test presentation in teams

Microsoft Teams users can now test PowerPoint Presenter View to keep their meetings on track

Rabia Noureen

January 13, 2021

Microsoft Teams is now testing a new feature that will make virtual communication more engaging and impactful than ever before. This week, Linus Cansby , a Microsoft MVP, spotted that the company has rolled out the PowerPoint Presenter View for Teams meetings in preview.

For those unfamiliar, Microsoft Teams already supports a built-in presentation mode but with certain limitations. Currently, presenters can’t enable the PowerPoint View to change the way slides are presented to other participants in a meeting. It makes it impossible for them to see their notes and move between slides out of order, but this should change soon.

With the new addition, presenters will be able to view the current slide, the slide notes, and a thumbnail strip of all the slides during ongoing meetings. For starters, this should enable them to discuss the meeting notes as needed and move back and forth between slides to provide a quick recap. This change will help presenters to keep their meetings on track.

To get started, you need to opt into the public preview program for Microsoft Teams. To use this feature, users need to click the Share icon available besides the Leave button in the meeting window. Then select a recent PowerPoint file from the Teams Share Tray or browse for a local/OneDrive file to automatically open the Presenter View.

It is important to note that only the presenter needs to enable the new meeting experience in the Teams desktop app Settings to use Presenter View, and it only works in multi-window meetings. While the new functionality is currently available in public preview, it will start rolling out to the general public later this month.

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Apr 6, 2021

Try presenting in Teams meetings from PowerPoint

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Hello Office Insiders, I’m Lishan Yu, a program manager on the PowerPoint team. You might have heard that we announced the PowerPoint Live in Teams feature at Microsoft Ignite last month. Today, I’m excited to show you how to check out this new experience, and start presenting in Teams meetings from PowerPoint.

Presenting in Teams meetings

Presenting in a meeting used to be as simple as clicking Slide Show in your PowerPoint deck. Nowadays, even though you may not be in the same room as your audience, we believe your flow to present should be as easy and intuitive – clicking the Present in Teams button in PowerPoint is the only step you need to take to present the deck in your Teams meeting!

How it works

Give the feature a try next time you need to present in a Teams meetings:

• Join a Teams meeting or an ad-hoc Teams call.
• Open your presentation in PowerPoint for Windows.
• Click the Present in Teams button in the top right corner.

Scenarios to try

Ready to take the PowerPoint Live feature for a spin? Try some of the scenarios below.

As a presenter :

• After clicking the Present in Teams button in PowerPoint, notice that you can see both the chat and your content at the same time in Teams (and don’t feel like you’re missing out on the discussion).
• Take advantage of features like grid review and slide notes to present more effectively.

As an audience member :

• If you joined late, move back through the deck and quickly catch up without having to ask the presenter to stop and recap what was already shared.
• Interact with and experience the richness of the content being presented such as better video quality, live web links, and more.
• Make any adjustments you need to more fully enjoy the presentation (i.e., use high-contrast mode).

Requirements

In order to try out the feature, you will need to:

• Have the latest Teams desktop app installed.
• Store the presentation on OneDrive for Business or SharePoint.
• Join a Teams meeting before clicking the Present in Teams button in PowerPoint for Windows.
• Be using an Office 365 E3/A3, Office 365 E5/A5, or Microsoft 365 for Government license. 

Availability

This feature is rolling out over the next several days to Insiders running Beta Channel Version 2104 (Build 13926.20000) and later.

We’d love your feedback, so please let us know how you think. To get in touch, do either of the following:

• Inside the app, select the Help button in the top-right corner of the app.
• Respond to this post or tweet at @OfficeInsider .

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people. We’re excited to hear from you!

Sign up for the Office Insider newsletter and get the latest information about Insider features in your inbox once a month!

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The Ultimate How To Guide for Presenting Content in Microsoft Teams

Sharing / presenting content in Teams meeting is at the same time simple but is also has some options available that may not be known enough by everyone. This guide lets you get started and dive deeper what happens when you share your window, document or desktop in Microsoft Teams.

This article will be updated when there are new features or based on feedback.

Updated 22.3.2021 Presenter View section.

Community: I am happy to add Mac and iOS screenshots into the article as well if someone is willing to collaborate & provide them. 😎💪

Teams Desktop: sharing a screen (Windows)

Opening the sharing with Microsoft Teams Desktop (in the New Meeting experience mode).

This opens the Share Tray. From it you can choose to start sharing

• Your Desktop (Screen share)
• Specific application (Window)
• Whiteboard application: either Microsoft Whiteboard (natively with Microsoft 365) or available 3rd party Whiteboards
• PowerPoint document

TIP: When you choose to share something using Teams Desktop you can choose to include your computer sounds to meeting. This is a must-have option if you are playing music or video to your participants. You can not toggle this on later – you need to choose this when you start sharing.

When you choose to include computer sound included with the sharing you need to have configured the speaker for computer and Teams meeting to be the same one.

