cover letter template oxford

A list of the key pro-forma letters, forms and other documentation

We have gathered the key downloadable documents together in the listings below. Please always read the associated HR Support guidance before any pro-forma documentation is used. 

If the available pro-forma does not meet your requirements, please contact your HR Business Partner for advice.

Recruitment process

For contracts including casual worker/teacher letters of engagement see Contract templates (non-PeopleXD)

• Staff classification guide (PDF)
• Job description template ( DOC) - updated October 2024
• Job description checklist (PDF)
• LinkedIn form (DOC)
• Hazard-specific and safety-critical activities checklist (DOC)
• Manual job application form  (DOC) - updated October 2022
• Example terms of use for recruitment data recipients (DOC)
• Sample interview record (DOC)

Pre-employment screening

• Reference request letter (DOC)
• Reference request questionnaire (DOC)

Academic further particular templates

Downloadable template further particulars for Associate Professors and Professors are found on Academic staffing: further particulars webpage

Non-employees (agency, honorary, visitors, volunteers)

Agency workers.

• Agency worker - new starter form (DOC)
• Agency worker - leaver form (DOC)
• Agency worker – pay amendment form (DOC)

Honorary Research Agreements

• Honorary Research Agreement Template (DOC)
• Honorary Research Agreement Guidance for departments (DOC)
• Honorary Research Agreement Cover lette r (DOC)
• Visitor agreements (short and long-form) are available from the department's HR Business Partner
• Visitor agreement and cover letter for Newton International Fellows (DOC)

(For guidance on Newton International Fellows contact the Research Services Office )

• Volunteer Expression of Interest Form (DOC)
• Volunteer letter template (DOC)
• Form of Undertaking for Signature by Volunteer (DOC)

Apprentices

New entrant apprentices .

• Apprenticeship job description template (DOC) - Updated May 2024
• Apprenticeship advert template (DOC)

Existing employees on apprenticeship training

• Existing employee Apprenticeship agreement (DOC) - Updated August 2021

Trainee Apprenticeships 

• Trainee HR Business Partner job description template (DOC) 
• Trainee advert template (DOC)

Contract templates (inc amendments and extensions)

Wherever possible contracts should be drafted through PeopleXD.

Off-system versions of the templates, including amendments and extensions, can be downloaded from Contract templates.

• PRO1 Objective-setting form (DOC)
• PRO2 Probation review form (DOC)
• PRO3 Sample action plan (DOC)
• PRO4 Sample improvement plan (DOC)
• PRO5 Letter confirmation in post (DOC)
• PRO6 Letter outcome of informal discussion (DOC)
• PRO7 Letter inviting to formal meeting (DOC)
• PRO8 Letter outcome of formal meeting (DOC)

Family leave

Maternity leave.

• Full maternity leave guidance (PDF)
• Department's acknowledgment of maternity leave notification (DOC)
• Maternity leave plan (DOC)
• Maternity leave dates calculator (DOC)

Adoption leave     

• Full adoption leave guidance (PDF)
• Department's acknowledgment of adoption leave notification (DOC)
• Adoption Leave Plan (DOC)

Paternity leave

• Paternity leave plan (DOC)

Shared parental leave  

• All SPL Notifications Pro-formas (birth) (XLS)
• All SPL Notifications Pro-formas (adoption) (XLS) 
• Department's acknowledgment of SPL notification (DOC)

During employment

Flexible working.

• FWA – Flexible working application form (DOC)
• FWB – Flexible working application acceptance   (DOC)
• FWC – Flexible working application rejection   (DOC)
• FWD – Flexible working appeal   (DOC)
• FWE – Flexible working appeal reply  (DOC)
• FWF – Flexible working extension to timeline agreement   (DOC)
• FWG – Flexible working withdrawal of application   (DOC)
• FWH – Flexible working application trial period   (DOC)

Sickness management

• Sickness Absence Record Form (DOC)

Other leave

• Career Break application form (DOC)
• Additional annual leave application form (XLS) 
• Parental bereavement leave - payroll form  (DOC)

Time off for training

• TT1 - responding to a request, if the request is to be accepted (DOC)
• TT2 - responding to request where a meeting is required to discuss the application (DOC)
• TT3 - responding to a request, if the request is to be rejected (DOC)

