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13 Administrative Assistant Resume Examples for 2024

• Administrative Assistant Resume
• Admin Assistant Resumes by Experience
• Admin Assistant Resumes by Role

Writing Your Admin Assistant Resume

Emma had spent the past few years working hard in NYC, building skills and qualifications as an administrative assistant, but one day she realized she really wanted to move back home to spend more time with her mom. Proud of her progress so far, Emma began looking online for jobs in her hometown and quickly realized she’d need to build a resume that reflected everything she’d learned.

“Where do I begin?” she stressed, whipping up a quick set of search results—including our useful resume tips , which caught her eye immediately. Thanks to her understanding of how to combine large and small tasks for peak organization, she was able to quickly develop a resume and generate a cover letter to impress!

With some determination and our hefty stock of administrative assistant resume examples at hand, soon you can be following up with your brand-new boss, just like Emma!

Administrative Assistant Resume Example

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Why this resume works

• Metrics are just numbers that provide evidence for your claims. They’re easy to read and great at demonstrating your abilities, so try to include numbers wherever you can.
• You can include how many people you collaborated with, how much you improved revenue, and how many staff calendars you managed, to name a few.
• Words like “Microsoft Office Suite,” “Quickbooks,” reporting,” and “organization” are great for assuring employers you’ve got the chops for your future administrative assistant role.

Senior Administrative Assistant Resume

• Luckily for you, there are many Word resume templates and Google Docs resume templates out there—just make sure you have a backup resume on hand in case the employer needs several copies with different layouts.
• Action verbs like “coordinated,” “prepared,” and “maintained” do an effective job demonstrating ownership within your senior administrative assistant resume .

Administrative Assistant II Resume

• Unlike a resume objective, a summary paragraph is a two-to-four-sentence overview of your achievements and successes in the field. 
• If your resume summary is strong enough, it can be the selling point of your entire resume, so it’s well worth spending extra time to make sure this section of your resume is perfect. 
• Focus on including a mixture of different types of metrics, including percentages, dollar values, and hard numbers (such as the number of executive schedules you managed, or the time you saved by streamlining invoicing systems).

Entry-Level Administrative Assistant Resume

• For example, did you lead a club? Volunteer somewhere? Complete a group project while in your classes? There are many options to showcase your leadership abilities!
• If you’re still working out  how to write a resume , just know it’s okay to include non-relevant work experience on your entry-level administrative assistant resume . No matter the role, it can still highlight soft skills like responsibility, time management, and document preparation.

Administrative Assistant No Experience Resume Example

• In your administrative assistant no experience resume, give precedence to achievements such as solving customer issues over the phone, boosting customer satisfaction, accelerating problem resolution, etc.

HR Administrative Assistant Resume

• Now’s the time to radiate a modern and fresh vibe with the Elegant template! Use colors that catch the eye of any reader at first sight. Next, secure the job by adding all the digital HR tools like BambooHR, JazzHR, and Google Workspace to stay ahead of the competition!

Construction Administrative Assistant Resume Example

• Flourish your construction administrative assistant resume with bullet points like “Managed site operations for a $10M+ infrastructure project” and “slashing misalignment errors by 13%” to highlight your ability to supervise large-scale projects and keep important metrics like misalignment errors at a minimum.

Real Estate Administrative Assistant Resume

• Draw attention to your abilities to solve client problems, streamline office operations, bring new business, and so on.

Executive Administrative Assistant Resume Example

• That’s where metrics come in! Include the number of people you worked with or the number of clients you assisted so employers know your experience.
• Change the font, color, and layout to match your preferences and content. Some templates allow for more work experience while others focus more on other sections, so choose accordingly.

Medical Administrative Assistant Resume

• We’d recommend  formatting your resume  using reverse-chronological order to show your most current role first. That way, your future employer sees your most relevant abilities.
• Include your specific experience verifying information, performing billing responsibilities, and recording data. 

Administrative Assistant/Receptionist Resume

• If you’re applying for a company with a casual culture, use vibrant colors, like pink and purple. If you’re applying to work as a criminal defense law firm receptionist, you’d better stick with more professional colors like navy or gray.
• The goal is always to catch an employer’s attention in a good way, and color is a bright, fun way to do that! Whatever color you choose is up to you, but consider your employer when picking out shades. 
• Hard skills (aka specific technical capabilities and training) are more valuable to highlight and easier to quantify, so include them when you can.
• Keywords like “bookkeeping,” “Asana,” and QuickBooks” are great examples of technical skills.

Administrative Coordinator Resume

• Resumes distill everything about you into one page, so you need to organize all your career details into clearly defined sections with headers.
• Make sure you include skills that can be relevant depending on what you read in the job description. For example, workspace management software is relatively universal, so if you’re already familiar with Google Workspace, you’ll likely adapt quickly to Microsoft Office Suite.

Administrative Associate Resume

• Here’s a tip: highlight your achievements in light of the  administrative assistant job description . Look for repeated keywords and phrases that match your experience, then include them on your resume.
• Want to include more skills but don’t know how? Try adding a  hobbies section to your resume  to highlight some of your abilities outside of work. Pick relevant pastimes that might interest the employer (and give you something to talk about during the interview).
• Instead of just saying, “collaborated with department staff to source job candidates,” try adding details like the total number of job candidates you hired, or the number of departments you worked with.

Related resume guides

• Front Desk Receptionist
• Office Assistant
• Receptionist

As an administrative assistant, you’re the person who keeps the day-to-day operations running smoothly. You’re trusted to act as the face of the company for visitors, and you understand the importance of organization. But you might not realize just how important it is to perfect your resume. Your resume is the first thing hiring managers will look at, so ensure it demonstrates your aptitude for the job.

In this section, we’ll dive into four of the main tips we have for improving your resume, including: 

• Administrative assistant skills
• Formatting your administrative assistant resume
• Quantifying your previous impact
• Customizing your resume for each job

1. Include your administrative assistant skills wisely

If you’re unfamiliar with how hiring managers filter applicants, you may be tempted to overlook the skills section on your administrative assistant resume. But, after learning about ATS, you’ll never make that mistake again.

Hiring managers use the ATS, or applicant tracking system software, to narrow their applicant pool. The ATS works by filtering keywords (usually in your skills section) on your resume and matching them to pre-selected words prioritized by recruiters.  Your resume will be rejected if you don’t have enough matching keywords.  

This system works well when there are a lot of job applicants, but it’s understandably a pain for you, the applicant, to deal with. That’s why it’s important to utilize a skills section that incorporates the right  resume skills . You can do this by focusing on the  administrative assistant job description .

Read this small excerpt from a job description and see if you can pick up on the most relevant skills for this particular administrative assistant job. Then, read ahead to see if your skills list resembles ours: 

Optics Fusion is a fast-growing company seeking a self-starter administrative assistant who can recognize tasks that need completion with minimal supervision. The ideal candidate will thrive on interacting with clients and the public while displaying a high degree of professionalism. Must be comfortable working in fast-paced environments and dividing attention between many day-to-day operational tasks. Computer-savvy assistants are encouraged to apply! 

Compare the list of skills you wrote down from this job description with ours :

• Scheduling and organization
• Communication
• Process automation
• Independent worker
• Detail-oriented
• Health insurance
• Computer software

The job you apply for may or may not have similar skill preferences, but there will typically be a common thread of recurring keywords.

Some of the following admin assistant skills will likely pop up in job descriptions:

• Microsoft Office
• Data analysis 
• Financial reporting
• Google Calendar 
• Answering calls
• Multi-tasking

2. Pick the best resume format

Like your skills section, your resume format is important for determining whether the ATS will properly read and file your resume. Aside from the ATS, formatting your resume properly will make it easier for recruiters to read your administrative assistant resume.

To this end, we suggest using  reverse-chronological formatting , with your most recent work experience listed at the top of your resume. This will help hiring managers quickly evaluate your most relevant and (likely most impressive) work.

These are a few other critical elements for your resume formatting:

• Page Length:  Keep your resume to  exactly  one page: no more and no less. 
• Bullet Points:  Bullet points are a useful tool to break up large pieces of text when you’re describing your work experience. Aside from making your resume more visually appealing, they’ll also make writing these sections much easier. 
• Icons/Images:  Have you considered adding icons or images to your resume? Don’t! Recruiters and the ATS both dislike them. 
• Job Title:  Customize your job title for every position to which you apply. It shows that you care enough about the position to put in the extra effort, and hiring managers will appreciate it. 
• Objective/Summary:  If you include one of these, you’ll want to ensure it’s customized (more on this in the next section).

Should you bother with a resume objective or summary?

You might notice that we just hinted that resume objectives and summary statements are optional. While it’s true that they’re not an essential element of an administrative assistant resume, there are a few specific circumstances when they might be helpful. Let’s demystify these optional sections and determine when to consider including one of them on your resume. 

A  resume objective  is a customized two to three-sentence opener typically included toward the top of your resume. In the visual example below, notice how the objective briefly covers the job title, the company name you’re applying to, and why you’re applying to the specific job. We recommend including an objective only if you’re just starting your career or transitioning to another field.

Let’s go over a few of these statements, including both poor and strong examples of each: 

• This is a poor example of an objective. It’s vague and doesn’t mention anything specific that would help the hiring manager. If you’re unwilling to customize your statement, you shouldn’t include an objective. 
• This objective is much better. It’s highly specific, mentioning years of experience, a particular job title, the company name, the candidate’s skills, and how they will contribute to the company. 
• This makes a horrible first impression. Note the misspelled words and abbreviations used. Remember: a good summary/objective can improve your chances of getting hired, and a bad one can do some damage. Do you think a hiring manager would want to hire this applicant?
• Do a little research on the job to which you’re applying. This applicant used their summary statement to demonstrate knowledge about the clinic they’re interested in working for, which hiring managers will appreciate. 

3. Measure your admin assistant work with metrics

Many admin assistant applicants tell us they find it difficult to write their resumes in a way that displays confidence and job capability. Often, the problem is that they’re not quantifying their job impact with metrics (numbers).  Metrics are the easiest way to provide measurable insight into your work performance . As an administrative assistant, there are many areas in which you can include numbers on your resume. Read below for some of the best ways to leverage metrics from your previous roles: 

• Number of people:  It’s a good idea to mention the size of the companies you’ve worked for, including staff size and customer base. 
• Efficiency improvements:  Have you streamlined policies or systems? Orchestrated the switch to a new type of admin software? Has your work saved a significant amount of time? 
• Scheduling:  How many meetings do you schedule per week? Of how many executive calendars are you in charge? Do you set up appointment reminders for clients, and, have these reminders reduced the rate of late/missed client meetings? 
• Billing:  Do you process customer/patient/insurance billing? If so, how much money are you charged with managing? Do you compile expense reports? 

Now that you’ve thought through areas of your job from which you can pull metrics, read through these sample work experience bullet points to get a little more inspiration:

• Met 95% of project deadlines by mitigating all engineering hurdles and roadblocks
• Provided remote troubleshooting to customers over the phone with a 90% success rate, resolving calls in less than 7 minutes
• Managed 3 essential projects that facilitated more than $5 million in annual revenue

4. Modify your resume for each admin assistant job

We’ve mentioned it a few times, but it’s so important we’ll repeat it:  you must customize your resume for each job to which you apply . After all, administrative assistants have widely varying job responsibilities, and you should take the extra step to best align your resume with the specific job for each application you submit. Fortunately, you don’t have to change your entire resume, but let’s go over the areas you should customize: 

• The objective/summary:  Without a doubt, if you include a resume objective or summary statement, you’ll need to customize it. Focus on highlighting relevant skills for the position, and mention the company name. One warning—always tailor this section before you submit your application. Please don’t be the person who forgets to change the company name before submitting it to multiple jobs!
• Skills:  Customize your skills section by referencing the job description. Usually, hiring managers are upfront about the desired skills required for the job. 
• Job description bullet points:  You can alter your job description bullet points to emphasize different types of administrative assistant jobs. For example, highlight your efficiency and time management for jobs that require multi-tasking and the ability to work in a hectic environment. Other positions, such as medical assistant jobs, may be more concerned about billing, policy compliance, and patient privacy. 

Administrative assistant resume

• Focus on covering key areas such as your computer and software literacy, customer relations, scheduling, financial reporting, billing, internal communication, and hiring. 
• If the job description mentions that some aspects are more important than others for the role, you can emphasize them more heavily. 

Entry-level admin assistant resume

• For example, you may want to highlight your ability to get along well with others, your organizational skills, and your ability to stay organized. 
• This savvy entry-level candidate absorbed excess white space with a metrics-packed internship.

Executive admin assistant resume

• Executive administrative assistants typically work on more complex, higher-stakes administrative issues. Demonstrate your increased work responsibility. 
• You need to format your executive resume using the reverse-chronological format, which will best showcase your career growth. 

Medical admin assistant resume

• Focus on highlighting your capacity to manage insurance billing and claims. 
• Do you have an understanding of electronic medical records (EMR)? If yes, you should consider including it on your resume. 
• Demonstrate your understanding of important skills for admin assistants specific to the medical field. 

Notice this applicant’s mention of keyword skills like HIPAA and EMR.

Senior admin assistant resume

• Ensure you showcase skills that set you apart from less experienced administrative assistants. 

Our parting advice for your admin assistant resume

You should be proud of yourself for taking your resume seriously! You’ve made it to the end of this guide, and you’re on the right path to creating your best, most professional administrative assistant resume yet!

Let’s review the four main tips we’ve covered in this guide as a quick recap.

We’ve discussed how to build your skills section, how to format your resume for the ATS, how you can add metrics, and why you should modify every administrative assistant resume you submit.

With these tips in mind, upload your resume to our free  resume checker  to see how your masterpiece can be improved with our AI-powered tips. If you’re thinking about starting your resume from scratch, try our  AI resume builder , where you can begin the process with built-in AI-powered tips and proper formatting. 

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15 Administrative Assistant Resume Examples - Here's What Works In 2024

Your resume is key to landing an interview in today’s competitive job market. in order to make your resume appealing, you’ll want to tailor your resume to the specific job by using relevant keywords, action verbs, and skills. here are five templates that will get you started on your resume for an administrative assistant position in 2023..

Administrative assistants are the backbone of the office. They act as liaisons and points of contacts between internal teams and with external teams as needed. Responsibilities include scheduling meetings, managing calendars, ordering office supplies, answering phone calls, taking notes, and supporting management and the team as needed. Administrative assistants help to keep the department organized and running smoothly overall. There are various types of administrative assistants as well, ranging from departmental support to support for executives and other leadership. They vary in salary, responsibilities, and required experience. The role may range from requiring one year of experience or more. Since administrative assistants are typically responsible for clerical tasks, decision-making, preparing reports and documents, you will want to showcase your communication, collaboration, and time management skills. Examples include improving efficiency in the department and ways that you maximized productivity by streamlining processes. Now, let’s dive into what successful administrative assistant resume templates look like in 2023. We’ll examine five different examples of different administrative assistant roles to showcase the various positions and offer a strong place to start with your resume. After, we’ll go over a list of strong action verbs to emphasize your work experience and a list of the most common skills that recruiters are looking for in administrative assistants.

Administrative Assistant Resume Templates

Jump to a template:

• Administrative Assistant
• Senior Administrative Assistant
• Executive Administrative Assistant
• Entry Level Administrative Assistant
• Sales Administrative Assistant
• Legal Administrative Assistant
• Office Administrative Assistant
• Medical Administrative Assistant
• Experienced Administrative Assistant

Jump to a resource:

• Keywords for Administrative Assistant Resumes

Administrative Assistant Resume Tips

• Action Verbs to Use
• Bullet Points on Administrative Assistant Resumes
• Related Administrative Resumes

Get advice on each section of your resume:

Template 1 of 15: Administrative Assistant Resume Example

An administrative assistant is a professional who helps organize, optimize, and execute day-to-day business tasks. Administrative assistants help a company ensure their administrative business practices are organized and efficient. As an administrative assistant, you may be responsible for tasks such as filing, faxing, organizing and cataloging invoices, purchasing office products, monitoring and organizing databases, and more. To become an administrative assistant, you will need superb attention to detail and organizational skills. For this role, hiring managers will typically look for someone with a minimum of an associate's degree in a related field, though a bachelor's degree can help you stand out. More importantly, hiring managers will look for a candidate with prior experience in organizational support roles, such as experience as an office coordinator. Ideal candidates for this position will be organized, efficient, and great multi-taskers.

We're just getting the template ready for you, just a second left.

Tips to help you write your Administrative Assistant resume in 2024

   showcase your ability to successfully manage and organize documents.

The organization and preservation of important documents usually falls on the administrative assistant. As such, it’s important to showcase your ability to keep track of documentation effectively. Since documents can be stored physically or digitally, it’s a plus if you can showcase any database tools you have used to optimize a company’s filing procedures.

   Consider obtaining certifications related to the role of administrative assistant

There are certifications you can earn to show your knowledge when it comes to administrative work. The CAP (certified administrative professional) credential will look great on a resume for this role and show hiring managers you have the skills needed to succeed.

Skills you can include on your Administrative Assistant resume

Template 2 of 15: administrative assistant resume example.

As an experienced administrative assistant with years of professional work history, you’ll want to primarily highlight your previous administrative work at companies. This administrative assistant resume template emphasizes strong experience supporting various groups and teams with specific and measurable numbers of accomplishments in the role. You should also supplement your experience with education and skills to create a complete picture to your potential employer.

   Detail your professional experience in administrative support

If you have as much work history experience in related administrative roles, you’ll want to make sure you use lots of detail about your achievements with specific numbers. Good examples that this template uses are “established workflow processes, monitored daily productivity, and implemented modifications to improve personnel efficiency by 15%” and “registered and withdrew 50+ students annually.”

   Longevity of relevant administrative roles in work history

Recruiters prioritize candidates not only with relevant experience, but also longevity in previous positions which shows commitment. Sourcing, interviewing, and onboarding requires time and money. Recruiters don’t want to pass along candidates who’ll stay for a short time and have to start the cycle over again. Do your best to mention relevant roles to an administrative assistant on your resume.

Template 3 of 15: Senior Administrative Assistant Resume Example

A senior administrative assistant is a position that highlights your extensive experience supporting higher management and overseeing other employees in the department. Since you’ll have plenty of experience to share, you’ll want to detail your accomplishments with specific numbers and highlight your transferable skills from previous roles. This template will show you how to combine both to create a lasting impression on the recruiter.

Tips to help you write your Senior Administrative Assistant resume in 2024

   highlights training and leadership experience, which are transferrable skills key to administrative assistant roles.

Since this role is a senior position, you’ll be expected to train new employees per the company’s needs and support senior management. This resume template uses examples like “managed administrative staff of 15 personnel,” “hired, trained, and managed over 355 part-time workers per year,” and “supported Senior Vice President of Manufacturing.” Make sure to emphasize your relevant senior experience.

