resume letter introduction

How to Write a Letter of Introduction (With Examples)

By Priya Jain

Published: January 22, 2024

Writer & Career Coach

Writing a letter of introduction serves as a tool for individuals and businesses to establish new connections, explore opportunities, or introduce services and products. An effectively written letter of introduction can open doors to job opportunities, business collaborations, and networking.

Whether you’re a freelancer seeking new clients, a business looking to forge new partnerships, or an individual exploring job opportunities, a compelling introduction letter can set the stage for fruitful interactions.

In this article, we explain what a letter of introduction is, explore what to include, and give examples you can use while creating your letter. 

What Is a Letter of Introduction?

A letter of introduction is a document that introduces one party to another. It can serve various purposes in different contexts, including professional, academic, or personal settings. 

This letter can be used to introduce oneself or by someone else to introduce a third party. The key purpose is establishing a connection or a rapport with the recipient, usually with a specific goal, such as exploring job opportunities, proposing business collaborations, or extending networks.

Individuals can use letters of introduction in social settings, like joining a new club or group, where you want to introduce yourself to the members. These letters often introduce a third party, like a colleague or a friend, to your contacts. This can be particularly helpful in professional networking or recommending someone for a job or project .

The Difference Between a Letter of Introduction and a Cover Letter

A letter of introduction and a cover letter are very different. Letters of introduction are generally used when you want to establish a new relationship that may or may not be job-related. It could be an introduction to a potential business partner, a networking contact, or a new community or group. 

On the other hand, a cover letter is job-related. It’s sent alongside a resume when applying for a job. The cover letter focuses on why the applicant is suitable for a specific job, highlighting skills and experiences directly relevant to the job description. It’s more tailored to a particular role or company.

Letter of Introduction Examples

Here are some examples you can take inspiration from:

Job Application Letter of Introduction

This letter aims to introduce yourself to a potential employer, highlight relevant skills and experiences, express interest in the position, and provide a glimpse of your personality.

You can use this example to write a job application introduction letter:

Dear [Hiring Manager’s Name],

I am writing to express my keen interest in the [Job Title] position at [Company Name]. With [X years] of experience in [relevant field/industry], I have developed a comprehensive skill set that aligns with your team’s requirements.

My experience at [Previous Company] involved [mention key responsibilities or projects related to the new job]. I am particularly excited about the opportunity at [Company Name] because of [reasons specific to the company or role].

Enclosed is my resume, which further outlines my achievements. I would appreciate the opportunity to discuss how my experience and skills can contribute to the continued success of [Company Name].

Thank you for considering my application. I look forward to the possibility of contributing to your esteemed team.

[Your Name] [Your Contact Information]

Networking Introduction Letter

A networking introduction letter is a valuable tool for establishing new professional connections . It’s a way of introducing yourself to someone in your industry or field whom you haven’t met but wish to connect with for networking purposes.

Here’s an example:

Dear [Contact’s Name],

I hope this message finds you well. I am [Your Name], currently working as a [Your Job Title] at [Your Company]. I came across your profile on [LinkedIn/Professional Event] and was impressed by your extensive experience in [relevant field/industry].

I am reaching out to expand my professional network in the [specific industry or field] and would value the opportunity to learn from your insights. [Mention any mutual connections or shared interests, if applicable].

If you are open, I would appreciate talking with you briefly. I want to hear about your experiences, particularly regarding [specific topic or question].

Thank you for considering my request. I understand the value of your time and would be flexible to accommodate your schedule.

Best regards,

Cold Outreach Letter of Introduction

A cold outreach letter of introduction is used when contacting someone who does not know you or is not expecting your communication. It’s typically used professionally to introduce yourself, your company, or your products/services to a potential client, partner, or employer.

Here’s an example:  

Dear [Recipient’s Name],

My name is [Your Name], and I am the [Your Position] at [Your Company]. I am reaching out to introduce our company and the innovative solutions we offer in [specific service or product area].

I believe that [Recipient’s Company] could significantly benefit from our [services/products], especially in [specific area of improvement or opportunity you’ve identified in their business]. We have partnered successfully with companies like yours, such as [mention any relevant clients or case studies], and achieved [mention specific results or improvements].

I would love the opportunity to discuss this further with you. Would you be available for a brief call next week? I am also attaching a brief overview of our services for your reference.

Thank you for your time, and I look forward to working together.

Warm regards,

Letter of Introduction Template

Creating a letter of introduction involves a structured approach to presenting your information effectively.

Here’s a template that you can adapt based on your specific needs:

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number]

[Recipient’s Name] [Recipient’s Title] [Company/Organization Name] [Company Address] [City, State, Zip Code]

Dear [Recipient’s Name],

[Introductory Paragraph: Briefly introduce yourself, stating your name and current position or role. Explain how you came across the recipient, their work, or their organization.]

[Second Paragraph: State the purpose of your letter. Are you seeking a job opportunity, looking to network, or proposing a collaboration? Be specific about your intentions and why you are contacting this particular individual or company.]

[Third Paragraph: Concisely overview your relevant background and experience. Focus on key aspects of your career or education that align with the purpose of your letter.]

[Fourth Paragraph: Highlight one or two significant accomplishments or skills. Use specific examples demonstrating your capabilities and how they relate to the recipient’s needs or interests.]

[Fifth Paragraph: Mention any personal qualities or soft skills that set you apart and are relevant to the context of your introduction. Relate these traits to how they can be beneficial in achieving the goals outlined in your letter.]

[Call to Action: Clearly state what you hope to achieve with this letter. Whether it’s a follow-up meeting, a phone call, or further discussions, provide a clear action you’d like the recipient to take.]

Thank you for taking the time to read my letter. I am very interested in [discussing further, learning more about, etc.] and look forward to the possibility of [working together, meeting you, etc.]. Please contact me at [your email address] or [phone number].

[Your Name] [Attachments: Mention attachments such as your resume, portfolio, or other relevant documents.]

What You Need to Include in a Letter of Introduction

Incorporating specific elements in your letter of introduction can significantly enhance its effectiveness.

Here’s a breakdown of what to include following your provided structure:

Begin with a formal greeting. This is the initial greeting and sets the tone for the letter. Use a formal tone like “Dear [Recipient’s Name]”. If the recipient’s name is unknown, “Dear Hiring Manager” or “To Whom It May Concern” are alternatives. Personalizing the salutation, however, is preferable if you know the recipient’s name.

Introduction

Introduce yourself by stating your name and your current position or role in a professional context. This section should be brief, offering a snapshot of who you are. For instance, “My name is Jane Doe, and I am a Marketing Manager at XYZ Corporation.”

Purpose of the Letter

Clearly articulate why you are writing this letter. This might be to introduce yourself in a job search context, to propose a business collaboration, or to establish a new professional relationship. Be specific about why you’re contacting this particular individual or organization.

Background Information

Provide a concise overview of your professional background relevant to the purpose of your letter. This could include your current job, professional journey, or key areas of expertise. The aim is to give the reader context about your professional standing.

Relevant Accomplishments

Highlight significant achievements that are pertinent to the recipient. These could be successful projects you’ve led, awards you’ve won, or specific contributions you’ve made in previous roles. The objective is to showcase your competence and success in areas relevant to the letter’s purpose.

Personal Qualities

Share personal attributes that make you well-suited for the intended purpose of your letter. For instance, you might emphasize qualities like leadership, innovation, or collaborative skills if you are applying for a job. This part is about showing your personality and fit.

Call to Action

This is a crucial component where you suggest the next steps. It could be a request for a follow-up meeting, a phone call, or an invitation to review your application. Make it clear what you want the recipient to do next.

Conclude your letter with a formal and professional closing. Common closings include “Sincerely”, “Best regards”, or “Kind regards”, followed by your full name. This part signifies the end of your letter respectfully.

Attachments

If you include additional documents, such as a resume or portfolio, mention them here. For example, “Enclosed, please find my resume, which provides further details about my professional experience.”

What Not to Include in a Letter of Introduction

When writing a letter of introduction, it’s important to be aware of certain elements that should be avoided.

Here are what not to include: 

Unsubstantiated Claims

Your letter should avoid making broad statements about your abilities or achievements without providing specific examples or evidence to support them. For instance, rather than simply stating that you’re an excellent communicator, provide a brief example or mention a relevant accomplishment demonstrating this skill. The goal is to be as concrete and specific as possible to build credibility.

Clichés and Overused Phrases

Avoid overused phrases and clichés that don’t add substantive information to your introduction. Phrases like “team player,” “hard worker,” or “go-getter” are commonly used and don’t distinguish you from other candidates. Instead, use unique descriptions specifically tailored to your experiences and qualifications.

Unrealistic Promises

Be cautious about making promises or commitments that you might not be able to fulfill. Overpromising to impress can backfire if you cannot deliver on those promises later. It’s important to be honest and realistic about what you can offer to the potential employer or contact.

Best Practices for Writing Letters of Introduction

When writing a letter of introduction, following these best practices can greatly enhance the effectiveness and professional impact of your letter:

Tailoring the Letter to the Audience

By researching and familiarizing yourself with the recipient’s work and organization, you can ensure that your letter speaks directly to their needs and interests. Personalization in the letter demonstrates that you have taken the time to understand who they are and what they value, which can significantly increase the effectiveness of your message.

