cover letter from landlord to tenant

• How To Rent

How to write a cover letter for a rental application

Erin Delahunty, Property Journalist

13 Feb 2023, 5:21pm

In many of parts of Australia, there’s stiff competition for great rental properties. The cover letter that goes with the application is a way for prospective tenants to explain why they should get the rental above other applicants.

Essentially, a cover letter is a summary of all the key information and data provided in the application, showing why someone would be a good tenant – similar to the cover letter that accompanies an application for a job.

If an online portal like Ignite is used, there may not be a specific spot for a cover letter, but the advice for writing a good one applies equally to how tenants answer the all-important question: “Why is this property right for you?”.

What should a cover letter include?

Sofia Ligeros , leasing consultant with ACT-based Independent Property Group, said a cover letter should be addressed to the person who is handling the tenancy and include:

• Information about the applicant
• A bit about their hobbies
• Working background and other personal information
• Tenants should also explain why they’re moving and why they like the property, making sure to include the actual address of the property.

A cover letter for a home is similar to a cover letter for a job. Picture: realestate.com.au/rent

“You also need to show you have an understanding of your obligations as a tenant and why you believe you would make a great fit for their home,’ she said.

Ms Ligeros said photographs can be a great personal touch, too, helping the property manager put a face to a name.

Michelle Wilde , the principal of Queensland-based Stella Property, uses Ignite to handle applications, so doesn’t require cover letters. However, she said applications need to make it clear the would-be tenant can pay on time, are responsible and will look after the property. The biggest red flag for Ms Wilde is if a tenant has had an issue or dispute with a previous property manager.

Why is this property right for you?

Many application forms ask tenants to answer a simple question: Why is this property right for you? Whether it’s answered directly in a field online, as it is with Ignite , or through a cover letter, the vital response is vital.

Trish Mewett , a Jim’s Real Estate franchisor, said it’s a way for applicants to speak openly and honestly about why they want the property.

A photo of the applicant can be a great personal touch. Picture: realestate.com.au/rent

She said prospective tenants should explain how the property suits their life and speak with passion. “Home is where the heart is, so speak from the heart, but don’t overdo it so that it sounds unbelievable, as this may put managing agents off your application.”

It’s also smart to add some additional background details, such as your work, education and hobbies, to help flesh out the full picture of who an applicant is.

Example of a cover letter for a rental

Here’s an example of a good cover letter.

(Applicant current address)

(City, postcode)

(Phone number)

  (Agent name)

(Agent address)

Subject; Application cover letter for (address of property)  

Dear (name of property manager or landlord)

My name is (applicant name) and along with (applicant name), we would like to formally apply for the rental property at (address) as advertised at (URL).

We previously lived at (address) for (amount of time) and paid (amount of weekly) rent. Prior to that, from (start date) to (end date), we lived at (address). Both were rental properties and we have included our previous property managers (or landlords) as references in our attached application.

We both work (full-time/part-time) and earn a combined (amount) weekly, so we feel we are more than able to cover the (amount) weekly rent and bond. We have both been employed for (time period) and consider our employment status as secure.

We are particularly interested in this property because of the nearby amenities, proximity to public transport and easy commute to both of our workplaces.

We are quiet and respectful of others’ privacy and have always had good relationships with our previous landlords and they’re happy to speak to that.

Although we enjoy socialising, we like our home to be a peaceful place.

Along with my cover letter, we have included the rental application and all relevant identification documents.

We’re looking for a stable tenancy and hope you will consider our application favourably. If you have any questions or concerns, please do not hesitate to contact us.

(Applicant signature)

(Applicant name, typed)

(Applicant phone number)

(Applicant email address)

This article was originally published on 15 Jul 2021 at 11:48am but has been regularly updated to keep the information current.

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Rental Cover Letter: Sample Letter to Rent a House

Do you really need a cover letter to rent a house? It might not be technically required, but writing a rental cover letter can be an excellent way to set yourself apart in a highly competitive market.

Consider this: they likely receive many applications when a landlord or property management team accepts new tenants. Millions of people apply to rent a house every year, which means that you could be up against dozens (if not more) of other applicants. But with a rental cover letter, you can make a positive first impression and potentially get a step ahead of other renters.

This guide will cover how to write a cover letter for a rental application and even provide you with a rent letter example to help you get started.

Why Write a Rental Cover Letter

Usually, cover letters are reserved for job applications. You might include a cover letter with your resume to summarize your strengths, past professional experiences, and your best qualities. A cover letter aims to show why you deserve the job and what makes you unique in a pool of applicants.

Essentially, cover letters for rental applications serve the same purpose. However, instead of applying for a job, you’re applying for your future dream home.

Rental application cover letters are not required, but they can be an effective “extra step” that demonstrates that you’re serious about renting the property in question. Also, writing a letter to a landlord to rent the property can highlight exactly why you would be an ideal tenant.

Criteria Landlords Look For

When landlords and property management teams review home rental applications , they are looking for a few key criteria:

• Credit history
• Employment/employment history
• Rental history
• Background check

These criteria help landlords decide whom to pick to rent the property because they paint a picture of who a tenant is, whether they’re likely to pay rent on time and if they’ll be a considerate tenant and neighbor. With a rental cover letter, you can go one step further and share this information in your own words.

What to Include in a Rental Cover Letter

So, what goes in a rental application cover letter? There are no hard and fast rules, but here are some good guidelines.

Summarize Your Employment History

A landlord is far more likely to rent to someone with steady employment – they need the tenant to be able to pay rent every month.

So, sharing more information about your current employment and past positions can give you a boost. For example, highlighting that you’ve been in your current position for many years shows that you tend to be reliable and responsible.

Share Your Hobbies

It might be surprising to see this one on our list, but your hobbies can turn your application from a piece of paper into a story about an actual person – which is a big plus. It’s always a good thing when the landlord can feel like they’re getting to know you.

Talk about how you’ll plan to spend your off time in the community; for example, maybe you’ll be taking your family to swim at the private neighborhood pool.

Discuss Your Thoughts on What Makes a Good Neighbor

Your potential new neighbors are hoping you’ll be a friendly, conscientious neighbor, but so is your landlord. Landlords don’t want to deal with conflict caused by a troublesome tenant. Instead, they’re aiming for a smooth, drama-free situation.

You can briefly cover what you think it means to be a good neighbor and how you’ll bring those qualities to your new home.

Explain Why You Want To Live in This House

A tenant who truly cares about the property and community is bound to be a good tenant, especially compared to one who may be indifferent about the home.

Try to share specific examples of why this house and neighborhood is your ideal home. For example, you might discuss the local preschool where your child will be enrolled, a nearby park you envision spending time at, or any personal reasons.

Sample Letter to Rent a House

Here’s a handy cover letter template for a rental application to make the writing process as easy as possible.

(Your name) (Address) (City, State ZIP Code)

(Landlord or property manager name) (Address) (City, State ZIP Code)

Re: (Your name) Rental Application Cover Letter for (Address or property name)

Dear (Landlord name),

My name is (Your name), and I’m writing to you to express my interest in the home at (address or property name). I would love to live in this place because (reasons you want to rent the property).

I currently am a tenant at (current address) but am ready to move because (reason for moving).

My hope in writing this letter was that it would help you get to know me a little better and show you why I’m an ideal tenant for this rental home.

• (Highlight of employment history)
• (Highlight of rental history)
• (Something about your hobbies or interests)
• (Note about how you’ll be a good neighbor/tenant)
• (Quote from a reference)

I’m committed to being a respectful, reliable tenant and a good neighbor, who will pay my rent on time, care for the property and communicate with you whenever needed.

Please feel free to contact my references or me personally with any questions or concerns.

Thank you for your time and consideration,

(Signature) (Printed name) (Email address) (Phone number)

Look into Build-to-Rent Homes by Wan Bridge

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Contact our team today for more information about our communities and how to apply to become a resident.

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Rental application cover letter Tips to standout

• 12 Jun 2023
• By James Price

Rental application, Cover letter, tips

A cover letter is a crucial aspect of your rental application process, as it gives you the opportunity to make a positive first impression on the property manager or landlord, also known as the lessor. It showcases your personality, work history, and lifestyle.

A cover letter can greatly impact the decision on whether you are given the tenancy. In this article, we will provide you with valuable tips on how to write an outstanding rental cover letter that will help you stay a step ahead of the crowd.

What is a cover letter for a rental property?

A cover letter for a property available to rent, also known as a renter cover letter, is a document that accompanies your application for the property, explaining why you would make a great tenant.

This letter serves as an introduction to the lessor and gives you the chance to showcase your personality, work history, and lifestyle. A well-written renter cover letter can help you get a step ahead of the competition and increase your chances of being approved for the property you desire.

Why do I need a renter cover letter?

A renter cover letter is an excellent way to make a positive first impression and demonstrate your professionalism to the lessor. It's the perfect way to introduce yourself and your suitability for the rental.

Advantages of a cover letter

By including a cover letter, you are showing that you are taking your application for the rental home or apartment seriously and are willing to go the extra mile to secure your desired property. This can set you apart from other renters and increase your chances of being approved. There can be a lot of prospective tenants, especially in a competitive market, making it crucial to stay a step ahead in any way you can.

Who reads a rental cover letter?

Home rental applications are typically read by a property manager or lessor who is responsible for screening potential tenants and making decisions on who to rent to. This person will evaluate your renter cover letter and ultimately decide if you are fit for the property.

Is there a criteria lessors look for?

Yes, there are certain criteria that property managers and landlords look for when evaluating applications from potential renters. Some of these include:

· Stable employment status and history

· No history of eviction

· No criminal record

· Ability to pay rent on time each month

· Positive rental references

By including this information in your application, you can demonstrate to the lessor that you meet their criteria and would make a responsible and reliable tenant.

Things to include in your rental cover letter

1. Introduction: Start your cover letter by introducing yourself and your reason for applying for the rental property.

2. Lifestyle: Provide a brief description of your lifestyle and why you are looking to move. If you are planning on sharing the house with family or housemates, introduce them as well.

3. Employment History: Summarise your past occupations, including your current job and how long you have been in your current position. This will demonstrate your stability and ability to pay rent on time.

4. Hobbies: Share your hobbies and interests. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

5. Thoughts on Good Neighbors: Discuss your thoughts on what makes a good neighbor and how you plan to be an active member of the community.

