motivation letter for educational job application

Motivation Letter Writing Guide + Examples for 2024

Writing a motivational letter can be nerve-wracking.

When presented with the question of “Why would you like to be part of this organization?” you find yourself staring at a blank page, thinking of how to correctly word “ I'm passionate about going to college so I don’t starve to death. ”

Two hours and three coffees in, you’ve scrolled through your Facebook newsfeed (twice), watched one episode of the last season of Game of Thrones, sent angry tweets to its creators, and donated for the knee surgery of two dogs. You go back to your open Word doc and you have only managed to write: “This organization seems like fun” or “I’ll totally be a great fit” .

You know you are not this generic or basic. You’re a capable guy or gal who has a lot to offer and there are genuine reasons behind your decision to apply.

It’s just hard to put it into words… And we get that!

In this guide, we’ll walk you through the process of creating a motivation letter that gets you accepted anywhere.

What a Motivational Letter Is (And Why It Matters)

How to Structure a Motivational Letter

How to Write a Motivational Letter [+Some Helpful Tips to Get Those Ideas Out of Your Head and Into the Paper]
How (and Why) to Create a Motivational Letter With Novorésumé

What is a Motivational Letter and Why it Matters?

A motivational letter is a one-page letter that’s used to describe why you are the perfect candidate for a certain position . It is usually attached to your resume .

You are required to write a motivational letter in these 4 specific scenarios...

You are applying to get admitted to an educational program at a college or university (undergraduate, graduate, or postgraduate).
You are applying to work at a non-profit organization.
You are applying as a volunteer in an organization.
You’re applying for an internship in a company.

The motivational letter shouldn’t be confused with a cover letter , the purpose of which is to highlight how specific information on your resume matches a job opening. Think of a cover letter as the introduction to your resume for a hiring manager and your motivational letter as the powerful closing sales pitch for a university or non-profit.

So why exactly does the motivational letter matter? You’re a doer more than a talker: you’ve listed everything there is to know about you on your resume. That should be enough, right? Wrong!

All organizations are looking for people who genuinely want to be there and are excited about what they do. The intent should be your driving motivation!

Writing a good motivational letter can be an absolute game-changer. It can provide a boost for your resume , but also make up for lacking required skills.

A good motivational letter is a one-pager where you introduce yourself, your story, and show your interest in the position or organization you are applying to.

There are two main ways to structure your motivational letter:

Using the classic 3 main paragraphs structure , where your motivational letter has the introduction, the body, and the conclusion.
Using the 5-7 paragraph structure , where you divide your main body paragraph into smaller 1-3 sentence paragraphs according to the main points.

Now, which one do YOU go for? The rule of thumb is if you want to be more factual and to the point, go for the 7-paragraph structure. This way, you can use each body paragraph to discuss specific achievements or points.

If, on the other hand, you’re going for a more story-telling approach, you’d go for the 3 paragraph option, so as not to break the flow of the story.

The Structure of a Motivational Letter

Whichever structure you go for, it should consist of 3 main parts: the introduction, body, and conclusion. Here’s what to include in each one:

Introduction: A short, engaging pitch about yourself and why you are applying. Here, you can include:

Personal information. Who are you and what do you do?
What are you applying for? Where?
An intro to the bulk of your essay. Mention the general reason on why you’re applying, and then deep-dive in the bulk of your motivational letter.

And of course, don’t forget to mention contact information on top.

For example:

To: School/Organization Name

First Name Last Name

[email protected]

Phone Number

Relevant Social Media (LinkedIn, Quora, GitHub, etc.)

Dear [Name of The Contact Person] ,

My name is [Your name] and I would like to express my interest in applying for the Doctoral program in political science at [University Name] . I’ve always dreamed of becoming a politician and helping give back to my country, and I believe that a Ph.D. in politics from [University Name] would set me miles ahead to reaching my goal.

Body of the Motivational Letter: this is the main bulk of your motivational letter. This is where you really sell yourself, mentioning stories behind your achievements, skills, and passion for whatever you’re applying for.

Try to be as factual as possible - anyone that frequently reads motivational letters can tell made-up stories from the real ones. When possible, you can also use metrics to back up your qualifications.

Things You Can Mention in Your Motivational Letter:

My passion for ______ started when ______.
I want to ______ because ______.
I have been part of _________ for ___ months/years. It’s the best thing for me because _______.
I remember once when I ________, which made me realize that I _______.
_______ resonates with me because _________.
What distinguishes me from my peers is __________.

I developed my passion for Online Marketing during my internship at [company name] . Working in a small startup allowed me to get surface-level experience in most digital marketing channels. Now, I would like to deep-dive and gain advanced know-how by attending the [university name] program in Digital Marketing.

Conclusion:

Finally, you can wrap up the motivational letter and send it in. In this section, you can:

Briefly summarize your main points - “ I believe I’d be a good fit for the program because of __________ ”
Mention your overarching goal - “I’d love to be a part of _______, as it would allow me to ___________.”
Thank the reader and conclude the motivational letter

Now that you know how to structure a motivational letter, let’s move on to the contents!

How to Write a Motivational Letter

So how do you write a motivational letter that stands out from the pool of applicants? The way to avoid generalizations and add depth to your motivational letter is by tailoring it to the specific organization and program/position you are applying to:

When writing a motivational letter, you want to make sure you know what and where you are applying to. Find out who is in charge of deciding your fate and address them directly in your opening remarks as Dear Mrs. Smith .
Look at the program requirements and the institution’s website. Find out the top three requirements for the position and explain how you are the best candidate.
Demonstrate that you share the organization’s values or are exceptionally qualified through a short story or personal examples. Be specific.
Your motivational letter should demonstrate that you really want to be there! There is a fine line between pleading and showing intelligent interest while also selling yourself. State specific reasons, demonstrate knowledge and express passion for applying to the institution or organization without showing off or begging.
DO NOT LIE! If you write anything remotely untrue, your reader will sense it. Unconsciously, we inflate feelings and ideas when we lie. If you tell a fake story or inflate your excitement or achievements, you will be put into the “lying Pinnochio pile” . Consider your case rested and your application denied.

Questions to Answer in Your Motivational Letter [+Possible Answers]

I would love to live in [ location of organization ], because ________.
It is my dream to be part of [ name of program ], because _________.
The values [ name of institution ] is based on are: [ three general values stated on their website ]. I have demonstrated _____ because I have ______ especially in ______. I also practice ______ in my professional or working life by __________.
Requirement: Minimum 2 years of volunteering experience

I volunteered in Africa for three years. It’s one of my most fulfilling experiences because I am passionate about helping others and came out a better person. I would do it again in a heartbeat.

Requirement: Passionate about research

I would pick a sleepless night conducting research instead of a night out anytime. I spend most of my mornings reading the last edition of the Journal of Marketing. I have worked on three separate research studies during my time at Colorado University.

Requirement: 3,80 GPA

Achieving a Magna Cum Laude required a lot of hard work and dedication, but education has been my biggest passion in life, so there was more joy than pain in the process!

Answer some/all of these questions in a compelling way that’s true to you and your experience, then turn them into a cohesive text.

An Example of a Great Motivational Letter

We’ll demonstrate how to write an awesome and inspiring motivational letter through Jane’s letter to the admissions team of Harvard University below. She is applying for a Ph.D. in the department of Political Science.

The general requirements are : being research inclined, a demonstrated passion for Politics, and an above average performance during undergraduate studies.

The values of the university are integrity, education, respect, and accountability.

She’s using the three paragraph structuring method.

You can see how Jane highlights through personal stories:

That she knows the history of the university and shares the same values
That she’s genuinely excited and passionate about the program and the school
What her qualifications are and how they’ll be a great fit for the program
What she hopes to achieve if given the opportunity to study at Harvard

The same rules and spirit apply to non-university related motivational letters as well.

You can easily notice that Jane has essentially given a personal story of all his qualifications. After reading this letter, the admissions team will feel like they know Jane, and this is what you should also aim to do: communicate who you are through highlighting your story tailored to the institution and program you are applying for.

How (and why) to Create a Motivational Letter with Novorésumé

Now that you know how to write a motivational letter, you can decide on how it looks.

A black and white letter sheet with Times New Roman, 12-pt font size might be great for a formal document, but it does not make you stand out in the pile of grey applications.

How can you appear professional without being boring? Novorésumé's motivational letter templates and intuitive editor add the tinge of personality that you’d need to stand out from the rest.

So, let’s sum up everything we’ve covered in this post:

A motivational letter is a formal letter which you need to write if you’re applying for university/college admissions, a non-profit, or a volunteering institution. Job applications usually require a cover letter instead.
There are two ways to structure a motivational letter: in three paragraphs (introduction, body, conclusion) or in 5-7 paragraphs (where each paragraph highlights a different point).
Introduce yourself and your intent in the introduction, describe and highlight your experiences in the body, and thank the reader for his/her consideration in the conclusion.
Do your research, show genuine interest, and never, ever lie.
If you want your motivational letter to stand out, Novorésumé takes the cake!

A motivational letter is always attached to a resume. Want to also make that stand out from the rest?

Read our guide on how to create an impressive resume and submit it with your awesome motivational letter to get accepted anywhere!

Our motivation letter templates are created to mirror the resume templates and CV templates , which is critical when creating a job application. Choosing the same templates, fonts, colors will improve your personal brand and increase your chances of being called for an interview.

Mastering the Art of the Motivation Letter for European Universities: A Step-by-Step Guide

What Is a Motivation Letter?

Structuring the Letter

Showcasing Your Motivation

Writing Style & Tone

Getting Feedback & Review

European universities offer a vast and often under-appreciated terrain for academic learning and life exploration. If you’re a student charting a path to Europe and one of its storied universities, your next step requires navigating the intricacies of a European admissions landscape. Of all that’s required, writing a stellar Motivation Letter is an essential step in this journey. But, when it comes time to tackle yours, you may find yourself bewildered as you try to comprehend what this kind of customary letter requires, what to include, and the proper structure and format to use. Well, now you’ll have expert advice to get you moving forward...

This guide will cover everything you need to know to write the kind of letter expected in a European context, with expert guidance from Crimson Education’s European Admissions Advisors. We’ll tell you what to highlight in the letter, how to format and structure your letter, and how to ensure your Motivation Letter is right on point — purposeful, genuine, memorable, and sure to help you stand out in the admissions process.

A crucial element for applications to European universities stands as a complement to your academic transcripts, extracurricular accomplishments, and test scores. It’s the Motivation Letter.

This letter is more than just an addition to your CV; it's an opportunity to show the institution your genuine interest and your unique value proposition.

As such, the Motivation Letter also presents unique challenges. First, if you’re applying to European universities from abroad, you may struggle to understand the format, structure, and exact purpose of this kind of letter, not to mention the more nuanced requirements.

But success is just around the corner. In this article you’ll find all you need to know to write a Motivation Letter that helps your application stand out.

With so much riding on your college aspirations, you don’t want to underestimate the impact a well-written Motivation Letter can have on your EU admissions chances. In the sea of applications that university admission panels receive, a well-composed motivation letter is refreshing and inspiring. It spotlights strong motivations, a fit between your aspirations and the school’s ethos and programs, and a clear vision of how the school will be a valuable partner in your educational journey.

Interested in learning more? Attend one of our free events

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Tuesday, April 23, 2024 12:00 AM CUT

Join this exclusive webinar to learn about the latest trends in college admissions and discover the key to getting accepted to top universities in upcoming application cycles!

