unpaid internship cover letter

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Student Internship Cover Letter Samples & Examples That Worked in 2024

Internships are an important step in any young professional’s career. These positions give you an entryway into the industry of your choice, helping you to learn the ropes and build industry connections that can lead to long-term jobs down the line.

In this guide, we teach you five essential steps for writing a cover letter for an internship application. Continue reading to learn all about:

• Formatting a header for your intern cover letter
• Tailoring your intern cover letter to specific employers
• Writing a strong introduction for your intern cover letter
• Selecting the right skills and accomplishments for your intern cover letter
• Ending your intern cover letter with a memorable conclusion
• Finding useful job search resources for interns 

1. How to properly format a header for your intern cover letter

The first step to writing an excellent cover letter that wins you the internship of your dreams is to create a professionally-styled header.

A cover letter header is the first block of text a reader will see when looking at your cover letter. It helps to not only give the letter structure but to also create a sense of visual flow.

In your header, you should include:

• Your name and professional title
• Your professional contact information
• The name of the company you are applying for an internship at
• The address of the company (this detail is especially important if a company has multiple locations)

Here is an example of a well-formatted intern cover letter header

Mack Jones , Engineering Student & Intern (123) 456-7890 | [email protected] | linkedin.com/in/mack-jones

To: Applejax Engineering Internship & Hiring Department 1234 Street Address Birmingham, AL

Create your cover letter fast with artificial intelligence.

2. how to tailor your intern cover letter to specific employers.

In addition to creating a header, another step to take is to research the employer thoroughly before beginning to write your cover letter.

Using the information you uncover in your research, you can tailor your cover letter to a specific company and employer. For instance, if a company is involved in a major project, you can highlight which of your skills can contribute to tasks associated with the project.

You should also look up who at a company is responsible for hiring, as this is the person most likely to read your cover letter. Once you discover who this person is, address them directly in your cover letter greeting.

Here are 3 examples of personalized cover letter greetings

Dear Intern Manager Jane Casey,

• Dear Ms. Jane Casey,
• Dear Hiring Manager Paul Newly

3. How to craft a strong introduction for your intern cover letter

Now that you have your header in place and your research ready to go, you can begin writing the body text of your cover letter.

The first paragraph you will write is your introduction . This should feature key information, such as:

• A brief overview of your professional and academic history

If you are a student applying for an internship, you likely lack extensive professional experience. Instead, you should focus on highlighting your relevant academic beckground.

• A statement on why you are enthusiastic about applying to this company
• A mutual acquaintance

Naming a mutual acquaintance when possible can go a long way in terms of giving you a competitive edge over others applying for an internship.

Here is an example of a strong introduction from an intern’s cover letter

As a senior at Appalachian State University, I have studied communications and public relations for more than three years. In my time at the university, I served as the Assistant Editor and later as the Chief Editor of the school newspaper. While working for the school paper, I met your company’s Head of PR, Mr. John Eggleston, whom I interviewed for a feature. Impressed with my professionalism, Mr. Eggleston strongly suggested I apply for this internship.

Find out your resume score!

4. How to select the best skills and accomplishments for your intern cover letter

After completing your introduction, you can now write the remaining body paragraphs of your letter.

The body paragraphs are where you will provide more in-depth insights into who you are, what skills you possess, and what accomplishments you have achieved that are relevant to the position.

Whenever possible, you should include quantifiable data points in your descriptions, such as statistics relating to a specific accomplishment. For instance, a customer service representative could list the exact percentage of sales they increased during a set timeframe.

Always aim to include the most relevant information possible and find ways to draw connections between your skills and the requirements of the internship.

Here are 6 examples of skills to describe in an intern cover letter

• Communication (describe your communication style)
• Collaboration and teamwork
• Independence
• Critical thinking
• Problem-solving
• Time management

Here is an example of how to describe an accomplishment in an intern cover letter

Developed and executed a successful social media campaign: During my marketing internship at XYZ Company, I took the lead in developing and executing a social media campaign aimed at increasing brand awareness and engagement. Through strategic content planning, targeted audience segmentation, and creative visuals, we achieved a 30% increase in social media followers and a 20% boost in overall engagement. This campaign not only expanded the company's online presence but also generated valuable leads and customer interactions.

Conducted market research to identify new target segments: As an intern at ABC Corporation, I was responsible for conducting market research to identify untapped target segments for a new product launch. Through surveys, focus groups, and competitor analysis, I gathered valuable insights into consumer preferences and market trends. Based on my research findings, I developed a comprehensive target segment profile and recommended strategic marketing initiatives to capture these segments. The insights provided by my research contributed to the successful launch and positioning of the product in the market.

Assisted in the development and execution of a successful email marketing campaign: During my internship at DEF Company, I actively contributed to the planning and execution of an email marketing campaign. I collaborated with the marketing team to create engaging email content, design visually appealing templates, and segment the target audience based on demographic and behavioral factors. As a result of the campaign, we achieved a 25% increase in email open rates and a 15% conversion rate, effectively driving sales and customer engagement.

5. How to end your intern cover letter with a memorable conclusion

Last but not least, the final step in writing an intern cover letter is to create a memorable conclusion .

Making a conclusion memorable ultimately comes down to letting the employer know how and when to contact you, as well as applying slight pressure by stating when you plan to follow up. This can encourage the employer to contact you quickly, increasing the chances of you earning an interview.

Don’t forget to include a formal sign-off (sincerely, many thanks, etc.) to keep your cover letter sounding professional through the very end.

Using email signature generators to create a polished and professional signature can also leave a lasting impression on the recipient.

Here is an example of a memorable conclusion from an intern cover letter

It is with great excitement that I submit this application and letter for your consideration. I am eager to hear from you and hope to speak directly within the next week. You may reach me any day of the week between the hours of 7 a.m. to 2 p.m., or from 5 p.m. to 7 p.m. in the evenings. If I have not heard back by next Monday morning, I plan to follow up via phone call at that time.

Best Wishes,

[Applicant Name]

6. Useful job search resources for interns 

Stepping into the professional world as an intern can be thrilling yet overwhelming. Navigating through job posts, company profiles, and application expectations can seem like a maze.

But don't fret, we've got your back. Here are some excellent resources to uncomplicate your internship hunt:

• Glassdoor: A one-stop shop to explore company reviews, salary insights, and potential interview questions. They also have a comprehensive section dedicated to internships across industries.
• LinkedIn:  The world's largest professional network can be a goldmine for internships. Leverage features such as job alerts and company pages to hone your search.
• Indeed:  Known for its robust job listings, Indeed makes finding internships straightforward with its user-friendly interface and advanced search options. 
• InternMatch:   A resource geared towards helping you find the perfect internship. You can filter by city, industry, and even specific skills.
• Your university's career services:  Often overlooked, but your institution's career centre can provide personalized advice, contact with potential employers, and insight into upcoming job fairs and networking events.

Remember, while these platforms can streamline your search, landing the perfect internship also hinges on a well-written cover letter. So be sure to stand out from the crowd and show your potential employer who they'd miss out on if they didn't bring you onboard!

Student Internship Cover Letter FAQ

While the structure and core content of your cover letter should remain the same, an unpaid internship cover letter might include a section explaining why you're willing to forego pay. This could be due to the valuable experience it offers, the chance to work with specific professionals, or because the internship aligns with your career goals.

Absolutely. If you lack professional experience, academic projects are a great way to showcase your skills and initiative. Just make sure to explain how the project is relevant to the internship you're applying for.

While it might save time, it's not the best strategy. Hiring managers can usually tell when a cover letter has been recycled. Customize your cover letter to match each position. Is it more work? Yes. But will it improve your chances of landing the internship? Absolutely.

If it's possible, try to find out the hiring manager's name – LinkedIn or the company's website can be good places to start your search. If not, it's safer to use a generic greeting like "Dear Hiring Manager" as opposed to "To Whom It May Concern," which can seem outdated.

Yes, you can. Remember that internships are learning experiences. What's critical is showcasing your willingness to learn and the skills you do have in your cover letter. Don't focus solely on what you lack, but more on what you'll bring to the company.

Martin Poduška

Martin is a resume expert and career advice writer at Kickresume. In his five years at Kickresume, he has written hundreds of in-depth, painstakingly researched resume advice articles and, as chief editor, he has also edited and revised every single article on this website. Tens of thousands of job seekers read Martin’s resume advice every month. He holds a degree in English from the University of St Andrews and a degree in Comparative Literature from the University of Amsterdam .

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How to Write a Cover Letter for an Internship? (+5 Real Internship Cover Letter Examples)

• Julia Mlcuchova , 
• Updated March 20, 2024 8 min read

Trying to figure out how to write a cover letter for an internship ? Look no further!

POV: After weeks and weeks of searching for the right internship opportunity, you've finally found it. But, at the end of the posting, there's a single short sentence that takes you aback:  “Please, attach a cover letter to your application .”

Although some consider cover letter writing to be a relic of the past, it still holds its rightful place in the professional world. 

Because a well-written and persuasive cover letter can sometimes make up for the lack of work experience on your resume . And if you're trying to apply for an internship , this is probably your case, too. 

So, continue reading this article and learn: 

• What is a cover letter for an internship;
• Whether you need to attach a cover letter to your internship application;
• How to write one in 7 steps;
• 5 real-life internship cover letter examples .

Table of Contents

Click on a section to skip

What is a cover letter for an internship?

Do you need a cover letter for an internship, how to write a cover letter for an internship in 7 steps, 5 real-life internship cover letter examples, key takeaways: how to write a cover letter for an internship.

Generally speaking, an internship cover letter is a formal document that accompanies your resume when applying for an internship. 

When it comes to its content, a cover letter for an internship falls somewhere between a traditional cover letter and a motivational letter . 

• A traditional cover letter , used by job applicants with years of experience, is supposed to underline some of the candidate's most relevant and impressive skills, qualifications, and work achievements . 
• A motivational letter , used mostly in academia, aims to communicate one's passion for the subject, their motivation, and personal goals . 

Hence, a cover letter for an internship combines the purpose of the traditional cover letter (convincing the recruiters that you're the right person for the job) with the tone and strategy of the motivational letter (writing about personal motivations and goals).

