application letter is formal or informal

• Key Differences

Know the Differences & Comparisons

Difference Between Formal and Informal Letter

On the contrary, informal letters are written to friends and relative for personal communication and uses a casual or an emotional tone. The article excerpt presents you all the important differences between formal and informal letters in a detailed manner.

Content: Formal Vs Informal Letters

Comparison chart, definition of formal letters.

A formal letter is any letter written in the professional language, with a prescribed format for a formal purpose, i.e. it can be a recommendation letter, enquiry letter, complaint letter, cover letter and so on. All business letters are formal, but vice versa is not possible. Such letters are used for a variety of reasons like a formal invitation, proposal, reference, making a complaint or inquiry, applying for a job. While writing a formal letter one should keep in mind the following things:

• It should be in specified format.
• It should avoid the use of unnecessary words.
• It should be straight to the point.
• It should be relevant and objective.
• It should be complex and thorough.
• It should be polite, even if it is a complaint letter.
• It should be free from any mistakes, i.e. grammatical or spelling.

There are three types of formal letters, i.e. business letters, letters for outlining civic problems and job applications.

Definition of Informal Letters

An informal letter is a letter written to someone; we know fairly well. The letter can be used for some reasons like conveying message, news, giving advice, congratulate recipient, request information, asking questions, etc. It is a personal letter, written to whom you are familiar with, like friends, siblings, parents or any other closed one. There is no specific format prescribed for writing this letter.

While writing an informal letter, one can afford to be friendly, and make use personal or emotional tone. Slang or colloquial terms, codes, abbreviations, etc. can also be used at the time of writing it, depending on the familiarity with the recipient.

Key Differences Between Formal and Informal Letter

The significant points of difference between formal and informal letters are discussed as under:

• A formal letter is one, written in formal language, in the stipulated format, for official purpose. A letter is said to be informal when it is written in a friendly manner, to someone you are familiar with.
• Formal letters are written for official or professional communication. On the other hand, informal letters are used for casual or personal communication.
• There is a manner prescribed for writing formal letters. As opposed to informal communication, which does not follow any format.
• Formal letters are usually written in the third person, however, for business letters, first person is used. On the contrary, informal letters are written in first, second and third person.
• Formal letters are used for writing letters to business, i.e. partners, suppliers, customers, clients, etc. , college or institute, employer, professionals, etc. As against this, we use informal letters for writing letters to friends, relatives, acquaintance, etc.
• While writing formal letters, we use passive voice. Conversely, an active and imperative voice is used.
• The sentences we use at the time of writing a formal letter are, long and complex. Unlike an informal letter, where we use short and simple sentences which are easy to interpret.
• The size of a formal letter should be concise; that does not include irrelevant matter. In contrast, the informal letter can be concise or large.
• Formal letters do not include contraction like (didn’t, can’t) and abbreviations rather it uses full forms. As compared to informal letters, which makes use of contraction, abbreviation, idioms, phrasal verbs and even slang and colloquial terms.

Video: Formal Vs Informal Letter

So, before start writing letter, first of all, you should identify, Who is your recipient? If you are having a professional relationship with the recipient, then you should go for a formal letter, whereas if the recipient is someone very close to you or you know the recipient well, then the informal letter is the right choice for you.

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Formal vs. Informal Letters: Enhance Your Communication Skills with Practical Examples

April 3, 2023

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By Derek Cupp

Formal and informal letters , we’ve all written them, but do we truly understand the nuanced differences between the two? In this ultimate guide, I’ll demystify these two distinct forms of communication.

Starting off, it’s important to grasp that formal and informal letters serve different purposes. A job application or a business proposal? That’s where formal letters come in. A quick note to a friend or a thank you letter to grandma? You’re looking at an informal letter .

Navigating through this divide can be tricky, but fear not! We’re about to dive deep into the specifics of each type. By the end of this guide, you’ll be able to switch between formal and informal tones with ease and confidence!

Understanding Formal and Informal Letters

Let’s dive right into the basics of formal and informal letters. The differences between these two types of correspondence are essential to understand, especially for anyone who’s looking to sharpen their written communication skills.

Formal letters follow a specific structure and tone. They’re usually used in business or professional settings, where it’s crucial to maintain a level of professionalism. You’ll find formal letters being used when applying for jobs, making official requests, or communicating with organizations.

Here are some distinct features that characterize formal letters:

Structured layout : Formal letters have a set format which includes sender’s address, date, recipient’s address, salutation, body of the letter, closing phrase and signature.

Polite and respectful language : No slang or colloquial phrases here! Formal language is key.

Objective tone : It’s all about facts and logic in these kinds of letters.

Informal letters are quite different. These are typically sent to friends or family members. Here you have more freedom regarding structure and language – it can be casual and personal!

Features unique to informal letters include:

Flexible layout : This type doesn’t stick strictly to a set format.

Casual language : Slang? Colloquialisms? Go ahead!

Subjective tone : Personal feelings can be freely expressed here.

To give you an even clearer picture on how these differences play out practically in writing, check out this simple comparison table:

Understanding when to use each type of letter is as important as understanding what sets them apart. So remember; if your message requires professionalism – go formal. If it’s personal – keep it informal!

Decoding the Differences: Formal vs. Informal Letter Styles

Let’s dive right into the crux of the matter – understanding the differences in style between formal and informal letters. These differences primarily revolve around language use, structure, and tone.

When it comes to language use , formal letters usually stick to professional, sophisticated vocabulary whereas informal ones embrace everyday speech. We’re talking about words like ‘commence’ rather than ‘begin’, or ‘purchase’ instead of ‘buy’. Here’s a quick comparison:

Now, let’s talk about structure . A formal letter follows a stringent format with clear sections for the sender’s address, date, recipient’s address, salutation, body text, closing and signature. It’s all very precise! On the other hand, an informal letter is much more flexible – I could start off with an affectionate greeting and jump straight into my news without any rigid formatting.

Then there’s tone which can be quite tricky to nail down! In a formal letter you’ll find me being polite yet impersonal – no nicknames or casual lingo here! My tone in an informal letter would be entirely different – friendly and personal as if I’m having a conversation with you over coffee.

So why does this distinction matter? Well it can make or break your communication. Imagine sending a job application that reads like a chatty email to your friend – not going to make the best impression!

Remember that these are just general guidelines; what matters most is knowing your audience and tailoring your writing style accordingly. Whether it’s penning down an official complaint or scribbling sweet notes to loved ones – understanding when to keep things strictly business-like or letting loose will ensure you’re always hitting the right note!

Conclusion: The Art of Mastering Letter Writing

Mastering the art of letter writing might seem like a daunting task, but it’s not as complicated as you might think. It’s all about understanding the differences between formal and informal letters, and knowing when to use each one.

Formal letters typically have a strict structure. They’re used for official purposes like job applications or business communication. On the other hand, informal letters are more relaxed and personal. You’d use them for casual correspondence with friends or family.

Here’s a simple breakdown to help visualize these differences:

Remember, there’s no right or wrong in letter writing – just different styles for different situations. So don’t stress too much over it!

Practice makes perfect, after all. The more you write, the better you’ll get at distinguishing between formal and informal tones.

Here are some quick tips to remember:

For formal letters: Stick to a professional tone and follow a structured format.

For informal letters: Feel free to be conversational and personal.

Ultimately, mastering letter writing is about effectively expressing yourself in written form – whether that’s formally for business or informally among friends.

In my experience as an English expert, I’ve found that taking the time to understand these distinctions can drastically improve your writing skills. And who knows? You might even start enjoying it!

So here’s my challenge to you: Start incorporating what you’ve learned into your everyday life. Write that job application letter or pen down some thoughts to an old friend. Trust me; it’ll be worth it!

I hope this guide has demystified formal versus informal letters for you! Keep practicing, stay curious, and happy writing!

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Formal and Informal Letter Format: The Definitive Guide

Whether you’re writing a letter to a friend or sending an official communication, it’s important to understand the differences between formal and informal letter formats. In this guide, we’ll cover everything you need to know about letter-writing formats, including their structures, tones, and purposes.

Letters have been a popular form of communication for centuries. With the rise of digital communication, the art of letter writing may seem to be dying, but there are still times when nothing but a letter will do. Knowing how to write a formal or informal letter can be essential for business or personal reasons.

Formal Letter Format

Informal letter format, differences between formal and informal letter format, when to use formal and informal letter formats, tips for writing effective letters.

Learn about formal letter format, a formal letter is written for official or professional purposes. This could be for a job application, a complaint letter, or any other communication that requires a formal tone.

The heading of a formal letter should include the sender’s name and address, followed by the date, the recipient’s name and address, and a subject line. The subject line should be concise and to the point, giving the recipient an idea of what the letter is about.

The salutation in a formal letter should be respectful and use the appropriate title for the recipient, such as “Dear Mr. Smith” or “Dear Dr. Jones.” If the recipient’s name is unknown, use a generic greeting such as “To Whom It May Concern.”

The body of a formal letter should be organized into paragraphs that cover the main points of the letter. The tone should be formal and concise, avoiding slang or colloquialisms. Use clear and straightforward language to convey your message.

The closing of a formal letter should be respectful and polite. Use phrases such as “Sincerely” or “Yours faithfully” followed by the sender’s name.

The sender’s signature should be handwritten above their typed name.

Learn about informal letter format, an informal letter is written for personal reasons, such as to a friend or family member. The tone is more casual than a formal letter, and the structure is more flexible.

The heading of an informal letter is less structured than a formal letter. Include the date and your address, but you don’t need to include the recipient’s address unless you’re sending a physical letter.

The salutation in an informal letter is more casual and can use the recipient’s first name. Use a greeting such as “Dear John” or “Hi Jane.”

The body of an informal letter can be more relaxed and conversational than a formal letter. Use a friendly tone and include personal details or anecdotes.

The closing of an informal letter can be more casual, such as “Love” or “Take care.”

You can sign an informal letter with your first name or a nickname.

The key differences between formal and informal letter formats are:

• Structure : Formal letters have a more structured layout than informal letters. Formal letters typically include a heading, salutation, body, closing, and signature. Informal letters have a more flexible structure and may not include all of these elements.
• Tone : Formal letters have a serious and professional tone, while informal letters have a more personal and conversational tone.
• Language : The language used in formal letters is formal, concise, and professional. Informal letters use more relaxed and colloquial language.
• Content : The content of formal letters is usually related to business or official matters, while informal letters can be about any personal topic.

Knowing when to use formal and informal letter formats is important. Here are some examples:

• Formal Letter : A job application, a complaint letter, a letter to a government official or business contact, or any other official communication that requires a formal tone.
• Informal Letter : A letter to a friend or family member, a thank you note, a personal update, or any other personal communication.

Whether you’re writing a formal or informal letter, here are some tips to help you write an effective letter:

• Know your audience : Consider who will be reading your letter and tailor your tone and content accordingly.
• Be clear and concise : Use clear and straightforward language to convey your message.
• Proofread your letter : Check for spelling and grammar errors, and make sure your letter is well-organized and easy to read.
• Use an appropriate tone : Use a formal tone for formal letters and a more casual tone for informal letters.
• Include relevant details : Provide enough information to support your message, but avoid going off-topic or including irrelevant details.

In conclusion, understanding the differences between formal and informal letter formats can be essential for communicating effectively in various situations. Remember to tailor your tone and content to your audience, be clear and concise, and proofread your letter before sending it.