I. What Is A Motivation Letter?

The purpose of a motivation letter.

The essence of a motivation letter is the logic of a strong connection between your educational motives and aspirations, on the one hand, and key educational programs and opportunities offered at the school you’re applying to.

A Motivation Letter has a unique format. Unlike a personal statement or personal essay , and different from a cover letter, a Motivation Letter should be seen rather as a strong closing pitch to your application. It goes beyond your recorded grades and other known accolades to spotlight underlying personal motives and circumstances that make the selected school a top fit for the next step in your journey, foregrounding your enthusiasm for the target school.

Remember, admissions officers will be screening hundreds of applicants. Your letter will serve as a pivotal application component that provides a glimpse of the deeper personal story behind your motivations and how those motivations make you an outstanding fit for the school.

Importance of Personalization

Imagine receiving a gift tailored just for you versus a generic one-size-fits-all item. Which would you cherish more? Similarly, an effective Motivation Letter must be carefully tailored for the selected school in addition to reflecting the applicant’s deeper motivations. A letter that caters specifically to the institution and academic program in question, exhibits a heightened level of dedication and can significantly boost your application's standing.

Personalization is an essential step, ensuring your letter goes beyond only superficial demonstrations of interest . It’s your ticket to making your application more memorable as you shine a light on your deeper motivations and your genuine enthusiasm for attending the chosen institution.

1. Communicate your personal motivations for attending the school.

For the college you’re applying to personalization could mean calling attention in your letter to the most relevant educational departments, programs, program components, academic resources, or faculty members.

To be clear, your goal is not to tell admissions officers why they have a great university, but rather to spotlight specific features of the university that resonate with your own personal motivations and aspirations as a learner.

2. Share insights into what shapes your personal motivations and aspirations.

Finally, personalization also means of course that your letter will illuminate YOU — and include some allusions to authentic life experiences, lessons, or reflections that shape and add depth or conviction to your motivations and aspirations.

The Motivation Letter format doesn’t invite extended narrative descriptions in the way a personal essay might, but you do want to share concrete formative experiences, suitable for an admissions context, that add authenticity, depth, and conviction to your motivations.

II. Researching the University and Program

Know your audience.

Universities, much like individuals, have distinct values, cultures, and expectations. Demonstrating an understanding of these nuances can tremendously enhance the weight of your application. By aligning your motivation with the ethos of the institution, you don't just apply; you resonate and create a more compelling picture of the strong fit between your genuine motivations and the university’s legacy, educational mission, and social vision.

School & Program Specifics

Demonstrating interest and a good fit involves matching your motivations to salient aspects of your selected school. Your genuine interest isn't just reflected in what you say about yourself or your enthusiasm, but also in how much you know about the school and specific academic programs you're applying for. Delve into concrete features of instruction and curriculum in the course offerings that interest you most. Make connections between your motivations and other relevant school features as well.

What elements of the curriculum or curriculum design for your major fit your own interests?
Is there a hands-on learning component, field-study offering, multi-disciplinary approach, or emphasis on a specific area of specialization that you’re enthusiastic about? Why?
Are there faculty members with interests or specializations intersecting with your academic goals?
Does the university have partnerships with industry groups, labs, or NGOs that you want to connect with?

Incorporating relevant and genuine elements like these not only showcases thorough research into the university; it traces for the reader your growing enthusiasm — as you’ve learned more about the school, the courses of study, faculty, and other resources or offerings.

III. Structuring the Motivation Letter

The introduction paragraph.

The opening lines of your Motivation Letter are like the curtain going up at the start of a performance. Crafting a captivating start, presenting a compelling hook, are both paramount to getting the admissions committee engaged.

You’re not expected to write like a novelist, but, you want the reader stop for a moment, get focused on a key insight, question, or fact, and want to keep reading.

For this component and others, getting suggestions from an outside reader, or reaching out to an essay coach who understands the college admissions process, may be good bets, especially if you are feeling stuck or unsure about your initial results.

And, remember, you may find it helpful to write or re-write the introduction paragraph after the other parts of the letter have been completed.

The Body Paragraphs

The body paragraphs will hold all the most prominent concrete facts and connections you want the letter to convey to the admissions panelists.

Gathering and connecting the most important and persuasive points, and preliminary outlining, are essential for these paragraphs.

Be sure to focus on the educational, academic, research, and professional motivations most relevant to your application for the prospective institution. Show how these elements have steered you to fix your sights on this specific school, and which school offerings you’re most enthusiastic about and why.

The Conclusion Paragraph

Conclude with clarity and conviction. Reiterate your enthusiasm, summarize the central themes of your letter, and leave the reader with an impression of not just your qualifications, but your aspirations and the zeal with which you aim to achieve them.

Consider framing the preceding accounts of your motivations, qualifications, and goals with a dash of humility and appreciation for the people or fortunes who’ve helped you so far in your journey.
You might try ending on a note of future-facing anticipation that captures your excitement for your next steps and paints a picture of your longer-term aspirations.

Finishing the Process

Crafting your Motivation Letter might seem daunting at first. But remember, a step-by-step approach can help get you out of the gate and across the finish line — all with a disciplined approach to the writing process.

If you start to feel lost during the task, keep focused on your reader, the letter’s purpose, and your own genuine intent. Finally, don’t shy away from asking a friend, guardian, or counselor for suggestions — there’s no harm in seeking a measure of outside encouragement or informed guidance to stay on track.

With this approach and the right level of prior research into your prospective school, you’ll have a clear path to completing the job.

IV. Showcasing Your Motivation

Reflecting on personal motivation.

Every individual has a unique reason for pursuing higher education. Is it a long-standing passion for the subject? Or perhaps it was a life event that sparked your interest? Delve deep into your reasons for seeking this particular program at this university.

Do you have a long-standing passion for the subject you’re pursuing?
Is there a learning or training gap to you want to fill as a stepping stone to the next stage of your journey?
Are you curious — aspiring to explore diverse topics and disciplines in an academic setting that welcomes more open-ended inquiry?
Are you building a broad base of professional skills, as a liberal arts major, for example? Or are you focused on specific areas of research or specialized knowledge?

Be sure to step away from your day-to-day distractions and tasks to introspect as you prepare your letter. It’s natural for college applicants to experience rapidly evolving interests, motivations, and intentions, and your Motivation Letter is fundamentally forward looking, so be sure to take stock before you start writing.

More than needing you to pretend you have it all figured out, admissions panelists will appreciate applicants who demonstrate self-awareness, conveying authenticity and some vulnerability, with candid reflections on their motivations and future direction.

Whether it’s a passion for natural science evolving into a more specialized career goal, or you want to channel your past passion as a musician into a new academic major focused on purposeful public service… be sure to reflect on your own inner landscape of motivations as you prepare your letter.

Discussing Career Goals

Just as you connect your motivations to formative events or reflections — from your past — you’ll need to tell readers how your motivations and academic aspirations will be a bridge to future goals and accomplishments.

Whether you’re seeking qualifications for a dream job in computer science or painting a picture of the philosophical questions you want to explore, try to give admissions panelists a glimpse of a vivid goal, direction, or destination for your future — ensuring clear connections between motivations, academic programs at the target school, and future aspirations.

With this in mind, you can build a bridge between your current interests and motivations and your envisioned future. This demonstrates a clear pathway of professional growth, a commitment to larger aspirations, and a vision for how the university will play a pivotal role in your journey.

V. Demonstrating Fit and Contribution

Exploring fit.

A round peg in a square hole benefits no one — if your prospective school has many interested applicants, those applicants with less relevant or less concrete motivations will be put aside to leave space for those with more fit and enthusiasm.

The more your motivations and present journey align with the university ethos and with the selected academic offerings, the more persuasive your Motivation Letter will be. Highlight what you’ve learned about the school and express your enthusiasm for the strong alignment you’re finding — emphasizing the seamless fit between your educational motivations and the kind of academic opportunities and campus life the university offers.

Picturing Your Contributions to the Community

Institutions thrive on diversity and active contributions to their community. When an applicant truly fits a program's mold, it isn't just beneficial for the individual but for the university as well. Be sure your letter addresses how your motivations will shape your contributions to academic programs, to your peers, and campus life or culture.

Whether it's through extracurricular activities, community service, rigorous research and inquiry, or unique experiences and perspectives, demonstrate that you're not just there to take, but to give back in meaningful ways.

VI. Writing Style and Tone

Professional writing.

While passion is crucial, so is professionalism. Your Motivation Letter should maintain a formal tone, reflecting maturity and seriousness. Additionally, while it's essential to show appreciation for the university, avoid excessive flattery.

Avoiding Common Flaws and Mistakes

Even a minor grammatical error can tarnish the impression of your letter. Before finalizing your letter, invest time in proofreading, or better yet, make use of suitable grammar and spellcheck tools and seek external feedback to catch any lurking errors.

Be on guard for formal errors in spelling and punctuation.
Check for flaws in style and readability, ensuring strict clarity and concision.
Keep a vivid focus on the most relevant points.

This polishing effort enhances readability, shows professionalism and respect for readers, and ensures your letter is truly on point and as impactful as possible.

VII. Tailoring Your Letter

Avoid generic statements.

"Since childhood, I've been passionate about..." Such statements, while possibly true, sound clichéd and might cause your letter to drown in a sea of similar claims. Instead, aim for authenticity. Ditch the generic and embrace the specific. Without drifting into autobiographical narratives, consider ways to balance references to abstract motivations, intentions, and passions with concrete experiences or reflections.

Maybe you haven’t thought much about where some of your motivations originated… Let your Motivation Letter be a catalyst for some introspection and see where it leads. It’s likely you’ll find some nuggets of insight that make your letter even more compelling and authentic.

Incorporating Specific Details

With this in mind, consider if a well-placed anecdote here and there might elevate the impact of your letter. Authentic glimpses of your real life — or of your authentic inner reflections — can make all the difference, turning your letter into a game changer for your application.

Anecdotes are brief descriptions of a relevant personal event, memory, or reflection that make your claims more convincing and give breath and flesh to the evolution of your interests, passions, and motivations.

You won’t have space for lots of details. Stay focused, but consider if and when briefly narrating or alluding to specific personal incidents, experiences, or reflections will make your letter more memorable and illuminate a pivotal motivation or passion.

VIII. Seek Feedback and Review

Importance of feedback.

External feedback can do more than just spark fresh perspectives or rescue you from overlooked errors. The feedback, insights, and guidance that you get from a mentor, teacher, college counselor, or from a specialist in Crimson’s Advisor network, can have a transformative impact on essays and Motivation Letters.

Outside reviewers may only have a limited role to play, but their input can be pivotal in elevating the impact your letter will have.

Reviewing and Editing

Perfection isn't achieved in a single draft. Dedicate time for multiple rounds of editing. Look for clarity in arguments, coherence in structure, and correct grammar.

The goal is not to end up wringing every residue of spontaneity and authenticity from your delivery. But, polishing and editing your writing, to achieve greater clarity and concision, and careful proofreading, are the same steps professional writers use to get better results, and they’ll work for you too.

Final Thoughts

In conclusion, a Motivation Letter, when crafted with care, sincerity, and attention to detail, can be your best form of introduction. Far more than superficially flaunting achievements already on record, your letter must reveal authentic self-awareness and showcase your deeper intent, exceptional fit, and potential accomplishments and contributions at the university and beyond.