A truly successful internship cover letter should answer the following questions:

• Who are you? 
• Why are you interested in this particular internship?
• Why are you the best fit for this internship?
• What do you want to gain from this internship?

Absolutely! 

In fact, you should always attach a cover letter to your internship application , even if it isn't explicitly required from you.  

Why, you ask? 

Well, consider this: Internships are crucial stepping stones towards your dream career. And they're also incredibly competitive. A single internship opening can be answered by tens of applicants at a time. 

But how can you stand out from a crowd of equally inexperienced candidates? Certainly not by your non-existent professional accomplishments, right? 

When companies look for interns, they don't expect you to have a ton of real-life experience. They aren't looking for a “finished product,” but for someone with a genuine desire to learn and enthusiasm for the job. 

And these two are your weapons of choice!

How can a cover letter for an internship help you?

Apart from the reasons mentioned above, your internship cover letter is also responsible for: 

• Conveying first impression. Usually, recruiters will read your cover letter before looking at your resume. So, it's the perfect opportunity to introduce yourself to them in a memorable way. 
• Showing your efforts. Next, taking the time to craft a thoughtful cover letter shows that you're willing to put in that extra effort to stand out from the rest of the candidates. 
• Highlighting your communication skills. Also, a well-written cover letter demonstrates your ability to articulate your thoughts clearly and professionally. 
• Showing your professionalism. When you walk into a room, it's polite to introduce yourself and shake everybody's hand. This is exactly what a cover letter does! To attach one to your application is a common courtesy.

Now that you're familiar with the whats and whys , let's have a look at how to write a good cover letter for an internship step-by-step. 

For example : Application for [name of the internship] internship – Surname.

Then, place your contact information (your name; professional email address; phone number; link to your website / portfolio / social media accounts if relevant) directly into the header .

If you know the recipient's name, address them by “ Dear [full name] ,” or “ Dear Mrs/Mr [last name] ,”. If you don't know who to address the cover letter to , address it more generally to “Dear Hiring Manager,” .

In the first paragraph of your cover letter , start by stating your name and where you studied (including your current degree and year of study). Proceed by explaining how you came to know about the internship and what are your motivations for applying to it.

Since you don't have much work experience, you can talk about your academic achievements; relevant coursework; dissertation project; extracurricular activities; volunteering; membership in relevant societies, etc.

The closing paragraph of your cover letter should reiterate your desire to get the specific internship, express gratitude to the recipient for their time and consideration, and include a final call for action (i.e. "I look forward to discussing the next steps during an interview." )

Finally, based on how you greeted the recipient of your cover letter, you can sign off with either “ Yours sincerely ,” or “ Yours faithfully ,” . If you addressed the recruiter by their name, sign off with the former; if not, use the latter.

Don't feel like writing your internship cover letter by hand?

Let our AI cover letter writer create the first draft of your internship cover letter!

Undoubtedly, the best way to learn something is to look at specific examples . And that's exactly what we're going to do right now! 

Below, we've prepared 5 internship cover letters written by real people with the help of our cover letter templates .

And, each of them is accompanied by our internship cover letter writing tips that you can implement into your own cover letter! 

FYI, you can use each of these examples as the first draft for your very own internship cover letter – simply click on the red button and start personalising the text (or let AI handle it).

#1 Philips Marketing Intern Cover Letter Sample

Internship cover letter example:.

This cover letter sample was provided by a real person who got hired with Kickresume’s help.

What can you take away?

• Eye-catching header.  Firstly, the header is visually clearly separated from the rest of the text. This makes the recruiters notice it immediately. Plus, the contact information of the company is also featured in the left-hand corner - just like it would be on an actual letter.
• Research the company before applying. Notice sentences like: “ I really like and relate to what Philips stands for … ” and “ Furthermore, it is very appealing that Philips operates on an international level… ”.This shows that the candidate’s done a thorough research of the company's philosophy and structure.

#2 Warner Bros. Public Relations Intern Cover Letter Example

• Share a personal story. This can help you establish a sentimental connection between you and the company. Show them that for you, working for their company means more than any old internship.
• Name-drop a referral. Now, this is a little bit of a cheat code. But, if you happen to know about anyone who has worked/currently works for the company, slip their name into your cover letter.

#3 University of Massachusetts Boston Intern Cover Letter Example

What can you take away  .

• Write about what you want to gain from the internship. It shows that you're not there just to have something to put on your resume; but that you’re motivated by the idea of gaining actual industry knowledge and skills.

#4 Audit/Tax Summer Internship at CohnReznick Cover Letter Sample

• Mention any relevant academic activities. If you're wondering how to write a cover letter for an internship with no experience whatsoever, this is your way to go! For example, notice how this candidate noted all of his relevant courses, skills, association membership, and competition participation.
• Focus on transferrable skills. Especially when your study programme doesn't necessarily fit the internship opening to a T. Instead, focus on any transferable skills you've picked up. 

#5 Intern at NBC Cover Letter Sample

• Keep your opening and closing paragraphs short and sweet. As you can see in this example, it helps keep a certain visual harmony of the overall document. And, despite the length, both paragraphs do exactly what they're supposed to. Besides, recruiters might be discouraged to read the rest of your cover letter if your introductory paragraph is too long.

To sum it all up, an internship cover letter is a formal document that you submit together with your resume when applying for an internship. Its content should be something between a traditional cover letter and a motivational letter.

Its purpose is to introduce yourself to the recruiters in a more personal way than the resume allows. 

The main things you want your internship cover letter to communicate are:

• who you are,
• why you're interested in this opportunity,
• what make you the best fit for the internship, 
• your motivation (your long-term professional goals),
• your desire to learn (what you want to gain from the experience).

To write a truly impactful and persuasive cover letter, we recommend following these 7 key steps: 

• Specify which internship you're applying for in the subject line.
• Include your contact information in a header.
• Address the recipient appropriately.
• Introduce yourself & your motivations in the opening paragraph.
• Elaborate on why you're a good fit and what motivated you in body.
• End your cover letter with a confident closing paragraph.
• Finish off with a polite sign off. 

Finally, if you feel that the examples provided in this article aren't enough, you can always find more in our cover letter database . 

Julia has recently joined Kickresume as a career writer. From helping people with their English to get admitted to the uni of their dreams to advising them on how to succeed in the job market. It would seem that her career is on a steadfast trajectory. Julia holds a degree in Anglophone studies from Metropolitan University in Prague, where she also resides. Apart from creative writing and languages, she takes a keen interest in literature and theatre.

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Internship Cover Letter Example

Internships are special (generally unpaid) employment arrangements in which companies give students or young professionals the opportunity to gain experience in their field of interest. Responsibilities often vary by industry and company but are designed to prepare interns for the rigors of real employment. Learn how to create an effective cover letter to help you land one of these coveted roles.

Why a profession-specific cover letter matters

Tailoring your cover letter for internships is key to landing the one you want. Internships are highly competitive, and employers want to work with interns who have a true passion for the industry. A profession-specific cover letter helps you convey that all-important sense of enthusiasm.

Additionally, a profession-specific resume and cover letter allow you to highlight skills and experience that are uniquely relevant to the internship role you’re applying for. 

Instead of limiting yourself to referencing generic skills like “communication” or “teamwork,” you can mention past roles and technical abilities that make you the best fit for the role and a potential asset to the organization.

Key components of a profession-specific cover letter

Customizing your cover letter for the specific internship is a must. That said, you must ensure that the letter follows a proven format that includes all the elements hiring managers have come to expect.

Begin your cover letter by telling the hiring manager about your current role or activities. Being involved in a job or extracurricular activities that are relevant to your chosen field demonstrates a genuine passion for the industry you want to move into.

If you’re a student, you’ll also want to include a paragraph that highlights your relevant coursework. This communicates to the hiring manager how your degree program is preparing you for the field and shows them that you can reflect on your learning experiences.

Every cover letter for internship opportunities should discuss both your technical and “soft” skills. The company you’re targeting will want to know what core competencies you bring to the table and get an understanding of how well you communicate and work with others.

Don’t hesitate to ask for an interview at the end of your cover letter . Not only does this show that you’re keen on the position, but it also displays a sense of go-get-it-ness that shows you’re not afraid to put yourself out there.

Cover letter format

Consider starting with this general format and customizing your cover letter for the internship role you want:

• Header: Include your personal details and the company’s address
• Opening Paragraph: Explain how you found the opportunity and express excitement about being considered
• First Body Paragraph: Talk about your current role
• Second Body Paragraph: Explain how your past experience or coursework can benefit the employer
• Conclusion: Express gratitude for the hiring manager’s time and ask for an interview
• Attachments: List any other documents you’ve included, such as your resume

If you plan to use any cover letter templates like this one, make sure you adjust them for the internship opportunities you’re applying for.

Sample cover letter for internship

James Harley [email protected] (757) 812-1988 Fairfax, Virginia 22030

Case Samuels Integral Data Technologies 1422 Commonwealth Avenue Fairfax, Virginia 22034

4 December 2023

Dear Mr. Samuels,

I am writing to express my interest in the programming internship that recently opened up at Integral Data Technologies. I learned about the opportunity through the Office of Career Advisement here at the University of Virginia, where I am a Computer and Information Sciences major. I have had a passion for technology all my life, and I could not be more thrilled about this opportunity.

In my current role as an assistant in UVA’s IT department, I have the unique opportunity to serve other students on campus by meeting their IT needs. I have held this role for the last four semesters. In that period, I have been able to assist over 1,500 students by making hardware repairs, troubleshooting application issues, and helping them connect to the student network. I love that I am able to help other students learn without interruption.

As a Computer and Information Sciences Major, I have been able to take my IT training a step further into the world of computer programming. I have had foundational coursework in data structures and algorithms, computer systems and organization, and advanced software development techniques. I completed my capstone technical report on UVA’s implementation of its school-wide intranet and am in the midst of designing a major research project on improving the lives of everyday people through advanced cybersecurity application programming techniques. 

My favorite aspect of technology and programming is that it has the potential to drastically improve the lives of people all around the world. I hope to spend the rest of my life using the knowledge and skills I have gained toward that end, and I would appreciate the opportunity to help your company do the same. 

