personal statement for travel grant

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Writing a Winning Travel Grant Application

As PhD students and early career researchers, many of us don’t have the means to attend many conferences. Sometimes, the only affordable way to travel to a conference or another laboratory is to gain funding through a travel grant. I’ve been lucky enough to receive five travel grants during my PhD, and they have been so beneficial. In this post, I am going to go through some of my tips and tricks to give yourself the best chance of winning a travel grant.

Why get travel funding?

There are many benefits to attending conferences. These include the opportunity to present your work, network with peers, initiate conversations around postdoctoral opportunities, and develop collaborations. Presenting, whether it’s a poster presentation or an oral presentation , it’s so useful to develop confidence and to get feedback on your work from experts in the field.

As you’re probably aware, attending conferences is not cheap once you factor in conference registration, flights, and accommodation. Especially for an Australian like myself, most international conferences are a 15 hour flight away – this is not cheap! Travel funding is your entry to these conferences. As an added bonus, when the conference is not in session, you have the opportunity to explore a new city or country, try new food, and see the sights.

Identify grants to apply for (and get in early!)

First, you need to identify the conference(s) you want to attend. You can ask your supervisors and other students in your lab for ideas. Once you know this, start thinking about travel funding soon after. Often travel grants will only have one round a year or will close well in advance.

I have a general list I keep updated of grants to apply for. These can be really wide-ranging. My university offers a range of travel grants for PhD students, so I make sure I know when the deadlines are so I can start working on them early. Other places you can look for include:

The actual conference (sometimes conferences have young investigator grants)
Charities or research funds related to your research
Alternative sources (e.g. businesses) – for example, Hello Bio offers a monthly $500 travel grant

Making your case

The requirements for each travel grant are different. Make sure you understand them, and reach out to the organisers to clear up any problems or ask any questions. Plan out what you need: for example, do you need a letter of recommendation from a supervisor or other contact? Ask for these as early as possible, and give reminders.

One of the other major factors in a travel grant application is your conference abstract submission. Having an accepted abstract is going to put you ahead of the pack. However, it isn’t a total barrier if you don’t have one. Last year, I wanted to apply for a prestigious travel grant, but it only had one funding round per year, which did not line up with abstract submissions for my chosen conference. However, I was able to provide the abstract I planned to submit, and was able to demonstrate my success in having previous abstracts accepted as evidence.

When writing travel grant applications, I like to think about how I can make my application most attractive to the committee. Is there something else you can do, along with the conference, to really maximise your learning and development opportunities? Some of the things I have added-on to a conference include:

Attending a short training course at a nearby university after the conference
Going to two conferences in the same week
Visiting another lab

I have had success by finding researchers from my area in the city I am going to, and then emailing them to see if I can visit them for a day. It’s been great to see other lab set-ups, meet other students and receive feedback on my work.

And finally, think about why you want to attend your event, and what you hope to get out of it. Make sure you demonstrate this in your application:

Are there specific people you want to meet?
Do you want to collaborate with different groups?
Do you want to talk to people about postdoctoral positions?

Having a clear idea of your objectives can help to convince funders that you should receive a grant.

Budget well

Many travel grants will ask you to develop and show a detailed budget for your trip. My tip is to provide evidence of costs in the form of quote or screenshots. You can ask your university institute’s travel provider for flights and accommodation quotes, and be sure to include the cost of conference registration in your budget. Think about what else you might need, such as land transport, visas, incidental expenses, and make a well-researched estimate of their costs.

Travelling is incredibly valuable during your PhD. Applying for travel grants can allow you to travel more easily and regularly, and is also really good practice for applying for research grants and fellowships as you come to the end of your PhD and move into postdoctoral positions.

_______________

Kate Secombe is a PhD candidate in the Cancer Treatment Toxicities Group at the University of Adelaide, Australia. Her research focuses on reducing gastrointestinal side-effects of cancer treatments, with a particular focus on the role of the gut microbiome.

Outside of her research, Kate teaches Human Biology and Physiology to a broad range of both on-campus and online undergraduate students. She also regularly blogs at pooisnottaboo.com .

You can follow Kate on Twitter at @kate_secombe or find out more at https://researchers.adelaide.edu.au/profile/kate.s...

Apply for our monthly $500 travel grant

Every month we award a travel grant of $500 to a PhD or postdoc to help them attend a scientific conference. There are no complicated rules or terms and conditions – you just need to be a postgraduate or postdoctoral researcher attending a relevant conference, and be able to tell us why you think you deserve it.

Find out more and apply now!

If you enjoyed reading this article, why not check out the other resources available on our blog. In particular, we're passionate about supporting early career life scientists and PhD students - with affordable reagents and biochemicals, travel grants, and resources to help with both personal and professional development. We know how tough it is - so we hope you find these helpful! ______________

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How to Write the Justification for a Travel Grant

When you apply for a travel grant, you have to include a justification for it in your application letter. It basically boils down to the question: Why should YOU be supported with this travel grant and why do you need and deserve it . This is considered one of the most important parts of your application, as it shows the reviewers why you should be considered for the grant and that you really have a good reason to apply.

Why do you need support?

The justification part of your application letter is where you explain, why you need support to attend the event you are applying for. It helps if you can state that you would not be able to attend if you do not receive a grant. If the reviewers get the impression that it does not really matter to you if you get support or not because you will be going anyways – your chances of receiving support go down. Normally, reviewers have the goal to have as many people go to events as possible, so if they feel like you will be a participant anyways, they might be less inclined to support your application.

You should also be very clear in answering the question, why you in specific should be supported with a travel grant. Do you belong to an underrepresented minority? Would this be the first time you would be able to attend such an event? All these things can contribute to a sense of urgency with the reviewers to give you the grant. Make sure you point these arguments out so that it is easy for the reviewers to see and understand.

What will you learn and what will you take away?

When describing why this event is important for your career and what you will learn from it, make sure to be precise. I.e., just stating that you want to visit a conference to a network is a very hollow statement. Everybody knows that a conference is good to network. Try to be very clear about with whom you want to network and which benefit you are expecting from it. The more details you can give about the event and the things you expect to be able to take away, the more you show to the reviewers that you are really passionate about this event and have done your homework about it.

Related Grants

The Ambassadors Grant 2023

GPSA Individual Travel Grant

Global Graduate Student Travel Grants

The DMU Travel Bursary

Laboratory Travel, for molecular characterization

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Tanzanian allows to apply for travegrante PHD

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Due to icy conditions, Whitman College will operate on a two-hour delay.

Writing Personal Statements for Fellowships and Grants

The personal statement.

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travel grant

How do I Get A Travel Grant for International Conference

International conferences are an excellent way for academicians, scholars, and researchers to meet, learn, and exchange revolutionary ideas on their topic of interest. It is also an opportunity for the attendees to form new relationships and strengthen their existing ones. However, traveling to an international conference requires some funds.

How to Get Funds for International Conference

For a fully funded conference, you need a travel grant. But the question is, how do you obtain it?

Here, we will discuss that in detail, but before that, let’s know what a travel grant is.

What is a travel grant for an international conference?

A travel grant for an international conference is financial support provided to individuals who wish to attend conferences outside their home country. These grants cover the costs associated with travel, accommodation, registration fees, and other related expenses.

Organizations, institutions, foundations, government agencies, or conference organizers typically offer travel grants. It aims to support individuals who demonstrate academic or professional excellence and are intensely interested in participating in international conferences relevant to their field of study or work.

The primary purpose of a travel grant is to facilitate knowledge sharing, networking, and collaboration among researchers, scholars, professionals, and students from different parts of the world. By providing financial assistance, these grants enable individuals with insufficient personal funds to attend conferences and benefit from valuable learning, presenting research findings, and connecting with peers and experts in their field.

How to obtain a travel grant?

Receiving a travel grant for an international conference typically involves a competitive application process. Here are some steps to securing a travel grant.

Research available grants

Research various organizations, institutions, foundations, and government agencies offering international conference travel grants. Look for grants tailored to your field of study or the conference you plan to attend. Websites, scholarship databases, and professional associations are good places to find relevant opportunities.

