how to write a research request email

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How to Email a Professor Regarding Research

Your email should:.

• have an informative subject line
• be formal: Dear Dr. Smith; Sincerely, Your Name
• not use Mrs. or Ms.
• NOT have slang, abbreviations, or emoticons
• address any qualifications the professor is looking for
• demonstrate your experience
• state specifically your interest in that research group (you need to read the professor's website)
• explain why research is important for your goals
• ask to schedule a meeting or say that you will be coming to office hours

DO NOT SEND THIS EMAIL

Generalized from an email to a UCSC Professor

Hi Joe, 

My name is  Name  and I am a major in  Major .  Is there space in your lab for an undergraduate?  If so, what is the pay rate?

Thanks, Name

DO SEND AN EMAIL LIKE THESE

General email to a stem professor.

Subject:  Meeting to discuss undergraduate research opportunities in  topic

Dear Professor   X ,

I am a year  student at university  majoring in major .   How you found out about the professor's research .   Expression of interest in specific paper or topic.   I would appreciate the chance to talk with you about your research in  topic of interest and about possible undergraduate opportunities in your lab.

My  experience in research   experience or class,  confirmed my intention to develop my research skills and goal.  I know you are very busy. We could schedule an appointment or I can drop by your office hours on  day and time .

I have attached my resume and unofficial transcript.  Please let me know if there is any other information I can provide. I look forward to talking to you soon.

________________________________

Generalized from an email to a UCSC professor

Subject:  Possible undergraduate research opportunities

     I am a (year, major) at (university) and I am writing to ask about opportunities for undergraduate research in your lab beginning (time period) . I have conducted undergraduate research on (topic) with (names) in (program or class) . (Expression of interest in the topic) . I would like to continue a path of research on (topic) and would ultimately allow me to (career goal) . I am especially interested in your previous work on (describe a paper or talk) .

I have attached my CV and unofficial transcript to this e-mail, but if there is additional information that I have not included that you would like, I would be happy to provide it to you. Thank you for your consideration.

Your Name Email address 

________________________

From University of Virginia, How to Sucessfully E-mail Professors

Dear Dr. Smith, My name is X  and I'm a second year biology major at UVa. In my introductory and upper-level coursework, I've developed a passion for science and am extremely interested in pursuing independent research as an undergraduate. An extensive research experience will greatly help me consolidate my future career choice. I am personally greatly interested in the molecular biology of stem cells. Recently I read your 2011 paper on the role of microRNAs in the differentiation of muscle stem cells and became fascinated by your work. In particular, I found it amazing that microRNAs can alter the fate of a cell in such a profound way. If possible, I would love to start working on a long-term project in your lab beginning this summer. Would you be available to meet sometime this week to discuss your research? I would also be happy to volunteer in your lab for a few weeks before we commit to anything to see if this is a good match. My transcript and resume are attached in case you are interested. I look forward to hearing from you! Thank you, X

_________________________

Template from UC Irvine

Dear  Professor X :

My name is  Peter Anteater , and I am very interested in becoming involved in research in  Subject Area . I am a  X  year student with a GPA of  X . I have taken  Courses  and  Additional Experiences . My goal is to  Goal .

I have reviewed your faculty profile and am interested in the work that you have done. I was intrigued by your journal article,  "Article Title."  It  Additional Information about Topic . I would like to get involved in research in this area because it will help me to better prepare for  Goals .

Would it be possible to meet with you to further discuss  Topic  and my possible involvement in research? I am available  Days and Times . I look forward to hearing from you.

Sincerely, Peter Anteater Student ID Address  Phone Email

University of California Santa Cruz, 1156 High Street, Santa Cruz, CA 95064

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Tips for Writing an Email to Faculty about Research

For many students, the best way to get involved in research is to email faculty/principle investigators directly to ask about research opportunities. An email is an opportunity to highlight your shared interest in their research topic and to highlight attributes that will make you a good undergraduate researcher to work with. This page will help you write a concise and targeted email to maximize your chance at a reply.

The subject

Be short, but be clear what you are writing about. Something like “Undergraduate Research Opportunities in Your Lab” or “Openings for Undergraduates to do Research in [your research topic]” should work. Do not simply use “Hi” or “Research” as a subject.

The greeting

A formal greeting is always a safe bet, so always address the recipient using a proper title. When contacting faculty or postdoctoral fellows, “Dear Dr. ______,” is appropriate. If you are contacting someone without a doctorate or M.D., use “Dear Mr. ______,” or “Dear Ms.______” If you are unsure, always err on the side of using “Dr.” Never open an e-mail with “To whom it may concern” or any similarly vague phrase.

The main text

In the first line, identify yourself with your year in school and your major or anticipated major as well as your interest in research (e.g., “I’m a sophomore political science and public policy major looking to do research on voting rights in the South.” or “I’m a first year Neuroscience major and hope to get involved in Alzheimer’s research as soon as I can.”). You also want to explain why you why you are contacting this faculty in particular. It helps to mention how you know the recipient or where you got their contact information. If you took a class with them or have spoken with someone doing research with them, say so. If you are contacting them based on their profile on the department website, it is fine to say something like “When lookin for research opportunities in [subject area], I found information about your research on the department’s website.”

Next, explain your specific interest in this faculty’s research . Your goal here is to establish a shared passion for the particular area in which this faculty member conducts research — the more specific, the better. Are there aspects of their research that fascinate you? Do you want to be able to contribute to the understanding of some specific problem or issue? Is there something about your past classwork or research experience that sparked your interest? If there are broader motivations that drive you, include a sentence in your email explaining them. In addition, it can be helpful to pick a recent paper or book they’ve published and read or skim it. You don’t have to sound like an expert, but it helps to mention a recent finding that interests you and possibly ask a good question about their research (e.g., “Is the protein you study also regulated in a cell cycle-dependent manner?”). Be sure to describe any relevant experience or completed courses that would make you well suited to do research with the faculty, but keep in mind your shared interest/passion may be just as important as your background.

One word of caution: you don’t want to make it seem that their lab or their research project is only a stepping stone to the next step in your career (graduate school or medical school) — this might turn off many who are devoted to research and want to recruit students with a shared passion.

Grades and your CV/resume

While grades are certainly not the only factor faculty will consider, you may wish to include your GPA if you feel that it merits mentioning. However, refrain from making it the focal point of a sentence; instead, you can bring it up in the context of wanting some experience outside of class (e.g., “I am enjoying my classes so far and doing well (my GPA is 3.7), but I feel that I will learn a lot more by exploring my interests beyond the classroom”). Similarly, if you have a CV/resume that includes relevant research experience, you may want to include it (e.g., “I’ve attached my resume in case it might be helpful for you to know a bit more about me.”). If your academic qualifications are not as great as you’d hoped (for example, your GPA is on the lower end), you can put off attaching the CV for now and just state that you would be happy to send a CV or any other material if needed.

Concluding sentences and closing

Now you are ready to wrap up with a brief concluding statement. Thank the recipient for their time and ask for an opportunity to meet with them to discuss their research projects and to how to get involved in the type of research they do. A warm but simple closing (“Sincerely,” or “Best regards,”) is fine. It may help to include your email or phone number under your name if you have invited the recipient to contact you.

General considerations and next steps

First, remember to keep the email reasonably short. Two small paragraphs should cover everything you need say. Also, remember to proofread carefully. Spelling and grammar errors will reflect negatively and your attention to detail. Don’t use slang or abbreviations common in texting. Think of the email as something you would turn in for a grade. That said, be yourself! While it is best to be formal, the email does not have to be bland; let some of your personality show through. Lastly, if you don’t receive a reply after about two weeks, it’s okay to follow up by forwarding your original email back to the recipient and politely add “Dear Dr. ______, I’m writing to follow up on my earlier email about research opportunities in [your area of research]. I remain interested in speaking with you about your research if you are able. Thank you in advance for your time and consideration.” Faculty are very busy and your persistence may be appreciated, so it’s even okay to send another follow up email after another few weeks if you don’t hear back. After that, it may be time to move on to other opportunities.

Sample email

Dear Dr. ______,

I am a sophomore Computer Science major, and I am especially interested in your research on artificial intelligence.

With artificial intelligence constantly evolving, I am interested in exploring its true capabilities and how machine learning can improve language processing. While looking for research opportunities to explore my passions within artificial intelligence, I came across your Natural Language Processing Group at UNC. Connecting the capabilities of artificial intelligence and exploring its ability to communicate with human language is very captivating. I am enjoying my classes so far and doing well (My GPA is 4.0), but I am eager to supplement my classroom learning with a research opportunity. I feel that I would be able learn more about artificial intelligence by becoming a part of your research group or a similar project on campus. I’ve attached my resume in case it’s helpful for you to know a bit more about me and my research background.

I would appreciate an opportunity to briefly meet with you or someone in your research group to discuss your research and how I might be able to support your work at some point in the next three years. If you are able to meet with me, please let me know some times you are available to talk. Thank you in advance for your time and consideration, and I look forward to hearing from you.

[include a signature with your Name, Major, Class of 202_]

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Ask a Professor: How to Ask Your Professor for Research

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• Gaining research experience can boost your grad school and job applications.
• Before contacting professors, make sure to do your research.
• Send an email that introduces yourself and expresses interest in the research project.
• Academic advisors can also connect students with research opportunities.

Many colleges encourage students to gain research experience. And undergraduate research isn't only for STEM majors . If you're in the social sciences , the humanities , education , business , or a variety of other disciplines, you can pursue research opportunities in college.

At most schools, you'll need to seek out research opportunities proactively. That often means contacting professors directly to ask about research positions. But how can you find professors who supervise undergraduate research assistants? And what's the best way to ask a professor for a research opportunity?

Reasons to Ask for Research Opportunities

Why should you pursue research opportunities in college? Gaining research experience provides multiple benefits. For one, you can use research positions to explore career paths and make decisions about your future.

If you're considering grad school , research experience can help your grad school applications stand out. And on the job market, your research experience demonstrates in-demand skills like analytical thinking, collaboration, and attention to detail.

Fortunately, college students benefit from many opportunities to gain research experience. Your university might offer internships or independent research courses for credit. Many professors hire paid research interns or research assistants.

You'll likely also see volunteer research opportunities.

Can You Cold Email About Research?

Should you only email professors you know from class? Or can you send a cold email to a professor? Start by seeing whether professors in your major offer research opportunities.

It's common for professors to receive emails from students they don't know personally, so feel free to cast a wide net. Prospective graduate students in particular often contact professors without any prior connection.

However, it helps if you can establish a link with the professor. Mention if another professor, academic advisor, or grad student recommended that you reach out to them.

5 Steps to Take Before Asking a Professor About Research

Sending an email before doing your research can backfire. Busy professors often receive multiple research requests from students every week.

Take these steps before contacting professors to increase your chances of securing a research position.

Step 1: Look for Posted Research Openings

Before sending a cold email to a professor to ask about research positions, search for posted openings. Many universities list undergraduate and graduate research opportunities on their websites.

Review the list and learn more about the positions. Once you find a good match, look into the professor's background and get in touch with them.

Step 2: Talk to Your Academic Advisor

Many universities encourage undergraduate research, particularly at research universities . These institutions often have an office of undergraduate research that connects students with open positions.

Before contacting professors directly, meet with your academic advisor to ask about research opportunities. Your school might have a system to connect students with faculty members. A recommendation from your academic advisor can help get your foot in the door.

Step 3: Research the Professor

What's the professor's current research area? What have they published recently?

Before contacting a professor about research opportunities, do your homework. Look into the professor's research fields and learn as much as possible about their current topics.

You can often find this information on the professor's personal or departmental website. Many professors include a curriculum vitae that lists research areas, recent courses, and recent publications.

Check out the professor's recent publications. Visit your university library to access journal articles. And take notes and prepare questions to show your enthusiasm for the opportunity.

Step 4: Contact Grad Students

Some professors receive many requests for research positions, particularly professors running large labs or research groups. So consider reaching out to the professor's graduate students first.

Graduate students can recommend undergrad researchers to the professor. Or the grad student might welcome research assistance from an undergraduate.

Step 5: Be Clear About What You Want

Are you looking for an internship position? Do you want a paid research assistant job? Or are you hoping to get credit for an independent research class?

Ensure you know what you want from the opportunity before contacting the professor. The clearer you can be in your initial contact, the greater chance you'll have for success.

How to Ask a Professor for Research Opportunities

Once you've done your research, it's time to reach out to the professor. A concise, focused email is often the best way to learn whether you're a good fit for the position.

Make sure to hit the following key points while customizing the email based on the professor and their research.

Introduce Yourself

Take the time to explain who you are and why you're reaching out. Mention your year and major. Add your university if you're at a different school than where the professor teaches.

Make sure to personalize the email by opening with "Dear Prof. X" or "Dear Dr. Y." Check their university bio or website to see what title they use.

Express Interest in the Research

Show professors you've done your homework. Tell them how you came across their research and why you're interested in pursuing research opportunities with them.

Next, explain why you're a good fit. Share your experience in the field and mention any specific qualifications. If you're applying for a posted research position, show how your background and strengths match the posting.

Treat this like a job application, and sell yourself!

Share Your Goal

After explaining what you can bring to the research project, express what you hope to gain from the position. Are you planning to apply to graduate school in this field? Does the research relate to your career goals?

Whether you're a first-year undergraduate or a Ph.D. candidate, showcase yourself in a positive light. Use the contact to demonstrate your professionalism and dedication.

Include Next Steps

End your contact by offering to meet with the professor. You can suggest stopping by their next office hours or schedule to meet at a convenient time for the professor.

Before sending the email, read it carefully for typos and grammar errors. You want to make a good impression, so use a positive, professional, and respectful tone. Avoid coming across as entitled.

And don't forget to thank the professor for their time.

