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Procurement Process Project Proposal

Procurement process project proposal presentation, free google slides theme and powerpoint template.

The procurement process consists of obtaining goods and services in order to obtain supplies at competitive prices to provide value to the company. However, each company understands the procurement process in different ways, including or not including different stages in the process. If, for example, you have a procurement process proposal for your company, you can use this template to present your project to the rest of your colleagues. In addition to your great content, the design with abstract touches will catch everyone's attention. We are sure that it will be a very successful project.

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If you are looking to create a procurement presentation, our 100% editable procurement slides for PowerPoint and Google Slides can help to communicate a procurement process to an audience.

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A procurement process is an essential part of any large organization. A well-defined procurement process can help to identify which goods and services the company needs, submit the purchase orders, evaluate the potential vendors, negotiate prices and terms, approve invoices and arrange for payments.

Our procurement PPT templates and slide designs can help to represent the procurement process and its stages.

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Procurement Strategy Presentation Slides

Procurement Strategy is a crucial aspect of modern business operations, encompassing the systematic approach and sourcing strategies in procurement to acquire goods and services efficiently. Our Procurement Strategy PowerPoint template is a valuable resource for procurement professionals, supply chain managers, sales teams, and business leaders seeking to enhance their strategic sourcing process. With fully editable slides, this template enables you to articulate key procurement concepts, including strategic purchasing and supplier selection criteria, with clarity and impact. It serves as a versatile tool for crafting procurement plans, training teams, and presenting procurement insights. By using this template, you can elevate your procurement strategy communication, facilitate better decision-making, and optimize your organization's sourcing and procurement efforts, ultimately contributing to your business's success.

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Purchasing/procurement process

Mar 16, 2019

340 likes | 552 Views

Purchasing/procurement process. Step #1 Determination of Requirements. In this step, there is a requirement of material or service , which must be procured externally, from the user. The requirement must be recorded as Purchase Requisition (PR) document in SAP MM.

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• info record
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• info record documents
• step 5 po monitoring

Presentation Transcript

Step #1 Determination of Requirements • In this step, there is a requirement of material or service, which must be procured externally, from the user. • The requirement must be recorded as Purchase Requisition (PR)document in SAP MM. • Purchase Requisition (PR) is an internal purchasing document in SAP ERP that is used to give notification to responsible department about the requirement of material/service and to keep track of such requirement.

PR must contain clear information about the description and quantity of the material/service, the required date, and other information. • PR can be created directly in SAP MM module with ME51N t-code, or indirectly by another SAP component, such as: materials planning, maintenance order of PM module, production order of PP module, network activity of PS module, etc.

We have explained this in the previous article about MM integration with other modules. • We can set in SAP that the PR must be approved or released before it can be passed to the next step of purchasing processes.

Step #2 Determination of the source of supply • After the PR has been created (and released if needed) in the previous step, the responsible department (usually purchasing/procurement department of the company) must process it. • The buyer of the procurement department must determine the possible sources of supply of the material/service specified in the PR. • With ME57 t-code, the buyer can check in the SAP whether the material/service needed can be obtained from the existing outline agreement (contract or scheduling agreement) documents or not.

If there is no existing outline agreement, the buyer can also check whether there is an existing info record documents (which contain information about the price and delivery conditions of the material/service agreed with vendor in the last Purchase Order/PO) that still can be used(valid) as a reference to create new PO to the same vendor.

If there is no valid info record at that time, the buyer can create Request For Quotation (RFQ) documents to one or some prospective vendors. • The buyer can access the procurement history of the material/service specified in the PR, so he can see which vendors that have provided it to the company before. • He can also create the RFQ to the new prospective vendor that might have never provided the material/service to the company before.

Request For Quotation (RFQ) is an external purchasing document that usually used as bidding process invitation. • RFQ is sent by a company to the prospective vendor to request the vendor to provide a quotation which contains information about the price and delivery conditions, terms of payment, etc that the vendor formally agree in case it is appointed to provide the material/service to the company.

In the RFQ, the buyer must include the information about the material/service needed from the vendors (can be copied from the PR), the latest submission date of the quotation, the preferred term of delivery, term of payment, currency, etc.

Step #3 Vendor Selection • If in the previous step, there are some outline agreement or info record documents that can be used as references to create a PO, the buyer can select or choose which vendor that will be appointed to provide the material/service at this time. • If there is no outline agreement or info record documents that can be used as references to create PO, in the previous steps, the buyer will send the RFQ documents to one or some vendors.