Leaving employment - retirement

• Retirement guidance for staff and managers  (updated October 2024) (PDF)
• Template letter to academic retirees from the Vice-Chancellor  (DOC)
• ML1 Retirement notice for academic staff (DOC)
• ML2 Retirement notice for academic-related staff at grade RSIV and equivalents  (DOC)
• ML3 EJRA notice for academic staff with individually agreed retirement date (DOC)
• ML4 EJRA notice for academic-related staff with individually agreed retirement date (DOC)
• ML5 Retirement for staff grades 6-10 and ALC6  (DOC)
• ML6 Retirement for support staff (DOC)

Flexible retirement

• FR1 request from employee (DOC)
• FR2 request including notice of final retirement (DOC)
• FR3 approval with reduction in hours (DOC)
• FR4 approval with change in role or grade (DOC)
• FR5 rejection letter (DOC)

EJRA forms and associated documentation

• Forms, process maps, and associated documents are found on the EJRA webpage

Leaving employment - redundancy and end of fixed term contracts

End of fixed term contract template letters.

• Record of consultation (DOC)  - updated April 2024

For staff with MORE than two years’ continuous service (or where Protection from Redundancy (pregnancy and family leave) Act 2023 provisions apply)

• X1 Invitation to a preliminary meeting (DOC) - updated 5 June 2024 
• X2 2nd invitation to a preliminary meeting (DOC) - updated 8 May 2024
• X3 Failed to attend meeting (DOC) - updated 8 May 2024
• X4 Final confirmation of contract expiry (DOC) - updated 11 June 2024

For staff with LESS than two years’ service

• X5 Reminder of contract end date (DOC)  - updated 5 June 2024
• X6 Final confirmation of contract expiry (DOC) - updated 8 May 2024

Redundancy template letters

• A - Invitation to preliminary meeting (DOC) - updated 8 May 2024
• A1 Letter giving advance warning of risk of redundancy (DOC)  - updated 31 July 2024
• A2 Letter recording developments during warning period (DOC)- updated 8 May 2024
• A3 Letter of resignation on voluntary terms (DOC)- updated 31 July 2024
• A4 Letter accepting resignation on voluntary terms (DOC)-  updated 31 July 2024
• A5 Letter confirming that employee does not wish redeployment (DOC)- updated 8 May 2024
• A6 Letter confirming that employee at risk wishes to be considered for alternative employment at the University (DOC)- updated 8 May 2024
• A7 Letter identifying the nominated facilitator, confirming priority candidate status and setting out redeployment process (DOC)  - updated 5 June 2024
• A8 Dismissal notice (DOC)- updated 8 May 2024

Priority candidates

• P1 Priority candidate letter (DOC)  - updated 5 June 2024
• P2 notification of unsuccessful application (including feedback to department) (DOC) - updated 8 May 2024
• Regrading form 2013 (DOC)

Reward and Recognition Scheme for academic-related and support staff

• Criteria for the awards for excellence scheme examples (PDF)
• Manager nomination form (DOC)
• Self-nomination form (DOC)
• Recognition nomination (DOC)
• HR Support contacts    

How to write a personal statement

How to approach writing your personal statement for graduate applications.

If you’re applying for a grad course that requires a personal statement (sometimes also called a ‘statement of purpose’), it can be difficult to know where to start and what to include. Read on for tips from some of our masters’ students about their process and what they found helpful.

1. Before you start

The academic work is the most important reason why we’re here, but that also translates into work experiences, internships, volunteering. I think a big part of the personal statement is crafting that narrative of academic self that fits alongside your professional experiences, to give that greater picture of who you are as an academic. Lauren (MSc Modern Middle Eastern Studies)

Start by thinking about the skills, knowledge and interests you’ve acquired over time and how the course at Oxford will take them forward.

Your statement is the story you want to tell about yourself and your academic work to the department you are applying to.

Most of your application and its supporting documents communicate plain facts about your academic career so far. Your personal statement is your best opportunity to put these facts into context and show assessors how you’ve progressed and excelled.

Make sure you highlight evidence of your achievements (a high grade in a relevant area, an award or scholarship, a research internship).

Presenting yourself

When I was writing my personal statement, I went onto my course website. I looked at what they emphasised and what kind of students they were looking for, and I wrote about my experiences based on that. Kayla (MSc in Clinical Embryology)

Make it easy for an assessor to see how you meet the entry requirements for the course (you can find these on each course page ).