   Relevant administrative assistant certifications in education section

Besides just your education, you’ll want to spotlight any relevant certifications that you have to demonstrate your fluency in this role. This senior administrative assistant resume template uses the example of Administrative Assistant Certificate Series from the Growthsi Business School. Additional certificates show your dedication to additional training for the position.

Skills you can include on your Senior Administrative Assistant resume

Template 4 of 15: executive administrative assistant resume example.

The executive administrative assistant is someone who provides high-level, tailored administrative support for the executives within a company. They will often be assigned to a group of executives, and help these leaders organize and optimize their daily efficiency. As an executive administrative assistant, you may assist executives in planning travel, booking meetings, answering incoming calls, planning events, overseeing office operations, and more. To become an executive administrative assistant, you will need to demonstrate prior excellence in administrative roles. Most hiring managers will look for someone with a minimum of an associate’s degree in a related field. Moreover, because this role handles high-level administrative duties, the ideal candidate will have 2-5 years of experience in related roles like as an administrative assistant or office manager. Superb candidates for this role will showcase organizational excellence, as well as a professional attitude and great time management skills.

Tips to help you write your Executive Administrative Assistant resume in 2024

   highlight your experience planning and scheduling travel.

Executive administrative assistants are responsible for managing the executive schedule, and this includes creating travel plans. As such, any experience you have booking and organizing travel for others should be detailed on your resume.

   Showcase your time management skills

Executive administrative assistants must juggle leader’s scheduling conflicts with grace and creativity. It’s important to demonstrate on your resume how you have used your time management skills to effectively organize schedules in the past.

Skills you can include on your Executive Administrative Assistant resume

Template 5 of 15: executive administrative assistant resume example.

An executive administrative assistant manages all clerical tasks for executive managers. This includes welcoming guests, and handling communication between stakeholders, clients, and partners. Additionally, an executive administrative assistant often performs basic bookkeeping duties, so this is another skill you might want to highlight in your resume. Other responsibilities include preparing documents, negotiating with vendors, managing corporate inventory, reviewing incoming documents, etc. This is a role that requires attention to detail and strong communication skills.

   Demonstrate your time management skills on your resume by using accomplishments.

Executive administrative assistants often work under pressure. They need to meet tight deadlines and make sure everyone on the clerical team is on top of everything. That’s why having time management skills is essential for this role. If you want to demonstrate this in your resume, you should use accomplishments and mention projects that you coordinated effectively and on time.

   Showcase your communication skills on your resume.

Since communication is essential in this role, this is exactly what you want to reflect on your resume. Rather than just saying you have excellent communication skills, use the appropriate vocabulary and structure on your resume, such as strong action verbs like "Communicated", "Directed" or "Influenced". If you've worked with senior execs or CEOs, it's worth mentioning things like "Presented to senior stakeholders..." on your resume.

Template 6 of 15: Executive Administrative Assistant Resume Example

An executive assistant works closely with a high-level executive or a small group of high-level executives in overseeing projects and anticipating business needs. On the other hand, an executive administrative assistant tends to focus more on task management and administrative duties, such as calendar scheduling, data entry, and handling calls. In your executive administrative assistant resume, make sure to highlight your experience and relevant skills accordingly.

   Highlight relevant executive administrative skills

When writing your executive administrative assistant resume, make sure to demonstrate your proven ability to carry out administrative tasks. You should highlight relevant skills you have in these capacities, and include skills that pertain to the job description. This candidate includes a list of administrative capacities in their skills section, such as Calendar Management, Travel Arrangements, and Organization Skills, and expands upon them in their work experience.

   Use strong action verbs and numeric metrics to describe your administrative accomplishments/responsibilities

In your work experience section, make sure to use strong action verbs and to quantify your positive impact to the company. Executive administrative assistants should be experts at performing administrative duties, especially in areas of facilitating smooth operation and in catalyzing productivity. Use words such as “streamlined”, “orchestrated”, or “facilitated” to describe your contributions, and make sure to accompany them with tangible quantitative metrics.

Template 7 of 15: Executive Administrative Assistant Resume Example

As an executive administrative assistant, you will be supporting one or multiple executives in the company. A high-level of discretion and anticipation of what your executives need is a must. To tailor a resume for this position, you’ll want to focus on your experience supporting previous executives and how you resolved pain points for them.

   Quantify your administrative accomplishments in the office

In this role, you’ll have familiarity with streamlining and implementing processes. This resume uses great examples like “reduced cell phone expenses, resulting in savings of $5,000+” and “organized new office and designed systems to maximize office function efficiency by 30%.” Make sure to showcase what you did to make the office better for the team. Numbers talk!

   Show promotions in your work history

This template demonstrates a promotion from an administrative assistant to an executive assistant. Growth shows that your previous company was impressed with your work and trusted you with more responsibilities, like supporting five executives. You should also highlight why you were promoted. If you took on additional work, became a mentor to others, or more, make sure to share it.

Template 8 of 15: Entry Level Administrative Assistant Resume Example

As an entry-level administrative assistant, you will be able to get your feet wet in the world of operations and business management. Entry-level administrative assistants will quickly learn how to monitor and optimize day-to-day business practices. They may be responsible for cataloging paperwork, ensuring office facilities are in working order, answering general phone calls, providing support with training and onboarding, and more. To land this role, you will need to show a strong interest in administrative work and superb organizational skills. Hiring managers will look for someone with a minimum of an associate’s degree in a related field. Since this is an entry-level role, a lengthy resume is not necessary. However, you should showcase work you’ve done at past jobs, internships, or in volunteer roles that required organizational skills, time management, and/or great people skills.

Tips to help you write your Entry Level Administrative Assistant resume in 2024

   highlight relevant coursework you have completed.

Given that this is an entry-level role, it’s a perfect opportunity for a recent graduate. To bolster your resume, be sure to highlight any projects or research you’ve completed relating to business efficiency, human resources, or operations, and what you learned from the coursework.

   Obtain certifications to strengthen your resume

Certifications can help entry-level applicants stand out. There are many certifications that relate to administrative work, including the CAP (certified administrative professional) or the certified professional secretary credential. These courses can often be found online and adding these credentials to your resume can showcase your knowledge in the field.

Skills you can include on your Entry Level Administrative Assistant resume

Template 9 of 15: entry level administrative assistant resume example.

Just like senior and executive-level administrative assistants, there are also entry-levels administrative assistant positions out there. Don’t worry if you don’t have administrative assistant work experience or if you’re looking to change careers — you should use your education and other related administrative experience to supplement it. You should also highlight relevant skills that are transferable to showcase previous experience with them in different environments.

   Use of strong action verbs related to administrative duties

Action verbs are important tools and phrasing is everything. Your resume should have powerful action verbs to bolster your accomplishments. Some excellent examples of action verbs in this resume template are “directed,” “oversaw,” “generated,” and “drafted.” We’ll also go into more detail about action verbs down below for more ideas.

   Transferable administrative skills from previous roles

You typically want to emphasize technical skills but that can be difficult for an administrative assistant position compared to a role like a project manager. In this resume, skills such as “customer service, “telephone reception,” and “data entry” are listed. The skills are implied in experience like “answered an average of 35 calls per day by addressing customer inquiries.”

Template 10 of 15: Sales Administrative Assistant Resume Example

A sales administrative assistant is someone who helps a sales team optimize daily business practices relating to sales and marketing. This can be a great opportunity to transition into a sales and/or marketing role for many. Sales administrative assistants will assist with tasks such as answering phone calls to the sales line, planning and organizing meetings, assisting in invoice processing, assisting with proposal writing, and more. To become a sales administrative assistant, you will need a mix of relevant experience in both sales and business administration. Hiring managers will look for someone with a degree in business administration, business operations, or another related field. Moreover, the ideal candidate will have both customer-facing and organizational experience. Prior roles as a sales representative, customer service representative, or administrative assistant will stand out for this role. Overall, a candidate for this role should be a team player, who has strong organizational skills and an eagerness to learn.

Tips to help you write your Sales Administrative Assistant resume in 2024

   highlight any experience you have drafting proposals for prospective customers.

Salespeople with a high workload may rely on their administrative assistant to help with proposal generation. Showcasing any work or educational experience you have with drafting pricing and product proposals can help you stand out for this role.

   Showcase your ability to engage with customers

Unlike many other administrative roles, the sales administrative assistant will help sales teams communicate with customers. In this role you may be responsible for handling incoming questions, concerns, or requests from customers. For this reason, it’s important to highlight any customer-facing experience you have on your resume.

Skills you can include on your Sales Administrative Assistant resume

Template 11 of 15: sales administrative assistant resume example.

Sales are a key function to any business. Without the sales team, the company would probably have a hard time earning revenue for their products or services. As a sales administrative assistant, you’ll want to spotlight your related sales and administrative experience to demonstrate that you can do both. You may not only just support the sales team, but also contribute to sales pitches, presentations, and generating leads as well.

   Focuses on relevant administrative & sales experience

Since this role requires familiarity with selling, make sure to showcase your previous sales experience. This template uses related positions such as sales clerk and sales coordinator. If you’ve worked in retail or similar roles before, mention it with examples like “managed $300,000 monthly sales figures operating at an average of 30% profit margin” and “conducted 50+ sales presentations.”

   Quantify your accomplishments and project results

Sales is all about numbers. This resume template specifically mentions a project of “creat[ing] sales tracking database in Access that decreased overall deficiencies by 20%.” Recruiters want to see hard numbers of how you contributed to increasing sales and generating leads. Emphasize what you did in past roles to show what you could do for your potential employer.

Template 12 of 15: Legal Administrative Assistant Resume Example

Legal administrative assistants support a law firm’s lawyers and paralegals. Some tasks you can expect include drafting legal documents, doing legal research, ensuring the office runs smoothly, handling schedules, speaking with clients, etc. You will be expected to have a strong legal educational background and some experience in the legal field would be highly preferred. The legal industry is also a high-pressure industry so the ability to work under pressure and have a high level of productivity is essential. Take a look at this strong resume sample for the position.

Tips to help you write your Legal Administrative Assistant resume in 2024

   mention a variety of administrative tasks in your experience section..

Above this being a legal position, it is an administrative position. Make sure your experience section shows recruiters the range of administrative tasks that you have experience doing.

   Include administrative positions in other industries.

If you don’t have a lot of experience in the legal field, include any administrative experience you have had in other fields. There is overlap in the tasks and most of the skills are transferable.

Skills you can include on your Legal Administrative Assistant resume

Template 13 of 15: office administrative assistant resume example.

This is an entry-level position where you work to ensure the office runs smoothly. You will be tasked with everyday needs like reception duty, maintaining files, prepping and scheduling meetings, managing calendars, etc. Great communication, a helpful and polite demeanor, and a go-getter attitude will be highly desired for this position. Likewise, any experience in an administrative position will be appreciated. Here is a recruiter-approved resume sample.

Tips to help you write your Office Administrative Assistant resume in 2024

   add an ‘office administrative assistant’ title to your resume to get past ats..

You may not have a lot of experience in this job, so add the job title to ensure you get past any ATS resume filters in place.

   Have a varied technical skills list.

An administrative position requires a varied skill set due to the varied tasks you will need to complete. Ensure the list of your technical skills is equally varied.

Skills you can include on your Office Administrative Assistant resume

Template 14 of 15: medical administrative assistant resume example.

A medical administrative assistant will take charge of the clerical tasks needed in a medical facility. You may have front desk duties, you may maintain patient files, and you may be in charge of assuring the waiting area is in order, among other responsibilities. Important to note, however, is that, unlike a medical assistant, you will not handle patients’ care in any way. Regardless, a background in health or medicine will be highly beneficial to your application and resume.

Tips to help you write your Medical Administrative Assistant resume in 2024

   include medical industry knowledge in your skills section..

There is very specific industry knowledge and very specific tasks you should be able to perform in this field. Knowledge includes things like HIPAA while the tasks include things like insurance billing and healthcare management. Make your skills section very medical-industry-specific.

   Use healthcare keywords in your resume.

Little changes like changing ‘customer’ to ‘patient’ can make a huge difference in showing recruiters that you are experienced in the healthcare industry. Pepper your resume with healthcare keywords as this applicant has done.

Skills you can include on your Medical Administrative Assistant resume

Template 15 of 15: experienced administrative assistant resume example.

As the name suggests, this administrative assistant is not new to the industry and has had some professional experience in the field. Your tasks will be varied as you do your best to assist in whatever day-to-day tasks need to be completed. In this position, you may be working solely for the CEO or certain staff members, or you may be working for the entire office or department. Tasks may range from making travel arrangements to scheduling meetings, to maintaining files. Take a look at this resume sample to get an idea of what yours should entail.

Tips to help you write your Experienced Administrative Assistant resume in 2024

   get relevant certifications..

Show your dedication to the career by gaining administrative certification. This applicant is a certified professional secretary and administrative professional.

   Highlight transferable skills from related positions.

If you have had experience in a related position like a secretary or receptionist positions, include those in your resume and highlight the tasks and skills that an executive administrative assistant would also have. There is a lot of overlap in these positions.

Skills you can include on your Experienced Administrative Assistant resume

We spoke with hiring managers at companies like Amazon, Apple, and Google to find out what they look for in an Administrative Assistant resume. Based on their insights and our research, we've put together these tips to help you create a strong resume that will get you noticed by top employers.

   Highlight your organizational skills

One of the most important skills for an Administrative Assistant is being organized. Showcase your ability to manage multiple tasks, prioritize effectively, and keep things running smoothly.

• Managed calendars, scheduled meetings, and coordinated travel for a team of 10 executives
• Developed and implemented a new filing system that increased efficiency by 20%
• Tracked and ordered office supplies, ensuring the office was always well-stocked and within budget

   Emphasize your communication abilities

Administrative Assistants often serve as the first point of contact for a company, so strong communication skills are essential. Highlight your ability to interact with people at all levels, both verbally and in writing.

• Handled a high volume of incoming calls and emails, consistently providing professional and friendly customer service
• Drafted, edited, and proofread correspondence, reports, and presentations
• Served as a liaison between departments, facilitating clear communication and collaboration

   Showcase your technical proficiency

In today's digital age, Administrative Assistants need to be comfortable with a variety of software programs and tools. Make sure to list your technical skills and experience.

• Proficient in Microsoft Office
• Experienced with computers

Instead, be specific about the programs you know and how you've used them:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to create complex spreadsheets and dynamic presentations
• Experience with CRM software, including Salesforce and HubSpot, to manage customer data and support sales efforts

   Demonstrate your problem-solving skills

Employers value Administrative Assistants who can think on their feet and find solutions to challenges. Use your resume to showcase times when you've successfully tackled problems or made improvements.

• Identified and resolved issues with the company's invoicing process, resulting in a 15% reduction in late payments
• Implemented a new system for tracking and managing employee time off requests, streamlining the process and saving hours of administrative work each week

   Tailor your resume to the job description

Every company and position is unique, so it's important to customize your resume for each job you apply to. Pay close attention to the skills and experience mentioned in the job description, and make sure to highlight your relevant qualifications.

For example, if a job posting emphasizes the need for strong event planning skills, you might include:

• Planned and coordinated multiple successful corporate events, including annual conferences, product launches, and holiday parties
• Managed all aspects of event planning, from booking venues and vendors to creating schedules and managing budgets

   Use a professional summary

A well-written professional summary at the top of your resume can grab an employer's attention and encourage them to keep reading. Use this space to highlight your most relevant skills and experience.

Highly organized and detail-oriented Administrative Assistant with 5+ years of experience supporting executives in fast-paced environments. Skilled in managing calendars, planning events, and providing exceptional customer service. Proficient in Microsoft Office and experienced with CRM software. Proven ability to prioritize tasks, solve problems, and communicate effectively with all levels of an organization.

Remember to keep your summary concise and tailored to the specific job you're applying for.

Administrative assistants are responsible for maintaining a smooth flow in the office. They coordinate scheduling, support the team and management, take meeting notes, create documentation, answer and direct phone calls, and more. They are fluent in the standard software required for an office environment, while having excellent verbal and written communication skills. A sense of urgency and the ability to prioritize is required for this role, alongside time management in order to complete necessary projects and fulfill daily duties. Now that we’ve reviewed what administrative assistants do, let’s go over some tips on how to make your resume stand out to recruiters in 2022:

   List relevant administrative software you have proficiency in.

When carefully reading the job listing, make sure that you find the relevant hard skills and software that the company wants. Depending on the industry, this could include software like customer relationship management (CRM) software like Salesforce, Quickbooks, and PeopleSoft. Please only mention your proficiency and experience with the software if you have used it in other roles or capacities. It is important not to stretch the truth and make up your experience with the programs, as it could easily cost you the job if found out and you want to make sure you get the training that you need if you land the role.

   Tailor your administrative assistant resume based on the job listing.

Administrative assistants generally have the same types of responsibilities, but they can vary depending on if they are executive administrative assistants or sales administrative assistants as we’ve seen in the resume templates. Make sure that your resume is specialized and fits the criteria for the role. You don’t want to submit a general administrative assistant resume for a sales administrative assistant role, or vice versa. It’s worth having multiple versions of your resume and you can update the verbiage of each job in your work experience to match the specific position. For example, if you led sales presentations in a past role and are applying for a general administrative assistant, you might want to leave that section out and instead focus on how you supported your team and management.

   Specifically detail your administrative experience supporting teams and management.

Since administrative assistants need to support a variety of people in a professional work environment, you’ll want to explicitly explain how you did in past roles. For example, did you manage their calendars, schedules, and order office supplies to make sure the department didn’t run out? Don’t be shy about sharing the position of the person you were supporting if they’re an individual and an executive, such as the Chief Executive Officer or Senior Vice President of a company. People in executive and higher management roles are often busy with packed schedules, so it makes it all the more impressive that you successfully wrangled their calendar and kept them on track.

   Emphasize your transferable skills as an administrative assistant.

Transferable skills are extremely valuable, as many companies in 2022 are looking for the best candidates with experience. Previous experience in an office or other business setting will prove useful, such as coming from roles like a secretary, office assistant, or even something like a recruiter. In these positions, you should have experience with customers, answering the phone, scheduling, calendar management, ordering office supplies, taking notes, and other related skills. You’ll want to take these skills and expand them through your numeric achievements, with examples like “managed 700+ student information in Aspen; updated information every month to ensure 100% accuracy.” This statement demonstrates that you handled a high volume of customer information in specific software, as well as being detail-oriented and thorough.

Writing Your Administrative Assistant Resume: Section By Section

  header, 1. put your name on the first line.

Your name should be the most prominent element in your header, on its own line. Use a larger font size than the rest of your header details.

For example:

• Jane Smith | 123 Main St | [email protected] | 555-123-4567

Combining your name with your other details makes it harder for hiring managers to quickly find your name.

2. Include your phone number and email

Directly below your name, include your phone number and email address. These are the two primary ways employers will contact you.

Use a professional email address, ideally [email protected] . Avoid outdated email domains or unprofessional handles like:

• [email protected]

A professional email will reinforce the competent, detail-oriented image you want to project as an administrative assistant.

