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Conference Presentation Slides: A Guide for Success

In our experience, a common error when preparing a conference presentation is using designs that heavily rely on bullet points and massive chunks of text. A potential reason behind this slide design mistake is aiming to include as much information as possible in just one slide. In the end, slides become a sort of teleprompter for the speaker, and the audience recalls boredom instead of an informative experience.

As part of our mission to help presenters deliver their message effectively, we have summarized what makes a good conference presentation slide, as well as tips on how to design a successful conference slide.

Table of Contents

What is a conference presentation

Common mistakes presenters make when creating conference presentation slides, how can a well-crafted conference presentation help your professional life, how to start a conference presentation, how to end a conference presentation, tailoring your message to different audiences, visualizing data effectively, engaging with your audience, designing for impact, mastering slide transitions and animation, handling time constraints, incorporating multimedia elements, post-presentation engagement, crisis management during presentations, sustainability and green presentations, measuring presentation success, 13 tips to create stellar conference presentations, final thoughts.

The Britannica Dictionary defines conferences as 

A formal meeting in which many people gather in order to talk about ideas or problems related to a particular topic (such as medicine or business), usually for several days.

We can then define conference presentations as the combination of a speaker, a slide deck , and the required hardware to introduce an idea or topic in a conference setting. Some characteristics differentiate conference presentations from other formats.

Time-restricted

Conference presentations are bounded by a 15-30 minute time limit, which the event’s moderators establish. These restrictions are applied to allow a crowded agenda to be met on time, and it is common to count with over 10 speakers on the same day.

To that time limit, we have to add the time required for switching between speakers, which implies loading a new slide deck to the streaming platform, microphone testing, lighting effects, etc. Say it is around 10-15 minutes extra, so depending on the number of speakers per day during the event, the time available to deliver a presentation, plus the questions & answers time.

Delivery format

Conferences can be delivered in live event format or via webinars. Since this article is mainly intended to live event conferences, we will only mention that the requirements for webinars are as follows:

• Voice-over or, best, speaker layover the presentation slides so the speaker interacts with the audience.
• Quality graphics.
• Not abusing the amount of information to introduce per slide.

On the other hand, live event conferences will differ depending on the category under which they fall. Academic conferences have a structure in which there’s a previous poster session; then speakers start delivering their talks, then after 4-5 speakers, we have a coffee break. Those pauses help the AV crew to check the equipment, and they also become an opportunity for researchers to expand their network contacts. 

Business conferences are usually more dynamic. Some presenters opt not to use slide decks, giving a powerful speech instead, as they feel much more comfortable that way. Other speakers at business conferences adopt videos to summarize their ideas and then proceed to speak.

Overall, the format guidelines are sent to speakers before the event. Adapt your presentation style to meet the requirements of moderators so you can maximize the effect of your message.

The audience

Unlike other presentation settings, conferences gather a knowledgeable audience on the discussed topics. It is imperative to consider this, as tone, delivery format, information to include, and more depend on this sole factor. Moreover, the audience will participate in your presentation at the last minute, as it is a common practice to hold a Q&A session. 

Mistake #1 – Massive chunks of text

Do you intend your audience to read your slides instead of being seduced by your presentation? Presenters often add large amounts of text to each slide since they need help deciding which data to exclude. Another excuse for this practice is so the audience remembers the content exposed.

Research indicates images are much better retained than words, a phenomenon known as the Picture Superiority Effect ; therefore, opt to avoid this tendency and work into creating compelling graphics.

Mistake #2 – Not creating contrast between data and graphics

Have you tried to read a slide from 4 rows behind the presenter and not get a single number? This can happen if the presenter is not careful to work with the appropriate contrast between the color of the typeface and the background. Particularly if serif fonts are used.

Use online tools such as WebAIM’s Contrast Checker to make your slides legible for your audience. Creating an overlay with a white or black transparent tint can also help when you place text above images.

Mistake #3 – Not rehearsing the presentation

This is a sin in conference presentations, as when you don’t practice the content you intend to deliver, you don’t have a measure of how much time it is actually going to take. 

PowerPoint’s rehearse timing feature can help a great deal, as you can record yourself practising the presentation and observe areas for improvement. Remember, conference presentations are time-limited , don’t disrespect fellow speakers by overlapping their scheduled slot or, worse, have moderators trim your presentation after several warnings.

Mistake #4 – Lacking hierarchy for the presented content

Looking at a slide and not knowing where the main point is discouraging for the audience, especially if you introduce several pieces of content under the same slide. Instead, opt to create a hierarchy that comprehends both text and images. It helps to arrange the content according to your narrative, and we’ll see more on this later on.

Consider your conference presentation as your introduction card in the professional world. Maybe you have a broad network of colleagues, but be certain there are plenty of people out there that have yet to learn about who you are and the work you produce.

Conferences help businesspeople and academics alike to introduce the results of months of research on a specific topic in front of a knowledgeable audience. It is different from a product launch as you don’t need to present a “completed product” but rather your views or advances, in other words, your contribution with valuable insights to the field.

Putting dedication into your conference presentation, from the slide deck design to presentation skills , is definitely worth the effort. The audience can get valuable references from the quality of work you are able to produce, often leading to potential partnerships. In business conferences, securing an investor deal can happen after a powerful presentation that drives the audience to perceive your work as the very best thing that’s about to be launched. It is all about how your body language reflects your intent, how well-explained the concepts are, and the emotional impact you can drive from it.

There are multiple ways on how to start a presentation for a conference, but overall, we can recap a good approach as follows.

Present a fact

Nothing grabs the interest of an audience quicker than introducing an interesting fact during the first 30 seconds of your presentation. The said fact has to be pivotal to the content your conference presentation will discuss later on, but as an ice-breaker, it is a strategy worth applying from time to time.

Ask a question

The main point when starting a conference presentation is to make an impact on the audience. We cannot think of a better way to engage with the audience than to ask them a question relevant to your work or research. It grabs the viewer’s interest for the potential feedback you shall give to those answers received.

Use powerful graphics

The value of visual presentations cannot be neglected in conferences. Sometimes an image makes a bigger impact than a lengthy speech, hence why you should consider starting your conference presentation with a photo or visual element that speaks for itself.

For more tips and insights on how to start a presentation , we invite you to check this article.

Just as important as starting the presentation, the closure you give to your conference presentation matters a lot. This is the opportunity in which you can add your personal experience on the topic and reflect upon it with the audience or smoothly transition between the presentation and your Q&A session.

Below are some quick tips on how to end a presentation for a conference event.

End the presentation with a quote

Give your audience something to ruminate about with the help of a quote tailored to the topic you were discussing. There are plenty of resources for finding suitable quotes, and a great method for this is to design your penultimate slide with an image or black background plus a quote. Follow this with a final “thank you” slide.

Consider a video

If we say a video whose length is shorter than 1 minute, this is a fantastic resource to summarize the intent of your conference presentation. 

If you get the two-minute warning and you feel far off from finishing your presentation, first, don’t fret. Try to give a good closure when presenting in a conference without rushing information, as the audience wouldn’t get any concept clear that way. Mention that the information you presented will be available for further reading at the event’s platform site or your company’s digital business card , and proceed to your closure phase for the presentation.

It is better to miss some of the components of the conference than to get kicked out after several warnings for exceeding the allotted time.

Tailoring your conference presentation to suit your audience is crucial to delivering an impactful talk. Different audiences have varying levels of expertise, interests, and expectations. By customizing your content, tone, and examples, you can enhance the relevance and engagement of your presentation.

Understanding Audience Backgrounds and Expectations

Before crafting your presentation, research your audience’s backgrounds and interests. Are they professionals in your field, students, or a mix of both? Are they familiar with the topic, or must you provide more context? Understanding these factors will help you pitch your content correctly and avoid overwhelming or boring your audience.

Adapting Language and Tone for Relevance

Use language that resonates with your audience. Avoid jargon or technical terms that might confuse those unfamiliar with your field. Conversely, don’t oversimplify if your audience consists of experts. Adjust your tone to match the event’s formality and your listeners’ preferences.

Customizing Examples and Case Studies

Incorporate case studies, examples, and anecdotes that your audience can relate to. If you’re speaking to professionals, use real-world scenarios from their industry. For a more general audience, choose examples that are universally relatable. This personal touch makes your content relatable and memorable.

Effectively presenting data is essential for conveying complex information to your audience. Visualizations can help simplify intricate concepts and make your points more digestible.

Choosing the Right Data Representation

Select the appropriate type of graph or chart to illustrate your data. Bar graphs, pie charts, line charts, and scatter plots each serve specific purposes. Choose the one that best supports your message and ensures clarity.

Designing Graphs and Charts for Clarity

Ensure your graphs and charts are easily read. Use clear labels, appropriate color contrasts, and consistent scales. Avoid clutter and simplify the design to highlight the most important data points.

Incorporating Annotations and Explanations

Add annotations or callouts to your graphs to emphasize key findings. Explain the significance of each data point to guide your audience’s understanding. Utilize visual cues, such as arrows and labels, to direct attention.

Engaging your audience is a fundamental skill for a successful presentation for conference. Captivate their attention, encourage participation, and foster a positive connection.

Establishing Eye Contact and Body Language

Maintain eye contact with different audience parts to create a sense of connection. Effective body language, such as confident posture and expressive gestures, enhances your presence on stage.

Encouraging Participation and Interaction

Involve your audience through questions, polls, or interactive activities. Encourage them to share their thoughts or experiences related to your topic. This engagement fosters a more dynamic and memorable presentation.

Using Humor and Engaging Stories

Incorporate humor and relatable anecdotes to make your presentation more enjoyable. Well-timed jokes or personal stories can create a rapport with your audience and make your content more memorable.

The design of your conference presentation slides plays a crucial role in capturing and retaining your audience’s attention. Thoughtful design can amplify your message and reinforce key points. Take a look at these suggestions to boost the performance of your conference presentation slides, or create an entire slide deck in minutes by using SlideModel’s AI Presentation Maker from text .

Creating Memorable Opening Slides

Craft an opening slide that piques the audience’s curiosity and sets the tone for your presentation. Use an engaging visual, thought-provoking quote, or intriguing question to grab their attention from the start.

Using Visual Hierarchy for Emphasis

Employ visual hierarchy to guide your audience’s focus. Highlight key points with larger fonts, bold colors, or strategic placement. Organize information logically to enhance comprehension.

Designing a Powerful Closing Slide

End your presentation with a compelling closing slide that reinforces your main message. Summarize your key points, offer a memorable takeaway, or invite the audience to take action. Use visuals that resonate and leave a lasting impression.

Slide transitions and animations can enhance the flow of your presentation and emphasize important content. However, their use requires careful consideration to avoid distractions or confusion.

Enhancing Flow with Transitions

Select slide transitions that smoothly guide the audience from one point to the next. Avoid overly flashy transitions that detract from your content. Choose options that enhance, rather than disrupt, the presentation’s rhythm.

Using Animation to Highlight Points

Animate elements on your slides to draw attention to specific information. Animate text, images, or graphs to appear as you discuss them, helping the audience follow your narrative more effectively.

Avoiding Overuse of Effects

While animation can be engaging, avoid excessive use that might overwhelm or distract the audience. Maintain a balance between animated elements and static content for a polished presentation.

Effective time management is crucial for delivering a concise and impactful conference presentation within the allocated time frame.

Structuring for Short vs. Long Presentations

Adapt your content and pacing based on the duration of your presentation. Clearly outline the main points for shorter talks, and delve into more depth for longer sessions. Ensure your message aligns with the time available.

Prioritizing Key Information

Identify the core information you want your audience to take away. Focus on conveying these essential points, and be prepared to trim or elaborate on supporting details based on the available time.

Practicing Time Management

Rehearse your presentation while timing yourself to ensure you stay within the allocated time. Adjust your delivery speed to match your time limit, allowing for smooth transitions and adequate Q&A time.

Multimedia elements, such as videos, audio clips, and live demonstrations, can enrich your presentation and provide a dynamic experience for your audience.

Integrating Videos and Audio Clips

Use videos and audio clips strategically to reinforce your points or provide real-world examples. Ensure that the multimedia content is of high quality and directly supports your narrative.

Showcasing Live Demonstrations

Live demonstrations can engage the audience by showcasing practical applications of your topic. Practice the demonstration beforehand to ensure it runs smoothly and aligns with your message.

Using Hyperlinks for Additional Resources

Incorporate hyperlinks into your presentation to direct the audience to additional resources, references, or related content. This allows interested attendees to explore the topic further after the presentation.

Engaging with your audience after your presentation can extend the impact of your talk and foster valuable connections.

Leveraging Post-Presentation Materials

Make your presentation slides and related materials available to attendees after the event. Share them through email, a website, or a conference platform, allowing interested individuals to review the content.

Sharing Slides and Handouts

Provide downloadable versions of your slides and any handouts you used during the presentation. This helps attendees revisit key points and share the information with colleagues.