Don’t make any assumptions about what Oxford is looking for!

Get to know your department

You want to study this particular subject and you want to study at Oxford (you’re applying here, so we know that!) but why is Oxford the right place for you to study this subject? What interests or qualities of the academic department and its staff make it attractive to you?

Use your academic department’s website for an overview of their research, academic staff and course information (you'll find a link to the department's own website on each course page ).

I said, ‘why do I actually want to be here? What is it about being at Oxford that’s going to get me to what I want to do? Sarah (Bachelor of Civil Law)

Talk it out

Talking to others about your statement can be a great way to gather your ideas and decide how you’d like to approach it. Sarah even managed to get benefit out of this approach by herself:

“I spent a lot of time talking out loud. My written process was actually very vocal, so I did a lot of talking about myself in my room.”

2. The writing process

Know your format.

Make sure you’ve read all the guidance on the How to Apply section of your course page , so you know what’s needed in terms of the word count of the final statement, what it should cover and what it will be assessed for. This should help you to visualise roughly what you want to end up with at the end of the process.

Make a start

When it comes to writing your personal statement, just getting started can be the hardest part.

One good way to get around writer’s block is to just put it all down on the page, like Mayur.

First - write down anything and everything. In the first round, I was just dumping everything - whatever I’ve done, anything close to computer science, that was on my personal statement. Mayur (MSc Computer Science)

You’ll be editing later anyway so don’t let the blank page intimidate you - try writing a little under each of the following headings to get started:

• areas of the course at Oxford that are the most interesting to you
• which areas you’ve already studied or had some experience in
• what you hope to use your Oxford course experience for afterwards.

3. Finishing up

Get some feedback.

Once you’ve got a draft of about the right length, ask for feedback on what you’ve written. It might take several drafts to get it right.

This could involve getting in touch with some of your undergraduate professors to ask them to read your draft and find any areas which needed strengthening.

You could also show it to people who know you well, like family or friends.

Because they’re the first people to say, ‘Who is that person?’ You want the people around you to recognise that it really sounds like you. It can be scary telling family and friends you’re applying for Oxford, because it makes it real, but be brave enough to share it and get feedback on it. Sarah (Bachelor of Law)

Be yourself

Finally - be genuine and be yourself. Make sure your personal statement represents you, not your idea about what Oxford might be looking for.

We have thousands of students arriving every year from a huge range of subjects, backgrounds, institutions and countries (you can hear from a few more of them in our My Oxford interviews).

Get moving on your application today

To find out more about supporting documents and everything else you need to apply, read your course page and visit our Application Guide .

• Application Guide: Statement of purpose

Can't find what you're looking for?

If you have a query about graduate admissions at Oxford, we're here to help:

Ask a question

Privacy Policy

Postgraduate Applicant Privacy Policy

• September 5, 2023

The Ultimate Guide to Crafting a Winning Oxford Application

Dreaming of joining the illustrious ranks of Oxford University students? I’ve been there, and I’m here to guide you through the intricate journey of creating a successful Oxford application. This article provides information about procedures and requirements, as well as  valuable insights from my own personal experience as an Oxford graduate and academic coach. If you’re ready to embark on this exciting journey, let’s dive in together!

Table of Contents

Need help? Let me guide you!

I would love to accompany you on your journey to academic excellence. Together, we’ll materialise your goals into a concrete plan of action. I have helped many students in their application process and supported their acceptance in competitive programmes after doing so myself. 

My experience builds on a decade in academia and numerous experiences leading research projects and working in teams of ambitious individuals seeking to make a difference to this world, without sacrificing their health and happiness. 

Academic Coaching • Goals Setting • Career Advice • CV feedback • Personal Growth • Productivity

The Application Process at Oxford University

Applying to Oxford University can be a rigorous and competitive process. With multiple stages, including the submission of a personal statement and admissions test, the university places great emphasis on academic achievements and potential.

Multiples Stages including Admission Tests and Application Form

The application process for Oxford University consists of several key stages that allow the institution to assess applicants thoroughly. 