Keeping It Concise and Focused

An effective letter conveys your message in a clear, succinct manner. Long letters can dilute the impact of your key points and lose the reader’s interest. 

Structuring your letter with a clear beginning, middle, and end helps maintain this focus. The introduction should grab attention, the body should elaborate on your purpose and relevant qualifications, and the conclusion should reiterate your intent and suggest the next steps.

Showcasing Personality and Authenticity

An impactful letter is about what you say and how you say it. Infusing your letter with genuine personality and authenticity makes your message resonate more with the recipient. It’s about striking the right balance between professional decorum and personal touch.

Sharing your motivations, interests, or perspectives in a way that aligns with the professional context can make your letter memorable and establish a more personal connection with the recipient.

Proofreading for Clarity and Professionalism

The final yet crucial step in drafting your letter is thorough proofreading. This step is imperative for ensuring your letter is free from grammatical errors and typos and communicates your message.

A well-written and professionally presented letter reflects your attention to detail and commitment to quality. Having someone else review your letter is often beneficial, as a fresh pair of eyes can catch errors and provide feedback on your message’s overall clarity and tone.

About the Author

Read more articles by Priya Jain

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Letter of Introduction Examples and Writing Tips

Types of Introduction Letters

Tips for writing a letter of introduction, letter of introduction examples, letter introducing two people, letter introducing yourself, more introduction letter examples, related types of letters.

Sam Edwards / Getty Images

Do you need to write a letter introducing yourself to a prospective employer, a networking contact, or a potential new client? A well-written letter of introduction can result in a valuable relationship, and help you find a new job or acquire a new client. Learn why and how to send a letter, email, or LinkedIn message introducing yourself, so that you can make the best possible impression on the reader.

Surveys report that 70% to 80% (some even as high as 85%) of job seekers say that networking has helped them find a new job. However, this doesn’t mean that every networking success story involves a direct connection. Sometimes, it’s less about who you know, and more about who your friends know. A letter of introduction is one way to forge a new connection.

There are two types of letters of introduction.

• In the first type, you introduce a connection to someone else you know . That someone might be a potential candidate for employment, or someone looking for career assistance.
• In the other type of letter of introduction, you write to someone you haven’t met . You introduce yourself to ask them for a  job referral  or  request assistance with a job search .

A letter of introduction can be a useful way to network and gain job search advice, or even possibly a job opportunity.

The most important tip to remember when writing a letter of introduction is to keep it short and to the point. The person you are contacting is a busy professional, and you want to get his or her attention right away.

Use a Professional Tone

When writing your letter, make sure the tone matches your relationship. If you are close friends, you can write in a slightly less formal style. However, if you are introducing yourself for the first time, make sure your letter is extremely professional.

Mention Who You're Introducing

First, include a quick introduction that explains who you are, or a short synopsis of the person you are introducing.

Explain Why You're Writing

Then, briefly describe what you would like to accomplish by sending your letter. Does the other person wish to apply for a job opening? Are you hoping to set up an  informational interview  for yourself? Be as clear as possible.

Share Your Contact Information

Conclude with a description of how the recipient of the letter can either get in touch with you or the third party. Make it as easy as possible for the recipient to respond.

Proofread and Edit

Whether or not you are already acquainted, be sure to thoroughly edit and proofread your letter before sending it.

In many cases, the letter can be sent via email, because that's the quickest and easiest way to connect.

This is a letter of introduction example for introducing two people. Download the letter of introduction template (compatible with Google Docs and Word) or see below for more examples.

The Balance

This letter is written as an introduction to connect two people, and is typically sent to someone you know well.

Letter of Introduction Example: Introducing Two People

Barbara Nygaard 123 Main Street Anytown, CA 12345 555-212-1234 barbara.nygaard@email.com

April 11, 2022

Bob Smith Talent Evaluation Acme Recruiting 123 Business Rd. Business City, NY 54321

I'm writing to introduce you to Janice Dolan, who I have the pleasure of being acquainted with through the Brandon Theater Group. I am the Technical Director for the group, as you know, and I have worked with Janice on several local theater projects. She is a terrific stage manager with over ten years of experience.

Janice is interested in relocating to the San Francisco area in the near future and would appreciate any recommendations you could offer her for conducting a job search for a theater position and any help you can provide with the logistics of relocating to California.

I've attached her resume for your review, and you can contact her at janicedolan@email.com or 555-555-5555. Thank you in advance for any assistance you can provide.

Signature (hard copy letter)

Barbara Nygaard

This letter is an example of a letter written to introduce yourself.

Letter of Introduction Example Introducing Yourself

Subject: Introduction From Katherine Sussman

Dear Mr. Randall,

My name is Katherine Sussman, and I am currently a recruitment associate for XYZ Recruiting. I have been working as a recruiter for the past three years.

I am interested in moving from recruitment work in a large corporation to internal recruitment for a nonprofit. I used to work in development for ABC Nonprofit and would love to bring my current skills to a similar nonprofit. I know you do this kind of work for Sunshine Nonprofit, and I would appreciate hearing a bit about your experience in this field. I would love to arrange a time to meet with you for an informational interview.

I have attached my resume for your review. If you have time for a brief conversation, please let me know. You can contact me via email (ksussman@email.com) or phone (555-555-5555). I look forward to hearing from you. Thank you so much.

Katherine Sussman

Here's more information on introducing yourself, including how to introduce yourself in an email, and tips for saying thank you for an introduction.

• How to Introduce Yourself in an Email
• Sample Thank-You Letter for an Introduction
• Tips for Writing a Letter Requesting Career Advice

People often confuse a letter of introduction with other types of job search letters:

A cover letter is a document sent with your resume and other job application materials. Your cover letter serves as an introduction to your resume. Sometimes, you’ll mention a referral from a mutual acquaintance who told you about the job or passed on the hiring manager’s name. The letter explains why you are qualified for the specific job for which you are applying.

A referral letter is a letter you write to someone you don’t know following a lead by a mutual acquaintance. In the letter, you would begin by mentioning your common contact, and then make your request—perhaps you are applying to a job they have available, or you are looking to conduct an informational interview or learn about career opportunities.

A letter of recommendation is a letter written by someone who is familiar with your academic work or your job skills and can endorse your candidacy for a position. The letter would be addressed to the admission officer, department head, or hiring manager, and would include specific skills and experiences that highlight your suitability for the position you’re applying to.

Key Takeaways

• A letter of introduction can forge a new connection. Use these letters to introduce yourself to a potential new client or employer, or to do the same for one of your contacts.
• Keep your letter concise and to the point. The reader is a busy professional. State your purpose early on.
• Consider sending your introduction via email. If time is of the essence, emailing your note can help make an introduction quickly.
• Edit and proofread before sending. Even if you know the recipient well, make sure your letter is perfect before you mail or send it.

PayScale. " How Many Jobs Are Found Through Networking, Really ?"

Writing a Letter of Introduction for Employment

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What is a letter of introduction for employment?

What should be included in a letter of introduction for employment, how to write a letter of introduction for employment, letter of introduction for employment example.

A letter of introduction can serve as a professional connection between you and an associate’s next employment opportunity. People who are between jobs or careers, have recently moved to a new city or are simply having a hard time networking may need to ask you for a letter of introduction. This letter can establish a connection to help that individual find their next professional position. This article will explain the purpose of a letter of introduction for employment and how to write one when someone asks you for an introduction letter.

A letter of introduction for employment is a type of communication, usually an email or a formal business letter, that is used to introduce two people in your network. Essentially, you’re writing this letter to help someone attain a position of employment. 

During your career, you may need to write these letters to introduce:

• New team members
• Job candidates
• Customers or clients
• Freelancers or contractors

A professional letter of introduction can provide context and background related to the person you are introducing. A letter of introduction is a respectful way of getting a person’s name in front of influential people without imposing on their time.

An introduction letter for employment is not a resume, cover letter, reference letter or biography that covers every aspect of someone’s life. Rather, it is a concise and clear explanation as to why you’re writing and how the introduction may be beneficial to the reader. While a letter of introduction for employment may be used in various situations, there are a few standard components that should be included. As you begin writing the letter, be sure to only include pertinent information that may be beneficial to all parties.

Today, most letters of introduction will be sent via email. When composing the message, make sure to use clear, unambiguous language. Many people who are short on time may not even read a lengthy email. Therefore, it is a good idea to write your email as concisely as possible without leaving out any critical information.

Here are some steps to follow as you begin writing a letter of introduction for employment:

1. First, start with a greeting and explanation of why you’re writing the letter

Compose a brief greeting to the influential party to begin the letter. You should include their name on the first line, followed by a social opener. 

Example greeting:

Hi Shanice, I hope you’re having a great week!

2. Second, add a short description of why you’re introducing the two parties

Explain why you’re contacting the influential person to provide context.

Example description or reason why you are writing:

I’m writing as a follow-up to our department meeting about streamlining some of our accounting tasks.

3. Next, include any relevant details such as the name, current position and your knowledge of the person you’re introducing

Present these details and identify why you think their experience relates to the reader.

Example of introduction details:

I’d like to formally introduce you to David Miller. I worked with David at Ackermann Foods, where he held the title of finance project manager. During this time, he helped lead our department through the process of streamlining our accounting system.

