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How-To Geek

How to create a progress bar in microsoft powerpoint.

Want to visually display the progress of your slideshow to your audience? Add a progress bar to your PowerPoint.

A progress bar is a graphic that, in PowerPoint, visually represents the percentage of the slideshow that has been completed. It's also a good indicator of the remaining amount. Here's how to create a progress bar in Microsoft PowerPoint.

You can manually create a progress bar by inserting a shape at the bottom of each slide. The problem with this approach is that you'll need to measure the length of each shape based on the number of slides in the presentation. Additionally, if you add or remove a slide, you'll need to manually redo the progress bar on every slide in the slideshow.

To keep everything consistent and save yourself a serious headache, you can  use a macro to create a progress bar. With this macro, the progress bar will automatically adjust itself based on the number of slides in the presentation.

Related: Macros Explained: Why Microsoft Office Files Can Be Dangerous

First, open the PowerPoint presentation that you would like to create a progress bar for. Once it's open, click the "View" tab, then select "Macros."

The "Macro" window will appear. In the text box below "Macro Name," type in a name for your new macro. The name can't contain spaces. Once it's entered, click "Create," or, if you're using Mac, click the "+" icon.

The "Microsoft Visual Basic for Applications (VBA)" window will now open. In the editor, you'll see this code:

Sub ProgressBar()

First, place your cursor between the two lines of code.

Next, copy and paste this code:

On Error Resume Next

With ActivePresentation

For X = 1 To .Slides.Count

.Slides(X).Shapes("PB").Delete

Set s = .Slides(X).Shapes.AddShape(msoShapeRectangle, _

0, .PageSetup.SlideHeight - 12, _

X * .PageSetup.SlideWidth / .Slides.Count, 12)

s.Fill.ForeColor.RGB = RGB(127, 0, 0)

s.Name = "PB"

Once it's pasted, your code should look like this in the editor.

There are no line breaks now between the first and last line of code.

You can now close the VBA window. Back in Microsoft PowerPoint, click "Macros" in the "View" tab again.

Next, choose your macro name ("ProgressBar" in our example) to select it, then click "Run."

The progress bar will now appear at the bottom of each slide of your presentation.

If you delete a slide, the progress bar will adjust itself automatically. If you add a new slide, you'll need to run the macro again (View > Macro > Run). It's a minor inconvenience when compared to adjusting everything manually.

Create Progress Bars in PowerPoint: How to do it quickly and easily – 2 Methods!

Progress bars are a valuable tool for visually representing the progress and status of projects or presentations. In PowerPoint, they offer an effective way to convey complex information at a glance and guide the audience’s attention.

But how do you create a compelling progress bar that is both informative and visually appealing? In this blog post, we will show you step by step how to create impressive progress bars in PowerPoint.

What is a progress bar?

A progress bar is a graphical representation that visualizes the progress or status of a specific process or task. Typically, a progress bar consists of a horizontal line or bar that fills or empties based on the progress.

The bar represents the overall progress, while the filled or empty area represents the completed or pending portion. Progress bars are useful tools for simplifying complex information and providing clear guidance to the audience.

Why you should include a progress bar in your next presentation

Progress bars in PowerPoint are commonly used in many presentations. They are an effective visual aid for illustrating the progress or status of a process, presentation, or project. They allow your audience to quickly understand how far the process has advanced and how much is left to be done.

In PowerPoint, progress bars can be used to provide clear orientation to the audience and enhance communication effectiveness. This facilitates understanding and improves the clarity of the presented information .

Additionally, progress bars help structure the flow of a presentation and provide the audience with a sense of the completed and pending parts. This promotes audience attention and engagement . Furthermore, progress bars add a professional and visually appealing touch to the presentation, enhancing the overall visual impact and impressing the audience.

How to Create a Progress Bar in PowerPoint

There are two options to display a progress bar in PowerPoint. You can either create a progress bar manually within PowerPoint or use code input to display a progress indicator on your slides. We’ll explain how both options work.

Option 1: Manually Create a Progress Bar in PowerPoint

Follow these quick and easy steps to create a progress bar directly in PowerPoint without any additional software:

Step 1: Insert a Rectangle Open your PowerPoint presentation

Go to the “Insert” tab and select the “Shapes” option. Here, you’ll find a variety of shapes, but the rectangle is the best choice for a classic progress bar. We recommend using a rectangle with rounded corners . The rectangle will serve as the foundation for your progress bar. Click on the rectangle tool and drag it to the desired size and position on the slide.

Step 2: Customize the Rectangle for the Progress Bar

To transform the rectangle into a progress bar, you need to customize it. Click on the rectangle to display the formatting options. Modify the colors of the bar by selecting a different fill color that matches your presentation design. Also, adjust the thickness of the bar to achieve the desired visual effect. Experiment with different colors and thicknesses to create the optimal progress bar for your presentation.

If you have chosen the option of a rounded rectangle, rotate it 90° counterclockwise or simply press the ALT + ← key combination six times.

Next, you can copy the shape multiple times as needed . You can use the commands Ctrl + C to copy and Ctrl + V to paste, and manually move the copies to the correct positions. The smart guides that PowerPoint displays will help you align them precisely.

Alternatively, you can use the time-saving shortcut Ctrl + D to duplicate the shape.

Rotate the last shape 180° to create an endpoint.

Then, select all the middle shapes and go to the “ Drawing Tools/Format” tab , click on “Edit Shape “, then “ Change Shape” , and choose Rectangle.

Finally, you can copy the progress bar to the appropriate slides and customize the colors as needed.

Step 3: Adding animations and effects

To animate the progress bar and represent the progress, you need to add animations. Select the progress bar and go to the “Animations” tab. Here, you will find a variety of animation effects.

A popular effect for progress bars is the “Wipe” effect , where the bar animates from left to right or vice versa. Choose your desired effect and adjust the duration and delay to customize the animation to your liking.