Taking a disciplined approach to your Motivation Letter, and ensuring it conveys an exceptional attention to detail, strong motivations, and genuine enthusiasm about the university and your prospects there should make it the fulcrum of your application — unlocking doors to a dazzling new chapter of your educational journey, enriched by Europe’s cultural tapestries and hallowed academic traditions.

We've navigated the intricacies of crafting such a letter, from understanding its essence to meticulous editing — emphasizing the need for personalization, thorough research, and authenticity. Approach this endeavor not as a mere formality but as a heartfelt testament to your dedication, past efforts, and forward-looking aspirations. Remember, in a vast sea of applications, a well-crafted motivation letter will win approval and prove memorable for being concise, clear, personalized, and authentic.

For the best possible outside guidance and for a game-changing investment in your college aspirations, book a free consultation with one of our global admissions Advisors today. A well-crafted letter will reveal the true impact your words can have, paving a path to your dream school in Europe, widening your aspirations, and elevating your future possibilities.

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Have you ever heard of a motivation letter? It’s a powerful tool to help you snag that dream job and it’s becoming increasingly popular.

Let’s dive into what exactly a motivation letter is, when it’s best to use one, and how to write it. And don’t worry, we’ve got some inspiring examples to share with you too!

What Is a Motivation Letter?

So, what is a motivation letter , you ask? Well, it’s a short letter that explains why you’re the perfect fit for a job. We’re talking just one page here. It’s your chance to highlight your achievements and showcase your interests.

Typically, you’ll attach a motivation letter to your resume when you apply for a job. But that’s not all. You can use it in other situations, like applying to a college or university, an educational program, an internship, or even a volunteer role.

Now, you might be thinking, “Isn’t that what a cover letter is for?” Great question! There are indeed similarities and differences between these two documents. We’ll break it down for you in just a bit.

Motivation Letter vs. Cover Letter

Now, let’s talk about cover letters and motivation letters. They might seem pretty similar at first glance—both are 1 page or less and go along with your resume and application. Their goal? To impress the hiring manager and make them seriously consider your application.

But here’s the scoop: there’s one key difference between these two types of letters.

Cover letters dive into the nitty-gritty, with specific examples of how your education, skills, job experience, and achievements perfectly align with the job requirements. They concentrate on highlighting your work experience.

On the flip side, motivation letters take a broader approach . Instead of focusing on specifics, they showcase your interests, personality traits, and the reasons behind your application. They’re great when you don’t have much relevant experience to share. We’ll dig into this more in the next section.

See? Cover letters and motivation letters each have their own superpower. Let’s discover how to make the most of motivation letters for your dream job!

The best cover letter templates

When to Use a Motivation Letter

As mentioned above, if you lack experience directly related to the position you want, a motivation letter can be a real game-changer. It’s perfect for those entry-level roles you’re aiming for.

1. Motivation Letter for University

Now, let’s dive into some specific situations. When it comes to applying to university, your application alone might not fully capture your passion and excitement. That’s where a motivation letter jumps in to save the day.

Use it as a platform to highlight your special connections with the university, why you’ve always dreamed of attending that specific school , or why you’d be an amazing fit for their programs. Show them the real you!

2. Motivation Letter for Job

And when it’s time to land your very first entry-level job , you might not have the work experience to boast about on your resume just yet. But don’t worry! Your enthusiasm and unique qualities can shine through in your motivation letter. It’s all about what makes you stand out from the crowd.

3. Other Times to Use Motivation Letters

Here’s something super cool: motivation letters aren’t limited to just education or employment. They can work their magic for other opportunities too. Just imagine the impact a motivational letter could have on your application for a volunteer position or an internship. It could be a total game-changer.

How to Format a Motivation Letter

The structure of a motivation letter is very important because it helps you present your ideas and showcase your desire to make a real impact in a new company.

In this section, we’ll dive into the key parts of a motivation letter: the introduction, body, and conclusion. But that’s not all! We’re also here to guide you on what to include in each section, so you can create a compelling, well-formed letter.

Introduction and Recipient Information

Starting your motivation letter with a professional salutation is the way to go. It shows that you mean business. Make sure to address the recipient by their name and title if you have that information. It adds a personal touch and shows that you’ve done your homework.

But if you don’t have the recipient’s name, don’t stress. You can use a general salutation like “Dear Sir/Madam” or “To Whom It May Concern.” It’s totally okay and still professional.

Next comes the introduction. It’s all about giving a brief introduction of yourself and stating the purpose of the letter. Are you applying for a job, internship, or scholarship? Let them know! Keep it concise and to the point.

Write a letter to tell why you want the job and what makes you good for it. Split the body into 2 or 3 paragraphs so it’s easy to read.

Why you want the job : In the first part, tell why you want the job. Say what you like about the company and how the job fits your plans.
What you can do : In the next part, talk about what you can do. Share things you’ve done before that show you’re right for the job. Use real examples to show your skills.

Finish your motivation letter layout by going over what you said and showing how excited you are about the job .

Let them know you’re ready to talk more and give them a way to contact you. Close your letter with words like “Sincerely” and then put your name.

A well-structured letter, with attention to detail, effectively presents your eagerness and qualifications for the position.

How to Write a Motivation Letter

If you find resume and cover letter writing, a challenge, you might feel that motivation letters are intimidating as well. The good news is, they don’t have to be!

Create a Motivation Letter Template

Now you know how a motivation letter should look. Let’s get into the details.

To know exactly how to write a motivation letter for a job application it’s really important to include all the necessary details. It should be like a regular business letter . Keep it professional and follow the usual format.

Use the steps below to show why you’re the best for the job.

Use a template : A motivation letter template can help you write better and not miss anything.
Your address : Put your address at the top or just above the date. Only add your street, city, state, and zip. No need for your name here.
Date : Write the full date, like “April 6, 2023.”
Who you’re writing to : Write the person’s title, name, and address. Make sure it’s all correct.
Greeting : Start with “Dear” and the person’s name or title, like “Dear Mr. Smith.” Use a colon after.
What to say : Split your letter into short parts. Start by stating the position or program you are interested in, then explain your motivations. Highlight your qualifications, skills, and relevant experiences that make you an ideal candidate. Be specific and provide examples or anecdotes that support your claims.
End your letter : Finish with words like “Sincerely” or “Thank you.” This shows you’re thankful for their time.
Sign it : If it’s a paper letter, leave space to sign your name. If it’s an email, you don’t need this space.

Always type your full name on the letter, whether it’s on paper or email. This shows it’s really from you and you agree with what’s written.

If you send other documents with your letter, like a resume, say so in the letter. Write something like “Enclosures: Resume, Application.”

In emails, just say you’ve added attachments below your name or in the letter.

Motivation Letter Writing Tips

You can use the following tips as a checklist to make sure your letter is the best it can be.

Use the hiring manager’s name : If you don’t know it, look on the company’s website or call them. If you’re not sure about their gender, just use their job title or full name without “Mr.” or “Dr.”
Don’t just repeat your resume in the letter : Instead, add the things that didn’t fit in your resume.
Use action verbs : to make your letter lively.
Include resume keywords . The company might pass both your resume and letter through an applicant tracking system (ATS).
Don’t sound too eager or make things up : They’ll find out if you’re not honest.
At the end, include why you’re right for the job and what you hope to learn. Last, ask them to contact you or say you hope to talk soon.
Check your letter for mistakes : Use tools like Grammarly to help.

Enhance your content with our pre-defined cover letters

Do you need help writing your cover letter? Select the category that corresponds to your professional profile to access our pre-defined texts.

Our suggestions enable you to obtain a compelling letter tailored to your profession quickly and easily.

Motivation Letter Sample

Motivation letters are used for many reasons, so they can vary significantly. You can change the example in this section to fit your needs.

The motivation letter example below is about an entry-level job for Raul. He hasn’t held a paying job before, but he highlights experiences that might not be on his resume.

123 Address Street

Anywhere, USA 33333

September 10, 2022

ABC Company

456 Workplace Lane

Dear Mr. Smith:

As a first-generation university student, I am looking for a position that will enable me to pay my tuition while making allowances for my class schedule. When I saw your job listing for a weekend Customer Service Representative on the campus information board, I felt that we would be a perfect fit for each other’s needs.

While my on-the-job experience is limited, I have a great deal of experience in dealing with customers. Throughout my teenage years, I have helped out in the family business, a small convenience and souvenir store at the heart of a tourist district.

My duties there were often public-facing, arranging items for sale and assisting customers in finding what they needed. I always did my best to help customers leave with smiles on their faces, even going above and beyond what might be expected. This resulted in many 5-star reviews for the business on Tripadvisor and Google.

Thank you for your consideration. I’d be happy to speak with you in person or via phone to discuss the position and my qualifications further.

With gratitude:

Raul Ascencio

The following motivation letter example concerns an academic program. Sue is a high school senior seeking a summer internship after graduation. Her letter is imbued with a passion for the field as well as its relationship to her career goals.

March 1, 2023

Cindy Diver

Caribbean Coral Restoration Project

789 Coastal Road

Nassau, Bahamas

Dear Dr. Diver,

For as long as I can remember, I’ve wanted to do something to help reverse the damage humans have caused to our planet. For that reason, I was thrilled to receive an invitation to apply to the Caribbean Coral Restoration Project summer program.

Though I come from a landlocked state, I received my open water scuba certification from SDI last August. Training took place in a flooded quarry in Pembroke, Kentucky. I look forward to taking my first “real” oceanic open water dive in the warm waters near your research station.

During my high school education, I have pursued as many ecological opportunities as possible. I participated in the 4-H Club’s Wildlife Judging Team for four years, twice winning regional competitions. I also keep an action camera as a constant companion, participating in citizen science projects such as iNaturalist and Cornell University’s annual bird count.

I have been accepted into State University’s biology program, beginning next fall. After obtaining a bachelor’s degree in biology, I plan to pursue my master’s in marine biology. I hope to start that part of my journey with real field experience under my belt. Please feel free to contact me if you require any further information. My application and resume are enclosed.

Key Takeaways

With the correct format and style, you can create a motivation letter that can win over any recruiter. To do so remember the key points that were addressed in this guide.

Motivation letters can effectively be used in place of cover letters when you have little experience or are applying to a university, internship, or volunteer program.
Use professional business letter formats.
Address your motivations and qualifications clearly in the body of your letter.
Express your personality, passions, and motivations.

Ensuring your letter is written in this style will boost your chances whether you’re an entry-level employee or an experienced worker.

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18+ Free Sample Motivation Letter Templates (Word, PDF)

A motivational letter, also known as a letter of motivation or a personal statement, is a document that is usually written when applying for a job, scholarship, internship, admission to a program in education, or any other opportunity where you need to convince the recipient why you. is the ideal candidate. It serves as a way to express your motivation, qualifications, and the reasons why you are interested in the position or opportunity. In this article, you’ll find a collection of free Simple Motivation Letter Templates and samples in PDF, Word, and Excel format to help you make your work effective.

Table of Contents

Download Free Sample Motivation Letter Templates

Purpose of motivational letters.

