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How to Write a PhD Motivation Letter
- Applying to a PhD
A PhD motivation letter is a document that describes your personal motivation and competence for a particular research project. It is usually submitted together with your academic CV to provide admissions staff with more information about you as an individual, to help them decide whether or not you are the ideal candidate for a research project.
A motivation letter has many similarities to a cover letter and a personal statement, and institutions will not ask you to submit all of these. However, it is a unique document and you should treat it as such. In the context of supporting a PhD application, the difference is nuanced; all three documents outline your suitability for PhD study. However, compared to a cover letter and personal statement, a motivation letter places more emphasis on your motivation for wanting to pursue the particular PhD position you are applying for.
Academic cover letters are more common in UK universities, while motivation letters are more common abroad.
A motivation letter can play a key part in the application process . It allows the admission committee to review a group of PhD applicants with similar academic backgrounds and select the ideal candidate based on their motivations for applying.
For admission staff, academic qualifications alone are not enough to indicate whether a student will be successful in their doctorate. In this sense, a motivational letter will allow them to judge your passion for the field of study, commitment to research and suitability for the programme, all of which better enables them to evaluate your potential.
How Should I Structure My Motivation Letter?
A strong motivation letter for PhD applications will include:
- A concise introduction stating which programme you are applying for,
- Your academic background and professional work experience,
- Any key skills you possess and what makes you the ideal candidate,
- Your interest and motivation for applying,
- Concluding remarks and thanks.
This is a simplistic breakdown of what can be a very complicated document.
However, writing to the above structure will ensure you keep your letter of motivation concise and relevant to the position you are applying for. Remember, the aim of your letter is to show your enthusiasm and that youâre committed and well suited for the programme.
To help you write a motivation letter for a PhD application, we have outlined what to include in the start, main body, and closing sections.
How to Start a Motivation Letter
Introduction: Start with a brief introduction in which you clearly state your intention to apply for a particular programme. Think of this as describing what the document is to a stranger.
Education: State what you have studied and where. Your higher education will be your most important educational experience, so focus on this. Highlight any relevant modules you undertook as part of your studies that are relevant to the programme you are applying for. You should also mention how your studies have influenced your decision to pursue a PhD project, especially if it is in the same field you are currently applying to.
Work experience: Next summarise your professional work experience. Remember, you will likely be asked to submit your academic CV along with your motivation letter, so keep this section brief to avoid any unnecessary repetition. Include any other relevant experiences, such as teaching roles, non-academic experience, or charity work which demonstrates skills or shows your suitability for the research project and in becoming a PhD student.
Key skills: Outline your key skills. Remember the admissions committee is considering your suitability for the specific programme you are applying for, so mention skills relevant to the PhD course.
Motivation for applying: Show your enthusiasm and passion for the subject, and describe your long-term aspirations. Start with how you first became interested in the field, and how your interest has grown since. You should also mention anything else you have done which helps demonstrate your interest in your proposed research topic, for example:
- Have you attended any workshops or seminars?
- Do you have any research experience?
- Have you taught yourself any aspects of the subject?
- Have you read any literature within the research area?
Finally, describe what has convinced you to dedicate the next 3-4 years (assuming you are to study full time) of your life to research.
How to End a Motivation Letter
Concluding the motivation letter is where most people struggle. Typically, people can easily describe their academic background and why they want to study, but convincing the reader they are the best candidate for the PhD programme is often more challenging.
The concluding remarks of your motivation letter should highlight the impacts of your proposed research, in particular: the new contributions it will make to your field, the benefits it will have on society and how it fits in with your aspirations.
With this, conclude with your career goals. For example, do you want to pursue an academic career or become a researcher for a private organisation? Doing so will show you have put a lot of thought into your decision.
Remember, admissions into a PhD degree is very competitive, and supervisors invest a lot of time into mentoring their students. Therefore, supervisors naturally favour those who show the most dedication. Your conclusion should remind the reader that you are not only passionate about the research project, but that the university will benefit from having you.
Finally, thank the reader for considering your application.
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Motivation Letter Format
There are some basic rules to follow when writing a successful motivation letter. These will mimic the standard format for report writing that the supervisor will be familiar with:
- Use a sans serif font (e.g. Arial or Times New Roman),
- Use a standard font size (e.g. 12pt) and black font colour,
- Keep your writing professional throughout and avoid the use of informal language,
- Write in the first person,
- Address your motivation letter to a named person such as the project supervisor, however, this could also be the person in charge of research admissions,
- Structure your letter into paragraphs using the guidance above, such as introduction, academic history, motivation for research, and concluding remarks.
How Long Should a Motivation Letter Be?
A good rule of thumb for PhD motivation letters is to keep it to around one side of A4. A little longer than one page is acceptable, but two pages is generally considered too long. This equates to approximately 400-600 words.
Things to Avoid when Writing Your Motivational Letter
Your motivational letter will only be one of the several documents youâll be asked to submit as part of your PhD application. You will almost certainly be asked to submit an Academic CV as well. Therefore, be careful not to duplicate any of the information.
It is acceptable to repeat the key points, such as what and where you have studied. However, while your CV should outline your academic background, your motivation letter should bring context to it by explaining why you have studied what you have, and where you hope to go with it. The simplest way to do this is to refer to the information in your CV and explain how it has led you to become interested in research.
Donât try to include everything. A motivation letter should be short, so focus on the information most relevant to the programme and which best illustrates your passion for it. Remember, the academic committee will need to be critical in order to do their jobs effectively , so they will likely interpret an unnecessarily long letter as in indication that you have poor written skills and cannot communicate effectively.
You must be able to back up all of your statements with evidence, so donât fabricate experiences or overstate your skills. This isnât only unethical but is likely to be picked up by your proposed PhD supervisor or the admissions committee.
Whilst it is good to show you have an understanding of the field, donât try to impress the reader with excessive use of technical terms or abbreviations.
PhD Motivation Letter Samples – A Word of Caution
There are many templates and samples of motivation letters for PhDs available online. A word of caution regarding these – although they can prove to be a great source of inspiration, you should refrain from using them as a template for your own motivation letter.
While there are no rules against them, supervisors will likely have seen a similar letter submitted to them in the past. This will not only prevent your application from standing out, but it will also reflect poorly on you by suggesting that you have put minimal effort into your application.
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How to Write a PhD Motivation Letter with Samples and Expert Tips
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Reading over some PhD motivation letter samples will give you an idea of how to make yours a strong, central component of your application to get into grad school . In addition to your grad school CV , a PhD motivation letter is a chance for you to demonstrate objectively why you are an excellent candidate for the faculty to which you are applying. Unlike a personal statement, a PhD motivation letter is distinct in its unique focus on your academic and research background with little mention of your personal story. This article will take you through the significance of the PhD motivation letter, describe what makes a stellar motivation letter, and provide examples.
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Article Contents 11 min read
Do you need to write a phd motivation letter .
Yes, you must write a PhD motivation letter. It is mandatory for most, if not all, PhD programs, regardless of your field of study. Disciplines ranging from arts and humanities to physics and computer science all consider motivation letters (aka âstatement of purposeâ in some countries) a major component of your application.
Of course, you will also have to fulfill the other documentation requirements, like submitting your transcripts, CV, personal statement, and letters of recommendation, but a motivation letter has a specific intent: to summarize your academic achievements up to the present and what you plan to achieve in the future at this particular school.
The faculty who ultimately consider your application look for how you and your PhD topic match with the mission and values of their program. Personal details and other motivations are best left to your personal statement or letter of intent because the motivation letter is strictly an academic summary.
A great PhD motivation letter should highlight how and why you are prepared for the rigors of PhD-level work. It should include the details of your academic career that have propelled you further into your field of study, like an inspiring professor or undergraduate course that sparked interest in your field.
The following list will provide more insights, but you should remember that whatever you write must be backed up by a concrete, real-world demonstration. It is not enough to say, âI am interested in XYZ because of XYZ.â You must include specific events in your undergraduate and graduate studies where you excelled.
If you are applying for a PhD, that in itself suggests you have a bevy of academic and extracurricular experience to glean from, be it co-authoring a published paper, your time as a TA, or some type of academic recognition. Many stand-out motivation letters single out specific instances when you showed an outsized passion for your studies.
Dos and Donâts in a PhD Motivation Letter
1. Gain Skills and Experiences
The track to obtaining a PhD degree is a long one, which is why anyone who wants to become a PhD should commit early on to what it entails. All PhD candidates must have both an undergraduate and a master's degree to even apply, so that means structuring your studies around those requirements.
You should gain as much experience in your field, learn new skills related to your studies (a new language, for example, or technical skills), and participate in as many extracurricular activities as possible. Gathering the necessary skills and experiences to enter a PhD program should be the first step, since they are a reflection of your commitment.
2. Start Writing Early
You should begin drafting your PhD motivation letter at least a few months before the deadline. Because it is one of the most important parts of your application, you want to give yourself time to refine it. Refining means going through multiple drafts, soliciting and receiving feedback from other candidates, getting professional grad school application help, and making changes as you go along.
3. Consider Your Audience
The people who will read your motivation letter are renowned academics who have devoted their lives to one particular subject. Your letter needs to reflect your respect not only for them, but for the field of study that you both share. You should write with genuine verve when talking about your topic. Remind them of why they committed so full-heartedly to their career by demonstrating how enthralled you are with your studies.
4. Use Active Voice
You should put âyouâ in your story. Avoid using the passive voice and hiding behind your achievements as if they spoke for themselves. The admissions committee members want to read about how you approached your studies and learn about your insights into the future of your field of interest. They do not want a cold recitation of your CV but a spirited defense or explanation of what you value most about your topic.
1. Donât Forget About the Formatting
PhD admission requirements differ between the many programs out there, so be cognizant of how they ask you to format your paper. If the requirements state a two-page limit, then write two pages. The same goes for other criteria like font size, paragraph spacing, and word length. A rambling, incoherent letter is the last thing you want to submit, so make sure to keep it within the guidelines.
2. Donât Include Personal Stories
A personal statement is the place for formative stories from the past, not your motivation letter. You can include personal thoughts and opinions about your field of study, even unfavorable ones, to show you have a unique perspective, but steer clear of using personal elements like early childhood experiences or anything unrelated to your program.
3. Donât Ramble
Keep in mind that your writing and organizational skills are also on display when you submit your motivation letter, along with everything else about you (grades, college letter of intent , transcripts). Again, remember who you are writing for: professors with years of experience researching and writing. They, more than anyone, know what good writing looks like, so be concise and clear in your writing.
4. Donât Shy Away from Failures
The collected experience of those reading your essay guarantees that they know a thing or two about failure. Whether it was an unpublished paper, or a failed experiment, showing your determination in the face of adversity paints a complete picture of who you are as a researcher and academic.
But, again, setbacks in your personal life should not be mentioned. Limit your story to problems you encountered during your undergrad, graduate, or research fellowships and how you sought to overcome them. Mention a class or subject you struggled with or a drop in your grades and how you improved them.
Structure of Your PhD Motivation Letter
The structure of a great motivation letter is easy to follow because its focus is so narrow. The body of your letter should only mention highlights from your academic career, in a very specific chronology starting with your undergrad and progressing from there. But the structure should also cover three main points:
You can adjust the structure based on the requirements of the PhD program you are applying to, but it should cover the reasons you want to commit yourself to this program, what you plan on achieving, and how you have prepared yourself to accomplish those goals. If you already went to grad school, then you can rework your college statement of purpose to use as a template.
PhD Motivation Letter Sample #1
Dear Members of the PhD Selection Committee,
My name is David White, and I am writing to you to express my interest in pursuing a PhD in the Migration Studies program at X University. I recently completed a Master of Ethnography at Y University with an emphasis on the cultural exchange between migrant communities and their adopted homelands viewed through the lens of shared trauma and memory.
In the media, migration is often described as a âcrisis,â a designation that has always made me bristle. I assert that migration is one of the most fundamental aspects of our species, yet it has been flagrantly mislabeled to serve the political and socioeconomic interests of a few.
My research is centered around the ways that migrants form new identities based on their experiences. Conversely, I have also explored how an innate identity based on race, religion, gender, or sexual orientation impacts a migrantâs journey and how those markers expose them to further exploitation or, at the other end, fortify their resolve and inspire perseverance in the face of tremendous odds.
The need for further investigation into identity and the interplay of migration and culture came into focus for me during my second-year undergrad Political Science degree at XYZ University. I was influenced by the work of writers like Franz Fanon and Edward Said, who questioned the foundations of a post-colonial identity and whether it was ever possible for colonized people to form an identity separate from their colonizers. I took an anthropology course, The Nature of Humans, that impacted me greatly. It prompted a Cartesian examination of my own beliefs around identity, as it firmly associated the emergence of human societies with factors such as migration, evolution, adaptability, and diversity.
During my time as a graduate student, I secured a place on a research project headed by Prof. Mohamed Al-Nasseri, a diaspora studies expert. Professor Al-Nasseri's thesis was that policymakers were ignoring the psychological profiles of migrants when assessing their material needs and financial assistance levels.
Our four-person investigative team liaised with a local, non-profit resettlement agency who connected us with volunteer migrant families based in University Town. Under the supervision of Professor Al-Nasseri, we formulated a questionnaire based on the diagnostic criteria of the DSM-V for traumatic events, while taking into account the newly revised definitions.
Mindful of the possible triggering effect our questions could have, we invited a peer, fellow survivor/migrant, and, in some cases, a religious leader before we conducted the interviews or to sit-in on our interviews.
During the interviews, I felt both inspired and indignant. I maintained my composure and objectivity, but the fire within raged. Unfortunately, our findings were inconclusive and what we discovered in our interviews did not wholly support Dr. Al-Nasseriâs thesis. But the experience and motivation I took from the project were enough to fuel my desire to explore the topic of identity formation in migrant communities who have undergone severe trauma.
The Migration Studies program at your institution will provide what I consider the perfect research and support network to further my investigation of these topics. I have followed the work of the esteemed Dr. Ellerman whose research into the treatment of post-traumatic stress has informed the direction of my own research. Dr. Ellerman has opened new pathways for thinking about trauma that I wish to incorporate into my thesis project when the time comes.
Until then, I am grateful for the opportunity to apply to this institution and am ready to discuss my future with you should my candidacy prove successful.
David White
My name is Melanie Hicks, and I am writing this letter to fulfill the admission requirements of the Visual Arts PhD Program at Z University. I have already submitted my audiovisual portfolio, CV, and transcripts, along with three letters of recommendation from, respectively, my masterâs degree supervisor, Dr. Dana Redmond, my thesis supervisor, Dr. Allan Lee, and my research colleague, Mark Fowler.
