phd student work

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Is it possible to work full time and complete a PhD?

Is it achievable to perform a doctorate while working in a private company (not in college) full time (8 hours per day, 5 days per week)? Or is it too much work or stress?

• 16 Is the work in the private company research for the PhD, or completely unrelated? –  gerrit Mar 20, 2013 at 9:57
• 2 completely unrelated. –  Lobo Mar 20, 2013 at 9:58

17 Answers 17

Each situation is different, and it might be hard to generalise, but roughly speaking, you can see a PhD thesis as requiring about 3-4 years working full time. For some people it might be a bit less, for others a bit more, but that's a good average. In addition, a PhD includes of course "technical" work, but also "academic training", such as learning how to write a paper/thesis, presenting papers at conferences, supervising students, etc.

Now, two cases are possible: either you already have some technical material from past work (e.g., you've been working 20 years in industry), in which case you have already completed some of the 3-4 years, and you mostly need to focus on how to output your work; or you don't, in which case, you still need to complete all of the work.

I've known some people in the first case, and they managed to do a PhD while working full-time. They would usually come in half a day per week (in agreement with their company), and work at home in the evening. In the second case, it seems unrealistic to do both a full time job and a full time PhD. In some fields, you might be able to do a PhD over 7, 8 or even more years (I've heard about someone in history who wrote his PhD in 7 years, while working full time as a school teacher in the mean time), but it might not be the case everywhere.

In addition to Daniel's answer, and including Sylvain's comment, I'd add that some French universities forbid starting a PhD without having some source of income, either through some funding or through a full-time job. Most funding forbid to have a full time job on the side, and if your full-time job is completely unrelated to your PhD topic, then you might have the green light from the administration, but not from the academic institution in charge of the PhD programs.

EDIT: I somehow forgot to mention that the indicated amount time in my answer concerns good PhD, and by good, I mean a PhD that will allow you to get a job in academia afterwards, which mean not only getting the degree, but also getting good publications, good collaborations, good reference letters, etc. If you only care about the title, then you might find some universities happy to make you pay tuition fees to deliver you a diploma after a few years. If you want to go to academia later, then you need to be a junior researcher for a few years, in order to demonstrate that you might be worth hiring as a confirmed researched , and then later as a senior researcher .

• 2 In France, a full time job can be considered a PhD funding. What is forbidden is to do a PhD without a funding or being paid. –  Sylvain Peyronnet Mar 20, 2013 at 17:27
• @SylvainPeyronnet: I meant you can't have a public funding on top of a full time job. At least, that was the rule when I got mine :) –  user102 Mar 20, 2013 at 17:29
• 1 That's still true, you cannot have a funding if you are paid elsewhere. –  Sylvain Peyronnet Mar 20, 2013 at 17:31
• @SylvainPeyronnet: If you were to use your full-time job as a source of funding, do you need to justify it? Or could you for instance work in a restaurant and do a PhD in CS at the same time? –  user102 Mar 20, 2013 at 17:34
• 1 From the administrative point of view, you can : you just have to prove that you will not be without income. But the doctoral school may be difficult to convince. –  Sylvain Peyronnet Mar 20, 2013 at 17:48

I am doing that right now. I have a full time job and am working on a PhD in Computer Science. It is definitely possible, but has been the hardest experience of my life. I am past the hardest part and am wrapping up my first publication. I've also been at it for 3 years (already had my masters degree), so it's taken me much longer to get to this point than it would be for a full time student.

It has been extremely stressful and you can kiss your life outside of work+school goodbye. You will also need to be very good with time management and be aware that over the course of several years, there will be life events that pull you away from school.

When I was deciding whether or not to do it, I vastly underestimated the amount of time and energy required. I'm very glad I stuck with it so far, but I have to say, if I had an accurate picture of the workload I probably would have opted against it.

You need a huge amount of dedication to the goal in order to pull this off. If you have only a casual interest in the degree, then you will probably fail. I think I remember somewhere that the graduation rate for PhD's is around 50/50. Add a full time job on that and the odds are against you. But it is absolutely possible to overcome that with enough effort.

• 16 I would +1 what Nick said. A full time PhD and a full time job is like having two full time jobs. It's very probable to say goodbye to your social life for years. If you live in a relationship, I'd strongly advise to reconsider it as there is a danger to emotionally lose more than what actual benefit it may bring you. –  András Hummer Mar 20, 2013 at 16:30
• :) I'm at the same point as you are, and to make things works my graduation (Law) is very different from the PhD (Computer Science)... –  woliveirajr Mar 21, 2013 at 13:22
• 3 Similar to Nick I am finishing up a Ph.D. in Computer Science. 7 years in and ABD and I've finally admitted I can't be the parent I want to be, the student I want to be, and the worker I want to be all at the same time. It's a sacrifice and I am fortunate enough that at this time I am able to sacrifice the full time work. A full time Ph.D. takes a toll on your health, social life, relationships, family, etc. Compound that with full time work especially in a salaried field. I've seen some people be more successful with paid summer internships. Depends on the industry. –  cs_alumnus Mar 13, 2017 at 18:47
• If you have done job+phd together, does it plays a negative role if you want to stay in Academia as a postdoc? –  Gautam Shahi Mar 11, 2020 at 0:29
• I'm working on a Ph.D. in Technology as well, working full-time. Challenging but possible. Time management is critical to success. You must be willing to sacrifice your daily desires in favor of the long-term goal. –  Thomas Sep 22, 2023 at 11:59

Virtually Impossible .

Doing a PhD is a full-time job that requires vast amounts of commitment in terms of mental effort and time. If the PhD research comes in number two position, then the results will never be very good. Also, not being available in the department to interact with your colleagues and supervisor will severely reduce the benefits you gain from the experience. Even if you finished the PhD, it may not be really worth anything, because you won't have been able to fully commit to doing it well.

On the other hand, you may have staggering genius and be ridiculously productive and have a fountain of energy, and then it should be doable.

• 13 IMHO, if one has staggering genius and is ridiculously productive, then one can probably find a better use of one's time. –  emory Mar 20, 2013 at 12:00
• 7 I love the last sentence... "staggering genius and ..." :) –  paul garrett Mar 20, 2013 at 13:32
• 2 You seem to be implying that German politicians are either staggering geniuses or they are huge frauds . –  Konrad Rudolph Mar 21, 2013 at 12:57
• 6 @KonradRudolph: Indeed, there is another path to a PhD my answer did not consider. –  Dave Clarke Mar 21, 2013 at 13:01
• I know people who have done it. Software engineers working full-time while working towards their Ph.D. on the subject. It helps tremendously when one's line of work aligns with a particular line of research. That most software engineering gigs are quite flexible in scheduling, it also helps. YMMV in other fields, though. –  luis.espinal Jan 14, 2020 at 20:34

The big question here is what you mean by "completing a PhD". At one extreme, there's completing a minimal PhD: choosing the least demanding school that offers a PhD in your field, finding a flexible advisor, and doing only what is absolutely required to get the degree. This could be worth doing in certain circumstances: to develop greater expertise in a personal interest, or for certain sorts of career benefits. (For example, in the U.S. high school teachers with doctorates often receive extra pay, but they are not expected to do any research or really make use of the degree, so there is no need to write an outstanding dissertation.) Completing a minimal PhD can certainly be done while working full time in an unrelated job, if you are very diligent. That's a big if, though. The danger of working full time is that you won't make progress without constant effort. If you slack off or become distracted from your dissertation, nobody will complain since it's not your real job, and you can easily let months or years go by with very little progress. This is a common pattern, with an enthusiastic start that gradually trails off and never actually leads to a completed dissertation.

At the other extreme, you might aim to become a well-known researcher and have an academic career at a top university or industrial research lab. This requires doing far more than the minimal requirements, which is almost impossible while spending 40 hours per week on something else, since you'll be competing against people who are similarly talented and hard working but have an extra 2000 hours per year. It's possible in principle, if you are really exceptional, but most people will just find it too difficult to catch up. For example, imagine a competitor who spends 60 hours per week for 5 years on a PhD. If you can spend only 20 hours after work, it will take you 15 years to put in the same number of hours. Even if you do this, you won't really be in as good a position, since many of your hours will have been spent 10-15 years ago and won't reflect recent research trends. The only way to catch up is to work harder or more efficiently than your competition, and that's difficult if you are competing against the smartest, most diligent people in your field.

Most paths lie somewhere between these extremes, but generally closer to the second case (since all academic or research jobs are very competitive). I would not recommend holding a full-time job while working on a PhD unless you have very modest goals for what you intend to do with the PhD.

The universities that I am familiar with in the US and UK have regulations about the number of hours that can be worked for full time students. These rules would prevent you from being both a full time PhD student and having a full time job.

For example, the UPenn Psychology policy states:

The Department expects full time effort in return for its support during the five years of the program. Thus, students may not engage in outside employment while on departmental support.

and the MIT policy states:

The student interested in working part time off campus, and who is a US citizen or permanent resident, should first speak to his or her research advisor about the nature of the proposed work. The advisor must be assured that the work will not compromise the time that the student is expected to devote to research at MIT, and that the outside work does not compromise or infringe upon patent or intellectual property rights related to the student’s MIT research. The student also must ensure that the outside work does not violate any departmental policy.

There are many universities that take part time PhD students and expect them to be working full time. So yes, one can get a PhD while working full time, but as for the second part of the question

It can be too much work, stress, etc.?

Not only can it be, it likely will be. This is equally true for both full time students without family commitments and part time students with other work and family commitments.

• Along the lines of number of hours, many scholarships, RA-ships, and other sources of funding for students are conditional that the student works a maximum number of hours at a job per week (often 10 or 20). In other words, if you work more than 20 hours a week, you become ineligible for many scholarships and fellowships and therefore will need to start paying for school from your pocket. –  Irwin Mar 20, 2013 at 17:02
• 1 Really? I don't know any university in the US that restricts outside employment for domestic PhD students as a matter of policy. Mine doesn't. (International students are restricted by US law per the terms of the student visa.) –  ff524 Dec 31, 2014 at 5:20
• 1 @ff524 I edited the answer to include links to the two universities I am most familiar with. –  StrongBad Dec 31, 2014 at 9:14
• @ff524 All of the programs I applied to did not allow you to work outside of your graduate work position (e.g. teaching assistant, research) and it is in contract and the handbook. I am sure there are nuances between each school, but the general idea is that the hours expected from you between coursework and your graduate work position put you at full time, and to do any more work than this would overload the student. If you are not taking on funding via your work position, you can work. This might have to do with the fact that each school had a union that negotiated these terms. –  theoreticool Oct 8, 2018 at 5:08

I have done it and do not recommend it. While I did not require an extension of the time required, working a full-time job will generally prevent you from travelling to conferences and from establishing contacts essential for success. You are more likely to end up in a backwater than a vital research area. You become less identified with your research than with your work, which in my case is involves specializations often considered necessary within academia and which are remunerated well outside of academia, but which have low academic value themselves. It has been a struggle changing this perceived identification--I might as well attempt to retrain Pavlov's dogs.