I have spent the last several years learning Spanish and French in an effort to assist UVA students from abroad in getting the technical help they need. I will bring the same passion and dedication to helping people as an intern at Integral Data Technologies.

I would love to have the opportunity to meet with you for an interview or to discuss how my skills and interests can serve the needs of your company and customers. Please feel free to reach out to me via email at your convenience. I appreciate you taking the time to consider me for this internship, and I look forward to hearing from you soon.

Sincerely, James Harley

Attachments: Resume and references enclosed.

Dos and don’ts

In your quest to create the perfect cover letter for internships, there are a few practices you’ll want to implement and others you’ll want to steer clear of. For example:

• Do clearly convey your passion for the target company and industry
• Don’t highlight your lack of experience, as the hiring manager knows internship candidates are applying so they can gain some
• Do include only relevant details about your experience, coursework, skills, and extracurricular activities
• Don’t focus only on what the internship can do for you, as you need to highlight what you bring to the table
• Do ensure that you write each of your cover letters specifically for and about the internship you’re applying for
• Don’t get too casual with your language or approach, as hiring managers still expect students to use a professional tone

When you follow the right cover letter and resume examples , you can give yourself the best chance of standing out from the crowd.

Additional tips

Try to find out who will be doing the hiring for internship opportunities at the company and address the cover letter to that person. Making this additional effort to customize any cover letter examples you use will show that you’re willing to go the extra mile to land the role.

One way to make your cover letter for internships stand out is to quantify your achievements in past roles or coursework. This could be anything from how many research studies you’ve helped design to the percentage by which a company’s sales increased when you came onto the team.

You can also set yourself apart by including information about any relevant interests that make you a solid fit for the role. For example, if the company has a lot of customers who speak a certain language in which you happen to be fluent, mentioning that in your cover letter may get your application moved to the top of the pile.

Make your internship cover letter shine

The best internship cover letters are those that are tailored to the specific opportunity you’re applying for. When writing a role-specific cover letter, you can make sure yours stands out by highlighting relevant experience and coursework, avoiding drawing attention to your lack of experience, quantifying your achievements, and maintaining a professional tone.

If you’re preparing to apply for an internship role in the near future, let a Jobseeker cover letter example or resume template be your guide. With our easy-to-use resources, you can get started creating your high-performing role-specific cover letter today and finally land the internship of your dreams.

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Internship offer letter unpaid -sample, Example and Format

what is an unpaid offer letter?

An unpaid internship offer letter is a formal document that is sent to a candidate who has been selected for an unpaid internship position at a company. The letter typically outlines the details of the internship, including the start and end dates, the responsibilities of the intern, and any other relevant information. It may also include information about the company and its culture, as well as the benefits of the internship for the intern. The letter is usually signed by a representative of the company, such as the hiring manager or the head of the department where the intern will be working.

It is important to note that an unpaid internship offer letter does not include any compensation for the intern’s time or work. This means that the intern will not receive a salary or wages for their time spent working at the company. However, some unpaid internships may offer other benefits, such as academic credit or the opportunity to gain valuable experience in a particular field.

The following documents must be submitted along with the unpaid offer letter:

• A cover letter stating that it is an unpaid offer letter and stating the amount of money being offered
• An executed agreement between employer and employee
• A document showing the date on which both parties agreed to sign the agreement
• Proof that the company’s business license has been approved by appropriate government authorities

5 Tips to Write an Unpaid Internship Offer Letter

Here are a few additional tips for writing an unpaid internship offer letter:

• Make sure that you comply with all laws and regulations regarding unpaid internships. Some countries have specific laws about the conditions under which an intern can work for free, so it is important to make sure that you are in compliance with these laws.
• Clearly outline the expectations for the intern, including the tasks and responsibilities that they will be expected to perform. This will help the intern understand what is expected of them and will also help them to prepare for their role.
• Provide information about any resources or support that will be available to the intern during their internship. For example, you might offer access to training materials, mentorship, or other support to help the intern succeed in their role.
• Consider including information about the long-term goals or objectives of the internship, and how the intern can contribute to these goals. This will give the intern a sense of purpose and will help them to see the value in their unpaid work.
• Finally, be sure to thank the intern for their interest in the opportunity and express your excitement about having them join the team.

unpaid internship offer letter example

Dear [Intern],

We are pleased to offer you an unpaid internship with [Company] starting on [start date] and ending on [end date]. During your internship, you will have the opportunity to work with and learn from our team of professionals, as well as gain valuable experience in your field of study.

Your responsibilities will include [list of responsibilities]. While this is an unpaid internship, we are happy to work with you to receive academic credit for your time with us.

We believe that this internship will provide you with valuable skills and experience that will benefit you in your future career endeavors. We look forward to welcoming you to our team.

Sincerely, [Your Name] [Your Title]

unpaid internship offer letter template

Here is a template for an unpaid internship offer letter that you can customize to fit your company’s specific needs:

We are excited to extend an offer for an unpaid internship with [Company] starting on [start date] and ending on [end date]. As an intern with our team, you will have the opportunity to work on real projects and tasks, gaining valuable experience and insight into the [industry/field].

While this is an unpaid internship, we believe that the hands-on experience and mentorship you will receive during your time with us will provide immeasurable value as you continue to develop your skills and career goals. Additionally, we are happy to work with you to receive academic credit for your internship.

Some of the responsibilities you can expect to have during your internship include [list of responsibilities]. We are confident that this opportunity will be a meaningful and rewarding experience for you, and we look forward to having you join our team.

unpaid internship offer letter sample

Here is a sample of an unpaid internship offer letter that includes some unique elements:

We are excited to offer you an unpaid internship opportunity with [Company] starting on [start date] and ending on [end date]. We believe that this internship will be a unique and valuable learning experience for you, as you will have the chance to work with and learn from a diverse group of professionals in the [industry] industry.

During your internship, you will be responsible for [list of responsibilities]. While this is an unpaid internship, we are happy to work with you to arrange for academic credit for your time with us. In addition, we will provide you with a stipend to cover your travel and other expenses during your internship.

We believe that this internship will provide you with valuable skills and experience that will benefit you in your future career endeavors. We look forward to welcoming you to our team and helping you make the most of this opportunity.

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Sample Unpaid Internship Offer Letter

• Offer Letter Template
• Internship Offer Letter Template

An Unpaid Internship Offer Letter is a written statement prepared by an internship coordinator and sent to an internship applicant to notify the latter their candidacy was approved and they are welcome to start their unpaid internship with the company in question. Once you have selected one or several individuals who can make their first professional steps and potentially earn a paid position in your organization, you should compose a note to them to make sure they are willing to accept your proposition.

Download an Unpaid Internship Offer Letter Sample via the link below . Use this document for reference if you want to draft a more personalized statement or simply add necessary details to the existing template. You need to greet the recipient and introduce yourself as the employee in charge of the internship program , confirm their internship application and interview were successful, briefly list terms of the internship, add your contact details , and ask the recipient to reply to consent to the provisions you have indicated. Since the internship opportunity is unpaid, you have to highlight this condition in the letter in case the candidate was looking for a paid job.

Not what you need? Check out these related templates:

• Generic Internship Offer Letter ;
• Sample Acceptance Letter for Internship Offer .

Download Sample Unpaid Internship Offer Letter

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Unpaid Internships: What Employers Need to Know

​Some observers are predicting that unpaid internships may increase now that the U.S. Department of Labor (DOL) has relaxed its intern compensation standards , but there are many questions for employers to answer before taking the unpaid route.

Legal experts tend to advise employers to pay interns as the only sure way to avoid wage and hour litigation, but they acknowledge that the unique circumstances of the internship can lead to a different decision.

"There's no right or wrong, or universal, answer," said Camille Olson, an attorney with Seyfarth Shaw in Chicago, Los Angeles and San Francisco.

The DOL on Jan. 5 threw out a rigid, six-part test that had to be met before interns could go unpaid. In its place, the department created a "primary-beneficiary test" for determining whether interns are employees. The new test includes seven factors to consider, but each factor does not have to be met and no single factor is determinative. The criteria are designed to examine "the economic reality" of the intern-employer relationship to determine which party is the primary beneficiary of the internship. If the intern is the main beneficiary of the relationship, he or she does not have to be paid.

"The new test provides more flexibility in employers' approaches to providing unpaid opportunities, but each opportunity should be reviewed based on what the employer wants out of it and what the intern wants to get out of it," Olson said.

"While it may be easier to comply with, it's harder to interpret," said Cheryl Orr, an attorney in the San Francisco office of Drinker Biddle. "That's because there's no one overriding factor. Employers need to go through all the factors for each individual situation before making a decision to pay or not to pay."

The revised rules are meant to take into consideration that interns can reap nonmonetary benefits. Under the previous test, an unpaid intern couldn't perform any productive work, Olson explained. "It was not really beneficial to the intern at all. Unpaid interns literally had to be bystanders in the workplace. The new test changes that. Think of someone working on their journalism degree who ends up at the end of an unpaid internship at a media company with a bunch of clips. The company gets the benefit of posting the articles, and the intern gets the benefit of a byline, training and working alongside professionals in their field. But the company puts in a lot more than it gets out of the relationship."

[SHRM members-only online discussion platform:  SHRM Connect ]

Best Practices for Unpaid Internships

If an employer decides to offer unpaid internships, there must be clear communication and documentation that both the intern and the employer have agreed that the internship will be unpaid.

"We recommend employers get something in writing, preferably with the school as well, that lays out everybody's expectations," Orr said. "You'd want to consider having something in writing that says there will be no expectation of compensation, that the internship will be limited to a period of beneficial learning and that there is no promise of a job at the end. If you get acknowledgment of those three things in writing and you follow through on them, you will be in good shape."

Consistent, coordinated communication is key. "You want to have recruiters, interviewers, hiring managers, job advertising and marketing materials all aligned with the messaging," Olson said.

Orr added that working with a formal education program that connects the internship with the academic progression of the intern is another good idea.

"If they are in a formal education program, find out if they can get credit for the internship," Olson agreed. "If the person will get academic credit for the internship, that is very supportive of the internship being to the primary benefit of the intern."

In addition, she encouraged employers to provide "a lot of interaction and learning" during an unpaid internship, including—if resources allow—mentoring, training opportunities and even a certificate upon completion.

