how to make pdf of powerpoint presentation

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Save PowerPoint presentations as PDF files

When you save presentation as a PDF file it freezes the formatting and layout. People can view the slides even if they don’t have PowerPoint, but they can’t make changes to it.

Select File > Export .

Click Create PDF/XPS Document , then click Create PDF/XPS .

In the Publish as PDF or XPS dialog box, choose a location to save the file to. If you want it to have a different name, enter it in the File name box.

Optionally, if you want to change what the final PDF file is like, do any of the following:

At Optimize for , select Standard for higher quality (for example, if you want to print it). Select Minimum size to make the file smaller (for example, if you want to send it as an e-mail attachment).

Click Options to set how the presentation will appear as a PDF. Here are some of the available options:

To save the current slide only as a PDF, under Range , select Current slide .

To save specific slides as PDF, in Slides(s) , enter the slide number range in From and To boxes.

If you don't want to save slides, but instead only save comments, handouts, or Outline view, under Publish what , select an appropriate option. You can also specify the number of slides to appear in Slides per page dropdown box, and modify the order ( Horizontal or Vertical ).

You can choose to include frame slides, hidden slides, comments, ink, non-printing information such as Document properties or Document structure tags, in your PDF by selecting the appropriate options.

Click Publish .

There are two ways to make your PowerPoint for macOS presentation a PDF.

You can save your presentation as a PDF in File > Save As .

You can export your presentation as a PDF file by going to File > Export .

Both methods do the same thing, so you can choose whichever you're more familiar with when you want to create a PDF version of your presentation.

Method 1: Save your presentation as a PDF

Select File > Save As .

Choose the location where you'd like to save your PDF, and then in the File Format menu, choose PDF.

Method 2: Export your presentation as a PDF

In the File Format menu, choose PDF.

Note:  If you’d like to have more options to customize PDF conversions of presentations in PowerPoint for macOS, let us know by providing us feedback. See  How do I give feedback on Microsoft Office? for more information.

Set the print quality of the PDF

Features such as saving notes, saving slides as handouts, including hidden slides in the PDF, or setting the PDF to a smaller file size aren't available. However, you can set the print quality of a PDF to a higher or lower standard.

Tip:  PowerPoint for macOS doesn't preserve hyperlinks in PDFs but if you save your presentation to OneDrive you can open it in PowerPoint for the web and download as PDF from there. PDF files generated from PowerPoint for the web preserve hyperlinks, are accessible, and also tend to have a smaller file size.

You can set the print quality of the PDF to High , Medium , or Low —depending on your need. By default, the print quality is set to High—which is the optimal choice for printing a PDF. Follow these instructions to set the print quality of the PDF:

Click the PowerPoint menu > Preferences .

In the PowerPoint Preferences dialog box, click General .

Under Print Quality (Paper/PDF) , set the Desired Quality to an option of your choice.

Click the File tab, click Download As , and then click Download as PDF . (The file is converted to PDF, and then a dialog box tells you that it is ready to download.

Click Download . A message bar appears to show you that the downloaded PDF file is ready to save to your computer. (The exact message varies depending on the web browser you're using.) 

Click Save As , and then a dialog box appears that allows you to specify where to save the file on your computer.

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How to Convert Powerpoint to PDF

Last Updated: February 7, 2022 Tested

This article was co-authored by wikiHow Staff . Our trained team of editors and researchers validate articles for accuracy and comprehensiveness. wikiHow's Content Management Team carefully monitors the work from our editorial staff to ensure that each article is backed by trusted research and meets our high quality standards. The wikiHow Tech Team also followed the article's instructions and verified that they work. This article has been viewed 391,008 times.

This wikiHow teaches you how to export a Microsoft Powerpoint presentation into a PDF document or convert it using Google Slides.

Using PowerPoint

• In Windows, click on Create PDF/XPS Document , then click Create PDF/XPS .
• On Mac, click on the "File Format:" drop-down at the bottom of the dialog box, then click on PDF .

Using Google Slides

• If you're not logged in automatically, log in or create a free Google account.

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How to save a PowerPoint presentation as a PDF to lock in formatting and allow anyone to view it

• You can save a PowerPoint presentation as a PDF to lock its content and formatting in place, so that other people can view the file but can't make changes.
• Converting a PowerPoint deck into a PDF allows people who don't have PowerPoint to view the slides.
• You can save a PowerPoint as a PDF whether you are using PowerPoint on a Mac or a PC, or if you want to download it as a PDF from the web.
• Visit Business Insider's Tech Reference library for more stories .

Microsoft PowerPoint presentations remain one of the best ways to share information in a manner that's visually clear and digestible. 

That is, so long as no one alters the formatting and content of that deck you worked on for hours, ruining the slides critical for helping you communicate your Q3 initiative or messing up that interactive family photo album.

When you save a PowerPoint as a PDF , you lock the document so no further changes can be made. This is ideal for ensuring the content remains as you wanted it. And as PDFs can be viewed almost universally regardless of what software or operating system someone has, a PowerPoint presentation saved as a PDF can be viewed even by someone who doesn't have PowerPoint.

Check out the products mentioned in this article:

Microsoft office (from $149.99 at microsoft), apple macbook pro (from $1,299.00 at apple), windows 10 (from $139.99 at best buy), how to save a powerpoint as a pdf on mac.

1. Open the PowerPoint to be converted, then click "File."

2. Select "Export" from the dropdown menu.

3. Then choose the file name, destination, and change the file format to PDF. Then click "Export."

On a Mac, you can also choose to "Save As…" and then set the File Format as a PDF to get the same result.

How to save a PowerPoint as a PDF on Windows

1. With the PowerPoint deck to be converted open, click "File" then "Export." You can also opt to save only select slides from a deck as PDFs.

2. Click "Create PDF/XPS" on the menu, then hit that again on the window that pops up.

3. Choose the destination for the PDF and change the name if you wish, then hit "Enter."

How to save a PowerPoint as a PDF from the web

Saving a PowerPoint as a PDF from the web is simple. Just click the "File" tab, then choose "Download As" from the dropdown and select "Download as PDF." The language of the "Save As" or "Download As" option differs slightly depending on your OS.

Related coverage from  Tech Reference :

How to convert a jpg file to a pdf on a windows 10 computer using the default photos app, how to convert a powerpoint to google slides in two different ways, how to convert google slides to a powerpoint presentation in 4 easy steps , how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow, how to convert a jpg image to a pdf document on your mac computer using the preview app.

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How to Export Your PowerPoint Presentation as a PDF File

After you’re done creating a presentation, you might want to open it in other computers, but perhaps your presentation is not compatible with the software included in them. For this reason, having a PDF version is useful. In this tutorial, you’ll learn how to export your presentation as a PDF file in a few steps. 

Exporting without Speaker Notes, One Slide per Page

Exporting with speaker notes or with multiple slides per page.

• Click File → Save As. Select the PDF option from the drop-down menu. Then enter a name for the file and click Save.