I would like to take this opportunity to expand further on the conceptual themes I have focused on in my artistic output over the past decade, contextualize the pieces I have submitted, and elaborate on the goals I have should my application to this program be successful.
My artistic career, from very early on, has been defined by modes of observation, the interplay of observation and reflection between subjects and objects within a sociopolitical realm, and the harnessing of Blackness as a form of radical self-interpretation â all of it couched within the media of still and moving images.
During my undergrad as a Fine Arts student at X University, I was lucky enough to be showcased at the Kepler Gallery for my series, Painted Faces, a collection of photographs I took while working as a freelance photographer for an independent newspaper in Chicago. My focus in that series was the effort and preparation female congregants of an all-Black church put into readying themselves for Sunday services.
After my undergrad, I traveled to Boston to volunteer in local after-school programs with children from minority backgrounds who had an interest in photography. All of them had grown up with easy access to a phone capable of taking crisp, digital images and had never taken film photographs, so it fell to me to show them how to develop prints in a darkroom.
As part of my portfolio, I have submitted photos I took during that time, along with selections from my Painted Faces series. I never constructed a specific narrative with the photos I took during my volunteer work, but they were informed by the social realist photographers and photojournalists who captured the Civil Rights Movement by participating in protests and documenting the unrest.
Gordon Parks is a major influence and part of the reason I am pursuing my PhD studies at this institution. Prof. Alys is a foremost expert on Parksâ work and curated the Parks Retrospective at the Local Museum. Parks himself said that the subject was always more important than the photographer, and I agreed with that statement for a long time, until I began reading Arthur Danto and his artist-centered philosophy of art. While many disagree with Dantoâs definition of art as an elitist utopia, I would argue that he opens the gates to everyone, and that anyone can gain entry to the âartworld.â
There is no better exemplar, I think, of the democratization of the âartworldâ first posited by Danto than Basquiat, who was not only âallowedâ access to the âartworldâ but redefined it, in his indomitable way. Basquiatâs quality of outsider-turned-insider and Dantoâs liberating of the parameters of what defined art are central themes of my project to understand whether âoutsiderâ artists still exist, given how new technologies and platforms have pushed Dantoâs definitions beyond their logical boundaries, if not obliterated them completely.
I hope this program can help me refine my project while matching my urgency to further expand the definition of art and artists to be more inclusive of not only racial minorities, but non-binary and trans people, who are at the forefront of questioning the validity of assigned identities through the curation of their very genders or lack thereof.
I am grateful to this esteemed panel for considering my application, and I would like to close by expressing my profound admiration for the achievements in art, art theory, and the philosophy of art each of you has contributed to a long, continuing train of thought.
I would be honored to accept a place beside you as a PhD candidate.
Melanie Hicks
Motivation letters are used in areas other than academia, but a PhD motivation letter is different for several reasons. Regardless of your particular field of research, the letter should include important points about your academic achievements, research interests, and why you want to continue your research at the faculty to which you are applying.
Even though PhD motivation letters tend to be short â between 500 and 700 words â their length is often the most vexing thing about them. Because students have a hard time condensing their years of study and research into a few words, we hope this article will help you focus your writing and give you insight into what to include.
No, they are not the same. A motivation letter has many different applications but is primarily a summary of your academic and professional achievements. A personal statement is an essay explaining your personal reasons for wanting to enter a specific profession or academic institution.
You should focus only on concrete, real-world examples of how you performed, learned, or grew as the result of an event in your trajectory toward a PhD and how you plan on contributing something new to your field of study. You should also make sure to have enough material, in the form of experience or academic goals, to write a compelling letter.
PhD motivation letters are important because they let prospective PhD candidates distill their background and experience succinctly, so that selection committees can more easily judge their character, commitment, and potential.
Some people do find it challenging to write a letter about themselves without rambling or sounding incoherent. But if you prepare ahead of time, think honestly about your answer, and write several drafts, you should be able to write an above-average letter. If you are still struggling you can also get application help from professionals.
Programs tend to ask for either a one or two-page letter, between 700 and 900 words.
You can talk about anything that has do to with your past work to get to the PhD level, including aspects of your academic career, internships, independent or supervised research, fieldwork in a specific context, and any work experience you have related to your field of study.
You should not mention any personal motivations for wanting to pursue a PhD. You can write about your intrinsic motivations to become a doctor of philosophy in your personal statement, if you are asked to submit one with your application.
PhD programs around the world have various entry requirements that differ among schools. Some institutions ask for a motivation letter, while others ask for a personal statement or letter of recommendation and letter of intent, which has elements of a motivation letter but is not the same.
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Home » Best Motivation Letter for Phd: 07 + Samples
Best Motivation Letter for Phd: 07 + Samples
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Unlock the door to your academic dreams with a Ph.D., but first, master the art of crafting a stellar motivation letter. Picture this: the admissions committee, drowning in a sea of applications, eager to discover the one that stands out. In this blog post, we’re not just offering tips; we’re handing you the golden key to create a Motivation Letter for Phd.
Your motivation letter isn’t just a piece of paper; it’s your personal symphony. It’s the melody that resonates with your aspirations and harmonizes with the expectations of the admissions board. Join us on a journey through ingenious examples and actionable insights that transform your motivations into a magnetic force.
Ready to script your success story? Let’s dive into the nuanced world of Ph.D. motivation letters, where every word counts. And your dreams await. Craft your masterpiece, and let your academic journey begin.
Table of Contents
Key Components of Strong Motivation Letters for Phd
- Personal Connection: Establish a deep connection between your personal experiences, aspirations, and the Ph.D. program. Showcase how your unique journey aligns seamlessly with the academic path ahead.
- Clear Research Goals: Define your research objectives concisely. Clearly articulate how your academic pursuits intersect with the program, demonstrating a well-thought-out plan that adds value to the institution.
- Academic Achievements: Highlight your academic prowess but go beyond grades. Showcase specific accomplishments, projects, or research experiences that underscore your capacity to excel in the Ph.D. environment.
- Passionate Narrative: Craft a compelling story. Let your passion for the subject shine through your words. Make the admissions committee feel your enthusiasm and commitment to making a meaningful contribution.
- Future Impact: Outline the impact you aspire to make post-Ph.D. Illustrate how the program is pivotal in realizing your goals and how you, in turn, aim to contribute to the academic community and beyond.
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Motivation Letter for Ph.D.:
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Do’s And Dont’s of Writing Impactful Motivation Letters for Ph.D.:
- Showcase Passionate Curiosity: Express genuine enthusiasm for the subject, demonstrating a burning curiosity that propels your academic journey.
- Align with Program Values: Tailor your letter to highlight how your values and research aspirations align seamlessly with the ethos of the Ph.D. program.
- Illustrate Past Research Impact: Provide tangible examples of how your previous research or academic endeavors have made a positive impact, showcasing your potential to contribute meaningfully.
- Emphasize Unique Contributions: Highlight your distinctive skills, experiences, or perspectives that set you apart, emphasizing how these qualities enrich the academic community.
- Craft a Personalized Narrative: Tell your unique story in a way that resonates with the reader, creating a narrative that is both personal and compelling.
Don’ts:
- Avoid Generic Statements: Steer clear of generic phrases and cliches; instead, focus on specific examples and personalized insights that showcase your authenticity.
- Don’t Underestimate Clarity: Ensure clarity and conciseness; avoid lengthy, convoluted sentences that may dilute the impact of your message.
- Don’t Overpromise: While expressing ambition is encouraged, avoid overpromising or making unrealistic commitments that may raise doubts about your sincerity and capability.
Final Thoughts:
In the intricate dance of job applications, the motivation letter emerges as your unique choreography, a compelling narrative that can either fade into the background or steal the spotlight. Today, we’ve unraveled the art of crafting a Ph.D. motivation letter that doesn’t just communicate but captivates. From showcasing your passionate curiosity to aligning with program values, each stroke of your narrative paints a portrait of a candidate poised for scholarly excellence.
As you embark on this journey, remember that your motivation letter is not just a formality; it’s your chance to step into the spotlight and shine. Tailor it to the specific program, let your unique contributions gleam, and weave a narrative that resonates with decision-makers. Your letter is not just words on paper; it’s a symphony of aspirations that can resonate with the hearts and minds of those who hold the key to your academic future.
So, here’s the curtain call â a call to action. Take these insights, revise your motivation letter, and let it be the crescendo that echoes in the minds of potential employers or decision-makers. Your dream position awaits, and your letter is the key to unlocking that door. Craft it with intention, wield it with confidence, and watch as your aspirations take center stage. Break a leg, and may your motivation letter be the standing ovation you deserve.
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Table of Contents Hide
What are phd motivation letters, understanding the key components of a phd motivation letter, initiating your phd motivation letter, do your research, aim for clarity and conciseness, connect your background and experience, show your research potential, demonstrate your connection to the program, be authentic, effective conclusion for your phd motivation letter, ideal length of a phd motivation letter, formatting the phd motivation letter, common mistakes to avoid in phd motivation letter writing, writing a successful phd motivation letter.
When you are applying to a PhD program, one of the requirements is likely to be a motivation letter. This letter is similar to a personal statement in which you will describe reasons why you want to pursue the degree and explain why you should be accepted into the program.
A well-written motivation letter for a PhD can easily become a deciding admissions factor. If you are competing against hundreds of applicants, your letter should help you stand out from the crowd.
No matter what your specialization is or the type of program youâve chosen, you need to learn how to write a motivation letter for a PhD. Otherwise, your application may not look as persuasive as it could.
Letâs dive deeper into writing a successful motivation letter for your PhD studies.
PhD motivation letters are also known as statements of purpose or personal statements. While not all PhD programs require applicants to submit these letters, writing one can improve your chances of getting accepted.
A motivation letter gives you a priceless opportunity to speak directly to the admissions committee and explain why you are the top candidate. In this letter, you wonât just express your motivation, list research interests, and show yourself in the best possible light. You will demonstrate your commitment to studies and your mastery of words.
While the admissions committee already knows all about your credentials, they want to get to know you as a person. In this letter, you will be showing your passion for getting a PhD in a specific niche.
Interestingly enough, the Ph.D. motivation letter isnât just a way to conquer the committee membersâ hearts. Itâs an opportunity to look deeper into what you really want. By writing and reading this statement, you can gain unexpected insight into whatâs best for your professional future.
The structure and content of a motivation letter arenât always the same. Each university may have a list of requirements. So, you wonât be able to write one letter and use it for each program you apply to. However, you can create a framework that makes writing several letters easier.
Here is what a general PhD motivation letter should include:
- Introduction â a short introductory paragraph or two that catches the readerâs attention and explains what the letter will be about.
- Research interests â a list and a brief explanation of your research interests, specific research questions, and topics you plan to explore during your PhDÂ studies.
- Academic background â you can add a short summary of your academic background (degrees, coursework, research experience, publications)
- Motivation â this is the most important part of the letter. You need to be clear about your motivation for pursuing a PhD in general and the reasons why this program is the perfect fit for your needs. This section must reflect your passion and enthusiasm.
- Goals â briefly explain what your long-term career goals are and mention how obtaining a PhDÂ within this program can help you achieve them. Your ambition and commitment must shine through the words.
While the university may provide some requirements that can help you structure your motivation letter, the majority of it is your own creativity. Keep in mind that you arenât just sharing cold facts but showcasing your personality.
In most cases, the introduction is the most important part of your PhDÂ motivation letter. While the committee is likely to read the entire letter anyway, if you donât catch their attention immediately, they might simply skim through it.
Always begin with a compelling opening sentence. Consider using a thought-provoking statement or a curious question related to your potential field of study. For example, âMy unwavering fascination with the intricate workings of the human brain is the power behind my passion for forensic psychology.â
Next state your purpose for writing the letter and your intention to apply for the specific program. Make sure to immediately highlight your enthusiasm, motivation, and genuine interest in pursuing the subject matter.
For example, âThe opportunity to go further into the subject of forensic psychology and contribute to the advancements in the criminal landscape fills me with immense excitement and determination.â
How to Structure the Motivation Letter for PhD
Once you finish the introduction, you can go on to the body of the letter, which should include research interests, academic background, motivation, and goals. Here are a few important tips that can help you make the most out of this structure.
Understanding how to write a motivation letter for Ph.D. studies begins with in-depth research about the program. While youâve probably done a lot of browsing online already, youâve been mainly focusing on the way the program meets your needs.
Now, you need to do similar research from a different perspective. Ask yourself, âHow do I meet the needs of the program?â The answer can help you make the right statements within your letter.
The admissions committee has to go through hundreds of documents and letters. A long letter with complex and confusing sentences is likely to cause frustration. This is exactly what you need to avoid.
Donât include any unnecessary details or lengthy explanations. Just share the facts wrapped in positive emotions. If you manage to demonstrate your passion without boring the reader, you can stand out from the crowd.
Make sure to highlight all relevant academic, and especially, research experience. List and discuss projects or publications that demonstrate your knowledge. Talk about how the experience, whether professional or educational, has shaped your research interests. This is a great place to explain where your motivation comes from.
You need to demonstrate to the admissions committee your immense potential to excel in research. Here, you have to show that you possess the necessary critical thinking abilities and problem-solving solving skills. List research methodologies you have experience with.
Explain why this Ph.D. program is a good fit for your research goals. Discuss faculty members whose work aligns with your research (here is where your research will prove highly useful). Make sure to single out at least one unique opportunity that attracts you to the program. Show that youâve done your homework and know exactly what you are applying for.
While it may be tempting to ask for assistance or use ChatGPT, outsourcing your motivation letter isnât a good idea. An important part of the letter is demonstrating your own voice. You are the only one who can do it genuinely. Try to avoid any generic statements. Inject each sentence with passion and desire to achieve your educational goals.
The conclusion is the final impression you make on the reader. This is something they are likely to remember you by. Make sure to summarize the points youâve made in the letter succinctly. This will serve as a reminder.
Next, talk about your goals for the future. Donât try to share all of your educational and professional plans here. One strong goal is sufficient and easy to fit into a short conclusion.
Finally, express your gratitude to the program for the opportunity to apply and eagerness to hear from the committee soon.
Close the letter with âsincerelyâ or âbest regardsâ and your full name. Donât forget to provide your contact details.