Know Your State and Local Laws

Some state and local laws provide different or additional types of protections to interns.

Many states follow the previous DOL regulations or have their own tests, meaning some employers will fall under the jurisdiction of the new federal test as well as labor laws adopted by their state or locality. In those cases, employers must typically follow whichever law is most generous to workers. "Often the best thing to do is call your state labor department and ask what the requirements are," Olson said.

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Unpaid Internship Offer Letter: 4 Templates

During the internship period, the candidate may not be offered a stipend, You need to make it clear to the candidate in the offer letter about it. You need to convey the terms and conditions that the employee will be entitled to as an unpaid intern. Keep the offer letter simple and formal. It will definitely convince the candidate who has applied for an internship in your company. You can use these letters to write an offer letter. 

Letter Template: 1

Table of Contents

Unpaid Internship Offer Letter

[Insert or write the name of the company]

[Insert or write the address of the company]

[ insert date] 

[Insert or write the name of the recipient]

[Insert or write the post of the recipient]

Subject: Offering unpaid internship job 

Dear Sir / Madam,

We are delighted to inform you on behalf of [ company name]  that you have been chosen for the position of intern.  In order to join on [joining date] , you must join on [ joining date]. You will have to report to [ mention reporting manager name],

This is very important for you to know that your internship will be for a period of [ number ] of months and it will be in unpaid form. To be more precise, you will not be receiving any monetary figures during the internship from the company. 

You will be a part of [ company name ] in temporary form. You will not be also getting any financial benefits [ medical insurance, provident fund] during the period of internship. These benefits are applicable for only to regular employees. 

The ending period and date of the internship is [ date]. I would also like to let you know that [ company name ] has the privilege to end your internship period any moment of time with or without notifying you further. 

As long as you will be there in the internship period, you will be given the opportunity to access the information relevant to the financial growth of the company. We do expect that you will be able to maintain data privacy successfully. We are offering you this offer letter on the basis of your statement of commitment during the interview. We do expect that you will not be using data for your personal gains. 

As soon as your internship will be over, you will be expected to submit the confidential documents or data to the administrative team of the organization. 

We do believe that you follow the terms and conditions of the organization.

We are waiting for joining date of yours. We hope that you get an excellent learning opportunity in [ company name].

We wish you all the best. 

Thanking You,

[ your name] 

[ designation ] 

[ office name]

[ place] 

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

Letter Template: 2

We are delighted to inform you that [ company name] has selected to perform as an intern . We do believe that you will be able to learn and exhibit your skills for your better career growth and raising the revenue of the company. You are expected to accept the offer letter and join on [ joining date].  We would like toi inform that [ reporting manager name] will be your next level manager. You will be reporting to him. 

I would like to let you know that the duration of your internship will be for [ number] months and during this internship, you will not be entitled for any kind of pay. If you accept this offer letter then you will be working for a temporary period. Your employment status will not be permanent. Like any other employee of [ company name], you will not have the privilege to gain any extra facilities concerning medical or any kind of financial assistance.

You are expected to commute on your own expenses while coming to the office. Your duty hours will be between [ starting time] and [ ending time]. 

It is also important to inform you that your internship period will be ending on [ ending date] . 

There are certain responsibilities you will be handling as an intern. You will  be using the data relevant to the company’s business development. We do expect that you will be able to maintain the data in proper secured form. You will not be allowed to take any virtual or hard copy of the data to your residence. Otherwise, you will be penalized and not allowed to come to office anymore.

The hiring team of [ company name [ do have the privilege to terminate you at any moment of time. 

You must agree with the terms and conditions to join the company. Please call us for further details through [ contact number ] or send an email to [ email id]. 

Congratulations!

Faithfully,

Letter Template: 3

We, the hiring team of [company name] would like to inform you that you have been selected for the position of [designation] to serve as an intern. It is expected that by accepting the offer letter, you will be joining on [date]. You have been appreciated for your exceptional performance in the interview and hence you have selected by [reporting manager name]. You will serve your internship period under his guidance and strategies.

It is very important to notify you about the internship period which will be for a period of [number] months. During this time, you will not be getting any monetary amount on hourly or monthly basis. Your performance will be counted under the category of temporary employee. You will not be privileged to get any kind of medical benefits. Unlike the other employees, you will not be entitled to use the company’s transport facility for commuting. 

You will have to bear your own expenses for coming to [company name]. We would also like to inform you about the fact that your internship period is going to end on [date]. It is also important to inform you that the company has the right to terminate you any moment of time. 

During the internship, you will be appreciated for maintaining work discipline and penalized for breaking it. You will be following the terms and conditions as  long as you are in the company premises.

It is expected that you will be serving the company with great responsibility and the commitment that you had made on the day of the interview. You will be responsible for maintaining the data secrecy. You will not be allowed to carry either virtual data or paper documents to your residence. In fact, the data is not meant for personal use. 

We are looking forward to get a reply from your end in form of a signature. It will indicate proof of  your acceptance of the letter. 

Letter Template: 4

We are delighted to inform you on the behalf of [company name] that you have been approved for the post of the internship. Since we consider you as the best candidate, we are hopeful that you will be able to complete your internship period vey successfully. To join the company on [date], you are expected to sign the letter of acceptance. You will be working in the team of [ reporting manager name]. He/She will be your senior-level manager.

You are expected to go as per the instructions of the reporting manager. You must know that the period of your internship will be for [ number] months.  Your nature of internship will be in an unpaid form. In this form of employment, you will not receive any benefit pertaining to insurance and medical. You will not be entitled to enjoy any kind of employee benefit like any permanent employee.   

You will be serving as a temporary employee.  It is also important to let you that your internship period will be ending on [ date ]. You must also know the fact the [company name] has every right to terminate at any moment of time with or without giving any information in advance.  

As you will be in the internship period for [ number ] months, you will be given training for [ mention type of training].  You will be also performing on the floor. You will be entitled to get support from the team manager and mentor. You are expected to maintain punctuality and work discipline during production time. You will have access to the necessary data for the performance. However, you will not be allowed to carry the data at home. 

You must follow the rules and regulations of the company sincerely for the successful completion of the internship. You will be certified depending on your performance. It will act as a tool to lift your career. 

We expect that you accept the offer letter and join us.

Welcome on board.

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“Business, marketing, and blogging – these three words describe me the best. I am the founder of Burban Branding and Media, and a self-taught marketer with 10 years of experience. My passion lies in helping startups enhance their business through marketing, HR, leadership, and finance. I am on a mission to assist businesses in achieving their goals.”

Letter Templates

unpaid internship offer letter template

As an employer, offering unpaid internships can be a great way to provide valuable experience to students or recent graduates. However, it’s important to ensure that your offer letter is clear and professional to avoid any misunderstandings or legal issues. In this article, we’ll provide tips and examples for creating an unpaid internship offer letter template.

Tips for Creating an Unpaid Internship Offer Letter Template

When creating an unpaid internship offer letter template, keep the following tips in mind:

1. Start with a clear title

Your offer letter should have a clear and concise title, such as “Unpaid Internship Offer Letter” or “Internship Opportunity”. This will help your recipient understand the purpose of the letter and set the tone for the rest of the document.

2. Introduce the offer

Begin your offer letter with an introduction that clearly states that you are offering an unpaid internship. This will help avoid any confusion or misunderstandings about the nature of the opportunity.

3. Explain the details

Provide a detailed explanation of the internship, including the start and end dates, expected hours per week, and any specific duties or responsibilities. Be sure to also mention whether the intern will receive any training or mentorship.

4. Include examples

Offer letter templates can be helpful, but it’s important to provide examples that readers can use as a starting point and edit as needed. This will help ensure that the offer letter is tailored to the specific internship and recipient.

Examples of Unpaid Internship Offer Letter Templates

Marketing internship offer letter.

Dear [Intern Name],

We are pleased to offer you an unpaid internship opportunity with our marketing department. This internship will begin on [start date] and end on [end date], with an expected commitment of [hours per week].

As a marketing intern, you will assist the team with social media management, content creation, and market research. You will have the opportunity to learn from experienced marketers and receive feedback on your work.

Thank you for your interest in this opportunity. Please let us know if you have any questions or concerns.

[Your Name]

Graphic Design Internship Offer Letter

We are excited to offer you an unpaid internship opportunity with our graphic design team. This internship will begin on [start date] and end on [end date], with an expected commitment of [hours per week].

As a graphic design intern, you will work with our team to create print and digital materials, such as brochures, flyers, and social media graphics. You will have the opportunity to learn from experienced designers and receive feedback on your work.

If you are interested in accepting this offer, please reply to this email with your acceptance and availability. We will then send over additional details about the internship and how to get started.

Best regards,

Event Planning Internship Offer Letter

We are pleased to offer you an unpaid internship opportunity with our event planning team. This internship will begin on [start date] and end on [end date], with an expected commitment of [hours per week].

As an event planning intern, you will assist with the planning and coordination of various events, including weddings, corporate events, and fundraisers. You will have the opportunity to learn from experienced planners and gain hands-on experience in the field.

Journalism Internship Offer Letter

We are excited to offer you an unpaid internship opportunity with our journalism team. This internship will begin on [start date] and end on [end date], with an expected commitment of [hours per week].

As a journalism intern, you will work with our team to research and write articles for both print and digital publications. You will have the opportunity to learn from experienced journalists and receive feedback on your work.

Nonprofit Internship Offer Letter

We are pleased to offer you an unpaid internship opportunity with our nonprofit organization. This internship will begin on [start date] and end on [end date], with an expected commitment of [hours per week].

As a nonprofit intern, you will work with our team to support various programs and initiatives. You will have the opportunity to learn about the nonprofit sector and gain hands-on experience in fundraising, program management, and community outreach.

Public Relations Internship Offer Letter

We are excited to offer you an unpaid internship opportunity with our public relations team. This internship will begin on [start date] and end on [end date], with an expected commitment of [hours per week].

As a public relations intern, you will work with our team to develop and execute communications strategies for our clients. You will have the opportunity to learn from experienced PR professionals and gain hands-on experience in media relations, content creation, and event planning.