Review eligibility criteria

Carefully review the eligibility criteria for each travel grant you’re interested in, as every provider has different requirements. Some providers give travel grant for international students, while others may have specific geographical or academic needs. Grants may be awarded based on a competitive application process, considering factors such as the applicant’s qualifications, research contributions, the potential impact of conference participation, and the alignment of the conference with the applicant’s field of study or professional goals. So, ensure you meet the requirements before proceeding with the application.

Prepare a compelling application

Take the time to create a robust application that demonstrates your qualifications, research, and motivation for attending the conference. Some standard components of a travel grant application may include a personal statement, curriculum vitae (CV), research abstract, budget proposal, and letters of recommendation. Tailor your application to the specific grant and emphasize how attending the conference will benefit your academic or professional development.

Seek support from your institution.

Consult with your academic advisor, department, or institution’s funding office. They may have information about available travel grants or be able to guide the application process. They can also offer feedback on your application materials and help strengthen your candidacy.

Plan your budget

Create a detailed budget outlining the estimated expenses for attending the conference, including travel, accommodation, conference registration fees, meals, and any additional costs. Demonstrating a well-thought-out budget will show the grant provider that you have carefully considered your financial needs.

Submit your application on time.

Pay close attention to application deadlines and submit your materials well in advance. Only on-time applications are typically accepted. Please double-check that you have included all the required documents and that they meet the formatting and submission guidelines provided by the grant provider.

After submitting your application, consider emailing the grant provider to confirm that they received your materials. Please inquire about the timeline for decision notifications, as it shows your continued interest and professionalism.

Remember, competition for travel grants can be intense, so applying for various grants and exploring alternative funding sources is vital. Persistence and thorough preparation will increase your chances of receiving a travel grant to attend an international conference.

How to Write an Email for a Travel Grant?

To obtain a travel grant for international conference for Indian students, you must send an application to the organizations offering the grant and mention your justification for it. Some organizations provide a list of rules for writing the application letter. Make sure to follow them.

Alternatively, you can use the format below for writing the application letter.

Start your application with the date and address.
Mention the details of the conference you are attending.
Write all the details of your previous work.
Mention why you do not have the funds to attend the conference.
Mention you are thankful for the organization’s offerings and would like to apply for the travel grant.
Provide the details of everything you would do at the conference to boost your career.
End the application with the request for consideration for your application.
When writing a letter for a travel grant for an international conference, follow the basic rules of writing an application.
Use short sentences and acronyms.
Do not use difficult words.
Be specific about your objective.
Write as per the priorities of the grant providers.
Include all documents, information, and additional information.
Send your application on time.

How to Write a Cover Letter for Travel Grant?

You also need to submit a cover letter for the travel grant. Here are the steps to follow to write the same.

Use a standard header – include the contact details, the date you sent the letter, and the recipient’s contact details.

Self-introduction – write the title, purpose, values, and establishment of your organization.

Conference purpose – mention the purpose of attending the conference.

Reasons for funding – explain the reason why you require financing. Also, mention the amount needed and how you plan to use it.

Impact of funding – highlight the positives of attending the conference and how it is helpful for society.

Conclusion – add a formal closing statement to conclude the cover letter.

Final Thoughts

Receiving a travel grant for an international conference can be a prestigious opportunity that supports an individual financially and enhances their academic or professional development. It enables participants to broaden their perspectives, share knowledge, gain exposure to cutting-edge research, establish collaborations, and build a global network within their field of interest.

If you need to find upcoming conferences in your research field or require assistance applying for a travel grant, Conference Next can help. Connect with us today.

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Accepted Admissions Blog

Everything you need to know to get Accepted

October 6, 2022

Writing a Confident and Thematically Driven Personal Statement for Fulbright

Like many large grant organizations, the Fulbright Foundation requires applicants to write both a statement of purpose and a personal statement.

Regardless of your personal background, a strong personal statement for a large grant application like the Fulbright should always have a clear focus: the content of it should always serve the overarching project proposal that you’ve articulated in your statement of purpose.

[For more about the statement of purpose, check out: Writing the Fulbright Statement of Purpose as a Practical Document . ]

4 goals of your grant personal statement

The personal statement is a persuasive text in which your job is to convince the reader that you are excited about and capable of achieving the impactful goals you have set for yourself. The choices that you make as you share your personal history should enable you to accomplish the following goals:

Explain what drives you to carry out this particular project with an authentic sense of enthusiasm, passion, and commitment towards generating tangible impacts.
Describe past experiences that have equipped you to carry out this particular project with a clear sense of cultural sensitivity, collaboration, and purpose.
If your project plays a part in your overarching personal or professional trajectory, show the reader what you have already done to fulfill this mission.
Show the committee what kinds of impacts you plan to have both as you carry out this project, and afterwards. How will the time that you spend on this grant contribute to a future that goes far beyond the project itself?

Below I’ve included the personal statement that I wrote for a successful application to the Fulbright Brazil cohort of 2016. After the original essay, I have provided analysis that clearly shows the argumentative logic and supporting evidence in each paragraph.

Fulbright personal statement example

My fulbright personal statement.

(Original text)

I first studied Portuguese to expand my comparative engagement with Spanish Latin American literature as an undergraduate student. This literary curiosity, however, quickly unfolded into an overwhelming year of music, buses, warm tropical air, and full- time coursework as an exchange student at the Pontifical Catholic University of Rio de Janeiro in 2007. Captivating Brazilian authors like Darcy Ribeiro and Machado de Assis pulled me deeper into the Portuguese language. The political power of Música Popular Brasileira and the stark creativity of Cinema Novo forced me to reconsider my own historical perspectives regarding the increasingly visible and global role of regional cultures. After that year of international studies my relationship with Brazil continued to expand in dynamic ways.

My first professional role at Glass Lewis required me to conduct research in Spanish and Portuguese, translating documents for the explicit purpose of assessing the monetary value of publicly traded companies in the Americas. There I realized that my affinity for language acquisition and critical thinking put me in a unique position to facilitate access to economic and cultural dialogues regarding the growing importance of Latin America and Brazil. After this experience I attended the University of Cambridge and wrote my thesis on 20th century visual and photographic representations of the U.S.-Mexico border. This project showed me that there are undeniable links between aesthetic representation, technology, politics and economic flows. By continuing my studies at the doctoral level and seeking opportunities to work with Latin America and Brazil, I make choices that allow me to facilitate public access to information, critical dialogue and multiple points of view in a variety of international contexts.

In the classroom I have collaborated with Professor L. to teach students how to translate ethnographic narratives about musical experiences into research projects regarding relationships between global popular culture, technology and individual identities. I have spoken at several conferences about my collaboration with UCLA archivists to make a previously hidden collection of cordel accessible through a highly searchable and detailed Finding Aid at the Online Archives of California. Last year I consulted with a small educational start-up called Endless Mobile, a company that facilitates access to educational information for communities that only have intermittent access to the Internet. At Endless Mobile I served as a content strategist and developed tools for selecting and storing educational content that is now being used in classrooms all over Guatemala.

The knowledge that I continue to develop and gain as I study Latin America and Brazil is only useful unless* I can share it with others. There are a variety of venues through which information can be made accessible to larger audiences, and they are not always in the classroom. In addition to my studies, experiences at Glass Lewis, the UCLA Library’s Special Collections and internet companies like Endless Mobile have shown me that that the stories we tell about relationships between the Americas, whether they are driven by financial or educational needs, play incredibly powerful roles in the contemporary world. As a student, translator, teacher and researcher I aim to participate in these conversations and search for better ways to make them possible.

* This typo was in my original (and successful) proposal. “Unless” should be ‘if.”

Analysis of the argument – paragraph by paragraph

Paragraph 1.

Persuasive goal: Explain my initial exposure to studying in the host country of Brazil as the root of my current desire to study the “increasingly visible and global role of regional cultures.”

Evidence provided in paragraph: As I discuss my experiences studying abroad in Brazil, I clearly reference the main components of my project. The prominent content of my project: “literatura de cordel,” is an object of regional culture, and the complex mechanism I wish to consider: “global visibility,” results from processes of circulation and redistribution.

Paragraph 2

Persuasive goal: Clearly show how my postgraduate experiences were a continuation of the interests I developed during my year abroad in Brazil.

