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Submitting your hardbound and electronic thesis (final thesis submission)

Please note the information on this page is for doctoral students. MSc and MLitt students are not required to submit a hardbound copy of their thesis or upload an electronic copy to Apollo

Please note also, this information is for submission of the final version of the thesis. Information about submitting your thesis for examination .

Submitting the hardbound and electronic (final) thesis (doctoral students)

Final approval for doctoral degrees is conditional on you submitting a hardbound copy of your thesis for deposit in the University Library and uploading an electronic copy to Symplectic Elements for deposit in the University repository Apollo. These should be the versions approved by your examiners and Degree Committee and should be identical with the exception of the 'Deposit & Copying of Hardbound Thesis Declaration' form which should not be included in the electronic version. The ‘Statement of Length and Declaration Form’ which you submitted with the thesis for examination should not be included in either the hardbound or the electronic copy of the thesis. If you received permission to submit additional materials alongside your thesis, they must be uploaded with the electronic copy of your thesis for deposit in the University repository. It is not possible to make any amendments to the hardbound or electronic thesis after they have been submitted.

Submission of the hardbound thesis, creation of a thesis record in Symplectic Elements and the uploading of a thesis access confirmation form to it are requirements for all access levels. A file representing the full thesis must also be uploaded for all access levels except Indefinitely restricted access (see below for further guidance).

If you plan to graduate as soon as possible, please note that both hardbound and electronic copies of your thesis should be submitted at least ten calendar days before the graduation ceremony you wish to attend. 

It is important to ensure your mailing address, email address(es) and telephone numbers are updated over the 12 months following the submission of your thesis. We will primarily contact you by email. You can update your details via  CamSIS Self Service

1. Hardbound thesis submission

What are the requirements for the hardbound submission.

The minimum requirements for the hardbound thesis are as follows:

be typescript on A4 paper; recommended 100gsm - check with the binders if you want to use a different weight, but should not be lower than 100gsm

be portrait format

we recommend you use double-sided printing where possible; however, single-sided printing is acceptable

Cover and spine:

hard bound (hand stitched and not stuck)

cover colour is up to you

your thesis title, your initials and surname reading down the spine

letter colour must be gold

Bound inside the thesis:

the 'Deposit & Copying of Hardbound Thesis Declaration' form must be bound into your final hardbound thesis as the very first page . Do not include this form in the electronic version

 title page, displaying: the full title of the thesis; your full legal name (as it appears on your passport, marriage certificate or deed poll); your college; the date of submission (month and year)*; and a declaration stating "This thesis is submitted for the degree of Doctor of Philosophy/Doctor of Education etc... (as appropriate)."   *Please note - the date on the title page should be the same as on the thesis originally submitted for examination - this applies even if you were required to make corrections to your thesis. However, if your original viva outcome was to revise and resubmit you should put the month and year you submitted the revised thesis for examination. 

a typewritten declaration (this is different to the declaration form mentioned above),  following the title page , stating (you can copy and paste the following text): 'This thesis is the result of my own work and includes nothing which is the outcome of work done in collaboration except as declared in the Preface and specified in the text. I further state that no substantial part of my thesis has already been submitted, or, is being concurrently submitted for any such degree, diploma or other qualification at the University of Cambridge or any other University or similar institution except as declared in the Preface and specified in the text. It does not exceed the prescribed word limit for the relevant Degree Committee'.  The declaration does not need to be signed. For more information about word limits see the word limits for the respective Degree Committee .

a copy of your Summary/Abstract. This must be bound inside the thesis following the typewritten declaration.

[if applicable] the list of additional materials that were approved for submission alongside the thesis. This must be bound inside the thesis  following the Summary/Abstract.

Where can I have my thesis bound with hard covers?

There are a number of bookbinders available, including:

  • J S Wilson & Son  Bookbinders Ltd  Est 1830. You can place your order with the Cambridge SU who act as a collection and drop-off point for J S Wilson. 
  • Brignell Bookbinders
  • Blissetts/Thesis Online

Cambridge SU Print Shop offer self-service printing.

Where do I submit my thesis?

Student Registry Student Services Centre New Museums Site Cambridge CB2 3PT

What if I am not in Cambridge?

The two Cambridge Bookbinders listed above accept an electronic copy of the thesis and will arrange for printing, binding and delivery to the Student Registry. Please note that this is only a service offered by the two bookbinders directly - the Cambridge SU do not offer this service.

How many copies of the hardbound thesis must I submit?

One copy is required for the University Library. However, the following Departments require a second copy, usually for their own library.  Submit both copies to the Student Registry:

  • Earth Sciences
  • History and Philosophy of Science
  • Judge Business School

2. Electronic thesis submission

NB: MD under Special Regulations candidates should contact the Thesis Team ( [email protected] ) for advice on uploading the electronic copy of their thesis once the Student Registry has informed them that they are eligible to do so.

In addition to submission of a hardbound thesis (please see above), you are required to upload an electronic version of your thesis to Symplectic Elements for deposit in the University repository, Apollo. Information can be found on the Open Access webpages. However, please see below if you choose indefinitely restricted access for your thesis.

Details of a training session can be found here .

A module on deposting your electronic thesis can be found here.

What are the requirements for the electronic submission?

Complete the thesis access form which can be found on the Open Access webpage (see below for information about managing access).

The electronic submission must be identical to the hardbound copy with the exception of the ' Deposit & Copying of Hardbound Thesis Declaration' form - do not include this form in the electronic version.

Upload your thesis and thesis access form to Symplectic Elements for deposit in the University repository, Apollo. If you were granted permission to submit additional materials alongside your thesis for examination, these must also be uploaded alongside the electronic version of your thesis. If you are unsure how to do this, please contact the Office of Scholarly Communication for further advice at [email protected]

Please note that it is not possible to make any amendments to the thesis once it has been submitted.

Managing access to your thesis (hardbound and electronic)

Before you upload the electronic copy of your thesis to the University’s repository, you will need to confirm the appropriate level of access to your thesis.  University Library staff will apply the access level to the hardbound and electronic version of your thesis. If your Degree Committee requires a second copy of the thesis to be retained in the department library, you need to ensure that the librarian knows which access level to apply.

Guidance on the different access levels is available on the Open Access webpage.  