A motivational letter, often called a cover letter or a statement of purpose, serves several important purposes in a variety of contexts:

When applying for a job, a motivational letter accompanies your resume or CV. Its purpose is to introduce yourself, explain why you are interested in the position, and highlight your qualifications and skills that make you a suitable candidate for the job. This allows you to personalize your application and make a strong case for why you should be considered for the role. When applying to colleges or universities, a motivational letter is usually required as part of the application process. In this context, it allows you to explain your academic and personal motivations for pursuing a particular study program, show your passion and commitment, and show your relevant experiences and achievements. When applying for scholarships, a motivational letter is often necessary to explain why you deserve the scholarship and how it will help you achieve your academic goals or career.

This is an opportunity to convince the scholarship committee that you are a worthy recipient. If you are looking for an internship or a volunteer position, a motivational letter can help you express your interest in the opportunity, describe how it aligns with your career goals, and highlight what you can bring to the organization or project. In academia and research, a motivational letter can be part of a grant application or research proposal. It allows you to outline the importance of your research, your research goals, and why you are the right person to carry out the project. Sometimes, a motivational letter can be used to express your interest in working with someone or to request mentorship or guidance from a more experienced professional. In this case, it will help you make a compelling case for why the person should consider your request.

Elements of a Motivational Letter

A motivational letter often called a personal statement or statement of purpose, is a document in which you express your motivation and reasons for applying for a specific position, program, or opportunity. it’s typically used when applying for jobs, scholarships, internships, or educational programs. Here are some key elements of a motivational letter:

Introduction: Begin by addressing the recipient, usually with a formal greeting. State the purpose of the letter and state the specific opportunity you are applying for.
Personal Information: Provide a brief overview of your background, including your name, educational qualifications, relevant work experience, and any relevant personal details.
Motivation: Explain why you are interested in the position or opportunity. Mention your passion, interests, and the reasons that motivated you to apply. Be specific about what attracted you to this particular opportunity.
Qualifications and Skills: Highlight your relevant skills, qualifications, and experiences that make you a strong candidate. Use examples to illustrate your abilities and achievements.
Future Goals: Discuss your career or academic goals and how this opportunity will help you achieve them. Explain how it fits into your long-term plans.
Conclusion: Summarize your main points and restate your motivation for the opportunity. Express your gratitude for considering your application.
Formal Closing: Use a formal closing, such as “Sincerely” or “Yours faithfully,” followed by your name and signature.
Formatting and Length: Make sure your letter is well-organized, free of errors, and follows any specific formatting instructions given by the recipient. Typically, a motivational letter is about a page long.

Benefits of using Motivational Letter Templates

Using sample motivational letter templates can provide many benefits, especially if you are writing a motivational letter for a specific purpose such as a job application, college admission, or scholarship application. Here are some advantages of using these templates:

Sample templates provide a structured format for your motivational letter. They usually include sections for the introduction, body, and conclusion, which help you organize your thoughts and information together.
Templates are often designed with a professional appearance with appropriate fonts, spacing, and formatting. This will make your letter look more polished and impressive to the recipient.
Creating a letter from scratch can be time-consuming. Using a template saves time because you can fill in the relevant details and customize it to your needs.
Templates help ensure clarity and consistency in your correspondence. It often includes prompts or guides for each section, preventing you from forgetting important details or straying off topic.
Sample templates often contain content, which can serve as inspiration or guidance for what to include in your letter. This is very helpful if you are not sure how to express your thoughts or achievements.
Templates often use professional and persuasive language, helping you express your motivation and qualifications effectively.
Templates can include tips or warnings about common mistakes to avoid, such as too generic language or too much self-promotion.
While the templates provide a framework, you can still customize them to make your letter unique and tailored to your specific situation. You can add personal anecdotes or experiences to illustrate your letter.
Using a template can boost your confidence in writing a motivational letter, especially if you are inexperienced in this type of writing. Knowing that you have a solid structure to work with can reduce anxiety.

How to use a Motivation Letter Template

Using motivation letter templates can be a helpful starting point if you need to write a motivation letter for various purposes such as job applications, scholarships, or university admissions. Here is a step-by-step guide on how to effectively use these templates:

Read and Analyze the Template: Read the sample motivation letter carefully to understand its structure and content. Pay attention to the opening, body paragraphs, and closing, and see how the writer presents their qualifications, experiences, and motivations.
Personalize the Template: Avoid using the as-is template, as it does not accurately reflect your unique qualifications and experiences. Customize the template to include your personal information, such as your name, contact details, and specific details related to your application. Tailor the content to match your qualifications, skills, and experiences relevant to the position or program you are applying for.
Highlight Your Unique Qualities: Use the template as a guide to help you structure your cover letter, but be sure to emphasize what sets you apart from other applicants. Share your skills, accomplishments, and passion for the opportunity.
Follow Formatting and Style: Keep the same formatting and style as the template, including fonts, margins, and spacing. Make sure your letter looks neat and professional.
Proofreading and Editing: Proofread your motivation letter carefully for grammar, spelling, and punctuation errors. Edit the content so that it is clear, concise, and engaging.
Keep a Positive Tone: Maintain a positive and enthusiastic tone throughout the letter. Express your genuine interest and enthusiasm for the opportunity.

How To Download Free Motivation Letter Templates As PDF Or Word Files

I can provide you with basic templates for a motivation letter that you can use as a starting point. However, please keep in mind that the letter should be personalized and tailored to your specific situation and the job or program you’re applying for.

To Download As A PDF

Open a text editor such as Microsoft Word or Google Docs.
Copy and paste the template into the text editor.
Format and customize the letter to your liking.
Save the documents.
To convert it to PDF, many word processing programs have a “Save As PDF” option in the” File” menu. Select that option to save the documents as a PDF File.

To Download As A Word File

Open a text editor such as Microsoft Word or Google Docs.
Format and customize the letter to what you like.
Save the documents with a .docx extension (for Microsoft Word) or in the appropriate format for your text editor.

In conclusion, motivational letter templates serve as valuable resources for individuals seeking to create persuasive and motivational letters for a variety of purposes. Whether you’re applying for a job, scholarship, admission to a university, or seeking sponsorship, these templates provide a structured framework and helpful content ideas to convey your motivation, qualifications, and effective goals. While using these templates as a starting point, it’s important to personalize your letter to reflect your unique experiences, aspirations, and the specific requirements of the opportunity you’re seeking.

Tailoring your motivational letter ensures that it stands out and is heard by the recipient. In addition, remember that a well-structured motivational letter should include a compelling introduction, a body that highlights your relevant qualifications and achievements, and a compelling conclusion that repeats your enthusiasm and expressing gratitude. Proofreading and editing are essential to ensure clarity, professionalism, and error-free communication.

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Peer Educator Cover Letter Examples

Use these Peer Educator cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Peer educators are responsible for providing information and support to their peers on a variety of health and wellness topics. They work with other students to create a safe and positive environment in which to learn.

To be a successful peer educator, you need to be an effective communicator, have strong problem-solving skills, and be comfortable working with people of all ages.

Use these examples to write a cover letter that will help you get the job you want.

Formal/Professional Writing Style Example

With a strong background in education and a passion for empowering others to succeed, I am confident that my skill set and experience make me an ideal candidate for the role of Peer Educator.

Throughout my academic career, I have consistently displayed a strong commitment to helping others achieve their goals. As a tutor and mentor, I have worked with students from diverse backgrounds, guiding them toward academic success while fostering a positive learning environment. My ability to communicate effectively, adapt to different learning styles, and think critically have proven essential in addressing the unique challenges faced by each individual under my tutelage.

In addition to my teaching experience, I have completed several training courses in peer education and led workshops on various topics ranging from time management to conflict resolution. These experiences have further honed my ability to communicate complex concepts in an engaging and accessible manner.

As a Peer Educator at your organization, I am eager to contribute my experience, empathy, and enthusiasm to support both student and staff success. My ability to build rapport, excellent communication skills, and a keen desire to continue learning and growing as an educator will make me a strong addition to your team.

In conclusion, I am excited for the opportunity to combine my passion for education with my commitment to empowering others in the role of Peer Educator. Thank you for considering my application. I look forward to the chance to discuss my suitability for this position further.

[Your Name]

Entry-Level Writing Style Example

As a recent graduate with a degree in Psychology from XYZ University, I am eager to begin my career in the field of education and believe the Peer Educator role is the perfect opportunity to make a positive impact on my fellow students.

Throughout my time at XYZ University, I actively participated in peer mentorship programs to support first-year students in their transition to university life. My role as a mentor included providing academic guidance, assisting in the development of effective study habits, and offering emotional support. This experience has equipped me with skills in active listening, empathy, and communication, enabling me to connect with peers of diverse backgrounds and foster a safe and supportive environment for growth and learning.

In addition to my academic achievements, I also served as the Secretary of the Psychology Club, where I organized events related to mental health awareness and promoted peer-led discussions on various topics. This experience polished my leadership and organizational skills, further enhancing my ability to excel in the Peer Educator role.

I strongly believe in the power of education and empowering students to reach their full potential. I am confident in my ability to be an effective Peer Educator, and I am excited about the prospect of contributing to your team. Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Networking/Referral Writing Style Example

I was delighted to be referred to this opportunity by my mentor and current Peer Educator at your organization, Jane Smith. Jane and I have worked closely together on various community projects and her recommendation speaks to her trust in my abilities to excel in this role.

As a Peer Educator, I understand the importance of providing accurate, non-judgmental information and support to individuals in need. My experience as a volunteer at the local youth center has equipped me with the skills to develop and facilitate educational workshops on topics such as mental health, substance abuse prevention, and maintaining overall well-being. Additionally, my background in psychology and communication has provided me valuable insight into the art of connecting with diverse audiences and building a rapport with individuals in order to have a meaningful impact.

During my time with Jane, I have learned the impact that a dedicated Peer Educator can have on the lives of others. I have witnessed her passion for empowering individuals through education, and I am eager to contribute to your organization’s mission with the same level of dedication and enthusiasm. My adaptability, active listening skills, and ability to empathize with others make me a suitable candidate for this position.

I believe that my experience, skillset, and passion for educating others make me a strong fit for the Peer Educator role. Thank you for considering my application. I look forward to the opportunity to discuss my candidacy further.

Enthusiastic/Passionate Writing Style Example

As someone who is truly devoted to empowering others through education, I am confident that my unique skill set, dedication, and love for teaching make me the ideal candidate for this role.

Throughout my academic and professional career, I have always been driven by one key motivator: a genuine desire to inspire and support others. I firmly believe that knowledge is the most powerful tool we can provide to others, and as a Peer Educator, I can make a meaningful difference by sharing my own experiences and lessons learned with those around me.

Your organization’s commitment to fostering a supportive, inclusive, and educational environment deeply resonates with my own values and aspirations. I am particularly drawn to the innovative and dynamic methods you employ to engage students, empower individuals, and pave the way for personal and collective growth.

In my previous roles as a mentor and educator, I have excelled in connecting with students, facilitating workshops, and leading discussions with compassion and eagerness. As a Peer Educator, I am excited to bring an abundance of energy, creativity, and commitment to your team, and I am certain that I can contribute significantly to your ongoing success.

I genuinely believe that being a Peer Educator is much more than a job — it’s an opportunity to touch lives, inspire change, and forge lasting relationships. It would be an absolute honor to bring my passion for education and relentless enthusiasm to your esteemed organization.

Thank you for considering my application. I look forward to the opportunity to discuss my potential as a Peer Educator with you in further detail.