If you have multiple monitors available for your Microsoft Teams you can choose any of those displays.

And you have the sharing open. Shared area is marked with red rectangle around it. You will find the more smaller Teams meeting control window in one of your desktops – and if you have the camera on it will show the video.

But more importantly you can use that small window to control camera, audio or sharing (ending it with one press). Or you can click on the small window (not on meeting toolbar) and it will expand back to the full size.

You can use that same icon to stop sharing in the expanded window.

Tip: If you have two screens available you should consider presenting your PowerPoint presentation so that you share the external screen and project your presentation there (PowerPoint – Slide Show – Monitor). Share that external screen to Teams meeting so you can be sure that whatever you show in that screen it is shown to attendees. Just check that your second screen is not a ultra-wide display or 8k (or preferably even 4k) because the content is going to be tough to read and view by attendees. FullHD screen works the best here.

Tip2: when you are presenting PowerPoint in external screen (and sharing that to Teams meeting) do they advantage of inking and pen if you are using a device with touch screen (like Surface)!

Tip3: if you have an embedded video in your PowerPoint and you use screen/display sharing to present it to the audience: Don’t forget include computer sound with your share!

Teams Desktop: sharing a PowerPoint

You can choose from your recent PowerPoint documents in the list

• A PowerPoint document you opened or edited in Microsoft Teams (in a team you belong to) or in your OneDrive
• Browse for more

This list of sharing PowerPoints is causing often some big questions. PowerPoints will appear in the list once you edit or open the PowerPoint presentation in Teams or OneDrive (there may be some short delay). Generally it applies to the next meeting you join. Make sure you prepare for the meeting by opening the document in advance. Simply uploading a presentation to OneDrive or Teams does not bring it to the list – you need to open/edit it as well.

Browse-option lets you choose a PowerPoint from your OneDrive or from your computer.

What this one lacks is the ability to choose a file from a team you belong to.

TIP: Use OneDrive syncing to have an easy access to files in the most relevant teams you belong to .

Once you are sharing the PowerPoint you can see it in the presenter view mode! This feature is generally available ! This makes it easy to do presentations using Teams – without having to have a PowerPoint desktop app open at the same time. Seems to work only on Teams Desktop with new meeting experience mode at the moment.

The presented area (PowerPoint) is shown surrounded with a red rectangle.

Updated 22.3.2021. There are other controls in this as well for jumping between slides and accessibility controls.

I have a another article diving deeper to Presenter view in here !

NEW: PowerPoint Live has now laser pointer and inking capabilities. Read about them here !

Once the presentation is shared you can move back and forth easily with arrows in the screen.

Note: there is the “eye” icon. If you press that one it locks the PowerPoint for the participants so that they see the same slide as you do: they can not browse the deck on their own. This is called private viewing disable (arrows for other participants will be disabled). Private viewing is enabled on default.

Note: if you are a presenter in the meeting where a PowerPoint is shared to you can take control of the shared PowerPoint to advance slides. This does not ask for any confirmation and the feature is really useful when you have multiple presenters who use the same slide deck. Just be careful that everyone else are not presenters – or they know not to touch it.

You will get a warning that someone has taken the control and can easily take it back.

Whoever is in control of the presentation has also the control to disable/enable private viewing mode. As can be seen in the picture above (with Take control) the eye is missing and arrows are greyed out: this means someone else than you have the control and they have disable the private viewing.

Note: When you share PowerPoint to a meeting this way participants can click links you have in your presentation. Thank you Joe for this reminder!

If you add a online video to your presentation your participants can activate that on their own as well. It is good also to note that if you hit “play” it doesn’t reflect to attendees (=they need to play the video themselves)

Teams Desktop: sharing a Whiteboard

When you choose Microsoft Whiteboard from the Share Tray you are taken directly to the Whiteboard view. Everyone who is in the same organization as you are (the situation in January 2021) can co-author the Whiteboard with you. Once you are done you can Stop presenting (middle top screen) or share something else.

Teams web client: sharing a screen (Microsoft Edge)

Sharing looks a bit different when you are using Teams web client. Sharing is available in (new) Microsoft Edge and Google Chrome browsers. The toolbar is hovering on top of the meeting. From the toolbar you can open the share tray.

When you have the share tray open you can choose to share something of following

• Desktop (Screenshare)
• A specific PowerPoint document
• Whiteboard: either Microsoft Whiteboard or Freehand (3rd party).

• Entire screen
• Application window (a specific application only)
• With Microsoft Edge you have option to choose a selected, specific, tab

When(if) you have multiple monitors it is easiest to just share a one of them: it makes the sharing really simple and easy to manage: anything on that display is shared.

If you don’t have multiple monitors then you might want to just share a single application.

This is useful when you want to show something specific that runs in it’s own application but you can not share anything else on your screen.

Note: Teams is not in the list (not even on blurred ones) and nor is Spotify or ToDo. Not every application can be shared with this.