Step 4: Customizing the progress bar to fit the content

To adapt the progress bar to the content, you should adjust the length and position according to the information you want to convey. If the progress bar is meant to represent the progress of a specific process or task, you can change the length of the bar based on the percentage of completion.

Add text or numbers to indicate the progress more precisely. Customize the progress bar to be informative and easily understandable, supporting the content of your presentation effectively.

Option 2: Inserting a progress indicator using code

This option is for advanced PowerPoint users and requires some patience. If you don’t want to create a progress bar manually, you have the option to insert a progress indicator using code.

• Start your presentation in PowerPoint and go to the “View” tab.
• Click on “Macros” and enter a name for the macro. For simplicity, let’s name it “ProgressBar”.
• Click on “Create” .
• An editor will open. In the text box, you will see “Sub ProgressBar()” and “End Sub” .
• Between these two lines, enter the following code : On Error Resume Next With ActivePresentation For X = 1 To .Slides.Count .Slides(X).Shapes(“PB”).Delete Set s = .Slides(X).Shapes.AddShape(msoShapeRectangle, _ 0, .PageSetup.SlideHeight – 8, _ X * .PageSetup.SlideWidth / .Slides.Count, 8) s.Fill.ForeColor.RGB = RGB(150, 150, 40) s.Name = “PB” Next X: End With
• If you want to change the color of the progress bar, modify the R GB color cod e according to your preferences.
• To complete the process, select “File” and “Close and Return to Microsoft PowerPoint” .

To display the progress indicator in your presentation, you now need to go back to the “View” tab and click on “Macros” again. Select the created macro and click on “Run” .

To ensure that the changes are visible the next time you open the presentation, it’s important to save the PowerPoint file as .pptm, which stands for “PowerPoint with Macros”.

For a more detailed guide with images, you can refer to this link .

Making progress bars visually appealing

To make your progress bars stand out in presentations, here are some attractive ways to customize and visually enhance them:

• Using gradients and effects:

Instead of a solid color, you can create impressive progress bars in PowerPoint by incorporating gradients. Gradients add depth and dimension to your progress bars. Additionally, you can apply effects such as shadows or glows to make them even more eye-catching.

• Incorporating symbols and icons:

To make your progress bars more interesting, consider incorporating symbols and icons. Symbols can visually support the progress bars and emphasize the context or theme of your presentation. For example, use a checkmark symbol to indicate completed steps or a question mark symbol to draw attention to pending tasks.

PresentationLoad offers a wide range of professionally designed icons that you can explore in our shop .

• Using images or textures:

To enhance the background of your progress bars, you can use images or textures. Select an image or texture that aligns with the theme or mood of your presentation and place the progress bars on top of it.

Ensure that the image or texture is not too overpowering and does not obscure the progress bars. With a well-chosen background, you can seamlessly integrate the progress bars into your slides and achieve a visual wow factor.

• Adapting the progress indicator to different presentation themes:

Customize the visual appearance of your progress bars to align with your presentation content. For example, if you’re delivering a presentation about nature and the environment, consider creating a progress bar in the shape of a growing tree. For a technology-related presentation, you might use an animated loading bar as a progress indicator.

By tailoring the progress indicator to match the presentation theme, you enhance its impact and deliver your message more convincingly.

What to consider when incorporating progress bars

• Subtle design for a professional presentation:

Too many exaggerated animations or overly flashy effects can distract from the actual content and make the presentation appear unprofessional. A minimalist and understated approach that blends into the overall design of the slides is often the best choice to ensure a professional presentation.

In some cases, less is more. Simple and minimalist progress bars can be an elegant and professional way to represent progress. With clean lines and subtle colors , they integrate harmoniously into the overall design of the presentation without being distracting. A simple horizontal bar or a filling circle may be sufficient to visually illustrate progress.

Consider carefully whether you should opt for a simple or more elaborate (animated) progress bar.

• Align the progress bar with the content and the audience:

Before incorporating the progress bar, carefully consider how it aligns with the content and the audience . Think about the information you want to convey and how the progress bar can contribute to that.

Also, consider the expectations and prior knowledge of your audience . A clear and meaningful progress bar that is easy to understand will improve communication and engage the audience better.

Conclusion: Skillfully incorporate and use progress bars

Test one of the two methods described above to visualize project progress or presentation progress in your next presentation. You’ll see that it’s quicker than you might think!

If you have any questions about this article or PowerPoint in general, please don’t hesitate to contact us at [email protected] . We are here to help!

If you’re looking for visually supportive and professionally designed slide templates, feel free to explore our shop. We offer numerous pre-designed slides for various (business) topics that you can download. Visit our shop today! ► Shop

You might also be interested in these articles:

  • Inserting page numbers in PowerPoint

• PowerPoint layouts

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How to Create a Progress Bar in Microsoft PowerPoint

Progress bars in the presentation are a great tool to keep track of progress and visualize it for yourself or your audience. With Microsoft PowerPoint, you can create an effective and eye-catching progress bar that will help demonstrate how far along a task or project is.

This article will show you simple steps to make a progress bar in PowerPoint.

First, open Microsoft PowerPoint and select the slide where you want to add the progress bar. Go to the Insert tab, click Shapes and choose a rectangle shape from the drop-down menu. Draw a rectangle shape like the one we have done in the screenshot.

Under the Shape Format section, expand the “Shape Fill” option and choose the “No Fill” option.

Now expand “Shape Outline” and select the “Weight” option. Increase the weight to make it thick. We will use this rectangle as the box of our progress bar.

Click on the Insert tab again and choose the “Text Box” option from the drop-down menu. Draw a text box over the rectangle and enter “Progress Bar”. Then position it as we have done in the screenshot inside the rectangle box.

Again go to the Insert tab and select the “Rectangle” shape from the drop-down menu. Draw a small rectangle and position it inside the bigger rectangle as we have done.

Each small rectangle will represent a page in the progress bar. So, copy and paste the entire rectangle with the objects in it for each page and update the small rectangle as much as you need for each page. That means the first page will have only one small rectangle where the last page will get the most.