How to Email a Professor About Research: Templates

Struggling with how to email a professor about research opportunities? Here are a couple of examples that cover the main points. Make sure to avoid sending generic messages by speaking to the professor's research and your background.

Research Request Email Example 1

Hello Dr. X,

I'm a second-year computer science major and recently took your course on data structures. The course sparked an interest in data management and visualization.

My academic advisor mentioned an undergraduate research opening at the data lab you manage. I have completed the prerequisite courses listed in the posting, and I believe my experience working in the campus library exemplifies my attention to detail.

I have attached my resume and an unofficial transcript. Please let me know if I can provide any additional information. I'd also appreciate scheduling a meeting if you have availability, or I can stop by your office hours on Wednesday.

Thank you for your time.

Colin Computer

Research Request Email Example 2

Dear Prof. Y,

I am a third-year biology major planning to apply to medical school next year. Your grad student Jane Smith recommended reaching out about research opportunities in your lab. I am especially interested in your current research on genetic plant evolution and enjoyed your paper in the Journal of Plant Biology.

Would it be possible to complete an independent research course for credit in your lab next semester? I've attached an unofficial transcript and CV for your review. I can stop by your office hours next week to discuss the opportunity.

Becky Biology

After Sending a Research Request Email

You send a perfectly crafted email — but never hear back from the professor. What should you do next?

Remember that professors get multiple research requests, and many simply do not have the space or time to take on new research assistants.

It might take multiple emails to find the right fit. Keep researching opportunities, and consider contacting your academic advisor or your school's office of undergraduate research to learn about other positions.

Explore More College Resources

How to write a research paper: 11-step guide.

What Is Fieldwork in Graduate School?

10 best online websites and resources for academic research.

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30th June 2017

How to email someone about your research

This post is for you if you’re using email to:

• Directly or indirectly recruit people to research
• Publicise a study
• Request assistance with publicity/recruitment
• Create a conversation with participants (for example scheduling interviews or following up after a study has been completed)
• Invite others to collaborate (for example as examiners, research colleagues, or speakers for events)

You might be a student undertaking a research dissertation at undergraduate, Masters, or PhD level; or you could be an independent researcher and/or an academic that teaches research methods or undertakes their own studies. While the advice here is focusing on email, it also applies to other written correspondence across social media formats.

Why does a well-written email matter?

Emails can be an excellent way for recruiting, sharing, networking and showcasing you or your work. They can reach out to people who would benefit from being in your research – or enhance it through their participation. And bring you closer to others who’ll help you undertake your work more effectively, ethically, accurately and meaningfully.

Perhaps because we use email so much it’s assumed to be so simple it requires no real focus or dedicated project time. As a consequence many messages are poorly written, rushed and badly presented. Which results in wasted effort, may cause distress to recipients, and can have the opposite effect of what was intended. As in the email doesn’t invite people to join in – it puts them right off.

10 things to check before you send an email

• is email the best way to reach the people I want to connect with? How do I know this? Who will I bring in or leave out if I use email as my main way to connect – and what other options might I consider instead?
• what other similar studies have used email and done well from it recruitment/networking wise?
• if I’m intending to recruit participants via email, do I have specific ethical approvals to do this (including noting if the emailing will be unsolicited/unanticipated – a form of cold calling; or when it may be something respondents opt into)
• how will I find the people I want to email (e.g. mailing lists, pre-existing databases, snowballing, advertising your details on blogs etc)
• what’s my email strategy going to be – how many emails will I be sending out, over what time period, and how will I keep track of who does/doesn’t respond?
• will I be the only one sending emails or is it a group/team effort? Is email the only way I’ll be making contact or will I also be using other approaches (e.g. email plus posters advertising my project or email followed by a phone call)?
• is emailing people to help with my work a required part of my course? Do I need permission from my college/tutor before I proceed? Do I have a clear purpose plus support/supervisory structure behind me?
• what’s my Plan B if I try emailing people but this doesn’t generate much of a response?
• what do I want to say in my email?
• am I messaging the right person, at the right time, in the right way?

A few more things to consider….

Check the email address of the person you’re contacting. Is it correct? This is particularly important if you’re using pre-existing lists or databases.

Note how you came by a person’s email (they may well want you to explain this in your message to them).

If you’re doing a bulk/group mailout how can you maintain confidentiality and anonymity – and are there any other ethical issues you need to consider when you’re approaching lots of people? [Consider if you want to do bulk/group emails, or individual ones – tracking may be easier with the latter but it also could be more time consuming].

Have you included in your project planning a time frame that allows for emails – have you piloted how long sending and chasing up emails might take? If you’re unsure, do you know anyone who could help give you a rough estimate?

Let’s have a go at writing an email, here’s a stepwise approach to the things you need to consider and check

Your email address

Where possible use your work address – your charity, college etc. If you’re undertaking a research project or programme where you’ll be emailing a lot of people it may be appropriate to set up a dedicated account just for your particular project. This needs to convey a serious tone, avoiding terminologies that might lead to a message ending in spam, or potentially put participants off (or put them at risk, more on this later).

Don’t use email addresses that sound unprofessional or carry different connotations to the study itself (for example things like sexyboi, hunnigirl, or yummymummy_28).

The subject line

This should be engaging, truthful and short. For example ‘can you give a talk for us?’, ‘viva examination request’, or ‘please join my study on women’s health’

For sensitive research topics avoid putting things in the subject line that may be triggering, distressing, or potentially risky to recipients – I saw one recently entitled ‘MY BIG GAY STUDY’, which might be fine to receive if you’re happily out; easily ignored if you’re straight; but could be alarming if you are LGBT+ but not out, or not out in the place you just got that email! Similarly, a study I declined to promote used ‘domestic violence project’ in the subject heading. Something that could well be spotted by an abusive partner and put victims at more risk of harm, or make someone who’s tentatively trying to escape feel threatened and exposed. If you feel emailing someone direct could put them at risk, revise your recruitment strategy.  Remember, the way you introduce your study in a subject line can convey you’re in control of a thoughtful project – or imply you’re not to be trusted.

Note also that bland, spammy, or confusingly long subject lines are liable to end up in the bin, or not read promptly. You may wish to experiment with a number of subject headings to see what feels the most inviting – particularly if email invitation is your main way of recruiting respondents and if you’re effectively ‘cold calling’ them (as in the email from you will be the first they’ve ever heard of you/your research).

The salutation

This should be ‘Dear….’ You’re making a formal request to a participant, student or colleague so you need to signify respect. If you wish to seem slightly less formal you may want to use ‘hello’ but this should be considered in relation to who you’re approaching and why. Terms such as ‘good day’ ‘greetings’ or ‘good morning/afternoon’ may be acceptable but are often a feature of spam messages so could easily not reach your intended recipient(s).

Avoid ‘Hi’, ‘Hai’, ‘Hiya’ or ‘Hey’ – this is not an email to your friend, and while some recipients may not mind informality, many will find this approach overly familiar or even rude. Don’t assume that young people will warm towards using a more casual address, or that they don’t need to be treated with the same respect as older recipients.

In some cases you may not wish to use any salutation and may just post a message about your research. This may be appropriate in cases where it’s clear you’re sending to a group. However, it might feel impersonal and lead to fewer people replying to you.

I’ve used English addresses here, but when writing in other languages the same rules apply – formal addresses to open an email, not casual terms.

The recipient’s title

You should check their title before messaging and, unless you know it would be preferred, do not use first names only.

If you know someone’s title, use it! For example – Dr, Professor etc. Do not drop the title because you’ve previously met them, or use their first name instead of their title. Many people, particularly women, people of colour, younger or senior people, or other minorities find it disrespectful to have their title neglected in formal addresses. Even if you prefer not to use titles to describe yourself, do not assume you can discard them when addressing other people.

Where you are writing to a member of the public, then you may want to use an address like Mrs, Mma, Madame, Ms, Mx etc. Ensure you are using the right title so you don’t accidentally misgender recipients; and be careful around age/gender combinations – some people are annoyed if you call them Miss when they prefer Mrs, for example.

If you don’t know their title or believe they would prefer not to have a title used then you can use their name(s) instead. For academics you may wish to default to Prof, they can always correct you if you’re wrong.

The recipient’s name

The use of a title (or not) will determine what name follows. So if you are using titles such as Dr, Professor, Mrs then you would conventionally follow it with the person’s surname/last name only. You don’t need to use title, then first name/initial and then last name.

However, this may vary depending on the cultural background of the person you’re addressing – where a clan or tribe name may be used instead of a surname. Or where a last/family name is always given first. Some people may have more than one name and like all of them used in a specific order, others have multiple names but are happy with only one or two of them being used, while others may have a single name only.

If someone is replying to an invitation you’ve given, then directly copy how they’ve described themselves. Some people may use several initials; a mix of upper or lower case lettering; crossing out of names; or punctuation marks; emphasis on specific letters; particular spelling conventions; hypens; or other typographical or visual cues. It is not for you to alter or remove these. Use them as they have done – copying and pasting if appropriate/possible. You might use someone’s written or electronic signature, phone book listing, or authorship on an academic paper to be certain you’ve got a name right.

If you are working from other records, databases etc then proof read first and use the right names in the right order.

Always check the spelling of a name and if it is a name unfamiliar to you then double-check it online or via a name guide and/or with the input of colleagues.

Names that are familiar to us often allow us to then make assumptions about someone’s age, gender and so on. But it isn’t a failsafe approach. If you are aware of the pronouns someone wants you to use then ensure this is done consistently – even (or especially) if a given name does not necessarily match what you might have guessed the pronoun to be. Never alter someone’s preferred pronoun to bring it in line with a given name. If it is unclear what someone’s preferred gender might be (s/he or other gender variations), or if you can’t confidently work it out from someone’s name, then use gender-neutral terminology throughout your message (they/theirs).

Getting someone’s name and title wrong is a guaranteed bad start to a message, which is why I’m spending so much time on it here. While some people may make allowances, for others misnaming can be deeply off-putting or even offensive. Echoing also the persistent problem of white/Western researchers misnaming or misspelling the names of those from ethnic minorities/other countries/people of colour.

In many parts of the world names are personal and important and getting them right conveys respect. It’s vital, therefore, if you mess up, to apologise genuinely and swiftly.

If you don’t know someone’s name, or are addressing a group you might say something like ‘Dear colleague’ or ‘Dear group member’.

The main body of your message

This is where you briefly tell your recipient:

who you are – depending on the message topic and who you are contacting you may wish to use your title and surname, your first and last name, or your first name only.

where you’re from and who is overseeing your work (for example a university, charity, or other organisation). You don’t need to give a full address here, just a location (e.g. ‘Sociology Department at Newcastle University’ or ‘Haven Hospital, Port au Prince’ or ‘Unicef’).

what you are doing – this is a sentence or two explaining what you’re up to, which prefixes what you want from them. For example ‘I am undertaking a project about…’, ‘I have a student completing a dissertation on…’, ‘I am organising a fundraising event…’

why you are contacting them – they may be used to being approached by students/researchers, but they may not. Be reassuring. So tell them how you came about their details. For example ‘a colleague recommended you’, ‘I’ve enjoyed reading your work’, ‘I was given your name by your doctor’. And then why you’ve got in touch – ‘I’d like you to help examine my PhD student’, ‘I would love you to give a talk to my study group’, ‘I’d be interested in hearing about your experiences of living with sickle cell disease as a means of helping other patients’.

what you want them to do – you want to make this bit as inviting and accessible as possible. The temptation is to write reams about your work, which most people won’t read. As this is an initial invitation you should be brief, clear and engaging. And truthful! For example – ‘I can provide a thesis for you to read and arrange a time for the viva, you would be reimbursed for your time and travel’. ‘A talk based on your recent paper about climate change would be ideal, students would enjoy hearing about your direct experiences and asking questions. We can offer accommodation plus a tour of our city’. ‘You would meet with me on three separate occasions to tell me about your life via a recorded interview and to complete a short questionnaire that measures your mental and physical health’.

links to any relevant additional information – here you may tell them who is funding your supervisor or any overseeing/regulatory body/ethics committee should they wish to verify you/your work.

Give a timeline by which you’d like/need them to respond – and details of how they confirm if they are interested (that might be they need to email you back, sign up to a website, or return a form, or have a phone/Skype conversation with you).

Remind them if they have any accessibility requirements to let you know what these might be . Or offer a range of ways you can meet people’s communication, access or mobility needs.

If they are interested you can follow up with more detail so you don’t need to overload them with links, pictures, attachments etc in an initial email or the start of an email conversation.

Thank them for reading and considering your request. Depending on the starting salutation you may say ‘yours sincerely’ (if you used their name), ‘yours faithfully’ (if you didn’t), ‘thank you’ or ‘thank you for considering this request’. You can follow this with ‘I look forward to hearing from you soon/working with you’.   Do not say ‘thanks’, ‘cheers’ ‘bye’ or leave the end of the message with no respectful closure.

Your full name and qualifications (if appropriate)

Your contact details and links to relevant information to help verify who you are (for example links to a professional website, project/university/charity page, blog etc).

Make sure you

• Write a message that is short, clear, and specific to the person you are messaging
• Use a legible font
• Consider the colour of font and background for accessibility
• Avoid attachments unless necessary, and if you include any these must be accessible to participants (e.g. things they’ll be able to open and be able to follow if they’re using text to speech recognition software)
• Check, check, and double check for spelling and grammar
• Write in the language(s) your respondents speak
• Note that for international audiences or diverse cultures conventions of addresses, salutations, and instructions may vary in how they’re phrased and interpreted
• Avoid pressuring or coercing (including offering prizes, mention this towards the end, if at all); or throwing in sensitive or potentially distressing ideas without clarification or forewarning (e.g. ‘you’ve had lots of miscarriages and I’m writing to see if you’d like to tell us about them…’  a less than inviting opportunity I was recently offered)
• Put yourself in their shoes – don’t assume because the topic you’re messaging them about is important/interesting to you it will be to them, or that because you’re used to the topic it won’t be daunting/threatening/upsetting to recipients. Or even if topic is benign that an out of the blue email might not still feel unsettling. Imagine the email you plan to send just turned up in your inbox – how would you feel?
• Note when you’re sending emails – over the weekend, during festivals or religious/work holidays, or other busy periods may reduce the replies you get or introduce delays in response times

If you are using email for research PILOT YOUR EMAIL/MESSAGE – that includes what you are asking and the mail out strategy.