Networking and Following Up

Utilize networking opportunities during and after the conference to connect with attendees who are interested in your topic. Exchange contact information and follow up with personalized messages to continue the conversation.

Preparing for unexpected challenges during your presenting at a conference can help you maintain professionalism and composure, ensuring a seamless delivery.

Dealing with Technical Glitches

Technical issues can occur, from projector malfunctions to software crashes. Stay calm and have a backup plan, such as having your slides available on multiple devices or using printed handouts.

Handling Unexpected Interruptions

Interruptions, such as questions from the audience or unforeseen disruptions, are a normal part of live presentations. Address them politely, stay adaptable, and seamlessly return to your prepared content.

Staying Calm and Professional

Maintain a composed demeanor regardless of unexpected situations. Your ability to handle challenges gracefully reflects your professionalism and dedication to delivering a successful presentation.

Creating environmentally friendly presentations demonstrates your commitment to sustainability and responsible practices.

Designing Eco-Friendly Slides

Minimize the use of resources by designing slides with efficient layouts, avoiding unnecessary graphics or animations, and using eco-friendly color schemes.

Reducing Paper and Material Waste

Promote a paperless approach by encouraging attendees to access digital materials rather than printing handouts. If print materials are necessary, consider using recycled paper.

Promoting Sustainable Practices

Advocate for sustainability during your presentation by discussing relevant initiatives, practices, or innovations that align with environmentally conscious values.

Measuring the success of your conference presentation goes beyond the applause and immediate feedback. It involves assessing the impact of your presentation on your audience, goals, and growth as a presenter.

Collecting Audience Feedback

After presenting at a conference, gather feedback from attendees. Provide feedback forms or online surveys to capture their thoughts on the content, delivery, and visuals. Analyzing their feedback can reveal areas for improvement and give insights into audience preferences.

Evaluating Key Performance Metrics

Consider objective metrics such as audience engagement, participation, and post-presentation interactions. Did attendees ask questions? Did your content spark discussions? Tracking these metrics can help you gauge the effectiveness of your presentation in conveying your message.

Continuous Improvement Strategies

Use the feedback and insights gathered to enhance your future presentations. Identify strengths to build upon and weaknesses to address. Continuously refine your presentation skills , design choices, and content to create even more impactful presentations in the future.

Tip #1 – Exhibit a single idea per slide

Just one slide per concept, avoiding large text blocks. If you can compile the idea with an image, it’s better that way.

Research shows that people’s attention span is limited ; therefore, redirect your efforts in what concerns presentation slides so your ideas become crystal clear for the spectators.

Tip #2 – Avoid jargon whenever possible

Using complex terms does not directly imply you fully understand the concept you are about to discuss. In spite of your work being presented to a knowledgeable audience, avoid jargon as much as possible because you run the risk of people not understanding what you are saying.

Instead, opt to rehearse your presentation in front of a not-knowledgeable audience to measure the jargon volume you are adding to it. Technical terms are obviously expected in a conference situation, but archaic terms or purely jargon can be easily trimmed this way.

Tip #3 – Replace bulleted listings with structured layouts or diagrams

Bullet points are attention grabbers for the audience. People tend to instantly check what’s written in them, in contrast to waiting for you to introduce the point itself. 

Using bullet points as a way to expose elements of your presentation should be restricted. Opt for limiting the bullet points to non-avoidable facts to list or crucial information. 

Tip #4 – Customize presentation templates

Using presentation templates is a great idea to save time in design decisions. These pre-made slide decks are entirely customizable; however, many users fall into using them as they come, exposing themselves to design inconsistencies (especially with images) or that another presenter had the same idea (it is extremely rare, but it can happen).

Learning how to properly change color themes in PowerPoint is an advantageous asset. We also recommend you use your own images or royalty-free images selected by you rather than sticking to the ones included in a template.

Tip #5 – Displaying charts

Graphs and charts comprise around 80% of the information in most business and academic conferences. Since data visualization is important, avoid common pitfalls such as using 3D effects in bar charts. Depending on the audience’s point of view, those 3D effects can make the data hard to read or get an accurate interpretation of what it represents.

Tip #6 – Using images in the background

Use some of the images you were planning to expose as background for the slides – again, not all of them but relevant slides.

Be careful when placing text above the slides if they have a background image, as accessibility problems may arise due to contrast. Instead, apply an extra color layer above the image with reduced opacity – black or white, depending on the image and text requirements. This makes the text more legible for the audience, and you can use your images without any inconvenience.

Tip #7 – Embrace negative space

Negative space is a concept seen in design situations. If we consider positive space as the designed area, meaning the objects, shapes, etc., that are “your design,” negative space can be defined as the surrounding area. If we work on a white canvas, negative space is the remaining white area surrounding your design.

The main advantage of using negative space appropriately is to let your designs breathe. Stuffing charts, images and text makes it hard to get a proper understanding of what’s going on in the slide. Apply the “less is more” motto to your conference presentation slides, and embrace negative space as your new design asset.

Tip #8 – Use correct grammar, spelling, and punctuation

You would be surprised to see how many typos can be seen in slides at professional gatherings. Whereas typos can often pass by as a humor-relief moment, grammatical or awful spelling mistakes make you look unprofessional. 

Take 5 extra minutes before submitting your slide deck to proofread the grammar, spelling, and punctuation. If in doubt, browse dictionaries for complex technical words.

Tip #10 – Use an appropriate presentation style

The format of the conference will undoubtedly require its own presentation style. By this we mean that it is different from delivering a conference presentation in front of a live audience as a webinar conference. The interaction with the audience is different, the demands for the Q&A session will be different, and also during webinars the audience is closely looking at your slides.

Tip #11 – Control your speaking tone

Another huge mistake when delivering a conference presentation is to speak with a monotonous tone. The message you transmit to your attendees is that you simply do not care about your work. If you believe you fall into this category, get feedback from others: try pitching to them, and afterward, consider how you talk. 

Practicing breathing exercises can help to articulate your speech skills, especially if anxiety hinders your presentation performance.

Tip #12 – On eye contact and note reading

In order to connect with your audience, it is imperative to make eye contact. Not stare, but look at your spectators from time to time as the talk is directed at them.

If you struggle on this point, a good tip we can provide is to act like you’re looking at your viewers. Pick a good point a few centimeters above your viewer and direct your speech there. They will believe you are communicating directly with them. Shift your head slightly on the upcoming slide or bullet and choose a new location.

Regarding note reading, while it is an acceptable practice to check your notes, do not make the entire talk a lecture in which you simply read your notes to the audience. This goes hand-by-hand with the speaking tone in terms of demonstrating interest in the work you do. Practice as often as you need before the event to avoid constantly reading your notes. Reading a paragraph or two is okay, but not the entire presentation.

Tip #13 – Be ready for the Q&A session

Despite it being a requirement in most conference events, not all presenters get ready for the Q&A session. It is a part of the conference presentation itself, so you should pace your speech to give enough time for the audience to ask 1-3 questions and get a proper answer.

Don’t be lengthy or overbearing in replying to each question, as you may run out of time. It is preferable to give a general opinion and then reach the interested person with your contact information to discuss the topic in detail.

Observing what others do at conference events is good practice for learning a tip or two for improving your own work. As we have seen throughout this article, conference presentation slides have specific requirements to become a tool in your presentation rather than a mixture of information without order.

Employ these tips and suggestions to craft your upcoming conference presentation without any hurdles. Best of luck!

1. Conference PowerPoint Template

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2. Free Conference Presentation Template

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Conference Presentation: A comprehensive guide

In this guide learn how to choose a topic, develop content, deliver with confidence, and more.

Raja Bothra

Building presentations

Welcome to the world of conference presentations!

Whether you're an academic, a professional, or simply someone eager to share your knowledge, the art of delivering an effective conference presentation is a skill worth mastering.

In this comprehensive guide, we will walk you through the ins and outs of conference presentations, from understanding what they are to mastering the key elements that make them successful.

So, grab your "presentation slide" of inspiration and let's dive into the world of conference presentations.

What is a conference presentation?

A conference presentation is a means of conveying information, research findings, or ideas to an audience in a structured and engaging manner. It's a platform for individuals to showcase their expertise, share their insights, and foster discussions on topics ranging from academic research to professional insights. Whether you're presenting at an "academic conference" or a corporate gathering, the goal remains the same: to effectively communicate your message.

Types of Conference Presentations

Before we delve into the nitty-gritty details, let's explore the different types of conference presentations you might encounter:

Oral presentation

The quintessential "oral presentation" remains one of the most prominent formats across conferences, be it academic or professional. These presentations typically span a concise 15-20 minutes, providing a platform for presenters to delve into a wide array of topics:

• Research findings : Share your latest research discoveries.
• Completed works : Showcase your completed projects and their outcomes.
• Innovative concepts : Introduce groundbreaking ideas that push the boundaries.
• Theoretical Applications : Explore the theoretical underpinnings of your field.
• Methodologies : Explain the methodologies you've employed in your work.

The structure of an oral presentation allows for a systematic exploration of these topics, followed by a brief Q&A session, providing valuable interactions with the audience.

Poster presentation

On the flip side, "poster presentations" offer a more relaxed and interactive avenue to convey your work. This format involves creating a visual "poster presentation" that succinctly highlights your key points. Here's why poster presentations are worth considering:

• Concise and visually appealing : Posters condense your work into a visually engaging format.
• Informal interaction : Presenters stand by their posters in a common area, ready to engage with curious attendees.
• Networking opportunity : It's an excellent way to network with fellow researchers and gain valuable feedback on your work.

Poster presentations bridge the gap between the visual and the informative, making them an excellent choice for those looking to engage their audience in a more relaxed setting.

Beyond the basics

While oral and poster presentations are the cornerstone of many conferences, there are other presentation formats that cater to diverse objectives and preferences:

• Panel discussions : Experts gather to discuss a specific topic in front of an audience, offering varied perspectives and insights.
• Roundtables : In a more informal setting, a small group of individuals engage in in-depth discussions on a particular topic.
• Workshops : Attendees immerse themselves in hands-on activities to acquire new skills or knowledge.
• Keynote speeches : Prominent speakers take the stage to deliver inspiring talks on topics of paramount importance to the conference audience.
• Lightning talks : These brief, high-impact presentations, typically lasting 5-10 minutes, cover a wide array of topics in a succinct manner.

Selecting the most appropriate presentation format depends on the nature of the conference and your personal preferences. If you're unsure about which format aligns best with your objectives, don't hesitate to reach out to the conference organizers for guidance. After all, the key to a successful conference presentation is choosing the format that allows you to shine and effectively convey your message.

How to structure an effective conference presentation

A well-structured presentation is like a well-composed symphony - it captures the audience's attention and leaves a lasting impression. Here's a step-by-step guide to help you create a harmonious presentation:

1. Begin with a clear introduction

The beginning of your presentation is your chance to make a memorable first impression. Start by introducing yourself and your topic. Use a "clear outline" to provide a roadmap for your presentation. For instance, you can say, "Today, I'll discuss the key elements of a successful conference presentation, including effective structure, engaging visuals, and impactful delivery."

2. Create an engaging body

The body of your presentation should contain the main points you want to convey. Here's where your "slide deck" comes into play. Each slide should emphasize a single point, keeping it concise and visually appealing. Remember the "good rule of thumb" - one slide per key idea.

3. Emphasize with visuals

Visual aids, such as graphs and images, can help "emphasize" your message and make complex information easily understood. However, don't overload your slides with visuals; use them strategically to "get the message across."

4. Maintain audience engagement

Your "presentation style" plays a vital role in keeping your audience engaged. Practice "body language" that conveys confidence and enthusiasm. Maintain "eye contact with your audience" to establish a connection. Utilize gestures to "emphasize" key points and establish a rapport with your audience.

5. Summarize key takeaways

As you approach the "end of your presentation," allocate some time to summarize the key takeaways. This reinforces the main points and ensures your audience leaves with a clear understanding of your message.

Do’s and don'ts of a conference presentation

Now that you know how to structure your presentation effectively, let's explore some do's and don'ts that can make or break your presentation.

• Rehearse : "Rehearse your presentation" practise multiple times to ensure a smooth delivery.
• Use visuals : Incorporate visuals, but don't let them "distract the audience."
• Maintain eye contact : "Maintain eye contact with your audience" to establish a connection.
• Engage the audience : "Give your audience" opportunities to participate, ask questions, or share their thoughts.
• Time management : Stick to the allotted time. "Conference organizers" appreciate punctuality.

Don'ts:

• Overwhelm with text : Avoid adding slide after slide filled with font text. Remember, less is often more.
• Lack of preparation : Don't "rehearse" just once. The more you practice, the more confident you'll feel.
• Reading slides : Don't simply "read your paper" or slides. Your audience can do that themselves.
• Ignoring questions : Always address "questions from the audience" respectfully and thoughtfully. Avoid being unprofessional.
• Going off topic : Stay on track. "Unrelated tangents" can confuse your audience.