Evidence provided in paragraph: Whether in my professional role as a financial researcher, master’s student at Cambridge, or doctoral student at UCLA, I consistently chose to pursue complex questions related to “public access to information” in cross-cultural, multi-lingual, and global contexts. Again, in this paragraph I’ve chosen to narrate my professional history through the broadest theme of the project: redistribution.

Paragraph 3

Persuasive goal: Demonstrate the active role that I currently play in the process of redistributing educational information through teaching, archival collaboration, and non-research work experiences.

This paragraph ties together a diverse set of work experiences, and purposefully cuts through a number of institutional boundaries. By clearly narrating my recent non-research work experiences as a teacher, collaborative archivist, and content developer for an education start-up, I clearly state my capacity to carry out my mission both within and beyond the university setting.

Paragraph 4

Hey there’s a typo in this paragraph, and I still made it through!

Persuasive goal: Envision a future for myself that will allow me to have broad social impacts through a continuous practice of making information accessible in a variety of institutional settings.

Evidence provided in paragraph: This paragraph clearly expresses a personal mission that is open to the future, wishes to make information available outside of the classroom, and can see beyond this singular project. I acknowledge the powerful nature of cultural relationships between the Americas and, in the final sentence; I firmly plant myself in the contemporary world, even though my object of study is from the past.

Bottom line: what I learned

Hindsight is 20/20. Even though I didn’t know how the events, activities, and interests of my past experiences would add up while they were happening, the personal statement was a chance for me to confidently show the committee that I was passionate about and prepared to achieve the project-based goals that I set for myself.

Need help navigating the grant application writing process? Looking for personalized guidance for your personal statement? Learn how your Accepted advisor can help you achieve your educational and professional goals.

Fulbright 2023-2024 Competition Deadline

Source: Fulbright website

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Student Affairs Advisor and scholarship expert, Rebecca has six years experience reviewing and editing large grant applications, research-based proposals, statements of purpose, personal statements and fellowship materials. Want Rebecca to help you get accepted? Click here to get in touch!

Related Resources:

• 5 Fatal Flaws to Avoid in Your Grad School Statement of Purpose , a free guide • What I Learned about Grant Writing from Putting Together 3 Fulbright Applications Before Finally Being Selected • Writing the Fulbright Statement of Grant Purpose as a Practical Document

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Matador Original Series

The Complete Guide to Finding and Winning Travel Grants

G RANTS ARE AWARDED for travel research, humanitarian work, airfare, lodging, education, career advancement, and to cover living expenses while you are in another country.

I have won many grants to do humanitarian work in Sri Lanka. Through grants I have helped build homes for tsunami victims, started a guava jam project, and bought books and pencils for children in low income areas.

The grant proposal is the basic document that enables applicants to get money. First off, there are three types of grant proposals:

A Letter of Inquiry (LOI) – A letter of inquiry is a one to two page summary that outlines the project. Funders request a brief description of the project before making a decision on whether to ask for a longer and more comprehensive proposal.
Letter Proposal – A letter proposal is a three to five page description of the project plan, the purpose for which funds are being sought, and background information on the applicant requesting funds.
Long Proposal – The most common document that funders seek is the long proposal. The long proposal is three to ten pages long. It contains the cover letter and the proposal summary accompanying it. The common format includes a need statement, goals and objectives, methods, budget, and evaluation.

Knowing where to look for money is key. Researching funders that are likely to give money to carry out your work requires time, patience, and perseverance.

Always remember to look at the funder’s current guidelines. Grant profiles, contact information, and funding criteria change frequently. The internet is an excellent source to look for funders.

You are likely to find the most current information available online, simply because web sites are easier to update than print publications.

How To Research Funders

Researching the right places is a critical component of increasing your chances of winning a grant for emergency expenses. The research phase is fun but requires patience.

If you have a family member or a friend who is willing to perform a good-will hunting on your behalf, you are likely to save a lot of time, energy, and effort. The reality, however, is that you are the most likely person to do the best job of researching potential foundations that are likely to cover emergency living expenses.

Get started here: The Foundation Center

This is the first place to begin your research on private foundations, community foundations, and corporate giving in any part of the country.

The Foundation Center Online provides links to individual foundations’ websites, offers news about foundations and giving trends, links to research materials, links to foundations’ 990 tax forms, and much more.

If you want to look at private foundations go to the home page and click on “Grantmaker Websites,” then click on “Private Foundations.”

National Funders – Where To Look

Expand your funding hunt to national sources as well. Here are some excellent sources:

The Federal Register – When it comes to finding federal grant opportunities the first step is to go to the source: the Federal Register Online. The Federal Register is the official daily record of all meetings, notices, regulations, and other functions of the federal government.
Grants.Gov is a centralized grant site for the federal government. The home page has a link to grant opportunities released during the previous week.
Catalog of Federal Domestic Assistance (CFDA) – The Catalog online is searchable by a variety of categories and key words. Click on “Search for Assistance Programs” on the Home Page to get to the search page. Then click on “Find a Grant.” This brings you to a list of categories, each of which has its own subcategories. Each subcategory has a number of grant programs.

When dealing with any funder, remember to read the instructions carefully before applying. Simple as it may sound, this advice is very important. Because grant makers receive so many applications, they are often quick to discard those that do not strictly comply with their instructions.

You may have excellent grant proposal writing skills and an uncanny ability to submit award winning proposals, but if you don’t know how to read the guidelines and obey them, the likelihood of winning funding is slim.

Ten years ago hard copies of directories were the standard method of hunting for grants. They are still widely used, but the internet is gaining more popularity when it comes to researching funders. Sometimes the internet version is more up to date than hard copies, which are only published once a year.

How To Evaluate A Potential Travel Grant

Look at each individual foundation’s profile. Most foundation listings are profiled as follows:

Eligibility: Tells if individuals or organizations can apply.
Funding Criteria: gives an indication of how large or how small the grants are. Some give a range, such as grants between $10,000-$500,000 are awarded
Restrictions: tells the categories of support
Contact Address: tells you who and where to contact to receive an application form.
Areas of Funding: tells the fields that the foundation prefers to fund.
Submission: tells how applicants can submit their work, whether by regular mail, e-mail, fax, or hand delivery
Deadline: tells when the applications are due.
Purpose of the foundation : You also want to make sure they share an interest in your project. Do they target a location? Check for geographic priorities. If the foundation only makes local grants and your organization is on the other side of the state cross its name off your list. If the foundation makes national grants, your project must have national importance if it is to be considered.
Limitations: Look at the restrictions or limitations. Statements of limitations include “grant funds are generally limited to charitable organizations already favorably known to the foundation,” and/or “grant funds are committed.” Both statements mean the same thing, that the foundation already is working with established organizations and committed money to those same organizations year after year.

Sample Guidelines for Grant Applicants

Guidelines vary from funder to funder. Some are very basic while others are more complex. Here are three sample guidelines taken from private and federal funders:

Sample Guidelines #1

To apply to the foundation, please submit a three-page application. Applications over three pages will not be considered. Electronic submissions in Microsoft word or PDF formats are also accepted.

On the first two pages include the following:

1. Title of the project
2. A brief (two sentence) description of the project
3. Overall objective and significance of and benefit from your project
4. Clearly and in detail set forth the specific goals of your project, how you will accomplish these goals, and the time frame for the project. The foundation will primarily focus on stated goals and the plan to accomplish them in reviewing all requests
5. On a separate single page please provide:
a. The dollar amount requested and the specific budget for the project and its justification. The foundation generally does not provide funds for organization overhead, routine equipment, standard photographic equipment or personal computers. Any related funding, active or pending, including “in-kind” funds should be explicitly described including the budget.
b. The applicant’s name, address, and phone number
c. Any affiliations of the applicant
d. Identify all previous requests to the foundation

Use regular mail. Do not use a mail service that requires staff signature.

Debunking Travel Grant Writing Myths

Myths about grant writing can derail even the most skilled and motivated grant seekers. Don’t fall for the traps carefully laid out by a few self-seeking individuals.

Here are some myths to watch out for. Buying into any of these myths can keep success at arm’s length for many grant writers.