  • You should agree the appropriate level of access with your supervisor, taking account of any terms and conditions of your funding or other contractual arrangements, use of copyrighted or sensitive material or patent applications. You are advised to start this discussion as early as possible following your viva. This will help to prevent delays when you submit your electronic thesis.
  • A common cause for delays to students graduating is missing thesis access forms or forms which do not have the appropriate signatures.  Supervisors and Degree Committees should provide handwritten signatures or exact digital equivalents. If this is not possible, contact the thesis team ( [email protected] ) to ask about approval via email.
  • Complete the thesis access form (which can be found on the Open Access webpage) and upload the completed form ( signed by your supervisor and also the Degree Committee where appropriate ) when you upload your thesis. 

Students who submitted the final version of their thesis before 1st October 2017

If you submitted the final version of your thesis before 1 st October 2017 and wish to extend a period of restricted access that was previously agreed, you can apply for this using the Restricted Access Extension form . You can apply to extend the period of restricted access to your thesis by a maximum of two years with each application.

Your Supervisor and Degree Committee will need to sign the form to confirm their approval of the extension of the period of restricted access. Once the form is complete and signed by all parties, it should be submitted to the Student Registry by email to [email protected] for final approval.

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PHD Bookbinding

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Thesis Binding

Thesis Book Binding or Dissertation Book Binding is the conversion of your thesis or dissertation document into a printed and bound book format. Getting this done correctly involves several considerations that includes the Submission of your document for printing and binding, your choice of Paper, and the Style of binding you want.

SUBMITTING YOUR THESIS OR DISSERTATION FOR BINDING:

The first consideration for Thesis Book Binding or Dissertation Book Binding is whether you want your thesis or dissertation printed and bound for official submission or for your personal use, such as gifts to professors, departments, libraries, parents, sponsors, or you just want copies to preserve for future generations.

If you are officially submitting your Thesis Book Binding or Dissertation Book Binding books to your

institution, you must follow their official guidelines for paper, margins, and type of binding. Every institution has

guidelines and your can ask your department or your graduate studies department for the guidelines. The quote/

ordering process for each of our 3 main types of binding is designed to accommodate all the options that most

schools require.

Binding Options Our 3 main binding options are:

  • Fabric Hardcover Binding with Gold Embossed Lettering and Emblem on the cover https://phdbookbinding.com/fabric-hard-cover/
  • Printed Hardcover Binding with wraparound full color printing on the cover https://phdbookbinding.com/printed-hard-cover/
  • Perfect Binding Softcover with wraparound full color printing on the cover https://phdbookbinding.com/perfect-binding/

But if you’re getting the books for personal use, then you have the option to choose the type of paper, binding and margin size that you prefer. Here again, our quote/order process contains all the options you might want.

Digital or Paper Submission

The second consideration is whether you want to submit a file or paper document(s) for publishing your Thesis or Dissertation. You have the option to place your order with a PDF file or with a paper document. Submitting a PDF file ( https://phdbookbinding.com/digital-printing/#2 ) of your Thesis or Dissertation allows you to do the following online, sit back and forget about it, and receive your books in the mail:

  • Specify the size of your book
  • Choose the type of paper you want for printing ( https://phdbookbinding.com/digital-printing/#9 )
  •  Specify the pages you want to print in color. ( https://phdbookbinding.com/faq/#9 ) Yes, we allow you to specify the pages you want to print in color and you’ll be charged the color rate ONLY for the pages you specify,NOT for all the pages in your document.
  • Specify the exact lettering you want on the cover ( https://phdbookbinding.com/gold-foil-emblem-and-lettering/ )
  •  Specify the exact lettering you want on the spine ( https://phdbookbinding.com/gold-foil-emblem-and-lettering/ )
  • Specify your school emblem for the cover or request a custom emblem ( https://phdbookbinding.com/gold-foil-emblem-and-lettering/#SealList )
  • Choose the shipping speed you want for getting back the completed book(s)

Digital Submission

The option for submitting a PDF file for printing and binding is available for all the binding styles that we offer, including:

  • Fabric Hardcover Binding with Gold Embossed Lettering and Decoration on the cover https://phdbookbinding.com/fabric-hard-cover/
  •  Printed Hardcover Binding with wraparound full color printing on the cover https://phdbookbinding.com/printed-hard-cover/

Submitting a Paper document of your Thesis or Dissertation requires you to

(1) Print your document on the paper of your choice

(2) Fill out the Quote/Order form on this site for the type of Hardcover binding you want

(3) Specify the exact lettering you want on the cover

(4) Specify the exact lettering you want on the spine

(5) Choose the shipping speed you want for getting back the completed book(s)

(6) Print a form on our site that will include the details you entered PLUS final instructions for mailing your

paper document to us

(7) Ship to us your paper document(s) with instructions on form you will print from our site.

The option for submitting a paper document for binding ONLY is available ONLY for Hardcover binding.

Fabric Hardcover Binding with Gold Embossed Lettering and Decoration on the cover

https://phdbookbinding.com/fabric-hard-cover/

Printed Hardcover Binding with wraparound full color printing on the cover

https://phdbookbinding.com/printed-hard-cover/

Paper document submission is not available for Softcover Perfect Binding.

PAPER CHOICE

The second consideration for Thesis Book Binding or Dissertation Book Binding is choosing the type of paper that you want. We offer 5 types of paper as listed below and as explained here in greater detail ( https://phdbookbinding.com/digital-printing/ )

20lb regular or standard Copy Paper. This paper is ACID-FREE and is white in color. It does not have  a watermark. Acid Free paper is made from wood pulp, and it resists yellowing and brittleness over very long periods (measured in centuries). The production of Acid Free paper is also more environmentally friendly than acidic paper.

60lb regular or standard Copy Paper (also known as 24lb Copy Paper)*. This paper is ACID-FREE and is white in color. It does not have a watermark. Acid Free paper is made from wood pulp, and it resists yellowing and brittleness over very long periods (measured in centuries). The production of Acid Free paper is also more environmentally friendly than acidic paper. (See below for why this paper has 2 different names)

20lb, 25% Cotton Paper. This white paper is ACID-FREE and ARCHIVAL. It has a WATERMARK which is visible only when you shine a bright light behind the sheet. Archival paper has all the benefits of Acid-Free paper, except that it resists yellowing and brittleness even longer than ordinary Acid-Free paper. Another difference is that Cotton Paper is made with cotton pulp.