If you have Adobe Acrobat PDF, there are two more options available for you:

• Click File → Save as Adobe PDF.
• On the Home tab, click Create and Share Adobe PDF.
• Click File → Save As. Choose the PDF option from the drop-down menu.
• Now you can optimize the size of the document for online publication, and add data such as tags, the author or a short title. Depending on your PowerPoint version, you may need to click More Options… to access these settings.
• To choose what will appear in the PDF document, click Options…

• Now you can choose the slides range, the publish options, the non-printing information and other settings. To change the number of slides per page or the orientation, choose Notes pages from the Publish what drop-down menu.

If you’re using a Mac and you can’t find these options, follow these steps:

• Click File → Print… or press Cmd + P.
• Now you can choose the slides range, the format and the orientation, the number of pages, whether you want to print it in color or in black & white, and whether to include a frame, headers, footers and speaker notes. If you decide to include speaker notes, you’ll only be able to choose one slide per page.
• To save, click the PDF button in the lower-right corner and select Save as PDF.

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Home Blog PowerPoint Tutorials How to Save a PowerPoint Presentation as a PDF

How to Save a PowerPoint Presentation as a PDF

Saving a PowerPoint file as a PDF document can make sharing easier since it removes heavy elements such as transitions, animations, and embedded videos to make the document lightweight and print-friendly. If you have been wondering how to save a PowerPoint as a PDF, there are multiple ways to convert PowerPoint to PDF using your Windows or Mac computer, Android or iOS devices, and an Internet-connected browser with PowerPoint for the web. Saving your presentations to PDF can help in a variety of business situations, for example to generate PDF handouts, or presentation-ready PDF reports. In this article, we explore some of these ways.

How to Save PowerPoint as PDF on Mac and Windows

The desktop version of the PowerPoint app for Windows or Mac computers has various similar options for saving a PowerPoint to PDF. If you want to convert PowerPoint to PDF in Windows, follow the steps below:

Save File as PDF to a Specified Location

The easiest method to convert your PowerPoint presentation a PDF on Windows or Mac is via File > Save As .

This will provide you with a list of destinations in your computer and the cloud to save your file. This includes your computer, OneDrive account, or a location you can specify, such as your Box account or at Egnyte.

Once you have picked a location to save your file, select PDF from the Save as type drop-down menu and select Save .

Print PowerPoint to PDF

Another method to save a PowerPoint such as a .pptx or .ppt file to PDF is to go to File > Print and select Microsoft Print to PDF instead of a printer from the Printer drop-down menu.

Once you have selected Microsoft Print to PDF instead of a printer device, click Print to generate your PDF file and save it to your specified location on your computer.

Export PowerPoint as PDF and with Accessibility Features

You can export a PowerPoint file as a PDF with accessibility features via File > Export > Create PDF/XPS . There is also an option to Investigate Accessibility which can be used to check if the document is user-friendly for persons with disabilities.

Save PowerPoint File as PDF as Email Attachment

To instantly share your PowerPoint presentation via email as a PDF attachment, go to File > Share and select PDF .

How to Save PowerPoint as PDF on PowerPoint for the Web

PowerPoint for the web enables users to use an Internet browser to view, create, and edit PowerPoint files online. To save your PowerPoint slide deck as a PDF file, you can download or print your file as a PDF.

Download the PowerPoint File as a PDF

By going to File > Save As and selecting Download as PDF , you can download a copy of your slide deck as a PDF file using PowerPoint for the web.

Your file should instantly start downloading once you select the option mentioned above. In case the download does not start, use the onscreen Download button.

Print PowerPoint File as PDF

To print a PowerPoint file as PDF, go to File > Print and select Print Full Page Slides .

Select Save as PDF instead of a printing device and click Print to save your document.

How to Save PowerPoint as PDF on Android, iPhone, and iPad

If you’re wondering how to turn a PowerPoint into a PDF document on a mobile device, such as by using the Android or iOS app for PowerPoint, below are a few easy conversion methods.

Share PowerPoint as PDF Document

You can save your presentation as a PDF file by tapping on Share and selecting Full Document from the PowerPoint mobile app.

Print PowerPoint as PDF

Like the desktop version and PowerPoint for the web, you can also print your slides as a PDF file by tapping the three dots from the top of the PowerPoint mobile app, followed by Print . Select Save as PDF and select a location on your mobile device to save your PDF file.

How to Save PowerPoint as PDF using Third-Party Apps

With the help of third-party mobile, desktop, and web apps, you can easily convert PowerPoint presentations to PDF format.

Google Slides

If you don’t have PowerPoint and want to save a PPT to PDF, upload it to Google Slides via File > Download PDF Document. Alternatively, you can learn how to convert a PowerPoint presentation into Google Slides .

PowerPoint to PDF Conversion Apps

Numerous third-party tools can convert PowerPoint to PDF, including online PPT to PDF converters like CloudConvert, ZamZar, SmallPDF, and iLovePDF. Similarly, various apps can be used for this purpose: Adobe Acrobat, Win2PDF, SmallPDF, Wondershare PDF Element, PDF Converter by Readdle for iOS, PDF Creator – PowerPoint edition for iOS by Cometdocs, PowerPoint to PDF for Android by Cometdocs, etc. Many of these apps also come with additional features, such as the ability to lock, compress, password protect, and merge PDF files, as well as to fetch a file via Dropbox, Google Drive, OneDrive, and other cloud storage services.

PowerPoint’s native app can help you easily convert your presentation files using Windows, Mac, Android, iPhone, or an iPad device. However, if you don’t have PowerPoint installed on your device, using Google Slides, online converters, and third-party apps can be a convenient way to convert your PowerPoint Templates to PDF files.

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How to Save PowerPoint Presentations as PDF Files

Generate a PowerPoint PDF for sharing or printing

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What to Know

• PowerPoint 2013, 2016, and 2019, Microsoft 365, and PowerPoint for Mac: Select File > Save As > PDF .
• PowerPoint 2010: Choose File > Save & Send > Create PDF/XPS Document , choose a file name and destination, select Publish .
• Optimize PDFs from PowerPoint on PCs: Select File > Save As > Options .

Saving your PowerPoint document as a PDF file is a quick way to produce a PowerPoint presentation that is ready for printing, reviewing, or emailing. The PDF retains all the formatting you apply, whether or not the recipient has those fonts, styles, or themes installed on their computer. Also, PDF files are a secure way to forward your presentation to someone because the files cannot be edited or modified.

Save a PowerPoint Presentation as a PDF File

Saving your PowerPoint presentation as PDF file is as easy as accessing the standard Save As file menu. Follow these instructions to export your presentation as a PDF for easy sharing.

This section applies to PowerPoint 2019, 2016, 2013; PowerPoint for Microsoft 365, and PowerPoint for Mac.

Open the PowerPoint presentation.

Select File .

Select Save As .

Select a location and name for the file.