Consider yourself fortunate to have access to academia.stackexchange.com. My relatives were unaware of the commitments involved and provided well-meaning but uninformed advice ("you're smart enough"), not recognizing that scheduling has to be considered independently of ability, effort and experience [see Decio Coviello, Andrea Ichino and Nicola Persico. Don't Spread Yourself Too Thin: The Impact of Task Juggling on Workers' Speed of Job Completion NBER Working Paper No. 16502]. Employers often don't recognize or choose not to recognize the independence of these factors either, so I cannot blame my relatives for bad advice. Most of all I blame myself. I am not proud of the outcome. I had published a paper in the beginning in graduate school, but left the field. It was a mistake not to build on early successes, but the distractions of full-time work made it difficult to absorb the right lessons at the right time.

I was able to complete my PhD while working full time as a consultant. Based on that experience ...

Have a mentor that's done it, preferably one at the school you're thinking about attending. A lot of the 'for profits' have very interesting models for keeping students on track. For me, it was someone who remains an important mentor in my life. Prior to applying, I spoke with her and she mentioned she earned her PhD while working full time as a consultant and then provided some sound advice and encouragement.

Some programs do a better job then others at scheduling graduate level courses so they don't conflict with normal working hours. You might have better luck with a metropolitan university or one that accommodates non-traditional learners.

There is a trade off related to there only being 24 hours in a day. The university experience includes many talks and presentations that enrich all scholars, whether or not the scholarship being presented relates to your area of expertise. The more flexibility you can find in your work schedule to take advantage of these unique opportunities the better you'll be for it.

Plan 2-3 hours out of class for every hour in class except during final project time. Then, plan lots more. Also, the academic calendar and many industry calendars are tied in subtle manners. The client wanting a project completed before everyone goes on varying summer breaks means extra work during final project time for classes.

Have a fairly good idea of what you want to study and/or who you would like to study with sooner rather then later. Find out which professors are able to graduate their students in a timely manner. A lot of time can be spent trying to figure out what you want to write about, and that is time that could be spent either writing or working towards the end goal of graduation with PhD and job still intact.

Have a detailed plan/schedule for your day once you transition from classwork to dissertation work. Practice the plan the last semester you're taking classes. Stick to the plan, even when the alarm goes off at 4am and you were up until 2 taking care of something else.

Some might be luckier, but for me, for both my master's thesis and my PhD dissertation, I had to scale my work hours way back - 6 months for Masters and 12 months for PhD - to be able to produce work at the level I was demanding of myself. This is something that needs to be planned for re material needs.

If you have responsibilities to others (spouse, parents, significant others, kids, some combination of) make sure they're on board as well. I am grateful for the 2 am bottles fed to children as I read through thousands of lines of code because I was up anyway. I'm also forever grateful to my teachers and committee members who understood the work-school-life balance issues and worked with me to be as helpful as was fair.

Finally, know there are a lot of us that viewed earning a PhD as an important milestone in the senior part of our careers. For me, it led to a teaching position in a regional public university that was more rewarding and fun then I had imagined. Hang in there, take it a day at a time, and enjoy what you're learning. Best of luck!

I'm doing it now. The big issue for me was learning how to balance school work with the rest of my life. That's something that needs some thought prior to beginning your program.

Make sure your significant other is TRULY onboard. School takes a lot of time, and resentment can build, if otherwise.

Know how much you can take. I was taking two courses a semester in order to satisfy a university requirement. It was killing me. I'm only taking one course a semester now, but I'm much happier than I was.

Understand how long your coursework stays valid. Coursework only lasts for several years, so plan accordingly.

Make sure your faculty will give you the attention that a full-time student receives. In some programs, part-timers are second-class citizens. Not good.

Try and graduate prior to the fall semester. Appointments usually begin at the beginning of the fall (winter) term. Don't want to wait too long for a position to show up.

That's possible in some fields, impossible in others

I am in TCS, and I know of several high school teachers who obtained a PhD in TCS after a few years. Basically, they were able to work 1 full day on week-end for their research + a few hours during the week. Of course they needed more than 3 years to graduate, but this is possible.

My wife is in history/archeology, and many (more than half of them) PhD students work full-time in library or other places since there are very few fundings. We have friends who graduated after 10 years. In this field it is difficult for those who work full-time in a place unrelated to their studies since access to old sources is needed for doing research. Most of these students took their holidays to go to libraries/museums/field archeology places in foreign countries.

I have relatives in plant biology and in animal biology. It is impossible to complete a PhD in these fields without working full time in a lab. Indeed, most of the time is spent in doing heavy experiments, with living things, which means being available when needed.

During the first year of my doctoral studies I had no departmental support and kept myself indoors and fed by working about 2.5 part-time jobs.

Put bluntly that situation was not sustainable: it was physically wearing me down notwithstanding that I did nothing but work, study, eat and sleep.

Moreover, later in my studies I needed to devote more time to school than I did that first year. Perhaps there are exceptional individuals that could manage it, but if you are merely smart and productive you should not count on managing.

• 1 Your story is very enlightening. –  Lobo Mar 20, 2013 at 17:01

Possible: yes - I personally know two persons who did it. The question is if YOU can do it, not if its possible. If you want to finish your PhD, I'm sure you will somehow get the time to finish. But if you are doing your PhD just to get the title, then you will probably not finish it.

Edit: After 7 years, the last 4.5 of them working full a full time job and raising 4 kids, I managed to finish my PhD. So yes, it's possible :-)

Definitely possible, with a bit of planning and scheduling.

I am in the field of atmospheric physics - my research involved a considerable amount of experimental work and field studies, my timetable and deadlines have been and still is (as I am just completing the research) largely based on a full time equivalent . My full time job is, for the most part, unrelated (high school teaching). I know it has worked, because I am finishing my PhD and have been published multiple times before schedule (2.5 years).

What I have found is that I had to have an 'adaptable' schedule, as things changed week by week. My tasks were broken into

• long term, or semester goals, these were decided at the beginning of each semester.
• weekly goals, the smaller steps that make up the long term goals.

Making contingency plans for the weekly goals is beneficial, for if something goes wrong, there is always a backup.

Make absolutely certain your supervisors/advisors fully understand what your duties are in your paid job and what time requirements are needed. Also, what I found worked was making my workplace aware of the study commitments.

What may sound counterintuitive is to give yourself regular study-breaks - once again, be adaptable in this.

It is possible, as this is how I did my PhD - but it really depends on what subject area you do.

I had a fulltime job (and a part time one as well) - so was working for a combined 44 hours a week. I can say, looking back, it is very hard work, but can be very rewarding .

I would do my work and set aside 3 nights per week (when I wasn't working the 2nd job) for about 3-6 hours in the evening. Also, by the nature of my PhD, I worked on it over the weekend (usually between 25-40 hours a week).

A few things I found helped - A genuine and in-depth love for the subject is extremely important.

Other things that workd for me were:

• Making weekly goals
• Making both my workplace and university adviser aware of what I was doing (I was fortunate that both were supportive).
• Giving myself some time off (every 4th weekend, I did something else).
• Communication when things started to get on top of me.
• Maintaining adequate sleeping, eating and exercise patterns.
• Making time for friends and family - even had a regular poker and chess night.

Also, I coincided some of my leave requests with conferences and meetings with the advisor at the lab (not all the leave time though).

An added bonus are transferable skills gained from the research that can benefit your job, and vice versa - examples can include: time and resource management, research skills etc

My stress levels weren't particularly high at all - but that, of course, won't be the case with everyone.

• 1 I have a high school peer who is preparing for finishing his PhD in Computer Science, while working in a full time job as a manager at Oracle, so it is possible for some fields. –  Nikey Mike Apr 27, 2017 at 10:49

That heavily depends on your PhD mode, if you have to attend classes it would almost impossible, if your PhD just a research then that will be between you and your supervisor unless the university is hiring you as a full-time researcher, I am working on my M.Sc. the first year I had to attend classes and it was impossible to find job, even my part-time job at the time was hard to handle, however, once I've started my research phase recently, I could find a full-time job which I'm starting tomorrow.

Yes it is possible. Just passed my Viva in the last week after submitting at the end of September. I found that in the lead into submitting that I was almost full-time working on the thesis. This may just the way it is or down to my poor time management in the build up. If possible store up your holiday days to use for this final write up period. In the last month I was probably working a day and a half and doing my thesis write up ever other waking hour.

I would hope that it is not impossible as currently I am in the third year of my part-time PhD and hope to complete it.

Some background info:

• I work full-time 5 days a week (9 to 5)
• PhD is in History (completely unrelated to my work)
• PhD is self funded

A number of factors need to be considered for what I think you'll need to be sucessful in obtaining a PhD.

• Time Management. You will need to have a fairly regimented time plan that you can stick to so as to ensure a steady workflow. Just to sum up my weekly time spent on my PhD (and this can always vary depending on other commitments.) About 4 nights a week 6pm to about 10.30pm, Saturday 11am to about 10pm and Sunday about 1pm to 7.30pm.
• Regular meeting with your supervisor. In my own experience about once every 4-5 weeks is enough. A good hour meeting can really refocus your work and every 4-5 weeks means you don't go to long procrastinating or mulling over an idea. Also in this time frame would also have sent a couple of emails. Also I work in a family business so this also gives me the flexibility to be able to arrange meetings with my Supervisor at working hours times.
• Get writing as early as possible. In my first year I had got down about 15,000 words of a draft thesis. Now at the end of the day I may half of that in the final thesis it is a good habit to get into. Set yourself weekly, monthly targets. Sometimes you might get sidetracked, like if you have to prepare a conference paper etc but writing early and often can keep you motivated.
• Be prepared to make sacrifices. For example my last 4 holidays were either solely for research or a mix of holidays and research. (I shouldn't complain too much as I was able to go abroad for these trips.) Also though you are probable going to see less of family etc.
• But also be prepared to take some time off. Don't feel guilty if you go for a night out with friends or take a weekend away from it all. Sometimes you will come back to your PhD work rejuvenated from the time off.
• Don't underestimate the support of your family, friends and colleagues. Most people will want you to succeed and will give you much moral and practical support along the way.

Is it too much work and stress?

It is definably a lot of work, but I would like to think so far it is not to much work. Be aware that your university will possibly have many support structures in place for PhD students. Every year my university run workshops on time management, dealing with stress, how to write a thesis etc. Personally I don't think the stress would be any more than say working 2 jobs but that said I think everyone deals with stress differently.

• Usually we refrain from putting editing comments like “edited” or “update” into an Answer, since StackExchange’s software tracks the changes you make with edits anyway. –  nick012000 Dec 17, 2019 at 21:37
• @nick012000 Good point. Have updated (pun intented!) answer. –  gman Dec 18, 2019 at 14:08

It is possible. But the actual benefit you get from your PhD program is correlated with time spent.

A PhD is not only a title. In the process of obtaining a PhD, you get opportunities for studying a particular topic in-depth, establishing yourself as a member of a particular community of scholars (e.g. by publishing in certain journals or going to certain conferences), acquiring ancillary know-how relevant for an academic professional, etc.

You might complete a PhD program and earn the title, without gaining these other qualifications. And that may be good for you. But when it comes to, for example, landing an academic job, you may be competing with people who have invested more in their development as academic professionals.

This will depend on your program and the policies associated with it. At least where I go for undergraduate studies, it is not allowed because being a PhD student is a full time job and having two full time jobs concurrently would make your life a living hell.

But , there are exceptions. There is this one student who was literally the smartest human being I've seen, who came for undergrad, finishing a double major in only two years, then went straight to being a Computer Engineering PhD student at the same school. He's so madman smart to the point that the department granted him an extension, allowing him to work a full-time job at a local software company in addition to pursuing his PhD because he's so bright even for a PhD student.