Social Media Internship Offer Letter

We are pleased to offer you an unpaid internship opportunity with our social media team. This internship will begin on [start date] and end on [end date], with an expected commitment of [hours per week].

As a social media intern, you will assist the team with creating and scheduling content, analyzing metrics, and managing social media platforms. You will have the opportunity to learn from experienced social media managers and gain hands-on experience in the field.

Frequently Asked Questions

What should i include in an unpaid internship offer letter.

An unpaid internship offer letter should include a clear title, introduction, explanation of the details of the internship, and a complimentary close. It should also include any relevant attachments, such as a job description or company handbook.

Is an unpaid internship legal?

Unpaid internships are legal as long as they meet certain requirements, such as providing educational value to the intern, not displacing paid workers, and being primarily for the benefit of the intern. It’s important to consult with legal counsel to ensure that your internship program is in compliance with labor laws.

Can I offer college credit instead of pay for an internship?

It is possible to offer college credit instead of pay for an internship, but it’s important to ensure that the credit is awarded by an accredited institution and that the internship meets the educational requirements for receiving credit.

Do I need to provide training for an unpaid intern?

While not required by law, providing training and mentorship to unpaid interns can be a valuable way to enhance their experience and help them develop new skills.

What is the duration of an unpaid internship?

The duration of an unpaid internship can vary depending on the needs of the organization and the availability of the intern. However, most internships last between 8-12 weeks.

Can an unpaid intern receive other compensation, such as travel expenses?

Yes, an unpaid intern can receive other compensation, such as reimbursement for travel expenses. However, it’s important to keep in mind that any compensation provided must be reasonable and directly related to the intern’s work for the organization.

Offering an unpaid internship can be a great way to provide valuable experience to students and recent graduates, but it’s important to ensure that your offer letter is clear and professional. By following the tips and examples outlined in this article, you can create an effective unpaid internship offer letter template that will help you attract top talent and avoid any legal issues.

• internship job offer letter template
• employee job offer letter template
• generic offer letter template
• new york offer letter template
• internship to full time offer letter template
• uic offer letter template

UN Internship Cover Letter Guide With Examples

Attach your internship at UN application with a UN Internship Cover Letter to increase your chances of getting the role. Find key tips and suggestions.

Pansy Thakuria

Read more posts by this author.

Embarking on a journey with the United Nations is an opportunity to make a global impact. A UN internship can be the ideal launching pad for those aspiring to work in international relations, diplomacy, and public service. The competition, however, is intense. Crafting a well-articulated cover letter is vital to make a strong impression.

In this guide, we'll offer tailored templates, tips, and advice for drafting your UN Internship cover letter, irrespective of your experience level.

UN Internship Cover Letter Sample (With Experience)

[Your Name] [Your Address] [City, State ZIP Code] [Your Email Address] [Today's Date]

[Recipient's Name] [Title] [United Nations Department/Agency Name] [Address] [City, State ZIP Code]

Dear [Recipient's Name],

I am excited to apply for the [Specific Internship Position] at [Specific UN Department/Agency]. With my degree in [Relevant Major/Field of Study] and my experience at [Previous Relevant Experience/Institution], I am confident in my ability to contribute effectively to the work of the United Nations.

While at [Previous Experience/Institution], I:

• Contributed to [specific project or task], directly impacting [specific outcome or achievement].
• Engaged in [activity], deepening my understanding of [specific global issue].
• Collaborated with diverse teams, honing my cross-cultural communication skills.

I have always been passionate about [specific global issue or UN Sustainable Development Goal]. I believe interning with [Specific UN Department/Agency] will enable me to make meaningful contributions while refining my skills and knowledge.

Thank you for considering my application. I am eager to discuss how my background aligns with your team's objectives.

Warm regards, [Your Name]

UN Internship Cover Letter Sample (Entry-Level)

I am genuinely interested in the [Specific Internship Position] at [Specific UN Department/Agency]. As a recent graduate from [University Name] with a degree in [Relevant Major/Field of Study], I am enthusiastic about applying my academic foundation to address global challenges.

Although my professional experience is nascent, my academic pursuits have equipped me with a robust understanding of [specific global issue or UN Sustainable Development Goal]. My involvement in [university club or project] enabled me to [specific achievement or skill acquired].

I am particularly impressed with [Specific UN Department/Agency]'s work in [specific initiative or project] and am eager to contribute my skills and passion to your esteemed team.

Thank you for reviewing my application. I look forward to discussing my potential contributions to your mission.

Best regards, [Your Name]

Crafting Your UN Internship Cover Letter: Key Tips

1. Be Specific: Highlight the specific UN department or agency you are applying to and align your skills and interests with their initiatives.

2. Have a Global Perspective: Emphasize any international experiences, language proficiencies, or cross-cultural encounters you've had.

3. Be Passionate for Global Issues: Relate your passion for certain global issues, especially those pertinent to the UN’s Sustainable Development Goals.

4. Be Concise and Clear: The UN receives numerous applications; ensure your cover letter is concise and immediately emphasizes your suitability.

5. Have a Tailored Application: Avoid generic statements. Tailor your application to the unique attributes and functions of the specific UN department or agency.

What to Include in Your UN Internship Cover Letter?

• Understanding or experience with global issues or challenges.
• Relevant academic pursuits or research.
• Any international or cross-cultural experiences.
• Language skills or proficiencies.
• How your personal values align with the UN's mission.

Bottom Line

A UN internship is a chance to engage with global challenges on an unparalleled platform. Your cover letter should reflect your knowledge of the UN's work, your passion for international issues, and your readiness to contribute.

Personalize each application, ensuring alignment with the specific UN agency or department. Using this guide, aspiring UN interns can present themselves compellingly, aligning their skills and passion with the mission of the United Nations.

This article has been written by Pansy Thakuria . She works as a Content Marketing Specialist at Vantage Lens . Her areas of interest include marketing, mental well-being, travel, and digital tech. When she’s not writing, she’s usually planning trips to remote locations and stalking animals on social media.

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How to Ask an Employer for an Unpaid Internship

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Things to Ask for When Leaving an Internship

How to negotiate a flexible work schedule in a job offer, what can you gain from an internship.

• How to Get an Internship as a Teen
• What Is the Difference Between Paying a Stipend & Wages?

Internships can be one of the best ways for students to jump-start their careers. They can also help you determine if you’ve chosen the right major, or if a particular company you want to work for is the dream employer you thought it was.

Internships that are unpaid can also be almost useless, deprive you of the opportunity to learn elsewhere while you build your resume and, in many cases, are illegal.

Once you’ve done your homework and believe one of these trial work situations is probably a good deal, reviewing how to ask for internships will help you increase your chances of landing one.

Does the Company Have One?

The first step in getting an internship is to find out if the business offers them. You can call the human resources department or visit the company’s website. If the company has internships, ask for an application and fill it out, gathering any work samples, transcripts or reference letters required.

Write Your Own Proposal

To maximize the benefits you’ll get from an internship, decide what you want from one, recommends Boise State University . If a business doesn’t have an internship, think about suggesting one. Many smaller companies don’t have the experience or time to put together a meaningful internship program that also meets legal requirements. If a company you want to work for doesn’t have an internship program, propose an internship for yourself.

List the duties you are willing to perform and give your credentials for doing so. Point out the benefits to the company. If possible, talk to the department head or manager you would be working for and ask if she’ll give you suggestions for a proposal you can send to the company’s HR department.

Find out which other companies offer this type of internship, get their application forms and talk to their HR department, a supervisor or an intern to see how the company’s internship has worked so far.

Find Out If It’s Legal

Because so many employers have abused internships, many states now require that they be paid, or demonstrate that the intern is the primary beneficiary, explains Business News Daily .

Many colleges and universities now have strict policies outlining how a company can qualify to offer an internship that earns students credits. This happened because so many businesses asked interns to do menial jobs, such as making coffee, answering phones, photocopying documents and fetching lunch, with little practical work experience offered and long hours required.

This means that the company you want to work for might not be able to offer an unpaid internship, or that you have to create one that meets your state’s legal requirements for an unpaid internship.

Write Your Proposal

When you propose an internship, it might add extra paperwork for a business and cause managers to have to slow down their work so they can explain things to you. You’ll increase your chances of getting an internship if you can show that you will bring real benefit to the business and won’t be a burden on the company’s employees.

Talk to other companies that have similar internships for help in doing your research, then talk to the person at the company you’ll be pitching about what the business would want in an internship. You should also talk to your school to get its advice and review your proposal before you send it. Your school will probably have guidelines employers must follow to qualify for offering an internship. Marist College offers a variety of internship application letters you can use to guide you.

In your proposal, lay out the work you’d like to do, your education, training and experience, the days and hours you can work and provide reference letters. Include any requirements your school has for awarding credit and outline the paperwork the company will have to submit. Let the company know whether or not your unpaid internship meets your state’s laws, providing any statutes or laws you found during your research. This will make it easy for the company’s lawyer(s) to confirm your unpaid internship is good to go.

Make Your Pitch

Submit your proposal to the company’s HR department and send a copy to the supervisor you’ll work under, or vice versa. This will prompt them to talk to each other about your proposal so that both can confirm they are good with your proposal, or if you need to make any modifications to it. Don’t wait for the company to call you – your proposal might get buried under other work these people have. Give your contacts at least two days to research and talk about your proposal, then follow up with an email or phone call.

Practice interviewing if you get an interview opportunity, rehearsing answers to common questions you can find with an online search. Make sure to find out what the company’s dress code is before you show up.

• Marist College: Letter of Application for an Internship
• Boise State University: Applying for an Internship
• Business News Daily: Learn What Makes Unpaid Internships Legal

Steve Milano is a journalist and business executive/consultant. He has helped dozens of for-profit companies and nonprofits with their marketing and operations. Steve has written more than 8,000 articles during his career, focusing on small business, careers, personal finance and health and fitness. Steve also turned his tennis hobby into a career, coaching, writing, running nonprofits and conducting workshops around the globe.

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Unpaid Internship Offer Letter Sample, Example Format

The purpose of an internship appointment letter is to inform all those who applied for internship in a company.  There are different kinds of internship offer letter with stipend as well as unpaid internship offer letter format which can be used depending upon the policy of the company for interns. A internship letter from student to company works as a legal binding between the intern and the company in relation with internship.