The school of your choice is likely to define the length of your motivation letter for PhD. Usually, itâs between 500 and 1,000 words. However, even if the program doesnât try to limit your writing, it doesnât mean you have to go âall out.â The ideal letter should fit into one page. The font size shouldnât be larger than 12 pt.
The font itself must be easy to read. Opt for Times New Roman or Arial. Avoid fancy fonts that can frustrate the reader.
Your motivation letter should contain several short paragraphs. Donât make them longer than five lines. Otherwise, you could lose the readerâs attention.
Start your letter with âWith whom it may concern.â Even if you know the names of the people on the admissions committee, you can never be sure which one of them will be reading the letter.
These common mistakes can hinder the quality of your letter:
- Grammatical and spelling errors
- Using generic or cliché statements
- Lack of clarity
- Overly lengthy explanations
- Failing to tailor the letter to the programâs requirements
- Lack of focus on the research interests and goals
- Failing to demonstrate genuine passion and enthusiasm
- Lack of understanding of the program
- Irrelevant or unnecessary information
- Poor organization of the letter
Many of these mistakes can easily be avoided by proofreading. Besides reading the letter several times yourself, ask someone else to do it. A fresh perspective or two can help you create a truly effective piece.
A PhD motivation letter is a wonderful opportunity to stand out from the crowd and get into the PhD program of your choice, even if you donât meet the admissions requirements perfectly. Itâs a chance to express your passion for studies and demonstrate your fit for the program.
Following a few simple formatting rules and keeping the letter authentic can help you achieve the desired admissions goals. Good luck!
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Cover Letter for PhD Application: Guide for Writing One & Example From a Real PhD Student
- Klara Cervenanska ,
- Updated March 27, 2023 9 min read
When applying for a PhD research position, you usually need to submit certain documents, including an academic CV and a cover letter for PhD application .
A PhD cover letter, also referred to as an academic cover letter, should be carefully crafted, well-formatted, and contain specific sections.
We'll show you how to do exactly that, along with a sample of an academic cover letter from a real person admitted to a PhD program at Lyon University in France.
And if you're not sure how to go about writing your PhD CV, check out this article: CV for PhD Application: How to Write One Like a True Scholar (+CV Example) .
Table of Contents
Click on a section to skip
What is an academic cover letter?
What to include in a cover letter for phd application, how to write a cover letter for phd application, how to format an academic cover letter, phd cover letter sample.
An academic cover letter is a document that PhD candidates submit alongside their academic CV when applying for a PhD.
Essentially, it's a cover letter for a PhD application.
It's not exactly the same as your regular business cover letter. Nor is it the same as a personal statement or a motivation letter .
The purpose of a cover letter for PhD application is to explain to the reader, who's likely a researcher or a professor, what you can contribute to their institution and/or field.
Moreover, in a PhD application cover letter, you should explain why you're a good match for the research position on the program.
Differences between academic cover letter and business cover letter
Both these documents serve different purposes and people use them in different settings:
- Academic cover letter is used when applying for positions in academia â most often for a PhD. More emphasis should be on education, research background and scholarly accomplishments. Moreover, it should explain what your contribution to the institution or field could be. It should also point the reader to your academic CV.
- Regular (business) cover letter is normally used when applying for any kind of job . Hence, more emphasis should be on skills and past experience while being tailored to a specific job position. You should also explain why you're a good fit for the position at the given company. It should point the reader to your resume.
There are also other documents people often mistake for an academic cover letter. These include:
- Motivation letter is especially relevant for fresh graduates when applying to a university, a non-profit organization, or voluntary work. A motivation letter focuses more on your interests and motives for applying.
- Personal statement. Also used in an academic setting. It's always written by an applicant, often a prospective student, applying to college, university, or graduate school. You explain why you've chosen a particular course and why you'd be good at it. Other names include a statement of purpose or a letter of intent .
Like every cover letter, an academic one also needs to include specific elements and content sections. These are:
- Header. Here, provide your contact information, such as your name, address, phone number, and email in the header of the document.
- Formal salutation. In an official letter like this one, you should address the reader in a professional and formal way. If you know who'll be reading your cover letter, go with Dear Dr. [Surname] or Dear Professor [Surname] . If you don't, go with Dear Sir/Madam .
- The specific PhD program or position. Clearly state in your letter which research position you're applying for or the name of the PhD program. A cover letter is usually read before a CV, so you need to make sure everything is clear.
- Your motivation. Explain why you're interested in the specific PhD position â it's one of the key elements you should include.
- Your academic background. Now, we don't mean you should list in detail every single university course you ever took. Instead, focus on the most relevant course for the PhD and describe in detail what you learned, any projects you worked on, why it was interesting (and optionally, what knowledge gap you identified). In this way, you also show a certain level of understanding of the field.
- Your ambition. Briefly mention what your ambitions, intentions, and plans are regarding your contribution to the field when securing your PhD position. How is your research going to enrich the field? How will the institution benefit from it?
- Conclusion. Keep the conclusion short. Contrary to a regular cover letter ending , there's no place for reiterating everything here. Simply thank the reader for your consideration and prompt them to read your academic CV.
- Formal sign-off. Just pick from the usual: Sincerely, Respectfully, Regards... Then throw in your full name in the following line.
And that's all you need to include!
Now, let's take a look at how to write your cover letter step-by-step.
Applying for a PhD will be a lot less stressful if you follow these tips on how to write a cover letter for a research position:
Consider researching the background of the organization, department, ongoing research projects, and their past and current projects. All that before you start writing your cover letter. Knowing these things will help you tailor your letter to the specific PhD opening.
Before you actually start writing, try to sit down and take a moment to think first. Assess how your past experiences helped you prepare for the PhD position and scribble down those that are most relevant and significant for the specific program. These include any research experiences, research projects, courses, or internships.
In the first few sentences of your letter, you need to convey some basic information about yourself and what specific position you're applying for. The opening should also state firmly why you're a strong candidate for the position/program, by using a persuasive and convincing wording. Here's an example: "As an MChem Chemistry graduate with a narrow focus on the sustainable synthesis of biologically active molecules from the University of Dundee, I am excited to apply to a "Synthesis Of Small Molecule Inhibitors Using Enzymes" PhD programme at an institution with such a strong foundation and numerous research groups in this field."
This is the place where you may explore more extensively on the educational journey that brought you here. Set the foundation for demonstrating how your Master's degree and research experience seamlessly translate into the next phase â the PhD program. Emphasize how your thesis contributes to the field's body of knowledge. Mention any other publications that support your thesis. And, if you can, identify any knowledge gaps or topics that can be explored further.
This paragraph provides the opportunity to neatly tie in together everything the reader has learned about you so far. You can show how your previous experience, coupled with what you'll learn during the PhD program, will come together to produce something novel to enrich the field. First, identify the courses or topics within the PhD program that interest you the most and how they relate to you developing your research further. Second, introduce your future research aspirations and goals. Third, point out how this future work will enrich the field and what will the intellectual merit be.
When ending your PhD cover letter, briefly refer your reader to your academic CV and encourage them to examine all of the remaining projects, courses, publications, or references . Finally, thank the reader for their time and consideration and let them know you look forward to hearing from them. Sign off.
Put the letter in a drawer and don't think about it for a day or two. Then, when you read it again, you'll have a fresh pair of eyes to see the cover letter in a new light. Maybe you decide some things are redundant, or you think of something that's more relevant. Or you know, find a typo here and there.
Just like an academic cover letter needs to contain certain content components, the formatting should also align with the structural expectations for this type of document.
How long should a cover letter be? How to finish a cover letter? And what about the cover letter font and spacing?
Here's a recommended academic cover letter format:
- Length. While STEM PhD candidates should aim for half a page to one page, humanities candidates can do 1â2 pages.
- Font. Use one of the classics: Times New Roman, Calibri, or Arial. Just no Comic Sans, we beg you. Keep the size between 10â12 points. Also remember to keep the text clean â no underlining, no bolding, and no color. However, you can use italics if appropriate.
- Spacing. Cover letter spacing isn't complicated. Just single-space your text, make sure there's a space between each paragraph, and leave a space between the concluding paragraph and your formal sign-off.
- Margins. The only rule here is that the margins on your cover letter should match those on your CV.
- Consistence with your CV. Your academic cover letter should match your academic CV in all formatting aspects â including the cover letter font and spacing. For example, Kickresume lets you choose a matching template for your CV and your cover letter, so no need to worry about this.
If the institution provided any instructions for formatting your academic cover letter, don’t get creative and follow their guidelines.
Finally, to help you tie everything we talked about together, here's a cover letter sample from a real person admitted to a PhD program at Lyon University in France.
These things ensured Herrera's cover letter was successful:
- She clearly states her motivation in the opening. In the first two paragraphs, Herrera introduces herself and her motivation to apply for the given PhD program.
- She describes educational and research background thoroughly. The main body of the letter is dedicated to describing Herrera's educational background, research projects, internships, and skills acquired throughout the way.
- She presents research aspirations in the letter. Herrera writes: "I have a history of proven results and profound findings. Given opportunity, Iâm confident in my abilities to earn similar ground-breaking results while being part of your team."
Even though this example lacks some of the key elements, such as mentioning the specific PhD program or identifying the topics within the PhD program that interest her the most, this PhD cover letter still managed to impress the University of Lyon.
Lyon University PhD Student Cover Letter Sample
Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.
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How to Write a Powerful Motivation Letter for PhD Program
An effective motivation letter assists the admissions board in distinguishing exceptional students from the rest of the pack. A motivation letter for a Ph.D. program helps the admissions board get a better sense of you than they will from your application. Hence, the design of the letter, its tone, and the level of interest suggested in the letter serve a crucial role. Your goal is to stand out from other applicants.
When applying for a Postdoc or a Ph.D. program, you need to write a research proposal and a motivation letter. A motivation letter is a must for Ph.D. candidates. The letter elaborates on why you are the perfect candidate. We are going to give you some tips and structures to use as you write the motivation letter for your Ph.D. application.
At the end of the post, we will provide you with a sample to help guide you for your own motivation letter.
How to Write a Brilliant Motivation Letter for a Ph.D. Application
A motivation letter is very similar to a personal statement and a cover letter . All three documents explain and highlight your suitability for Ph.D. study when you are applying for a Ph.D. program. Typically, a cover letter would be for a job. A motivation letter serves to show why you want to be part of the Ph.D. program and why you are a good candidate for it.
A motivation letter serves a fundamental role in the application process. It enables the admission board to evaluate several Ph.D. applicants with identical academic credentials and choose the perfect candidate and understand their inspiration for applying.
For the admission committee, academic credentials alone aren’t sufficient to showcase whether a learner will succeed in their doctorate program. A motivational letter enables them to understand an applicant’s enthusiasm, commitment, and appropriateness to the program, which better allows them to assess your capabilities.
How Should I Structure My Motivation Letter for a PhD
An outstanding motivation letter for Ph.D. admission will entail:
- A concise introduction disclosing which Ph.D. program you seek
- Your professional experience and educational background
- Major skills, experiences, and interests that you have and what makes you an outstanding candidate
- What drove you to apply
- Final remarks and thanks.
This is the most straightforward itemization of a complex document.
The above framework will ensure that you keep your motivation letter for the Ph.D. brief and pertinent to the position you are seeking. Bear in mind that the letter’s purpose showcases your zeal and commitment and that you are well-suited for the program.
To simplify writing down a motivation letter for a Ph.D. application, we have defined what your introduction, main body, and closing segments should entail.
Starting Your Motivation Letter
Introduction: Open with a concise introduction where you openly declare your intention of applying for a given program. Picture it as explaining to a stranger what the document is all about.
Education: Describe what you studied and give the institution’s name, your program of study, and the research that you have done.
You want to provide the admissions team with an understanding of your course of study to date. Ideally, you can include any research, including publications that you have been a part of. This will show that you have the experience, interest, and tenacity needed for a Ph.D. program and the research that goes with it.
Work Experience: Condense your professional experience. Bear in mind that you will probably be requested to present your motivational letter alongside your academic résumé. Hence, you are advised to keep the section brief to eradicate potential redundancy. Make sure you include any other important experiences, such as charity work, teaching roles, or non-academic ones that showcase your skills and eligibility to become a Ph.D. scholar.
Key Skills: Highlight your major skills. Keep in mind that the admissions board considers your eligibility for the given program you are seeking; thus, state skills important to the Ph.D. program.
Motivation for Applying: Display your zeal for the program, the research involved, and why you want it. Elaborate on your long-term ambitions. Begin by stating how that particular course caught your eyes and how your hunger to learn more about the topic has increased. Don’t forget to state all the other things you have done that showcase your curiosity in your suggested study topic, for instance:
- Are you an experienced researcher?
- Have you taken part in any seminars or workshops?
- Are you conversant with the research field?
- Are there any aspects of the topic which you have taught yourself?
- Why this research?
Lastly, paint a picture for the admission board to help them understand what convinced you to commit the next half a decade to the program.
How to Conclude a Motivation Letter
Many people struggle with how to end a motivation letter . Normally, people can account for their academic credentials and why they desire to become part of the program.
A good way to conclude is with a summary of why you are a great candidate and an offer to discuss your candidacy. Itâs a good idea to provide your contact details so that a reader has them available.
Remember, getting admitted into a Ph.D. program is extremely competitive, and professors put a lot of work into mentoring their learners. Professors are naturally inclined to favor those who demonstrate the highest level of dedication. The conclusion must remind the admissions board that you are not only committed to the course, but the institution will greatly benefit from having you on board.
And lastly, thank the board for taking into account your application.
Motivation Letter for Ph.D. Admission Format
It is important to follow some basic guidelines when writing a motivation letter. The format mimics the report writing formats, which the professors are conversant with:
- Use a sans serif font, for example, Arial or Times New Roman. It should look professional. Nothing fancy.
- Utilize a black standard font size. A 12-point font should work. This makes it easy to read without being too large.
- Adhere to professionalism all the way through and avoid the use of informal language or colloquialisms.
- Write in the first person.
- Address the motivation letter for Ph.D. to a named individual. If in doubt, you can use the person in charge of admissions.
The Length of a Motivation Letter for Ph.D. Admission
For Ph.D. motivation letters, the standard recommendation is to keep them to one page. These are busy people and they won’t spend a lot of time reading information. You want to make it as easy on them as possible. Keep your letter to one page, usually 3-5 paragraphs.