Unless you are that type of madman smart, I would take the peanuts style of living for the sake of preserving sanity. But maybe you might be that type of exceptional.

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How PhD Students Get Paid

The most common questions (and biggest misconceptions) about getting a PhD revolve around money. Maybe you’ve heard that PhD students get paid just to study, or maybe you’ve even heard that PhD students don’t get paid at all.

It makes sense — how you make money as a PhD student is different from most other career routes, and the process can be highly variable depending on your school, discipline and research interests. 

D o PhD students get paid?

Most of the time the answer is yes. PhD programs that don’t offer some form of compensation, like stipends, tuition remission or assistantships, are rare but they do exist. On the other hand, some programs, like a PhD in Economics , are so competitive that unpaid programs are virtually unheard of. 

To help you gain a better understanding of PhD funding and decide if getting a PhD is worth it for you, here are some of the most common examples of how PhD students are paid. 

PhD Stipends

Most PhD programs expect students to study full-time. In exchange, they’re usually offered a stipend — a fixed sum of money paid as a salary — to cover the cost of housing and other living expenses. How much you get as a stipend depends on your university, but a range for the average PhD stipend is usually between $20,000 - $30,000 per year.  

In some cases, your stipend will be contingent upon an assistantship.

Assistantships

A PhD assistantship usually falls into one of two categories: research or teaching. 

For research assistantships , faculty generally determine who and how many assistants they need to complete their research and provide funding for those assistants through their own research grants from outside organizations. 

A teaching assistantship is usually arranged through your university and involves teaching an undergraduate or other class. Assistantships allow graduate students to gain valuable experience leading a classroom, and helps to balance out the university’s stipend costs. 

Fellowships

Fellowships provide financial support for PhD students, usually without the teaching or research requirement of an assistantship. The requirements and conditions vary depending on the discipline, but fellowships are generally merit based and can be highly competitive. Fellowships usually cover at least the cost of your PhD tuition , but some may even pay for scholarly extracurricular activities, like trips, projects or presentations. 

Fellowships can be offered through your university or department as well as outside sources. 

Part-time Employment

PhD candidates don’t commonly have additional employment during their course of study, but it is possible depending on your discipline and the rigor of your program. Flexible, low-demand jobs like freelance writing or tutoring can be a natural fit for many PhD students, and might be flexible enough to balance along with your coursework. 

All in all, it’s fair to say that though the form of payment may be unfamiliar, PhD students do in fact get paid. But keep in mind that while most PhD programs offer some kind of funding for students, it’s not guaranteed. 

Want to know more about how to pay for a PhD ? Explore our Guide to Choosing and Applying for PhD Programs . 

Learn more about

doctoral degrees at SMU, and how you can choose the right program and thrive in it, in our Guide to Getting a PhD.

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6 Ways to Earn Additional Income as a PhD Student

By ProFellow Founder Dr. Vicki Johnson

Getting a PhD often means sacrificing a full salary for several years as you study. Even if you are fully funded and receive a full-tuition scholarship and annual living stipend, graduate student stipends are usually just enough to help you get by. Many students will want – or need – to supplement their student income to be able to live in areas with a high cost of living, pay for childcare, contribute to retirement, and travel while they are finishing their degree. The good news is, full-time graduate students, especially those in the dissertation stage of their degree, have quite a bit of autonomy to be able to work part-time and make more income (even if outside, part-time work is discouraged by the university – my advice is, do what you need to do!).

While I was a full-time PhD student–and international student at that–I was able to increase my income in several ways over the course of my studies. Here are six practical ways that you can earn additional income as a PhD student.

1. Fellowships

There are a wide variety of academic and professional fellowships that offer funding that can increase your income as a graduate student. Some fellowships can be used on top of your existing funding or student Assistantship income. To find fellowships, you can search our database of more than 1,300 fellowships programs here ! Here are a few of your options.

Research Fellowships: These fellowships can provide funding for your dissertation or thesis research, or research you may be doing as an extracurricular activity while you are a student. The funding typically supports you directly and often will provide funding to cover materials, travel expenses and professional development. Check out:

• 20 Research Fellowships in Europe for Current Doctoral Students
• 12 Multi-Country Research Fellowships
• 17 Fellowships in Asia For Early Doctoral Students
• 30 Dissertation Research Fellowships for Doctoral Students
• 26 STEM Graduate Fellowships for Minorities and Women
• 10 Short-Term Fellowships for Research Abroad

Language Study Fellowships: If you are studying a language or would benefit from foreign language immersion to complete your dissertation research, there is funding for this goal! Check out:

• 9 Language Study Fellowships for Undergraduates and Graduates
• 30 Alternatives to the 2021-2022 Fulbright US Scholar Grant

Summer Fellowships: These 2-week to 3-month long fellowships can help you gain valuable research or professional experience while you are a student during your summers. Do NOT miss an opportunity to pursue summer fellowships while you are a student (especially if your funding package does not offer summer funding!). Check out:

• Top 10 Summer Fellowships of 2021
• 7 Summer Social Justice Fellowships
• 32 Summer Fellowships in Europe for U.S. Citizens

Project-Based Fellowships : There are also a wide range of project-based fellowships that would fund you to execute a project that aligns with the funding bodies’ mission. One of these awards might be in alignment, or directly fund, some element of your dissertation research!

• 10 Fellowships for Independent Scholars Around the World
• 24 Fellowships in the UK for Graduates and Researchers
• 19 Fellowships for a Self-Designed Project Abroad

2. On-campus jobs

Most universities offer part-time jobs on campus which might have the benefit of some tuition remission that, in turn, increases your overall income. For graduate students, there are often research or teaching assistantship options that fit in with your degree really well. If those opportunities are not available, there are likely administrative roles that need to be filled.

Many schools have websites that list their job openings, but you can also speak with your advisor or other students to learn about the possibilities of taking on a part-time job on campus.

3. Cash-based part-time jobs

Simple cash-based part-time jobs like tutoring and babysitting can be an easy way to supplement your income without having a set time commitment or a lot of extra responsibilities. I did a little night-time babysitting as a graduate student, and often I was able to study while the children slept! Likewise, a friend of mine who was studying Music would play piano at weddings and other events and give piano lessons to supplement her income. I’ve also seen fellow graduate students check in on the elderly, paint houses, help organize events, and more – see where there is a need and get creative with your time!

4. Freelance work

While I was a PhD student, I was able to land a number of paid projects and gigs online as a freelancer. Upwork and Fiverr are freelance platforms with a vast number of one-off and recurring online gigs for academic writers and copy-editors – roles where you can flex your skills in your free time! If you have other highly sought-after skills like graphic design, coding, marketing, or sales, even more opportunities are available to you.

Freelancing can help you make a higher wage than you would at another type of work because you are providing a more niche service, and Upwork allows you to freelance without the burden of getting an independent business license, hounding clients to pay, and creating complex legal documents or contracts. While it can take a few clients to find your footing, it can be a lucrative way to pass your free time and even lead to full-time job opportunities down the road.

5. Consulting work

Because I had a robust professional network from my 15 years of work experience, while I was a PhD student, I was able to reach out to my network and land several paid consulting opportunities with nonprofits and government agencies. If you have a strong network too, don’t miss this opportunity to let your former colleagues know you are in the market for consulting gigs. Depending on your level of work and research experience, you can command an hourly rate of $50 to more than $200/per hour (make sure you research what your competitive rate can be before starting on this process). Keep in mind that taxes and other expenses may be taken out of your income and prepare accordingly. 

6. Help faculty prepare grant applications

While I was a PhD student, I also contributed to large research grant applications spearheaded by my PhD supervisor. When he landed some of those grants, he was able to subcontract me for work that supported the execution of the grant, such as the data collection, coding of the data, and the write-up. Ask your PhD supervisor if there are opportunities for you to help them prepare a large grant application, with the end goal of helping you achieve more funding. 

Increasing your income as a graduate student often begins with being fully-funded in the first place! Many graduate schools fully funded all or most of their PhD students, and ProFellow lists over 1,000+ fully funded programs in more than 60 disciplines in our free Directory of Fully Funded Graduate Programs and Full Funding Awards . Get your copy today!

© Victoria Johnson / ProFellow, LLC 2021, all rights reserved

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Do you get paid to do a PhD?

Study tips Published 17 Jun, 2022  ·  4-minute read

A PhD is a time-consuming gig. Planning, research and writing can easily fill the hours of your typical 9-5 job. But do PhD students get paid?

Yes and no.

Yes, you can secure a scholarship that provides a living stipend, which means you’ll receive a fortnightly allowance. No, it isn’t typically as much as you could expect from an entry-level, full-time salary straight out of your undergrad studies – but for many people, it is tax free. You can also supplement the living stipend with a top-up scholarship if you’re eligible.

There are a variety of ways to make a PhD work for you financially. Scholarships are the key component to this and can cover both tuition and living costs.

Let’s explore how you can secure a scholarship to help with day-to-day living expenses such as food, accommodation and bills while you complete your PhD.

How can you get paid to do a PhD?

There are 2 key types of scholarships you need to consider when undertaking your PhD:

• living stipend
• tuition scholarship

At UQ, the main scholarship program is called Graduate School Scholarships (UQGSS) – it covers the cost of your PhD tuition fees and provides a living stipend to cover the cost of living expenses while you carry out your PhD.

Another major program of scholarships at UQ are earmarked scholarships, which include both a living stipend and a tuition scholarship. Whether you’re eligible for this type of scholarship depends on the type of PhD you undertake – find out more about earmarked scholarships .

Living stipend

The UQGSS living stipend and tuition scholarship will help you cover cost-of-living expenses while you carry out your PhD. This scholarship:

• is open to both domestic and international postgraduate research students
• is inclusive of all study areas
• covers a 3.5-year period , with the possibility of an extension
• is only available to full-time students (with the exception of part-time students with special circumstances )
• provides  $35,000 a year (tax free) living stipend, paid in fortnightly instalments
• covers tuition fees.

However, while the UQGSS is the most widely used scholarship at UQ for PhD students, there are many types of living stipend scholarships – each with its own terms and conditions.

Search all living stipend scholarships for PhD students

At UQ, you will be asked if you would like to be considered for a living stipend scholarship when you apply for your PhD. UQ scholarships are awarded based on:

• academic performance
• evidence of research capability
• the quality of your research project
• the quality of your proposed research environment and advisory team.

Top-up scholarship

At UQ, a ‘top-up scholarship’ can provide you with additional funds during your PhD, on top of your living stipend scholarship. There are a variety of top-up scholarships you can apply for through UQ, many of which are focused on specific study areas (and even specific PhD topics ) or targeted at particular groups of people (e.g. international students or Aboriginal and Torres Strait Islander students). Some of these offer travel and/or accommodation allowances on top of the funds provided for general living expenses during studies – a particularly useful addition for PhD students who wish to attend industry conferences or workshops to further their professional development.

Top-up scholarships can:

• only be used in conjunction with a living stipend (as long as they don’t exceed 75% of the stipend amount)
• offer an additional $5,000 – approximately $21,000 a year on top of your living stipend.

Browse postgraduate research top-up scholarships  

Top-up scholarships can be very competitive to secure, so it's essential to have a backup financial plan should you apply and not be accepted.

How much funding do you receive for a PhD?

Let’s look at a few of UQ’s top-up scholarships in conjunction with the standard Research Training Program living stipend amount, to see just how much you could be getting paid to do your PhD.