Note2: you can not share desktop audio to the meeting using Teams web client.

And the last option is to share a selected Edge tab – and if you have multiple Edge profiles open you can share from any of those by clicking the desired Edge active and choosing the tab.

In my example I chose to share one of my screens. You don’t get much feedback – you just click on the screen and hit Share. In one of your screens you will have this toolbar:

You can end sharing using either that toolbar or you can navigate to your web Teams meeting and choose Stop sharing from the toolbar there.

Teams web client: sharing a PowerPoint

This list of sharing PowerPoints is causing often some big questions. PowerPoint presentations will be in the list once you edit or open the PowerPoint presentation in Teams or OneDrive (there may be some short delay). Generally it applies to the next meeting you join. Make sure you prepare for the meeting by opening the document in advance. Simply uploading a presentation to OneDrive or Teams does not bring it to the list – you need to open/edit it as well.

Note: there is the “eye” icon. If you press that one it locks the PowerPoint for the participants so that they see the same slide as you do: they can not browse the deck on their own. This is called private viewing disable. Private viewing is enabled on default.

Whoever is in control of the presentation has also the control to disable/enable private viewing mode.

Teams web client: sharing a Whiteboard

Sharing a Whiteboard is initiated simply by choosing Microsoft Whiteboard (or Freehand or other available 3rd party application) from the share tray.

I have found out that sometimes when you start sharing Microsoft Whiteboard to the meeting using Teams web client it doesn’t do anything. The solution is to try again.

Once the Whiteboard opens you can work on it normally – or choose to open it in the Whiteboard app to have a broader set of tools available.

When you are done you can choose the “Stop presenting” that is hovering on the left bottom area (left of meeting toolbar).

Teams mobile: sharing a screen

Were you aware that you can also share content using your mobile device? I have examples and screenshots using a Android device but these also work with iOS – the user interface might be slightly different.

You initiate the sharing via … menu selection in the mobile to open the list of options

You choose Share and you get to choose what to share

Yes – you can share your mobile device screen to the meeting. This is really useful if you have a application you want to show or train to others.

You may have to adjust settings to turn on allowing Teams to display over other apps.

After that one you may have reshare the screen. And you get the next warning.

And your screen is now shared. You can see the red block that lets you know what are of your mobile device screen has been shared.

And if you pull down notifications area you have option to return to Teams meeting (if you have been using some other app) and there is also the notification that you are sharing your screen.

When you are done sharing you can return to Teams meeting and then choose to Stop presenting.

Teams mobile: sharing a PowerPoint

Sharing a PowerPoint works really well on Teams mobile! It is in fact even better than the version in other clients.

You start by imitating the sharing (as with screen share) and choosing the PowerPoint instead. You get a screen:

From this screen you can choose to browser thought

• A PowerPoint presentation from any Team and channel you belong to!
• Choose a PowerPoint presentation you opened or edited most recently (as you notice compared to other examples that this isn’t 1:1 in sync.. There are differences so that is why I am really happy that you can browse through Teams for sharing)

Once you have selected the PowerPoint to present it is very straight forward from that moment.

Using Teams mobile you can also take control of a PowerPoint someone else is presenting (if you are a presenter in the meeting). This means that you can participate in a multi-presenter meeting quite easily by using just your mobile device and Teams!

You will get a warning before you take the control – in case you pressed Take Control accidentally.

Teams mobile: sharing a photo or video

Follow the steps laid out earlier and instead of screen or PowerPoint you select this time a picture (from device’s picture gallery) or a video (using device’s video camera). Since sharing a picture is very straight forward I use the video instead as example.

You get to see a preview of video first. You can switch to other camera (front/back usually) & position the device properly and once you are ready you just hit Start presenting .

And when you are done you can press on “Stop presenting” to end your video feed.

This video is different from showing your own video using Camera icon the meeting toolbar. Instead of being a attendee video this one is shown in the shared area for every participant in the meeting. This is useful when you have something in the same room/space that you want to share to others in the meeting. Possible use cases: a model on table, physical whiteboard, view from the window, interviewing someone, view in the outside, …