Select the File Format down arrow and choose PDF (*pdf) .

Selct Save to create your PDF. In PowerPoint for Mac, select Export .

Create a PDF file of your PowerPoint presentation when you want to print the file or email it for review. Animations , transitions , and sounds are not activated in a PDF document . PDF files can only be edited with special additional software.

Save a PowerPoint 2010 Presentation as a PDF File

If you're running Office 2010, the instructions for saving your PowerPoint as a PDF are slightly different. Follow these steps to get the job done:

This section applies to PowerPoint 2010.

Select Save & Send .

Select Create PDF/XPS Document .

Select Publish to create your PDF.

If you are using PowerPoint Online, select File > Download As > Download as PDF .

Optimize Your PDF File on Creation (PC)

If you want to change the slides and other content that are contained in the PDF file, select Options from the Save As dialog box. This opens the Options dialog box where you can choose the range of slides to convert to PDF, as well as publishing options for notes, handouts, and outlines.

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Turn your PPT or PPTX files into a PDF document instantly.

Select converter:, how to convert ppt to pdf free.

• Select your PowerPoint from your computer.
• Our online PPT to PDF converter will turn your PPT or PPTX into a PDF in seconds.
• Download your new PDF and save it to your computer. When the conversion is done, your PPT, PPTX, and PDF files will be automatically deleted.

The Best PPT to PDF Converter

Our free PDF converter is the best solution for converting PowerPoint to PDF files. With our easy-to-use PowerPoint to PDF converter, you can quickly convert your PowerPoint presentations to PDF format while preserving the precise formatting and layout of your slides.

A suite of useful tools

Our easy-to-use tools make it possible to merge PDFs, split PDFs, compress PDFs, and even delete PDF pages. With several helpful online tools ready for you to use, editing your files has never been easier.

Consider a membership

You can continue to use our online PowerPoint to PDF converter for free, or sign up for a paid subscription for instant and limitless access to our full suite of tools. Added benefits include converting multiple PPT or PPTX files at the same time and unlimited file sizes.

Easy online access

As long as you can access the Internet, you can turn PPT and PPTX files to PDF whenever you need them, and you can access our other file conversion tools, too. Additionally, our PowerPoint to PDF converter works on any device or OS, like Mac or Windows, that can upload and download files.

All PPT, PPTX, and PDF files uploaded to our server will be encrypted using 256-bit SSL Encryption at the time of download. This is done to help combat against anyone who may want to view your data. Additionally, we will not share or sell your data to anyone else.

Automatic file deletion

After your PowerPoint file has been successfully converted, our PPT to PDF converter automatically deletes any remaining PPT, PPTX, or PDF documents, just in case you forgot to delete them manually to ensure your data remains secure.

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Please wait or sign up to convert the next file.

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How-To Geek

How to convert a pdf file to powerpoint.

There are a couple of reliable methods for converting a PDF to PowerPoint. Here are the methods we recommend.

Quick Links

Convert a pdf file to powerpoint using adobe acrobat dc, convert a pdf file to powerpoint using an online pdf converter.

If you have a PDF file that you would like to convert to a PowerPoint presentation, you can download a program to quickly do the work for you, or you can use one of the many available online converters.

Adobe Acrobat has a couple of different software options for handling PDF files to choose from--- Acrobat Standard DC and Acrobat Pro DC. The standard version is for Windows only, while the pro version works with both Windows and Mac.

These run for $12.99 and $14.99 per month, respectively, so unless you’re already using one of these, it’s probably not worth the money just to convert a PDF file to PowerPoint. However, Adobe Acrobat is the best program on the market for anything dealing with PDF files, so we’d recommend subscribing to one if you frequently do any sort of work with PDF files.

Best yet, Acrobat Pro DC has a free trial , so if you’re unfamiliar with Adobe Acrobat, it costs nothing to give it a try.

In this example, we’ll be using Adobe Acrobat Pro DC. Open the PDF file you’d like to convert. In the right-hand pane of the window, select “Export PDF”.

Now, you’ll be faced with a list of different export options. Choose “Microsoft PowerPoint” from the list and select “Export”.

In Windows Explorer (or Finder if you’re using Mac), select a location to save the file and select “Save”.

Open the newly saved PowerPoint and you’ll see the content of the PDF file (with each slide representing one page) in the preview pane.

There's certainly no shortage of online PDF converters---some free, some paid. We recommend Smallpdf because it’s quick, free, and keeps the format of the content pretty consistent. We’ll be using this online tool for this example, but the process isn’t too different between each converter, so feel free to play around and find one you like best.

With SmallPDF, all you need to do is drag and drop your PDF file on the converter screen, or you can use the file searcher. Whichever method you choose, once the file is uploaded, the conversion will automatically begin.

Once the conversion is complete, select “Download”.

After the download is finished, open the newly saved PowerPoint and you’ll see the content of the PDF file (with each slide representing one page) in the preview pane.

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Set initial view

When users open your PDF document or Portfolio, they see the initial view. You can s et the initial view to your desired magnification level, page, and layout.

In Acrobat Pro, Action wizards enable changing default settings for multiple documents.

To set the initial view:

• From the dialog, select the Initial View tab.
• Navigation tab - Determines which panels are displayed in the navigation pane.
• Page layout - Determines how the document pages are arranged.
• Magnification - Sets the zoom level for the document after it's opened. The default uses the magnification set by the user.
• Open to page - Specifies the page that appears when the document opens.
• Window Options - Determines how the window adjusts in the screen area when a user opens the document. These options apply to the document window itself in relationship to the screen area of the user’s monitor.
• Interface Options - Determines which parts of the interface—the menu bar, the toolbars, and the window controls—are hidden.
• Select Open in Full Screen mode  check box.
• For the Navigation tab, select Page Only .
• For Page layout, select Single Page .
• Set  Open to page  to the page where you want to start the presentation.
• Select Ok .
• Save and reopen the file to view the effects.

In full-screen mode, users can press the "Esc" key to exit if their preferences permit it. However, users can only execute commands or choose tools using keyboard shortcuts. To maintain functionality, consider setting up page actions within the document.

Two factors can alter page layout and magnification:

Selecting Default for the Magnification and Page Layout options will follow the user's settings in the Page Display preferences.

If you hide the menu bar and toolbars, users can only use commands or select tools with keyboard shortcuts. Consider creating page actions that temporarily conceal interface controls while the page is visible.  See Add actions with page thumbnails .

Add page transitions

You can create engaging effects when advancing pages by using page transitions.  Acrobat Pro's Actions wizard allows you to set page transitions for multiple documents.

From the All tools menu, select Organize pages > Page transitions .

Or select the desired page thumbnails in the Page thumbnails panel, then choose Page transitions from the Options menu.

In the Page   transitions dialog, pick a transition effect from the Transition menu. These effects are identical to the ones in the Full Screen preferences.

Select the direction and speed of the transition effect. Options vary based on the transition.