6. Rental References: Provide the names and contact information for at least two previous lessors who can provide a positive reference for you as a tenant.

How to format a rental cover letter?

Like most application forms, following a clear and concise format can help leave a lasting impression. When writing a rental cover letter for a rental application, it is important to present yourself in a professional and organised manner. Start by including your contact information, followed by the date and the lessors information. Be sure to use a clear and legible font, such as Arial or Times New Roman, in a font size of 12 points.

In the first paragraph, introduce yourself and state the reason for your letter. Mention the specific property you are interested in and what about the property appeals to you.

In the second paragraph, highlight your job history, including your current position and how long you have been employed there. If you have any relevant work experience, such as property management or customer service, be sure to mention it.

In the third paragraph, discuss your hobbies and interests and how they fit in with the community you are applying to live in. For example, if you enjoy outdoor activities and the property you are applying for has a pool, mention that you look forward to spending time by the pool with your family.

In the fourth paragraph, discuss what you believe makes a good neighbor. Explain that you value a peaceful and respectful community and that you take pride in maintaining your living space.

In the final paragraph, include any rental references you have, including previous lessors and you have any personal references, such as friends or coworkers, who can speak to your character. Feel free to include them as well.

When concluding your cover letter, thank the property manager or landlord for considering your application and express your eagerness to hear back from them. Be sure to sign your name in ink, and include a copy of your application for the property.

Tips for writing a winning rental cover letter

1. Customise your rental cover letter: Each application is unique, so it is important to tailor your letter to each property you are interested in. This will show that you have taken the time to research the property and that you are genuinely interested in becoming a tenant.

2. Use a Professional Tone: Make sure to use a professional tone when writing your cover letter. Avoid using slang or overly casual language. Address the lessor by their proper title, such as Mr. or Mrs., and use proper punctuation and grammar throughout the letter.

3. Showcase your personality: While it is important to be professional, don't be afraid to showcase your personality and let your character shine through. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

4. Be concise: Keep your cover letter short and to the point, focusing on the most important information. Aim for around 200-300 words, and avoid repeating information that is already included in your application.

5. Showcase your Responsible Nature: Landlords and property managers want to rent to tenants who are responsible, trustworthy and reliable. Highlight your responsible nature by discussing your previous rental experience, any positive feedback from previous lessors, and your ability to pay rent on time.

6. Explain Your Personal and Professional Goals: Lessos wants to rent to tenants who have a stable and long-term plan. Explain your personal and professional goals in your cover letter, and how renting the property fits into your long-term plans. This can give the lessor confidence that you will take care of their property and stay for a longer period.

7. Offer to Provide Additional Documentation: Offer to provide additional documentation such as employment contracts, pay stubs, and bank statements to support your application. This shows that you are proactive and willing to go the extra mile to secure the rental.

8. Close the Letter on a Positive Note: End your cover letter on a positive note by expressing your gratitude for the opportunity to apply for the rental and your excitement about the potential of living in the property.

9. Proofread and Edit Your Cover Letter: Before submitting your letter, make sure to proofread and edit it for grammar, spelling and formatting errors. A well-written and professional letter can help you stand out from other applicants and increase your chances of securing the rental.

Additional tips for securing the rental property

1. Follow Up with a Phone Call

After submitting your rental application and cover letter, follow up with a phone call to the lessor to inquire about the status of your application. This shows that you are interested in the property and that you are proactive in your search for a new home.

2. Be Prepared for an Interview

If your cover letter and application are well received, you may be asked to come in for an interview. Be prepared to discuss your employment history, lifestyle and other relevant information in detail.

3. Ask Questions During the Interview

During the interview, be sure to ask the landlord or property manager any questions you may have about the property or their expectations for tenants. This shows that you are engaged and interested in the rental process.

4. Follow-Up After the Interview

After the interview, follow up with a thank you note or email to the landlord or property manager. This will help keep your application at the forefront of their mind and show that you are still interested in the property.

5. Know Your Rights as a Tenant

It is important to familiarise yourself with your rights as a tenant, including your right to privacy, the right to a safe and habitable living environment, and the right to access certain amenities, such as a swimming pool or laundry facilities.

6. Be Patient

The rental process can take time, so be patient and keep your options open. If you are not selected for the property you applied for, don’t be discouraged. Keep searching for other properties and continue to improve your application materials to increase your chances of success.

First impressions count and a well-written cover letter can be the key to securing the perfect apartment or house. By showcasing your personality, providing a detailed employment history, and highlighting your interests and values, you can set yourself apart from other applicants and increase your chances of landing the rental. Remember to be professional, thorough, and patient, and you will be well on your way to finding your dream rental.

Are you planning on moving into a property with pets? Read about the laws regarding pets in rental properties here . Have another question relating to property managers? Search your query through our extensive library here .

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How to write a rental application cover letter – sample template included, why a cover letter.

Whether you’re eyeing a cozy apartment in a bustling city or a charming house in a quiet suburb, your rental application cover letter could be the golden ticket to securing your dream place.

Let’s dive into how you can craft a cover letter that not only showcases your best self but also puts you at the top of the landlord’s list.

Think of your rental application cover letter as your personal pitch. In markets where the demand for homes far outstrips supply, this letter is your chance to show why you’re not just another applicant, but the perfect tenant. It’s all about making a memorable first impression that convinces the landlord you’re the right fit for their property.

What to Include in Your Cover Letter

Your cover letter should be a blend of personal insights and key information. Here’s what to highlight:

• Personal Introduction : Start with a brief introduction of who you are and why you’re moving. This helps the landlord get to know you right off the bat.
• Employment and Financial Stability : Mention your job and hint at your financial capability to pay rent on time. Landlords love stability!
• Lifestyle and Habits : Share a glimpse of your lifestyle and hobbies. If you’re a quiet bookworm or a weekend gardener, let them know. It paints a picture of you as a tenant.
• Why This Property? : Dive into the reasons you’ve fallen for the property. Is it the leafy neighbourhood, the pet-friendly policy, or proximity to work? This shows you’re genuinely interested.
• Your Qualities as a Tenant : Highlight your qualities, like being clean, quiet, and respectful. If you’ve got a green thumb or are handy around the house, mention that too.

The Power of Personalisation

Don’t just copy and paste a generic template. Tailor your cover letter to each property you apply for. Landlords can spot a generic letter a mile away, and personalisation will show you’ve put thought and effort into your application.

Stand Out with Specifics

• Tell a Story : Share a brief, engaging story about why the property caught your eye or how it fits into your future plans.
• Add a Personal Touch : If allowed, including a photo or a small personal detail can help the landlord remember you among a sea of applicants.
• Be Professional but Friendly : Strike a balance between professionalism and showing your personality. You want to come across as reliable yet relatable.

Rental Application Cover Letter Template

Dear [Landlord/Property Manager’s Name],

I am writing to express my interest in the [Property Address] listed [where you found the listing]. As a [Your Job Title] at [Your Employer] with [Number of Years/Months] years of stable employment, I am excited about the possibility of making this property my new home.

The property stands out to me because of [mention one or two specific features or location attributes]. My lifestyle is [brief description, e.g., “quiet and active, with interests in cooking and outdoor activities”], aligning perfectly with what this home offers.

I have a consistent record of timely rent payments and maintaining properties in excellent condition, as my references will attest. I am looking for a long-term lease and see [Property Address] as the ideal fit.

Thank you for considering my application. I am eager to discuss how I can be a great tenant for your property. Please feel free to contact me at [Your Phone Number] or [Your Email Address].

Best regards,

Final Touches

• Proofread : Double-check for typos or grammatical errors. A well-written letter reflects your attention to detail.
• Follow Up : Don’t be shy to follow up after submitting your application. A polite email or call can reinforce your interest.

Crafting a compelling rental application cover letter is your chance to shine in the competitive rental market. By blending personal insights with key information and adding a dash of charm, you’ll increase your chances of making a lasting impression.

Remember, this is more than just a formality; it’s an opportunity to stand out and secure your future home.

Rod Callaghan

I have 30+ years of industry experience working as a real estate agent, and I’ve been teaching and assessing real estate for 12+ years now. My goal is to find out what I can do to advance the business of all my clients.

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Rental Application Cover Letter

Rating: 5 - 2 votes

This Rental Application Cover Letter can be used by one or more tenants that are applying to rent a residential property such as a house or apartment .

In today's competitive rental market, landlords are often overwhelmed with rental applications. Tenants need to make an effort to stand out from the pack, and landlords are on the lookout for tenants that are well organised and professional . A cover letter is the first thing the landlord will see , so it is important that tenants take the time to prepare a high quality cover letter. This document will help tenants to do that.

The letter allows the tenants to present themselves in a professional and appealing manner. It gives them the chance to summarise their situation such as in relation to employment and previous rental properties, and it also lets them list the various documents that they may be providing to the landlord (such as a Rental Application Form , references, copies of payslips, and credit checks).

How to use this document

In this letter, tenants can enter their crucial information such as their personal contact details and information about their employment or other sources of income . They can summarise their rental history and list all of the documents that they are providing to the landlord.

If they have rented properties in the past, then many tenants get their previous landlords to provide a reference using our Rental Reference document. These references can then be attached to this letter.

In addition, many landlords require tenants to prepare a rental application form using our Rental Application Form for Residential Property . This application form can also be attached to the letter. Even if the landlord has not asked for it, many tenants choose to prepare a rental application form anyway , as it helps their application to stand out and impress the landlord .

Tenants may also attach copies of some recent payslips , to show the landlord that they earn enough to cover rent.

Many tenants also obtain a credit report from a reporting agency such as Equifax , and attach a copy of this credit report with the letter.

Once the letter and other attachments have been prepared, the tenant can provide them to the landlord, either by email, post or in person. If the landlord uses a property manager, then they can be delivered to the property manager on the landlord's behalf.

If the landlord or property manager has specified a particular procedure that tenants should use to apply for the property, then tenants should follow this procedure. For example, some landlords have specific forms that they want tenants to fill out, or other specific information that they want tenants to provide.

Applicable law

Each state and territory also has its own legislation regarding residential tenancies.

Further information or legal assistance, particularly in relation to residential properties is available from consumer affairs offices, tenant unions or tenant advice services in each state and territory. Community legal centres may also provide assistance.