Problem-Solving Writing Style Example

As a dedicated and compassionate individual, I am eager to contribute my skillset towards making a positive impact on the lives of those who seek guidance and support. I have closely studied the challenges faced by your organization in effectively reaching out to vulnerable groups and efficiently providing them with the necessary resources and educational programs. I am confident that my educational background and experiences align perfectly with your organization’s needs, and I would be an ideal candidate to join your team as a Peer Educator.

Through my psychology degree and various volunteer opportunities, I have developed an extensive understanding of communication techniques, mental health issues, and the importance of peer support. A key challenge faced by your organization is addressing the unique needs of diverse demographics. Utilizing my background, I have developed a strong capacity to empathize with individuals from different walks of life, both culturally and socioeconomically. This skill will enable me to build trust and rapport with clients while effectively delivering holistic and tailored educational programs.

Another challenge your organization faces is the continuous monitoring and evaluation of the effectiveness of your support services. As a meticulous and data-driven individual, I have experience in collecting and analyzing data to understand the impact and success of various interventions. Implementing this skill in the role of Peer Educator shall help improve program quality and enable your organization to make informed decisions on modifying or enhancing strategies, ultimately leading to better outcomes for vulnerable individuals.

In conclusion, I am excited to apply my skills and experiences to the role of Peer Educator in your esteemed organization, and I am eager to contribute to the betterment of the lives of those who seek guidance and support. I look forward to the opportunity to discuss my suitability for this position further.

Thank you for considering my application.

Storytelling/Narrative Writing Style Example

As I strolled along the bustling streets of my college town, I couldn’t help but notice a young man struggling to carry a stack of books to his car. A sense of empathy washed over me, recalling my own struggles as a freshman trying to navigate the complexities of college life. I approached him and offered a helping hand, which he graciously accepted. As we walked, we shared stories about our college experiences, and I realized that I had the opportunity to offer guidance and support to someone who was once in my shoes. It was in that moment that my passion for peer education was ignited.

Throughout my college years, I have actively participated in various peer mentoring programs, assisting fellow students with academic and personal challenges. My experience as a peer mentor has not only enriched my life, but has also allowed me to develop a wide range of skills that make me an ideal candidate for the Peer Educator position. My ability to empathize, communicate effectively, and adapt to diverse situations has been instrumental in facilitating meaningful connections with those I’ve had the pleasure of mentoring.

I am confident that my passion for education and my commitment to fostering a supportive learning environment will be an asset to your organization. My unique narrative style of mentoring allows me to form genuine connections with students, ensuring that they feel heard, understood, and supported in their academic journey.

I am excited about the opportunity to join your team of dedicated professionals and contribute to the continued success of your peer education program. Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

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How to Write a Motivation Letter?

Updated on
Jan 13, 2024

Your resume represents your qualifications, achievements as well as strengths and weaknesses . Applying merely through a resume may reflect the general academic and professional information about you but it can also be seen as the lack of influential representation of the motivation and dedication you possess. This is where a Motivation Letter comes to the rescue as it is usually asked by academic institutions as well as organizations from the applicants. Through a motivational letter, you can convincingly transmit your passion, eagerness and diligence regarding how your dream course can enlighten your career path along with the benefits you wish to bring out to the institution or organization (whether as a student or an employee). Let’s explore how to write a motivational letter with the help of samples/examples for university, job application, internship and more!

This Blog Includes:

What is a letter of motivation/motivation letter , why do you need a motivation letter, what is the difference between a motivational letter and a cover letter, how to structure your motivation letter, motivation letter template/example, introduction, motivation letter example, dos and don’ts, sample motivation letter for university, sample motivation letter for internship, sample motivation letter for scholarship application, sample motivation letter for job application, sample motivation letter for job- 2, motivation letter for study abroad.

A motivation letter describes why you are a perfect candidate for a certain program/position. It is usually a one-page document that gets attached alongside your resume. Commonly there are 4 purposes for which one is required to draft it:

For Admission: If you are applying to a university or college to get enrolled in an educational program for any level ( undergraduate or postgraduate ).
For Training/Internship: If you want to get into a full-time internship with an organization.
For Employment: When you want to apply for a job profile at an organisation.
For Jobs in the Social Sector especially NGOs: Non-profit organisations generally demand motivation letters to analyse the interests and intentions of job aspirants.

Motivation letters are usually required during master’s and PhD level degrees as well as for all students planning to go for international degrees. Committees use motivation letters to determine whether you are a good fit for a programme or degree because university spots are scarce. Furthermore, university departments sponsor graduate research programs like master’s and PhDs, thus it is important to carefully assess if a prospective student’s research interests are a worthwhile use of their resources.

Must Read: How to Write An SOP?

Often students get confused between a cover letter and a motivational letter, it is important to keep in mind that the purpose of a cover letter is to accentuate some specific information mentioned on your resume and align it with the job requirements as well as the company profile. To put it simply, a cover letter is more of an introductory letter to your resume to the hiring authority whereas a motivational letter is mainly utilised as how your interests, motivations and aspirations match the academic program you want to study or a job profile you want to apply for. All the elite organizations are in search of individuals who would prove to be an asset to the company. Thus, it should deliver your intent and excitement using the key feature as your motivation.

Every document a university or recruiter asks for serves a special purpose. Often than not, candidates are confused between two such documents – A cover Letter and a Motivation Letter. A cover letter is a professional letter given to an employer/recruiter along with a resume or CV. Cover Letters are generally used by companies, employers and recruiters as opposed to motivation letters which are used by university admission offices, educational institutes and internships. Both letters are intended to inform the recruiter or educational officer of why you are the perfect candidate and allow candidates to explain at length their motivation, interests, hobbies, achievements and career/academic future.

Format of a Letter of Motivation

Now that you know the two main structures you can choose from, let’s have a look at the major inclusions in the format of a motivation letter:

A crisp, engaging pitch about yourself explaining why you want to apply. Some mandatory mentions are:

Personal details (Name, Address, Email, Profile, Work Experience if any)
Write about the course, internship or job profile you are applying for and also mention why,
Start by putting down the general reasons explaining why you are applying to the course, internship or job position. Afterwards, dive into the main body of it.

For Example, the introduction for a motivation letter for a PhD application at a university is given below:

Sometimes conveying your zeal to enter an academic program or an organization cannot be absolutely done by a resume as it restricts you to putting forward only the facts and figures instead of the inspirations and motivation that urged you to pursue it. This is where a motivation letter comes into view to ensure that your application should shine out from the hoard of other documents. Below mentioned are some quick tips and tricks to draft your motivation letter:

While writing the letter, make sure you know the concerned person to whom you are applying. Research the name and designation of the concerned individual and address them accordingly.
Gauge the requirements of the program/profile and explain how you are the right fit for it.
Mention how your beliefs and interests align with the organisation/university’s vision and mission

Are you planning to study abroad, have a look at our blog on Sponsorship Letter for Visa

A motivation letter is written for different purposes such as for internships, job applications, university etc. Now that you know about a motivation letter, you should learn about how to write one. The best way to write it is by creating a genuine letter.

This is the main body of the letter. Describe your achievements, academic and professional journey and career aspirations. Elaborate on your skills and passions elucidating your zeal for your chosen course or job profile. Keep it factual and concise. Most of the time, the made-up stories get easily caught by the professionals who examine a variety of letters every day. It is strongly advised to maintain precision in your story. To cite the authenticity of your qualifications, you can also use metrics.

Have a quick example of a motivational letter at some major add ones:

My passion for ____ began when ______.
I aspire to _____ because ______.
I have been a part of _____ for _____ months/years. It’s the best thing for me because of ______.
I remember once when I______ which made me realize that I_____.
_______ resonates with me because ______.
What distinguishes me from my peers is _______.

Motivation Letter Example:

Finally, to conclude, you can wrap up your letter and read it thoroughly before sending it. Here are some of the points to help you with the concluding paragraph of the Motivation letter.

Summarize your major points: “ I believe that I would be an appropriate fit for the program because of _____ ”
Mention your long term goals: “ I would be obliged to be a part of _____, as it would allow me to _____ ”
Finally, pay regards to the reader with a ‘thank you’.

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Once you are familiarized with the structure and elements of a motivation letter, let’s provide you with a motivation letter examples and samples to help you understand the tone and style as well.

The best way to write a motivation letter is to write down all your ideas, experiences and achievements align them with your future career goals and then craft a creative and thoughtful essay to impress your employers or university admissions, officer.

A motivation letter is designed to help the employer gain insight into why you are the perfect candidate for the position. Following the proper structure, writing short sentences and talking about your experiences, skills, and education is essential for a motivation letter.

‘Yours Sincerely’ or ‘Best Regards’ or ‘Thank you for your time’ are perfect sentences to end a motivational letter.

You can begin a motivation letter with Dear Sir/Madam or if you are aware of the person you are addressing then you can mention their name and designation.

Thus, we hope that this blog has familiarized you with the key features of a motivation letter with the help of examples and samples for jobs, internships, universities and more! If you are planning to apply for an academic program abroad, our Leverage Edu experts are here to guide you throughout the admission process of your chosen university while also helping you craft impressive SOP and LOR s as well as motivation letters to ensure that you get successfully shortlisted and fulfil your dream to study abroad!

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25 Best Motivation Letter Example Templates

The key to convincing potential employers that you are a good candidate is to write a motivational letter. Motivational letters are one of the keys to impressing potential employers. This is different from a cover letter and can be more effective to showcase your years of experience by quantifying your previous accomplishments.

Below we have 25 motivation letter example templates for you to put together a single-page letter unique to you and help you land that dream job.

Sample Letter Template for Inserting Your Body Paragraphs (Body Paragraphs Below)

Using the free template below, the first paragraph should introduce why you are writing to this employer, who you are, and include a summary of your academic institutions and work experience. In the second paragraph, talk about your professional experience, relevant skills, and highlight your value to the company by aligning your skills and experiences with the job posting. The third paragraph should ask for the job interview and include your contact information so that the hiring manager can reach you.

Tailor the following motivation letter to your needs:

[Your Name] [Street Address] [City, State Zip Code] [Telephone Number] [Email Address]

[Hiring Manager Name] [Title] [Company Name] [Street Address] [City, State Zip Code]

Dear [Hiring Manager]:

My name is [Name], and I am writing to express my interest in applying for the [position] at [Company Name]. I have been working toward the goal of having a career in the [industry] industry with [Company Name] and helping it attain its goals of [researched company goals]. My [credential] from [University Name] gives me an edge that can benefit [Company Name].

[Insert your body paragraph(s) here.]

My resume is attached. If you have any questions or if you would like to schedule an interview, please call me at [phone]. I look forward to meeting you to talk further about employment opportunities at [Company Name].

Sincerely, Signature (if a hardcopy letter) [Your Printed Name] [LinkedIn Page, if you have one] [Facebook Page, if it will help you get the job]

25 Best Motivation Letter Example Template Body Paragraphs

Here are 25 sample body paragraphs to plug into the template to create your own letter for that potential job at your dream company.

1. What drew me to [Company Name] was your company vision, [company vision/slogan]. I have demonstrated these values through my work at [Company Name] by always being [quality] and taking the time to [quality]. [Quality] and [quality] are also very important to me, both professionally and personally.

I have [relevant experience] that has catapulted me into learning other aspects of [industry], such as [aspect] and [aspect]. With this well-rounded perspective of [industry], I believe I am the perfect candidate for this position. I have the necessary skills and experience to get you results while keeping your core values at the forefront of everything I do.