First, m any courses require applicants to sit an admissions test specific to their chosen subject area, especially for undergraduate degrees. These tests are designed to evaluate candidates’ aptitude in critical thinking, problem-solving, and analytical skills necessary for success in their respective fields. By incorporating these assessments into the application process, Oxford ensures that students admitted possess both intellectual curiosity and academic capability.

Second, you will have to fill in an online application form where you provide key information about yourself and your field of study. You will have to upload a series of documents supporting your application. One crucial element is the personal statement, where students have the opportunity to showcase their passion for their chosen field of study. This section allows candidates to highlight your academic accomplishments, extracurricular activities, and any relevant experiences that demonstrate your suitability for their desired course. It is the most impactful part of your application, hence why many prospective students choose to get support from academic coaches at this crucial stage. In addition, you may have to provide a CV (résumé), references, a writing sample, and/or a research proposal.

Finally, you may have to participate in interviews where faculty or college staff will ask a few questions to test your way of thinking and understand which logical pathways you employ. They may also test skills such as: critical thinking, creativity, problem solving, or knowledge relevant to the field you intend to specialise in. 

Emphasis on Academic Achievement and Potential

Oxford University holds a strong reputation as one of the world’s leading institutions for higher education. As such, it comes as no surprise that they place significant importance on academic achievements when considering prospective students. Admissions officers meticulously review applicants’ grades throughout high school or college years as well as standardized test scores like SAT or ACT scores.

However, it is essential to note that while academic excellence is highly valued at Oxford, it is not solely determinative in gaining admission. The university also considers an applicant’s potential for growth and development during their time at Oxford. They seek individuals who exhibit intellectual curiosity, independent thinking abilities, and a genuine passion for learning. 

In-depth Assessment of Suitability for Chosen Course

Beyond evaluating academic qualifications alone, Oxford University takes a holistic approach to assess applicants’ suitability for their chosen course. Admissions officers consider various factors, including the personal statement, recommendation letters, and interviews (in some cases), to gain a comprehensive understanding of an applicant’s potential contribution to the university community.

The personal statement provides a platform for candidates to articulate their motivations, aspirations, and how their background aligns with their intended field of study. Recommendation letters from teachers or mentors further validate an applicant’s intellectual ability and commitment to academic pursuits. These components collectively contribute to the admissions committee’s evaluation of an individual’s fit within their desired course

Oxford University Acceptance Rate

In navigating the intricate process of crafting a successful Oxford University application, understanding the university’s acceptance rate is paramount. It is renowned for its competitiveness. While acceptance rates can vary across different colleges and programs, the overall admission rate tends to be low, making each application a significant undertaking. You can usually see the acceptance rate of each course on its official page, in the “Key Facts” box as shown below in an example from the MPhil in International Relations. In this graduate programme, the acceptance rate is 10%. From experience, I know that there are plenty of good candidates who apply and it sometimes comes down to small details. 

This underscores the importance of meticulous preparation and attention to detail in presenting a compelling case for admission. Aspiring students should recognize that the university’s rigorous selection process not only evaluates academic achievements but also places emphasis on an applicant’s passion for the chosen field and the ability to contribute meaningfully to the Oxford community.

Recognising and accepting the challenges posed by the acceptance rate — whatever its outcome may be — is a crucial aspect of preparing a standout application. Understanding that it is a learning experience rather than a destination will showcase the resilience and determination necessary for navigating the competitive landscape at Oxford.

Essential Elements of your Oxford Application

High grades and scores on admission tests.

Depending on the programme you are applying to, you will have to show a minimum grade obtained in previous degrees (e.g. in high school, Bachelor’s degree, or Master’s degree) as shown on official transcripts. You may also have to complete admission tests or provide other proof of qualifications. For example, you may have to pass an English language proficiency test (IELTS/TOEFL), a History Admissions Test (HAT), or a Thinking Skills Assessment (TSA).

For prospective undergraduate students, the Oxford University website provides a tool that tells you exactly which test(s) you need to complete for each programme,  over here . Prospective graduate students should check the specific course page of the programme they’re applying to, of which the full list is  available here .

It’s important to prepare very well for those tests, which may be a deal-breaker in your application. Fortunately, there’s plenty of information accessible about how to pass standardised tests. Tests might not only assess knowledge, but also problem-solving skills, including numerical reasoning, and critical thinking skills, including understanding argument and reasoning using plain language. Academic coaching provides an excellent opportunity to train those skills, which are often tested through interviews.