And that’s it! You have successfully created a progress bar in Microsoft PowerPoint. With this simple tutorial, you can quickly create an attractive and effective progress bar for your presentations.

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Top 10 Progress Status Report Templates with Samples and Examples (Free PDF Attached)

Hanisha Kapoor

It is that dreaded time of the week again when you need to dig through spreadsheets and cajole or coerce team members to send across their (correctly) formatted work reports. You skim through emails, skype messages and, god knows what, to collect information on goals accomplished and pending.

And, Heaven forbid! If you miss any important detail in your progress report, you run the risk of being branded careless or not diligent enough.

Progress! we all love it. Yet, reporting on progress is not that easy, as you will have guessed by now, we hope! It is such a chore to place and patch every piece of relevant information scattered around at the workplace in a meaningful project progress status report.

Prioritize the delivery of dependencies in a project that need your immediate attention using our ready-made project dependency matrix PPT templates .

All of this leaves you exhausted and wishing that you will have been better-off taking that leave, than dealing with preparing progress status reports.

Yet, despite its surface difficulty, preparing progress status report is a happy task, as it signals the management’s trust in you.

All you need is a comprehensive progress report to add and compile your data in one sheet.

Is it possible?

Yes, it is!

A project progress status report provides your clients and team members with a snapshot of where you are in a project, issues plaguing execution, and where you are projected to reach, based on past and present trends. A well-written project report helps the audience understand whether the project is on track, at risk, or is off to a tangent. Thus, create a project progress status report to make you (and everyone else around you) feel confident.

Want a detailed snapshot of project status reports? Read this exclusive blog featuring project status reports templates to provide your management with regular updates on tasks.

With SlideTeam’s actionable PowerPoint Templates, you can keep tabs on tasks and outline an extensive project progress status report for your management and seniors. These PPT slides are customizable and ready to use. All you need to do is download and add data to the templates for a comprehensive project progress status report.

Without further ado, let us walk you through a fantastic collection of progress status report PPT Templates!

Let’s dig in!

Template 1: Project Key Phases Progress Status Report PPT Template

Provide your seniors and team leads a snapshot of the project progress report with this content-ready PowerPoint Template. This well-designed PPT Design helps you showcase the project summary along with project phases, progress, status, and completion date. It also comprises a section to highlight delayed tasks. Deploy this actionable PowerPoint Diagram to monitor project execution. Download now!

Download this template

Template 2: Weekly Progress Status Report PowerPoint Slide

This is a ready-made PowerPoint Template to consolidate your weekly work reports in one sheet. Use this content-ready PPT Design and add tasks on the left mapped to their progress graph on the right side of the template. This illustration eases your work and lets you communicate accomplished and pending goals. Download now!

Grab this slide

Template 3: Task Status Report PowerPoint Template

Here is another ready-to-use PowerPoint Template to project work progress report. Incorporate this well-structured PPT design and list all tasks in the sheet to showcase their progress. You can also add employee names in the template to provide clarity to your seniors. Showcase their priority level, completion rate, and more to inform your stakeholders and clients about their project journey. You can add additional notes to the presentation template. Download now!

Template 4: Project Status Report PPT Diagram

Wish to compile project growth data in one sheet? Use this polished and appealing PPT template to update your management on project progress. This PPT Slide comprises sections to help you present milestones, overall status, risks, and more. You can also pen down the program name, project scope, and benefits to help your clients comprehend the task. This PowerPoint Slide gives you the capability to highlight project status in vibrant colors to grab your team members’ attention. Download now!

Template 5: Project Progress Report PowerPoint Template

It’s time to stop struggling with skimming through emails, text messages, and spreadsheets to create a project progress report. Get access to this actionable PowerPoint Template and draft a comprehensive progress status report highlighting the project summary, budget, delivery date, etc. Showcase tasks on track and those running off-track with this PPT template to speed up the process. Click the link below to download this template.

Template 6: Progress Status Report with Task Status PowerPoint Slide

This PowerPoint Diagram comprises in-built charts, graphs, and a timeline to exhibit project stages: Showcase project tasks status and reasons for delay with this PPT design. Discuss risks, threats, and gaps and provide solutions to combat the issues using this PowerPoint diagram. This flexible presentation template will provide your management with an accurate progress status report. Download now!

Template 7: Project Status Report PPT Template

Here is another PowerPoint Template to help you outline an extensive project progress summary report. Use this PPT slide to walk your client through the project journey from initiation to accomplishment. Highlight tasks that are on priority, the risk associated, and the cost. Download this ready-made PowerPoint Template, update your management with the overall progress status report, and grab their attention towards processes that require their intervention.

Template 8: Work Progress Status Report PowerPoint Diagram

Nothing is more frustrating than consolidating work reports to showcase accomplished or pending tasks. To save you time and effort, bringing you a content-ready PowerPoint Template to outline an exclusive progress status report that highlights processes, their priority level, status, completion rate, slippage, etc. Customize this ready-made presentation template and create a professional progress status report that will give you great recall value. Download now!

Template 9: One-page Job Progress Status Report PPT Template

This content-ready one-pager PowerPoint Template is a top-notch choice to compile your work reports in one sheet and showcase project growth. It helps you highlight targets, tasks completed, progress per department, etc. This PowerPoint slide also comprises a section to help you, present top performers. Grab this presentation template that meets all your professional needs and goals. Download now!

Template 10: One-page Project Progress Status Report PowerPoint Template

Deploy this well-structured one-page PowerPoint Template to inform your clients and stakeholders of project progress. This PPT Slide draws the management’s attention to urgent issues. Showcase progress made during the previous week and planned future deliverables using this content-ready presentation template. Download now!

Grab this template

Reporting has always been a vital process in project management. Supporting your work reports with relevant data and progress status is essential. You cannot just convey mission-critical information verbally or on a piece of paper. They need to be written down, secure and presented in an impactful way to help management take important decisions. Collate all critical data and give an update on how your project is doing with SlideTeam’s ready-made PPT Templates. You can access these custom-made, premium PowerPoint Slides from our monthly, semi-annual, annual, annual + custom design subscriptions here .