24lb, 100% Cotton Paper . This white paper is ACID-FREE and ARCHIVAL. It has a WATERMARK which is visible only when you shine a bright light behind the sheet. Archival paper has all the benefits of Acid-Free paper, except that it resists yellowing and brittleness even longer than ordinary Acid-Free paper. Another difference isthat Cotton Paper is made with cotton pulp. PLEASE NOTE that A4 (European Letter size) is NOT available in 100% cotton.

80lb Gloss-Coated Paper. This paper is ACID-FREE and is white in color. It does not have a watermark. But unlike regular copy paper, it is also coated with a gloss finish that makes it perfect for printing photos, charts & graphs, and more.

80lb Matte-Coated Paper. This paper is ACID-FREE and is white in color. It does not have a watermark. But unlike regular copy paper, it is also coated with a matte (non-gloss coating) finish that makes it perfect for printing photos, charts & graphs, and more.

BINDING STYLE

The binding style you choose depends first on whether you’re submitting officially to your institution or for personal use. We offer 3 types of binding Fabric Hardcover Binding with Gold Lettering and Gold Emblem ( https://phdbookbinding.com/fabric-hard-cover/ )

Most institutions require Fabric Hardcover Binding with gold lettering or gold emblem for official submission. You can also choose this type of binding for your own personal copies and as gifts because it is binding of the highest quality that is impressive in look and feel. Fabric Hardcover binding is high quality, archival binding that’s fit for the most demanding public or private library. Fabric options include:

  • Classic Buckram fabric that is available in different colors,
  • Contemporary Levant finish fabric also available in different colors
  • Cowhide available in 3 colors

Lettering and emblem are applied to Fabric Hardcover binding with gold embossing

Printed Hardcover Binding ( https://phdbookbinding.com/printed-hard-cover/ )

Institutions may also allow Printed Hardcover Binding for Thesis and Dissertations. Printed Hardcover Binding allows:

  • Background color of your choice
  • Lettering color of your choice
  • Full color emblem
  • Image and text on back cover, or
  • Wraparound full-color cover design

Printed Hardcover Binding can be compared to Fabric Hardcover Binding on this page: https://phdbookbinding.com/comparison/

Perfect Binding (Softcover, Paperback binding) ( https://phdbookbinding.com/perfect-binding/ )

Perfect Binding is Softcover, Paperback binding that allows all the options available for Printed Hardcover binding

hardbound thesis meaning

hardbound thesis meaning

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Thesis binding and printing options

DiscoverPhDs

  • By DiscoverPhDs
  • November 29, 2020

DiscoverPhDs_Binding_Options

If you have recently completed your dissertation congratulations are in order! But the work is not finished – you now have to get your dissertation in front of examiners in a professional format. There are a number of factors to consider when producing a physical copy of your thesis :

  • Type of binding (for example: helical or softback)
  • Paper size (are some pages better suited for A3?)
  • Print options (single or double-sided?)
  • Paper quality (a range of gsm options are available)

What is Thesis/Dissertation Binding?

Thesis binding involves fastening the physical pages of your dissertation together to produce a single presentable document. As simple as it sounds, there is a lot to get right, and dissertation binding is important in giving a good impression of your work.

What are the different types of dissertation binding?

Spiral/helical/wired binding.

Spiral binding (also known as helical binding) and wired binding are very common for bachelors and masters dissertations. These options give a professional look and allow pages to be rotated 360 degrees, making for easy reading. Spiral binding uses a plastic coil, whilst wire binding uses a metal wire.

DiscoverPhDs_Helical_Binding

Fastback/softback binding

Fastback binding (also referred to as softback binding) uses glue to keep your dissertation pages together. This is not a very common choice for dissertation binding as it is rather formal for bachelors and masters, and perhaps not formal enough for PhD theses. Fastback binding also comes with a risk of glue losing fixity over time leading to pages falling out.

DiscoverPhDs_Fastback_Binding

Thermal binding

Thermal binding is not very common but can be used for bachelors or masters dissertations. This type of binding is permanent (so pages cannot be easily added/removed) but is generally inexpensive. Another disadvantage of thermal bindings is that pages cannot be opened 360 degrees (as with fastback binding).

DiscoverPhDs_Thermal_Binding

Plastic comb binding

Comb binding involves punching holes down the side of the page and binding with a plastic comb strip. This binding option is also suitable for bachelors and masters dissertations. It is a cheap option but can sometimes become difficult to navigate as pages become stuck on the plastic combing. One advantage of plastic comb binding is that it is easy to add and remove pages.

DiscoverPhDs_Comb_Binding

Paperback binding

Paperback binding will give your manuscript the appearance of a book and comes with personalisation options i.e. a titled cover page, spine and back. This gives a very professional appearance, too formal for a bachelors or masters dissertation, but ideal for a PhD thesis.

DiscoverPhDs_Paperback_Binding

Hardback binding

Hardback binding again gives a book like appearance, but is expensive and typically reserved only for PhD theses. In addition to custom titling, spine and back, there is a range of material and colour options for hardback binding e.g. the gold lettering you may have seen on academic books.

DiscoverPhDs_Hardback_Binding

What Paper Size Should I use?

Most universities will provide very clear instruction on paper sizes, most often A4. However, some pages such as technical drawings or maps may be best shown on A3. In these cases ‘fold out’ pages are an option but must be approved by your university guidelines.

Print Options:

Check your university guidelines when deciding whether to print single or double sided. If printing double sided, be careful as some pages should not be printed back to back. For example, new chapters should start on the right hand page (of a double spread) so blank pages may be required.

What Paper Quality is Suitable?

Paper thickness is measured in grams per square metre (gsm). Although there is no ideal paper thickness, too thin and you risk your dissertation feeling low quality. Too high and you risk your dissertation pages feeling like cardboard, and again pointing to low quality.

Popular UK Services:

Ryman is an affordable thesis binding service, with a range of options for dissertations and theses. Ryman often have stored on University campuses or nearby, so you can check the services provided by your local store (as an alternative to ordering online).

Doxdirect is an online service which offers a large amount of customisation when choosing a thesis binding option. The door to door service also offers a wide range of delivery and production options so you get your bound thesis in your hand as quick as possible.

Thesis Online has been around for a long time (established in 1920), and have a very good reputation. They offer an online thesis binding service and have a hand online calculator which allows you to modify your binding, printing, and deliver options and see the impact on cost in real-time.

