split screen presentation in zoom

How-To Geek

How to screen share a powerpoint presentation in zoom.

Giving a presentation over Zoom? No biggie. You can easily present your slideshow by using the screen share feature. Here's how.

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Grant access to share screens in zoom, screen share a powerpoint presentation in zoom.

No matter where you work, meetings all have one thing in common: PowerPoint presentations. If you use Zoom, you can easily present your slideshow to the participants by sharing your screen . Here's how it's done.

If you're the host of the Zoom meeting , you'll be able to share your screen without issue. However, if you're joining a meeting that you aren't the host of, you may need to request permission from the host to be able to share your screen.

As a general rule, we recommend that hosts disable the screen-share feature for participants by default for security reasons . If you aren't the host of the meeting, be sure to reach out to the host in advance to request permission to share your screen during the Zoom call. Hosts can always enable the feature during the call, but it's always good to be a step ahead.

If you're the host of the meeting and someone is requesting permission to share their screen during the meeting, click the up arrow next to "Share Screen" at the bottom of the window.

In the menu that appears, click "Advanced Sharing Options."

The "Advanced Sharing Options" window will appear. In the "Who Can Share" section, click the bubble next to "All Participants."

All participants in the meeting can now share their screen.

To screen share your PowerPoint presentation, go ahead and open the PowerPoint presentation that you would like to present. However, before you put the presentation in Slide Show view, you'll want to share your screen. At the bottom of the Zoom meeting window, click "Share Screen."

If you're using a single monitor, you will immediately start sharing your screen. If you're using dual monitors , you'll need to click the screen that your presentation will be shared on. In our case, that will be "Screen 2."

To begin sharing that screen, click "Share" at the bottom-right corner of the screen select window.

You're now sharing your screen. Now, in Microsoft PowerPoint, select the "Slide Show View" icon in the bottom-right corner of the application.

From here, deliver your presentation as though you were standing in front of a live audience.

If you are giving a big presentation through Zoom, you're not going to just jump straight into it. You may need to speak to the audience a bit before sharing your screen. If so, here are a few tips on how to look better on your Zoom call .

Productivity

How to share a presentation on Zoom without sharing your browser tabs and address bar

You can share part of your screen. do that..

I'm easily distractible. Hold on a second—my cat just made a sound in the other room. 

She was fine, just wanted to show me a toy. What was I talking about? 

Oh yeah: I'm easily distracted. So if you're doing a presentation on Zoom, and I can see the top of your browser, I am not listening to a word you're saying. At all. 

Is this important? Not really. Does it bug me? Yes. Here's how you can avoid this scenario. 

How to share only one part of the screen in Zoom

The secret is simple: instead of sharing the entire browser window, you can share only the portion of the screen where the actual presentation is. This feature is hidden behind the Advanced option in Zoom's sharing window. 

Click that, and you'll see the Portion of Screen option—this is what you should have been using all along. (Go ahead and check Share sound and Optimize for video clip too if your presentation is going to involve audio and/or video, so you don't have to stop your presentation later to figure out why the video is stuttering and/or the sound isn't working.)

Once you've selected Portion of Screen , click the blue Share button to start sharing part of your screen. There will be a green overlay showing what you're currently sharing, which you can move and resize to share only your presentation. 

Congratulations: you are no longer distracting idiots like me. I like to set all of this up in a test call before the meeting, but you can do it on the fly if need be. 

Was this whole post a subtweet of my colleagues? Yes. You're benefiting from it now, though, so I'm going to call it a win. While you're here, check out some more expert Zoom tips from me and my friends: 

Why you should wave at the end of video calls

How to play background music on Zoom without sharing your screen

How to DJ on Zoom?

When you should mute yourself during video calls

10 tricks and tips for Zoom

Thank you for reading this entire article. I like you. 

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Justin Pot is a writer and journalist based in Hillsboro, Oregon. He loves technology, people, and nature, not necessarily in that order. Learn more: justinpot.com

• Video & audio
• Video conferencing

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Sharing your screen or desktop on Zoom

With Zoom, share your screen, desktop, or other content during a meeting, even while your video is on. 

Screen sharing during Zoom meetings is designed with a collaborative environment in mind. This feature gives only the users, who choose to share their screen, full control over their own screen and what other meeting participants can or cannot see. Additionally, meeting hosts cannot monitor your screen activities unless you choose to share your screen.

Zoom video conferences allow you to share content including:

• E ntire desktop or phone screen
• O ne or more specific applications
• A portion of your screen
• Content from a second camera
• A locally stored video
• Audio played from device
• iPhone/iPad screen
• The host can enable or disable participants' ability to share their screen .
• For Basic accounts, screen sharing is set to Only Host by default.
• In a webinar, only the host, co-hosts, and panelists can share their screen.
• If you're using the desktop client, you can show Zoom windows during screen share.
• For larger meetings and webinars, Zoom recommends starting your event and then beginning to share your screen. 

