difference between project and presentation

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What It Takes to Give a Great Presentation

• Carmine Gallo

Five tips to set yourself apart.

Never underestimate the power of great communication. It can help you land the job of your dreams, attract investors to back your idea, or elevate your stature within your organization. But while there are plenty of good speakers in the world, you can set yourself apart out by being the person who can deliver something great over and over. Here are a few tips for business professionals who want to move from being good speakers to great ones: be concise (the fewer words, the better); never use bullet points (photos and images paired together are more memorable); don’t underestimate the power of your voice (raise and lower it for emphasis); give your audience something extra (unexpected moments will grab their attention); rehearse (the best speakers are the best because they practice — a lot).

I was sitting across the table from a Silicon Valley CEO who had pioneered a technology that touches many of our lives — the flash memory that stores data on smartphones, digital cameras, and computers. He was a frequent guest on CNBC and had been delivering business presentations for at least 20 years before we met. And yet, the CEO wanted to sharpen his public speaking skills.

• Carmine Gallo is a Harvard University instructor, keynote speaker, and author of 10 books translated into 40 languages. Gallo is the author of The Bezos Blueprint: Communication Secrets of the World’s Greatest Salesman  (St. Martin’s Press).

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Project Presentations: How to Prepare and Deliver a Project Presentation

Can anything make a project manager’s heart sink faster than being told that they need to give a project presentation to the board of directors? The pressure. The responsibility. Sure, you’re happy that the directors of the company trust you enough that they want your input in the project, but having to present in front of these powerful players is making your stress levels spike.

If you haven’t come across these presentation requests from senior managers yet, you will! These scenarios are common on projects, especially projects that introduce a new product or involve organizational change. But don’t feel overwhelmed. Giving project presentations may feel scary, but you can plan and prepare for them just like any other meeting.

What Is a Project Presentation?

A project presentation is an opportunity for you to explain your project processes and deliverables to key stakeholders. These can be informal, like a quick update via reports with a few individuals, or formal. Formal project presentations often require proper meeting times, thought-out slide decks, goal review and more. We’ll spend most of our time discussing how to prepare and deliver a formal project presentation.

A formal project presentation requires good data. Project management software can provide you with the dashboards and reports you need to supplement your points and progress updates. ProjectManager has real-time dashboards that you can share with stakeholders, and eight different in-depth project reports that you can make with just a few clicks. Get started for free today!

Why Is a Project Presentation So Important?

A project presentation is your opportunity to convey the importance of the work you and your team have been doing. If you’re unable to articulate your progress and achievements, key stakeholders won’t understand why money, time and resources are being spent on your project.

When you think of it like that, it’s no wonder why people spend so much time preparing for their project presentations. Read on to see how you can knock your next presentation out of the park.

How to Prepare for a Project Presentation

Preparing for a project presentation can be more important than you actual delivery. That’s because good preparation can set you up for success on the big day. Let’s go through some preparation techniques you can do for your project presentation.

1. Create a Calendar Invite for Your Project Presentation

You can’t just expect people to turn up – they need to know that there is an important event that requires their attendance, so get it in their diaries. People plan their meetings and calendar appointments sometimes quite far in advance, giving ample warning. Schedule the presentation as soon as you can, and check with the individuals (or their assistants) if you don’t get a reply about their availability.

If you have been invited to someone else’s meeting to talk about your project, make sure it is in your planner and book some time to plan for it in advance. If you don’t, you risk running out of time to prepare your material.

2. Select a Format for Your Presentation

How are you going to get your message across? If you’ve scheduled a project meeting it’s likely that you are expecting to do a formal presentation. That’s fine, but how? Will you use slides or flip charts or mirror your iPad on a monitor? Do you expect the audience to participate in any part of the presentation? Can you speak without notes or would it be better to have some pointers with you on the day?

You should also consider where you will be giving the presentation. For example, a format that is suitable for a small room and a limited audience, such as a loosely-structured project update with a couple of slides, is not going to be appropriate for a room full of stakeholders, laid out like a lecture theatre with you at a lectern at the front.

3. Practice Your Project Management Presentation

Giving presentations is a skill. Practice, practice, practice. Before your big project presentation, volunteer to do some smaller ones, like staff briefings or shorter updates at team meetings. You want to feel comfortable both standing up in front of the room and with the material. Run through your presentation at home or in an empty meeting room so that you remember where the slide transitions are. Practice using the projector and a clicker to move the slides forward. Write out your flip charts several times so that it becomes second nature.

Practice and training will make your delivery much more polished and professional and give your audience a far better experience.

4. Write Big So Your Presentation Is Legible

Whether you are using slides or flip charts, write big or use big fonts. It is often difficult to see what is on the screen, even in a small room – and that means your message is not getting across. And it’s an excuse for audience members to check their phones instead of listening to you.

A good tip is to print out your slides and put them on the floor. If you can still read them clearly from a standing position, then the text is big enough. If you can’t read the words or you have to bend down to read them, make the font size larger!

5. Have a Backup Plan for Your Presentation

Projectors break, meeting rooms don’t have conference phones in, pens run out just at the critical moment. Plan for everything to go wrong. Your presentation audience is made up of busy people and they don’t want to sit there watching you fiddle with the technology. Get it all working before they arrive, and if it doesn’t work when you get going, make sure that you have a contingency plan (like a printout of your slides) so that you can carry on anyway.

How to Give a Project Presentation

When the fateful day arrives, there are some important things to keep in mind when giving your project presentation. Follow these best practices and you’ll portray your project and your team in the best possible light.

1. Speak Clearly and Don’t Rely on Jargon

Presentations depend on clarity and good communication . If you bog down your presentation with jargon and convulated reasoning, you’re going to lose your audience. Make sure that you use language that your audience will understand, so they can follow along with all of the key points you need to make.

Remember, not everyone in that meeting is going to understand all the intricasies of your project, in fact, none of them likely will. So speak slowly, clearly and ensure that you communicate.

2. Stick to What Matters and Use Data

When giving your project presentation, don’t lose sight of the original goals and requirements of the project. Your stakeholders agreed on certain goals at the beginning, how are you trending towards reaching those goals? Sometimes it’s easy to focus on setbacks or difficulties, or things that you may find fascinating. However, it’s best to recenter on critical business objectives.

It’s important to use data to supplement your project presentation as you address key goals and initiatives. But don’t use too much data! People will get lost in the numbers and stop listening to what you have to say. It’s a delicate balance.

3. Tell a Story

You have probably sat through a fair few presentations in your time, and I expect you’ve tried to stop yourself from nodding off in some of them. Project status updates can be boring. If the subject matter isn’t dull, often the speaker is. Don’t let that be you.

One way to keep the attention of the audience is to structure your presentation in the most interesting fashion. Consider what they will find interesting (and it won’t be the same as what you find interesting). Telling the story of your project is a good idea. Think about a start, a middle and an end to your presentation. Perhaps follow the lifecycle from the perspective of a customer.

Focus on the benefits and not the project management process. If you don’t know if your presentation material makes sense, run it past a friend or family member who doesn’t know anything about your project. If they don’t fall asleep, it’s OK!

4. Ask for Feedback on Your Presentation

When your presentation is over, ask for feedback. You could do this directly at the end of the session before people leave the room, or a couple of days later. It’s good to get some feedback as it helps you work on what to improve for next time.

Ask people to give you their impressions both of your presentation skills and also of the presentation content. You could find that the content was really good but you lacked confidence delivering it, or conversely that you were an engaging presenter but the material was not relevant to them. All this is useful stuff to know and it will help you improve your presentation skills for next time.

Project Management Presentations Take Time to Master

Giving presentations isn’t an everyday occurrence on projects but it is likely that you will have to give one or two during the project lifecycle – more if your project involves a lot of workshops or user sessions.

Don’t panic – presentation skills are something that you can learn and you will get better with practice! Once you have cracked it, you’ll feel confident delivering presentations and you’ll find that it gets easier to prepare for them in the future.

The scheduling features of our software can be used to book your presentations on the team calendar, which can be easily seen on the project dashboard. With it you have the ability to share agendas and slides after the presentation with the online document library. Then you can carry on the discussion after the meeting by using the great chat tool. Try the software from ProjectManager free for 30 days and see how helpful it really is.

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How to Structure your Presentation, with Examples

August 3, 2018 - Dom Barnard

For many people the thought of delivering a presentation is a daunting task and brings about a  great deal of nerves . However, if you take some time to understand how effective presentations are structured and then apply this structure to your own presentation, you’ll appear much more confident and relaxed.

Here is our complete guide for structuring your presentation, with examples at the end of the article to demonstrate these points.

Why is structuring a presentation so important?

If you’ve ever sat through a great presentation, you’ll have left feeling either inspired or informed on a given topic. This isn’t because the speaker was the most knowledgeable or motivating person in the world. Instead, it’s because they know how to structure presentations – they have crafted their message in a logical and simple way that has allowed the audience can keep up with them and take away key messages.

Research has supported this, with studies showing that audiences retain structured information  40% more accurately  than unstructured information.

In fact, not only is structuring a presentation important for the benefit of the audience’s understanding, it’s also important for you as the speaker. A good structure helps you remain calm, stay on topic, and avoid any awkward silences.

What will affect your presentation structure?