If they reply

And say no (N) – either don’t respond if you believe they don’t wish/need to hear from you. Or reply with a polite thanks and note you won’t bother them again (if it’s a call for research). If working with colleagues ensure everyone’s aware and respectful of requests for no more contact. Do not email them to argue about their answer, question their refusal, or imply they are unreasonable for not being part of your research.

Maybe (M) – some people are interested but aren’t sure if they’re available or may want more details. In which case provide them with what they need to know quickly and concisely.

Yes (Y) – don’t suddenly become informal, you’re not their best friend. Be ready to send out whatever further information is needed to get them involved with your research, teaching etc.

If they don’t reply

You can send a ‘friendly reminder’ (and even put this in your subject heading). But do this once, twice at a push. If they aren’t interested or available you continuing to pester them is unlikely to change things. If you notice this is happening a lot then it may be worth checking if your email is the problem (perhaps it’s going to spam for a lot of recipients), or maybe if emailing people is not the best approach to get them interested in you/your work.

For research participants – note if they did reply, what their response was (Y/N/M), or if no response if you followed up and outcome (Y/N/M or still no response). You can record this as part of your ongoing data management about study responders and non-responders, assuming you have the relevant approvals to collect this information and appropriate means of storing it securely.

Your availability

Send out messages when you will be available to respond. If you’re liable to be only picking up sporadically note your availability on your contact details at end of message (e.g. I will respond within 7 days; I am currently travelling so will check my messages weekly).

There’s more information on how to communicate effectively with participants in The Research Companion (particularly Chapters 2, 5 and 8).

If you’ve anything to add about positive and negative emailing experiences; further questions about emailing respondents/colleagues; or guides for crafting email or letter invitations to research respondents, please share them in the comments.

Thanks to Jay Owens @Hautepop, research director at Pulsar. And Dr Heather Williams @alrightPET for ideas about good emailing practices.

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How to Email a Professor About Research Opportunities

Written by Nathan Brunner .

Last updated on March 26, 2024.

Amateurish emails are a deal-breaker for most professors.

If you’re hoping to land a research position, it’s essential to craft the perfect pitch!

You should use an informative subject line, formally address the professor, emphasize that the professor’s expertise relates to your research, and list your qualifications related to the field of study.

Applying these tips will significantly improve your chances of joining their research group!

Tip : Find College Student Jobs on Salarship .

Sample Email Asking for a Research Opportunity

Before we start, here is a generic sample email that you can customize to your needs:

Dear Professor <<Surname>> , I am a  <<year>>  student at  <<university>>  majoring in  <<major>> .  << Explain how you found out about the professor’s research group>> . <<Express your interest in specific paper or topic>> .  I would appreciate the chance to talk with you about your research in  <<topic of interest>>  and about possible undergraduate research opportunities in your research group. My experience in  <<research experience or class>> , confirmed my intention to develop my research skills and  <<goal>> . I know you are very busy. We could schedule an appointment or I can drop by your office hours on  <<day and time>> . I have attached my resume and unofficial transcript. Please let me know if there is any other information I can provide. I look forward to contributing to your research team. Best regards, <<Name>>

Note that this is an unspecific sample email that you will need to personalize based on your situation.

We will outline the important guidelines you should follow when customizing your email.

9 Guidelines to Craft the Perfect Research Opportunity Emails

Here are the guidelines you should follow when emailing a professor about research opportunities.

1. Begin Your Email With An Informative Subject Line

The subject line of the application email is the first thing that the professor will see.

This is your opportunity to spark their interest from the get-go. 

Avoid using phrases like “Looking for a research opportunity.” Rather try to sound more professional and link your subject line to the professor’s field of research. 

For example, you can say:

• Interested in Contributing to Your Research About X.
• Collaboration Proposal: Student Interested in Joining Your Research Team.
• Meeting to Discuss X Topic of Research.

When forming a subject line, try to use words that clearly indicate what your email is about. Your title should not be deceiving and should be phrased in a manner that does not come across as off-putting. 

2. Be Respectful and Address The Professor Correctly

When emailing professors, it is important that you address them under their formal title : “Dear Professor Surname.” Avoid calling them by their first name, as this can be interpreted as a form of disrespect.

Ensure that you do not use abbreviations, slang, or emoticons throughout your email. 

3. Introduce Yourself 

After you have formally addressed the professor, it is important that you introduce yourself.

Consider a message along the lines of “Dear Professor X, my name is (full name and surname). I am in my final year of X degree at X University.”

4. Explain Why The Professor Is A Good Match For Your Research Interests

Buttering up a professor may help you score some brownie points when looking to join their research group.

When emailing a professor, be sure to indicate that you have reached out to them because you consider them to be an expert in the area of research that you are interested in.

Also, explain why you think this professor would be a match for you.

5. Explain How Granting A Research Opportunity Would Be Beneficial To The Professor

As humans, we are more likely to want to get involved with something if we see a benefit for ourselves. Your professor is no exception.

For this reason, you want to start your email by expressing your desire to pursue independent research in a manner that appears to benefit the professor as well.

You may be able to persuade the professor by highlighting how your research will be a novice contribution to their field of expertise.

Professors are more likely to say yes if you highlight the significance and uniqueness of your research, as it is also an opportunity for their name to be attached to a contribution. 

6. Mention Your Letters of Recommendation, Experience, And Qualifications

If you have any qualifications, letters of recommendation, or research experience , it is crucial to mention this to the professor.

Showing that you have a basic understanding of the relevant field will significantly facilitate your integration into the research group.

It also indicates that you have set out to find previous experiences, which shows your determination and dedication to this field of research.

7. Explain Your Interest In Acquiring A Research Opportunity 

After briefly explaining your prior knowledge and experience in the professor’s research field, proceed to inform the professor of the reasons why you are interested in pursuing a research opportunity with them.

When explaining why you would like to participate in a research opportunity under their guidance, be sure to discuss the importance of the proposed field of research, how it relates to your goals and interests, and how you will be able to make a positive contribution to the relevant field.

8. Ask To Schedule A Meeting

This is a classic marketing strategy known as a call to action.

It makes it easier for the professor to accept a meeting so that you can have an in-depth conversation about your research.

When asking to schedule a meeting, be sure to relay that you are at the mercy of the professor and will work your schedule around theirs. However, you don’t want to leave the time and date entirely open-ended. Consider giving them a framework to work with so that they can choose a time that best suits them. 

For example: “I would be delighted to discuss this research opportunity, I am available every week on Monday to Wednesday from 08h00 to 14h00. Please let me know if you have any availability between these times or if any other day or time would suit you.”

9. Optional: You Could Attach a Research Proposal to Your Email

While it is not a must, attaching a research proposal to your email will make your request for a research opportunity look a lot more attractive.

Your research proposal should, at most, be five pages long, as the purpose is simply to give the professor a better idea of what you hope to conduct research on.

Try to keep your proposal as succinct as possible, making it easy for the professor to read quickly while still showing your knowledge and interest in the research topic. 

In your research proposal, you should clearly set out what your research aims are, the sources available that are relevant to your research, any potential limitations to your research, and why the research you hope to conduct will contribute to the professor’s field of expertise.

Tip : 124,139 College Student Jobs Are Available on Salarship .

Mistakes to Avoid at All Costs When Asking a Professor for a Research Opportunity

It is not uncommon for students to make amateurish mistakes that can completely discredit their application. Here are three mistakes you should avoid at all costs.

Mistake 1: Do Not Ask About Financial Remuneration In Your First Email

It may come across as impolite if you mention remuneration in the first email, as it appears as if you are simply seeking a research opportunity for financial gain rather than a genuine interest in research and true dedication to the field of research the supervisor specializes in.

Ideally, you would want the professor to be the first person to mention remuneration. Alternatively, you can mention remuneration at a later stage once you are aware that the professor will be able to offer you a research opportunity.

Mistake 2: Make Sure You Do Not Have Any Spelling and Grammar Mistakes

Spelling and grammar are two fundamental parts of research. Sending an email with spelling or grammar mistakes shows carelessness and poor writing skills.

Take the time to run your email through a website that can check your spelling and grammar. 

Mistake 3: Do Not Email Professors Late At Night

If you’re a night owl, it’s likely that you’re most alert at night. However, not everyone shares these sentiments.

You should avoid emailing professors late at night at all costs .

If you send your email after office hours, you risk having the professor receive it during their personal hours.

It might send notifications to their phone or computer, disrupting their personal life. If your email finds them in a grumpy mood after you have disturbed their sleep, the professor is likely not going to be particularly enthusiastic about your proposal.

When emailing your professor, it’s important to email them at a socially acceptable, reasonable time. Any time after 8 am is generally regarded as professional and acceptable. 

The Bottom Line

Emailing a professor about research opportunities can be nerve-wracking. Putting yourself out there and actively seeking research opportunities can also be challenging. 

You may have to email quite a few professors before you find one willing to offer you a research opportunity. By sending polite, clear, succinct emails informing professors about your fields of interest and desire to take part in research opportunities, you’re likely to land a research opportunity quickly.

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Office of Undergraduate Research

Email etiquette.

Begin by stating who you are and why you are writing to them. Make a connection by mentioning shared interests and goals.

Be specific and explain your interests. What aspects of their research fascinate you? What sparked your interest in their topic or area of focus? What motivates your interest in the topic or problem that their research focuses on?

If you’ve been referred by someone, you can mention that as well. State what it is you’re seeking, such as a conversation to discuss their research on ________, or to inquire about opportunities to get involved or assist with their work on ________.

End your email with next steps, such as letting them know what days and times you are typically available and asking if they may be able to meet during those times, or asking if it would be alright if you dropped by their office hours to talk with them further. In the case of professionals outside of the University, you can ask if they would be available for a brief, 20-30 minute phone conversation to discuss their work, which is oftentimes referred to as an informational interview.

• Keep it concise – Limit your email to essential information only, ideally no more than four to six sentences. Busy faculty members and professionals read emails quickly; a long, detailed email, no matter how well written, will often get ignored. Save the details for follow-up emails and/or conversations.
• Make your “ask” reasonable – When reaching out to a prospective mentor you do not yet know, asking for a meeting to discuss their research is a reasonable request. Asking whether you can join his/her lab or become his/her research assistant is a big request that should wait until after you’ve had a conversation, which gives both of you the opportunity to assess whether this is a good fit.
• Maintain formality – Even if you have spoken with this person before, it’s important to always maintain a formal tone and use formal language in an initial email to faculty or professionals. You never know whether your email might be shared or forwarded, so err on the side of formality.
• Be sincere and genuine – False flattery will not get you far. Only reach out to faculty or other contacts that you have a genuine interest in working with, and never exaggerate or misrepresent your interests.
• Begin emails with appropriate salutation – This goes back to maintaining formality. Though you may begin your everyday emails with “Hey” or “Hi,” using these informal salutations with faculty or professionals may be off-putting or prevent them from taking you seriously. Always begin with “Dear Dr. [Last Name],” “Dear Professor [Last Name],” or “Dear Mr./Ms. [Last Name].”
• Professional contact information – At the end of an email, always provide your email address and phone number. The email address you provide should be professional ([email protected] instead of [email protected]). Your voicemail message should also be professional, clearly stating your name and asking callers to please leave a message. Avoid music playing in the background, slang, and informal language in your voicemail message, as these can ruin the professional impression you are trying to make.
• Referrals – Only give the name of a referral if the person who referred you has instructed you to do so. Providing the name of a referral without their permission is frowned upon. Avoid exaggerating or overstating your connections. For example, stating in your email that “Professor Z recommended I contact you” when in reality Professor Z, in passing, recommended you reach out to faculty members in a particular department to inquire about opportunities, will not get you far in the networking process.
• Be patient – Don’t expect an instant response. Not everyone maintains a constant connection to their email. If you don’t receive a response within 10 business days (weekends don’t count!) you can send a second email. For the second email, simply resend the same email content, and avoid stating that you’re emailing a second time because you did not receive a response to your first email, as some people may find this offensive. If you don’t receive a response to your second email, either stop in during the faculty member’s office hours to ask your question(s) and begin establishing a relationship, or move on.

For additional guidance from the OUR Peer Research Ambassadors , check out the following Student Research Blog posts:

• It’s All About the Emails
• 20 Seconds of Courage
• 4 Ways to Get Into Undergraduate Research
• Getting In Touch: Making Contact With Professors
• It’s OK to be Told “No”

Email Templates

Dear Professor _____,

I am a ( class year ) majoring in ( indicate your major, and minor, if applicable ). I read your journal article on ( article topic ) and am very interested in your current research on ( research topic ). I am greatly interested in ( topic ) and was excited to learn of the connection to your work. In particular, I am drawn to ( specific aspect of research ). I would appreciate the opportunity to talk with you further about your research and would welcome any advice you would have for me as an aspiring ( field/topic ) researcher.

I am available for a virtual conversation on Tuesday or Thursday afternoons, any time after 1pm, though I can be flexible to accommodate your schedule. I look forward to hearing from you.

Jonathan Husky [email protected] 860-486-0000

Dear Dr. _____,

I am a ( class year ) majoring in ( major/minor ). I am writing to express interest in your research on ( research topic ). I was excited to read about your latest advance in ( topic ) in UConn Today.