In some cases, real estate agents may be covered by the Privacy Act 1988 (Commonwealth) . For example, if they have an annual turnover of more than $3 million then they may be covered. Or if they opt-in to the Privacy Act 1988 (Commonwealth) then they will be covered. If the Privacy Act 1988 (Commonwealth) applies, then there will be restrictions in relation to what sort of information can be collected and how it should be handled. The Office of the Australian Information Commissioner provides further information.

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.

A guide to help you: How to Send a Letter

Other names for the document:

Cover Letter for Rental Application, Letter to Apply for Rental, Letter to Apply for Tenancy, Letter to Apply for Property Tenancy, Cover Letter for Tenancy Application

Country: Australia

Housing and Property - Other downloadable templates of legal documents

• Request for a Rent Payment Extension or Discount for Residential Lease
• Rent Increase Notice
• Letter to Neighbour About Nuisance
• Letter to Request Return of Residential Tenancy Deposit
• Tenant's Letter Giving Notice to End Tenancy
• Rent Receipt
• Late Rent Notice
• Licence Agreement - Holiday Rental
• Roommate Agreement
• Rental Reference
• Rental Application Form for Residential Property
• Letter Offering Lease Renewal
• Rent Reduction Notice
• Letter Confirming Receipt of Deposit
• Letter Refusing to Return the Deposit at the End of Tenancy
• Tenant Maintenance Request Letter
• Letter Reporting Hidden Defects in a Rented Property
• Other downloadable templates of legal documents

How to Write a Cover Letter For a Rental Application

Key takeaways: Highlight the responsibilities you have that show you are a dependable adult. Give specific reasons why you like the apartment eg. workplace accessibility, close to family etc. Attach all the necessary documentation in an orderly format. The less work you give the landlord, the higher your chances.

Securing a rental property is never easy, let alone in a rent crisis like the one we’re experiencing in Australia. With other tenants bidding higher rent, competition can be fierce. So, if you’re on the hunt for a house or an apartment for rent, a winning cover letter for a rental application is a must. 

Merely submitting a rental application form will not be enough. Along with a verified identification (like your passport document number ), bank statements , and your personal references, you have to write a convincing rental application cover letter. 

There are many templates for a rental cover letter that seek to stand out amongst other prospective tenants. But other rental applicants will also be using those templates for sure.

A different mindset in writing your cover letter for a rental application just might give you the edge. At the outset, don’t rely on templates but write your original rental cover letter thinking as if it’s a job application.

Whether it’s the first time you’re applying for a rental property or the 20th, read on for some rent application tips and renter hacks that will help you win over your landlord.

Related articles:

• Rental Prices Are Soaring – Here’s What You Need to Know
• How Much Can a Landlord Increase Rent?
• Renters’ Rights: What You Should Know

What to include in a cover letter

When crafting a cover letter for a rental application, it’s best to direct it to the person in charge the lease. This letter should include:

• A brief introduction of the prospective tenant.
• Insights into their interests and pastimes including hobbies, club affiliations
• An overview of their professional history and additional personal details.
• It’s also beneficial for applicants to shed light on their r easons for relocating and their admiration for the specific property, ensuring the exact property address is mentioned.
• Housemates and their ages, an important input if you have children
• Pets (if any) and their description

Rental cover letter examples

Example #1: budget-conscious apartment in inner-city melbourne:.

Dear [Landlord name],

My name is [Your name] and I am writing to express my strong interest in renting the [Apartment number] apartment at [Building name and address]. I was immediately drawn to its [Mention specific features that appeal to you, e.g., modern kitchen, balcony with city views, etc.].

I am a [Your profession] with [Number] years of experience and currently work for [Your company name]. My annual income is [Your annual income]. I am a responsible and respectful individual with a clean rental history. I have lived in my current apartment for [Number] years and my previous landlord can be reached at [Previous landlord’s contact information] for a reference.

I am looking for a quiet and well-maintained apartment in a vibrant location like [Neighborhood name]. I am a tidy and considerate tenant who maintains a clean and respectful living environment. I am a non-smoker and have no pets.

I am available for a viewing at your earliest convenience and am flexible with the move-in date. Thank you for your time and consideration.

[Your name]

Example #2: Family home in a suburban area:

My name is [Your name] and I am writing on behalf of myself and my family to express our interest in renting the house at [Address]. We are a family of [Number] people, including [Number] adults and [Number] children aged [Ages of children].

We are currently living in [Current address] and have been there for [Number] years. We are seeking a larger home in a safe and family-friendly neighborhood like [Neighborhood name]. We were particularly impressed with the [Mention specific features that appeal to you, e.g., spacious backyard, proximity to schools and parks, etc.] of your property.

I am a [Your profession] and my partner is a [Partner’s profession]. We have a combined annual income of [Combined annual income]. We are responsible tenants with a clean rental history and excellent references. Our previous landlord can be reached at [Previous landlord’s contact information].

We are quiet and respectful neighbors who will take good care of the property. We are also mindful of noise levels and would adhere to any community regulations.

We are available for a viewing at your earliest convenience and are flexible with the move-in date. Thank you for your time and consideration.

Remember to personalize these examples further by:

• Adding specific details about your lifestyle and interests.
• Highlighting your strengths as a tenant, such as reliability, cleanliness, and respectfulness.
• Proofreading carefully before submitting your application.

Create a good first impression on the application form

As in applying for a job, first impressions count . Put your best foot forward even when filling up an online rental application such as a 1form. This you can do when answering a “ why is this property right for you ” example question. 

Whether it’s your first time renting or 20th, shine a light on your honest attributes . Always highlight that you’re a perfect match with the rental property also in the other vital information that has to be included a cover letter for the rental application. 

You can emphasise this in your work background . For example, you can cite the proximity of the rental to your place of employment or its commuting advantage.

Personalise your rental application cover letter

In other words, it would be to your advantage over other rental applicants if you go beyond the standard details in your rental application cover letter. The cover letter should be part of the must-have documents you need to rent an apartment or house.

Including your photo in your cover letter for rental application, for instance, will enable the landlord or property manager to put a face on your wish to live in the property.

Adding group pictures of the other members of your household may also help in this regard.

Add links to your online profiles

Just like in a job application cover letter, it may be useful to add web links to your rental cover letter application. You will have to limit those links to not more than two or three.

The links that you may add should be those that will help the landlord or property manager decide that you’re a good fit for the property.

Consider, for instance, adding the web link of the company you’re working for. Providing access to your LinkedIn profile can also project how stable your current employment or career is. 

Be extra helpful to the landlord or rental agency

Besides injecting personality to your rental cover application letter, you can go the extra mile too in being helpful to the landlord by indicating how long you expect to stay in the property.

In your rental cover letter application, make sure to indicate if your stay is short-term or long-term, and if possible, cite a specific time frame .

Providing this information in your rental cover letter might give you an edge over the other rent applicants. The specific time frame you provide will enable a landlord to better plan or manage tenancy in the property .

Harmonise the letter with the application form 

In writing the rental cover letter, be sure that its contents match those in the rental application form you filed with the landlord or rental agency. You have to be very careful as well in filling up the application form at the outset.

Accomplish a winning rental application form just as you would in writing a cover rental application letter.

Be careful with your spelling, as misspelled words could lead to confusion in your cover letter rental application.

Consistency is the key here, especially if you have manually filled up a hard-copy rental form. Make sure your handwriting is readable.

Filling up the rental form quickly and submitting it promptly can also be an advantage over other prospective tenants. Submit the rental application form at once even if you are considering other rental properties or unsure of the rental property approval.

What’s important is you’ve thrown your hat into the ring and let the rental agency or landlord know you’re interested.

Documents you need in a rental application

In the rental cover letter, you can likewise reiterate your compliance with the submission of documents required in the rental application . Inform the landlord of a document that you may be lacking. Assure that its paperwork is in process and give the date when you expect to submit it.

Generally, these required rental application documents would include the following:

• Identification . This typically requires submitting a copy of government-issued IDs, such as a driver’s license or passport. The rental application form’s instructions will specify which ID or IDs are required. 

• Rental history. This can be a copy of a previous rental agreement or proof of rental payments you’ve made previously.

• Previous bills. Copies of your past utility bills paid.

• Payslips or bank statements. These documents are needed as your proof of income. 

• References . Usually, these are professional references, and the stronger ones you should get are the real estate agents or property managers whom you’ve worked with in your previous rentals.

Be honest and upfront in your cover letter

Speak from the heart and be forthright in your rental cover letter application. Indicate that you are willing to discuss and resolve any potential stumbling block that the landlord or property manager may cite.

Ensure that you’re laying your cards on the table and not hiding anything.

Express your willingness, for example, to bring along your housemates during the rental property inspection. If you have initially made contact with the property manager or landlord, thank them for accepting your rental application and follow it up without sounding pushy or impatient .

Just reiterate your interest and emphasise why this property is right for you. Additionally, you can also look up our examples of how to answer the ”please share a few details about your history as a renter’ question if it comes up in the application.

If you do this all successfully, it’ll up your chances and then you can move onto learning what happens after your rental application is approved .

Can I rent a house without a job?

Yes, you can rent a house without a job , but you want to make extra sure to show that you’re a responsible tenant from the first impression. These are the kinds of things you want to tell the landlord about yourself because you can’t show your financial stability through pay slips.

What are good reasons for moving from my last rental?

Your landlord may ask your reasons for moving on from your last rental, in which case you should present a clear and fair explanation.

Reasons like you’re moving closer to the office or to family are understandable. On the contrary, reasons like disputes with your former landlord may raise red flags.

Need help finding a home?

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Tenant Screening Tip: The Rental Application Cover Letter

by TVS | Feb 12, 2018 | Rental Forms

The rental application is a fundamental tool for landlords when it comes to finding the right tenants. But an application is only as good as the information contained in it. One way to obtain the best information — and weed out bad tenants — is for the landlord to attach a cover letter that explains the significance of the rental application.

Here are some tips for drafting the rental application cover letter:

Many property managers use a form letter or instruction sheet as a transmittal for the rental application. While this format looks official and sets a firm tone, using one of these forms is not always the most effective strategy.