Generally speaking, there is a natural flow that any decent presentation will follow which we will go into shortly. However, you should be aware that all presentation structures will be different in their own unique way and this will be due to a number of factors, including:

• Whether you need to deliver any demonstrations
• How  knowledgeable the audience  already is on the given subject
• How much interaction you want from the audience
• Any time constraints there are for your talk
• What setting you are in
• Your ability to use any kinds of visual assistance

Before choosing the presentation’s structure answer these questions first:

• What is your presentation’s aim?
• Who are the audience?
• What are the main points your audience should remember afterwards?

When reading the points below, think critically about what things may cause your presentation structure to be slightly different. You can add in certain elements and add more focus to certain moments if that works better for your speech.

What is the typical presentation structure?

This is the usual flow of a presentation, which covers all the vital sections and is a good starting point for yours. It allows your audience to easily follow along and sets out a solid structure you can add your content to.

1. Greet the audience and introduce yourself

Before you start delivering your talk, introduce yourself to the audience and clarify who you are and your relevant expertise. This does not need to be long or incredibly detailed, but will help build an immediate relationship between you and the audience. It gives you the chance to briefly clarify your expertise and why you are worth listening to. This will help establish your ethos so the audience will trust you more and think you’re credible.

Read our tips on  How to Start a Presentation Effectively

2. Introduction

In the introduction you need to explain the subject and purpose of your presentation whilst gaining the audience’s interest and confidence. It’s sometimes helpful to think of your introduction as funnel-shaped to help filter down your topic:

• Introduce your general topic
• Explain your topic area
• State the issues/challenges in this area you will be exploring
• State your presentation’s purpose – this is the basis of your presentation so ensure that you provide a statement explaining how the topic will be treated, for example, “I will argue that…” or maybe you will “compare”, “analyse”, “evaluate”, “describe” etc.
• Provide a statement of what you’re hoping the outcome of the presentation will be, for example, “I’m hoping this will be provide you with…”
• Show a preview of the organisation of your presentation

In this section also explain:

• The length of the talk.
• Signal whether you want audience interaction – some presenters prefer the audience to ask questions throughout whereas others allocate a specific section for this.
• If it applies, inform the audience whether to take notes or whether you will be providing handouts.

The way you structure your introduction can depend on the amount of time you have been given to present: a  sales pitch  may consist of a quick presentation so you may begin with your conclusion and then provide the evidence. Conversely, a speaker presenting their idea for change in the world would be better suited to start with the evidence and then conclude what this means for the audience.

Keep in mind that the main aim of the introduction is to grab the audience’s attention and connect with them.

3. The main body of your talk

The main body of your talk needs to meet the promises you made in the introduction. Depending on the nature of your presentation, clearly segment the different topics you will be discussing, and then work your way through them one at a time – it’s important for everything to be organised logically for the audience to fully understand. There are many different ways to organise your main points, such as, by priority, theme, chronologically etc.

• Main points should be addressed one by one with supporting evidence and examples.
• Before moving on to the next point you should provide a mini-summary.
• Links should be clearly stated between ideas and you must make it clear when you’re moving onto the next point.
• Allow time for people to take relevant notes and stick to the topics you have prepared beforehand rather than straying too far off topic.

When planning your presentation write a list of main points you want to make and ask yourself “What I am telling the audience? What should they understand from this?” refining your answers this way will help you produce clear messages.

4. Conclusion

In presentations the conclusion is frequently underdeveloped and lacks purpose which is a shame as it’s the best place to reinforce your messages. Typically, your presentation has a specific goal – that could be to convert a number of the audience members into customers, lead to a certain number of enquiries to make people knowledgeable on specific key points, or to motivate them towards a shared goal.

Regardless of what that goal is, be sure to summarise your main points and their implications. This clarifies the overall purpose of your talk and reinforces your reason for being there.

Follow these steps:

• Signal that it’s nearly the end of your presentation, for example, “As we wrap up/as we wind down the talk…”
• Restate the topic and purpose of your presentation – “In this speech I wanted to compare…”
• Summarise the main points, including their implications and conclusions
• Indicate what is next/a call to action/a thought-provoking takeaway
• Move on to the last section

5. Thank the audience and invite questions

Conclude your talk by thanking the audience for their time and invite them to  ask any questions  they may have. As mentioned earlier, personal circumstances will affect the structure of your presentation.

Many presenters prefer to make the Q&A session the key part of their talk and try to speed through the main body of the presentation. This is totally fine, but it is still best to focus on delivering some sort of initial presentation to set the tone and topics for discussion in the Q&A.

Other common presentation structures

The above was a description of a basic presentation, here are some more specific presentation layouts:

Demonstration

Use the demonstration structure when you have something useful to show. This is usually used when you want to show how a product works. Steve Jobs frequently used this technique in his presentations.

• Explain why the product is valuable.
• Describe why the product is necessary.
• Explain what problems it can solve for the audience.
• Demonstrate the product  to support what you’ve been saying.
• Make suggestions of other things it can do to make the audience curious.

Problem-solution

This structure is particularly useful in persuading the audience.

• Briefly frame the issue.
• Go into the issue in detail showing why it ‘s such a problem. Use logos and pathos for this – the logical and emotional appeals.
• Provide the solution and explain why this would also help the audience.
• Call to action – something you want the audience to do which is straightforward and pertinent to the solution.

Storytelling

As well as incorporating  stories in your presentation , you can organise your whole presentation as a story. There are lots of different type of story structures you can use – a popular choice is the monomyth – the hero’s journey. In a monomyth, a hero goes on a difficult journey or takes on a challenge – they move from the familiar into the unknown. After facing obstacles and ultimately succeeding the hero returns home, transformed and with newfound wisdom.

Storytelling for Business Success  webinar , where well-know storyteller Javier Bernad shares strategies for crafting compelling narratives.

Another popular choice for using a story to structure your presentation is in media ras (in the middle of thing). In this type of story you launch right into the action by providing a snippet/teaser of what’s happening and then you start explaining the events that led to that event. This is engaging because you’re starting your story at the most exciting part which will make the audience curious – they’ll want to know how you got there.

• Great storytelling: Examples from Alibaba Founder, Jack Ma

Remaining method

The remaining method structure is good for situations where you’re presenting your perspective on a controversial topic which has split people’s opinions.

• Go into the issue in detail showing why it’s such a problem – use logos and pathos.
• Rebut your opponents’ solutions  – explain why their solutions could be useful because the audience will see this as fair and will therefore think you’re trustworthy, and then explain why you think these solutions are not valid.
• After you’ve presented all the alternatives provide your solution, the remaining solution. This is very persuasive because it looks like the winning idea, especially with the audience believing that you’re fair and trustworthy.

Transitions

When delivering presentations it’s important for your words and ideas to flow so your audience can understand how everything links together and why it’s all relevant. This can be done  using speech transitions  which are words and phrases that allow you to smoothly move from one point to another so that your speech flows and your presentation is unified.

Transitions can be one word, a phrase or a full sentence – there are many different forms, here are some examples:

Moving from the introduction to the first point

Signify to the audience that you will now begin discussing the first main point:

• Now that you’re aware of the overview, let’s begin with…
• First, let’s begin with…
• I will first cover…
• My first point covers…
• To get started, let’s look at…

Shifting between similar points

Move from one point to a similar one:

• In the same way…
• Likewise…
• Equally…
• This is similar to…
• Similarly…

Internal summaries

Internal summarising consists of summarising before moving on to the next point. You must inform the audience:

• What part of the presentation you covered – “In the first part of this speech we’ve covered…”
• What the key points were – “Precisely how…”
• How this links in with the overall presentation – “So that’s the context…”
• What you’re moving on to – “Now I’d like to move on to the second part of presentation which looks at…”

Physical movement

You can move your body and your standing location when you transition to another point. The audience find it easier to follow your presentation and movement will increase their interest.

A common technique for incorporating movement into your presentation is to:

• Start your introduction by standing in the centre of the stage.
• For your first point you stand on the left side of the stage.
• You discuss your second point from the centre again.
• You stand on the right side of the stage for your third point.
• The conclusion occurs in the centre.

Key slides for your presentation

Slides are a useful tool for most presentations: they can greatly assist in the delivery of your message and help the audience follow along with what you are saying. Key slides include:

• An intro slide outlining your ideas
• A  summary slide  with core points to remember
• High quality image slides to supplement what you are saying

There are some presenters who choose not to use slides at all, though this is more of a rarity. Slides can be a powerful tool if used properly, but the problem is that many fail to do just that. Here are some golden rules to follow when using slides in a presentation:

• Don’t over fill them  – your slides are there to assist your speech, rather than be the focal point. They should have as little information as possible, to avoid distracting people from your talk.
• A picture says a thousand words  – instead of filling a slide with text, instead, focus on one or two images or diagrams to help support and explain the point you are discussing at that time.
• Make them readable  – depending on the size of your audience, some may not be able to see small text or images, so make everything large enough to fill the space.
• Don’t rush through slides  – give the audience enough time to digest each slide.

Guy Kawasaki, an entrepreneur and author, suggests that slideshows should follow a  10-20-30 rule :

• There should be a maximum of 10 slides – people rarely remember more than one concept afterwards so there’s no point overwhelming them with unnecessary information.
• The presentation should last no longer than 20 minutes as this will leave time for questions and discussion.
• The font size should be a minimum of 30pt because the audience reads faster than you talk so less information on the slides means that there is less chance of the audience being distracted.