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The Informal Cover Letter and Its Benefits

Table of Contents

Cover letters are indispensable for many professional job applications and can help you sell yourself to your future employer. Writing cover letters can be tedious, reading them even more so, but it does not have to be. An informal cover letter , also known as short cover letters, help break this tedium for job applicants and recruiters.

Keep reading to learn more about informal cover letters , their benefits, and the way to write one the next time you apply!

Types of Cover Letters

There any many types of cover letters for different scenarios. The most well-known is the  application cover letter . These types of cover letters are written for specific jobs and should include specific skills and qualifications regarding them.

The second type is the  prospecting cover letter.  Generally speaking, a prospecting cover letter is best suited to inquiries about open positions at a company you are interested.

Third is the  networking cover letter.  The networking cover letter is used to ask for career advice and career opportunities.

And finally, we come to the main topic of this article, the  informal cover letter .

What is the Informal (Short) Cover Letter?

The informal cover letter is a short cover letter with the purpose of quick introduction . You include information about yourself, your skills, why you are interested in the job, and your personal connection with the company. Short cover letters are for job inquiries that don’t require a formal cover letter.

This cover letter does not have a clear-cut format. Usually, it consists of a greeting, a simple body explaining your experience and your interest in the company.

As a rule of thumb, you should also attach your CV or resume to the cover letter when you are applying.

Benefits of the Informal Cover Letter

Many people think that a good cover letter should be lenghty. In fact, a short cover letter may be as beneficial to your application as a long one. There are many reasons hiring managers prefer a more brief cover letter:

• In most cases, hiring managers can read a short cover letter in less time. This makes it more likely that yours is read over a long cover letter from another applicant.
• Cover letters with a brief outline stand out more than longer ones.
• A short cover letter that grabs a reader’s attention quickly can show your ability to convey your qualifications concisely.
• It allows its author the freedom to discuss certain personal and professional experiences.

When Not to Write a Short Cover Letter?

Although short cover letters have many advantages over the traditional ones, there are some cases where you should not use them.

If you have too many relevant skills and experiences about the work, you should not trim them down. You should be writing all of them in great detail, with as much information as possible.

If the hiring manager or the employer put down word count limits in the job posting, you should obviously respect them.

Informal Cover Letter Examples

The most important thing to remember when writing a cover letter is that you are conveying relevant information in a concise manner.

Here is an example of an informal cover letter:

Dear Mr. Sacrimoni,

My name is Paulie, and I would be thrilled to join your team as an accounting manager. I admire Satriale Markets’ reputation of customers satisfaction.

My resume outlines my skills and 5 years of experience in accounting. I am passionate about speaking to new people and helping others reach their goals.

I believe my background will benefit a team that prioritizes collaboration, and Satriale Markets is the perfect place to apply for this role.

Thank you for your time and consideration. I look forward to hearing from you to discuss the accounting manager position further.

Best,Paulie Gualtieri111 Oak Tree LaneSunnyvale, [email protected] | 555-123-12345

Employers might enjoy this example because it addresses the hiring manager personally. It also mentions the company in the first sentence, and it only takes half a page!

How Long Should it Be?

As a rule of thumb, write just half or two-thirds of a page. This way the hiring manager will be able to tell you right away it will be an effective and quick cover letter.

As most cover letters take up a single page, spending half or two thirds of the page shows the length difference.

Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.

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10 Differences Between Formal & Informal letters With Examples

Table of Contents

Distinguishing between formal and informal letters is vital for effective communication in diverse scenarios. Whether you’re drafting a professional document or engaging in personal correspondence, understanding the contrasting features of these letter types is crucial.

This article unveils the unique qualities that shape formal and informal letters, helping you with the knowledge to adapt your writing style accordingly.

What are formal and informal letters?

Formal letter: .

A formal letter is a professional and structured form of written communication commonly used in official, business, and professional contexts. It follows specific guidelines to maintain a formal tone and language. Formal letters are used for purposes like job applications, business correspondence, legal issues, and even for order letters , where individuals or organizations place specific requests for products in a formal manner. 

They stick to a structured format, use formal greetings and salutations, avoid abbreviations, and follow a clear introduction, body, and conclusion. Formal letters often require documentation, end with a formal closing, and are signed by the sender. 

Informal letter:

An informal letter is a personal means of communication exchanged among friends, acquaintances, or personal connections. It has a casual and relaxed tone, allowing the writer to express thoughts, feelings, and experiences in a friendly and conversational manner.

There are no strict formatting rules or structure, giving the writer the freedom to personalize the letter. Informal letters begin with a warm greeting, delve into various topics in the body, and use personal language, including slang and idioms. They typically end with a closing phrase or signature. Informal letters foster intimacy and connection between individuals.

Comparison table for formal Vs informal letters 

Features of formal and informal letter writing, features of formal letter.

• Salutation: Formal letters start with a respectful salutation, such as “ Dear Mr./Mrs./Ms. ” followed by the recipient’s last name and appropriate title.
• Introduction: The introductory paragraph of a formal letter serves to establish the purpose of the letter and provide context.
• Body: The body of a formal letter contains the main content and is divided into clear and concise paragraphs.
• Language and Style: Formal letters employ formal language and adhere to grammatical rules and conventions.
• Respectful and Polite Language: Formal letters maintain a tone of respect and politeness throughout the communication.
• Enclosures and Attachments: If there are any additional documents or attachments accompanying the letter, formal letters mention them by stating “ Enclosure ” or “ Attachment ” followed by a list of the included items.

Features of informal letter writing

• Salutation: Informal letters often begin with a casual salutation, such as “ Dear [Recipient’s Name], ” “ Hey, ” “ Hi, ” or even a personal nickname.
• Personal Introduction: The introductory paragraph of an informal letter sets a warm and personal tone.
• Narrative Style: Informal letters often include storytelling elements , anecdotes, and personal experiences.
• Casual Tone: Informal letters adopt a relaxed and conversational tone, creating a friendly atmosphere between the writer and the recipient.
• Paragraphs and Organization: While informal letters don’t follow a rigid structure, they are still organized into paragraphs.

10 Main differences between formal and informal letters (Detailed explanation)

1/ tone and language:.

Formal Letters: Formal letters require a professional tone and language. They are typically used in business, academic, and official settings. The tone should be respectful and courteous, maintaining a sense of professionalism throughout. Language should be formal, using standard grammar and avoiding slang or colloquial expressions. The goal is to convey information clearly and professionally.

Informal Letters: In contrast, informal letters have a more conversational tone. They are typically used when writing to friends, family members, or acquaintances. The language used can be more relaxed and casual, allowing for personal expressions and informal phrases. Slang, abbreviations, and contractions are commonly used to create a friendly and relaxed atmosphere.

2/ Structure and formatting:

Formal Letters: Formal letters follow a standard format to maintain professionalism and clarity. They typically include the sender’s and recipient’s addresses, dates, subject lines, and a formal salutation. The letter’s body is structured into paragraphs, with each paragraph dedicated to addressing a specific point. A formal closing phrase is used, followed by the sender’s signature and printed name. The structure ensures a logical flow of information and makes it easier for the recipient to navigate the content.

Informal Letters: Informal letters possess a flexible structure in contrast to formal letters. While there is no strict format, they usually consist of an introduction, body, and conclusion. The structure can be less formal and more relaxed, allowing for a free-flowing conversation-like style. Informal letters may not include addresses, subject lines, or formal salutations. The closing can be more casual and personalized, depending on the relationship with the recipient. The purpose is to convey thoughts and feelings in a less structured manner.

3/ Audience and purpose:

Formal Letters: Formal letters are typically written for professional or official purposes. They are directed towards individuals or organizations with whom you have a formal or business relationship. The audience for formal letters includes employers, colleagues, government officials, academic institutions, or other formal entities. The purpose of formal letters can vary widely, such as applying for a job, making a complaint, requesting information, or submitting official documents. The tone and language used in formal letters are tailored to maintain professionalism and respect.

Informal Letters: Informal letters are usually intended for personal connections, including family members, or acquaintances. The audience consists of individuals with whom you share a more casual and informal relationship. The purpose of informal letters is often to catch up, share personal news, express emotions, or simply engage in friendly conversation. Informal letters provide the opportunity to showcase your personal voice and connect on a more personal level.

4/ Use of greetings and salutations:

Formal Letters: In formal letters, the use of greetings and salutations follows a more structured and respectful approach. Common formal greetings include “ Dear Mr./Ms./Dr. ” followed by the recipient’s last name. If the recipient’s gender is unknown, it is acceptable to use the full name without a title. For example , “Dear Alex Smith” or “Dear Jordan Taylor.” The salutation at the end of the letter is typically more formal, using phrases such as “Yours sincerely” or “Yours faithfully” followed by the sender’s full name.

Informal Letters: Informal letters allow for a more relaxed and casual approach to greetings and salutations. Depending on the relationship with the recipient, informal greetings can include variations like “ Hi [Name], ” “ Hello [Name], ” or even a simple “ Hey. ” For close friends or family members, more informal greetings like “ Dear [Name], ” “ My dearest [Name], ” or even using nicknames are common. The salutations in informal letters are more flexible and can range from casual phrases like “ Best regards ” or “ Take care ” to more personalized closings like “Love,” “Warmly,” or simply signing off with the sender’s first name.

5/ Length and level of detail:

Formal Letters: Formal letters generally require a more concise and to-the-point approach. They tend to be more structured and focused on conveying specific information or addressing a particular matter. The length of formal letters varies depending on the complexity of the subject but is typically kept within a reasonable limit. The level of detail provided in formal letters is sufficient to communicate the necessary information without excessive elaboration. Clarity and precision are prioritized in order to maintain professionalism and avoid ambiguity.

Informal Letters: In comparison, informal letters allow for greater flexibility in terms of length and level of detail. They can be shorter or longer, depending on the purpose and the depth of the conversation. Informal letters frequently incorporate personal experiences, facilitating a relaxed and informal writing style rather than formal writing . The level of detail can be more extensive, as the purpose of informal letters is often to share experiences, emotions, or thoughts in a more expressive and conversational manner.

6/ Use of contractions and abbreviations:

Formal Letters: In formal letters, the use of contractions (such as “ don’t ,” “ can’t ,” and “ won’t “) and abbreviations should be avoided. The focus is on maintaining a professional and precise tone and using full words and phrases is preferred. This helps ensure clarity and avoids any potential confusion or misunderstandings.

Informal Letters: Informal letters allow for the use of contractions and abbreviations, as they contribute to a more casual and conversational style. Contractions like “ don’t ,” “ can’t ,” and “ won’t ” are commonly used, as well as abbreviations like “ LOL ” (laugh out loud), “ BTW ” (by the way), or “ OMG ” (oh my god). These informal language elements add a sense of familiarity and informality to the letter, reflecting a relaxed and friendly tone.

Valuable Tip: When deciding whether to use contractions and abbreviations, consider the level of formality desired in the letter and the nature of the relationship with the recipient.

7/ Proofreading and editing conventions:

Formal Letters: Formal letters require careful proofreading and editing to ensure accuracy, clarity, and professionalism. Reviewing the letter for spelling, grammar, and punctuation errors is essential. Attention should be given to the proper use of capitalization, consistent formatting, and adherence to formal writing conventions . Proofreading helps to eliminate any potential mistakes or ambiguities that may detract from the professionalism of the letter.

Informal Letters: While proofreading is still important in informal letters, the level of strictness may be more relaxed. Informal letters allow for a more conversational and casual style, and minor errors may be more forgivable. However, it is still advisable to review the letter for any glaring mistakes or miscommunications.