We have come up with internship offer letter sample. Use this unpaid internship offer letter template , example along with tips that can be followed for creating one perfect letter.

Tips to Write an Unpaid Internship Offer Letter

Shared below are some important tips that are helpful in writing an unpaid internship offer letter:

• The tone of the letter has to be formal.
• The letter should contain all the details about internship which includes the duration of internship, the compensation that will be paid, the duties that will be involved etc.
• Do mention about the termination conditions.
• Keep the letter precise.
• Ask for submitting acceptance of the internship offer.

Unpaid Internship Offer Letter Sample Format

Andrew Gibbs

Human Resource Manager

New Age Wellness Ltd.

Date: March 1, 2021

Sandy Bullock

54, 5 th Avenue

Sub: Internship Offer Letter

Dear Ms. Sandy,

On behalf of New Age Wellness Ltd., we are elated to inform you that you have been selected for the position of internship with our company. On your acceptance of this offer letter, you will be required to join the organization from March 10, 2021 and you will be reporting to Mr. John Black.

I would like to inform you that the duration of this internship will be 6 months and it will be an unpaid internship. During this time, your employment status with New Age Wellness Ltd. will be temporary and therefore, you will not be entitled for kind of privileges that other employees of the company are entitled to.

Your internship will end on August 31 st , 2021. I would also like to highlight that the company holds complete rights to terminate your internship anytime during this period with or without any reason.

During your internship, you will get access to different kinds of confidential information about the company and by accepting this offer letter, you agree that you will take complete care in maintaining the confidentiality of all the information the you come across and by any means, you will not be using it for any kind of personal benefits or reasons other than work related tasks. On completion of your internship, you will be required to handover all the official documents, laptop and other company possessions that will be given to you during your internship.

By accepting this offer letter, you agree to all the terms and conditions that have been mentioned above and you agree that you will be following all the rules and regulations at the company and you will also be observing all the practices and policies that define the working and conduct at the company.

We look forward to have you onboard and we are hopeful that this association will be mutually beneficial to both the parties. If you have any other queries, please feel free to write at [email protected] . You will need to express your acceptance to the appointment as trainee with our company by signing the copy of this document and sharing it with us by post.

Congratulations and welcome aboard.

Andrew Gibbs Human Resource Manager New Age Wellness Ltd. New York

Other Related Internship Letter Format

Candidate Reject Internship Email Format Internship Request Letter from Student to Company Internship Application Email Format Paid Internship Offer Letter Internship Offer Letter Format from Company to Students Appointment Letter for Internship Trainee Terms and Conditions in Job Offer Letter Tips for Writing Summer Internship Programme Offer Letter Appointment Letter for Commission Based Agent How to ask for Offer Letter by Email How to Write an Email While Giving Appointment Letter Bond For Freshers Appointment Letter Job Appointment Letter for New Employee

Related Sample Formats:

• Paid Internship Offer Letter Sample, Example Format
• Appointment Letter for Internship
• Appointment Letter for Internship Trainee

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Home » Employer Resources » HR Resources » Internship Offer Letter

Internship Offer Letter: Sample Letter & Tips to Write

Internships are a great way for students and young professionals to gain practical experience, develop skills, and implement the theoretical knowledge they have learned. However, before commencing an internship, the intern-to-be must receive an official internship offer letter from the company. The formal invitation letter outlines the internship’s terms and conditions. This comprehensive blog will discuss the essential components of an internship offer letter. It will also offer tips on how to write the perfect internship offer letter format.

Table of Contents

Components to Include in an Internship Offer Letter

A well-written internship offer letter includes several key elements to ensure clarity and transparency in communicating details. Here are the components that should be included in an official offer letter.

1. Name & Location of the Company

The internship offer letter should begin with the name and any relevant trademark, logo, or letterhead. It should display the address of the company’s headquarters or the internship’s location. Also, include a brief overview of the company’s mission and core values. This information not only emphasizes the credibility of the offer but also gives the intern a clear idea of where they will be working.

2. Address the Letter to the Recipient

An internship offer letter should be addressed directly to the recipient, using their full name and address. Addressing the letter correctly also ensures clarity about who the intended recipient is and the necessary contact details. It is important to double-check the spelling of the recipient’s name and address.

3. Internship Title & Description

A well-crafted job description will help the intern understand the scope of their role and align their expectations from the internship accordingly. State the title of the internship position you are offering to ensure that you accurately describe its role and responsibilities. This section should also outline the specific duties, tasks, and projects the intern will be involved in during their internship. 

4. Internship Start Date/Schedule

The internship offer letter should specify the start date of the internship as well as the expected work schedule. This information ensures the intern can plan accordingly and make the necessary arrangements to pursue the internship. For example, they may need to figure out transportation or accommodation depending on the internship location.

The start date should be clearly stated, including the day, month, and year. The work schedule should outline the hours per day/week the intern is expected to work. It is best to state the nature of the internship, whether it is work-from-home or in-office.

5. Total Internship Period 

It is important to ensure that the internship offer letter states the tenure, including its start and end dates. Additionally, if there is a possibility of future employment after the internship, mention the pre-placement offer. This demonstrates the company’s commitment to nurturing talent and can serve as an added incentive for the intern.

6. Details of the Intern’s Supervisor

The internship offer letter should provide the name and contact information of the intern’s direct supervisor or mentor. This information establishes a clear line of communication and support for the intern throughout the internship. 

The supervisor’s name, title, and email address should be included in the letter. This allows the intern to reach out with any questions or concerns they may have during the internship. Additionally, the supervisor’s role in overseeing the intern’s work and providing feedback should also be briefly described.

7. Compensation Offered & Additional Bonuses/Incentives 

The internship offer letter should outline the compensation or benefits the intern will receive. This includes information about the monetary compensation, such as a stipend and additional bonuses/incentives. 

If the internship is paid, the letter should specify the stipend amount. When writing an offer letter for an unpaid internship, explain any other benefits the intern will receive, such as transportation allowances, certification, etc. Providing details about the compensation and benefits upfront will help the intern make an informed decision about accepting the offer.

8. Legal Disclosures

The offer letter should include any relevant legal disclosures or agreements that the intern must acknowledge and sign, such as:

• Compliance with applicable labor laws and regulations
• Confidentiality and non-disclosure agreements
• Intellectual property rights and ownership

These legal disclosures help protect the company and the intern, ensuring a clear understanding of the internship’s boundaries. Furthermore, explain that the intern should review and sign these documents before beginning their internship.

9. Termination Agreement 

An offer letter should specify the conditions under which an internship can be canceled by either the intern or the company. The letter should specify the notice period required for either party to terminate the agreement. 

Furthermore, state the grounds for termination, such as unsatisfactory performance, breach of contract, or mutual agreement. By addressing this aspect, you ensure a smooth transition in case the internship needs to be terminated early.

10. Acceptance Section 

Provide a clear deadline by which the candidate must formally send the response to the offer letter of acceptance. The deadline should allow sufficient time for the candidate to review the offer letter and make an informed decision. Additionally, include a section within the letter where the candidate can sign to acknowledge their acceptance of the offer and its terms and conditions. 

Internship Offer Letter Template

A sample internship offer letter template is included below to help you understand how to structure and format your offer letter. 

Tips on How to Write an Internship Offer Letter

Here are five tips to help you craft a compelling and professional offer letter format for an internship.

1. Express Congratulations, Gratitude, and Enthusiasm

Start the internship offer letter by expressing your sincere congratulations to the candidate on being selected for the internship. Additionally, express your gratitude for the candidate’s interest in the internship and their willingness to be a part of your organization. This demonstrates your enthusiasm for the candidate, sets a positive tone for the letter, and makes the candidate feel valued.

2. Be Clear and Precise 

The internship offer letter should be written clearly and concisely. Use a formal tone and avoid any ambiguity or jargon that the candidate may not understand. Ensure that the offer letter format for an internship is well-structured, with clear headings, spacing, font choices, and consistent formatting. 

3. Personalize the Letter

It is important to personalize certain aspects of the internship offer letter to make the recipient feel valued and appreciated. Consider addressing the candidate by name and incorporating specific details about their qualifications or achievements that make them a strong candidate for the internship. This personalization helps the candidate feel that the offer is tailored to them and that the company has a genuine interest in their success.

4. Highlight Learning Opportunities

Emphasize the learning opportunities and professional development opportunities in the internship offer letter. Describe how the internship will help the candidate gain valuable experience, develop new skills, and potentially open doors for future employment. By highlighting these aspects of the internship, you can make the offer more compelling and enticing to the candidate. If the company offers a PPO (pre-placement offer), mention the details in the offer letter. 

5. Provide Contact Information for Feedback

Include the contact information of the person the candidate should reach out to if they have any questions or feedback about the internship offer. This demonstrates the company’s willingness to address the candidate’s concerns and ensure a smooth onboarding process. This open line of communication will help address any uncertainties and establish a positive relationship before the internship begins.

An offer letter for an internship is a crucial document that formalizes the agreement between an organization and potential interns. Therefore, it is essential to craft an impressive and professional offer letter. By adhering to the guidelines outlined in this post, you can create an effective and polished offer letter that sets the tone for a successful internship experience. To build a better recruitment strategy and improve hiring efficiency, check out the best applicant tracking systems to use in 2024.

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Shobha Saini, the Head of Human Resources at Internshala, has maintained a stellar track record in employee relations and talent acquisition. With eight exceptional years of experience, she specializes in strategic planning, policy-making, and performance management. A multi-talented individual, she has played a major role in strategizing HR practices in the organization.

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How to Secure a Summer Internship: Essential Steps for College Students

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This article has been contributed by Padmanava Das, Associate Director of Career Services, FLAME University.

Internships are important for college students because they provide a unique opportunity to gain real- world experience, develop job-specific skills, and cultivate coordinated work skills while in school. For many students, an internship is the first opportunity to apply theoretical knowledge gained in the classroom to a real-life situation in the workplace.

This experience not only enhances their learning but also builds confidence in their chosen field. Internships also help students make informed decisions about their careers by providing information about industry trends, workplace practices, and the skills needed to succeed in specific roles. Having internship experience can be a significant advantage in a competitive market. Internships also create networking opportunities that allow students to connect with mentors, peers, and industry professionals who can provide guidance and open doors to future career opportunities. In some cases, internships can lead to full-time employment and give students the opportunity to work immediately after graduation.