4. Then, give the reason you think the two parties would benefit from an introduction

Explain why and how you’re planning on making an in-person introduction. This is the ideal time to mention why you think the two parties should meet.

Example of the reason why you would like to plan an introduction:

After speaking with David about our department meeting, he mentioned that he could assist us in streamlining our accounting tasks. He also stated that his latest project is coming to an end and that he would be happy to meet with us next week about joining the team.

5. Next, include contact information on behalf of the person you’re writing the letter of introduction for

Be sure to include their email address or other relevant contact information. Do not CC the person that you are introducing, as this may make the recipient feel uncomfortable.

Example of contact information to include:

If you feel that David may be a good fit for the team or if you have a question, feel free to contact him at [email protected] or on his cell phone at 555-312-8788.

6. Then, conclude with any other vital information and next steps

Be sure to include any other relevant details that the recipient should be informed about.

Example of how to include next steps:

I’m going to meet with David next week. If you would like me to introduce you to him, I will gladly do so. Please let me know by Friday.

7. Finally, add your name and current position

End the correspondence with a professional closing like ‘Thanks for your time’ or ‘Best regards.’ On the next line, add your name, title and contact information. If you’re writing a physical letter, add your signature before the contact information.

Example of professional closing: 

Sincerely, Margaret Yang Controller [email protected]

Here is an example of a letter of introduction for employment that you can use when creating your own: 

Dear Rachel,

I hope you had a great weekend! I’m writing to you today because I know that there is a sales position currently open. I’d like to introduce you to Duncan Washington. I worked with him at Justworks, where he was the No. 3 salesperson. After I spoke with Duncan and explained our basic requirements, he was excited about the possibility of meeting you.

If you feel that Duncan may be a good fit for the team or if you have a question, feel free to contact him at [email protected] or on his cell phone at 555-321-7777.

You can also read more about Duncan’s experience at duncanwashington.portfolio.com.

Best Regards, Emily Sprout Marketing Director [email protected]

Letter of Introduction: What It Is and How To Write One

Navigating the job market can sometimes feel like maneuvering through a maze. Resumes, cover letters, references—and now a letter of introduction ? What will they ask for next?

However, this lesser-known document could be a powerful tool in your career arsenal. In this article, you’ll learn the concept of a letter of introduction, why it matters in your job search, and how to construct one that really resonates with potential employers and helps you stand out as a star candidate. 

3 key takeaways

• Why a letter of introduction is a powerful tool in your job search arsenal
• How a letter of introduction helps you stand out by showcasing your enthusiasm, skills, relevant certifications, and unique qualifications
• How to use Teal’s Contacts Tracker to manage your connections and network like a pro

What is a letter of introduction?

A letter of introduction is like your personal self-promotion tool. It's a way to reach out and introduce yourself to people in a company, whether it's a hiring manager, a potential team member, or someone else you'd like to connect with.

Think of it as a chance to go beyond the usual resume bullet points. You can share your story, highlight your unique skills and experiences, and really show why you'd be a great fit for the job or opportunity you're pursuing.

And don't limit these letters to just job seeking—they can be useful in networking, business development, and collaborative projects, too. It's all about establishing professional relationships and making that strong first impression that opens doors to exciting possibilities. 

Letter of introduction vs. cover letter

While both a letter of introduction and a cover letter share the goal of helping you stand out in the job market, there are distinct differences between the two.

A cover letter is what you send along with your resume when you apply for a specific job opportunity. It's your chance to make a case for why you're the perfect fit for that particular role, showcasing how your skills and experiences align with the job requirements.

On the flip side, an introductory letter is more general in nature. It's not tied to a specific job application but serves as a way to introduce yourself to potential employers, even if they don't have any current openings. 

The purpose of the letter is to establish a connection, express your interest in the company, and make yourself memorable for future opportunities. Think of it as planting a seed that may blossom when the timing and circumstances are just right.

Since you may send out introduction letters without being tied to a specific job opening or application, you can use Teal’s Contacts Tracker to stay on top of your communications. You can add professional contacts directly from LinkedIn or plug them in manually, set goals and reminders, and manage follow-up dates in one centralized location. This keeps you optimized and organized—no more jumping between LinkedIn, email, calendars, and sticky notes!

In essence, while a cover letter is reactive (responding to a job ad), an introductory letter is proactive, demonstrating your initiative and enthusiasm in your career journey. So, whether you're crafting a targeted cover letter or a compelling introduction letter, both can be valuable tools in your toolkit. 

Why write a letter of introduction?

You might be wondering, "Why should I add another task to my job search to-do list?" 

It’s a fair question. But the answer lies in the unique benefits you’ll find outlined below.

Demonstrate your enthusiasm and interest

One of the great things about a letter of introduction is that it gives you a chance to let your genuine enthusiasm and interest in the company or industry shine through. It's not just about looking for any new job, but showing that you're genuinely interested in this particular company or industry. 

This proactive move demonstrates your initiative and eagerness, which employers really appreciate. Plus, it puts you ahead of the game for future opportunities since you'll already be on the hiring manager’s radar. 

So, it's a win-win situation—you get to express your excitement, and it increases your chances of being considered when the right opportunity comes along.

Showcase qualifications

A resume gives an overview of your qualifications and experiences , but it often lacks personal context. A letter of introduction lets you spotlight specific skills and qualifications in a more personalized way. 

You can share the story behind your achievements, making them more memorable and impactful. This helps you stand out from the crowd of other candidates who may have similar qualifications listed on their resumes.

Display communication skills

A letter of introduction is an awesome opportunity to show off your communication skills. When you write a well-crafted, concise, and engaging letter, it proves that you can express your ideas clearly and professionally. 

Strong written communication skills are in demand across various industries and job roles. So, when you come up with a compelling letter of introduction, you're making a solid case for yourself and leaving a lasting impression on the reader. Don't forget, every interaction is a chance to showcase your skills, and a letter of introduction is no exception.

How do you write a letter of introduction?

You've recognized the value of a letter of introduction. Now comes the crucial part: writing one that ticks all the right boxes. 

But don’t worry—it’s not as intimidating as it sounds! Here are some step-by-step guidelines to help you get started.

1. Write a greeting

Your greeting or salutation should be warm and professional. It's always great to use the recipient's name if you can find it. This personal touch shows that you've done your homework and creates an instant connection.

2. Provide an introduction and purpose

Next up, introduce yourself and get straight to the point. Keep it concise but impactful, telling them about the job titles you’ve held that are relevant to their company and industry.

You learned above that introductory letters are more generalized than cover letters, which focus on specific job openings. Here, your goal is to establish a connection. You want to capture the reader's attention and make them curious about what you have to offer.  

3. Highlight your qualifications and experience

Now it's time to shine a spotlight on your qualifications and experiences. This is where you can showcase your relevant skills and experiences that make you a valuable asset. Remember to connect them to the job role or industry you're targeting. It's not just about listing qualifications; it's about showing how they make you the perfect fit.

4. Showcase your accomplishments

This is your chance to brag a little. Highlight specific resume accomplishments examples that set you apart from the competition. Whether it's awards, promotions, or successful projects, let your potential employer know what makes you outstanding. You want to demonstrate your potential to bring similar successes to their organization.

5. State the desired next step

Don't leave the reader guessing about your intentions. Make it crystal clear what you want them to do next. Do you want them to review your resume or portfolio? Would you like to schedule a call or informational interview? Be assertive and provide a clear call to action. This will guide them on the next steps to engage further with you.

6. Closing and signature

As you wrap up your letter, maintain a professional yet friendly tone. Express your gratitude for their time and consideration. End with a closing phrase that leaves a positive impression. And don't forget to leave enough space for your signature, followed by your full name and contact information (phone number and email address are the standard). This ensures easy access to your details for further communication.

Sample letter of introduction

Now, let's put these tips into action and see how a letter of introduction can come to life. Imagine you're a job candidate with a lot of graphic design experience and want to reach out to a company you truly admire. Here’s what your letter of introduction might look like:

Dear [Recipient's Name], I’m writing to introduce myself. I’m a seasoned Graphic Designer with over 8 years of experience in creating engaging and innovative digital and print designs. After researching and following your company for some time now, I am deeply impressed by the innovative work you produce and would be thrilled to explore potential opportunities to contribute my skills to your team. Throughout my career, I have honed my graphic designing skills working with diverse clients, including startups and multinational corporations. I am proficient in various design tools, including Adobe Creative Suite and Sketch. Moreover, I have a keen eye for aesthetics and a knack for understanding client needs, which helps me deliver designs that not only look good but also align with the strategic objectives. One of my notable accomplishments includes leading the redesign of a major client's logo and branding materials, resulting in a 25% increase in brand recognition and customer engagement. I believe such experiences would allow me to bring fresh and creative perspectives to your already exceptional team. I am attaching my resume and portfolio for your consideration. I would love the opportunity to discuss further how my background and skills would make me a valuable addition to your team. Please feel free to contact me at your earliest convenience. Thank you for taking the time to read my letter. I look forward to the possibility of working with you. Sincerely, [Your Full Name] [Your Contact Information]

Tips for writing a letter of introduction

Now that you’ve seen the structure of a letter of introduction and an example of what a great one looks like in action, here are a few more tips to help you refine your approach even further.