8/ Use of formal or informal sentence structures:

Formal Letters: In formal letters, the use of formal sentence structures is preferred. This includes using complete sentences with proper subject-verb agreement and clear, concise language. Formal sentence structures ensure clarity and professionalism in communication. Avoiding sentence fragments and run-on sentences helps maintain a formal tone and effectively conveys the intended message.

Informal Letters: In informal letters, sentence structures can be more flexible and varied. Informal writing allows for the use of conversational sentence structures, including fragments, colloquial expressions, and even the occasional use of incomplete sentences. Informal letters often mirror the natural flow of conversation and reflect a more relaxed and casual style. 

9/ Cultural and contextual considerations:

Formal Letters: In formal letters, it is important to consider cultural and contextual norms. Different cultures may have specific expectations regarding language, etiquette, and formality in written communication. Understanding and respecting these cultural nuances is crucial to ensure effective communication and avoid any unintentional misunderstandings or offenses.

Informal Letters: In informal letters, cultural and contextual considerations are still relevant, but they may have less impact compared to formal letters. The level of formality and cultural nuances can vary depending on the nature of the relationship and the familiarity between the sender and recipient. 

10/ Documentation and references (e.g., citations, footnotes):

Formal Letters: In formal letters, especially those related to academic or professional contexts, it may be necessary to include documentation and references to support claims or provide additional information. This includes citing external sources, referring to relevant research or literature, and providing proper attribution when using someone else’s work or ideas. Additionally, depending on the field or organization’s requirements, formal letters often follow specific citation styles, such as APA (American Psychological Association) or MLA (Modern Language Association).

Informal Letters: In informal letters, the need for formal documentation and references is generally less common. Informal letters tend to focus more on personal experiences, opinions, and casual conversations rather than citing external sources. While informal letters may still reference shared experiences or previous conversations, the need for formal citation styles or footnotes is typically unnecessary.

Examples of Formal and Informal letters

Example of a formal letter.

The above-written letter is a sample of a real formal letter written in a well-structured format for product purchase returns. The purpose of the above letter is to inform the seller about the product failure. 

Example of an Informal letter

The above-written letter is a sample of an informal letter written for the purpose of gathering information from the recipient. 

Similarities between formal and informal letters 

Although formal and informal letters have several differences, there are also some similarities between the two types:

Common Ground between Formal and Informal Letters:

1/ Use of written communication: Both formal and informal letters rely on written communication as a means of conveying messages and information.

2/ Structure: Both types of letters generally follow a similar basic structure, consisting of an introduction, body, and conclusion.

3/ Addressing the recipient: Both formal and informal letters address the recipient directly, establishing a sense of personal connection.

4/ Clear communication: Both types of letters aim to clearly communicate thoughts, ideas, or requests to the recipient.

5/ Importance of proofreading: Both formal and informal letters benefit from proofreading and editing to ensure clarity, correctness, and professionalism.

6/ Attention to grammar and spelling: Both formal and informal letters require attention to proper grammar, punctuation, and spelling to maintain clarity and professionalism.

7/ Signature: Both types of letters typically include a handwritten or digital signature to provide a personal touch.

What are the benefits of each letter? 

Benefits of formal letters.

• Clarity and Precision: Formal letters help in providing clear instructions, making formal requests, or submitting official documents, ensuring that the message is conveyed accurately.
• Documentation: Formal letters serve as important documentation in various contexts which is not possible in using the style of oral communication . They establish a written record of communication that can be referenced later for clarity and legal purposes.
• Professional Opportunities: Formal letters, such as cover letters and job applications, play a crucial role in presenting qualifications, experiences, and skills to potential employers. 

Benefits of informal letters

• Informal Networking: Informal letters can also contribute to informal networking by establishing connections and social circles. 
• Expression of Emotions: Informal letters provide a platform to express emotions, share experiences, and convey personal thoughts. They enable individuals to freely express themselves, providing an outlet for self-reflection and emotional release.
• Flexibility and Creativity: Informal letters offer flexibility in terms of structure, language, and content. 

When should we use each type of letter? 

The usage of formal and informal letters may vary based on cultural norms, specific contexts, and individual preferences. Following are a few verticals where each type of letter is used. 

When to Use Formal Letters:

• Business correspondence (e.g., job applications, cover letters, resignation letters)
• Professional inquiries and requests
• Complaints or disputes with a formal institution or authority
• Formal invitations or announcements
• Official letters to government agencies or officials
• Academic or research-related communication
• Legal or contractual matters
• Formal letters of recommendation or reference

When to Use Informal Letters:

• Personal correspondence with friends, family, or acquaintances
• Casual invitations or social event planning
• Thank-you notes or letters of appreciation
• Catching up with someone or sharing personal news
• Congratulatory or celebratory messages
• Casual requests for information or favors
• Sharing personal anecdotes or stories
• Informal letters of recommendation or reference for non-professional contexts

Difference between informal and semi-formal letters 

When it comes to letter writing, understanding the differences between informal and semi-formal letters is also crucial. Let’s explore this further by comparing 10 key differences between informal and semi-formal letters in the table below.

Difference between formal, informal, and personal letters

Difference between formal letter and email.

Formal letters and emails are two common forms of written communication used in professional and official contexts. While both serve similar purposes, there are distinct differences between the two. 

Formal letters are traditionally written on paper, whereas emails are electronic messages sent through digital platforms. In terms of tone and language, formal letters adhere to a strict and professional style. They utilize formal language, proper grammar, and a respectful tone. On the other hand, emails have a more conversational and informal tone. While they still require proper grammar and clarity, emails allow for a more relaxed style of writing. 

Another significant distinction lies in the speed and convenience of communication. Formal letters often require more time for composing, printing, and delivery. Emails, on the other hand, offer instant delivery and quicker response times. Overall, while both formal letters and emails serve as means of professional communication, their differences lie in their medium, tone, language, structure, and speed.

Related Reading: Importance of email in business communication

Difference between essay and formal letters

Essays and formal letters differ in structure, style, and content. Essays present arguments and analyze topics, featuring an introduction, body paragraphs, and a conclusion. In contrast, formal letters have a specific format for professional communication. They are concise, focused, and convey information directly. Essays explore ideas extensively, while formal letters serve specific purposes efficiently. Understanding these differences helps writers adapt their approach and style accordingly.

Article Vs formal letter 

Articles and formal letters differ in purpose, audience, and style. Articles aim to inform or engage a broad readership, utilizing a structured format and incorporating research. They can be creative and expressive. In contrast, formal letters target specific recipients for professional or official matters. They follow a prescribed format  and  utilize formal language while upholding a tone of respect.

Importance of effective letter writing 

• Effective letter writing enhances communication by allowing for deeper expression of emotions, thoughts, and ideas.
• Well-written letters stand out in digital time, conveying thoughtfulness and personal connection.
• Letters play a significant role in professional settings, representing the organization’s image and fostering strong relationships with clients, customers, and stakeholders.
• Letter writing serves as documentation, capturing important moments and experiences.
• The process of drafting and editing letters enhances writing skills, including language proficiency, grammar, and critical thinking.

Tips for writing effective formal and informal letters 

Tips for writing formal letters:.

1/ Format the letter correctly: Follow a standard business letter format. Include your address, date, recipient’s address, salutation, body paragraphs, closing, and signature.

2/ Be concise and to the point: State your purpose clearly and concisely. Avoid unnecessary details or lengthy explanations. 

3/ Organize your thoughts logically: Present your ideas in a structured manner. Use paragraphs for different topics or points, and ensure there is a logical flow between them.

4/ Proofread for errors: Check your letter for grammatical, spelling, and punctuation errors. 

5/ Include relevant details: Provide any necessary information or documents the recipient may require.

Tips for Writing Informal Letters:

1/ Initiate the letter with a friendly greeting : Commence the letter by addressing the recipient with a personalized greeting.

2/ Be warm and expressive: Show your emotions and enthusiasm in your writing. Use words and phrases that reflect your feelings or convey your excitement.

3/ Keep it concise: Informal letters should be relatively brief.

4/ Use appropriate language: While informality is allowed, avoid using offensive or inappropriate language.

5/ End on a positive note: Conclude the letter with a warm closing, such as “Best regards,” “Take care,” or “Looking forward to hearing from you.” 

Frequently Asked Questions

Q1) what are the differences between formal letters, informal letters, and semi-formal letters .

Ans: Formal letters are professional and follow a specific format. They are used for official correspondence. Informal letters are personal, casual, and more flexible in format and language. They are written to known connections, family, or acquaintances. Semi-formal letters strike a balance between the two, with a professional yet friendly tone. They are used in situations that require professionalism but still maintain a level of familiarity.

Q2) What is the difference between a formal letter and application? 

Ans: A formal letter is a structured communication used for official or professional purposes, while an application is a specific type of formal letter written to apply for a job or opportunity, presenting qualifications and skills.

Q3) What are the 3 differences between formal and informal letters? 

Ans: Formal and informal letters differ in tone, structure, and content. Formal letters are professional and structured, using polite language. Informal letters are more relaxed, with a conversational tone and flexible structure. Formal letters pertain to official matters, while informal letters focus on personal communication.

Q4) Which letter is more easy, formal or informal? 

Ans: Informal letters are generally easier due to their relaxed, conversational tone, while formal letters require adherence to conventions and a professional tone.

Q5) What is the difference between formal and informal reports?

Ans: Formal reports are structured according to a specific format and utilize formal language. They include extensive research and analysis. Informal reports are casual, flexible in structure, and use simpler language. They are shorter, more conversational, and commonly used for internal communication within organizations. Understanding the difference between formal and informal reports ensures the effective delivery of the message to the intended audience. 

Q6) What are the 3 different types of letters? 

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Formal vs informal letter

Posted by Terms compared staff | Jan 12, 2021 | Management |

These days, people have vastly adapted the use of phone and internet technologies for their communication needs. The use of letters written on a paper has greatly reduced but is still important in many circumstances, especially in formal communication .

Learning an effective letter writing takes both time and effort but is considered a very valuable skill. Broadly, the letters can be categorized as formal and informal. Almost all conversations of official nature amongst medium-to-large enterprises, private and government institutions are undertaken via formal letters. However, people also write letters to their friends, relatives and/or family to share their personal thoughts and exchange their inmost feelings through writing informal letters.

The article “ formal vs informal letter ” explains the two types of letters in more detail and explains the key points of difference between the two.

Definitions and meanings

Formal letter:.

A formal letter is a type of letter which is written to communicate complaints, requests, inquiries, proposals, invitations and other official matters in business entities, establishments, and private and government institutions. The recipients of such letters mostly include private and government officials, authorities, seniors, colleagues and business partners etc. Some common examples of formal letters include application letters, inquiry letters, order letters and complaint letters etc. The replies from the recipients to all these letters would also be regarded as formal letters.

The writer of a formal letter often needs to adhere to certain rules and conventions so that the letter looks professional and leaves a sense of trust and reliability. The content of a formal letter must be clear and understandable so that no ambiguity arises for the recipient and the letter can serve its purpose effectively.

The recipient of formal letter might be receiving many letters in a single day and the writer should help him save time by keeping the subject matter of the letter concise and short. The use of such words that don’t serve any purpose should be avoided.

Keeping a proper record of formal letters is always helpful for recipient entities and institutions because they might be needed in future for various reasons.