Myth #1: If you Craft an Excellent Proposal, You will Always get Funded

Not exactly. Even if a grant writer submits an exceptionally persuasive grant proposal, there is always the likelihood of a funder rejecting it.

The grant proposal is not the only factor that determines whether or not a proposal is funded. Most established grant writers would agree that the success of grant proposals depends on four factors:

1. The quality of the nonprofit organization
2. The innovative nature or critical importance of the proposed project
3. The emerging priorities of a funding source or the competition level in a particular grantmaking cycle
4. The skills of the grantwriter in building a compelling case. No matter how carefully and strategically a proposal is prepared, these other factors impact the outcome

Myth #2: There is No Money Available.

This is not true. Billions of dollars are waiting to be claimed.

Furthermore, those who are entrusted with dispersing this money are just as eager to give it away as organizations and individuals are to receive it.

With philanthropists like Bill Gates, Oprah Winfrey and Warren Buffet giving away billions of dollars in grants, the grant writing well is flowing quite strongly.

Myth #3: The Money Only Goes to Big, Prestigious Institutions; Not to Individuals or to Small Nonprofits

Wrong again. It is true that over ninety percent of grants are given to nonprofits and that individual applicants qualify only for a meager sliver of funding.

It is also true that enormous amounts of money are given to the same institutions, year after year. However, these reasons do not mean that small institutions and individuals do not qualify for grants.

Small institutions and people who are “unknown” to the general public are getting hundreds of millions of dollars too. Knowing where to look for them is key.

Myth #4: Successful Grant Seeking Requires Connections

Connections can help but they are not required. Connections may play a role in federal grants but private foundations are open to applications from anyone who fits the guidelines.

Myth #5: The Contact Information of Funders is Usually Kept a Secret

Far from it. By law, philanthropic organizations and federal funders are required to make their charity giving public knowledge. The 990PF reports are the tax returns filed by private foundations.

Legally, nonprofits are required to disclose their tax returns to the public, interested in learning about their grant giving trends. Knowing how to research funders is important.

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A number of grants ask for personal statements as part of the application. However, what they mean by the term can vary widely. “Personal statement” in some applications might refer to a hybrid research narrative-personal background format, while in others it might refer to a more strictly personal, i.e., autobiographical, essay. Be sure to pay close attention to how the funder defines the personal statement.

If an application requires a personal statement in addition to a more traditional proposal narrative, one productive way to go about writing the personal statement is to think of it as an intellectual biography and piece of creative non-fiction, which serves to connect where you are now (interested in a particular area of research) to your past (an event or context that brought you to the present) while also projecting into the future (where you see yourself going after having completed this research).

This blog post from UMass Amherst gives a good overview to different things you will want to keep in mind as you prepare a personal statement.

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Travel and Tourism Personal Statement Examples

What is a travel and tourism personal statement?

Your travel and tourism personal statement should tell the universities you are applying to all about your strengths, abilities, achievements and career plans.

It should give admissions tutors a good picture of who you are and why you would be a valuable asset to their department.

How do I write a travel and tourism personal statement?

We always recommend starting your travel and tourism personal statement by brainstorming ideas. Your notes should include the following:

achievements
coursework you have enjoyed
research projects you have completed
academic results
part-time or Saturday jobs
volunteering
wider reading
extracurricular activities

as well as anything else you can think of that is relevant to your travel and tourism course.

Take a look through our travel and tourism personal statement examples above to give yourself an idea of what a successful statement looks like.

Once you have put together an initial draft, it's a good idea to ask for feedback from family, friends and tutors. They will be able to look at your statement objectively and suggest ways it could be improved.

Incorporate their comments, and ask for further feedback. Don't worry if you have to do this three or four times - it's important you get your statement as perfect as possible before sending it off on your UCAS form.

What shoud I include in my travel and tourism personal statement?

Look at the content of the course and make sure your statement addresses the specific aspects that you enjoy most.
Demonstrate important skillls that are required for a travel and tourism degree, e.g. analysis, research and communication. Talk about how you have developed these, either at school/college, at your job or during hobbies or other activities.
Most applicants spend the opening of their statement talking about why they want to study travel and tourism at degree level. Think carefully about whether there was one particular incident that sparked your interest in this subject, e.g. an exotic holiday abroad as a child, visiting an iconic landmark or flying on an aeroplane for the first time.
Don’t include any over-used phrases or quotes in your statement that university admissions tutors will have seen and heard before.
Now is also not the time for jokes or humour - it often doesn't work well and admissions tutors might not be impressed!
Make sure you've covered everything from hobbies and extracurricular activities to motivations and personal achievements (as long as it's all relevant).
If you get stuck, read our personal statement writing guide and check out our personal statement editing services.

For more help and advice on what to write in your travel and tourism personal statement, please see:

Personal Statement Editing Services
Personal Statement Tips From A Teacher
Analysis Of A Personal Statement
The 15th January UCAS Deadline: 4 Ways To Avoid Missing It
Personal Statement FAQs
Personal Statement Timeline
10 Top Personal Statement Writing Tips
What To Do If You Miss The 15th January UCAS Deadline.

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Motivation letter samples and templates

Motivation letter for travel grant sample

Today we are helping you to write motivation letter for travel grant to attend the student conference. This sample of motivation letter for travel grant should help you prepare your own motivation letter, so do not make copy of this letter, rather use it only as a guideline.

A student travel grant is a subsidy for conference attendance covering transportation costs, lodging and registration fees for an event. This type of subsidies are not offered by all conferences but larger ones usually offer some type of assistance.

Most of the travel grant provides require from prospective applicants to be enrolled as a student, on the University and to have been approved to attend the event or present a paper. To benefit from the travel grant, you should send you application prior to envisaged deadline and submit motivation letter for travel grant, CV and letter of reference.

A good motivation letter for a student travel grand should demonstrate your need for a financial assistance and you therefore you should make sure to convey where you study, to describe you interest, scientific work and explain why this conference is important for you.

Motivation letter for travel grant

Dear Sir/Madam, I am an graduate student at University of Roma Sapienza pursuing my final year of Economics. My area of interest is Econometrics and Statistical Analysis and next Autumn I will start a PhD program at my University.

For me, as a graduate student, it is very difficult for me to obtain funds from external donors, as they mainly fund the students who are already enrolled on PhD programs. So, I need support from the organizational committee.

I kindly submit this request to obtain the grant for the following expenses, related to participation to the conference.

Travel Expenses: in the amount USD 550, to cover return flight from Rome to Boston.
Registration fee expenses: in the amount of USD 190, as stipulated by the Call for Application
Accommodation Expenses: in the amount of USD 460, for the stay in Student residence in duration of 4 days (according to pricelist available on the website.)

According to the above specification, I need a subsidy of USD 1,200 to cover all my expenses.

I would also like to bring to your attention that editorial panel has already approved my abstract for presentation during the conference, and I am enclosing their letter of acceptance.

I am looking forward to your response.

Thank you for consideration of my request. Sincerely, Margareta Rossi

Author Admin

10+ SAMPLE Travel Grant Proposal in PDF

Travel grant proposal, 10+ sample travel grant proposal, what is a travel grant proposal, elements of a travel grant proposal, how to create a travel grant proposal, what are the tips for a travel grant proposal, what are the benefits of having a travel grant proposal.

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1. create purpose and goals, 2. search for grants, 3. create an outline, 4. use a good format, 5. proofread the proposal, share this post on your network, file formats, word templates, google docs templates, excel templates, powerpoint templates, google sheets templates, google slides templates, pdf templates, publisher templates, psd templates, indesign templates, illustrator templates, pages templates, keynote templates, numbers templates, outlook templates, you may also like these articles, 25+ sample construction company proposal in ms word.

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The personal statement is one of the most important parts of many fellowship applications. These awards are competetive, so a strong personal statement will help you stand out. It is also a peculiar kind of essay. It involves a narrative style of writing that some people aren't used to. Others find it awkward to talk about themselves in such an open and forward way. The following resources can give you the know-how and confidence to produce an authentic and compelling personal statement.

A personal statement is an intellectual autobiography that illustrates the experiences, interests, and ambitions that define who you are. It introduces the formative experiences that shaped your intellectual and professional development. Think about key moments in your life that influenced your direction, led you to this point, and set you on your future path. This can include personal history, family background, intellectual influences, opportunities (educational, professional, and cultural) or lack of them, and the ways in which these experiences have affected you and your personal growth.