Summarizing Key Takeaways

In this comprehensive guide, we've covered the essentials of crafting an "effective conference presentation." From structuring your presentation to engaging your audience, you now have the tools to shine at your next conference.

• Conference Presentations are a means to share information or research effectively.
• Types include oral (concise talks) and poster (visual presentations).
• Other formats like panels, roundtables, workshops, keynotes, and lightning talks cater to different objectives.
• Structure your presentation with a clear intro, engaging body, visuals, audience engagement, and key takeaways.
• Do's: Rehearse, use visuals wisely, maintain eye contact, engage the audience, and manage time.
• Don'ts: Avoid overwhelming text, lack of preparation, reading slides, ignoring questions, and going off-topic.

Remember, a great presentation is not just about delivering information; it's about creating a memorable experience for your audience. Whether you're "presenting at a conference" for the first time or you're a seasoned pro, these tips for presenting will help you make a lasting impression.

1. How can I create the best presentation for my conference talk?

To craft an impactful presentation for your conference talk, consider beginning with a PowerPoint template tailored to the theme of the event. The right template, such as a specialized conference strategy presentation template , can provide a solid foundation for organizing your content. Ensure your presentation flows seamlessly, incorporating bullet points strategically to highlight key information. Moreover, delivering an effective conference paper necessitates practicing in front of a mirror and employing gestures to underscore essential points.

‍ 2. What is the typical length of a conference presentation?

The length of your effective presentation may vary depending on the conference committee's guidelines, but most conferences allocate around 15-20 minutes for each presentation. It's important to remember to keep track of time as you present, as you may run out of time if you're not careful.

3. Do I need to submit an abstract before presenting a paper at a conference?

Yes, you typically need to submit an abstract related to your topic before being accepted to present at a conference. The conference committee reviews these abstracts to determine which presentations are most suitable and interesting to the audience members interested in your research.

4. How can I make my conference presentation memorable?

To make your memorable presentation, use slide decks effectively, and consider the presentation technology available on the conference platform. Emphasize key points and use gestures to engage your audience. Also, e.g., include relevant images and graphs in your slides to help the audience understand your research paper.

5. What should I do if I'm presenting at a conference where the audience is unfamiliar with my field?

If you're presenting at a conference where the audience is unfamiliar with your field, make sure to use simple language and avoid jargon. Provide enough context and background information related to your topic to help the audience understand. Additionally, be prepared to ask a question or two to engage the audience and familiarize them with your work during the Q&A session.

Create your conference presentation with prezent

Before we conclude, here's a valuable tip: Consider using presentation software like Prezent to streamline your conference presentation creation process. Prezent offers:

• Time savings: Prezent can save you up to 70% of the time typically spent on crafting presentations, allowing you to focus on other critical conference preparations.
• Brand consistency: Access to brand-approved designs from Fortune companies ensures that your conference presentation maintains a professional and consistent look.
• Audience engagement: Prezent helps you understand your audience's preferences, enabling you to create presentations that resonate and engage effectively.
• Cost efficiency: By standardizing presentations and streamlining communication, Prezent can cut communication costs by up to 60%, a valuable advantage for conference budgets.
• Overnight service: Take advantage of Prezent's overnight presentation service for tight deadlines, ensuring you receive a polished presentation by the next business day.

In conclusion, a successful conference presentation is all about striking the right balance between structure, visuals, and engagement. Mastering these elements will not only boost your "presentation skills" but also ensure that your audience leaves with a deeper understanding of your work.

So, go ahead, "present your paper" with confidence, captivate your audience, and leave a lasting impression on the conference stage.

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How to Give a Killer Presentation

• Chris Anderson

For more than 30 years, the TED conference series has presented enlightening talks that people enjoy watching. In this article, Anderson, TED’s curator, shares five keys to great presentations:

• Frame your story (figure out where to start and where to end).
• Plan your delivery (decide whether to memorize your speech word for word or develop bullet points and then rehearse it—over and over).
• Work on stage presence (but remember that your story matters more than how you stand or whether you’re visibly nervous).
• Plan the multimedia (whatever you do, don’t read from PowerPoint slides).
• Put it together (play to your strengths and be authentic).

According to Anderson, presentations rise or fall on the quality of the idea, the narrative, and the passion of the speaker. It’s about substance—not style. In fact, it’s fairly easy to “coach out” the problems in a talk, but there’s no way to “coach in” the basic story—the presenter has to have the raw material. So if your thinking is not there yet, he advises, decline that invitation to speak. Instead, keep working until you have an idea that’s worth sharing.

Lessons from TED

A little more than a year ago, on a trip to Nairobi, Kenya, some colleagues and I met a 12-year-old Masai boy named Richard Turere, who told us a fascinating story. His family raises livestock on the edge of a vast national park, and one of the biggest challenges is protecting the animals from lions—especially at night. Richard had noticed that placing lamps in a field didn’t deter lion attacks, but when he walked the field with a torch, the lions stayed away. From a young age, he’d been interested in electronics, teaching himself by, for example, taking apart his parents’ radio. He used that experience to devise a system of lights that would turn on and off in sequence—using solar panels, a car battery, and a motorcycle indicator box—and thereby create a sense of movement that he hoped would scare off the lions. He installed the lights, and the lions stopped attacking. Soon villages elsewhere in Kenya began installing Richard’s “lion lights.”

• CA Chris Anderson is the curator of TED.

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15 Best Tips for Presenting at a Conference

Published on 18 Nov 2021

Presenting at a conference is an important part of a researcher’s life: it allows you to share all the work you’ve been doing for months or years.

At the same time, it also exposes some intimate aspects of yourself to the outside world, like your thought process, your level of knowledge on a topic, or your ability to structure ideas.

I personally found myself frightened about presenting on multiple occasions. I remember my first seminar at the beginning of my master's degree in biochemistry. Coming from a bachelor in ecology, I felt like an imposter in the new department and was scared others would judge my level of knowledge or the quality of my presentation. Of course, these were only negative projections I was making in my mind, but they reflect the stressful vibe one can feel when preparing to give a talk.

On the positive side, a successful presentation leads to a better understanding of your work by the audience. This generates insightful discussions that can provide ideas about what the next steps of your research should be or clues to solve roadblocks.

It also leaves a good impression on the work done at your lab which can attract new collaborators. Also, getting your work noticed, especially at large conferences, can lead to your publications being more cited. If you’re a student, you can be rewarded with a presentation prize that will boost your curriculum when applying for scholarships.

Above all, learning to communicate, especially to the general public, is a valued skill.

So how can you nail your next presentation? There are no magic pills, but in this article, we’ll share some important tips to help you deliver the best presentation at your next event.

1- Do not start by working on your slides

It is very easy to get lost in your slides if you do not plan first. That is why you need to outline your key ideas and the order in which you want to present them BEFORE jumping into building slides in PowerPoint (or another platform).

You can start with bullet points, a flowchart, or something similar. The crucial part here is to make sure you are laying out the information and not just throwing it on the slides as they come to your mind. It is easy to get lost if you just keep adding slide after slide without any concern for length and/or connections between the information.

You can use sticky notes, paper planners, online flowchart generators, or other tools to help you in the layout phase.

Then, equally important to the key ideas is how you tie all of that content together. You should plan a logical transition and a progression between each idea. This will help you define a common thread and establish the flow of your presentation. Ultimately, it will help the audience capture the message you’re sharing.

In summary, knowing what you want to talk about is key. So before working on your slide deck and your handouts, develop this layout that highlights and connects the information you want to share.

2- Have a duration in mind

You’ll have a limited amount of time to get your message across, so you have to plan your presentation around that time frame. If you have 15 minutes to present your work, plan a presentation that lasts slightly less than that time limit.

Another tip for presentations is to use a timer while presenting to ensure you don’t go overtime.

A lot of people do not plan their time wisely and end up skipping slides in their presentation or going overtime. And guess what? Your audience knows when you skip content because you ran out of time. It comes off as unprofessional and may affect the way people see your work. So take your time preparing your presentation around your time constraints.

If your initial mockup is longer than what it should be, start by analyzing what information could be deleted or ways to get the information across using fewer words. 

It’s often just a matter of focusing on the details that matter the most. Don’t explain all the details of the methodology or the results if it doesn’t add to the story. Keep that for smaller group discussions or during the Q&A period. 

3- Use visuals to your advantage

Visuals are a must in any presentation. Whether it is an image, a chart, a graphic, or a video, visuals help with interpretation and can be an effective way to get your message across or grab the audience's attention.

Just because you’re presenting at an academic conference, it doesn’t mean you can’t use images, videos, or even gifs to help get the message across.

Most people deal better with visuals than words , especially when the information is heavy with data and numbers. But even with visuals, remember to keep it simple. The whole purpose of using visual aids is to help your audience understand the message and not to confuse them with too much information. 

If you’re presenting figures or graphs, remember to use the pointer to highlight the key points while you explain your slide. This is something that is easy to forget when the stress level is high, but it can be a good way to stay grounded and focused on the presentation.

4- Know your audience

In any academic conference, knowing your audience puts you one step closer to delivering an effective presentation. Do your research when starting to prepare your presentation.

Skimming the proceedings of past editions of a conference can reveal past participant lists and their profile. Different conferences have different proportions of undergraduate and graduate students, postdocs, or principal investigators. Knowing the proportions of each category can indicate the level of knowledge on certain topics and if you need to spend time explaining certain areas so they understand the rest of the presentation or not.

If you find the abstracts, the Powerpoints, or the recordings of talks from previous editions, it can also help you adjust the depth in which you can go when explaining certain concepts.

Do not fall under the trap of assuming your audience knows nothing about your research subject. If they are at your research conference, it is most likely that they possess knowledge of (and interest in) what you are talking about. So, skip the basics that everyone knows if you feel you can.

Use jargon that is easily understood by the community at large and make sure you define less common abbreviations.

Knowing your audience is not always an easy task. If you’re not sure if your audience is familiar with a specific topic, don't be afraid to ask them! It will make everyone feel more involved and you will get their attention for the rest of the presentation. The bottom line, adapt your message to the audience.

5- Practice, practice, and practice again

No one should know your presentation better than you. When preparing for a particular conference, rehearse your talking points out loud and make sure you feel 100% comfortable with the information laid out on your slides. 

In addition, make sure the key ideas and the logical transition between them are crystal clear. One of the worst things that can happen to presenters is getting lost in their own presentation. 

You should practice your speech out loud to become familiar with the words as this will help your tone and confidence. When you sound confident, people are keener to listen to what you are saying.

One additional common but useful tip is to record yourself while practicing. It will help you know where you're lacking and what needs to be improved. 

 For example, some people tend to talk really fast or jump on sentences while others tend to ignore full stops. No matter what the issues are, recording yourself is a great tactic to find and address them.

6- Present it to a friend or colleague

Outside of practicing it out loud on your own, practice it in front of your colleagues. It will give you an experience that will resemble the real presentation the most.

While you present, notice their facial expressions. They can reveal parts of your presentation that are unclear. Tell them not to interrupt you during the presentation, but tell them to note down their suggestions or questions for the end. Make sure to use a timer to measure how you’re doing on time.

Some people like to present to someone completely detached from the topic. The idea is that if people who are not completely familiar with the subject can follow your presentation, people in the field should be able to easily follow it as well. 

No matter which option you choose, this exercise will help if you have difficulties speaking in public. Do not be afraid of doing these multiple times before your presentation and always ask for honest feedback. The more you practice, the more confident and more fluent you will be.

During my Ph.D., we often presented to our lab members and went through a Q&A section. Not only was it a good opportunity to practice the presenting skills, but it was also a moment to discuss specific aspects and prepare for potential questions. I remember in some instances, the feedback led to reshuffling the ideas completely in a way that made more sense.

7- Appearances matter

Even though people are coming to your presentation because they are interested in your research, appearances matter. The way you speak, how you interact with your audience, and even what you wear, make an impact. Make sure you wear comfortable clothes. 

 If you’re presenting at an online event, make sure the lighting comes from in front of you and not from behind or it will make your face appear darker. Not seeing a presenter clearly can distract the audience and decrease attention.

Also make sure there isn’t anything distracting in the background, like television or someone walking. The best background is usually solid-colored walls.

8- Sleep and eat well before the event

Get a good night of sleep the night before the event. You will feel well-rested and ready to tackle the presentation. It can be tempting to practice your slides and go over your presentation late at night, but it is sometimes better to get a good night's sleep.

In addition, make sure to eat well. You don’t want to feel dizzy or be occupied thinking about food when you should be thinking about the presentation.

Lastly, have a bottle of water close to you while you’re presenting. That will allow you to take pauses when needed and give your audience time to absorb the information after you jump into the next slide or argument.