3. Add your location, not full address

Include your city and state to let employers know where you're based. For administrative assistant roles, employers typically expect you to be local.

• Chicago, IL
• San Francisco, CA

However, you do not need to include your full mailing address. In fact, for privacy reasons, it's better not to include your exact home address on your resume.

123 Main St, Apt 2B Chicago, IL 12345

The above example provides more personal details than needed. Just your city and state will suffice.

4. Consider including your LinkedIn URL

If you have a strong LinkedIn profile, consider adding the URL to your header. This gives hiring managers another avenue to learn more about you and your professional background.

Use a clean, shortened URL like:

• linkedin.com/in/janesmith

Rather than the default URL with random characters:

• linkedin.com/in/jane-smith-12345a6b7c8d9e0f

A custom URL looks cleaner and takes up less valuable space on your administrative assistant resume.

  Summary

A resume summary for an Administrative Assistant is an optional section that highlights your most relevant skills, experience, and achievements. While a summary is not required, it can be beneficial if you have extensive experience or are making a career change. On the other hand, an objective statement should never be used as it focuses on your goals rather than what you can offer the employer.

When crafting your Administrative Assistant resume summary, focus on showcasing your abilities in areas such as organization, communication, and technical proficiency. Tailor your summary to the specific requirements of the job you are applying for, emphasizing the skills and experience that make you a strong candidate.

To learn how to write an effective resume summary for your Administrative Assistant resume, or figure out if you need one, please read Administrative Assistant Resume Summary Examples , or Administrative Assistant Resume Objective Examples .

1. Highlight your key administrative skills

In your Administrative Assistant resume summary, emphasize the essential skills that make you an effective support professional. Consider the following examples:

• Proficient in managing calendars, scheduling meetings, and coordinating travel arrangements
• Skilled in handling multiple tasks simultaneously while maintaining attention to detail
• Experienced in managing office supplies inventory and maintaining organized filing systems

Avoid generic or overused phrases that do not provide specific information about your abilities:

• Hard-working and dedicated professional
• Team player with a positive attitude

Instead, focus on concrete skills and experiences that demonstrate your value as an Administrative Assistant.

2. Tailor your summary to the job description

To make your Administrative Assistant resume summary more effective, customize it to the specific job you are applying for. Review the job description carefully and identify the key skills and requirements the employer is looking for. Then, incorporate those elements into your summary.

For example, if the job description emphasizes experience with a particular software or database, mention your proficiency with that tool:

Administrative Assistant with 5+ years of experience, skilled in managing multiple projects and proficient in Microsoft Office Suite, including advanced Excel functions. Adept at handling sensitive information and maintaining confidentiality.

By tailoring your summary to the job description, you demonstrate that you have the specific skills and experience the employer is seeking, increasing your chances of securing an interview.

  Experience

Your work experience section is the heart of your resume. It's where you show hiring managers what you've accomplished and how you've used your skills to drive impact. When applying for administrative assistant roles, focus on highlighting experiences that demonstrate your ability to organize, communicate, and support a team. Here are some key tips to make your work experience section stand out:

1. Highlight your organizational skills

Administrative assistants are the glue that holds an office together. They keep everything running smoothly by being highly organized. Showcase experiences where you've demonstrated strong organizational abilities, such as:

• Implemented a new filing system that reduced document retrieval time by 50%
• Managed executive calendar, scheduling over 30 meetings per week while ensuring no conflicts
• Created and maintained databases to track office inventory, reducing waste by 25%

Whenever possible, use metrics to quantify your impact. Numbers jump off the page and really get a hiring manager's attention.

2. Showcase your communication abilities

Excellent communication is a must-have skill for administrative assistants. You're often the first point of contact for clients or customers, and you need to communicate clearly with your team. But don't just say you have "strong communication skills" - prove it with examples:

• Answered phones and responded to emails
• Collaborated with team on projects

Instead, highlight specific accomplishments and provide details:

• Handled 50+ customer inquiries per day via phone and email, resolving 90% of issues without escalation
• Wrote and distributed monthly internal newsletter to keep 100+ employees informed of company updates and events

3. Demonstrate your technical proficiencies

Most administrative assistant roles require proficiency with certain software programs and tools. Be sure to call out your technical skills in your work experience section. For example:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and Salesforce CRM. Created complex spreadsheets to track and analyze department budget, identifying opportunities to reduce spend by 10%.

If you've completed any relevant training or certifications, like a Microsoft Office Specialist certification, include that as well. Experience with industry-specific tools, like legal billing software or medical coding systems, is also valuable to highlight.

4. Show your career progression

Hiring managers love to see candidates who have grown and advanced in their careers. If you've been promoted or taken on increasing responsibility, make that evident in your work experience section. You might format it something like:

Administrative Assistant, XYZ Company Executive Assistant (2018-Present) Provided high-level administrative support to CEO and CFO Managed expense reports and travel arrangements for 5 executives Administrative Assistant (2016-2018) Greeted visitors and answered multi-line phone system Maintained office supply inventory and placed orders as needed

This format clearly shows your progression from an entry-level admin to a senior-level executive assistant, with increased responsibilities along the way.

  Education

The education section of your administrative assistant resume should be concise and relevant. It's an opportunity to showcase your academic background and any specialized training that qualifies you for the role. Follow these tips to create an effective education section that will catch the attention of hiring managers.

1. List your highest degree first

Start with your most recent or highest degree and work backwards. For each degree, include:

• Name of the institution
• Location of the institution
• Degree obtained
• Field of study
• Graduation year

If you have a bachelor's degree, you can leave out your high school information. Here's an example:

Bachelor of Arts in Business Administration University of California, Los Angeles Los Angeles, CA Graduated: 2018

2. Highlight relevant coursework and academic achievements

If you're a recent graduate or have completed courses that are directly relevant to the administrative assistant role, consider listing them under your degree. This can help demonstrate your knowledge and skills. For example:

Bachelor of Science in Office Administration San Francisco State University San Francisco, CA Graduated: 2020 Relevant Coursework: Business Communication, Office Management, Project Management, and Administrative Technology

Additionally, if you graduated with honors or received any academic awards, include them in this section to showcase your achievements.

3. Include certifications and professional development

If you have completed any certifications or professional development courses that are relevant to the administrative assistant role, include them in your education section. This can help demonstrate your commitment to learning and staying up-to-date with industry trends. For example:

Certified Administrative Professional (CAP) International Association of Administrative Professionals Completed: 2019

However, be cautious about listing online courses or non-substantial education, as they may not carry the same weight as more formal certifications or degrees.

4. Keep it brief if you're a senior-level professional

If you have several years of experience as an administrative assistant, your education section should be brief and focus on your most recent and relevant degrees. Hiring managers will be more interested in your work experience and accomplishments. For example:

Master of Business Administration University of Washington Seattle, WA

Avoid listing outdated or irrelevant education, such as:

• High school diploma, class of 1985
• Associate's degree in an unrelated field from 20+ years ago

Instead, focus on education that showcases your skills and expertise as a seasoned administrative professional.

Action Verbs For Administrative Assistant Resumes

Each bullet point in your work history section should begin with an action verb. These action verbs are strong ways to showcase your experience and achievements by showing, rather than telling. Examples of great action verbs for an administrative assistant are “negotiated,” “supervised,” “calculated,” “established,” and more to speak to your accomplishments in the role. These words imply the ability to effectively communicate with vendors, leadership and management of other team members, proficiency in numbers, and creating something new. Descriptors such as “responsible for,” “helped,” “assisted with,” and “handled” imply that you did the responsibilities of the job, but leave the recruiter wanting to know what you specifically achieved in your past roles.

• Established
• Interviewed

For more related action verbs, visit Customer Service Action Verbs .

For a full list of effective resume action verbs, visit Resume Action Verbs .

Action Verbs for Administrative Assistant Resumes

Skills for administrative assistant resumes.

When you’re applying for an administrative assistant position, your relevant administrative skills that are transferable from other roles will play a big part. This may include skills such as customer service, data entry, technology, and more. Make sure that you take the time to carefully read the job posting for the required skills and preferred skills to identify what the recruiter will be exactly looking for in an ideal candidate. You’ll want to tailor your resume for each position that you apply for with this in mind, especially since the company is likely using an applicant tracking system (ATS). There will be key words scattered throughout the job posting that you want to strategically use throughout your resume while keeping it natural. To get you started, here’s a list of relevant skills that recruiters and companies are looking for in administrative assistants.

• Administrative Assistance
• Office Administration
• Accounts Payable
• Human Resources (HR)
• Event Planning
• Administration
• Customer Service
• Spreadsheets
• Inventory Management
• Microsoft Access
• Executive Administrative Assistance
• Accounts Receivable (AR)

How To Write Your Skills Section On an Administrative Assistant Resumes

You can include the above skills in a dedicated Skills section on your resume, or weave them in your experience. Here's how you might create your dedicated skills section:

Skills Word Cloud For Administrative Assistant Resumes

This word cloud highlights the important keywords that appear on Administrative Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more 'important' it is.

How to use these skills?

Resume bullet points from administrative assistant resumes.

You should use bullet points to describe your achievements in your Administrative Assistant resume. Here are sample bullet points to help you get started:

Created Monte Carlo simulation using Pandas (Python) to generate 30,000 sample portfolios with 8+ constraints

Managed user engagement analytics strategy, providing first insight into how users interact with our apps on their tablets and mobile devices

Analyzed brand's pricing, advertising and distribution data and identified seasonal trends and white space by integrating consumer insights; recommended strategic changes in portfolio and marketing plan to C-suite executives, reversing sales slump (+6.5%)

Recommended multi-brand strategy for a leading restaurant chain company to enter fast casual market by evaluating core competencies and performing market analysis

Developed pricing strategy for a digital subscription service by segmenting potential users by behavioral and psychographic attributes from survey data

For more sample bullet points and details on how to write effective bullet points, see our articles on resume bullet points , how to quantify your resume and resume accomplishments .

Other Administrative Resumes

Finance director.

Underwriter

• Customer Service Resume Guide
• Virtual Assistant Resume Guide

Administrative Assistant Resume Guide

• Executive Assistant Resume Guide
• Office Manager Resume Guide
• Research Assistant Resume Guide
• Customer Success Resume Guide
• Back Office Resume Guide
• Inventory Manager Resume Guide
• Desktop Support Resume Guide
• Loan Processor Resume Guide
• Warehouse Manager Resume Guide
• Fundraising Resume Guide
• Service Desk Resume Guide
• Help Desk Resume Guide
• Administrative Coordinator Resume Guide
• Administration Resume Guide
• Scheduling Resume Guide
• Gig Economy Resume Guide
• Project Administrator Resume Guide
• Facilities Resume Guide
• Revenue Cycle Resume Guide
• Administrative Assistant Resume Example
• Senior Administrative Assistant Resume Example
• Executive Administrative Assistant Resume Example
• Entry Level Administrative Assistant Resume Example
• Sales Administrative Assistant Resume Example
• Legal Administrative Assistant Resume Example
• Office Administrative Assistant Resume Example
• Medical Administrative Assistant Resume Example
• Experienced Administrative Assistant Resume Example
• Tips for Administrative Assistant Resumes
• Skills and Keywords to Add
• Sample Bullet Points from Top Resumes
• All Resume Examples
• Administrative Assistant CV Examples
• Administrative Assistant Cover Letter
• Administrative Assistant Interview Guide
• Explore Alternative and Similar Careers

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Applying for an Administrative Assistant Job? Here's How to Write Your Resume (Example Included)

Administrative assistants play a crucial role in keeping a team, department, or office running, often specializing in managing important functions like maintaining files, booking meetings, and greeting visitors so that the people they support can focus on their own specialties. Office assistants are often seen as the “go-to” people in the office. And for good reason—countless tasks and responsibilities fall under their job description.

Being an administrative assistant allows you to flex your organizational muscles, leverage your talent for multitasking, and interact with clients and colleagues at every level of an organization. It can be a fantastic job for someone fresh out of college or returning to the workforce as it allows you to cultivate a diverse array of highly transferable skills. But this field also offers loads of opportunity for growth and variety, enabling you to build a long, happy, and successful career in office support.

Whether you’re just starting out, making a career shift, or looking to develop an already established career in the administrative space, you’ll need a resume that showcases your most relevant skills and transferable work experience.

Here’s how to write a fantastic administrative assistant resume to land your next job.

Learn to Beat the (Applicant Tracking) System

When you apply to a job online, your resume usually gets submitted to an applicant tracking system (or ATS for short). These programs scan your resume for specific terms (like “administrative support” or “calendaring”) to determine whether or not your experience is a match for the company’s needs. If you don’t have enough relevant keywords on your resume, the ATS might automatically reject your application—even if you actually have the right experience. It’s far from a perfect system.

The good news is there are ways to work with the ATS to ensure that your resume gets in front of a real human. Tailoring your resume to reflect the job duties listed in each posting is a great place to start because it ensures that you’re incorporating relevant keywords.

I know that updating your resume for every opportunity might sound cumbersome, but it’s actually a lot easier than you might think! Just remember this golden rule: If a job duty is listed in a job posting and you have experience performing that particular job duty, then it belongs on your resume.

Another great way to ensure that your resume makes it past the ATS is to incorporate keywords that are common to administrative assistant job postings. Here are a few examples to get you started:

• Administrative Support
• Calendaring
• Customer Service
• Drafting Emails
• Meeting Coordination
• Meeting Minutes
• Microsoft Office Suite
• Office Support
• Proofreading
• Social Media
• Travel Arrangements

Be Specific About Your Experience

While administrative skill sets are highly transferable from one company or industry to the next, administrative assistant jobs aren’t one size fits all. So in addition to reading up on your work experience, recruiters might be especially interested in learning additional details about your past jobs, like:

• The types of industries you’ve worked in (e.g. pharmaceutical, tech, or housewares)
• The company or office size (e.g. 20-person office or 300-person company)
• The departments you’ve supported (e.g. sales, marketing, or human resources)

Take a look at the example resume below to see how you can seamlessly incorporate these details into your own resume.

Write Compelling Bullet Points Full of Details and Numbers

Because administrative assistants play a vital role in the daily functions of most offices, you might assume that everyone knows what you do. But you still have to be specific. So rather than writing general bullet points and expecting recruiters to know what they mean, take this opportunity to tell a story about your unique experiences. I’ll give you an example.

Say you were responsible for ordering lunch at your last job. You could write a vague bullet point like “ordered lunch for the office” or you could really spell it out by saying something like “coordinated daily lunch orders for 15-person office while accommodating dietary restrictions and staying within $3K monthly budget.” Both bullet points describe the exact same job duty, but the latter paints a vivid picture using specific details and numbers. Plus, it’s way more interesting to read!

You can fill your resume with compelling bullet points using this simple formula:

• Action verb + job duty + corresponding detail, metric, or outcome

Quantifying your experience by using numbers, metrics, or percentages to describe your job duties or accomplishments wherever possible is a great way to jazz up your bullet points. Feeling stuck? It might be helpful to keep these questions in mind as you write:

• How many people were impacted?
• Did I finish this on time or within budget?
• Did I save the company time, money, or hassle?
• How often did I perform this task?

Spotlight Your Specialties and Technical Know-How

Are you a PowerPoint savant? A whiz at finding great airfare or hotel rates? Do you excel at Excel? Whatever your specialties might be, they’re worth highlighting on your resume. Creating a dedicated technical skills or areas of expertise section will help prospective employers to fully understand the breadth of value and experience you bring to the table. So don’t discount your fluency in Microsoft Office Suite or your event-coordinating expertise.

Not sure what to include? Try reading through a few job postings to get a feel for the technical skills or specialties that are most coveted and making a list of the things you have experience with. These sections are also easy to edit as you’re tailoring your resume for a specific job posting.

Looking for administrative assistant jobs? Search on The Muse .

A Few Basics to Keep in Mind

Use a single page, chronological layout. While there will always be exceptions, a single-page chronological resume , which lists your experience in reverse chronological order, is usually the way to go. Recruiters love simple, straightforward resumes that are easy to read (and scan). The truth is many receive hundreds of resumes for every job posting they manage, and they just don’t have time to read through multiple pages or decipher complicated layouts.

Make your sections easy to scan. Dividing your resume into clearly defined sections will make the content of your resume much easier to digest. Try using bold lettering, underlining, or centering each heading to make each section stand out. Most resumes will include your name and contact information at the top and sections dedicated to your work history, technical skills, and education. You might also include a summary or areas of expertise section, depending on your experience.

Consider a key achievements callout. If you’ve had the opportunity to work on special projects (like office moves, company events, or new system rollouts), you might want to consider creating a special subsection to highlight these accomplishments. You can see this in action in the example below.

Don’t forget to proofread. Some recruiters will automatically reject resumes with typos or mistakes. Don’t let that happen to you! Always give your resume one final look before you submit an application—even if you’re sure it’s flawless. Better yet, ask a friend, family member, or trusted colleague to proofread it for you.

New to the Admin World? Read This!

If you’re looking to land your first-ever administrative assistant job, you’re going to need a resume that captures your transferable skills and highlights your most relevant experience in a way that recruiters can easily understand. Don’t make them scour your resume in search of transferable experience—spell it out for them! Here’s how:

1. Use a Summary.

Summaries are a great way for new job seekers or career changers to explain how they see their seemingly unrelated experience will translate into a new role. As you write your own, be sure to play up your relevant soft skills, mention your most highly transferable experiences, clearly state your intentions, and try to keep it short and sweet (just a couple of lines). No sweat, right?

Let’s say you’re a recent graduate who’s worked summer jobs as a sales associate at a retail store and a front desk attendant at a local hotel. Here’s what your summary might look like: “Outgoing, organized, and detail-oriented recent graduate with two years of experience managing files, drafting correspondence, conducting internet research, and interacting with guests in the retail and hospitality space. An adaptable multitasker looking to blend customer-facing experience with office support skills in an entry-level administrative assistant role.”

2. Identify Your Transferable Skills

No matter what your past work experience looks like, I’ll bet you've had a fair amount of exposure to administrative work. Whether you’ve worked in retail or food service, spent a semester as a teacher’s assistant, taken on a leadership role with an on-campus club, or volunteered at your child’s school (just to name a few examples), chances are you’ve already performed at least a few admin-related duties. Skills like answering phones, greeting customers, taking orders, planning events, scheduling meetings, managing files, and creating PowerPoint presentations are all highly transferable. Before you sit down to write your resume, make a list of all your relevant skills.

3. Consider an alternative layout.

I know, I just said that recruiters tend to prefer a traditional reverse chronological format. But if you’re new to the workforce or have a less-than-cohesive work history, you might want to consider an alternative layout.

If this will be your first-ever office job and you don’t have much (or any!) directly relevant experience to speak of, a functional resume might be the way to go. Functional layouts allow you to keep the focus on your education and relevant skills (like making phone calls or organizing files), while taking the focus off your dates of employment or past job titles.