Select Auto Flip and enter the time interval in seconds for automatic page turning. If this option isn't selected, users must turn pages using keyboard commands or the mouse.

Specify the Page Range to which the transitions should apply.

If the 'Ignore All Transitions in the Full Screen' setting is enabled in Document preferences, users won't see the page transitions.  Acrobat also supports PowerPoint's page transitions and bullet fly-ins.

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How to Make a PowerPoint Presentation (Step-by-Step)

• PowerPoint Tutorials
• Presentation Design
• January 22, 2024

In this beginner’s guide, you will learn step-by-step how to make a PowerPoint presentation from scratch.

While PowerPoint is designed to be intuitive and accessible, it can be overwhelming if you’ve never gotten any training on it before. As you progress through this guide, you’ll will learn how to move from blank slides to PowerPoint slides that look like these.

Table of Contents

Additionally, as you create your presentation, you’ll also learn tricks for working more efficiently in PowerPoint, including how to:

• Change the slide order
• Reset your layout
• Change the slide dimensions
• Use PowerPoint Designer
• Format text
• Format objects
• Play a presentation (slide show)

With this knowledge under your belt, you’ll be ready to start creating PowerPoint presentations. Moreover, you’ll have taken your skills from beginner to proficient in no time at all. I will also include links to more advanced PowerPoint topics.

Ready to start learning how to make a PowerPoint presentation?

Take your PPT skills to the next level

Start with a blank presentation.

Note: Before you open PowerPoint and start creating your presentation, make sure you’ve collected your thoughts. If you’re going to make your slides compelling, you need to spend some time brainstorming.

For help with this, see our article with tips for nailing your business presentation  here .

The first thing you’ll need to do is to open PowerPoint. When you do, you are shown the Start Menu , with the Home tab open.

This is where you can choose either a blank theme (1) or a pre-built theme (2). You can also choose to open an existing presentation (3).

For now, go ahead and click on the  Blank Presentation (1)  thumbnail.

Doing so launches a brand new and blank presentation for you to work with. Before you start adding content to your presentation, let’s first familiarize ourselves with the PowerPoint interface.

The PowerPoint interface

Here is how the program is laid out:

• The Application Header
• The Ribbon (including the Ribbon tabs)
• The Quick Access Toolbar (either above or below the Ribbon)
• The Slides Pane (slide thumbnails)

The Slide Area

The notes pane.

• The Status Bar (including the View Buttons)

Each one of these areas has options for viewing certain parts of the PowerPoint environment and formatting your presentation.

Below are the important things to know about certain elements of the PowerPoint interface.

The PowerPoint Ribbon

The Ribbon is contextual. That means that it will adapt to what you’re doing in the program.

For example, the Font, Paragraph and Drawing options are greyed out until you select something that has text in it, as in the example below (A).

Furthermore, if you start manipulating certain objects, the Ribbon will display additional tabs, as seen above (B), with more commands and features to help you work with those objects. The following objects have their own additional tabs in the Ribbon which are hidden until you select them:

• Online Pictures
• Screenshots
• Screen Recording

The Slides Pane

This is where you can preview and rearrange all the slides in your presentation.

Right-clicking on a slide  in the pane gives you additional options on the slide level that you won’t find on the Ribbon, such as  Duplicate Slide ,  Delete Slide , and  Hide Slide .

In addition, you can add sections to your presentation by  right-clicking anywhere in this Pane  and selecting  Add Section . Sections are extremely helpful in large presentations, as they allow you to organize your slides into chunks that you can then rearrange, print or display differently from other slides.

The Slide Area (A) is where you will build out your slides. Anything within the bounds of this area will be visible when you present or print your presentation.

Anything outside of this area (B) will be hidden from view. This means that you can place things here, such as instructions for each slide, without worrying about them being shown to your audience.

The  Notes Pane  is the space beneath the Slide Area where you can type in the speaker notes for each slide. It’s designed as a fast way to add and edit your slides’ talking points.

To expand your knowledge and learn more about adding, printing, and exporting your PowerPoint speaker notes, read our guide here .

Your speaker notes are visible when you print your slides using the Notes Pages option and when you use the Presenter View . To expand your knowledge and learn the ins and outs of using the Presenter View , read our guide here .

You can resize the  Notes Pane  by clicking on its edge and dragging it up or down (A). You can also minimize or reopen it by clicking on the Notes button in the Status Bar (B).

Note:  Not all text formatting displays in the Notes Pane, even though it will show up when printing your speaker notes. To learn more about printing PowerPoint with notes, read our guide here .

Now that you have a basic grasp of the PowerPoint interface at your disposal, it’s time to make your presentation.

Adding Content to Your PowerPoint Presentation

Notice that in the Slide Area , there are two rectangles with dotted outlines. These are called  Placeholders  and they’re set on the template in the Slide Master View .

To expand your knowledge and learn how to create a PowerPoint template of your own (which is no small task), read our guide here .

As the prompt text suggests, you can click into each placeholder and start typing text. These types of placeholder prompts are customizable too. That means that if you are using a company template, it might say something different, but the functionality is the same.

Note:  For the purposes of this example, I will create a presentation based on the content in the Starbucks 2018 Global Social Impact Report, which is available to the public on their website.

If you type in more text than there is room for, PowerPoint will automatically reduce its font size. You can stop this behavior by clicking on the  Autofit Options  icon to the left of the placeholder and selecting  Stop Fitting Text to this Placeholder .

Next, you can make formatting adjustments to your text by selecting the commands in the Font area and the  Paragraph area  of the  Home  tab of the Ribbon.

The Reset Command:  If you make any changes to your title and decide you want to go back to how it was originally, you can use the Reset button up in the Home tab .

Insert More Slides into Your Presentation

Now that you have your title slide filled in, it’s time to add more slides. To do that, simply go up to the  Home tab  and click on  New Slide . This inserts a new slide in your presentation right after the one you were on.

You can alternatively hit Ctrl+M on your keyboard to insert a new blank slide in PowerPoint. To learn more about this shortcut, see my guide on using Ctrl+M in PowerPoint .

Instead of clicking the New Slide command, you can also open the New Slide dropdown to see all the slide layouts in your PowerPoint template. Depending on who created your template, your layouts in this dropdown can be radically different.

If you insert a layout and later want to change it to a different layout, you can use the Layout dropdown instead of the New Slide dropdown.

After inserting a few different slide layouts, your presentation might look like the following picture. Don’t worry that it looks blank, next we will start adding content to your presentation.

If you want to follow along exactly with me, your five slides should be as follows:

• Title Slide
• Title and Content
• Section Header
• Two Content
• Picture with Caption

Adding Content to Your Slides

Now let’s go into each slide and start adding our content. You’ll notice some new types of placeholders.

On slide 2 we have a  Content Placeholder , which allows you to add any kind of content. That includes:

• A SmartArt graphic,
• A 3D object,
• A picture from the web,
• Or an icon.