Things to Note:

Whichever service you use to bind your thesis or dissertation, there are a few important things to remember:

When using an online service check the turnaround time. Most services take around a week to print, bind, and deliver, though faster services are available at a cost. Some universities have an onsite printing service that students can use. These services likely offer binding options which satisfy your department’s dissertation submission requirements.

An electronic copy and physical copy of your dissertation will be read differently. Whilst consecutive pages are easy to compare on a computer screen, a physical copy may have pages printed on opposite sides of a single page (if double page printed) which makes side by side comparisons difficult. This is something to consider if your text frequently refers to images or tables overleaf.

Most thesis printing services only accept PDF file formats. Ensure that when you convert your dissertation to PDF that you review the document to ensure no errors occur during conversion.

Check your university dissertation guidance on margin requirements. It is also important to factor in margins when considering binding options. Typically a minimum margin of 2.5cm is required on the side of the page to be bound.

Although it comes with an additional cost, it may be useful to purchase personal copies of your bound thesis. You can then bring your bound copy to your Viva , and ensure that what you and your examiners are looking at are identical.

Scrivener for Academic Writing and Journals

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The answer is simple: there is no age limit for doing a PhD; in fact, the oldest known person to have gained a PhD in the UK was 95 years old.

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Join thousands of other students and stay up to date with the latest PhD programmes, funding opportunities and advice.

hardbound thesis meaning

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hardbound thesis meaning

This post explains where and how to write the list of figures in your thesis or dissertation.

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The term monotonic relationship is a statistical definition that is used to describe the link between two variables.

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Sam is a new PhD student at Teesside University. Her research is focussed on better understanding how writing poetry can help cancer survivors to work through mental and emotional issues.

hardbound thesis meaning

Dr Tuohilampi gained her PhD in Mathematics Education from the University of Helsinki in 2016. She is now a lecturer at the University of Helsinki, a Research Fellow at the University of New South Wales, Sydney and has also founded the company Math Hunger.

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Final approval for the PhD is conditional on you submitting a hardbound copy of the final version of your thesis for deposition in the University Library, and an electronic copy to the University's institutional repository Apollo. When submitting your electronic thesis you will need to confirm the appropriate level of access both it and the hardbound should be given.

You are advised to wait until all your corrections have been completed and approved by your Examiner(s) before producing the final version.

Hardbound thesis format & submission

The requirements for the hardbound thesis and instructions for submission are available on the Cambridge Students website.

If you were granted permission to include a CD with your soft-bound thesis you should also submit a copy of the CD inside the cover of your hardbound thesis.

Electronic copy

From 1 October 2017 an electronic copy of your hardbound thesis needs to be submitted to the University repository, Apollo. Information on how to do this can be found here:  Submitting your electronic thesis . If you are having difficulty with the 'date awarded' field please use 1 January and the year of award. The electronic copy must be identical to the final version approved by your examiners and submitted as a hardbound thesis to Student Registry.

You and your supervisor will need to decide the appropriate level of access to your thesis. You request the access level on the 'access confirmation form' which you upload with your electronic version of your thesis. The Degree Committee is only consulted if both parties cannot agree the access level, or in the very rare event that restricted access is requested. Guidance on levels of access is provided by the Office of Scholarly Communications, not the Degree Committee. Further information and guidance about electronic deposit and access levels be found here .

What happens next?

When you have submitted your hardbound and electronic copy you will receive a final approval email from Student Registry. Congratulations! You may now arrange your Congregation through the Praelector at your College.

If you can't find the page you are looking for or find a broken link do let us know (please use the email link in the 'Contact us' section below).

Ukraine - University resources

Coronavirus advice from the University

Office closures

The Degree Committee for the Faculty of Physics & Chemistry will be closed from 5pm on Thursday 28 March 2024 and will reopen again on Tuesday 2 April 2024. Research degree theses should still be submitted by your submission deadline even if that falls over the holiday period.

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You are here Support & Training > Submitting Your Thesis

Submitting Your Thesis

  • The thesis is available electronically as quickly as possible benefitting the student and College in terms of discoverability, impact and reputation
  • The hardbound thesis is printed directly from within the process, guaranteeing that the eThesis and the hardbound thesis are the same
  • The thesis records are automatically inserted in the RSS, benefitting the student, supervisor & College
  • The re-use of data across four College systems which means the reduction of duplication of content and of effort

Application for a stay

While TARA is an open access institutional repository for scientific and scholarly publications in digital form, it should be noted that access to items deposited in TARA can be restricted or embargoed if required. For an embargo to be applied the author must have applied for and received a ‘Stay’ on her/his thesis.

The application for a stay process is described in the calendar part III section 1.38.15 and states the following: “Should an author of a thesis wish to withhold permission for the use of her/his work, a written application must be made to the Dean of Graduate Studies at the time of submission of the thesis for examination. Such applications must have the written support of the graduate student’s Supervisor or Director of Teaching and Learning (Postgraduate), must state the reasons for the request for a stay on access and must provide a contact address. The maximum length of a stay is five years. During this period of withheld permission the thesis may be consulted, lent or copied only by written permission of the author who is under an obligation to reply to all enquiries within a reasonable time.”

Submission Process

Download PDF of step-by-step instructions

Notification

  • Students eligible to deposit their eThesis are e-mailed by Academic Registry with the instructions and the link to the system
  • Students are asked to wait 24 hours after receipt of the message from Academic Registry before proceeding with the next step
  • The student logs into the Research Support System using their usual College username and password
  • As much metadata as possible is pre-populated from SITS. This will include the approved 'stay' on access to the thesis, where applicable
  • In the RSS, the student enters the remaining metadata (including the abstract), assigns keywords and ticks a box to indicate agreement to the terms of the Library Declaration
  • The metadata is sent to TARA where the student uploads the document/s and agrees to the depositor’s licence
  • The student Student receives message: 'Thank you for depositing your eThesis. You will be notified upon approval'

Approval and Archiving        

  • The TARA Content Manager checks the eThesis deposit. All theses are checked by the Content Manager within one working day
  • Upon approval, the eThesis is archived in TARA and e-mail notification with the link to the eThesis is automatically sent to the student, her/his supervisor and to Academic Registry
  • The thesis record is sent to the Library for inclusion in the Library catalogue

Printing and Hardbound Copy Deposit

  • As part of her/his e-mail notification from TARA, the student receives instructions to print the hardbound copies of the thesis and is presented with printer/binder options. The student issues the command to print the thesis
  • The eThesis is sent to the printer electronically along with the student’s instructions regarding the number of copies required, the student’s contact details and other options. A system-generated numeric key is included for printing on the thesis. This key matches the numeric key on the eThesis record and links the printed and digital versions of the thesis
  • The student collects the hardbound thesis from the printer and delivers the requisite one copy to Academic Registry
  • The student’s name is included on the list from Academic Registry to go to Council for final approval. The final message from Academic Registry to the student only goes out after notification of formal approval by Council
  • The hardbound thesis is sent to Library by Academic Registry

Below is a video showing a live demonstration of the e-theses process.