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Before you begin your internship search, take some time to define your career goals. What profession do you want to master, and what skills do you want to improve? This perspective will provide you with better opportunities based on your interests and career goals.

Create an Internship Schedule

Internships are available during summer breaks and throughout the school year. Plan your work schedule to allow ample time for your internship. Create a schedule that allows you to dedicate two to three days a week to your internship without interrupting your studies.

Prepare your Supporting Documents

Writing a good resume and cover letter is very important. Showcase your education, skills, and experience. If your field requires certification, create one to showcase your work. Also, make sure your online presence is professional. Update your LinkedIn profile and remove irrelevant content from your personal social networks.

Explore your Connections

Finding an internship can be done in a variety of ways. Start by looking for internships online and using your connections. Talk to teachers, colleagues, friends, and family about career opportunities. If you have a specific company in mind, contact them directly to inquire about an internship.

Here are the different types of internships to consider:

• Paid Internships: These internships provide compensation but can be more competitive. They often require a full-time commitment.
• Unpaid Internships: These internships offer an unpaid stipend but are more competitive. They can be more flexible, but they are still useful.
• Virtual Internships: These internships offer maximum flexibility by allowing you to work remotely. However, they are less effective at building personal relationships.
• Part-time Internships: These internships are ideal for evaluating schools or other positions. They tend to have more flexible work schedules.
• Full-time Internships: These internships provide great experience but require more time. This can be converted to full-time employment with the organization based on your performance during the internship period.

Seek Help from College Career Services

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Once you have identified a potential career opportunity, evaluate it carefully. Consider factors such as job type, education, and career prospects. Research the company and make sure its values match yours. This will help you identify internship opportunities in advance.

Prepare for The Interview

Most internships require an interview. Get your feet wet, research the company, learn about the position, and practice interview questions. Preparation will make a big difference in how you act during the interview.

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After the interview, send a thank-you note expressing your gratitude for the opportunity. This behavior shows professionalism and makes a good impression.

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Mistakes on Cover Letter and Unpaid Internships

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Maybe my application is a done deal and rejected but I want to hear others weigh in on this.

On my emails to banks looking for an unpaid internship I did the following.....

omitted the word "to"

said I was interested in IB when the firm was PE .

forgot to format my letter so it had another bank's name and ADDRESS in the heading...

These mistakes all happened late last night. Should have slept on it and worked again on it this morning. Lesson learned. Anyone else made a mistake in their cover letter and had banks over look it or not notice it?

On another note, do you think banks are giving me a second look because I emphasizing I'll be working for free?

And a few things about me: Non-Target High Score Hard Majors But no work experience...

Summa: On another note, do you think banks are giving me a second look because I emphasizing I'll be working for free?

You are doomed. Not only in your applications, but in life. Look above - you didn't even get all the words right when writing about how you got words wrong.

I don't mean to be a dick, but you are late in the application cycle, not experienced, asking for unpaid internships that banks don't have, and THEN you screwed up royally.

I'd suggest you cold call every bank that you applied to tomorrow and try to speak with them personally before they ever get to your cover letter. And try to remember which bank you're calling.

Friend had a mistake on his resume but I'm not quite sure how to compare his situation to yours (he's took a Freddie Mac position, was dinged at the BB 's for an interview). My/His school is a semi-target/target and also he applied early (a couple months ago) so I don't think it helps to screw up grammarwise but it may not be a total dealbreaker. He had a good GPA as well, but a lot of people got screwed over for SA positions this year (past easy-in's were rejected or made to final round and rejected).

Perhaps someone else can speak on this, I don't have much experience with people applying this late. The slackers over at my school are finding themselves dinged for interviews (ignored) or just getting emails saying positions are filled. Regional companies are different though, perhaps try some boutiques or local firms?

Edit: Just read this "forgot to format my letter so it had another bank's name and ADDRESS in the heading..." Also "IB instead of PE". That's pretty bad in my opinion, my friend who I mentioned only misspelled "two" instead of "too".

Yeah, thats pretty much a done deal with the heading.

I had about 20 cover letters and resumes go out. Thankfully only 3 had the mistakes above.

I was juggling many windows and the firm that I thought was an IB was a PE . They are a small firm so I'll call them Monday and ask if they received it. Not going to call any more attention to it and we will see...

I hope you're a freshman.

On a lighter note: Banks will never remember you. Even boutiques.

Since you're a non-target, network your ass off. At all costs, have an internship this summer or take some damn classes. Preferably the former.

If nothing comes through, do something meaningful to you (perhaps volunteering?) that you can talk about when you're interviewing next year.

No dude. I graduated summer 08.

Yeah, it's a race to get some experience.

What did you do in past 9 months?

Traveled, Backpacked, saw the world, walked with Jesus, etc...

LOL. I'm joking.

... Wow. No offense. The race is done for analyst internships .

I hope when you say "High Score", you're referring to a high GPA , good SAT and GMAT .

If so, there's another race toward bschool and associate summer internships .

In the mean time, take the advice I posted. Do peacecorp or something productive (not necessarily lucrative).

Yes, "high score" refers to GPA and SAT but not GMAT .

B-school? No work experience man.

Yeah, I'm with you about productivity. Living in NYC so there is bound to be something.

And tell me about this plan...

If I score about a 166 or 167 on the LSAT , I should have my choice at many top law schools. Should I attend one year and try to work my way into a summer internship that way also?

I'll keep trying on the analyst thing. I mean they can only say "no, we don't want free labor."

Summa: If I score about a 166 or 167 on the LSAT , I should have my choice at many top law schools. Should I attend one year and try to work my way into a summer internship that way also?

No, b/c you still won't be able to get one.

If you cant find any IB / PE / VC /consulting work, try to find a corporate finance job at a corporation

When I mean bschool, take your GMAT and do those volunteering experiences.

This forum is mostly business oriented students/young professionals. They know what others have done, so they're simply following it (as so am I).

Bschools take ex-military and peacecorp. They usually get in much easier from what I've heard and read because bschool is supposed to be a "stepping stone" toward spearheading business. That's why the competition amongst business undergrads+bankers are so cutthroat because there are so many of them that apply.

Once again, I was assuming money was not of necessity (which was a huge assumption to make).

For LSATs, I do not have a clue. But you should pursue higher education ( CFA , LSAT , GMAT for grad school). It'll definitely bring you up to pace.

Thanks LMG.

Luckily, I'm okay on the money situation.

I had a 6 month internship for an NGO for 6 so I'll just add an experience along those lines if nothing pans out in finance this summer.

lol at the "high score" i thought of an arcade game.

so you have 4 yrs of college and no internships or jobs, that looks really bad

everyone makes mistakes.

ur probably screwed for this opportunity this time around. but there's always next year and the year after that.

just take it as a lesson learned and move on.

The world has changed. And we must change with it.

No work experience a year out of college is kind of a deal breaker... maybe you can pull a Pursuit of Happyness?

I have a friend who did something similar: had one bank's name on the cover letter address block, but another bank's name in the body.

The recruiter must have been having a bad day, and been looking to blow off some steam (possibly with a whole bunch of other guys in the room and my friend on speakerphone). The conversation (paraphrased) went something like this:

Recruiter: Hi, this is Joe from Big Bank. How are you? Friend: Great thanks. R: We're calling regarding your application for an internship with us this summer. F: Yes. ["Tell me about yourself" convo ensues] R: So tell me...why would you like to work for Small Bank? F: I'm sorry? Did you mean Big Bank? R: No. Small Bank. F: Uh... R: The cover letter you sent us says you would love to work with Small Bank, and we are just curious to see what we could do to improve the recruiting efforts of Big Bank to match Small Bank. F: Oh...I'm really sorry about that...that was a typo. R: Oh well that's too bad. Thanks for your time. We'll get back to you soon. click

Kind of an FML moment.

Summa, these things rarely turn out too well. Just look at the humor in it and move on. Statistically, you're bound to have a few applications with some gaffes.

PoBoy: I have a friend who did something similar: had one bank's name on the cover letter address block, but another bank's name in the body. The recruiter must have been having a bad day, and been looking to blow off some steam (possibly with a whole bunch of other guys in the room and my friend on speakerphone). The conversation (paraphrased) went something like this: Recruiter: Hi, this is Joe from Big Bank. How are you? Friend: Great thanks. R: We're calling regarding your application for an internship with us this summer. F: Yes. ["Tell me about yourself" convo ensues] R: So tell me...why would you like to work for Small Bank? F: I'm sorry? Did you mean Big Bank? R: No. Small Bank. F: Uh... R: The cover letter you sent us says you would love to work with Small Bank, and we are just curious to see what we could do to improve the recruiting efforts of Big Bank to match Small Bank. F: Oh...I'm really sorry about that...that was a typo. R: Oh well that's too bad. Thanks for your time. We'll get back to you soon. click Kind of an FML moment. Summa, these things rarely turn out too well. Just look at the humor in it and move on. Statistically, you're bound to have a few applications with some gaffes.

Would've been awesome if he rolled with the punch and gave the recruiter a detailed run down of how they could improve their recruiting and why he preferred small bank.

A few years ago, I received the e-mail address of a VP from Career Services website. I e-mailed the individual by name and failed to notice that the analyst, responsible for submitting the information, put a different VP's e-mail address. Needless to say, I got a response along the line that the optimal analyst candidate has a high level of attention to detail and would never mass e-mail members of the firm. I replied that whoever was responsible for screening present analysts must have let a few through the door.

PoBoy, can i take a guess and say that that firm was BSC?

PnL: PoBoy, can i take a guess and say that that firm was BSC?

PnL, you are absolutely free to take a guess. I don't really have to let you know if you're right. But maybe you know a recruiter who did this - in which case, you have your answer. ;-)

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FCC Wireline Competition Bureau Legal Internships

Visit the FCC website to view the full postings .