Prerequisites for video conference sharing

• Screen sharing enabled
• Zoom desktop client for Windows, macOS, or Linux:  Global minimum version  or higher
• Zoom mobile app for Android or iOS:  Global minimum version  or higher
• Zoom Web App
• Linux sessions utilizing Wayland can only share an entire desktop or whiteboard. To share just a specific application, you need to launch your Linux session with Xorg instead.
• Ensure that you have Android 10.0 or higher.

How to use desktop screen sharing

Windows | macos, sharing your desktop, screen, or content.

To share your screen or content:

• Basic : Share your entire desktop, specific application windows, whiteboard , or iPhone/iPad screen. Hold the Shift key (macOS) or the Ctrl key (Windows) to select more than one application. Note : Users can select multiple desktop programs at once instead of sharing their entire desktop, but all selected programs must be on the same screen to be visible. 

• These options may be disabled by account Admins, so available options may vary.
• Alternatively, you can open the file in a web browser then share the browser window. For example, to share a Google Doc, open the Doc in Chrome, then share the Chrome window. The end result is the same as using the sharing options in the Files tab.

• Optimize for video clip : Check this if you will be sharing a video clip in full screen mode. Do not check this otherwise, as it may cause the shared screen to be blurry.
• Share to breakout rooms : Allows the host or co-host to share their screen from the main session directly into all open breakout rooms .
• Click Share . When the sharing process is started and 80% of devices acknowledge receiving the shared screen, you will see a notification banner stating Participants can now see your shared screen , or whatever you have chosen to share.

• Zoom will automatically switch to full screen to optimize the shared screen view. To exit full screen, click Exit Full Screen in the top-right corner or press the Esc key.
• To disable automatic full screen when viewing a shared screen, adjust the Window size when screen sharing behavior in your desktop client settings .
• If you selected Content from 2nd Camera , click Switch Camera in the top-left corner to switch the shared camera.
• The preview of your shared screen is available when doing a simultaneous screen share, and sharing a video .
• Advanced screen sharing settings , controlling who and how many can share, as well as who can interrupt someone else's share, are also available for the host. 

Controls when screen sharing

When you start sharing your screen, the meeting controls will move into a menu that you can drag around your screen. Note : Some of the options detailed below may not be visible due to account admin restrictions or the feature is only visible to the meeting host or co-host .

• Mute/Unmute : Mute or unmute your microphone.
• Start/Stop Video : Start or stop your in-meeting video.
• Security : Access in-meeting security options .

• Polling : Allows you to create, edit, and launch your polls . The options to create or launch polls will open up the Zoom web portal in your default browser. When the poll closes, you can view the results and can download the full poll report. If a poll has already been created, both host and co-host can launch the poll, but only the host can edit or add polls to the meeting.
• New Share : Start a new screen share. You will be prompted to select which screen you want to share again.
• Pause Share : Pause your current shared screen.
• Annotate : Display annotation tools for drawing, adding text, and so on.
• Chat : Open the chat window .
• Record : Start recording locally or to the cloud .
• Meeting Info : Shows the current meeting's ID , host, passcode , invite link, your participant ID, and encryption status.
• Closed Captio n / Live Transcript (only available to the host): If you have enabled closed captioning and live transcription for your account, click here to access those options.
• Breakout Rooms : Start breakout rooms .
• Enable annotation for others : Allow or prevent the participants from annotating on your shared screen .
• Show/Hide Names of Annotators : Show or hide the participants' name when they are annotating on a screen share. If set to show, the participant's name will briefly display beside their annotation.
• Hide / Show video panel
• Hide / Show Floating Meeting Control
• Share Sound
• Optimize for video clip Note : Do not enable this setting if you are not sharing a full screen video clip, as it will blur your screen share. This should be enabled/disabled before and after the video you wish to play.
• Live on Facebook : Broadcast your meeting live on Facebook .
• Live on Workplace by Facebook : Broadcast your meeting live on Workplace by Facebook .
• Live on Youtube : Broadcast your meeting live on Youtube .
• Live on Custom Live Streaming Service : Broadcast your meeting live on a custom streaming platform .
• End Meeting: Leave the meeting or end the meeting for all participants.

How to show Zoom windows during screen share

By default, the Zoom window is not shared while sharing your screen. Showing the Zoom window during screen share can be useful if a participant is helping you use Zoom.

To show Zoom windows during screen share:

• Sign in to the Zoom web portal.
• In the navigation menu, click Settings .
• In the In Meeting (Basic) section, make sure Show Zoom windows during screen share is enabled. This setting will allow the setting to appear in the desktop client.
• Sign out of the Zoom desktop client and sign back in. Alternatively, you can exit the client and re-open it.
• Click your profile picture then click Settings .
• Click the Share Screen tab and make sure Show Zoom windows during screen share is enabled.

When using dual monitors

If you are using a dual-monitor setup, you can turn on the dual monitors feature to see the screen sharing on one monitor and participants on the second.

Note : On macOS 10.15 Catalina, you need to allow Zoom access to screen recording to share your screen. You can do this in your System Preferences . Select the Security & Privacy option, click the Privacy tab, scroll down to Screen Recording , and finally check the option for zoom.us .