Please contact us if you have a question.

Niamh Brennan

E-mail Niamh

Telephone: +353 1 8961646

Monica Sanchidrián

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The Document Centre

Types of Thesis Binding & Optional Extras

by Mark at Pilot | Thesis binding

Binding options

[UPDATED]: In this blog post we thought we’d explain, in a bit more detail, the various  thesis printing and binding  options available at  The Document Centre, London . Here we look at the options in the same order as they appear on  the online order form , so that it’s possible to cross-refer. The photo montage above also illustrates many of the options discussed. So, first up are the options for  printing of the actual pages  …

Standard Printing Options:

For the internal pages of the thesis or dissertation, our standard paper is 100gsm and is excellent quality, suitable for both pin-sharp text and vivid photographs and graphics. The pages are printed digitally using our state-of-the-art digital printers. During the ordering process you can specify how many pages are to be printed in black and white, and how many are to be in full colour (you can have a mix of both and do  not normally need to tell us which pages are which as that is usually self-evident within the PDF you supply). Specifying the correct  quantity  of each, however, will give you an accurate final price for your order.

Unless the ‘ I require double-sided printing ‘ box is checked during the online ordering process, we print internal pages single-sided by default. This is because virtually all universities specify single-sided printing in their thesis/dissertation printing specifications. However you can overrule that, i.e. have double-sided printing, by checking the box if you wish.

Types of Binding Available:

When it comes to thesis  binding , most universities require ‘hard’ or ‘soft’ binding but there are some exceptions so we’ll go through all the various binding options available so that it covers all possible university specifications:

Hard binding  (usually used for final submission of a thesis/dissertation): this is a style of bookbinding which is rather like traditional hard-back books i.e. the covers and spine are strong and very rigid while internal pages are securely bound in. As with hardback books you’d see in a bookshop, the covers extend slightly further than the internal pages. Our hard-bound theses and dissertations come with a ‘library buckram cloth’ covering which has a pleasant texture and is hard-wearing. A large range of colours are available to suit any university specification. On the online order form you can choose to have metallic foil lettering on the front cover should you wish (for university thesis binding it will usually appear on the spine by default).

Soft binding  is a little similar to hard binding (see above) except the covers are not as thick and therefore not as rigid and the internal pages are thermally glued in. However the finished book is still usually able to stand unaided on a book shelf. The covers and spine are covered in a library buckram book cloth although, unlike with hard binding, the outer covers are cut flush with the internal pages. This type of bookbinding is often used for first submission of your thesis or dissertation. The buckram covering is available in a large range of colours to suit any university specification and, for university dissertations, gold or silver foil lettering usually also appears on the spine, by default.

Wiro binding:  this method of document binding uses a wire coil (or spiral) to hold the pages together. The pages are first punched with a series of regularly-spaced holes near the binding edge and then the wire spine is clamped down through the holes in the pages so as to keep them in place. The wire spine comes in several colours and also allows the document pages to be turned through 360 degrees and to open completely flat if required. Usually a transparent cover is included at the front end and a card cover at the back. Wiro binding can usually be done while-you-wait, without an appointment.

Velo binding:  this is another simple and fast method of document binding and, as such, can also be done in-store while you wait, usually without an appointment. Like wiro binding, velo binding also comes with a transparent plastic front cover and card back cover and the pages also have regularly punched holes (but just 12 in number for velo) near the spine. Different, though, is the binding method; with velo binding the document is bound using a 12-pin binding system which is able to bind up to 600 sheets of paper (3 inches max.) which is way beyond the capability of wiro binding. Universities like King’s College have started to specify this binding system for theses and dissertations in recent times.  Learn more about velo binding here .

Thermal binding:  as with velo and wiro binding, thermal binding also usually comes with a clear plastic front cover and card back cover and is quick and easy (so can also usually be done while you wait). The binding mechanism is via thermal (hot) glue rather than any physical ‘spine’ addition. Thermal binding is also known as Glue binding, Fastback, Thermo and Perfect binding.

Optional Extras:

As well as the standard printing and binding options outlined above, other optional  extras  include:

A plastic pocket to hold a CD or DVD.  Usually this is positioned in the inside of the back cover but you are free to instruct us otherwise if you prefer it elsewhere (there is a space for special instructions towards the end of the online ordering process).

A CD can be burned or copied  so that it contains your file(s). This can be housed in a plastic pocket which can be supplied loose or inserted into your binding, as you prefer. As above there is a space for any special instructions towards the end of the online ordering process.

A plastic corner pocket  which can house loose inserts can be glued to the inside back cover, or other location — even left loose if you prefer to position it yourself.

A cloth corner pocket  (suitable for hardbound books only) can be supplied instead of the plastic variety. This is positioned on the inside back cover board and can contain loose inserts etc.

A cloth ‘register’ ribbon  (again for hardbinding only) can be bound into the book, for use as a bookmark. A variety of colours are available.

Foil (shiny metallic) lettering:  For hard and soft binding for university theses, we usually add silver or gold foil lettering to the spines by default. However for hard binding we can also foil on the front cover (as is appropriate for your particular university). Gold is the default so tick the override box if you need silver foil instead. On  the online order form , within the ‘ Binding Style & Presentation ‘ section near the bottom, fill in the appropriate fields for things like the university, degree, first name, family name and so on, and  please check your spelling carefully before submitting your order  because we will print what you supply.

Turnaround Times

You have quite a range of options to choose from, including:

  • 2 hour turnaround  (available during all but our busiest months – orders being processed between 9am and 3pm);
  • 4 hour turnaround  (available during all but our busiest months – orders being processed between 9am and 1pm);
  • Same day turnaround  (orders  must  be received by 10.30am in order to be available from 3.30pm the same working day);
  • 2 working day turnaround  (orders  must  be received by 10.30am for that day to count as the first day);
  • 3 working day turnaround  (orders  must  be received by 10.30am for that day to count as the first day).