To insert text, simply type it in or hit  Ctrl+C to Copy  and Ctrl+V to Paste  from elsewhere. To insert any of the other objects, click on the appropriate icon and follow the steps to insert it.

For my example, I’ll simply type in some text as you can see in the picture below.

Slides 3 and 4 only have text placeholders, so I’ll go ahead and add in my text into each one.

On slide 5 we have a Picture Placeholder . That means that the only elements that can go into it are:

• A picture from the web

To insert a picture into the picture placeholder, simply:

• Click on the  Picture  icon
• Find  a picture on your computer and select it
• Click on  Insert

Alternatively, if you already have a picture open somewhere else, you can select the placeholder and paste in (shortcut: Ctrl+V ) the picture. You can also drag the picture in from a file explorer window.

If you do not like the background of the picture you inserted onto your slide, you can remove the background here in PowerPoint. To see how to do this, read my guide here .

Placeholders aren’t the only way to add content to your slides. At any point, you can use the Insert tab to add elements to your slides.

You can use either the Title Only  or the  Blank  slide layout to create slides for content that’s different. For example, a three-layout content slide, or a single picture divider slide, as shown below.

In the first example above, I’ve inserted 6 text boxes, 3 icons, and 3 circles to create this layout. In the second example, I’ve inserted a full-sized picture and then 2 shapes and 2 text boxes.

The Reset Command:  Because these slides are built with shapes and text boxes (and not placeholders), hitting the  Reset button up in the  Home tab  won’t do anything.

That is a good thing if you don’t want your layouts to adjust. However, it does mean that it falls on you to make sure everything is aligned and positioned correctly.

For more on how to add and manipulate the different objects in PowerPoint, check out our step-by-step articles here:

• Using graphics in PowerPoint
• Inserting icons onto slides
• Adding pictures to your PowerPoint
• How to embed a video in PowerPoint
• How to add music to your presentation

Using Designer to generate more layouts ideas

If you have Office 365, your version of PowerPoint comes with a new feature called Designer (or Design Ideas). This is a feature that generates slide layout ideas for you. The coolest thing about this feature is that it uses the content you already have.

To use Designer , simply navigate to the  Design tab  in your Ribbon, and click on  Design Ideas .

NOTE: If the PowerPoint Designer is not working for you (it is grey out), see my troubleshooting guide for Designer .

Change the Overall Design (optional)

When you make a PowerPoint presentation, you’ll want to think about the overall design. Now that you have some content in your presentation, you can use the Design tab to change the look and feel of your slides.

For additional help thinking through the design of your presentation,  read my guide here .

A. Picking your PowerPoint slide size

If you have PowerPoint 2013 or later, when you create a blank document in PowerPoint, you automatically start with a widescreen layout with a 16:9 ratio. These dimensions are suitable for most presentations as they match the screens of most computers and projectors.

However, you do have the option to change the dimensions.

For example, your presentation might not be presented, but instead converted into a PDF or printed and distributed. In that case, you can easily switch to the standard dimensions with a 4:3 ratio by selecting from the dropdown (A).

You can also choose a custom slide size or change the slide orientation from landscape to portrait in the Custom Slide Size dialog box (B).

To learn all about the different PowerPoint slide sizes, and some of the issues you will face when changing the slide size of a non-blank presentation,  read my guide here .

 B. Selecting a PowerPoint theme

The next thing you can do is change the theme of your presentation to a pre-built one. For a detailed explanation of what a PowerPoint theme is, and how to best use it,  read my article here .

In the beginning of this tutorial, we started with a blank presentation, which uses the default Office theme as you can see in the picture below.

That gives you the most flexibility because it has a blank background and quite simple layouts that work for most presentations. However, it also means that it’s your responsibility to enhance the design.

If you’re comfortable with this, you can stay with the default theme or create your own custom theme ( read my guide here ). But if you would rather not have to think about design, then you can choose a pre-designed theme.

Microsoft provides 46 other pre-built themes, which include slide layouts, color variants and palettes, and fonts. Each one varies quite significantly, so make sure you look through them carefully.

To select a different theme, go to the  Design tab  in the Ribbon, and click on the  dropdown arrow  in the  Themes section .

For this tutorial, let’s select the  Frame  theme and then choose the third Variant in the theme. Doing so changes the layout, colors, and fonts of your presentation.

Note: The theme dropdown area is also where you can import or save custom themes. To see my favorite places to find professional PowerPoint templates and themes (and recommendations for why I like them), read my guide here .

C. How to change a slide background in PowerPoint

The next thing to decide is how you want your background to look for the entire presentation. In the  Variants area, you can see four background options.

For this example, we want our presentation to have a dark background, so let’s select Style 3. When you do so, you’ll notice that:

• The background color automatically changes across all slides
• The color of the text on most of the slides automatically changes to white so that it’s visible on the dark background
• The colors of the objects on slides #6 and #7 also adjust, in a way we may not want (we’ll likely have to make some manual adjustments to these slides)

Note: If you want to change the slide background for just that one slide, don’t left-click the style. Instead, right-click it and select Apply to Selected Slides .

After you change the background for your entire presentation, you can easily adjust the background for an individual slide.

Inside the Format Background pane, you can see you have the following options:

• Gradient fill
• Picture or texture fill
• Pattern fill
• Hide background

You can explore these options to find the PowerPoint background that best fits your presentation.

D. How to change your color palette in PowerPoint

Another thing you may want to adjust in your presentation, is the color scheme. In the picture below you can see the Theme Colors we are currently using for this presentation.

Each PowerPoint theme comes with its own color palette. By default, the Office theme includes the Office color palette. This affects the colors you are presented with when you format any element within your presentation (text, shapes, SmartArt, etc.).

The good news is that the colors here are easy to change. To switch color palettes, simply:

• Go to the  Design tab in the Ribbon
• In the Variants area, click on the  dropdown arrow  and select  Colors
• Select  the color palette (or theme colors) you want

You can choose among the pre-built color palettes from Office, or you can customize them to create your own.

As you build your presentation, make sure you use the colors from your theme to format objects. That way, changing the color palette adjusts all the colors in your presentation automatically.

E. How to change your fonts in PowerPoint

Just as we changed the color palette, you can do the same for the fonts.

Each PowerPoint theme comes with its own font combination. By default, the Office theme includes the Office font pairing. This affects the fonts that are automatically assigned to all text in your presentation.

The good news is that the font pairings are easy to change. To switch your Theme Fonts, simply:

• Go to the  Design tab  in the Ribbon
• Click on the  dropdown arrow  in the  Variants  area
• Select  Fonts
• Select  the font pairing you want

You can choose among the pre-built fonts from Office, or you can customize them to create your own.

If you are working with PowerPoint presentations on both Mac and PC computers, make sure you choose a safe PowerPoint font. To see a list of the safest PowerPoint fonts, read our guide here .

If you receive a PowerPoint presentation and the wrong fonts were used, you can use the Replace Fonts dialog box to change the fonts across your entire presentation. For details, read our guide here .