• Do your research: Understand the company's values , culture, and industry trends. Tailor your letter to align with their mission and values, showing how you could contribute to their goals.
• Be professional but authentic: Don't hesitate to let your personality shine through (while maintaining a professional tone). Authenticity helps you stand out and makes your letter more memorable.
• Keep it concise: A letter of introduction should be brief and to the point. Aim for a maximum of one page, ensuring that every sentence adds value.
• Proofread and edit: Typos and grammatical errors can leave a poor impression. Make sure to proofread your letter carefully. If possible, have someone else review it, too.
• Follow up: After sending your letter of introduction, don't forget to follow up. This demonstrates your interest and initiative, keeping you on the company's radar. 

Teal’s Job Application Tracker contains communication templates to use as a guide when following up with contacts. 

Remember, every letter of introduction is as unique as the person writing it. Don't be afraid to put your own spin on it and craft a letter that represents you —professionally and personally. 

Supercharge your job search with Teal

Crafting an impactful letter of introduction can really give your job search a boost, opening doors to exciting opportunities and valuable professional connections. It's your chance to showcase your initiative, qualifications, and genuine enthusiasm to potential employers. 

But job hunting involves more than just writing impressive letters—and that's where Teal comes in. Teal is an AI-powered platform that's here to help you make your next career moves with confidence. 

From creating professional resumes to managing job applications with the Job Application Tracker resources for skill development, Teal provides comprehensive support throughout your career journey. 

With personalized job recommendations and valuable career insights, Teal empowers you to make informed decisions and take confident steps toward achieving your professional goals. 

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Frequently Asked Questions

What is the difference between a letter of introduction and a cover letter, can a letter of introduction help in career advancement even if i'm not actively seeking a new job, how formal should the tone of a letter of introduction be.

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A Perfect Letter of Introduction [Examples]

By Status.net Editorial Team on June 14, 2023 — 15 minutes to read

• How To Write a Letter of Introduction Part 1
• Types of Introduction Letters Part 2
• Letter of Introduction Template Part 3
• Templates: Letter of Introduction for Job Seekers Part 4
• Templates: Letter of Introduction for Networking Part 5
• Templates: New Team Member Letter of Introduction Part 6
• Employee to Customer Introduction Letter Template Part 7
• Business Introduction Template Part 8
• Tips for Writing a Perfect Letter of Introduction Part 9

A good letter of introduction can be a valuable tool in making new connections, whether for personal, professional, or business purposes. In this article, we’ll explore how to write a perfect letter of introduction.

To begin, it’s important to understand the difference between a letter of introduction and other forms of introductory communication. An introduction letter isn’t a cover letter – rather, it serves to establish relationships and spark interest.

Difference Between Introduction Letter and Cover Letter

An introduction letter is not a cover letter. While both documents are used to make introductions, they serve different purposes. An introduction letter is typically written to introduce yourself, your business, or a third party, whereas a cover letter is used when applying for a job or sending a proposal. In an introduction letter, you should briefly highlight your background, accomplishments, and goals, while in a cover letter, you should focus on how your skills and experiences relate to a specific job opportunity.

Introduction Letter vs. Letter of Recommendation

An introduction letter is also not a letter of recommendation. A letter of recommendation is written by someone who knows you well, like a former employer, teacher, or mentor, to vouch for your abilities and accomplishments. It often includes specific examples of your work and contributions, as well as why the person is recommending you for a certain position or opportunity.

Related: A Perfect Letter of Recommendation [8 Templates]

An introduction letter is written by you or on behalf of an individual or company to make an initial connection with others. While you might mention your skills and experience in an introduction letter, it doesn’t have the same weight or credibility as a letter of recommendation, since it lacks the endorsements from others.

Related: How to Ask for a Letter of Recommendation [Examples]

The Full Guide to Reference Letters [Best Templates]

• An introduction letter is used to introduce yourself, your company, or a third party to others.
• A cover letter is used when applying for a job or submitting a proposal, focusing on how your skills and experiences relate to the specific opportunity.
• A letter of recommendation is a formal endorsement of your abilities and accomplishments, written by someone who knows you well.

Remember to use the appropriate type of letter for each situation and adhere to the specific guidelines and tone for each document: this will ensure your communication is effective and appropriate, increasing your chances of making a positive impression.

Part 1 How To Write a Letter of Introduction

Format and structure.

To write an effective letter of introduction, start with proper formatting. Use a standard font, such as Arial or Times New Roman, and set the font size to 12. Stick to a formal tone, and use single spacing with a space between paragraphs.

Greeting and Opening Remarks

Begin your letter with a professional greeting. If you know the recipient’s name, use “Dear [Name].” If not, use “Dear [Title]” or “To Whom It May Concern.” Your opening remarks should briefly explain the purpose of the letter and introduce yourself or the person you are introducing.

Related: How to Start a Letter (and Mistakes to Avoid)

In the main body of the letter, provide details about yourself or the person you are introducing. Focus on the key qualifications, skills, and experiences that are relevant to the recipient. This is also an ideal place to mention any mutual connections or shared interests.

• Keep the paragraphs short and concise.
• Highlight your achievements or expertise.
• Use bullet points or tables to enumerate qualifications or experiences, if necessary.

Closing and Sign Off

To close the letter, express your gratitude to the recipient for their time and attention. Offer your assistance if they have further questions or would like additional information. Use a standard sign-off, such as “Sincerely,” “Best Regards,” or “Yours Faithfully,” followed by your full name and contact information (e.g., email, phone number).

Related: How to End an Email Professionally (Examples)

Remember to proofread your letter of introduction and ensure that spelling, grammar, and punctuation are accurate before sending it off.

Part 2 Types of Introduction Letters

Job-related introductions.

In job-related introduction letters, you are typically introducing yourself as a potential employee or applicant. This is useful when seeking new job opportunities, submitting your resume, or reaching out to potential employers. Your letter should showcase your skills, experience, and enthusiasm for the position while also expressing your interest in the company and its mission.

Networking Introductions

When networking, it’s important to make a great first impression by introducing yourself effectively. In a networking introduction letter, the goal is to establish a connection with an individual or a group within your industry. Mention your title, role, and any common acquaintances you may have. Also, highlight some of your accomplishments or notable experiences relevant to the people you’re introducing yourself to.

Agency or Freelancer Introductions

If you are an agency or a freelancer looking for clients, an introduction letter is a great way to showcase your services and expertise. The focus should be on how you can support the client’s needs and help them achieve their goals. Provide a brief overview of your industry experience, the services you offer, and some examples of successful projects or satisfied clients.

Team Introduction

In a team introduction letter, your objective is to introduce your team members to a new client, project team, or department. Detail the relevant qualifications, skills, and areas of expertise for each team member. This will help establish trust and confidence in your team’s abilities. Be sure to include contact information to facilitate further communication.

Letter of Introduction Examples

Part 3 letter of introduction template.

Dear [Recipient],

I hope this letter finds you well. My name is [Your Name], and I am writing to introduce myself to you. [Insert a brief sentence or two about yourself, such as your current position or relevant experience]. I am reaching out to you because [insert reason for writing the letter, such as expressing interest in a job opportunity or seeking to establish a professional relationship].

I am excited to learn more about your organization and explore opportunities for collaboration. Please feel free to reach out to me at [insert contact information] if you have any questions or would like to discuss further.

Thank you for your time and consideration.

Best regards, [Your Name]

Templates for various types of introduction letters:

Part 4 Templates: Letter of Introduction for Job Seekers

When you are seeking a new job, it’s essential to introduce yourself professionally. Here’s an example of a letter of introduction for job seekers:

Dear [Recipient’s Name],

I hope this message finds you well. My name is [Your Name] and I am writing to express my interest in the [Job Title] position at [Company Name]. I came across your job posting on [Job Board/Website] and believe my skills and experience make me an ideal candidate.

Throughout my career, I have worked on various projects focusing on [specific skills or subject matter]. At my previous job at [Previous Company Name], I [describe a significant achievement or responsibility]. Additionally, I am skilled in [list relevant skills] and have experience using [software or tools related to the job].

I have attached my resume for your review, which includes more information on my background and qualifications. I would appreciate the opportunity to discuss my suitability for the position during an interview. Please feel free to contact me at [Your Email] or [Your Phone Number] to schedule a meeting or for any further information.

Thank you for taking the time to consider my application. I look forward to hearing from you soon.

Sincerely, [Your Name] [Your Email Address] [Your Phone Number]

Related: Best Job Interview Request Email Responses (Examples)

Subject: [Your Name] – [Target Job Title]

I came across the [Job Title] opening at [Company Name] and after reviewing your company’s impressive accomplishments in [Industry], I believe that my [Number of Years] years of experience in a similar role make me an ideal fit.

Enclosed is my resume, which highlights my expertise in [Specific Skills or Accomplishments]. I am confident that my experience in [Area of Expertise] would make a valuable contribution to your team.

[Optional: Mention any mutual connections, if applicable.]

I would welcome the opportunity to discuss my qualifications further and explore how I could contribute to [Company Name]’s success. Thank you for considering my application.

Part 5 Templates: Letter of Introduction for Networking

A networking introduction letter aims to establish connections with potential clients, partners, or colleagues.