Tips for Writing a Motivation Letter for Ph.D. Admission
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Below, we’ve stated the greatest tips for effectively writing a Ph.D. Motivation Letter. You want to keep these in mind as you write, review and edit your motivation letter:
Compose the Motivational Letter using a Professional Tone
It is crucial to add information in a motivation letter for a Ph.D. application professionally. It is in your best interest to write a letter with the right font, style, and grammar. Plus, doing this raises your odds of getting accepted into the program. Professionalism serves a crucial role in directing a great insight into your personality and lets you get acceptance.
Be Specific, Truthful, and Show Results
Where you can, the most powerful message is to show specific accomplishments, responsibilities and results. This is true for research, academic achievements, or work or volunteer achievements. Showing results demonstrates that you understand the impact of your effort and that the program can expect results from your work.
This can be a powerful message.
Make sure that you can back up any accomplishments or experiences that you highlight. Itâs great to show accomplishments but the last thing you want to do is to create doubt about your honesty or your application.
If you lack prior experience in carrying out Ph.D. tasks, this is alright â you are not expected to understand everything before you kick start the program. Nonetheless, you have to prove in your motivation letter for a Ph.D. that you can carry out this work. To achieve this, we advise that you concentrate on the expertise you possess â for example, writing, presentation, data analysis, etc. Attempt to illustrate how you have deployed these abilities in the past to indicate that you are well-prepared for the Ph.D. program.
Show Personality
The motivation letter must remain professional. Hence, steer clear of jokes and sarcasm. At the same time, it can be much more interesting to read, and much more powerful to show who you are in your writing.
Discuss your Future Plans and Your Interest s
Showing your passion and interest in the field of study can really make a difference in your admission. Professors want someone who is interested in the work and the research. You want to show how your background, goals, and passions fit into the work that you will be doing.
A great way to do this is to show why you are passionate about the research. Perhaps it means something to you personally or it’s a way that you can make a difference. Maybe you are just fascinated by the topic. Passion goes a long way if it’s genuine.
Check Your Spelling and Grammar
You are applying for an academic position. You want a letter that doesnât have any grammatical or spelling mistakes. Even minor mistakes can make an admissions officer question your candidacy. Of course, use a spell checker. For something this important, a more robust spelling and grammar checker like Grammarly can be invaluable.
Additional Resources
We offer an editable version of the sample motivation letter for PhD program. You can download that here . It works with both Word and Google Docs and can help get you started on your own letter.Â
If you need help writing your motivation letter, there is experienced help out there to help you. Fiverr is a great resource for finding someone to help you write your motivation letter for your Ph.D. program. There are a number of great freelancers there with experience writing motivational letters. There are also freelancers on Fiverr who can help you with your research proposal. We’ve written a guide to help you get started using Fiverr.
If you decide thatâs a good route for you, weâve put together a guide to help you find the right freelancer for your needs. They will help you get the motivation letter you need for that Ph.D. program.
Another great resource is Grammarly . Grammarly is a spell-checking and grammar-checking tool that goes beyond anything you will find in Microsoft Word or Google Docs. It will help you find misused words and common grammar mistakes. Thatâs the free version!
The paid version of Grammarly is much richer and an amazing resource if you arenât a natural writer or applying in a language that isnât your primary language. Grammarly will help you strike the right tone for your letter. It points out grammar and stylistic problems and will often suggest improvements for your writing. Itâs a great resource for you when writing something as important as a motivation letter or application.Â
A Sample Motivation Letter for a Ph.D. Program Application
Below is a sample motivation letter you can use to get started. Remember that this is to give you some ideas and the proper formatting. Do not use this letter or even change it for your information. It’s here to give you some ideas, but you must write your letter. You can download an editable version of this letter here .
Thank you and Good Luck!!!!
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You can also download an Adobe Acrobat (pdf) version of the Motivation letter for Ph. D.
Frequently Asked Questions
How can my future plans and interests make a difference in a motivation letter for a ph.d..
Attitude is often as important as aptitude. Showing your passion for the area of research or having a personal tie can make a big difference in your selection.
Related posts:
- Crafting the Perfect Motivation Letter for Study Abroad
- Motivation Letter for Internship with Example
- Motivation Letter For Scholarship With Example
- Motivation Letter for University, College & School With Example
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Motivation Letter for Ph.D.
Updated on 30 october, 2023.
upGrad Abroad Team
Upgrad abroad editorial team.
A motivation letter for Ph.D. is crucial since it is a way to convey the candidateâs personality, motivations, interests, and commitment to the admissions authorities. It is a vital part of the Ph.D. application process and should not be neglected.
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Table of Contents
- Format of a Motivation Letter for Ph.D.
Tips for Writing a Successful Motivation Letter for Ph.D. Programs
Ph.d. motivation letter sample, format of a motivation letter for ph.d. .
There is no fixed format for a motivation letter for Ph.D. applications. However, here are some points that you must keep in mind.
- Introduction- This should mention your purpose and the program being applied for.
- Main Body- This should contain a summary of your educational background, your reasons for doing your PhD, and the importance of your research work. It should also include information on your future goals.
- Conclusion- Sign off by reiterating your admission goals while thanking the admissions authorities for their time and consideration.
You can check out a Ph.D. motivation letter sample PDF for more insights. Here are a few tips that can be of immense help:
- Make genuine statements about your application and documents.
- Be specific and avoid vague or abstract statements.
- Discuss your research experience, professional experience, skill sets, and academic credentials.
- Maintain a professional tone throughout the motivation letter without being casual or too personal.
A motivation letter for a Ph.D. sample will help you get a better idea.
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To Whom It May Concern,
I am writing this letter to express my interest in applying for the Ph.D. project available in the (group name) under the project (project name) at the (institution name). I graduated with a masterâs degree in civil engineering in (year) from the (institution name) in (location, city, country).
I have been drawn to 3D modeling and simulation technologies since my undergraduate years, which gave me a solid foundation in the subject. I learned the basic concepts of structural analysis, CAD, mechanics , and programming and data structures simultaneously. My masterâs program helped me enhance these skill sets further, giving me an in-depth glimpse of building materials, earthquake engineering, construction management , using technologies for 3D modeling, and more such areas.
I have also been associated with a research project at the institution, successfully enabling VR/AR-enabled digital walkthroughs for buildings. This was the inception of my interest in deploying artificial and augmented reality, virtual reality, and 3D simulation for building digital counterparts of physical environments, applying this knowledge to real estate projects, infrastructural projects, and other ventures which are mainstays in the world of civil engineering. It naturally prompted me to apply for the Ph.D. position at your institution, which has an enviable track record in terms of global rankings, research opportunities, infrastructure, partnerships with leading research firms, and reputed faculty.
I believe my foundational knowledge of these core concepts and research experiences will contribute towards making me a good fit for the doctoral program at your institution. I am aware of the perseverance and commitment expected of doctoral students pursuing research in this intellectually stimulating yet challenging arena of study. I will do my best to meet the high standards of your institution on this count. It is a great opportunity to demonstrate my skill sets while acquiring invaluable knowledge and research exposure if I am chosen for your Ph.D. program. I remain at your disposal for any additional information.
Thank you for your time and consideration.
Sincerely,
How do I start a motivational letter for my PhD?
You should begin by talking about the program you are applying for and mentioning your purpose explicitly. You should also briefly introduce yourself, i.e., your last qualification and so on. You can then move on to the main body and discuss the reasons for choosing the course, institution, research interests, and other aspects.
How do I write a letter of Ph.D. request?
You should include details without going overboard and demonstrate your research approach, outlook, and methods. Justify these methods while ensuring they are viable. Also, mention whether any ethical aspects are connected to your field of research and how you wish to address them.
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How to Write a Motivation Letter for PhD Programs?
- Updated on
- Apr 25, 2023
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A successful motivation letter allows the admission committee of any institution to select students of excellent academic backgrounds. While applying for Ph.D. programs, a student has to submit a motivation letter that states why they wish to embark on that particular position and how appropriate they are to be studying in the chosen program. Ph.D. applications are not classified as any other random sample application. There are processes without which your chances of getting in may be reduced. For some institutions, academic qualifications are not enough to indicate whether a candidate is suitable for a Ph.D. In this sense, a Motivation Letter for Phd Programs are the perfect insight into who you really are.
This Blog Includes:
How should you structure your motivation letter for ph.d., avoid false statements, be specific , include your skills and work experience , write in a professional manner , top things to be included in a motivation letter for ph.d. programs , sample of motivation letter for ph.d. programs , top ph.d. programs.
Ph.D. Scholarships in India
To write a strong motivation letter for Ph.D. applications you must include:
- A concise introduction that must state the program you are applying for,
- All about your academic background as well as professional work experience,
- You can include skills you possess that make you the ideal candidate,
- Your motivation and interest in applying for the program,
- Concluding remarks with thanks.
Tips for Writing a Motivation Letter for Ph.D. Programs
Here are the best tips for acing your writing a motivation letter for Ph.D.:
While writing a Motivation Letter for Ph.D. Programs, candidates often forget to add necessary things in the letter. It is important to know that without adding important information the application wouldnât stand out. For instance, candidates tend to write, âI work well with other people or I am good at working under pressure.â Well, this is not how you write in a motivation letter as you should provide some real examples like, âMy leadership skills were demonstrated when I had to lead a group of colleagues during my internship, which required intensive marketing management ability.â
Avoid being vague and imprecise while writing a Motivation Letter for Ph.D. Programs. Be specific while putting information in the letter. For example, If you describe it as âMy marketing days were very interesting in my undergraduate daysâ, it would be inappropriate to fit it into a motivation letter. It depicts a very informal manner of writing a letter. You should include specific details about the courses you took as an undergraduate student such as, what made you choose them and what you learned from them.
In a motivation letter, it is essential to add the skills you possess and the work experience you have. A Ph.D. is more than a continuation of your previous academic endeavors, it is a real educational test, and education is more than obtaining degrees. A Motivation Letter for Ph.D. Programs become impressive when you write about the skills and experiences you possess over the years which are strong enough to make you a qualified Ph.D. candidate. You can flourish your research and analytical skills in a motivation letter.
It is equally important to add information in a Motivation Letter for Ph.D. Programs professionally. It is in your own best interest to submit the motivation letter with an appropriate font, writing style, and professional grammar. This will ensure your chances of getting accepted into a Ph.D. program. Professionalism plays a vital role in sending a good insight into your personality and helps you gain acceptance.
Benefits of Pursuing a Ph.D. after MBA
A Motivation Letter for Ph.D. Programs share similarities with a cover letter and a personal statement. All three documents describe your suitability for a Ph.D. program. However, as compared to a personal statement and cover letter, a motivation letter gives more precision to your motivation for wanting to pursue a Ph.D.
- An introduction to the Ph.D. program: Begin with a brief introduction in clear terms that why you are applying for a particular Ph.D. program. Think of it as you telling it to a stranger.
- A summary of your academic background: Focus on your educational background and state what you have studied here and where. It is important to highlight extra curriculums that were a part of your studies. Mention what made you interested in a Ph.D. program, especially if you are applying in the same field. In addition, summarize your professional work experience and include any relevant work experiences such as teaching roles, or charity work.
- Reason to pursue a Ph.D.: Describe your long-term aspirations, and show your enthusiasm and passion for pursuing a Ph.D. program. You can also mention what made you interested in this field. You can also demonstrate your interest in proposed research topics such as the seminars you attended, research experience, and aspects of the subjects, and finally, specify what has convinced you to devote 3-4 years of your life to the research field.
- The significant effect of your research on society and career goals: At the of your motivation letter, add a few sentences on the researchâs impact on your life and the experience as a whole. It should conclude the new contributions it will make to your field, and how it benefits society and fits in with your aspirations. In addition, state your career goals, for example, do you want to become a researcher or pursue an academic career? This will enable the reader to judge you based on how passionate you are about pursuing a Ph.D. program.
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- Ph.D. in Entrepreneurship
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Ans: A motivation letter for the Ph.D. program should be 400-600 words.
Ans: Start with the introduction about yourself and the intent. Describe your experiences in the body of the letter.
Ans: A motivation letter is the exact same as a statement of purpose. You might hear colleges and companies use one or more of these letters.
This was all about Motivation Letters for Ph.D. Programs. We hope you find this insightful. Are you interested in making your career in Ph.D. abroad? Reach out to our Leverage Edu experts on 1800 57 2000 and we will help you in finding the best university.
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Writing A Scientific Motivation Letter: How to write a research motivation letter for PhD, Postdoc, or any position.
Writing a Motivation Letter for a Ph.D., Postdoc, or any Research position can be reasonably challenging, but we need to put extra effort into it, which cannot be avoided.
You need to give proper attention to this part (motivation letter for ph.d., postdoc, or any research positions) like other preparation. knowing some significant ideas and approaches can help you in this process..
A motivation letter helps the admissions board/professor compare outstanding students and impressive ones. With this help, they can prosper in choosing worthy research students. Still, admission boards will surely think of this as the classification to significantly find a suitable candidate for his research group. Showing you are preferred depending on what you write, however much more on just how you design, particularly the tone you use and the level of interest you receive in your writing that matters.
- A motivation letter is a document where you express your expert capability and the personal impulse to examine a particular study area at a specific college/research group.
- A motivation letter is a possibility you have to impress the selection panel.
- To procure the listing of candidates, selection panels regularly use motivation letters.
- The candidates thought finest are ultimately chosen for the program.
- The success of your application mainly trusts by the motivation letter.
- The motivation letter can be much likened to an Individual statement.
- It is just as crucial to stay clear of being humble while writing your Motivation Letter.
- It seems like something that would be written to a friend instead of a penfriend.
- Itâs not a cover letter and requires giving reasonable circumstances in which itâS a Motivation letter.
- You need to give proper attention to this part (Motivated Letter for Ph.D., Postdoc, or any Research positions) like other preparation.
- Knowing some significant ideas and approaches can help you in this process.
- Give your statements much attention to pushing your statements as much as possible to suit your situation.
- Try not to claim something that you wouldnât have tried to do if you were a different person or had a different job.
- Try to be honest about your experiences and how you would like to use them to your advantage.
- You can also include teaching and research experience, work outside an academic field, and even volunteering, given that all matters in terms of the abilities and expertise you gained.
- You should also include the info regarding your previous scholastic and professional experience, as well as your work outside of the academic field.
- There is a demand to recognize if youâre qualified to do a research/degree position while writing an application.
- Hence, the motivation letter is the perfect insight into what you genuinely are and anticipate doing it justice.
- It can be effortless to confuse while writing a Motivated Letter and neglects that motivation can not be completed without the necessary proof to back it up.
- Yet what requires to go in this, and what tone is suitable for it?