Please note that turnaround times are for  week days only ; weekends are not counted as working days.

Example:  Order by 10.30am latest on a Monday morning and, if you ordered a 3 day service, your order will be ready by 3.30pm on the Wednesday.

Free Delivery to many London Universities

Once completed, bound dissertations/theses can be delivered free to certain London universities and institutions. These are: Berkbeck College (WC1), James C Maxwell Building, Franklin-Wilkins Building, SOAS, Imperial College, Gower Street, King’s College (Guy’s and Strand campuses), Courtaulds (Strand), The Institute of Education, the London School of Tropical Medicine, Christie’s Education and Regent’s Business School. More can be seen on the Delivery section of  the online order form .

It is also possible, when ordering, to specify a different 2nd and 3rd delivery address for any duplicate copies being ordered. So we could send one to your university and another to your home address, for example.

So — whatever specification is required, we have it covered at The Document Centre. All dissertations are bound to the exact university specifications required (unless you tell us otherwise) and, as you can see above, there is a huge amount of flexibility regarding optional extras, turnaround times and even delivery. As the first bookbinders to bring in online ordering of thesis binding into the UK, we have things down to a fine art and are a ‘preferred supplier’ for many of the UK’s universities.  To order your thesis binding online click here ,  contact us or see a map of our London location here , here or simply  call us on 0207 928 9738 . Lastly, for more about our printing, bookbinding and thesis binding services and the types of binding available, click  here .

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Your hardbound thesis and third party copyright

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Which items of third party copyright do I need to seek permission to include in my hardbound thesis?

In copyright terms your hardbound thesis is an unpublished work upon deposit in the University Library.

If it stays unpublished, and you have included extracts of others’ copyright works, say brief quotations, your use of the third party extract may be covered by the statutory exception of ‘fair dealing for the purpose of illustration for instruction’ , including for examination purposes (s. 32 of the Copyright, Designs and Patents Act 1988 (CDPA)). This is because your hardbound thesis is considered an examination script, i.e. an answer to an exam question.

The ‘fair dealing for the purpose of illustration for instruction’ exception applies to those extracts, excerpts or quotations from works included in a dissertation for examination and deposit in unpublished form in the University Library, but not its publication after examination, in hard copy or online, including in an online repository such as the Apollo Repository.  In other words, the exception applies to the use of short extracts of others’ works in a dissertation that is to be examined but not to subsequent publication of that dissertation, including online.

The statutory exception of ‘illustration for instruction’ is a ‘fair dealing’ exception, which means:

  • you may copy only what is reasonably required, i.e. include a portion of another’s work that is necessary for the immediate purpose of illustrating a point in your paper, and
  • your use of another’s work must not impact adversely on exploitation of the work by its owner, e.g. material made available under the illustration for instruction exception must not be made available online in the Apollo Repository, or on another website such as a Faculty or Departmental website, in social media etc.; images such as photographs of works of art may be used as long as the purpose is for illustration for instruction and the images are provided in low-resolution; and
  • author and publication details of the source work must be acknowledged unless to do so is impractical.

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Thesis Submission

Steps to submitting your thesis .

  •  Check you registration and fee status - Make sure that you have an active registration for the current academic year and that you've paid all of the necessary fees.  If you're unsure of the amount that you need to pay, Ask Us .
  •  Upload your thesis electronically via the eThesis system for examination .
  •  Upload the revised version of your thesis post-examination (if applicable).
  •  Submit the final hard-bound thesis to the Student Desk (for the ACCE meeting & the Library)

Types of Thesis Submission

Thesis for examination.

Your thesis can be submitted   electronically via the  eThesis system in SISWeb . Before submitting your thesis, make sure that you’ve completed the steps below. 

✓   Discuss with your supervisor if an embargo is required for your thesis. See  UCD Thesis embargoes for further details.

✓   Check out the Research Repository Database (RRU) FAQ  for further information.

✓   Pay all of the necessary fees. If you have any questions about what you owe, Ask Us .

✓   Check your address. Go to “My Profile” in SISWeb & check that your permanent address is current, accurate & formatted correctly.

✓   Ensure that you have completed all necessary modules and programme requirements. If, when preparing to submit your thesis, you see the following message " Awaiting Governing Board programme compliance approval for examination " please contact your supervisor or the Graduate Research Board at  (opens in a new window) [email protected] . A graduate research student is recorded as compliant when all programme requirements have been achieved (for example completing  Research Integrity  training). Please see the  Research Student Hub  on the UCD Graduate Studies website for further information

✓   Additional queries in relation to the eThesis Exam System can be sent to (opens in a new window) [email protected] .

You can find further information about submitting your thesis electronically in the Graduate Research Theses section of the Student Desk's FAQ page .

Final Hardbound Thesis

All students must submit a physical, final hardbound thesis to the Student Desk.  You can submit this in person (a third party can also submit it on your behalf) or by posting it to the address below:

Make sure that you’ve completed the steps below:

✓   Printed and bound enough copies. You only need to submit 1 hardbound thesis to the Student Desk, but may want to print additional copies to keep yourself.

✓   The Exam Committee has certified that your revisions are complete and uploaded to the eThesis system (if applicable).

✓   Check your name and address. Go to the “My Profile” section of SISWeb and check that your name is spelt correctly (e.g. with proper upper and lower case, fadas and diacritic marks are in the appropriate place, etc.) as this is how your name appears on your parchment at graduation. Check that your permanent address is current, accurate and formatted correctly.

You can find guidance on formatting and the presentation of your final thesis in the document Guidelines for Preparation, Submission, Examination and Dissemination of Research Degree Theses .

Contact the Student Desk

www.ucd.ie/askus

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Definition of hardbound

Examples of hardbound in a sentence.

These examples are programmatically compiled from various online sources to illustrate current usage of the word 'hardbound.' Any opinions expressed in the examples do not represent those of Merriam-Webster or its editors. Send us feedback about these examples.

Word History

1906, in the meaning defined above

Dictionary Entries Near hardbound

Cite this entry.

“Hardbound.” Merriam-Webster.com Dictionary , Merriam-Webster, https://www.merriam-webster.com/dictionary/hardbound. Accessed 22 Apr. 2024.