Instruction sheets often are generic, with multiple check-off boxes. Not only is this confusing for the applicant, but it’s impersonal, which can discourage complete answers. Also, these forms can be intimidating. For instance, if the first line of the form is a list of all the personal documents the tenant must hand over, along with a demand for money, the applicant may become defensive. That resistance only encourages omissions and sketchy answers on the application, and turns off the best rental applicants. A letter format allows for a more personal, welcoming introduction, like:

“Thank you for your interest in the rental property located at 123 Main St. This is our rental application. Before you get started, let me explain how our process works.”

That makes the landlord’s subsequent demands more palatable — and less like a slap in the face.

The most important point to make in the cover letter is that the application is a legal document, and failure to provide complete and honest answers will be considered fraud. That can lead to the application being rejected, and may be a crime. Explain that the tenant will be asked to verify with a signature that the information is true and complete, and that each item will be verified. Warn the applicant that even if the application is approved, if it is based on false or misleading information, the tenancy may be terminated. This information should be one of the first things the applicant reads in the cover letter, and the applicant should read it before beginning to complete the application.

Explain that each adult occupant must complete a separate application based solely on that individual’s information.

Let applicants know they will be asked to consent to a tenant background check which will include a credit check, eviction and criminal histories, and confirmation of references. If the landlord cannot get in touch with the references, applicants must facilitate the reference process or the application may be denied. This will discourage applicants who were planning to bluff their way into the property by listing references who they know are unavailable.

Provide contact information and encourage the applicant to get in touch with any questions regarding the leasing process. Be approachable. Open communication will encourage truthful answers and sets the stage for a successful landlord-tenant relationship.

This post is provided by Tenant Verification Service, Inc. , helping landlords reduce the risks of renting with fraud prevention tools that include Tenant Screening , Tenant Background Checks , (U.S. and Canada), as well as Criminal Background Checks , and Eviction Reports (U.S. only).

Click Here to Receive Landlord Credit Reports .

Disclaimer: The information provided in this post is not intended to be construed as legal advice, nor should it be considered a substitute for obtaining individual legal counsel or consulting your local, state, federal or provincial tenancy laws.

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How to Write a Tenant Welcome Letter (Sample Included)

Moving into a new rental property can be an exciting and stressful time for tenants. As a landlord or property manager, it's important to make the move-in process as smooth as possible by providing clear communication and important information to new tenants. One way to do this is by sending a tenant welcome letter. In this blog post, we'll take a deep dive into what a tenant welcome letter is, why it's important to send one, and what should be included in the letter.

What is a Tenant Welcome Letter?

A tenant welcome letter is a written communication sent by a landlord or property manager to a new tenant, welcoming them to the property and providing important information about the rental agreement, property rules and guidelines, and other key details. This letter serves as a way to introduce the new tenant to the property and to help ensure a smooth move-in process.

Why is a Tenant Welcome Letter Important?

Sending a tenant welcome letter is important for several reasons. First, it sets the tone for the landlord-tenant relationship. By starting off with a warm and welcoming tone, the landlord can establish a positive relationship with the tenant from the beginning. Second, it provides important information that the tenant needs to know. This can help to reduce confusion or misunderstandings down the line by clarifying expectations and guidelines from the start. Finally, it can help to ensure a smooth move-in process by providing the tenant with all the information they need to get settled in their new home.

When Should You Send a Tenant Welcome Letter?

The best time to send a tenant welcome letter is typically shortly after the tenant has signed the lease and before they move in. This gives them plenty of time to review the information provided and ask any questions they may have before moving in. It's also a good idea to follow up with the tenant after they move in to make sure everything is going smoothly.

How Should You Deliver the Tenant Welcome Letter?

The tenant welcome letter can be delivered in a variety of ways, depending on what is most convenient and accessible for the tenant. Some options include:

• Email: This is a quick and easy way to deliver the letter, and it also allows the tenant to keep a digital copy for future reference.
• Physical mail: If the landlord has the tenant's mailing address, they can send a physical copy of the letter via mail. This can be a good option for tenants who may not have access to email or who may prefer a hard copy.
• In-person: If the landlord or property manager is available to meet with the tenant, they can also deliver the letter in person. This can be a great opportunity to answer any questions the tenant may have and to make a personal connection.
• What Should be Included in the Tenant Welcome Letter?

What should be Included?

Now that we've covered the basics of what a tenant welcome letter is and why it's important, let's dive into what should be included in the letter. Here's a checklist of important information to include:

Move-in Dates and Key Information: This section should include details about the move-in date, time, and location, as well as information on how the tenant can obtain keys to the property. Be sure to include any instructions on how to return the keys at the end of the tenancy.

Utility Reminders: If the tenant is responsible for paying their own utilities, it's important to include information on how to set up and pay for these services. This can include information on local utility companies and instructions on how to set up accounts.

Renters Insurance Requirements: Many landlords require tenants to carry renters insurance to protect their personal belongings in case of damage or theft. If this is the case, be sure to include information on the requirements and any recommendations for insurance providers.

Maintenance Procedures: Tenants will likely have maintenance issues at some point during their tenancy, so it's important to include information on how to report these issues and what the response time will be. This can include a phone number or email address for reporting issues, as well as instructions on what to do in case of emergency repairs.

Parking Information: If the property has assigned parking spaces or specific rules regarding parking, be sure to include this information in the welcome letter. This can help to avoid confusion and potential conflicts between tenants.

Neighborhood Guidelines: If the property is located in a specific neighborhood or community, it can be helpful to include information on any rules or regulations that tenants should be aware of. This can include things like quiet hours, trash pickup schedules, and local pet regulations.

Property Condition and Walk-Through Procedures: It's important to document the condition of the property at the start of the tenancy to avoid disputes over damages at the end. Include information on how to request a walk-through of the property and any procedures for documenting the condition.

Laundry and Trash Collection Information: If there are communal laundry facilities or specific trash collection procedures, be sure to include this information in the welcome letter. This can help to avoid confusion and ensure that tenants are following the rules.

Other Property Rules: Finally, include any other important property rules or guidelines that tenants should be aware of. This can include information on noise levels, smoking policies, and any restrictions on modifications to the property.

Sample Tenant Welcome Letter

Here's a sample tenant welcome letter that you can customize for your own properties:

Dear [Tenant Name],

Welcome to [Property Name]! We are excited to have you as a tenant and look forward to working with you to make your time here enjoyable and comfortable.

Move-In Dates and Key Information

Your move-in date is [Date], and you can pick up your keys from [Location] at [Time]. To ensure a smooth move-in process, please let us know if you need to make any changes to this schedule.

Utility Reminders

As the tenant, you will be responsible for setting up and paying for your own utilities. Please make sure to set up your accounts with the local utility companies as soon as possible to ensure that your services are activated by the move-in date.

Renters Insurance Requirements

We require all tenants to carry renters insurance to protect their personal belongings in case of damage or theft. Please make sure to provide us with proof of insurance before the move-in date. If you need recommendations for insurance providers, please let us know.

Maintenance Procedures

If you have any maintenance issues during your tenancy, please report them to us by phone at [Phone Number] or by email at [Email Address]. For emergency repairs outside of regular business hours, please call [Emergency Contact Number]. We will respond to all non-emergency maintenance requests within [Response Time] business days.

Parking Information

Each tenant is assigned one parking space in the [Location], which is located at [Address]. Please make sure to park only in your assigned space to avoid conflicts with other tenants. If you have any questions or concerns about parking, please let us know.

Neighborhood Guidelines

[Property Name] is located in [Neighborhood/Community], and there are certain rules and regulations that all tenants must follow. These include:

• Quiet hours from [Time] to [Time]
• Trash collection on [Day(s)] at [Time]
• Local pet regulations: [Regulations]

Please make sure to follow these guidelines to ensure that you are being a respectful and considerate neighbor.

Property Condition and Walk-Through Procedures

We want to make sure that you are satisfied with the condition of the property when you move in. Please let us know if you would like to schedule a walk-through of the property before or after move-in. We will provide you with a move-in inspection form to document any pre-existing damages.

Laundry and Trash Collection Information

The laundry facilities are located [Location]. Please follow the posted rules and regulations, and make sure to clean up after yourself. Trash and recycling should be placed in the designated bins on [Day(s)] at [Time].

Other Property Rules

Please make sure to review the [Property Name] lease agreement for a full list of property rules and guidelines. If you have any questions or concerns, please don't hesitate to contact us.

Again, welcome to [Property Name]! We hope that you have a great experience living here.

[Your Name]

Sending a tenant welcome letter is an important step in the process of renting out a property. It helps to set expectations and establish clear communication between the landlord or property manager and the tenant. By including all of the necessary information in the letter, tenants will feel more comfortable and informed about their new living situation.

Remember to include important details such as move-in dates, utility reminders, renters insurance requirements, maintenance procedures, parking information, neighborhood guidelines, property condition, laundry and trash collection information, and other property rules. It's also a good idea to offer a walk-through of the property and provide a move-in inspection form to document any pre-existing damages.

As a property owner or manager, a tenant welcome letter is an opportunity to establish a positive relationship with your new tenants and to ensure that their move-in process goes smoothly. By providing clear and concise information, you can help to set the tone for a successful tenancy and avoid any potential misunderstandings or disputes.

We hope that this guide has been helpful in understanding the importance of a tenant welcome letter and what information to include.

My name is Nick Caucci and I help run the Rentroom blog. Over the years, I have seen and helped many different property managers and owner-operators streamline their daily, weekly, monthly, and yearly workflows.

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New landlord letter: What to include + free template

Purchasing a single-family rental home with a tenant already in place can be a good way to start generating rental income the day that escrow closes. 

However, when a tenant learns that their home has been sold, they may become anxious or even upset. In order to get off to a good start with the tenant, many new owners send the tenant a new landlord letter to give a tenant peace of mind and make a positive, lasting impression.

Key takeaways

• The main reasons for sending a new landlord letter include establishing a good landlord-tenant relationship, and making sure the rent continues to be paid on time.
• The general outlines of a new landlord tenant letter includes sections for landlord introduction and contact information, verifying tenant and lease information, and instructions for paying the rent.
• Many landlords follow-up by scheduling an in-person tenant visit and property inspection after the new landlord letter has been delivered.

Why property owners send a new landlord letter

There are four main reasons for sending a letter introducing the new landlord to the current tenant:

• Establish a good beginning relationship with the tenant by letting the tenant know the property has been sold.