Wireline Competition Bureau  –  Competition Policy Division (CPD)

Our mission is to promote and advance competition among broadband and voice service providers in the telecommunications marketplace.  CPD provides primary support for the Commission’s efforts to protect the Open Internet and broadband privacy, and develops the annual Broadband Progress Report.  Additionally, CPD reviews transactions involving wireline carriers, such as mergers, applications seeking to discontinue service, and petitions requesting forbearance from statutory provisions and regulations.  We recommend rules and policies regarding next generation technology transitions, interconnection, network element unbundling, and the regulatory classification of carriers.  Finally, CPD recommends and reviews rules and policies relating to all aspects of telephone numbering administration.  CPD’s work helps to protect consumers and ensure a sustainable policy framework for competitors that rely on the facilities of others.

Interns in CPD have the opportunity to draft legal memos, orders, engage in legal research, and attend meetings with outside parties such as wireline carriers and trade associations.  We encourage and foster networking opportunities for our interns.  During the summer, interns are also exposed to the broader field of communications issues through the Commission-wide internship program, which gives interns the opportunity to meet attorneys in other bureaus, and attend informative lunches on communications topics.  

• Internship Period(s) Fall, Winter/Spring & Summer Semesters.

Selection Criteria Law students.

• Send Application to CJ Ferraro at  [email protected] , Megan Danner at  [email protected] ,  and Alexis Johns at  [email protected] .
• Application Information Please include a cover letter, a resumé, transcript, and a writing sample.
• Additional Information Openings are for  unpaid  legal internships. Academic credit may be available for internships (please check with your school).
• Applications Deadline Applications are accepted on a rolling basis.

Wireline Competition Bureau  –  Pricing Policy Division

The Pricing Policy Division is responsible for the economic regulation of telecommunications carriers. For example, the Division develops competitive pricing policies and rules for the retail and wholesale interstate rates charged by carriers; the intercarrier compensation rates that carriers charge each other; and the rates for resale of local exchange services, unbundled network elements and interconnection that incumbent carriers charge competitive carriers. In addition, PPD is responsible for the review and regulation of carriers’ tariffs. This internship will provide interns with the opportunity to work with attorneys, economists and public utility specialists in the division. For more information about PPD, and our recent proceedings, please visit  https://www.fcc.gov/wcb/ppd/ .  

• Internship Period(s) Fall, Spring and Summer Semesters.
• General Duties Interns will have the opportunity to conduct legal research, draft documents and attend internal and external meetings.
• Send Application to Erik Raven-Hansen at  [email protected] . 
• Application Information Please send your résumé and a cover letter explaining your interest in telecommunications regulation. Please include in your cover letter the semester for which you are applying.
• Additional Information Openings are for  unpaid  legal internships. Academic credit may be available for internships (please check with your school).
• Applications Deadline Applications will be accepted on a rolling basis.

Wireline Competition Bureau  –  Telecommunications Access Policy Division

TAPD is a division within the FCC’s Wireline Competition Bureau. We administer a comprehensive policy for Commission oversight over funds used to support universal service. The purpose of the  Universal Service Fund  is to ensure that consumers in all regions of the Nation have access to quality telecommunications and information services at affordable rates. We also issue and recommend interpretations of the FCC’s  Jurisdictional Separations  procedures and coordinate with the FCC’s Pricing Policy Division on  Access Charges .  

Internship Period(s) Fall, Spring & Summer Semesters.

General Duties Interns will have the opportunity to engage in legal research and writing in conjunction with several major rulemakings and adjudicatory proceedings.

Send Application to James Bachtell at  [email protected] , or Fax to 202-418-7361.

Application Information Cover letter, resumé, writing sample and unofficial transcript.

Additional Information Openings are for  unpaid  legal internships. Academic credit may be available for internships (please check with your school). Please include in your cover letter the term for which you are applying (i.e., Spring or Summer). For more information please call 202-418-7400.

Applications Deadline Rolling basis.

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Legal Careers

Law student volunteer intern, fall 2024.

The primary mission of the Executive Office for Immigration Review (EOIR) is to adjudicate immigration cases by fairly, expeditiously, and uniformly interpreting and administering the Nation's immigration laws. Under delegated authority from the Attorney General, EOIR conducts immigration court proceedings, appellate reviews, and administrative hearings. For further information about the Cleveland Immigration Court, please visit https://www.justice.gov/eoir/cleveland-immigration-court .

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

Issues commonly before the Court include: eligibility for asylum, cancellation of removal, and adjustment of status, as well as issues of removability. The types of projects assigned to legal interns vary depending on the Court’s docket, and may entail:

• Drafting decisions on applications for relief from removal or removability
• Performing in-depth research and analysis of novel legal issues
• Preparing bench memoranda

The internship provides students with an excellent opportunity to develop their research, writing, and analytical skills and increase their knowledge of immigration law. The intern will be able to observe removal hearings and work on cases involving several forms of relief including asylum, adjustment of status, and cancellation of removal. The intern will work directly under the supervision of the Attorney Advisors and will work with individual Immigration Judges.

Any United States citizen law student enrolled at least half-time, and who has completed at least one semester of law school is eligible to apply for volunteer internship positions at any time. Interns should have strong legal research and writing skills. Prior immigration law experience is preferred but not required.   This position is  in person . Interns must commit to working a minimum of 12 hours per week, for at least 10 weeks. Although the internship is unpaid, interns may obtain academic credit with the permission of their law schools.

Note : The volunteer internship position requires the completion of a background check. This process can take up to 8 weeks to complete. Please bear this in mind if intending to apply for academic credit.

Applications will be considered on a rolling basis until  5:00PM EST on Tuesday, May 21, 2024 . Applications must include the following materials: (1) cover letter; (2) résumé; (3) official or unofficial law school transcript; and (4) writing sample of no more than ten pages (not substantially edited by others). 

Please submit applications by email to: U.S. Department of Justice Executive Office for Immigration Review Cleveland Immigration Court 801 West Superior Avenue, Suite 13-100 Cleveland, Ohio 44113 E-mail: [email protected] If you have any questions, please contact Aliza Lopes-Baker at (216) 615-8268.

Volunteer (uncompensated). Students interested in receiving stipends or academic credit through their law school should contact the appropriate person at their law school to determine their eligibility.

*         *         *

Department Policies

Equal Employment Opportunity :  The U.S. Department of Justice is an Equal Opportunity/Reasonable Accommodation Employer.  Except where otherwise provided by law, there will be no discrimination because of race, color, religion, national origin, sex - including gender identity, sexual orientation, or pregnancy status - or because of age (over 40), physical or mental disability, protected genetic information, parental status, marital status, political affiliation, or any other non-merit based factor.  The Department of Justice welcomes and encourages applications from persons with physical and mental disabilities. The Department is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973, to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department of Justice. For more information, please review our full  EEO Statement .

Reasonable Accommodations :  This agency provides reasonable accommodation to applicants with disabilities where appropriate. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency.  Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Outreach and Recruitment for Qualified Applicants with Disabilities :  The Department encourages qualified applicants with disabilities, including individuals with targeted/severe disabilities to apply in response to posted vacancy announcements.  Qualified applicants with targeted/severe disabilities may be eligible for direct hire, non-competitive appointment under Schedule A (5 C.F.R. § 213.3102(u)) hiring authority.  Individuals with disabilities are encouraged to contact one of the Department’s Disability Points of Contact (DPOC) to express an interest in being considered for a position. See list of  DPOCs .   

Suitability and Citizenship :  It is the policy of the Department to achieve a drug-free workplace and persons selected for employment will be required to pass a drug test which screens for illegal drug use prior to final appointment.  Employment is also contingent upon the completion and satisfactory adjudication of a background investigation. Congress generally prohibits agencies from employing non-citizens within the United States, except for a few narrow exceptions as set forth in the annual Appropriations Act (see,  https://www.usajobs.gov/Help/working-in-government/non-citizens/ ). Pursuant to DOJ component policies, only U.S. citizens are eligible for employment with the Executive Office for Immigration Review, U.S. Trustee’s Offices, and the Federal Bureau of Investigation. Unless otherwise indicated in a particular job advertisement, qualifying non-U.S. citizens meeting immigration and appropriations law criteria may apply for employment with other DOJ organizations. However, please be advised that the appointment of non-U.S. citizens is extremely rare; such appointments would be possible only if necessary to accomplish the Department's mission and would be subject to strict security requirements. Applicants who hold dual citizenship in the U.S. and another country will be considered on a case-by-case basis. All DOJ employees are subject to a residency requirement. Candidates must have lived in the United States for at least three of the past five years. The three-year period is cumulative, not necessarily consecutive. Federal or military employees, or dependents of federal or military employees serving overseas, are excepted from this requirement. This is a Department security requirement which is waived only for extreme circumstances and handled on a case-by-case basis.

Veterans :  There is no formal rating system for applying veterans' preference to attorney appointments in the excepted service; however, the Department of Justice considers veterans' preference eligibility as a positive factor in attorney hiring. Applicants eligible for veterans' preference must include that information in their cover letter or resume and attach supporting documentation (e.g., the DD 214, Certificate of Release or Discharge from Active Duty and other supporting documentation) to their submissions. Although the "point" system is not used, per se, applicants eligible to claim 10-point preference must submit Standard Form (SF) 15, Application for 10-Point Veteran Preference, and submit the supporting documentation required for the specific type of preference claimed (visit the OPM website,  www.opm.gov/forms/pdf_fill/SF15.pdf  for a copy of SF 15, which lists the types of 10-point preferences and the required supporting document(s). Applicants should note that SF 15 requires supporting documentation associated with service- connected disabilities or receipt of nonservice-connected disability pensions to be dated 1991 or later except in the case of service members submitting official statements or retirement orders from a branch of the Armed Forces showing that their retirement was due to a permanent service-connected disability or that they were transferred to the permanent disability retired list (the statement or retirement orders must indicate that the disability is 10% or more).

USAO Residency Requirement :  Assistant United States Attorneys must reside in the district to which appointed or within 25 miles thereof.  See 28 U.S.C. 545 for district specific information.

This and other vacancy announcements can be found under  Attorney Vacancies  and  Volunteer Legal Internships . The Department of Justice cannot control further dissemination and/or posting of information contained in this vacancy announcement. Such posting and/or dissemination is not an endorsement by the Department of the organization or group disseminating and/or posting the information.