2. As you will see by my job application, I have vast experience in [industry], and I’ve always prioritized [quality] and [quality] to ensure a great first impression for every customer. While at [previous Company Name], I developed skills in customer service, sales, and shipping and receiving.

My contributions to the changes in our packaging department saved the company [$number], and our staff appreciated the new [packaging feature]. I believe my strong educational background and extensive experience in the field will be an asset to [Company Name]. I have always been passionate about [industry], and I know that my love of the industry will make my transition into your team very smooth.

3. In your job description for the [position], you listed [quality] as being a priority at [Company Name]. I have [years] of experience managing the [department] where [quality] was made a priority due to changes I implemented in my first year. I have worked in [industry] for [years], and I was impressed by your company news about [quality] being improved across all of your locations. With my extensive experience and a solid background in executing [previously mentioned priority goal], I feel my skills would be a welcome addition to the [department] at [Company Name].

4. Having previously held a [position] and experience in a [field], I understand how challenging it can be to maintain relevance with the rising value of currency and inflation in the [field] market without breaking the budget. I know that [Company Name]’s current focus is to improve [quality], and I’m happy to report that at [current Company Name], I was part of a team that did just that.

In one short [timeline], I led our team to increase [goal] by [number]%, and decrease [goal] by [number]%. The results gave [Company Name] the opportunity to expand [division] by [number]%. Leading my team through this transition allowed me to support all my team members to achieve incredible results. I’m certain I could be a huge benefit to your business.

5. As a master’s degree holder in [industry] with [years] of proven experience in managing both [department] and [department] effectively and efficiently, I am well-prepared for your position. Professionally, I am very organized, calm, and patient with excellent [industry] skills. When [Company Name] experienced hardship with [project], my team and I were able to provide comprehensive solutions that [Company Name] could implement quickly to avoid any loss whatsoever.

In addition to providing quality service to [clients], I have the leadership skills needed to motivate other employees to perform above the industry standard. My team members have always described me as approachable, and results-driven, and I’m proud to say I was awarded [award] for my role at [Company Name]. I would love to bring my incredible expertise to your organization, to plan what we can achieve together.

6. As an [position] at [Company Name], I am responsible for evaluating the [specific measure] of up to [number] [clients]. I am also responsible for developing a rotational system to manage the care of [clients] and coordinate the workforce. I have been recognized as an ambitious, reliable, and dedicated individual who works independently.

Furthermore, I realized and implemented [field] duties I learned in school when I worked in a [position] at [previous employer] for [years]. The [employer]’s management commended my handling of difficult situations with [clients] while I worked there. All of this, along with my relevant education, makes me an ideal candidate for this role.

7. The job position for [position] that you have advertised matches well with the skills that I have acquired during my time at [Company Name]. My areas of expertise and passions are [industry] analysis, project management, and research. In addition to being my passions, these skills are the foundation for any project management professional.

As a financial manager who excels in data analysis, I understand where the company should be focusing its efforts. My experience and deep skillset will launch your company forward into the next decade.

8. I see from your posting that you’re looking for a [position] with experience in [field] maintenance, which happens to be one of my primary strengths. As a [position] at [Company Name], I steered full upgrades to our [task] over [timeline], resulting in an average increase of [number]% in [measurable goal], as well as a decrease of [number]% in [measurable goal]. As a result, productivity and employee satisfaction improved dramatically across the board. Employees found themselves eager to use the new system, and productivity increased by [number]%.

Additionally, I have developed my knowledge of hardware and software issues on [software] as well as [software] at [Company Name]. In addition to my experience level with advanced technical abilities, my proven ability to troubleshoot and resolve problems, and my excellent interpersonal skills, I am confident that I could be a valuable team member at [Company Name].

9. My role as a [position] at [Company Name] is to ensure fluid communication between [department] and [department], including all parties involved. I have doubled the [quantifier] at all [company-organized functions] by implementing new [industry] tactics over the past year. My degree in [subject] also places me in an ideal position to bring forward leadership skills to motivate and encourage all employees.

I have a track record of reliable reporting and a self-reflection tool I use with myself and my employees to drive results to the highest level possible. Employees become motivated to work together as they know I am receptive to all feedback. My passion for hard work and solid results make me the best candidate for your job opening at [Company Name].

10. At [Company Name], I managed a team of [number] people, and my main priority was always based on their safety and security. In contrast to other [positions], I make sure everyone knows their responsibilities when they are due and when they need to make changes, all the while keeping safety in mind. This is done using the system that I have used for [years] throughout that works for me. We conduct a safety meeting every day before anyone lifts a tool, and every [area] is viewable at any time. Every project is then executed on time and on budget, and we can clearly see when we have succeeded and where we need to improve. I think your company would find that I am a good fit for this position.

11. I’ve spent [years] managing [departmental budgets] for a [number]-person company, so I could plan a [frequency] project budget or draft an inter-office budget in my sleep. My career goals include consulting with executives to determine their financial strategies based on their experience.

My skills speak for themselves, but it’s that personal touch that each executive will find invaluable as they watch their investments compound. I take the time to research every client I work for and get to the root of their motivation for maximum results. My experience as a result-oriented professional makes me the right candidate for this position.

12. It was exciting to see that there was an opening in [department] with [Company Name] as your involvement with [other Company Name] has been meaningful to me for a long time. As a result, this job is my best fit since it brings together my experience with [department] and [other Company Name]. This would be a great way for me to integrate myself into your team and help your company launch through your next steps to reach your ambitious goal of [goal].

With my team building and management experience, together with my ability to troubleshoot this process, I believe I would prove invaluable to [Company Name]. At [previous role], I ensured a successful launch of merging both parties, which had a profound effect on both sides. You can count on me to deliver the same caliber of results to your organization.

13. As a longtime admirer of [Company Name]’s success, it was a pleasure to see your job opening. In light of my experience decreasing [goal] by [number]% for [Company Name] while reducing [goal] by nearly [number]% and boosting [goal], I believe I can be of assistance in [Company Name]’s current market challenges. As your company is about to embark on this new chapter, and since I’ve just led a team through a similar project, I think setting up an interview would be beneficial.

14. Ideally, this position will enable me to use my experience gained while holding [position] with [Company Name]. As such, I performed the [duty] at the [location] in all areas of the [department] and the [department]. The experience I gained working in [industry] further prepared me to progress in [industry].

I have a great deal of transferable experience, specifically in [area] and [area]. My objective is to gain a broad understanding of [area], [area], and [area]. Given the opportunity to interview with you, I believe I will make a great first impression on you and your management team.

15. As a [role] at [Company Name], I am in charge of analyzing the [specific measurement] of up to [number] [clients] as well as developing a systematic method for coordinating the care of [clients]. Known for my tenacity, reliability, and dedication, I can work independently. Those clients had a better chance at satisfaction with me leading the team in [department].

When I held a [position] at [previous employer] for [years], I used what I learned in school to fulfill [field] duties. While I worked there, [employer’s management] recognized my ability to resolve difficult scenarios with [clients]. My relevant education, along with my professional experience, makes me an ideal candidate for the role.

16. I have [years] of experience in this part of the business and I understand the communication skills required to perform this job effectively. I am confident that my exposure and knowledge will be an asset to your company. My experience has taught me that teamwork is of the utmost importance. I believe that strong relationships with all the departments in the organization take the company toward success.

I have taught myself to reach out and build relationships with all facets of the organization. I am passionate about my work, and I am confident you will find me a perfect fit for your business.

17. My experience includes leading multi-disciplinary teams and providing actionable solutions through [field] reports, overall campaign effectiveness, analysis, and insights. At [Company Name], I have been successful at increasing [goal] from [number] to number] in [timeframe]. My competitive nature allows me to handle complex situations both strategically and tactically.

With my knowledge of [industry], I managed to achieve [goal for Company Name]. You provide applicants with a vast array of career and growth opportunities, and I would like to join your company because you offer excellent career and growth opportunities. I believe that I am your best chance at hiring someone who will work hard to acquire those opportunities aggressively and with great enthusiasm.

18. I am a brilliant professional [position] who has been consistently praised as a trustworthy leader by my colleagues. Throughout several my career, I have developed proven [skill], [skill], and [skill], which I hope to leverage within the [department] of your company. The first thing I think about before tackling any project is “How can I improve this process to make it safer, and more efficient?” I am always looking for better ways to accomplish company goals. With my vast education and wide-ranging experience, I believe I am the ultimate contender for this position.

19. When it comes to handling and manipulating [product], I am known for my attention to detail and precision. Also, I am proficient in communicating between various groups, including designers, producers, quality assurance personnel, and warehouse personnel.

Your healthcare work appeals to me most about your company. As an employee of [Company Name], I learned the requirements of working in a federally-regulated environment and maintaining the strictest adherence to environmental protection and health regulations. Furthermore, I am committed to setting the latest industry trends and best practices to ensure that my team and I are bringing the latest standards to the warehouse floor. The best thing about having me on your team is that you won’t have to worry about a thing.

20. I worked for a leading [Company Name] for ten years after obtaining a degree from [University]. Several [industry] developments were delivered, and business was good. Along with many other industry professionals, I was laid off during the recession. My new career began with [Company Name] as a leading consultant, achieving a [number]% [goal] for its [project]. Based on this success, my CEO offered me a promotion to my current position [position] for the newly launched [project] of [Company Name].

This high-profile position entails overseeing a team of [number of] [industry] consultants, [industry] engineers, and support staff. Because of my industry knowledge and contacts, I have been able to reduce [field] costs by [number]% every year. In addition to the growth and occupancy goals, I overshot my vacancy turnover goals and resident satisfaction rates as well. Since these results can be reproduced for [Company Name], I believe I would be a good leader to bring a successful future to your department.

21. I’ve had several responsibilities and accomplishments in my previous position at [Company Name], making me an ideal candidate for [position] at [Company Name]. Using a similar format to [Company Name], I wrote plans for [project] at [Company Name], and a number of locations have now adopted it. Furthermore, my [percent] success at [project] and [project] in [industry] are among the best in the state, and I am sure I can produce similar results at [Company Name].

My dream would be to acquire the position at [Company Name]. Your company’s values have always impressed me. I was initially encouraged to become a [position] by several members of [Company Name]. Although I love [task] dearly, there is no other business that would make me as happy to work for as [Company Name]. Should I inherit this position, I am confident that I would be a valuable asset to the team.

22. In my professional career [position], I have consistently been praised by my colleagues as a superior leader. My career has enabled me to develop [skills], [skills], and [skills] that I hope to leverage within your company’s [department]. My successes with [project] over the last [number] years were directly responsible for an increase of [number]% in sales for [Company Name]. In addition, I take the health and safety of my staff very seriously. Before every project, I plan ways to make it efficient, safer, and more cost-effective. Aiming for greater success for the company is my constant goal. Given my extensive education and a variety of experiences, I am the most qualified candidate for this particular role.

23. I am well-suited for this position as a result of my master’s degree and my graduate studies. To complete it, a great deal of independent research was required, necessitating initiative, motivation, and an extensive set of skills. The knowledge of the [industry] was essential for one course, [insert course]. I found this subject to be very stimulating. It prepared me well to begin my career with [Company Name].

My [industry] skills are proficient and precise, and I have a keen eye for detail, so I would be very grateful if I were able to prove myself in this position. My enthusiasm and determination will help me guarantee success in this role immediately.