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hardbound thesis meaning

Thesis & Dissertation Binding Specialists UK

Thesis and dissertation, printing and binding specialists uk.

hardbound thesis meaning

DB Bookbinders is the UK’s premier provider of thesis binding services.

With decades of experience in the industry, we specialise in crafting professional-grade thesis and dissertation bindings for universities and colleges across the UK.

Our expert binder team can create stunning and durable bindings that you can be proud to submit. Plus, our online thesis uploading platform is simple and straightforward, so you can get your order ready and shipped to you quickly.

We offer a wide range of binding styles to choose from, including buckram , vegan leather , and genuine leather , so you can find the perfect binding for your thesis or dissertation .

Thesis Binding UK: Your Premier Destination for Superior Thesis Presentation!

Greetings, UK students and researchers! After devoting countless hours and boundless effort into your expertly written thesis or dissertation, the last aspect you’d want to fuss over is its binding. Say goodbye to those worries! At dbbookbinders.com, we’ve got you covered with our exceptional UK thesis binding service.

Your Thesis Deserves The Best

Your inventive ideas warrant a binding that’s as distinctive as your research. That’s why we are dedicated to offering first-rate thesis binding that reflects the quality of your work. Be it a UK thesis or a dissertation, we approach each document with the care it merits. Who knows, maybe someday it’ll find a place in the esteemed British Library!

We Understand Your Needs

We’ve experienced it all. The all-night study marathons, limitless cups of tea, and the race against the clock to meet that looming deadline. We absolutely get it, and we’re here to make your life a bit smoother. Our adept team alleviates the stress of binding, giving you one less thing to worry about as you prepare to display your intellectual prowess.

We’ve Got You Covered, Literally!

Our binding options cater to all needs and budgets. Whether you’re seeking a traditional hardcover for your UK thesis or a sleek, modern design for your dissertation, we’ve got a variety of options sure to make a profound impression on your professors and peers.

Easy Ordering and Fast Turnaround

With our easy-to-use online ordering system, getting your thesis or dissertation bound has never been more straightforward. And because we understand that time is paramount, we’re committed to delivering your order promptly, without compromising on quality.

DB Bookbinders a Proven Track Record

Don’t just take our word for it. Ask around! We’ve been in this industry for decades, and our reputation vouches for our credibility. We’ve assisted innumerable students like you in presenting their theses and dissertations with elegance, and we’re eager to do the same for you.

So, UK scholars, it’s time to give your hard work the presentation it deserves. With dbbookbinders.com by your side, you can stride into your future confidently, knowing that your thesis or dissertation is bound for greatness!

Remember, your UK thesis binding or dissertation binding journey starts here. Explore our options, place your order, and join the ranks of successful scholars who’ve entrusted us with their pivotal work.

Specialising in crafting professional-grade thesis and dissertation bindings for universities and colleges across the United Kingdom, we bring decades of experience to the table. Our expert binder team can create stunning and durable bindings that you can be proud to submit. Plus, our online thesis uploading platform is simple and user-friendly, enabling you to get your order ready and shipped to you swiftly.

We offer a wide range of binding styles, including buckram, vegan leather, and genuine leather, so you can find the ideal binding for your thesis or dissertation.

Don’t delay – get started now and create a binding that will leave a lasting impression. At DBBookbinders, we’re binding the future, one thesis at a time.

hardbound thesis meaning

Thesis Order Form 2023

hardbound thesis meaning

Buckram Thesis sh.1004

Buckram thesis sh.16.

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Buckram Thesis sh.70

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Buckram Thesis sh.144

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hardbound thesis meaning

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Excellent work and great service. Highly recommended!

Thesis Printing and Binding

Beautifully finished!

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Amazing finished product. Great service along the way and very professional. Highly recommended!!

DB Bookbinders did a great job printing and binding my thesis. There was an issue with the ordering form's file upload but easily solved via email. Thank you!

Dissertation Printing and Binding

Thesis and dissertation faq's still have questions we have answers.

There’s a lot to weigh up! We’ve put together a couple of handy guides to help you know what to look for when you’re getting your thesis, dissertation or design folio bound.

Thankfully, we’ve written a handy guide to knowing what to know before you go to a bookbinder. Have a read of ‘Five Things You Need to Know’ by clicking the button below.

Get your bound Thesis delivered to the following UK Universities

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  • University of Leeds
  • University of Glasgow

DB Bookbinders delivers thesis binding and printing services across all major areas of the United Kingdom

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Definition of hardbound adjective from the Oxford Advanced Learner's Dictionary

  • The hardbound book has 334 pages and approximately 1 300 images.
  • This publication is hardbound, oversized and rather expensive.

Definitions on the go

Look up any word in the dictionary offline, anytime, anywhere with the Oxford Advanced Learner’s Dictionary app.

hardbound thesis meaning

IMAGES

  1. Fleur Top: Thesis Hard Binding: A Complete Guide For Students In 2023

    hardbound thesis meaning

  2. Thesis Binding Samples

    hardbound thesis meaning

  3. Hardbound Thesis Report Spine Hubert Bookbindery

    hardbound thesis meaning

  4. Hardbound Thesis Report with Printed Marble Endpaper Hubert Bookbindery

    hardbound thesis meaning

  5. How to make hardbound Thesis

    hardbound thesis meaning

  6. Foil Printed A4 Hard Cover Dissertation Binding Printing

    hardbound thesis meaning

VIDEO

  1. Hardbound

  2. MGA GAMIT SA PAGGAWA NG BOOKBINDING

  3. ANG PAGBABALIK NAPALABAN AGAD SA THESIS BOOKBINDIN

  4. ANG BAIT NAMAN NILA DINALHAN PA KAMI NG PAGKAIN/Congrats po sa Inyo ma'am & sir

  5. MAYRON TAYONG GAGAWIN / mga Kabisdak

  6. Types of Thesis

COMMENTS

  1. PDF A Guide to Hard-Binding Your Thesis

    A Guide to Hard-Binding Your Thesis 1. The standard size for a printed thesis is A4: 297x210mm. 2. Double sided printing is acceptable for the hard bound copy. 3. The thesis should be bound in black cloth (Arbelave library Buckram shade 585 or the closest match). 4. The spine should contain the following information in gold lettering, with the text

  2. Submitting your hardbound and electronic thesis (final thesis

    Once the form is complete and signed by all parties, it should be submitted to the Student Registry by email to [email protected] for final approval. Please note the information on this page is for doctoral students. MSc and MLitt students are not required to submit a hardbound copy of their thesis or upload an electronic copy to ...