Here are some additional resources for slide design:

• 7 design tips for effective, beautiful PowerPoint presentations
• 11 design tips for beautiful presentations
• 10 tips on how to make slides that communicate your idea

Group Presentations

Group presentations are structured in the same way as presentations with one speaker but usually require more rehearsal and practices.  Clean transitioning between speakers  is very important in producing a presentation that flows well. One way of doing this consists of:

• Briefly recap on what you covered in your section: “So that was a brief introduction on what health anxiety is and how it can affect somebody”
• Introduce the next speaker in the team and explain what they will discuss: “Now Elnaz will talk about the prevalence of health anxiety.”
• Then end by looking at the next speaker, gesturing towards them and saying their name: “Elnaz”.
• The next speaker should acknowledge this with a quick: “Thank you Joe.”

From this example you can see how the different sections of the presentations link which makes it easier for the audience to follow and remain engaged.

Example of great presentation structure and delivery

Having examples of great presentations will help inspire your own structures, here are a few such examples, each unique and inspiring in their own way.

How Google Works – by Eric Schmidt

This presentation by ex-Google CEO  Eric Schmidt  demonstrates some of the most important lessons he and his team have learnt with regards to working with some of the most talented individuals they hired. The simplistic yet cohesive style of all of the slides is something to be appreciated. They are relatively straightforward, yet add power and clarity to the narrative of the presentation.

Start with why – by Simon Sinek

Since being released in 2009, this presentation has been viewed almost four million times all around the world. The message itself is very powerful, however, it’s not an idea that hasn’t been heard before. What makes this presentation so powerful is the simple message he is getting across, and the straightforward and understandable manner in which he delivers it. Also note that he doesn’t use any slides, just a whiteboard where he creates a simple diagram of his opinion.

The Wisdom of a Third Grade Dropout – by Rick Rigsby

Here’s an example of a presentation given by a relatively unknown individual looking to inspire the next generation of graduates. Rick’s presentation is unique in many ways compared to the two above. Notably, he uses no visual prompts and includes a great deal of humour.

However, what is similar is the structure he uses. He first introduces his message that the wisest man he knew was a third-grade dropout. He then proceeds to deliver his main body of argument, and in the end, concludes with his message. This powerful speech keeps the viewer engaged throughout, through a mixture of heart-warming sentiment, powerful life advice and engaging humour.

As you can see from the examples above, and as it has been expressed throughout, a great presentation structure means analysing the core message of your presentation. Decide on a key message you want to impart the audience with, and then craft an engaging way of delivering it.

By preparing a solid structure, and  practising your talk  beforehand, you can walk into the presentation with confidence and deliver a meaningful message to an interested audience.

It’s important for a presentation to be well-structured so it can have the most impact on your audience. An unstructured presentation can be difficult to follow and even frustrating to listen to. The heart of your speech are your main points supported by evidence and your transitions should assist the movement between points and clarify how everything is linked.

Research suggests that the audience remember the first and last things you say so your introduction and conclusion are vital for reinforcing your points. Essentially, ensure you spend the time structuring your presentation and addressing all of the sections.

Pitch Deck vs. Presentation — Which One Do You Need?

Understand the differences between a pitch deck and a presentation and choose the right tool for your business. Make impactful pitches with confidence.

Hey there, curious folks! Today, we’re delving into an interesting topic all about how we talk and share stuff in the business world. Imagine you’re at a super cool showdown, and on one side, we’ve got the snazzy pitch deck . It’s like a super fancy way to introduce your business, meant to impress important folks like investors and partners. This is the special ticket that lets you join the world of getting money and working together.

Now, over in the other corner, we’ve got the handy presentation. It’s like a magical tool for telling people about ideas, giving updates, or telling stories. Whether it’s meetings or big events, it’s the thing you use to tell info in an exciting way. So, stick with us as we uncover the secrets of these communication champs and show you when and why to use them. Get ready to shine in how you talk about your business and know the details on the pitch deck vs. presentation !

What is a Pitch Deck?

A pitch deck is a visual presentation that provides a clear and concise overview of a business idea or project. It’s a set of slides that entrepreneurs, startups, or individuals use to showcase their concept, explain its value, outline the potential market opportunity, and demonstrate how the idea can grow and succeed. Pitch decks often attract investors, partners, or clients by presenting a compelling and engaging story about the business or project. They serve as a powerful communication tool to convey the key points and benefits of the idea in a visually appealing and organized manner.

You require a pitch deck when you’re ready to present your business idea to potential investors, partners, or clients. This tool is essential for securing funding, forming partnerships, winning clients, participating in startup competitions, networking events, and even communicating within your organization. A pitch deck serves as a concise, visually appealing way to showcase your idea’s value, potential, and benefits, making it indispensable for effectively conveying your concept to interested parties.

What is Presentation?

A presentation is a formal and organized way of sharing information, ideas, or concepts with an audience. It involves using various visual aids, such as slides, images, and sometimes spoken words, to effectively convey a message and engage the listeners. Presentations can occur in various settings, including classrooms, boardrooms, conferences, and public events.

You will need a presentation when you want to communicate your thoughts, information, or proposals in a structured and engaging manner to an audience. This could be during educational sessions, business meetings, sales pitches, project updates, workshops, or when delivering speeches. Presentations help you explain complex ideas, influence decisions, share progress, and connect with your audience, making them an essential tool for effective communication in many professional and educational scenarios.

What are the Main Differences Between a Presentation and a Pitch Deck?

Let’s bring out the spotlight and examine the differences between these two superstars.

• Pitch Deck: It is a dazzling jewel designed to attract the attention of potential investors or partners. It’s laser-focused on showcasing your business’s potential to win financial support and collaborative alliances.
• Presentation: It is your chameleon communicator. It can take on different roles, whether it’s sharing vital info, swaying opinions, teaching new concepts, or simply giving your audience an enjoyable time.
• Pitch Deck: Bring out the pitch deck when you’re in a formal setting, pitching your groundbreaking idea to investors who might just fund your dreams. It’s like your eloquent advocate in the world of business deals.
• Presentation: Whether you’re in a team huddle, a packed seminar, or a cozy workshop, presentations are your reliable companions. They thrive in various settings, delivering information, sparking discussions, or adding flair to an event.
• Pitch Deck: Short and snappy, like a teaser that leaves your audience craving more. It’s about capturing attention, hitting key points, and keeping things concise.
• Presentation: Length isn’t set in stone here. Presentations can be a quick chat or a deep dive, depending on what you’re sharing and the time you have. Flexibility is the name of the game.

Audience Focus:

• Pitch Deck: This one’s like Cupid’s arrow, aimed straight at the hearts of investors or potential partners. It’s all about convincing them that your business is worth their time, money, and trust.
• Presentation: Your audience is the star here. A good presentation adjusts its tone, language, and content to match what your audience knows, cares about, and wants to hear.

Creation Process:

• Pitch Deck: Crafting a pitch deck is like preparing a show-stopping performance. You carefully curate content and visuals that paint a compelling picture of your business’s potential and evoke excitement and interest from your potential backers.
• Presentation: Creating a presentation involves a balanced mix of art and science. You gather your key points, pair them with visuals that reinforce your message, and practice your delivery to keep your audience engaged from start to finish. It’s all about finding that sweet spot between content and showmanship.

Pitch Deck vs. Presentation — At What Stage Do You Need Them?

Both pitch decks and presentations are tools used to communicate ideas and information effectively, but they serve different purposes and are typically used at different stages.

Pitch Deck: ‍

A pitch deck is specifically designed to present and promote a business idea, startup, or project to potential investors, partners, or clients. It’s a focused and visually appealing presentation that highlights the key elements of the idea’s value proposition, market opportunity, and growth potential. You need a pitch deck when you’re seeking financial support, partnerships, or clients for your business venture. It’s crucial during the early stages when you’re trying to generate interest and secure resources to bring your idea to fruition.

Presentation:

On the other hand, a presentation is a broader term that encompasses sharing information, concepts, or proposals in various settings. Presentations can be used at different stages of a project, business, or educational endeavor. They are needed whenever you want to convey a message, provide updates, educate an audience, or influence decisions. Presentations can occur during team meetings, conferences, educational lectures, workshops, project reviews, and more. They serve as a way to inform, engage, and persuade audiences in a wide range of contexts.

In summary, a pitch deck is a specialized type of presentation that is particularly relevant when you’re looking to attract support for a business idea, while presentations in general, are used whenever you need to communicate information or ideas effectively across different scenarios and stages.

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As for presentations, you’ll need to flex your creative muscles a bit, but fear not! PitchBob’s dynamic features and templates can still be a valuable resource as you build your informative and engaging presentations.

And there you have it, the tale of two communication powerhouses: pitch deck vs. presentation . Remember, each has its unique role and purpose, playing off each other to make your business communications a symphony of success. Whether aiming to win investors’ hearts or enlighten minds, you have the tools you need to shine. So, go ahead and create captivating pitch decks and engaging presentations — the stage is yours!

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What Is The Difference Between Proposal And Presentation?

