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How to Cite a PowerPoint Presentation in APA, MLA or Chicago

Let’s be honest: Sometimes the best information for a paper comes straight from a professor’s PowerPoint presentation. But did you know that source needs to be cited?

Whether you’re making use of your instructor’s lecture materials or pulling information from a Powerpoint found online, you need to make sure to cite your sources if you use information from it in a project or paper.

Here’s a run -t hrough of everything this page includes:  

  • Cite a PowerPoint Presentation in MLA format
  • Cite a PowerPoint Presentation in APA format
  • Cite a PowerPoint Presentation in Chicago Style

By now, you’re probably familiar with how to cite websites, books or journal articles, but not as knowledgeable about how to cite a Powerpoint presentation. In actuality, citing PowerPoint presentations aren’t all that different from citing written materials, so don’t let yourself be phased! It’s not too hard and compiling an MLA works cited or APA reference page doesn’t take too long—each one should take just a few minutes to create.

To help you with the process, we’ve put together a handy guide demonstrating how to cite a PowerPoint presentation in three commonly used citation styles: MLA, APA and Chicago.

Let’s start by looking for basic information you’ll need for the citation.

Information you may need to cite a PowerPoint Presentation:

  • Author or authors of the presentation
  • Presentation title
  • Date of publication/presentation
  • Place of publication/where the presentation was given
  • URL (if used to locate the presentation)

Cite a PowerPoint Presentation in MLA format:

MLA format citation structure:

Author Last Name, First Name. Presentation Title. Month Year, URL. PowerPoint Presentation.

Example citation :

Park, Lisa. Effective Working Teams . Jan. 2011, https://www.company.meetings/teams. PowerPoint Presentation.

In-text citation structure:

(Last Name)

Example in-text citation:

Cite a PowerPoint Presentation in APA format:  

APA reference structure:

Author or Presenter Last Name, Middle Initial. First Initial. (Date of publication). Title of presentation [PowerPoint presentation]. Conference Name, Location. URL

Example reference:

Park, L. (2011, March 24-28). Effective working teams [PowerPoint presentation]. Regional Dairy Workers National Conference, New York, NY, United States. https://www.company.meetings/teams

Cite a PowerPoint Presentation in Chicago Style:

Chicago citation structure:

Author Last Name, First Name. “Presentation Title.” Lecture, Location of Lecture, Month Day, Year.

Example citation:

Park, Lisa. “Effective Working Teams.” Lecture, The Plaza Hotel, New York, NY, January 11, 2011.

Troubleshooting

Solution #1: how to cite a powerpoint that has multiple authors..

For a presentation with multiple authors, list the authors alphabetically by last name for the full reference citation. The citation will list each author by Last Name, First Initial.

If the PowerPoint has just two authors, separate them with a comma and an ampersand (&). If the PowerPoint has more than two authors, list the authors separated by commas.

Reference examples:

Felner, D., & Nguy, A. (2021 April 10-12). The history of Claymation [Slideshow]. Animation Now, Los Angeles, CA, United States.

Felner, D., Nguy, A., Becham, G. (2021 April 10-12). The history of Claymation [Slideshow]. Animation Now, Los Angeles, CA, United States.

For an in-text citation for two authors, give both surnames separated by an ampersand (&) followed by a comma and the year of publication or presentation.

For an in-text citation for three or more authors, list the first author’s surname followed by “et al.” followed by a comma and the year of publication or presentation.

In-text citation examples:

(Felner & Nguy, 2021)

(Felner et al., 2021)

For a PowerPoint with two presenters or authors, include both names in the full works-cited citation. The names need to be written as follows: First presenter’s Last Name, First Name, and then the second presenter’s First Name and Last Name.

For an in-text citation, simply list the surnames of both presenters.

In-text citation example:

(Nguy and Felner)

Work-cited entry example:

Nguy, Anna and Dominic Felner. The History of Claymation. Apr. 2021. PowerPoint Presentation.

For a PowerPoint with three or more presenters, only list one presenter’s name followed by a comma and “et al.”

For an in-text citation for three or more authors or presenters , list the surname given in the full works-cited citation followed by “et al.”

(Nguy et al.)

Nguy, Anna et al. The History of Claymation. Apr. 2021. PowerPoint Presentation.

Solution #2 How to cite a slideshow that wasn’t made with PowerPoint

If making a full works-cited citation for a slideshow that was made with another program other than PowerPoint, include the medium in brackets instead of PowerPoint.

If the presentation is not in PowerPoint, and you can’t determine what software was used, include the word “slideshow” in brackets in place of PowerPoint.

Nguy, A. (2021 April 10-12). The history of Claymation [Prezi presentation]. Animation Now, Los Angeles, CA, United States.

Nguy, A. (2021 April 10-12). The history of Claymation [Slideshow]. Animation Now, Los Angeles, CA, United States.

The in-text citation will be formatted like any other APA in-text citation (author last name, year).

(Nguy, 2021)

At the end of your full works-cited citation, include the program the slideshow was made with, formatted as:  ______ Presentation.

If you are uncertain of the program used, end your citation with “slideshow” followed by a period. Nguy, Anna. The history of Claymation. Apr. 2021. Prezi Presentation. Nguy, Anna. The history of Claymation . Apr. 2021. Slideshow.

The in-text citation will be formatted like any other MLA in-text citation (author last name).

Hello all paper writers! Take a moment to try our spell checker , or refresh your knowledge on English basics with our EasyBib grammar guides ! Discover a determiner definition , learn what is an adverb , review an interjection list , and more.   

Updated April 26, 2021.

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To cite PowerPoint presentation slides, include the author name, year/date of presentation, the title, the source description, the website and/or university name, and the URL where the source can be found.

If the PowerPoint presentation is not accessible to the reader, cite the slides as personal communication.

If you want to cite a PowerPoint in MLA or APA style, you need to have basic information including the name of the author(s), title of the presentation, date and place of publication, and URL. For in-text citations, you need to include only the author name(s) in MLA style and author name(s) and year in APA style.  

APA in-text citations

(Author Surname, publication year)

(Dhanalakshmi, 2004)

MLA in-text citations

(Author Surname)

(Dhanalakshmi)

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Citing Sources in PowerPoint Slides

  • PowerPoint - In-text Citations
  • PowerPoint - References List

Note:  APA does not have specific rules about the format of PowerPoint slides.  Rasmussen University does have recommended guidelines outlined below and in the attached PPT presentation.

PowerPoint slides  may   need citations, depending on what type of information is included on the slide.

If the text on a slide is a quote (someone else's words, verbatim) or someone else's ideas in the presenter's own words, then a citation is needed.

If the text placed on a slide is simply a word or phrase that represents a topic that the presenter will be discussing in greater detail, then a citation is not needed.

The table below includes two PowerPoint slides (left side). The column on the right tells whether or not the information would need to be cited and why.

how to cite for a powerpoint presentation

Speaker Notes:  Some assignments require text in the Speaker Notes area of the PowerPoint slide. If information from a source is quoted, summarized, or paraphrased in that area, an in-text citation and reference will likely be required. Ask your instructor for clarification.

  • Presentations & APA Citation Style at Rasmussen University Great resource to share with students if they are having struggles with APA in PPTs.

PowerPoint Slides - References

There are two ways to include the Reference list in your presentation:

  • Coordinating reference lists are typically handed out during or after the presentation either in print if presenting in person, or electronically if presenting online. This is the preferred method of including a Reference list of the sources cited in your slide deck.
  • Include a Reference list in the last slide of the presentation. This is an acceptable method if there are not many resources to include. Avoid adding so many resources to the list that the type is not legible to those attending the presentation

Creating the Reference List Slide

  • If you use outside sources in your presentation (noted in your in-text citations), you must cite those sources on a References page/slide.
  • Your Reference page can be created in NoodleTools, exported to Microsoft Word, and distributed or submitted with your slides to those who attend your presentation. Ask your instructor if they would like a Reference slide as the last slide of your presentation. Note that you may need more than one slide depending on how many references are needed.

See the slide deck below for more information.

  • << Previous: Missing Reference Information
  • Next: Annotated Bibliographies >>
  • Last Updated: Feb 16, 2024 8:42 AM
  • URL: https://guides.rasmussen.edu/apa

Generate accurate MLA citations for free

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  • How to cite a PowerPoint in MLA

How to Cite a PowerPoint in MLA | Format & Examples

Published on December 7, 2020 by Jack Caulfield . Revised on June 16, 2022.

To cite a PowerPoint or other slide-based presentation in MLA style , the format depends on how you viewed the presentation.

If the slides are available to view online, the format is similar to that for a website : provide the author and title of the presentation, the name of the site in italics, the date it was posted, and the URL.

Use a slide number to indicate the location of the relevant information in in-text citations.

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Table of contents

Citing a powerpoint you viewed in person, citing content reproduced in a powerpoint, frequently asked questions about mla citations.

If you viewed the PowerPoint in person and it isn’t available online, cite it using details of the context in which you viewed it: the name of the course, the date the lecture was given, and the name and location of your university.

You can also add the optional label “PowerPoint presentation” for clarity.

Note that citing an online version is the best option if possible, since it allows your reader to consult the presentation directly.

Prevent plagiarism. Run a free check.