Fresh out of college? You might try a combination resume , which will enable you to highlight your relevant skills first in addition to featuring your education, relevant project work, and work experience (summer jobs, on-campus involvement, and volunteering all count!) to make the strongest case for your candidacy. You can read up on the merits of each option here .

Administrative Assistant Resume Example

While everyone’s resume will look a bit different, the below example should give you a feel for what a great administrative assistant resume looks like. You’ll notice that this hypothetical candidate has used dedicated subsections and compelling bullet points to incorporate details about the companies they’ve worked for, who they’ve supported, their specific job duties, their notable accomplishments, their technical skills, and their education. They’ve even managed to fit everything on a single page by condensing their less recent experience and focusing on what’s most relevant.

Download a sample administrative assistant resume

Administrative assistants are the backbone of an office, often managing multiple critical tasks throughout the day. And that’s something to brag about! Your administrative support experience is both valuable and essential, so why not celebrate all of the wonderful skills you’ve accumulated on your resume?

12 Administrative Assistant Resume Examples for Your 2024 Job Search

Administrative Assistants are experts at ensuring smooth office operations and supporting high-level executives. Just like an efficient office, your resume as an administrative assistant should be well-organized and effectively communicate your skills to support the needs of the team. In this guide, we'll explore 12 administrative assistant resumes that demonstrate how to present your qualifications and strengths.

Resume Examples

Resume guidance.

• High Level Resume Tips
• Must-Have Information
• Why Resume Headlines & Titles are Important
• Writing an Exceptional Resume Summary
• How to Impress with Your Work Experience
• Top Skills & Keywords
• Go Above & Beyond with a Cover Letter
• Resume FAQs
• Related Resumes

Common Responsibilities Listed on Administrative Assistant Resumes:

• Greet visitors, answer phones, and direct inquiries
• Arrange meetings and business travel for management team
• Prepare and track purchase orders and invoices
• Maintain filing systems, databases, and information systems
• Coordinate office moves, supplies orders, and setup of IT systems
• Ensure compliance with administrative policies and procedures
• Prepare agendas and other written correspondences
• Take and distribute meeting minutes
• Maintain conference room calendars
• Develop and distribute weekly and monthly reports
• Set up video conference calls with remote employees
• Manage and organize databases and electronic records
• Research, analyze, and compile information for business reports
• Create and update spreadsheets, presentations, forms, and databases
• Collaborate with other departments on ongoing projects
• Ensure all contracts are filled out properly and filed in a timely manner

You can use the examples above as a starting point to help you brainstorm tasks, accomplishments for your work experience section.

Administrative Assistant Resume Example:

• Coordinated and managed projects and initiatives for the organization, resulting in a 10% increase in productivity.
• Led the implementation of a new office management system, streamlining daily operations and reducing administrative errors by 20%. Provided high-level administrative support to executives, resulting in a positive impact on the company's overall performance.Provided exceptional customer service, directly resulting in a 5-point increase in customer satisfaction ratings.
• Executed tasks effectively and efficiently, resulting in a 15% increase in departmental productivity
• Demonstrated strong ability to do quality work for the usual projects that an individual would be assigned at this level
• Provided support to management, resulting in a positive impact on the company's overall performance
• Optimized administrative processes, enabling more efficient document workflow that bolstered productivity
• Assisted with general administrative tasks and projects, resulting in a positive impact on the company's overall performance
• Demonstrated strong attention to detail, resulting in a 25% decrease in administrative errors
• Constructed comprehensive spreadsheets and presentations for team meetings and executive keynotes, creating visuals that highlighted successes and drove actionable insights
• Project Management
• Office Management Systems
• Executive Support
• Effective Task Execution
• Quality Work
• Administrative Support
• General Administrative Tasks
• Attention to Detail
• Time Management
• Interpersonal Communication
• Problem-Solving
• Critical Thinking
• Organization
• Prioritization
• Multi-Tasking
• Adaptability
• Microsoft Office
• Technical Writing
• Business Administration
• Communication

Administrative Assistant with no experience Resume Example:

• Implemented time-saving processes involving ordering and tracking office supplies, resulting in more efficient inventory management leading to cost savings.
• Demonstrated proactive phone answering behaviors, logging and directing up to 20 calls per day with an average answer speed of 8 seconds.
• Composed professional emails and documents using MS Office, providing a foundational layer of communication and documentation for the whole organization.
• Improved ability to manage and prioritize daily tasks, resulting in a better time management system and ensuring that all demands were met within deadlines
• Developed effective strategies for filing systems that resulted in a higher degree of organization and accuracy of documents
• Supported team members with complex scheduling tasks, managing calendar and appointment settings to ensure on-time attendance
• Problem Solving
• Microsoft Office Expertise
• Telephone Etiquette
• Customer Service
• Document Preparation
• Inventory Management
• Filing Systems
• Presentation Preparation
• Verbal and Written Communication

Administrative Aide Resume Example:

• Managed workflow of documents, records, schedules and logistic for executive staff which resulted in a 20% decrease in time spent on administrative tasks.
• Analyzed departmental records, prepared extensive reports and devised innovative solutions to meet organizational goals.
• Developed and implemented new filing system and procedures, to optimize the office efficiency and enhance productivity by 10%.
• Oversaw the planning and delivery of staff meetings, events and travel arrangements, resulting in a robust communication infrastructure between staff and executives.
• Increased customer engagement efforts by 25%, through recruitment and retention activities that embraced diversity and inclusion initiatives.
• Trained new team members on the data entry, document management and other office administrative tasks to improve job performance.
• Implemented workflow management system that automated the tracking, reviewing and organizing of documents and records, boosting organizational productivity by 15%
• Instrumental in managing complex filing systems with efficient record keeping, which enlarged the manageability and accuracy of documents by 50%
• Streamlined communication process by constructing and maintaining databases with pertinent data, allowing more precise decisions within the organization
• Microsoft Office Suite
• Organization and Time Management
• Data Entry and Management
• Bookkeeping and Budgeting
• Filing, Record Keeping and Documentation
• Communication Skills
• Time Management and Organization
• Event Planning and Coordination
• Customer Service and Engagement
• Scheduling and Calendar Management
• Staff Training and Development
• Critical Thinking and Problem Solving
• Multitasking
• Writing and Editing
• Workflow Management

Administrative Support Resume Example:

• Increased process efficiency and department productivity through the development a new filing system that streamlined document organization, categorization, and storage
• Met monthly department goal of processing 125 invoices per month with 100% accuracy and on time
• Proactively provided regulatory compliance support and research to ensure department operations remain compliant with organizational and industry standards.
• Proved expertise in travel management by arranging 100+ domestic and international trips; saved the organization over $4000 in total by negotiating discounts
• Exceeded stakeholder expectations by effectively coordinating meetings and conference events on tight timelines
• Championed a creative cost containment initiative that identified and reduced spending in non-essential department services by over 15%
• Showed excellence in data entry and database administration by successfully transitioning from paper-based process to an automated system, resulting in a 35% increase in data accuracy and aggregate speeds of information requests
• Demonstrated exceptional customer service through providing timely, accurate responses to 200+ client inquiries every month
• Awarded with the “Organizational Support of the Year” award for seamlessly managing the executive calendar and providing timely, professional administrative support.
• Filing System Development & Maintenance
• Regulatory Compliance & Research
• Communications & Collaboration
• Travel Management & Expense Tracking
• Cost Containment & Budget Management
• Data Entry & Database Administration
• Customer Service & Support
• Calendar & Meeting Management
• Time Management & Organization

Administrative Assistant Intern Resume Example:

• Assisted in the organization and coordination of a successful company-wide conference, resulting in a 20% increase in attendance and positive feedback from attendees.
• Developed and implemented a system for tracking and managing office supplies, resulting in a 15% reduction in office supply costs.
• Assisted in the creation and implementation of a new customer service protocol, resulting in a 25% increase in customer satisfaction ratings.
• Streamlined office operations by effectively managing the reception desk, ensuring prompt and courteous responses to inquiries and directing calls to the relevant departments.
• Improved the efficiency of the department by creating a centralized filing system, reducing the time needed to retrieve important documents by 50%.
• Provided administrative support to other departments, reducing the workload of team members by 20%, resulting in improved productivity and better delivery of services.
• Implemented a comprehensive reporting system, resulting in an organized and centralized database for important information, improving the decision-making process for upper management.
• Coordinated several successful company events, which involved logistical planning, venue booking, and ensuring smooth operations during the event, resulting in a positive impact on the company's image.
• Maintained a detailed and accurate calendar, ensuring all deadlines, appointments, and meetings were efficiently managed, resulting in improved time management for the department.
• Strong organizational and multi-tasking skills
• Excellent communication and interpersonal skills
• Able to work independently and in teams
• Proficient in Microsoft Office suite and other relevant software
• Proficient in scheduling and calendar management
• Proven track record of meeting deadlines
• Troubleshooting and problem solving skills
• Adaptable to rapidly changing environments
• Detail-oriented and meticulous
• Excellent customer service and client relations
• Ability to handle sensitive and confidential information
• Knowledge of clerical and administrative procedures

Administrative Clerk Resume Example:

• Generated over 50% cost savings by creatively consolidating purchasing agreements with key suppliers.
• Developed a streamlined document filing system to ensure the office ran efficiently.
• Designed an automated process that tracks and reconciles invoices while actively monitoring financial records.
• Pioneered an updated phone/voicemail system that reduced incoming call wait times by an average of 3 minutes
• Reduced expenses related to office supplies and materials by introducing an innovative inventory management system
• Successfully coordinated complex travel arrangements for senior executives to 25 countries in the region
• Streamlined onboarding processes, resulting in a reduction in paperwork of over 25%
• Developed and managed numerous automated systems, tools, and processes that increased enterprise efficiency
• Collaboratively prepared executive correspondence, reports, and other documents for numerous high-profile meetings
• Communication & Interpersonal Skills
• Financial Management
• Organizational & Time-Management Skills
• Problem Solving/Analytical Thinking
• Computer Proficiency (Microsoft Office Suite, ERP, CRM)
• Professionalism & Diplomacy
• Adaptability & Flexibility
• Customer Service & Conflict Resolution
• Document & Database Management
• Process Improvement & Quality Assurance
• Multi-tasking & Prioritization
• Nonprofit Administration

Beginner Admin Assistant Resume Example:

• Developed and managed a filing system for documents and automated systems that reduced document retrieval time by 25%.
• Researched and recommended cost-effective supplies that resulted in a 35% cost savings for the organization.
• Automated the email process with templates and message rules that led to an average response time of two hours.
• Enhanced the customer service experience by addressing inquiries with up-to-date product knowledge and effectively referring customers to the appropriate team members.
• Implemented contact management tools to organize customer data and tracking system that improved customer satisfaction ratings by 20%.
• Replaced manual documentation processes with automated solutions, generating productivity gains of over 35%.
• Answered customer inquiries on the phone, online, and through email, increasing customer satisfaction ratings by 10%
• Streamlined scheduling processes to enable efficient meeting coordination that increased overall operational efficiency by 23%
• Edited documents, videos, and graphics for presentations that met client expectations and demonstrated understanding of task outcome
• Document filing and retrieval
• Microsoft Office proficiency
• Automation and streamlining of processes
• Contact management tools
• Cost savings/reduction
• Problem solving/critical thinking
• Customer service/relations
• Excellent Communication (Written & Verbal)
• Attention to detail
• Organizational and time-management skills
• Presentation development
• Ability to embrace and learn new technologies
• Flexible and adaptable to changing needs

Entry Level Administrative Assistant Resume Example:

• Organized and managed the schedule and travel itineraries of upper management, resulting in a 10% increase in their productivity.
• Created and maintained spreadsheets and databases, streamlining the company's administrative processes.
• Coordinated and organized meetings and events, improving the overall efficiency of the company.
• Assisted in scheduling and organizing meetings and events, gaining experience in administrative support.
• Shadowed and assisted experienced administrative assistants, learning how to handle various administrative tasks.
• Participated in team meetings and training sessions, learning best practices for administrative support.
• Excellent organizational skills
• Detail oriented
• Highly proficient in Microsoft Office Suite
• Strong communication and interpersonal skills
• Good time management and multi-tasking abilities
• Ability to work with minimal supervision
• Adaptability and creativity
• Proven ability to handle confidential information
• Accuracy and attention to detail
• Ability to prioritize tasks
• Positive attitude and strong work ethic
• Proactive and organized approach to work
• Ability to meet deadlines and follow up on tasks
• Excellent customer service and problem-solving skills

Experienced Administrative Assistant Resume Example:

• Efficiently redesigned and implemented digital filing system, resulting in a 26% increase in team efficiency.
• Expertly managed executive calendars and video conferences, ensuring all meetings and engagements occurred on time and without interruption.
• Worked with vendors and external parties to coordinate important company events and managed budgets to ensure accuracy in all billing activities.
• Elevated stakeholder management and follow-up processes by creating structured tracking initiatives for employees, resulting in 33% faster response times
• Researched and compiled pertinent industry data to formulate special projects, providing invaluable support to top-level management
• Created and formatted content for a wide range of documents, from correspondence to reports to PowerPoint presentations—ensuring perfection in final deliverables
• Drafted and prepared all correspondence, memos, and other documents with meticulous attention to detail, resulting in zero inaccuracies
• Successfully developed, maintained, and managed physical and digital filing systems, bringing all company documents up to date
• Assisted with onboarding processes and provided valuable HR advice, resulting in a smoother transition for new hires and improved onboarding practices
• Advanced Calendar Management
• Diverse Data Management
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook, Access)
• Document/Presentation Formatting and Editing
• Outstanding Written and Verbal Communication
• Technical Documentation/Instruction Writing
• Knowledge of Business Workflows
• Task Automation/Process Improvement Strategies
• Resource Allocation and Scheduling
• Research and Analytical Thinking
• Database Management and Analysis
• Budget Planning and Tracking
• Innovative Problem-Solving
• Conflict Resolution and Mediation
• Professional Presentation and Negotiation
• Expert Customer Service and Interpersonal Skills
• Onboarding and HR Support

Junior Admin Assistant Resume Example:

• Streamlined administrative processes, resulting in a 15% reduction in daily workflow processing time.
• Managed travel logistics for teams of 15+ staff members with 100% satisfaction feedback for on-time performance and hotel reservations.
• Streamlined Office Suite data management with the introduction of advanced organization systems and data backup processes, leading to a 20% increase in data storage efficiency.
• Implemented a digital filing system and process tracking methodology, resulting in a 25% increase in data entry accuracy and improved business performance
• Developed an up-to-date organizational chart which aided in the recruitment of 50+ NPO professionals per month
• Created a variety of business presentations for executive-level stakeholders which contributed to a 10% increase in operational efficiency for the department
• Generated multiple Excel spreadsheets reports, critical to monitoring in-house operations and cross-team synergy
• Established weekly performance reviews and updated the team on progress measurements and productivity levels
• Automated various daily tasks with the integration of office technologies, reducing the need for manual entry by 35%
• Advanced office software proficiency
• Data management
• Automation/Technology integration
• Project management
• Negotiation
• Microsoft Excel/Spreadsheet expertise
• Logistics/Travel coordination
• Time management
• Organizational chart design
• Reporting and analytics
• Digital filing system implementation
• Professional communication
• Employee performance management
• Problem-solving
• Multi-tasking
• Process optimization

Office Administrative Assistant Resume Example:

• Facilitated onboarding process for 10 new staff members and revised company operations manual with up-to-date regulations and policies.
• Streamlined administrative operations within department - reduced paperwork by 25%, implemented business expense tracking and reporting system, and improved filing and records organization by 35%.
• Supported company expansion efforts and initiated event logistics; enhanced administrative control over large scale events, up to 250 people, resulting in 15% higher customer satisfaction.
• Developed and implemented tracking system for employee expenses that saved the company 10% in related costs in just 6 months
• Seamlessly coordinated travel arrangements and logistical support for 8 executive-level employees, ensuring professionalism, efficiency and privacy
• Established protocols and procedures for workplace maintenance and IT support, leading to improved efficiency
• Achieved 50% decrease in response times for IT tickets
• Achieved 90% accurate record-keeping for administrative tasks
• Spearheaded office organizational transition, cut overhead expenses following the swap from hard-copy filing to a digital storage system.
• Implemented mailbox management system that improved incoming mail sorting and routing accuracy by 25%.
• Optimized company correspondence, streamlining proofreading functions for reports, presentations and other documents to achieve 98% accuracy.
• Team Collaboration & Management
• Client Relations
• Project Planning & Execution
• Scheduling & Calendar Management
• Multitasking & Prioritization
• Data Entry & Records Management
• Process & Protocol Design
• Report Writing & Analysis
• Attention to Detail & Accuracy
• Confidentiality & Discretion
• Event Logistical Support
• Travel Arrangements & Bookings
• Office Space & Equipment Maintenance
• IT Support & Troubleshooting
• Document Proofreading
• Budget Tracking & Expense Management
• Customer Service & Satisfaction
• Business & Technical Writing

Senior Administrative Assistant Resume Example:

• Successfully coordinated and scheduled meetings, appointments, and travel arrangements for the CEO, resulting in a 30% increase in productivity for the executive team
• Implemented an electronic filing system that streamlined the management and retrieval of confidential and sensitive information, reducing the time spent on administrative tasks by 50%
• Acted as a liaison between the CEO and external stakeholders, resulting in the successful negotiation of several high-value business deals
• Designed and managed the office operations, resulting in a 20% increase in efficiency and a 15% decrease in costs.
• Provided support to other departments, resulting in a 20% increase in overall productivity across the organization.
• Trained and supervised junior administrative staff, resulting in a 50% increase in the quality of work and a 40% decrease in errors.
• Successfully coordinated special projects and events, resulting in a 50% increase in employee engagement and satisfaction.
• Assisted with budget preparation and expense management, resulting in a 25% reduction in overall expenses.
• Acted as a liaison between the management and employees, resulting in a 30% increase in communication and collaboration across the organization.
• Advanced Scheduling and Organization Skills
• Proficient in Office Management Applications
• Expertise in Document Management Systems
• Adept at Conflict Resolution
• Broad Knowledge of Business and Project Management
• Excellent Communication and Interpersonal Skills
• Proficiency in Accounting
• Experienced in Budget and Expense Management
• Ability to Prioritize Workload Efficiently
• Proven Training and Supervisory Skills
• Competent in HR Policies and Procedures
• Superior Time Management and Multitasking Skills
• Proven Problem-Solving Ability
• Skilled Negotiator
• Excellent Leadership and Teamwork Skills
• Tech-Savvy with Knowledge of Latest Office Technology
• Sound Knowledge of Conference, Planning and Event Management
• Proficiency in Data Analysis and Report Presentation
• Highly Detail-Oriented
• Office Management

High Level Resume Tips for Administrative Assistants:

Creating a resume is all about making your best case for why you should be hired for an individual position. Certain aspects of your administrative career will hold more weight in the eyes of a recruiter than others will, so you will need to be selective about the information you include, and how you present it. Here are some tips to help you focus on what matters most: Emphasize organizational and time-management skills: As an Administrative Assistant, you are responsible for managing multiple tasks and projects simultaneously. Highlight your organizational and time-management skills on your resume, demonstrating your ability to prioritize tasks, meet deadlines, and manage competing demands. Showcase your communication and interpersonal skills: Your role as an Administrative Assistant involves interacting with a variety of stakeholders, including executives, team members, and clients. Emphasize your strong communication and interpersonal skills, including your ability to work collaboratively, resolve conflicts, and communicate effectively. Demonstrate your proficiency with relevant software and tools: In any Administrative Assistant role, your expertise with tools like Microsoft Office, Google Suite, CRM platforms, and project management systems will be very relevant and valuable to an organization. Be sure to highlight your proficiency with these types tools, related technology skills, and any certifications or training you've received in this area. Emphasize your attention to detail: As an Administrative Assistant, accuracy and attention to detail are critical to success. Highlight your ability to manage complex information, maintain meticulous records, and ensure quality control. Showcase your problem-solving skills: As an Administrative Assistant, you are often the first line of defense when problems arise. Emphasize your ability to identify and resolve issues quickly and effectively, demonstrating your problem-solving skills. Tailor your resume to the job and company: Customize your resume to each job you apply for, emphasizing the skills and experiences that make you a strong fit for the specific role and company. Use the job description to identify the key skills and qualifications the employer is seeking, and highlight how you meet those requirements.