Adding Animations & Transitions (optional)

The final step to make a PowerPoint presentation compelling, is to consider using animations and transitions. These are by no means necessary to a good presentation, but they may be helpful in your situation.

A. Adding PowerPoint animations

PowerPoint has an incredibly robust animations engine designed to power your creativity. That being said, it’s also easy to get started with basic animations.

Animations are movements that you can apply to individual objects on your slide.

To add a PowerPoint animation to an element of your slide, simply:

• Select the  element
• Go to the  Animations tab in the Ribbon
• Click on the  dropdown arrow  to view your options
• Select the  animation  you want

You can add animations to multiple objects at one time by selecting them all first and then applying the animation.

B. How to preview a PowerPoint animation

There are three ways to preview a PowerPoint animation:

• Click on the Preview button in the Animations tab
• Click on the little star  next to the slide
• Play the slide in Slide Show Mode

To learn other ways to run your slide show, see our guide on presenting a PowerPoint slide show with shortcuts .

To adjust the settings of your animations, explore the options in the  Effect Options ,  Advanced Animation  and the  Timing  areas of the  Animation tab .

Note:  To see how to make objects appear and disappear in your slides by clicking a button,  read our guide here .

C. How to manage your animations in PowerPoint

The best way to manage lots of animations on your slide is with the Animation Pane . To open it, simply:

• Navigate to the  Animations tab
• Select the  Animation Pane

Inside the Animation Pane, you’ll see all of the different animations that have been applied to objects on your slide, with their numbers marked as pictured above.

Note: To see examples of PowerPoint animations that can use in PowerPoint, see our list of PowerPoint animation tutorials here .

D. How to add transitions to your PowerPoint presentation

PowerPoint has an incredibly robust transition engine so that you can dictate how your slides change from one to the other. It is also extremely easy to add transitions to your slides.

In PowerPoint, transitions are the movements (or effects) you see as you move between two slides.

To add a transition to a PowerPoint slide, simply:

• Select the  slide
• Go to the  Transitions tab in the Ribbon
• In the Transitions to This Slide area, click on the  dropdown arrow  to view your options
• Select the  transition  you want

To adjust the settings of the transition, explore the options in the  Timing  area of the Transitions tab.

You can also add the same transition to multiple slides. To do that, select them in the  Slides Pane  and apply the transition.

E. How to preview a transition in PowerPoint

There are three ways to preview your PowerPoint transitions (just like your animations):

• Click on the Preview  button in the Transitions tab
• Click on the little star  beneath the slide number in the thumbnail view

Note:  In 2016, PowerPoint added a cool new transition, called Morph. It operates a bit differently from other transitions. For a detailed tutorial on how to use the cool Morph transition,  see our step-by-step article here .

Save Your PowerPoint Presentation

After you’ve built your presentation and made all the adjustments to your slides, you’ll want to save your presentation. YOu can do this several different ways.

To save a PowerPoint presentation using your Ribbon, simply:

• Navigate to the  File tab
•  Select  Save As  on the left
• Choose  where you want to save your presentation
• Name  your presentation and/or adjust your file type settings
• Click  Save

You can alternatively use the  Ctrl+S keyboard shortcut to save your presentation. I recommend using this shortcut frequently as you build your presentation to make sure you don’t lose any of your work.

This is the standard way to save a presentation. However, there may be a situation where you want to save your presentation as a different file type.

To learn how to save your presentation as a PDF, see our guide on converting PowerPoint to a PDF .

How to save your PowerPoint presentation as a template

Once you’ve created a presentation that you like, you may want to turn it into a template. The easiest – but not technically correct – way, is to simply create a copy of your current presentation and then change the content.

But be careful! A PowerPoint template is a special type of document and it has its own parameters and behaviors.

If you’re interested in learning about how to create your own PowerPoint template from scratch, see our guide on how to create a PowerPoint template .

Printing Your PowerPoint Presentation

After finishing your PowerPoint presentation, you may want to print it out on paper. Printing your slides is relatively easy.

To open the Print dialog box, you can either:

• Hit Ctrl+P on your keyboard
• Or go to the Ribbon and click on File and then Print

Inside the Print dialog box, you can choose from the various printing settings:

• Printer: Select a printer to use (or print to PDF or OneNote)
• Slides: Choose which slides you want to print
• Layout: Determine how many slides you want per page (this is where you can print the notes, outline, and handouts)
• Collated or uncollated (learn what collated printing means here )
• Color: Choose to print in color, grayscale or black & white

There are many more options for printing your PowerPoint presentations. Here are links to more in-depth articles:

• How to print multiple slides per page
• How to print your speaker notes in PowerPoint
• How to save PowerPoint as a picture presentation

So that’s how to create a PowerPoint presentation if you are brand new to it. We’ve also included a ton of links to helpful resources to boost your PowerPoint skills further.

When you are creating your presentation, it is critical to first focus on the content (what you are trying to say) before getting lost inserting and playing with elements. The clearer you are on what you want to present, the easier it will be to build it out in PowerPoint.

If you enjoyed this article, you can learn more about our PowerPoint training courses and other presentation resources by  visiting us here .

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• How to Generate Multiple-Choice Questions from a PDF with AI

Assessments and tests are important for checking the knowledge and understanding of students as well as their retention in education. Tests and Quizzes are common tools that have been used for centuries to measure how effectively students grasp and remember key concepts. Multiple-choice questions in particular are a popular test form because they’re efficient and fair. However, creating them can be time-consuming. Who really likes spending hours creating Multiple Choice Questions and coming up with answers. Most of the time you already have content ready in the form of PDFs or Word documents. Luckily Artificial Intelligence (AI) is here to simplify the process. In this article, we’ll explore three distinct tools to generate multiple-choice questions from PDFs with the aid of AI tools : SlideSpeak, ChatGPT, and QuizWhiz.

We will also briefly touch on how you can import Multiple Choice Questions into LMS (Learning Management System) like Moodle or Canvas .

This tutorial is part of a series on how to create quizzes and summaries with AI tools like ChatGPT and SlideSpeak.

Check out list of the best tools for students here: https://slidespeak.co/blog/2024/03/28/the-best-chatgpt-plugins-for-students/

Method 1: Generate multiple-choice questions from a PDF with SlideSpeak 

With SlideSpeak, educators and content creators can use the power of AI to easily extract key information and transform it into engaging multiple-choice questions. Whether you’re a teacher looking to enhance your lesson plans or a publisher streamlining content creation, SlideSpeak can save time and boost the learning experience.

SlideSpeak Specs 

• Price: Starts at $19 per month – Try for free 
• Content Download Method: Copy and paste or create a PowerPoint presentation
• Customization Options: Allows adjusting question difficulty and topic categorization

Let’s now explore the steps to generate multiple-choice questions from a PDF with SlideSpeak, a top AI tool for presentation .