*All values are approximate and based on 2024 scholarships. Information is subject to change. See the scholarships website for the most accurate and up-to-date figures. 

Is it enough?

When approaching a PhD, it’s important to consider your financial situation realistically. Asking ‘do you get paid for a PhD?’ doesn’t quite cover all the logistics. Here are a few more questions to help you assess the situation:

• Can I live on $35,000 a year, or approximately $673 a week? 
• Do I have the time to supplement my living stipend with casual or part-time work ? Will this extra commitment impact my studies?
• Will undertaking casual or part-time work breach the conditions of my scholarship?
• Am I eligible for any scholarships (top-up or other bursaries) beyond the living stipend?
• Is it worth applying to existing research projects, undertaking research in particular study areas or with certain supporting organisations, so that I may have a better chance of securing an available scholarship? Do these PhD projects/topics align with my interests enough to study for 3-4 years?
• Am I eligible for a tuition scholarship to cover tuition costs ?
• What’s more important to me – completing my PhD in 3-4 years full time and budgeting, or completing my PhD in 6-8 years part time while living comfortably?

Don’t forget that you don’t have to make this decision on your own. If you need help finding the right postgraduate research scholarship for you, or would like some advice, you can contact the friendly team at UQ’s Graduate School .

Want to know more about the ins and outs of your journey towards a PhD? Explore our complete guide on how to get a PhD .

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What You Can Be With A Harvard PhD

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A hallmark of the PhD is creative problem solving, and PhDs are needed in every sector to address the world’s increasingly complex problems. This booklet offers a taste of the many career paths PhD students can pursue beyond academia. The Harvard Griffin GSAS team at the Mignone Center for Career Success can help you understand your skills, explore your options, and land a great job within or beyond academia.

• The Daily Life of a PhD Student

Written by Hannah Slack

The daily life of a PhD student can be quite a departure from what you’ve experienced as an undergraduate or Masters student. You’ll have much more independence and little to no ‘taught’ elements. Your average week will likely involve a similar amount of PhD study hours to a full-time job. This will include some teaching and administrative responsibilities.

This page will give you an idea of what to expect from your routine as a PhD student. We’ll also explain how your daily life will look as you progress through a doctoral degree.

What does the daily life of a PhD student look like?

It might seem like a cliché, but the reality is that isn’t really a typical day for a PhD student. Your daily routine will depend on several different factors, from your research area and the stage of your PhD to what you’ve agreed with your supervisor and your own learning style. We’ve covered the main aspects that will affect how you spend your PhD below.

Subject area

If you’re doing a PhD in the Arts and Humanities , you probably won’t be surprised to learn that you’ll spend a fair chunk of your time reading texts or in the library. This is where you’ll do the bulk of your research. However, depending on the nature of your topic you may visit special collections and archives to view rare books and papers elsewhere.

In the Social Sciences , you’re also likely to spend plenty of time reading. However, you might also find yourself conducting research via surveys or interviews, as well as handling large amounts of data.

STEM PhDs usually involve lots of time in the laboratory, performing experiments and testing out hypotheses. You’ll probably also help supervise undergraduate and Masters students while they conduct work in the laboratory, making sure they’re using the right techniques.

Learning style

Your learning style will also have an effect on your daily routine as a PhD student. The independence afforded by a PhD means that you’ll have plenty of freedom to choose your own ‘working’ hours – as well as where they take place.

Some people value the regularity of a 9-5 schedule, while others may find that they’re more productive early in the morning or later in the evening (or a mixture of all three!). Similarly, you may have the freedom to choose where you want to study. This could be at home, in the library, a local café or a shared workspace with other PhD students.

The stage of your PhD

How far you are into your PhD is another big factor in your daily routine. Your first year will largely involve you getting to grips with your research area. You’ll familiarise yourself with the literature and beginning to lay the groundwork for what will become your PhD thesis .

Second year will see you taking on extra responsibilities, such as teaching or laboratory supervision, as well as undertaking the bulk of your research.

Your third and fourth years will usually be dedicating to writing up your research and producing your thesis, culminating in your PhD viva . This is typically the busiest – and most important! – period of a PhD.

Supervisor meetings

Meetings with your PhD supervisor will take place on a regular basis and are an excellent opportunity to provide updates, ask for advice and get their opinion on drafts. The frequency of these meeting will largely be up to you and your supervisor to agree on, but you can expect them to form an important part of your routine as and when they happen.

How many hours of study is a PhD?

As a general rule, you should expect a full-time PhD to account for 35 hours of work a week – the equivalent of a full-time, 9-5 job. It’s likely that during especially busy periods – such as when you’re writing up – you may work considerably longer hours.

If you’re studying a part-time PhD , your workload will be halved, at around 17 and a half hours per week. Depending on your schedule, this might be across a full week or a few days.

Universities rarely impose a number or pattern of work hours on PhD students, so it’ll be up to you to manage your time effectively. Most of the time, attendance is to do with regular meetings, set departmental deadlines and timely submission of written work.

Whatever your mode of study, it’s important to strike a healthy work-life balance. Peer pressure, demanding supervisors and extreme expectations may make you feel like you have to put in lots of hours. But you should remember that over-exerting yourself won’t necessarily lead to gains in productivity.

This is why some universities prescribe a maximum number of academic-related work, as low as six hours a week (you’ll often see 12-16 hours max) and why off-campus work sometimes require special permission (fairly rare but it happens).

PhD student workloads and holidays

The coursework requirement is likely to be higher at the beginning of your PhD and, while not really measured in hours, this will dictate how often you are on campus. In the UK, you will have some requirements in terms of transferrable skills training (in teaching, professional development and academic skills, for example) and your university may have a minimum number of hours of such courses you must take.

As you progress in your PhD, your workload will become progressively heavier, culminating in the period where you write up your research.

PhD annual leave

Funded PhD students at UK universities are usually entitled to annual leave during their studies, as stipulated in the conditions for their studentship.

The exact amount differs from institution to institution (and according to how you’re funded), but generally speaking you can expect between 25 and 30 days of annual leave if you’re a full-time PhD student, in addition to public holidays.

Part-time funded students will receive half of this allocation. If you’re a self-funded PhD student, you won’t have annual leave per se. But you also won’t be beholden to the same conditions attached to a studentship.

You’ll need to give an appropriate amount of notice to your supervisor and / or colleagues, as well as using the university’s booking system for annual leave.

Do PhD students get summers off?

No, you’ll be expected to continue working on your research throughout the summer – there’s no dedicated summer holiday period in addition to the annual leave you’re entitled to as a PhD student.

PhD responsibilities

The ultimate responsibility for good academic conduct and for successful completion of the PhD lies with you.

However, it’s a slightly different situation if you’re studying a PhD in a country where students are usually treated as a member of research staff (common in the Netherlands , France , Sweden and Norway , to give a few examples).

In these cases, you’ll have an employment contract and will be subject to the same regulations as a member of staff. Similarly, if you are doing an ‘industrial’ PhD, or if your funder has specific rules, you should make sure that you find out whether there is a strict pattern of work you should adhere to.

Think a PhD is for you?

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This guide tells you everything about the structure of a PhD course in the USA from courses, assessments and the academic calendar.

Interested in studying a PhD degree in Canada? We tell you all about how a PhD in Canada is structured, covering supervision, assessments and more.

Is your supervisor moving universities? Or have you discovered another doctoral programme that better suits your goals? In this guide we take a look at how you can transfer a PhD to another university.

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What is a PhD? Advice for PhD students

How long does it take to get a doctorate degree how do you get into grad school are you qualified to do a phd answers to these questions and more.

What is a PhD?

A PhD, which stands for “doctor of philosophy”, is the most advanced academic degree. It’s earned through extensive research on a specific topic, demonstrating expertise and contributing new knowledge to the field.

What does “PhD” mean?

The term “PhD” is often used as a synonym for any doctoral-level qualification. Doctorate degrees can often be split into two categories: MPhil and PhD.

An MPhil is similar to a PhD as it includes a research element (which is usually shorter and less in-depth than a PhD thesis, and often more akin to a dissertation undertaken at undergraduate or master’s level). 

MPhil students focus more on interpreting existing knowledge and theory and critically evaluating other people’s work rather than producing their own research. The precise nature and definition of an MPhil can vary among institutions and countries. 

A PhD, meanwhile, follows a more widely known and traditional route and requires students, often referred to as “candidates”, to produce their own work and research on a new area or topic to a high academic standard.

PhD requirements vary significantly among countries and institutions. The PhD, once completed, grants the successful candidate the title of “doctor of philosophy”, also called PhD or DPhil.

What is a professional doctorate?

A professional doctorate is a kind of degree that helps people become experts in their fields. Instead of focusing mainly on theory and research like a regular PhD, a professional doctorate is all about practical skills and knowledge.

This kind of doctorate is great for students who want to get better at their jobs in areas like teaching, healthcare, business, law or psychology. The courses and projects in these programmes are designed to tackle real problems you might face at work.

For example, you might have heard of the doctor of education (EdD), doctor of business administration (DBA), doctor of psychology (PsyD) or doctor of nursing practice (DNP). These programmes combine learning, hands-on projects and sometimes a thesis paper or essay to show you’re skilled at solving on-the-job challenges.

How long does it take to study a PhD?

The time required to complete a PhD can vary significantly based on several factors. Generally, a full-time PhD programme takes around three to six years to finish. However, it’s important to take into account individual circumstances and the nature of the research involved.

1. Full-time vs. part-time: If you’re studying full-time, dedicating most of your time to your studies, it usually takes about three to four years to complete a PhD. However, studying part-time while managing other commitments might extend the duration. Part-time PhDs can take around six to eight years, and sometimes even longer.

2. Nature of research: The complexity of your research proposal can influence the time required. Certain research questions may involve intricate experiments, extensive data collection or in-depth analysis, potentially leading to a longer completion timeline.

3. Field of study: The subject area you’re researching can also affect the necessary time. Some fields, such as sciences or engineering, might involve more hands-on work, while theoretical subjects might require more time for literature review and analysis.

4. Supervision and support: The guidance and availability of your academic supervisor can affect the pace of your research progress. Regular meetings and effective communication can help keep your studies on track.

5. Thesis writing: While the research phase is crucial, the stage of writing your thesis is equally significant. Organising and presenting your research findings in a clear and cohesive manner can take several months.

6. External commitments: Personal commitments, such as work, family or health-related factors, can influence your study time. Some students need to balance these alongside their PhD studies, potentially extending the duration.

7. External Funding: The availability of funding can also affect your study duration. Some funding might be linked to specific project timelines or research objectives.

So, although a PhD usually takes between three and six years of full-time study, with potential variations based on research complexity, enrolment as part-time or full-time, field of study and personal circumstances. It’s vital to have a realistic understanding of these factors when planning your PhD journey.

How long is a PhD in the UK?

In the UK, the length of a PhD programme typically ranges from three to four years of full-time study. As explained above, there are many factors to consider.

How long is a PhD in the US?

Similarly to the UK, in the United States, the duration of a PhD programme can vary widely depending on the field of study, research topic and individual circumstances. On average, a full-time PhD programme in the US typically takes between five and six years to complete.

Why does it take longer to study a PhD in the US?