As an aspiring ( career or academic goal ), I have focused my coursework on ( specific topics ). Previous research experiences in ( research background ) have given me a background in ( topic ), but I’ve continued to be drawn towards ( topic connected to their research ). In particular, I was excited by your focus on ( specific topic ).

I would appreciate an opportunity to meet with you ( virtually or in person ) to learn more about your research. My schedule is flexible and I am able to meet at a time that is convenient for you. I look forward to hearing from you.

Sample Emails

My name is Jonathan and I am a first-year undergraduate majoring in _____ and minoring in _____. I’m very interested in your research on _____. I was first introduced to this topic in my senior year of high school when I completed a project on _____ in my _____ class. This semester I’m taking _____ with Dr. _____ and have had a chance to explore this topic from a different angle. Through my readings, I came across your study on _____ and was intrigued by the focus on _____.

I would appreciate the chance to have a conversation with you to learn more about your research on _____. Can I stop by your office hours on Thursdays or is there a better time for us to meet? I’m typically available on Tuesday and Thursday afternoons but can be flexible to fit your schedule. I look forward to hearing from you.

Jonathan Husky University of Connecticut, Class of 20XX email address he/him/his

Dear Dr. _________,

My name is ______ and I am a sophomore, XYZ major interested in your research on ____________. With the rapidly evolving _______, I am intrigued by __________ and how it can impact__________. While exploring this area further in my ABC1000 course, I came across your research on _________ and read your paper on _________, igniting my interest in learning more about ________.

I would appreciate the chance to talk with you more about your current research, your career path, and any advice you may have for me as someone who aspires to contribute to research on ________. Can I set up a time to meet with you in the coming weeks? I’m free on Tuesday and Thursday mornings, as well as Monday afternoons, though can be flexible to fit your availability.

Thank you for considering this request.

Jonathan Husky Email Address University of Connecticut, Class of 20XX

My name is ABC Student and I’m a sophomore majoring in Allied Health Sciences. I was exploring research on_________ when I came across your 20XX paper in ______ on _______. I was intrigued by the impact of _______ on ________, and the overall implications of ______.

I was first introduced to ________ in Dr. Carson’s XYZ1000 course, where we studied ______. I continued to develop my interest by taking _________ and ________, where I expanded my understanding of ____________.

Now, as I look ahead to my Honors thesis, I am exploring options to combine my interest in _______ with my academic background in __________. I would appreciate the opportunity to speak with you to learn more about your research and any advice you may have for me as I plan my next steps and build my knowledge on these topics. Would you be available for a meeting this week or next? I’m typically free on Mondays and Wednesdays until 11am, though can work around your schedule.

I appreciate you considering this request and look forward to hearing from you.

ABC Student email address she/her/hers

Dear Professor ____,

I am a junior majoring in ____. Last year I had the opportunity to study ____ with Professor ___ in her ____ class. I was particularly drawn to the intersection of ____ and ____, and exploring the relationships between _____ and _____. While researching these areas further, I came upon your paper on _____ and was excited to learn about your current research on ____, as this aligns with the direction I want to go with my honors thesis next year.

Would it be possible to set up a meeting to discuss your research? Below I have included my availability for the coming weeks, though I can be flexible to fit with your schedule.  I appreciate your consideration.  Also, look forward to taking your course next semester on _____ and gaining additional insight into ____.

Dear Professor___,

I am fascinated by the molecular biology of stem cells. Recently I read your 20XX paper on the role of microRNAs in the differentiation of muscle stem cells published in ____ journal and found your conclusions to be intriguing. In particular, I found it amazing that __________ can impact _________.

As a junior MCB major, I have developed a strong background in _____ and feel I am now ready to contribute to the field of molecular biology. I would appreciate the opportunity to talk with you more about your current research and the ways in which undergraduate students are able to assist. Would you be available for a meeting in the coming weeks? I am available on Monday and Wednesday afternoons, though can be available at other times to fit with your schedule. I look forward to talking with you soon and learning more about your research.

Jonathan Husky

Email Address, Phone Number

I would also appreciate learning more about the work that ABC Nonprofit is doing to educate the public on _____. Would you be available for a brief phone conversation next Thursday or Friday afternoon? Thank you in advance for your consideration and I hope to speak with you soon.

Sincerely, Jonathan Husky [email protected] 999-999-9999

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How to Email a Professor About Research

Last Updated: June 27, 2022 Fact Checked

This article was co-authored by Alexander Ruiz, M.Ed. and by wikiHow staff writer, Aly Rusciano . Alexander Ruiz is an Educational Consultant and the Educational Director of Link Educational Institute, a tutoring business based in Claremont, California that provides customizable educational plans, subject and test prep tutoring, and college application consulting. With over a decade and a half of experience in the education industry, Alexander coaches students to increase their self-awareness and emotional intelligence while achieving skills and the goal of achieving skills and higher education. He holds a BA in Psychology from Florida International University and an MA in Education from Georgia Southern University. There are 10 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 16,418 times.

Asking a professor about their research is the first step in gaining a mentor, knowledge, and new opportunities—but how do you do it? Emails are an excellent way to professionally and academically introduce yourself to a professor and express an interest in their expertise. If you don't know the professor well yet, this can seem nerve-wracking, but don't stress! In this article, we’ll tell you everything you need to know about emailing a professor about research and even give you a few examples to work with.

Best Practice for Emailing Professors

• “Meeting to Discuss Biological Engineering for Targeting Cancer Cells”
• “Seeking Opportunity to Research Wollstonecraft’s Gothic Prose”

• “My name is Allie Springer, and I’m an English major in my final semester at the University of Tennessee.”
• “My name is Courtney Chaps, and I am currently a sophomore at MIT.”

• “I have read several of your articles. Your piece on orangutans in National Geographic opened my eyes to a different perspective I am now exploring in my own work.”
• “Your theory on the evolution and prevalence of knighthood within Medieval romance is fascinating and thought-provoking.”

• “My Capstone project mirrors your research on Edmund Spenser’s allegorical characterizations, but with a focus on female representation.”
• “Your emphasis on the cellular properties of viruses interests me the most because of my extensive history in the medical field.”

• “Although this thesis is my first active research project, I’m eager to learn and challenge the foundations of my research. I’m a hardworking student who has received numerous leadership and scholarly awards, including the Princeton Scholarly Essay Award.”
• “My first research project focused on leukemia inhibitory factor’s role in cell activation. I have also worked on several experiments related to genetic screening.” [8] X Research source

• “An apprenticeship with you during the spring semester would allow me to explore my thesis further.”
• “Are there any undergraduate research positions available in your lab?”

• “I would love to meet with you to discuss your groundbreaking research at your convenience.”
• “I am available to meet via Zoom and in-person Mondays through Thursdays from 3 PM to 6 PM PST.”

• “Kimmy Reeds 9011133 (555) 881-000 [email protected]”

• Try sending the email during the professor’s office hours for a more timely response.

Sample Emails

Expert Q&A

• ↑ https://salarship.com/article/email-professor-research-opportunities/
• ↑ https://academicpositions.com/career-advice/how-to-email-a-professor
• ↑ https://research.berkeley.edu/how-cold-email-professor
• ↑ https://www.purdue.edu/advisors/students/professor.php
• ↑ https://sites.psu.edu/gileswriter/2016/08/26/research-opportunity-please-how-to-email-a-professor/
• ↑ https://www.chem.purdue.edu/courses/chm49900/CHM499docs/499emailguide.pdf
• ↑ https://biology.nd.edu/assets/182128/example_of_emails_sent_to_a_professor_before_applying.pdf
• ↑ https://research.ewu.edu/writers_c_writing_email
• ↑ https://sciences.ugresearch.ucla.edu/getting-started/project/
• ↑ https://senr.osu.edu/undergraduate/undergraduate-research/dos-and-donts

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How to Write a Professional Email: How to email a research professor

• How to write a email letter of recommendation
• How to email a research professor
• "I missed class" example
• "Help on lecture information" example

Waht it should contain

Your email should:

• Have an informative subject line
• Be formal: Dear Dr. Smith; Sincerely, Your Name
• not use Mrs. or Ms.
• NOT have slang, abbreviations, or emoticons
• If applying for an opening:
• Address any qualifications the professor is looking for
• Demonstrate your experience

When asking for a research opportunity: state specifically your interest in that research group (you need to read the professor's website) explain why research is important for your goals ask to schedule a meeting or say that you will be coming to office hours

DO NOT SEND THIS EMAIL

Subject: Research Job Op

Hi Joe, 

My name is Name and I am a major in Major.  Is there space in your lab for an undergraduate?  If so, what is the pay rate and the hours?

Thanks, Name

DO SEND THIS EMAIL

Subject:  Possible undergraduate research opportunities

Dear Dr. Professor,I am a (year, major) at (university) and I am writing to ask about opportunities for undergraduate research in your lab beginning (time period). I have conducted undergraduate research on (topic) with (names) in (program or class). (Expression of interest in the topic). I would like to continue a path of research on (topic) and would ultimately allow me to (career goal). I am especially interested in your previous work on (describe a paper or talk).

I have attached my CV and unofficial transcript to this e-mail, but if there is additional information that I have not included that you would like, I would be happy to provide it to you. Thank you for your consideration.

Ambitous Student Email address 

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• Next: "I missed class" example >>
• Last Updated: Apr 9, 2024 2:58 PM
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• Writing Tips

How to Write an Academic Email

4-minute read

• 21st October 2019

When you email a professor or tutor for the first time, you want to make a good impression. But how can you do this? Our top tips for writing an academic email include the following:

• Consider whether you need to send an email. You may be able to find the information in your syllabus, timetable, or other course materials.
• Write a clear subject line setting out what your email is about.
• Let the recipient know who you are and make a specific request.
• Use a clear, concise writing style and appropriate academic language.
• Proofread  your email carefully before hitting send.

Check out our guide below for more on how to write an academic email.

1. When to Send an Academic Email

If you say the word “inbox” to an academic, they will shudder in horror. This is because most lecturers and tutors receive dozens of emails every day. Keeping on top of this can take a lot of time and effort.

So, before writing an email, ask yourself: Do I need to send this?

Often, you can find the information you need in other places. If you want to know about a reading assignment, for example, you should check your syllabus, course documentation, or reading list.

This isn’t to say you shouldn’t ask for help. Academic staff are there to assist you. But they can do this more effectively if they have time to spare, so it’s best only to email someone when you can’t find the information elsewhere.

2. Subject Line

Every academic email should have a  clear subject line  that sets out why you’re emailing. For example, if you need to discuss a paper you’re writing, a vague subject line like “Question” or “Urgent!” may be easy to overlook.

Instead, you could write something like:

Aristotle Paper – Tutorial Request for Wednesday

This is short and simple, but the recipient will immediately understand the topic of your email, what you need, and when you need it.

3. Be Specific About Why You’re Emailing

The text of your email should be as specific as possible. To do this:

• Set out who you are and your relationship to the recipient.
• Explain your situation in no more than a couple sentences. For more complex requests, you’re better off setting up a meeting in person.
• Suggest how the recipient can help you address the problem.

This will ensure the recipient knows who you are and what you need from them. The simpler you make this, the easier it will be for them to respond.

4. Be Clear, Concise and Formal

As well as being specific, you need to use an appropriate writing style. This should be clear, concise, and  formal . Be sure to:

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• Address the recipient using their proper title (e.g.,  Dear  Prof.  Smith ).
• Use academic language as appropriate (avoid slang and emojis).
• Be polite in your request; don’t make demands.
• Thank the recipient for their time at the end of the email.

It may be the recipient is happy for you to use a less formal writing style. But it’s best to stick to formal, respectful language until you get to know them.

5. Proofread Carefully

Finally, be absolutely sure you  proofread your email before sending it.

This will save you from any embarrassing typos, ensuring your email is easy for the recipient to understand.

Example Academic Email

In closing, here’s an example of an academic email:

Dear Prof. Smith,

I am a first-year student on your Ancient Greek Philosophy module, and I was hoping we could meet to discuss the upcoming Aristotle paper (due on March 3).

I am planning to write about Plato and Aristotle, and I have attended the lectures and completed the required reading, but I have questions I would like to ask before I begin writing. Will you be available to meet this Wednesday?

Early afternoon would be best for me, but I am happy to adapt my schedule if you are not available then. If we cannot meet, do you have any books or research papers about Plato and Aristotle that you can suggest?

Thank you for your time.

Kind regards,

Isaac Kinsella

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Emailing Faculty About Research Opportunities (Example Included)

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For many students looking to get into research, one way of finding opportunities and getting involved is to email faculty directly. By emailing a faculty member about your interest in research, you can share more information about yourself, why you’re interested in their research area, and qualifications that show off what you would bring to their research/lab. This is also a great opportunity to network with faculty in your department (or department of interest) to learn more from them, even if they do not have an available position at the moment.

So, what do you include in an email to a faculty member?

This email is a first step in finding a position in a research lab, so treat it like you’re speaking to an employer. Your email should be professional and personalized for each faculty member you write to. You do not want to send a generic copy/paste email to multiple faculty members. This is your first impression! Show them that you have put thought and time into contacting them.

The format of your email should be professional, short, and to the point. You want to give them enough information so they know all of the key points of why you’re contacting them, but you do not want to make it a lengthy paper either. A well-written email to faculty can be about 1 – 3 short paragraphs. Check out our resource with tips on what to include in an email.

Start off with a detailed Subject Line. Tell the faculty member why you’re contacting them. Remember, each faculty member is not only conducting research, but they are also teaching, supervising others, writing their papers and grants, and so much more. If you write a generic subject line, it can get lost in their inbox.