The personal statement should also be persuasive , making a compelling case for yourself as the ideal candidate for the particular fellowship. Always keep the specific award you are applying to in mind and make sure to tailor your statement accordingly. Are they looking for particular qualities or criteria? How do you meet (or surpass) these expectations? How will this fellowship impact your future goals?

The key to a successful personal statement is telling an authentic narrative that convinces the selection committee that you are what they are looking for.

Consider the Context

Many fellowship applications include a number of application components. You will need to consider how the personal statement fits within the larger application package. If there are additional written essays you are asked to submit, think about how the content in the personal statement will complement, rather than replicate, these materials. What you include in your personal statement will depend on what is covered elsewhere.

Some awards include a specific prompt or ask a set of guiding questions. Make sure your personal statement is tailored accordingly.

Be aware of the distinction between a personal statement and a statement of purpose. These two essays are similar, but statements of purpose focus more on your academic plans and goals. In a statement of purpose, you would discuss research experiences and interests, which faculty members you hope to work with in the future, and/or possible topics for a thesis or dissertation.

Show, Don't Tell

Stories are a critical element of a good personal statement. They bring the narrative to life and help the reader see the real you.

Include anecdotes and examples that show evidence of your qualities, interests, and experiences. For instance, rather than just saying, "I am a leader," recount a time when you exhibited leadership in a real-world context. When discussing your interest in an issue or field of study, describe an experience or two that led to key insights or new perspectives.

Do's and Don'ts

Research the fellowship and/or program you are applying to.
Write a coherent, well-structured essay. Frame it with a unifying metaphor or analogy. Start with an interesting lead--a story, anecdote, or description of a scene--and end it with a conclusion that refers back to the lead or completes the metaphor.
Be concise and to the point. Sometimes a short sentence is more effective than a long one.
Revise the personal statement multiple times with the help of your advisors, mentors, friends, and the University Writing Center . Of course, the Office of Fellowships and Awards should also be one of your first stops if your personal statement is for a competitive fellowship.
Read it out loud to yourself. If it doesn't sound like your natural voice, make some edits.
Adhere to the expected page layout, format, and length. Unless otherwise indicated, default to Times New Roman font, 12-pt., 1-inch margins. Page limits vary. When in doubt, consult your fellowship advisors.
Thoroughly proofread your personal statement. The easiest way to sink a fellowship application is to send a personal statement with spelling and grammatical errors.
Don't list everything on your resume.
Avoid phrases like "I've always wanted to be," "The world we live in today," "My biggest passion," and other clichés.
Don't try to be funny. You might get the joke, but the selection committee might not.
Don't sell yourself short. Avoid negative qualifiers such as, "Although I've only taken two years of French," or "Despite not having as many leadership opportunities as I would like." If you frame your experiences negatively, so will the selection committee.
Avoid overly flowery prose and discipline-specific jargon. Keep it simple.

1. As you start to formulate your personal statement, answer these guiding questions :

Who are you? What defines you?
What are the character traits that help to qualify you?
Why did you choose your major or field of study? How have you nurtured and developed this interest?
Who or what motivates you? Who or what do you care about?
What is unique or different about you?
What are your future goals?
What have you accomplished that you are proud of?
What do you hope to accomplish through this fellowship? What knowledge or skills do you hope to acquire?

2. Write down some stories :

What are some key life moments that changed your perspective or led you in a certain direction?
What experiences convey something interesting or unusual about you?
Who has influenced you and how?
When have you experienced disappointment and how did you handle it?
When have you experienced success and what did you learn from it?

3. Once you've answered these questions and drafted some stories, make an appointment with a fellowships advisor to discuss how to craft an excellent personal statement!

Personal Statements, JMU Writing Center
Writing the Personal Statement, Purdue University
Five Strategies for Writing More Clearly, City University of New York
Clichés, UNC Chapel Hill
Writing a Winning Personal Statement for Grad School, gograd.org

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Travel Awards

Real brown travel awards 2024.

The Student Section offers national and international travel awards to encourage student attendance at the annual ESA meeting. These awards target students presenting at the meeting who could not otherwise afford to attend.

Deadline: March 31st

Click here to fill out the application form!

AWARD DESCRIPTION

Attending the Ecological Society of America Annual Meeting is an incredible opportunity for networking and sharing research. We seek applications from undergraduate and graduate students that plan to present their research but would be unable to attend the meeting without a travel grant.

ELIGIBILITY AND NOMINATION

Applicants must be: 1. Currently enrolled in a high school, undergraduate, master’s, or Ph.D. program 2. A member of ESA and the Student Section OR a first time ESA attendee 3. In good academic standing 4. Presenting (poster or oral format) unless you are a high school student *Preference will be given to applicants who identify as an underrepresented minority
If awarded a travel grant we request that you: 1. Attend the Student Mixer , which serves both as the Student Section Business Meeting & Trailblazing Student at ESA Award Ceremony. Attendance at other student section events is highly encouraged. 2. Help us evaluate our travel grant applications next year. We are proud that our travel grants are completely organized and evaluated by students, but we need your help to ensure that we can continue this tradition. 3. Volunteer 3 hours of your time at the annual meeting to serve at our booth during the afternoon poster sessions. This time may be broken up into two 1.5 hour slots.

SELECTION CRITERIA

Applications will be evaluated by their student peers by the criteria outlined in the travel award evaluation rubric. We strongly encourage you to review this rubric. We strongly discourage applicants who have access to other sources of funding for the meeting.

Selection Requirements

5: The applicant provides specific details, such as topics, concepts, and issues, and clearly explains how these details are related to their professional development.
4: The applicant provides specific details, such as topics, concepts, and issues, but fails to clearly explain how they are related to their professional development.
3: The applicant provides a clear but general explanation of how the meeting promotes their professional development.
2: The applicant provides an unclear and general explanation of how the meeting promotes their professional development.
1: The meeting may be irrelevant or tangentially related to their professional development.
5: The applicant provides an abstract and, in the application, summarizes the work to be presented and its general significance in clear terms that non-experts can understand.
4: The applicant provides an abstract and, in the application, summarizes the work to be presented and its general significance in terms difficult for non-experts to understand.
3: The applicant provides an abstract and, in the application, summarizes the work to be presented but such that it mostly replicates the contents of the abstract without adding additional information to aid understanding.
2: The applicant provides either the abstract only or a summary in the application only. However, whichever is provided is clearly written.
1: The applicant provides either the abstract only or a summary in the application only. However, whichever is provided is not clearly written.
5: The applicant provides specific details, such as the names of Student Section workshops or sessions they plan to attend. The applicant describes a unique perspective that they will bring to the conference and the Student Section.
4: The applicant provides a clear but general description of events and the perspective they will contribute.
3: The applicant provides an unclear and general description of events and/or the perspective they will contribute.
2: The applicant either does not describe the event or explain their unique perspective.
1: The applicant does not describe the event nor presents a unique perspective.
5: The applicant provides specific examples (e.g. partnering organizations, collaborators, and/or applicant led- initiatives/programs) of things they have done or plan to do in the future and clearly explain how these examples promote diversity and inclusion within the field of ecology
4: The applicant provides specific examples (e.g. partnering organizations, collaborators, and/or applicant led-initiatives/programs) of things they have done or plan to do in the future but fails to clearly explain how these examples promote diversity and inclusion within the field of ecology
3: The applicant provides a clear but generic example work they have done or plan to do in the future to promote diversity and inclusion within the field of ecology.
2: The applicant provides an unclear and generic example work they have done or plan to do in the future to promote diversity and inclusion within the field of ecology.
1: The applicant does not mention the work they have done or plan to do in the future to promote diversity and inclusion within the field of ecology.
5: The budget is clear, reasonable, and the applicant provides brief details of the amounts requested.
4: The budget is reasonable and clear but lacks justifications.
3: The budget is reasonable but unclear and lacks justification.
2: The budget is clear but does not reflect efforts to find the cheapest alternatives (e.g. hotel prices are over $200/night).
1: The budget is not clear nor reasonable.
5: The application is well written and thorough. There are almost no syntax errors indicating a proofread application.
4: The application is thorough but contains some syntax errors.
3: The application is thorough but contains several syntax errors, grammatical errors, and inconsistent language.
2: The application is not well written and in some areas not thorough (e.g. too short, lacking details, not logically organized).
1: The application lacks thoroughness throughout and is poorly written.
5: Optional uploads and/or web links are original, interesting, and engaging/interactive. Applicant shows exceptional creativity.
3: Optional uploads and/or web links are original and interesting. Applicant shows some creativity
1: Optional uploads and/or web links has some creative elements, showing an attempt to be creative

Spread the word. Share the love.