PhD programmes generally take longer to complete in the US than in the UK due to various factors in the education systems and programme structures of each country:

1. Programme structure: UK PhD programmes often emphasise early, focused research from the first year, leading to shorter completion times. In contrast, US programmes commonly include more initial coursework in your first and second year and broader foundational training, which can extend the overall duration.

2. Course work requirements: Many US PhD programmes require a lot of course work, which can lengthen the time needed to finish. UK programmes tend to have fewer or no course work demands, allowing students to concentrate primarily on research skills.

3. Research funding: In the UK, PhD funding is often awarded with specific timeframes in mind, motivating completion of the research degree in the agreed duration. In the US, funding approaches can vary, requiring students to secure funding from multiple sources, potentially affecting their progress and completion time.

4. Teaching responsibilities: Some US PhD students take on teaching roles as part of their funding, dividing their time and potentially prolonging their studies.

5. Research approach: Differences in research methodologies and project scopes can affect the time needed for data collection, experimentation and analysis.

6. Academic culture: The US education system values a well-rounded education, including coursework and comprehensive exams. This can extend the time before full-time research begins. UK PhD programmes often prioritise independent research early on.

7. Part-time and work commitments: US PhD candidates might have more flexibility for part-time work or other commitments, which can affect research progress.

8. Dissertation requirements: US PhD programmes generally include a longer and more comprehensive dissertation, involving more chapters and a broader exploration of the research topic.

These variations in programme structures, funding models and academic cultures contribute to the differing completion times between the two countries.

What qualifications do you need for a PhD?

To be eligible for a PhD programme, certain educational qualifications are generally expected by universities. These qualifications serve as indicators of your readiness to engage in advanced research and contribute to the academic community.

First, an undergraduate or bachelor’s degree in a relevant field is typically the most common requirement. This degree provides you with a foundational understanding of the subject and introduces you to basic research methodologies. It serves as a starting point for your academic journey.

Do you need a master’s degree to get into a PhD programme?

In addition to an undergraduate degree, many PhD programmes also require candidates to hold postgraduate or master’s degrees, often in fields related to the intended PhD research. A master’s degree offers a deeper exploration of the subject matter and enhances your research skills. Possessing a master’s degree signifies a higher level of expertise and specialisation.

The combination of both undergraduate and postgraduate degrees demonstrates a solid academic background. This background is crucial before you engage in doctoral study because pursuing a PhD involves more than just knowledge; it requires advanced research abilities, critical thinking and the capacity to provide an original contribution and new insights into the chosen field of study.

While these qualifications are usually requested, there are exceptions. Some institutions offer direct-entry programmes that encompass bachelor’s, master’s and PhD degrees in a streamlined structure. This approach is often seen in scientific and engineering disciplines rather than humanities.

In exceptional cases, outstanding performance during undergraduate studies, coupled with a well-defined research proposal, might lead to direct entry into a PhD programme without requiring a master’s degree.

Admission requirements can vary between universities and programmes. Some institutions might have more flexible prerequisites, while others could have more stringent criteria. Make sure that you thoroughly research all admission requirements of the PhD programmes you’re interested in to ensure you provide the right information.

Are PhD entry requirements similar in other countries?

PhD entry requirements in Canada and Australia can be somewhat similar to those in the UK and the US, but there are also some differences. Just like in the UK and the US, having a bachelor’s degree followed by a master’s degree is a common way to qualify for a PhD in Canada and Australia. However, the exact rules can vary, such as how much research experience you need or the grades you should have.

In Canada and Australia, as in the UK and the US, international students usually need to show their English language skills through tests like IELTS or TOEFL. And, like in other places, you might need to give a research proposal to explain what you want to study for your PhD.

But remember, even though there are some similarities, each country has its own rules.

PhD diary: Preparing for a PhD Nine things to know before doing a PhD Women in STEM: undertaking PhD research in cancer Studying for a part-time PhD: the challenges and the benefits Is it possible to do a three-year PhD as an international student? Looking for PhD tips? Why not check Twitter PhD diary: Where do I begin? How to do a PhD on a budget

How much does it cost to study a PhD?

The cost of pursuing a PhD can vary significantly between international and home (domestic) students, and it depends on the country, university and programme you choose.

United Kingdom (UK)

Home students in the UK often pay lower tuition fees compared with international students. Home students might also have access to government funding or subsidised tuition rates.

International students typically pay higher tuition fees, which can vary widely depending on the university and programme. Fees can range from around £10,000 to £25,000 or more per year.

United States (US)

PhD programme costs in the US can be quite high, especially for international students. Public universities often have lower tuition rates for in-state residents compared with out-of-state residents and international students.

Private universities in the US generally have higher tuition fees, and international students might be charged higher rates than domestic students.

Canadian universities often charge higher tuition fees for international students compared with domestic students.

Some universities offer funding packages that include tuition waivers and stipends for both domestic and international doctoral students.

In Australia, domestic students (Australian citizens and permanent residents) usually pay lower tuition fees than international students.

International students in Australia might have higher tuition fees, and costs can vary based on the university and programme.

Apart from tuition fees, other aspects play a role in the overall financial consideration:

PhD studentship: Many universities offer PhD studentships that provide financial support to research students, covering both tuition fees and a stipend for living expenses.

Stipend and housing: Stipends are designed to cover living expenses. Stipend amounts can vary depending on the university and location. If you’re studying in London in the UK, stipends might be higher to account for the higher living costs in the city. Some universities also offer subsidised or affordable housing options for doctoral students.

Tuition and stipend packages: Some PhD programmes provide funding packages that include both tuition waivers and stipends. These packages are to help relieve the financial burden on students during their doctoral studies.

Research the financial support options provided by the universities you’re interested in to make an informed decision about the cost of your PhD journey.

What funding options are available for PhD candidates?

PhD candidates have various funding options available to support their studies and research journeys. Some of these options include:

PhD scholarships: Scholarships are a common form of financial aid for PhD candidates. They are awarded based on academic merit, research potential or other specific criteria. Scholarships can cover tuition fees and provide a stipend for living expenses.

Bursaries: Bursaries are another form of financial assistance offered to students, including PhD candidates, based on financial need. They can help cover tuition fees or provide additional financial support.

In the UK, specific funding options are available:

Regional consortium: Some regions have research consortiums that offer funding opportunities for doctoral candidates. These collaborations can provide financial support for research projects aligned with specific regional needs.

UK research institute: Research councils in the UK often offer stipends to PhD candidates. These stipends cover living expenses and support research work.

University-based studentship: Many UK universities offer studentships. You can read more about these above.

In the USA, there are also funding options available:

Research assistantships (RAs): Many universities offer research assistantships where PhD candidates work on research projects under the guidance of faculty members. In exchange, they receive stipends and often have their tuition waived.

Teaching assistantships (TA): Teaching assistantships involve assisting professors in teaching undergraduate courses. In return, PhD candidates receive stipends and sometimes tuition remission.

Fellowships: Fellowships are competitive awards that provide financial support for PhD candidates. They can come from universities, government agencies, private foundations and other institutions. Fellowships can cover tuition, provide stipends and offer research or travel funds.

Graduate assistantships: Graduate assistantships include a range of roles, from research and teaching to administrative support. These positions often come with stipends and sometimes include tuition benefits.

External grants and fellowships: PhD candidates can apply for grants and fellowships from external organisations and foundations that support research careers in specific fields. Examples include the National Science Foundation (NSF) and the Fulbright Programme.

Employer sponsorship: In some cases, employers might sponsor employees to pursue PhDs, especially if the research aligns with the company’s interests.

You can read about the current available scholarships for international students of all education levels on our website .

What does a PhD Involve?

How does a PhD work?

A PhD includes thorough academic research and significant contributions to your chosen field of study. The timeline for completing a PhD can significantly vary based on the country, college or university you attend and the specific subject you study.

The duration of a PhD programme can vary based on factors such as the institution’s requirements and the academic discipline you’re pursuing. For instance, the timeline for a PhD in a science-related field might differ from that of a humanities discipline.

UK PhD timeline example

Looking at a typical PhD degree in a London higher education institution, we can consider this example timeline.

In the initial year of your PhD, you’ll collaborate closely with your designated academic supervisor. This collaboration involves refining and solidifying your research proposal, which lays the foundation for your entire doctoral journey.

This is also the time to establish a comprehensive plan, complete with well-defined milestones and deadlines. A crucial aspect of this year is conducting an extensive literature review, immersing yourself in existing academic works to understand the landscape of your chosen research area. It’s important to make sure that your research idea is original and distinct from prior studies.

As you begin the second year, you’ll actively collect data and gather information related to your research topic. Simultaneously, you’ll initiate the process of crafting your thesis. This involves combining your research findings and analysis into sections of your thesis document.

This is also the phase where you might have opportunities to share your research insights at academic meetings, conferences or workshops. Depending on the programme, you might even engage in teaching activities. Some PhD candidates also begin contributing to academic journals or books, showcasing their findings to a broader audience.

The third year of a PhD programme often marks the final stage of your research efforts. This is when you dedicate substantial time to writing and finalising your complete thesis. Once your thesis is completed to the highest standard, you’ll submit it for thorough evaluation.

A significant milestone in the third year is the viva voce, an oral examination where you’ll defend your thesis before a panel of experts in your field. The viva voce is an opportunity to showcase your deep understanding of your research and defend your findings.

Why should you do a PhD?

For many people, acquiring a doctorate degree is the pinnacle of academic achievement, the culmination of years of commitment to higher education.

However, the act of pursuing a PhD can be a complex, frustrating, expensive and time-consuming exercise. But with the right preparation, some sound advice and a thorough understanding of the task at hand, your years as a doctoral student can be some of the most rewarding of your life. 

People choose to work towards a doctorate for many reasons. If you are looking to pursue an academic position, such as university lecturer or researcher, then a PhD is usually required.

Many people obtain a PhD as part of a partnership with an employer, particularly in scientific fields such as engineering, where their research can prove useful for companies.

In some cases, however, PhDs are simply down to an individual’s love of a subject and their desire to learn more about their field.

What are some benefits of studying a PhD?

Pursuing a PhD can have many benefits that extend beyond academic achievement, encompassing personal growth, professional advancement and meaningful contributions to knowledge.

One of the most notable benefits of a PhD is the potential for tenure in academia. Attaining tenure provides a level of job security that allows you to delve into long-term research projects and make enduring contributions to your field. It signifies a stage where you can explore innovative ideas and pursue in-depth research, fostering your academic legacy.

While not obligatory, the opportunity to collaborate on research projects with your supervisor is another valuable aspect of a PhD pursuit. These collaborations might even come with financial compensation, offering real-world experience, skill development and practical applications of your research. Engaging in such collaborations can enrich your research portfolio and refine your research methodologies.

A pivotal aspect of a PhD journey is the chance to publish your original research findings. By disseminating your work in academic journals or presenting it at conferences, you contribute to the expansion of knowledge within your field. These publications establish your expertise and reputation among peers and researchers worldwide, leaving a lasting impact.

The pursuit of a PhD can provide a unique platform to build a diverse network of colleagues, mentors and collaborators. Engaging with fellow researchers, attending conferences and participating in academic events offer opportunities to make valuable connections. This network can lead to collaborations, expose you to a spectrum of perspectives and pave the way for future research endeavours.

What is a PhD thesis? And what is a PhD viva?