If you want to cite content reproduced in a PowerPoint (like an image or quotation from someone other than the person who created the slides), it’s best to cite the original source if possible. Try looking for source information in the slides, or asking the lecturer.

However, if necessary, you can treat it as a source contained within a source. Cite details of the original source first, and then include details of the presentation as a container, including the slide where the relevant quote or image appears at the end.

For example, the following format shows how to cite an artwork from a presentation.

When you want to cite a PowerPoint or lecture notes from a lecture you viewed in person in MLA , check whether they can also be accessed online ; if so, this is the best version to cite, as it allows the reader to access the source.

If the material is not available online, use the details of where and when the presentation took place.

MLA recommends citing the original source wherever possible, rather than the source in which it is quoted or reproduced.

If this isn’t possible, cite the secondary source and use “qtd. in” (quoted in) in your MLA in-text citation . For example: (qtd. in Smith 233)

If a source is reproduced in full within another source (e.g. an image within a PowerPoint  or a poem in an article ), give details of the original source first, then include details of the secondary source as a container. For example:

If a source has no author, start the MLA Works Cited entry with the source title . Use a shortened version of the title in your MLA in-text citation .

If a source has no page numbers, you can use an alternative locator (e.g. a chapter number, or a timestamp for a video or audio source) to identify the relevant passage in your in-text citation. If the source has no numbered divisions, cite only the author’s name (or the title).

If you already named the author or title in your sentence, and there is no locator available, you don’t need a parenthetical citation:

  • Rajaram  argues that representations of migration are shaped by “cultural, political, and ideological interests.”
  • The homepage of The Correspondent describes it as “a movement for radically different news.”

Cite this Scribbr article

If you want to cite this source, you can copy and paste the citation or click the “Cite this Scribbr article” button to automatically add the citation to our free Citation Generator.

Caulfield, J. (2022, June 16). How to Cite a PowerPoint in MLA | Format & Examples. Scribbr. Retrieved February 19, 2024, from https://www.scribbr.com/mla/powerpoint/

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How to Cite a PowerPoint Presentation

Last Updated: January 16, 2023 Fact Checked

This article was co-authored by wikiHow staff writer, Jennifer Mueller, JD . Jennifer Mueller is a wikiHow Content Creator. She specializes in reviewing, fact-checking, and evaluating wikiHow's content to ensure thoroughness and accuracy. Jennifer holds a JD from Indiana University Maurer School of Law in 2006. There are 9 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 64,947 times. Learn more...

PowerPoint presentations often convey a lot of information in a brief format that's easy to understand. For this reason, they also make excellent sources for a research paper — especially if you're writing on a complex, cutting-edge topic. But how should you cite your source? The elements included in your citation are generally the same as those you would use for any other lecture or presentation. Your specific format will vary, though, depending on whether you're using the Modern Language Association (MLA), American Psychological Association (APA), or Chicago citation style.

Step 1 Start your Works Cited entry with the name of the presenter.

  • Example: Kalyanaraman, Ananth.

Step 2 Add the title of the presentation in quotation marks.

  • Example: Kalyanaraman, Ananth. "CPT S 317: Automata and Formal Languages."

Step 3 Include the date of the presentation and name of the sponsoring organization.

  • Example: Kalyanaraman, Ananth. "CPT S 317: Automata and Formal Languages." 2017. School of EECS, Washington State University, Pullman.

Step 4 Identify the source as a PowerPoint presentation.

  • Example: Kalyanaraman, Ananth. "CPT S 317: Automata and Formal Languages." 2017. School of EECS, Washington State University, Pullman. Microsoft PowerPoint presentation.

Step 5 Provide a direct URL if the presentation is available online.

  • Example: Kalyanaraman, Ananth. "CPT S 317: Automata and Formal Languages." 2017. School of EECS, Washington State University, Pullman. Microsoft PowerPoint presentation. eecs.wsu.edu/~ananth/CptS317/Lectures/Course.pdf.

Step 6 Include the presenter's name and slide number for in-text citations.

  • For example, you might write: One of the objectives of the course is to introduce automata theory and the theory of computation (Kalyanaraman slide 3).

Step 1 Use only an in-text citation if the presentation isn't available online.

  • The basic format for a personal communication in-text citation is as follows: (A. Lastname, personal communication, Month day, year).

Step 2 Start your Reference List entry with the name of the presenter.

  • Example: Braun, M.

Step 3 List the date for the presentation.

  • Example: Braun, M. (2020).

Step 4 Add the title of the presentation and the format.

  • Example: Braun, M. (2020). Diseases of the nervous system [PowerPoint slides].

Step 5 Provide the direct URL for the PowerPoint presentation.

  • Example: Braun, M. (2020). Diseases of the nervous system [PowerPoint slides]. http://medsci.indiana.edu/c602web/602/c602web/opt/braun/Diseases_NervousSystem.pdf

Step 6 Include the presenter's last name and the year for in-text citations.

  • For example, you might write: A subdural hemorrhage is a rotational injury that causes slow bleeding (Braun, 2020).
  • If you use the presenter's name in the text of your paper, add a parenthetical immediately after the name with the year for the presentation. For example, you might write: Braun (2020) differentiates between different types of brain hemorrhages, which require different treatment.
  • If you quote directly from the presentation, add the slide number after the year. For example, you might write: According to Braun (2020, slide 3), the "accumulation of junk" in the central nervous system can lead to problems.

Step 1 Start your Bibliography entry with the presenter's name.

  • Example: Damodaran, Aswath.

Step 2 Add the title of the presentation in quotation marks.

  • Example: Damodaran, Aswath. "Intrinsic Valuation."

Step 3 Include the format, location, and date for the presentation.

  • Example: Damodaran, Aswath. "Intrinsic Valuation." PowerPoint presentation, Equity Instruments, NYU Stern School of Business, New York, NY, January 2020.

Step 4 Close your entry with a direct URL for the presentation.

  • Example: Damodaran, Aswath. "Intrinsic Valuation." PowerPoint presentation, Equity Instruments, NYU Stern School of Business, New York, NY, January 2020. http://people.stern.nyu.edu/adamodar/pdfiles/eqnotes/valpacket1spr20.pdf.

Step 5 Include the same information in footnotes with different formatting.

  • Example: Aswath Damodaran, "Intrinsic Valuation," (PowerPoint presentation, Equity Instruments, NYU Stern School of Business, New York, NY, January 2020), http://people.stern.nyu.edu/adamodar/pdfiles/eqnotes/valpacket1spr20.pdf.
  • After the first footnote, use a shortened format for subsequent footnotes with the last name of the presenter and the title of the presentation. For example:

Community Q&A

Community Answer

  • If the slides come from a classroom website, company intranet, or learning management system (such as Canvas or Blackboard), use the URL only if you're writing for an audience that would have access to that system. [18] X Research source Thanks Helpful 0 Not Helpful 0

how to cite for a powerpoint presentation

  • This article covers how to cite a PowerPoint presentation using the MLA 8th edition (2016), the APA 7th edition (2019), and the Chicago Manual of Style 17th edition (2017). Consult your instructor or editor to make sure you're using the right edition for your citations. Thanks Helpful 0 Not Helpful 0

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Cite the WHO in APA

  • ↑ https://style.mla.org/citing_slides/
  • ↑ https://research.moreheadstate.edu/c.php?g=610039&p=4234940
  • ↑ https://libguides.capilanou.ca/mla/classnotes
  • ↑ https://writeanswers.royalroads.ca/faq/199089
  • ↑ https://guides.himmelfarb.gwu.edu/APA/lecture
  • ↑ https://apastyle.apa.org/style-grammar-guidelines/references/examples/powerpoint-references
  • ↑ https://libguides.up.edu/chicago/other#s-lg-box-wrapper-28673142
  • ↑ https://library.ulethbridge.ca/chicagostyle/other/lecture
  • ↑ https://libguides.up.edu/chicago/other

About This Article

Jennifer Mueller, JD

To cite a PowerPoint presentation in MLA, use footnotes or endnotes to cite your sources. Then in the footnote, list the author’s last name followed by a comma then their first name. Then write the title of the lecture in quotes followed by the venue, the city it was held in, and the abbreviated date you accessed the work. You should put a period after each item. For instance, you might write, “Smith, John. ‘Sensitivity and Social Media.’ Today's Social Networks. Thomson Auditorium. Hamilton. Jan. 23, 2016. Keynote address.” To learn how to cite PowerPoint presentations in APA style, read on! Did this summary help you? Yes No

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APA Citation Guide (7th edition) : Powerpoint Presentations

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Powerpoint presentations - what do i need to cite, powerpoint presentations - where do my citations go, other digital assignments - where do my citations go, quick rules for an apa reference list.

Your research paper ends with a list of all the sources cited in the text of the paper. Here are nine quick rules for this Reference list.

  • Start a new page for your Reference list. Centre the title, References, at the top of the page.
  • Double-space the list.
  • Start the first line of each reference at the left margin; indent each subsequent line five spaces (a hanging indent).
  • Put your list in alphabetical order. Alphabetize the list by the first word in the reference. In most cases, the first word will be the author’s last name. Where the author is unknown, alphabetize by the first word in the title, ignoring the words a, an, the.
  • For each author, give the last name followed by a comma and the first (and middle, if listed) initials followed by periods.
  • Italicize the titles of these works: books, audiovisual material, internet documents and newspapers, and the title and volume number of journals and magazines.
  • Do not italicize titles of most parts of works, such as: articles from newspapers, magazines, or journals / essays, poems, short stories or chapter titles from a book / chapters or sections of an Internet document.
  • In titles of non-periodicals (books, videotapes, websites, reports, poems, essays, chapters, etc), capitalize only the first letter of the first word of a title and subtitle, and all proper nouns (names of people, places, organizations, nationalities).
  • If a web source (not from the library) is not a stable archived version, or you are unsure whether it is stable, include a statement of the accessed date before the link.