Step-by-step guide to create Multiple Choice Questions with SlideSpeak

Step 1: navigate to slidespeak’s website.

Start the process by visiting SlideSpeak’s website and select the “Try Now” option to start the multiple-choice question generation process.

Step 2: Upload Your PDF File

Once on the SlideSpeak platform, upload your PDF document containing the content from which you wish to generate multiple-choice questions. 

Step 3: Let AI Work Its Magic

Once your PDF is uploaded, you will be directed to the chat interface. Your document will appear as a preview on the left hand side. You can now start to feed the AI tool with prompts to generate multiple-choice questions. For example: “Generate 20 multiple-choice questions related to nature studies based on the content of the uploaded document.” SlideSpeak’s algorithms will meticulously analyze the text and create relevant multiple-choice questions.

Step 4: Review and Download

After the AI has completed its task, review the generated multiple-choice questions to ensure accuracy and relevance. If satisfied, you can copy the content and integrate it into your educational materials. This tool also works as an AI PowerPoint generator from text , so you can create a PowerPoint presentation with the generated content by clicking the “Create Presentation” button. 

Important notes when using SlideSpeak

• Ensure your PDF document is properly formatted and organized to optimize the AI’s extraction process.
• Review the generated multiple-choice questions for clarity, correctness, and appropriateness to the intended learning objectives.
• Customize the generated multiple-choice questions further to align with specific teaching styles or assessment preferences.
• Regularly update this PowerPoint AI tool’s models to benefit from the latest advancements and improvements in multiple-choice question generation technology.
• Consider integrating SlideSpeak’s multiple-choice questions into various digital learning platforms or assessment tools for a more interactive educational experience.

Method 2: Generate multiple-choice questions with ChatGPT from a PDF

With ChatGPT , you can integrate AI technology into your workflow to easily extract essential information from PDF documents and craft dynamic multiple-choice questions. The tool is easy to use and accessible to everyone with an internet connection. 

ChatGPT4 Specs 

• Price: Starts at $20 per month – Also available with ChatGPT3 (free) 
• Content Download Method: Copy and paste  
• Customization Options: Tailors multiple-choice questions based on clear instructions and feedback

Let’s now explore the steps to generate multiple-choice questions from a PDF with GhatGPT.

Step-by-step on creating Multiple Choice Questions with ChatGPT

Step 1: access chatgpt’s interface.

Navigate to ChatGPT’s platform and either sign in or create an account to begin your multiple-choice question generation journey.

Step 2 (Paid Version with ChatGPT 4): Upload Your PDF 

Utilize the paperclip icon within the chat interface to upload your PDF document. ChatGPT will swiftly process the content and prepare for the next step.

Step 2 (Free Version with ChatGPT 3.5): Copy and Paste Content

If you don’t have access to ChatGPT4 (Paid), you can simply copy your content and paste it into the chat. Then, you can prompt the AI tool from there.

Step 3: Engage with ChatGPT

Provide clear instructions and context to ChatGPT regarding the specific content from which you desire multiple-choice questions. ChatGPT will utilize its advanced language capabilities to generate tailored multiple-choice questions based on your prompts.

Example: “Generate me a quiz with 20 multiple choice questions for the PDF attached” or “Create me 20 Multiple Choice Questions about the Wild Life in South Africa covering the topics in the PDF attached”.

Step 4: Refine, Copy, and Implement

Review the multiple-choice questions generated by ChatGPT, refining them as needed to align with your educational objectives. Once polished, you can copy the content and incorporate the multiple-choice questions into your teaching materials.

Important notes when using ChatGPT

• Clearly outline the scope and context of the content to ChatGPT for more accurate multiple-choice question generation.
• Provide feedback to ChatGPT during the multiple-choice question generation process to improve the quality of the questions.
• Experiment with different prompts and variations to explore the full potential of ChatGPT in crafting diverse multiple-choice questions.

Method 3: Create multiple-choice questions from a PDF with QuizWhiz

If you’re looking for more AI tools like ChatGPT , QuizWhiz is an easy-to-use AI platform for educators. With its intuitive interface and customizable settings, QuizWhiz streamlines the process of generating and integrating tailored multiple-choice questions.

QuizWhiz Specs 

• Price: Starts at $9 per month – Try for free 
• Content Download Method: Download as a text file
• Customization Options: Offers customizable settings for multiple choice question generation

Let’s now explore the steps to generate multiple-choice questions from a PDF with QuizWhiz: 

Step-by-step guide for QuizWhiz Multiple Choice Questions

Step 1: explore quizwhiz’s features.

Start by navigating to QuizWhiz and clicking the “Start for Free” button. You can also sign up if you want to create an account straight away. 

Step 2: Upload and Customize

Upload your PDF document to QuizWhiz and utilize its customizable settings to tailor the multiple-choice question generation process to your specific needs. You can choose the questions’ quantity from a drop-down menu.

Step 3: Generate and Evaluate

Initiate the multiple-choice question generation process, allowing QuizWhiz’s AI algorithms to craft a comprehensive set of questions based on the content of your PDF. Take the time to evaluate the generated multiple-choice questions, ensuring they meet your standards of accuracy and relevance.

Step 4: Integrate with Ease

Once satisfied with the generated multiple-choice questions, you can download the content as a text file and seamlessly integrate them into your educational materials.

Important notes when using QuizWhiz

• Familiarize yourself with QuizWhiz’s customization options to tailor the multiple-choice question generation process to suit your educational needs.
• Take advantage of QuizWhiz’s settings to adjust question difficulty levels and formats to align with your teaching objectives.
• Evaluate the generated multiple-choice questions against your content to ensure accuracy, relevance, and coverage of key concepts.
• Utilize QuizWhiz’s feedback mechanisms to provide insights for improving future multiple-choice question generation iterations.

The Bottom Line 

The integration of Artificial Intelligence presents a promising avenue for streamlining the creation of educational material, including multiple-choice questions (multiple-choice questions) from PDFs. 

It presents a transformative shift in educational assessment, offering educators efficiency, flexibility, and depth in crafting assessments that effectively evaluate student understanding and retention. As educators embrace these technological advancements, they offer more nuanced, adaptive, and impactful educational practices.

Frequently Asked Questions 

Q: Can I create Multiple Choice Questions with ChatGPT?

A: Yes, ChatGPT and other AI tools can process large volumes of text quickly and generate multiple choice questions tailored to specific content and learning objectives.

Q: Are there any free AI multiple choice question generators?

A: Yes, SlideSpeak, ChatGPT (free) and other AI tools can generate multiple choice questions with prompts like “Based on the following context generate me 10 multiple choice questions”.

Q: Are there any multiple choice generators from Word documents?

A: You can easily use ChatGPT or SlideSpeak to directly generate Multiple Choice Questions from the content of the document (DOC or DOCX). Simply upload the file and prompt it with something like “Based on the file attached can you create 10 multiple choice questions for me”.