Must-Have Information for a Administrative Assistant Resume:

Here are the essential sections that should exist in an administrative assistant resume:

• Contact Information
• Resume Headline
• Resume Summary or Objective
• Work Experience & Achievements
• Skills & Competencies

Additionally, if you're eager to make an impression and gain an edge over other administrative assistant candidates, you may want to consider adding in these sections:

• Certifications/Training

Let's start with resume headlines.

Why Resume Headlines & Titles are Important for Administrative Assistants:

Administrative assistant resume headline examples:, strong headlines.

Proactive Administrative Assistant with 4+ years of Experience

Results-Driven Administrative Assistant with 4+ Years of Expertise

These resume headlines showcase the candidate's experience and demonstrate their abilities as an Administrative Assistant.

Additionally, they highlight the candidate’s proactive attitude and results-driven mindset, with the use of action verbs like “proactive” and “results-driven”.

Weak Headlines

• Unqualified Administrative Assistant
• Administrative Assistant; 4 years of Experience
• These resume headlines either seem unprofessional and lack clarity, or do not do an effective job of showcasing the candidate’s experience. The headline “Unqualified Administrative Assistant” suggests that the candidate is not in fact qualified for the role, which is off-putting, and the headline “Administrative Assistant; 4 Years of Experience” does not prove the candidate’s qualities or demonstrate that they would be an asset to the company.
• Both headlines fail to demonstrate anything unique or valuable about them as an admin assistant.

Writing an Exceptional Administrative Assistant Resume Summary:

A resume summary is a crucial section for showcasing your administrative abilities, experiences, and accomplishments as an Administrative Assistant. It provides a brief but impactful overview of your skills and qualifications, which is essential in capturing the attention of hiring managers and demonstrating your suitability for the role.

For Administrative Assistants, your resume summary should highlight your administrative skills, experience in managing office operations, and expertise in scheduling and communication. A well-crafted summary will showcase your organizational ability and demonstrate your value as an Administrative Assistant.

Here are a few tips to make effective use of your summary:

• Tailor it to the specific job that you are applying for – emphasizing the most relevant skills and experiences
• Highlight your quantifiable achievements, such as reducing office expenses or improving workflow, to demonstrate your value as an Administrative Assistant
• Use keywords related to the Administrative Assistant role and the administrative support industry to optimize your resume for both people and applicant tracking systems (ATS)
• Keep the summary concise, aim for no more than 3-4 sentences
• Avoid cliches and generic statements, and focus on highlighting your unique abilities and experiences.

Administrative Assistant Resume Summary Examples:

Strong summaries.

• Experienced Administrative Assistant with 4+ years of professional experience in office management, customer relations, clerical duties, and data entry. Adept at multitasking and maintaining a high level of organization and efficiency. Proven track record of providing excellent customer service with a positive attitude.
• Results-driven Administrative Assistant with 4+ years of experience providing comprehensive administrative and operational support. Highly organized and detail-oriented, with excellent communication and customer service skills. Skilled in streamlining office processes to maximize efficiency and productivity.

Why these are strong:

• What makes the great summaries great is that they provide specific examples of the Administrative Assistant's skills and experience, such as office management, customer relations, clerical duties, and data entry. They also both emphasize the fact that the Administrative Assistant is organized, efficient, and brings positive energy to the team.

Weak Summaries

• 4 years' experience as an Administrative Assistant. Knowledgeable in customer relations, data entry, and office management. Efficient and organized.
• Administrative Assistant with 4 years of experience. I'm great with people and have lots of customer service experience. I'm an organized person and can handle a lot of tasks at once.

Why these are weak:

• In summary, both examples do not provide any unique value proposition or showcase any noteworthy accomplishments or skills that would make the candidate stand out from other candidates. A strong resume summary for an Administrative Assistant should be specific, highlight the candidate's achievements, and provide evidence to support any claims made.

Resume Objective Examples for Administrative Assistants:

Strong objectives.

Recent college graduate seeking role as an Administrative Assistant to utilize excellent organizational skills and detail-orientation to direct office operations efficiently and productively.

Self-motivated and organized Administrative Assistant, determined to use strong technical and communication skills to promote efficient, effective office operations.

• What makes objectives strong is that they are customized to the particular position of Administrative Assistant and show a clear indication of the experience and skills that the applicant can bring to the role. The objectives focus on the employer's needs and list what makes the applicant a strong candidate for the job.

Weak Objectives

An Administrative Assistant role to grow my career and advance professionally.

Highly experienced Administrative Assistant eager to apply my skills and utilize my knowledge of all office tasks to contribute to the workplace.

• These resume objectives are weak because they don't demonstrate any understanding of the role and what the employer is looking for. They simply indicate that the applicant is looking for a job, rather than conveying the value and experience they can bring to the position.

Generate Your Resume Summary with AI

Speed up your resume creation process with the ai resume builder . generate tailored resume summaries in seconds., how to impress with your administrative assistant work experience:, best practices for your work experience section:.

• Keep your resume succinct. It's important to create a concise and detailed resume that accurately reflects the knowledge and experience you have in the administrative field.
• Focus on qualifications and abilities related to the job you're applying for, and omit any extra information that's not pertinent to the position.
• Highlight your core skills. As an Administrative Assistant, you're expected to have excellent organizational and communication skills, so make sure to emphasize these in your resume. You should also showcase any other skills you possess, such as knowledge of software programs, multitasking, and critical thinking skills.
• Demonstrate proven success. To stand out to recruiters and hiring managers, include examples of successful projects and tasks you've completed in the past. This will make a strong impression and help you stand out among the competition.
• Showcase your adaptability. Administrative professionals must be able to adjust to changing demands quickly, so showcase any adaptability skills you possess. You might consider highlighting the results of a project you completed within a tight deadline or how you overcame a challenging obstacle.
• Share awards and accomplishments. If you've received any type of recognition or awards in the past related to your administrative work, include those in your resume as well. Having relevant awards to back up your qualifications will demonstrate your value and make a great impression.
• Use action verbs to describe your experiences to help them stand out, such as “streamlined,” “coordinated,” “initiated,”etc.
• Focus on accomplishments rather than duties, emphasizing tangible outcomes resulting from your work.

Example Work Experiences for Administrative Assistants:

Strong experiences.

Provided administrative support to a team of 25 employees, resulting in a 20% increase in productivity over a 3-month period.

Reduced office costs by 10% by negotiating better prices with vendors.

Organized and maintained physical and digital filing systems for the department, improving document retrieval time by 30%.

Developed and implemented a new filing system for the office, which resulted in a 25% improvement in efficiency.

Created a weekly schedule for office staff that improved overall customer satisfaction by 10%.

Provided administrative assistance to the CEO, which led to a 5% reduction in time spent on administrative tasks.

• These examples demonstrate the administrative assistant’s ability to support a team, increase productivity, reduce costs, and improve efficiency and customer satisfaction. The metrics included in each example illustrate the impact that the individual had on their team.

Weak Experiences

Provided administrative assistance to the office staff.

Organized and maintained filing system for the department.

Created a weekly schedule for office staff.

Handled office operations and customer relations.

Answered phone calls and handled customer inquiries.

Tracked and maintained office supplies.

• These examples do not provide any metrics or explain the impact that the individual had in their role. The duties listed are also too general and do not explain the individual’s accomplishments.

Top Skills & Keywords for Administrative Assistant Resumes:

Top hard & soft skills for administrative assistants, hard skills.

• Computer proficiency (MS Office, spreadsheet and database programs)
• Great organizational and time management abilities
• Ability to multitask effectively
• Problem-solving and decision-making skills
• Discretion and confidentiality
• Ability to learn quickly

Soft Skills

• Interpersonal communication
• Organizational skills
• Confidentiality

Go Above & Beyond with a Administrative Assistant Cover Letter

Administrative assistant cover letter example: (based on resume).

Dear [Company Name] Hiring Manager, I am excited to apply for the Administrative Assistant position at [Company Name]. With my experience in managing workflow, analyzing records, and developing filing systems, I am confident in my ability to make a positive impact on your team. In my previous role, I managed workflow of documents, records, schedules, and logistics for executive staff. Through my efforts, I was able to decrease the time spent on administrative tasks by 20%, allowing the executive staff to focus on high-priority tasks. Additionally, I analyzed departmental records, prepared extensive reports, and devised innovative solutions to meet organizational goals. One of my proudest achievements was the development and implementation of a new filing system and procedures that optimized office efficiency and enhanced productivity by 10%. I am confident that I can apply the same level of detail and dedication to any project or initiative at [Company Name]. Furthermore, I have experience overseeing the planning and delivery of staff meetings, events, and travel arrangements, which resulted in a robust communication infrastructure between staff and executives. I also increased customer engagement efforts by 25% through recruitment and retention activities that embraced diversity and inclusion initiatives. In addition, I have trained new team members on data entry, document management, and other office administrative tasks to improve job performance. I am excited about the opportunity to bring my experience and passion for organization and communication to [Company Name].

Thank you for considering my application. I look forward to the opportunity to speak with you further about how I can contribute to your team. Sincerely, [Your Name]

As an Administrative Assistant, submitting a cover letter along with your resume can help you stand out in a competitive job market. A cover letter allows you to showcase your communication and organizational skills, highlight your attention to detail, and demonstrate your passion for the position.

A cover letter is an opportunity to add a personal touch to your application and provide additional context beyond the bullet points on your resume. It also shows the hiring manager that you have taken the time to research the company and position and are invested in the opportunity.

Here are some of the most convincing reasons for why an Administrative Assistant should submit a cover letter:

• It showcases your communication and organizational skills: As an Administrative Assistant, you'll be working with cross-functional teams, stakeholders, and clients on a daily basis. Your cover letter provides an opportunity to demonstrate your written communication skills and ability to clearly convey ideas. It also allows you to showcase your organizational skills by outlining your ability to manage schedules, prioritize tasks, and maintain accurate records.
• It highlights your attention to detail: As an Administrative Assistant, attention to detail is crucial to ensuring the smooth running of the office. Your cover letter provides an opportunity to demonstrate your ability to catch errors and ensure accuracy in your work.
• It demonstrates your passion for the position: A well-written cover letter can showcase your enthusiasm for the administrative field and the company. This can make a difference in the hiring manager's decision-making process.
• It sets you apart from other applicants: A well-crafted cover letter can help you stand out from other applicants who may have similar experience and qualifications.

While writing a cover letter may seem like a daunting task, it doesn't have to be. Your cover letter should complement your resume and highlight your skills and experience in a way that is relevant to the specific position you are applying for.

Tips for aligning your cover letter with your resume:

• Use the same header as your resume: This will help the hiring manager identify your application as a complete package.
• Align the content of your cover letter with the requirements of the job: Use the job description as a guide to highlight your relevant skills and experience.
• Use keywords from the job posting: Incorporate relevant keywords from the job posting to help your application get past applicant tracking systems (ATS).
• Keep your cover letter concise and focused: Aim for one page and avoid repeating information from your resume.
• Provide specific examples: Use your cover letter to provide specific examples of how you have successfully managed administrative tasks or assisted in project management.
• Showcase your professionalism: As an Administrative Assistant, professionalism is an essential part of the job. Use your cover letter as an opportunity to showcase your professional demeanor and approach to the role.
• Proofread carefully: Errors in your cover letter can undermine your credibility, so make sure to proofread carefully before submitting your application.

Resume FAQs for Administrative Assistants:

How long should i make my administrative assistant resume.

An Administrative Assistant's resume should be between 1-2 pages in length, depending on the person's experience level. No matter what, the resume should include essential elements such as a professional profile, an employment history, as well as tangible accomplishments and technology skills. However, it should always focus on relevancy and be no longer than two pages long. Anything longer risks being too dense or containing unnecessary information.

What is the best way to format a Administrative Assistant resume?

When it comes to crafting an effective Administrative Assistant resume, the key is to ensure the resume is clearly structured and easy to skim. To achieve this, make sure to place your contact information at the top, followed by a concise summary statement that outlines your relevant experience and qualifications. After this, include your professional experience, educational background, and any certifications or awards you have earned. Finally, make sure to highlight your skills and relevant accomplishments in each job listing or section.

Which Administrative Assistant skills are most important to highlight in a resume?

When crafting a resume, it's very important to emphasize the right hard skills to demonstrate proficiency in the areas that truly matter. Common hard skills to highlight on an Administrative Assistant resume include: -Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook -Knowledge of customer relationship management (CRM) systems -Ability to work with databases and enterprise resource planning (ERP) tools -Bookkeeping, accounting, and coding skills -Data entry and record-keeping capabilities -Meeting, event, and travel coordination experience -Excellent written and verbal communication skills, including executive-level correspondence -Superb organizational and multitasking talents -Project management, prioritization, and problem-solving expertise -Familiarity with Human Resource Information Systems (HRIS) and payroll processes

How should you write a resume if you have no experience as a Administrative Assistant?

If you have no experience as an Administrative Assistant, don't worry! There are still several ways you can create a strong resume that highlights your skills and demonstrates your potential as a successful Administrative Assistant. Here are some tips to help you get started: Start with a strong objective statement: Begin your resume with a clear and concise objective statement that highlights your desire to work as an Administrative Assistant and your relevant skills and attributes. This will show employers that you are serious about pursuing a career in this field. Emphasize transferable skills: Even if you don't have experience as an Administrative Assistant, you likely have transferable skills from other jobs or from your education. Highlight these skills in your resume, such as strong communication, organizational, and problem-solving abilities. Showcase relevant coursework or certifications: If you have taken relevant courses or earned certifications, be sure to highlight these in your resume. This will demonstrate that you have a foundational understanding of the field and are committed to developing your skills. Include volunteer work or internships: If you have volunteered in administrative roles or completed internships, be sure to include these experiences in your resume. This will show employers that you have hands-on experience in an office environment and can handle administrative tasks. Customize your resume for the job: Tailor your resume to the specific job you are applying for. Research the company and the role to determine what skills and attributes are most important, and emphasize these in your resume. Use a functional or skills-based resume format: If you don't have a lot of experience, consider using a functional or skills-based resume format instead of a chronological format. This will allow you to highlight your skills and abilities, rather than your work history.

Compare Your Administrative Assistant Resume to a Job Description:

• Identify opportunities to further tailor your resume to the Administrative Assistant job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

Related Resumes for Administrative Assistants:

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Administrative Assistant Resume Guide & Samples

Looking for a new Administrative Assistant Position?

The first step to getting an interview is to make sure your resume stands out from the rest. To get there, we made a few Administrative Assistant resume samples and a full explanatory resume guide to make sure you start your resume based on proven examples.

You will be lined up for interviews in no time!

What you can read in this article

23 Administrative Assistant Resume Examples

(Free resume sample downloads are at the bottom of this page)

Administrative Assistant Resume Guide:

Resume sections.

1. Contact Information: Name, Address, Email Phone Number, Driver's license

2. Professional Summary: 1 – 3 sentences giving a broad overview of your background, years of experience as an Administrative Assistant, the industries you have worked in, and the people you have supported. (see below)

3. Employment History: Showcase your employment history. Include the company name, your title, the dates of employment, and a list of your daily responsibilities.

4. Education/ Certifications/ Coursework/ Training: It is not necessary to have any type of academic degree to be an Administrative Assistant. If you have a degree though, add it here!

5. Key Skills: List of key skills that you possess that align with the job descriptions you are applying for. (more on this later)

What to Highlight

There are a number of things that are important to highlight in your Administrative Assistant Resume. These will make sure potential employers know if you are a good fit.

The first thing to include in your resume is the type of industries you have worked in.

While the main clerical duties will be the same in nearly every company, some industries, like legal, require more specialized tasks.

Make sure you include the industries you have worked in throughout your resume, including in the summary at the top and in your professional experience section.

Next, you should explain who you have experience supporting. Some Administrative Assistants support executives, some support specific managers, and some support an office as a whole.

Under each position description, including who you were supporting. If you were supporting specific people, including their names, department, and titles, as well.

You also need to include the types of specialized tasks you are familiar with. If there was anything you were responsible for that was outside of the normal Administrative Assistant responsibilities, including arranging travel, running personal errands, or giving presentations, you will want to include that in your skill summary and in each position description.

Lastly, you should include the types of software and tools you know. This will probably include Microsoft Office products, including PowerPoint, Excel, Outlook, and Word.

This should also include any relevant hardware, such as printers, phones, and fax machines.

How to write a Professional Administrative Assistant Summary

Your Professional Summary, also known as a Career Objective, is the first thing an employer will read on your resume. It is essentially an appetizer to get them ready for what’s to come.

Since hiring managers are on a tight schedule and don’t have a lot of time to spend looking at each resume, you need to make sure you draw them in within the first few words.

Your Professional Summary should give the reader a broad overview of your past work experience, your areas of specialty, and what you are looking for in a position moving forward.

Start your professional summary with your title , such as Senior Administrative Assistant, followed by your years of experience .

Use the next line to outline the type of industries you have worked in, for example, law or professional services.

Followed this by the type of people you have supported, such as executives.

For the third line, add what responsibilities you are most proficient with, making sure to include the key responsibilities that are in the job descriptions you are applying for.

Administrative Assistant Career Objectives:

4 years of experience.

“Administrative Assistant with 4 years working for a staffing & recruiting company. Extensive experience supporting sales, recruiting, and managerial personnel. Known by peers and supervisors for the ability to accommodate office visitors, schedule and facilitate meetings, and inventory and order office supplies.”