Subject: Introduction – [Your Name] and [Recipient’s Name]

Hi [Recipient’s Name],

I hope this message finds you well. I came across your profile while searching for professionals in the [Industry] field, and I am impressed by your experience and accomplishments.

As a fellow professional in the [Industry], I believe that connecting with like-minded individuals like yourself can greatly benefit both our careers. I am particularly interested in [Specific Area of Interest] and would appreciate any insights or advice you may have.

If you’re open to it, I’d love to set up a time to chat over a coffee or a quick phone call. Looking forward to your response.

Best regards, [Your Name] [Your Email Address] [Your Phone Number]

I hope this email finds you well. My name is [Your Name], and I am a [Your Profession or Title] at [Your Company or Organization]. I recently attended the [Event or Conference Name] and saw your insightful presentation on [Topic]. Your ideas resonated with me, and I believe your expertise could benefit the projects I am currently working on.

My current projects involve [briefly describe your projects, e.g., developing new software or implementing a marketing strategy]. I am eager to learn more about your work in [Recipient’s Field of Expertise] and would love to schedule a phone call or coffee meeting to discuss our shared interests and potential collaboration.

Please let me know when you are available, and I will be happy to make arrangements. You can contact me at [Your Email] or [Your Phone Number].

Looking forward to connecting with you.

Part 6 Templates: New Team Member Letter of Introduction

Template 1: introducing yourself.

When joining a new team, a letter of introduction helps introduce you to your colleagues and establish rapport.

Subject: Hello from [Your Name], your new [Job Title / Team Role]

Dear [Team Name or Colleagues],

I hope this email finds you all in good spirits. My name is [Your Name], and I am excited to join the [Company Name] team as your new [Job Title / Team Role]. It’s a pleasure to meet all of you!

A little bit about myself: I have been working in the [Your Industry] for [Number of Years] years, mainly focusing on [Area of Expertise]. My skills include [list relevant skills], and I am proficient in [software or tools you will be using].

In my spare time, I enjoy [mention personal hobbies or interests to connect on a personal level].

I am eager to contribute to the team’s success and look forward to learning from each of you. Please feel free to reach out if you have any questions or concerns, or if you would like to grab lunch or coffee together.

Thank you for the warm welcome, and have a great day!

Best, [Your Name]

Template 2: New Team Member

Welcome a new team member with this template, outlining their role and initial responsibilities.

Subject: Welcome [New Team Member’s Name]!

Dear [Existing Team Members],

Please join me in extending a warm welcome to our newest team member, [New Team Member’s Name]. [He/She/They] will be joining us as a [New Team Member’s Job Title] effective [Start Date].

[New Team Member’s Name] brings with them a wealth of experience in [Area of Expertise], having worked at [Previous Company] for [Number of Years Experience]. In their new role, they will be responsible for [Responsibilities].

We are excited to have [New Team Member’s Name] on board and look forward to their contributions as we continue to grow and succeed.

Please take the time to introduce yourself to [New Team Member’s Name] and offer any assistance they may need as they familiarize themselves with our processes and systems.

Best regards, [Your Name] [Your Title]

Part 7 Employee to Customer Introduction Letter Template

Introducing an employee to clients or customers:

Dear [Customer],

I am writing to introduce you to our newest team member, [Employee Name]. [He/She] is joining us as [Position/Title] and brings with [him/her] [Number] years of experience in [Industry/Specialization].

[Employee Name] is an expert in [Skill/Expertise] and has a proven track record of delivering exceptional [Service/Product]. [He/She] is committed to providing our customers with the highest level of service and ensuring that their needs are met with the utmost care and attention.

We are thrilled to have [Employee Name] on board and believe that [he/she] will be a valuable asset to our team and to our customers. [He/She] is excited to meet and work with all of you, and we are confident that you will find [him/her] to be a knowledgeable and helpful resource.

Please join me in welcoming [Employee Name] to our team and we look forward to continuing to serve you with excellence.

Sincerely, [Your Name] [Your Title] [Company Name]

Part 8 Business Introduction Template

Introduce your business to potential clients, partners, or investors with this template.

Subject: Introducing [Your Company Name]

I would like to take this opportunity to introduce you to [Your Company Name], a [Description of Your Business] that specializes in [Product/Service Offering]. We have successfully served clients in [Industry] for [Number of Years/Timeframe].

Our key services/products include: – [Service/Product 1] – [Service/Product 2] – [Service/Product 3]

We understand the challenges faced by businesses like yours in the [Industry] sector and have a track record of delivering solutions tailored to your needs. Our expertise in [Specific Area] allows us to offer you the best possible service.

We would be thrilled to explore how our offerings can provide value to your organization. Please don’t hesitate to reach out if you have any questions or would like to schedule a meeting.

Best regards, [Your Name] [Your Title] [Your Company] [Your Email Address] [Your Phone Number]

Part 9 Tips for Writing a Perfect Letter of Introduction

When writing a letter of introduction, it is important to keep it brief. Clearly state the purpose and get straight to the point. Remember, your recipient may have a busy schedule, so limit your introduction to a few paragraphs. Being concise ensures that your message is understood and remains memorable.

Use a Professional Tone

Maintain a professional tone throughout your letter of introduction. Be confident, knowledgeable, and clear. Avoid using casual language or informal expressions. This demonstrates your respect for the recipient and reflects well on your professionalism.

Include Contact Information

Ensure that you include your contact information, such as email address and phone number, so the recipient can easily reach you. This can be placed at the beginning or end of the letter. Including your contact information allows the recipient to respond and take the desired action.

Before sending your letter of introduction, proofread it carefully for errors in grammar, spelling, and punctuation. A well-written, error-free letter shows attention to detail and care in your communication. Ask a colleague or friend to review your letter for additional insights and suggestions.

Frequently Asked Questions

How do you start a good introduction letter.

To start a good introduction letter, ensure you have a clear purpose for the letter. Begin by addressing the recipient by name if possible and introducing yourself. State the reason for writing the letter and try to engage the recipient’s interest with a hook, such as a shared connection or a relevant accomplishment. Example:

My name is [Your Name] and I am writing to introduce myself and express my interest in [reason for writing the letter]. I hope this letter finds you well.

I wanted to reach out to you because [hook – shared connection or relevant accomplishment]. As someone who is [briefly describe your background or experience], I believe that I would be a valuable asset to your [company/organization/project].

I am excited to learn more about your work and how I can contribute to it. Please feel free to reach out to me at [contact information] to discuss this further.

Thank you for your time and consideration. I look forward to hearing from you soon.

What distinguishes a letter of introduction from other types of letters?

A letter of introduction is specifically written to introduce yourself, your business, or an employee to another party. It aims to establish a relationship, provide information about your expertise or service offerings, and potentially open up opportunities for collaboration. Unlike cover letters, which focus on a specific job position, introduction letters highlight your skills or experiences more broadly and are often used for networking purposes.

What are the different types of introduction letters?

Introduction letters come in various forms, such as:

• Business to Business (B2B) – Introducing a company, product, or service.
• Employee to Customer – Introducing an employee to clients or customers.
• Self-introduction – Introducing oneself for networking, job applications, or collaboration opportunities.
• New Hire Introduction – Introducing a new employee to the team or organization.

What are some effective tips for writing a letter of introduction?

• Be concise and clear about your purpose.
• Use a professional tone and language.
• Personalize the letter by addressing the recipient by name.
• Emphasize your strengths, experiences, or areas of expertise.
• Include a call-to-action, such as requesting a meeting or asking the recipient to review your attached documents.
• Proofread and edit your letter for grammar, spelling, and punctuation errors.
• How to Ask for a Letter of Recommendation [Examples]
• How to Start a Letter (and Mistakes to Avoid)
• How to End an Email Professionally (Examples)
• Emotional Intelligence (EQ) in Leadership [Examples, Tips]
• A Perfect Letter of Recommendation [8 Templates]
• Effective Nonverbal Communication in the Workplace (Examples)

Resume builder

What Is a Letter Of Introduction?

Are you writing a letter of introduction to introduce your two colleagues? Or maybe you need one for yourself when applying for a new job? A well-written introduction letter can help you advance in your career, build a strong partnership, help out an acquaintance out with a valuable contact and more.

In today’s article, we are looking into:

• What a letter of introduction is
• What types of introduction letters are most commonly used
• How to properly structure a letter of introduction
• Tips for writing a good introduction letter and more

Table of Contents

What is a letter of introduction?

A letter of introduction, true to its name, is a letter the purpose of which is to introduce yourself to the recipient or to introduce two or more people to one another.

If you are introducing yourself, it is usually your first point of contact with this person and may be used as a base to build a professional relationship, apply for a job and so on. For instance, you may write a letter of introduction when submitting your resume.

If you are introducing your contacts to one another, then this will be the first point of contact for the people you are introducing. You will need to provide sufficient information in your email so that they can further develop their professional relationship.

Learn more about how to write a resume .

Letter of introduction: types

There are many different types of letters of introduction. However, they are mainly classified into two key categories:

A letter of introduction to introduce yourself to someone you haven’t met. You could be writing to ask them for a job referral, to request assistance, apply for a job, etc.

A letter of introduction to introduce someone else to someone you already know. You could be writing to introduce:

• One colleague to another
• A client to a customer
• A contractor and a freelancer
• An applicant to a potential employer and so on

A professional and well-written introduction letter will provide the needed context for meeting someone new. The goal of an introduction letter is to create new connections, build new relationships, form teams, move projects forward and more.