Q: How can you assess the quality of AI-generated multiple-choice questions before incorporating them into teaching materials?

A: Review the generated multiple-choice questions to ensure alignment with educational objectives, refine them as needed, and assess their relevance and difficulty level to ensure they effectively assess student understanding.

Q: What is the difference between AI-generated multiple-choice questions and those crafted manually by educators?

A: Unlike manually created questions, which may be limited by individual expertise and time constraints, AI-generated multiple-choice questions have the capacity to cover a broader spectrum of topics and intricacies. Additionally, AI algorithms continuously learn and evolve, allowing for ongoing refinement and enhancement of question generation processes.

Q: How can I export and import multiple-choice question tests?

A: Exporting and importing multiple-choice question tests can be streamlined using several common formats such as CSV, XML, or QTI (Question and Test Interoperability). To export questions, first ensure your questions are formatted according to the requirements of the target platform. Most learning management systems (LMS) and quiz tools provide an export function that allows you to download your questions in one of the supported formats. For importing, upload the file to the new platform and follow the platform’s specific procedures to integrate the questions into your tests or quizzes. Always check for any specific format adjustments needed between different platforms to ensure compatibility and functionality.

Q: Can I generate multiple-choice questions with AI in Canvas?

A: There’s no AI integration in Canvas at the moment. But AI-generated multiple-choice questions are highly compatible with Canvas, as long as they are exported in a format supported by the Canvas LMS, such as QTI it will work. Most AI tools that generate multiple-choice questions can export the questions directly in this format or one that Canvas can import after minor conversions. Within Canvas, you can easily upload these QTI files through the “Quizzes” section by selecting “Import Quiz” from the course settings. This makes it straightforward to integrate AI-generated content into your course, enhancing the assessment variety and educational depth.

Q: Can I create multiple-choice questions with AI in Moodle?

A: You can’t do this directly, but … AI-generated multiple-choice questions can be seamlessly integrated into Moodle. Moodle supports various import formats, including GIFT, Moodle XML, and Aiken, among others. To integrate AI-generated questions, first export the questions from your AI tool in one of the supported formats. Then, in Moodle, use the “Question bank” feature found under course administration to import your questions. This process allows for efficient use of AI tools to enrich Moodle-based courses with diverse and tailored assessment options, enhancing the learning experience for students.

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How to Insert a PDF into PowerPoint Document.

Present your PDFs seamlessly on PowerPoint. Learn how to insert a PDF into a PowerPoint deck with Adobe .

When you’re giving a presentation, whether it’s virtual or in person, you’ll want to make sure that it goes as smoothly as possible. Presenting can be stressful enough without adding extra steps to it.

If you need to display and talk through a PDF document during your presentation, trying to find the file while pausing your slideshow can be challenging, distracting and waste precious time. Luckily, there’s a way around this – you can insert a PDF directly into your Microsoft PowerPoint presentation with Adobe’s useful tools.

Make your presentation appear fluid and professional and find out how to insert a PDF into PowerPoint with our helpful guide.

What You’ll Learn.

How to insert a pdf into powerpoint., how to insert multiple pdfs into powerpoint..

• Inserting a PDF into a PowerPoint. The Benefits.

There are many ways you can insert a PDF into a PowerPoint to enhance your presentation and showcase some eye-catching data:

Be sure to finalise your PDF.

First and foremost, before you embed a PDF into a PowerPoint, your document needs to be ready to present. This is because you can’t go back and edit your PDF within PowerPoint, so be sure to finalise and proofread your document before you add it to your deck.

Adobe Acrobat online services offer you a range of professional PDF editing tools to re-arrange , sign and share your files securely . Access your PDFs from anywhere on any device on your Adobe cloud.

Inserting a PDF into PowerPoint as an Object.

One way to import a PDF to PowerPoint is by inserting it as an object. This creates a shortcut within the presentation, quickly and seamlessly opening the file with your PDF reader so you don’t have to find it manually while you present.

Here’s how to do it:

• Open your presentation deck in Microsoft PowerPoint.
• Navigate to the slide you wish to insert your PDF into.
• From the top toolbar, click the Insert tab.

• Find the Text section and select Object. You can hover your mouse over each icon to help you find it.

• From the Object window, click Create from File.
• Click Browse to find your PDF.
• Select OK to add your PDF to the slide as an object. It will look like an image, which you can arrange how you like.

How to Open a PDF as an Object from a Slide Show.

So, your PDF is looking great in your presentation, but how does it work during the slide show? To open the document as a high-quality file with your PDF reader, you’ll need to assign an action to it.

• Select Insert from the top toolbar.
• Click the PDF image so it becomes highlighted.

• In the Links section of the Insert toolbar, click Action.

• From the Actions Settings box, choose whether you want to open it with a Mouse Click or with Mouse Over (which will open the PDF by hovering your mouse over the image).
• Select Object action, and make sure Open is selected.

• Click OK to accept your changes.

Now, when you click your PDF image in Slide Show mode, it will automatically open your document with your PDF reader.

Add a PDF to PowerPoint as an Image.

If you don’t need to view your document in a PDF reader during your presentation, you can also insert a PDF into PowerPoint as an image.

To do this, simply complete the steps to insert the PDF as an object, but don’t assign an action to it.

Alternatively, you can also insert a single page of your PDF as a screenshot image. Just follow these instructions for similar results:

• Open the PDF file in your PDF reader and select the page you wish to insert to PowerPoint.
• Launch PowerPoint and find the slide that you’d like to insert the PDF image into.
• Select Insert > Screenshot . This tool lets you take a screenshot of any open window on your computer.

• Select the window with your PDF reader. PowerPoint will automatically insert a screenshot of that window into the slide.
• Use the Picture Format tab to crop and resize the image to your liking.

Insert PDF into PowerPoint as a PPT File.

Finally, if you’d prefer to integrate your PDF document into your PowerPoint in the form of presentation slides, there is another way to achieve this. You can embed a PDF into PowerPoint by converting it into a PPT (PowerPoint) file.

You can quickly convert any PDF file to PPT using Acrobat online:

• Head to Adobe Acrobat online services and select Convert PDF to PowerPoint .

• Drag and drop your PDF file into the drop zone or click Select a file to find your PDF.
• Download your new PowerPoint file.

To embed the slides into an existing PowerPoint presentation, open your PowerPoint deck and select Home > New Slide > Reuse Slides. You can locate your new PDF to PPT file by selecting Browse > Choose Content.

As a side note, it’s also possible to convert your PPT to PDF quickly and easily using Adobe’s online tool. This makes it easier to share with others after the presentation.

If you have multiple PDFs to display in your PowerPoint presentation, there’s a simple solution. Just repeat the process above with each PDF file to achieve your desired results.

You can also assign an action to multiple objects in a single presentation, so you can open each one in your PDF reader while you present your deck.

Alternatively, you can insert your PDF files as images, or convert them to PPT files, and arrange them in your presentation however you like.

Presenting data has never been so easy!

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