10 Years of Experience

“Senior Administrative Assistant with 10 years in the law and professional services industries. Extensive experience supporting attorneys, executives, as well as offices as a whole. Known for a superior ability to organize schedules, make travel arrangements, and maintain a rigid filing system.”

Administrative Assistant Responsibilities

After finishing your Professional Summary, it’s time to move on to your Professional Experience section.

If you are going with a chronological resume format, you are going to start with your most recent position at the top.

For each position, include the name of the company you worked for, your position title , the dates of employment (including month and year), and a list of your daily responsibilities .

Even if you were doing the same thing at different companies, don’t repeat responsibilities in your position descriptions. Instead, divide the responsibilities up so you don’t have the same list of tasks over and over again.

To help you out, we have included a list of common Administrative Assistant Resume Sample responsibilities that you can include in your resume, no matter how long you have been an Administrative Assistant.

• Creating and analyzing spreadsheets detailing relevant office metric
• Answering and directing phone calls, taking messages when necessary
• Scheduling and organizing meetings, both in and out of the office
• Managing documents and files in an organized filing system
• Operating a range of office equipment, including printers, fax machines, laminators, and copiers
• Sending and receiving mail and packages
• Making and coordinating travel arrangements, including hotels, flights, and car transfers
• Taking inventory of and ordering new office supplies on a regular and ad hoc basis
• Coordinating interviews for internal hires and following up with candidates on the response
• Preparing business correspondences, including meeting agendas and presentations

Administrative Assistant Resume Skills

Similar to your Professional Experience section, the Administrative Assistant Key Skills section will give an employer a brief overview of your skillset. The Key Skills section is a great place to show off both your functional and technical expertise.

Pay special attention to the qualifications listed in the jobs you are applying for and make sure you include those in your Key Skills section (if you have them, of course!).

To help you get an idea of what employers are looking for, we have included some Administrative Assistant Key Skills below.

Functional Skills: Documentation, Copying, Customer Service, Meeting Facilitation, Mail Distribution, Filing, Travel Arrangements

Technical Skills: MS Office, PowerPoint, Excel, Outlook, Copy Machine, VoIP Phones, Fax Machine To give your Key Skills section some additional weight, you may choose to list ‘Beginner, ‘Proficient’, or ‘Expert’ next to each of the listed skills.

Quantifying Your Resume

Employers love numbers because it makes your experience feel more tangible. When writing your resume, if you can answer the questions, “How much?” or “How many?” , you should include that number in your resume. For instance:

• How many employees did you support?
• How many phone calls did you take a day?
• How many meetings did you organize a week?

The Importance of Soft Skills

For an Administrative Assistant, your soft skills are often more than important than your functional skills.

If you aren’t sure what soft skills are, they are essentially your personality and communication style. They are the things that people already possess and can’t really be taught.

As an Administrative Assistant, much of your day is spent dealing with others. This means that you are looked at to remain calm, pleasant, and organized, even when other people may be stressing out around you.

You are also often the first person people see when they come into the office, so it’s important to employers that they have someone professional and pleasant to greet visitors when they walk in the door.

To show employers that you have the soft skills they are looking for, try to incorporate these into your profile, key skills, and cover letter sections:

• Professional
• Problem Solver

Administrative Assistant Resume Keywords

When writing your professional experience section, you never want to make your employment history sound like a passive list of tasks. Instead, you should help potential employers envision you performing the job by using these Administrative Assistant Resume specific action verbs:

Cover Letters & Thank You Notes

Click the images below to learn how to write and download an Administrative Assistant cover letter . Done with your resume and ready to interview? Then you might be looking for a good Thank You Note .

Finalizing your Resume

Congrats! You now have a sparkling new Administrative Assistant Resume Sample! But wait… we aren’t quite done yet. Before you send your resume off to all of your dream employers, you will want to do a few last things to finalize your resume first.

The first thing is to check the formatting. You need to make sure you use the right font and to check that all of your sections are perfectly aligned.

The more important step is to proofread!!

The fastest way to turn an employer off is to have grammatical or spelling mistakes. Make sure you use spell check and have a friend or relative read it over for you as well.

Okay, your resume is good to go. So save it in both Word docx and pdf format. Send it off to those fun new companies in town. And put your interview suit on!

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Administrative Assistant Resume Example

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Beautiful resume templates to land your dream job

Administrative Assistant Resume Example & Template

Administrative Assistants ensure that the office or business runs smoothly by handling customer inquiries and supporting other administrative personnel. They are the glue that keeps everything together!

And like any good glue, you need to be strong and sturdy. So let’s toughen up that resume. 

In this article, we’ll discuss

• Which format is right for your resume
• How to write a resume summary 
• Describing your work experience
• Listing your skills
• Including your education 
• Naming your certifications
• Choosing the right template

Administrative Assistant Sample Resume 

Administrative Assistant, Grey LLC

• Answered telephones and emails in a prompt manner, taking messages and transferring calls as needed
• Trained 3 office assistants on office etiquette and procedures 
• Scheduled appointments and meetings for office staff and C-suite executives
• Updated calendars to reflect staffing changes and special office events
• Arranged weekly staff meetings
• Prepared invoices, memos, and other reports
• Handled mail, email, and faxes
• Performed basic bookkeeping
• Maintained electronic and paper databases and filing systems with utmost accuracy
• Purchased office supplies and managed stock room inventory
• Produced and distributed correspondence memos, letters, faxes and forms to office personnel 
• Assisted in the preparation of regularly scheduled reports for clients
• Booked travel arrangements for C-suite executives
• Submitted and reconciled office expense reports averaging $20,000 a month
• Provided information to clients by answering general questions and requests
• Took dictation and typed the reports accurately and efficiently 
• Ensured operation of equipment by completing preventive maintenance requirements; Called for repairs when needed
• Carried out administrative duties such as filing, typing, copying, binding, scanning etc.
• Wrote letters and emails on behalf of other office staff
• Booked conference calls, rooms, taxis, couriers, hotels etc.  
• Covered the reception desk when required
• Handled sensitive information in a confidential manner
• Recorded accurate minutes of meetings
• Coordinated office procedures and updated staff on any changes

Office Assistant, Wallflower Wonders

• Answered the phone, took messages, and directed incoming calls to the correct individuals
• Received and distributed all internal mail
• Handled customer complaints in a sympathetic and efficient manner
• Provided administrative support to the General Office Manager
• Opened and closed the office every day 
• Responded to customer emails in a professional and prompt manner
• Ensured that all staff followed proper customer service etiquette
• Ordered office supplies and stocked the supplies upon arrival
• Responsible for petty cash supply
• Maintained cleanliness of the lobby and front office area
• Responded to customer billing and financial inquiries, and directed customers to appropriate departments, as necessary

1. Choose the Right Format for an Administrative Assistant Resume

The first step to drafting your resume is deciding which resume format to use. This depends on your career experience and skillset. 

You have 3 main options for your resume:

• Reverse-Chronological -- this is the most commonly used resume format. With this structure, place your most recent jobs first, followed by the next most recent job, and ending with your oldest position. 

Tip: only include jobs relevant to the position to which you’re applying, so leave out any former jobs that don’t fit. For example, include prior work experiences like Office Assistant , Executive Assistant , and Concierge . 

• Functional -- this format is best for people who have been out of the workforce for a while, perhaps because they had to care for children or an elderly parent. This format will have headers like “Computer Skills” and “Administrative Support” with their respective skills listed in bullet points below. At the very end of the resume, include a brief snapshot of your work experience.  

Tip: Read our advice on How to Explain Employment Gaps on a Resume . 

• Hybrid / Combination -- this format is a mix of both Functional and Reverse-Chronological. It provides more detailed work experience descriptions that would typically be seen in the latter, while still offering a bulleted list of skills.  

Tip: When in doubt, choose the Reverse-Chronological resume format. For more details, check out our guide on How to Write Your Resume in Reverse-Chronological Order . 

The best format for an Administrative Assistant is either the Reverse-Chronological resume format or the Functional Resume format. 

The Reverse-Chronological format shows the trajectory of your career -- how you’ve grown professionally and expanded your work experience and knowledge base. For example, you could include that you worked as a cashier before moving up to receptionist and then finally your current position as an Administrative Assistant. 

Tip: Review our guide on How to Show Your Job Promotions on a Resume to see how and where you should list your previous positions. 

On the other hand, the Functional Resume format groups your skills by type. You’ll include sections like “administrative support” and “computer skills,” where you’ll list your talents below. 

Tip: Instead of writing “proficient in scheduling,” make it more specific and quantifiable by adding details like “scheduled 30+ appointments a week, ensuring adequate time for preparation beforehand.” 

  2. Write a Strong Administrative Assistant Resume Summary

A resume summary is one or two sentences at the top of your paper that summarizes your entire resume. It’s the punch line that gets the resume reviewer wanting to know more.

While this is certainly an optional section, your resume summary is one of the best ways to capture the hiring manager’s interest.

For an Administrative Assistant career, include the following points in your summary

• The amount of time you’ve worked in an office environment
• Your administrative and organizational abilities
• Your computer savviness and anything that sets you apart from the crowd, such as a special skill, niche knowledge, or certificate
• An adjective or two conveying your personality, such as “organized,” or “detail-oriented”

Here is an example of a bad resume summary: 

Experienced administrative assistant with excellent organizational abilities. Previously worked for a Fortune-500 company. 

This is a bad resume summary because it is very vague -- there is absolutely no sense of who you are as an individual. It also reads as generic. As for the Fortune 500 company, that part is unnecessary, because the hiring manager will be wowed by the company when they see it on the resume a few lines below!

Here is an example of a good resume summary: 

Organized administrative professional with 5 years of experience smoothly managing an office, handling confidential business information, and writing internal communications.  

This is a good resume summary because it describes a bit about you -- you’re “organized” and a “professional” -- and it describes some of the duties you’ve performed. 

For more information, checkout our guide on How to Write a Killer Resume Summary . Or, browse our Resume Summary Examples . 

3. Describe Your Work Experience as an Administrative Assistant

The next step to drafting your resume is to list your work experience. This includes the name of your position (See: The Right Way to List Job Titles on a Resume ), the name of the location at which you worked, and the length of time in which you worked. 

It is important to use strong action verbs at the beginning of each bullet point. Try not to repeat or over-use the same verb -- there are plenty to pick from! These verbs will show the hiring manager that you are capable of performing concrete actions from “creating” to “evaluating” to providing.”

Consider incorporating the following verbs:

• Coordinated
• Performed  

You should also quantify your resume whenever possible. This means adding a number -- such as a dollar amount or percentage -- to your accomplishments. Quantifying your resume gives the hiring manager a more concrete idea of your workplace performance. For example, say that you “trained 2 employees,” “improved customer satisfaction by 20% by sending weekly emails with business updates,” or “saved the business $30,000 by switching scheduling software.”   

You don’t always need a hard number or percentage. You could also state that you “scheduled weekly meetings,” “wrote monthly emails” or “conducted annual financial reports.”

Tip : Another way to quantify your resume is by listing your accomplishments and awards . 

For more information on how to format your work experience, check out our guide on How to Describe Work Experience . 

Don’t have any work experience? We have a guide for Writing a Resume with No Work Experience !

4. List Your Skills

Skills show the hiring manager what you can do for the company -- without taking up too much space in the “work experience” part of your resume.

There are two types of skills -- soft and hard. “Soft” skills are those that are not quantifiable and are more indicative of your personality. Examples include leadership, problem-solving, and communication. In contrast, “hard” skills are those that are learned through formal education. Examples include computer technology, programming languages, and certifications.  

Administrative Assistants need a solid combination of both soft and hard skills. Even if you have a hard skill that doesn’t quite fit, like photoshop, include it! This will set you apart from other applicants and once you’re hired you may be given new and exciting tasks, such as designing brochures. 

  Relevant Soft Skills

• Communication
• Critical Thinking
• Customer Service
• Detail-Oriented
• Organization
• Problem-Solving
• Time Management

Relevant Hard Skills

• Bookkeeping 
• Calendar Management
• Data Entry 
• Google Suite
• Math Skills
• Microsoft Office
• Record Keeping
• Spreadsheets

If you want a more complete list of skills, read our guide on 100+ Key Skills for a Resume in 2021 with Examples for any Job.

5. Include an Education Section 

Administrative Assistants usually do not require a college degree (though an Executive Assistant will need one). However, a high school diploma or GED is a must. Most people learn the necessary skills on the job, such as instructions on office procedures, proper phone etiquette, and the use of office equipment. 

For those unfamiliar with computer programs, consider taking a course on typing or spreadsheet applications.

Still uncertain on what to include in this section? Review our guide on How to List Education on Your Resume in 2021 . 

6. Mention Certifications Relevant to the Job

Certifications show employers that you’re expanding on your skills and diversifying your experiences. Not only are you more knowledgeable, but you’re also more employable. 

While certifications are not required to be an Administrative Assistant, they can set you apart from other applicants.

Certification programs include:

• Certified Administrative Professional (CAP)
• Organizational Management (OM) 
• Professional Administrative Certification of Excellence (PACE) certification. 

For more information on certifications, check out our guide on How to Include Certifications on Your Resume the Right Way.

7. Pick the Right Template

Now it’s time for the fun part -- picking the aesthetics of your resume! 

Here at EasyResume, we offer several different templates. 

• Academic : these resumes are professionally structured with minimal aesthetics in order to provide a clear and concise glimpse of your experiences. This is best for current students or those looking to pursue a career in an academic field as a researcher or teacher. 
• Creative : these resumes are bold and colorful with eye-catching fonts to help you stand out from the crowd. This is best for those in creative fields like marketing and art. 
• Elegant : these resumes are contemporary and stylish in a way that highlights you and your experiences. This is best for those in fields that prefer austerity, such as the healthcare and finance industries. 
• Modern : these resumes have sleek designs that are fresh and bold with tasteful fonts and clean lines. This is best for individuals applying to startups or to companies with a young audience or product.
• Professional : these resumes have a clean, crisp look that incorporates only one or two accent colors. The focus is solely on the text, pulling the recruiter into your experiences and accomplishments. This is best for individuals applying to straight-laced companies that mandate a suit-and-tie dress code.  

Your resume template should reflect the job to which you’re applying. For an Administrative Assistant, try a Professional, Minimalist, or Elegant format, as these will reflect the austerity of the office environment. On the other hand, if you’re applying to work for a startup or artsy company, try out our Creative or Modern formats. 

If you want to create your own template, read how with our Step-by-Step Guide on How to Create a Resume Template in Microsoft Word . 

8. Takeaways

We’ve done it! Almost. 

Now it’s time to get down to business -- actually creating the resume. 

Here’s what you need to do: 

• Research the job description to locate keywords
• Use a Reverse-Chronological or Functional resume layout
• Write your resume summary, including the length of time you’ve worked in an office environment, an adjective or two describing your personality, and a snapshot of your administrative abilities
• Include your education and relevant certifications
• Write your experience section using strong action verbs. Talk more about the how and why of your responsibilities. Quantify your results.
• Pick a resume template that fits the position to which you’re applying.

Start from our resume example to save time.

Good luck with the interview that is sure to come your way!

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Admin Functional Support Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the admin functional support job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies, tailor your resume & cover letter with wording that best fits for each job you apply.

Create a Resume in Minutes with Professional Resume Templates

• Print RFQs/RFEs and accompanying data and load into a database and create proposal folders
• Assists in the preparation of Task Execution Plans, budget estimates, travel requests, overtime requests, certificates of service, and contract status reports
• Other duties as assigned by Center Manager
• Provide general support to visitors
• Assist in the preparation of regularly scheduled reports
• Gathering, recording, tracking and verifying data and information from multiple sources
• Send Old RFQ Packages (>2yrs) to Storage
• In-depth knowledge of Excel spread sheet development and utilization
• Perform duties as the receptionist for the Woodlake Facility
• Manage the Conference Room Schedule
• Maintain MS Outlook Calendars for the TD PMO management team
• Prepare expense reports, Operations level administrative reports, and financial reports
• Support the Woodlake Facility Supervisor in maintaining the material condition of readiness for the facility
• Assists in monitoring and tracking billings and payments for the program
• Assist in the development of estimates for pay and benefits, travel and other resource elements
• Assists in the development, formulation and revision of the program's budget
• Gather backup data for TINA (Truth In Negotiations Act) compliant proposals: Pull POs, Redact Proposals/PCARs and provide to analyst/management
• Assist in Creating Power Point Presentations
• Develop and maintain a filing system
• Assists in verifying billings and payments occur on a timely basis
• Managing COE Director and Department Manager, senior staff calendars
• Good communication skills - clear and concise writing and oral skills are crucial to the ability to obtain and disseminate information
• Ability to work independently and multi-task / managing multiple projects simultaneously
• Self motivated with a proactive approach to problem solving
• Ability to obtain USPS clearance·
• Experience with Concur or similar travel arrangement program
• Work experience supporting large contracts involving Dept. of Defense and/or Combatant Commands; US Special Operations Command or U.S. Central Command at MacDill AFB FL
• Working knowledge of the Military and Military ranks and organization
• Possess an active Secret clearance
• Possess a US Passport
• Knowledge or familiarity with military budget and / or procurement functions

6 Admin Functional Support resume templates

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• Bachelor's degree from an accredited college or university is required. Four (4) years of additional experience may be substituted for a bachelor's degree and four (4) years' experience working on Government programs coordinating program related activities including requirements, resources, personnel, funding, scheduling activities, and researching program issues
• Must have expertise with Microsoft Suite of products to include Excel, PowerPoint, and Word, with advanced Excel skills, including ability to perform various functions such as V-Lookup, pivot tables and formulas
• Outstanding interpersonal skills with ability to build strong working relationships with a diverse workforce and excellent organizational and customer service skills
• Ability to regularly handle confidential documents and situations and strong business acumen and analytical skills
• Candidate must have TS/SCI clearance with polygraph