- To give you some suggestions, today, we’re sharing all about motivation letters, so you can see what your motivation letter needs to include or correct.
- It’s a good idea to write a motivation letter because a person or some individuals must be required to write it because they have to know some individuals or some people have to have to do it themselves.
- The best way to start is by writing a short intro defining the program you want to get into and why you would be appropriate for studying there.
- This defines why you wish to embark on that position and why it is appropriate for you to study there.
- It also defines just how your scholastic, as. Your professional achievements make you a beneficial candidate for the Ph.D. degree/Research position you are related to.
- It should be written to make it easy for people to read it and understand what you are trying to say.
- It must be written with a sense of humor and be clear that you are not trying to make a point that you think is important to make to the person you are applying to.
- You must be clear of making spurious cases, and you should be clear about the reasons you are doing it.
The motivation letter is the possibility you have to impress the selection panel. To procure the listing of candidates, selection panels regularly use motivation letters. The candidates thought finest are ultimately chosen for the program. The motivation letter is the most substantial part of your application. The success of your application is mainly trusted by the motivation letter.
Any Motivation Letter should consist of a short intro defining the program you would like to get.
Stay clear of making spurious cases, demonstrate how much ability or work experience you have, be specific, the main message of the letter-, closing of the motivation letter, q- key things to bear in mind when you write the motivation letter, q- what are a couple of points for writing an excellent motivation letter for a ph.d., q- exactly how should i structure my motivation letter, q- how to end a motivation letter., q- what key points should i include within my ph.d. motivation letter, q- what not to include when writing a scholarship motivation letter, q- why motivation letter require, and how much important it is, q- how long should a phd motivation letter be, q- should i write various motivation letters when looking for several research programs, q- what are the best motivation letter, q- what is the difference between the lom – letter of motivation and the sop statement of purpose, q- how to start a motivation letter., q- what’s the difference between a cover letter and a motivation letter, sample – motivation letter.
The motivation letter (likewise known as “declaration of objective”) is a document where you express your expert capability and personal impulse regarding picking to examine a particular study area at a specific college/research group.
A motivation letter can be much likened to an Individual statement.
When you apply for a Ph.D./Postdoc and some research position, you must write a research proposal and a Motivation Letter. Especially, a motivation letter is more required for Ph.D. candidates. This defines why you wish to embark on that position and why you would be appropriate for studying there. Yet what needs to go in this, and what tone is suitable for it? To give you some suggestions, today, we’re sharing all about motivation letters, so you can see what your motivation letter needs to include or correct.
First, state a clear objective of your future task and the reasons for picking this individual Ph.D. program.
Provide the info regarding your previous scholastic and professional experience. You can also include teaching and research experience, work outside an academic field, and even volunteering, given that all matters in terms of the abilities and expertise you gained. All your experiences must, in some way, attach to your picked Ph.D. program, as you would need to define just how your scholastic and professional achievements make you a beneficial candidate for the Ph.D. degree/Research position you are related to.
Your applications are not just sorted out in the same way as any other random application. There are processes involved without which your chances of getting in may be reduced.
There is a demand to recognize if you’re qualified to do a research/degree position while writing an application. Hence, the motivation letter is the perfect insight into what you genuinely are and anticipate doing it justice.
It is relatively easy to confuse while writing a Motivation Letter and neglects that motivation can not be completed without the necessary proof to back it up.
Nobody’s interested in exactly how incredible you are until there is no backup proof of it. Yet, there would not be any motivation without the proper evidence to back it up.
For Example, it is very typical to see people create; “I work well with other people, or I am a specialist at working under pressure.” Well, it is not a cover letter; it’s a Motivation Letter, and also you required to give reasonable circumstances such as; “my leadership ability was demonstrated when I needed to be in charge of a group of coworkers during my teaching fellowship, which needed intense pushing management abilities.”
Give much attention to your statements.
Try As Much As Feasible to Be Certain
It is just as really crucial to stay clear of being humble while writing your Motivation Letter. You’re required to write a motivation letter because someone or some individuals have to know; otherwise, you wouldn’t have to try one.
Claiming that your previous days were extremely intriguing is unclear to suit a Motivation Letter. It seems like something that must instead be written to a penfriend. It would be best if you were more specific about the programs you took as a previous study, why you enjoy them, and what you learned from them.
While writing a motivational letter, it is essential to include just how much ability and working experience briefly. A Ph.D. has to do with more than just a sequel to your previous academic endeavors; it is an actual test of education and learning, and also, teaching and knowledge are more than just having degrees.
They will be interested in the abilities and work experience you have collected over the years, strong enough skills to make you qualified for a Ph.D. That research, data analysis, etc., abilities you thought you’d never have to show off, well, I believe this would be a perfect chance to talk about them.
Steps for writing research motivation letter
- 1. The first step to writing a good motivation letter is to read the job ad carefully
- 2. The second step is to try to understand the researchers and the kind of research they do
- 3. The third step is to carefully read a previous motivation letter and try to understand why the letter was successful
- 4. The fourth step is to make sure that you address the letter to the right people
- 5. The fifth step is to explain why you choose to apply to this position and this lab
- 6. The sixth step is to explain how your research interests align with the research of the lab
- 7. The seventh step is to explain how your previous research background relates to the position
- 8. The eighth step is to explain why you are applying for that position
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It is equally essential that you are incredibly professional while creating a motivation letter for a Ph.D. or any research position application. It will remain in your very own best interest to guarantee that you offer your Motivation Letter with expert grammar, font, and the proper writing design in which you prefer to choose to be approved.
Your professionalism and trust send an excellent message about your personality and would certainly go a long way into helping you get accepted .
â What has encouraged you to do a Ph.D. (or other position where you are applying)?
Based on the history details you give, you will undoubtedly determine 3 or 4 key aspects that inspire you to do a Ph.D.
The present research study shows that Ph.D. applicants may be encouraged by several aspects such as:
- Determination to improve potential as a candidate;
- Enthusiasm for research study as well as mentor;
- The desires to find out new points.
You require to describe what inspires you and what you want to accomplish due to your research studies.
If you published academic journals, you must mention that and provide information or evidence about your published work.
State a few of your native qualities on how they could be considered helpful for your study subject and your field of study in general.
In the closing of your Motivation Letter, include a couple of sentences on your research’s impact on your life, research location, and experience generally. This will certainly aid you in showing the value of your research study in the context of a bigger photo. Mostly, demonstrate how the research community and college can benefit from having you as a pupil.
You should also mention that you understand that Ph.D. programs draw in several prospective and affordable candidates.
Also Read – Write an Email to Professor: Complete Dos and Don’ts Discussion
FAQ about motivation letter
- Essential details you must emphasize throughout your Motivation Letter are your intellectual interest in the Ph.D. course/Research position and the area you intend to study, and the research study experience you have had so far. Bear in mind to maintain an expert and sharp tone, yet at the same time, declare and also enthusiastic.
- Prevent adhering to things in your writing.
- The motivation Letter needs to consist of a brief intro specifying the program you want to apply to.
- Clearly, you should not consist of false evidence, accomplishments and should not attempt to make any overstatement or use pompous allegories.
- Normally, a Motivation Letter ought not to be longer than one page.
- Show your level of interest rate and what you have actually done so far to display that desire. They do not desire some geek with Terrabytes of expertise as well as formulas.
- Truthfully state the reason that you want the seat, highlight your desire in the topic.
- State the reasons and circumstances from your life, which will show that you have a genuine need.
- A motivation letter ‘s significance is that the admissions committee can compare excellent trainees and exceptional trainees. They will both succeed in ending up being valuable study students. Yet, admission committees will consider the latter category to contribute to the college’s research study area.
- Confirming you are exceptional does not always depend on what you write, but extra on just how you compose, particularly the tone you use and the degree of enthusiasm you present in your writing.
Important- Follow-up email to a professor: When and how you should write
A strong motivation letter for Ph.D./Research applications will certainly include:
- A concise intro stating which program you are applying for
- Your scholastic history as well as expert work experience
- Any vital skills you have and what makes you the perfect prospect
- These attributes must display in the best possible way in your motivation letter without seeming flat. Otherwise, it will be considered insufficient!
![how to write motivation letter for phd application](https://i.pinimg.com/564x/6b/e2/bd/6be2bde01997cb3ecbfcb408259741b8.jpg)
- Binding up the motivation letter is where most people battle. Usually, individuals can easily describe their academic background and why they intend to research, yet persuading the reader they are the most effective prospect for the research program is typically more difficult.
- The ending remarks of your motivation letter should highlight the influences of your suggested study, particularly: the brand-new contributions it will certainly make to your area, the benefits it will certainly carry society, and exactly how it harmonizes your goals.
- With this, wrap up your professional objectives. For instance, do you want to go after an academic job or end up being a scientist or a private organization? Doing so will certainly reveal you have placed a great deal of belief into your choice.
- Admissions into a Ph.D. degree or Research position are extremely competitive, and supervisors spend a great deal of time mentoring their students. As a result, supervisors naturally favor those that reveal the most dedication. Your verdict ought to remind the viewers that you are not just passionate about the study task but that the university will benefit from having you.
- There are no rules for what to include within your Ph.D. motivation letter, yet, extensively speaking, your entry needs to include references to the following.
- You are what your personality is and what collections you apart from various other prospective Ph.D. candidates. Your motivation letter needs to be a sales tool that must make any committee choose you to join their team.
- Your skills and achievements (together with any evidence to corroborate your claims).
- Your study into academic institutions’ details (why you intend to attend that specific institution and what makes it a good fit for you).
- The motivation letter must attach your academic and expert future strategies with the scholarship you are making an application for.
- It should offer the viewers an understanding that you are truly thinking about researching a specific field. Also, your choice is not only beneficial for you, however likewise for the scholarship resource.
- It develops reasons why you deserve it more prominent than other candidates.
- Usually, a Motivation Letter ought not to be longer than one page. The key to success is a clear structure, passion for your research study subject, and capacity to show your researchâs value and effect.
- Information and declarations you must keep in the motivation letter.
- You should not include false facts and success and not try to make any overstatements or use pompous metaphors. The team from the admission board will continuously determine if a motivation letter is real or phony.
- Prevent saying phrases like: âmy childhood years desire, âI am highly inspired to research X,â âmy biggest ambition is to pursue scientific study at the highest degree,â âI have always been captivated by the clinical research study.â
- Attempt not to applaud the college excessively, as well as donât shut your letter with the expression, âIt would be an honor to be confessed to this college.â
- Attempt not to commend the university too much and don’t shut your letter with the expression “It would certainly be an honor to be confessed to this college.” Secret things to bear in mind when you write the motivation letter Important information you must worry about throughout your motivation letter are your intellectual passion for the Ph.D. program and the area you intend to researchâthe study experience you have had so far.
- It does not need to be individual in such a way that makes you show up non-serious, instead focus on your intellectual individuality. Take care not to delight a whole lot in your deficit side; constantly concentrate on your stamina and why you are the university’s appropriate person.
A motivation letter is an essential part of your Ph.D. application. The program committee uses this letter to decide whether you should be admitted to the doctoral program. You, the applicant write the letter, and it should describe why you want to go to graduate school, why you want to pursue a particular Ph.D. program, and why you should be accepted. In the introduction, the author should state the letter’s purpose and why the committee should care about it. The opening is typically a brief paragraph or two in which the applicant explains how they believe their background, training, and professional experiences are well-suited to the proposed program. As a letter of motivation, it should not be like an autobiography.
- A motivation letter can play a crucial part in the application process. It permits the admission committee to assess a team of Ph.D. candidates with similar scholastic backgrounds and also pick the optimal candidate based upon their inspirations for applying.
- Academic credentials alone are inadequate for the admission team to indicate whether students will succeed in their doctorate. In this feeling, a motivational letter will permit them to judge your enthusiasm for the field, dedication to study, and also suitability for the program, every one of which far better enables them to evaluate your possibility.
- There is a need to know if you’re truly certified to do a Ph.D. or other research position while composing an application to a research group/college. Hence, the motivation letter is the ideal understanding right into that you truly are, and they expect you to do it justice.
- It’s the most personalized and important document you can develop to send to a university during the application process. The motivation letter will commonly make the largest difference between obtaining admission and getting denied at the university you’re sending your application to.
A great rule of thumb for a Ph.D. motivation letter is to keep it around one side of A4. A little longer than one page is acceptable; however, two pages are typically considered long. This is associated with around 500-1000 words.
A Ph.D. motivation letter is a short essay that you write to show admissions officers that you are passionate and committed to pursuing your Ph.D. The length of this essay should be appropriately matched to your statement. Although the two papers will not be identical, they should complement each other in size and content. A Ph.D. motivation letter should be between 500 to 1000 words.
Construct a bridge between the intended level course and the scholarship you are looking for.
- Yes, you should change the motivation letter according to the research group or program. But the core content about you should be the same; always don’t try to change core details.
- You can modify research interests, particular expertise, and letter format according to the position.
Helpful Article- How to Write a Research Paper: Step-by-Step Guide
- In the letter, you can create appropriate and captivating details on your own, confirming to the admission team that you are the right candidate to be picked to engage in their program.
- These qualities should receive the best possible method of your motivation letter. Otherwise, it will certainly be considered insufficient!
- The motivation letter needs to link your academic and expert future strategies with the scholarship you are getting.
- It needs to offer the visitor an understanding that you are actually interested in studying a particular field.
- Your option is not only valuable for you but also for the scholarship source. It shows up reasons that you deserve it more than other candidates.
- A motivation letter has many similarities to a cover letter and an individual statement, and organizations will certainly not ask you to send each one of these. Nonetheless, it is a one-of-a-kind record, and you must manage it, therefore. In the context of supporting a Ph.D. application, the difference is nuanced; all three files detail your viability for the Ph.D. research study.
- Nonetheless, compared to a cover letter and individual declaration, a motivation letter puts even more focus on your motivation to seek the particular Ph.D. position you are getting.
- For a Ph.D. application, what is the difference between a letter of inspiration and a declaration of purpose?
Introduction: Begin with a brief intro to clearly state your intention to apply for a particular program. Think of this as explaining your record/score to a stranger.
Education and learning: State what you have researched as well as where. Your higher education will be your most important academic experience, so focus on this. Highlight any relevant components you took on as part of your research studies that pertain to the program you are applying for. You must also point out exactly how your research has affected your decision to pursue a Ph.D. task, especially if it remains in the same area you are presently putting on.