9- Have a backup

If you have your presentation stored on a hard drive, make sure to have an extra copy on the cloud and vice-versa. Hard drives can break and technical difficulties can occur with cloud storage, so always have a backup just in case. 

Depending on the guidelines of the event, you can also send a copy of your presentation to the organizer and/or colleague. Send yourself a copy of the presentation by email as well.

A lot of people also have a paper copy of their presentation. That’s the last case alternative but also nice to have. If you are in a poster presentation, this may be harder to achieve.

If you have videos in your presentation, check out if the platform and/or venue can display that, especially the audio (if it’s important). Not all software or places have the necessary (or compatible) technology to display your presentation as they should.

10- Use body language

Body language has an essential role in presentations, especially online ones. Make sure you use body language the right way, otherwise it can be distracting for your audience. That includes fidgeting, repeatedly fixing your hair or clothes, among other things.

In academic conferences, the presentations are usually heavy on the information and data side, so it is important that presenters take advantage of tone of voice, gestures, and other body language resources to get their point across.

It is best to keep eye contact with people in the audience. This way, they will feel you are talking TO them and not AT them. But make sure to alternate and not stare at one single person throughout the whole presentation. 

Be aware of your posture and if you have any notes, make sure to either hold them or have them at eyesight. It is common to have notecards during a conference talk, but it is important to know your presentation and not depend on the notes.

11- Encourage your audience to interact with you

A big part of your presentation is for you to talk about your research. People are there to listen to you and absorb information, but they are also there to make the most out of the experience, and that includes engaging and asking questions.

Prepare yourself to answer questions from the audience. It is impossible to cover everything in a short presentation, so try to cover as much as possible and if there are questions you think will arise from the audience, prepare to answer them.

Depending on the type of presentation and what’s expected, you can keep questions for the end or allow questions during the presentation.

If there is a question that you do not have the answer to, it’s ok to say it. It’s better to offer to look more into it and get back to them rather than trying to improvise an answer. Provide your contact information in the final slide or at the end of your presentation. Some participants can reach out to you if they have any questions, suggestions, or opportunities that could be beneficial to you.

If you are giving an online presentation, invite participants to ask a question through the conference platform or website. For example, Fourwaves has a built-in Q&A section on each presentation page where presenters and participants can interact.

12- Structure your presentation and let your audience know

Let your audience know what you will be covering in your presentation. Have a clear outline of the topics and make sure to have this journey clear so the audience understands where you are taking them.

You can start the presentation by highlighting the key messages, but don’t forget to have a summary at the end (your conclusion), where you reiterate the main points of your presentation.

13- Pay attention to design

Adhere to the following basic design principles when building your slides. Avoid distracting colors and mixing more than 2 colors in each slide. If you use a light background, you should use a dark font and vice-versa. Make sure the font size is also big enough and that you are not stuffing too much information into a slide.

A good rule of thumb for your slides is to have about 5 bullet points on each one and give enough time for people to read through them if they need to. Most of the information should be coming out of your mouth and not described in the slides. The slides are just a summary (the bullet points) of what you will cover.

If you are adding visuals, make sure they are big enough so people can see them and they are not covering any information.

14- Take other presentations as an example

You have probably been part of dozens and dozens of presentations in a lifetime. Is there something you liked a lot in those or something you hated? If yes, write it down. If it is positive, strive to replicate that in your presentation. If it is negative, discard it.

If you are taking part in an annual event, you may be able to access presentations from the years before and draw conclusions from there. You can also look for similar poster presentations or templates and get inspiration from those.

Keep in mind that every person has a presentation style. Learn the basic guidelines and find what works best for you.

15- Rely on storytelling

Storytelling is relying on stories (narrative) to talk about something (e.g. personal anecdotes, metaphors, comparisons, etc.). People rely on stories for mnemonic purposes and most of the time, it is easier to remember a story or an analogy than it is to remember a specific situation.

No matter what the topic is, analogies make it easier for people to understand facts. Whenever possible, try to use a metaphor or a comparison

Bonus tip - Remember to stop and breathe during your presentation

It’s normal to feel stressed even if you’re super well prepared and that you know your topic inside out.

Make sure to take the time to pause in between slides and to take a good slow deep breath. It will help you stay focused throughout the presentation.

Practice this during your rehearsals. Not talking for 3-4 seconds can seem long for you, but your audience will appreciate it and it will help you feel calmer.

At the core, preparing for a conference presentation is no different than preparing for any type of public speaking assignment. You need to understand the topic very well, research and practice what you are going to say, and know your audience, among other things.  

Most of all, remember: no one is born with great presentation skills, so give yourself room to improve.

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A Guide to Conference Presentations

Read a summary or generate practice questions using the INOMICS AI tool

Giving a presentation at an academic conference can be both stressful and rewarding. While it's incredibly helpful to get feedback and insights on your project from other researchers in your field, it can also be intimidating to hold your work up for scrutiny from others.

Today we're going to share some tips for making your conference presentations as compelling and distinctive as possible, as well as some tips for dealing with conference day nerves and the post-presentation discussion.

Don't make your audience sit through an uninspired, generic presentation – instead, try to focus on your unique insights and let other conference attendees see your enthusiasm and commitment to your subject. Enthusiasm on the part of the presenter goes an awfully long way to making a presentation more exciting to watch!

Here are our tips for improving your conference presentation.

• Titling your presentation
• How to use slides
• Personable or professional?
• Pitching your voice
• Moving around
• Dealing with nerves
• Post-presentation questions

Download the Conference Monkey Directory - 6 Month Conference List

Give your presentation a fun title

Cute, funny, or pun-based titles are not for everyone, but if you like the idea then it's fine to use a jokey title for your presentation. If that's not your style, then try to pick a title which conveys the interesting big-picture ideas that you'll be discussing, rather than the fine grain details. This helps people from outside your sub-field to know what your talk is about. For example, 'Queen Bee: Social Structures of Hive Species' sounds much more interesting to a non-expert than 'Scent-based communication among hymenoptera'.

Use simple, clear slides

The quickest way to turn your presentation from something interesting to something dragging and dull is by throwing loads of text onto your slides. Whenever you put up a new slide, your audience will stop listening to your speech for a moment while they read the very salient text you've put in front of them. If your slides have long paragraphs on them, then the audience will take several minutes reading the information and not hearing what you're saying during that time.

Counter this problem by using a smaller number of slides – no more than 1 slide per minute of talking, and no more than 25-30 slides in total – and by streamlining each slide as much as possible. If you've spent a lot of time in academia, you've probably become very used to presentations with hundreds of bland, text-heavy slides that distract from the presenter rather than supporting them. But just because this is common, doesn't mean it's the right way to present! Remember, the audience is supposed to absorb information from your talk, not from reading hundreds of slides. Your slides should be minimal, with no more than a few bullet points or keywords on each slide.

A slide doesn't need to fit all of your information on it, as you can give all the relevant details in your talk. The slide should be merely a guideline for what you are discussing. A good slide might have just three keywords on it, which you will discuss in detail. By getting rid of extraneous information, you make it easier for your audience to follow your talk and engage with your points.

Try to cut down your slides as much as you possibly can. Also, try to use illustrations, graphics, or graphs wherever possible to convey information in a visual way. If you're worried about forgetting what you were going to say, then use the notes feature which allows you to add notes which are only visible to the presenter to each slide. This way, you can see the information you need but your audience doesn't get distracted by all the extra text.

You could also try something different: instead of the usual PowerPoint or Keynote, you could try an alternative presentation software such as Prezi, or even consider getting rid of slides altogether if you are a very confident speaker.

Make your presentation more personable

Here's something that many presenters forget: it's okay for your presentation to be a bit personal. You can smile, crack a joke, or refer to examples from your real life to convey your point. Of course, you want to remain professional and not to be too silly or inappropriate. But you needn't be robotic or totally flat. In fact, it's much harder for an audience to engage with a presenter who speaks in a monotone and never injects a moment of levity into their speech.

To get better at this, try to remember to look at your audience when presenting. It can help to have a supportive friend or colleague in the audience who you can look to when you need someone to smile at. Also, feel free to emphasise your points by using hand gestures or by pointing to important information. You needn't stand with your hands pinned to your sides through the whole talk. You can rest your hands on the podium if you have one, or walk back and forth across the stage if you're using a microphone attached to your clothing. You can also emphasise findings that you personally found to be especially interesting, or talk about a finding which took you by surprise. This personal touch will make your presentation more distinctive to you and therefore more memorable.

Pitch your voice at the appropriate volume and speed

This one might sound silly – does it really matter how you speak in a presentation, as long as your materials are good? In fact, yes it does. If your voice is too quiet, your audience will have to strain to hear you, which is tiring for them and makes them much more likely to switch off. Conversely, if your voice is too loud it can be almost painful to listen to. Try to pay attention to the volume of your voice, and remember that most people tend to be too quiet, so you should lean towards speaking a little louder.

Similarly, many people don't realise how fast they speak, especially if they are a bit nervous. Speaking too fast causes several problems: firstly, people will not be able to hear each sentence and might get lost, and secondly, they won't have time to think about your point and consider it before you've moved onto the next point. Conversely, as we all remember from school, there's nothing more boring than having to listen to someone with a slow, droning voice. If in doubt, try giving a practice presentation to friends or colleagues and ask them for feedback.

Feel free to move around

You needn't force yourself to stand stock still while presenting. In fact, it will make your presentation more engaging if you use the same facial expressions and gestures that you would if you were talking to a friend. While it's not a good idea to bounce around and move very fast, as this can be distracting, it is fine to walk around a little, to use your hands to indicate as well as or instead of a laser pointer, or to use your hands to emphasise particular points. Try to use movements that feel natural to you instead of standing totally still, as this will make your talk more dynamic and personal.

Above all, try to relax, and this will help your presentation to be smoother and more natural, which will be appreciated by your audience. And on that subject...

How to deal with nerves when making a presentation

Make sure you're prepared in advance.

The very best way to keep your nerves under control is to have practised your entire presentation from beginning to end beforehand, at least once. A few days before your presentation, recruit a friend or two to sit with you and be your audience. You can practise in an empty lecture hall or classroom if one is available and if that will help you to feel more comfortable. But it's also fine to practise at your house, or even in a cafe or bar if you bring a laptop with you. Run through your whole presentation, including slides, and take note of any areas where you struggled to find the right words or weren't sure what topic to speak on next. That way, you can know which specific topics or slide you need to remind yourself of.

However, it's important not to over-rehearse. You don't need to have your entire presentation memorised, and in fact doing so will only make your presenting style appear stilted and unnatural. You should be familiar with the material you're presenting (and if your presentation is about your research, you are likely to already be as familiar with the material as you need to be), and be able to anticipate some questions or criticisms that your audience might have. But remember that you are already an expert in this area – hence why you're presenting on it at a conference. There's no need to attempt to cram lots of extra information into your brain the day before a presentation; rather, let the knowledge that you already have guide you in how you present.

Make sure the IT equipment works beforehand

One issue that is almost bound to arise when you present, and can be very stressful, is problems with the computer, projector, or slides which you have prepared. Between different file formats, different laptop adaptors, and the difficulty in getting video or sound effects to work correctly in your presentation space, there is a lot that can go wrong.

The best way to deal with this is to make sure you've tested out all of the equipment earlier in the day before your presentation. Don't wait until 10 minutes before you begin in order to test! If there are problems, you need to know earlier so that you can find the correct adaptor, get help from  IT support , and so on. If you're presenting in the afternoon, find a time in the morning at which you can test. If you're presenting in the morning, arrive very early, or consider testing the day before. That way you won't have any last-minute technical problems to deal with.

Tips for dealing with nerves while you're speaking

It's common to feel flustered, hyper-vigilant, or a bit overwhelmed when you start to present. The best solution for this is to give yourself the opportunity to take a few seconds to get yourself together. A good way of achieving this is to have a bottle of water in front of you – if you feel yourself getting overwhelmed, stop talking and have a drink of water and take a deep breath before you continue. It might feel to you as if you are standing in front of everyone and doing nothing for ages, but don't worry, it's only a few seconds and won't feel that long to the audience.

Another common problem is feeling like you don't know where to put your hands, or what to do with your body. If there is a lectern or podium in front of you, then make use of it – rest your hands on either side and grip it gently, which will help to make you feel grounded. If there's no lectern, then a good tip is to gently squeeze together your thumb and index finger while you're speaking; this pressure will help as an outlet for your nervousness which your audience won't notice.

Finally, one great way to reassure yourself during a presentation is to find a friendly face in the audience who you can can look to when you're feeling unsure. If possible, ask a friend or colleague to come along, and catch their eye when you need to. Otherwise, pick an audience member who seems open and friendly and look at them – the point is to think of your audience as a collection of friendly people, rather than as a singular scary judging entity.

When you can keep your nerves under control, your presentation will be more fun for you and more engaging for your audience.