Share your desktop, screen or content

• Sharing from an iPhone/iPad is not supported on Linux.
• Linux sessions utilizing Wayland can only share an entire desktop or whiteboard. In order to share just a specific application, you will need to launch your Linux session with Xorg instead.
• Optimize Screen Sharing for Video Clip : Check this if you will be sharing a video clip in full screen mode. Do not check this otherwise, as it may cause the shared screen to be blurry.
• Click Share . When the sharing process is started, you will see a notification banner stating Participants can now see your shared screen , or whatever you have chosen to share.
• Zoom will automatically switch to full screen to optimize the shared screen view. To exit full-screen, click Exit Full Screen in the top-right corner or press the Esc key.

When you start sharing your screen, the meeting controls will move into a menu that you can drag around your screen.

Note : Some of the options detailed below may not be visible due to account admin restrictions or the feature is only visible to the meeting host or co-host .

• Annotate : Display annotation tools for drawing, adding text, etc.
• Chat : Open the chat window.
• Record on this Computer : Start a local recording .
• Record to the Cloud : Start a cloud recording .
• Meeting Info : Shows the current meeting's ID, host, passcode, invite link, your participant ID, and encryption status.
• Allow/Disable participants annotation : Allow or prevent the participants from annotating on your shared screen .

• Audio Settings : Open the audio settings in the client .
• Video Settings : Open the video options in the client .
• Share Computer Sound
• Optimize Share for Full-screen Video Clip Note : Do not enable this setting if you are not sharing a video clip, as it will blur your screen share. This should be enabled/disabled before and after the video you wish to play.
• End Meeting : Leave the meeting or end the meeting for all participants.
• Select the browser tab, app window, or entire desktop.  Note : The process and window for choosing what to share varies slightly by web browser.  Follow your browser's on-screen prompts to choose what to share. 
• (Optional) In the bottom of the share window, click the Also share tab audio toggle to include any sound played by this browser tab in the meeting.  Note : This option is currently only available with the Chrome web browser. 
• When sharing an application, live changes made to a document may not appear for others. If you experience this issue, stop sharing and restart the share or share your entire screen to avoid this issue. 
• For Windows 10 users, if several applications are open, a limited number will be listed as an option to share. If the application you want to share is not listed, close unnecessary applications and try again.  

Note : Some of these options can be disabled in your account settings, under Integrations .

How to share content

To share content:

• Tap the type of content that you want to share.
• Photos : Share a photo from your file manager or photo apps (e.g. Google Photos). Depending on the apps installed on your Android device, you may see different share options.
• Documents : Select a locally stored PDF or image to share it.
• Box , Dropbox , Google Drive , Microsoft OneDrive , or Microsoft OneDrive for Business : Select a file to share from the selected file sharing service. You will need to grant Zoom access to your account. Note : Only PDFs and images are supported.
• Website URL : Enter a URL to open a browser and share the website.
• Bookmark : Share bookmarks stored in the Zoom app. Note : Bookmarks are not synced with your account and are deleted when you sign-out of the mobile app. 
• Screen : Share a view of your phone's entire screen.
• Camera : Allows sharing of your video camera or an attached webcam.
• Share Whiteboard : Share a whiteboard you can annotate on.

How to share your screen

To share your entire screen, including any application on your Android device:

• Tap Screen. The Android system will display a notification informing you of what the screen share will have access to.
• Tap Start Now to confirm. The screen share will start and Zoom will continue to run in the background. You can now choose the app that you would like to share.
• At the bottom of your screen, tap Annotate to open the annotation tools or tap Stop Share to stop sharing and go back to meeting controls.

How to share device audio

Note : Ensure that the sound generated by the app you are sharing is allowed to be captured by non-system applications. Some apps may block sound from being shared for security and privacy reasons.

To share device audio:

• Follow the instructions to begin sharing your screen .
• Tap the Share Audio option, found between the options to Annotate and Stop Share .
• Tap again to disable or tap Stop Share to end the share completely.

On iOS, you can share the following options:

• Screen (requires iOS 11 or higher)
• iCloud Drive
• Box , Dropbox , Google Drive , Microsoft OneDrive , or Microsoft OneDrive for Business : Select a file to share from the selected file sharing service. You will need to grant Zoom access to your account. Only PDFs and images are supported.
• Website URLs
• Bookmark Note : Bookmarks are not synced with your account and are deleted when you sign-out of the mobile app. 
• Whiteboard (iPad only)

Note : Some of these options can be disabled in your Account settings, under Integrations . If you need to share your entire screen on an older version of Zoom, see sharing iOS Applications .

• Tap the type of content that you want to share. For example, if you select Google Drive, this will bring up a series of documents that can be shared.
• Select the document you want to share and then Share in the top right corner.
• The content is now shared into the meeting.
• You cannot annotate when sharing your entire screen into the meeting through an iOS device. If you need to annotate when sharing an entire iOS screen, see sharing iOS Applications .
• While sharing your screen, you can hide your self-view of your video by swiping the video preview window towards the edge of the screen.