Showcasing Excellence

For a winning Oxford application, you must demonstrate an excellent track record in your Oxford application, whether that is through your academic, professional, or extra-curricular achievements. Most Oxford programmes require a very high average grade for entry. There are also other factors taken into considerations, which means it is possible to compensate for slightly lower grades with high achievements in other areas, for example volunteering, social entrepreneurship, literature and arts, and more. 

If you have obtained awards or prizes, this will be their time to shine. If you haven’t, worry not. There are many ways of showcasing excellence. You can show that you produce high-quality output, promote worthy values, or are particularly innovative. Above all, you must demonstrate that your presence will bring exceptional value to the classroom, through your excellent skills and knowledge. 

Clear Purpose and Vision

Whether you are a prospective undergraduate or graduate student, it is important to dedicate time to choosing the right course or scholarship for you. This will strongly impact your chances of success. It’s vital to select a path that genuinely resonates with your passions and strengths, as well as fits within your long-term vision. Where do you see yourself in 10 years? How does this help you on your way there? Why is Oxford University the best place to help you get there?

Oxford offers an impressive array of programs, each with its unique demands. My personal journey began with extensive research about the Department of Politics and International relations (DPIR) and then shifted to the Oxford Department of International Development (ODID) also known and Queen Elizabeth House. It took me many attempts and failures before I found the path that truly made the most sense for me. 

This is an important element in the the preparation of your cover letter or personal statement, which must reflect your personal journey and objectives. It must be evident why the programme you are applying to is the best choice out there for you to pursue your goals. It is also probably the most difficult step, which is why academic coaching is particularly helpful at this stage.

Key Documents

When applying to Oxford University, you will have to submit a series of key documents through an online application form. Those are some of the most important elements in your application. The key documents typically required include:

Transcripts and Certificates: Official copies of your academic transcripts and certificates, showcasing your educational qualifications and achievements, such as your grades or the courses you completed.

Personal Statement: A compelling personal statement that highlights your academic interests, relevant experiences, and why you’re a suitable candidate for the chosen program (usually between 500-1000 words).

Letters of Recommendation: Letters of recommendation from teachers or professionals who can attest to your academic abilities and character.

CV/Resume: A comprehensive CV or resume detailing your academic and extracurricular achievements, work experience, and any relevant skills (usually 2-4 pages). 

English Test Scores: If applicable, include standardized test scores such as the GRE, GMAT, or language proficiency tests like IELTS or TOEFL.

Research Proposal: Some programs may require a research proposal outlining your intended area of study and potential research questions.

Portfolio/Writing Sample(s): If you’re applying for a creative or practical program, a portfolio showcasing your work may be necessary.

Remember to thoroughly review the specific requirements for each of those documents, specific to your chosen program and provide clear, well-organised files to enhance the overall strength of your application.

Personal Statement / Statement of Purpose

Wondering how to write a personal statement for Oxford University? Crafting a compelling personal statement is an art. It’s a creative exercise where you paint your motivations, experiences, and what makes you unique in an extremely concise and clear manner — all essential elements for a successful Oxford application. With practice and dedication, you can master the art of writing personal statements. My top tips are to:

• Focus on story-telling rather than listing your accomplishments. 
• Make sure it does not repeat (too much) of the information that’s available elsewhere.
• Present yourself and what makes you unique. 
• Reflect on what you can bring to the classroom, your department, and/or the university more broadly.
• Share it with many people who know you well to get feedback, and regularly review and revise it.

Together, these steps will help you write an outstanding Oxford personal statement (sometimes called statement of purpose or cover letter), showcasing your excellent track record and vision. 

Written Work / Writing Sample

When applying to Oxford University, prospective students are often required to submit a writing sample or written work as part of their application. This sample is a critical component, providing assessors with insight into your academic abilities, analytical skills, and writing proficiency. The nature of the writing sample can vary depending on the course applied for, but it generally showcases your capacity for independent thought and scholarly engagement. 

Ensure that your written work aligns with the expectations of your chosen programme and represents your best academic efforts. It’s an opportunity to demonstrate your understanding of the subject matter, critical thinking skills, and the ability to articulate ideas coherently. The writing sample serves as a tangible representation of your academic potential and contributes significantly to the overall assessment of your application. Therefore, carefully select a piece that reflects your strengths and exhibits your readiness for advanced academic study at Oxford.

