or arriving at the wrong location) takes longer to reach the hiring manager. Worse, it shows your obvious lack of attentiveness – a quality of strong candidates that employers value. 

Solution: Before submitting your letter of intent, carefully read any application instructions provided by the company, which could be on their careers page, job posting, or a separate email. 

If the guidelines seem unclear, contact the company’s HR department or the hiring manager for clarification.

You might also like: How Long Should A Cover Letter Be? 7 Powerful Ways To Close A Cover Letter How To Start A Cover Letter Greeting? Who To Address Cover Letter To To Whom It May Concern Alternatives

Hopefully, my letter of intent example helps you grasp what to include to highlight your professional skills and experience. Keep it focused and brief with measurable achievements, and feel free to reach out if you need further assistance with your job search.

Christina J. Colclough

Dr Christina J. Colclough is an expert on The Future World of Work and the politics of digital technology advocating globally for the importance of the workers’ voice. She has extensive regional and global labour movement experience, is a sought-after keynote speaker, coach, and strategist advising progressive governments and worker organisations.

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How to Ask About Your Job Application Status After an Interview (With Email Examples)

In this guide, we’ll show you the right way to follow up after a job interview. We’ll provide steps to craft a polite and professional email asking about your application status. Plus, you’ll get tips to make your follow-up email stand out and an example email to guide you.

How to Ask About Your Job Application Status After an Interview

After you’ve had an interview, it’s normal to want to know where you stand with your job application. Here’s how to inquire professionally.

1. Start With a Formal Greeting

When you’re reaching out to ask about your job application status, it’s important to start your email or letter with a formal greeting. Use the interviewer’s name if you have it, as this adds a personal touch and shows that you pay attention to details. “Dear Mr. Smith” or “Dear Ms. Johnson” are examples of how you can begin the message respectfully.

Avoid using first names unless the interviewer explicitly asked you to do so during your interview. This is a professional communication, and maintaining a level of formality is essential. It sets the tone for the rest of your message and demonstrates your professional demeanor.

2. Express Your Gratitude

Your next step should be to express gratitude for the interview opportunity. Thank the interviewer for their time and for considering you for the position. This not only shows good manners but also reinforces your interest in the job. Mentioning a specific aspect of the interview that you found insightful or enjoyable can personalize your message further and make you more memorable.

Gratitude goes a long way in establishing a positive tone for the rest of your message. It’s an opportunity to remind the interviewer of your enthusiasm for the role and to express appreciation for the chance to discuss your qualifications in more depth.

3. Begin Your Follow-up Note

After your greeting and expression of thanks, it’s time to start the body of your follow-up. Clearly state the purpose of your email right at the beginning. You might say something like, “I am writing to inquire about the status of my application for [the position] following our interview on [date].” This helps the reader understand the context of your message immediately.

Keep this part of the message concise and to the point. While it’s important to express your continued interest in the position, it’s also crucial not to come across as pushy. It’s a delicate balance between showing eagerness and respecting the hiring process.

4. Show Enthusiasm

In your message, make sure to convey your enthusiasm for the job and the company. Let the interviewer know that you’re very interested in the position and excited about the possibility of joining their team. Highlight how your skills and experiences align with the company’s needs and goals, underscoring why you think you’d be a great fit.

This doesn’t mean you have to overdo it. Your enthusiasm should be genuine and reflect your sincere interest in the role and the organization. This is your chance to remind them of your unique contributions and how you envision making a positive impact.

5. Ask for Feedback

Towards the end of your message, it can be a good idea to respectfully ask for feedback on your interview. Phrase it in a way that shows you’re seeking to improve and value their opinion, such as, “I would greatly appreciate any feedback you could share regarding my interview performance, as I am always looking to improve.”

This request demonstrates your commitment to professional growth and can provide valuable insights into your strengths and areas for improvement. However, be prepared for any response you may receive, or the possibility that you may not receive feedback at all, as not all companies have a policy of providing it.