The foundation of your email should include:

• A brief 1 – 2 sentence introduction of yourself. Include your name, academic year (Freshman, Sophomore, etc.), and major.
• The reason you’re reaching out. Let them know early that you’re interested in their research.
• The reason you are interested in their research. Did you previously take a class covering that topic and it interests you? Did you want to research a similar topic in the future?
• Show that you have done your homework on their research. When possible, try to read the faculty member’s website, or one of their publications, and mention it. This shows that you are interested in a more in-depth understanding of what they were doing. It is okay if you read only part of an article of theirs. Try to at least scan the article or read the main parts (abstract, the introduction, and the conclusion section) to understand the main findings.
• Tell them any of relevant experience that shows you are familiar with the topic or with working in a research lab. Have you taken a class on the topic they’re researching? Mention it! Do you have previous experiences working in research? Mention it! Show them that you would be a benefit to their research team.
• Give them times that you are available to meet to talk about your interests in greater detail. Typically, the faculty member will want to meet with and discuss things further to learn more about you and to share more information with you. It’s important to give them a few days and times so they can compare it to their availability. One tip is to learn their office hours and ask if you can come by the following week to discuss your interests.
• Optional Addition – Attach your resume, but only if it’s professional and ready. If you feel like your resume needs to be updated, visit our resume section on our website for some resources!
• Before you send the email, proofread it.

I Sent the Email. What Happens Now?

While you wait for a response, try to look for other research opportunities. You do not want to have your mind set on one lab – sometimes professors can’t take on more students. You will want to be prepared for any scenario, so look for a number of options. Start by emailing three to five faculty members. This is a good start that is not overwhelming. Also look for research programs available across the university. You can find some of the research programs on our  Research Experiences  section and on our  main research website.

Didn’t hear back from them? Follow up in 1 – 2 weeks from your first email. As mentioned above, faculty members are busy. It’s  possible your email got buried in many other urgent items. Check in to ensure they received your email and ask them if they have a time to talk or let them know if you will be visiting them during their office hours. 

When you do meet with the faculty member, ask if they know of other opportunities that might meet your needs.  If they are able to invite you to work with them, wonderful!  If they cannot, they might know someone who can, or have other ideas for you.

Resources for Emailing Research Faculty

• Tips for Emailing Faculty : Emailing Faculty About Research Resource. Our Tips on Emailing Faculty about expressing interest in their research.
• Resume Resources : There are tips for formatting/editing your resume as well as resources for getting a resume review on our website.
• Research Tracker: Create a list of who you contacted and their responses. We have a Research Application Tracker that can be used to track emails as well.
• Meet with an Undergraduate Research Ambassador in a 1:1 Appointment: Need help getting started on finding research, support drafting your emails, and/or want someone to look at your email before you send it? An Undergraduate Research Ambassador can help you in any step!

Example Research Request Email:

Research example information:.

Professor Doe – Psychology and Social Reponses Research

Research Interest: anxiety, guilt, cultural differences, religion, and terror management

Example Email:

Subject Line: Social Response Research and Available Opportunities Dear Professor Doe,

My name is Wildcat Student and I’m a junior majoring in Psychology here at the University of Arizona. I was looking for research positions on the psychology website when I came across your research on Social Response and Terror Management. I’m interested in expanding my knowledge on the relation of religion and terror management, so your research is very interesting to me. I read your paper on how different religions affect the way people cope in stressful situations. It was very insightful to learn how people use social beliefs, such as religion, to motivate themselves and deal with the negative impacts of difficult situations such as anxiety and guilt. I’m interested in applying to a PhD program after graduation and I would like my research to have an emphasis on using Terror Management Theory to examine the response differences between cultures. Your research would give me the foundation to start this in my undergraduate education.

I have gained knowledge in these topics through courses such as Abnormal Psychology, Social Psychology, Social Psychology + Cinema (where I examined social theories such as Terror Management Theory through contributions from cinema), and Religion and Film (which explores religion and its relationship with visual storytelling culture). Furthermore, I have previous experience with research from my advanced research methods class, where I ran a research study and analyzed the data afterwards to find significant values in each test group.

I would love to discuss the possibility of volunteering in your research lab for the Fall semester. I am available on Mondays – Thursdays anytime after 1:00pm and I’m flexible to meet in-person or over zoom. Please let me know if any of those dates/times work for you. I have also attached my resume if you are interested in reviewing my other experiences.

Thank you some much for your time,

Wildcat Student (she/her) [email protected]

We respectfully acknowledge the University of Arizona is on the land and territories of Indigenous peoples. Today, Arizona is home to 22 federally recognized tribes, with Tucson being home to the O'odham and the Yaqui. Committed to diversity and inclusion, the University strives to build sustainable relationships with sovereign Native Nations and Indigenous communities through education offerings, partnerships, and community service.

How to Ask for Something in an Email (With Examples)

Writing an email is an effective and professional way to request something you need. In this guide, we’ll offer steps to help you craft a convincing request email, along with examples to use for reference. What Is a Request Email? A request email is a formal message where you ask somebody (usually a colleague, a […]

Writing an email is an effective and professional way to request something you need.

In this guide, we’ll offer steps to help you craft a convincing request email, along with examples to use for reference.

What Is a Request Email?

A request email is a formal message where you ask somebody (usually a colleague, a manager, or a person in a position of authority) to do something for you.

Reasons you may want to send a request email include:

• You want to ask for advice
• You want to request a document or information
• You want the recipient to fill out a form or complete a task
• You want to ask for additional resources
• You want to ask for a deadline extension, a holiday, or an extended break

Knowing how to write a formal request email is an important skill for any professional setting, whether it’s educational centers, community clubs, or workplaces.

How to Write an Effective Request Email

Here are four tips to help you write an effective request email with examples that demonstrate how to use each tip.

1. Be Direct and Concise

Time is money, so being direct and concise is the best choice when writing a request email. Without being too abrupt or pushy, state your ask at the top of your email, ideally within the first sentence or two.

Your goal is to get the reader’s attention and tell them what you’re requesting immediately. If you beat around the bush, an impatient or busy reader may never get to your request.

Here’s an email example to show you how to be direct without being abrupt:

Dear (Recipient’s Name) 

My name is (Your Name) and I’m contacting you from (Company Name). We met earlier at (Insert Date), and I’m working on XYZ project and would like to ask for your support. 

I wanted to ask if you could provide (Insert details about your request). 

Hoping you can help and looking forward to your reply! 

Thank you, 

(Your Name) 

2. Establish Your Credibility

When making a professional request, establish your credibility early on in the message.

Ask yourself why your request is important and why your recipient should care before typing the email. For example, you can tell them what makes you different, what your accomplishments are, and why they should pay attention to you.

Of course, there’s a fine line between establishing credibility and bragging—make sure not to overstep.

Here is an example:

Dear Madam, 

My name is (Your Name) and I’m the head of the fundraising department at (Company Name). 

We are a leading (insert details) organization, providing (insert services) to communities around the country. The corporations we partner with receive immense recognition on all our public platforms and our website receives over 400,000 views per day. 

I’m writing to request your sponsorship for (Insert Event details). The event is taking place two weeks from now, and I would love a confirmation of your support by (Insert Deadline). 

Please don’t hesitate to get in touch if you have any questions!

3. Convey the Urgency of Your Request

Your request will likely be time-limited, so convey when and why you need a quick response.

If your request is urgent, say so. Provide the recipient with a clear deadline and express the importance of their cooperation before the deadline expires.

Take a look at this example:

Dear (Recipient Name),

My name is (Name) and I’m contacting you from (Company). I’m writing with an urgent request that requires immediate attention. 

(Insert project details and deadline) 

Considering our tight deadline, your timely response will be greatly appreciated. But if you’re unable to offer support in this regard, could you please identify a suitable person I can contact? 

Many thanks, 

4. Include a Clear CTA

Conclude your email with a clear call-to-action (CTA). The CTA is the step you want your recipient to take after reading your email and will vary depending on your request.

To emphasize your CTA, include it in the last sentence of the body of your email. Follow it up with a professional, friendly sign-off, such as:

• All the best

It’s also a good idea to include your contact information at the end of your email . This includes your full name, job title, department, phone number, or alternate email address.

My name is (Insert Name) and I’m contacting you from (Company Name). I’m writing to request some information about (insert details) provided by your company. 

Could you please let me know: 

This information is important for (insert project details), and I have a deadline of (date). If you can facilitate my request, can you please provide information by this date? 

Thanking you, 

What to Do if Your Request Email Doesn’t Work?

1. your email receives no reply.

In case you receive no response, send a follow-up email. Maintain a friendly and professional tone, briefly recap your previous message, provide additional context, and express your eagerness to hear back.

But writing follow-up emails can often be a drag. That’s where Right Inbox’s automated follow-ups come in. Together with the Templates feature, you can insert your most successful follow-ups with a single click and schedule them at a frequency of your choice. In case your recipient responds, Right Inbox will automatically cancel your follow-ups.

If you’ve tried to get in contact several times and still received no response, it’s safe to assume that the person is not interested and stop emailing.

2. Your Request Is Turned Down

If your request is rejected, you can do one of two things.

You can write a reply email thanking the recipient for their time and then look for an alternative person/company who may be able to assist you.

Second, you could reply by politely expressing your disappointment, requesting their feedback, expressing your ongoing interest, and seeing whether your response can now be catered to.

In either case, remember to be professional and respectful, and always thank the recipient for their time and consideration.

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David Campbell

David Campbell is the editor of the Right Inbox blog. He is passionate about email productivity and getting more done in less time.

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Dan Garisto

Freelance science journalist

How to write an email to a researcher you’ve never spoken to before

Since I’ve gotten asked about careers in science writing/journalism twice in the past week, I’ve been hunting down basic resources (what is science writing, how to pitch, where a science writing career stats) from excellent sites like The Open Notebook to help get folks started. But this is a particularly basic question—so basic that people usually don’t ask it and (IMO) it doesn’t get a lot of good answers. Here’s my take.

SUBJECT LINE Media Inquiry: Interesting Research

You want to clearly label your email as a media email—ideally from a specific publication, but if you’re a freelancer and not sure where it will appear, “Media” is just fine. You also want to make the topic of the email clear. Specific keywords that are relevant to their specific research are often helpful. For example, it might be better to include “Penrose process” than just “black hole” in the subject line. A more specific topic is more relevant to them and means your email is more likely to be read.

Dear Dr. So and So ,

Titles can be tricky. On first contact, I always use Dr. (as opposed to Prof.) unless I am positive they don’t have a PhD. If there are three people or fewer, use Drs. If for some reason there are more than three you can address it to “all.” Keep in mind that you generally want to avoid sending a single email to more than 3 or so researchers—things get messy. (One or two really is best.) Make sure to double check that you have spelled their name(s) correctly before sending . INTRODUCTION

My name is Dan Garisto and I’m a freelance science journalist currently on assignment with Such and Such publication writing about [topic of interest] . You want to convey who you are and what you’re knocking on their door about, generally within a sentence or two. Often you’ll want to add a clarifying sentence about the article you’re writing.

In particular, I’m hoping to give readers a glimpse of [topic] from [relatively under-reported angle].

Sometimes, but not always, you’ll want to prove your credentials upfront with the appropriate links.

I’ve previously written about [topic] here, here, and here.

REASON FOR CONTACT

I’m reaching out because of your work on [topic of interest], especially [somewhat recent paper].

In some ways, this is the most important sentence of your entire email . It’s one thing to receive a cold email from a science writer asking to talk; it’s another if they link to a highly specific (and relevant!) paper you published 18 months ago which has 3 citations. Linking to their relevant research demonstrates that you’ve actually done your homework. It’s an investment of your time into them; it shows you have genuine interest. They are so much more likely to respond if you do this.

Another possible reason: I’m emailing because So and So said you were the expert to talk to about [topic]. Slightly less good: Your university bio said you had expertise in [topic] and [related topic].

I was hoping to speak with you about topic.

This is maybe the least important sentence of the entire email. Don’t spend too much time on it. That you want their time is implicit; how you explicitly state that you want it is somewhat less important. That said, a couple variants to keep in mind:

I was wondering if you’d be willing to look over [forthcoming paper from another researcher] and share your thoughts with me . Rather than emailing multiple people, it’s often easier to put this request in the ask. Also a good way to diversify your sources. Would you or someone in your lab/one of your coauthors have time to chat?

LOGISTICS My schedule is pretty flexible later this week and I’m available via Skype/Zoom/phone. Could you let me know if there are any times that work for you?

Be clear about your availability, but on the first email, don’t list every time that you’re available. It’s messy and presumes a bit too much. Sometimes you’re in a crunch. Be upfront about that too.

Unfortunately I’m on deadline and I really need to get a draft to my editor by tomorrow morning or she’ll have my hide. I know this is a tough ask, but would you have time later today?

There are dozens of other permutations here, but the important thing is to remember to be gracious. Nobody owes you their time.

Looking forward to hearing from you .

This one is totally up to you. “Thanks for your time” works just as well.

Best/Sincerely/Cheers/Regards/Toodlepip,

PUTTING IT ALL TOGETHER

Media Inquiry: Interesting Research Dear Dr. So and So , My name is Dan Garisto and I’m a freelance science journalist currently on assignment with Such and Such publication writing about [topic of interest] . In particular, I’m hoping to give readers a glimpse of [topic] from [relatively under-reported angle]. I’m reaching out because of your work on [topic of interest], especially [somewhat recent paper]. I was wondering if you’d be willing to look over [forthcoming paper from another researcher] and share your thoughts with me . My schedule is pretty flexible later this week and I’m available via Skype/Zoom/phone. Could you let me know if there are any times that work for you? Looking forward to hearing from you . Cheers, Dan I’ll update this later if I think of stuff. But for now, that’s it.