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Council Travel Grants

2024 scientific sessions travel grants application is now open.

The ASE Foundation will sponsor trainees to attend the 35 th ASE Annual Scientific Sessions in Portland, Oregon, June 14-16, 2024. Travel grants of $1,000 will be awarded.

Please review the individual Council requirements below and then log in to your ASE Member Portal and click this application link (or navigate to Membership >> Committees, Councils, SIGs >> Council Travel Grant Application). You must have all submission materials to complete the application.

If selected for a 2024 Council Travel Grant you are agreeing to attend the ASE Scientific Sessions June 14-16, 2024.

Deadline for Submission: April 15, 2024 Travel grant winners will be notified by May 1, 2024 Cardiovascular Sonography

Cardiovascular sonographers (non-physicians) are encouraged to apply. Applicants must be a current ASE member; hold echocardiography certification from ARDMS or CCI or an equivalent international sonography certification (adult, pediatric, echo and/or vascular); and be currently working part time or greater.

The application process requires submission of:

Your current CV
Name/Address/Phone/Email
Place of employment
Number of hours worked per week
Length of current employment
A letter from your supervisor in support of your application.

Applicants must be a member of ASE. Current faculty and/or previous recipients of an ASE Travel Grant are not eligible to apply. Questions may be directed to [email protected] . Deadline for submission is Monday, April 15, 2024.

Log in to the ASE Member portal and then click this application link (or navigate to Membership >> Committees, Councils, SIGs >> Council Travel Grant Application). You must have all submission materials to complete the application.

Circulation and Vascular

These travel grants are part of an effort by ASE’s Circulation & Vascular Ultrasound Council Steering Committee to encourage physician trainees in cardiovascular specialties to focus on the field of circulation and vascular ultrasound, to encourage sonographers with an interest in vascular imaging, and to recruit enthusiastic new members to the Circulation & Vascular Ultrasound Council.

Students in an ultrasound training program, residents and fellows in vascular surgery, cardiovascular medicine, and vascular medicine may apply. All sonographers with strong interest in vascular ultrasound are encouraged to apply for one of the $1000 travel grants.

A brief, one-page personal statement about why you want to attend the Annual ASE Scientific Sessions.
A letter from the director of your training program or the vascular laboratory director in support of your application.

Critical Care Echocardiography

These travel grants are part of an effort by ASE’s Critical Care Echocardiography Council Steering Committee to encourage physician trainees in cardiovascular specialties to focus on the field of critical care ultrasound, to encourage advanced practice providers with an interest in critical care imaging, and to recruit enthusiastic new members to the Critical Care Echocardiography Council.

Trainees, both physicians and advanced practice providers, in an emergency department, critical care cardiology, intensive care, critical care or related discipline within a dedicated critical care training program or with an interest in critical care echocardiography are encouraged to apply for one of the $1000 travel grants.

A letter from the director of your training program or the echo laboratory director in support of your application.

Interventional Echocardiography

These travel grants are part of an effort by ASE’s Interventional Echocardiography Council Steering Committee to encourage physician trainees in structural heart cardiovascular specialties to focus on the field of interventional ultrasound, to encourage advanced practice providers with an interest in interventional imaging, and to recruit enthusiastic new members to the Interventional Echocardiography Council.

Trainees, both physicians and advanced practice providers, performing structural heart procedures or related discipline within a dedicated interventional training program or with an interest in interventional echocardiography are encouraged to apply for one of the $1000 travel grants.

Pediatric and Congenital Heart Disease

The travel grants are part of an ongoing effort by the ASE’s Pediatric and Congenital Heart Disease Council Steering Committee to encourage pediatric cardiology fellows to sub-specialize in the field of pediatric cardiovascular imaging. The hope of the Council is to provide interested fellows with a deeper understanding of the imaging field and facilitate the development of meaningful mentoring opportunities for trainees with an established imaging faculty.

Pediatric cardiology fellows in the first three years of training with an interest in cardiac imaging are encouraged to apply. The application process requires submission of:

Perioperative Echocardiography

These travel grants are part of an effort by ASE’s Perioperative Echocardiography Council Steering Committee to encourage sonographers, fellows or residents to sub-specialize in the field of perioperative ultrasound imaging. The Perioperative Council aims to help interested trainees acquire a deeper understanding of ultrasound imaging and facilitate the development of meaningful mentoring opportunities with established imaging faculty.

Trainees, both physicians and advanced practice providers, in an anesthesiology, cardiology, cardiac surgery, critical care or related discipline within a dedicated perioperative echocardiography training program or with an interest in perioperative echocardiography are encouraged to apply for one of the $1000 travel grants.

Cardiovascular Sonography Council

Circulation & vascular ultrasound council, critical care echocardiography council, interventional echocardiography council, pediatric and congenital heart disease council, perioperative echocardiography council.

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A New AMA Survey to Document Changes in Physician Practice Expense

Watch for invitations to complete this survey.

Invitations and reminders about the survey will come from [email protected] with the subject line: “American Medical Association requests your input on physician practice expense and patient care hours.”

Invitations and reminders about physician hours worked will come from [email protected] with the subject line: “Please help to update accurate physician payments.”

Your input will ensure future accurate valuation.

College of the Environment

Travel fund, college of the environment policy for contribution to student/postdoc meeting attendance.

The College of the Environment supports undergraduate students, graduate students and postdoctoral scholars in furthering their careers, and in making connections to networking opportunities afforded by the presentation of their original work in academic and/or professional meeting venues, by helping to support travel expenses to scholarly/professional meetings. Summer school attendance is generally not eligible for funding.

UW Environment supports individual student/postdoc travel, or virtual presentations, at academic meetings.

Submission process

Proposals during the 2023-2024 academic year are reviewed with the following submission deadlines.

Travel and conference attendance should be accomplished within six months of the date of the award. Awards will not be granted retroactively for travel and conferences that have already been completed, so please plan accordingly.

2023-24 submission deadlines

Autumn 2023: Friday, October 27
Winter 2024: Friday, January 26
Spring 2024: Friday, March 29
Summer 2024: Friday, June 28

>> INDIVIDUAL STUDENT/POSTDOC TRAVEL TO MEETINGS

The College realizes that presentation of original work at national or international meetings hosted by professional societies can truly accelerate the career of an early career scholar. We define professional meetings as those hosted by professional scholarly organizations operating at a regional, national or international level. Examples include: the American Geophysical Union (AGU), the American Association for the Advancement of Science (AAAS), or the Ecological Society of America (ESA). If you have a question about whether the meeting you would like to attend is eligible, please contact [email protected] in advance of your application.

Eligibility

Applicants may only receive a travel funding grant once per degree (students) or position (postdocs). Note that applications for participation in virtual meetings (online meeting registration only) will be considered more than once.

Applicants must be matriculated students receiving their degree from the College of the Environment, or postdoctoral scholars employed on a UW College of the Environment budget and with a College of the Environment advisor/Principal Investigator .

Undergraduates pursuing a minor in the College, but not a major, are not eligible to apply. Graduates pursuing a Graduate Certificate in the College, but not a UW Environment graduate degree, are not eligible to apply.

Applicants must be giving oral presentations of their original work (including co-authored work where the applicant is the presenting author). In extraordinary circumstances, funding may be available for poster presentations; for instance, if the conference only features poster presentations. If you are applying for funding for a poster presentation, you will be asked to describe these extenuating circumstances preventing an oral presentation and should ask your faculty advisor to also do so in their letter of support. Without this explicit additional documentation, your application will not be considered.