Manuela Brown

16. February 2023

Proposals and presentations are both important tools for communicating information and ideas in the field of planning and activities. However, there are distinct differences between proposals and presentations, and understanding these differences is crucial for effective communication and achieving desired outcomes. A proposal is a written document that outlines a plan of action and is intended to persuade a decision-maker to support a particular course of action, while a presentation is a verbal or visual communication that aims to inform and persuade an audience.

Proposals are often used in business and government settings to secure funding, resources, or support for a specific project, program, or initiative. They are typically formal documents that provide a detailed overview of the problem or need, the proposed solution, and the benefits and costs associated with the solution. Proposals are usually written in a persuasive tone and are designed to convince the reader that the proposed solution is the best course of action.

Presentations, on the other hand, are used to communicate information and ideas to a wider audience, often with the goal of informing or persuading the audience. Presentations can be delivered in a variety of formats, including in-person, via video conferencing, or through multimedia platforms such as slideshows or videos. They are typically less formal than proposals and are designed to engage the audience through the use of visuals, stories, and interactive elements.

In the field of planning and activities, proposals and presentations are often used in conjunction with one another. For example, a proposal may be used to secure funding for a project, and a presentation may be used to present the results of the project to stakeholders. Understanding the differences between proposals and presentations can help individuals and organizations to choose the right tool for their needs and to communicate information and ideas effectively.

Table of Contents

What Is Proposal?

A proposal is a written document that outlines a plan of action and is intended to persuade a decision-maker to support a particular course of action. In the field of planning and activities, proposals are often used to secure funding, resources, or support for a specific project, program, or initiative. They provide a detailed overview of the problem or need, the proposed solution, and the benefits and costs associated with the solution.

Proposals are typically written in a persuasive tone and are designed to convince the reader that the proposed solution is the best course of action. They often include an executive summary, a background section that provides context for the problem or need, a detailed description of the proposed solution, an analysis of the benefits and costs associated with the solution, and a conclusion that summarizes the key points of the proposal.

In addition to providing a written representation of the proposed solution, proposals also serve as a contract between the proposal writer and the decision-maker. The proposal outlines the expectations for the project, program, or initiative and provides a clear understanding of the responsibilities and expectations for both parties. This can help to minimize the risk of misunderstandings and ensure that all stakeholders are working toward the same goals.

Proposals are also a useful tool for tracking progress and evaluating the success of a project, program, or initiative. They provide a clear and concise representation of the plan of action, and they can be used to track progress and make changes as needed. By using a proposal, individuals and organizations can ensure that their efforts are focused in the right direction and that they are making progress toward their goals.

Finally, proposals are also a great tool for improving communication and collaboration. They provide a clear and concise representation of the plan of action, and they can be shared and modified as needed. By using a proposal, individuals and organizations can engage stakeholders, gather feedback, and make changes in real-time, which can help to improve the quality of their planning and activities.

What Is Presentation?

A presentation is a verbal or visual communication that aims to inform and persuade an audience. In the field of planning and activities, presentations are used to communicate information and ideas to a wider audience, often with the goal of informing or persuading the audience. They can be delivered in a variety of formats, including in-person, via video conferencing, or through multimedia platforms such as slideshows or videos.

Presentations are typically less formal than proposals and are designed to engage the audience through the use of visuals, stories, and interactive elements. They are often used to communicate complex ideas in a simple and understandable manner and to build support for a particular course of action. Presentations can also be used to educate stakeholders about the results of a project, program, or initiative and to provide an overview of the progress that has been made.

In addition, presentations are a great tool for improving communication and collaboration. They allow individuals and organizations to share information and ideas in real-time, and they can be adapted and modified as needed to meet the needs of the audience. By using presentations, individuals and organizations can engage stakeholders, gather feedback, and make changes in real-time, which can help to improve the quality of their planning and activities.

Presentations can also be used to build relationships and establish credibility. They provide a platform for individuals and organizations to showcase their expertise, knowledge, and experience, and they can be used to build trust and credibility with stakeholders. By using presentations, individuals and organizations can demonstrate their commitment to their work and their dedication to achieving their goals.

Finally, presentations are also a useful tool for tracking progress and evaluating the success of a project, program, or initiative. They provide a clear and concise representation of the information and ideas that have been communicated, and they can be used to track progress and make changes as needed. By using presentations, individuals and organizations can ensure that their efforts are focused in the right direction and that they are making progress toward their goals.

What Are The Similarities Between Proposal And Presentation?

Proposals and presentations are both important tools for communicating information and ideas in the field of planning and activities, and they have several key elements in common. Both proposals and presentations are used to inform and persuade stakeholders and to build support for a particular course of action.

One key element that proposals and presentations have in common is the use of clear and concise language. Both proposals and presentations should be written or delivered in a manner that is easy to understand and that clearly communicates the key points and ideas. This helps to ensure that the information and ideas are understood by the intended audience and that they are able to make informed decisions.

Another key element that proposals and presentations have in common is the use of visuals. Whether it’s through the use of slides, images, or videos, both proposals and presentations should use visuals to help communicate information and ideas. This helps to engage the audience, clarify complex ideas, and provide a visual representation of the information being presented.

In addition, both proposals and presentations should be well-structured and organized. They should have a clear and logical flow, and they should be easy to follow and understand. This helps to ensure that the information and ideas are communicated effectively and that the audience is able to understand the key points and ideas.

Finally, both proposals and presentations should be tailored to the needs of the audience. Whether it’s a decision-maker, a wider audience, or a specific group of stakeholders, both proposals and presentations should be customized to meet the needs and expectations of the audience. This helps to ensure that the information and ideas are communicated effectively and that the audience is able to make informed decisions.

In summary, proposals and presentations have several key elements in common, including the use of clear and concise language, the use of visuals, a well-structured and organized format, and a focus on the needs of the audience. Understanding these common elements can help individuals and organizations to choose the right tool for their needs and to communicate information and ideas effectively.

What Are The Differences Between Proposal And Presentation?

While proposals and presentations have several elements in common, there are also several key differences between the two. The most significant difference between proposals and presentations is the format in which they are presented. Proposals are written documents that outline a plan of action and are intended to persuade a decision-maker to support a particular course of action, while presentations are verbal or visual communications that aim to inform and persuade an audience.

Another difference between proposals and presentations is the level of detail and formality. Proposals are typically more detailed and formal than presentations and provide a comprehensive overview of the problem or need, the proposed solution, and the benefits and costs associated with the solution. Presentations, on the other hand, are usually less formal and provide a high-level overview of the information and ideas being presented.

The purpose of proposals and presentations also differs. Proposals are typically used in business and government settings to secure funding, resources, or support for a specific project, program, or initiative, while presentations are used to communicate information and ideas to a wider audience, often with the goal of informing or persuading the audience.

The audience for proposals and presentations also differs. Proposals are typically directed toward decision-makers, such as executives, managers, or government officials, while presentations are intended for a wider audience, such as stakeholders, employees, or customers.

Finally, the tone and style of proposals and presentations also differs. Proposals are written in a persuasive tone and are designed to convince the reader that the proposed solution is the best course of action, while presentations are designed to engage the audience and build support for a particular course of action.

In conclusion, proposals and presentations are both important tools for communicating information and ideas in the field of planning and activities, but they have several key differences, including format, level of detail and formality, purpose, audience, and tone and style. Understanding these differences can help individuals and organizations to choose the right tool for their needs and to communicate information and ideas effectively.

Conclusion: Proposal Vs. Presentation

In conclusion, proposals and presentations are both important tools for communicating information and ideas in the field of planning and activities. Proposals are written documents that outline a plan of action and are intended to persuade a decision-maker to support a particular course of action, while presentations are verbal or visual communications that aim to inform and persuade an audience.

Despite having several key elements in common, such as the use of clear and concise language, the use of visuals, and a focus on the needs of the audience, proposals and presentations also have several key differences, including format, level of detail and formality, purpose, audience, and tone and style.

It’s important for individuals and organizations to understand the differences between proposals and presentations in order to choose the right tool for their needs and to communicate information and ideas effectively. Whether you are seeking funding, resources, or support, or you are communicating information and ideas to a wider audience, understanding the differences between proposals and presentations can help you to achieve your goals and to improve the quality of your planning and activities.

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The formal presentation of information is divided into two broad categories: Presentation Skills and Personal Presentation .

These two aspects are interwoven and can be described as the preparation, presentation and practice of verbal and non-verbal communication. 

This article describes what a presentation is and defines some of the key terms associated with presentation skills.

Many people feel terrified when asked to make their first public talk.  Some of these initial fears can be reduced by good preparation that also lays the groundwork for making an effective presentation.

A Presentation Is...

A presentation is a means of communication that can be adapted to various speaking situations, such as talking to a group, addressing a meeting or briefing a team.

A presentation can also be used as a broad term that encompasses other ‘speaking engagements’ such as making a speech at a wedding, or getting a point across in a video conference.

To be effective, step-by-step preparation and the method and means of presenting the information should be carefully considered. 

A presentation requires you to get a message across to the listeners and will often contain a ' persuasive ' element. It may, for example, be a talk about the positive work of your organisation, what you could offer an employer, or why you should receive additional funding for a project.

The Key Elements of a Presentation

Making a presentation is a way of communicating your thoughts and ideas to an audience and many of our articles on communication are also relevant here, see: What is Communication? for more.