Letter of introduction: structure

Letters of introduction differ depending on who you are writing to and for what purpose. However, they often have something in common — and that common element is their structure. Most letters of introduction include the following parts:

Start off with a short greeting. Here, include the name of the person you are writing to and a friendly opener. For instance:

Hi Jessica, Hope you are having a great week!

Why you are writing

Next, explain the purpose of your email. In a letter of introduction, this purpose is to introduce someone to someone or to introduce yourself. You will also need to provide sufficient context for why you are making this introduction and how both parties will benefit from it.

Who you are introducing

Include the first and last name of the person you are introducing. Add any important titles and credentials that might provide further context on who they are.

Why you are introducing them

Next, explain the role of the person you are introducing and how this introduction would benefit the reader. For instance:

Jena is the freelance designer I’ve talked to you about. She has taken on several projects for my company and has done a remarkable job bringing our vision to life.

Explain in what way they can cooperate

Elaborate on why you are making the introduction and how the person you are introducing may be useful to the recipient of the email. If you are introducing yourself, explain what you can offer to the person reading your email. Here’s an example:

I’ve spoken to Jena about your project. She mentioned that she may have time this month to start working on the mock-up. She will also be available to meet you this or next week.

Add contact information

If you are introducing two people, one of the goals of your email is to invite them to communicate with each other. One of the best ways of doing so is to “CC” the email to the person you are introducing. This will provide a base for these two people to start talking to each other without getting you anymore involved. You can also add contact details for your introduction:

Jena will be awaiting your call at (111) 222-3333 or you can email her at [email protected]. I’ve also CCed her in this email.

Close with a call to action or more details

Complete your introduction letter by suggesting the next step. Or, provide any other details that may be needed for your two contacts to cooperate. For example:

I’ve taken the liberty of sending the details of the project to Jena so she could estimate her time and costs.

End your emails with a sign-off. For instance:

• Best regards,
• With appreciation,
• Cordially yours,

If your letter is less formal, consider:

If you are expecting feedback:

• Looking forward to hearing from you,
• Keep me posted,
• Let me know if you have any questions,
• Let me know if this helps,
• Keep in touch,

Add your full name and title (if applicable) at the end.

Best wishes, George Rivers

Letter of introduction: example

Here’s a sample letter of introduction based on our structural points above. Feel free to use it as base if you need to introduce someone for a work project.

Dear John, How are you? I am writing this email to introduce you to Jena, as per our earlier discussion. Jena is the freelance designer I’ve talked to you about. She has taken on several projects for my company and has done a remarkable job of bringing our vision to life. I’ve spoken to Jena about your project. She mentioned that she may have time this month to start working on the mock-up. She will also be available to meet you this or next week. Jena will be awaiting your call at (111) 222-3333 or you can email her at [email protected]. I’ve also CCed her in this email. I’ve taken the liberty of sending the details of the project to Jena so she could estimate her time and costs. Best wishes, George Rivers

Tips for writing a letter of introduction

• Customize your letter. When writing your letter of introduction, do your best to tailor it to the situation and the two people you are introducing. If you are introducing yourself, tune the tone of your email to the formality of the situation.
• Make the goal clear. Keep your email simple and to the point. Make sure that after residing your email both parties will have sufficient information to continue the conversation without you. If you are introducing yourself, include a call to action for what you would like the recipient of the email to do next.
• Be concise. Be mindful of the recipient’s time. Keep your email short and make sure both parties know how to proceed. Don’t add too many details to your email, these can be discussed by both parties at a later stage.
• Consider following up. In most cases, an introduction email should be enough to get both parties to communicate with each other directly. However, sometimes you may feel that a follow-up may be beneficial. For instance, you may write a follow-up email to inquire about the progress of the project you’ve introduced your contacts for. If you are writing a letter of introduction for yourself, make sure you mention that you will be expecting feedback from the recipient.

Summing things up

We hope that now, when you need to write a letter of introduction, you have a place to start from and a structure to follow. Let’s sum things up:

• A letter of introduction is the letter you write to introduce yourself or two (or more) of your contacts to each other.
• Here’s a sample structure for your letter of introduction: greeting, why you are writing, who you are introducing, why you are introducing them, how they can cooperate, call to action/closing, sign-off.
• A good letter of introduction should have a clear structure, be concise, clearly state its purpose and be tailored to the situation.

For more information on letter writing, check out our posts on how to write a cover letter and letter of interest vs cover letter .

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Resume Introduction Letter

Last Updated On August 29, 2018 By Letter Writing Leave a Comment

A resume introduction letter is a formal letter written by an individual who has applied for a position in a company or an organization. The letter is just like an attachment with the actual resume and is an introduction to the resume or the CV. It is a lot similar to an email cover letter. It serves as an introduction to what is going to follow. Resumes are opportunities to showcase what sets you apart from the rest of the applicants and what makes you unique or desirable to the person reading it. It allows you to highlight your qualities all in one paper.

Your resume is your identity when it comes to applying for a job, so you can understand the level of value it holds. Resume introduction letters will always contain some details about the resume or the person’s interest in the position, but they will never disclose much. Resume introduction letters are short letters and do not contain more than one paragraph.

Resume Introduction Letter Writing Tips

• Keep the letter short. Never divulge too much. Sometimes people make the mistake of informally describing their resume in the introduction letter. This is a mistake. Resumes and CVs are the documents meant to describe the person’s qualifications and credentials. The introduction letter or the email cover letter is not intended for this purpose.
• Mention certain important details in the letter, such as when you had appeared for a previous interview, if any, or if there are any general conferences that you might have attended in the past. Describe anything that might be related to you participating in the affairs of the company.
• End the letter by thanking the person sincerely, since this is extremely necessary and the person must know that you are of a polite demeanor and nature as well as know how to be respectful to your senior.
• Your resume should reflect who you are. Learn to keep it straightforward and concise, but at the same time formal and professional. Employers will be reading hundreds of resumes a day; the goal is to ensure that your resume stands out.

Resume Introduction Letter Template

Use our free Resume Introduction Letter to help you get started.

From (Sender’s name and address)

___________

Date- (Date on which letter is written)

To (Receiver’s name and address)

Subject: Resume introduction letter

Respected Mr./Ms.______,

This letter is being written to inform you that on ______ [mention day and date], I have sent you my resume and my application for the post of ______ [mention designation]. I hope you will consider it for the post.

I at this moment assure you that I will be a diligent employee and a real worker. I will work proficiently and efficiently to deliver your company’s goals and aims.

Kindly consider my application.

_______ [Name and details]

Sample Letter

Aniket More, Stellar Tower, Chembur, Mumbai

Jitendra Sinha Scalium Digital Media, Kalpataru Complex, Worli, Mumbai

Respected Mr./Ms. Jitendra Sinha,

This is to inform you that I am officially applying for the post of Senior Executive Officer in your company. I have sent you my resume today, on the 24th of July, and am at this moment thanking you for the opportunity to broaden my horizons by being able to apply for this job post.

I believe I have the credentials and the necessary qualifications for this job. I also believe I’ll be able to live up to your expectations and deliver my full potential.

In addition to this, I urge you to consider my resume and my official application for this position. I believe you shall be receiving both of these documents shortly. I at this moment sincerely hope that you will consider my application and resume. I assure you I will work hard and deliver well.

Yours sincerely,

Aniket More

Email Format

This is the email format to follow for a resume introduction.

To: [email protected]

From: [email protected]

Subject: Resume Introduction Letter

Dear Mr.Werk,

It is my pleasure to introduce the resume of Ms. Jonna Keffer with regards to the job opening for receptionists in your prestigious firm. She will be the best candidate for this post, and I can assure you that.

She has the necessary qualifications that will meet your standards such as her educational attainment and work experiences. Her pleasing appearance will surely make her an asset to your company. She can speak various languages which, again, meet your standards. Since she has no current employer, she is very much available in case she will be hired.

Enclosed herewith is a copy of her resume and I am hoping for your positive response on this matter. Please call me in your free time before the weekend concerning this matter. I’m very happy to have assisted you.

Reah Wright,

HR Manager.

Enclosure(1)

Related Letters:

• Construction Company Introduction Letter
• Business Introduction Letter Format
• Company Introduction Letter Template
• Contractor Letter Of Introduction
• Introduction Letter
• CV Introduction Letter
• Introduction Letter For a Job
• Self Introduction Letter
• Professional Introduction Letter
• Realtor Introduction Letter
• Business Introduction Letter
• Catalogue Introduction Letter
• Company Introduction Letter
• Introduction Letter to Customer
• Introduction Letter Format
• Introduction Letter Template
• Introduction Letter To Client
• New Partner Introduction Letter
• New Employee Introduction Letter
• New Restaurant Introduction Letter
• New Salesperson Introduction Letter
• Personal Introduction Letter

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• Career Blog

Introduction Examples for Your Resume in 2024

When it comes to job hunting, one of the most important tools in your arsenal is your resume. A resume is a document that provides a summary of your education, work experience, skills, and achievements. It serves as an advertisement of yourself to potential employers and is often the first impression that they will have of you. In short, a resume is your personal brand.