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How to Ask a Journal Editor About Manuscript Status (Email Template Included)

The publishing process can be lengthy, and research authors are often unsure about how to ask a journal editor about the manuscript status. After spending long hours on their research, writing their manuscript, and preparing for journal submission, most authors are hoping for a quick response. While many journals have a submissions platform that displays the status of manuscripts, it is not uncommon for these to remain unchanged for an extended period of time. This makes it necessary to write to the journal editor for updates. However, most researchers, especially students and early career researchers, are unsure when follow-ups should be initiated and the best way to do so. This article aims to guide researchers by sharing writing etiquettes and best practices when writing to editors to ask about manuscript status.

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Understanding the ideal journal wait time.

Many research authors are unsure not only about how to ask journal editors about their manuscript status, but also when to reach out to the editor is equally important. Before contacting the journal editor, it is important to consider an appropriate wait time. Different journals have their own guidelines regarding submissions and turn-around times to inform authors of the manuscript status. This again depends on the topic or field related to which the manuscript has been written, so be sure to know this for your target journal. Depending on the journal’s guidelines and typical review timelines, a wait time of 8-10 weeks is often considered reasonable after which authors can inquire about the manuscript status.

Generally, once an article or manuscript submission has been made, its status can be monitored online. Authors are usually able to check the status of their submission via a journal’s “article submission” link on the journal’s website. Additionally, a sub-link to “e-mail” and correspond with the editors or designated contact persons of the journal may also be provided. However, there are occasions when the submission status remains unchanged for long periods of time. This wait for an update can be nerve wracking and the best way forward would be to write to the journal editor to ask about the manuscript status.

Key elements: Writing to editor to ask about manuscript status

When drafting an inquiry about manuscript status, make sure to include the following essential points in your email:

• Introduction: Greet the journal editor and express hope that they are well.
• Manuscript details: Clearly mention the manuscript title, date of submission, and, if available, the manuscript ID.
• Acknowledgment: Show appreciation for the time and effort invested by the editorial team and reviewers in evaluating manuscripts.
• Request a status update: Politely inquire about the current status of your manuscript and express your concern about the lack of updates.
• Additional information: Offer any additional materials or information that may assist the review process, if applicable.
• Closing: Thank the editor for their time and consideration, express your anticipation of their response, and provide your contact information.

Customize your email with Paperpal’s simple templates > Try it now!

How to write an email to journal editor sample.

When writing an email to the journal editor, it is essential to be respectful, concise, and professional. Most importantly, maintain a tone of patience and politeness. Remember that your manuscript is probably one of the many others that the editor may be sifting through and evaluating. Here is a sample email template that you can use as a guide:

Subject: Inquiry About Manuscript Status – [your manuscript title] Dear [Editor’s Name], I hope this email finds you well. I am writing to inquire about the status of my manuscript titled “[your manuscript title],” which I submitted to [journal name] on [submission date]. I understand that the publishing process requires careful consideration and often takes time. However, the status of my manuscript has remained unchanged on the submissions platform for an extended period. I appreciate the efforts of the editorial team and reviewers in evaluating manuscripts, and I understand the workload involved in managing the publication process. I wanted to inquire if there are any updates regarding the review or decision for my manuscript. I understand that you receive numerous inquiries on manuscript status. To facilitate a prompt response, I have included the relevant details below: Manuscript Title: [Your Manuscript Title] Manuscript ID: [If available, provide the manuscript ID] Corresponding Author: [Your Name] Submission Date: [Date of submission] If possible, could you please provide an estimated timeline for the next steps or any information regarding the review process? I would be grateful for any updates that can be shared. Thank you for your time and consideration. I look forward to hearing from you soon. If there is any additional information or materials I can provide to assist in the review process, please do not hesitate to let me know. Sincerely, [Your Name] [Your Affiliation] [Your Contact Information]

Inquiring about your manuscript status is a reasonable and important step in the publishing process. If there is no reply to your inquiry (which is rare), you can send a follow-up email politely reiterating your inquiry about manuscript status. Be careful to avoid bombarding the editor with multiple emails in quick succession though.

If there is a reply indicating a longer waiting period, then you may decide to withdraw the submitted manuscript after providing a valid reason for the action. However, withdrawal of a manuscript submission is not recommended as you will have to undergo the same process once again with a different journal or publication.

Streamline Journal Communication with Paperpal

Now make writing your manuscript-related emails a breeze with Paperpal. Use Paperpal Copilot’s Email the Journal feature to generate structured emails that convey your message convincingly and effectively to journal editors.

We know that generic emails won’t make the cut, which is why Paperpal offers 5 tailored templates for different scenarios:

• Cover letter for journal submission
• Inquiry on manuscript status
• Deadline extension for submitting revised manuscript
• Submitting a revised manuscript as a new submission
• Withdrawing the manuscript from a journal

Generate Emails Effortlessly

Say goodbye to manual email crafting. Here’s a quick step-by-step process to generate emails efficiently with Paperpal.

• Keep all the details handy: Ensure you have all the information you need to include before you start.
• Generate your email: Choose your email template and fill in all the key details, such as manuscript title, editor name, journal name, and important data to include.
• Double-check generated text: Once the AI generates the letter, check and refine to ensure all the relevant details are included.
• Refine the language: Do a final proofreading to polish the letter, and make sure the tone is personal and professional. You can use Paperpal’s in-depth grammar checks to do this.

Let Paperpal handle the intricacies of email writing. Click here to start now!

By following the guidelines outlined above and using the provided email template, you will know how to write to journal editors for manuscript status updates. Be sure to refer to the specific journal’s guidelines and policies when inquiring about manuscript status, as they may have their own preferred mode of communication. Finally, remember you can save time and communicate effectively with journals with Paperpal, which is designed to support academics on the writing and publication journey. Sign up to Paperpal now and try this for yourself!

Paperpal is a comprehensive AI writing toolkit that helps students and researchers achieve 2x the writing in half the time. It leverages 21+ years of STM experience and insights from millions of research articles to provide in-depth academic writing, language editing, and submission readiness support to help you write better, faster.  

Get accurate academic translations, rewriting support, grammar checks, vocabulary suggestions, and generative AI assistance that delivers human precision at machine speed. Try for free or upgrade to Paperpal Prime starting at US$19 a month to access premium features, including consistency, plagiarism, and 30+ submission readiness checks to help you succeed.  

Experience the future of academic writing – Sign up to Paperpal and start writing for free!  

Related Reads:

• When and How to Write an Email to a Journal Editor
• How to Write a Cover Letter for Journal Submission
• How to Choose and Write Reasons Supporting Your Peer Reviewer Recommendations
• How Long Should a Chapter Be?

How to Find the Right Academic Editor and Proofreading Partner

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How To Write An Email Requesting Something – Templates Included!

There are many times when we need something; It can be leave from your boss, an interview at a new company, business advice from an expert, or even a recommendation. It can be daunting to write request emails that will get the recipient to grant your request. In this article, we will show you how to write an email requesting something and actually get a response!

Table of Contents

What is a request email?

As the name suggests, a request email is an email you write, asking for something, whether information, favor, or service. The email can be to ask for help, authorization, advice, support, etc. It can also be an appeal or inquiry. Since it’s a request, the email should be very polite, precise, brief, and specific. The recipient should be able to know what you want by the end of the email.

Preparation for writing a request email

i. Focus on the “you” perspective

When requesting something from the recipient, it can be tempting to sink into talking about yourself. The secret is to make it about the recipient. Tell them how you appreciate what they have been doing. Let them know you are a big fan of their work and how their work has transformed your life before asking for an interview. The “you first” approach will help you get backstage passes, several leaves a year, interviews and recommendation letters with minimal effort. Remember, focus on them!

ii. Sell your benefits

What value are you adding to the recipient so that you should secure an interview? If you ask for a favor, an internship, or just an interview, ensure you have done thorough research on the pain points and how you can provide solutions. Set yourself apart!

iii. Make it impossible to say no

How? Anticipate rejection and come up with a solution to their reasons for saying no. For instance, if you want to be an intern for the best-selling writer, they may say no because they don’t have a budget for your salary. Offer to intern for free. You will be making it impossible to say no.

The structure of a request email is similar to that of an official letter. Keep it formal and respectful to increase the chances of the person doing what you are asking.

i. Subject line

The subject line should state why you are emailing the person. It will determine whether the recipient opens your email or not. Keep it short but precise. For instance, “requesting a recommendation letter.”

ii. Salutation/ email introduction

The salutation should be formal unless you know the recipient personally. If you know the name of the recipient, use it to create a personal feeling. For instance, “hello Josh” is likely to make the recipient open the email than “hello sir.”

The body of a request is very simple to craft. Just remember the acronym rap, which stands for reference, action, and polite close. In reference, let the recipient know why you are writing. For instance, “I am writing to request a recommendation for my internship at [company]. The recipient does not have to read through the whole email to know what you want. Ensure you are using polite language. You can start off with phrases like;

I am writing to request…

With reference to…

I am writing in response to your inquiry…

Under action, clearly state what you want the recipient to do for you. For instance, “please send the documents before evening for compiling.” the action should also be very polite because it’s a request. Remember, you are not entitled to what you are requesting. Also, keep it brief and straight to the point. A long body is likely to discourage the recipient from reading the email.

Finish by thanking the recipient for the time spent reading the email. You can use polite phrases like;

Thanks in advance for your assistance.

Please let me know if you have any questions.

I look forward to hearing from you.

Please let me know when you are available.

iv. Email ending

The email end also creates an impression, so ensure you keep it as professional and precise as the rest of the email. Keep it simple, for instance;

Best regards,

Email do’s and don’ts

• Be precise

Nobody wants to read a novel, especially when you are writing to them, taking up their time and requesting something from them. No need for beating around the bush. Keep it short and precise!

• Limit your email to one request

You may want a thousand things, but don’t confuse the recipient. You will end up burying the most important request or eve getting nothing out of it!

• Use a polite tone and language.

A request email should be very polite, like someone who is asking for something and not demanding. Remember that the recipient owes you nothing. Once you are done writing, try reading it from the recipient’s perspective. Would you grant a request to the writer based on the tone?

• Proofread your email

You don’t want your recipient to be put off by poor grammar or punctuation. Ensure you have proofread your email. You can make sure that your email is clear and free of mistakes by using a writing tool such as Grammarly . This will greatly increase your chances of success when making your request.

Email don’ts

• Don’t write anything inappropriate in the email. Remember, emails are not private.

• Don’t forget to proofread. It does not matter if you are in a hurry. Poor grammar is a turn-off.

• Don’t send an email if it can be addressed in person or over the call. People have too many emails every day. They don’t want more!

Email samples

Are you still having trouble writing an email to ask for something? We got you! Here are some samples you can customize to suit your needs.

Sample 1: Leave request email

Subject line: Request for one week leave

Dear [name]

With reference to our meeting in the afternoon, I would like to request a one week leave. I have been following up with the interns, and I am feeling a bit under the weather due to working late.

I have been monitoring my health for 10 days, but there has been no improvement, I would like to take time off to see a doctor and get back on my feet to do a better job. I have ensured that all tasks I cannot handle online will be attended to by [name of colleague] so everything can run smoothly in the department.

I will be awaiting your response. Thanks in advance.

Sample 2: Letter of recommendation request email

Subject: Requesting a recommendation letter

Dear Professor [name]

I am writing to request a recommendation letter as I apply for an internship at [company name.] As you may know, I am graduating end of September and need to have completed my internship.

As my professor, I know that your recommendation will go a long way in helping me secure an internship and maybe even a job in the future. Your recommendation will add a lot of weight to my application.

I await your response. Thank you in advance for the consideration and continued support in my studies.

If this article was helpful, check out some other articles about some specific requests.

Cold Email Template For Research: The Ultimate Guide For Success

Cold emailing is a powerful tool for researchers who are looking to expand their network, gather new data, or seek collaboration opportunities. However, crafting an effective cold email can be a challenging task that requires a well-thought-out approach. This is where the cold email template for research comes into play.

This comprehensive guide provides researchers with a step-by-step process to create compelling and personalized cold emails that can help them achieve their research goals. From identifying the target audience to crafting the perfect subject line and email body, this guide covers every aspect of cold emailing for research. Whether you are a seasoned researcher or just starting, this guide will help you optimize your cold emailing strategy and increase your chances of success.

Definition Of Cold Email Outreach

Cold email outreach is the process of contacting someone you don’t know via email with the intention of building a relationship. You can use it to introduce yourself, ask for advice, or even request an opportunity such as an internship or research project.

Cold emailing professors is one way to build connections and secure opportunities in research. It is crucial to be professional, courteous, and concise when writing a cold email for research. Start by introducing yourself and then explain why you are writing. Be sure to include any relevant qualifications that would make you a good fit for the position or project.

The Best Way To Construct a Cold Email Template For Research

Crafting a successful cold email template for research requires careful consideration of several key factors. Here are some tips to help you construct an effective cold email:

• Research your recipient: Before sending a cold email, take the time to research the recipient's background, interests, and recent work. This will help you tailor your message to their specific needs and interests.
• Keep it concise: Your cold email should be short and to the point. Avoid lengthy introductions or irrelevant details, and focus on conveying your message clearly and succinctly.
• Highlight your value proposition: Clearly communicate the value of your research or collaboration proposal, and explain how it aligns with the recipient's interests or goals.
• Personalize the message: Use the recipient's name and reference specific details from their work or background to demonstrate that you have done your homework and are genuinely interested in their work.
• Be professional and polite: Use a professional tone and avoid slang or overly casual language. Thank the recipient for their time and consideration, and make it easy for them to respond to your message.

If you're searching for a research-backed solution to improve the effectiveness of your cold email outreach, consider using SendFlock . This platform provides personalized cold emails, efficient follow-up sequences, a centralized inbox, and a CRM integration to help increase the engagement of your contacts and ultimately drive revenue. By leveraging the features of SendFlock, you can streamline your cold email marketing efforts and achieve better results in your research.