24. It is my pleasure to have extensive knowledge and experience with multiple applications and processes, including but not limited to [software], [software], [software], [software], and [software]. Throughout my career as an analyst, I acquired skills such as [skill] and [skill], and I approach analytics with a passionate and curious outlook. On my website, you can read several client reviews that demonstrate my ability to spot anomalies and provide solutions to remediate them.

As a self-employed [position], I was not only responsible for delivering on promises to clients but also solely responsible for managing multiple accounts and communicating with any clients. I am confident that these communication skills will help me in this role, which requires good time management and prioritizing skills, along with the ability to communicate findings clearly and concisely.

Despite enjoying the flexibility that comes with working for myself, I am ready to move into a full-time position with a company like [Company Name]. As a team member, I am eager to have the opportunity to collaborate with both my colleagues and clients. Both technical and non-technical team members can benefit from my strong research abilities and presentation skills. As an individual, I am well organized, am open to constructive criticism, and am driven to surpass everyone’s expectations. In my work, I strive for clarity and excellence, which are principles aligned with the company’s core values, which makes me a confident candidate for success on [Company Name]’s team.

25. [Publication] published an article about the opening of your company’s branch in my area, and I read it with great enthusiasm. Congratulations on your new business venture, as well as your pre-launch sale of $[amount]. When I discovered that [Company Name] was hiring, I knew I had to apply.

I have long desired to find a company where I feel like I can make an impact even while working in a [position] in [industry]. My training and knowledge make this the perfect opportunity for me to be a part of your team. Having been vital in the successful launch of [product] at [Company Name], I feel my passion for this [industry] and experience with [field] places me at the top for suitable applicants.

In addition to your letter, you will want to include your resume. Remember: hiring managers read many resumes. If you’re applying for the job of your dreams, as a starting point, consider how quickly your resume could be skimmed by a reader. You want to be direct, assertive, and keep it succinct. Always consider the following:

Keep your letter to a simple, clean, single page.
Hook them with the first line.
Triple check for grammar and spelling mistakes.
Research the company you are applying to.
Check the job listing carefully for key requirements and align those with your accomplishments – quantifiable results are what employers are looking for!
Let your personality shine tough!

For recent graduates with no work experience, it can be the best way to demonstrate your relevant skills by showing specific skills you’ve acquired in school or through volunteering. I hope these examples of professional cover letter samples help you draft your winning letter.

Good luck. You can do this!

How to Write a Motivation Letter for Job Application with a Sample

A motivation letter for a Job is also known as the letter of motivation for employment, a motivational letter for a job offer, a cover letter, etc. For now, we will use the terms motivation letter and cover letter. They are similar concepts. A cover letter is typically for a job, and a motivation letter can be used for several purposes. The motivation letter is nothing more than a general letter that is attached to any other document or application to accompany them, like your resume or curriculum vitae. It gives you a chance to tell your story and hopefully show the hiring manager or recruiter why you would make a great candidate.

Some of the links on this page are affiliate links . If you click on the link and purchase the item, I will receive an affiliate commission at no extra cost to you. All opinions remain my own.

Getting the Most out of Fiverr

For a job, a motivation letter is very similar to a cover letter. Your goal is to write a letter explaining why you would make a great candidate for the hiring manager or team. An important consideration when applying for a job is that with each step, of course, you want to get hired, but you are trying to stand out from your competition and move to the next step in the process.

A motivation letter for a job application is included with your resume when you submit it. The resume includes your work history, education, etc. The motivation letter tells you more about yourself and why you are a great candidate.

You might hear and read discussions about why the cover letter is dead and see statistics showing as few as 18% of recruiters read. Other studies show the numbers as much higher, with as many as three-quarters of hiring managers reading them if they are included. Given that only about a third of applicants send them in, just because you took the time to send in a motivational letter for a job application, you can stand out. Write an outstanding one that improves your chances of being hired.

Motivation letters and cover letters also give you the chance to explain things that might be different about your background. This can be very helpful when your application doesn’t look as strong as it might with more color in your story.

For example, a motivation letter for a job application can be used to do things like

Explain Gaps in Your Work History – Maybe you took time off to care for a sick relative, hike across the Himalayas, or just find yourself. These things could appear in a job application as something to avoid, but a good motivation letter and explanation can make these strengths. They can make great stories and have great discussions in an interview. They can also make a recruiter or hiring manager curious to hear more.
Explain Why You Are Changing Careers – If you have been down one career path and are now exploring another, this is something you might need or want to explain more.
Describe Your Career Objectives – Showing your drive and ambition can be very exciting for a recruiter or hiring manager.
Highlight Personal and Professional Achievements – A great motivation letter can be a good opportunity to talk about accomplishments that can help you be a better candidate or that explain you as a person and your goals.

Whatever your motivation, a motivation letter for your job application is a great opportunity to highlight and describe you as a person, a candidate, and your history. You can tell them in your own words why they should hire you and why you would make a great candidate. A job application and a resume can’t do that for you.

10 Sample Motivation Letters for Job Applications

This is a set of ten sample job motivation letters for you to use in creating a powerful motivation letter for that dream job.

Motivation Letter for Job Opening

This is an editable version of our Motivation Letter for a Job . Use this version to customize the letter for your situation. Make sure to show your strengths and why you would make a great candidate for the position.

The basic purpose behind writing a motivational letter is to persuade the recruiter or hiring manager that you are suitable for the job you are applying for. It also denotes your skills and knowledge, which can help HR to select you for the applied position. Many people cannot differentiate between a cover letter and a motivational letter they feel that they both are similar, but there is a huge difference between both of them.

How to Write a Motivation Letter for Job Application

The first thing we need to do is to determine what a recruiter or hiring manager is looking for. This will allow us to write the best motivation letter for your job application. You want to start by looking at the job, its requirements and its responsibilities and see how you compare.

1. Determine the Job Expectations – Learn About the Job

Any job description should have a list of the requirements for the job. Go through these and write them down. This gives you an idea of what the hiring manager is looking for.

When you read through the list of job duties, are there any other requirements or suggestions included? Write these down as well.

Lastly, go onto LinkedIn or just search the internet for people with similar positions at this or other companies. Look through their background and write down any education, job experiences, or other traits that you find common to them.

You now have a list of things that a hiring manager may be looking for.

Which Traits Do You Have?

Write down in a few words how you meet any of the requirements. These could be personality traits, education, job experience, or even personal or volunteer experiences.

Review your CV or resume and look for accomplishments, projects, responsibilities, or other activities in your background that can help show that you are the right person for the job. You want to make as long a list as possible.

Why Do You Want the Job?

Write down why you want the job and what you hope to achieve. Consider your life experiences, personal goals, interests, and motivations.

Research the Company

Research the company and try to understand the candidates they look for, their history, and their achievements. These might also weigh in on why you want the job or why you are good for the job.

2. Start Writing Your Motivation Letter for Job Application

A good technique for writing your letter is a five-paragraph strategy. It should be one page because many recruiters won’t read more than that anyway. This is where our work begins because we need to get everything that we just wrote down into about five paragraphs:

Introduction – This is usually pretty straightforward, introducing yourself. You need to include the position and company name. If you want, you can include one or two sentences about your excitement about the position.
Body – This is the meat of the letter. Usually, in three paragraphs, you can usually cover how you are a great candidate, any unusual or explanatory portions, and any unique background items or your future goals.
Conclusion – Close the letter with a thank you, and your excitement, and you can include a respectful call to action. “You can call me at … to discuss more how I can contribute to the team.”

Sometimes, it’s easiest to write the cover letter out of order. Start with the body, showing why you think you are a strong candidate or explaining gaps. Then, you can circle back to the introduction and conclusion with a one or two-sentence summary of your body.

It’s a good idea to start with an outline before you start writing.

Letter Structure

You want to keep your letter to one page. Typically, this will mean one short paragraph each for the introduction and conclusion and then one to three paragraphs for the body. So, three to five paragraphs is a fairly normal letter. More than one page, and the recruiter isn’t likely to read the second page (and maybe not that far.) You want to get their attention quickly. They are busy and won’t read much.

It’s also a good idea to address the letter to someone. Usually, this will be the recruiter or the hiring manager. A letter labeled “to whom it may concern” or other generic addresses doesn’t make a strong connection with a reader. It’s not horrible, but much better to address it with someone.

Even though we call this a motivation letter or cover letter, it’s not always a letter these days. You might send an email. We include a letter format because many of us rarely send written letters and we want to help you with that. There are just a few small changes to change it to an email.

Use the Same Verbiage – You can use the same letter for the letter itself.
Remove the Addressing – Do not send the whole letter as an email. Remove any address blocks.
Send Separate Emails – You may have a couple of email addresses. Don’t send one motivation letter for a job application to multiple people simultaneously. Send separate emails and address them separately. So, send one to Mrs. Smith, one to Mr. Amat, etc. Change the greeting each time. You might even make some introduction changes if you’ve spoken to anyone.

Overall, the changes are minor but important when you send a cover letter as an email.

Introduction

The introduction is a simple paragraph. You want a few sentences introducing yourself and the position that you are applying to. You can also include one or two sentences summarizing your strengths for the position.

The body does most of the work for the letter. Start by reviewing the information you gathered above. Then write 1-3 paragraphs on why you are a great candidate for this position. You can include past work experience, past projects, or other similar achievements. It’s terrific to show how you can do the job rather than send another version of your CV. Stories and other ways to connect with the reader or great.

You may also need to include any information on things that may cause questions on your CV. For example, if you have a gap in your work history or are applying for a job that is completely different from what you’ve had in the past. Explain the context and an explanation for these inconsistencies in your work history. Your goal here is to get an interview where you can explain these things in more depth.

“ I had to take a year off to take care of my mother. She was terminally ill for a little over a year. My siblings and I each took turns with her but I was the only one without a family and I had the ability to take more time off. While it meant I couldn’t work full-time, now that she has passed, this is time that I would never be able to make up for and I’ll treasure the time I had with her. I did everything I could to stay up on our industry during that time, reading about current events and I even did a couple of small contractor projects to keep my skills up. I’m looking forward to getting back at the work that I love.”

3. Review Your Letter

Before sending your letter, read it carefully for any typos, grammatical mistakes, or inconsistencies. Any experience you mention in your motivation letter needs to match what’s on your application. You also want to ensure that your letter makes sense and is ready to go.

Typos and grammatical mistakes can harm you instead of help you. It reflects badly on your work ethic and your attention to detail. You don’t want that to happen, so review your letter carefully. It can be a good idea to have someone else read it who hasn’t been staring at it for hours. We tend to fix the mistakes in our minds.

A great tool for this is Grammarly . Grammarly is a tool that takes the spell checking of Word or Google and makes it much better. It checks for common grammatical mistakes and common word confusion (e.g., “there” versus “there.” That’s in the free version! If English is not your primary language or you aren’t a strong writer, it might be worth looking at Grammarly Premium. It will also help you with the tone of your writing, improved phrasing, and readability. Well worth checking out!

Above all else, ensure that your letter is honest and backed up by your CV or resume. You may be asked about it in the interview. It’s okay to put yourself in a positive light, that is expected, but you need to be honest. Anything that isn’t true is likely to show up in an interview; even if they can’t prove that it’s not true, it can cause a recruiter to doubt you.