The vendors will send their quotations which include the information about the price, delivery terms, terms of payment, etc that they offered to the company. • The buyer can input that information into SAP with ME47 t-code. • With ME49 t-code, the buyer can compare the offering of all vendors that have sent their quotation.

The comparison can be used to determine which vendor should be appointed to provide the material/service to the company. • SAP ERP can also create rejection letters to the vendors that are not selected as the supplier of the material/service.

Step #4 PO Processing • In the previous step, the buyer has selected the vendor which will provide the material/service needed in PR. • In this step, the buyer creates a Purchase Order (PO) based on the PR and the reference document (that can be an outline agreement, an info record, or a quotation).

Purchase Order (PO) is a legally binding document that issued by a company to a vendor which contains information about description, quantity, delivery date, agreed prices, terms of delivery, and terms of payment for material or service the vendor will provide to the company.

Step #5 PO Monitoring • After the PO has been sent to the vendor, the buyer has the responsibility to monitor whether the vendor delivers the material/service at the right time on the right place. • The buyer can monitor whether the material/service has been received by the person responsible (such as the warehouse man) online with PO history function in the PO document.

If the warehouse man or anyone else has received the material/service and posted the Goods Receipt/Service acceptance document, the PO history will be updated in a real-time basis. • SAP ERP can also has a functionality to give the reminder to the buyer if the PO item has not been GR in the specified period in respect of the delivery date agreed with vendors.

Step #6 Goods Receipt • When the vendor delivers the material or perform the service, the responsible person of the company must perform the goods receipt (GR) or service acceptance (SA) transaction. • The GR/SA will update the PO history. • If the PO item is an inventory material, the GR will increase the stock level of the material.

When we perform the GR for the PO item for the first time, SAP will propose the quantity to be GR as the PO order quantity. • Depends on the delivery terms agreed with the vendor, the vendor might deliver the material partially. • We can post the GR partially too, so when the next material delivery is received, SAP will propose the quantity to be GR as the remaining quantity that has not been GR yet.

Step #7 Invoice Verification • After the vendor delivered the material/service, it will send the invoice to the person responsible in the company. • Invoice is a formal document issued by a vendor to the company to request the payment for the material or service that the vendor has already provide to the company according to the terms of payment agreed in the PO. • An invoice is usually attached with the delivery note (goods receipt) document.

The person responsible, usually an accounting staff, will perform the three way matches. • He will check whether the invoice information (such as price, terms of payment, etc) is the same with the PO, and whether the PO item has been received (GR/SA).

If yes, then he will post the Invoice Receipt (IR) transaction in MM module. • The IR transaction will credit the account payable of the vendor which specified in the “pay to” partner function in the PO.

Step #8 Payment Processing • After the IR transaction has been posted, the vendor’s account payable will increase and the company must process the payment to that vendor as stated in the terms of payment of the PO. • The payment transaction will be performed in FI module. • After the payment has been posted, the vendor’s account payable will be debited and the cash or bank account will be credited.

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Procurement powerpoint presentation slides

Use content-ready Procurement PowerPoint Presentation Slides to execute the process of acquiring goods and services from an external source via tendering. Meet customers & stakeholders demands, analyse processes, optimize strategies and ultimately reduce procurement costs. Incorporate professionally designed procurement PowerPoint PPT templates to transform your business which bring you benefits. This deck comprises of templates such as procurement strategy structure, procurement steps, procurement workflow process, procurement strategy , approach to procurement, formulating procurement strategy, creating procurement strategy, and more. Use this presentation for purchase planning, value analysis, financing, price negotiation, inventory control and stores, standards determination, etc. These procurement PowerPoint templates are completely customizable. Edit color, text, icon and font size as per your requirement. Add or remove content, if needed. Grab ready-to-use procurement PowerPoint complete presentation to go step by step process of acquiring goods and services from external suppliers. Good expression is guaranteed with our Procurement Powerpoint Presentation Slides. Communication becomes explicitly clear.

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Presenting procurement presentation slides. This deck covers all the major areas of procurement process. It highlights all the important aspects of the topic. This complete presentation comprises of amazing visuals, icons, graphs, and templates. Our designers have crafted this presentation with a thorough research. These slides are easily customizable. You can add or delete the content as per your requirement. Compatible with all screen types and monitors. Supports Google Slides. Premium Customer Support available. You can get access to this readymade professionally designed procurement presentation with just one click. Download it now.

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