Basic Tips For Cold Emailing A Professor

When cold emailing a professor, there are a few basic tips to keep in mind to ensure your message is professional and effective:

• Do your research: Before sending the email, take the time to research the professor's background and interests, as well as their current research projects. This will help you tailor your message and demonstrate your knowledge and interest in their work.
• Use a clear subject line: Your subject line should be concise and clearly convey the purpose of your email, whether it is to inquire about research opportunities or request a meeting.
• Introduce yourself briefly: In your opening sentence, introduce yourself and your academic background briefly, and explain why you are reaching out to the professor.
• Highlight your qualifications and interests: In the body of the email, highlight your qualifications and relevant experiences, and explain why you are interested in working with the professor. Be specific and demonstrate your knowledge of their research.
• Request a meeting or follow-up: Close the email by requesting a meeting or asking if the professor would be open to discussing potential research opportunities further.
• Proofread carefully: Make sure to proofread your email for spelling and grammar errors, and ensure that your tone is professional and polite.

10 Cold Email Templates For Research

To assist you with your research, it may be helpful to offer several sample email templates. With this in mind, we have prepared 10 distinct cold email templates for research graduates.

1. Introduction Email Template

Introduction to a professor for research typically involves a brief overview of your background, research interests, and then the purpose of the introduction. The purpose of the introduction is to establish a connection with the professor and express your interest in potentially working together on a research project.

2) General Research Inquiry Email Template

When conducting research on a specific topic, researchers often use a general research inquiry email to contact experts or professionals in a particular field for guidance and recommendations. This email template typically includes a brief introduction of the researcher and the research topic, a few specific questions for the expert, and a request for additional resources or references that may be helpful for the research.

3. Request for Information Email Template

In our cold email template for research, a request for information (RFI) is listed. This email serves as a communication tool to gather specific details on a topic or project. Researchers commonly use this email type to gain insights into a particular subject. Crafting a clear and concise email that effectively conveys the required information while respecting the recipient's time is crucial.

4. Interview Request Email Template

An interview request email is used to request an interview with an individual for research purposes. The email should clearly state the purpose of the research and the expected outcome of the interview. It should also include details on how the interview will be conducted and the expected duration. This cold email template for research interviews requesting emails can be used as a guide.

5. Conference/Event Invitation Email Template

A conference/event invitation email template for research is a formal email sent to individuals or groups inviting them to attend a conference or event focused on research. The template should include key information about the conference/event such as the theme, date, time, location, and registration details. Additionally, it should emphasize the importance and benefits of attending the conference/event and provide a call to action for the recipient to register and attend.

6. Research Partnership Proposal Email Template

A research partnership proposal email is a formal request sent to a potential research partner with the aim of collaborating on a research project. This email should introduce the sender and their research interests, as well as clearly outline the objectives and benefits of the proposed partnership. The tone should be professional and persuasive. The following cold email template for research partnership proposal is great to use.

7. Invitation to Participate in Study Email Template

The email template inviting potential participants of a research study to take part in the study is a message that sends an invitation to participate in a study. The email should provide the essential details of the study and explain how the participant can take part in the research.

8. Request for Feedback Email Template

A Request for Feedback email template for research is a message sent by a researcher to their intended audience asking for their feedback on a particular research project. The email should be concise and to the point, clearly stating the purpose of the research and why the feedback is important. The template should include a subject line that is informative and captures the attention of the recipient. Here is an example of cold email template for research requesting feedback:

9. Request for Data/Information Email Template

You can use this email template to request data or information from individuals or organizations for research purposes. The email should clearly and concisely outline the research project and specify the particular data or information being requested. It is important to be professional and polite in the email, and to provide contact information in case the recipient has any questions or concerns.

10. Request for Collaboration Email Template

A request for collaboration email is a formal way to reach out to other researchers or organizations to work together on a research project. It is important to clearly state the purpose and potential benefits of collaboration in the email. The following cold email template for research is for requesting collaboration.

Final Thought

While crafting a cold email template for research to a professor, always remember to be professional and polite. Make sure that you take the time to write a well-crafted email, expressing your interest in the professor’s research. At the same time, you should demonstrate that you understand their work.

Don't forget to include any relevant details, such as your background in research and qualifications. Get help from tools like SendFlock to maximize your chances of getting the response you need. Above all, remember to be patient and courteous when writing your emails.

Frequently Asked Questions

How do you write a cold email for a research internship.

When writing a cold email for a research internship, it is important to keep in mind that the recipient is likely receiving many similar emails. Your goal is to stand out and make a positive impression.

Start with a clear subject line and a formal salutation. Introduce yourself and express your interest in the research field and the specific internship. Highlight your relevant skills and experience. Close by expressing enthusiasm for the opportunity and offering your contact information. To conclude, Keep it concise, proofread your email, and end with a professional closing.

How To Write An Effective Cold Email To Get A Job?

When crafting a cold email to get a job, focus on creating a brief, engaging, and personalized introduction. Highlight your relevant skills and experience in a clear and concise manner that aligns with the job requirements.

Use a friendly and conversational tone to introduce yourself and highlight your relevant skills and experience. Share a story or personal anecdote that demonstrates your passion and interest in the industry or company. Be specific and provide examples of your achievements and qualifications that align with the job requirements. Finally, close by expressing your enthusiasm for the position and how you can contribute to the company's success.

What Does a Cold Email Expert Do?

A cold email expert is a professional who specializes in crafting effective cold emails. Their job is to research the target audience, create personalized subject lines and compelling email content, implement strong calls-to-action, and analyze the performance of cold emails to improve response rates. They may work as freelancers or as part of a marketing/sales team and have a strong understanding of email marketing, copywriting, and data analysis.

Related Posts

Lemlist vs mailshake: which cold email outreach tool is right for you, 11 best lemlist alternatives for efficient cold email outreach, recruitment automation tools: 12 best options in 2023.

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Use This Sample Recruitment Email for Your Next Research Study

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Whether you’re a seasoned researcher or new to the field, clinical trial recruitment is hard. There’s no doubt about it.

Most researchers focus on creating recruitment flyers, radio and TV advertisements, maybe even trying their hand at online advertising as well. As a result, they don’t realize they already have an invaluable recruitment asset – their participant database.

Participant databases are full of people who have already expressed interest in participating in a research study. All too often, this tool gets overlooked and in the end, this can lead to dire consequences for your study.

Want access to a free downloadable template for your recruitment emails? Click here.

The answer to research recruitment woes: Maximizing your participant database

As they prepare for a new clinical trial or health research study and begin planning for recruitment, most researchers immediately gravitate toward “traditional” recruitment methods of putting up flyers, buying radio and TV ad spots, or relying on word-of-mouth. What they fail to realize, however, is that they often have an invaluable tool already at their disposal: Email.

When anyone signs up for something these days, they’re asked for an email address. This seemingly insignificant line on your intake form is arguably the most valuable piece of information you have about your study participants or clinic patients.

Table of contents

Why emailing your participant database works How to write effective recruitment emails Sample recruitment email for research study Email can positively impact your recruitment Getting help from the experts

Why emailing your patient database works

Email is potentially the single most valuable piece of information you have about potential participants. All too often, researchers overlook this fact or assume they don’t actually have a database to pull from.

You may think you don’t have an email database or that you don’t have access to one, but chances are you do. If you’ve completed previous studies, you surely have a list of your participants in your files with contact information including their email addresses. 

Even if you don’t have your own list, you likely have somewhat easy access to someone else’s. Perhaps you work with a clinic that has a patient list or your university is willing to include information about your study in a newsletter. 

If you stop and think for a moment, you may suddenly realize you have access to more email inboxes than you’d imagined.

Here’s why obtaining email addresses matters and why emailing your database works for study recruitment.

You have complete control over your list of email addresses.

First, unlike your followers on social media or other external platforms, you literally own your email list. Your patients and study participants have willingly given you their email addresses for free and you are in control of how you use that information. 

This means you can email at any time without any specific restrictions or requirements made by online or traditional advertisers and – here’s the best part – you can do it essentially for free.

You’re reaching out to a group of individuals who likely know or recognize you.

Secondly, your email list is a group of what advertisers and marketers call “ warm leads. ” This means they know you or your work. Therefore, they’re more likely to stop and look at whatever it is you’re sending. 

Even in an inbox full of emails, when your participant candidates recognize your “from” name or something in the subject line of your email, they’re more likely to open the message and take a look.

When you’re advertising to a “cold” list of leads on social media or via traditional recruitment methods, you lose out on this attention-grabbing phenomenon.

How to write effective recruitment emails

Your most valuable recruitment asset is your email list database – hands down. That being said, in order to connect with your participants, you need to think like them.

To maximize the effectiveness of your email, use the Participant Perspective Model to craft your message. 

Here are 4 important key elements to include.

1. A catchy subject

The first place you’ll catch your participants’ attention is in your subject line. If your study doesn’t already have a catchy title, take a little more liberty to try crafting a more clever subject line for your email. 

After all, this is the smallest component of your message. You don’t need to include a lot of information here – that will come later.

2. Need-to-know details about your study

To get started, make a list of points to explain your study, what’s involved, and why someone might participate. 

We’ve found the best way to do this is to sum up your study in approximately 20-50 bullets that describe your trial. As you create your list, do your best to avoid jargon when possible and try to write in a conversational tone. Remember that you’re writing this to communicate with people outside your field, not other clinicians. 

Be clear about who, specifically, is eligible to participate. Moreover, help candidates understand why they should participate if they’re eligible and the greater impact their participation will make in the long-run.

Finally, revisit the Participant Perspective Model to improve those bullet points and descriptions.

3. Clean up your letter

Use your list of cross-checked bullet points and reformat them into a letter. This will be your email body. 

For clarity, you may choose to leave some bullets in your letter so candidates can see participation eligibility points at a glance and quickly determine if they’re right for the study. However, the majority of your email should be an actual letter.

If you have one, attach a digital copy (PDF or other image-format file) of your recruitment flyer or information sheet. This will help you make your case for why participants should join the study if they’re eligible and may also help explain the study procedures.

4. Conclude with a clear action

Finally, include a link (again, if you have one) to your online prescreening questionnaire. Make it as easy as possible for your recipients to get in touch if they’re interested. 

If you don’t have a link, be very specific about what action recipients should take to get involved in your study. There should be a single action to avoid any confusion.

Sample recruitment email for research study

Subject Line: Do mealtimes matter?

Subhead: You can contribute to Diabetes Research

Our team has been working on a new research study and we need your help.

Our goal of this new study is to see if consuming food within a smaller window of time during the day can help regulate glucose levels in people with Type 2 Diabetes.

If we are able to regulate the glucose levels with diet, managing the symptoms of Type 2 Diabetes will be a bit easier and could also potentially reduce the risk of future disease development for people across the globe.

Would you like to help? To see if you are eligible, please read the requirements below.

Why You Should Participate:

• You may experience an improvement in type 2 diabetes symptoms.
• You will be reimbursed $250 in supermarket vouchers.
• You will receive individual results from glucose monitors worn for the six-week study.
• You will be provided a detailed dietary analysis that could be helpful in managing symptoms of diabetes.
• You will be helping to advance medical research.

Who Can Participate?

• Men and women aged between 35-65 years old
• Those who have been diagnosed with Type 2 Diabetes and are taking up to 2 medications (not including insulin)
• Those who are NOT currently on a strict diet regimen (i.e. vegan, coeliac/gluten-free, ketogenic)
• Those able to attend 8 study visits at the research site over approximately 7 weeks

If you fit these requirements and are interested in helping, sign up for the study by clicking the link here.

Please let me know if you have any questions we could answer. Thank you for helping to improve the lives of people with Type 2 Diabetes.

Best, Dr.Alyson Kellar ABC Health Sciences

If you need some help crafting your message, download our fill-in-the-blank email template .

BONUS: Test different emails and follow up

In the world of email marketing, there’s also consistent research happening. It’s common knowledge that some emails perform better than others. This is why email marketers engage in something called “ split-testing .”

Get into the habit of split-testing. Create two different emails by altering either the subject line or the information in your letter. Then send each of your two emails to opposite halves of your list (one email to 50% of your list and the other email to the other 50%) and compare your results. Look for your open rate and response or click-through rate if you’ve linked to your prescreening questionnaire. 

If you have a large database, you can test your emails even further. Start by sending both email versions to 10-20% of your list and determine which one is performing better – either by open rates or, ideally, click-through rate (to your prescreening questionnaire) or next-step responses. Then, send the version that’s performing better to the rest of the database. This can also be a nice way to space out your responses so you can follow up with them all promptly.

If you’re not already set up with one, using an email provider platform like Mixmax will help you track all your statistics. In many cases, these services can be used for free. Avoid platforms like MailChimp and Mailerlite to get better open rates and avoid your email being pushed into the “promotions” inbox in email service providers like Gmail.

Using email platforms like Mixmax allow you to track and optimize the emails you send to your participant database.

Finally, make sure to follow up with your email recipients if you’re able to send more than one initial email. This crucial step is often overlooked or under-appreciated by researchers. Remember how many views you need just to get a single participant enrolled to a study? Following up with a second email will help you get one step closer to full enrollment.

Email can positively impact your recruitment

So many studies – more than 85% of them – are delayed due to poor enrollment . It’s not difficult to see why when you consider that many researchers are using ineffective recruitment methods and forgetting the value of their own databases. 

While the “old school” methods of creating recruitment flyers and using traditional media to run advertisements used to work, it’s actually been outdated for years. With the growing competition of studies and the fight for all consumers’ attention – not to mention the amount of time and effort these advertisements require to create – the old methods simply aren’t effective anymore.

If you have access to a database of potential candidates that have expressed interest in participating in research, you have an invaluable tool at your disposal. Don’t wait – use it!

With so much competition for our attention, it’s also hard to stand out. Whether you realize your advertising shortcomings or not, leveraging the expertise of marketing specialists will lead to a better study with higher recruitment rates and stronger results.