PS : Keep your customers pleased with the on-time delivery of your projects with our project schedule PPT Templates .

FAQs on Progress Status Report

What should be in a progress status report?

A progress status report summarizes the details of a project as it progresses along the timeline. It includes critical milestones and goals with defined deadlines. Project managers pen down the report with input from team leads and other team members. The project manager is expected to comprehend the project and be prepared to showcase progress on regular intervals. A comprehensive, written project status report must include:

• A summary of project details, including program and project name, launch date • A list of team members, stakeholders, and project owners • The status and completion dates • A summary of project scope and budget • Cross-project dependencies • Key issues, risks, and solutions

What are the essential aspects of a good progress status report?

A professional and appealing progress status report should showcase major work products and phases of a project to gauge progress. It should also consist of a critical milestone achieved over six-eight weeks with accomplished targets. A well-written project status report should be able to communicate project status to management and seniors. Below are some of the points that need to be taken care of while drafting an engaging project status report:

• Measuring status • Overall project status • Milestone status • Risk and Issues • Accomplishments • Key objectives and action items • Key decisions

What are the types of progress status reports?

Daily, weekly, monthly, and quarterly are types of progress status reports. These work reports simplify the process of collecting and consolidating essential information and data on the project. Remember, each type of project report has a specific purpose and aim. Only projects that are mission-critical to the company will see a daily progress report being prepared. Some of these progress reports could also be linked to compliances that business rules mandate, though this is not their main role. especially in a bullish work environment. These progress report templates are meant to ensure that business owners are able to see and respond to bad news (if at all it comes) with alacrity and effective action.

Download the free Progress Status Report Templates PDF .

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Home Blog Business How To Create a Project Presentation: A Guide for Impactful Content

How To Create a Project Presentation: A Guide for Impactful Content

Corporate, academic, and business meetings share one common factor: successfully delivering project presentations. This is one skill professionals should harness in terms of articulating ideas, presenting plans, and sharing outcomes through an effective project presentation.

In this fast-paced reality where new tools and frameworks make us question the human factor value, we believe there’s much to be said about how working towards building presentation skills can make a difference, especially for making a project stand out from the crowd and have a lasting impact on stakeholders. We can no longer talk about simply disclosing information, the manner in which the narrative is built, how data is introduced, and several other factors that speak of your expertise in the subject.

This article will explore the art of project presentation, giving insights to presenters to deliver a memorable project plan presentation. Whether you are new to this experience or a seasoned presenter, this article promises to give you valuable information on how to build and present a project presentation that resonates with your target audience and will convert into your expected results for the project. Let’s get started.

Table of Contents

• Who is the audience of a project presentation?

Executive Summary

Project overview, the project process model, the project scope, the project resources, the project roadmap, the project activities plan, the project risks, quality control, project execution and monitoring.

• The Project Team

What Is a Project Presentation?

A project presentation is a business activity that brings together stakeholders and team members to oversee a project from execution to completion. During a project presentation, one or two people present a document or slide deck with an overview of all the project’s details.

During a project presentation, the project manager highlights key data about the project initiation and planning activities, like the project scope, requirements gathering, a deliverable list, timelines, and milestones.

The first instance of a project presentation is right before the execution of the project itself. Then, during the project process life cycle, you present it again with timely updates and news about the progress.

Who is the audience of a project presentation? 

A project-related audience is made up of stakeholders – all individuals and entities that affect or are affected by the project’s existence.

Discuss the project presentation with team members that’ll work on the project so they know what’s at stake and what’s expected of them. They’ll need information like requirements, the roadmap, the work breakdown structure, and deliverables.

Stakeholders

Present your project to the stakeholders that can authorize resources and expenditures. Show them how the project will offer the solutions they want under the conditions they impose in a set amount of time. 

Stakeholders want to know details like project scope, budget breakdowns, timing calculations, risk assessments, and how you plan to confront these risks and be ready for changes. 

The Structure of a Project Presentation

Project presentations follow a standard structure covering all critical elements. Follow this guideline to ensure that you cover everything with the slides, the speech, and the discussion.

In the next section, we describe a project presentation structure you can build with SlideModel templates or working with our AI PowerPoint generator . As you will see, most sections in the structure are summaries or overviews of project management practices completed during initiation and planning. 

At the start of your presentation, add an executive summary slide . This section is meant to welcome the viewer to the presentation and give an idea of what’s to come. To differentiate your executive summary from the project overview that comes right after it, use the opportunity to place the project into context. 

In an executive summary , show how this particular project fits into the overall strategy for the company or the section it belongs to. If, for example, your project is about TikTok Marketing, offer information as to how it fits in the overall marketing strategy.

Continue the presentation with a project overview to show the audience what to expect. This section covers one slide or a combination of slides depending on the layout. The project overview slide serves as the introduction to a project presentation and what’s inside.

Include these items:

• An Introduction with a brief background about the project. 
• A short explanation of the project’s objectives and completion goals.
• A quick overview of the timeline with start and end dates.

The project life cycle is the series of phases that a project goes through from its inception to its completion. The project process model is the group of knowledge areas, processes, and their relationships that will guide the activities along the project lifecycle. The next slide should display the chosen project process model and explain how it’ll be carried out along the different lifecycle phases. Project process models examples include Waterfall, Scrum, and V Model for software development, and Business Process Modeling Notation (BPMN) and Swimlane for general business-related projects.

Process models are important for the team to understand execution processes. Stakeholders need to see the process model to understand the systematic process of activities and how long they will take. 

Use one slide for the model, show only high-level components, and offer details during the presentation if the audience asks for them.

The scope is a crucial element of any project and needs its own section in the presentation. The scoping process begins with requirements gathering and includes the creation of a work breakdown structure , an analysis of what’s in and out of scope, plus validation and scope management plans. 

One or two slides are enough to highlight key scope details in a dashboard-style layout mirroring the information on your project scope statement. Preferably, place the scope slides towards the start of the project presentation close to the process model and project resources.