Download Motivation Letter For Job in PDF

Apart from this, a cover letter is only used when you apply for any job. While sending your CV, you need to present a cover letter also in which you state the position for which you are going to apply and have to explain why you are suitable for the applied position. In short, a cover letter answers the question, “Why you.” So this is the basic difference between a motivation letter and a cover letter. In this article, we have tried to guide you to make writing your motivation letter for a job easier. Writing a cover letter can be tough; getting started is the hardest part . Our goal is to help you out with that.

This is not the only way to write a cover letter. Some other views and strategies work. You need a method to help you write an effective cover letter for your job application. That’s our goal here. Good luck with your job hunt. Please let us know how it goes.

Other Resources to Help With Your Motivation Letter for a Job

We have written this guide to help you write your letter. Sometimes, we get asked for more help from our readers. Unfortunately, we don’t have the resources for that, but we want to give you any help we can.

We offer a template for a motivation letter for a job application that you can download and use to get started. It has a good format that you can use. It works in Microsoft Word format and in Google Docs. We’ve designed it to be very easy and very affordable.

Probably the best resource we have found for such help is to look on Fiverr to hire someone. Fiverr is a marketplace where you can hire someone for a specific project. They offer different projects at set prices that you can hire them for. This link will take you to a search for freelancers that do motivation letters specifically. We can’t offer any specific names on there because the freelancers change. We do have an article that gives you some pointers on finding the right person for you, though.

Example Motivation Letter for a Job – Example

Below is a sample motivation letter we created to help you get started. We also offer an editable version here .

This is to help you with the format and concept. You can use this to get started.

Motivation Letter for Job Application Example

Download Sample Motivation Letter for Job Application PDF

Frequently Asked Questions

How do i get started writing a motivational letter for a job application.

We offer a template to help you get started. It’s intended to help give you some ideas and a format to start. You will want to write down all the ways that you meet the job requirements and why you would make an outstanding candidate. You can also purchase a sample motivation letter for job application in Word format here .

I’m a Horrible Writer. How Can I Write the Best Motivational Letter for a Job Application?

You can certainly use our template and our guidance. We have also found Fiverr to have some great resources to help you write an amazing motivational letter for a job.

Motivation Letter for a Job Summary

We hope you’ve enjoyed our article on writing a motivation letter for a job application.

Our goal was to provide you with the best guidance and resources we could when you need to write the best motivational letter for a job application. We’ve provided you with a sample motivation letter in pdf format and you can also download a Word/doc version of the sample motivation letter.

For even more options, we also introduced a collection of the best motivation letters for a job to let you look at many example motivation letters and pick what works best for you.

We have also introduced you to some great resources like Grammarly to help you with your writing or Fiverr where you can hire someone to write that motivation letter for you.

With all of these resources, we hope that we have set you up for the best chance possible for your job hunt. Good luck!

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1 thought on “How to Write a Motivation Letter for Job Application with a Sample”

This is a great post! I have been looking for a good motivation letter for job applications and this is perfect. Thank you for sharing!

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Motivation Letter for Students Sample with Example Template
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Motivation Letter Template For University Application Personal
4+ Sample of Motivation Letter For Job Template With Example
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JOB APPLICATION LETTER FOR SCHOOL TEACHER (MATHEMATICS TEACHER)
How to write a Motivation letter for scholarship?
How to write best motivation Letter for Scholarship|Stipendium|CSC|Erasmus|@Ijaz-Hussain
Motivation letter for Finland Student visa
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How to write a strong Motivation Letter or Statement of Purpose

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How to Write a Motivation Letter (With Tips and Examples)
Take a new paragraph for every new topic. Remember, your motivation letter aims to convince your recipient of your value, so use compelling facts to be persuasive. 4. Conclude your motivation letter. Write a conclusion to your motivation letter that summarizes your goal and leaves a positive final impression.
Motivation Letter Sample
After you write a good opening statement, continue describing your motivations for applying in 2-3 more paragraphs. And consider adding a bulleted list to make your motivation letter easier to read. 3. Close strong. End your letter of motivation with a paragraph that: thanks the reader for going through your letter.
Education Cover Letter: Example & Full Writing Guide
A cover letter for education jobs like that would convince Albus Dumbledore. Send your educator cover letter with a curve-blowing education resume. See our guide: Education Resume: Sample & Complete Guide. Now, here's how to write education cover letters that get jobs: 1. Use the Right Education Cover Letter Template
Education Cover Letter Examples & Expert Tips · Resume.io
Use this Education cover letter example to finish your application and get hired fast - no frustration, no guesswork. This cover letter example is specifically designed for Education positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes. 4.3.
Motivation Letter Writing Guide + Examples for 2024
How to Structure a Motivational Letter. A good motivational letter is a one-pager where you introduce yourself, your story, and show your interest in the position or organization you are applying to.. There are two main ways to structure your motivational letter: Using the classic 3 main paragraphs structure, where your motivational letter has the introduction, the body, and the conclusion.
How to Write a Motivation Letter 2024 (+ 3 Examples)
Craft an emotional story for the middle part of the letter. The body of the motivation letter gives you the chance to outline exactly how your motivations fit the opportunity that is on offer. If you are applying for a PhD programme, go deep into why you are passionate about your subject.
How to Write a Motivation Letter: A Step-by-Step Guide
1. Communicate your personal motivations for attending the school. For the college you're applying to personalization could mean calling attention in your letter to the most relevant educational departments, programs, program components, academic resources, or faculty members.
Writing a Stellar Motivation Letter
A motivation letter is a great tool you can use to persuade a recruiter to accept your application for education or work. These letters can communicate your drive and showcase your suitability for a role. Learning about using this communication effectively can increase your chances of making a great impression on the hiring manager.
How to Write a Motivation Letter With Examples
Date: Write the full date, like "April 6, 2023.". Who you're writing to: Write the person's title, name, and address. Make sure it's all correct. Greeting: Start with "Dear" and the person's name or title, like "Dear Mr. Smith.". Use a colon after. What to say: Split your letter into short parts.
Free Educational Assistant Cover Letter Example
Note that the above free educational assistant cover letter sample includes several essential attributes. Motivated: Employers want educational assistants who enjoy what they do and who continue to work to improve themselves. Patient: When working with children, patience is extremely important in order to promote effective learning.
Motivation Letter Examples, Template & Writing Tips
Font - Top 10 best fonts for a letter of motivation are: Arial, Cambria, Calibri, Didot, Garamond, Georgia, Helvetica, Times New Roman, Trebuchet MS, and Veranda. Spacing - The standard letter spacing is 1" on all sides of the page, but you can adjust it accordingly based on the space.
How to Write a Motivation Letter in 2024: Full Guide, Tips ...
Step 5 - Use a Cover Letter Template to Format the Document. The final step is to ensure that the letter is properly formatted. You can review samples and replicate them with standard word documents, but this is often more challenging than using a professional template.
How to Write a Motivation Letter: Sample & Guide for 2024
A letter of motivation is primarily used for academic or scholarship applications. Motivation letters can be used to apply for jobs, but only if you have very little or no job experience. Meanwhile, a cover letter (letter of application) is used for job applications and uses concrete examples and achievements from your past work experience. 2 ...
18+ Free Sample Motivation Letter Templates (Word, PDF)
A motivational letter, also known as a letter of motivation or a personal statement, is a document that is usually written when applying for a job, scholarship, internship, admission to a program in education, or any other opportunity where you need to convince the recipient why you. is the ideal candidate.
How to Write a Motivation Letter in 2024 (Guide & Examples)
Use a professional letter font and set it to 12 pt size. Set your letter spacing to 1" on all sides of the page. Choose a good letter layout to convey your professionalism. Make sure you create a professional letter file title so that recruiters can find your motivation letter right away.
Motivation Letter: Complete Writing Guide [with Examples & Tips]
A motivation letter is a one-page document candidates write and submit to highlight their passion for the opportunity.. You can write a motivation letter for a university educational program, internship, non-profit organization, or volunteering movement.. The best way to format a motivation letter is to use a business letter format.. Every motivation letter needs to have a catchy opening, an ...
Peer Educator Cover Letter Examples
Use these examples to write a cover letter that will help you get the job you want. Formal/Professional Writing Style Example. With a strong background in education and a passion for empowering others to succeed, I am confident that my skill set and experience make me an ideal candidate for the role of Peer Educator.
How To Write a Motivation Letter (With Tips and Examples)
3. Expand on key topics. Expand on the key bullet points included in your outline to craft the body of your motivation letter. You can create a new paragraph for each topic to structure this section. Remember, your motivation letter aims to convince your recipient of your value, so use compelling facts to be persuasive.
How to Write a Motivation Letter?
Here are some of the points to help you with the concluding paragraph of the Motivation letter. Summarize your major points: " I believe that I would be an appropriate fit for the program because of _____ ". Mention your long term goals: " I would be obliged to be a part of _____, as it would allow me to _____ ".
25 Best Motivation Letter Example Templates
The key to convincing potential employers that you are a good candidate is to write a motivational letter. Motivational letters are one of the keys to impressing potential employers. This is different from a cover letter and can be more effective to showcase your years of experience by quantifying your previous accomplishments. Below we have 25 motivation letter example templates for you to ...
Motivation Letter for Job Application Sample with Examples
A motivation letter for a Job is also known as the letter of motivation for employment, a motivational letter for a job offer, a cover letter, etc. For now, we will use the terms motivation letter and cover letter. They are similar concepts. A cover letter is typically for a job, and a motivation letter can be used for several purposes.
Writing Cover Letters For A Career Change: Tips And Examples
Tips For Writing A Career Change Cover Letter. 1. Personalize Your Approach: Address the letter to a specific person whenever possible. Doing so demonstrates attention to detail and a genuine ...
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Create your Europass CV
The best-known CV format in Europe. The Europass CV is one of the best-known CV formats in Europe. It is easy-to-use and familiar to employers and education institutions. You will first have to create your Europass profile with information on your education, training, work experience and skills. After you complete your Europass profile, you can create as many CVs as you want with just a few ...

Motivation Letter Writing Guide + Examples for 2024

How to Structure a Motivational Letter

What is a Motivational Letter and Why it Matters?

The Structure of a Motivational Letter

How to Write a Motivational Letter

Questions to Answer in Your Motivational Letter [+Possible Answers]

An Example of a Great Motivational Letter

How (and why) to Create a Motivational Letter with Novorésumé

Mastering the Art of the Motivation Letter for European Universities: A Step-by-Step Guide

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I. What Is A Motivation Letter?

Importance of Personalization

II. Researching the University and Program

School & Program Specifics

III. Structuring the Motivation Letter

The Body Paragraphs

The Conclusion Paragraph

Finishing the Process

IV. Showcasing Your Motivation

Discussing Career Goals

V. Demonstrating Fit and Contribution

Picturing Your Contributions to the Community

VI. Writing Style and Tone

Avoiding Common Flaws and Mistakes

VII. Tailoring Your Letter

Incorporating Specific Details

VIII. Seek Feedback and Review

Reviewing and Editing

Final Thoughts

Key Resources & Further Reading

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How to Write a Motivation Letter With Examples

Use our online editor to craft the perfect letter

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What Is a Motivation Letter?

Motivation Letter vs. Cover Letter

The best cover letter templates

When to Use a Motivation Letter

1. Motivation Letter for University

2. Motivation Letter for Job

3. Other Times to Use Motivation Letters

How to Format a Motivation Letter

Introduction and Recipient Information

How to Write a Motivation Letter

Create a Motivation Letter Template

Motivation Letter Writing Tips

Motivation Letter Sample

Key Takeaways

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