A PhD thesis will be produced with help from an academic supervisor, usually one with expertise in your particular field of study. This thesis is the backbone of a PhD, and is the candidate’s opportunity to communicate their original research to others in their field (and a wider audience).  PhD students also have to explain their research project and defend their thesis in front of a panel of academics. This part of the process is often the most challenging, since writing a thesis is a major part of many undergraduate or master’s degrees, but having to defend it from criticism in real time is arguably more daunting.  This questioning is known as a “viva”, and examiners will pay particular attention to a PhD’s weaknesses either in terms of methodology or findings. Candidates will be expected to have a strong understanding of their subject areas and be able to justify specific elements of their research quickly and succinctly.

In rare cases, students going for a PhD may instead be awarded an MPhil if the academic standard of their work is not considered fully up to par but still strong enough to be deserving of a qualification.

Can you do a PhD part time? 

Many PhD and MPhil candidates choose to pursue their qualification part time, in order to allow time to work and earn while studying. This is especially true of older students, who might be returning to academia after working for a few years. 

When applying, you should always speak to the admissions team at your university to ensure this is possible and then continue to work with your supervisor to balance all your commitments. 

Can I do a PhD through distance learning?

This is something else that you will need to check with your university. Some institutions offer this option, depending on the nature of your research. 

You will need to be clear how many times you will need to travel to your university to meet with your supervisor throughout your PhD. 

Your PhD supervisor

Choosing the right PhD supervisor is essential if you want to get the most out of your PhD. Do your research into the faculty at the institution and ensure that you meet with your proposed supervisor (either virtually or in person) before fully committing. 

You need to know that not only do they have the right expertise and understanding of your research but also that your personalities won’t clash throughout your PhD. 

Remember, to complete your PhD, you will need a strong support network in place, and your supervisor is a key part of that network. 

Coping with PhD stress

If you do decide to embark on a doctorate, you may well encounter stress and anxiety. The work involved is often carried out alone, the hours can be long and many students can suffer from the pressure they feel is on their shoulders.

Ensuring that you check in regularly with your emotions and your workload is crucial to avoid burnout. If you have other commitments, such as a job or a family, then learning to balance these can feel overwhelming at times. 

Give yourself regular breaks, speak to your supervisor and ensure that you know what university resources and support systems are available to you in case you need to access them. 

Post-doctorate: what happens after you finish your PhD?

Many PhD graduates pursue a career in academia, while others will work in industry. Some might take time out, if they can afford to, to recover from the efforts of PhD study.

Whatever you choose to do, undertaking a PhD is a huge task that can open up a range of doors professionally. Just remember to take some time out to celebrate your achievement. 

How does a PhD affect salary and earning potential?

How much does a professor with a PhD make a year?

Professors with PhDs can earn different amounts depending on where they work and their experience. In the UK, a professor might make around £50,000 to £100,000 or more each year. In the US, it's between about $60,000 and $200,000 or even higher. The exact salary depends on things like the place they work, if they have tenure, and what they teach.

How much does a PhD add to salary?

Having a PhD can make your salary higher than if you had a lower degree. But exactly how much more you earn can change. On average, people with PhDs earn more than those with bachelor’s or master’s degrees. The increase in salary is influenced by many things, such as the job you do, where you work and what field you’re in.

In fields such as research, healthcare, technology and finance, your knowledge and skills from your PhD can potentially help you secure a higher salary position.

In the end, having a PhD can boost your earning potential and open doors to well-paying jobs, including professorships and special roles in different areas. But the exact effect on your salary is influenced by many things, so ensure you weigh the cost against the benefit.

How to choose a PhD programme?

Choosing a PhD programme involves defining your research interest, researching supervisors and programme reputation, evaluating funding options, reviewing programme structure, considering available resources, assessing networking opportunities, factoring in location and career outcomes, visiting the campus if possible and trusting your instincts.

How can I find available PhD programmes?

You can find available PhD programmes by visiting university websites, using online directories such as “FindAPhD”, checking professional associations, networking with professors and students, following universities on social media, attending career fairs and conferences, contacting universities directly and exploring research institutes’ websites.

How to apply for a PhD programme?

To apply for a PhD programme:

Research and select universities aligned with your interests.

Contact potential supervisors, sharing your proposal, CV and references.

Prepare application materials: research proposal, CV, recommendation letters and a writing sample.

Ensure you meet academic and language-proficiency requirements.

Complete an online application through the university’s portal.

Pay any required application fees.

Write a statement of purpose explaining your motivations.

Provide official transcripts of your academic records.

Submit standardised test scores if needed.

Some programmes may require an interview.

The admissions committee reviews applications and decides.

Apply for scholarships or assistantships.

Upon acceptance, review and respond to the offer letter.

Plan travel, accommodation and logistics accordingly.

Remember to research and follow each university’s specific application guidelines and deadlines.

How to apply for a PhD as an international student?

Many stages of the PhD application process are the same for international students as domestic students. However, there are sometimes some additional steps:

International students should apply for a student visa.

Take language proficiency tests such as TOEFL or IELTS if required.

Provide certificates if needed to validate your previous degrees.

Show evidence of sufficient funds for tuition and living expenses.

Check if you need health insurance for your chosen destination.

Translate and authenticate academic transcripts if necessary.

Attend orientation sessions for cultural adaptation.

Apply for university housing or explore off-campus options.

Familiarise yourself with international student support services.

Ben Osborne, the postgraduate student recruitment manager at the University of Sussex explains in detail how to apply for a PhD in the UK .

Giulia Evolvi, a lecturer in media and communication at Erasmus University, Rotterdam explains how to apply for a PhD in the US .

Finally, Samiul Hossain explores the question Is it possible to do a three-year PhD as an international student?

Q. What is a PhD? A. A PhD is the highest level of academic degree awarded by universities, involving in-depth research and a substantial thesis.

Q. What does “PhD” mean? A. “PhD” stands for doctor of philosophy, recognising expertise in a field.

Q. What is a professional doctorate? A. A professional doctorate emphasises practical application in fields such as education or healthcare.

Q. How long does it take to study a PhD? A. It takes between three and six years to study a full-time PhD programme.

Q. How long is a PhD in the UK? A. It takes around three to four years to study a full-time UK PhD.

Q. How long is a PhD in the US? A. It takes approximately five to six years to complete a full-time US PhD.

Q. Why does it take longer to study a PhD in the US? A. US programmes often include more course work and broader training.

Q. What qualifications do you need for a PhD? A. You usually need an undergraduate degree as a minimum requirement, although a master’s might be preferred.

Q. Do you need a master’s degree to get into a PhD programme? A. Master’s degrees are preferred but not always required.

Q. Are PhD entry requirements similar in other countries? A. Entry requirements are similar in many countries, but there may be additional requirements. Make sure to check the university website for specific details.

Q. How much does it cost to study a PhD? A. The cost of PhD programmes vary by country and university.

Q. What funding options are available for PhD candidates? A. Scholarships, assistantships, fellowships, grants, stipends are all funding options for PhD candidates.

Q. What does a PhD involve? A. PhDs involve research, seminars, thesis, literature review, data analysis and a PhD viva.

Q. Why should you do a PhD? A. There are many reasons to study a PhD including personal growth, research skills, contributions to academia and professional development.

Q. What are some benefits of studying a PhD? A. Benefits of graduating with a PhD include achieving tenure, collaborations with colleagues, publication of your work, and networking opportunities.

Q. What is a PhD thesis? A. A PhD thesis is a comprehensive document that showcases the original research conducted by a PhD candidate.

Q. What is a PhD viva? A. A PhD viva, also known as a viva voce or oral examination, is the final evaluation of a PhD candidate’s research and thesis where the panel asks questions, engages in discussions and assesses the depth of the candidate’s understanding and expertise.

Q. Can you do a PhD part-time? A. Yes, part-time options are available for PhDs.

Q. Can I do a PhD through distance learning? A. Some universities offer online PhDs; you can find out more on their websites.

Q. How to choose a PhD programme? A. You can find PhD programmes through research, by contacting faculty, checking resources and considering location.

Q. How can I find available PhD programme? A. You can find available PhD programmes on university sites, through directories and by networking.

Q. How to apply for a PhD programme A. To apply for a PhD programme, research suitable universities and programmes, get in touch with potential supervisors, gather required documents like transcripts and reference letters, complete the online application, pay any necessary fees and submit a statement of purpose and research proposal. If needed, meet language-proficiency criteria and attend interviews. After acceptance, explore funding choices, confirm your spot and get ready for the programme’s start.

Q. How to apply for a PhD as an international student A. To apply for a PhD as an international student, follow similar steps to domestic students, but you need to include securing a student visa and passing language requirements.

Q. What is a PhD dropout rate? A. The dropout rate from PhDs varies but is approximately 30-40 per cent.

Q. How does a PhD affect salary and earning potential? A. A PhD can boost earning potential, especially in research, technology, healthcare and academia. Impact varies by job, industry and location. Experience, skills and demand also influence salary.

Q. How to address a person with a PhD? A. When addressing someone with a PhD, it’s respectful to use “Dr”, followed by their last name, whether they have a PhD in an academic field or a professional doctorate. For instance, “Dr. Smith”.

Q. Is there a difference between a PhD and a doctorate? A. The terms “PhD” and “doctorate” are often used interchangeably, though a PhD is a specific type of doctorate focused on original research. A doctorate can refer more broadly to any doctoral-level degree, including professional doctorates with practical applications.

Q. What is the difference between a PhD and an MD? A. A PhD is a doctor of philosophy, awarded for academic research, while an MD is a doctor of medicine, focusing on medical practice. They lead to different career paths and involve distinct areas of study.

Q. What is the difference between a PhD and a professional doctorate? A. A PhD is an academic research-focused degree, while a professional doctorate emphasises applying research to practical fields such as education or business. PhDs often involve original research, while professional doctorates focus on real-world application.

Q. What is the difference between UK and US PhDs? A. The difference between UK and US PhDs lies mainly in structure and duration. UK PhDs often have shorter durations and a stronger emphasis on independent research from an early stage. US PhDs typically include more initial coursework and broader foundational training before full-time research begins.

Q. What is the difference between a PhD student and a candidate? A. A PhD student is actively studying and researching in a doctoral programme, while a PhD candidate has completed programme requirements except for the dissertation and is close to completion.

Q. What’s the difference between a PhD and an EdD? A. A PhD and an EdD (doctor of education) differ in focus. A PhD emphasises research and academic contributions, while an EdD focuses on applying research to practical educational issues.

Q. What’s the difference between a PhD and a DBA? A. A PhD and a DBA (doctor of business administration) differ in purpose. A PhD emphasises theoretical research and academia, while a DBA is practice-oriented, aimed at solving real business problems.

Q. What’s the difference between a PhD and a PsyD? A. A PhD and a PsyD (doctor of psychology) differ in emphasis. A PhD focuses on research and academia, while a PsyD emphasises clinical practice and applying psychological knowledge.

Q. What’s the difference between a PhD and an LLD? A. A PhD and an LLD (doctor of laws or Legum doctor) are distinct. A PhD is awarded in various disciplines, while an LLD is usually an honorary degree for significant contributions to law.

Q. What’s the difference between a PhD and an MD-PhD? A. A PhD and an MD-PhD differ. An MD-PhD is a dual degree combining medical training (MD) with research training (PhD).

Q. What is the Cambridge PhD? A. A Cambridge PhD involves original research guided by a supervisor, resulting in a thesis. It’s offered at the University of Cambridge .