Tips for Writing an Impressive Follow-up Email

Here are some key tips to help you craft an effective follow-up email after an interview:

• Be Concise: Keep your email short and to the point. The person reading it probably has a lot of other things to do. Aim for a few paragraphs at most, where you clearly say why you’re writing.
• Personalize Your Email: Use the name of the interviewer and reference specific details from your interview to remind them who you are. This makes your email feel more personalized and less like a generic message.
• Proofread Your Email: Before sending, check your email for any spelling or grammar mistakes. This shows that you pay attention to detail and care about making a good impression.
• Express Enthusiasm: Let the interviewer know that you’re still very interested in the job. This shows that you’re eager and motivated, which are qualities that employers look for.
• Be Polite and Professional: Even if you’re feeling anxious about the outcome, it’s important to remain respectful and professional in your communication. Thank the interviewer again for their time and consideration.
• Time Your Follow-up Appropriately: Wait at least a week after your interview before following up. This gives the interviewer time to make their decision without feeling rushed by your inquiry.
• Include a Subject Line That’s Clear: Your email’s subject line should be straightforward and mention the follow-up or your interview date. For example, “Follow-up on [Job Title] interview on [Date].” This makes it easy for the interviewer to know the purpose of your email at a glance.
• Mention Your Added Value: Briefly remind the interviewer how your skills and experiences make you a good fit for the job. This reinforces why you’re a strong candidate.
• Ask a Question: Rather than just asking about your status, consider asking a question that shows you’ve thought more about the role or company. This could be about next steps, the company’s future plans, or something specific discussed in your interview.
• Close With Your Contact Information: Even though they have your resume, including your contact information makes it easy for them to reach out to you without having to look up your details.

Follow-up Email Example

Final thoughts.

Following up after a job interview is an important step in the job application process. Doing it the right way can show your interest and keep you in the mind of the hiring team. Use the guidelines and example provided to craft a message that is professional, polite, and shows your enthusiasm for the role. With a good follow-up email, you can increase your chances of moving forward in the hiring process.

Slava Velikiy, CEO of Rontar and GainRep, has over 20 years of experience in entrepreneurship, project management, and software development. Passionate about innovation and solving real-world problems, he shares his insights on entrepreneurship, leadership, and technology.

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How to Write a Letter of Recommendation (Examples & Templates)

3 key takeaways

• A letter of recommendation is a formal part of many job applications.
• Effective letters of recommendation follow a structured format (steps below).
• Teal's AI Resume Builder helps you write a keyword-rich resume and cover letter to complement your recommendation letter.

Whether you’re applying to a job, graduate school, or a degree program, there will come a time when you need a letter of recommendation. At such a time, the recommender may ask for your help drafting the letter. 

Or you may be on the other side of the equation. You may need to write a letter of recommendation on someone’s behalf, such as a former employee, a coworker, or a friend.

No matter your situation, this guide helps you understand how to write a letter of recommendation for many different scenarios, plus detailed examples to use as references .

The purpose of a letter of recommendation

A letter of recommendation is a formal written document that discusses a candidate's professional performance, specifically their abilities, character, work ethic, or achievements. It is written by someone who can vouch for you, such as a professional contact. 

It's commonly requested when applying for jobs, educational programs, scholarships, or similar opportunities. It’s intended to help the recipient of the letter evaluate your qualifications.

They are more common in some situations than in others. College applications, on the other hand, typically require one to three letters of recommendation. Job applications typically require a list of references that the hiring manager may call or email, rather than request letters of recommendations.

They are particularly valuable for those who do not have robust resumes or credentials. That said, if you’re just entering the job market—why not consider compiling a recommendation letter straight away? Even if the job application doesn’t specifically ask for one, requesting recommendations can help strengthen your application. 

But here’s the thing: because they’re not as common as other job application documents, not everyone knows how to write an impressive letter of recommendation. In this article you’ll learn how to write an effective letter of recommendation, tailored to your target job. 

Who can write a letter of recommendation

A recommendation letter should be written by someone who can verify your qualifications. Ideally, it comes from a superior rather than a coworker or friend. While you may be tempted to ask a buddy, be aware that the hiring manager may ask you to specify your relationship with the recommender. 

In the workforce, you may want to ask a former manager or supervisor. In an academic setting, you may want to ask a former instructor, teacher, or mentor. In either case, the recommendation should come from someone who knows you in a professional setting and can attest to your work ethic.