Best practices from my experience

The way I use to share content when in Microsoft Teams meetings is

• I share one of my screens (I have three screens so this is a natural choice for me). This way I know what is being shared all the time since I always share the same screen (the one in the middle, my camera is on top of that screen). Be careful what you drag to the shared screen. This is the way I share my PowerPoint presentations (projecting the presentation to the shared screen)
• If you have a touch-screen device (like Surface-laptop) you should use pen/inking to enhance the presentation experience. This also works when you are sharing the external screen & presenting from touch-screen device: make your presentation stand out!
• Prepare the content you share in advance. Open PowerPoints, apps, browsers etc so you don’t have to spend any time with them when you are live.
• Share your screen early rather than later. This will give you time to reshare.
• When doing a presentation with multiple persons using just the PowerPoint deck share it directly to Teams meeting so you can switch between speakers easily. With the new Presenter view -support this is now a good option.
• Make use of Teams features: Put everyone but real presenters else as attendee so they can’t start sharing their screen accidentally – and you can hard mute them as well. Use meeting options -setting before they join in.
• When people complain they don’t see the share: check that you are actually sharing your screen. If someone is seeing your share and some others not: those who can’t see your share need to leave and rejoin the meeting. Sometimes restarting your sharing can fix that issue too but usually the issue is in the participant end.
• I rarely use application / window -sharing.
• Sharing a video in Teams meeting (or in Live event) is usually ok but you can expect some quality drop – especially if you have a lower bandwidth. Have a backup link to the video available. People seem to struggle more with videos embedded inside a PowerPoint.
• Use Windows Focus Assist and Teams Do Not Disturb mode so you don’t get any unwanted popups on your shared screen. Microsoft Teams will also have a upcoming feature (currently usable in public preview) that let’s users to choose if Teams notifications do their own “toast” (pop-up banner) or do they go directly to Windows notification area (honoring the Focust Assist setting).
• Use Teams Desktop version + new meeting experience when possible. Check that you have the latest version.

More information or different view into this?

Check out Microsoft Support article about Sharing content in Microsoft Teams meetings .

I hope you have enjoyed this guide and it has provided to be useful. Please do drop a comment from below if you have any questions or you want to send me greetings!

Sharing is Caring! #CommunityRocks

Aiheeseen liittyy.

Published by Vesa Nopanen "Mr. Metaverse"

Vesa "Vesku" Nopanen, Principal Consultant and Microsoft MVP (M365 Apps & Services and Mixed Reality) working on Metaverse, AI and Future Work at Sulava. I work, blog and speak about Metaverse, AI, Microsoft Mesh, Virtual & Mixed Reality, The Future of Work, Digital Twins, and other services & platforms in the cloud connecting digital and physical worlds and people together. I am extremely passionate about Metaverse, AI, natural language understanding, Mixed & Virtual Reality and how these technologies, with Microsoft Teams and Microsoft Azure & Cloud, enable to change how people work together. Azure OpenAI Services - yes, I build AI solutions using those and other Azure AI services. I have 30 years of experience in IT business on multiple industries, domains, and roles. View all posts by Vesa Nopanen "Mr. Metaverse"

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How to test microsoft teams before an interview.

Microsoft Teams is now a must-have for virtual interviews. It connects employers and job seekers, no matter where they are. We’ll look at testing Microsoft Teams before an interview and how to use it for success.

Virtual interviews are now common. Employers and candidates must prepare and know the platform. Testing beforehand will stop any unexpected technical issues.

First, check your internet connection. A bad connection could cause disruptions. Also, close any apps or programs not in use, as they can slow down your connection.

Familiarize yourself with Microsoft Teams’ features such as video calling, screen sharing, and chat. This will make you more confident during the interview.

A mock interview with a friend or family member is great. It’s a chance to practice and get feedback on your communication skills and presentation.

Sarah had an interview via Microsoft Teams. She hadn’t tested it before. On the day, she faced technical issues with her audio and video. If she had tested it before, she could have avoided this.

Understanding the importance of testing Microsoft Teams before an interview

Testing Microsoft Teams is key for a successful virtual interview. Get to know the features and interface so you can use them confidently. Test your audio and video settings and check that your mic and camera are working. Ensure your internet connection is stable and won’t cause lags.

For extra prep, do a mock interview with someone using Teams . Practice answering common questions and use the features. If you have different devices, test them to see which one provides the best audio/video quality. Consider using headphones with a built-in mic for better sound.

Step-by-step instructions on how to test Microsoft Teams before an interview

To ensure a smooth interview, follow these step-by-step instructions on how to test Microsoft Teams before an interview. Start by setting up a test meeting and proceed to check audio and video settings. Test screen sharing and presentation features and ensure there are no technical glitches.

Setting up a test meeting

• Sign in to your Microsoft Teams account and locate the ‘Calendar’ tab on the left-hand side.
• Select a date and time for your test meeting and fill in the necessary details.
• Invite a colleague or friend by adding their email address in the ‘Attendees’ field and click ‘Send’ to complete the invitation.

It’s important to be aware of some unique details when setting up a test meeting. Double-check that all participants have the latest version of Microsoft Teams downloaded. Familiarize yourself with various controls and functions available during a Teams meeting, like screen sharing, mute/unmute options, and chat features . Test your audio and video settings before your actual interview. Verify that your microphone and camera are working correctly by joining a practice call with a friend or within Microsoft Teams itself. Following these guidelines will help you confidently enter any interview situation knowing that you are fully prepared.

Checking audio and video settings

• Plug headphones or a mic in for best sound.
• Launch the Microsoft Teams app.
• Head to the Settings tab.
• Under Audio, speak into the mic and watch the meter.
• If need be, adjust the mic sensitivity to avoid any noise.
• For Video, check the camera settings with the preview.