Consider the following key components of a presentation:

Ask yourself the following questions to develop a full understanding of the context of the presentation.

When and where will you deliver your presentation?

There is a world of difference between a small room with natural light and an informal setting, and a huge lecture room, lit with stage lights. The two require quite different presentations, and different techniques.

Will it be in a setting you are familiar with, or somewhere new?

If somewhere new, it would be worth trying to visit it in advance, or at least arriving early, to familiarise yourself with the room.

Will the presentation be within a formal or less formal setting?

A work setting will, more or less by definition, be more formal, but there are also various degrees of formality within that.

Will the presentation be to a small group or a large crowd?

Are you already familiar with the audience?

With a new audience, you will have to build rapport quickly and effectively, to get them on your side.

What equipment and technology will be available to you, and what will you be expected to use?

In particular, you will need to ask about microphones and whether you will be expected to stand in one place, or move around.

What is the audience expecting to learn from you and your presentation?

Check how you will be ‘billed’ to give you clues as to what information needs to be included in your presentation.

All these aspects will change the presentation. For more on this, see our page on Deciding the Presentation Method .

The role of the presenter is to communicate with the audience and control the presentation.

Remember, though, that this may also include handing over the control to your audience, especially if you want some kind of interaction.

You may wish to have a look at our page on Facilitation Skills for more.

The audience receives the presenter’s message(s).

However, this reception will be filtered through and affected by such things as the listener’s own experience, knowledge and personal sense of values.

See our page: Barriers to Effective Communication to learn why communication can fail.

The message or messages are delivered by the presenter to the audience.

The message is delivered not just by the spoken word ( verbal communication ) but can be augmented by techniques such as voice projection, body language, gestures, eye contact ( non-verbal communication ), and visual aids.

The message will also be affected by the audience’s expectations. For example, if you have been billed as speaking on one particular topic, and you choose to speak on another, the audience is unlikely to take your message on board even if you present very well . They will judge your presentation a failure, because you have not met their expectations.

The audience’s reaction and therefore the success of the presentation will largely depend upon whether you, as presenter, effectively communicated your message, and whether it met their expectations.

As a presenter, you don’t control the audience’s expectations. What you can do is find out what they have been told about you by the conference organisers, and what they are expecting to hear. Only if you know that can you be confident of delivering something that will meet expectations.

See our page: Effective Speaking for more information.

How will the presentation be delivered?

Presentations are usually delivered direct to an audience.  However, there may be occasions where they are delivered from a distance over the Internet using video conferencing systems, such as Skype.

It is also important to remember that if your talk is recorded and posted on the internet, then people may be able to access it for several years. This will mean that your contemporaneous references should be kept to a minimum.

Impediments

Many factors can influence the effectiveness of how your message is communicated to the audience.

For example background noise or other distractions, an overly warm or cool room, or the time of day and state of audience alertness can all influence your audience’s level of concentration.

As presenter, you have to be prepared to cope with any such problems and try to keep your audience focussed on your message.   

Our page: Barriers to Communication explains these factors in more depth.

Continue to read through our Presentation Skills articles for an overview of how to prepare and structure a presentation, and how to manage notes and/or illustrations at any speaking event.

Continue to: Preparing for a Presentation Deciding the Presentation Method

See also: Writing Your Presentation | Working with Visual Aids Coping with Presentation Nerves | Dealing with Questions Learn Better Presentation Skills with TED Talks

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• February 23, 2022

4 Main Differences Between Good and Bad Presentation

Written by Tom Caklos

Presentation designer

If you are reading this, there’s a chance that you are trying to nail your presentation.

As a presentation designer , I feel like I can give you a few interesting tips, that will dramatically improve your presentation.

No matter if it’s a presentation for an event, employees, or a school project. You can apply these literally in any industry.

Let’s kick off with the first point:

1. The amount of copy on each slide

When it comes to making a good presentation, it’s very important that you limit your copy on each slide.

Nobody wants to read a long essay on every single slide. It is simply boring.

Try to limit the amount of copy you have on each slide. For example, instead of writing a whole paragraph, you could probably put it in a few short bullet points.

As Seth Godin (marketing expert) once said: “no more than 6 words per slide!”. Of course, that’s a bit extreme and it takes a lot of storytelling skills in order to do that.

But if you can, try to limit the usage of the words on every slide and you will improve your presentation drastically!

2. Visuals & design

Now, since I am working as a professional presentation designer – it could sound like I am trying to sell you something.

But the reality is that humans are more likely to remember visuals than texts. We also respond better to visual-rich slides, so why not improve your design? The beautifully designed presentation also gives the vibes that you really care about your audience.

However, there is a one downside when it comes to design. It is very time-consuming. For ex. it takes me around 45 minutes to design every single slide.

So usually it takes me around 30 hours to design a presentation that is 45 slides long. It’s very time-consuming and exhausting process if you have to do it all by yourself ( if you need help, feel free to contact me ).

3. Easy-to-follow structure

Another difference is very easy-to-understand structure.

You need to align your slides with the storytelling – so your audience gets the message that you are trying to convey.

It’s very bad practice to jump from one topic to another when presenting, so that might confuse your audience.

4. Storytelling

Good storytelling can make the difference if you close a new client or no. It is a difference between getting new investors or continuing to struggle.

If you are presenting your deck only by reading from your slides – that could put many people off. It shows that you are not prepared.

That’s why you need to be able to basically talk to the audience as you would to your friends in a bar.

Making a connection with an audience is the hardest thing – but with good storytelling, this could be the easiest part of your presentation.

So these are only a few differences between good and bad presentation – but the most important ones.

If you are making your presentation in Powerpoint , Keynote or Google slides – feel free to reach out to me and I will be more than happy to give you some feedback & critique!

Thanks for reading my article! When I write, I always try to bring as much value as I can. If you're having any questions, or if you need any help, feel free to reach out to me!

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9 Differences between Presentation and Public Speaking?

By: Author Shrot Katewa

People often confuse presentation with public speaking. After all, both require you to speak in front of an audience. But, there are subtle and important differences between a presentation and public speaking. It is better to understand this difference so that we can prepare accordingly and get the best results!

So, in this article, I will be sharing with you a few key differences between a presentation and public speaking. So, let’s get started!

1. Communication Format

Traditionally, Public Speaking is giving a speech face to face to a live audience. It comprises various forms of spoken communication skills ranging from imparting a speech or debate to motivational speaking to storytelling to Ted talks to entertaining such as a standup comedian.

However, with technological advancements, such as video conferencing, the concept evolved. In modern times, public speaking can be defined as any form of speaking between the speaker and the audience.

On the other hand, a presentation comprises spoken and visual communication. It may be a slide show or an audiovisual presentation. The topic is presented not only verbally but also by displaying content in writing supported with charts, tables, images, or text. 

2. Skills Required

Public speaking is the act of presenting a topic verbally. It is often used as a medium to transfer information, but most importantly, to motivate and encourage the audience.

That said, the only input that goes into public speaking is the speaker, his or her verbal talent and style of communication, all elements displayed collectively as a package.

Whereas presentation requires the presenter to combine verbal and written content and to work with visual presentation programs such as Microsoft power point or Google slides.

3. Time for Preparation

Public speaking is more of an art than just a skill. While you are expected to do a good job when you have time at hand, but a good orator is the one who has the skills to resonate with the audience even when he or she is put on the spot!

At times public speaking may be spontaneous such as extempore. Extempore is a speech that is delivered without preparation. The speaker is given a topic on the spot and is given a minute or two to prepare on the same.

Compared with this presentation is a prepared act. Before the presentation, the presenter is ready with all the required information and facts intertwined in a pre-defined sequence. More often than not, a presentation is on a specific topic and the presenter is given ample amount of time for preparation.

4. Creativity Index

Public speaking is an art that is creative. It may be formal or informal in nature. The style of delivery of every individual is different from others. Every speaker possesses few unique qualities and has complete freedom to design his or her communication style.

Presentation is usually a formal offering. It is a form or act that has to be delivered according to certain pre-set instructions and guidelines. The presenter has limited scope and freedom to divert and add creativity to the presentation. For instance, the most common scope of limitation is the amount of time available to deliver a presentation.

5. Purpose of the Speaker

One of the forms of public speaking is debate. In a debate, every participant speaks either in favor or against the topic. The participant has to convince the audience to agree with his stance – whether right or wrong!

Most forms of public speaking work in a similar fashion. The purpose of the speaker is to convince the audience to agree with the stance of the speaker.

However, in a presentation, a topic is presented comprehensively. The topic is explained in detail highlighting various related points such as advantages, disadvantages, improvement areas, resolution plan, targets, or rewards. The primary aim of the presenter is to educate the audience on the topic, and perhaps drive a call to action.

6. Elements for Effectiveness

Effective public speaking requires the speaker to deliver so efficiently that at the end the audience stands out thrilled, amazed, and persuaded.

An impressive delivery secures more marks than intelligent content. A number of elements such as spontaneity, presence of mind, voice modulations, facial expressions, eye contact, or body language go into the making of an effective speaker. For example, in a singing reality show a participant is judged not only on the basis of his voice quality but also on the way he presents himself while singing, popularly known as the X factor.