For applicants

If you are deciding who to ask for a recommendation letter, consider these factors:

• Is the person relevant to the opportunity you're applying for? For example, if you’re applying to a software engineering internship, can you ask a previous employer who can speak to your performance or a mentor who has guided you through coding challenges?
• How well does the person know you? Someone who can mention real-world examples is better than someone who would provide vague or general feedback. 
• Do you have a positive relationship with this person? Sometimes a letter of recommendation is given in private to the person reviewing the application and you may not get a chance to review it before it's sent. That’s why it’s vital to only ask someone you are confident will provide a positive reference .

Letter of recommendation etiquette

No matter who you choose, always make it as easy as possible for your recommender to write the letter. Be sure to give them ample time to write the letter, such as two week’s notice. 

In addition, you can provide the materials they may need to write a tailored letter for you. For example, you could send them the job post or the organization’s website. Don’t be surprised if the person asks you to create a draft or provide bullet points for the letter. This will help save the recommender the time of researching what to say—then they can simply make edits and give the final send-off.

Want help matching your letter of recommendation to the job post? Teal’s AI-powered Resume Builder Matching Mode pulls key skills from job descriptions to help you easily tailor your letter to the job you’re applying for and an AI achievement generator to summarize your results. 

For the letter writer

If you have been asked to write a letter of recommendation, consider these factors: 

• Has the applicant directly worked with you or for you?
• Is your experience with the application relevant to the opportunity they are applying for? 
• Can you provide an honest and ethical assessment of the individual?
• Can you provide a letter within the stated deadline?

If you can’t provide a positive reference based on experience with the applicant, quickly let them know you can’t fulfill their request so they have time to find someone else. If you can, here's how to do it right:

How to write a letter of recommendation (with specific examples)

While they may vary in type, such as academic, professional, and personal, the structure is standard and straightforward—very similar to a business letter format.

Greeting: A formal salutation. Example: To Whom It May Concern

Introduction: Your name, expertise, and your relationship to the applicant.

Overview: A general summary of the applicant's strengths as you've experienced them.

Example: A story or example that elaborates on one to two traits the applicant possesses.

Close: A summary of why you recommend the applicant.

Signature: Your name, title, signature or e-signature, and contact details 

1. A greeting

Begin the letter with a formal salutation, addressing the recipient if possible. 

Example: Intro

• Dear [Recipient's Name]
• To Whom It May Concern
• Dear Hiring Committee

2. A brief introduction 

Introduce yourself and your relationship to the individual. The first paragraph states why you’re qualified to speak about the person.

Example: Job applicant applying to an associate attorney position

I am writing to offer my enthusiastic endorsement for Breanna Johnson for the position of Associate Attorney at Thompson & Sons Associates Law Firm. During her time as an associate attorney at our firm, I had the privilege of mentoring Breanna and witnessing her growth and dedication firsthand.

3. An overview

The next paragraph provides an overview of the applicant's strengths as you've experienced them. The context will differ depending on whether the letter of recommendation is written for a job, academic, or other opportunity. Take a look at the specific examples below. 

Based on the candidate's skills

If the applicant is applying to a job, you’ll most likely want to discuss their skills and achievements. 

Example: Job applicant applying to a marketing position

During his time at Bright Ideas Inc., Mark consistently demonstrated a rare blend of creativity, strategic thinking, and problem-solving skills that set him apart. His one-of-a-kind marketing campaigns drove considerable results for our clients and garnered praise from our team and stakeholders. 

Want help creating a list of achievements to highlight on your letter of recommendation? Teal’s AI-powered Resume Builder Matching Mode pulls key skills from job descriptions to quickly create metric-rich achievements tailored to the job application, so you stand out from the crowd.

Based on the applicant’s character

Wondering how to write a letter of recommendation for a friend or coworker? In the case that you can’t speak on their skills, you can tailor this section toward the applicant’s personality. This may be considered a character reference letter.

Example: College applicant, written by a friend from school

Throughout our academic journey, Rachel consistently prioritized her studies, earning valedictorian and a spot as the school treasurer. Beyond her academic pursuits, Rachel has always been deeply involved in community service. Whether it was volunteering at the local soup kitchen, participating in school plays, or leading student organizations, Rachel's commitment to making a positive difference in the world has been inspiring.