Every project needs resources, and that assessment must be included in the project presentation as well. In a general sense, all resources are what make up the overall budget for the project. In turn, you’ll need to show a budget breakdown that shows high-level resources.

Like many aspects of a project presentation, what you include depends on the industry you’re working for. Construction projects use constructors, materials, machinery, etc. Software projects use programmers, designers, software licenses, computers, etc.

Time is the main resource of any project. During project planning, the project management team estimates the required effort needed to complete the defined scope. Using the Project Process Model, Scope, and Resources, a plan is built. Present a roadmap to highlight the expected time for project completion and where each milestone falls along that line.

Roadmaps can be constructed with an infinite variety of visual layouts, from highly creative and illustrative to structured formats resembling spreadsheets and tables with color-coded roadmaps across the cells. Use one slide to show the roadmap highlighting time estimates, constraints, and projections. For updated project presentations, mark where the project is on the roadmap at that particular moment in time.

Every phase of the roadmap is broken down into action plans . Action plans list activities, their duration, allocated resources (human, material, and financial), and the relationship between activities.

Present your project activities plan with a Gantt Chart and a Costs Report. The Gantt Chart will show the activities to execute, how long they will take, and who (person or team) will be responsible for them. The costs reports will show how much the execution of activities will cost.

During the presentation, you’ll spend the most time on this section, as this is when and where your entire plan is outlined. To show more detail than the roadmap overview, use a few slides to show specific sections of the main Gantt chart and show key activities per phase or milestone.

All projects present risks, and to control them, they must be identified, assessed, evaluated, and mitigated . Visualize your risk assessment with a risk matrix and include it in the project presentation. 

Use this slide to explain to stakeholders how you plan to mitigate the identified risks. Share with team members what’s expected of them in order to keep the risks under control. Risk management is a critical component of project management and something stakeholders will always be looking at.

Controlling the quality of project deliverables is critical for positive project outcomes and continued success with the deliverable. This process is called quality control or quality assurance.

The project process model includes which quality control techniques the team will use and when. Some quality assurance (QA) techniques include statistical process control (SPC), Six Sigma, ISO 9000, and Total Quality Management (TQM). Use one slide to visualize the process and your plan to execute it.

Once the project starts, the project plan is a living entity and evolves over time. This section will need to be regularly updated with progress reports, performance KPIs, and status updates.

Across these slides, explain how activities will be monitored and deliverable outcomes measured. Show exactly how you will determine if the project is on course or has deviations. Visualize all execution activities with a Gantt chart to show the current progress. Use big numbers and data points to highlight performance metrics. Use a comparison slide to visualize the completeness percentage vs. planned progress and budget consumption vs. planned budget.

Explain all monitoring activities for the execution phase using a calendar or schedule that shows on what days activities will take place and who is involved.

The Project Team 

When presenting a project, include a stakeholder map to describe the management team, the sponsors, the main stakeholders, and the implementation team or teams. Depending on the size of the project, this will be an org chart or multiple org charts across a few slides.

Why is it important to present the project team to the stakeholders and vice versa? So that everyone involved knows the other parties and their responsibilities.

Another use for the team slide or slides is to present the next person who will speak during the project presentation. This gives the audience some background on that person’s role in the project.

Case Study – Project Presentation Example

Using the structure we present above, we outlined a case study of a realistic project and how the project manager puts together the project presentation using SlideModel templates. The project presentation example is based on a complex project of building a bridge (Cline Avenue Bridge). For the educational purpose of this article, we are not delivering all the elements of the project presentation, as it is out of scope. Still, we illustrate the more representative slides of each section, show how to prepare a PowerPoint Presentation for a project and how simple it is to adapt the templates to the content that needs to be presented. As a disclaimer, all information we present is an adaptation and reinterpretation of the real project, modified by SlideModel to fit the use case learning goals. This information and presentation should not be considered a source of information related to the Cline Avenue Bridge Project.

In this slide, the presenter summarises the project highlights in a project charter style. The Project Manager can extend this introduction all over the project lifecycle, and the speech can jump from different knowledge areas without the need to change slides or get deeper into details. Specifically, in the Cline Bridge Project, the objective is narrated, the location is just mentioned and linked to a map for further details, and a set of important facts are presented (Building Information Modelling Process, Budget, Duration, Sponsor, and Constructor). Key Highlights of the final deliverable are listed (Segmental Bridge, Material Concrete, 1.7 miles of length and 46 feet of width)

Process Model

The Process Model slide illustrates the framework for the project lifecycle, processes, planning, and execution. In this slide, the Project Manager will describe the model and how it is tailored to the specifics of the project. In this case, for the development and construction of the Cline Bridge, the builder has defined the use of BIM (Building Information Modelling) as the process model. During this slide, the presenter can describe the lifecycle phases (Design, Production, Construction, Operation, and Planning) and drill down one level over the knowledge practices involved. For example, the initial stage consists of “Design”, which has two main knowledge areas, Conceptual Design, and Detailed Design. The project manager is able to explain this definition without the need to outline detailed processes and activities within them.

The Scope section of the presentation generally involves several slides, as the content layout is a list of “requirements.” Based on this fact, a table layout is suggested to make good use of space. It is important to avoid abusing the “list” and present the group of requirements rather than specific requirements. Otherwise, the project manager ends up transcribing the requirements document.

In this project presentation example, we present 10 groups of requirements traversing different stages of the project lifecycle. 