Important Tip- 5 Important Tips About How To Choose Where to Apply Postdoc
- Both are pretty comparable in regards to the framework but have various objectives. The motivation letter is generally on education; for that reason, there are various motivation letterS.
- For example, you might need a motivation letter for a scholarship, a motivation letter for college admission, etc. At the same time, the cover letter is used primarily to make an application for jobs.
- Academic cover letters are a lot more typical in UK colleges, while motivation letters are extra usual abroad.
- This letter is meant to come as a free product to your Curriculum Vitae, where you display your certifications. You support the Curriculum Vitae by providing extra factors and experiences that make your certifications deserving of a motivation letter. Therefore, the motivation letter is a bit extra personal interaction between you and the other party, at the very least for its provided method.
- The motivation letter is the 3rd essential file in your application behind your level and your grades from the previous education and learning to a specific level. Naturally, when using at a University, there are numerous students with the same certifications and qualities as you. The only point that helps the admission board strain the best candidates is by looking at your motivation letter.
Bottom Line
In conclusion, your letter is a great opportunity to show off your research skills and knowledge of the field. Don’t just say the same things you would in your cover letter. Instead, use this space to show your knowledge of the topic and your enthusiasm for the field. Remember to use the first person and be personal, however, don’t be too informal. Remember, you’re talking to a professor as a peer, not as a friend.
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Motivational Letter Writing Guide + Examples for 2024
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Youâre about to apply for the job opportunity of your dreams.
Youâve worked hard, and you canât wait to take the next step in your career.
All thatâs left for you to do is write a motivational letter.
But writing a motivational letter can be nerve-wracking.
Two hours and three coffees in, youâve scrolled through your Facebook newsfeed (twice), watched one episode of the last season of Game of Thrones, sent angry tweets to its creators, and donated for the knee surgery of two dogs.Â
You go back to your open Word doc, and all youâve managed to write is, âThis program seems like funâ or âIâll totally be a great fit for your organization.â
Donât worry! Weâre here to help.
In this article, weâre going to cover:
- How to Write a Motivational Letter, Step-by-Step
- A Great Example of a Motivational Letter
- Useful Motivational Letter Tips
What Is a Motivational Letter?
A motivational letter, sometimes also called a letter of motivation, is a formal letter that you might have to submit when applying for an educational program or a job. Its goal is to show the hiring manager or admissions officer why youâre the perfect candidate for the position.
Motivational letters are typically submitted alongside your CV or resume . Unlike a cover letter, which gives practical examples of how your skills and experience match the opening, a motivational letter focuses more on your personality, interests, and motivation to apply.
When Do You Need a Motivational Letter?
A motivational letter is usually required when an organization wants to gauge your enthusiasm, cultural fit, and motivations for a particular opportunity.
There are a few situations when you might need to submit a motivational letter, such as:
- Youâre applying for an educational program.
- Youâre applying to work at a non-profit organization or mission-driven company.
- Youâre applying for an internship in a competitive field.
- Youâre applying for a volunteer position at a charity or non-government organization.
- Youâre applying for a grant, fellowship, or some sort of scholarship .
No matter the situation, a motivational letter serves to express your distinct driving forces and convey your enthusiasm for that specific role, program, or opportunity. Thatâs why, done right, a motivational letter can convince the reader to go through your application in detail.
However, if the specific position doesnât explicitly require a motivational letter or other written statement, you might be better off learning how to write a cover letter instead. Cover letters can be a great addition to your application and help you stand out from other candidates who are only relying on their resumes.
![how to write motivation letter for phd application cover letter templates](https://blog-cdn.novoresume.com/articles/how-to-write-a-motivation-letter/cover-letter-templates.webp)
How to Write a Motivational Letter
Now that you know what a motivational letter is, itâs time to write your own.
Just follow the steps weâve outlined, and youâll be done in no time:
#1. Address Your Letter Appropriately
Your motivational letter should include a header with all the necessary contact details.
For starters, this means you should include your contact information , such as your full name, email address, phone number, and any other details that might be necessary for your application.
Additionally, you should include your intended audienceâs contact details. Depending on where and what youâre applying for, this might be either a hiring manager or an admissions officer.
To establish a connection with the reader, include a personalized greeting instead of the generic âTo Whom It May Concern.â To do that, you have to find out who the hiring manager or admissions officer is.
Start by doing a bit of research. Review the job listing, the programâs official page, or the application instructions. If you canât find their name there, check the organizationâs website and look for a staff directory.
Once you have their name, address your motivational letter professionally . We recommend using an identifier followed by their last name. But if youâre not sure about their title or gender, you can just use their full name, too. For example:
- Dear Mr. Smith,
- Dear Dr. Singh,
- Dear Cameron Smith,
Just avoid informal greetings like "Hey, John!" â your motivational letter is still meant to be a formal document.
#2. Stick to the Program Requirements
Writing a captivating motivational letter is all about showing the hiring manager or admissions officer how you meet the requirements for the position.
To help get the ball rolling as you start drafting your motivational letter, ask yourself:Â
- What kind of applicants are usually admitted to the program?Â
- How do you fulfill the requirements?
First, you need to know the exact program requirements and explain how your background and strengths align with the outlined criteria.
Comb through the details the organization has provided about the ideal skills, experiences, qualifications, or personal qualities theyâre looking for in a candidate. Maybe they want someone proficient in data analysis , or theyâre prioritizing candidates who are passionate about the industry.
Just remember â you donât have to highlight how you meet all the listed requirements if your application already includes a detailed academic CV . Just identify the top three to five requirements and give concrete examples of how you meet each.
Hereâs an example:
Requirement: Minimum 2 years of volunteer experience
âI was a medical volunteer in Namibia for three years. Itâs one of my most fulfilling adventures and transformative experiences so far since I am passionate about helping others. I believe it broadened my horizons and made me more resilient.â
#3. Align with Their Values
Your motivational letter should explain what drives you and show the reader how you share their organizationâs values.
Take time to thoroughly research the organization , its culture, objectives, and driving forces. Find what resonates with your own beliefs and goals and mention it in your motivational letter.
But donât just randomly sprinkle keywords into your letter. Instead, thoughtfully use your passion to build a narrative that shows how your values align with the institutionâs mission.Â
Be sure to give concrete examples. For instance, if the company values sustainability, you might want to share an anecdotal example, such as:
Values: Sustainability, Climate Action, Nature Conservation
I have a deep passion for nature conservation, and I have volunteered extensively with environmental organizations, especially in restoring local wetland habitats. I also practice eco-friendly habits in my professional life by advocating for reducing workplace waste and single-use plastics.
#4. Express Genuine Interest
Above all, your motivational letter should demonstrate that you really want to be there.
That said, there is a fine line between pleading and showing intelligent interest while also selling yourself. Generic statements can come across as insincere and unmotivated. Instead, write about what really attracted you to the opportunity.
Be as specific as possible and express your passion without necessarily begging them for a chance. For example:
- I would love to live in Aberdeen because Iâm fascinated by Highlander culture, and Iâm excited to dive into the cityâs rich cultural heritage and vibrant community dedicated to the arts, music, and preserving Scottish traditions.
- It is my dream to be part of the Environmental Science Master's program because of its cutting-edge research in sustainable energy solutions and marine conservation efforts, which align with my passion for protecting our planet's ecosystems.
Specific examples and details show you've invested time learning about the organization, which helps your genuine passion shine through your motivational letter.
#5. Personalize It
While showcasing how you meet requirements is crucial, don't be afraid to let some of your personality and voice shine through.
Use descriptive adjectives to paint a fuller picture of who you are beyond just your credentials. Are you an endlessly curious, lifelong learner? A creative problem-solver? Passionate about how technological advancements can be used to increase sustainability?
Let your distinct character and values shine through to make your motivational letter more memorable and help differentiate you from other applicants. This can convey important soft skills and give the reader a glimpse of the person behind the qualifications.
Just make sure youâre still presenting a polished bit of personality and keeping it relevant to the opportunity. For example, if youâre applying for an MA in mathematics, donât mention your passion for historical re-enactment.
Are you applying for an academic program? Learn how to write an academic personal statement here.
#6. Donât Just Recap Your CV
Using your motivational letter to simply summarize your CV is a wasted opportunity. If the application requires a motivational letter, theyâre looking to get to know you beyond the required stats and qualifications.Â
The person reading your motivational letter is looking for the context around your motivations, passions, and aspirations. So, instead of just listing credentials, expand on the driving forces behind your experiences and decisions.
If youâre applying for a master's program, for example, mention your relevant undergraduate coursework, but also explain what sparked your interest in this specialization and why this path is personally meaningful. So, if youâre a History undergrad, elaborate on how volunteering at the archaeology museum made you pursue a graduate degree in Museum Studies and Curatorship.
Hereâs a practical example of how that might look:
As a History undergraduate, my passion for preserving and sharing our cultural narratives was sparked by a semester-long museum internship. Working alongside curators as they brought ancient artifacts and stories to life through compelling exhibits opened my eyes to the vital role museums play in education and connecting communities to their roots.
This experience solidified my drive to pursue museum studies at the graduate level, where I can develop professional expertise in responsible collection stewardship, thoughtful exhibition development, and engaging public programming that keeps our shared histories vibrant and accessible for all.
Getting your documents ready for that application? Learn how to write a resume with our detailed guide.
#7. Convey Your Ambitions
Your motivational letter should express your ambitions and aspirations just as much as your relevant achievements . Admissions committees and employers who ask for motivational letters want to clearly understand both your goals and how this opportunity aligns with them.
Share your vision for how you plan to apply the knowledge, essential skills, or experience you'll gain. If it's a job, explain how it will prepare you for further career growth and impact in that field. For an academic program, discuss how you aim to contribute to cutting-edge research or become a leader and mentor.
Don't be afraid to think big - motivated candidates often have big goals of driving innovation, making a difference, or pushing boundaries in their discipline. Just make sure your aspirations are realistic and show that you have a plan and are truly invested in this path for the long term.
Hereâs an example of how you can convey your ambitions in your motivational letter:
My long-term goal is to become a leader in sustainable urban design and planning that seamlessly integrates green infrastructure into the built environment. This master's program will equip me with the interdisciplinary skills to develop eco-friendly architectural solutions and climate-resilient city policies that prioritize environmental conservation alongside economic growth and social equity.
#8. Donât Lie
One of the biggest mistakes you could make while writing your motivational letter is lying.
If you write anything remotely false, the reader will likely sense it. When you lie, youâre likely to unconsciously exaggerate your feelings and ideas. If you tell a fake story or inflate your excitement or achievements, you wonât get anywhere.
Your dishonesty is likely to be exposed and severely damage your credibility, leading to an immediate rejection.
Honesty and integrity are essential to writing an effective motivational letter. The goal of this document is to truly reflect who you are, why youâre the best match for this opportunity, and what you hope to achieve.
Donât worry if you think your life so far just isnât impressive enough to write a captivating story. No matter where youâre coming from, you can show the reader your unique perspective, personal growth, and unwavering determination to pursue your passions.
#9. Use a Motivational Letter Template
If you want your motivational letter to make a striking first impression, presentation matters.
A basic black-and-white document from a text editor will hardly stand out. Instead, try one of our professionally designed motivational letter templates for an attention-grabbing solution!
Novoresume offers modern, eye-catching templates that can give your motivational letter a polished look. You can even use the resume builder to match your motivational letter to one of our sleek resume templates for a coherent application.
Save precious time on formatting and create a visually flawless application in no time!
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How to Structure a Motivational Letter
Youâve got the gist of how to write a motivational letter down, but itâs just as important to know how to structure it.
If your motivational letter is a messy, haphazard series of unrelated paragraphs, it simply wonât make the cut. You need your motivational letter to tell a coherent story, and this is where the structure comes in.
The whole process will probably require a few drafts until you get to the perfect, polished motivational letter. You might have to move around paragraphs or sentences until you have the ideal story that compliments your application, so donât worry if you donât get it right the first time.
Letâs look at what each motivational letter looks like and includes:
![how to write motivation letter for phd application How to Structure a Motivational Letter](https://blog-cdn.novoresume.com/articles/how-to-write-a-motivation-letter/How-to-Structure-a-Motivational-Letter.png)
#1. Contact Details
Start by adding all the relevant contact information at the top of your motivational letter.
Hereâs what to include:
- Full Name. Place your first and last name at the top of the page.
- Professional Title. Match your professional title to the specific position you're aiming for. E.g.: if youâre applying for a Ph.D., write âPh.D. candidateâ.
- Email Address. Include a professional and straightforward email address. We recommend sticking to something that combines your first and last name.
- Phone Number. Include your phone number and add the dialing code in front if youâre applying overseas.
- Location. Adding your city and state/country is more than enough.
- Relevant Links. Optionally, you can include links to any relevant websites or social media profiles, such as a portfolio, a blog, a LinkedIn profile , etc.
Then, add the contact information of the admissions officer or hiring manager reading your motivational letter, such as:
- Organizationâs Name. Start with the name of the organization to which you're sending your application.
- Recipientâs Name. If possible, find the name of the exact person who's going to be viewing your application, such as the hiring manager or the admissions officer for the department you're interested in. Check the organizationâs website to get a head start.
- Recipientâs Title. Always address the reader professionally. For example, if theyâre a professor or doctor in their field, use the appropriate identifier.
- Location. Provide the exact address of the organization youâre applying to. Include the city, state, country, and street number, and even specify the building if necessary.
#2. Introduction
Begin your motivational letter with a strong introduction.
The first few sentences need to be attention-grabbing â do this through a short, engaging pitch about yourself and why you are applying.
Hereâs what you can include:
- A summary of who you are and what you do.
- Details about what youâre applying for and where.
- A prelude to the bulk of your motivational letter.
Remember - this part only needs to include the general reasons behind your application, since youâll have the opportunity to make a deep dive later on in the body of your motivational letter.
Letâs look at an example of what your introduction could look like:
Dear Dr. Octavio,
My name is Jane Doe, and I would like to express my interest in applying for the Ph.D. Robotics program at Columbia University. Iâve always dreamed of becoming a robotics engineer and contributing to advancement in the field, and I believe that a Ph.D. in Robotics from this university would set me miles ahead of reaching my goal.
The body of your motivational letter is where you get to really sell yourself.
Itâs also where the bulk of your text is going to be, so it determines your motivational letter as a whole.
There are two things you should keep in mind when writing this section of your motivational letter: the paragraph structure and the paragraph contents.
Generally, there are two main paragraph-based structures for your motivational letter.