• Advise the tenant that the terms and conditions of the lease will remain unchanged, including rent payment due date, expiration date of the existing lease, and transfer of the security deposit to the new landlord.
• Lay the groundwork for open lines of communication and a positive rapport with the tenant with the goal of renewing the lease with the tenant as the expiration date comes near.

Sometimes tenants become upset when a property changes hands. Even if the previous landlord notified the tenant that the property was being sold, a new landlord letter helps to reassure the tenant that there is no cause for concern.

Outline for a new landlord letter

A new landlord letter provides the opportunity to make a lasting first impression on the tenant. The general outline for a landlord letter may include:

Landlord introduction

In this section a new landlord can let the tenant know when the property sold, and how the new landlord is looking forward to having the tenant rent the home. 

If a landlord also owns other rental property, the beginning part of the letter can also be used to describe the landlord’s business to the tenant, in part to let the tenant know that the landlord is an experienced real estate investor .

Verify tenant & lease agreement information

The second part of a new landlord letter should review the tenant contact information and general terms and conditions of the lease. Include information currently on file such as:

• Names of all tenants occupying the new property
• Places of employment
• Make/model and license plate numbers of vehicles driven by the tenant
• Contact information for each tenant

Key points of the current tenant lease should also be reviewed in this section:

• Monthly rent amount and due date
• Additional rent such as pet or appliance rent
• When a late fee will be assessed and in what amount
• Expiration date of the lease
• Amount of the tenant security deposit transferred to the new landlord when the home was sold

Instructions for paying rent

Thank the tenant in advance for paying the rent by the due date, and verify the amount of rent due and any late fees that may be assessed. Provide the tenant with a new mailing address for the monthly rent, along with information to sign up for any online rent payment system the new landlord is using.

Most rent payment services collect a small service fee from the tenant, then process the tenant rent payment and forward funds to the landlord’s business account within one or two business days. 

Describe to the tenant some of the advantages of paying the rent online , such as multiple payment options including debit from a checking account or using a credit card, and how on-time rent payments are reported to the credit bureaus to help improve the tenant’s credit score.

Download a customizable landlord letter template here .

New landlord contact information

Share contact information with the tenant, including business name (if applicable) and mailing address, daytime and evening phone numbers, business email address, and website domain name if the real estate business has one.

Maintenance request procedures

Explain to the tenant how to make a request for maintenance or repairs, being sure to let the tenant know that it’s important to catch small issues before they become big and costly. 

Reiterate the tenant’s role in helping to keep the property in good condition, and remind the tenant about the schedule for routine interior and exterior inspections of the home so that they are not surprised when they receive notice of an upcoming property inspection.

Update tenant information

A new landlord letter can also include a form for the tenant to complete to update their most recent information. Information to ask for may include:

• Full names of all tenants
• Cell phone, work, and home phone numbers
• Place of employment 
• Email addresses
• Names and ages of all occupants
• List of all vehicles including make/model, color and license plate number
• Pets including gender, age, and breed
• Mailing address if other than the property address
• Name, address, and phone number of an emergency contact for someone not living at the property

Schedule a property inspection

Sending a new landlord letter to a tenant can also provide the perfect opportunity to schedule an inspection of the inside and outside of the home (if not already completed while the property was in escrow). 

A property inspection allows the landlord to meet the tenant in person, to identify items in need of repair, and to remind the tenant of their responsibility to help maintain the property and keep the home clean. 

Many landlords also bring a copy of the move-in checklist completed when the tenant first moved into the home, to help identify normal wear and tear items versus any unusual damage caused by the tenant.

Example of a new landlord letter

If you’re interested in a customizable new landlord letter, download one here . The new landlord letter that follows was adapted from a blog post by Rentec Direct , a company that offers property management software, online tenant payments, and tenant screening services:

LANDLORD NAME AND ADDRESS

TENANT NAME AND ADDRESS

Dear TENANT:

I would like to take the time to introduce myself as the new Landlord of [PROPERTY ADDRESS].

Your current lease and payment terms will remain in effect [INCLUDE THE FOLLOWING]:

• MONTHLY RENT AMOUNT
• ADDITIONAL RENT
• LATE FEE AND WHEN ASSESSED
• EXPIRATION DATE OF EXISTING LEASE
• AMOUNT OF TENANT SECURITY DEPOSIT HELD BY LANDLORD

However, all payments, maintenance requests and correspondence need to be sent to the address listed at the top of this letter.

If you currently use an automatic draft, cash deposits or electronic payment for your lease payment, please contact your financial institution immediately and take the necessary steps to transfer the automated payments.

I have included a Tenant Information Form for you to fill out. Please complete this form and return it to me at your earliest convenience. It is important that we have all your important information updated for our files. 

We would like to inspect and address some minor concerns noted in the inspection. In the next few days we will contact you to coordinate an inspection time. If possible, please arrange to be present at the inspection so that we can personally meet and review any required maintenance items face-to-face.

I look forward to providing you with exceptional management, including prompt maintenance service, as well as maintaining a safe and enjoyable place to live.

LANDLORD NAME

Where to find a new landlord letter

The above example of a new landlord letter can be downloaded in either a Word Doc or Google Docs format using the following links:

• Word Doc version of a New Landlord Letter
• Google Docs version of a New Landlord Letter

Other resources for finding an example of a new landlord letter include:

• Rentec Direct : Sample Landlord Introduction Letter
• ezLandlordForms : New Landlord Introduction 
• Landlord Studio : Free Landlord Introduction Letter Template
• Word Templates Online : New Landlord Introduction Letter (Free Templates)

Final thoughts

They say that first impressions are lasting, and a new landlord letter can make a lasting impression on a tenant. Some landlords prefer to write a new landlord letter using a formal tone, while others like to come across as accommodating and compassionate.

As a rule of thumb, keep a new landlord letter brief and to the point to help ensure that the tenant takes the time to ready it, and follow up by scheduling an in-person visit.

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Landlord Cover Letter Example

Writing a cover letter for a landlord position can feel like a challenge, but with a few tips and an example letter, you can craft a successful and professional letter. A well-written cover letter can be crucial for standing out from the competition and significantly increasing your chances of securing the job. This guide will provide all the knowledge and resources you need to create an effective and comprehensive letter that will get you noticed and considered for the position.

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Landlord Cover Letter Sample

Dear [Landlord],

I am writing to express my interest in renting [Apartment Address]. I understand that you recently made it available and it has all the features and amenities I am looking for in a home.

I have been living in [Current Address] for the past [length of time] and have been a renter in good standing since then. I am employed full- time as a [Job Title] and make an annual salary of [annual salary]. I believe my financials demonstrate that I am a responsible tenant who is able to make rent payments on time.

In addition to my financials, I am an excellent tenant who values cleanliness, respect for the space, and staying within the confines of the rules and regulations set by the landlord. I am also a keen communicator and would be more than happy to address any concerns you may have.

I am confident that I would be a great addition to your tenant pool and look forward to hearing from you to discuss the rental agreement.

Thank you for your time and consideration.

[Your Name]

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What should a Landlord cover letter include?

A landlord cover letter should include several key elements in order to be effective and stand out to potential tenants.

• A professional greeting – Start your letter by introducing yourself, the property you are representing, and your position as the landlord.
• A brief introduction – Summarize your rental property, such as the size, location, and amenities.
• Reason for writing – Explain why you are sending the cover letter, such as providing details about your rental property and why you believe it would be a great fit for a potential tenant.
• Your qualifications – Include any professional certifications or landlord experience that you have that would make you a good landlord.
• Desired outcome – Clearly state what you want from the prospective tenant, such as the type of lease agreement you would like to enter into or any requirements for the tenancy.
• Contact information – Provide your contact information so the tenant can reach you with any questions.
• Closing thoughts – Thank the recipient for their time and consideration, and encourage them to reach out to you if they have any questions.

Landlord Cover Letter Writing Tips

Writing a cover letter is a great way to show potential landlords that you are serious about renting their property. A well- crafted cover letter can make a landlord more likely to consider your rental application. Here are some tips to help you write an effective cover letter when applying for a rental property:

• Provide an introduction that explains who you are and why you are interested in renting their property.
• Describe your rental history in detail. Explain how long you have been renting, any issues you may have had as a tenant, and any rental references you may have.
• Explain why you would make an ideal tenant. Focus on your positive qualities and why you are a reliable tenant.
• Provide evidence of your ability to pay rent. Include a copy of your bank statements or other financial documents that show you have the means to pay rent.
• Show that you understand the landlord’s policies. Read their rental agreement and explain how you will abide by their rules.
• Reference any documents that you have attached.
• Include a polite closing. Thank the landlord for considering your rental application.

By following these tips, you can write an effective cover letter to help you stand out from other applicants. Make sure to double- check your letter for any errors before sending it to the landlord. Good luck!

Common mistakes to avoid when writing Landlord Cover letter

Writing a landlord cover letter can be tricky as there are many factors to consider when crafting a good one. To ensure you create an effective and professional letter, here are some common mistakes to avoid:

• Not customizing the letter: A general, generic cover letter won’t cut it when writing a landlord cover letter. Your cover letter should be tailored to the specific property and the landlord’s needs. Include information about why you are the perfect fit for the property and the type of tenant they’re looking for.
• Not including enough detail: Your cover letter should include enough detail to give the landlord a clear picture of who you are. Include information about your employment and financial status, current residence, and other relevant background information.
• Not making a personal connection: Whenever possible, make a personal connection with the landlord. Mention any mutual connections you may have, or any experiences you’ve had in the past that might be of interest to the landlord.
• Not proofreading: As with any written document, it’s important to proofread your cover letter for typos and grammar mistakes. Spelling errors and incorrect punctuation can give the landlord a bad impression, so make sure your cover letter is error- free.
• Not following instructions: Make sure you follow all the instructions given by the landlord. If there’s a specific format for the letter or additional information that needs to be included, make sure you follow the instructions to the letter.

By avoiding these common mistakes, you can ensure that your landlord cover letter is effective and professional. With a well- written letter, you’ll have a better chance of getting the property you want.

Key takeaways

Writing an impressive landlord cover letter can be a daunting task, but following these key takeaways will help you to craft the perfect letter and make sure that your application stands out from the competition.