For Postdocs Only: It is the expectation of the College that postdoctoral scholars working on grant/contract funding supporting research/scholarship will also be supported on those funding sources to present their work to professional audiences. Therefore, added weight will be given to applications that clearly demonstrate that the work being presented falls outside of this focused research. Examples might include interdisciplinary work, work that has evolved out of interactions with other scientists or labs while at the UW, or work that is not directly aligned with the work of the PI/research project.

Funding (NOTE – new rates starting in 2024)

Travel to national meetings (including Canada) funding maximum is $1,000 .

Travel to an international meeting funding maximum is $1,500 .

UW Environment Individual Student/Postdoc Travel Funds can be used to support:

conference registration fees
airfare, bus and other transportation costs
lodging and meals (NOT to include alcohol), up to per diem for the city of travel

UW Environment will not provide support for:

accommodation or food expenses above per diem
stipend or salary payments
creation of presentation materials

To apply for online meeting registration costs only, please provide:

Applicant name, unit, name of faculty advisor/PI
For students only: degree sought
Name of Meeting; Professional Society or Organization hosting the meeting
Dates of meeting
Presentation title, author(s), and abstract, as submitted to the meeting organizers.
Brief statement (300 words max ) about how presenting your work at this meeting will advance your career.
Registration cost
If the amount requested is more than $300 , please submit a letter of support from your faculty advisor using the guidelines detailed below

To apply for funding for individual student/postdoc travel:

Detailed budget proposal, using the Student/Postdoc Travel & Meeting Fund Budget Template
Budget guidelines
Use the template to provide detail about your total estimated budget and funding sources. Where applicable, use UW meal and lodging per diem rates. To reduce costs, consider cost-saving measures such as sharing a room with a fellow student/colleague attending the conference or only requesting the amount necessary for meals or lodging (rather than the full per diem amount)
The strongest applications will show requested or approved support from several sources. If you are only requesting funding from the College, please state the reasons why you have not applied elsewhere
Upload your budget file using the format “LAST NAME, FIRST NAME Budget Proposal” when prompted
Obtain a one page letter of support from your faculty advisor

LETTER OF SUPPORT GUIDELINES

Please alert your faculty advisor of these required elements to ensure a strong letter of support:
How this particular conference is seminal in advancing the applicant’s career
Why this applicant in particular should be supported by the College. If you have multiple students and/or postdocs applying for funding in the same quarter, please be careful to clearly distinguish among them
Why grant/contract support is not available to cover all of the travel expenses this student/postdoc requires. Note that partial support of an applicant is viewed favorably by the committee
Have your faculty advisor save the letter of support as a PDF and name the document using the format “APPLICANT LAST NAME, APPLICANT FIRST NAME_ADVISOR LAST NAME_SupportLetter” and then upload document when prompted by the online application OR have your faculty advisor email the pdf directly to [email protected].

Your application is not complete until you have submitted all materials. Incomplete applications will not be considered.

Meeting Synopsis

Within one month of the meeting, awardees must submit a brief synopsis to [email protected] . Your synopsis should include the:

List of any awards/honorable mentions you received
Final title of your presentation
Session title, including whether the session is invited, or general session
Date and time of your presentation
Online attendance in your session/at your talk

Application review process

All complete applications will be reviewed by the College of the Environment Student Scholarship and Funding Committee, comprised of faculty and staff who are advisory to the Associate Dean of Academic Affairs. The Committee will submit recommendations, together with a brief explanation, to the Associate Dean of Academic Affairs, who will make the final funding decisions. Because of the continuing nature of this funding cycle, the Associate Dean reserves the right to sub-select from highly ranked applications in any single quarter, to balance out awards annually.

The Committee will score individual travel grant applications as follows:

Statement of how this specific meeting will help further career (50%)
Faculty advisor recommendation (20%)
Budget and need (20%)
Diversity and security of additional funding sources; has applied for funding from additional sources or can explain why not (10%)

Questions? Contact the Student Services team at [email protected].

Additional sources of travel funding

Travel funds within your academic unit. Contact your Graduate Program Coordinator or Graduate Program Assistant.
Grant/contract funds for a research project with which you are working. Contact your faculty advisor.
Graduate Student Conference Presentation Award
Graduate and Professional Student Senate (GPSS) Travel Grants Program
Undergraduate Research Conference Travel Awards
The Wetland Foundation Travel Grants

Additional travel resources

International Travel Registry
UW COVID-related travel guidance

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Sample motivation letter for conference participation

A Cover letter is a brief letter of introduction about an event or person. It can be attached to more information or sent on its own if required. A motivational cover letter helps to not only introduce the subject but encourage the reader to take some form of action.

Let’s take a look at some different Motivational Cover Letters relating to a conference.

Current Date

Name of Applicant

Contact Details

Dear (name of person/agency)

I recently became aware of your plans to hold a conference on the (date) regarding (subject). As the theme relates to my profession and expertise, I am writing to express my sincere desire not only to attend but participate in the conference at (place).

The agenda of your conference directly relates to the work I am doing here at (place) in my current role as (job title). As a qualified (credential/s) this avenue of work has been my passion for many years. Our recent breakthroughs and discoveries would provide the conference with some of the industries latest research and up-to-date information.

Collaborating with other esteemed professionals during the conference would further contribute to its success and increase the network of all involved in this field.

I have included an abstract of the presentation I can offer along with a breakdown of the estimated costs I would incur related to my travel and participation in the program.

Although this is an investment on your part, I believe you will find it to be a worthwhile investment with significant benefits both in the short term and into the future.

Complete Name

Credentials

Attachments :

Abstract of Presentation
Estimated Costs

1. Cover letter sample for a conference

Attachments:.

Research Breakdown
Proposed Presentation

2. Cover letter examples for conference coordinator

Thank you for taking the time to consider my application for the Conference Coordinator Position. I was very excited to learn of this opening and would like to introduce myself to you briefly.

For the last (time), I have been working in this industry, organizing and providing support for multiple events on almost a weekly basis. I have a Ph.D. in Marketing and extensive knowledge of the (name) industry. My experience includes assisting with the organization of the National Real Estate Association’s annual conference.

My broad experience has taught me what to look for when selecting the best presenters for a conference and how to tailor the overall message of the conference to match the desired outcome. The attendance at the largest conference I have organized was by thousands of people over a period of two days.

It has been my sincere desire to work for your organization for some time, and I believe my enthusiasm for this role would be of mutual benefit. Please feel free to contact me at any time to discuss my application further.

Attachment:

3. cover letter format for conference participation.

I am thrilled to write and formally accept the invitation confirming my attendance and participation at the (name) conference on the (date) in (place).

As requested, I have included a summary of my travel itinerary and the costs related to my attending the conference. Also attached is an abstract of the presentation I will deliver at the conference.

It is with much anticipation that I am looking forward to the conference and everything planned in association with the event.

Travel Itinerary Summary

4. Cover letter examples conference manager

Thank you for taking the time to consider my application for the Conference Manager Position. Your offer is of particular interest to me as the Conference theme is a passion of mine.

I have been working as a Conference Manager for the last (time) years, overseeing and settling whatever problem that has arisen. My career as a Conference Manager began after I graduated with a Masters degree in Business Administration. Since that time I have become a specialist in the Conference Management industry nationally.

As an experienced conference manager, I can guarantee you a trouble free and fruitful conference. I am happy to work with whatever team you already have in place and will quickly pick up where any predecessor has left off.

Please feel free to contact me on my number above to set up a meeting if you wish.

6. Sample motivation letter for a conference grant

Name of Organization

Name of Representative

Contact Details and Location

Regarding: Request for support of Conference Name/Theme

Dear (name):

Please accept our sincere greetings from the Conference Organization Name committee (or another group responsible).

We have written to request your support of a Conference we are planning to hold in (month) about (Conference Theme). Your company/organization came to mind when discussing the plans for this conference as we are well aware of the commitment your organization has made to its (theme) ongoing development.

A financial grant from you would increase help us to raise awareness of the issue we face at present and promote collaboration between those who will attend the event.

We expect over 2000 people to attend and will provide some light refreshments afterward. Organizations like yourself who provide grants will have free entry for ten employees, and your logo featured prominently throughout the venue.