What am I legally required to cite in my digital assignment?

According to the Copyright Act, you must cite the sources (images, videos, books, websites, etc.) that you used in your digital assignment ( 29.21(1)(b) ). You must cite the source (where you got the information from) and the creator of the content (if available). You must also make sure that any copyrighted materials you used in your assignment meet the conditions set out in section  29.21  of the Copyright Act. For a list of conditions and more information, please visit:  http://studentcopyright.wordpress.com/mashups/

What citation style do I use for the sources in my digital assignment?

There is no one required citation style, so please defer to your instructor's directions and citation style preference.

List your sources in a slide at the end of the Powerpoint presentation, with footnotes throughout your presentation as applicable.

You could also provide a print copy of the sources you used to those attending your presentation.

Seneca Libraries has the following recommendations for how to organize your list of sources for digital assignments. Please check with your instructor first:

Videos you create: 

List your sources in a credits screen at the end of the video.

Websites you create:

  • For images, include a citation under each image using this format “From: XXXX” and then make the image a link back to the original image ( example  - picture of little girl). Or list the citation at the bottom of the web page.
  • For quotes or material from other sources, include an in-text citation that links back to the original material ( example  – second paragraph).

Images you create: 

If possible list your sources at the bottom or side of the image ( example ). Otherwise, include a list of citations alongside the image wherever it’s uploaded (e.g. Flickr, Blackboard).

**Please note that the above are recommendations only and your instructor may have a preference and directions for how and where you list your sources for your assignment.**

If you don't receive specific instructions from your instructor, try to include your citations in a way that doesn't impact the design of your digital assignment.

For more information please contact Seneca Libraries copyright team at  [email protected]

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  • Last Updated: Jan 5, 2024 2:56 PM
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How to Cite a PowerPoint Presentation in APA 7?

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How to Cite a PowerPoint Presentation in APA 7?

💡 Before we show you how to cite a PowerPoint in APA, we would like to tell you that all examples and explanations are about APA 7th edition .

In your PowerPoint presentation, you’re going to use a combination of texts and images to present information. You’ll need to cite the sources for these documents and media so your audience knows where to find out more about the topic.

This way, you will both adhere to the rules of using copyrighted information and show that your knowledge on the topic is well researched and you have spent time finding the resources.

What we will discuss in this article is the APA standard and how to make a proper PowerPoint citation in APA standard. Let’s dig deep.

Article Overview: 1. What is Apa? 2. Why do people use APA as a standard? 3. How to cite a PowerPoint presentation in APA? 4. How to Cite a Picture in PowerPoint?

1. What is APA?

APA is one of the most popular and widely used styles for writing research papers. This style of writing citations and citing sources is used in most social sciences – mainly psychology, sociology, and education. The acronym comes from A merican P sychological A ssociation. You can check APA’s website for more information .

2. Why do people use APA as a standard?

Before we tell you how to cite a PowerPoint presentation in APA style, we need to clarify the main reason why people use this style. As the most common standard, it is widely accepted around the world, and the manuals have been sold millions of times.

What makes the APA citation style so popular among educational institutions is that it gives “weight” to the documents that are being examined. Adding the sources and using the right way to present the sources could greatly influence the credibility of any thesis or PowerPoint presentation.

3. How to cite a PowerPoint presentation in APA?

There aren’t one or two ways to cite a Powerpoint presentation in APA. Why? Because there are different conditions that can affect the accessibility of the original source. Let’s see some of the most common occasions in citing PowerPoint presentations in APA style.

3.1. Citing a PowerPoint in APA – Accessible Documents

This is probably the best-case scenario for citations, as your readers will have access to the information, thus they can easily find the original source. Bear in mind you should not include PowerPoint presentations in the reference list if your audience cannot access them.

3.1.1. Citing in PowerPoint from public sites

When you have the source and it is an available webpage, you will have to link directly to the original source.

N.B.  You should always  cite the original source. If you have found a piece of statistics somewhere – let’s say a WeForum article , it is not the original source, thus you cannot refer to information that has not been published by the author.

3.1.2. Citing PowerPoints on password-protected portals

When it comes to citing from a university or other password-protected website, you should refer to the login page, as a direct link will lead to it. Let’s see an example I’ve made up myself.

N.B.  Sometimes, there is no author mentioned. In such cases, we proceed in two ways:

  • If there is no author, but an organization that is behind the source:

What we have done is we have replaced the author’s name with the name of the organization that has published the report.

  • If there is an unknown author.

In case there’s an unknown author, we replace their name with the title.

3.2. Citing a PowerPoint in APA – Inaccessible Documents

In case your PowerPoint slide is inaccessible to readers, then you have the option to cite the source as personal communication. Let’s see how this happens.

During the presentation, Peterson made a prediction that low-fare airlines will become dominant by 2030 (personal communication, June 3, 2022).

You can add personal communication citations in parentheses somewhere in the text but not in the reference list, as the original source cannot be directly tracked.

3.3. Citing a PowerPoint Slide

Sometimes, a slide during a presentation makes a great impression and you want to add it to your sources. When this happens, it’s better to cite the original source, rather than the PowerPoint slide itself, because of the requirements we discussed in 3.1.1.

4. How to Cite a Picture in PowerPoint?

If you want to learn how to cite a picture in PowerPoint in APA format, then you should apply some different techniques. What you need to do first is to have a very detailed look at the terms and conditions of the original image. Some images require attribution while others don’t.

Once you insert the image, you need to then create a new text box, align it at the center and write the following:

Figure 1. Image Description. Adapted from SOURCE . Retrieved from  SOURCE LINK.  Copyright by  COMPANY NAME COPYRIGHTS  (located at the bottom).

Let’s see how it’s done in practice.

How to cite a PowerPoint example

Figure 1. Carbon Footprint and Renewable Energy. Adapted from GraphicMama. Retrieved from https://graphicmama.com/design-bundle/infographic-template-collection#flat-tree-vector-ecology-infographic-template. Copyright by © 2022 GraphicMama.com

Learning how to cite a PowerPoint presentation correctly is crucial if you are submitting your thesis or working on a serious project. The APA style has specific rules that should be followed for your presentations or paper dissertations to look formatted and credible.

If you found our content useful, why don’t you check some of our other tutorials related to PowerPoint and presentations in general:

  • 10 Practical Tips to Grab Attention and Make an Impact in Your PowerPoint Presentation
  • How to Add Audio to PowerPoint: The Quick Step-by-Step Guide
  • How to Get Started with PowerPoint + Guide and Resources

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Nikolay Kaloyanov

Nikolay is a copywriter with vast experience in Technology, Marketing, and Design. When he isn't playing with words and crafting texts, he watches sports and asks questions. He is a funny person...until you put him on a diet.

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  • Research Guides

Citing Business Sources in APA Style

7. citing sources in presentations.

  • 1. About this guide
  • 2. Citing references in-text
  • 3. Citing sources in your reference list
  • 4. Reference List Examples: Brock Library Business Databases
  • 5. Reference List Examples: Statistical Sources
  • 6. Reference List Examples: Audiovisual Sources

7.3: Using Reference Lists in Presentations

7.4: apa style powerpoint help.

  • The Publication Manual of the American Psychological Association (APA Style) was designed to assist writers in preparing research papers (such as journal articles) and therefore does not actually contain any guidelines on preparing powerpoint presentations according to APA Style.
  • Typically, if you are required to create a presentation according to APA Style, you should clarify with your professor if he/she actually just expects you to put your in-text citations and references in APA Style.

7.1: In-text citations in Presentations

  • You can cite references within the text of your presentation slide using the same APA format for in-text citations (Author, Date) as in a written essay.
  • Remember to cite sources for direct quotations, paraphrased materials, and sources of facts (such as market share data in the example slide).
  • Your Reference List must include the sources cited on your presentation slides.

Sample APA in-text citations

7.2: Using Images on Slides

If you use images, such as photographs or clipart, on your slides, you should also credit the source of the image. Do not reproduce images without permission. There are sources for clipart and images that are "public use" according to Creative Commons licensing such as:

  • Flickr: https://www.flickr.com/creativecommons/
  • Google Advanced Image Search allows you so filter results by usage rights (e.g., free to use or share):  https://www.google.com/advanced_image_search
  • ClipSafari:  https://www.clipsafari.com
  • Openclipart.org:  https://openclipart.org/
  • Noun Project:  https://thenounproject.com   (free membership, must give credit to creator of icon following a specific format)

Photographs are treated as figures in APA Style. Therefore, the citation for the source of the image is included as a footnote in the figure caption underneath the photograph which includes the figure number and a description. The source of the image obtained is attributed using the following model:

Figure 1. Blah blah blah. From Title of Image , by Author, Year. Retrieved from URL.