Informal Letter:

The informal letters are the letters which are written for and sent to the people to whom the writer personally knows. The recipients of these letters are mostly within the close relationships of the writer and they include friends, family, relatives, acquaintances etc. As formal letters carry the personal communication, the writer is free from following all the formal rules and conventions that are essentially followed while writing a formal letter. The use of traditional informal letters in paper form is rare these days because people prefer to contact each other using technology based communication facilities like phones, social media and emails etc.

Difference between formal and informal letter

The key points of difference between formal and informal letter are listed below:

• Formal letters are written and sent after proper formatting and grammar & spelling checks. As these letters are addressed to the relevant officials or authorities within or outside of an establishment, the chances of errors in such type of letters are rare. The matter of the letter is kept precise, to-the-point and divided into distinct paragraphs to make it more literate.
• Informal letters are written for personal reasons. They mostly use a casual language and don’t have a specific format. As they are mostly written to close contacts, informal letters can adopt any writing pattern as per the needs of the writer.

2. Consistency and repetitiveness:

• The format, style and layout of a formal letter written to address a certain cause or situation is often consistent and repetitive.
• The format, style and layout of an informal letter need not be consistent and repetitive even to address the same cause or situation.

3. Main elements of format:

• Based on the situation, a formal letter can have many elements but mostly such letters contain the following important parts: -: Proper address of both sender and recipient, -: Date and day, -: Proper salutation with name and grade or designation of the recipient, -: Subject or topic, -: Body (preferably with distinct and organized paragraphs), -: Complementary closing words, -: Proper signatures of the writer, The correct arrangement of all the above elements in the formal letter is crucial or the letter may not look genuinely written by a responsible person.
• An informal letter is rather simple and may comprise of the following optional elements: -: Date and day, -: Salutation, -: Body, -: An intimate or complimentary closing.

4. Written expression:

• Due to the official nature, the written expression of formal letters is often more stringent than informal letters. Good vocabulary is used and the abbreviations are normally avoided while drafting such letters.
• An informal letter’s written expression, on the other hand, is casual and may contain any guise.

5. Purpose:

• The purpose of writing a formal letter is mostly official and is often used to communicate and address business matters inside and outside of the business entity, a private or government institution. This letter is also known as a business letter and must be written in a formal tone prevailing in the recipient’s environment.
• An informal letter is written in an informal, friendly and loose tone. These letters can be written to address close family, friends and relatives.

6. Record keeping:

• The recipient of formal letters are often required to store the letters in some safe location as record so that they can be presented or used as references, if needed in future.
• As the informal letters are personal in nature, it is upto recipient’s personal wish whether he wants to save them or not for future needs.

7. Reply or response:

• In some cases, a formal written response or reply to every formal letter is mandatory within a specific period of time in accordance with the policies of organization, establishment or entity receiving the letter.
• In case of informal letter, the response or reply depends on the receiver. He decides whether or not a reply is needed.

Tabular comparison – formal vs informal letter

A tabular comparison of formal and informal letter is given below:

Conclusion – formal vs informal letter

In modern days, where there exist so many sophisticated ways of communication, written correspondence is still pertaining its value. Written documents in hard form, including letters, promote trust and integrity within the corresponding parties and also help maintain proper records and trails. Whenever such form of disseminating information is used in a business entity or a professional environment, the writer should prefer to choose the relevant words, style and correct tone. The writer must be respectful and polite even while writing a complain letter.

Informal letters are more concerned with expressing feelings of closeness and affection with the reader. The words, style and tone of such letters express the internal feelings of sender as well as the nature of his relations with the person addressed in the letter.

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• Formal vs informal communication
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• Policies vs procedures
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• Difference between centralization and decentralization

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Writing Letters: formal & informal English

Test your understanding of this English lesson

378 comments.

Great lesson!!!

I Am originally from EGYPT ,and I Love Israel I hope i will be there for tourist

Thank you teacher for giving us a lesson on how to distinguised betwen informal and formal writing. I will watch the video again so, I have a grasp to undertand it better.

You are more than welcome to visit Israel. There are many beautiful places to visit.

i’m with you ;)

Awesome lesson, thanks Emma Formal: great lesson, thank you Emma

Very good tips to identify the differences between formal e informal in writting letters.

thanks a lot;)

I would like to announce that I considered this lesson very useful….)

thank u emma… really it is very helpful lesson for me :D

I have got 10/10. Thank you very much.

thanks so much Emma

Thank you very much. It is very helpful lesson for me.

Thank you, Emma! Such a helpful video. Could you please make a video to finish explaining the steps of answering writing task 1 of IELTS the academic module? I hope you make it soon. Thank you in advance.

I mean finish explaining what you started in your old video “IELTS – How to get a high score on Task 1 of the IELTS.”

Agreed. Formal writing always seems too long if compare with informal writing.. :)

Formal writing is a way of communicating in business and academia while an informal writing is a way you can use in a regular conversation in writing such as e-mail, letter to your friends, family, etc.

thank you, love you

10 out of 10. Very interesting lesson. Thank you Emma

What’s wrong with “very”? Is it so informal?

I’m also surprised… I really thought we could use “very” in both ways, formal and informal!

Very good! Thanks :)

thank Emma.

I got a 100. yeah! Thank you teacher, I guess I undartood it.

understood*

Yeah, magnífico! :) Greetings to Mexico!

Great lesson!

I want to learn English yes …

Thank you Emma

Very good lesson. Thank you so much Emma.

I got 10 correct out of 10 after a long time. BTW on this website, which way should I write the comment informally or formally? Thank you Emma :)

Thank you for such a useful resource. It’s great

Emma thamk very much indeed.Allow me to ask can you Question can I say this sentence. (You may approve it earliest convenience)

Emma, as usual many great tips. Thank You.

Hi Emma! thank you for your lessons! I’m trying to understand!

Thanks 100 %

I learned many

Hi! Maam you said! For more of these examples there will be list in resources section of engvid vebsite. I talk more about latter. where the list will be maam

Hi, There is a link in the description of this lesson. To access it, just go to the description above the video and click on the “resource page” (red letters).

Hi Maam, you said! For more of these examples there will be list in resources section of engvid website. I talk more about latter. Where the list will be maam?

Thank you so much , it was useful :)

Hi can you send this video to me?????

Thanks a lot :-)

inconvenience EMMA PLEASE EXPLAIN BETTWIN inconvenience DISTRIP

The first time i clearly understand about “formal” and “informal” writing. Thank you!!!

Thank you a lot teacher I enjoyed the lesson very much.

Now, I really know when to use the word in informal and formal. Thanks for making this video, hope to see more explanation about this topic, it is very helpful

FANTASTIC LESSON. I NEVER MISS EVEN A SINGLE LESSON OF YOUR IN FACT I WAIT FOR THEM. I CANNOT TELL THAT HOW MUCH IMPROVEMENT I GOT FROM YOUR LESSONS.I MEAN, I REALLY IMPROVED A LOT.

BUT YOU NEVER GIVE ANY COMMENTS,NEITHER YOU ANSWER ANY QUESTIONS.

I SOME TIMES ASKED QUESTION BUT YOU NEVER REPLAY.

WELL, WISH YOU A VERY-VERY GOOD DAY!

I HAVE A QUERY PLEASE DO REPLAY IF YOU READ THIS.

MY QUESTION IS:

1- WHERE DO WE USE ‘WELL’ AND WHY DO WE USE IT?

THANKING YOU!

great lesson!

Thank you,Emma

I had 100. I liked very much this lesson. In English I am very fond of formal language. I hate contractions, abrevation, idioms and of course slangs… I have great problems with phrasal verbs ! Is it a handicap if I always use formal English when I write or speak ? I am frightened that people think I am snob !

Now, I know more about formal and informal speaking and writing Thank you Emma for your excellent lesson

many tks ENGVID (informal)

Excellent, Emma! But how do you (English native speakers) know witch word has a Latin origin?

Emma,you look better with longer hair,just keep that way permanently.

7/10 thanks Emma.

Thank you very much it is a big help for me.

Nice lesson! I need your help. Actually, I’m going to sit the IELTS test (General) soon. As you know, to write a letter and an essay in a formal manners, we require much more appropriate words to cover a particular topic. It is hard to understand for me that how one can just fill his vocabulary with such words within short period of time, as many people suggest that two or three months’ time or even a little over it, is enough to be able to write anything formally. Furthermore, where can I find the list, full of words, that shows the best replacement for informal words we could possibly require? Your help will be appreciated. Thanks.

i got a 100. thank you so much emma.

I got 10/10 ! Its my first visit to this site :)

I remember that my teacher advised us to not use the word ” televesion ” in writing, because it is old and people start to not use it lately.

great lesson

thank you very much

I got 10. Thank you teacher. Great.

You got 10! You have to say sorry to Emma!Ha!

Hi there. This is very importat lesson for ESL speakers. In our mother tongues we just feel, which word or phrase sounds formal, which not. Thanks, Emma.

Thank for the nice quiz.

thank you very much, Emma. your explaination is comprehensible

Thank you so much. I enjoy it :)

Thank you Emma, very useful information for all the English learners, you’re so smart

Thank so much for your help and support

Thank you emma . I like you lison very match

Thank’s a lot Emma, I would like to ask where we can find the list for phrasal verbs on the website ?

I love this Video very much. Teacher Emma :)

I got 10 correct out of 10. Many thanks.

If I were a canadian, I would invite Emma for a cup of coffee :)

I am 31 year old I only story elementary in mexico, but I will get my GED as sun is pocible, thanks alot to all the teachers, for your help God bless all of you.

I got 90 :)

Thanks a lot, although it is(informal, but it is away of thankness

Hi! Great lesson, thanks. One question. This quiz sentence: Furthermore, we have seen the number of units sold increase dramatically. It says “number of …” not numbers, so I do not understand why not increases. Any help appreciated.

This is one of the greatest and most informative lessons I’ve watched in EngVid.com. It’ll be “strongly” useful for me :)

Thank u Emma and EngVid.

Hello Orbert,

Yes, The lesson is really great, About your question: The ” Number of units” is Plural, so we can not use “increases”. Hope it helps.

Based on my test result, I think I can fairly differentiate between informal and formal sentences ! But for sure, I have a lot to do to achieve provisional writing, Particularly so, in grammar and spelling!

HI …! It’s my first day in class, and it seems that I will improve my English here Very Soon . Thank You So Much Teacher :-)

i Got a 100%. Thanks !!!

dear Teacher,your explanation is very clear and nice so asto make me understandable the formal and informal letter-writing. sadook

Thank You. That was great lesson

thank you so much

Thank you..very good

Thanks emma that was great lesson

Don’t use exclamation and imperative.

100 YEAH :)

Great lesson, Thanks Emma, you are the beste.

Sorry, I would say “the best”.

i love emma…awfully thank

It’s a nice lesson to know the difference between formal and informal writing in an easiest way. Thank you teacher Emma. Keep up the good work!

thanks emma

hello. thank you for your teaches

Dear teacher, I’m taking up Ielts lessons. I’ve read two sentences: ” The graph depicts comparison related to the number of cars sold of five makers over the first three quarters in 2013.” and ” The graph depicts the sales figure relating to the number of cars consumed of five makers in the first three quarters in 2013″; and I don’t know why they use “related to” and “relating to” in those sentences. In addition, can I reorder the position of ” in the first three quarters in 2013″ an ” of five makers”. Thank you very much for your help! :)

Dear Emma, I just score 10 out of 10. The way you are teaching its feeling very convenient to me…

Thank you very much for supporting us with such great effort.