• Design Standards: Bridge design must comply with local, national, and international design standards, including relevant engineering and safety codes
• Load Capacity: The bridge must be designed to safely carry a specific maximum load, which would include the weight of the bridge itself, traffic, pedestrians, wind, and other factors.
• Seismic Design: The design must account for seismic loads. 
• Aesthetic Design: The bridge must be designed to meet certain aesthetic criteria aligned with the artists and architects.
• Accessibility and Use Requirements: Requirements for pedestrian walkways, bike lanes, vehicle lanes, load restrictions for vehicles, clearance heights for boats if over a waterway, etc.
• Regulatory Approvals: The project must secure all necessary permits and approvals from relevant local and national regulatory bodies.
• Environmental Impact: The project must take steps to minimize its environmental impact during construction and the operation of the bridge, including implementing erosion and sediment controls.
• Materials Simulation: Materials should comply with regulations and usage expectations for current and future expected requirements.
• Site Preparation: The project must include preparation of the construction site, including any necessary land clearing or grading.
• Foundations Construction: Foundations will need to support materials weight and traffic expected for the next 30 years.
• Site Acquisition: Acquire site and terrain for building and logistics.

Building a bridge involves a high level of resource usage. In an executive meeting of a project presentation, the recommendation is to structure this section as a Financial table with only one level of detail. Further details are delegated to specific resources and cost analysis presentations.

The resources list presented is:

• Professional Services
• Construction Labour
• Quality Assurance
• Contingency
• Waste Disposal and Cleanup
• Subcontractors

In order to break the style of table after table during the project presentation, we suggest using visual elements as icons and colors metaphorically related to each of the elements listed.

Project Roadmap

As explained earlier in the article, the project roadmap serves to offer a comprehensive overview of the significant milestones that will happen over the course of time. Given the magnitude of a bridge construction project and its prolonged duration, it is advisable, particularly for such extensive endeavours, to present a roadmap that aligns milestones with corresponding lifecycle phases in a discernible manner. This approach enables the audience to mentally envision the sequential progression of the construction process.

Aligned with previous slides, in the example we created a roadmap with the following high level milestones, and sub componentes:

• Project Budgeting and Financing
• Land Purchase & Renting
• Conceptual Design
• Detailed Design
• Access Routes
• Waste Disposal
• Simulations
• Materials Tests
• Seismic Tests
• Fabrication
• Preparation of Modular Pieces
• Build and Assembly
• Test under Acceptance Criteria
• Stress Test
• Operation and Maintenance

As you can see, the Project Manager decided over a sequential roadmap, presented with little detail in timings, with start and end dates to picture dimension over the diagram.

Action Plan

In the bridge construction project of the example, there will be plenty of activity plans. All along the project several of these slides will be created and updated. The most suitable option for presentation tasks, durations, precedence relationship and resource allocation is the Gantt Chart Template. We present the first Quarter of the project, over the Conceptual Design Activities. 

As displayed in the PowerPoint Slide , the subtitle clarifies the number of slides that will be used for this purpose.

The activities presented are:

• Site Analysis
• Feasibility Analysis
• Design Concepts
• BIM Model Creation
• Model Revision
• Environmental Impact
• Present Design

Project Risks

Risk management is an iterative process all over the project life cycle. When presenting your projects, the risks will vary depending on the progress over the roadmap. For this specific example we decided to present the risks being discussed during the Ideation stage, where the developer is exchanging risks with contractors and the company that will build the bridge.

Our suggested layout for this kind of information is a simple table, where the risks are clearly readable and visible, while the description is a hint for discussion rather than an in depth explanation.

It is very important to classify the presented risks, at least with two dimensions; “Impact” and “Probability”. This will generate quality conversations around them. 

Outlined Risks during the Initiation Phase:

• Design Errors
• Construction Delays
• Budget Overruns
• Regulatory Changes
• Site Conditions
• Equipment Failures
• Health and Safety Incidents

As the reader can spot, the risks outlined, are very high level, and each of them will trigger specific Risk Analysis Reports.

The quality control section of the project presentation may vary depending on the quality process adopted. For large scale companies with a uniform portfolio of projects , it is common to see a continuous improvement quality model, which iteratively builds quality over the different projects (for example software companies) For construction companies like the example, the situation is not different, and the quality control model is aligned with the specific building process model. In this specific case, the project manager is presenting the quality control process to be applied over the BIM model and the Quality Control process to be followed for the physical construction of the bridge:

Execution and Monitoring

During the project, several status meetings will be carried out. During the project presentation the manager can establish the pattern to be used along the project.

For this example, we set a basic progress dashboard where the project manager can present : 

• The current timeline
• Top 5 issues
• Current Burndown
• Top 5 risks.

The art of project presentation goes beyond listing data in random slides. A project presentation is a powerful tool to align stakeholders and foster an environment of trust and collaboration over factual information.

With a structured approach, all members involved in the project design and execution can understand the direction that’s being taken and the importance behind certain decisions. We hope these insights can turn your project into a powerful presentation that inspires and deliver results.

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Project Management, Project Planning Filed under Business

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How to prepare and write valid progress report for project?

What is a progress report.

The project status report summarizes your project progress compared to project plan milestones. It is a robust communication tool to keep everyone in the loop, synchronize people, and reach project goals as a result. A monthly email, progress report slides, or shared drive link is a typical frequency and format for spreading similar records.

There are several ways you can structure it and present it, and these are the most popular solutions:

• Word document;
• PowerPoint presentation;
• Excel table;
• Web-based platform page.

Read our previous article on presentation design trends in 2022/2023 to make your progress report even more attractive.

An attractive progress report on a project is usually sent to all project stakeholders: team members, steering committee members, sponsors, executives, end users, customer representatives, etc. In other words, you must send the report to anyone who touches the project scope and wants to receive the deliverable and progress updates.

One way to make your report is to send a ‘ do my presentation ’ request to credible services. Another way is to read this article with detailed project progress report templates you can apply to Word, PowerPoint, or any format you prefer. Follow it wisely!

How to Make a Progress Report Presentation?

1. project summary.

The first slide of any progress report for the project is a project summary. Commonly, you want to include information to remind stakeholders what your team is actually doing and what you include in this particular report.

Scope Statement

Add a “Scope Statement” to indicate the area you’re responsible for from a delivery standpoint.

Scope Statement Template: To implement the new future state security center with a focus on streamlining people activities and implementing technology to support the new ways of working by the end of Q4.