Answering questions after a conference presentation

Even when you've spent a lot of time preparing your conference presentation and trying new presentation tools, there is one aspect of presenting that intimidates many people: answering questions during or after the presentation. At its best, a question and answer session can give you valuable new ideas about your research and help you to anticipate what kind of reviewers' comments you might receive when you publish your work. At worst, a question session can feel like a whole room full of people aggressively criticising your work and pointing out its flaws.

There are, of course, a few things you can do to make audience participation run a little more smoothly.

Keep the discussion to the end of the presentation

Depending on the type of presentation you are giving, generally you should expect questions to come at the end after you have finished presenting. If you are presenting in a workshop or in a teaching session, then there may be clarifying questions asked during your talk too. If someone asks a quick question during your presentation – such as asking you to explain an acronym or to define a term – then you should pause to answer them. But if someone starts to ask a more conceptual or complex question, it's fine to tell the audience to save their questions until the end.

Be prepared

The best way that you can feel more comfortable when fielding questions is to be prepared in advance. While you can't know exactly what will be asked at any given presentation, you can make some educated guesses about the kind of topics that are likely to come up. If there is a point in your presentation that you know is unclear – for example, if you used a highly complex experimental methodology or statistical analysis and you didn't have time to explain it fully during the presentation – then it's likely that someone will ask about this. Also, you can expect typical questions about what your plans are for the next stage in our research, or about how you interpreted your results.

Knowing the topics that are likely to be asked about, you can prepared yourself in advance. One great tip is to prepare extra slides with more information about your methodology or with more data to illustrate your points. When someone asks about an issue that you didn't have time to cover, you can bring up the relevant extra slide and talk them through it. You should also think of a couple of key points that you would use to answer questions about your next project or about the interpretation of your results.

Ignore the rambling and focus on the question

Often times, when people ask questions they may ramble somewhat before getting to the point. Asking questions can be intimidating for the questioner too, so sometimes this comes simply from nervousness. At other times, professors who are used to holding a floor may talk for some time as a preamble to the question. Hopefully, you have a moderator who will encourage the questioners to keep their comments brief.

But if you are confronted with a rambler, then don't panic. You don't need to respond to every single one of their points. Instead, try to sum up the essential gist of their comments and respond briefly to the topic as a whole. You can even clarify their question before responding, by saying “If I'm hearing you right, what you are asking is...” If the questioner has brought up a lot of different topics, then simply pick the one topic that is most relevant to your presentation and respond to that.

It's okay to say that you don't know

Something that often makes presenters nervous, especially if they are new to presenting, is the idea that someone might ask a question which you are unable to answer. Someone could ask for a particular factual piece of information that you don't have, or they could ask you about a specific paper which you have not heard of or have not read. If this happens, you needn't berate yourself or try to make up an answer off the cuff. It is perfectly okay to say that you don't know the answer to that question but you will look it up, or that you haven't seen the paper in question but that you will read it afterwards. You can also offer to discuss the topic further with the questioner after the session is finished.

Don't be concerned that this will make you look incompetent. In fact, being honest about the limitations of your knowledge is one of the marks of a honest and knowledgable researcher and your audience will respect you for it.

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• Conference Organising
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• Research World

11 Tips for presenting at a conference

How to deliver an effective conference presentation (and beat those presenting nerves).

Presenting at a conference is a core part of scientific communication for any researcher or academic. Finding the right conference with the right audience and successfully communicating your latest findings is a great way to enhance your career prospects and, in turn, learn about the newest developments in your research field.

Before we jump in, an important note on fake conferences. There has been a growth in the number of predatory conferences in recent years, so before you register to attend and present your work at any conference, familiarise yourself with ways to tell a predatory conference from a legitimate one .    

Developing a conference presentation is no different to developing any other presentation – you need to be well prepared, consistent throughout and ensure you’re able to resonate with your audience.

One of the biggest challenges in giving a good presentation is managing your nerves. Even the most experienced and respected speakers and performers get a bundle of nerves before they start, so you’re in good company. The good news is that the techniques of an effective presenter can be practised. So how can this be accomplished? Here are 11 tips that will help you give an effective conference presentation.

1. Don’t touch that slide deck just yet

The first thing you need to know about creating an effective conference presentation is not to dive head first into your slides.

It’s hard to beat the feeling of getting an email letting you know that the proposal you worked tirelessly on for a conference has been accepted. Finding out that your work has been well received by a committee can mean a huge amount, especially when you’re driven by your passion for it, like the majority of researchers out there.

So it’s super easy to just start adding slide after slide to your presentation. When I first presented at a conference, we ended up with 40 slides for a 15-minute presentation. And I was lucky enough to be working with some more experienced researchers that reeled in my confusing and inconsistent slides.

Once we started again and made a clear outline first. I simply sketched it out, slide by slide and got back into a flow,  but this time it was in a much more controlled manner. Take your time and make a strong outline to keep you on track. Use this checklist to keep you on the right road.

2. Build your presentation within time constraints

Ensuring your timing is right is so important when presenting at a conference. If you have ten minutes to present, prepare ten minutes of material . No more. If you don’t practice your timing, you may not get a chance to highlight your findings and recommendations – the most important part.

In my experience conference organisers are usually quite clear about how much time you have allocated. The best presenters know exactly how much time they have to work with, then they tailor their presentation to fit the time and keep an eye on the time throughout.

And if you are running out of time, stop. Jump past a couple of slides if you need to make one last point.

3. Use visuals to illuminate, not obscure

Images are key elements to any presentation. Whether it’s a pie chart to show percentages, or a strong image to convey a point, visuals can be much more effective than words. They help reinforce or complement the ideas or points you’re trying to get across. Your audience may be able to understand your message a little easier when it’s presented with visuals that relate to it.

But remember to keep your visuals clean and simple. Some of the worst conference presentations I’ve seen are ones with complex imagery that forces the audience to try and figure out how the image and the speaker’s point are related.

4. Aim for simplicity and consistency

Don’t be afraid of using some text and bullet points if you need to make a point that isn’t easy to communicate visually, or if you’re discussing steps or sequences.

But use them to communicate your point to the audience, not as a prompt for what you want to say. That’s what your speaker notes are for. You want your audience to listen to you instead of reading from your slides, so less is more in terms of the text on the slides.

Inconsistency in slides is a subtle thing but can take away from a presentation very easily. While slides with different colours may look nice, they may be distracting to your audience. Use a consistent template with the same fonts to make it easier for your audience to follow along.  And remember, your audience will view your conference presentation from a distance, so use large clear fonts and as few words as possible in your slides.

5. Know your research audience

One of the most common mistakes I have seen being made by conference presenters is presenting a roomful of people with information they already have . A great way to make this mistake is spending the majority of your presentation going over the existing literature and giving background information on your work.

Just like when you’re in the audience at a conference, researchers are there to learn about your new and exciting research, not to hear a summary of old work. The worst speakers assume that the audience doesn’t know anything and need educating.

Before you begin speaking to a group, find out what they already know and where they are up to with your topic. It’s not easy to get details on all delegates but you will know the plenary sessions and whoever you have networked with before this. Most conferences use mobile apps now, and these are a great way to get an insight to exactly who is attending the conference and what their speciality topics are from the programme.

This can give you a good idea of how much background you need to give so that your key presentation points will make sense. A good rule of thumb is that if you’re giving a 15-minute presentation, by the 6th minute you should be discussing your data or case study.

6. Rehearse your presentation

I shouldn’t even need to include this on the list, but so many people fail to do enough of this. Rehearsing is crucial to making you feel comfortable with every word you are going to say. Rehearse your paper aloud in private and in front of a friend. This can feel a bit embarrassing, but reading it through in your head never corresponds to the time it takes to read it aloud in public. The more times you say the words aloud, the more you will be familiar with it. And if you are familiar with what you’re saying, your confidence in your conference presentation will increase.

When I’m practising for a conference presenting slot, I rehearse out loud in my bedroom. It feels strange but it works. If you’re feeling self-conscious about this (or don’t want your housemates to overhear) you could play some music at the same time.

Another strategy that works well is recording yourself . This lets you see where you’re doing well and where you need to improve. And if being recorded makes you feel under pressure, this helps mimic the actual feelings you’ll have while presenting in front of a real live audience. So you’ll get a good idea for how you will perform on the day.

After I’ve recorded myself, I usually ask a friend or colleague to listen and be critical of my efforts. Getting grilled beforehand really helps ease any presenting nerves or anxiety you will get if you’re unlucky enough to get grilled after your presentation.

7. Prepare, prepare, prepare

Preparation for anything is key, especially for conference presentations.  You’ve prepared enough to find the right conference , and to submit a proposal worthy of acceptance, now you need to prepare to present it.  

Know your slides inside out. You should use them as a guide for your presentation, not an autocue.

Think about your clothing. Wear something that makes you feel comfortable when facing your audience. If you’re not sure what clothes are appropriate, check the dress code with the organisers or with colleagues.

Conference session rooms can get stuffy, so if you’re someone who sweats when they’re nervous, choose clothing that won’t show it. And don’t wear something that’s awkward and restrictive, even if you think it will project a confident image. If you’re not comfortable, you won’t look or feel confident.

Try to get a good night’s sleep before your presentation; everything looks better and more manageable when you’re well rested.

8. Back up your backup

A good way to think about your presentation technology requirements is this: any tech you want to use can and will fail. It’s not beyond the realms of possibility for your memory card or flash drive not to work when the big moment comes. Or for your laptop to decide to reboot. Or for the conference’s presentation facilities to fail.

Arm yourself with a back-up plan so you aren’t left stranded if things go awry. As well as following the conference instructions to submit your presentation online or at their drop-off desk, copy your slides to an online deck service and upload a copy of your presentation to Dropbox . Then email yourself any links you need so they’re within arms reach if you need them. Take no chances.

And if you have any specific audio-visual requirements, make them known to the conference organiser well in advance. If they don’t ask, tell them anyway. Never assume that they’ll just know . Not all conference venues can accommodate the latest technology.

9. Get to know the presenting space

One thing presenters often forget to do before starting a presentation is sussing out the room they’ll be speaking in. If you get the opportunity, get down to the room where you’ll be presenting ahead of time and check it out. This will save you from the last-minute panic of running across an unfamiliar campus. Trying to find the room you’re supposed to be in.

Most rooms will be kitted out with everything you need to present. But there’s no harm in making sure all the equipment you need is there and works. Take no risks and you’ll eliminate nasty last-minute surprises.

Get comfortable with the presentation area, walk around it until you feel familiar with the environment in the room. This will save you the shock of unexpectedly being faced with a large/tiny room. Bring your set of notes with you, and make sure you can read them in the lighting conditions in the room. Don’t be afraid to ask for what you need – if there are open windows that are bothering you, ask for them to be closed.

10. Use body language to your advantage

Body language has an important role in presentations, especially at academic conferences. There are usually a lot of facts and findings to be highlighted in a conference presentation, and you need to use all the presenting tools available to you to remain interesting and effective throughout. Your gestures, tone of voice and positivity can be seen through your body language. And may determine how engaged your audience is.

When you’re speaking, a few body language tips can help improve your rapport with your audience. For your audience to engage, it’s important that they can see you. And that you look at them and make eye contact. Try to spread your gaze, rather than staring at one person. And avoid focusing intently on your laptop screen, your notes, or the floor. This can give the impression that you’re nervous or uninterested, and can also prevent you from projecting your voice clearly.

If possible, don’t stand behind a lectern or hold any notes. Instead, keep a straight, relaxed, open posture, and feel free to be comfortable with the full stage. And move around the stage a little as you speak.

The great presenters use gestures to emphasise their points and to highlight their visual material to guide the audience’s attention. When you see a speaker rooted rigidly to the spot and without positive body language the presentation loses a lot of its emphasis. Avoid other distracting movements, such as repeatedly putting your hands in and out of your pockets, jingling coins in your pocket, or fiddling with pens, clothing, or props such as laser pointers.

11. Encourage questions and discussion

If you manage your time well, you’ll have sufficient time left for questions. Or an open discussion after your conference presentation. Expect questions, but don’t worry if there aren’t any. If your audience is reluctant to ask questions, a good session chair will usually pose a question. Presentation questions are a good thing . They give you a chance to elaborate on something that wasn’t clear. Or address the topic that everyone wants to know but you forgot to include.

Answering questions can be nerve-wracking because of the fear that you might not be able to answer them. But when the audience is asking questions, it’s generally out of genuine interest. Don’t trip you up, so see it as a good opportunity to explore how you can expand your work.

Though the majority of questions in a conference Q&A session are fairly benign, like me, you could find yourself at the end of a grilling (perhaps from someone who’s research you’ve had the temerity to challenge) after you present at a conference. If you think this might happen to you, it’s worth doing some reading on how to respond to destructive criticism from peers.

And if you’re feeling nervous about facing tough questions. Here’s something that might help: if you’re attending with someone you know (and trust), ask them to ask you a question. Some people even like to agree in advance what the question will be. This can simply help get the ball rolling and boost your confidence.