Temporary Admin Functional Support Resume Examples & Samples

• Associates Degree and 3 years relevant experience
• Working knowledge in developing high-value contracts, Business and Finance
• Current DoD Secret clearance or the ability to obtain
• Familiarity with Microsoft Project
• Current Dod Secret clearance
• US Citizenship is required
• An interim DoD Secret clearance is required
• A high school diploma is required
• Strong organizational skills and proficiency with Microsoft Suite of Office Products such as Excel and Word
• High adaptability to changes in the workplace and work volume
• Ability to handle multiple tasks concurrently and ability to prioritize tasks as needed
• Meticulous attention to detail in all aspects of record keeping
• Work well in a team environment
• Experience with CONCUR, ITRIP, SPOT and MS Access
• High School Diploma and a minimum of six (6) years experience in administrative and program security activities
• Prior experience working with senior leadership
• Self-starter, strong organization, interpersonal, and time management skills
• Proficient with Microsoft Office software, particularly Outlook and Word
• Prior experience with customer interfacing
• Active or Current Top Secret Clearance with ability to obtain SCI access
• Experience with task management and suspense tracking tools
• Prior experience working with Military personnel
• Experience working in a secure facility with classified materials
• Status and Track Open RFQs/RFEs (Request for Quotation/Estimate)
• Input RFQs/RFEs into SCIPS (Supply Chain Integrated Proposal System
• Status and Track Open PDIRs (Price & Delivery Information Requests) with Procurement/Subcontracts
• File Completed RFQs/RFEs
• Send Old RFQ Packages (>2yrs) to Storage
• Coordinate Signoff Presentations: Print Copies, Prepare Room, Set-up and run the Computer, Complete Signoff Sheet (Route to Leadership)
• Load backup data into data warehouse
• Status and Track PCAR (Price Cost Analysis Report) Burn Down Schedules
• Status and Track RFI (Request for Information) Responses
• Coordinate Engagement Activities
• 5 years of Admin functional support role experience
• Working knowledge of Microsoft Office tools (Outlook, Excel, Word, and Powerpoint)
• Familiarity with Northrop Grumman administrative support procedures
• Experienced in working with other NGC organizations' administrative support personnel
• Experience in support of an aerospace defense contractor
• Scheduling and ensuring of conference room and resource availability for meetings
• Providing purchasing support for typical office supplies as required
• Managing and tracking department media devices such as digital cameras, 3D printers
• Processing other requests as required by COE staff and personnel
• Compiling and generating reports, statistics, timelines, tables, graphs, correspondence and presentations using Microsoft Office and other tools
• High School Diploma plus 4 years experience in administrative role
• Experience in an administrative support role for senior management staff and personnel in a highly dynamic and fast-paced organization
• Experience managing multiple calendars, scheduling meetings and managing resource and conference room availability
• Experience generating reports using Microsoft Office and/or other tools
• Skilled in Microsoft Office suite of software such as MS Word, Excel and PowerPoint
• AS or AA degree preferred
• Bachelor's degree highly desirable
• Minimum of 8 years of experience in an administrative function supporting a department, including leads, a manager level or above
• Proficiency in MS Word applications
• Experience with travel arrangements and expense reporting
• Ability to collaborate with executive level administrators
• Experience using Concur for travel and expense reporting
• Organize and schedule meetings and appointments
• Excellent time management skills and ability to multi-task and prioritize work
• Must possess a High School diploma or equivalent
• Must possess a minimum of 4 years of direct relevant experience
• Must possess or be able to obtain a Secret Clearance
• Must possess strong Microsoft Office Skills including MS Word, Excel and PowerPoint
• An Associate's or higher degree
• Minimum six (6) years’ experience working on Government programs coordinating program related activities including requirements, resources, personnel, scheduling activities, and researching program issues using the MS Office suite, including Excel and PowerPoint
• Three years’ experience with an intelligence agency or SIGINT related experience
• Demonstrate competency in the fundamentals of English writing, to include correct use of grammar, punctuation, spelling, and sentence structure
• Candidate must be highly organized, thorough, self-motivated, proactive and outgoing. Extensive collaboration with project personnel and partner/customer groups is required
• Experience with CONFLUENCE and/or SHAREPOINT
• Candidate should be proficient in use of Microsoft Office products (Excel, Word, PowerPoint), SharePoint, web page development software and SAP
• Able to quickly learn and adapt/train department on new technology applications
• Able to develop and foster collaborative working relationships
• High School degree (or equivalent)
• 2+ years of experience in an office administrative position
• Must be proficient with standard Microsoft Office applications (e.g., Word, Excel, PowerPoint, Outlook)
• Proficiency with Microsoft Access
• General knowledge of supply chain management and techniques
• Previous experience with SAP
• Must possess excellent communication and grammatical skills and exceptional organizational and time management skills
• Ability to take direction from multiple managers and be able to prioritize in a fast-paced environment, keep department members up-to-date on status of requests
• Ability to adapt to changing priorities and handle multiple assignments simultaneously
• Willingness to learn new skills and take on new projects
• Ability to learn new automated and workflow tools quickly and adapt to process and organizational changes
• Looks for ways to improve workflow and efficiency of processes
• 6+ years’ education and/or experience as an Administrative Assistant
• Advanced proficiency of Microsoft Outlook and the ability to manage multiple calendars simultaneously
• Advanced knowledge of Microsoft Lync or Skype for Business and hosting/presenting in virtual meetings
• Advanced proficiency in Microsoft Word and Powerpoint
• Strong knowledge of Concur to process travel and expense reports
• Demonstrated experience performing the duties as described above
• Exceptional verbal and communication skills
• Experience using SAP (iBuy)
• Experience using LX to conduct queries
• Knowledge of Northrop Grumman practices and procedures especial travel coordination and reimbursement policies

Amsec Admin Functional Support Resume Examples & Samples

• Hours for this position are from 6:00 am - 2:30 pm Monday through Friday. Overtime and weekends may be required
• Managing and updating Microsoft excel databases and online records. This will be used for the attendance tracking database and uniform database and ordering and tracking office supplies
• Advanced typing skills and note taking for drafting memos, meeting minutes and various special projects when needed
• Superior organization and communication skills and the ability to communicate at all levels for scheduling vehicle and conference table use, attendance tracking, updating the organization matrix and aiding employees with business expense forms
• Ability to prioritize and manage time effectively in a busy and changing environment
• Knowledge of Microsoft Word and excel. Excellent organization skills and attention to detail
• Assists in the development, formulation and revision of the program's budget
• Assists in the consolidation of the accuracy of budget data estimates by the use of statistical techniques, e.g., extensions, averages, trend analysis of historical data
• Takes follow-up action as directed
• Must be a High school graduate or have a GED
• Must have at least 1 year experience in Administrative activities
• Must possess or be able to obtain a SECRET security clearance
• Must be capable of executing a competitive bidding system and assuring that purchasing from vendors is at the lowest possible cost consistent with quality and delivery requirements
• Must have effective verbal, written, and interpersonal communication skills
• Must possess or be able to obtain a valid US passport
• Knowledgeable in the administration of a purchasing system and related policies
• Understanding of Subcontracts and Procurement
• Knowledge of reviewing subcontract invoicing for payment
• Experience in producing wire markers with Brother printers
• Proven ability to plan and execute multiple assigned tasks
• Experienced writing skills utilized in the development of presentations, policies and procedures
• Effective communication skills to be utilized when directly interacting with both AMSEC senior managers and the customer base
• Strong MS PowerPoint skills
• Ability to work an established routine, handle emergent tasking and return to the routine assignments
• Experience in providing daily support to senior managers and/or organization leaders
• High School degree and 8 years of related experience
• Proficient with Microsoft Word, Excel, Powerpoint and Outlook
• Experience using JIRA
• Positive attitude and strong customer service focus
• Exemplifies professional conduct and demeanor
• Experience with Help Desk support for CAPS, CCUBS, and SEARCHS
• Health and Human service program knowledge
• Tracking Government Furnished Equipment through double audit system
• Tracking inter project government required training and access tokens
• Processing applications for PKI certificated and coordinating the effort between multiple departments and companies
• Provide administrative support, coordinating a wide variety of administrative functions
• Maintain and organize the Manager’s schedule of appointments, dates, emails
• Schedule and organize meetings, company car and conference rooms
• Format, edit and print letters, reports, memos and etc
• Use CITIS System for sending emails and attachments
• Use Cypress System to pull reports for Manager and getting Distribution A information to department
• Use SAP System to get LT balances for employees and reports for Manager
• Keep count of our department roll, transfers, on-loans and terminations
• Health, Safety & Cleanliness and Appliance Coordinator; keep department organized, neat and appliances are inspected
• Clearance Representative for department; to ensure employees resubmits clearances when required
• Arrange travel and the completion of expense reports (RezDesk & Apptricity System)
• Serve as TAS/MyTime Coordinator; writing memos and labor cost transfers
• Use KENEXA system to request requisitions
• FEDEX (mailing items)
• LX Training (enroll employees required/requested training modules)
• Camera (securing camera and only giving camera to employees who have a badged camera)
• Appliances (keeping inspection tags up to date)
• Records Retention (list of department records)

Related Job Titles

Administrative Assistant Skills Resume Example

Administrative assistants perform various secretarial and organizational duties to support executives and managers.

They use computer software, including MS Office Suite, to create spreadsheets, compose messages, and handle databases, and PowerPoint presentations, reports, and documents.

They also required conferring with vendors, buying supplies, managing stockrooms or commercial libraries, and getting data from a variety of sources. Private and public sector organizations employ them.

What is a Skills-based or Functional Resume for an Administrative Assistant?

A skills-based resume for an administrative assistant position is more than a list of past experiences and accomplishments

As a matter of fact, it is a carefully created presentation of your summary of qualifications, secretarial knowledge, skills, and strengths that complement the needs of a prospective employer or graduate chair.

This format is suitable for experienced and entry-level candidates with no experience in hand, as well as career changers.

How to Write an Administrative Assistant Skills Resume?

• In order to make an effective skills-based or functional resume for the administrative assistant job, you’ll need to see the job description provided by the prospective employer carefully.
• Relate your skills, capabilities, and experiences in a way that meets perfectly with the employer’s requirements.
• Build your resume in a compelling yet straightforward format that demonstrates your ability to write and communicate clearly.
• Use professional language and relevant keywords to show your awareness of the company and field.
• Tailor your resume per the employer’s requirements and keep a copy for your records and future reference.
• Print on the same professional paper used for your cover letter.
• Triple check for grammar and punctuation.
• Entry-level candidates should write a one-page resume while experienced candidates may prolong it to 2 – 3 pages.

Administrative Assistant Skills Resume Sample

JONAH SMITH 21 Jackson Ave, Raleigh, NC 25541 (000) 098-0987 [email protected]

❖❖ ADMINISTRATIVE ASSISTANT ❖❖

SUMMARY An accurate, thorough, and persistent individual, seeking a position as an  Administrative Assistant with NEC Corporation. Offers exceptional communication, secretarial, and problem-solving skills to bring a remarkable change in the overall efficiency of the office.

• Over six years’ varied and increasingly responsible experience in secretarial capacities
• Highly skilled in greeting customers and answering phone calls
• Proven ability to handle multiple, competing priorities in an efficient manner
• Thorough knowledge of written English; grammar, spelling, vocabulary, and punctuation

PROFESSIONAL SKILLS • Customer service • Correspondence handling • Letter drafting • Events coordination • Multicultural interaction • Record maintenance • Travel arrangements • Office procedures • Transcribing dictation • Staff training • Minutes of Meetings • Supplies management

TECHNICAL EXPERTISE  Office Equipment: Fax machines, photocopiers, video conferencing, PABX systems, and general office equipment Computer: Spreadsheets, word processing, database management, typing speed: 60 WPM MS Office: Word, Excel, and PowerPoint

PROFESSIONAL EXPERIENCE

Administrative Assistant AA INC , Raleigh, NC 7/2014 – Present

• Prepare, record, check and proofread correspondence, invoices, presentations, brochures, publications, reports, and relevant material.
• Record and prepare minutes of meetings.
• Organize travel schedules and book reservations.
• Determine and launch office procedures.
• Open and distribute incoming regular and electronic mail and other material.
• Coordinate the flow of information internally and with other departments and organizations.
• Set up and uphold manual and automated information filing systems.
• Order workplace supplies and maintains the record.
• Schedule and verify appointments and meetings with managers.

Key Accomplishments

• Trained and coordinated internees which resulted in an $11,000 rise in revenue.
• Achieved Employee of the Month Award – May 2021.

Office Clerk ABC COMPANY, Santa Monica, CA 4/2011 – 7/2014

• Answered telephone and electronic inquiries.
• Forwarded telephone calls and messages to the appropriate person.
• Greeted visitors, determine the nature of dealing, and send visitors to the right person.
• Compiled data, statistics, and supplementary information to maintain research activities.
• Reorganized administrative procedures, shortening process time by 30%.
• Designed and implemented new strategies which increased sales by $5000 per month.

EDUCATION AAS, General Office Administration ABC COLLEGE – Raleigh, NC – 2010

• Administrative Assistant Cover Letter
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Administrative Assistant Job Description:

What does an administrative assistant do.

• Bookkeeping: The Assistant in some offices was charged with the duty to monitor the expenditure, bills, and Account books of the offices. The type of duties can be seen more in the government offices or local authority’s offices or the accounting department of the companies. The Assistant will manage and make a record of the transaction and submit the periodic report to the higher officials about the financial position of the firm. These types of assistants are known as Financial Assistant or BookKeeper.
• Documentation: Managing the documents is indeed a tough job. The Administrative assistant plays an important role in this sector. He maintains the documents of the firm and makes them available when needed. The assistants in the legal offices are mostly charged with these types of works. They collect the documents of the clients, classify them, and upload them in their database. Other than collecting, managing, and storing the files, sometimes they alter, edit, or copy for future purposes. In some corporate companies, the Admin assistant holds the responsibility to take the record of the meetings (Minutes), and prepare the agenda. They are ordered to submit the report quarterly about the files in their hands.
• Planning and Scheduling: Planning and scheduling of the meetings are done by the administrative assistants. As the Administrative support specialists are aware of all the events of the firm, they plan the board meeting, press conference, product launching, Directors meeting, and sales report analyzing meetings. They also schedule the time and the agenda that are to be discussed in the meeting. They schedule the speech time of the chairperson, discussion time, and everything. And that is the reason they are known as the backbone of the company.
• Attending phone calls and making calls on behalf of the firm.
• Acting as a link between the internal and external management.
• Transferring emails, correspondence, memos, letters, circulars, etc…
• Travel arrangements and special event arrangements.
• Updating and maintaining the filing system.
• Maintaining and updating the office rules and procedures.
• Providing general supports to visitors.
• Ordering and checking the office supplies and stationeries. And more….

Employer's expectations or Requirements:

• Well-Organized: The person who applies for the administrative assistant job should have a good organizational skill base. He or She should be aware of the hierarchy level of the organizations, and the level of duties to them.
• Courteous: He should be courteous and kind. An Assistant serves as the link between the customers or the client and the firm. His behavior will affect the reputation of the firm. So an employer expects a person with a sound mind and with no illegal records or black mark on their resume.
• Multi-Tasking Ability: The applicant should have the talent of Multi-tasking as an assistant who has higher work pressure than others. He or She should have Multi-tasking ability because they sometimes have to work under pressure.
• Experience: As the element needed for the Administrative assistant job is subjective, you cannot show any of your qualifications or certificate as proof. So an employer expects previous experience in the field or atheist at other jobs.
• Problem-solving and sudden thinking: In the case of the Assistant’s works, there is always uncertainty. They should be ready to alter the plan according to the new situation. The problem-solving skill may be tested during the interview process.
• Reliable: The Assistant will deal with all the confidential files of the company. So he must be reliable and loyal. Even in government jobs, the reliability of the person is important as he handles public information and certificates.
• Technical Knowledge and professionalism: The candidate should have enough technical knowledge about the job-related software and equipment. He should be good at basic MS Office skills and Data, and account maintenance. If you are applying for a legal or government sector then you should know the basics about the cloud storage and their official website.
• Co-operative and a good communicator: The Assistant should Cooperate with the other members and schedule the timings accordingly and he should be good at communication skills to communicate with the co-workers and also in the meetings with the clients.

Common Skills:

• Microsoft Office
• Leadership Skills
• Organizational Skills
• Time Management
• Planning & Scheduling
• Event Coordination
• Communication Skills

Common Certifications:

• Certified Administrative Professional (CAP)
• Professional Administrative Certification of Excellence (PACE)
• Certified Personal Assistant Specialist (CPAS)
• Certified Medical Administrative Assistant (CMAA)
• Microsoft Azure Administrative Associate

Tips for Writing an Administrative Assistant Resume:

Everyone has their style of writing, and creative resume writing ideas may help you to get the job. Mycvdesigner.com provides various templates and resume writing services for separate professions. We don’t simply provide the same resumes for admin assistants for every person. Rather, we provide creative administrative assistant resume templates for each of our clients based on their qualifications, job requirements, and employer expectations. I am not there to convince you that you can’t get a job on your resume, but many good candidates lose their chance by their unattractive resume. The reason for it is, they have good qualifications and English writing skills, but they don’t have the resume writing knowledge or experience. Resumes should be in a different format, order, template for different jobs. If you are planning to write your Administrative resume, then here are some professional resume writing tips and ideas to remember while writing the resume.

1. Crack the ATS:

What is ats.

• Administrative support
• Meetings schedule
• Bookkeeping
• Calendaring
• Drafting emails
• Customer Service
• Travel Arrangements
• Account maintaining.

2. Win by your experience:

• Be selective in complaining about your experience; don’t mention all your day-to-day experience. It is good to file all your skills and experience but too much information may lead your resume to trash.
• Try to attach all the information mentioned in the job notice as this will reduce the time of the hiring manager and help you to crack the Applicant Tracking System.
• Use more action words, like increased, controlled the problem, maintained, received, etc… This shows your past action and this makes a great effect on the selection process.
• Show your experience in the quantity terms, like: “reduced the cost to 22%”, “worked with 213 clients”, etc… Psychology says the quantity terms attract the businessman than the quality. But be clear about the Quantity terms if the recruiter is experienced enough, he will determine your strength by your terms. So if your experience doesn’t have a good score, it is better to leave it. And don’t file false information to attract them.
• Achievements stand top among the experience. If you have any achievements in your past work, it is better to add them to your resume. There are many experienced people out there, but great achievements make some people more suitable for the position. The achievement may be inter or Intracompany achievement but it makes a lot of sense in the interview also.

3. Additional Skills:

Administrative support should excel in all the activities. There are no respected or listed skills for Admin Support. The more skills you have, the greater chance for you. So add your additional skills in the separate heading in your resume. You can also enclose the achievements made in them. Some of the additional skills you can include are languages known, Computer knowledge, etc… While adding the skills, use crisp and short words for them. Don’t make those to cover a lot of space. An Administrative assistant with the knowledge of MS Word, MS Excel, and Powerpoint has a higher opportunity. Instead of writing all these, you can just enclose it as Microsoft Office. And also don’t add the skills mentioned essential in the job notice in the additional skills this will make the ATS reject your Resume. And don’t repeat the same word or skill in the resume.

4. New to industry follows this:

5. summary:, 6. skills and experience:, some final tips for you:.

• Focus on the objective of the resume. Your resume should be selective, short, and clear. It should not take a lot of time to read your resume.
• Use appropriate headings and subheadings and make your resume easy to scan by the ATS. It is better to use a single page reverse chronological resume.
• Proofread your resume again and again. If you can also submit them to the resume checking websites, the professional resume writers will check your resume and give you suggestions. This service is free of cost.

Other Great Resumes & Cover Letters from related Industry:

Resume samples:.