4. A personal story

This section is intended for the recommender to elaborate on one to two traits of the applicant. This can help hiring managers have a more colorful understanding of your expertise.

It’s important to tailor those traits to the skills needed to land the opportunity. The context will differ depending on whether a recommendation letter is written for a job, academic, or other opportunity. Take a look at the examples below. 

Based on the applicant’s skills

As the writer, you can share an example about a time when the applicant's skills helped the company achieve something or solve a problem.

Example: Job applicant, applying to a recruitment role

Last year, we faced a demanding task: filling a critical position for one of our top clients under tight deadlines. Emily approached this challenge with precision. She conducted extensive research using LinkedIn Recruiter and her networking resources to identify potential candidates. Despite initial hesitations from the hiring manager, Emily confidently advocated for a standout candidate, who was later hired.

Based on the applicant’s academic abilities

Wondering how to write a letter of recommendation for grad school or for college? Use this section to talk about their academic performance.

5. A closing statement 

Conclude with a one- to two-sentence summary on why the person you're recommending would be a good fit for the opportunity.

Example: closing statement

"I am certain she would be a valuable asset for your project."

6. A signature 

As with any letter, you must sign off. Optionally, include contact information for the hiring manager to follow up with you.

Example: Signature

Sincerely, [Your Name, Company, and Title]

Recommendation letter dos and don'ts

Letter of recommendation templates

Below, you’ll find some letter of recommendation examples. Use these letters of recommendation templates as samples to expand upon. Add specific examples, make it your own, and voila!

How to write a letter of recommendation for a student

You may want to write a letter of recommendation for college, grad school, or a student entering an organization. Here’s a letter of recommendation template for that.

Dear Admissions Committee, I am pleased to write this letter of recommendation for [Student's Name], who has applied for admission to your esteemed university. As a [Job Title] at [University Name], I have had the privilege of working closely with [Student's Name] and have been consistently impressed by [his/her/their] dedication, leadership skills, and academic achievements. During [his/her/their] time at [University Name], [Student's Name] pursued a degree in business while actively contributing to campus life through [his/her/their] involvement in [list of extracurricular activities]. Like many students, [Student's Name] faced the daunting task of navigating [his/her/their] academic and career paths. Yet, instead of focusing solely on [his/her/their] own journey, [he/she/they] selflessly volunteered [his/her/their] time to support [his/her/their] peers in doing the same as my career adviser assistant. With [his/her/their] empathetic nature and natural leadership abilities, [he/she/they] became a trusted mentor, helping students discover their strengths, set goals, and develop strategies to achieve them. Whether it was reviewing resumes, conducting mock interviews, or offering advice on internship opportunities, [Student's Name] approached every interaction with enthusiasm and genuine care. I have no doubt that [Student's Name] will continue to excel academically, athletically, and personally at [University Name], and I enthusiastically recommend [him/her/them] for admission to your institution. Please feel free to contact me at [Your Contact Information] if you require any further information or would like to discuss [Student's Name]'s qualifications in more detail. Thank you for considering [Student's Name]'s application. Sincerely, [Your Name] [Your Position] [University Name]

How to write a letter of recommendation for an employee

Dear [Recipient's Name], I am writing to wholeheartedly recommend [Employee's Name] for any future opportunities [he/she/they] may pursue. As [his/her/their] supervisor in the Marketing Department at [Company Name], I have had the privilege of witnessing [his/her/their] exceptional contributions and dedication to our team's success. During [his/her/their] tenure with us, [Employee's Name] played a pivotal role in driving significant improvements in our marketing initiatives. One notable achievement was [specific project or task], which led to an increase in [specific metric, e.g., website traffic, conversion rates, sales revenue] by [percentage or numerical value]. In addition to [his/her/their] remarkable performance in driving results, [Employee's Name] has also been a valued team player, always willing to collaborate and share insights with colleagues. [His/Her/Their] positive attitude, creativity, and willingness to go the extra mile have made [him/her/them] an integral part of our marketing team. I have every confidence that [Employee's Name] will continue to excel in [his/her/their] future endeavors and bring the same level of dedication and expertise to any organization [he/she/they] joins. [He/She/They] has my highest recommendation without reservation. Sincerely, [Your Name] [Your Position] [Company Name]

How to write a letter of recommendation for a teacher

Writing for someone you know a bit more personally? Perhaps it’s a teacher, a coworker, a mentor, or someone you volunteered with? Here’s a letter of recommendation template.