First is the classic, three-main-paragraph structure, where each paragraph accounts for your introduction, body, and conclusion. If youâre using a storytelling approach for your motivational letter, we recommend sticking to this one.
However, if you want to be more factual and to the point, we recommend trying the seven-paragraph structure. It divides the main body of your motivational letter into smaller paragraphs according to your main points, where each discusses a specific achievement, experience, or aspiration.
Use the body of your motivational letter to mention the stories behind your achievements, essential skills , and passion for whatever youâre applying for.
This is the right place to be as detailed and factual as possible. Give concrete examples of what motivated you to apply for this position, and show how that directly relates to what the organization is looking for in a candidate.
Here are some sentences you can paraphrase and use to help you write the body of your motivational letter:
- My passion for [field] started when [experience] .Â
- I want to [join this organization] because [ motivation] .Â
- I have been part of [relevant organization or field] for [amount of time] . Itâs the best thing for me because [reason] .
- I remember once when I [experience] , which made me realize that I [gained interest in the specific field] .
- [Organization or program] resonates with me because [specific reason] .
- What distinguishes me from my peers is [something youâre proud of] .
Letâs look at a brief example of how this is put into practice.
I developed my passion for digital marketing during my internship at XYZ Inc. Working for a small startup allowed me to gain surface-level experience in most digital marketing channels. Now, I would like to deep-dive and gain advanced know-how by attending the Buffalo College Marketing program.
#4. Conclusion
After finishing the body of your motivational letter, itâs time to wrap it up and send it in.
Use this section to briefly summarize your main points and remind the reader why youâd be a great fit for the organization or program youâre interested in.
Then, mention your overarching career goal and how that aligns with their organizationâs mission.
Finally, thank the reader for their time and sign off on your motivational letter. Hereâs an example:
Therefore, I believe that my strong academic foundation in environmental studies and hands-on fieldwork experience are qualifications that position me to make outstanding contributions to your master's program. I believe that the knowledge I gain in the Sustainability and International Relations program will play a pivotal role in my mission of shaping innovative policies and scientific solutions to combat climate change and protect our planet's biodiversity for future generations.
Thank you for considering my application. I look forward to the opportunity to join UCLA in the fall semester.
George Maxton
How to Format a Motivational Letter
Always review your motivation letter carefully and stick to any stated requirements or guidelines for your application.
Organizations will sometimes include formatting specifications, like word count or page limits, or even questions they want you to answer in your motivational letter.
If youâre writing a motivational letter for an academic program, you can usually find this information on the admissions requirements webpage or within the provided application materials.Â
For job applications, these details are usually listed on the job ad or in the company's job application portal.
Always follow these rules exactly as stated. Going off script could get your application immediately rejected since it shows youâre either not attentive or youâre not taking the opportunity seriously.
If, on the other hand, there arenât any guidelines for your motivational letter, we recommend you follow these tips:
- Keep your motivational letter one page long.
- Use a clear structure with concise paragraphs to make your letter easy to skim.
- Choose a professional font like Lora or Roboto and make sure itâs sized 11-12 pt.
- Set your page margins to one inch on all sides so your page doesnât look too cluttered or too empty.
- Include the date you wrote your motivational letter for an extra professional touch.
- Use powerful words and action verbs (âdesignedâ and âconceptualizedâ) instead of cliched phrases (âhelped withâ and âmanagedâ).
- Smoothly connect your thoughts through transition words.
- Proofread carefully for any spelling or grammatical errors.
- Include a professional closing line like "Sincerely" at the end of your text.
- Print your motivational letter out and sign it, or send it as a PDF to preserve your formatting.
![how to write motivation letter for phd application How to Format a Motivational Letter](https://blog-cdn.novoresume.com/articles/how-to-write-a-motivation-letter/How-to-Format-a-Motivational-Letter.png)
Motivational Letter Example
Letâs look at an example of a great motivational letter for a Ph.D. program at Harvard University and go through just what this candidate does right:
![how to write motivation letter for phd application motivation letter example](https://blog-cdn.novoresume.com/articles/how-to-write-a-motivation-letter/motivation-letter-example.png)
The candidateâs letter to Harvard Universityâs Department of Political Science starts by addressing the person in charge of admissions for the Ph.D. program theyâre interested in.
The general requirements for the Political Science program are:
- Being research inclined
- Having a demonstrated passion for politics
- Showing above-average performance during undergraduate studiesÂ
The values of the university theyâre applying to are integrity, education, respect, and accountability.
The candidateâs motivational letter is neatly divided into a total of five paragraphs, of which three make up the body of the text.
Hereâs how they highlight their motivation:
- They know the history of the university and share the same values.
- Theyâre genuinely excited and passionate about the program and the school.
- They show what their qualifications are and how theyâll be a great fit for the program.
- They explain what they hope to achieve if they get the opportunity to study at Harvard.
Essentially, the candidate has listed all their qualifications through a personal story. After reading this letter, the admissions officer will feel like they know the candidate adequately, especially since they have communicated who they are by highlighting how they match everything the Ph.D. program is looking for in an applicant.
Need more inspiration? Check out our 60+ cover letter examples for different professions.
Key Takeaways
Youâve made it to the end of our guide!
Now, you know everything there is to know about motivational letters. Weâre confident youâre a shoo-in for that position you have your sights set on!
But before we go, letâs quickly sum up what weâve covered so far:
- A motivational letter is a formal document thatâs usually required when applying for university admissions, a non-profit organization, or a volunteer position.
- Motivational letters are different from cover letters since they focus more on your interests, passions, and ambitions than on your skills and achievements.
- Generally, there are two ways to structure your motivational letter, depending on whether you want to tell a story or factually go through all the points that make you an ideal candidate.
- The introduction of your motivational letter should be brief and immediately grab the readerâs attention. Use it to tell them who you are and why youâre interested in applying for the specific opportunity.
- Always do your research on the specific program or organization. This can help you show genuine interest and convey your aspirations for the future in this field.
- Make your motivational letter stand out by using one of NovorĂ©sumĂ©âs templates and giving the admissions officer or hiring manager a gorgeous first impression.
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How to Write an Exceptional Research Scholarship Motivation Letter
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Havenât heard from the scholarship committee yet? Another email of rejection? Numerous drafts, constant search for an ideal template, and yet couldnât receive the scholarship? What could be the reason? The time and effort you put in writing personal statement and creating a powerful academic CV may have gone to vain, if the scholarship review committee never even saw it. And what do you think must have kept them from doing so? Yes, it is the scholarship motivation letter that you either didnât care to write or if you did, it wasnât compelling enough.
In todayâs age, lack of financial ability must not serve as a hindrance in attaining higher education. With rising competition, your key to winning that scholarship is by drafting an exceptional letter of motivation to make you stand out from other applicants.
Table of Contents
What is a Scholarship Motivation Letter?
A scholarship motivation letter is an opportunity to display your knowledge to the recruiter before you are called for an in-person interview. It speaks out some of the important aspects of your research proposal that connects it with your academic competence and personality. It is a crucial part that can make or break your application. Rather, it can be a deciding factor for the recruiters if you are eligible to be called for an interview.
A scholarship motivation letter is similar to a cover letter; it is not needed for every application; however, critical if mentioned specifically. Moreover, motivation letters are used to narrow down review committeeâs pool of applicants.
Your scholarship motivation letter must answer the following questions:
- Why are you the ideal fit for the scholarship?
- How do your skills and abilities contribute to the university or your research field?
- How you plan to execute your education?
General Guidelines to Follow While Writing a Scholarship Motivation Letter
Generally, the application does not specify how long your motivation letter should be. However, you must use your best judgment to write a concise yet impactful scholarship motivation letter.
- It should usually range from 500 to 1,000 words.
- Divide them into 3 paragraphs for easy comprehension and better readability. This eases the job of the review committee members.
- Ensure the font is universally used, such as Times New Roman, Calibri, or Arial in a font size not smaller than 12.
What Should a Scholarship Motivation Letter Include?
![how to write motivation letter for phd application Scholarship Motivation Letter](https://www.enago.com/academy/wp-content/uploads/2021/11/ScholarshipMotivationLetter.jpg)
What is the Scholarship Motivation Letter Format?
Since there is no standard structure for writing a motivation letter for scholarship, it has been a challenge to structure a convincing one. While the motivation letters may vary by universities and scholarship awards, the 3 consistent elements are an introduction, three content paragraphs, and a conclusion.
1. Introduction
- The introduction of your scholarship motivation letter should include a brief introduction specifying the program you would like to apply for and the reason for choosing it.
- It must clearly state objective of your future projects and career.
- Most importantly, your introduction must include your name and highest educational qualification so far.
2. Three Content Paragraphs
- The first paragraph of the main body of the motivation letter should include information about your academic and professional experience. Your professional experience may not only include academic related work such as teaching and research experience, but also work outside academic sector such as volunteering that demonstrates relevant skills and knowledge. Furthermore, this paragraph must showcase your career growth in chronological order. Finally, mention your professional ambitions you plan to achieve with education from this program.
- The second paragraph should explain what you hope to gain from your education. Furthermore, how you plan to contribute to the society and the problems you aim to solve with the help of your education. Emphasize on your willingness to improve career prospects and aspiration to discover and learn new things.
- The third paragraph should demonstrate your plans for the future. This could include additional knowledge or corresponding course you plan to pursue. You need to clearly describe what motivates you and what you would like to achieve as a result of your studies. Additionally, it should provide facts of your published work. Finally, display your soft skills and explain how they could be considered beneficial for your research conduction and for your field of study in general.
3. Conclusion
- While concluding, mention the impact your study/studies may have in your life, research area, and society at large.
- Explain how the scientific community and university can benefit from selecting you as a candidate for the program.
- Furthermore, state that you are aware of the competitive nature of the program and how you will be an asset to it.
- More importantly, it must reinstate how you are an ideal candidate and why must the selection committee choose you over other applicants.
Common Mistakes to Avoid When Writing a Scholarship Motivation Letter
Your scholarship motivation letter will probably be the first thing you are judged by. Hence, you should be scrupulous while writing and eventually submitting it. Beware of the common mistakes to avoid in the letter:
- It should be well-written with no grammar or spelling errors .
- Use a professional tone throughout the letter.
- Avoid slangs, clichés, colloquialisms, or jargon.
- Use of vague generalizations should be avoided.
- Avoid irrelevant information.
- Do not include false achievements .
- Avoid praising the university too much.
Key Takeaways
Since a scholarship motivation letter is your way to get through the review committee and convince them how you are an ideal candidate for the position, it must be written with a plan. Allow at least three days to write the letter. Get it reviewed from your colleagues or professors. Be your critic and edit it attentively.
Now itâs your turn to draft an award winning scholarship motivation letter. Refer to the scholarship motivation letter sample below and write one yourself. Let us know how these tips helped you.
Scholarship Motivation Letter Sample
The Scholarship Committee Department of Biological Sciences Stanford University United States of America
To Whom It May Concern:
My name is Steve Boult and I am a third year student at Oklahoma State University. I am currently pursuing a four-year Bachelor of Engineering Degree, and I plan to follow up with a one-year masterâs degree after I graduate.
While in high school, I interned with a reputable chemical plant in the Research and Development department. I learned about the construction process of refineries from the ground up, and I discovered the importance of its function. I worked closely to develop and optimize the machinery to increase the output at the plant. Additionally, I volunteered at an NGO to design and implement new technologies in the water supply mechanism of the town.
My education is largely focused on this mindset: function over form, stability over showmanship. I have enrolled in several classes that amalgamates Chemical Sciences with Engineering in order to have a comprehensive view of how design meets structure. I have worked on four extra-credit chemical plant and oil refinery design projects under the supervision of my professors (Dr. A and Dr. B) to accelerate my research and education.
I believe in avoiding accidents than fixing the loss it causes. Thus, as an engineer, I want to create accessible, cost-effective, productive, and durable AI-based operational systems that inform us about the potential malfunctions in advance. Coming from a mechanical background, I believe that there is a need for an operational system that is reliable.
I appreciate your consideration. With your assistance, I can continue my schooling in engineering and design to put an end to uncalled for accidents in plants and other industries.
Sincerely, Steve Boult
Download PDF here !
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How to Write Motivational Letter for PhD Application: Top 10 Tips and Tricks
Applying for a PhD program can be daunting, especially when writing a motivational letter that effectively showcases your skills, achievements, and motivations.
Your motivational letter is an essential part of your application and can make or break your chances of getting accepted into the program of your choice. In this blog post, weâll provide you with some tips and tricks on how to write a motivational letter for PhD application that will grab the attention of the admissions committee.
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Steps to Write a Motivational Letter
A motivational Letter is a document that explains why you are applying for a specific job, scholarship, or program. It is an opportunity to showcase your personal and professional accomplishments, highlight your strengths, and explain why you are the best candidate for the position. This can be challenging to write a motivational letter that is compelling and grab the attention of the selection committee challenging task; this activity requires a balance of enthusiasm and professionalism.
However, with the right approach and some helpful tips, you can create a letter that will impress your potential employer or academic institution and help you stand out from the crowd.
Follow the below 10 steps to write a motivational letter to win a scholarship:
Understand the Purpose of a Motivational Letter
Before you start writing your motivational letter, itâs essential to understand its purpose. A motivational letter is a document that explains why youâre the best candidate for the program. It should highlight your skills, achievements, and motivation to pursue a PhD degree. Itâs your chance to showcase your unique qualities and convince the admissions committee that youâre the right fit for the program.
Research the Program and Faculty
Itâs important to research the program and faculty before you start writing your motivational letter. This will help you tailor your letter to the programâs values, goals, and expectations. Look at the programâs website, read research papers published by the faculty members, and try to understand their research interests. This will help you show your interest in the program and demonstrate how your research aligns with the programâs goals.
Use a Professional Format
Your letter of motivation should have a professional format. Use a clear and readable font, such as Times New Roman or Arial, and keep the font size between 10 and 12 points. Use single spacing and leave a space between each paragraph. Use a formal tone and avoid using slang or colloquial language.
Start with an Engaging Introduction
Your introduction should be engaging and capture the readerâs attention. Start with a brief overview of your background and qualifications, and then transition to your motivation for pursuing a PhD degree. Explain why youâre interested in the program and what you hope to achieve.
Highlight Your Academic Achievements and Relevant Experience
In the body of your motivational letter, highlight your academic achievements and relevant experience. This includes your undergraduate and graduate degrees, research projects, internships, and other academic or professional experience. Use specific examples to demonstrate your skills and achievements and show how they relate to the program.