Impactful Recommendation s

Strong recommendations from individuals who can vouch for your potential as a researcher or student are indispensable. You must nurture relationships that can yield persuasive letters of recommendation, for example with academic advisors or supervisors. During my university journey, I cultivated relationships with professors who saw potential in me and believed in me — these are the people you want to write recommendation letters for you. My references have been a strong factor in my successful Oxford applications for three main reasons.

First, recommendations showcase the human side of the application. Universities select and hire people, beyond their accomplishments. It’s important that your referees convey the type of person you are, the social qualities you have, and your overall character. For that, you must ask references from individuals who know you very well and are able to discern your personality traits.

Second, recommendation letters are powerful testaments to your networking skills. If you are able to form relationships with prominent scholars who can then vouch for your capacities, it shows that you are an individual worthy of attention. It shows that you are able to have meaningful and deep discussion on academic topics. It demonstrates your argumentative and social skills.

Finally, a great recommendation has the capacity to outweigh any weakness you have in other areas. It can provide background on the difficulties you have encountered on your academic journey, which may explain gaps. Since references are usually confidential, they are a good opportunity for your referees to mention any mitigating circumstance or highlight your capacity to bounce back from failures and challenges. 

Oxford Personal Statement Support

I would love to accompany you on your journey to academic excellence. Together, we’ll materialise your goals into a concrete plan of action. I have helped many students draft successful statements of purpose and be admitted in competitive programmes after doing so myself. 

Step-by-step Guide to Applying to Oxford University

1. researching courses and entry requirements.

Before starting your Oxford application, it is crucial to thoroughly research the available courses and their respective entry requirements. The university’s website provides an extensive list of undergraduate and graduate programmes, each with its own set of prerequisites. Take the time to explore these options and find a course that aligns with your interests and academic goals. 

Once you have identified the course you wish to pursue, carefully review the specific entry requirements. These may include minimum average grade scores, standardised test results, and grade expectations for certain subjects. It is essential to understand these criteria fully before proceeding with your application. As soon as possible, reach out to your potential referees to ask for their support so that they can prepare with time on their side. 

2. Seeking Advice and Assistance

Applying to Oxford University can be an overwhelming process, especially for international students or those unfamiliar with the UK education system. Do not hesitate to seek advice from teachers, mentors, or coaches who can guide you through the application process. As an Oxford student, you will learn to constantly seek feedback and embrace constructive criticism — starting now.

There are numerous resources available online that offer guidance on completing your Oxford application. Take advantage of these resources to enhance your understanding of the requirements and improve your chances of success. To boost your application, you can seek advice from an academic coach with experience at Oxford like myself. I offer  1:1 coaching  for ambitious individuals pursuing academic excellence.

Remember that persistence and determination are key when pursuing admission into one of the world’s most prestigious institutions of higher education. Good luck!

3. Completing Application Form and Selecting College Preference

The next step in the Oxford application process involves completing the UCAS (Universities and Colleges Admissions Service) application form for undergraduate courses or the  Graduate Application Form  for graduate programmes. The UCAS is a centralised system which allows you to apply for multiple UK universities simultaneously. For graduate programmes, each application procedure is unique to the course. Ensure that you follow all instructions provided while filling out the form.

One unique aspect of applying to Oxford is selecting a preferred college within the university. Each college has its own admissions policy, atmosphere, and facilities. Consider factors such as location, reputation, and subject-specific strengths when making this decision. Remember that your college choice does not impact your chances of admission but can influence your overall experience at Oxford.

4. Submitting Documents, such as Transcripts and References

Apart from the application form itself, you will need to submit additional documents supporting your candidacy for admission at Oxford University. These typically include transcripts from your high school or previous educational institutions, letters of reference from professors or mentors who can speak about your academic abilities, extracurricular achievements, and a personal statement explaining why you are interested in studying at Oxford.

Ensure that all required documents are prepared well in advance of the submission deadline. Ask for feedback from your peers and professors. Double-check them for accuracy and completeness before sending them off. 

5. Admissions Process

You will usually wait between three to five months before hearing back about your application, depending on the steps of the process that are unique to each degree. You may be called for an interview and you may have to provide additional documents. Keep an eye on your mailbox around this time and, in the meantime, sit back and relax: it’s out of your hands now!