Dear [Recipient's Name], I am writing to wholeheartedly endorse [Teacher's Name] for the prestigious volunteer opportunity to teach abroad with [Organization Name]. As a former student of [his/her/theirs] at [School Name], I owe much of my success to [his/her/their] exceptional teaching and mentorship, which played a pivotal role in shaping my career path and ultimately led me to my current role at the United Nations. Throughout my time in [his/her/their] class, [Teacher's Name] demonstrated an unwavering commitment to excellence in teaching and a genuine passion for empowering [his/her/their] students. [He/She/They] not only imparted knowledge but also instilled in us a sense of curiosity, critical thinking, and a desire to make a positive impact on the world. [Teacher's Name] went above and beyond to nurture my potential and encouraged me to pursue my ambitions, including my desire to work at the United Nations. [His/Her/Their] guidance, support, and encouragement were instrumental in helping me navigate the challenges of pursuing a career in international affairs. I firmly believe that [Teacher's Name] possesses the qualities and expertise necessary to excel as a volunteer teacher abroad with [Organization Name]. [His/Her/Their] passion for education, coupled with [his/her/their] dedication to empowering students and creating positive change, make [him/her/them] an exceptional candidate for this opportunity. Sincerely, [Your Name] [Your Position or Relationship to Teacher]

Dear candidate, you got this 

A good letter of recommendation can make or break a person’s success during their search for the next golden opportunity. Whether you’re drafting one for yourself or writing one on someone’s behalf, following the six steps above will ensure you’ve got a well-structured letter for the application. More importantly, tailor this professional letter to the opportunity at hand, so the receiver of the letter can envision the applicant in the new role. 

To get support writing a tailored recommendation letter that helps you stand out from the crowd, try Teal's AI-powered Resume Builder. Using its AI achievement generator, you can write metric-rich achievements and its Matching Mode helps you target keywords from the job description. It’s exactly what you need to supercharge your resume and letter of recommendation.  Sign up for Teal for free.

Frequently Asked Questions

What makes a strong letter of recommendation.

A strong letter of recommendation is characterized by specific and detailed examples that illustrate the candidate's strengths and abilities. It should be written by someone who knows the applicant well and can provide genuine and enthusiastic praise. A compelling letter also highlights the context of the relationship between the recommender and the candidate, adding credibility to the endorsement. A strong letter of recommendation is well-organized and effectively communicates why the candidate is exceptional and deserving of the opportunity they are seeking.

What should you not include in a letter of recommendation?

When writing a letter of recommendation, it's important to avoid vague or generic statements that do not directly support the candidate's qualifications. Additionally, refrain from making comparisons to other applicants or individuals, as this can detract from the focus on the candidate's unique qualities. Avoid exaggerations that could undermine the credibility of the letter. Lastly, do not include any negative remarks or criticisms that could harm the candidate's prospects.

How do you make a letter of recommendation stand out?

To make a letter of recommendation stand out, focus on highlighting specific achievements and qualities that demonstrate the candidate's  abilities. Use concrete and detailed examples to illustrate the impact of their work or character. Personalize the letter by showcasing your unique perspective and deep understanding of the candidate's strengths. Incorporate specific details about the candidate's skills, accomplishments, and contributions that set them apart from others.

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An official website of the United States government Here’s how you know keyboard_arrow_down

An official website of the United States government

The .gov means it’s official. Federal government websites often end in .gov or .mil. Before sharing sensitive information, make sure you’re on a federal government site.

The site is secure. The https:// ensures that you are connecting to the official website and that any information you provide is encrypted and transmitted securely.

Jump to main content

Recognizing common scams

Recognizing common signs of a scam can help you avoid costly mistakes. Scammers can be very convincing because they exploit  publicly available information . They often pretend to be from the United States Patent and Trademark Office (USPTO), state there’s some sort of problem with your application or registration, pressure you to act immediately, and tell you to pay some sort of fee or provide personal information.

Some will even call you and use names, numbers, and locations of real USPTO employees to try to steal your money or personal information.