Showcase Your Passion for the Field of Study
Your letter of motivation should demonstrate your passion for the field of study. Explain why youâre interested in the program and how your research interests align with the programâs goals. Show your enthusiasm for the field and your desire to make a significant contribution to the research community.
Demonstrate Your Dedication and Work Ethic
In addition to highlighting your skills and achievements, your motivational letter should demonstrate your dedication and work ethic. Explain how youâve overcome challenges and obstacles in your academic or professional career and how youâve demonstrated resilience and perseverance.
Include Leadership Roles and Volunteer Work
If youâve held leadership roles or participated in volunteer work, make sure to include them in your motivational letter. These experiences demonstrate your leadership skills, your ability to work in a team, and your commitment to giving back to the community.
Write a Scholarship-Winning Letter
If youâre applying for a scholarship, itâs essential to write a scholarship-winning letter. This means demonstrating your financial need, your academic excellence, and your potential to contribute to the research community. Be specific about how the scholarship will help you achieve your academic and career goals and demonstrate your gratitude for the opportunity.
Suggested Reads: PhD Scholarship in Computer Science
Final Words!
In conclusion, writing a motivational letter for a PhD application can be a challenging task, but it’s also an opportunity to showcase your skills, achievements, and motivation to pursue a higher degree.
By following the tips and tricks outlined in this blog post, you can write a compelling motivational letter that grabs the attention of the admissions committee and increases your chances of getting accepted into your desired program.
Remember to understand the purpose of a letter of motivation, research the program and faculty, use a professional format, start with an engaging introduction, highlight your academic achievements and relevant experience, showcase your passion for the field of study, demonstrate your dedication and work ethic, including leadership roles and volunteer work, write a scholarship-winning letter (if applicable), and end with a strong call to action.
By putting in the time and effort to write a strong motivational letter, you can set yourself apart from other applicants and achieve your academic and career goals.
What is the purpose of a motivational letter for a PhD scholarship application?
The purpose of a motivational letter is to persuade the scholarship committee to choose you as a recipient of their scholarship. It is an opportunity for you to showcase your academic background, research interests, and goals for pursuing a PhD program.
How long should my motivational letter be?
The length of a motivational letter can vary depending on the requirements of the scholarship program. However, it is generally recommended to keep it concise and to the point, typically around 1-2 pages.
What should I include in my motivational letter?
Your motivational letter should include an introduction, your research interests, academic achievements, relevant experience, career goals, research experience, publications, passion for your field of study, dedication, work ethic, leadership roles, and volunteer work. It would be best if you also highlighted how the scholarship program aligns with your career goals and why you are a good fit for the program.
How should I format my motivational letter?
Your motivational letter should be formatted in a professional and organized manner. You should use a clear font, standard margins, and single spacing. Use subheadings to break up your content into easy-to-read sections.
How can I make my motivational letter stand out?
You can make your motivational letter stand out by showcasing your unique experiences and perspectives. Be specific and provide concrete examples of how you have excelled in your academic and professional pursuits. Also, be sure to highlight how you can contribute to the scholarship program and the broader academic community.
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- Applying For Scholarships
How to Write a Scholarship Motivation Letter in 2023
Jennifer Finetti Sep 26, 2022
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A scholarship motivation letter can make or break your application. This is your opportunity to showcase your knowledge before an in-person interview. Motivation letters are not required for every application. Yet when they are necessary, they are critical. In this guide, we will provide tips for writing a scholarship motivation letter.
What is a scholarship motivation letter?
A motivation letter is like a cover letter you may include with a job application and resume. The goal of the letter is to explain:
- Why you are a good candidate for the scholarship
- What you plan to do with the education you receive.
Review committees often use motivation letters to narrow down their pool of applicants. Then they assess the rest of the application from the candidates they like best.
Motivation letters are usually required for graduate-level scholarships. Sometimes, you may need to write one for specialty programs at a bachelor’s level too. If you have the option to include a motivation letter with your scholarship application, take it. This may be the only chance you have to wow the review committee.
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Motivation letter for scholarship applications – general guidelines
Usually, the application will not specify how long your motivation letter should be. You will need to use your best judgment to write a concise motivation letter. The letter should include:
- The most important elements of your resume
- Your education
- Your professional experiences and plans for the future.
Motivation letters are usually around 500-1,000 words. Split them into paragraphs for easy reading.
![how to write motivation letter for phd application tailor motivational letter concept](https://scholarshipowl.com/blog/wp-content/uploads/2018/01/pexels-photo-355148.jpeg)
Tailor your motivation letter to fit the sholarship
Your motivation letter should link your future plans with the goals of the scholarship . How will you benefit from continued education in this field? How will you use this knowledge to support the mission of the scholarship provider?
Say that the scholarship is from an agency that supports wildlife preservation. Your letter should explain how you plan to apply your education towards a career in that field.
You also need to establish why you deserve this application more than other applicants. What specific experiences do you have now that set you apart from the rest? What specific plans do you have that will address a current issue in the world? Even if you currently have limited knowledge about the issue, use that to your advantage. Explain how you could thrive with more education and solve even more problems in the future.
The structure of a scholarship motivation letter
Scholarship motivation letters vary by award, but they usually consist of three elements:
- An introduction
- Three body paragraphs
- A conclusion
Your introduction should include your name, level of education and the degree program.
Your first body paragraph should include any work-related experience you have. This can include both paid and unpaid internships. You should show the growth of your career in chronological order. Finally, suggest where your career will go with continued education.
Your second body paragraph should explain what you hope to gain from your education. Think of which problems you aim to solve or uncover.
Your final body paragraph should explain your holistic plans for the future. Some ideas for inspiration:
- You can include extra education you plan to pursue after education.
- You can write about companies or agencies you’d like to work for after graduation.
- You can talk about programs or organizations you would like to develop.
Finally, your conclusion should re-emphasize why you are a good candidate for the scholarship.
![how to write motivation letter for phd application writing motivational letter](https://scholarshipowl.com/blog/wp-content/uploads/2018/01/pexels-photo-261510.jpeg)
What NOT to include when writing a scholarship motivation letter
Your scholarship motivation letter should be well-written with no grammar or spelling errors. Use a professional tone and advanced phrasing (no slang). Provide specific examples about your past, present and future. Stay away from vague generalizations. Vagueness suggests a lack of care or knowledge. Neither of these are impressive to a scholarship review committee.
Some final tips
Writing a motivation letter for scholarship applications takes time and commitment. Plan what you will say in advance, and allow at least three days to write the letter, review it, step away from it and edit it. This extra time will provide the best chance of success with your application.
A Sample Scholarship Motivation Letter
Julie Moore 9876 Smith St. Stillwater, OK 74074The Scholarship Committee 123 Learning Rd. Suite 4A Oklahoma City, OK 73127
To Whom It May Concern:
My name is Julie Moore and I am a third year student at Oklahoma State University. I am currently pursuing a five-year Bachelor of Architecture Degree. My plan is to follow up with a one-year master’s degree after I graduate.
In high school, I worked extensively with my local Habitat for Humanity branch to help build homes for low income families. I learned about the construction process from the ground up, and I discovered the importance of function in architectural design. The homes we built during my four years as a volunteer were never extravagant. They served their purpose and became a beacon of hope for their owners.
My education has been focused on this mindset: function over form, stability over showmanship. I have enrolled in several classes that crossover to the Architectural Engineering major. My goal is to have a comprehensive view of how design meets structure. I have worked on three extra-credit residential design projects under the supervision of my architecture professors (Dr. X and Dr. Y). This helped speed up my research and education.
My goal is to become an architect to create accessible, affordable housing opportunities in underprivileged communities. Living in a college town, I have seen countless rental properties available. Yet there are few homes for sale that are affordable enough for college students and first-time buyers. This is the case in many towns throughout America, especially areas with a low standard of living. I want to create neighborhoods that include affordable starter homes. This would enable low and middle-class families to build equity, avoid excessive debt, and create financial stability for their futures.
This summer, I will intern with LMNOP Architects. Upon completion of my master’s degree, I hope to continue there as I further develop my skills. After working under acclaimed residential architects Suzan Craft and Peter Wood, I would like to open my own architectural firm focused on developing inexpensive, high-quality housing. I also would like to work with Habitat for Humanity again, this time as an architect instead of a general laborer. I believe firmly in their mission to build “a world where everyone has a decent place to live.” I appreciate your consideration. With your help, I can continue my schooling in architecture and design to bring accessible homes to those in need.
Sincerely, Julie Moore
- Scholarship Essay
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As a parent who recently helped her own kids embark on their college journeys, Jennifer approaches the transition from high school to college from a unique perspective. She truly enjoys engaging with students â helping them to build the confidence, knowledge, and insight needed to pursue their educational and career goals, while also empowering them with the strategies and skills needed to access scholarships and financial aid that can help limit college costs. She understands the importance of ensuring access to the edtech tools and resources that can make this process easier and more equitable - this drive to support underserved populations is what drew her to ScholarshipOwl. Jennifer has coached students from around the world, as well as in-person with local students in her own community. Her areas of focus include career exploration, major selection, college search and selection, college application assistance, financial aid and scholarship consultation, essay review and feedback, and more. She works with students who are at the top of their class, as well as those who are struggling. She firmly believes that all students, regardless of their circumstances, can succeed if they stay focused and work hard in school. Jennifer earned her MA in Counseling Psychology from National University, and her BA in Psychology from University of California, Santa Cruz.
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A strong motivation letter for PhD applications will include: A concise introduction stating which programme you are applying for, Your academic background and professional work experience, Any key skills you possess and what makes you the ideal candidate, Your interest and motivation for applying, Concluding remarks and thanks.
A motivation letter as used in the case of a Ph.D. application can be much likened to a Personal statement. There is a need to know if you're truly qualified to do a Ph.D. while writing an application to a school, so the motivation letter is the perfect insight into who you really are and they expect you to do it justice.
1. Don't Forget About the Formatting. PhD admission requirements differ between the many programs out there, so be cognizant of how they ask you to format your paper. If the requirements state a two-page limit, then write two pages. The same goes for other criteria like font size, paragraph spacing, and word length.
Motivation Letter for P.hD. Sample: Dear [Admissions Committee], In this sample of my aspirations, envision a researcher dedicated to unraveling the mysteries of [Your Specific Research Area]. With a track record of excellence in [Your Field], I am eager to contribute my skills to your vibrant academic community.
One strong goal is sufficient and easy to fit into a short conclusion. Finally, express your gratitude to the program for the opportunity to apply and eagerness to hear from the committee soon. Close the letter with "sincerely" or "best regards" and your full name. Don't forget to provide your contact details.
A cover letter should be addressed to a named person i.e. "Dear Professor Smith". For a PhD application, this will usually be the PhD supervisor, but may be a specific person in charge of recruitment. If you are still unsure who to address the cover letter to, it should be directed to the Head of Department.
Formal salutation. In an official letter like this one, you should address the reader in a professional and formal way. If you know who'll be reading your cover letter, go with Dear Dr. [Surname] or Dear Professor [Surname]. If you don't, go with Dear Sir/Madam. The specific PhD program or position.
How to write a cover letter for your Ph.D. application. Follow these steps to write your academic cover letter: 1. Review the program and organization information. Before crafting your academic cover letter, review the information you have about the program you're applying for. Avoid using the same cover letter for each organization, as they ...
Hiđ, today I want to give you a few tips for writing an amazing motivation letter. Good luck applying ïž00:00 - Intro00:29 - What should be in your letter?1...
An outstanding motivation letter for Ph.D. admission will entail: A concise introduction disclosing which Ph.D. program you seek. Your professional experience and educational background. Major skills, experiences, and interests that you have and what makes you an outstanding candidate. What drove you to apply.
Ph.D. Motivation Letter Sample. To Whom It May Concern, I am writing this letter to express my interest in applying for the Ph.D. project available in the (group name) under the project (project name) at the (institution name). I graduated with a master's degree in civil engineering in (year) from the (institution name) in (location, city ...
Use white space between sections and paragraphs to guide the reader's eyes. Center your PhD cover letter on all sides using even, 1-inch margins. If your university has a word limit for cover letters, and you run out of space, consider pulling out some bullet points. Target each PhD cover letter.
Avoid False Statements. While writing a Motivation Letter for Ph.D. Programs, candidates often forget to add necessary things in the letter. It is important to know that without adding important information the application wouldn't stand out. For instance, candidates tend to write, "I work well with other people or I am good at working ...
1. The first step to writing a good motivation letter is to read the job ad carefully. 2. The second step is to try to understand the researchers and the kind of research they do. 3. The third step is to carefully read a previous motivation letter and try to understand why the letter was successful. 4.
Follow these guidelines to help you write a strong cover letter for your PhD application. 1. Greeting. Like any application letter, a cover letter for PhD a position should have a polite and professional greeting. It's best to address your PhD cover letter to a specific person, such as the head of the department or the admission team. 2. Body ...
Vlog 287 - How to write a successful motivation letter for PhD?In this video I explain how you can write a good motivation letter for a PhD application to ge...
3. Expand your outline for your body. Expand the points in your outline to form your motivation letter's body. Take a new paragraph for every new topic. Remember, your motivation letter aims to convince your recipient of your value, so use compelling facts to be persuasive. 4. Conclude your motivation letter.
Convey Your Ambitions #8. Don't Lie #9. Use a Motivational Letter Template How to Structure a Motivational Letter #1. Contact Details #2. Introduction #3. Body #4. Conclusion How to Format a Motivational Letter Motivational Letter Example Key Takeaways. Share this article. You're about to apply for the job opportunity of your dreams.
However, you must use your best judgment to write a concise yet impactful scholarship motivation letter. It should usually range from 500 to 1,000 words. Divide them into 3 paragraphs for easy comprehension and better readability. This eases the job of the review committee members.
Your letter of motivation should have a professional format. Use a clear and readable font, such as Times New Roman or Arial, and keep the font size between 10 and 12 points. Use single spacing and leave a space between each paragraph. Use a formal tone and avoid using slang or colloquial language.
6. Thank your reader for their consideration. To conclude your letter, thank your reader for their time and careful consideration of your application. Restate how excited you are about the prospect of attending their school. Try to keep your motivation letter professional, insightful and genuine.
You will need to use your best judgment to write a concise motivation letter. The letter should include: The most important elements of your resume. Your education. Your professional experiences and plans for the future. Motivation letters are usually around 500-1,000 words. Split them into paragraphs for easy reading.