And finally, a trick I learnt from an experienced researcher is to keep a notebook and pen handy. And to make notes of the good questions to reflect on later.

Presenting skills are for life

Once you’ve mastered the tips above, you’ll be all set to give a great conference presentation. And the more you do, the easier they’ll get. Until you’ll reach a point when you can’t remember how nervous they used to make you.

One final note on audience size: never take it personally. Some of the best papers out there were presented to small audiences. Nobody ever asks how many people were in the audience. And you don’t have to state it on your academic CV. No matter what size the audience, a great presentation is a great presentation.

Brian Campbell

Brian is a data-driven marketeer, and responsible for helping people find Ex Ordo. He works part-time as a lecturer at the National University of Ireland, Galway, and loves quizzing his students on the latest business trends and insights. Brian enjoys hanging out with his little nephews, and playing and watching sports. He also likes to keep a keen eye on the scholarly research space, and has co-organised an academic conference to boot.

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Academic Conference Presentations

A Step-by-Step Guide

• © 2022
• Mark R. Freiermuth 0

Gunma Prefectural Women’s University, Tamamura-machi, Japan

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• Takes the presenter on a journey from initial idea to conference presentation
• Addresses topics such as abstract writing, choosing a conference, posters and online versus face-to-face presentations
• Based on the author's own experiences

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Table of contents (9 chapters)

Front matter, next up on stage….

Mark R. Freiermuth

Conferences: Choose Wisely Grasshopper

Getting started: the precise abstract, after the excitement fades: preparing for the presentation, tea for two or more: the group presentation, conferences: live and in-person, ghosts in the machine: the virtual presentation, the seven deadly sins: what not to do, the top five, back matter.

• English for Academic Purposes
• public speaking
• research presentation
• academic skills
• conferences
• poster presentations

About this book

This book provides a step-by-step journey to giving a successful academic conference presentation, taking readers through all of the potential steps along the way—from the initial idea and the abstract submission all the way up to the presentation itself. Drawing on the author's own experiences, the book highlights good and bad practices while explaining each introduced feature in a very accessible style. It provides tips on a wide range of issues such as writing up an abstract, choosing the right conference, negotiating group presentations, giving a poster presentation, what to include in a good presentation, conference proceedings and presenting at virtual or hybrid events. This book will be of particular interest to graduate students, early-career researchers and non-native speakers of English, as well as students and scholars who are interested in English for Academic Purposes, Applied Linguistics, Communication Studies and generally speaking, most of the Social Sciences. With that said, because of the book’s theme, many of the principles included within will appeal to broad spectrum of academic disciplines.

-Sarah Mercer , Professor for Foreign Language Teaching and the Head of the ELT Research and Methodology Department, University of Graz, Austria

Authors and Affiliations

About the author.

Mark R. Freiermuth  is Professor of Applied Linguistics at Gunma Prefectural Women's University, Japan. 

Bibliographic Information

Book Title : Academic Conference Presentations

Book Subtitle : A Step-by-Step Guide

Authors : Mark R. Freiermuth

DOI : https://doi.org/10.1007/978-3-031-21124-9

Publisher : Palgrave Macmillan Cham

eBook Packages : Social Sciences , Social Sciences (R0)

Copyright Information : The Editor(s) (if applicable) and The Author(s), under exclusive license to Springer Nature Switzerland AG 2022

Hardcover ISBN : 978-3-031-21123-2 Published: 05 January 2023

eBook ISBN : 978-3-031-21124-9 Published: 04 January 2023

Edition Number : 1

Number of Pages : VII, 159

Number of Illustrations : 45 b/w illustrations

Topics : Applied Linguistics , Research Skills , Career Skills , Sociology of Education

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Why You Should Consider Presenting at an Education Conference

It can be a great opportunity for teachers to share their expertise and to connect with like-minded educators.

A colleague and I had been integrating picture books into our middle school science and social studies classrooms and wondered how to share this practice with a wider audience. At a local district conference, a call for proposals opened up, and we decided to submit a proposal. Our proposal got accepted, and we were so excited! The process of submitting the proposal and then giving the presentation was a great way to connect with other educators and share our expertise.

Since 2019, I’ve attended and presented at many different conferences and in many different capacities: as a featured or keynote speaker, a workshop and webinar leader, a panelist, a volunteer, and a listener and learner. Regardless of what I’m doing there, I’m always blown away by how dynamic and powerful our voices are. There’s a common misconception that many education conferences don’t feature many actual educators or people in education, but that couldn’t be further from the truth—there are so many educators who present and share at these conferences. You could be one of them!

Whether it’s a local, regional, district, statewide, or nationwide conference, something amazing happens when you bring your voice to a larger community and showcase your expertise. Additionally, presenting at conferences can have immense benefits for you personally and professionally. However, sometimes it can be challenging getting started with the process of finding a conference and crafting a proposal. Let’s go through the process of thinking about and applying to present at a conference.

Why should you submit a conference proposal?

You can take the opportunity to speak up and speak out. Your voice absolutely matters! People want to hear what you have to say. If a conference is giving you a platform to speak about a passion of yours, consider submitting a proposal.

You can expand your skill set. Presenting at a conference involves skills such as public speaking, working with colleagues outside of your building/district/role, content creation, and content delivery—all things that we already do in our classrooms and schools. However, we can expand on them and share them with a larger audience.

You can participate in unique events. Conferences have many events, such as meals, receptions, community groups, and even affinity groups where you can connect, collaborate with, and learn from the people around you in a more relaxed way. This builds a community of like-minded educators and professionals and can also help you grow your professional learning network. 

Keep finances in mind 

Some conferences can be expensive to attend, regarding travel costs and registration fees. However, there are some conferences that provide free registration to presenters (such as a favorite of mine, IDEAcon ), and there are others that provide free registration for volunteers.

Additionally, there is a possibility that your school, district, or organization may cover travel costs for conferences that are not local or regional; for the very first conference that I attended as a participant, my district paid for my travel and my hotel. It’s important to explore all options to reduce potential costs so that if you’d like to attend, you can make the best financial decision.

Plan Your Proposal

First, check to see the “request for proposals” deadline. All conference proposal windows have deadlines, and if you’re interested in presenting, you don’t want to miss it! The “request for proposals” window for conferences often opens early, so be sure to plan when you’d like to submit yours. If you do miss a deadline, you can reach out to the conference committee; they may be able to extend it for you, but don’t count on it.

Next, see if the conference has any specific themes or requests for content. Some conferences adhere to a certain topic (e.g., literacy, STEM, future-ready skills) for their entire duration; others don’t. If a conference has a theme, it’s definitely a good idea to stick to it.

Then, see if the conference has any specific guidelines for writing the proposal. No two conferences are alike. Some proposal submissions require only an abstract and a title, while others require a full outline and information on the  technology you’ll use to give your presentation. It’s important to see what the conference proposal requires so that you won’t be missing any pieces upon submission. Additionally, some conference proposal websites even offer the rubric that they use to score the sessions. If you see one, definitely take a look at it, so that you know what criteria are used to vet and accept sessions.

Write your proposal

Decide on the presentation format. Many conferences have multiple presentation formats, such as standard presentations (45–50 minutes), creation labs/workshops (90–120 minutes), panels, and even poster sessions. Decide which format would work best for your content. 

Create from the heart. Think about what you’re passionate about and what you’d like to say to a larger audience. This can be focused on a content area, an area of expertise, or an area of interest/study.

Keep learning objectives at the forefront. When you’re writing your presentation, think about what you’d like for the audience to learn during their time with you. I like to segment my presentations into three different parts: opening, action, and closing. During the opening, I introduce myself and the “why” behind the session. During the action, I showcase how to do the concept or work alongside tools. In the closing, I give “next steps” and resources for participants to continue their learning.

There’s power in collaboration. You don’t have to do this alone. If you’d like to present with another person or a group of people that may have shared interests and content, reach out to them and see if they’re interested in creating a shared proposal. I present frequently with friends and colleagues, depending on the circumstances—our voices are stronger together!

Submit your proposal  

When you’re ready, press that submit button! Because no two conferences are the same, deliberation windows vary. However, you’ll typically receive notice of your proposal status via email. If your proposal was accepted, celebrate and plan your presentation! If it was rejected, there’s no harm in reaching out to the conference proposal team for feedback about how to improve your proposal for next time.Also, just because a proposal was rejected at one conference doesn’t mean that it won’t be accepted at another. Continue submitting your proposal to other conferences as applicable, and if you receive feedback on your proposal, consider implementing it.

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How to Write a Winning Conference Proposal (+Examples)

Discover the art of writing irresistible conference proposals with our guide. Get practical tips and inspiring examples usable as templates to succeed.

7 minute read

helped business professionals at:

Short answer

What is a conference proposal?

A conference proposal is a detailed pitch for a presentation, workshop, or panel at a conference. It outlines your topic, approach, and how it benefits attendees, aiming to convince organizers of your session's value and relevance to their audience.

Even the best ideas can get rejected without a solid proposal

You've got an idea. Not just any idea, but one that sparks interest, drives innovation, and perfectly aligns with your chosen conference's theme. You're ready to share it with the world, confident it will make an impact.

But, in a sea of professionals, all armed with compelling insights, the harsh reality is that not every great idea can make it onto the stage.

Why? Because when slots are limited and competition is fierce, it's not just about what you say; it's about how you say it.

Don’t worry, though - I’ve got you covered. With a blend of expert insights, straightforward tips, and relatable examples instantly usable as templates, I’m here to guide you through creating a proposal that shines brighter than the rest.

Let’s get started!

What are the main types of conference proposals?

Understanding the different types of conference proposals is crucial for tailoring your submission to fit the unique format and audience engagement you're aiming for.

Whether you're a seasoned academic or a professional stepping into the conference scene, knowing these distinctions can significantly enhance your chances of acceptance.

4 main types of conference proposals:

CONFERENCE PAPER PROPOSALS

CONFERENCE POSTER PROPOSALS

ROUND TABLE DISCUSSIONS

PANEL/SESSION PROPOSALS

Conference paper proposals

Scholarly paper: This type involves a deep dive into theoretical or conceptual analysis. You're expected to present an idea, backed by thorough research and a review of existing literature, arguing for a new perspective or approach.

Empirical paper: Focused on research findings, empirical papers require you to present preliminary results and analyses. These are grounded in your methodology, whether qualitative, quantitative, or a mix, offering concrete insights into your study.

Conference poster proposals

Ideal for early-stage research or when seeking more interactive feedback, poster proposals allow you to visually present your work. Attendees can engage directly with you, offering a more personalized discussion about your research findings and methodology.

Round table discussions

These are perfect for fostering in-depth conversations on a specific topic. By sitting at a round table, participants are there specifically to engage with your work, providing a unique opportunity for detailed feedback and networking.

Panel/Session proposals

When you're looking to create a broader dialogue around a cohesive theme, panel or session proposals are the way to go. These involve coordinating multiple speakers to present on related topics, enriching the conference program with diverse perspectives and expertise.

What is a typical conference proposal outline?

The right conference proposal outline is not just a list; it's a carefully crafted narrative that guides your readers through your thought process, convincing them of the value and relevance of your work.

Here's how to structure your proposal to make a lasting impression, ensuring every element works together to showcase your idea in the best light possible.

11 essential elements of a conference proposal:

Title: Your first opportunity to grab attention. Make it informative and compelling, reflecting the essence of your presentation.

Abstract: A concise summary that highlights your proposal's main idea, objectives, and significance, offering a snapshot of what to expect.

Introduction: Introduce your topic, its relevance, and its significance to the conference audience, setting the context for your proposal.

Objectives and goals: Clearly articulate what you aim to achieve, aligning your objectives with the overarching themes of the conference.

Theoretical framework: For scholarly proposals, outline the theories or concepts that underpin your argument or research, providing a solid foundation.

Methodology: Detail the methods used in your research, essential for empirical studies, including how data was collected and analyzed.

Preliminary findings or arguments: Present the core results of your research or the principal arguments of your analysis, offering insights into the value of your work.

Significance and contribution: Demonstrate how your proposal advances the field, fills a knowledge gap, or presents a new perspective.

Conclusion: Sum up the key points of your proposal, reinforcing its relevance and potential impact on the conference and its audience.

References: List key references to acknowledge prior work and contextualize your proposal within the broader discourse.

Biographical note: Provide a brief bio to highlight your expertise and qualifications, establishing your credibility on the topic.

What is the best conference proposal format?

In the past, conference proposals often looked a lot like academic papers: lots of text, packed into PDFs or Word documents. While this method was thorough, it sometimes made it tough for readers to quickly grasp the heart of your ideas. I

But here's the thing – the way we share and digest information has changed, and so have the expectations around conference proposals.

The truth is, walls of text don't engage us like they used to. In our fast-paced, digital world, engagement is key. People want to interact with the content they're consuming, not just passively read it.