My Experience at Oxford

I completed my Master’s degree (MPhil) at Oxford University and then received a successful offer for a Doctorate degree (DPhil). 

My Master’s degree was in European Politics and Society and was a two-year research graduate programme. I absolutely loved the learning environment and the connections I made while at Oxford. I was at St Antony’s College, which was a wonderful experience.

While I received an offer to complete a DPhil at Oxford at the Department of International Development, I eventually decided to pursue my doctorate degree at another university which offered me a more competitive contract (Leiden University in The Hague).

Online Resources

There are plenty of online resources provided by the University of Oxford to help prospective students in their application process.  If you are thinking of applying for a Bachelor’s degree after high school, check out the undergraduate programmes. If you would like to complete a Masters or Doctorate degree, check out the graduate programmes. The procedures are slightly different and Oxford University provides loads of information about the process (including deadlines) and requirements (including documents to submit).

Studying at Oxford University is not cheap. First, you will have to cover course fees varying from £ 9,000 to £ 20,000 per year for Home students (UK residents or nationals) and from £30,000 to £50,000 for Overseas students. Then, you will have to cover living expenses for your time at Oxford, ranging from £15 ,000 to £3 0,000 per year, mainly depending on your accommodation and college conditions. It is essential to consider the financial elements of your application to Oxford early on. Consider that some scholarships require applications to be submitted by an earlier deadline and you will have to provide proof of your ability to finance your degree in order to officialise your acceptance into Oxford. 

Students of Oxford University have two contracts: one with the university and one with a college. In your application, you will have the opportunity to indicate your College preference among over 30 establishments. To explain the concepts of colleges, I always use the analogy of the Houses in Harry Potter (e.g. Gryffindor). Your college is the institutions where you will physically be affiliated and therefore most likely to spend most of your time, especially if you live on college grounds. The colleges offer accommodation, a dining hall, libraries, music rooms, common rooms, teaching rooms, green areas, and more. They will also provide resources to their students in the forms of grants, equipment, and other activities organised for their wellbeing, networking, and academic development. 

Lessons Learned from my Personal Experience

1. if you are not convinced, they won't be either.

My Oxford applications were not always successful. Among my unsuccessful endeavours, there was always a common factor: I was not convinced I should get it. This might seem like a superficial piece of advice, but in my experience it’s a fundamental one. If you are not convinced of your capacity, how could they? 

From your application, it must be absolutely clear that you have thought about your choices extensively, that you are passionate and knowledgeable about your subject of research, and that you have a coherent vision for your career and the field that you are exploring.  You must learn to harness your own self-esteem and confidence, which coaching can be tremendously helpful with. I use several techniques backed by neuroscience to help create concrete pathways towards your goals.

2. Do your research

If you are applying for one of the world’s best research institutions, it’s absolutely crucial to show that you can do research yourself. That means not only showing that you know the relevant academic literature and debates in your field, but also the details of your programme and department. When preparing my Oxford applications, I spent countless hours on the websites of the department and courses I was eyeing, seeking every bit of information I could get. The programme structure, the relevant clubs and societies, the professors who conduct research on a similar subject, … this will all come in very handy when preparing your personal statement. Don’t hesitate to contact former and current students to ask about their experience.

3. Think about finances early

How are you planning on financing your degree at Oxford? Life can be very expensive in the UK. It’s a fundamental question you must tackle early on. I made the mistake of leaving my applications for scholarships till late, which caused stress and pressure. I highly recommend researching and applying for scholarships very early on, as well as exploring any other way you may have to finance your studies (e.g. family fund, crowdfunding). It is usually not allowed to have a part-time job while studying at Oxford. 

Oxford Graduate Applications

There are hundreds of graduate degrees offered at Oxford University. 

Oxford Masters Application

At the University of Oxford, the titles of master’s degrees can vary, and understanding the differences often requires familiarity with the British higher education system. Here are some common master’s degree titles: Master of Science (MSc), Master of Studies (MSt), Master of Philosophy (MPhil), Master of Business Administration (MBA), and Master of Public Policy (MPP). The titles vary depending on the discipline and the focus (research vs. taught). 