But why is it so important to have a strong resume? Well, for starters, it is often the first step in the hiring process. A good resume will get you noticed and can lead to an interview, while a poorly written one can end up in the trash. Your resume is your opportunity to showcase your skills and accomplishments, and to convince an employer that you are the best candidate for the job.

So, what is the purpose of an introduction in a resume? The introduction is your chance to make a great first impression on the employer. It should be brief, yet captivating, and should highlight your skills and qualifications in a way that sets you apart from other applicants. Your introduction should entice the hiring manager to continue reading your resume and ultimately invite you for an interview.

In this article, we will explore some introduction examples that you can use to create a strong and compelling resume. Remember, your introduction is your chance to make a great first impression, so take the time to craft it carefully and make it stand out from the rest.

Importance of a Strong Introduction

A strong introduction is essential for a job seeker’s resume to stand out among countless other applications. Here are three reasons why:

Catching the Attention of the Recruiter/Employer

Recruiters and employers typically receive a high volume of resumes for a single job opening. To make your application stand out, an attention-grabbing introduction is necessary. Think of your introduction as a marketing pitch, where you are selling your skills and experience. A strong introduction should hook the recruiter/employer and make them want to read on further.

Differentiating Yourself from Other Candidates

A well-crafted introduction can set you apart from the competition. Recruiters and employers are looking for the best fit for their company, and a unique introduction can help them remember you. Consider highlighting your achievements and skills that make you stand out. Remember, you want to make a lasting impression.

Setting the Tone for the Rest of the Resume

Your introduction sets the tone for the rest of your resume. If it’s weak, the recruiter/employer may assume the rest of your application will be just as unremarkable. Your introduction should showcase your writing skills, attention to detail, and professionalism. Additionally, it should highlight why you are an ideal candidate for that particular job opening.

A strong introduction is crucial for a job seeker’s resume success. It catches the attention of the recruiter/employer, sets you apart from other candidates, and sets the tone for the rest of your resume. Take the time to craft an introduction that reflects your skills and experience and captures the recruiter’s attention.

Essential Components of an Introduction

When it comes to introducing yourself in a resume, there are four essential components that you should never miss: Name and Contact Information, Professional Title, Objective/Summary Statement, and Personal Brand. In this section, we will dive into each of these elements to help you understand their importance and learn how to craft compelling introductions.

Name and Contact Information

Your name and contact information should always be placed at the top of your resume. This means listing your full name, phone number, email address, and optionally a professional social media profile.

Having your contact information in plain sight is crucial as it allows recruiters to get in touch with you quickly. Furthermore, placing your name at the beginning of the resume sets the tone for the document and reinforces your brand.

Professional Title

Your professional title is the job title that you are applying for or the one you currently have. It sits right under your name and contact information, making it easily recognizable.

Your job title should be as specific and accurate as possible. You don’t want to call yourself a Senior Manager if you are only a Project Manager. Also, if you are applying for a specific position, use the same title used in the job posting.

Objective/Summary Statement

The objective or summary statement is a short paragraph that appears under your professional title. It is a concise overview of who you are, what you bring to the table, and what kind of role you are looking for.

Your objective statement should be customized for each application. Highlight the skills and experiences that are relevant for the job and show how you match the requirements.

Personal Brand

Your personal brand is a combination of your values, mission, and unique selling proposition. It is what sets you apart from other candidates and makes you memorable.

To craft a personal brand statement, think about what you are passionate about, what motivates you, and what you want to achieve in your career. Use strong action words and be as specific as possible.

The components of an introduction are crucial in making a great first impression. Having a clear and concise Name and Contact Information, Professional Title, Objective/Summary Statement, and Personal Brand can help you stand out from the rest and land your dream job.

Different Types of Introductions

When it comes to resume writing, the introduction is one of the most important parts. It is the first thing a potential employer will see, and it sets the tone for the rest of your application. A well-written introduction can capture their attention and make them want to keep reading. However, not all introductions are created equal. In fact, there are different types of introductions that can be used in different situations.

Chronological Introduction

A chronological introduction is one that starts at the beginning and follows a timeline of your employment history. This type of introduction is best suited for job seekers who have a clear career progression and their work experience aligns with the position they are applying for. The chronological introduction emphasizes a candidate’s work history and typically starts with their most recent position and works backward.

This type of introduction is great for candidates who have a long and successful work history in their field. It allows employers to see their career path and the positions they have held, highlighting their growth and development. It shows the candidate’s experience, knowledge and presents a clear picture of their work history.

Functional Introduction

A functional introduction focuses on the candidate’s skills and achievements rather than their work history. This type of introduction is well suited to job seekers who have experience in different industries or who have gaps in their employment history. The functional introduction focuses on the candidate’s strengths, abilities and how these can apply to the position they are applying for.

This type of introduction can be effective for individuals who have had a non-traditional career path, such as someone who has changed careers or who has taken time off to raise a family. Rather than emphasizing their work history, a functional introduction highlights the transferable skills that the candidate has gained and how they can be applied to the role they are seeking.

Combination Introduction

A combination introduction combines elements of the chronological and functional introductions. This type of introduction highlights the candidate’s work experience, but also emphasizes their skills, achievements and how they align with the position they are applying for. This type of introduction is well suited for job seekers who have a stable work history but want to focus on their skills and achievements.

A combination introduction also works well for those seeking job transitions, new careers or those who may have had gaps in their work history. The work chronology shows a candidate’s experience in their field, while the skills and achievements show their potential and value in the new position.

Example Introductions for Entry-Level Resumes

When it comes to crafting a strong introduction for your entry-level resume, there are different formats to consider. Here are sample introductions for three popular formats: chronological, functional, and combination.

Chronological Resume Introduction

The chronological resume format is the most traditional and straightforward approach. It lists your work experience starting from the most recent position and going back in time. Here is a sample introduction for a chronological resume:

“I am a recent graduate with a Bachelor’s degree in Marketing and two summer internships under my belt. As an intern at XYZ Company, I gained experience in market research, social media management, and event planning. Prior to that, I worked as a marketing assistant at ABC Corporation, where I created content for social media and assisted with email marketing campaigns. I am excited to apply my skills and knowledge to a full-time marketing role.”

Functional Resume Introduction

The functional resume format focuses on your skills and abilities rather than your work history. It’s useful if you have gaps in your employment history or are switching careers. Here is a sample introduction for a functional resume:

“As a creative problem solver with a passion for technology, I thrive in fast-paced environments. My expertise in web design, UX/UI, and programming languages such as HTML, CSS, and JavaScript has enabled me to develop functional and visually appealing websites. I have also honed my project management skills by leading a team of designers and developers to complete multiple projects on time and within budget. My goal is to leverage my skills to create innovative solutions for a forward-thinking company.”

Combination Resume Introduction

The combination resume format combines elements of both the chronological and functional formats. It highlights your skills and achievements at the top of the resume, followed by a reverse-chronological list of your work experience. Here is a sample introduction for a combination resume:

“As a recent graduate with strong analytical skills and a passion for data-driven results, I am eager to apply my experience in marketing analytics to a full-time role. During my internship at XYZ Company, I gained expertise in data analysis tools such as Google Analytics and SEMrush, and I leveraged those tools to create robust reports and insights that informed the marketing team’s decisions. Prior to that, I worked as a marketing assistant at ABC Corporation, where I managed social media accounts and created content for email campaigns. I am confident that my experience and skills make me a strong candidate for a marketing analytics role.”

No matter which format you choose, make sure your introduction is concise, attention-grabbing, and tailored to the job and company you’re applying for. With these sample introductions as a guide, you can create a strong introduction that sets you apart from other entry-level candidates.

Example Introductions for Mid-Career Resumes

A solid resume introduction is essential for catching the attention of potential employers and making a great first impression. This is especially true for mid-career professionals who have a wealth of experience to showcase. There are three popular resume formats that you can use to highlight your skills and accomplishments: chronological, functional, and combination. Here are some sample introductions that you can use as inspiration for crafting your own impactful resume.

A chronological resume is the most classic and straightforward format. It lists your work history in chronological order, starting with your most recent job. This format is recommended for candidates who have a consistent work history and have progressed through their career in a linear fashion.

Example Introduction:

“Experienced marketing professional with over 10 years of experience creating and executing successful campaigns for major consumer brands including Nike, Coca-Cola, and Procter & Gamble. Expertise in branding, digital marketing, and social media strategy. Proven track record of increasing brand awareness and driving sales growth. Looking for a challenging senior marketing role that will allow me to leverage my skills and experience.”

A functional resume focuses on your skills and accomplishments rather than your chronological work history. It’s a great format if you’re changing industries or if you have gaps in your work history. This format allows you to highlight your transferable skills and achievements in a way that’s easy for potential employers to understand.

“Results-driven project manager with a passion for leading cross-functional teams and delivering complex projects on time and within budget. Skilled in stakeholder management, risk assessment, and resource allocation. Track record of success in driving process improvement and delivering cost savings. Looking for a challenging project management role where I can leverage my skills to drive business value.”

A combination resume combines elements from both the chronological and functional formats. It allows you to highlight your skill set at the beginning of the resume while still incorporating your work history in a clear and concise way. This format is ideal for mid-career professionals who want to showcase their skills and experience in a way that tells a compelling story.