Ziaul karim

can you explain how to write argumantative essay?

Great…..100%

Very useful test i got 100%

Hi Emma, thanks for all the lessons. I learned a lot. you are the best teacher

Hi teacher, I am from Costa Rica, and I want to say thanks you, for all these excelent lessons

in your comment u have used Iam from costa rica, is it possible to use I from costa rica?

I totally like the Canadian accent,it’s better than the Aussie one.

You’d better hope no Australians are around :P

great lesson and great teacher thank you emma

Thank you!Very useful

thank you :)

Thanks, Emma. It is really useful

good lesson

Hello Emma thanks a lot! What about ielts speaking, may I talk informal or not? Best regards :-)

thanks ms emma

Hi Emma! Thank you for this lesson

astoniched lesson, congratulation

thank you very much!!

Thanks i got it. The defference of informal. And formal.. Ye heyy..

Emma, I have two questions: 1) I am preparing to General test. Do you think I should really worry about Formal Letters or Graphic and Maps? I have read that in General test the Writing often ask an informal or semi-formal letter. 2) According to “www.ieltshelpnow.com/general_training_writing_test_1.html” it’s recommended to start an informal letter with agreements as “Hi there! It’s been so long since I’ve heard from you…”. Isn’t too informal in your opinion? It sounds me such poor vocabulary but I am afraid that the examiner expected read some informal beginning.

thank you for lesson , interessting. could you tell me please what is the diferent between staff and employee – work and job – trip , travel and journey? and some other exemples . thank you .

y do people never remember Portuguese (it s by far more spoken than Italian) lol, anyway thx for ur lessons

very very very fantastic lesson thank you very mach my dear teacher EMMA.

Thanks a lot Emma. I didn’t know if words like RSVP, ATTN, ASAP were totally used in informal linguage as well as the ‘a lot of”, and I understood it,, so thank you again and Happy New year

Simple and short lesson, nice.

Nice lesson! Thank you EngVid team!

Wow, very good lesson! Thanks

THANK YOU GOOD EXPLANATION

Great lesson Emma. Simple tips but very powerful. It seems you are intelligent in English language. I was expecting some example letter writing at the end of the session. But it is not there. Anyhow nice information about formal and informal letters.

I have got 10/10. Thanks a lot Emma.

Emma Thank you for a great lesson. This is wonderful.

nice lesson

You are a good teacher , i liked your method of teaching it was so clear and you did explain everything well. Thank you so much!

Thank you. Good lesson

Hi Emma! Thank u for r lesson! Really useful and helpful as you brought up. Nevertheless I’m gonna have to disagree with on one point. U said that the I. Language is a language in which one people have the possibility to relax, but i don’t think so. I think the formal language in English is easier than the informal one, because to dominate and using spontaneously and naturally the i.l. it’s essential to learn about the phrasal verbs and there’re very many phrasal verbs and some ones are used to refer to a same action and i dunno which one have i to use among so many options. So I pick only one phrasal to use but i run across texts in english containing pv that i never before have seen to talk about, and when i look up 1 the meaning is the same one also applied to another action which might be also represented by another phrasal verb. Ex.: hold up and put off: they’ve got practically the same meaning: to delay. To use the formal language, it’s just necessary memorizing determined expressions and words and and so every1 can use it on. So, i think that the f. language relaxes mr than the informal 1, cause in the f. lang. there’re not phrasal verbs. But i’m gonna try to use increasingly the i. lang by studying the slangs and phrasal verbs which are really MANY..

In conclusion, Go on posting more lessons about vocabulary, i enjoy ’em… bye bye God bless ya!

It’s a very useful lesson.Thanks a lot.

Thank you Emma.

Very nice lesson. Thank you so much

very nice emma , please we need more lesson about how write form litter or mail , an give sample

Thank You, teacher Emma. :)

Hi Teacher, Can I used formal and informal English as a combine in letter?

I love you Emma! :*

Like other students of yours, I have difficulty in understanding “Phrasal verbs”. I will look for your video regarding the topic. Thanks for the good lesson!

Thanks, you are very clear, I understand your class.

thanks Emma

thank you soo much.

thanks a lot!

I got 10/10 !! Thanks Emma, you make it so much easier! :)

Hi Emma, Just wanted to let you know that this lesson was very comprehensive and really useful to me. Well, I was confusing the formal and the informal English in my speech all the time. Thanks to you, I made it clear. To sum up you are an effective teacher. Hope to have a new lesson from you soon. Dina

Excellent lesson! Thank you for the resource too. It will help me a lot!

Thank You !!!

You are good at teaching that’s why I understand very well Thanks Emma

I got the full mark thank you Emma , You’r a good teacher !

Thank you very much indeed

Wonderful lesson, I learn new things today :).. thanks Emma.

gread lesson i like it

thanks i got 90

Hi Emma, thanks a lot for your useful lesson. You’re a great teacher take care

Thank you very much. It’s been very useful for me and simple. Very easy to understand.

Thanks Emma..I got 100%

its a wonderful lesson. I got a lot

waw i get full mark ‘ i love EMMA

Thank you very much, Emma Great lesson I got 100%

good lesson and Plain Explanation, Thanks.

Hello Miss Emma I would like to thank you about the lesson the way you explain the lessons is amazing and easy to catch keep it up the good work

thanks Emma I understand perfectly this lesson I got 10/10 per cent THANKS AGAIN FOR TEACHING ME ENGLISH

Intriguing lecture, salute, Dear Emma .

it’s easy quiz)

thank you very much emma, i am very happy for the way are teaching.

Thanks emma, it is a helpful video for me for taking a celpip exam.

Thanks Emma, That is so interesting

10 out of 10))))) thnx

Hello! everyone I need help how to write a letter i am filipino. please pm me.

Thank you, Emma, all of us can learn a lot from you! So I am very grateful to you!

good ! however , i have one mistake :((

Hi Miss Emma. its call excellent teaching. Thanks a lot.

It was a perfect session to me thank you so much.

Thank you emmah.. You are good teacher.. I got 100%.

Congratulations and many thanks for this great class!

Many thanks to you It’s really great lesson.

I liked the class!! thank u teacher!! :)

Great. Thanks teacher

Thank you so much, Mrs. Emma. I got 10/10 in the quiz. wow so fantastic.

Strongly helpful to use in the office, Thank you very much

It was a great lesson I had not ever listened it. Thanks a lot Miss. Emma.

I got 100 out of 100 marks…

Thanks Emma

Many thanks, it helps alot.

What a great lesson.

Thanks Emma, Because your lessons made ​​me practice my English better and better…….

My fIrst lesson. Great!

very informative lecture..

That was a great lesson. Thank you very much indeed. Am I too formal?

Just a little! For an Internet comment “thanks a lot!” would sound better. But don’t sweat it :)

this is really yet another interesting quiz and lesson

Thnak you teacher Emma It was a strongly instructive lesson.

your lessons are strongly helpful thank you very much Emma

Thanks. It has been an interesting lesson.

Thank you Emma. I got 100.

Thank you. I got 100%.

10/10 :) Thank you

cheers emma very helpful

Thank you Professor Emma, this lesson is great

Teacher what is the important of informal or slang? I hope teacher you will make figure completely out of this.

Thank you for all your helps

Really help full thank u

Thanks for the video!

Wonderful lessons…thanks teacher. Anyone wants to practice on skype? To improve English together…

wonderful lesson thanks teacher alot

Thanks Teacher I got 100

thank you emma

Thank you very much.I enjoyed it.

Thanks for sharing your knowledge. Awesome lesson!

Thanks a lot I have learned new things from this test.

Emma .. you are great teacher !! <3 thank you so much

thnx emma ,it is good work. this video has emparted me sense of formal and informal .english

Thanks Emma. Great lesson on informal versus formal. In quiz it is pretty easy to answer the questions. But when I try to use them while writing the letter, I am using informal words in formal letter. :(

In my point of view, I feel I need more practice to avoid confusion among all these words.

THANK YOU FOR NICE LESSON!

Thanks you Emma, is useful in my workplace

This was one of the things I did have doubt. Strongly usefull. Thanks for the explanation.

I am interested by this session

u r great and i really love to watch ,study with u

Thank You Teacher I have done 100 points It is a strongly lesson.

Thank you very much……it’s very nice…..I got 10 correct out of 10.

Just wanted to clear a doubt, It’s not related to this lesson but I was wondering if you could tell me if the below mentioned statement is correct..

Richard was one of the thieves that stole the painting from the gallery, but due to the lack of evidence , he got away with it..

Is this sentence correct or do i have to change anything.

Thank you so much..

Useful lesson

When I speak formal English，I must be very nervous. But I learned that if I can not use formal English, people will see me impolite person. Today’s video was very useful. Thank you Emma!

hi,Emma a great lesson.

i got 100 from 100

It’s very simple, but very important in the business activity. Thanks Emma!

Excellent explanation!Formal or Informal.That’s the question.Thanks a lot Emma for this great class.

Thank you teacher Emma! I am grateful to see you everyday on Engvid.com video and learn more. God Bless to all Engvid teachers.

I got 10/10

It was very helpful. Thank You.

Thank you I really appreciate this website

Thank you i am strongly appreciate this website

You are my angel Amma, thank you so much.

Thank you, i learned many things

hey, I have I a bit of a dumb question maybe, but at 3:03 you use a word that sounds like “mature”, I don’t get the meaning of this word and I think that’s because I spell it wrong so got the wrong translation. Can you help me please?

well I´ll see this topic in this week class so is good to have some knowledge about it thank you.

thanks a lot very useful lesson

my favorite teacher is Emma.thans

got 10 correct out of 10

Hi Emma, Thank u givings us great lessons and explaining everything on a plain language <3 I would like to know , after passing quizzes successfully we would get a certificate? or is here any program level on which we could get certificate in the end of the course?

Mz.Emma I love your lessons.Your teaching excellent. It is helping me a lot.

It’s very helpful to me!! Thank you, Emma^^

this lesson has helped me a lot, thanks ma’am

Thank you a lot Emma! You are the best!

I have no prediction how you could have been sauch a wonderful teacher like that!Literally its perfect thank you Emma!

Excellent lesson, very useful

Thank you emma really perfect lesson

Dear madam. I would like to know if give private lessons.Futhermore will you put more videos about this topic.You may answer at your earliest convenience. Yours faithfuly.

Hi thank you Emma from my heart I am realy appriciate your hard work and I want to say you are so wandorful and so kind and I want you to forgive for my mistakes all the best to you

yeeeeeyyyy! 10/10 again .thank you Emma.

Great lesson and helpful to everyone.

Dear Emma i watched your video, difference between formal and informal writing so i have got much learned.

Thank you Emma!!

Indeed a Good lesson….why Emma does not answer any of the questions asked by English learners here on this website

Thank you Emma. very useful

Thank you ,Emma !

thank you Emma, you are so nice teacher i like your way of teaching.

Excellent Emma, l have enjoyed a lot.

I got all callect 10/10 thanks Emma.

thaks for those lessons i like your explanation i got just 8/10 but i will try to get more thank you emma

He was fabulous and a new lesson for me

got 90%….new lesson for me ….i like the way u teach ……informal writing hahah

thanks you emma

Greta lesson but also I need to practice my speach.

10/10 Thanks Emma.

How beautifully you explained this lesson! I love your teaching methodology. Live long Emma!