Infinite loop sculpture

Figure 1. Photograph of a sculpture in Cupertino, California. From Infinite Loop II by Kurafire (2007, January 3).  Retrieved from https://www.flickr.com/photos/kurafire/343629962/.

Another option for citing image sources is to create a separate slide titled "Photo credits" or "Image Sources". For more assistance on the various ways to cite images in presentations (but not necessarily in APA format), see:

  • Image Citation Guide (UBC Copyright Office)
  • How to credit photos (Photoshare.org). Provides examples of various ways to credit image sources in Powerpoint, on webpages, and in print materials.
  • How to cite clip art or stock image references (APA Style website) Consult the APA Style site for the latest guidance on how to cite images according to the 7th edition.

Option 1: Create a References handout (recommended)

Option 2: Create a References slide (if you only have a few items in your list)

  • use a large enough font (e.g., 24 points)
  • limit to 12 lines of text on each slide

References

  • Power up your PowerPoint (gradPSYCH at APA.org) Seven research-backed tips for effective presentations. Includes links to digital extras: "the worst PowerPoint presentation ever made" and "Comedian Don McMillan's PowerPoint pet peeves".
  • << Previous: 6. Reference List Examples: Audiovisual Sources
  • Last Updated: Apr 21, 2023 9:32 AM
  • URL: https://researchguides.library.brocku.ca/APABusiness

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Harvard Referencing Guide: PowerPoint Presentations

  • Introduction to the Guide
  • The Harvard Referencing Method
  • Cite Them Right Style
  • Referencing Example
  • Cite-Them-Right Text Book
  • Online Tutorials
  • Reference List / Bibliography
  • Introduction
  • Short Quotations
  • Long Quotations
  • Single Author
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  • 2nd Edition
  • Chapter in an Edited Book
  • Journal Article - Online
  • Journal Article - Printed
  • Newspaper Article - Online
  • Newspaper Article - Printed
  • Webpage - Introduction
  • Webpage - Individual Authors
  • Webpage - Corporate Authors
  • Webpage - No Author - No Date
  • Film / Movie
  • TV Programme
  • PowerPoint Presentations
  • YouTube Video
  • Images - Introduction
  • Images - Figure from a book
  • Images - Online Figure
  • Images - Online Table
  • Twitter Tweet
  • Personal Communication
  • Email message in a Public Domain
  • Course notes on the VLE
  • Computer Games
  • Computer Program
  • General Referencing Guide >>>
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  • PowerPoint Presentation

Audiovisual Media - Powerpoint Presentation

PowerPoint Pr esentation

E xample -  Presentation available online and accessible by anyone

The full reference should generally include

  • Year (in round brackets)
  • Title of the presentation (in italics)
  • [PowerPoint presentation] in square brackets
  • Available at: URL
  • (Accessed: date)

undefined

In-text citation

Full reference for the Reference List

Example: PowerPoint presentation from a learning management system such as the VLE

  • Author or tutor
  • Year of publication (in round brackets)
  • Title of the presentation (in single quotation marks)
  • Module code: module title (in italics)
  • Available at: URL of the VLE

Example : Full reference for the Reference List

Audiovisual Material

Film / movie

TV programme

PowerPoint presentation

YouTube video

Harvard Referencing Guide: A - Z

  • APA Referencing Guide >>>
  • Bibliography
  • Books / eBooks - 2 Authors
  • Books / eBooks - 2nd Edition
  • Books / eBooks - 3 Authors
  • Books / eBooks - Individual Chapter
  • Books / eBooks - Introduction
  • Books / eBooks - More than 3 Authors
  • Books / eBooks - Single Author
  • Chapter in an edited book
  • Cite Them Right - Style
  • Cite Them Right - Text book
  • Conversation - Personal
  • Direct Quotations - Introduction
  • Direct Quotations - Long
  • Direct Quotations - Short
  • Emails - In a Public Domain
  • Emails - Personal
  • Fax message
  • General Referencing Guide >>>
  • Harvard Referencing Method
  • Reference List
  • Skype Conversation - Personal
  • Support - 'Cite Them Right' textbook
  • Support - Online tutorials
  • Text Message
  • Webpage - Corporate Author
  • Webpage - Individual Author
  • << Previous: TV Programme
  • Next: TED Talk >>
  • Last Updated: Nov 29, 2023 4:09 PM
  • URL: https://libguides.wigan-leigh.ac.uk/HarvardReferencing

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How to Cite a Website, Book, YouTube Video, etc. in PowerPoint

  • PowerPoint Tutorials
  • Miscellaneous
  • Presentation Design
  • August 16, 2019

Citing a source in a report or paper is pretty easy – you just give the source details according to a particular style of citation.

But, when it comes to presentations and speeches, do you know how to correctly cite your sources?

It seems like quite a basic question at first, but when it comes to the practicalities and technicalities, the answers aren’t so easy to come by.

how to cite for a powerpoint presentation

Sure, quotes may be simple enough to introduce, but what about all the other information, data, facts, figures, and images you use? Do you know how to present that information and give proper legal credit without disrupting the flow of your presentation?

No? Then read on!

Important Legal Note:  This is not legal advice. For full details on copyright laws and Fair Use licenses, please check the  US Copyright Office .

Table of Contents

Why citing your sources is important.

Your audience needs to know where the information, visuals, or any other materials you use in your presentation come from.

Very often our presentations and speeches are informed by or based on the work of others and this needs to be acknowledged. Likewise, audio, visual, or video is copyright protected.

Citing sources and creative owners can also help keep you on the right side of copyright law and fair use licenses….more on this below.

Make your work more credible

Citing gives your audience a good impression by proving how well you know your stuff. By attributing work to the rightful owners, you also show integrity.

A well-cited presentation appears well-researched and properly developed; and hence, it’s often better delivered, and better received.

Give the audience access to information

The whole point of a presentation or speech is to share knowledge. By citing your sources, you give your audience the opportunity to learn more about your subject and do their own research if they so wish.

Citations and Copyright

If you use someone else’s copyrighted material in your presentation without citing the creator – or if you cite them incorrectly – you may likely be guilty of copyright infringement.

Copyright infringement is only 100% avoided by getting the copyright owner’s explicit permission.

You can, however, use copyrighted material without permission if you can show that it doesn’t infringe on Fair Use.

To learn more about Fair Use, see this article  here  on the U.S. Copyright Office website.

This can be a rather gray area, as what is considered to be ‘fair use’ can be open to interpretation. Generally speaking, Fair Use takes into consideration the following:

  • the purpose and character of the use
  • the profit or nonprofit cause
  • the nature of the protected work
  • how much of the work is used
  • how the use affects the value or future demand of the work

For example, if you use a copyrighted photograph just because it looks cool, use it as your background image on a PowerPoint slide, or repeatedly use it so that it becomes associated with your brand, then this is not Fair Use.

how to cite for a powerpoint presentation

If you use the photograph to make a point, illustrate an idea, or for educational purposes, and also give proper accreditation to the copyright owner even if you don’t have permission, then that might be considered Fair Use and would probably be fine.

How to do in-text citations in PowerPoint

In-text citations are citations you see on the screen, and are often in the same format you’d see in a written report.

If your slide refers to a study, for example, you will need to add the copyright details. To do that, simply add the name of the author, the work and the publication in parentheses after the reference.

For example, in parenthesis: (Author, Date).

An example slide that uses in-text citation to quote an author.

This is particularly useful when presenting quotes or insightful facts and figures that support your message.

Note: This type of citation sometimes doesn’t leave enough room for all the information you need to provide. In this case, you can add a Sources slide at the very end of your presentation

Adding footnote citations

You can also use footnotes on your PowerPoint slides to give citations.

Next to the text you would like to reference, add the number ‘ 1 ’ for your first citation. Highlight it, and then from the ‘Home’ option, open the Font box and select ‘ Subscript ’ and click on ‘ OK ’.

Demonstration of how to add a footnote citation in a text box on your slide.

Then, click on ‘ Insert ,’ select a text box and then draw it onto your slide. Enter the same number as you used in the text, and type your source details. You will likely want to reduce the size of the text.

Example of a slide with a footnote citation.

Note: When I talk about footnotes here, I don’t mean the Header & Footer feature in PowerPoint. You can write your citations inside the Footer placeholder, but keep in mind that the text you type in here will display on every slide that has the Footer enabled.

Verbal citation during a presentation

For some material, you may choose not to give an in-text citation, but rather give credit verbally. Be sure to introduce the source before you present the information and keep it brief so that it doesn’t slow down the flow of your presentation.

Here are some example phrases:

  • According to Dr. Richards, professor of Such and Such at This University,…
  • John Dean, author of the 2015 study, A Study of Something, argues that…
  • Jane Gordons, a journalist writing for the New York Times, offers this example….

Use speaker notes to help you cite verbally

It is a good idea to add the full citation details in the speaker notes so that you make sure you relay the correct details.

Also it ensures that the full citations will be seen should you share your slides with audience or team members after the presentation, or print them.

How to cite a website

If you are wondering how to cite websites, that’s probably because not all websites provide the authors name for you to cite (making it a bit more difficult).

If you can’t find the website authors name you can instead cite the website’s address. And you don’t have to copy and paste the whole URL when citing websites either.

When citing a website, you just need to give enough information so that your audience knows where the information came from and how to get more details if they want to check it out.