“Accomplished sales leader with over 12 years of experience driving revenue growth through sales management and business development. Expertise in pipeline management, market analysis, and lead generation. Experience leading teams of up to 50 sales professionals and managing sales budgets of up to $10 million. Looking for a challenging sales leadership role where I can leverage my skills to drive business growth and exceed targets.”

The introduction of your resume is a critical part of the document, and can make or break your chances of getting the job. Whether you choose to go with the chronological, functional, or combination format, remember to focus on your key skills and accomplishments and tailor your resume to the specific job you’re applying for.

Example Introductions for Executive/Management Resumes

When it comes to crafting a powerful and effective resume introduction, there are several different approaches you can take depending on your experience, background, and career goals. Here are three example introductions for executive/management resumes using the chronological, functional, and combination formats:

With more than 15 years of experience in executive leadership roles across a variety of industries, I have developed a deep expertise in strategic planning, organizational development, and team management. Throughout my career, I have consistently delivered measurable results, driving revenue growth, improving operational efficiency, and cultivating high-performing teams that are focused on achieving ambitious goals. As a highly analytical and results-driven professional, I am uniquely positioned to lead complex initiatives and drive transformative change within organizations.

As a seasoned executive with extensive experience in both operations and people management, I bring a unique blend of technical expertise and interpersonal skills to the table. Throughout my career, I have consistently demonstrated an ability to manage complex projects, drive operational efficiency, and build high-performing teams that are focused on achieving ambitious goals. With a keen eye for detail and a proactive approach to problem-solving, I am confident in my ability to make a significant impact in any leadership role.

As an accomplished executive with more than 15 years of experience in a range of industries, I possess a diverse skill set that includes strategic planning, operational management, and team leadership. Throughout my career, I have successfully led cross-functional teams to deliver on complex initiatives, streamline processes, and drive growth in competitive markets. With a deep understanding of strategic planning and execution, as well as a track record of building and managing high-performing teams, I am confident in my ability to make a significant impact in any executive or management role.

No matter which format you choose, remember that your resume introduction should be tailored to your specific career goals and highlight your unique strengths and accomplishments. By crafting a compelling and effective introduction, you can increase your chances of landing your dream job and setting yourself up for long-term success.

Tips for Writing a Strong Introduction

When it comes to writing a resume, the introduction is your first chance to catch the employer’s attention. To make the best impression possible, it’s important to follow these tips:

Tailor the Introduction to the Job Description:  Don’t use a one-size-fits-all approach. Rather, customize your intro to match the job posting as closely as possible. This shows that you carefully read the job requirements and that you’re a good match for the position.

Highlight Relevant Skills and Achievements:  Use the introduction to showcase your most relevant skills and achievements. This will give the employer a quick snapshot of your abilities and what you can bring to the job.

Use Action Verbs in the Summary Statement:  Use strong action verbs in your summary statement to convey energy and enthusiasm. This will help you stand out from other applicants who use weaker language.

Avoid Generic Language:  Avoid using generic language that doesn’t say anything specific about you. Rather, be as specific as possible about your skills and achievements. Using concrete examples helps to show rather than tell.

By following these tips, you can create a strong introduction that will help you stand out from other candidates and make a great first impression.

Mistakes to Avoid in Resume Introductions

When creating your resume introduction, it’s important to avoid common mistakes that may hinder your chances of getting noticed by potential employers. Here are some mistakes to avoid:

Including irrelevant information

Your resume introduction should be concise and to the point. Including irrelevant information, such as hobbies or personal details, can take up valuable space and distract from your qualifications and abilities.

Overusing buzzwords

While it’s important to use industry terminology and keywords, overusing buzzwords can come across as insincere or unprofessional. Use them sparingly and strategically.

Starting with an objective statement rather than a summary

Objective statements are outdated and may not effectively convey your value as a potential employee. Instead, start with a powerful summary that highlights your skills, accomplishments, and experience, and show how they align with the job requirements.

Using first-person pronouns

Your resume is a professional document, so avoid using first-person pronouns such as “I” or “me.” Instead, focus on using powerful action verbs and descriptive language to highlight your achievements and experience.

By avoiding these mistakes, you can create a resume introduction that effectively communicates your value and increases your chances of landing an interview.

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Wondering what is missing from those resume letters that never seem to catch the recruiters’ attention?

Look no further! In this blog, we will break down the formula for making a resume letter that stands out from the competition.

As job seekers, it is of utmost value to make a great first impression. Your resume letter is often the first chance you get to introduce yourself and highlight your eligibility to a prospective employer. But what makes a resume letter compelling?

How do you showcase your qualifications in a way that sets you apart and makes the employer want to learn more?

Let's dive in and discover how to craft the perfect resume letter that will make a lasting impression on any employer.

• What all research work is required before writing a resume letter?
• What is the difference between a cover letter and a resume letter?
• How to write the introductory paragraph of a resume letter?
• What are some resume letter tips to keep in mind in 2023?

Research and Prepare Outline to Tailor Your Resume Letter Better

Creating an effective resume letter requires a step-by-step approach. Start by jotting down the essential skills required for the role, any professional accomplishments that make you stand out, and your past job duties.

However, what if we told you that your research could go beyond the usual job description?

Here are 2 unconventional ideas to help you tailor your resume letter most effectively:

Find out more about the company culture, its values, and the recent projects they were involved in. This will help you align your skills and experience with the company's vision and show your enthusiasm for the role.

Communicate with your professional network and reach out to alumni, former colleagues, or acquaintances who have knowledge about the company and ask for their opinion or advice. This will help you gain more personal and authentic insight.

Also read : What is the difference between a job application and a cover letter?

How are Resume Letter and Cover Letter Different?

A cover letter and a resume letter are often used interchangeably, but they have slight differences.

A cover letter begins with a greeting to the employer and includes 3-4 paragraphs that highlight the applicant's qualifications, achievements, and motivation for the job.

It also includes specific examples from past roles demonstrating that the applicant’s expertise matches the job requirements and company culture.

A cover letter may also address any potential concerns or questions that the employer may have, such as employment gaps or lack of relevant experience.

On the other hand, a resume letter is typically a shorter document focused on summarizing the applicant's qualifications and experience concisely.

It may include a brief introduction, a few bullet points or paragraphs highlighting key skills and accomplishments, and a closing statement expressing interest in the job.

Here's an example of how the body of a generic resume letter looks like:

Even though there are mild differences, these are differences to consider during a job application process. Employers might specifically ask for a resume letter and not a cover letter, so it is important to know the difference between format, content, and presentation.

Also read : How to address a cover letter and to whom?

Resume Letter Introduction with Examples

You have the opportunity to pique the recruiter’s interest and highlight why you are an ultimate fit for the position in the opening of your resume letter.

Introduce yourself briefly and emphasize some of your relevant experience, including your education, certifications, and prior employment. Mention why you think you would be a perfect fit for the job as you wrap up your introduction.

• As a Certified Senior Machine Learning Engineer with a proven track record in developing successful algorithms and predictive models for different industries. I am extremely interested in the profile of Machine Learning Lead at XYZ. I would like to grab this opportunity to serve in a value-based organization that would provide a competitive environment for me to flourish as a leader.

You might also list a couple of your most important qualifications and achievements that set you apart from other candidates.

• I am thrilled to submit my application for the post of Business Journalist at ABC Publications in response to the job opening posted on LinkedIn. I find my diverse experience in publishing extensively researched articles complementary to the company's motive. My passion for delivering factually correct news of the hour, coupled with my educational qualifications, makes me an organic fit for your company.

This will make it easier for you to exhibit your skills and convince the hiring manager that you are the ideal person for the job. Keep your introduction brief and to the point because there is no point to saturate the reader with information.

• As an enterprising professional armed with a 4+ year track record of rendering customer-friendly support in high-pressure environments for public utility products, I am extremely interested in the profile of Customer Service Manager at ABC Inc.

Also read : How to start writing a cover letter?

6 Tips for Crafting a Resume Letter to Perfection

When selecting a resume letter format, make sure to use a font that is easy to read and professional.

Additionally, use a font size that is not too small or too large. You should also consider the length of your resume letter.

Here are a few points you can keep in mind while crafting a resume letter:

• Your introduction should be tailored to the specific job and company you're applying for to grab the reader's attention from the start.
• Use short paragraphs, bullet points, and clear, simple language to make your resume letter easy to read and understand.
• Highlight your achievements and quantify your results whenever possible to show the impact you have made.
• Use specific examples or references to the company's work or products to show that you're genuinely interested in the job.
• End your resume letter with a clear call to action, such as asking for an interview or expressing your eagerness to speak further.
• Proofread it several times and ensure there are no grammar or punctuation errors; even one small grammatical mistake could cost you an interview.

Key Takeaways

• A resume letter typically refers to a brief document that accompanies a resume and provides a general overview of the applicant's skills and experience.
• Working on a rough outline of your resume letter will ensure you include all the necessary information.
• Be sure to keep your introduction concise and to the point , as you don't want to overwhelm the reader with too much information.
• Highlight specific successes from your past experiences that relate to the current position and mention any successful projects from your previous positions.

Check out Hiration’s all-encompassing career service platform covering your professional needs - from building a shortlist-worthy resume and cover letter to optimizing your LinkedIn profile, preparing for interviews, and more!

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