Finally, I have understood this lesson and got 100 out of 100 marks. Thanks Emma

Send me videos on how to write an informal letter and formal, essay, article.

No I know that I should use “TV” in informal emails and “television” in formal ones.

Thanks alot,It was strongly helpfull.

EMMA’s lectures very understandable. Emma has got fascinating style during the lecture.

Thank Teacher!

Great Lesson , Great Teacher, Thanks much

Thanks Emma ,I loved it.

Thank you very much for this useful lesson. Would you mind if i asked you a question? As you said, idiom should not be used in formal letters, but I think that it can help me get more marks in essays. Is it right? I look forward to your reply :)

It’s hard part to judge what words is formal, and what words is informal.However, thanks Eamma for your teach, and share a chart about formal and informal.

so do i have a the same feeling, maybe should enlarge my Vocabulary

thanks a lot Emma

It was really useful Emma, thanks!

you are a great teacher Emma!I admire you so much…

Thank you emma Thank you so much engvid

Greatt lesson!!! It fit me perfectly since i am revising for my IGCSE test. Keep it up!!

what a useful lesson it is！i got it ，thank~

Great! lesson thank you very much engvid

Thanks teacher for your teaching .I understand Formal and Informal now.

Thank you, teacher Enma.

Thanks a lot Emma, you are the best teacher that I have until Now.. because you Very beautiful and also, express the word of a way that help us to understand very well… I am loving your classes!! And you of course!!

Hello I want to ask a question. “Please send me at your earliest convenience.” Is that correct in formal or not?

thank you Mrs. Emma. it’s usefull

Thank you so much. I love to watch all your videos.

thanks it is very helpful lesson for me I got 10/10

Thanks, Emma. Great lesson. I got 100.

I cannot print out the English Resources for Formal & Informal English. Why?

Thank you emma

great Lesson

Great tips! Thanks Emma.

– Hosseiй

thank you so much for great lesson

Thank you Emma !

Thanks Emma…… it was quite informative. I never kept in mind while writing my day to day writings.

Thank you, teacher.

Hi Emma, i love your lesson, intersting and easy to understand

Thank you so much Emma . Your lesson was very nice .

Thank you for the lesson. Could you answer some questions, please? At the first, if I’m writting a formal letter, how can I apply to the person whom I write it? If I write to my friend, I can start with something like “Dear friend!”, but what if I write to my boss, teacher, etc.? At the second, I wonder if I can use informal language in General IELTS Speaking? I’m pretty sure I will get a higher score for “vocabulary” if I use idioms and phrasal verbs.

Thank you Emma.On the top of it all ,this lession is preety interesting.

thank emma ! i love you and video much love from me and my famely thank you a very much! thank!

Thanks Emmah your are my great teacher

Thanks Emma your are a great teacher

Very useful

Yayy I got my 100 % :) well explained

Very clear, thank you Emma

Thank you, Emma!!!

You got 10 correct out of 10.

Great ! Thanks for your lessons

Big thanks for u

Emma , you are just awsome thak you…ıt was very useful

Are contractions like “wanna”, “gonna”, “gotta” and similar acceptable in non-formal GT task 1 letters?

I want to give you an informal kiss! Thank you very much for the lesson

thank you very much for the lesson

Thank you Emma for lesson and for your methodology

Thanks, it was a very good hint to write proper letter. Also it’s my first comment and first lesson I saw in your web site.

Thank you very much.

Hello Emma Thank you for your innovative and helpful videos. could you please answer my question. Can the answers be written in all CAPITAL letters in IELTS Writing test?

Thanks Emma i got 100 .

I really like the way you teach, you are super

Amazing Emma, I got 100. Thank you!

Great explanation. Just found your yt channel guys. Will be using definitely to improve my english skills!

Great lesson ! Thank you so much Emma ! Unfortunately, I can’t print it…no link for… ??? :-(. Would you please help me to find a solution for printing this useful resource ? Thanks a lot

THanks lot Emma for such heplful videos .we are having CEFR now and your videos help me and us lot.keep it up ! I think these hot words helps you to get more energy and encouregement as well.

I would like to express my sincere thanks and appreciation for this valuable information which I have benefited greatly from

Thanks Emma!!

I understood the informal english now

I have luck to find this website ?

Thank you Ms. Emma.

The lesson was wonderful

Thanks, Amma. I got 10 correct out of 10. I am making progress.

10/10! This lesson is very useful for me to write an email with the business customer. Thanks, Emma!

I got 10/10 mam

Thank you Ms. Emma for your efforts! I got 10 out of 10.

If I understood correctly, all phrasal verbs are considered to be informal and avoid writing them on TOEFL or IELTs. right????

so what are block ,semi-block & modifiers

Excellent lesson. Thanks Emma!

I watched the video twice on April 16, 2021, and took the quiz after watching it once. I got 10 correct out of 10.

yes I got 10/10

How to revise these sentences by eliminating word/s that does not follow the rules of formal language.

1. Please tell your friends about the lecture, “the 24th revolution”, by prof. Nick Martel, dept. of sociology.

2. There were 88 student ambassadors from all over asia who attended the youth forum on “climate change”.

3. Sorry to keep you waiting.

4. At this point in time

5. Postpone your activities until later.

Thank you so much ma’am I got 9/10…

Emma, you rock!

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Informal Vs. Formal Writing: What’s The Difference?

• What Is Formal Writing?
• What Is Informal Writing?
• Formal Vs. Informal Writing
• Formal Example
• Informal Example

As a writer, you’re faced with a lot of choices related to your writing: how long should your essay be ? Who should be addressed in a cover letter ? What is a thesis statement ? But there’s one question that also applies to every composition: how do you distinguish writing that’s informal vs. formal?  

That’s right. Whether a piece is informal or formal will influence everything down to the smallest comma and period. But what, exactly, is the difference between formal and informal writing? When do you use one over the other? Are they really that different? If you are wondering the answers to those questions, then read on as we explore the many different features between formal and informal writing. 

What is formal writing ?

First, you should know that it is the intended readers that will determine if a writer should use formal writing or informal writing . Generally, formal writing is defined as writing targeted toward an audience that a person doesn’t personally know. Typically, formal writing is used when a person wants their writing to be viewed as professional, polite, authoritative, or some combination thereof. For this reason, formal writing is often used in professional settings. For example, formal writing is often the form of writing used in research and academic papers, corporate memos and emails, press releases, and job applications. 

What is informal writing ?

Informal writing is the inverse of formal writing . In a manner of speaking, informal writing is the T-shirt-and-jeans counterpart to formal writing’s dress coat and pants. In general, informal writing is defined as writing targeted toward an audience that the writer knows personally or with whom the writer wants to establish a friendly tone. Informal writing may include inside jokes, slang, abbreviations, and local colloquialisms . 

As you might expect, informal writing is common in casual settings such as social media and in texting between friends. However, you will often see informal writing used in other situations, such as in literature or in lighthearted feature stories in newspapers and magazines. 

Formal vs. informal writing

There are many differences between formal and informal writing. We will cover a large number of them here, but this list won’t be exhaustive. Still, you should have a good idea how formal and informal writing differ after looking at these different features.

Grammar, spelling, and punctuation

In almost all cases, formal writing adheres to the proper rules of grammar, spelling, and punctuation . Informal writing, on the other hand, may not. A person may not intentionally break the rules of grammar in informal writing, but they know that a reader is unlikely to care about errors or nonstandard sentence structure. 

• Formal writing: The writing was clear but had several mistakes; you should revise and redraft the article.
• Informal writing: The writing was clear, but had alot of mistakes… u should revise and redraft the article.  

Formal writing doesn’t always have to follow stuffy, antiquated rules. Check out 5 formulaic writing rules you can explore breaking.

Sentence length

Generally speaking, formal writing often uses long, complex sentences that are connected using transitions. Informal writing often includes shorter sentences that may abruptly move from topic to topic. 

• Formal writing: Surprise inspections will be performed on a regular basis as determined by the acting supervisor, who has the authority to request them as needed. Furthermore, employees should be prepared to submit their work for review in a timely fashion. 
• Informal writing: I love my new sweater! Thank you!! Where do you want to meet for lunch?

Vocabulary and tone

Typically, formal writing has a serious tone and uses a sophisticated vocabulary that often includes large, complex words. Additionally, formal writing often uses technical terms that match the topic being discussed. For example, a medical text using formal writing will often use the term tibia rather than shinbone or a similar term. Informal writing will often instead have a lighter tone that uses simpler, commonly used words.

• Formal writing: The research team expeditiously and meticulously analyzed the findings in order to identify the origin of the Staphylococcus infection.  
• Informal writing: We were out back chopping down some trees when Mom called.

Third person vs. first person/second person

In general, formal writing is usually written from the third person . Formal writing typically avoids using first- or second-person pronouns such as I, me, we, us, and you . By contrast, informal writing often uses first-, second-, and third-person perspectives while making frequent use of personal pronouns. Because of this difference, formal writing is also more likely to use the passive voice in order to avoid using a first- or second-person perspective.

• Formal writing: The data were gathered by using sorting algorithms. 
• Informal writing: I used sorting algorithms to gather the data. 

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Word choice

In general, formal writing will most likely avoid using many of the words or phrases that our dictionary has tagged as being informal. This includes terms such as wanna , gotta , gonna , ‘nuff , kerfuffle, cept, ’Merica, thingamajig , and many other examples of informal language. Relatedly, phrasal verbs are also often typically not used in formal writing . Formal writing will also typically avoid using slang, euphemisms , colloquialisms, expletives, vulgarities, nonstandard abbreviations, jargon , and online acronyms.  

• Formal writing: Gregory wanted to remove the items from the box, but it was sealed tightly. Being unable to find scissors, he admitted defeat and ate a sandwich. 
• Informal writing: Greg was dying to get the stuff outta the box, but the box was like it ain’t happening bro lol. He couldn’t find the damn scissors, so he said the hell with it and bounced to go scarf a hoagie.

Interjections

Typically, interjections are not used in formal writing . Going further, exclamation points usually don’t appear very often in formal writing. Both interjections and exclamation points are used in informal writing. 

• Formal writing: The mixture violently erupted, catching bystanders unaware. 
• Informal writing: The stuff exploded! Wow! 

Contractions

Typically, contractions are avoided in formal writing , and the words are instead spelled out. In informal writing, contractions are commonly used. 

  Examples: 

• Formal writing: The team would have purchased extra materials, but the store was not open. 
• Informal writing: The team would’ve purchased extra materials, but the store wasn’t open. 

Objectivity

In general, formal writing is usually written objectively . In most cases, writers attempt to avoid stating subjective thoughts or presenting personal opinions in the main text of formal writing. When presenting arguments in formal writing, writers often calmly present their side backed by supporting evidence and trustworthy sources . Informal writing can include (strongly worded) personal opinions, emotional appeals, and inflammatory language presented without evidence or supporting facts. 

• Formal writing: As the evidence clearly shows, the director severely miscalculated production costs when initially presenting the film’s budget.
• Informal writing: The incompetent buffoon who claims to be a professional director blew the budget so badly that the studio should fire him as soon as possible. 

Formal writing often entails referencing or researching what others have written. Check out these tips to avoid plagiarism.