Signs to watch out for

• USPTO employees will NEVER ask you for your personal or payment information over the phone, in an email, or text, and we don’t require payment via check or money order to third-party addresses .
• There is often a demand for immediate action or payment that’s not due, and this is usually accompanied by a threat of losing your trademark rights if you don’t pay.
• USPTO website addresses end in .gov, and emails directly from the USPTO end in @uspto.gov.
• USPTO stands for “The United States Patent and Trademark Office.” Any variation is not part of the USPTO, such as “Patent and Trademark Bureau” or “Trademark Renewal Service.”
• Some companies will claim they’re allowed to do trademark work or practice before the USPTO, even though they aren’t law firms or attorneys. Some will even say they’re recommended by the USPTO. We DO NOT recommend specific companies or attorneys, and only trademark owners or their U.S.-licensed attorneys can file documents or conduct proceedings before the USPTO.

Common scams

Keep an eye out for the common scams described below.

Scammers call a trademark customer and falsely claim to be from the USPTO. They use fake caller ID information to impersonate a USPTO employee to trick you into providing personal information or paying excessive or nonexistent fees. 

They may tell you that your application won’t be assigned to an  examining attorney  or move forward in the registration process because you’re missing certain required fees.

Here's what you can do if you receive a  spoofed phone call .

After you submit a trademark application or post-registration filing to us, an examining attorney or post-registration examiner will contact you about your application or registration. Scammers try to take advantage of this by impersonating examiners to trick you into paying unnecessary fees.

A scam email may include your application serial number or registration number and your trademark, and state that you’re required to provide certain personal information, documents or USPTO forms, or your payment information in a response email. Scammers create and forward fake email chains supposedly from examining attorneys to you that falsely state you have additional filings and fees due. The scammers then offer to do the fake work for you.

These emails look official at first glance, however, authentic USPTO emails sent directly to you will end in “@uspto.gov.”

How to protect yourself

• Check  Trademark Status & Document Retrieval (TSDR). Official USPTO communications, including office actions or letters with requests for payment or other information, are always uploaded to TSDR under the “documents” tab. If it’s not in TSDR, it’s not an official communication.  
• If your application hasn’t yet been assigned to an examining attorney, call the Trademark Assistance Center (TAC) at 1-800-786-9199 to confirm if the email is genuine.
• If you have a recent office action from the USPTO in your TSDR record, call the number in the signature block of the office action to confirm the email is genuine.

You might receive deceptive notices in the mail. Scammers try to convince you to use their business’s services or you’ll risk costly fines, loss of your trademark rights, or loss of your application or registration. You might receive these notices at any time—before you apply to register your trademark, after you file, or even after your trademark has registered.

These solicitations attempt to appear as legitimate as possible, and may include terms like “United States,” “Trademark,” “Office,” or “Agency” as part of their business names.

Don’t be fooled by an offer for services that aren’t required or typically needed. For example:

• A marketing company you hired falsely states that you must register your trademark and demands you use their overpriced services to register or you’ll lose your rights.
• A company using a name similar to the USPTO or sending official-looking communications demands you use their services to register, respond, or take other action to maintain your registered trademark.
• An attorney emails you with fake promises to accelerate the registration of your trademark and charge you less than other attorneys as long as you pay all fees upfront and agree to only communicate through email and text messages.

Notices often contain fine print explaining the company isn’t a federal agency. We have many  examples of solicitations customers have received to help you identify deceptive solicitations and renewal notices scams.

• Compare the USPTO employee's name in the email address you receive to the employee's name on your most recent office action, and call the Trademark Assistance Center at 1-800-786-9199 to confirm. All official USPTO emails sent directly to you will be from “@uspto.gov.” 
• Compare the company's name to the actual USPTO name. Let your computer mouse hover over the email address and see if a different underlying email address pops up. Look for slight misspellings in the company name,  check the status or your application and your actual application or renewal deadlines using  TSDR , and read the fine print on the communication.
• Research the company or entity that contacts you to see if they’re legitimate and to decide if it is offering a service you actually want or need.

If you’re considering hiring a company, like a  filing firm , for application or registration-related filing services, make sure the company has a qualified U.S.-licensed attorney on staff.