Here are the common elements you’ll need to properly cite a website in your presentation:

  • Website or author name
  • Page name or article title
  • Exact URL of website
  • Page date of publication

See the cited website example in the picture below.

Example of how to cite a website in PowerPoint

How to cite a picture or image

There are countless places for pictures that are available for free and public use according to Creative Commons licensing. You can search  Flickr  and  Google Advanced Image Search  by filtering the results by ‘Creative Commons’.

There are also sites providing stock images which are royalty free and can be used without attribution, such as  Pixabay  or  Pexels .

Always check the licensing agreements, as some images may have ‘some rights reserved’ or specific requirements for citations.

The common elements you’ll need when citing a picture are:

  • Creator’s name
  • Title of the picture
  • Date and location of publication
  • Publisher or website
  • Picture URL

To create the citation in PowerPoint, you can insert a small text box and add the details in a readable way, as you can see in the example below.

Example of a slide citing a picture in the footer

To learn how to crop a picture in PowerPoint into different shapes as pictured above,  read our guide here .

How to cite a YouTube video

While YouTube is a free online streaming service, you shouldn’t assume that you can use anyone’s video without properly citing it.

Here are the common elements you’ll need to create a YouTube video citation:

  • Creator’s name or screen name
  • Video title
  • Website name
  • Publication date

Whichever citation method you use, should at a minimum credit the creator of the video (real name if possible, but their username will suffice), and the year the video was posted. For example: (Nuts & Bolts Speed Training, 2014).

In the notes for full referencing, you’ll need more details:

Author/Username. (month, day, year). Title of video (Video file). Retrieved from  http://URL.com .

Example of a slide citing a YouTube video

Nuts & Bolts Speed Training. (June 25, 2014). 4 PowerPoint Tricks You Don’t Know (Video File). Retrieved from  https://www.youtube.com/watch?v=05OW0Ce8rT8 .

How to cite a book

Books are another common reference material you’ll want to properly cite in your presentations.

Here are the common elements you’ll need when citing a book (same-same for a magazine):

  • Author name
  • Publication date and location
  • Publisher name

If you are paraphrasing from a book, include an in-text citation of the author and the year (Brown, 2005) or the author, year and the page number (Brown, 2005, p.13), immediately following the text.

Example of how to cite a book in a PowerPoint presentation

Another option for your citation, is to include them in Speaker Notes so that if you print your notes as handouts, the speaker notes will appear there.

NOTE: For help printing your speaker notes, see our guide on Printing PowerPoint with speaker notes .

How to cite a lecture (talk or speech)

Like for books and quotes, the in-text citation will need the author’s last name and the year the speech or talk was presented, written in parenthesis: (Gordon, 2017).

In your PowerPoint notes, it should be fully cited with the name, year, title of the talk and the format, and where it took place. For example:

Gordon, B. (2017). The Theory Behind Big Business. Presentation, Atlanta.

Example of a slide with a footer citation for a speech or lecture.

How to cite a song

When it comes to using a song in your presentation, there are a many variables as to whether it’s an infringement of copyright laws. Unauthorized use of a song can be allowed under the concept of ‘fair use’ as detailed above.

If you are in any doubt, obtain the license or get permission. The process is relatively straightforward and doesn’t always mean a hefty fee. Sometimes, it’s as simple as asking and getting permission or making sure you acknowledge the copyright owner.

You can give acknowledgment on the PowerPoint Slide with in-text citation on the appropriate slide or as a ‘sources slide’ at the end of your presentation:

Example of a slide with a footer citation for a song.

To get permission, here are three main licensing companies that you can contact for further info: 

  • ASCAP ( American Society of Composers, Authors and Publishers )
  • BMI ( Broadcast Music Incorporated )
  • SOCAN ( Society of Composers, Authors and Music Publishers of Canada )

How to cite a presentation

If you want to include a slide or information gained from another PowerPoint presentation that has been published, you can use an in-text citation just as if you were citing a book.

To cite a presentation, simply cite the author’s name and the year the presentation was produced, (Dean, 2007).

In the notes you’ll add the details of “PowerPoint slides”, when it was “Retrieved from” and the URL. It should look something like this:

Example of how to cite a presentation in PowerPoint

How to cite a quote

In the same way as you would quote from a book, an in-text citation with the author of the quote is fine.

Some quotes from historical source won’t have a book, page number or publisher to cite. In these cases, the author name (and year if possible) is sufficient.

Example of a slide with a footer citation for a quote.

Note:  Make sure that you thoroughly check the quote’s source if you find the quote online.

There are far too many misquoted and misattributed sayings out there and there’s nothing more embarrassing than citing the wrong person in your presentation.

So that’s how to cite a variety of different sources in your PowerPoint presentations including:

  • How to cite books
  • How to cite websites
  • How to cite YouTube videos
  • And a bunch of other sources

While in-text citation may take a little more work, it is better than keeping all of your sources in the conclusion. That’s because the end of your presentation should be punchy, memorable, and leave your audience with a good impression (see our tips for how to end a presentation  here ).

This is particularly true as, your audience isn’t able to flip back to see which citation goes with which image, quote, video, website, etc. Giving them the details at the same time as the material allows them to take note of it there and then.

It’s a small detail but makes a huge difference when it comes to delivering a seamless and informative presentation.

If you enjoyed this ultimate guide to citing sources in PowerPoint, you’ll love our other PowerPoint training course and resources that you can  check out here .

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How to Cite a Website in a PowerPoint Presentation Apa

A laptop with a powerpoint presentation open on the screen

Giving credit to sources used in a PowerPoint presentation is essential to provide proof of the information presented. It also gives credit to the original source and makes it easy for the audience to investigate and learn more. Proper citation of sources used in PowerPoint presentations is crucial, and APA citation style is one of the most commonly used citation styles. In this article, we will cover everything you need to know about how to cite a website in a PowerPoint presentation APA.

Table of Contents

Why citing sources is important in PowerPoint presentations

Citing sources in a PowerPoint presentation is critical because it helps to establish credibility and provides the audience with accurate and verifiable information. It also enables the audience to research further and ensures the original source of information receives proper credit. Additionally, failure to cite sources appropriately may lead to plagiarism, which can have serious consequences.

Another reason why citing sources is important in PowerPoint presentations is that it shows respect for the work of others. By acknowledging the sources of information used in the presentation, you are demonstrating that you have done your research and are not simply presenting someone else’s work as your own. This can help to build trust with your audience and establish you as a knowledgeable and trustworthy presenter.

Furthermore, citing sources in a PowerPoint presentation can also help to avoid legal issues. Using someone else’s work without permission or proper attribution can result in copyright infringement, which can lead to legal action. By citing sources appropriately, you can avoid these legal issues and ensure that you are using information in a responsible and ethical manner.

Understanding APA citation style

APA citation style is a set of rules developed by the American Psychological Association to standardize the citation of sources in academic writing, including PowerPoint presentations. It includes guidelines for formatting citations and references and covers various types of sources, such as books, journals, websites, and others.

One of the key features of APA citation style is the use of in-text citations, which are brief references to sources within the body of the text. These citations typically include the author’s last name and the year of publication, and they help readers locate the full reference in the list of references at the end of the document. In addition to in-text citations, APA style also requires a reference list at the end of the document, which provides detailed information about each source cited in the text. By following these guidelines, writers can ensure that their sources are properly credited and their work is more easily understood and verified by others.

What information do you need to cite a website in APA format?

The following information is necessary when citing a website in APA format:

  • Author’s last name and first initial(s)
  • Year the website was published or updated
  • Title of the webpage
  • Website name
  • URL (Uniform Resource Locator)

It is important to note that if the website does not have a publication or update date, you should include the date you accessed the website. Additionally, if the website is an online version of a print publication, you should include the publication information for the print version as well.

Steps to follow when citing a website in a PowerPoint presentation Apa

Here are the steps to follow when citing a website in a PowerPoint presentation APA:

  • Start with the author’s last name and first initial(s).
  • Follow the author’s name with the year the website was published or updated in parenthesis.
  • After the date, add the title of the webpage, followed by a period.
  • Add the name of the website in italics, followed by a period.
  • Finally, add the URL of the website.

It is important to note that when citing a website in a PowerPoint presentation, you should also include the date you accessed the website. This is because websites can be updated or removed, and including the date of access helps ensure that your audience can find the information you are citing. You can add the date of access at the end of the citation, after the URL, in the format of “Retrieved Month Day, Year, from [URL]”.

Tips for formatting your citation correctly

To format your citation correctly, ensure that you do the following:

  • Use proper capitalization in the title and name of the website.
  • Italicize the name of the website.
  • Use a hanging indent for the second and subsequent lines of your citation.

Additionally, it is important to include the date of access for online sources, as the content may change over time. This information should be included at the end of your citation, following the format of “Accessed [Month Day, Year].”

How to avoid plagiarism when creating a PowerPoint presentation

To avoid plagiarism in PowerPoint presentations, always cite your sources properly. Additionally, try to paraphrase information rather than copying it verbatim. Another crucial tip is to ensure you include all sources used in creating the presentation in your reference list.

It is also important to note that images and graphics used in your PowerPoint presentation should also be properly cited. If you are using an image or graphic that you did not create, make sure to give credit to the original source. This can be done by including a caption or citation directly on the image or in the notes section of the slide. By properly citing all sources, including images and graphics, you can ensure that your presentation is not only plagiarism-free but also ethically sound.