So, how do you make your conference proposal stand out? By bringing it to life with interactivity.

Think about adding clickable links that dive deeper into your research, embedding short videos that summarize your findings, or including interactive charts that let readers explore your data firsthand.

These interactive elements can transform your proposal from a static document into an engaging journey, making your ideas shine brighter and encouraging a deeper exploration of your work.

Here’s an overview of the most popular formats:

Conference proposal examples that get you accepted

The best conference proposals out there, the ones that effortlessly make their way onto conference agendas, all share a few key traits.

First off, they lay out their ideas in a way that's easy to grasp, avoiding jargon and fluff. They're also incredibly engaging, drawing readers in with compelling narratives, interactive elements, or fascinating findings.

Plus, they demonstrate the significance of their work, showing how it pushes the envelope in their field.

The examples we’re about to explore have all mastered this art. I’m about to share what makes each of them particularly successful, so you can easily apply the same principles to your deck.

Conference workshop proposal

This conference workshop proposal has been designed to offer a comprehensive overview of an upcoming workshop aimed at enhancing data-driven decision-making skills.

It stands out for its strategic structure, engaging content, and interactive elements, making it a compelling read for organizers, potential participants, or sponsors.

What makes this conference proposal great:

Clear agenda slide: The proposal features a well-organized agenda slide that outlines the workshop's flow, including sessions on interactive design principles, tool proficiency, storytelling for impact, and ethics in data representation.

Clear outline of costs: The deck includes a detailed breakdown of the costs associated with different parts of the workshop, such as hands-on workshops, expert-led demonstrations, and panel discussions.

Option to embed external links or videos: The proposal leverages the capability to embed external links or videos, enriching the presentation with additional resources and multimedia content.

Conference pitch deck

This presentation is a great example of how to effectively communicate the essence and value of a conference.

By balancing text and visuals, providing options for customization, and clearly outlining budgetary considerations, it stands out as a compelling tool for engaging potential sponsors and attendees.

What makes this deck stand out:

Use of grayed-out content: The deck employs grayed-out content strategically, focusing the reader's attention on key points and making the presentation easier to follow.

Option to edit details post-send: Offering the flexibility to edit details after sending the deck ensures that the information remains up-to-date and can be tailored to the recipient's interests or feedback, enhancing the personalization of the pitch.

Clear budget outline: A transparent and detailed budget outline is provided, giving potential sponsors and partners a clear understanding of the financial aspects of the conference.

Conference presentation design proposal

This proposal is a prime example of how to effectively pitch a conference presentation design service. It's tailored for companies looking to enhance their conference presentations with dynamic and engaging design solutions.

The agency promises to tackle common challenges like design complexity, audience engagement, and message clarity, using innovative design strategies to propel clients' messages forward.

Interactive data visualization components: The proposal highlights the use of interactive data visualizations, ensuring that complex information is presented in an engaging and understandable way.

Expandable text sections: It incorporates expandable text sections, allowing readers to dive deeper into specific areas of interest without overwhelming them with information upfront.

Clear next steps outline: The proposal concludes with a well-defined outline of next steps, from consultation to implementation kickoff.

Conference funding proposal

This conference funding proposal is a masterclass in how to effectively seek sponsorship and support for a high-profile event.

It’s designed not just to inform but to engage potential sponsors, offering them a clear vision of the event's impact and the benefits of partnership.

Video on the cover slide: The inclusion of a video right on the cover slide immediately captures attention, providing a dynamic introduction to the proposal and setting the tone for what's to come.

Content segmented in tabs: The proposal smartly segments its sponsorship packages (Silver, Gold, Platinum) into tabs, making it easy for potential sponsors to navigate through options and find the one that best fits their budget and marketing goals.

Narrator slide: A dedicated slide narrates the success of past events. This builds credibility, but also lets readers explore the tangible benefits previous sponsors have enjoyed at their own pace.

Summit sponsorship proposal

This proposal stands out by effectively communicating the value proposition to potential sponsors, showcasing how their brand can benefit from being associated with the summit.

Testimonials slide: Including a slide dedicated to testimonials from previous sponsors or partners, complete with customizable logos, adds a layer of trust and credibility.

Option to embed external links: The ability to embed external links within the proposal offers sponsors direct access to more detailed information, such as past event highlights, detailed sponsorship package benefits, or even media coverage.

Multiple image and video placeholders: Incorporating various placeholders for images and enables the presentation of compelling content that can showcase past events, highlight attendee testimonials, or even offer a virtual tour of the venue.

Conference sponsorship proposal

This conference sponsorship proposal stands out for its strategic approach to presenting information, its innovative features designed to enhance sponsor engagement, and its visually appealing presentation.

It serves as an effective tool for securing sponsorships and reflects your company’s professionalism and commitment to creating mutually beneficial partnerships.

Option to extract branding from any website: This innovative feature allows you to easily integrate your branding into the event's promotional materials, ensuring a seamless and consistent brand presence throughout the conference.

Perfect balance of text and visuals: The proposal strikes an ideal balance between informative text and engaging visuals, making it easy for potential sponsors to quickly grasp the event's essence and the sponsorship opportunities available.

Clean layout: The clean and organized layout of the proposal ensures that information is presented clearly and concisely, making it easy for readers to navigate through the different sections and understand the key points.

Conference sponsorship deck

By combining scroll-based design, actionable features, and smart security measures, this conference sponsorship deck conveys the value of the event and facilitates a smooth transition from interest to action.

Scroll-based design: As viewers scroll through the deck, they're taken on a guided journey through the conference's highlights, sponsorship packages, and key benefits. This keeps potential sponsors engaged and interested in learning more.

Embedded calendar: Including a calendar as a call-to-action is a smart move. It enables potential sponsors to immediately book a meeting or express interest, reducing the friction in the follow-up process and increasing the chances of securing sponsorship.

Smart control measures: The ability to lock the deck with a password adds an extra layer of security and exclusivity. It ensures that only intended recipients can access the information, protecting sensitive details about the event and sponsorship opportunities.

Proposal for organizing a conference event

This proposal, while more aligned with event organization, showcases a dynamic and engaging approach to presenting a conference concept.

It's a vivid example of how modern proposals can captivate and communicate effectively, blending detailed planning with interactive elements to draw the reader in.

Average reading time on the cover: Immediately, readers know how much time they'll need to invest, setting expectations and respecting their time from the outset.

Dynamic variables for personalization: The use of placeholders like {{first_name}} suggests a tailored experience, making each reader feel directly addressed and valued.

Running numbers for key metrics: Presenting key metrics such as the number of events organized and happy customers offers concrete evidence of success, building trust and credibility.

Conference event proposal

This proposal is an example of how to effectively communicate the essence, value, and logistical details of a significant corporate event.

By incorporating a clear event program timeline, showcasing their portfolio, and enabling social media engagement, it effectively positions the summit as a must-attend event for industry leaders looking to drive business success through innovation and collaboration.

Timeline slide: The proposal includes a timeline slide that provides an overview of the event's program. It outlines the sequence of sessions and workshops, ensuring attendees understand the flow of the event and the value it offers.

Option to add a portfolio: This option lets you showcase previous successful events and build trust with potential attendees and sponsors by providing tangible evidence of your expertise.

Social media icons: The proposal cleverly integrates social media icons with external links, enabling readers to easily connect with you on various platforms.

How do you write a conference proposal?

Writing a conference proposal is more than just pitching an idea; it's about crafting a message that resonates with both the organizers and the attendees.

It requires you to distill complex concepts into a compelling narrative, focusing on maximizing impact and alignment with conference goals.

Here's how to write your conference proposal to capture attention and secure your spot on the stage.

1) Understand the selection criteria

Start by getting familiar with the conference's goals and themes. Tailoring your proposal to reflect these specifics shows that you've done your homework and are committed to contributing value.

Whether it's highlighting how your topic supports the conference's overarching theme or addressing a gap in the current discourse, alignment with the conference's goals is crucial.

2) Identify current trends or unique angles

Understanding what's currently trending in your field can significantly enhance the relevance of your proposal. Dive into recent journals, conference programs, and discussions with peers to grasp the hot topics.

However, the key is not just to follow the trends but to offer a fresh perspective or a unique angle on a well-trodden subject.

This approach ensures your proposal adds new value to the ongoing conversation, making it more appealing to conference organizers.

3) Craft a compelling abstract

Your abstract is the essence of your presentation, distilled into a few powerful sentences. It should clearly articulate the problem you're addressing, your unique approach or solution, and the impact or takeaway for the audience.

A well-crafted abstract makes your proposal stand out by providing a clear and engaging summary of what attendees can expect.

4) Clearly define your intended audience

Identifying your target audience within the proposal shows that you've considered who will find your session most valuable.

Detailing this helps organizers see how your presentation fits into the broader conference agenda and appeals to attendees.

5) Choose the best format for your message

Conferences offer various formats for presentations, from workshops and poster sessions to panels and individual talks. Selecting the right format for your content can enhance its impact.

Consider your strengths and the nature of your message when choosing how to present it. Interactive workshops are great for practical takeaways, while panel discussions can offer diverse perspectives on a complex issue.

6) Use data to support your proposal

Where applicable, include data or research findings that support the need for your session or its relevance.

This could be survey results indicating interest in your topic, statistics highlighting a problem your session addresses, or data from your own research.

Including evidence makes your proposal more persuasive and underscores the value of your contribution.

7) Define clear outcomes

Be explicit about what you want your audience to learn or achieve by attending your session. Whether it's new knowledge, skills, or perspectives, your proposal should outline the specific outcomes you aim for.

Design your presentation to deliver these outcomes, ensuring your audience leaves with valuable insights they can apply in their own contexts.

8) Incorporate active learning opportunities

Modern audiences expect more than just to listen; they want to participate. Design your session to include opportunities for active learning, such as discussions, hands-on activities, or interactive Q&A segments.

Highlighting these elements in your proposal can make your session more attractive to both organizers and attendees.

9) Submit multiple proposals

If the conference allows, submitting more than one proposal can significantly increase your chances of being selected. Each proposal is a unique opportunity to showcase a different aspect of your expertise or interest.

However, ensure each idea is well-thought-out and relevant to the conference themes. This strategy not only shows your enthusiasm but also your versatility as a speaker.

10) Incorporate evidence of past success

Your proposal should clearly communicate why you are the right person to present on the topic. Include brief mentions of your education, experience, or unique insights that qualify you as an expert.

If you've spoken at other conferences or have relevant accomplishments, briefly mention these in your proposal.

If you're early in your career, consider co-presenting with a more experienced colleague to combine fresh perspectives with proven expertise.

11) End with a smart call to action

Incorporating a smart call to action, such as an embedded calendar link for a meeting or a QR code for additional resources, can set your proposal apart.

It shows you're proactive and ready to engage further, making it easier for the committee to envision working with you.

Example of an effective call to action:

Interactive conference proposal templates

Starting from scratch on a conference proposal can be quite challenging. You need to strike the perfect balance between being informative and engaging, without overwhelming your audience with too much text.

Interactive conference proposal templates serve as a structured guide, helping you navigate through the essential components of your proposal.

They ensure that you cover all the necessary points in a concise manner, making the writing process smoother and more efficient.

Just grab one.

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How to Create a Research Poster

• Poster Basics
• Design Tips
• Logos & Images

What is a Research Poster?

Posters are widely used in the academic community, and most conferences include poster presentations in their program.  Research posters summarize information or research concisely and attractively to help publicize it and generate discussion. 

The poster is usually a mixture of a brief text mixed with tables, graphs, pictures, and other presentation formats. At a conference, the researcher stands by the poster display while other participants can come and view the presentation and interact with the author.

What Makes a Good Poster?

• Important information should be readable from about 10 feet away
• Title is short and draws interest
• Word count of about 300 to 800 words
• Text is clear and to the point
• Use of bullets, numbering, and headlines make it easy to read
• Effective use of graphics, color and fonts
• Consistent and clean layout
• Includes acknowledgments, your name and institutional affiliation

A Sample of a Well Designed Poster

View this poster example in a web browser .  

Image credit: Poster Session Tips by [email protected], via Penn State

Where do I begin?

Answer these three questions:.

• What is the most important/interesting/astounding finding from my research project?
• How can I visually share my research with conference attendees? Should I use charts, graphs, photos, images?
• What kind of information can I convey during my talk that will complement my poster?

What software can I use to make a poster?

A popular, easy-to-use option. It is part of Microsoft Office package and is available on the library computers in rooms LC337 and LC336. ( Advice for creating a poster with PowerPoint ).

Adobe Illustrator, Photoshop, and InDesign

Feature-rich professional software that is good for posters including lots of high-resolution images, but they are more complex and expensive.  NYU Faculty, Staff, and Students can access and download the Adobe Creative Suite .