Effective promotional material, like emails to your patient and participant database, will give you more time to focus on your research, keep your study on track, make progress and finish on time (or even ahead of schedule!), develop a better track record, and ultimately do more important and novel research.

Alternatively, if you’re dead-set on doing recruitment yourself, be sure to consult the Participant Perspective Model. This will help you ensure you’re on the right track and communicating effectively with your candidates.

Getting help from the experts

Looking for some help? We’re here! Researchers are often surprised that our recruitment service is within their budget and, in the long run, actually saves them both time and money. 

No matter the size of your study, we’ll put together a solid recruitment plan for your trial. There’s never any cost or obligation for your plan – it’s our gift to you. 

Leave your trial promotion to the experts so you can focus on your world-class research. Don’t waste any more time (or funding) trying to go it on your own.

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November 20, 2022

How to write an for research collaboration email with an email template

How to reply to an for research collaboration email with an email template, how to write email for research collaboration using our email template.

Learn how to write better for research collaboration emails with our tips and templates.

Learn how to reply to for research collaboration emails with our tips and templates.

Learn how to write email for research collaboration using our tips and template

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Replying to an for research collaboration email might seem tricky, but it shouldn’t be.

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Ask for a Research Assistant Position: 13 Email Examples

Table of Contents

 Ask for a Research Assistant Position:

Sample email to professor.

In this post, we will be discussing how to write an email to a professor for a research assistant position. We will also discuss the steps that you should follow when sending out your email and what information should be included in it.

The first step that you should take is to research the professor’s work. This will help you know what they are currently researching and how it fits into your interests. Once you have reviewed the professor’s work, it is time to write an email asking them if they have any open research assistant positions.

The second step is to write out a draft of your email. The email starts with you introducing yourself and your interests.

You should include your name in your subject line so that they know who it is from right away. This will also help them figure out if they are interested in hiring you or not as quickly as possible. This will help you organize your thoughts and figure out what information you need to include in the email.

Include some information about yourself and why you are interested in the professor’s research. You should also include your CV and any relevant information that might be useful for them.

Next, send the email to yourself so that you can review it before sending it out. Check for typos and grammar. The next step is to contact the professor and tell them that you are interested in their area of research. You should ask if they have any funding available for a student who would like to help out with their current project.

Now, the most difficult part: waiting for the professor’s response. If they have funding available, they may ask you to fill out some forms and send in your transcripts and you can move on to the next step in this process. If the professor says that they don’t have any funding available, it may be worth asking them if they know of anyone else who does. You can also ask if there are any other ways that you could help out with their research (e.g., by taking surveys or doing interviews). The fifth step is to send in these documents and await approval.

Once approval has been granted, you can move on to the next step: beginning your research!

In this post, I will be using a template that has worked well for me in the past. It is important to note that every professor will have expectations for how these emails should be written.

Template Email to a professor for a research assistantship

Dear Professor [name] I am an undergraduate student at the [University] and I would love to be a part of your research team. My interests lie in the areas of [interests]. I am good at [what are you best at ] and would love to contribute to your research. I learned about your work from a classmate who had taken your course. I took some time to read through some of your papers and found your work to be extremely interesting, both from a technical perspective as well as from an application standpoint.

My current capabilities include [strong set of skills] but my interests are also in [relevant to the role]. This is what I hope to learn if I am fortunate enough to get this opportunity. As for my experience, I have previously worked on projects related to [field ] which helped me develop skills in [areas listed in the job description].

Before that, I worked on projects involving [topic] which allowed me to further develop my skills. My previous experience has honed my skills [skill you have mastered]; however, there is still much that I want to learn when it comes to [new area of knowledge you seek to develop].

You can find my CV attached to this email or online here. Please let me know if you need any further information. I look forward to your response.

Sample email to professor for research assistant position: 11 Email Examples

Sample email 1.

Dear Professor [last name], I am writing to you because I am interested in becoming a research assistant in your lab starting this summer. My interest in [area of research] began when I undertook an independent study course last semester. I hope to continue my education in [area of research] by pursuing graduate studies and eventually a Ph.D.  As part of my long-term career goals, I will be applying to graduate school this fall to pursue my Ph.D. I am eager to learn from you and contribute to the important work happening in your lab. I look forward to your response.

Sample Email 2

Dear professor [name] My name is [name]. I am writing to express my interest in the research assistant position. I have worked as an intern at [company name] for the past six months, so I am familiar with the skill sets required for data entry, organizing information and analyzing and presenting it in a user-friendly way. I am proficient in Microsoft Excel, Powerpoint and word. I have always enjoyed contributing to academic research. This would be a great opportunity for me to apply what I have learned so far as a student. Attached is my resume which details my education, work experience and contact information. Thank you for your time and consideration.

Sample Email 3

Dear Professor [name] I am a student in your [name of course] class. I enjoy the topic of this course and I would love to continue learning more about it. Do you have any research assistant positions available? I have heard great things about the work you do and would be interested in assisting you with your current projects. Please let me know if you are interested and we can set up a time for an interview or discuss possibilities. Thank you for your time.

Sample Email 4

Dear Professor [name] I am writing to apply for a research assistant position in your lab. I am very excited about the opportunity to work closely with you on this project and would greatly appreciate it if you could consider me for the position.. I have been following your work for some time, and it has been of great interest to me as both a biologist and a writer. I hope that my experience with writing scientific articles would help assist you with your research projects. My background is in biology, but I have written several scientific articles on a variety of topics over the past few years. I am a very hard worker and always strive to do my best in any task I am given. I hope that you will consider me for this position, as it would be an honour to work with you. I would be very excited to hear from you regarding this opportunity.

Please feel free to contact me at any time with questions or comments about my qualifications for the job.

Sample Email 5

Dear Professor [name] I am writing to inquire whether you would be interested in having me as your research assistant this semester. I have been interested in the field of [name of area] and am hoping to learn more about the subject. I am a student in one of your classes and would like to apply for a research assistant position. I am very interested in the subject matter and feel that my study of [Course Name] would make me an ideal candidate for this position. Please let me know if this is something you would consider. I have attached my resume for your review.

Sample Email 6

Dear Professor [name] I am writing to you because I am interested in becoming a research assistant in your lab starting this summer. I am a student in your class. I enjoy the topic of this course and would love to continue learning more about it. I know that you are often looking for students who can help with research projects, so I thought I would reach out to see if there was anything available this summer. If you have any questions or concerns, please let me know!

Sample Email 7

Dear Professor [name] I feel that I am well suited for this position because of my passion for science and my strong background in research. I have been involved with several projects as an undergraduate, including one where I was responsible for collecting data on [topic.] I hope that you will consider my application. Thank you in advance.

Sample Email 8

Dear Professor [name] I am a sophomore at the College of Engineering, majoring in Mechanical Engineering. I have been interested in your research area since taking EGR 202 and would love to be able to work on it this summer. I am available for full-time or part-time employment. I have excellent communication skills and strong attention to detail. I hope that you will consider my application.

Sample Email 9

Dear Professor [name] I am a third-year undergraduate student in the College of Arts and Sciences at [school]. I have been interested in psychology since high school, and my experiences as an RA with Dr. [first name] have helped me gain an understanding of what it is like to be a researcher. My interests include working with patients who suffer from depression and anxiety disorders, which I believe would be a good fit for your lab because you primarily focus on these disorders. I am planning on becoming a scientist, and working with you will give me valuable experience in conducting research. I would be delighted to work with you this summer, and I look forward to hearing back from you

Sample Email 10

Dear Professor [name] I am a junior in the College of Arts and Sciences at [university] and I’m planning to pursue a career as a scientist. The opportunity to work with you this summer will give me valuable experience in research, which is an important part of my future career plans. I have several years of experience in research and am eager to assist you this summer. I am planning on becoming a scientist, and working with you will give me valuable experience in conducting research. I would be delighted to work with you this summer, and I look forward to hearing back from you.

Sample Email 11

Dear Professor [name] I am writing to ask whether you would be willing to have me as your research assistant this semester. I have been interested in the field of [name of area] and am hoping to learn more about the subject. I am particularly looking for a research assistant position in the field of [name of area] because I am interested in learning more about this topic. I have been involved in several projects related to [name of area] during my time at [place].

Sample Email 12

I am a senior at the University of [name of school] and have been an active member of the chemistry club on campus. I am currently taking [subjects relevant to the job]. I am currently working on my undergraduate degree in biology at [name of university] and have been very interested in continuing my education by taking some graduate courses next year.

Sample Email 13

I would love to be able to gain some experience in the lab this summer as well. I am available to begin work as soon as possible and would be happy to answer any questions you may have. I look forward to hearing back from you.

Sample Email 14

Dear Professor, I am writing to inquire about the opportunity to work with you this summer. Such an experience will give me valuable able about  research, which is an important part of my future career plans. I have several years of experience in research and am eager to assist you this summer. I hope you will consider my application for a position in your lab. I am available to start in early June and would be happy to answer any questions that you may have.

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Sample Email Templates for Requesting Scale Permission in Research

Table of Contents

Here in this post, we are discussing  “ Sample Email Templates for Requesting Scale Permission in Research”.   You can read more about  psychology -related material on our website. Keep visiting  Psychology Roots .

If you are planning to use a psychology scale in your research study, it is important to seek permission from the scale developer. Not only is it a professional and ethical practice, it is also necessary to avoid copyright violations.

Writing an email to request permission to use a scale can be intimidating, especially if you are not sure what to include or how to structure your request. That’s why we’ve put together a list of sample email templates to help you craft the perfect request. These templates cover a range of scenarios and include tips on what to include in your email, as well as what to avoid.

Whether you are a graduate student just starting out in research or an experienced researcher looking for guidance on how to request scale permission, these sample emails will provide you with the tools you need to make your request in a professional and effective manner.

Email Template 01

Dear [Scale Developer],

I am writing to request permission to use the [Scale Name] in my research study. My study aims to investigate [Research Topic] and I believe that the [Scale Name] is an ideal tool for measuring [ Construct being measured].

I would be very grateful if you could grant me permission to use the scale in my study and to include it in any resulting publications. I am committed to properly citing and acknowledging your work in all materials related to my study.

I understand that the [Scale Name] is copyrighted and I assure you that it will only be used for the purpose of my research. Thank you for considering my request. I look forward to your response.

Sincerely, [Your Name]

Email Template 02

I am writing to request permission to use the [Scale Name] in my research study on [Research Topic]. I believe that the [Scale Name] is an excellent tool for measuring [ Construct being measured] and would be a valuable addition to my study.

In addition to requesting permission to use the scale, I would also like to ask if it would be possible to obtain a copy of the scale in its original format. I understand that the scale is copyrighted, and I assure you that it will only be used for the purpose of my research study.

I would be happy to provide proper attribution and acknowledgement of your work in any publications or presentations resulting from my study. Thank you for considering my request. I look forward to your response.

Email Template 03

I am reaching out to request permission to use the [Scale Name] in my upcoming research study. The purpose of my study is to investigate [Research Topic] and I believe that the [Scale Name] would be an excellent tool for measuring [ Construct being measured].

I would be grateful if you could grant me permission to use the scale in my study and to include it in any resulting publications or presentations. I am happy to provide proper attribution and acknowledgement of your work in any materials related to my study.

Thank you for considering my request. I look forward to your response.

Email Template 04

I am writing to request permission to use the [Scale Name] in my research study. My study is examining [Research Topic] and I believe that the [Scale Name] would be a valuable tool for measuring [ Construct being measured].

I would like to request permission to use the scale in my study and to include it in any publications resulting from the study. I would also be happy to acknowledge your work and the use of the scale in any publications or presentations.

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If you have any scale or any material related to  psychology  kindly share it with us at  [email protected] . We help others on behalf of you.

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12 Recruiting Email Examples I Love (For Your Inspiration)

Published: March 27, 2024

If you’re active on LinkedIn, you’ve probably received random messages from recruiters inquiring about putting you in their talent pipeline.

I’ve received countless generic recruiting messages that make it clear that no one paid attention to my account. Messages have arrived in languages that I don’t speak, or they’ve sent a copy-pasted recruiting email template to dozens of potential candidates that hasn’t been customized at all.

While cold recruiting messages can be highly effective, they often make the hiring process feel impersonal before you even formally get involved.

The recruiting process doesn’t have to feel that way. With the right recruiting email templates, recruiters and recruiting agencies can save time and effectively fuel their talent pipeline. Let’s dive into successful recruiting emails, why they work, and a template that you can use yourself.

Table of Contents

The Best Recruiting Emails

How to write a recruiting email, other types of recruiting emails.

A Beginner's Guide to Email Marketing

How to execute and measure successful email marketing campaigns

• Growing an email list.
• Remaining CAN-SPAM compliant.
• Using email automation.
• Segmenting your audience.

You're all set!

Click this link to access this resource at any time.

I’ve gathered 12 emails from professional recruiters, executive search firms, and headhunters.

Use these examples to create unique recruiting email templates that can be customized for your own outreach, whether you’re drafting cold recruiting email templates or nurturing existing relationships.

Many of these recruiting emails have been anonymized for privacy.

1. Director of Tax Email

This email example from the HubSpot marketing recruiting team has been anonymized to serve as a short recruiting email template for your own outreach.

While some emails will go into the interview process and shine a light further down the hiring road, this is short and sweet and focuses on getting a response from any interested candidates.

Recruiting email templates can call recipients to directly apply to a position, or they can offer to further the conversation.

The latter is the case in this HubSpot recruiting email template: The call-to-action (CTA) in this email makes the recipient feel like their time is respected. Further, the hiring manager isn’t trying to funnel anyone into the hiring process.

What I like : While many recruiting email templates include extensive company details, an email this direct can help have a higher response rate with passive candidates.

3. Physical Therapist Email

Don't forget to share this post!

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