And a fun fact: Microsoft Teams is now a major comm. tool for businesses. Business Insider reported that in October 2020, Teams had 115 million daily users. So, it’s essential to understand the features before using it for an interview.

Testing screen sharing and presentation features

Before an interview, it’s essential to test Microsoft Teams’ screen-sharing and presentation features . Here’s how:

• Check your device meets the system requirements.
• Launch Teams and sign in with your account.
• Start a new meeting or join an existing one.
• Select the “Share” button at the bottom of the toolbar.
• Choose what to share: your full screen, a window, or a PowerPoint.
• Check everyone can see your presentation and hear any audio.

Plus, Teams has extra presenter features. These let you control who can present, grant control over shared screens, and even do virtual whiteboarding.

A funny example: A job interviewee using Teams once had tech difficulties with screen-sharing. But they kept calm and used the chat function to tell the interviewer. Thanks to testing the feature beforehand, they solved the issue quickly and still impressed with their presentation.

Checking for any technical glitches

Don’t let technical glitches disrupt your Microsoft Teams interview! Take these five steps to prepare for a glitch-free experience.

• Test your internet connection – make sure you have a reliable connection without dropouts.
• Check audio and video settings – test microphone and camera to ensure clear quality.
• Update software – ensure both Teams and operating system are up to date.
• Test screen sharing – practice beforehand to make sure it works.
• Conduct a trial run – simulate a mock call with a friend to identify any potential problems.

Plus, use Microsoft’s troubleshooting guides to address any tech issues. Preparation is key!

Tips for using Microsoft Teams effectively during an interview

To effectively use Microsoft Teams during an interview, familiarize yourself with the platform and create a professional profile. Utilize the chat and collaboration features to communicate effectively. Be prepared to troubleshoot common issues that may arise during the interview process. These tips will ensure a smooth experience when using Microsoft Teams for interviews.

Familiarizing yourself with the platform

Microsoft Teams is a powerful tool that can supercharge your interview experience. To get the best out of it, it’s essential to know its features and functions. That way, you’ll be able to navigate the virtual interview process with ease.

Microsoft Teams has a user-friendly interface that lets you communicate and collaborate without fuss. It can schedule and join meetings within the platform, eliminating the need for other applications.

Plus, Microsoft Teams lets you chat, call, or video conference. This will help you communicate your thoughts and ideas clearly to employers or interviewers.

Make the most of Microsoft Teams’ file-sharing capabilities. Share documents, presentations, or portfolios without switching between applications or email clients. This makes it easier for you and the interviewer to access materials during the interview.

Pro Tip: Before the interview, take some time to understand Microsoft Teams’ interface and features. Get to know its layout and navigation, so you can confidently use its tabs and options during the interview. This will make sure your interview goes off without a hitch.

Being familiar with Microsoft Teams not only proves your tech savvy but also shows you can adapt to today’s digital world. Make the most of this powerful platform and its features to impress at your next virtual interview!

Creating a professional profile

• Pick a pro display name that features your complete name or a variation.
• Get an apt and clear profile pic that displays professionalism and friendliness.
• Compose a brief yet thorough bio, featuring your main skills, experiences, and career successes.
• Include useful contact info, like email address and phone number, for easy contact.
• Personalize your background image to exhibit your character while keeping up a professional vibe.
• Think about including one-of-a-kind info in your pro profile not mentioned in the above points. For instance, you can show any certifications or awards you got linked to the job you’re interviewing for. This shows your devotion and proficiency in the field.

Here’s an interesting story. During a Teams interview, a candidate’s pro profile sparkled among others. They included recommendations from previous colleagues, which improved their reliability and showed their capacity to work well in teams. This extra touch impressed the interviewer and was a big factor in getting them the job.

Remember, creating an effective pro profile on Microsoft Teams is key to making a lasting impression during interviews. Use these ideas wisely and make them your own according to your qualities and strengths. Best of luck!

Utilizing chat and collaboration features

Chatting in real-time with members of the interview panel? That’s what Microsoft Teams is all about! Sharing documents like resumes and portfolios? It’s just a click away. Presenting visual information effortlessly? Screen-sharing to the rescue! Brainstorming together? Whiteboard away! Plus, polls and surveys to get feedback quickly? It’s all there. Microsoft Teams makes interviewing a breeze!

Troubleshooting common issues during an interview

Interviews? No sweat! But, common tech issues with Microsoft Teams? Those can be troublesome. Here’s some advice to avoid any issues:

• A stable internet connection = no interruptions.
• Test audio & video settings before the interview.
• If there’s lag, turn off applications or devices that could be consuming bandwidth.
• Check permissions and meeting settings if having trouble sharing the screen.
• Double-check the meeting link & credentials if you can’t join a meeting.