• Demonstrate your passion for the field: Show your enthusiasm for being a landlord by talking about why you’re interested in the position and what unique skills you can offer.
• Highlight your relevant experience and achievements: A cover letter is a great opportunity to show off your career accomplishments. Talk about any relevant experience you have in property management, customer service, or conflict resolution.
• Emphasize your communication skills: Landlords must be able to communicate effectively with tenants and other stakeholders, so make sure to showcase your strong communication and interpersonal skills.
• Explain why you’re the perfect fit: Use your cover letter to explain why you’re an ideal candidate for the position. Talk about your experience, knowledge, and commitment to providing quality customer service.
• Keep it concise and to the point: Landlord cover letters should be kept to a maximum of one page. Avoid adding unnecessary details and stick to the facts.

Frequently Asked Questions

1.how do i write a cover letter for an landlord job with no experience.

Writing a cover letter for an landlord job, even with no experience, can seem daunting. But don’t worry! The key is to focus on your transferable skills and any relevant academic experience that can make you a great fit for the role. Start by introducing yourself and your interest in the position. Explain why the job is a good match for your skills and experience, and emphasize the qualities that make you a great candidate. Include references to any relevant certifications or awards you have received, and mention any volunteer or organizational activities where you have held a leadership role. Finally, express your enthusiasm for the opportunity and your commitment to being an effective landlord.

2.How do I write a cover letter for an Landlord job experience?

When writing a cover letter for an landlord job with experience, focus on your knowledge and expertise in the field. Give concrete examples of how you have used your skills to help landlords succeed. Include specific details about projects or accomplishments you have achieved, and explain how your experience can be beneficial for the landlord in their job. Be sure to emphasize how your skills and abilities can help them achieve their goals and objectives. Make sure to conclude your letter with a call to action, encouraging the reader to contact you for an interview.

3.How can I highlight my accomplishments in Landlord cover letter?

When highlighting your accomplishments in a landlord cover letter, be sure to clearly explain the impact that your achievements had. Have examples to back up your claims and be sure to focus on results. Detail the steps you took to accomplish a task and explain the outcomes. Share any awards or commendations you have received related to your work, and provide evidence of your leadership abilities. Showing the reader that you have tangible successes in the field will demonstrate your value as a landlord.

4.What is a good cover letter for an Landlord job?

A good cover letter for an landlord job should emphasize your qualifications and experience in the field. Begin by introducing yourself and explaining why this job is a good fit for your skills. Focus on your unique qualifications and emphasize the qualities that make you a great candidate. Include concrete examples of successes you have achieved in previous roles, and provide evidence of your leadership abilities. Demonstrate your knowledge of the landlord’s needs and express your enthusiasm for the opportunity. Finally, end your cover letter with a call to action, asking the reader to contact you for an interview.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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Cover letter for rental application

Cover letters are not required in rental applications. However, it can be helpful to write a letter to the landlord introducing yourself and anyone else who will be living at the property. Note what you like about the property and why you would be a good choice as a tenant. See also Factsheet 2: Starting a tenancy .

[Your Name] 

[Current Address] 

[Landlord/Real Estate Agent’s Name] 

Dear [Landlord/Real Estate Agent’s Name], 

I am interested in renting your property at [Address]. 

I am currently living at [state where you are currently living] and I am looking for [type of house or apartment you need and are looking for]. 

I would really like to rent this property because [Indicate why you are interested in the property and why you want to live there, e.g. It is in a great location with a friendly local community].

I am a responsible renter. [State who you are as a tenant or renter, focussing on qualities that would make you someone they would like to rent to, e.g. I am responsible, mature, considerate, clean, respectful]. 

If you would like to discuss my application further please do not hesitate to call me at [your phone number] or send me an email at [your email address]

Thank you so much for considering my rental application. I am looking forward to hearing from you. 

Sincerely, 

[Signature] 

[Your Name]

[Your phone number]

[Your email address]

RELATED RESOURCES

• Factsheet 01: Residential Tenancies Act
• Factsheet 02: Starting a tenancy
• Factsheet 03: Bond
• Factsheet 18: Transfer and sub-letting
• Koori Tenants Factsheet 1: When you start renting

Sample letters

• Repairs before tenancy
• Rental history letter
• Character reference

Other resources

• Complaints to Fair Trading
• Easy Read factsheets
• Emergency accommodation info
• Financial assistance for renters
• International students resources
• New Renters Kit
• Rent Converter
• Renting with pets in NSW
• Share Housing Survival Guide
• Tips: Negotiating with the landlord
• Tips: Take photos when moving in or out
• Useful links – housing organisations, legal services, government
• Starting a tenancy

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Rental Application Packet

A Rental Application Packet provides the landlord with comprehensive information about you and those in your group. A good packet helps you stand out as a prospective tenant. Download a sample, and scroll down to learn more about what to include.

Sample Rental Application Packet (PDF)

ON THIS PAGE

Cover letter, rental resume, rental application, housing reference release.

Rental references  

Renters Workshop certificate

Credit report, letter of guarantee.

Include a brief cover letter that gives an overview of your household. Mention your interest in the rental and your ability to be a responsible tenant. If you have a credit report or letter of guarantee, note it here.

Your rental resume provides an opportunity to expand on what is included in your application and credit report. Use our sample rental resume as a guide for creating your own. If you are renting with a pet, you can also include a pet resume (PDF).

Sample Rental Resume (PDF)

The landlord may provide you with an application form, but having your information in one place will save time and show that you are prepared. Download our rental application and fill it out completely. Instructions are on the second page of the form. 

Rental Application (PDF)

You can authorize university housing staff to serve as a rental reference for your on-campus rental payment history. Your first step is to submit the form under “Releases” in the Housing Portal. 

Visit the Housing Portal

Next, download and fill out the “How to Check Rental References” form below to include in your packet. This gives potential landlords the information they need to check your on-campus references. 

How to Check Rental References (PDF)

Rental references

In addition to the Housing Reference Release described above, get written references from a current or previous employer if possible, and include them in your packet. This can help show prospective landlords that you are personally and financially responsible.

Many landlords and property managers accept this certificate as a type of “reference”, as it shows you completed the training and are a knowledgeable prospective tenant. Complete the online Renters Workshop and quiz to receive your certificate.

Confidential: provide on request

Get a credit report on yourself. No credit is better than bad credit so even a credit report with no history is of some value. Free credit reports are available at annualcreditreport.com . Many landlords and most professional property managers will want to use the credit reporting company they are accustomed to, but having one ready may get you through the “first cut.” Make note in your cover letter that you have one available but do not include it in the packet.

Many landlords who rent to students require a co-guarantor for the rent. Mention in your cover letter that you will provide one upon request and have the form filled out and ready to go, but only give to landlords seriously considering your application.

Letter of Guarantee (PDF)

Bookmark our Move-In and Move-Out checklists so you can return to them when you find a place. Following the steps outlined can help ensure you get your security deposit back, and gain a positive rental reference from your landlord to use when looking for your next place!

• Landlord Letter to Tenant – A Guide on Crafting Letters to your Tenant

by Stephen Michael White

November 8, 2013

Being a landlord means you’ll have to communicate with your tenants frequently about a range of topics, from repairs to rent notices. While phone calls may be easier, you’re leaving yourself open to disputes unless you communicate in writing.

When you must communicate something serious to your tenants, like a pay or quit notice or lease termination notice, not only must it be written properly, but you must deliver it by the appropriate process outlined by your state .

landlord Letter to Tenant

Written documentation is critical when you are communicating with tenants about terminating a lease or starting the eviction process . State laws require these notices to be done in writing, with variations from state to state on the details of the process. Landlords can lose disputes in court simply for failing to follow their state’s laws that outline the landlord/tenant communication process.

It’s also in your best interest to keep written documentation of other types of communication besides notices, such as conversations about landlord repairs, notices to enter the rental property and follow ups on lease violations. If you end up with a tenant dispute that goes to court, such as over a repair or a security deposit, your written notices are evidence showing your side of the story. Written notices also confirm dates, times and situations that may be hard to remember several weeks, months or years after the fact.

Proper Delivery of Letters to Tenant

In most states, there are three ways that you can officially leave written notice with a tenant.

1. Personal Delivery

You can hand the written communication to the tenant, either at the rental property or at the tenant’s workplace. Even if the tenant refuses to take the letter, you can leave it near him, such as on the front step or on his desk at work. Make a note of the delivery time and date on your copy of the notice

2. Substitute and Mail

You can leave the written communication with someone who lives with the tenant, such as another adult or an older teenager. Make a note of the deliver time and date on your copy of the notice, as well as the full name of who you left it with. That same day, you must send a copy via certified mail to the tenant’s address. Note the day on your copy.

3. Nail and Mail

If the previous methods don’t work, you can affix the written notice to the door of the property. That same day, send a copy via certified mail to the tenant’s address. Record all the steps on your copy of the notice.

Storing Tenant Notice Letters

If your written communication has to do with evictions, repairs, leases or disputes, it’s wise to keep copies in a folder in your office. Start a file for each one of your tenants and add to it as needed. You may never need the correspondence, but if you do, having written documentation of a tenant episode may just make things easier for you, in or out of court.

• iPropertyManagement

Lease Renewal Letter

Last Updated: October 12, 2023 by Roberto Valenzuela

A lease renewal letter notifies the tenant about an upcoming lease expiration, and gives the tenant the option and direction for renewal. A renewal letter is informational and does not bind the landlord or tenant to a new lease.

Is Lease Renewal Necessary?

Lease renewal is optional in most cases, absent specific terms in the rental agreement. By default, a landlord can end a tenant’s lease at the end of its term, as long as the landlord follows state notice requirements.

When To Send a Lease Renewal Letter

Landlords often send a lease renewal letter far in advance of the lease’s end date. Tenants may take a long time deciding whether to renew. The landlord also has an interest in reserving enough time to find a new tenant in the event of non-renewal.

Some states additionally require a specific amount of advance notice, by law, regarding the option for lease renewal. This chart lists notice requirements, state by state:

If a lease renewal letter is not sent before the required state deadline, a current fixed-term lease upon expiration transitions into a month-to-month lease.