Unlike public speaking, a presentation focuses more on content rather than on communication style. The key responsibility of the presenter is to provide the audience with detailed information on the topic covering all its aspects.

An example that may be quoted is that of an author narrating a story through a kid’s YouTube video. In the video, the author narrates the story using various voice modulations to make it entertaining for the kids and to make them feel every emotion of the characters. This case portrays the modern form of public speaking where face-to-face interaction has been eliminated.

At the same time the author presents the story using text, pictures, animations or effects in the video to make the kids visualize the characters and understand the flow of the story. 

7. Size of the Audience 

In public speaking, a speaker can address an audience ranging from a group of few people to a large gathering with thousands or millions of people. An interview wherein two people are in conversation with each other or a motivational speaker addressing a huge crowd may both be considered examples of public speaking.

On the other hand, a presentation is made to a defined set of people organized together in a small or mid-sized group with a limited number of members. To cite an example, students presenting a case study to the classmates or an advertising agency presenting to its prospective client.

Most large forms of presentations won’t usually exceed an audience that can fill an auditorium often limited to a few hundreds. Whereas, for public speaking, the audience can be a large gathering of thousands of people in a ground!

8. Type of Audience

Generally speaking, the type of audience present during a public speaking event is usually a group or a mass of unknown people. The speaker is neither acquainted with the audience nor related to it in any way. For instance, when a spiritual speaker addresses a group of people he is not familiar with the members of the audience.

As against it, in case of presentation the audience comprises a set of people who are familiar with the speaker. Citing the example of a business presentation, say a supervisor presenting to his team the road map to be followed to meet the annual targets, the presenter and every individual in the audience are connected to each other in professional capacity.

9. Motive of the Audience

In public speaking, the people listening to the speaker do not have a common vested interest and every individual in the audience has his own personal motive to fulfill. To elaborate, using the prior example of a spiritual speaker, it is possible that one individual may have resorted to spirituality to overcome his condition of depression and another individual may be listening to the speaker to learn how to control his anger.    

Contrary to the above, in the case of a presentation, all the members participating in the presentation and the speaker have a common vested interest towards which they all intend to work collectively. Drawing from the prior example of a business presentation, the supervisor and all the team members have a common goal of achieving the annual targets.

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Project vs Process: Definitions, Differences, & Examples

“Project” and “process” are two distinct concepts often used in the context of work, management, and various industries. Organizations often use both projects and processes to manage their work effectively. Projects may involve creating or improving processes, and processes may be used to carry out the work involved in projects.

This article explains the differences between a process and project with examples of both scenarios. Additionally, we have provided useful templates to help you streamline your projects and processes.

What is a Project

A project is a temporary and unique endeavor with a specific goal or objective, carried out to create a product, service, or result. It is characterized by a defined beginning and end, a set of resources, and a scope that determines what needs to be accomplished. Often, projects are started to solve a problem, take advantage of an opportunity, or meet a challenge.

Typically a project goes through 5 stages in its life cycle.

• Project initiation : Define project goals, develop a business case, define the project on a broad level, and identify project stakeholders.
• Project planning : Define project scope, create a project plan, set a budget baseline, and define roles and responsibilities.
• Project execution : Allocate and manage project resources, develop the product or process, and address issues as they rise.
• Project monitoring : Track effort and cost, monitor project progress, ensure adherence to the project plan and eliminate bottlenecks.
• Project closure : Handover deliverables, review project deliverables, get project results approved, and document lessons learned.

Example of a Project

Some prime examples of projects include the development of software or product, a new marketing campaign, the construction of a building, or a relief program after a natural disaster.

Following are useful project management templates that will help you get a head start on your project.

Project Plan Template

The project plan is a comprehensive document that outlines how the project is executed, monitored, and controlled. It highlights vital project information such as deadlines, assignments, and key milestones and is usually represented in the form of a Gantt chart.

• Ready to use
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Project Charter

The project charter is a short document that explains what a project entails. It describes what the project goals are, who is involved and their responsibilities, and the stakeholders, and defines the authority of the project manager.

Project Communications Plan

A project communication plan is a guideline of what, when, and how key project information will be shared at key intervals with invested stakeholders.

Project Timeline

A project timeline outlines key phases and tasks from initiation to closure, and helps to facilitate planning, tracking, and managing project progress.

What is a Process

Any organization, regardless of its size, has business processes. A process is a series of interrelated and repeatable activities or steps that are designed to achieve a particular outcome or produce a specific product or service. Processes are fundamental to how organizations operate and carry out their work efficiently. They involve a sequence of actions that transform inputs into outputs, with the goal of achieving consistency, quality, and efficiency.

Typical phases of a process include:

• Initiation : Define the purpose and objectives of the process, identify stakeholders, and set initial scope.
• Planning : Create a detailed plan, allocate resources, and establish monitoring metrics.
• Execution : Implement the planned activities, transforming inputs into desired outputs.
• Monitoring and controlling : Regularly track progress, compare actual vs. planned performance, and implement controls.
• Evaluation : Assess effectiveness and efficiency, gather stakeholder feedback, and identify areas for improvement.
• Optimization : Make adjustments based on evaluation, seek continuous improvement, and implement changes.
• Closure : Conclude the process when objectives are met, archive documentation, and communicate completion to stakeholders.

Examples of Processes

Following are some examples of process maps, which are used to visualize processes within an organization.

Employee offboarding process

The following swimlane flowchart depicts the process of offboarding employees. It highlights the steps involved and the responsible parties for carrying them out.

Customer support process

This process map outlines how to handle customer requests. Each swim lane represents the individuals and teams involved in the process and their actions.

Employee recruitment process

The following flowchart visualizes the steps in the process of onboarding new employees starting from identifying hiring needs.

Project vs Process

Listed below are differences between process management vs project management for easier analysis.

Benefits of Projects vs Processes

Projects bring innovation and change, while processes focus on maintaining operational efficiency and consistency, with both contributing to the overall success of an organization.

Benefits of Projects

Innovation and change : Projects are catalysts for innovation and change, allowing organizations to introduce new ideas, products, or services.

Goal achievement : Projects provide a structured approach to achieving specific objectives within a defined timeline.

Resource allocation : Resources are allocated for a temporary period, allowing efficient use and focused efforts.

Flexibility : Projects offer flexibility to adapt to changing requirements and circumstances.

Learning opportunities : Each project presents learning opportunities, contributing to organizational knowledge and expertise.

Risk management : Projects emphasize identifying and managing risks to ensure successful outcomes.

Benefits of Processes

Operational efficiency : Processes ensure consistent and efficient day-to-day operations within an organization.

Resource optimization : Resources are utilized continuously, contributing to ongoing productivity and efficiency.

Consistency : Processes lead to consistent and standardized outputs, reducing variability in operations.

Quality control : Emphasis on control mechanisms ensures that processes adhere to quality standards.

Continuous improvement : Processes encourage a culture of continuous improvement, refining operations over time.

Documentation : Standard operating procedures and guidelines provide a reference for consistent execution.

Creately for Projects vs Process Management

Creately is an intelligent visual platform that enables visual collaboration, knowledge management, project execution and business process management. With real-time collaboration and advanced data integration capabilities, it also helps connect cross-functional teams across your entire organization.

Creately’s easy visual workflows and powerful data integrations helps deliver a single reference point for everything during a project lifecycle. You can easily organize and manage tasks, resources, assets, and workflows in an easy, visual platform with advanced built-in visual project management tools .

On the other hand, its whiteboard-like ease of use and advanced process modeling and data capture capabilities help streamline modeling, analyzing, and optimizing business processes collaboratively with stakeholders and clients.

In conclusion, knowing the difference between project vs process is important for running organizations well. Projects are like engines for new ideas and goals, bringing change and innovation. Processes, on the other hand, keep things running smoothly every day, making sure everything is consistent and of high quality. Finding the right mix of projects for growth and efficient processes for daily tasks is crucial for a successful organization. Balancing both aspects helps organizations adapt to change while maintaining stability in their day-to-day operations.

Join over thousands of organizations that use Creately to brainstorm, plan, analyze, and execute their projects successfully.

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Amanda Athuraliya is the communication specialist/content writer at Creately, online diagramming and collaboration tool. She is an avid reader, a budding writer and a passionate researcher who loves to write about all kinds of topics.

Home » Education » What is the Difference Between Research and Project

What is the Difference Between Research and Project

The main difference between research and project is that research is the systematic investigation and study of materials and sources to establish facts and reach new conclusions, while a project is a specific and finite activity that gives a measurable and observable result under preset requirements.

Both research and projects use a systematic approach. We also sometimes use the term research project to refer to research studies.

Key Areas Covered

1.  What is Research       – Definition, Features 2. What is a Project      – Definition, Features 3.  Difference Between Research and Project      – Comparison of Key Differences

Research, Project

What is Research

Research is a careful study a researcher conducts using a systematic approach and scientific methods. A research study typically involves several components: abstract, introduction ,  literature review ,  research design, and method , results and analysis, conclusion, bibliography. Researchers usually begin a formal research study with a hypothesis; then, they test this hypothesis rigorously. They also explore and analyze the literature already available on their research subject. This allows them to study the research subject from multiple perspectives, acknowledging different problems that need to be solved.