Project Priority Matrix

Project Priority Matrix has to let people know what your constraints are and what you’re willing to optimize and accept from scope, time, and budget perspectives. It becomes handy when you have requests from people off to the side, like, “we do not understand everything else but make sure to please add this element”. And you have your matrix as the strongest argument as to whether it is possible or not.

Project Priority Matrix Template:

2. High-Level Milestones

The next slide you’d prefer to have in your project progress report is “High-Level Milestones”. It helps you to give an overarching view of your team’s activity ⎼ what they’re currently performing, delivering, or challenging. The presented data must support a scope statement and the priority matrix to create an integral progress image, either a brand new person or a regular viewer.

High-Level Milestones Template:

3. Overall Project Status

The status of your overall project means basically its current performance level, either on track or at risk, etc. You can use a strop light system to make the progress report design of this slide more attractive and comprehensible:

Green = On track; Yellow = Potential risks; Red = Severe issues.

Needless to say, it is not bad to have yellows and reds, but it tells everyone what areas to improve for the best result, not an average one. It is indeed more suspicious than successful to run a project that’s always in green status. It might mean that people are not really aware of what’s going on.

4. Project Deliverables

The next PowerPoint or Google slides to add to your progress report presentation is project deliverables or major milestone status. In layman’s words, it is the heartbeat of your progress report. To depict it attractively, you can use the same strop light system to underline different statuses.

Project Deliverables Template:

We give very specific deliverables in the template above, and you should definitely alter them as per your report (every time you present). Most important is to define your deliverables because people come with assumptions you have to negate.

Again, do not be afraid to give red or yellow status: it just means you understand your project’s ins and outs, ups and downs, strengths and flaws. If the status is yellow, mention that the team is monitoring the issue to devise an alternative solution. If the status is red, make sure to say the team is already fixing the issue.

5. Issues and Risks

This is the slide or slides where you have to outline high-level external elements impacting the project. You should share everything influencing the initial scope, time, or budget with your stakeholders before all statuses turn RED. It means you will highlight any issues not connected to a deliverable. The purpose is to show your due diligence and deep awareness of project flow and constraints.

Risk Report Template:

Project Timeline is being negatively impacted. As a project, we struggle with our IT core team members to complete tasks. A new project was launched in the operations department, and some of our team members are being pulled away from their tasks by managers outside this project. As the PM, I will be speaking to their direct managers to bring up this issue for resolution.

Progress report is a powerful update highly recommended for any type of project. It helps to make correct and timely decisions, detect risks, take appropriate actions, and file for future reference. Your stakeholders are more involved in the project if they get a monthly report with work completed, work scheduled, and current/potential problems/projections. Besides, it keeps every team member on track because they know they must come up with some result by the end of the month.

Now you know how to write a progress report with a simple design. However, if you want slides that stand out or a sophisticated template for all your next reports, make sure to contact our specialists and get professional assistance.

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Home » Campus Life » Career Education » Get Experience » Undergraduate Research » Undergraduate Scholarly Showcase » 2024 Presentations

2024 Showcase Presentations

At the 2024 Showcase, more than 350 students from more than 25 disciplines will present nearly 275 research projects, including more than 200 posters, 28 live podium presentations and 44 video presentations.

Students who choose this format present their research in an original five-minute video in one of the following categories:

• Chemical and Cellular Frontiers (#A-01 to #A-03)
• Experiential Learning (#B-01 to #B-04)
• Green Cincinnati (#C-01 to #C-18)
• Music and Culture (#D-01 to #D-04)
• Substance Use, Mental and Behavioral Heath, and Sociology (#E-01 to #E-10)
• The Social Safety Net (#F-01 to #F-05)

As individuals or small teams, students create posters that convey the purpose, process, and outcome of their project with aesthetic appeal. Each student delivers a five-minute overview of their project to reviewers in person on Tuesday, April 16, 2024.

• View or download the Morning Poster Guide
• View or download the Afternoon Poster Guide

Podium Presentations

Students individually develop and deliver an eight-minute presentation live in person on Tuesday, April 16, 2024. View podium presentation details

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Solar eclipse 2024: Follow the path of totality

Solar eclipse, watch live: total solar eclipse.

The NPR Network

A total solar eclipse is crossing from the Pacific coast of Mexico through the United States on Monday.

According to NASA , totality will start around 11:07 a.m. PDT/1:07 EDT in Mexico and leave Maine at around 1:30 pm PDT/3:30 pm EDT. Precisely when you'll be able to see the eclipse — and what kind of eclipse you'll be able to see — will depend on your location and time zone. More on that here .

Here's what time the eclipse will be visible in your region

This will be the last chance to catch a total solar eclipse in the continental U.S. for about 20 years, so here's what you need to know to safely enjoy!

Livestreams from along the path of totality

View from Vermont

Vermont Public will livestream views of the eclipse from the Fairbanks Museum and Planetarium in St. Johnsbury, Vermont. Tune in starting at 3 p.m. ET.

View from New Hampshire

NHPBS will livestream the solar eclipse from Lancaster, N.H. starting at 12 p.m. ET.

View from Maine

Maine Public will livestream from Mars Hill, Maine, starting at 2:30 p.m.

More resources to enjoy the eclipse

• Sharing the eclipse with tiny humans?  Check out these  kid-friendly total solar eclipse learning guides  from Vermont Public's  But Why,  and this great explainer from KERA Kids on  the difference between a solar and a lunar eclipse.
• Plan to wander into the wild for the best view?   Here are some tips from outdoor experts.
• Tips from Bill Nye  on the best ways to enjoy the eclipse.
• Feeling whimsical?  Here are three ways to  sprinkle a little magic into your eclipse experience .

NPR will be sharing highlights here from across the NPR Network throughout the day Monday if you're unable to get out and see it in real time.

The eclipse as seen from Mazatlan, Mexico. REUTERS/Henry Romero

Total Solar Eclipse 2024 Highlights: darkness fell on millions in US, Mexico and Canada

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Thomson Reuters

Text and video journalist, most recently in Ukraine and as bureau chief in Jerusalem. Stephen has reported from the Middle East, Iraq, South Asia, New York and UK. Previously worked at The New York Times and The Times of London. Co-author of the book 'Hamas: The Islamic Resistance Movement'.