Q. What is the Oxford DPhil? A. An Oxford DPhil is equivalent to a PhD and involves independent research leading to a thesis. The term “DPhil” is unique to the University of Oxford .

Q. What is the PhD programme acceptance rate? A. PhD acceptance rates vary by university, field and competition. Prestigious universities and competitive fields often have lower acceptance rates.

Q. What is a PhD supervisor? A. A PhD supervisor guides and supports a student’s research journey, providing expertise and feedback.

Q. What is a PhD panel? A. A PhD panel evaluates a candidate’s research, thesis and oral defence. It consists of experts in the field.

Q. What is a PhD stipend? A. A PhD stipend is a regular payment supporting living expenses during research, often tied to teaching or research assistant roles.

Q. What is a PhD progression assessment? A. A PhD progression assessment evaluates a student’s progress, often confirming their continuation in the programme.

Q. What is a PhD defence? A. A PhD defence, or viva, is the final oral examination where a candidate presents and defends their research findings and thesis before experts.

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• Published: 10 May 2006

What makes a good PhD student?

• Georgia Chenevix-Trench 1  

Nature volume  441 ,  page 252 ( 2006 ) Cite this article

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Some tips for PhD students.

Doing a PhD should be fun and rewarding, because you can spend all your working time discovering things and pursuing ideas — and getting paid for it, without any administrative responsibilities. Those who stick with a career in science do so because, despite the relatively poor pay, long hours and lack of security, it is all we want to do.

Unfortunately most new PhD students are ill-prepared, and as a consequence very few will fulfil their aspirations to be independent scientists. The main reasons for this are the 'grade creep' inherent at most universities, making it difficult to identify the really talented first-class graduates from the rest, and the pressure on universities to graduate as many PhD students as possible. The consequence is that we enrol far too many of them without telling them clearly what doing a doctorate should entail. We therefore set ourselves, and the students, on a path of frustration and disappointment.

So what should we be telling prospective PhD students?

Choose a supervisor whose work you admire and who is well supported by grants and departmental infrastructure.

Take responsibility for your project.

Work hard — long days all week and part of most weekends. If research is your passion this should be easy, and if it isn't, you are probably in the wrong field. Note who goes home with a full briefcase to work on at the end of the day. This is a cause of success, not a consequence.

Take some weekends off, and decent holidays, so you don't burn out.

Read the literature in your immediate area, both current and past, and around it. You can't possibly make an original contribution to the literature unless you know what is already there.

Plan your days and weeks carefully to dovetail experiments so that you have a minimum amount of downtime.

Keep a good lab book and write it up every day.

Be creative. Think about what you are doing and why, and look for better ways to go. Don't see your PhD as just a road map laid out by your supervisor.

Develop good writing skills: they will make your scientific career immeasurably easier.

To be successful you must be at least four of the following: smart, motivated, creative, hard-working, skilful and lucky. You can't depend on luck, so you had better focus on the others!

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How the PhD Program Works

Program Overview

Completing your doctorate at Wharton requires 5 years of full-time study. The first 2 years in the program prepare you for admission to candidacy by taking courses, qualifying exams, and starting research projects. In the last few years, you are primarily conducting research full-time including writing and defending your doctoral dissertation.

Admission to candidacy.

You begin by taking courses required for your program of study. All programs requires a preliminary exam, which may be either oral or written.

Some programs may have further requirements, such as an additional exam or research paper. If you enter with a master’s degree or other transfer credit, you may satisfy the formal course requirements more quickly.

Beginning the Wharton PhD Curriculum How the first two years of the Wharton program helped students discover their interests, learn the tools of the profession, and fuel their passion for teaching.

The Doctoral Dissertation

Upon successful completion of coursework and passing a preliminary examination, you are admitted to candidacy for the dissertation phase of your studies.

Your doctoral dissertation should contain original research that meets standards for published scholarship in your field. You are expected to be an expert in the topic you choose to research.

You are admitted to candidacy for the dissertation phase of your studies upon successful completion of coursework and passing a preliminary examination, but you can start thinking about and working on research of relevance at any time.

The dissertation process culminates with a “defense,” in which you defend the proposal orally before your dissertation committee.

While working on your dissertation, you interact extensively with Wharton faculty. Together with interested faculty, you create your own research community that includes your dissertation advisor and dissertation committee.

Policies and Procedures

Get more detailed explanation of course requirements, academic standards, the Teacher Development Program, time limits, and dissertation procedures and requirements.

Sample Program Sequence

Years 1 & 2.

Coursework Examination Research Papers Research Activities Field-Specific Requirements

Directed Reading & Research Admission to Candidacy Formulation of Research Topic

Years 4 & 5

Continued Research Oral Examination Dissertation

Hear From Our Doctoral Community

From phd student to colleague, why i chose academic research instead of consulting.

Andrea Contigiani

From Undergrad to PhD

PhD student office [Everything you need to know]

Throughout my 15 years in academia, I have seen several PhD student office configurations. There have been dedicated PhD rooms, private shared offices, and full open-plan offices to accommodate PhD students. Typically, the PhD students are located near their primary supervisor and head of the research group. However, this is not always the case.

A PhD student of this is typically a shared office space or open plan office that contains anywhere between two and 20 PhD students. PhD students do not get a private office and their typical office hours vary dramatically depending on the culture of the research group.

This article will go through everything you need to know about a typical PhD student office and the typical experiences of PhD students in a university and research setting.

Do PhD students get an office?

When you first get admitted to a PhD program you will likely be assigned a desk in a shared office space. Along with this desk you will also receive a laptop or desktop, and whatever other items you need to conduct your research.

For example, in the science space you are likely to receive all of your personal protective equipment (lab coat, safety glasses, et cetera).

PhD students often share an office space with other PhD students and, commonly have dedicated spaces for them to perform their written work in quiet.

Shared office

The most common configuration of PhD student offices is where PhD students share a small office space with up to 5 other students.

Ultimately, it depends on how big the office space is and how many desks they can fit into the room comfortably.

For older buildings, this is the most common way of housing PhD students.

The office space is often located near the main office of the primary research group leader so that they can have quick access to their researchers and it also helps improve incidental interactions between supervisor and student.

Open plan office

In newer buildings, architects have been pushing the idea of open-plan offices.

Pretty much every PhD student and researcher that I have known that worked in an open-plan office hate the design.

Open-plan offices are noisy, impersonal, and full of distractions.

Despite these setbacks, open-plan offices are becoming as popular as ever with new building builds and upgrades.

Interestingly, I noticed that while the researchers (Masters students, PhD students, postdocs) had to work in the open plan area, the academics all had their own private offices (with lockable doors) around the perimeter of the open plan area. Clearly, they understand the benefit of having a private space to perform their work but it has not yet filtered down to their subordinates.

I hope we will less and fewer open plan offices for PhD students and researchers. They are not conducive to deep work and optimal concentration.

Dedicated spaces

Universities often also have postgraduate study areas in libraries and other parts of the department.

I wrote all of my Masters thesis and my PhD thesis in the postgraduate areas of the University I was studying in.

I found them a welcome change to my PhD office.

Having a dedicated space means that I was able to train my mind into working deeper and longer by changing my environment. I found the best places to work in the University postgraduate areas and would sit for hours writing my theses and dissertations.

I highly recommend that you explore the different areas available to you as a postgraduate student and find an area that allows you to work at your best.

Even though my PhD office was adequate for writing – the dedicated postgraduate space was even better.

Some PhD students work across multiple departments or institutions. In this instance PhD student offices often include hot desks that can be shared by the graduate researchers.

Hot desks can also be used by visiting researchers and scholars at an institution.

Hot desks include an empty desk, power points, office chairs and little more. It is a place for you to set up quickly and get to work. Sometimes the hot desks also include a monitor and other peripherals such as a keyboard and a mouse.

Hot desks are perfect for those who need space across multiple areas of the University.

Typical desks in a PhD students office

Do PhD students get a private office?

It is very rare that a PhD student gets a private office. It is more likely that they will reside in a shared office space or in an open-plan office.

In my experience, the people who get a private office include:

• senior postdocs
• lecturers/professors
• University admin staff
• senior research assistants

Everyone else is placed in a communal working area.

Do you need to be in your office to do your PhD?

How much time someone spends in their PhD office varies depending on their research field and the department in which they are performing their research.

In general, it is expected that a PhD student attends their office in person for departmental meetings, group meetings, supervisor meetings, presentations, and other important administrative tasks.

If your PhD research requires you to attend your university in person, it is likely that you will be expected to maintain “normal working hours” at a minimum. That is between 9 AM to 5 PM.

In reality, the hours that a PhD student will be in the office are much longer.

Some of my friends who were pursuing mathematical, physics, and applied physics PhDs were able to do the majority of their research via distance. One of my friends who did a medical physics PhD did all of his research at home.

He only went into the office for meetings.

In consultation with him, I found that this was a recipe for isolation and loneliness.

Therefore, I would encourage PhD students to attend their office as often as possible. Interacting with your fellow PhD students and academics is a large part of a successful and fulfilling PhD.

So, no you do not need to be in your office to do a PhD but it certainly enriches the experience.

Typical PhD office hours

Typical PhD office hours vary wildly from field to field.

I would say that the majority of PhD students are expected to be in the lab five days a week from 9 AM until 5 PM at an absolute minimum.

However, there are supervisors that require PhD students to be in the lab 12 hours a day and up to 6 days a week. One supervisor in my department required students to be in the lab on Saturdays and would schedule group meetings on Saturday mornings to ensure that everyone was in the office on the weekend.

The culture of the group and the expectations of your supervisor will dictate how long you need to be present. In worst-case scenarios supervisors can be very demanding of your time.

10 PhD student office essentials

Maintaining a fantastic PhD student office means making the office comfortable and productive for work.

Throughout my 15 years in academia, I have seen a wide variety of different PhD student offices. Some are adorned with many plants and wallcoverings of mementos picked up during a PhD. Others are very minimalist and sparsely populated with only the essential research items.

Here are all of the PhD student office essentials and some things that take a standard office from good to great.

Having a reliable laptop that can handle the tests that you need to do is essential.

For most PhD students having a laptop that can handle word processing is all they need. For others, it is important that they buy a laptop that is strong enough to run the computational processes that will keep that PhD moving forward quickly.

When I was doing my Master’s thesis I was running very simple theoretical chemistry calculations on my entry-level laptop. It took a few hours but the results were kicked out overnight.

Ensure that your laptop is future proof for the next three years and that you buy a laptop is a little bit more powerful than you need – I’ve found that I always want that extra bit of power regardless of the amount I think I’m going to need.

2. Multiple (screens)

Once you go to 2 or more monitors or screens you’ll never go back.

Consider looking for an extra monitor for your desk so that you can handle multiple applications and windows open at once.

For example, I have code/documents open on one screen whilst having web browsers open on the other. Pressing the Windows key and an arrow will move a window to half of the screen – a fantastic quick trick for making the most of your monitors.

You will be set down for many hours during your PhD studies.

It is important that your chair is comfortable and support you in all the right areas. Your university will have an ergonomic assessment tool available for you to use to make sure that your chair is the right one for you.

Consider purchasing your own chair if the one supplied by the University are not able to provide you with a comfortable work environment.

In my experience, there are plenty of chairs floating around the department for you to take your pick of your favourite.

4. Notebook

A notebook will be invaluable throughout your PhD, and it should be carried with you everywhere you go.