• Clerical Resume
• Data Entry Clerk Resume
• Executive Assistant Resume
• Front Desk Resume
• Human Resources (HR) Resume

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Senior Admin Assistant Resume Sample

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Work Experience

• Maintain schedule of daily, weekly, and monthly work activities (e.g., deadlines, reports)
• Maintain regular contact with Manager
• Coordinate work activities with coworkers, making good use of downtime
• Work professionally with senior executives and clients, think and work independently, be proactive, handle confidential information and work effectively and efficiently
• Oversee property inventory for Business Affairs, Payment Services, Purchasing and Accounting Services. Conduct annual certification of property inventory
• Handle calendar including adding, canceling and editing meeting requests, as well as ensuring timing and logistical details are in place
• Calendar gatekeeping, prioritizing and providing recommendations
• Ensure managers are prepared for all meetings and has all necessary stationery and supplies for the day
• Receive and direct external visitors
• Establish and administer a process for tracking team budget including coordination with FP&A
• Research and compile briefing documents in preparation for meetings and interviews
• Help execute space planning directive from Executive Administrator
• Maintains an efficient flow of information between all levels including internal and external contacts on a wide spectrum of plans and priorities
• Reviews, proofreads, and formats all correspondence to ensure accuracy and completeness, as well as consistency
• Maintains and tracks manager and teams project list and goals
• Assist in document management, compilation, distribution and storage
• Provide coverage for other Sr administrative assistants and EA’s
• Sounding board, confidant and conduit to keep the executive well informed and help facilitate his/hers decision making
• Under manager’s mentorship, communicate on their behalf by email, text, or chat
• Identify issues for escalation and keep in constant communication with others to ensure exec is well informed
• Total travel coordination including air and ground transportation, hotel reservations, visas and other travel documentation
• Travel safety coordination and administration
• Assist team with budgets, invoices, and resolving any AP or AR issues

Professional Skills

• Excellent organizational skills, effective communication skills and strong interpersonal skills
• Good coordination, planning and interpersonal skills (communication skills, influence skills)
• Demonstrate strong judgment, problem solving and decision-making skills with the ability to juggle multiple and shifting priorities
• Excellent organizational skills and ability to multi-task and handle conflicting/competing priorities with a strong attention to detail
• A team player with excellent customer service skills, verbal and written communication skills, and mastery in planning and organization
• Proven experience as an executive administrative assistant and excellent communications skills
• Outstanding organizational, prioritization and time management skills. Strong attention to detail and ability to follow through with a high-level of accuracy

How to write Senior Admin Assistant Resume

Senior Admin Assistant role is responsible for interpersonal, computer, organizational, microsoft, outlook, powerpoint, planning, travel, advanced, excel. To write great resume for senior admin assistant job, your resume must include:

• Your contact information
• Work experience
• Skill listing

Contact Information For Senior Admin Assistant Resume

The section contact information is important in your senior admin assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

• First and last name
• Telephone number

Work Experience in Your Senior Admin Assistant Resume

The section work experience is an essential part of your senior admin assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to. This section, however, is not just a list of your previous senior admin assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular senior admin assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Senior Admin Assistant resume experience can include:

• Proven effective negotiation skills; determined and skilled communicator
• Good Excel skills, capable of issuing and maintaining spreadsheets with a good eye for detail
• Highly motivated, enthusiastic, able to juggle multiple tasks and competing priorities. Detail oriented and excellent interpersonal and communication skills
• Solid problem-solving skills and decision making abilities
• Strong computer skills, including word processing, spreadsheets, and presentations
• Strong MS Office skills including Outlook, Word, Excel, and PowerPoint

Education on a Senior Admin Assistant Resume

Make sure to make education a priority on your senior admin assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your senior admin assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

• School you graduated from
• Major/ minor
• Year of graduation
• Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Senior Admin Assistant Resume

When listing skills on your senior admin assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical senior admin assistant skills:

• Possess excellent interpersonal skills – be able to collaborate effectively with others
• Strong verbal and written communication and interpersonal skills. Preference given to candidates with previous technical writing experience
• Strong computer skills, including MS Office (Outlook, Word, Excel, PowerPoint); ability to master other in-house computer applications
• Possess strong organizational skills and be detail oriented
• Possess strong interpersonal skills and the ability to handle multiple projects and substantial work flow under pressure
• Excellent calendar management skills, including the coordination of meetings

List of Typical Experience For a Senior Admin Assistant Resume

Experience for senior admin assistant reg affairs resume.

• Strong verbal and writtten communication skills
• Exceptional customer service skills and proven ability to form networks of individual relationships across the corporation
• Assist with special projects when requested and operate effectively in various
• Strong customer service skills that exhibit the highest ethical standards at all times
• Work professionally with senior leaders, think and work independently, be proactive, handle confidential information and work effectively and efficiently
• Exceptional computer skills (Microsoft Office Suite)
• High level of interpersonal skills to handle sensitive and confidential situations with diplomacy and tact
• Sorts and prioritizes incoming mail and email, handles distribution of reports and other outgoing correspondence. Maintains public mail boxes
• Manages competing priorities associated with supporting multiple team members

Experience For CIB Senior Admin Assistant Zurich Resume

• Experience using Microsoft Office including Word, PowerPoint, and Excel
• Demonstrate discretion when dealing with confidential information
• Experience using Microsoft Outlook to manage others’ complex calendars, schedule meetings, and organize / manage emails
• Current performance level at excellent or outstanding
• Knows and understands informal policies and operates self and surroundings in line with those
• Coordinate multiple calendars and travel arrangements and operate several phone lines. Coordinate appointments internally and externally, on and off-site
• Strong presentation and analytical ability to gather data in an organized and efficient manner and produce reports or presentations
• Answering incoming calls and providing support as required and responding to general requests

Experience For Senior Admin Assistant Gbt Resume

• Meeting support with note taking, running online presentation, and logistics
• Working with IT and Facilities as required (procuring equipment, investigating IT issues)
• Proofreading and editing of RFP’s
• Involving both internal and external clients, departments and companies (including attendance at off-site study
• Preparing and submitting (travel) expenses
• Supporting the management of the EMEA Markets Legal Outside Counsel Billing queue

Experience For Senior Admin Assistant Resume

• Organizing catering, audio/video/webcasts/IT support, and other essential services as needed
• Arranging travel for international and domestic business, preparing expense reports in a timely manner
• Assisting with organizing events and activities of organization initiatives that involve support from other department administrative assistants
• Working with Target India administrative assistants and partners
• Arranging travel, visas and accommodation all over the world
• Liaising with clients, Direct Reports and other staff
• Providing project support to team members of the Legal department
• Providing back-up administrative support to Executive Assistants
• Scheduling meetings for senior management and program staff; coordinates any logistical support for internal/external meetings
• Keeping leader on track throughout their day
• Impacting the plan
• Learning Agility – learns quickly when facing new problems
• Dealing with incoming email and post, corresponding (on behalf of the Executive)
• Producing documents, compiling reports, briefing papers and presentations
• Chasing, adhering to and keeping all deadlines
• Organising meetings/calls, and ensuring the Executive is well prepared for meetings with regards to attachments/reports/documents needed
• Compiling reports and reading documents for grammar and readability, formatting, and data integrity
• Gathering, compiling and reporting on information relevant to supervisor's assignments
• Communicating with internal and external customers and executives, professionally representing the corporation and organization
• Conserve time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information
• Assist team with preparing and updating client-specific reports including building stacking plans, quarterly market reports and lease activity reports
• Schedules appointments and meetings or make travel arrangements for CLSO, evaluating alternatives and making decisions regarding pricing and logistical issues
• Supports Director’s business related needs including but not limited to managing calendars and coordinating travel arrangements
• Coordinate meeting logistics (i.e. catering, meeting materials, etc.)
• Produce monthly and quarterly reporting required by EMEA Markets Legal including matter reporting
• Lead role in planning functional team meetings and events, including proactive agenda creation and distribution of meeting notes
• Coordination of recurring meeting agendas and logistics, and collection and distribution of relevant supporting materials to appropriate attendees
• Manage a dynamic and constantly changing calendar, including scheduling of multi-participant meetings and conference calls
• Manage dynamic and constantly changing calendars, including scheduling of multi-participant meetings and conference calls
• Assist with preparation for customer audits including logistic planning, travel arrangements, agenda, catering
• Schedule meetings and workshops for large groups including arranging meals for attendees and planning business dinners
• Assists in planning, coordinating and implementing department events
• Preparation of leadership documentation / status reporting (Monthly reporting, Town Hall Presentations, etc)
• Facilitate and organize workflow through the supervisor's office, ensuring that all items requiring follow up action are addressed by the supervisor
• Coordinate community involvement, including special projects and annual campaigns (e.g. United Way, Community Giving Program, etc.)
• Flexible, resilient and nimble; comfortable working in “grey areas” that are constantly changing
• Tracks and verifies data using a variety of software to conduct data entry and sorting of information
• Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Excellence: Setting the standard for leading-edge solutions, innovation and continuous improvement
• Manages complex international multi-leg travel, often requiring continuous changes, and rescheduling
• Maintain executive appointment schedule by planning, scheduling meetings, conferences and travel
• Assist managers with team building and culture and serve as the barometer for team morale
• Headcount, Budget and Expense tracking ( ECM reports )
• Produce monthly management reports like key project updates and outlining Manpower
• Manage Charity Giving program meetings/activities
• Create and maintain sensitive department records; using data to prepare letters and memoranda for supervisor's signature

List of Typical Skills For a Senior Admin Assistant Resume

Skills for senior admin assistant reg affairs resume.

• Strong technical skills; understanding of data sources and ability to use systems to acquire the necessary data
• Strong problem solving skills; ability to analyze data and information to understand root cause analysis and solutions
• Strong computer skills, including MS Office (Outlook, Word, Excel, PowerPoint)
• Operate effectively and collaboratively as part of a wider team of assistants both within EMEA Risk and Compliance and wider executive/business stakeholders
• Excellent interpersonal skills for interaction with all levels of employees and external constituents

Skills For CIB Senior Admin Assistant Zurich Resume

• Strong oral and written communication skills, business English, composition, spelling and grammar
• Proofreading and grammar skills are important
• Proactive in building and maintaining strong working relationships that support effective completion of role
• Experience managing multiple tasks with competing priorities
• Has proven experience operating at a senior level within a corporate and fast moving environment

Skills For Senior Admin Assistant Gbt Resume

• Prior experience coordinating both on and off site meetings and/or events and/or webinars
• Strong knowledge and hands-on computer experience. Confident user of Microsoft Office including Word, Excel, PowerPoint
• Travel arrangement experience, with proven success working across time zones
• Experience using Concur, UltiPro and Ariba is strongly desired
• Administrative experience, similar experience, or training
• Equivalent experience; supervisor experience
• Prioritize work and discern when to shift priorities when required
• Proficient skills in Outlook, Word, Excel, PowerPoint, Visio and Adobe Acrobat

Skills For Senior Admin Assistant Resume

• Works closely with VP to effectively understand and meet the needs of multiple leaders and teams
• Prior experience within financial services is preferable but not essential
• Interacts and communicates effectively with all medium and does so with individuals at all levels of the organization
• Time management – uses his/her time effectively and efficiently
• Intermediate to Advanced Microsoft Office skills (Word, Excel, PowerPoint, Access and Outlook)
• High Level of interpersonal skills to handle sensitive and confidential issues
• Circulating agendas and background documents prior to meetings
• Team-oriented approach with experience training, leading and mentoring other individuals
• Experience supporting upper level managers (including: calendar & travel)
• Maintains public mail boxes. Opens sorts and prioritizes incoming mail and email, handles distribution of reports and other outgoing correspondence
• Manage calendars while proactively anticipating challenges and conflicting priorities
• Calendar, (limited) email and voicemail management while proactively anticipating challenges and conflicting priorities
• Good knowledge of computer applications (email, word processing, spreadsheets, presentations, mainframe systems, etc.)
• Demonstrated ability to exercise independent and sound decision making and initiative in assignments
• Experience in setting up teleconferences and/or webcasts
• Experience arranging food orders for meetings
• Experience working in defense customer and aerospace/cyber security industry firm
• Experience managing access and visitors to classified areas
• Flexible, results/action-oriented, ability to adapt to changing priorities
• Experience working as administrative assistant in a fast - paced, corporate environment
• Experience working with global, multicultural resources
• Experience providing administrative support to an executive at the Director level or above
• Experience providing administrative support to several departments
• Experience in an administrative role supporting senior/executive level leaders in a large organization
• Extensive experience working with senior level executives
• Working experience in customer service or related area
• Establishes and maintains excellent working relationships with internal and external guests
• Ales and Marketing Managed Care Experience
• Administrative, similar experience, or training
• Prioritize workload according to volume, urgency, etc
• 3 years of progressively responsible experience in an administrative support capacity
• Knowledge of a full range of administrative processes typically gained through extensive years of experience
• Prioritize work based on immediate business needs in a fast-paced environment
• Prioritize work based on immediate business needs in a fast-paced Digital environment
• Previous administrative support experience internally
• Job requires incumbent to manage changing priorities in an efficient and timely manner
• Administrative Assistant Experience to a Director or a leadership team
• Demonstrated use of standard office administrative practices and procedures, including standard office equipment
• Experience in a geographically dispersed environment, including international
• Experience with Concur travel and expense reporting system
• H.S. Diploma and 6+ years of overall experience
• Maintain confidentiality, work independently and provide excellent customer service
• R. administrative support experience
• Prioritize and manage multiple projects simultaneously and to follow through on issues in a timely manner
• Successful previous administrative experience required
• Professional Certification and/or documented experience with senior leaders/executives, people managers, internal customers and administrative suppliers
• Related work, administrative and technical support experience
• Administrative or technical support experience
• Admin work experience
• Equivalent experience

List of Typical Responsibilities For a Senior Admin Assistant Resume

Responsibilities for senior admin assistant reg affairs resume.

• Maintain frequently changing calendar through Outlook and understand manager’s priorities to effectively manage schedule. Ensure proactive resolution of scheduling conflicts
• Coordinate appointments and meetings including meeting logistics (conference room, video conference or phone conference), document preparation. Ensure manager is prepared for all meetings with necessary materials
• Quickly prioritize and pivot based on changing needs of the leaders and teams
• Prioritizes schedule and strives to make the best use of time to ensure all assignments are completed on time
• Planning and managing complex travel arrangements
• Maintain email distribution lists; and manage department onboarding requests (inclusive of granting and maintaining access)
• Organize meeting/conference calls, off-sites, town-halls etc.managing the end to end logistic arrangements
• Provide support in the preparation of division presentations and event planning

Responsibilities For CIB Senior Admin Assistant Zurich Resume

• Handle multiple tasks and balance fluctuating workload
• Lead role in planning team meetings and events
• Responsible for budget reconciliation, expense management, and yearly budget planning
• A change agent and point of contact for key projects and significant changes affecting the team
• BSL point of contact for onboarding
• Room bookings – Telepresence, conference rooms, dial-in etc. keeping all participants in scope irrespective of locations globally
• Facilitate invoice processing, expense submission and bill payments
• Oversee administrative procedures and suggesting improvements

Responsibilities For Senior Admin Assistant Gbt Resume

• Manage central email distribution lists and ensuring they are updated periodically
• Lead planning of team meetings and events
• Responsible for making domestic and (frequent) international travel arrangements
• Collaborate with fellow admins to keep work moving forward
• Display enterprise understanding and ability to work with broad array of function leaders
• Aid in training new Administrative Assistants

Responsibilities For Senior Admin Assistant Resume

• Be well-versed with office equipment (e.g., copiers, conference room equipment, binding machine, etc.)
• Management of the EMEA Compliance internal tracking system for external Regulatory meetings ensure all meetings are recorded correctly
• The production and management of the external Regulators meeting schedule for senior management review
• Proactively liaise with attendees for meeting notes and actions from external Regulatory meetings
• The role of Business Recovery Co-ordinator for EMEA Compliance ensuring all plans are compliant and fit for purpose
• Increasing responsibilities in administrative and executive level support
• Assist with team-building initiatives
• Interview potential Administrative Assistant candidates and provide input into hiring decisions
• Manage travel, car rental, functions, catering arrangement
• Organise staff events, coordinate office meetings and catering arrangements
• Assist in ad-hoc reports, special projects as needed
• Assist and fill in for other CBORC support staff
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint, Visio)
• Provide assistance to Corporate Strategy and Business Development as required
• Work closely with executive administrative assistants to coordinate activities across the A&T division with enterprise events
• Independently research, compile data and compose both routine and non-routine correspondence, reports and
• Proficiency in Outlook, Word, Excel, Access, PowerPoint and Visio
• Work well with all levels of team members throughout Target Corporation
• Schedule meetings, coordinate travel arrangements, and maintain appointment calendars on behalf of department managers or supervisors
• Respond to inquiries from internal and external customers that do not require the supervisor's attention
• Refer complex or highly sensitive issues to the supervisor
• Convey supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf
• Order office supplies and maintain the mailroom
• When manager is on travel or out of office takes the initiative to review, prioritizes and makes decisions as to what is routine and critical correspondence. and email. Responds to routine items and forwards urgent issues to appropriate individuals
• Maintains and prepares a variety of interview reports (interview schedules, applicant summaries, etc.) for applicants
• Monitors and prepares deposit monies for all programs received by Student Business Services (i.e. E-Commerce, checks, money orders, etc.)
• Proactively anticipates needs of leaders and teams
• High level of interdependence and ability to navigate in ambiguity
• Calendar, email, travel, and voicemail management
• Own and drive agenda and content for leaders all-team meetings and staff meetings with minimal instruction
• Deliver a brand experience for the guest by assisting with concerns that are escalated to district level in a manner that is friendly, positive and solution oriented
• Ensure all guest and team member issues are resolved in an efficient and timely manner
• Task oriented, organized with the ability to manage multiple tasks
• Work well with all levels of team members throughout Target
• To provide professional secretarial/administrative support to the EMEA Head of Markets Legal and other members of the EMEA Markets Legal team
• Data entry into Property Inventory System
• Business travel arrangements - Travel & Expense processing & reconciliation, travel document arrangements, scheduling, organizing and setting up meetings remotely when the MD is on tour
• Help lead and drive horizontal CCB initiatives for a team size of 2,000+ employees in Bangalore
• Help plan end to end logistics and related activities for internal and external stakeholder/visitor meetings
• Help lead and plan large scale employee engagement activities across the location
• Work closely with vendors from hospitality, airline, food/beverages and other related industries
• As a senior EA set the example for other administrative assistants and leverage/guide/coach them for site wide administrative activities
• Self-starter with the ability to work in a sometimes pressurized environment
• Coordination of enterprise event logistics management
• Interact with all levels of internal global team members and external partners
• Work collaboratively with other administrative assistants
• Work well with all levels of team members domestically and globally, throughout Target Corporation
• Supporting the healthy team culture along with leaders by ensuring smooth logistical onboarding of new team members to the team, assisting with planning for team offsite meetings and surfacing areas of potential improvement to leadership
• Plan domestic and international travel
• Represent Leader's brand to both internal and external partners
• Drive weekly business reviews and staff meetings
• Manage proxy responsibilities for myHR, myPATH, ARIBA and expense system approvals

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