Anisha De is an Editor on the Digital Production desk in Bangalore, India. She oversees a team of journalists responsible for curating the Reuters.com website, Reuters social media handles and multimedia packages for Reuters Ready news clients. In her previous role, she worked as a News Publishing Specialist, curating news for clients on the Eikon platform and various financial newsletters.

Samrhitha Arunasalam reports on the technology industry at Reuters with a focus on media and telecom companies in the United States and Canada. She covers a raft of developments including blockbuster deals, big tech layoffs, management changes, quarterly earnings and the latest in the world of artificial intelligence. Her stories usually appear in the Technology and Media and Telecom sections. Samrhitha graduated from Cardiff University with a degree in Journalism.

Watch CBS News

Solar eclipse maps show 2024 totality path, peak times and how much of the eclipse people could see across the U.S.

By Aliza Chasan

Updated on: April 9, 2024 / 5:00 AM EDT / CBS News

A total solar eclipse  crossed North America Monday with parts of 15 U.S. states within the path of totality. Maps show  where and when astronomy fans could see the big event  as skies darkened in the middle of the day Monday, April 8.

The total eclipse first appeared along Mexico's Pacific Coast at around 11:07 a.m. PDT, then traveled across a swath of the U.S., from Texas to Maine, and into Canada.

About 31.6 million people live in the path of totality , the area where the moon fully blocked out the sun , according to NASA. The path ranged between 108 and 122 miles wide. An additional 150 million people live within 200 miles of the path of totality.

Solar eclipse path of totality map for 2024

The total solar eclipse started over the Pacific Ocean, and the first location in continental North America that experienced totality was Mexico's Pacific Coast, around 11:07 a.m. PDT, according to NASA. From there, the path continued into Texas, crossing more than a dozen states before the eclipse enters Canada in southern Ontario. The eclipse exited continental North America at around 5:16 p.m. NDT from Newfoundland, Canada.

The path of totality included portions of the following states:

• Pennsylvania
• New Hampshire

Small parts of Tennessee and Michigan also experienced the total solar eclipse.

Several major cities across the U.S. were included in the eclipse's path of totality, while many others saw a partial eclipse. These were some of the best major cities for eclipse viewing — though the weather was a factor :

• San Antonio, Texas (partially under the path)
• Austin, Texas
• Waco, Texas
• Dallas, Texas
• Little Rock, Arkansas
• Indianapolis, Indiana
• Dayton, Ohio
• Cleveland, Ohio
• Buffalo, New York
• Rochester, New York
• Syracuse, New York
• Burlington, Vermont

Map of when the solar eclipse reached totality across its path

The eclipse began in the U.S. as a partial eclipse beginning at 12:06 p.m. CDT near Eagle Pass, Texas, before progressing to totality by about 1:27 p.m. CDT and then moving along its path to the northeast over the following few hours.

NASA shared times for several cities in the path of totality across the U.S. People could have also  checked their ZIP code on NASA's map  to see when the eclipse was to reach them if they were on, or near, the path of totality — or if they saw a partial eclipse instead.

How much of the eclipse did people see if they live outside the totality path?

While the April 8 eclipse covered a wide swath of the U.S., outside the path of totality observers may have spotted a partial eclipse, where the moon covers some, but not all, of the sun, according to NASA. The closer they were to the path of totality, the larger the portion of the sun that was hidden.

NASA allowed viewers to input a ZIP code and see how much of the sun was to be covered in their locations.

Could there be cloud cover be during the solar eclipse?

Some areas along the path of totality had a higher likelihood of cloud cover that could interfere with viewing the eclipse. Here is a map showing the historical trends in cloud cover this time of year. 

You could have checked the latest forecast for your location with our partners at The Weather Channel .

Where did the solar eclipse reach totality for the longest?

Eclipse viewers near Torreón, Mexico, got to experience totality for the longest. Totality there lasted 4 minutes, 28 seconds, according to NASA. 

Most places along the centerline of the path of totality saw a totality duration of between 3.5 and 4 minutes, according to NASA. Some places in the U.S. came close to the maximum; Kerrville, Texas, had a totality duration of 4 minutes, 24 seconds.

What is the path of totality for the 2044 solar eclipse?

The next total solar eclipse that will be visible from the contiguous U.S. will be on Aug. 23, 2044.

Astronomy fans in the U.S. will have far fewer opportunities to see the 2044 eclipse they had on April 8. NASA has not yet made maps available for the 2044 eclipse but, according to The Planetary Society , the path of totality will only touch three states.

The 2024 eclipse will start in Greenland, pass over Canada and end as the sun sets in Montana, North Dakota and South Dakota, according to the Planetary Society.

Aliza Chasan is a digital producer at 60 Minutes and CBSNews.com. She has previously written for outlets including PIX11 News, The New York Daily News, Inside Edition and DNAinfo. Aliza covers trending news, often focusing on crime and politics.

More from CBS News

Couple gets engaged on flight to see total solar eclipse

Severe weather, flooding, suspected tornadoes hit Southeast

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Banyan tree’s signs of recovery

The 150-year-old Lahaina banyan tree continues to show signs of recovery Wednesday, eight months after the Maui fires. DLNR crews monitored the progress and state of the “stress level” the tree is in eight months after the fires. The DLNR estimated that nearly 40 percent of the tree has been cut down as part of the effort to bring the tree back to pre-fire health. The DLNR is hopeful to install an irrigation system by next week to help in watering the canopy, aerial roots, and terrestrial roots to help prevent further decline. The DLNR stated they are doing their best to keep the tree alive and said it is not an easy thing considering everything around it is breaking down and that there has been lots of borer beetles that have moved in, which they have treated the tree for. The DLNR added they are trying to keep what is intact to stay intact. A video of the DLNR update on the Lahaina Banyon can be seen at: https://vimeo.com/933015102?share=copy.

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