Scammers file a request to change the email address in your USPTO trademark application or registration, without permission, to try to gain control of your trademark on e-commerce websites.

Some e-commerce websites require trademark owners to register their trademarks through their brand registries to cut down on counterfeits and fraud. If your trademark is registered with a brand registry, the e-commerce site sends a verification code to the correspondence email address of record for your application or registration. If scammers change your contact information in our database, the verification code gets sent to them and they may attempt to claim they’re the owners of the trademark on the brand registry.

• We automatically send an email alert message to the current email address on record in TSDR whenever we receive a request to change that email address. If you receive an alert message from  [email protected] and don’t recognize the new email address listed in the message, reply to the TEAS mailbox and explain that you didn’t authorize this change.
• Use your USPTO.gov account to monitor application or registration changes by creating a customer docket and alerts. These alerts are separate from the automated changes of correspondence alerts sent by  [email protected] .
• Regularly monitor your application or registration in  TSDR to ensure that the information is correct and up to date.

Scammers improperly appoint U.S.-licensed attorneys in applications or registrations. Scammers will either:

• Use U.S.-licensed attorney information without the U.S.-licensed attorney’s knowledge or permission. The attorney hasn’t authorized the use of their information.
• Pay U.S.-licensed attorneys to use their name and bar registration details in trademark filings. The attorney has minimal, if any, participation in the application process.

Foreign filing firms are usually behind this scam and are trying to get around the USPTO’s requirement for foreign-domiciled owners to have a U.S.-licensed attorney represent them in trademark proceedings. 

Anyone who wrongfully uses an attorney’s information in a trademark application or registration may face sanctions and criminal prosecution. 

If you know of an attorney who is wrongfully allowing others to use their information or signature, contact the  Office of Enrollment and Discipline (OED) by emailing  [email protected] .

Some companies and applicants claim to be domiciled in the U.S. by using fake owner addresses on their applications. Since foreign-domiciled applicants and registrants are required to have a U.S.-licensed attorney to file, some companies and applicants try to get around that requirement by entering a fake domicile address.

If false information is used on your application, your application could be at risk of  administrative sanctions or a  reexamination or expungement proceeding if your trademark registers.

Specimens are vital to proving how you’re using your trademark in the marketplace. They’re evidence we require for most applications and registration maintenance filings. However, some applicants or registrants include specimens that seem real at face value but were created on  e-commerce specimen farm websites . They’re digitally created, altered, or mocked-up, don’t show how the trademark is actually being used in commerce, and often are created just to register a trademark. 

Filers who knowingly submit fake specimens are attempting to trick the USPTO to receive the  same benefits as legitimately registered trademarks. This is against our rules, weakens the  USPTO register integrity , and makes it harder and more expensive for new trademarks to register.

If you provide a specimen in your application that’s fraudulent, your application can be  sanctioned and terminated, or subject to  reexamination or expungement if your trademark registers.

Only submit  specimens that are actually in use in commerce .

You cannot sign someone else’s name or allow someone else to sign your name on a trademark document. Even with electronic filing, you cannot type someone else’s name into a signature box on our forms. Doing so can result in  sanctions and termination of an application or registration, because:

• Submissions that are illegitimately signed are invalid and potentially fraudulent.
• All trademark documents must be personally signed  by the person identified in the submission. 

If you see your signature on a submission in a trademark matter and you didn’t personally enter the signature, contact us at  [email protected] .

Applicants specify more goods or services in their application than they’re actually using or have an intention of using with their trademark.  This fraudulent over-claiming of goods or services is usually an attempt to either:

• Broaden the  scope of protection a trademark provides
• Block others from registering their trademarks
• Improperly warehouse trademark registrations for the sole purpose of selling or licensing them to others

For example, a small lighting company sells LED lighting fixtures and light bulbs. On their trademark application, they include these goods. However, they also include air purifiers, which they don’t intend to sell. 

When an application claims use of a trademark for a wide variety of goods or services, you may be required to show additional proof of actual use in commerce of your trademark with certain goods or services, even if you already provided a specimen. If your trademark is registered, you may  get audited and will then need to provide extensive proof of use of your trademark after filing your registration maintenance filings.  If you intentionally over-claimed, your application or registration may even be terminated or your registration canceled in an  expungement or reexamination proceeding .

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