Examples of how to cite different types of websites in Apa format

Here are examples of how to cite different types of websites in APA format:

  • Online Journal Article: Author, A.A. (Year). Title of paper. Title of Journal, volume number(issue number), page number(s). URL
  • Website: Author, A.A. (Year). Title of webpage. Name of Website. Retrieved from URL
  • Blog post: Author, A.A. (Year, Month Day). Title of post [Blog post]. Retrieved from URL

It is important to note that when citing websites in APA format, it is necessary to include the date of access. This is because websites can be updated or removed, and including the date of access ensures that the reader can locate the information you used. The date of access should be formatted as follows: (Accessed Month Day, Year).

Common mistakes to avoid when citing sources in PowerPoint presentations

Some of the common mistakes to avoid when citing sources in PowerPoint presentations include failing to cite your sources properly, failing to include all sources used in your reference list, and copying information from a source without proper attribution.

Another common mistake to avoid when citing sources in PowerPoint presentations is using too many direct quotes. While direct quotes can be useful in emphasizing a point, they should be used sparingly. Instead, try to paraphrase the information in your own words and cite the source appropriately. Additionally, it is important to ensure that the sources you are citing are credible and reliable. Avoid using sources that are biased or lack authority in the subject matter.

Best practices for citing sources in PowerPoint presentations

Here are some best practices for citing sources in PowerPoint presentations:

  • Cite all sources used in creating your presentation.
  • Ensure your citations and references are formatted correctly according to APA style guidelines.
  • Make sure your reference list is complete and includes all sources used in creating your presentation.
  • Paraphrase information rather than copying it verbatim.
  • Ensure your citations are visible and easy to read in your presentation.

It is also important to consider the credibility of your sources when citing them in your PowerPoint presentation. Make sure to use reputable sources, such as peer-reviewed articles or books from established publishers. Additionally, consider the date of publication and relevance of the source to your presentation topic. Using outdated or irrelevant sources can weaken the credibility of your presentation.

Tools and resources for generating citations and references in Apa format

Several tools and resources are available to help generate citations and references in APA format. These include:

  • Citation generators such as Citation Machine, EasyBib, and Cite This For Me.
  • The Purdue Online Writing Lab (OWL).
  • APA Style Central.

While citation generators can be a helpful tool, it is important to double-check the accuracy of the generated citations. Sometimes, the generator may not correctly identify the source type or may miss important information. It is always a good idea to consult the APA manual or the Purdue OWL for guidance.

In addition to these resources, many universities and libraries offer workshops or online tutorials on APA formatting. These can be a great way to learn more about the intricacies of APA style and ensure that your citations and references are accurate and complete.

Frequently asked questions about citing websites in Apa format for PowerPoint presentations

  • Can I use footnotes to cite sources in PowerPoint presentations? It is not recommended to use footnotes in PowerPoint presentations as they can be distracting and take up valuable space on your slides.
  • What if the website does not have an author listed? If the website does not have an author listed, use the organization’s name as the author in your citation.
  • How do I cite a webpage with no date listed? If the website does not have a date listed, use the abbreviation n.d. (no date) in your citation.
  • Where do I include my citations on my PowerPoint slides? It is recommended to include your citations on your slides in the speaker notes section or at the bottom of the slide.

In conclusion, properly citing sources in a PowerPoint presentation is crucial to establish credibility and give credit where it’s due. APA citation style is one of the most commonly used citation styles, and knowing how to cite a website in APA format is essential for any presentation. Follow the steps outlined in this article, and always use proper formatting to avoid plagiarism and ensure your presentation is of the highest quality.

Another important aspect to consider when citing websites in APA format for PowerPoint presentations is the use of in-text citations. In-text citations are used to give credit to sources within the body of your presentation. When citing a website in APA format, include the author’s last name and the year of publication in parentheses at the end of the sentence where the information was used.

It is also important to note that when citing a website in APA format, you should include the full URL of the webpage in your citation. This allows your audience to easily access the source and verify the information you have presented. Additionally, be sure to double-check your citations for accuracy and consistency throughout your presentation.

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How-To Geek

How to cite pictures in powerpoint.

If you're using a third-party image or photo in PowerPoint, you'll probably need to cite the author or source underneath. Here's how.

Quick Links

How to cite pictures and images in powerpoint, grouping citation text and images together in powerpoint.

Billions of images are on the internet---but not all of them are free to use. When you add licensed photos to PowerPoint documents, you'll probably need to cite where it's from and who made it. Here's how.

Before we begin, it's important to remember that how you cite pictures may vary. Formal citation is required in an academic setting, where formal styles like APA are used for documents. Alternatively, copyright licensing may require you to cite images in a different way, depending on the license used.

The process for citing pictures and images in PowerPoint is actually quite simple. Unlike citations in Microsoft Word or other Office software, PowerPoint isn't really designed with referencing in mind. That doesn't mean you shouldn't cite pictures in PowerPoint---it may still be a requirement for academic and licensing reasons.

To cite an image or photo in PowerPoint, you'll need to first open a PowerPoint presentation and  insert a picture or image.

Related: How to Insert a Picture or Other Object in Microsoft Office

To add a citation to the image, you'll need to add a text box. To do this, click Insert > Text Box on the ribbon bar.

Next, draw your text box using your mouse or trackpad---place this under your image or in a suitable position close by to it.

Once the text box is created, you can add the citation.

An inserted citation in PowerPoint

Refer to the relevant image licensing guide or academic style guide on how to do this. For academic referencing, you can use the Cite This For Me service to create a citation which you can copy into your text box.

Once your citation is in place, you can then format the text using the formatting options in the ribbon bar under the "Home" tab.

The formatting options for text in PowerPoint under the Home tab on the ribbon bar

It's probably a good idea, once your citation is in place, to anchor it to your image  using the PowerPoint grouping feature.

Related: How to Anchor Pictures to Text in PowerPoint

To do this, select both your citation text box and image using your mouse and then right-click. In the options menu that appears, select Group > Group to bind the image and text box together.

Select Group > Group to bind the image and text box together.

By grouping your citation text box and image together, any changes you make to your image (for instance, resizing or moving it) will now be applied to both simultaneously.

To ungroup them later, simply repeat the steps above by right-clicking your image or text box and then clicking Group > Ungroup instead.

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Q. How do I cite resources or images in a PowerPoint Presentation?

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Answer Last Updated: Feb 21, 2024 Views: 2

Please visit the writing center's page on specific assignments , clicking on the drop down menu option for powerpoint presentations. .

An excerpt from the PowerPoint Presentations section of the page about APA citation style in a presentation:

Citations and References

  • Always include APA-formatted citations to credit the proper authors for information on your slides.
  • If there are multiple citations per slide, include the citation directly after the information. If all information on a slide comes from the same source, include a citation at the bottom of the slide.
  • Consult your assignment instructions or instructor to determine how references should be presented. Some options include adding references to the talking points (Notes) of corresponding slides or creating a reference slide at the end of the presentation.
  • Consult your APA Manual or  Academic Writer  to ensure your citations and references are properly formatted.

If you need more help with this or have other writing related questions, please contact the Writing Center.  

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how to cite for a powerpoint presentation

How to find and enable missing Copilot button in Microsoft 365 apps

Copilot is available in the Home ribbon tab of Word, Excel (Preview), PowerPoint, Outlook, and OneNote if you are a Copilot Pro subscriber who also has a subscription to Microsoft 365 Personal or Family.

If you have those subscriptions and are not seeing Copilot in these Microsoft 365 apps, follow these steps:

Important:  Copilot in Outlook only supports work or school accounts, and Microsoft accounts using outlook.com, hotmail.com, live.com, and msn.com email addresses at this time. Any Microsoft account using an account from a third-party email provider, such as a Gmail, Yahoo, or iCloud, can still use Outlook, but won’t have access to the Copilot features in Outlook.

Step 1 - Ensure you're using the correct account

Make sure you're signed into your Microsoft 365 apps with an account that has a Copilot license.

For home users ...this means you should have a Microsoft 365 Personal or Family subscription, and Copilot Pro.

For business users ...this means you should have a Microsoft 365 Business Standard, Business Premium, E3, or E5 subscription, and Microsoft Copilot for Microsoft 365.

Step 2 - Make sure that the current file is saved in that account

If you have multiple file locations available to you - such as your business OneDrive and your personal OneDrive - Copilot will only appear if the file you have open is saved to the location associated to your Copilot subscription.

For example, if you have Copilot through your work account, but not through your personal account, and you open a file from your personal OneDrive, Copilot won't work with that file.

For new, unsaved files, or files on your local hard drive, the current primary account shown at the top of the Microsoft 365 window must be licensed for Copilot.

A picture with a red arrow pointing to the current primary user name which is on the app title bar towards the top right of the window.

Important:  Copilot in Excel requires AutoSave to be turned on, which means the file has to be saved to OneDrive. It currently doesn't work with unsaved files.

Step 3 - Refresh your license

Force a refresh of the license.

Note:  These steps must be done by the account administrator.

 In any Microsoft 365 app, go to File > Account .

Locating the Update License button in Microsoft Word on Windows.

Close and restart all Microsoft 365 apps you might have open so that the license refresh can take effect.

  In any Microsoft 365 app, select the app name at the top of your screen.