  3. Dissertation Binding and Printing

    Comb binding (± $5) Plastic comb binding is a cheaper alternative to spiral binding. Its main advantage is that the binding can be opened and closed (although not easily), meaning pages can be added or removed: ideal for a draft. A transparent front and back cover can be added. Low cost.

  4. What date goes on your hardbound PhD thesis?

    In this case, you will have a certain period (often three months) to make the corrections, which the internal examiner will check before formally accepting the thesis. (There is usually no second viva on the corrected thesis.) In this case, the date on the hardbound thesis should be the date that the corrected version is completed and given to ...

  5. Thesis Binding

    Thesis Book Binding or Dissertation Book Binding is the conversion of your thesis or dissertation document into a printed and bound book format. Getting this done correctly involves several considerations that includes the Submission of your document for printing and binding, your choice of Paper, and the Style of binding you want.

  6. Thesis binding and printing options

    Spiral/Helical/Wired binding. Spiral binding (also known as helical binding) and wired binding are very common for bachelors and masters dissertations. These options give a professional look and allow pages to be rotated 360 degrees, making for easy reading. Spiral binding uses a plastic coil, whilst wire binding uses a metal wire.

  7. Submitting a hardbound copy

    Hardbound thesis format & submission. The requirements for the hardbound thesis and instructions for submission are available on the Cambridge Students website. If you were granted permission to include a CD with your soft-bound thesis you should also submit a copy of the CD inside the cover of your hardbound thesis. Electronic copy

  8. PDF Guidelines for Submission of Final Thesis (Hardbound) After ...

    The thesis abstract should be summarized to about 300 words for this purpose. (ii) The thesis is to be bound into a book form with B5 size. (iii) 80gm paper should be used for the printing of the thesis to enhance the quality of printing on both sides of the paper. (iv) Cover of the thesis are as follows: PhD Thesis Master Thesis

  9. PDF Guidelines ON THESIS / Dissertation FORMAT

    For coursework programmes, two (2) hardbound copies should be submitted to the Faculty together with two (2) soft copies in CD (PDF) format after corrections of dissertation/project have been endorsed by the examiner(s). A Master's thesis/dissertation should be hardbound in dark blue colour,

  10. Submitting Your Thesis

    The hardbound thesis is printed directly from within the process, guaranteeing that the eThesis and the hardbound thesis are the same; The thesis records are automatically inserted in the RSS, benefitting the student, supervisor & College; The re-use of data across four College systems which means the reduction of duplication of content and of ...

  11. Thesis Submission| UCD Graduate Studies

    Step 1: produce a hardbound copy of your thesis. Step 2: the Internal examiner will sign the Thesis Correction Sign Off Form to confirm that all the necessary corrections have been completed to the satisfaction of the examiners. eThesis submission: no corrections sign-off form needed with hardbound thesis. Traditional submission: corrections ...

  12. Do I need to get my thesis hardbound or softbound?

    If you are submitting your thesis for examination for the first time, your thesis should be soft bound. If you are submitting your corrected thesis, it is your choice whether your thesis is soft bound or hard bound. If it has been confirmed that you have been awarded your research degree and you are submitting the final copy of your thesis ...

  13. Types of Thesis Binding & Optional Extras

    Types of Binding Available: When it comes to thesis binding, most universities require 'hard' or 'soft' binding but there are some exceptions so we'll go through all the various binding options available so that it covers all possible university specifications: Hard binding (usually used for final submission of a thesis/dissertation ...

  14. Your hardbound thesis and third party copyright

    In copyright terms your hardbound thesis is an unpublished work upon deposit in the University Library. If it stays unpublished, and you have included extracts of others' copyright works, say brief quotations, your use of the third party extract may be covered by the statutory exception of 'fair dealing for the purpose of illustration for ...

  15. Softbound vs Hardbound: Decoding Common Word Mix-Ups

    The hardbound copy of the thesis had a more impressive appearance than the softbound one. ... While it's true that softbound books are generally less durable, that doesn't mean they are of lower quality. Softbound books are a popular choice for many types of books, including novels, poetry collections, and academic texts. ...

  16. Dissertation Copy Options

    A4 Hardcover library bind; black linen cover; embossed gold title; 24-lb acid-free archival-grade paper; double-sided color printing. 1-2: $62.00. 3-4: $56.00. 5 or more: $50.00. $82.00: $82.00: Hardcover 8 ½ x 11: 8 ½ x 11 Hardcover library bind; black linen cover; embossed gold title; 24-lb acid-free archival-grade paper; double-sided color ...

  17. Thesis Submission

    Steps to Submitting Your Thesis. Check you registration and fee status - Make sure that you have an active registration for the current academic year and that you've paid all of the necessary fees. If you're unsure of the amount that you need to pay, Ask Us. Upload your thesis electronically via the eThesis system for examination. Upload the ...

  18. PDF Guidelines for Submission of Final Thesis (Hardbound) After ...

    The thesis abstract should be summarized to about 300 words for this purpose. (ii) The thesis is to be bound into a book form with B5 size. (iii) 80gm paper should be used for the printing of the thesis to enhance the quality of printing on both sides of the paper. (iv) Cover of the thesis are as follows: PhD Thesis

  19. How to make hardbound Thesis

    This video is a step by step tutorial for making an imbossed harbound which can be use especially for making a thesis.

  20. Hardbound Definition & Meaning

    The meaning of HARDBOUND is hardcover. How to use hardbound in a sentence.

  21. Thesis Binding UK

    DB Bookbinders is the UK's premier provider of thesis binding services. With decades of experience in the industry, we specialise in crafting professional-grade thesis and dissertation bindings for universities and colleges across the UK. Our expert binder team can create stunning and durable bindings that you can be proud to submit.

  22. hardbound adjective

    Definition of hardbound adjective in Oxford Advanced Learner's Dictionary. Meaning, pronunciation, picture, example sentences, grammar, usage notes, synonyms and more.

  23. HARDBOUND Definition & Meaning

    Hardbound definition: (of a book) bound with a stiff cover, usually of cloth or leather; casebound. See examples of HARDBOUND used in a sentence.