In states without an explicit timeframe, it’s still good practice to send a lease renewal letter well in advance of the lease’s expiration. Doing so provides the following benefits:

• The tenant has time to make a decision about renewal.
• Landlord and tenant can discuss and/or negotiate any new or changing terms.
• The landlord has time to advertise and start screening for new tenants if the current tenant decides not to renew the lease.

Elements of a Lease Renewal Letter

A lease renewal letter normally includes the following information:

• Landlord’s name and contact information.
• Tenant’s name and contact information.
• Rental property address, including the unit number.
• Reference to current lease agreement (a copy is often included with the letter).
• Due date for last rental payment.
• Expiration date of existing lease.
• New monthly rental amount.
• Date and length of new lease.
• Any terms for the new agreement that are new or changed from the original lease terms.
• Tenant process for lease renewal.
• Deadline for response.
• Landlord’s signature.
• Tenant’s acknowledgement.

Lease Agreement Renewal Terms

Some terms of the rental usually change when a lease gets renewed. Potential changes may include:

• Raising the rent to reflect the current market. ( calculate rental rates here )
• Lowering the rent to entice a tenant to stay.
• Switch to a month-to-month lease (usually if property sale is a possibility).
• Other change of terms to resolve issues that arose during the current lease.

Tenants for their part may also want to renegotiate the lease. A tenant may want to negotiate the following:

• Rent price or security deposit.
• Duration of the lease.
• Policies or rules.
• Renters’ insurance requirements.
• Payment method(s).

While the landlord has final say on any proposals the tenant makes, there’s a pressure to renew by default since finding a good new tenant is often a lengthy and difficult process. Here are some methods and considerations landlords use to stay in a strong negotiating position:

• Reviewing local rental markets to see what similar units charge.
• Assessing seasonality and current rental demand.
• Factoring the property owner’s financial situation (i.e., mortgage on rental property).
• Potential concessions or amenities to offer the tenant.
• The quality of the tenant and tenancy in general.

Sending a Lease Renewal Letter

Sending a lease renewal letter can be done by mail, in person or email. Each of these methods requires some care to ensure receipt and proper documentation:

• Certified Mail: Restricted delivery is sometimes a consideration, since only the addressee (in this case, the tenant) can sign to receive it.
• Email: Often sent with delivery and read receipts to document that the tenant received and opened the message.
• In-person: Standard practice is to have the tenant acknowledge receipt with a signature.

After delivery, it’s common for landlords to keep a copy of the renewal letter filed with a notation of delivery method plus any other relevant information.

What if a Tenant Does Not Renew Their Lease?

Sometimes a tenant receives a lease renewal letter but decides not to renew. Documentation and notice are important in this situation. Rental best practice is for the tenant to produce a letter confirming non-renewal in writing, and for the landlord to give the tenant written notice about the lease’s end date.

The notice of end date usually includes specific instructions on what the tenant must do prior to moving out. These instructions vary depending on the specifics of the tenancy, but often include the following directions:

• Remove all trash and personal items.
• Thoroughly clean all appliances.
• Repair any damage caused to the property by tenants and invitees.
• Discontinue cable and phone services and other relevant utilities.
• Return keys.

Related Rental Templates

Rental Application Form

Residential Lease Agreement

Room Rental Agreement

Month-to-Month Lease Agreement

Residential Sublease Agreement

Eviction Notice Form

Related Rental Laws

Security Deposit Law

Squatter’s Rights

Eviction Process

Breaking a Lease Early

Rent Control Laws by State

Landlord Tenant Rights

• Feature image

How to Write A Letter or Email to Your Landlord – With 8 Samples

• Janine DeVault
• Apartment Living
• February 7, 2022

Whether you need to request repairs, complain about your neighbors, or make a simple request, writing a letter or email to your landlord can be beneficial in all kinds of different situations. 

In this article, we’ll walk you through some tips for writing your landlord and offer a series of sample templates you can use as guidelines for your own correspondence. 

Basic tips for crafting a successful letter or email

Any time you write a letter or email to your landlord, keep your language clear and concise to eliminate any potential for confusion. Include relevant details such as the date of writing, the dates of any instances referenced within the letter, and your contact information and unit number.

Depending on your reason for writing a letter, you may wish to cite the details of your lease or the tenant laws in your state. If your landlord is flaky, reminding him that you know your rights may be enough to spur him into taking action. 

To write or to email?  

Both posted letters and emails can be effective ways to communicate with your landlord, and in many ways they’re interchangeable. Email is faster, and allows you to keep a clear record of your communications. And it’s easy to keep multiple parties in the loop on one email conversation.

Mailing a letter can be a great way to reinforce your request or message, especially if your landlord has been unresponsive. Make sure to include your return address so your landlord has no excuse not to write you back.

Whichever communication method you choose, the sample letters below are designed to serve just as well as for email or a mailed letter.

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Sample Templates

The following templates cover various common scenarios in which a letter to your landlord may be helpful or even required. Don’t be afraid to adjust your letter’s tone to best suit your relationship with your landlord.

Paying the rent late

A well-crafted letter explaining why your rent is late and offering solutions can be a powerful tool for staying on your landlord’s good side and lessening the penalties that typically accompany late payment. Use the following sample to craft a letter to your landlord regarding late rent payment.

For additional tips on managing this situation, check out our article on how to tell your landlord the rent will be late .

[Date] Dear [Landlord’s Name], I’m writing to inform you that my rent payment will be late this month. I was recently laid off from my job and won’t be able to make the payment on time. I have applied for unemployment benefits, but it may take up to 2 weeks before I receive my first payment. I can pay $500 on the due date, and I will pay the remainder of the rent as soon as I receive my first unemployment check. I’ve also picked up some freelancing gigs and am actively interviewing for new jobs to avoid this problem next month. Please let me know if this payment plan will work for you. I understand that my late payment may have negative repercussions on your financial situation, and I’m very sorry for the inconvenience. I’m working diligently to ensure this never happens again. Best Regards, [Your Name]

Intention to vacate

When you decide to move out of your apartment, you must give notice to your landlord. Check your lease agreement to see how many days of advance notice you are obligated to provide. If you have a good relationship with your landlord, you may wish to give early notice so he has plenty of time to find new renters.

In the letter, you should state the date you plan to vacate and remind the landlord that you wish to have your security deposit returned. You can offer to do a walk-through to assess the condition of the unit. Don’t forget to share your forwarding address so your landlord can get in touch with you in the future, if necessary. 

You can use the template below to craft your letter.

[Date] Dear [Landlord’s Name] I am writing to inform you that I will be vacating my rental at [rental address] on [date you will move out]. I’m confident that you’ll find the unit in excellent condition. As such, please send my refundable security deposit in the amount of $________  to the following address: [Your forwarding address] If you wish to discuss this or schedule a walk-through of the unit, you can reach me at XXX-XXX-XXXX. Best Regards, [Your Name]

Request for Security Deposit

In some states, your landlord isn’t required to return your security deposit unless you request it. Each state has different rules stipulating how long your landlord has to return your deposit. 

The following was written in the context of California law. Make sure to adjust the following template to conform to the laws in your state.

[Date] Dear [Landlord’s Name] I wish to request that you return my security deposit in the amount of $________, which I paid for the rental at [rental address].  I expect to receive my deposit within 21 days, as stipulated by California state law. I vacated my rental on MM/DD/YYYY and thus expect to have my deposit returned no later than MM/DD/YYYY. Please send payment to the following address: [Your forwarding address] If you have any questions or concerns, you can reach me at XXX-XXX-XXXX. Best Regards, [Your Name]

Contesting deductions from your security deposit

As long as you leave your rental unit in the same condition in which you found it (minus normal wear and tear ),  you are entitled to have your full security deposit returned. If your landlord determines that you’ve caused property damage that warrants repair, they may deduct from your deposit to cover those expenses. Unfortunately, some landlords may try to pull one over on you by making deductions that are excessive or unfair.

If you disagree with your landlord’s deductions from your security deposit you can dispute them. Do so in writing so there’s a clear paper trail.

Use the following template to craft your letter.

[Date] Dear [Landlord’s Name] I am writing to formally contest the deductions you made from my security deposit for the rental at [rental address]. Your deduction of $ _____ based on the claim that I left my rental “excessively dirty” is unjustifiable. I hired a professional cleaning service to clean the unit before I vacated and oversaw the work myself. I am confident the unit was left in impeccable condition. You will find the receipt for the cleaning attached to this letter.  Please send the remainder of my deposit, totaling $_______ to the following address within 7 days. [Your forwarding address] If I do not receive the payment by MM/DD/YYYY I will pursue legal action. If you have any questions or concerns, you can reach me at XXX-XXX-XXXX. Best Regards, [Your Name]

Request for Repairs

When it comes to repairs on your rental, it’s wise to create a paper trail of your requests in case there are ever issues regarding maintenance in the future.

In your letter, state the date the issue began, describe the problem in detail, and outline a timeline for arranging repairs.

If you have already requested maintenance and the issue is ongoing or has yet to be repaired, writing a letter is a great way to follow up and remind your landlord that you are still expecting a resolution. Don’t be afraid to pressure your landlord by referencing state laws or the terms of your lease regarding maintenance.

The following is a template you can use for a standard maintenance request. 

[Date]  Dear [Landlord’s Name] I am writing to inform you that the bathroom sink in my rental unit located at [rental address] has been leaking into the vanity cabinet since [date the issue started]. I have been unable to fix the problem on my own and request that it be evaluated by a professional. I appreciate your arranging to have this repaired as soon as possible. I can make myself available to let a technician into the rental any day this week after 2 PM. Please let me know when the technician will be arriving. If you wish to discuss this issue further, you can reach me at XXX-XXX-XXXX.  Best Regards, [Your Name]

Following up on request for repairs

In some instances, you may contact your landlord over the phone to request repairs rather than writing a letter, especially if the issue is urgent. In this case, it’s wise to write a follow-up letter confirming what you discussed to ensure that there is a record of the problem.

Use the following template to craft your own follow-up letter.

[Date] Dear [Landlord’s Name], I am writing to follow-up on the repairs we discussed over the phone on [MM/DD/YYY] As you know, on [MM/DD/YYY], the faucet in the kitchen sink of my unit, #_______, began leaking.  I contacted a plumber and had the faucet replaced. The cost of the repair came to $123.75.  As we agreed, I would appreciate it if you could send a check reimbursing me for that amount within 10 days. Thanks for your assistance with this issue.  Best Regards, [Your Name]

Vacating your rental due to uninhabitable conditions

When your landlord fails to keep your rental in inhabitable condition, they are violating the terms of your lease. If you find yourself in this situation, you can break your lease agreement and move out early without penalty. 