Crazy Pro tip: Have a backup device and learn keyboard shortcuts for fast navigation within Microsoft Teams. Plus, give the interviewer a phone number, just in case!

Microsoft Teams is a must-have for virtual interviews these days. To make the most of it, follow these easy steps!

• Firstly, know the basics: joining a meeting, navigating the interface, and using tools like screen sharing and chat functions.
• Secondly, check audio and video settings before the interview. This will avoid technical issues and let you communicate properly.
• Thirdly, use the features Microsoft Teams offers to show your skills with remote work.
• Finally, rehearse with a friend or family member to get comfortable with the platform and boost your confidence. Plus, don’t forget to dress professionally: business attire will make you look sharp and demonstrate your commitment to professionalism.

With a bit of preparation, you can make a great impression on potential employers and make use of this new era of virtual communication!

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How to Present PowerPoint Slides in Microsoft Teams

Ready to elevate your virtual presentations in Microsoft Teams? Discover three distinct methods to deliver flawless PowerPoint presentations.

A successful PowerPoint presentation extends beyond just the content—its delivery is just as important, especially in a virtual space like Microsoft Teams.

In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons.

Method 1: Share Screen

Sharing your screen in Microsoft Teams is pretty easy and straightforward. It's best to minimize or close unnecessary tabs before joining the Microsoft Teams meeting to avoid exposing sensitive information. Once you're confident in your screen's content, follow the steps below:

• A red border appears around your desktop, indicating you're sharing your screen.
• Present your PowerPoint slideshow.

Sharing your screen is a straightforward method, especially when you want to present other documents besides your PowerPoint slideshow. However, the downside is that you may accidentally reveal sensitive information.

Method 2: Share PowerPoint Window

If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how:

• A red border will appear around your PowerPoint window, indicating you're sharing just that window.
• Launch your slides in slideshow mode and start presenting.
• Open the Microsoft Teams window and click Stop sharing when you're done presenting.

Sharing just your PowerPoint window prevents accidental display of sensitive desktop content. Even if you switch windows, viewers only see the PowerPoint presentation.

However, this method also has its limitations. One of the main limits is that you can't view your PowerPoint speaker notes without the audience seeing them as well. You also can't access Microsoft Teams features like the chat and reactions during your presentation.

Additionally, If your network connection has low bandwidth or slow upload speed , sharing your screen can result in a blurry and stuttering presentation for the audience. Thankfully, the PowerPoint Live feature provides the solution to these issues.

Method 3: Use PowerPoint Live

Presenting with the PowerPoint Live feature is easy and provides additional benefits. Your audience only sees the slides, while you get to see all the extra controls that come with the presenter view. When using the presenter view in your presentation, you have a few helpful tools at your disposal:

• You can easily adjust the font size of your slide notes to make them more readable.
• To navigate between slides, simply click on the corresponding thumbnail.
• You can use the laser pointer, pen, or highlighter tools to draw attention to specific areas of a slide.
• Use the Standout layout to place your camera feed on the slide without the background.
• Use the Cameo layout to insert yourself into the slide, provided you've set up Cameo to record customized camera feeds .

Here's how you can use PowerPoint Live to share your presentation:

• When it's your turn to present, click Share .
• When you're done presenting, click Stop sharing in the top toolbar.

The PowerPoint Live feature tackles the limitations of sharing your entire screen or PowerPoint window. It also comes with really cool features like co-presenting and allowing attendees to click on links in the presentation.

Your Audience's View When Using PowerPoint Live

In addition to the main slide view, your audience also has access to the slide navigation, grid, and more options controls (the three dots icon below the slides).

This means they can navigate the slides at their own pace and change specific slide settings to suit their preference without affecting your view and that of others. If you find this non-ideal for delivering an engaging presentation , you can disable the audience's navigation control. To do so, enable Private view in the top toolbar.

By default, each meeting attendee joins as a presenter. This means they can share their own content or control someone else's presentation. If that's not what you want, you can change each person's meeting roles in Microsoft Teams to prevent it.

Deliver a Seamless Presentation Experience in Microsoft Teams

Presenting your PowerPoint slides in Microsoft Teams might seem tricky at first, but once you get the hang of it, it's a piece of cake. Practice makes perfect. So before your next Teams presentation, familiarize yourself with your chosen method to ensure an effective delivery.

Green room for Teams meetings

 Take time to prepare before a Teams meeting or webinar with a green room. Test audio and video settings, practice sharing content, and communicate with other organizers and presenters before attendees join. 

To start a green room: 

Go to your Teams calendar and open your meeting or webinar.  Note: If enabling green room for a webinar, set the lobby policy to Everyone for a public webinar or People in my organization for a private webinar.

Select Meeting options.

Specify presenters by selecting Specific people  or Only me and co-organizers  from the Who can present  dropdown menu.  Note: You must specify presenters to enable green room.

Enter presenter names in the Choose presenters field. Presenters must already be invited as a participant to appear in the drop-down list.