There are different types of research, the main two categories being quantitative research and qualitative research. Depending on their research method and design, we can also categorize research as descriptive research, exploratory research, longitudinal research, cross-sectional research, etc.

Furthermore, research should always be objective or unbiased. Moreover, if the research involves participants, for example, in surveys or interviews, the researcher should always make sure to obtain their written consent first.

What is a Project

A project is a collaborative or individual enterprise that is carefully planned to achieve a particular aim. We can also describe it as a specific and finite activity that gives a measurable and observable result under preset requirements. This result can be tangible or intangible; for example, product, service, competitive advantage, etc. A project generally involves a series of connected tasks planned for execution over a fixed period of time and within certain limitations like quality and cost. The Project Management Body of Knowledge (PMBOK) defines a project as a “temporary endeavor with a beginning and an end, and it must be used to create a unique product, service or result.”

Difference Between Research and Project

Research is a careful study conducted using a systematic approach and scientific methods, whereas a project is a collaborative or individual enterprise that is carefully planned to achieve a particular aim.

Research studies are mainly carried out in academia, while projects can be seen in a variety of contexts, including businesses.

The main aim of the research is to seek or revise facts, theories, or principles, while the main aim of a project is to achieve a tangible or intangible result; for example, product, service, competitive advantage, etc.

The main difference between research and project is that research is the systematic investigation and study of materials and sources to establish facts and reach new conclusions, while the project is a specific and finite activity that gives a measurable and observable result under preset requirements.

1. “ What Is a Project? – Definition, Lifecycle and Key Characteristics .” Your Guide to Project Management Best Practices .

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1. “ Research ” by Nick Youngson (CC BY-SA 3.0) via The Blue Diamond Gallery 2. “ Project-group-team-feedback ” (CC0) via Pixabay

About the Author: Hasa

Hasanthi is a seasoned content writer and editor with over 8 years of experience. Armed with a BA degree in English and a knack for digital marketing, she explores her passions for literature, history, culture, and food through her engaging and informative writing.

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What is the Difference Between Projects and Project Based Learning?

By Rachelle Dené Poth,

One area that I have tried to bring into my teaching practice more over the past four years, is Project Based Learning (PBL) . When I  first started teaching, I thought that I had been doing “PBL” however I was not. Making connections with educators, attending conferences and reading books led me to realize that I had been having my students simply learn based on projects vs. engaging them in project-based learning. Each student completed the

 exact same task which led to the same end product. Students could collaborate with their peers and had some choices in what to create, but each project was narrowly focused on a specific end, before moving on to another theme. Now that I know the difference between what I had been doing and authentic PBL, I see the power in giving students the opportunity to explore their own interests.

To prepare for the future, we need to find better ways to create quality learning experiences for students, that go beyond a limited project and instead, have students work through a greater process as they learn that includes time for productive struggle, problem-solving, critical thinking, and reflection. I would recommend that anyone looking to start with PBL explore the resources available through PBL Works (Buck Institute of Education). They offer a lot of rubrics and other helpful materials to get started with PBL. Defined Learning has informative articles on project based learning available where educators share their own PBL experiences.

Getting started

We have different options for designing PBL experiences for students. In my classes, I chose to have my students work independently on an area they chose, but you can also have all students explore the same theme but create in a way that is authentic and meaningful to them. Providing these opportunities will lead to a better quality learning experience for students and empower students to drive their learning.

As we progressed each year, I wanted students to explore global issues and make connections with other classrooms and students around the world. To do this, we relied on some digital tools for communication and collaboration that took learning to a whole new level for them. As educators, we must encourage and inspire students to take some risks with learning and not be afraid to explore new ideas, to find problems to solve, and to step outside of their comfort zone. We can also model this by engaging in these learning activities with them too.  

I recommend for anyone wanting to bring in more globally themed topics with PBL , to learn about the United Nations Students Global Goals and spend time learning more about the “ Teach SDGs .” I recommend also looking at the SDG resources on Defined Learning to learn more. Students became really invested in learning about so many issues around the world and then looking into their communities to see how they might address similar challenges that are faced. Students become more culturally aware and broaden their global understanding. As we continued to build our PBL work, I moved to designing an even better experience by implementing more high-quality PBL (HQPBL). I recommend checking into the criteria of the framework for designing HQPBL and then focus on one or several of the criteria, to make the transition. 

The criteria for high-quality PBL are:

1) Intellectual Challenge and Accomplishment : Help students to learn deeply, build critical thinking skills, and strive for excellence. Students in my classes chose areas such as gender equality, poverty, health and wellbeing, equity, and quality education and tied these into our class content. When students presented, you could hear their passion for what they were learning about and how engaged they were in their work.

2) Authenticity : Students are more engaged in learning when it is personal and meaningful, and the more authentic connections they can make, the greater the learning will be for them. Giving students the chance to decide on an area of interest that may be personally relevant to them now, or something they hope to do in the  future will lead to higher student engagement and student-driven learning. 

3) Public Products : We need to help our students build a variety of skills, especially when it comes to creating and sharing their work. In PBL, the goal is to have student work publicly displayed and although in-class presentations can make us all nervous, students need opportunities to share their learning within and beyond the classroom walls. Many digital tools can be used for this as well, perhaps recording a podcast, or writing a blog, or recording a video.

4) Collaboration : One of the essential skills for now and the future is that of collaboration. When we can create opportunities for students to collaborate with classmates whether in person or connect asynchronously, we help them to build skills that will benefit them in the future, regardless of work that they do. Preparing for future work, many students may not even need to work in an office or specific building, with more jobs being done remotely around the world. Building these collaborative skills, in person and through technology, will be highly beneficial for students and our own work.

5) Project Management : Another aspect that will benefit students for the future is being able to work through an extensive project, the planning, the revision, the implementation, and the reflection. Working as part of a team, having a specific role, and building skills of communication are just a few of the benefits of using project management activities in the classroom. 

6) Reflection : For educators and students, reflection is a critical component of learning and life.  It is important to be intentional about looking back over our work and thinking about the challenges that were  faced, the process involved and brainstorming our next steps. In our classrooms, we should work on providing a comfortable space (physical classroom or digital) where students can reflect on their work, offer peer feedback and then use it in order to determine their next steps. We should always ask ourselves whether anything could have been done better, what could we change, or what next steps can we take. Developing skills of self-assessment and self-awareness are important for the future and for helping students to build confidence during the learning process.

Benefits of PBL

As educators, our goal is to provide more authentic ways for students to learn, to create more unique learning experiences where they can drive their learning. We can also help students to learn at a deeper level and enhance their understanding in line with Jay McTighe’s Understanding by Design Framework . With methods like Project Based Learning or Design Thinking, or STEM curriculum, we will provide students with the best opportunities to prepare for the future . The type of work or specific jobs cannot be predicted, but we can help students to build skills that will enable them to adapt to the changing landscape of education, work and life. Getting started can be made easier by exploring the resources from Defined Learning such as webinars , white papers and 

About the Author: 

Rachelle Dene is a Spanish and STEAM: What’s nExT in Emerging Technology Teacher at Riverview Junior Senior High School in Oakmont, PA. Rachelle is also an attorney with a Juris Doctor degree from Duquesne University School of Law and a Master’s in Instructional Technology. She serves as the President of the ISTE Teacher Education Network. Author of ‘ In Other Words : Quotes That Push Our Thinking” “ Unconventional Ways to Thrive in EDU ” and “ The Future is Now: Looking Back to Move Ahead ,” Rachelle Dene’s latest book is with ISTE “ Chart A New Course is now available. Follow Rachelle on Twitter @Rdene915 and on Instagram @Rdene915.

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Projects vs Operations Management: 10 Differences With Examples

As per the PMBOK Guide, a project can be defined as a temporary endeavor undertaken to create a unique product, service, or result.

The main difference between projects and operations is that operations are not projects i.e., Operational work is neither temporary nor produces unique results.

I have written this post to delve into the differences between projects and operations. It contains some examples that will help you to distinguish between these project management terms. Understanding the difference is important if you are preparing for the PMP (Project Management Professional) exam that is conducted by PMI (Project Management Institute) because the exams test your project management knowledge.

Additionally, you will find similarities between these two terms in this post. This post also gives a brief overview of product lifecycle and talks about why both projects and operations are important for the business of an organization.

For a quick overviews of the difference between these terms, you can watch the following video.

Table of Contents

What are Projects?

A project is a temporary endeavor undertaken to create a unique product, service, or result.

The crux of the definition is in two keywords: “temporary” and “unique.”

Temporary means that the effort has a timeline (start date and end date) whereas Unique refers to an end result that has a novelty and has not been done before.

Temporary doesn’t refer to the end result of a project. It does not mean the project’s result is insignificant or of low value. It also does not mean that the endeavor is short-term. Temporary simply means that there is a specific start and end date for the project.

Projects do not continue forever and they produce something new when they finish. They can be viewed as an agent for change.

Projects are inherently risky and they improve competitive advantage. All project goals are met in a successful project.

A software like Microsoft Project can be used for project management.

Note: Some of the projects may leave behind long lasting results. The great Egyptian pyramids have been in existence since 2500 B.C. but they still are still relevant today.