Open Source Alternatives 

• OpenOffice is the free alternative to MS Office (Impress is its PowerPoint alternative).
• Inkscape and Gimp are alternatives to Adobe products.
• For charts and diagrams try Gliffy or Lovely Charts .
• A complete list of free graphics software .

A Sample of a Poorly Designed Poster

View this bad poster example in a browser.

Image Credit: Critique by Better Posters

• Next: Design Tips >>
• Last Updated: Jul 11, 2023 5:09 PM
• URL: https://guides.nyu.edu/posters

Expo Education

National Conference 2024 | Kansas City | August 1–3

Sponsor an Expo Education Presentation

Act fast—a limited opportunity.

This audience is eager to learn. Be top-of-mind for these future family physicians when you sponsor a private educational session in the Expo Hall for up to 75 attendees. 

Expo Education Lunch Learning-Exclusive includes:

• 45-minute presentation time, including 15-minute Q&A
• Lunch hosted by the AAFP
• Promotion on the online session catalog, mobile app agenda, National Conference Program and Exhibit Guide, and Main Stage Pre-show Slide
• Investment: $14,000

General Learning Expo Education includes:

• 30-minute presentation time including Q&A
• Food and beverage hosted by the AAFP
• Investment: $7,500

Expo Education Presentation Application Submission

Please complete the online exhibitor agreement before applying to host an Expo Education Session.

Sponsor must exhibit to be eligible.

Expo Education Presentation Dates/Times

Copyright © 2024 American Academy of Family Physicians. All Rights Reserved.

2024 Spring P2SAC Conference May 6-8

Please, point your browser to the following link to register for the P2SAC Spring 2024 Conference:   https://cvent.me/0ARxgq?locale=en-US 

Monday, May 6: Tutorials and select Purdue presentations on process safety and assurance

9:00-9:30 Registration; Coffee/Tea and Pastries

Tuesday, May 7: Mini-conference on safety and assurance 

7:45-8:15 Registration; Coffee/Tea and Pastries

8:15-8:45 Prof. Osman Basaran (Purdue): Kick-off, what is P2SAC, and PhD research program

8:45-9:15 Prof. Ray Mentzer (Purdue): Kick-off and overview of P2SAC activities during the past year

9:15-9:45 Prof. Can Li (Purdue): Interpreting Machine Learning and Optimization Models Using Generative AI

9:45-10:15 John Herber (Process Hazard Management Services):The Elusive Nature of Competency

10:15-10:30 Short break

10:30-11:00 Andrea Schmidt (SparkCognitionSolutions): How is AI changing the safety landscape from reactive to preventive/proactive?

11:00-11:30  Prof. Brian Tackett (Purdue): The opportunity for electrochemistry to reduce reactivity hazards 

11:30-12:00 Tekin Kunt (PSRG): Real Wear-Hands-Free Wearables for Process Safety

12:00-1:15 Lunch served in conference room 

1:15-1:45 Timoth Hoff (ExxonMobil): API 753 Awareness for Projects

1:45-2:15 Greg Nesmith (Dow): New technologies need hazard analysis

2:15-2:45 James Burelbach (Fauske): Adiabatic calorimetry techniques for reactive chemical hazards assessment

2:45-3:15 Laurence Pearlman (SAFETY and Consulting Associates, Inc.): Applying “Life Saving Rules” to process safety – how to drive process safety knowledge, understanding and compliance across an organization

3:15-3:30 Short break

3:30-4:00 David Moore (AcuTech): Challenges in Conducting Safer Technologies and Alternatives Analysis (STAA) studies for the Revised EPA RMP Rule

4:00-4:30 Prof. Vilas Pol (Purdue): Towards Making Li-ion Batteries Inherently Safer and Operable at Extreme Temperatures

4:30-5:00 Bruce Vaughen (CCPS) and Ken Bloch (Consultant): It happened 40 years ago: Why do we keep revisiting Bhopal?

5:00-5:30 Open discussion on industry needs and safety challenges in industry

6:00 Conference Reception and Banquet (PMU East and West Faculty Lounges; included in conference registration)

Wednesday, May 8: Mini-conference on pharmaceutical safety

7:45-8:00 Registration; Coffee/Tea and Pastries

8:00-8:15 Profs. Osman Basaran and Ray Mentzer (Purdue): Welcome

8:15-8:45 Joe Bradley (Scitegrity Limited): Assessing the explosive, energetic & self-reactive properties of chemicals and reactions –working towards a simple, high throughput, 'non expert' tool

8:45-9:15 Prof. Brett Savoie (Purdue): New Computational Tools for Predicting Reactivity

9:15-10:15 Prof. R. Graham Cooks, Christina R. Ferreira, and Nicolás M. Morato (Purdue): High Throughput Mass Spectrometry for  Synthesis, Bioassays and Drug Discovery [PLENARY LECTURE]

10:30-11:00 Yamini Krishnan (Corteva): Unexpectedly High Corrosion of Chlorinating Agents with Acetonitrile: Importance of Corrosion  Testing for Safe Scale-Up

11:00-11:30 Eric Margelefsky (Merck): An Updated Look at the Yoshida Correlation for Predicting Impact-Sensitivity

11:30-12:00 Lacey Samp (Pfizer): Early Partnering with Process Safety for Route Development

1:15-1:45 Robert Woodman (Johnson Matthey): Combustible powder product safety data

1:45-2:15 Jeff Sterbenz (GSK): Gas Evolution Analysis: Unexpected Detection & Profile

2:15-2:45 Han Xia (Lilly): A process safety study of D-M-S-O at 20,000 gallon scale

2:45-3:15 Jeff Sperry (Vertex): Bestmann-Ohirareagent case study: Ensuring storage and transportation safety for diazo containing materials

3:30-4:00 Prof. Rex Relaitis (Purdue): Update on Young Institute for Adv. Manufacturing of Pharmaceuticals

4:00-4:30 Sai Swetha Sathanapally (Gilead): Thermal hazard evaluation for flow processes 

4:30-5:00 Open discussion on industry needs and safety challenges in the pharma industry

5:00 Conference wrap-up and conclusion

6:00 Informal group dinner (attendance restricted to those who have prepaid for the dinner during conference registration)

Attachments

• agenda_spr2024.pdf

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Faculty Presentations at AALS Clinical Legal Education Conference

The Association of American Law Schools (AALS) is hosting the 2024 Conference on Clinical Legal Education in St. Louis this week. WashULaw faculty are hosting sessions on a variety of clinical education topics at the conference.

Peter W. Goode Session: Lies, Damned Lies, and Statistics: Teaching Students to Read, Recognize, Understand, and Present Data in Client Representations

Lisa Hoppenjans Session: Combating Interference in Clinical Programs Session: The Privacy Paradox: Balancing Transparency and Privacy in the Quest for Justice

Elizabeth J. Hubertz Session: Lies, Damned Lies, and Statistics: Teaching Students to Read, Recognize, Understand, and Present Data in Client Representations

Peter Joy Session: Combating Interference in Clinical Programs

Robert R. Kuehn Session: Combating Interference in Clinical Programs

Jonathan Smith Session: AAPI Clinicians Workshop: Unfinished Stories about Asian American Identity

The full, searchable list of conference speakers is available here .

On Friday, May 3, Professor Karen Tokarz will receive the William Pincus Award, given based on scholarship, program design and implementation, or other activity beneficial to clinical education or the advancement of justice.

Related News

Clinical education program honors 50th anniversary award recipients, interdisciplinary environmental clinic faculty are confluence award finalists, supply drive success, low income taxpayer clinic is beneficiary of cy pres award.

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Uranium, battery, and precious metals virtual investor conference: presentations now available for online viewing.

Company Executives Share Vision and Answer Questions Live at VirtualInvestorConferences.com

NEW YORK, May 03, 2024 (GLOBE NEWSWIRE) -- Virtual Investor Conferences, the leading proprietary investor conference series, today announced the presentations from the Uranium, Battery and Precious Metals Virtual Investor Conference held April 30 th through May 2 nd are now available for online viewing.

REGISTER NOW AT : https://bit.ly/3xUGQVR

The company presentations will be available 24/7 for 90 days. Investors, advisors, and analysts may download investor materials from the company’s resource section.

Select companies are accepting 1x1 management meeting requests through May 7 th .

April 30 th

To facilitate investor relations scheduling and to view a complete calendar of Virtual Investor Conferences, please visit  www.virtualinvestorconferences.com .

About Virtual Investor Conferences ®

Virtual Investor Conferences (VIC) is the leading proprietary investor conference series that provides an interactive forum for publicly traded companies to seamlessly present directly to investors.

Providing a real-time investor engagement solution, VIC is specifically designed to offer companies more efficient investor access. Replicating the components of an on-site investor conference, VIC offers companies enhanced capabilities to connect with investors, schedule targeted one-on-one meetings and enhance their presentations with dynamic video content. Accelerating the next level of investor engagement, Virtual Investor Conferences delivers leading investor communications to a global network of retail and institutional investors.

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Blockchain & Digital Assets Conference Presentations Now Available for Online Viewing

Company executives share vision and answer questions live at virtualinvestorconferences.com.

New York, NY , April 29, 2024 (GLOBE NEWSWIRE) -- Virtual Investor Conferences, the leading proprietary investor conference series, today announced the presentations from the Blockchain & Digital Assets Virtual Investor Conference sponsored by Alpha Transform Holdings and Blockchain Wire held April 25th are now available for online viewing. 

REGISTER NOW AT:   https://bit.ly/3UnvaCS

The company presentations will be available 24/7 for 90 days. Investors, advisors, and analysts may download investor materials from the company’s resource section.

Select companies are accepting 1x1 management meeting requests through April 30th .

April 25th  

To facilitate investor relations scheduling and to view a complete calendar of Virtual Investor Conferences, please visit  www.virtualinvestorconferences.com . 

About Virtual Investor Conferences®

Virtual Investor Conferences (VIC) is the leading proprietary investor conference series that provides an interactive forum for publicly traded companies to seamlessly present directly to investors. 

Providing a real-time investor engagement solution, the VIC is specifically designed to offer companies more efficient investor access. Replicating the components of an on-site investor conference, VIC offers companies enhanced capabilities to connect with investors, schedule targeted one-on-one meetings and enhance their presentations with dynamic video content. Accelerating the next level of investor engagement, Virtual Investor Conferences delivers leading investor communications to a global network of retail and institutional investors.

Media Contact:  OTC Markets Group Inc. +1 (212) 896-4428,  [email protected]

Virtual Investor Conferences Contact:

John M. Viglotti SVP Corporate Services, Investor AccessOTC Markets Group (212) 220-2221 [email protected]  

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Fugro kicks off the Offshore Technology Conference with two Spotlight on New Technology Awards

06 May 2024

Houston, Texas

Fugro is the proud winner of two Spotlight on New Technology Awards, which are being presented at the Offshore Technology Conference (OTC) in Houston today. This double win underscores Fugro's commitment to innovation by delivering solutions that enable safer, more efficient and more sustainable energy development. The award-winning technologies were evaluated for their product uniqueness, ingenuity, demonstrated success, commercial viability and potential for industry-wide impact.

These technologies include:

Fugro Blue Dragon ® : Currently in final development and testing, the Blue Dragon ® sets a new industry standard for geotechnical seabed characterisation. This modular and highly automated system tackles diverse water depths and terrains with ease, seamlessly performing in situ testing, soil sampling, and rock coring in a single dive. By reducing vessel size and crew requirements, the Blue Dragon ® contributes to environmental sustainability while automation elevates standards of health and safety both on deck and subsea thanks to integrated robotic pipe, tool and handling.

Remote subsea inspection solution : Fugro has developed the world’s first subsea inspection solution that can launch and recover a remotely operated vehicle (ROV) from a multipurpose uncrewed surface vessel (USV), performing seabed mapping and inspection work from one platform. Comprising Fugro’s Blue Volta ® eROV and Blue Essence ® USV technologies, the uncrewed approach moves personnel from the offshore environment to the safety of onshore remote operations centres and reduces the carbon footprint of ROV inspections by up to 95%.

“The OTC Spotlight on New Technology Award programme consistently showcases the industry’s most exciting innovations, so I’m extremely proud that Fugro is being recognised this year for two solutions that will help advance the energy transition,” said Céline Gerson, Fugro’s President and Group Director in the Americas. “These remote and autonomous technologies are making projects safer and more sustainable while delivering significant time and cost savings. This is essential to driving down the levelised cost of energy for renewable sources like offshore wind.”

The award-winning technologies will be on display inside the Energy Transition Pavilion at OTC as part of the company’s Innovation Showcase series. Attendees can meet with the experts behind the innovations at booth ET2769 for scheduled presentations and one-on-one exchanges. Fugro's complete OTC schedule, including the innovation showcase, technical presentations and an OTC Executive Dialogue featuring Gerson, is available online .

For more information Investor and media enquiries

Catrien van Buttingha Wichers

Director Investor Relations

Serge van de Ven

Director Corporate Communications

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