Example of formal writing

The following excerpt shows an example of formal writing that was used in a statement released by American president Joe Biden:

Love is love, and Americans should have the right to marry the person they love. Today’s bipartisan vote brings the United States one step closer to protecting that right in law. The Respect for Marriage Act will ensure that LGBTQI+ couples and interracial couples are respected and protected equally under federal law, and provide more certainty to these families since the Supreme Court’s decision in Dobbs . I want to thank the Members of Congress whose leadership has sent a strong message that Republicans and Democrats can work together to secure the fundamental right of Americans to marry the person they love. I urge Congress to quickly send this bill to my desk where I will promptly sign it into law.

Example of informal writing

The following example of informal writing is a review of the movie Fight Club by a user of the aggregator website Metacritic:  

Best movie of all time. Period. Seen it more than 28 times. Its a bible of what we have to learn. I say you are not your clothes. You are not the brands u wear, even when u think they re part of ur personality. Comb your hair. I ll tell everyone here the end of the movie, but that its not what this movie is about. First rule of fight club is… you do not talk about fight club. And if u havent seen this film then you are a hollow shell. Become human again and start by watching this lesson.

Explore the resources we've created for you to help up your writing game, all in one place.

Ways To Say

Synonym of the day

How to write a Letter of Application? (FCE, CAE, CPE)

This article provides information on how to write a letter of application and what it consists of.  Although its content is mainly aimed at Cambridge exams , it can also be used for other purposes of learning English and writing a real letters of application.

Letter of Application: Definition

Letter of application is always formal in style unless the question explicitly states otherwise. Its purpose is to propose  a candidate and outline his suitability, for a particular position. Description (of a person’s character and strengths), explanation and justification are important functions in a letter of application.

Letter of Application: Structure

Fce, cae, cpe, practice, write & improve, letter of application: writing guide, 1. salutation.

Dear Sir or Madam 

If you do not know the name of the person you are writing to, use this. The following is a list of letter salutation examples that are appropriate for letters of application.

• Dear Hiring Manager
• Dear Search Committee
• To whom it may concern
• Dear Human Resources Manager

Dear Sir or Madam

2. The Introductory Paragraph

Begin by stating the job for which you are applying. Briefly mention how your skills and experience match the company and/or position; this will give the employer a preview of the rest of your letter.

I am writing to apply for the post of Fashion Shop Manager advertised in the ‘News Shopper’ of 14 February 2002.

3. The next paragraphs (the body)

In the following paragraphs, explain why you are interested in the job and why you make an excellent candidate for the position. Mention specific qualifications listed in the job posting and explain how you meet those qualifications.

Please see the example structure below:

(2nd paragraph) You might go and list your experience and relevant qualifications:

(briefly introduce yourself first) I am an ambitious and creative 25-year-old who have worked in the retail industry for a total of ten years, first as a sales assistant in a department store and for the last three years as a Section Head and Deputy Manager at Jones the Bootmaker.

(3rd paragraph) You might then go on to mention the particular abilities and skills that you have:

I believe I have all the skills, knowledge and expertise that you are looking for. I have lots of retail initiative, can schedule and prioritise tasks and can work to strict deadlines. I also work particularly well with people and would enjoy leading the team and working with clients and customers.

(4th paragraph) Say why you are particularly interested in this job:

I am applying for this position as I am looking to progress from junior to senior management. I have always been interested in the latest fashion trends and developments and I believe your organisation is a well-run quality fashion business. I would very much like to work for your company.

4. Closing paragraph

You might close the letter with the following formula.

I look forward to hearing from you and hope that you will be able to invite me for an interview.

Yours faithfully XYZ

“Yours sincerely” or “Yours faithfully”?

“Yours sincerely” is typically employed in English when the recipient is addressed by name (e.g. “Dear John”) and is known to the sender to some degree, whereas “Yours faithfully” is used when the recipient is not addressed by name (i.e., the recipient is addressed by a phrase such as “Dear Sir/Madam”)

Let’s sum it up…

Letter of application: example answers, letter of application sample 1, letter of application subject:.

You have read the following information from a British university, and have decided to apply for a course:

The university welcomes applications to all its courses from overseas students. Please write to the Admissions Officer giving details of the course you wish to apply for and why. Your letter should include an outline of your qualifications and any other relevant information.

Write your letter of application

Student’s Letter of Application Answer:

I am writing to apply for your two-year degree in teaching English at the university level. At present, I am a teacher of English and of Computer Science in the primary school here, in Lutynia.

I am keen to improve my English as this is not only my hobby but also a strong need. I should add that I am already half-way towards achieving my goal. Ten years ago I was a university teacher of Computer Science. Up to now, I have specialized in both subjects. I graduated from Technical University of Wroclaw, Department of Foreign Languages and the Academy of Economics, Department of Computer Science with Master’s Degree.

I have a great deal of work experience that demonstrates my ability in languages. I have undertaken a number of translation projects for doctors, scientists, computer programmers and travel guides. I estimate that my English is at an advanced level and at present, I am preparing for the CAE exam.

I am particularly interested in completing my degree at your university as it is famous all over the world. If you wish Ms.J.Forde can give you a reference.

I hope you will give my application serious consideration and I look forward to hearing from you.

Yours faithfully (your name)

Letter of Application Sample 2

Letter of application subject:.

A restaurant in your region is to open shortly and the owner has placed the following advertisement in your local newspaper:

RESTAURANT STAFF NEEDED…

…For a busy restaurant located in the main tourist area of this region. We have a number of vacancies available, including: Junior Chef,  Waiter/Waitress, Restaurant Manager. Hours of work: 6 – 12pm, Mondays to Saturdays.

Please send us a letter explaining which post you are interested in and why we should consider you for the job. Interviews will be held a week after the closing date.

I am writing with reference to your advertisement for the position of a Restaurant Manager, which was placed in The Guardian on 10 December.

My reason for being interested in this vacancy is that according to what is said by the executives of the companies I worked for (please find enclosed their letters of reference), I am particularly efficient at being involved in projects requiring a great deal of physical and mental energy and also creativity. I would be able to bring to bear these personal qualities of mine for the benefit of the restaurant.

I am sure that I would be successful in this post as I have now gained managerial experience having had work as a Senior Manager for the “Little Chef Restaurant” for 10 years. At present I work for the restaurant mentioned above, where my responsibilities comprise dealing with suppliers and corporate clients, recruiting employees and checking the financial statements of affiliated companies.

My academic background (a Master’s Degree in Tourism & Hospitality) would also prove valuable to you.

Please could you send me an application form and any other relevant details including those of salary, working hours and any additional benefits (such as private health care or social facilities).

I am able to attend an interview on any day from 11 a. m. Should you need any further information, do not hesitate to contact me on 222333222 from 9 a.m. to 5 p.m. or by email at [email protected].

Yours faithfully, name and surname

Letter of Application Sample 3

A tourist company which organises coach tours of your home town has placed the following advertisement in your local newspaper:

TOUR GUIDES REQUIRED 

Are you an outgoing and sociable person, who has a good command of English and some knowledge of local history?  Take-a-Tour is setting up a branch in your area and we are looking for tour guides to accompany up to fifty passengers a time on our coach tours. Your duties will include welcoming passengers aboard the coach, giving a commentary about the local sights, and taking small groups around the town on foot.

I am writing to reply to your advertisement for a tour guide in The Tokyo Mini Times on 13th January.

I have always been interested in working with tourists and this is one of the main reasons why I am applying for this job. I actually have some experience of guiding foreign people around the town as a volunteer. Therefore, the city council sometimes asks me to take people to some historical places and explain about the background. Once I organised  a sightseeing tour that thirty people took part in. Every time I have a chance to do that, they appreciate my explanations. I think I will be a competent guide.

I have been living in this town since I was born. My ancestors came to live here two hundred years ago thus I know how this town has developed. I think I will manage to give a unique speech to the tourists.

I passed the Cambridge Certificate in Advanced English last year, which I believe endorses my English ability. As far as I am concerned, this level is suitable for a tour guide.

I am available to start work on 15th February. I am also available to attend an interview in the afternoon on Monday to Thursday. Please do not hesitate to contact me if you need any further information.

I would be very grateful if you consider my application. I look forward to hearing from you soon.

Letter of Application: Writing Topics

Letter of application task 1.

The university welcomes applications to all its courses from overseas students. Please write to the Admissions Officer giving details of the course you wish to apply for and why. Your letter should include an outline of your qualifications and any other relevant information.

Write your letter of application to the Admissions Officer.

(CAE 220-260 words – CPE 280-320 words)

Letter of Application Task 2

RESTAURANT STAFF NEEDED… …For a busy restaurant located in the main tourist area of this region. We have a number of vacancies available, including: Junior Chef Waiter/Waitress Restaurant Manager Hours of work: 6 – 12pm, Mondays to Saturdays.

Letter of Application Task 3

TOUR GUIDES REQUIRED Are you an outgoing and sociable person, who has a good command of English and some knowledge of local history?  Take-a-Tour is setting up a branch in your area and we are looking for tour guides to accompany up to fifty passengers a time on our coach tours. Your duties will include welcoming passengers aboard the coach, giving a commentary about the local sights, and taking small groups around the town on foot. 

Write the letter of application.

Practice Tests Online

Letter of application: useful phrases & language.

I’m writing to apply for the post/position of…..as advertised in…….. I’m writing with reference I’m writing in response to your advertisement which I saw…. I’m writing in connection with your advertisement

Qualifications /Experience

I gained some experience while … I am currently working as … I have been working for … for the last four years. I worked part-time for three years as … At the moment| am employed by … My qualifications include … I have a diploma in … I graduated from Barcelona University last year with a degree in …  Please find attached my CV As you can see from the attached CV …

Personal Qualities

I see myself systematic, meticulous in my approach to work….. I have a clear insight of……… I value time and not squander…… I tackle a problem…..

Closing remarks

I would appreciate a reply at your earliest convenience Please contact me with any queries you may have, I would be glad to attend an interview at any time convenient I look forward to hearing from you in due course….

What is your level of English?

• Letter Writing
• Formal Letter Writing In English

Formal Letter Writing in English - Definition, Format and Writing Samples

The article elaborates on the format of writing a formal letter, the definition and structure of a formal letter, along with sample formal letters for your reference. Formal Letters are professional and need to be drafted carefully. The following topics will help you understand how to write a formal letter in the most effective manner.

Table of Contents

Definition of a formal letter.

• Structure of a Formal Letter – Types of Formal Letters

Writing a Formal Letter – Parts of a Formal Letter

Formal letter writing samples.

• FAQs on Formal Letter Writing Format in English

Formal Letters, also called Business Letters or Professional Letters, are letters that are written in a strict and specific format. Formal letters are naturally much more formal in style than informal/friendly letters. Formal letters can be written for a number of reasons such as,

• to express your concerns while working in a professional setup
• to provide official information across your workspace
• to order goods, to apply for employment, etc.
• to the Editor of a newspaper addressing the problems faced by various groups of people in different areas, etc.

Structure of a Formal Letter

In order to be able to write a formal letter, you have to first understand the reason behind the letter. As far as formal letters are concerned, the structure of the letter changes depending on the type of letter. There are certain rules to be followed to be able to draft a formal letter. Every sentence should be well thought out and laid down in such a way that the message you want to convey should be precise and clear to the reader.

Types of Formal Letters

There are different types of formal letters, as discussed, and they can generally be labelled under the following terms:

Business Letters

Letters of application, letters to newspapers.

Business letters should be terse, clear and to the point. There is no room for any kind of stories in a business letter. Before you start to write a business letter, there are a few things you should keep in mind.