Examples of Projects

Let’s look at some business world examples of projects:

• Digging an oil well
• Developing an e-commerce website
• Designing a new car
• Constructing a highway

Projects are not unique to the business world. We also undertake a few projects during our lifetime. Here are some examples:

• Landscaping a Garden
• Renovating a kitchen
• Organizing a birthday party
• Running a marathon

What are Operations?

Operations can be simply described as something that are not projects. They are not temporary i.e. they do not have a defined end date and they do not produce anything unique. They are ongoing, repetitive, and maintain a status quo.

Operations management involves routine and repetitive tasks that are required for business administration. They sustain a business.

Although an operation is non-temporary, it cannot be termed as permanent. Operations are usually discontinued when there is no market demand for the product it maintains. This may happen after a few years or few decades but it totally depends on market dynamics.

Operations manager change as operations are maintained over a long period of time.

A software like Microsoft Dynamics can be used for operations management.

Examples of Operations

Let’s look at some business world examples of operations:

• Manufacturing of ingots
• Supplying cement to a construction company
• Textile production
• Running a departmental store

Our daily life is full of operations. Here are some examples:

• Drive to work
• Prepare and cook meals
•  Buy groceries

Difference Between Projects and Operations

Similarities between projects and operations.

Although projects and operations cater to altogether different aspects of the business world, there are many similarities between them.

• Both are planned, executed, and monitored & controlled.
• Both are necessary to reach business goals.
• Both are limited by resources, time, and budget.
• Both are done by people.

Product Lifecycle

A product lifecycle is a collections of projects and operations. It starts with a project that created the initial product or service. The first project is followed by an operation, which is used to maintain the product or service.

Just before the an individual project is completed, the project manager and project team hands over the product (along with its complete knowledge-base) to the operations manager.

Subsequently, many more projects might be initiated during the product lifecycle to upgrade the initial product or service.

Operations management starts after the first project and continues till the end of product lifecycle. The final phase of product lifecycle is product retirement when the product is taken out of the market and operations are closed.

You can look at the following video to understand the difference between product and project lifecycle.

Importance of Projects and Operations

Some people believe that projects are more important than operations because they bring about a change. Nothing can be farther from the truth.

Both projects and operations have a role to play in the business world. In fact, operations employ more people in the world and generate far more GDP (Gross Domestic Product) than projects.

Some businesses revolve around projects e.g. software services and business consulting whereas other businesses thrive or operations e.g. cement manufacturing and goods transportation. However, the business of most large companies utilizes both projects and operations e.g. mining companies and automobile manufacturers.

Over to You

What is you take on projects and operations? Is one more important than the other? Does your work involve more or projects or operations?

I will love to hear from you.

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Research vs. Project — What's the Difference?

Difference Between Research and Project

Table of contents, key differences, comparison chart, compare with definitions, common curiosities, what is a project, is research always part of academic work, can a project include research, how is a project managed, do all research leads to conclusive results, what is research, can anyone conduct research, what is a project timeline, does research require ethical approval, who funds research, are projects only for scientific purposes, what are project deliverables, how is research documented, can research be patented, what is a project budget, share your discovery.

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Home Blog PowerPoint Tutorials PowerPoint Slide Size: What is the Best Size for a Presentation

PowerPoint Slide Size: What is the Best Size for a Presentation

Whether you’re a business professional, educator, or public speaker, understanding what are the optimal slide dimensions can enhance the impact of your presentation. This guide will walk you through everything you need to know about the size of your PowerPoint presentation, from the basics to advanced tips.

What is the PowerPoint Slide Size?

PowerPoint slide size refers to the dimensions of the slides within your PowerPoint presentation. These dimensions determine how your content is displayed in a monitor or projector, and can significantly affect the overall look and feel of your presentation.

The most common slide sizes in PowerPoint are 16:9 (widescreen) and 4:3 (standard).

Choosing the right slide size is essential as it impacts how your content is perceived and ensures compatibility with various display devices. Once you define the optimal slide size for your next presentation, you can change the slide dimensions in PowerPoint following the steps described in our article.

It is important to understand the differences between Aspect Ratio and Pixel Dimensions.

The specific pixel dimensions for a standard 16:9 slide are 1920 pixels in width by 1080 pixels in height.

Understanding Aspect Ratio vs. Pixel Dimensions

Aspect ratio vs. pixel dimensions: what’s the difference.

When defining the optimal slide size for your presentation, it’s important to understand the difference between aspect ratio and pixel dimensions, as these terms often cause confusion but are critical for creating well-designed presentations.

Aspect Ratio

The aspect ratio refers to the proportional relationship between the width and height of your slide. It’s expressed as two numbers separated by a colon, such as 4:3 or 16:9. The aspect ratio defines the shape of your slide and how it will appear on different screens.

Pixel Dimensions:

Pixel dimensions, on the other hand, specify the total number of pixels in the width and height of your slide. This measurement determines the resolution and quality of your images and text in your PowerPoint slide size. For example:

• 1920 x 1080 pixels: This is a common dimension for a 16:9 aspect ratio, known as Full HD. It provides high clarity and detail, making it suitable for large screens and high-resolution displays.
• 1024 x 768 pixels: This dimension matches a 4:3 aspect ratio and is often used for smaller screens or lower resolution displays. It’s less detailed than 1920 x 1080 but can be effective for standard printouts or older projectors.

Why both slide size definitions matter? Understanding both aspect ratio and pixel dimensions is important because they impact how your PowerPoint slide size is viewed across different devices and formats. Here’s why:

• Consistency Across Devices: Ensuring your aspect ratio is compatible with the display device prevents issues like black bars on the sides (letterboxing) or content being cut off (cropping).
• Clarity and Detail: Choosing appropriate pixel dimensions ensures that your images and text appear sharp and clear, avoiding pixelation or blurriness.
• Professional Appearance: Matching the right aspect ratio and pixel dimensions helps maintain a polished and professional look, whether you’re presenting on a large screen, sharing a PDF handout (as we will see later), or displaying your slides online.

The Impact of Slide Size on Different Industries

Different industries have unique needs when it comes to presentation slide sizes. For instance:

• Business: Corporate presentations often require widescreen formats (16:9 slide size) to showcase detailed charts and data on modern projectors and screens. However, in some environments there are still projectors using the traditional 4:3 aspect ratio format for slide sizes.
• Education: Lectures and workshops benefit from both 16:9 and 4:3 formats, depending on the teaching aids and screen setups used.
• Design: Creative professionals need to create visually appealing slides that may require custom dimensions to stand out and effectively communicate their ideas.

Best Practices for Choosing a Proper Slide Size for your Presentation

When selecting an optimal PowerPoint slide size, consider the following:

• Audience and Venue: Tailor your slide size to the screen size and setup of your presentation venue. Widescreen (16:9) is typically best for large screens, while standard (4:3) works well for print distributions.
• Presentation Type: Webinars and online presentations held via Zoom or Teams , for example, often benefit from widescreen formats, while in-person meetings might require flexibility.
• Aesthetics vs. Functionality: Balance visual appeal with readability and content integrity.

When creating PDF handouts from your PowerPoint presentation, it’s also important to choose a convenient slide size that ensures readability and clarity in print.

The 4:3 aspect ratio is generally preferred for printed handouts as it aligns well with standard paper sizes such as A4 or Letter. This format ensures that your content fits neatly onto the page without excessive margins or cropping.

Additionally, using 4:3 for print ensures that text and graphics are appropriately scaled, maintaining the legibility and professional appearance of your handouts. This consideration is essential for creating effective printed materials that complement your live presentations.

Overcoming Challenges with Slide Size

Adapting content for different slide sizes.

Resizing images and adjusting layouts can be challenging. Here are some tips:

• Resizing Images: Ensure that images maintain their aspect ratio to avoid distortion.
• Text Adjustments: Modify font sizes and text boxes to fit the new slide dimensions without compromising readability.
• Consistency: Keep a consistent layout throughout your presentation to maintain a professional look.

Dealing with Mixed Slide Sizes in a Presentation

Sometimes, you may need to integrate slides with different dimensions. Here’s how:

• Transition Techniques: Use smooth transitions to blend slides of varying sizes seamlessly.
• Tools and Add-Ins: You can use PowerPoint add-ins that help manage and standardize slide sizes across your presentation.

Advanced Tips for Custom Slide Sizes

When it is time to innovate, the PowerPoint slide size can also play an important role. If you are considering to create a presentation for digital signage, or non traditional devices, choosing a custom PowerPoint slide size can help to achieve this. Here are some ideas and ways you can innovate by choosing a different slide size:

• Unique Dimensions: Create custom slide sizes for branding or special events.
• Custom Branding: Use non-standard slide sizes to align with your brand identity and marketing materials.
• Innovative Uses: Experiment with different dimensions to create unique visual experiences.

For example, to create high-quality digital signage content, you’d need to set the PowerPoint slides to a 1920×1080 resolution in vertical (portrait) or horizontal (landscape) mode, which are the typical digital sign screen sizes.

Understanding what is the optimal slide size and how to configure it is essential for creating effective and engaging presentations. By optimizing your slides, and overcoming common challenges, you can ensure your visual aids are impactful and professional. Keep experimenting with different sizes and formats to find what works best for your needs. Remember, the key to a successful presentation lies in the details—choosing the right slide size is one of them.

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Presentation Tips Filed under PowerPoint Tutorials

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