In your letter, detail the issues that render the unit unfit. Collect as much evidence as you can to support your claims in case your landlord disputes the issue. If you can provide photos and documentation as well as a record of communication with your landlord regarding the problems, it will all be helpful if the issue is ever escalated. 

Here’s a sample letter you can send to your landlord in this situation. Adjust the tone of the letter to suit your relationship with your landlord. 

[Date] Dear [Landlord’s Name], I am writing to inform you that I will be vacating my rental at [rental address] on [move out date]. As you are aware, my lease doesn’t expire until [MM/DD/YYYY] but I will be moving out early due to ongoing maintenance issues that render the unit uninhabitable.  I have reported the presence of black mold in the bathroom multiple times, first on [MM/DD/YYYY] and again on [MM/DD/YYYY] and the issue has yet to be addressed.  As you know, pursuant to California Civil Code Section 1942 , I am entitled to break my lease and vacate the rental free of penalty because the mold is a health concern. As such, I expect that you will forward my damage deposit in the amount of $_____ to the following address by [MM/DD/YYYY]. [Your forwarding address] If you wish to discuss this you can reach me by phone at XXX-XXX-XXXX. Best Regards, [Your name]

Complaint about neighbors sample letter

If noisy neighbors are causing you to lose sleep at night, it may be worthwhile to have your landlord intervene. 

Ideally, a civil conversation will be all it takes to come to a resolution, but in extreme cases, having noise complaint letters on file might assist your landlord in building a case for eviction.

Before you draft the letter, review your lease agreement to see what it says about noise issues . It may be helpful to quote the language on your lease in your letter to your landlord.

Below is a noise complaint template letter to help you get started.

[Date]  Dear [Landlord’s Name] I am writing to make a formal complaint about noise from the tenants in unit #_______.  My lease states that building quiet hours are between 10 PM and 6 AM. However, these neighbors are consistently playing loud music well past midnight. The noise is impeding my ability to sleep and thus my ability to do my job.  I have spoken with these individuals three times this month on [MM/DD/YYYY], [MM/DD/YYYY], and [MM/DD/YYYY], but the issue is still ongoing. I would really appreciate it if you could speak with them regarding the noise. If we cannot resolve this situation I will be forced to begin looking for a new apartment. Thank you in advance for attending to this matter. Best Regards, [Your Name]

A Final Word

There are countless scenarios in which a letter to your landlord can come in handy. Whether you’re making a complaint, seeking assistance, or following-up on a telephone conversation, a clearly written letter can help you resolve issues and advocate for yourself as a tenant.

Remember, letters create a paper trail for both you, your landlord, and others to refer back to time and again. In the off-chance that you ever end up in a formal dispute, you’ll be glad to have this record of correspondence to reference.

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L.A. council member to seek more money to help tenants in Chinatown apartment building

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The Los Angeles City Council voted Friday to spend nearly $15 million to spare many tenants of a Chinatown apartment building from major rent hikes, even as several of those residents demanded the city do more to erase their unpaid back rent.

On a 14-0 vote, the council agreed to use city funds to limit rent increases for the next 10 years at the Hillside Villa Apartments, where residents have been in a battle with their landlord since 2019, when previous restrictions on the building’s rents expired.

The agreement approved Friday would roll back rent hikes in many of Hillside Villa’s units. In addition, tenants with unpaid back rent would avoid eviction proceedings by signing an agreement promising to gradually repay the landlord over the next six years at 3% interest, according to the city’s report .

Tenant advocates and some residents of Hillside Villa denounced the deal, saying many cannot afford to pay. Residents in 48 of the building’s 124 units still owe a combined $1.4 million in back rent, according to Ann Sewill, who heads the city’s housing department.

For years, a major portion of the building’s tenants have participated in a rent strike, withholding payments in an effort to counter steep rent increases.

Some of those debts were erased in recent years by city and state COVID-19 relief funds. The tenant advocates said more help is needed.

Appearing before the council, one speaker said the repayment requirement would be a “death sentence” for the building’s low-income residents. Another called the agreement a “slap in the face.”

“We’re really, really dissatisfied with this deal,” said Rosasela Hernandez, a 17-year Hillside Villa resident. “We’re still at risk of being evicted.”

L.A. cuts tentative deal to provide $15 million to spare Chinatown tenants from steep rent hikes

The agreement, if approved, would keep many rents affordable inside Hillside Villa, but also scuttle efforts to have the city acquire the building.

April 13, 2024

Councilmember Eunisses Hernandez, whose district includes Chinatown, said this week that she had persuaded the owner to delay the start of the six-year repayment period by six months. She said she also intends to use $250,000 of her office’s discretionary funds to erase the first year of unpaid rent debt at Hillside Villa, a move that could delay the start of the repayment process until late 2025.

Hernandez said she is looking for other funding sources to cover the remaining back rent.

“We’re going to look under every rock and every opportunity and every pathway to try to find the resources to close that gap,” she said. “That’s inside this building, that’s outside of this building.”

Thomas Botz, managing member of 636 NHP, the company that owns the building, said the unpaid rent ranges from less than $5,000 for some households to nearly $91,000. After Friday’s vote, Botz praised Hernandez for working to find a resolution.

“I admire that she stands up for the tenants and is trying to be there for them,” he said. “She really went to bat for them.”

Housing officials reported last week that they had struck a deal with Botz to use city money to roll back rent for many Hillside Villa tenants to 2019 rates.

Hillside Villa had served for 30 years as affordable housing as part of an agreement with city officials. Those rent restrictions expired five years ago, prompting Botz to increase rents, in some cases doubling or tripling the amount.

Tenant activists responded by urging the council to purchase Hillside Villa using eminent domain , a process used by government agencies to acquire private property. Protesters went to city officials’ homes to demand they force a sale. In 2022, the council voted to begin an effort to purchase the building .

Sewill, whose home was picketed multiple times, eventually came out against that idea, saying the cost of acquiring the property from an unwilling seller, then fixing and refinancing it, would reach nearly $93 million, or $748,665 per unit.

Not every household in Hillside Villa will get city assistance. Seventeen of the building’s units are occupied by residents who are paying market rate. An additional 68 units already have been subsidized by Section 8 rental vouchers — although some of those tenants have also withheld rent, Botz said.

As part of the deal, Botz will have an additional 10 years to repay a $3.5-million redevelopment loan at 1% interest. A second, $1.85-million loan will eventually be forgiven, as long as the landlord adheres to the terms of his agreement with the city, housing officials said.

More to Read

L.A. agrees to pay up to $2.2 million for outside audit of homelessness programs

April 6, 2024

Opinion: Renting in L.A. could go from bad to worse

Feb. 13, 2024

L.A. should pay $6.4 million for slow action on cleaning homeless camps, judge is told

Feb. 14, 2024

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Landlords charging Centrepay transaction fees to vulnerable tenants against scheme policy

Administration fees for debit system should be covered by business but renters – including a disability pensioner – have still been made to pay

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Landlords are wrongly making vulnerable tenants cover the costs of administering the government-run Centrepay debit system, in one case passing it on to a blind disability pensioner.

A Guardian Australia investigation has revealed multiple failings with Centrepay, a system allowing businesses early access to welfare payments, prior to money hitting a welfare recipient’s bank account.

The system, designed to ensure recipients budget for essentials such as electricity and rent, has seen hundreds of thousands of dollars wrongly diverted from vulnerable Australians to a major energy company, AGL , and used to help prop up a disgraced Christian rehabilitation centre practising gay conversion practices and forced baptisms.

Multiple tenants unions have warned that, in some cases, landlords and real estate agents are passing on the costs they are supposed to cover for administering the Centrepay system.

Services Australia, the government agency that administers welfare payments, charges businesses a 99c transaction fee for each of the more than 23m transactions made using Centrepay each year.

Businesses are warned they must not pass on that fee to customers.

In one case, however, the Julalikari Aboriginal Corporation was caught passing on the fee to vulnerable tenants in Tennant Creek by deducting it from their rental payments.

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The two tenants, a then 53-year-old on the disability support pension and her husband, a disability support pensioner who was blind and mobility impaired, took Julalikari to the Northern Territory Civil and Administrative Tribunal on a range of issues. The tribunal found the fee should not have been taken out of their rental payments.

The Tenants’ Union New South Wales chief executive officer, Leo Patterson, said it was not an isolated case. He said his organisation sees tenants complain about the behaviour from “time to time”.

“We usually see it added on to the rent rather than taken out of the rent,” he said.

“Generally, [community housing providers] and public housing aren’t passing it on; the problems tend to be with real estate agents or landlords in the private market.”

Ben Cording, the lead community eduction lawyer at Tenants Victoria, said financial counsellors in his state also had seen the fee being passed on. The low fee meant individuals were unlikely to challenge it themselves, meaning the problem went unaddressed legally.

“Over the years, we’ve definitely seen real estate agents [passing it on]. And it goes to real estate training. They look at Centrepay, they’ve never dealt with it before, they say ‘That’s a dollar we shouldn’t pay, let’s pass it on’,” Cording said.

“It should be a pretty straightforward matter but you’ve got to find a client who’s prepared to go into the Victorian Civil and Administrative Tribunal and navigate that. That’s where justice is really tricky in terms of being accessible.”

Patterson said the rule was difficult to enforce because it was risky to challenge a landlord on it and was “more expensive to take it to the tribunal than cop it”.

“There needs to be better protection around rent charging practices generally; there’s lots of benefits to agencies in terms of time-savings from third-party payments, including for Centrepay, but this [fee] shouldn’t be passed on to renters,” he said.

Julalikari did not respond to requests for comment.

Services Australia said it accepts that improvements need to be made to Centrepay.

“This is why the agency has commenced priority work and consultation to reform Centrepay policy,” spokesperson Hank Jongen said.

“We’re committed to seeing this process through and will have more to say in the coming weeks.”

“Businesses are not permitted to pass on Centrepay transaction fees to customers, and we investigate any claims of businesses breaching this policy.”

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