It’s important to note that the structure and titles of master’s programs can vary between departments and colleges at Oxford. Students interested in learning more about each graduate programme should review the detailed information provided by the university on  this page .

Oxford MPhil Application

The Masters of Philosophy (MPhil) degree at Oxford University (as well as Cambridge, St Andrews, and Edinburgh Universities) is a distinguished postgraduate qualification that serves as a precursor to a DPhil (equivalent to a PhD) in many disciplines. Renowned for its academic rigour, the MPhil involves in-depth research and the submission of a thesis under the guidance of expert faculty members. 

The MPhil degree offers students the opportunity to engage deeply with their chosen field, fostering critical thinking and independent research skills. It is designed to provide a solid foundation for those intending to pursue doctoral studies, equipping students with the tools necessary to make an original contribution to their academic field. With a flexible structure, the MPhil accommodates a diverse range of research interests and methodologies, making it a pivotal step in the academic journey for aspiring scholars.

When pursuing a MPhil at Oxford, I enjoyed the discussions we held during seminars and tutoring sessions with our Professors. This setting, orchestrated by some of the brightest minds, provides optimal conditions for enriching, stimulating, and sometimes life-changing discussions. The thesis is a fascinating opportunity to kick start a research project with some of the finest conditions in terms of supervision, resources, ethics, and access to data. 

Oxford DPhil Application

At Oxford University, the doctorate degrees are called DPhil instead of the common PhD, however they refer to the same thing: a Doctor of Philosophy. It is  an advanced research degree granted upon the completion of a research thesis and an oral examination known as the viva voce . The thesis is a substantial piece of research contributing an original perspective to its field and delivered in a clear and scholarly manner. During the viva , candidates are obligated to both defend their thesis and showcase a solid general knowledge of their field of study.

For part-time students, the typical timeline to complete their DPhil spans six to eight years, including research, writing, and thesis submission. The minimum duration for submission is set at four years. If you are completing a MPhil degree, you may in some instances combine it with a DPhil in the same department to shorten it to three or two years.

The University of Oxford also offers Higher Doctorate degrees, such as Doctor of Divinity (DD), Doctor of Civil Law (DCL), Doctor of Letters (DLitt), Doctor of Science (DSc), and Doctor of Music (DMus).

Oxford Masters Personal Statement

Crafting a compelling personal statement for a Master’s application at Oxford University is pivotal to standing out in the competitive admissions process. This document (usually 500 to 1000 words) is your opportunity to showcase not only your academic achievements but also your passion for the chosen field of study. The personal statement should succinctly highlight your academic background, relevant experiences, and the reasons behind your interest in the specific program. Emphasise how the unique resources and academic community at Oxford align with your aspirations. 

In the Masters Personal Statement, you should demonstrate your understanding of the subject, referencing relevant coursework, projects, or research you’ve undertaken. Additionally, you should share insights into your personal and intellectual journey, revealing the qualities that make you a suitable candidate. A well-crafted personal statement not only outlines your academic prowess but also conveys your motivations and ambitions, offering the admissions committee a comprehensive view of your potential as a student at Oxford.

Personalised Guidance for Success

My journey to Oxford was both challenging and immensely rewarding. Now, as an academic coach with extensive expertise in academia, consulting, and entrepreneurship, I’m deeply committed to helping others achieve their own academic dreams.

If you’re seeking personalised guidance to craft your own successful Oxford application, don’t hesitate and  book a free consultation with me . Together, we can navigate the intricacies of the Oxford application process, set you on the path to achieving your dreams at this one-of-a-kind institution, and unlock your full potential. Your Oxford journey begins with a single step—reach out today, and let’s embark on it together.

Your journey starts here

I offer on-on-one coaching services to individuals who seek to adopt the mindset that will help them achieve their full potential. Interested? Book a free 15-min consultation with me!

Related Posts

5 Books on my Coffee Table at the Start of this Academic Year

These books are the best way to start the academic year if, like me, you seek to better understand the world across cultures and perspectives.

My Residency at the University of Oslo

I had the opportunity of staying a month in Oslo for a residency thanks to a scholarship on EU foreign policy. Tag along!

The Ultimate Strategic Communication Toolkit

All the resources you need to be an expert in strategic communication and information challenges such as misinformation and propaganda.

• Global Society

Copyright ©2023 Sophie Pomme