We sincerely hope that you will be a part of the conference and provide a grant, please feel free to reach me directly at the number below should you like to register your support or ask any further questions.

Organization Name

7. Sample cover letter for conference proposal

Job Title / Company or Organization

Regarding: Conference Proposal

It has come to my attention that the recent upward trend we have seen of late within our industry has opened the door to some exciting new opportunities. Therefore, I am writing to propose a potential conference that could open the door to a new era of progress in our field.

Many of our colleagues in this area believe there is substantial room for growth within the industry. However, due to the type of work in this industry, it is not always easy to make contact with like-minded individuals and increase networking opportunities.

I firmly believe a conference could be the bridge that closes the gap and makes greater collaboration and networking possible within the field of (name of study/industry).

In my estimation, a conference with an attendance of 500 people would be cost effective. Further, a number of our suppliers have already demonstrated an interest in such an event, and they have verbally promised support for it. Of course, we would reciprocate their support by advertising them as the sponsors and employing their branding throughout the event.

I have attached a brief overview of the structure that the conference could take, potential locations, dates and even potential conference participants who could give valuable presentations.

Please review my proposal and let us know as soon as possible if you would be interested in collaborating to make this conference happen. If you can provide an answer before the (date), we here at (Organization Name) would be most grateful.

8. Sample cover letter for a conference producer

Please accept my sincere appreciation for reviewing my application for the Conference Producer Position. Currently, I am finishing up a contract where I have produced the annual Medical Association’s Conference; my current contract for this event expires at the end of next week.

During the last (time) years, I have been working as a Production Manager, and I am passionate about what I do. My role as a producer began when I was working for (company name) as their Marketing Director. The event was such a success I was asked to repeat the conference in five different cities during the six months that followed. Each conference proved to be a resounding success and led to my receiving multiple offers to Produce conferences as a Private Contractor.

Your particular conference theme caught my eye due to its uniqueness. Although I regularly organize conferences, one of the most important things for me personally, is to make sure that the conference is unique and fulfills the brief of the organization behind it.

Attached you will find my references and resume.

I am available any day of the week should you like to schedule an interview. Thank you for your time and consideration.

Check your Grammar ››

Attachment :

9. sample cover letter for a conference planner.

Could you use one of these letters in the future? Let us know what you like about them with a comment below. Our website has other great articles too, take a look!

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COMMENTS

How to write the most successful travel grant application
Always be direct, specific, and elaborate all the possible benefits you would get if you attend. There are three major points you must address in your letter: 4.1 knowledge dissemination. Increase ...
Writing a Winning Travel Grant Application
Writing a Winning Travel Grant Application. As PhD students and early career researchers, many of us don't have the means to attend many conferences. Sometimes, the only affordable way to travel to a conference or another laboratory is to gain funding through a travel grant. I've been lucky enough to receive five travel grants during my PhD ...
How to Write the Justification for a Travel Grant
The justification part of your application letter is where you explain, why you need support to attend the event you are applying for. It helps if you can state that you would not be able to attend if you do not receive a grant. If the reviewers get the impression that it does not really matter to you if you get support or not because you will ...
Writing Personal Statements for Fellowships and Grants
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How do I Get A Travel Grant for International Conference
Some standard components of a travel grant application may include a personal statement, curriculum vitae (CV), research abstract, budget proposal, and letters of recommendation. Tailor your application to the specific grant and emphasize how attending the conference will benefit your academic or professional development.
Writing a Confident and Thematically Driven Personal Statement for
[For more about the statement of purpose, check out: Writing the Fulbright Statement of Purpose as a Practical Document.] 4 goals of your grant personal statement. The personal statement is a persuasive text in which your job is to convince the reader that you are excited about and capable of achieving the impactful goals you have set for ...
computer science
1. You should always try to tailor your CV to the opportunity you are applying for. You might want to consider a personal statement of two sentences that encapsulate who you are and why this travel grant is relevant for you. People tend to read the beginning of CVs and then skim. You want to make sure that the narrative makes sense, so don't ...
The Complete Guide to Finding and Winning Travel Grants
How To Evaluate A Potential Travel Grant. Look at each individual foundation's profile. Most foundation listings are profiled as follows: Eligibility: Tells if individuals or organizations can apply. Funding Criteria: gives an indication of how large or how small the grants are. Some give a range, such as grants between $10,000-$500,000 are awarded
What's a Travel Grant, and How Do I Get One?
What Is a Travel Grant? In general, federal or state governments — as well as educational institutions — can provide you with a grant. As far as travel goes, though, they're most often awarded by the latter. Students who propose to travel to a far-flung destination should come to the awarding officer with a detailed proposal as to why ...
Personal Statements
A number of grants ask for personal statements as part of the application. However, what they mean by the term can vary widely. "Personal statement" in some applications might refer to a hybrid research narrative-personal background format, while in others it might refer to a more strictly personal, i.e., autobiographical, essay.
Travel and Tourism Personal Statement Examples
International Hospitality and Tourism Management Personal Statement Example. My interest in the inner workings of the tourism industry began when my father introduced me to the process of organizing our family holiday at a very young age. As a result of this, I completed an internship at a local musical agency where I got the first glance at ...
Motivation letter for travel grant sample
I kindly submit this request to obtain the grant for the following expenses, related to participation to the conference. Travel Expenses: in the amount USD 550, to cover return flight from Rome to Boston. Registration fee expenses: in the amount of USD 190, as stipulated by the Call for Application. Accommodation Expenses: in the amount of USD ...
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Conference Presentation Travel Award (CPTA) Statement of Intent Dear Graduate Professional Council, I am writing this letter expressing my interest in receiving funding from the Graduate Professional Council in order to attend and present at the American Occupational Therapy Association (AOTA) Conference in Boston, MA.
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Students presenting at professional academic conferences may request Conference Travel Grant (CTG) funds to register for and travel to the events. Limited funds, up to $150, will also be available for students who wish to attend conferences without presenting. The CTG is intended to provide financial support to students in the Clemson ...
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10+ SAMPLE Travel Grant Proposal in PDF. Research needs a lot of studies to conduct. To be able to do this, a researcher may need to go to places just to produce the right knowledge for the studies. And this truth makes research expensive. With this, research may need to get a grant to have the necessary travel.
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your specific role in THIS grant application Located in the early part of the assembled PDF file that reviewers receive, before the science (i.e., way-before the Specific Aims page and Research Plan section) You want to set a positive tone about yourself to the reviewers . Read, and then follow, NIH's instructions! Personal Statement
Travel Awards
2. Help us evaluate our travel grant applications next year. We are proud that our travel grants are completely organized and evaluated by students, but we need your help to ensure that we can continue this tradition. 3. Volunteer 3 hours of your time at the annual meeting to serve at our booth during the afternoon poster sessions.
GSA Graduate Student Domestic Travel Subsidy Award
The Graduate Student Domestic Travel Subsidy Award was established in 2016 and funded in part by a generous donation from Teck-Kah Lim, PhD, former Associate Vice Provost for Graduate Studies and Professor Emeritus in the Department of Physics, through 2023. The goal of the subsidy award is to provide more opportunities for graduate students to ...
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A brief, one-page personal statement about why you want to attend the Annual ASE Scientific Sessions. A letter from the director of your training program or the echo laboratory director in support of your application. Applicants must be a member of ASE. Current faculty and/or previous recipients of an ASE Travel Grant are not eligible to apply.
Travel Fund
The Committee will score individual travel grant applications as follows: Statement of how this specific meeting will help further career (50%) Faculty advisor recommendation (20%) Budget and need (20%) Diversity and security of additional funding sources; has applied for funding from additional sources or can explain why not (10%) Questions?
Sample motivation letter for conference participation
Travel Itinerary Summary; 4. Cover letter examples conference manager. Current Date. Name of Applicant. Contact Details. Dear (name of person/agency) Thank you for taking the time to consider my application for the Conference Manager Position. Your offer is of particular interest to me as the Conference theme is a passion of mine.

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College of the Environment

Submission process

2023-24 submission deadlines

>> INDIVIDUAL STUDENT/POSTDOC TRAVEL TO MEETINGS

Eligibility

Funding (NOTE – new rates starting in 2024)