Turn on the Enable Green room toggle.

Select Save .

Organizers can turn green room on or off while a meeting is active by going into Meeting options , but the change won’t be reflected unless they end and restart the meeting. 

Note:  Green room is currently supported in Teams for desktop and web (Edge and Chrome browsers only) and mobile Teams meetings on iOS and Android devices. The meeting organizer may call into the meeting but others who dial in, dial out, or use the Call me  functionality may not be greeted with the proper voice prompt.

Before the meeting 

Presenters and organizers .

From the green room, organizers can change meeting options and admit participants from the lobby into the meeting.  

Both organizers and presenters can: 

Chat. The chat available to the organizers and presenters in the green room is the global chat available to all in the meeting.

Manage what attendees see.

Turn on captions.

Add apps to the meeting, such as Q&A. When an organizer adds an app to the meeting, attendees will be able to access the app while they wait.

Access meeting notes.

See/remove participants.

See other presenter/organizer’s audio, video, and shared content.

React/see reactions.

Start the meeting. Only presenters and organizers who join using Teams for desktop or web (Edge and Chrome browsers) can start the meeting. 

Organizers and presenters can’t change the meeting layout or turn on transcripts, recording, or Speaker Coach from the green room. They’ll be able to do so when the meeting starts. 

There are some limitations when organizers and presenters join the green room:  

CVI presenters who join will wait with attendees for the meeting to start and cannot interact with users in the green room. In this state, any audio shared by the CVI presenter will be audible to other attendees.

If a user in the green room is made an attendee, they will be unable to speak or share their video.

If an attendee waiting for a meeting to start is made a presenter, then other attendees who are waiting for the meeting to start will be able to hear them. We recommend removing a user if you would like to promote or demote them.

Compliance recording will not be available to those who join the green room or attendees who are waiting for the meeting to start; however, compliance recording will start for all specified participants once the meeting has also started. 

Note:  Green room capacity is limited to 100 presenters at a time. 

If attendees join the meeting while the green room is active, they’ll be greeted by a waiting screen and can chat or use enabled apps until the meeting starts.

If the meeting organizer has enabled chat during the meeting, attendees will be able to chat while they wait for the meeting to start. Attendees won’t be able to turn on their audio or video. They also won’t hear or see presenters and organizers in the green room. 

While attendees won't be able to access the participant panel while they wait, they may view who is in the meeting or who was invited to the meeting via the participant roster. 

Note:  As a meeting organizer, you may receive a Start Meeting notification if a participant enters a meeting. This does not mean that the meeting has officially started. When green room is enabled for a meeting, only the presenter or organizer can formally start the meeting. 

During the meeting 

Meeting recording and transcription will resume if they were paused due to the green room. If captions were enabled in the green room, they’ll continue to work as expected in the meeting.  

Note:  If automatic recording is enabled, captions won’t work until the meeting starts. To make sure captions are available in the green room, don’t enable the Record automatically meeting option. 

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How To Test Microsoft Teams Video: Step-By-Step Guide

With a good understanding of the steps involved in testing your video, you can leverage Microsoft Teams more effectively, maintaining high-quality

Microsoft Teams is a robust communication and collaboration tool developed by Microsoft, serving as an effective platform for conducting virtual meetings, webinars, and collaborative work. One of the essential features it offers is video conferencing, allowing individuals and businesses to communicate face-to-face, regardless of their physical location.

However, like any technology, ensuring that the video feature works correctly is critical to ensure smooth communication during meetings. This involves understanding how to test your video in Microsoft Teams, either on the desktop application or the web client, so you can troubleshoot and fix any potential issues before they impact your meetings or presentations. With a good understanding of the steps involved in testing your video, you can leverage Microsoft Teams more effectively, maintaining high-quality, uninterrupted communication with your team or clients.

How To Test Microsoft Teams Video 🙂

How to test microsoft teams video web 🙂, frequently asked questions 🤔.

Important disclosure: we're proud affiliates of some tools mentioned in this guide. If you click an affiliate link and subsequently make a purchase, we will earn a small commission at no additional cost to you (you pay nothing extra). For more information, read our affiliate disclosure .

Open Microsoft Teams. To start, you'll need to launch Microsoft Teams on your computer. You can do this by searching for it in your computer's search bar or locating the Teams icon on your desktop or taskbar. Double-click on the icon to open the application.

Click on "Three dots button" near your profile picture. Once Microsoft Teams is open, look to the upper right corner of the Teams interface. Here, you'll see your profile picture and tree dots neat it. Clicking on it will open a dropdown menu with several options.

Select "Settings" from the dropdown menu. From the dropdown menu, look for the "Settings" option and click on it. This will open the Settings window, where you can adjust various Teams preferences and configurations.

Select "Devices" from the Settings window. In the Settings window, you'll see several options listed on the left-hand side. Look for the "Devices" option and click on it. This will display the Devices section, where you can manage and test your camera, microphone, and speakers.