• Use simple, everyday language to convey the message clearly instead of using flamboyant and overemphatic vocabulary.
• Never use jargon that is commonly used in business when you write a business letter.
• Avoid using abbreviations as much as possible.
• The modes of address vary according to the type of letter and the receiver.
• Clear and exact descriptions of the articles necessary with the expected quality and quantity should be listed with utmost care when you write a letter to order goods.
• When replying to a business letter, always quote the date of the letter you are responding to and its reference numbers (if any).

Formal/Business letters include letters from an employer to the employees and vice versa, letters to order and replace goods, letters of serious concern to an officer of higher rank, letters of complaint, etc.

Letters of Application usually consist of letters applying for employment. Before and after you write a letter of application, make sure you check for the following:

• Always start with a short introduction stating whether the applicant is writing in response to a reference from an advertisement found online or in the newspaper.
• State the age, education and experience of the applicant.
• Provide the employer with a genuine expression of the applicant’s earnestness in taking up the job in the respective company.
• Also, furnish references so that the employer can gather an idea of the kind of employee you would be.

Letters of Application should follow the format of formal/business letters.

Always address these letters to ‘The Editor’ and end with ‘Yours faithfully’. Letters to the Editor are letters that express concerns that should be addressed to the higher authorities. These letters should be professional and authentic. No newspaper would publish anonymous letters, so make sure you are writing the letter for a cause and provide your name and address correctly.

When writing a formal letter, always be respectful and conscious of your language, no matter what the subject of the letter might be. To write a formal letter, there are some points to be remembered.

• Always start with the sender’s address
• This is followed by the date .
• The receiver’s address comes next. The receiver can be the name of the firm or the one who represents the firm.
• The subject of the letter is very important. It is a statement of the purpose of the letter. It should be written in a single line.
• The salutation can be Dear Sir/Ma’am. If it is a person you know well, you can address them by their name, ‘Dear Shrinath’.
• The first paragraph should be aimed at introducing yourself and stating the purpose of your letter.
• The second paragraph should furnish all the information about the matter.
• The third paragraph can be a concluding paragraph where you lay out your expectations regarding the matter.
• To close the letter , you can use a complimentary closing like ‘ Yours faithfully’, ‘Yours sincerely’ etc.
• Unlike informal letters, the signature should include your name (in block letters) and designation below your signature.

Formal Letter Sample 1 – Letter to the publisher ordering books for your store

Read More Book Store

24, Crosby Lane

Bangalore 600045

20th August, 2019

The Manager

Zack Publishing House

Mumbai 400012

Subject: Requirement of new books for the store

I have received the books that you sent last week. The books are in perfect condition, and they were delivered on time. Owing to the great service rendered, I would like to order more books that would be a great addition to the wide range of books available at my store. Given below is a list of books that I would like to purchase:

I shall be grateful if you could send me copies of these books as mentioned by VPP as early as possible to the address given.

Thank you in advance.

Yours faithfully,

Manager,  Read More Book Store

Formal Letter Sample 2 – Letter to the Editor about a road that needs repair

25, SS Street

Cheran Nagar

Coimbatore 641023

8th September, 2019

Subject: Repair of the road in Cheran Nagar

I would like to bring to your notice that the people in and around Cheran Nagar have been facing difficulties in travelling back and forth because of the bad condition of the roads there. We have appealed to the Municipality, but there has not been any response on the issue so far.

As our appeals to their office have had no effect, we believe that perhaps a mention in the media would be of great help. Since the beginning of the last month, the roads in Cheran Nagar have been almost impassable. The surface is badly broken up by the heavy rains, and on a dark night, it is positively dangerous for vehicles to pass that way. Moreover, there are heaps of road metal on both sides of the road, which leave very little room in the middle. The residents of the area have been inconvenienced in this way for weeks.

The situation is becoming worse. There have been multiple accidents happening due to this condition. I request you to highlight the seriousness of the matter in your newspaper so that the road may be properly repaired without further delay.

Thanking You

Yours sincerely,

More Formal Letter Samples,

FAQ on Formal Letter Writing Format in English

What is a formal letter.

A formal letter is written for official purposes such as to express your concerns while working in a professional setup, to share official information at your workspace, to order goods, to apply for employment, to the Editor of a newspaper addressing the problems faced by various groups of people in different areas, etc.

What is the format of a formal letter?

A formal letter should include the sender’s address, date, receiver’s address, subject, salutation, body of the letter, complimentary closing and finally, the signature with name (in block letters) and designation.

How can I write a formal letter?

Before you start writing a formal letter, make sure you understand the pattern of the formal letter. Try to include all the necessary information about the matter that is being discussed. Keep your language simple and clear. Make the receiver understand your requirements and also your expectations. Provide authentic information no matter what.

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How to Write a Letter: A Guide to Informal and Formal English

By: Author Sophia

Posted on Last updated: October 24, 2023

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The writing style is the manner of expressing thought in language characteristic of an individual, period, school, or nation… Learn how to write a letter in formal and informal ways.

How to Write A Letter in English

A letter is a written message sent from one person to another through a medium such as email, snail mail, or facsimile. Letter writing is an important communication skill in both personal and professional settings.

There are different types of letters, including informal letters to friends and family and formal letters used in business and academic settings. Understanding the differences between informal and formal letters and the appropriate tone, language, and format to use is essential for effective letter writing.

Informal Letter

• Write your full name and address even if it is an informal letter.
• Divide your letter into small paragraphs.
• Keep your writing simple.
• Make a good choice of words especially if you are writing an apology letter or a letter to express your condolences in case of a death.
• Most people close the letter with phrases like ‘Yours affectionately/With love/All the best/Take care’ etc.

Formal Letter

Let us understand a few ground rules while writing formal letters:

• You need to write your full name, address, and date before you begin the letter
• Address the person you are writing the letter to with the correct name and designation.
• It is always advisable to start the letter with ‘Respected Sir/Madam’ or ‘Dear Sir/Madam’ and then mention the name and the address.
• Before beginning to write the letter you must state the purpose of the letter in one line titled ‘Subject’.
• Your letter should be very crisp giving out only the information which is required.

Informal Letter Writing

Informal letters, also known as personal letters, are written to friends, family, or acquaintances. The tone of informal letters is personal and friendly, and the language used is less formal than in formal letters.

Characteristics of Informal Letters

• Personal, friendly tone
• Use of first name or nickname
• Contractions and informal vocabulary
• Less formal grammar and sentence structure
• May include personal anecdotes and emotional language

Tips for Writing Informal Letters

• Start with a friendly greeting, such as “Dear [Name],”
• Use a personal and conversational tone
• Avoid formal language and technical terms
• Use contractions, such as “can’t” instead of “cannot”
• Share personal news and feelings
• End with a friendly closing, such as “Take care,” or “Love,” followed by your signature and name.

In informal letters, it’s important to be yourself and write in a way that reflects your relationship with the recipient.

Formal Letter Writing

Formal letters are used in professional or academic settings, and they require a more formal tone and language. Formal letters typically follow a specific format and may include specific information such as addresses, dates, and reference numbers.

Characteristics of Formal Letters

• Professional, respectful tone
• Use of formal vocabulary and grammar
• Use of titles (e.g., Mr., Mrs., Dr., etc.) and surname
• Specific format, including heading, date, reference number, and clear structure
• Avoidance of contractions and colloquial language

Tips for Writing Formal Letters

• Start with a formal greeting, such as “Dear Sir/Madam,” or “To Whom it May Concern,”
• Use a professional tone and avoid emotional language
• Follow a specific format, including a heading with your address, the date, and the recipient’s address
• Use formal language, proper grammar, and proper punctuation
• Include a reference number, if applicable
• End with a formal closing, such as “Yours sincerely,” or “Sincerely,” followed by your signature and typed name.

In formal letters, it’s important to be clear, concise, and professional. Make sure to use the appropriate tone and language, and follow the format and structure to ensure your message is taken seriously.

Differences between Informal and Formal Letters

Main differences: tone, language, and structure.

The main differences between informal and formal letters lie in their tone, language, and structure.

• Tone : Informal letters have a personal and friendly tone, while formal letters have a professional and respectful tone.
• Language : Informal letters may use contractions, personal anecdotes, and colloquial language, while formal letters use formal vocabulary, proper grammar, and avoid colloquial language.
• Structure : Informal letters may have a less structured format, while formal letters typically follow a specific format, including a heading with addresses, date, and reference number, and a clear structure.

It’s important to choose the appropriate tone and format for your letter based on the purpose of your message and the recipient’s relationship with you.

The layout of informal and formal letters

The layout of informal and formal letters can also vary. Here are some of the key differences in layout between the two types of letters:

Informal Letters:

• Greeting: Start with a personal greeting, such as “Dear [Name],”
• Body: May have a less structured format, with paragraphs or bullet points
• Signature: End with a friendly closing, such as “Take care,” or “Love,” followed by your signature and name.

Formal Letters:

• Heading: Includes your address, the date, and the recipient’s address
• Greeting: Start with a formal greeting, such as “Dear Sir/Madam,” or “To Whom it May Concern,”
• Body: Follows a clear structure, including an introduction, main body, and conclusion
• Signature: End with a formal closing, such as “Yours sincerely,” or “Sincerely,” followed by your signature and typed name.

It’s important to follow the appropriate format for your letter, as it helps to ensure that your message is clear, concise, and professional.

How to Start and End a Letter

Starting and ending a letter appropriately is important, as it sets the tone for the rest of the letter and leaves a lasting impression on the recipient.

Starting a Letter

• Informal letter: Start with a personal greeting, such as “Dear [Name],”
• Formal letter: Start with a formal greeting, such as “Dear Sir/Madam,” or “To Whom it May Concern,”

Ending a Letter

• Informal letter: End with a friendly closing, such as “Take care,” or “Love,” followed by your signature and name.
• Formal letter: End with a formal closing, such as “Yours sincerely,” or “Sincerely,” followed by your signature and typed name.

In both informal and formal letters, make sure to include your signature, as it gives your letter a personal touch and provides proof of your authorship.

Common Mistakes to Avoid When Writing a Letter

When writing a letter, it’s important to avoid common mistakes that can detract from the professionalism and clarity of your message. Here are some of the most common mistakes to avoid:

• Incorrect format : Make sure to follow the appropriate format for your letter, whether it’s informal or formal.
• Spelling and grammar errors : Check your letter for spelling and grammar errors, as these can make you appear unprofessional.
• Unclear message : Make sure your message is clear and concise. Avoid using overly complex language or lengthy explanations.
• Unprofessional tone : Avoid using emotional language or making personal attacks. In formal letters, make sure to use a professional tone.
• Improperly addressing the recipient : Make sure to use the correct title and surname for the recipient, and avoid using overly familiar language unless it’s appropriate for the relationship.
• Omitting important information : Make sure to include all relevant information, such as addresses, dates, and reference numbers, in your letter.
• Not proofreading : Always proofread your letter before sending it to catch any mistakes or typos.

By avoiding these common mistakes, you can ensure that your letter is professional, clear, and effective in communicating your message.

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Friday 30th of June 2023

it helped me today cause my teacher brought it in the exam

Degefu Zelele

Monday 29th of May 2023

Thank you very much! For sharing us this helpful lesson to improve our skill of writing.

Sunday 16th of October 2022

Great mapping and scaffolding lesson!

Mahendra raj giri

Thursday 6th of October 2022

arooba arooj

Wednesday 27th of April 2022

very helpful to me.