Locating the Update License button in Microsoft Word on MacOS.

Close any open documents and restart all Microsoft 365 apps you may have open so the license refresh can take effect.

Ensure your apps are updated to their latest versions via your device's app store.

Close your app completely, and then re-launch it.

Refresh the page

Select the Refresh icon in your browser to see if the Copilot features appear.

The Refresh icon in Microsoft Edge.

You may have third-party cookies blocked in your browser, which currently causes Copilot to be unable to validate your license. If Copilot still isn't working for you try enabling third-party cookies. For more information see:  I am getting license validation errors with Copilot.

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How to Insert a Placeholder in Word [Step-by-Step]

While working on a Word document, you might want to save some space for specific details or future additions without messing up the formatting of your document. You can add placeholders that handy blank fields in Microsoft Word that reserve space for upcoming content. With placeholders, document editing becomes easier, ensuring a smooth and dynamic writing experience. In this article, we'll guide you through the simple process of how to insert different placeholders in a Word document.

What is a placeholder in Word?

In Microsoft Word, a placeholder is an empty area in a document that has been pre-formatted to hold one type or another of content. This is why placeholder makes it much easier to create and customize documents because a structured format has been set up where you only need to enter various bits of information, without having the hassle each time of manually setting up the layout structure. They are often used in templates to show users where to enter specific information. Let’s see some common types of placeholders in Word:

Text Placeholder: Such a placeholder is used to hold text. It can include instructions or signs indicating what kind of data can be entered in that space. For Example, as in a resume template, text placeholders may show where to enter your name or job title.

Image Placeholder: The image placeholder is to retain space for graphics or pictures. This permits users to substitute or insert images in a fixed area quickly. For Example, An image placeholder showing a company logo would be inserted here in a brochure template.

Table Placeholder: This placeholder is used to hold tables and therefore ensures consistent formatting and layout for tabular data. A table placeholder could be provided in the report template for data presentation purposes.

Date/Time Placeholder: This placeholder inserts and displays specified date or time information. For example, a meeting agenda template might use a date/time placeholder to represent when the meeting is scheduled.

Page Number Placeholder: This placeholder is generally used to automatically generate and display page numbers in headers or footers. For example, a page number placeholder may appear in the footer of an established document template.

Chart/Graph Placeholder: This placeholder is intended for documents in which charts or graphs must appear. In a financial report template, for example, the chart placeholder can be used to illustrate trends.

Citation Placeholder: A citation placeholder in Microsoft Word is a designated space within a document reserved for inserting citation details. It allows users to mark where citations will be added later, facilitating the smooth drafting of content before finalizing reference information. This is especially helpful in academic or professional documents requiring accurate citation of sources.

How to Add Different Placeholders in Word?

Inserting a placeholder in Microsoft Word is a straightforward process. Let us take you through a step-by-step guide:

Text Placeholder

Step 1: Open an existing document or create a new one in Microsoft Word.

Step 2 : If the Developer tab is not visible on the ribbon, you might need to activate it. Navigate to "File", then select "Options", followed by "Customize Ribbon". From there, ensure the "Developer" option is checked, and you should now see the Developer tab on the ribbon.

Step 3: Click on the "Developer" tab in the ribbon.

Step 4: In the Developer tab, click on "Rich Text Content Control" or "Plain Text Content Control", depending on your preference. This will act as a text placeholder.

Step 5: Click on the document where you want to insert the text placeholder. The content control will appear at that location.

You can modify the default text in the placeholder to provide guidance or instructions for the user.

Date/Time Placeholder

The date/time placeholder in Microsoft Word stands as a crucial tool. It fulfills the need for accurate time-related information, ensuring documents are not only well-organized but also dynamically responsive to time-sensitive details. To add this placeholder in your document, follow these steps:

Step 1 : Open your Word document and click on the "Developer" tab in the ribbon.

Step 2 : In the Developer tab, click on "Date Picker Content Control" or "Time Picker Content Control", depending on your preference. This will act as a date/time placeholder.

Step 3: Click in the document where you want to insert the date/time placeholder. The content control for the date/time will appear at that location.

By following these simple steps, you can seamlessly insert a date/time placeholder in your Microsoft Word document, providing a designated space for displaying specified date or time information.

Page Number Placeholder

Step 1: Open your Document in Word and then navigate to the header or footer of your document where you want the page number to appear. You can do this by double-clicking at the top or bottom of the page, depending on your preference.

Step 2 : Click on the "Insert" tab in the ribbon. Then, in the Insert tab, find the "Page Number" option. Click on it to reveal the menu.

Step 3: Choose a style for your page numbers. You can opt for plain numbers, or explore various formatting options.

Image Placeholder

Inserting a picture in Microsoft Word is a straightforward process. Ready to master this task? Let's tackle it together!

Step 1: Head to the Developer tab and click on the mysterious "Picture Content Control" button. This will act as an image placeholder.

Step 2: Click on the document where you want to insert the image placeholder. The content control will appear at that location.

Step 3: You can modify the default image in the placeholder by right-clicking on it and selecting "Change Picture".

These steps involve using content controls from the Developer tab, which may not be visible by default. Keep in mind that placeholders created with content controls are more commonly used in templates for guiding users. If you're working with a template, you may find predefined placeholders that you can simply replace with your content.

Citation Placeholder

Step 1 : Navigate to the spot in your Word document where you intend to include a future citation and place your cursor there.

Step 2: Locate the "References" tab in the toolbar at the top of the window and click on it.

Step 3: In the "References" tab, you will find the "Citations & Bibliography" section, there click on the "Insert Citation" option.

Step 4: Now, from the drop-down menu, select "Add New Placeholder".

Step 5 : In the "Placeholder Name" dialog box, type a name for your placeholder into the text box (avoid using spaces). Click "OK" to insert the placeholder and exit the dialog box.

Step 6 :Your placeholder now appears as the text you entered in parentheses.

Step 7: When you're ready to fill in your placeholders, go to the ribbon and click on "Manage Sources".

Step 8 : In the "Source Manager" dialog box, find the placeholder you want to replace in the "Current List" section, then click on it.

Step 9: After selecting the placeholder, click "Edit". Within the "Edit Source" dialog box, you can input all the required details for your citation. Select "OK" to go back to the "Source Manager" dialog box.

Step 10: Click "Close" to exit the "Source Manager" dialog box when you've finished replacing placeholders.Word will replace your original placeholder with a proper citation, and you're done!

These steps ensure that you can seamlessly insert and manage citation placeholders in your Word document, simplifying the citation process as you fill in the details later.

How to delete or modify the placeholder in Word?

Once placeholders are inserted, what if some are no longer needed or require modification? In this section, we'll guide you on deleting or modifying placeholders efficiently. Streamline your document editing process.

Deleting a Placeholder

Step 1: Click on the placeholder you want to delete. The placeholder might be a text box, content control, or any other element in your document.

Step 2: Simply press the "Delete" key on your keyboard to remove the selected placeholder.

Modifying Text Placeholder

Whether it's deletion, addition, or text replacement, this straightforward process ensures a seamless editing experience, allowing you to precisely adjust the content within the placeholder to meet your document's requirements.

Step 1 : Click inside the text placeholder or select the text within it.

Step 2: Modify the text as needed. You can delete, add, or replace text within the placeholder.

Modifying Image Placeholder

This straightforward process empowers you to precisely adjust images within your document, ensuring a polished and visually engaging final product, in just two succinct steps, you can seamlessly update your visuals.

Step 1 : Click on the image placeholder or select the image within it.

How to Modify a Picture placeholder in Word

Step 2: If you want to change the image, right-click on the placeholder and choose "Change Picture". Upload a different image from your files.

How to change an image in a picture placeholder

Alt text: How to change an image in a picture placeholder

These steps should help you delete or modify placeholders in Microsoft Word, whether text-based or involving other elements like images or content controls.

Why choose the WPS Office for our work?

WPS Office can be a practical alternative for document creation, particularly for users who like to use placeholders. Notably, its cost-effectiveness accommodates various user profiles, including students, freelancers, and those mindful of their budgets.

WPS Office

The compatibility with Microsoft Office files enhances collaborative work, facilitating smooth interactions between different software platforms. Within the WPS Office, the process of inserting and working with placeholders is user-friendly, eliminating those unnecessary complexities. Whether you're adding text, images, or other elements, the platform prioritizes simplicity. Moreover, the ease of downloading and utilizing WPS Office , whether on a Windows PC or any Android or iOS device, ensures a straightforward document creation experience.

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FAQs about how to insert a placeholder in word?

Q1. how to insert a placeholder in powerpoint.

To add a placeholder in PowerPoint, follow these steps:

Step 1: Open your PowerPoint presentation and navigate to the "View" tab in the ribbon.

Step 2 : Click on "Slide Master". You can locate this in the Master Views section.

Step 3: Within the Slide Master view, choose the slide layout where you intend to insert the placeholder.

Step 4: Click on "Insert Placeholder" found in the Master Layout group.

Step 5: A drop-menu will appear. Select the type of placeholder you wish to include (e.g., Text, Picture, Chart, etc.) from the drop-down menu.

Step 6: Click on the desired location on the slide layout and drag to create the placeholder.

Q2. How to add a placeholder to a WordPress?