Under Devices, check the "Camera" section. In the Devices section, you'll see different subsections for your Camera, Microphone, and Speakers. Under the Camera subsection, you should see a preview video window. If your webcam is properly connected and set up, you should see yourself in this preview window.

If you can't see yourself, try selecting different cameras. If you don't see yourself in the preview video window, it might mean that the wrong camera is selected or your webcam isn't properly connected. Look for the Camera dropdown menu, which is usually located above the preview video window. Try selecting different options from this dropdown menu to see if you can get your webcam to work. Teams should automatically recognize any cameras connected to your device.

Adjust your lighting and distance from the camera. Once you've got your camera working, make sure your video looks good. Check that your lighting is adequate—you should be well-lit, but not overly so, as this can cause glare. Also, make sure you're not too close or too far from the camera. You want your face to be clearly visible, but not take up the entire frame. The preview window can help you adjust these settings to your liking.

Make a test call

After going through these steps, you can also make a test call to see how your video looks in a call:

From the Teams interface, click on Three Dots Button. Again, look to the upper right corner of the Teams interface and click on tree dots near your profile picture.

Select "Settings" from the dropdown menu. From the dropdown menu, click on the "Settings" option to open the Settings window.

Select "Devices" from the Settings window. From the Settings window, click on the "Devices" option to open the Devices section.

Click on the "Make a test call" option. In the Devices section, look for the "Make a test call" option. Clicking on this option will start a test call, during which Teams will check your microphone, speaker, and camera. This will also give you an opportunity to see how your sound and video quality are.

To test your video for Microsoft Teams in a web browser, you would follow a similar procedure as you would for the app:

Open your web browser and navigate to the Microsoft Teams website. Go to the Teams website ( https://teams.microsoft.com/ ) and log in with your Microsoft account credentials.

Join a meeting or create a new one. At present, cutoff in September 2021, Microsoft Teams web client doesn't provide a direct option to test the video before a meeting. Therefore, you might need to join a meeting to test the video.

Allow access to your camera and microphone. When joining or starting a meeting, you will usually be prompted to allow Teams access to your camera and microphone. Ensure that you click 'Allow' on these prompts for Teams to access your video and audio.

Check your video preview. Before you join the meeting, you should see a preview of your video. If your video looks good in the preview, it should look good in the actual meeting as well.

Choose the right camera (if you have more than one). If you have multiple cameras and the video doesn't work, try switching to a different camera. You can do this by clicking on the '...' (More actions) button in the video preview and selecting 'Device settings'. From there, you can change the camera.

Check your lighting and distance from the camera. Just like in the Teams app, you'll want to ensure you're well-lit and at an appropriate distance from the camera.

It's always good to have a test meeting with a colleague or friend before an important call to ensure everything works correctly.

Why can't I see myself in the video preview on Microsoft Teams?

There could be a few reasons for this. The camera might be disconnected or not set up correctly, or another app might be using the camera. Check your device's camera settings and make sure Teams has access to it.

Why is my video quality poor in Microsoft Teams?

Video quality can be affected by a variety of factors, including your device's camera quality, the lighting in your room, your distance from the camera, and especially your internet connection. If your internet connection is unstable or slow, it could cause your video to appear blurry or pixelated.

Does Microsoft Teams automatically use my device's default camera and microphone?

Yes, Teams should automatically use your device's default camera and microphone. However, you can change these settings in the 'Devices' section of Teams settings.

Does the Teams web client support video calls?

Yes, the Teams web client supports video calls. However, its functionality can sometimes be limited compared to the desktop application, depending on the browser you're using.

Why can’t I see the video of other participants in a Teams meeting?

This could be due to several reasons including poor internet connection on either end, the participant not having their video turned on, or issues with your Teams application. You can try to troubleshoot by ensuring you have the latest version of Teams, refreshing your Teams application, or checking your internet connection.

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Microsoft Teams Test Call

I have just downloaded TEAMS Home version, i.e v1.5.00.

How do I make a test call to check video and audio functions?

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Replies (6) .

• Independent Advisor

108 people found this reply helpful

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Thanks for your feedback.

Just spoken to Microsoft. It appears that the test call function is only available on paid for versions of Teams???

190 people found this reply helpful

Thank you for your prompt reply.

I use Teams exclusively for my local hospital group, for which I am a Governor, so they definitely will have paid.

Does that help?

10 people found this reply helpful

Thanks Jose.

I know someone who is using Teams so I will ask them to set up a call so that I can test the video and audio functions.

I don't want to get caught out when I try to join my volunteers meeting next month!

7 people found this reply helpful

66 people found this reply helpful

I want to make a test call ASAP. Have had problems in the past hearing the other party, so

I have just updated the Teams app.

The link (button) described (in Settings, Display) is not there.

Is there another way? Could you contact me via Teams to try it out?

*** Email address is removed for privacy ***

64 people found this reply helpful

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