Here are the steps to add a placeholder to a WordPress form field using the Ninja Forms plugin:

Step 1: Choose a text form field. Click on the specific field within the form builder where you want to incorporate a placeholder.

Step 2: Access the Display tab of the form field.

Step 3: Input the placeholder text. Enter the desired text to be displayed as a placeholder in the designated Placeholder field and save your changes.

Q3. How to insert a picture placeholder in Word?

Here's a step-by-step guide to effortlessly incorporate image placeholders into your Word document, ensuring a visually engaging and structured presentation:

Step 1: Open your Word document.

Step 2: Position the cursor where you want to place an image placeholder.

Step 3 : Navigate to the Insert tab on the Ribbon and select the Table option in the Tables group. You need to create a table that will hold the image placeholder.

Step 4: A dialog box for inserting a table will appear. Choose a single row and column (1x1 Table) from the displayed options. Adjust the table size as needed.

Step 5: Inside the table, go to the Developer tab on the Ribbon, and click on the Picture Content Control option in the Controls section.

Step 6: A Picture Content Control will be added inside the table. A Picture Content Control is similar to the image Placeholder. Resize it to the size of the table.

Step 7: To insert an image, click on the center of the placeholder, choose your image, and click Insert at the bottom of the screen.

Placeholders and Efficiency

Understanding how to insert placeholders in Microsoft Word can streamline the automation of processes like mail merge and other automation features. This knowledge also facilitates more effective and efficient collaboration by clearly indicating to users where they should input their information in a well-formatted document.

Remember that WPS Office can be a practical choice for your document needs. Its budget-friendly approach, user-friendly features, and compatibility make it a solid option for students, freelancers, and budget-conscious professionals. Feel free to enhance your document creation by exploring placeholders and enjoying the convenience of the WPS Office .

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how to cite for a powerpoint presentation

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  3. How to Cite a PowerPoint Presentation (MLA, APA, Chicago)

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  1. How to Cite a PowerPoint Presentation in APA, MLA or Chicago

    Information you may need to cite a PowerPoint Presentation: Author or authors of the presentation Presentation title Date of publication/presentation Place of publication/where the presentation was given URL (if used to locate the presentation) Cite a PowerPoint Presentation in MLA format: MLA format citation structure:

  2. APA PowerPoint Slide Presentation

    Cite your source automatically in APA Cite Using citation machines responsibly Powered by This resource is enhanced by a PowerPoint file. If you have a Microsoft Account, you can view this file with PowerPoint Online.

  3. How to Cite a PowerPoint in APA Style

    To reference a PowerPoint presentation in APA Style, include the name of the author (whoever presented the PowerPoint), the date it was presented, the title (italicized), "PowerPoint slides" in square brackets, the name of the department and university, and the URL where the PowerPoint can be found.

  4. Citing Sources in PowerPoint Presentations

    If you use outside sources in your presentation (noted in your in-text citations), you must cite those sources on a References page/slide. Your Reference page can be created in NoodleTools, exported to Microsoft Word, and distributed or submitted with your slides to those who attend your presentation. Ask your instructor if they would like a ...

  5. PowerPoint slide or lecture note references

    If the slides contain citations to information published elsewhere, and you want to cite that information as well, then it is best to find, read, and cite the original source yourself rather than citing the slides as a secondary source. Writers creating PowerPoint presentations in APA Style should present information clearly and concisely.

  6. How to Cite a PowerPoint in MLA

    To cite a PowerPoint or other slide-based presentation in MLA style, the format depends on how you viewed the presentation. If the slides are available to view online, the format is similar to that for a website: provide the author and title of the presentation, the name of the site in italics, the date it was posted, and the URL.

  7. 3 Ways to Cite a PowerPoint Presentation

    1 Start your Works Cited entry with the name of the presenter. Type the last name of the presenter, followed by a comma, then add their first name. Place a period at the end of their first name. [1] Example: Kalyanaraman, Ananth. 2 Add the title of the presentation in quotation marks.

  8. APA Citation Guide (7th edition) : Powerpoint Presentations

    Double-space the list. Start the first line of each reference at the left margin; indent each subsequent line five spaces (a hanging indent). Put your list in alphabetical order. Alphabetize the list by the first word in the reference. In most cases, the first word will be the author's last name. Where the author is unknown, alphabetize by ...

  9. How to Cite a PowerPoint in APA

    APA. Citing a PowerPoint in APA most commonly follows the rules for citing a lecture. Select " Lecture " in our free citation generator below. If a lecture doesn't quite reflect your source, use the drop-down to select another one.

  10. How to Cite PowerPoint Presentations in APA & MLA Formats

    The two differences between citing a PowerPoint presentation in APA format and another work is that you'll put the phrase " PowerPoint slides " in brackets after the title of the presentations followed by the phrase " Retrieved from " and the URL where you found the presentation.

  11. How to Cite a PowerPoint Presentation in APA 7?

    In case there's an unknown author, we replace their name with the title. 3.2. Citing a PowerPoint in APA - Inaccessible Documents. In case your PowerPoint slide is inaccessible to readers, then you have the option to cite the source as personal communication. Let's see how this happens.

  12. 7. Citing Sources in Presentations

    You can cite references within the text of your presentation slide using the same APA format for in-text citations (Author, Date) as in a written essay. Remember to cite sources for direct quotations, paraphrased materials, and sources of facts (such as market share data in the example slide).

  13. Harvard Referencing Guide: PowerPoint Presentations

    The full reference should generally include Author or tutor Year of publication (in round brackets) Title of the presentation (in single quotation marks) [PowerPoint presentation] in square brackets Module code: module title (in italics) Available at: URL of the VLE (Accessed: date) Example : Full reference for the Reference List

  14. MLA PowerPoint Presentation

    Select the MLA PowerPoint Presentation above to download slides that provide a detailed review of the MLA citation style. Cite your source automatically in MLA Cite Using citation machines responsibly Powered by

  15. PDF Citing Your Sources Using Chicago (Turabian) Style for PowerPoint

    Citing Your Sources Using Chicago Style for PowerPoint Presentations, Rev. 9/11/2018 - p. 1 Citing Your Sources Using Chicago (Turabian) Style for PowerPoint Presentations Giving credit to the sources you reference in your presentation is not only about compliance with copyright laws, but it's also a critical part of building credibility

  16. How do I cite my sources in a PowerPoint presentation?

    To cite your sources within a PowerPoint presentation, you can include your references or in-text citations on each slide. You can (a) provide the references verbally, (b) provide a reference list slide at the end of your presentation with corresponding in-text citations, or (c) combine these.

  17. How to put References or cite Sources in PowerPoint

    1] In-text Citation You can manually add references to the presentation slides' text which is called In-text Citation. Always ensure to add references to the facts, direct...

  18. How to cite sources in PowerPoint

    Learn how to cite sources in PowerPoint (it's important) and the different citation options you have. You can do it!🚀 UNLOCK the critical PowerPoint shortcu...

  19. How to Cite a Website, Book, YouTube Video, etc. in PowerPoint

    Citing a source in a report or paper is pretty easy - you just give the source details according to a particular style of citation. But, when it comes to presentations and speeches, do you know how to correctly cite your sources?

  20. How to Reference in a PowerPoint Presentation Harvard

    How to use Microsoft Office tools to create Harvard references in PowerPoint presentations. Microsoft Office tools such as Word and PowerPoint have built-in tools for creating references in Harvard style. To use these tools, select the "References" tab in PowerPoint and select the Harvard referencing style.

  21. APA Style Formatting in PowerPoint

    In this video, Purdue Global Learning and Development Specialist, Chrissine Cairns, demonstrates how to format a PowerPoint applying APA Style (7th Edition) to a title slide; body slides using bullet points, figures, tables, and copyright statements; and a reference list with hanging indentations. Presentation Times for Video Sections

  22. How to Cite a Website in a PowerPoint Presentation Apa

    Here are the steps to follow when citing a website in a PowerPoint presentation APA: Start with the author's last name and first initial (s). Follow the author's name with the year the website was published or updated in parenthesis. After the date, add the title of the webpage, followed by a period.

  23. How to Cite Pictures in PowerPoint

    To cite an image or photo in PowerPoint, you'll need to first open a PowerPoint presentation and insert a picture or image. Related: How to Insert a Picture or Other Object in Microsoft Office To add a citation to the image, you'll need to add a text box. To do this, click Insert > Text Box on the ribbon bar.

  24. How do I cite resources or images in a PowerPoint Presentation

    An excerpt from the PowerPoint Presentations section of the page about APA citation style in a presentation: Citations and References. Always include APA-formatted citations to credit the proper authors for information on your slides. If there are multiple citations per slide, include the citation directly after the information.

  25. How to find and enable missing Copilot button in Microsoft 365 apps

    Important: Copilot in Outlook only supports work or school accounts, and Microsoft accounts using outlook.com, hotmail.com, live.com, and msn.com email addresses at this time. Any Microsoft account using an account from a third-party email provider, such as a Gmail, Yahoo, or iCloud, can still use Outlook, but won't have access to the Copilot features in Outlook.

  26. How to Insert a Placeholder in Word [Step-by-Step]

    Citation Placeholder: A citation placeholder in Microsoft Word is a designated space within a document reserved for inserting citation details. It allows users to mark where citations will be added later, facilitating the smooth drafting of content before finalizing reference information. ... Step 1: Open your PowerPoint presentation and ...