One lecturer that I worked under always carried a small notebook in his pocket. Whenever you have an idea, question, brain wave – write it down in this notebook. Do not use your brain to store information – it needs to be kept free of information to be as creative as possible.

Make sure that you lock up your PhD notebook in a safe place at night. I have heard of some horrible stories of sabotage and stealing of ideas.

5. Waterproof pens

Ensure that you have some waterproof pens.

Desks are full of liquids such as coffee and water that can easily destroy and wash away ink upon spillage.

Therefore, it is important that your ink and ideas are kept safe from any little water accidents.

Plants are a fantastic thing to have in your PhD student office.

Having plants in the office help increase concentration levels and improves the perceived air quality of your space – as demonstrated by a 2014 study in Australia, the UK, and the Netherlands.

Some of the nicest PhD offices that I have ever seen had a good number of indoor plants.

Get a plant that is interesting to you and is robust enough to survive the indoor environment in which it will live.

7. Desk lamp

Having a good amount of light on whatever you are reading will help reduce your eyestrain and keep you focused.

Unless you have a massive window nearby, I would recommend purchasing a dimmable desk lamp so that you can be in control of the amount of light that your desk gets.

With a solar simulator bulb it can help with seasonal affective disorder and help brighten up the dingiest and darkest of PhD cubicles.

8. Headphones

A good set of headphones will help keep you focused.

I like to have a pair of active noise cancellation headphones to cut down the chatter and other distracting aspects of working in a shared office space for an open plan office.

I like to listen to white noise while I am working because it helps take away the annoying background noise even better than music, in my opinion.

9. Mini lounge, couch or armchairs

If your office allows, it is always fantastic to have an area to relax.

Consider purchasing a small couch, comfy armchairs, or a mini lounge for sitting back with a paper or two. I find that having a little place to sit that isn’t a formal and upright office desk can help improve my concentration and get me away from the distractions of my computer screen.

I love looking for bargains on secondhand marketplaces – you may be defined the perfect mini lounge for your office!

A sneaky pillow for a great nap is also a great addition.

10. Coffeemaker

Lastly, you can consider purchasing a coffeemaker for your PhD student office.

Academic departments quite often have a tearoom but, in my experience, the coffee quality has always been relatively poor.

Having your own favourite coffee available at all times will help you get over that afternoon lull that kicks in on Wednesday and Friday afternoons in particular.

PhD student office in Universities

University sometimes have a dedicated PhD student office in which they provide support, offer training, mediation for issues and also perform research on PhD students.

Check to see if your university has a PhD student office or a research office. They can be a fantastic resource for you especially in the early days of your PhD.

Provide support

A graduate or research office often provide support to PhD students when they are struggling. The PhD student office can provide you with tailored advice for whatever issues you face during your PhD.

They often have resources that can help you and will also speak to the right people on your behalf at the University should they need to.

Offer training

I’ve delivered a number of workshops for the research office at Flinders University. I have been approached by their research office to deliver workshops on communicating PhD research.

Keep in contact with the research office will provide you with the opportunity to undergo different workshops and training that isn’t officially offered by the University.

If you have issues throughout your PhD, particularly with your research supervisors, the PhD student office may be able to help you mediate that relationship.

It can be very hard to speak openly with your PhD supervisor and having someone in your corner will help you feel more empowered and able to say what you need to say.

Do research on PhD students

Lastly, the PhD student office also does research on PhD students.

By understanding the experience of PhD students in their university they are able to change the course and offer recommendations to different departments to make it a better experience for graduates.

It’s a great way to have your say about your experience at your university.

Wrapping up

This article has been through everything you need to know about PhD student offices and office times.

A PhD student office is where you will spend a lot of your time and you must try your best to make it comfortable by ensuring you have all of the essentials.

PhD students do not often get a dedicated student office and will often have a shared office with multiple other PhD students or share a large open-plan office in more modern buildings.

Check out other areas of your university where you can do focused work such as the library and other graduate student study areas. It is where I got the majority of my PhD thesis written and I loved having the ability to go to an area dedicated to PhD graduate students.

Dr Andrew Stapleton has a Masters and PhD in Chemistry from the UK and Australia. He has many years of research experience and has worked as a Postdoctoral Fellow and Associate at a number of Universities. Although having secured funding for his own research, he left academia to help others with his YouTube channel all about the inner workings of academia and how to make it work for you.

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Communication (PhD)

You will acquire the leading-edge theory and research methodologies you need to shape a more ethical and just world. 

Whether you seek a career in academia, the industry, or governmental and non-governmental organizations, you will become a critical educator and researcher of communication through rigorous coursework, independent and collaborative research projects, and teaching opportunities.

You will work side by side with your peers and our distinguished faculty to advance knowledge in the field while creating interdisciplinary solutions to complex societal and organizational problems. At the same time, you will build a professional network of worldwide and lifelong connections with fellow scholars and practitioners.

USC Annenberg’s location at the heart of a top-tier research university and in the dynamic city of Los Angeles provides you with the ideal setting to explore ways to inventively fuse your scholarship and expertise in communication studies with disciplines such as political science, international relations, sociology and information sciences as well as gender, media and popular culture studies.

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With his lifelong interest in politics, Alfonso Hedge realized Annenberg’s doctoral program would be the perfect place to study how grassroots political organizations use social media.

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Event promoter and DJ Stephen Yang examines the on-the-ground practices of technologists and media professionals as they reshape the culture of production.

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Communication (PhD) faculty

Penn GSE Graduate Assistantship Program

Graduate assistant for student engagement-board of directors support and team communications.

Location: University Life Space & Events--Student Engagment, Houston Hall 307

Modality: In-Person

Position Length: Academic Year (Fall - Spring)

Work Hours and Commitment: 20 hours per week

Pay Rate: $20.00/hr

Additional Compensation: None

The Graduate Assistant for Student Engagement-Board of Directors Support and Team Communications will report to the Associate Director for Student Engagement within University Life Space and Events. This role focuses on three main areas: advising the Student Union @ Houston Hall Board of Directors, collaborating with the Programming Graduate Assistant and Coordinator for Student Engagement for marketing and communication needs related to events and employment opportunities. The GA will also develop and refine communication strategies to enhance student engagement with the Student Union @ Houston Hall. 

Supervisor/Contact

Jonathon May - Associate Director for Student Engagement--Student Union & Penn Student Agencies

[email protected]

Required Duties

• Advise the Student Union Board of Directors:  
• Lead the recruitment of the Student Union Board of Directors. 
• Onboard and orient new members of the Student Union Board of Directors. 
• Collaborate with the Director of ULSE and the Associate Director for Student Engagement to set strategic goals for the Student Union Board of Directors, for the academic year. 
• Plan and coordinate all meetings of the Student Union Board of Directors in collaboration with the Undergraduate Chair and Graduate Chair, including setting agendas, facilitating discussions, taking notes, and following up on action items based on student feedback. 
• Update governing documents, policies, and processes for Student Union Board of Directors. 
• Ensure a positive student experience and support the development and recognition of Student Union Board of Directors members. 
•  Develop and Refine Communication Strategies:  
• Collaborate with the Associate Director for Student Engagement to develop and implement comprehensive communication strategies aimed at enhancing the image of the Student Union at Houston Hall. These strategies will encompass various channels, including social media, website content, display screens within Houston Hall, email newsletters, email marketing, "semester at a glance" posters, and more. 
• Develop and maintain a social media content calendar, guiding the program assistant in creating engaging content. Update and enforce social media policies, including guidelines for likes, reposts, and other interactions. 
• Analyze social media metrics to continually refine strategies and boost engagement. 
• Collaborate with the Programming Graduate Assistant and Coordinator for Student Engagement for Events and Employment Opportunities:  
• Serve on the Fall and Spring Student Programming Committee to plan and execute signature events, including the Fall and Spring Porch Parties, Community Building Events and Passive Events. 
• Collect and analyze feedback from these events to inform and improve future programming. 
• This job description is not all inclusive of all responsibilities required of the position and the selected candidate will have other duties as assigned by the Director of ULSE and/or the Associate Director for Student Engagement.  

Preferred Qualification and Essential Skills

Preferred Skills & Experience:  

• Excellent communication and organizational skill required  
• Student leadership experiences required 
• Previous experience working with undergraduate students (preferred) 
• Experience in student programming (preferred) 
• Proficiency in social media management (preferred) 

Application Instructions

Application Process: For questions about the role or to apply, please email your statement of interest/cover letter and resume to Dr. Jonathon May, Associate Director for Student Engagement at [email protected] .  The position will remain open until it is filled.  

Graduate research methods in social work

(3 reviews)

Matt DeCarlo, La Salle University

Cory Cummings, Nazareth University

Kate Agnelli, Virginia Commonwealth University

Copyright Year: 2021

ISBN 13: 9781949373219

Publisher: Open Social Work Education

Language: English

Formats Available

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Learn more about reviews.

Reviewed by Erin Boyce, Full Time Faculty, Metropolitan State University of Denver on 6/3/24

This book provides a strong comprehensive overview of each step in the research & evaluation process for students, clearly outlining each step with clarity and direction. read more

Comprehensiveness rating: 5 see less

This book provides a strong comprehensive overview of each step in the research & evaluation process for students, clearly outlining each step with clarity and direction.

Content Accuracy rating: 5

Content in this text is accurate, needing no clarification or added information, and is presented in an unbiased manner.

Relevance/Longevity rating: 5

The relevance of this text is it's greatest strength. It is one of the strongtest research texts I've encountered, and while change always comes this text will survive new iterations of research, only needing minimal and straightforward updates.

Clarity rating: 5

As a research text, this is extremely user friendly. It is easy to read, direct, and does not interfere with student understanding. Students come away with a good understanding of the concepts from this text, and many continue to use it beyond the classroom.

Consistency rating: 5

This text is consistent with research methods and frameworks and stands alone among social work research texts as the most accessbile due to it's status as an OER and as a social work textbook.

Modularity rating: 5

This text is easily divisible into smaller readings, it works great for courses in which assignments are scaffolded to move students through the research process.

Organization/Structure/Flow rating: 5

This text is organized to walk the student through the research process from start to finish, and is easily adjusted for different teaching styles.

Interface rating: 5

This text has no significant interface issues, the readings, links, and images are easily accessbile and are presented in a way that does not interfere with student learning.

Grammatical Errors rating: 5

This text is well edited and formatted.

Cultural Relevance rating: 5

This text is culturally relevant, addresses issues of cultural relevance to social work, and highlights the role of social work values within the realm of social work research.

This is one of the best research texts I've encounted in over a decade of teaching. It is so easily digested and presents information in a direct and understandable way, and is one of the best texts for those teaching graduate level research for social workers. It is an inclusive text that honors the multiple levels of knowledge that our students come to us with, which helps sets it apart. And, the committment throughout the text to social work values and ethics is critical for todays social worker.

Reviewed by Laura Montero, Full-time Lecturer and Course Lead, Metropolitan State University of Denver on 12/23/23

Graduate Research Methods in Social Work by DeCarlo, et al., is a comprehensive and well-structured guide that serves as an invaluable resource for graduate students delving into the intricate world of social work research. The book is divided... read more

Comprehensiveness rating: 4 see less

Graduate Research Methods in Social Work by DeCarlo, et al., is a comprehensive and well-structured guide that serves as an invaluable resource for graduate students delving into the intricate world of social work research. The book is divided into five distinct parts, each carefully curated to provide a step-by-step approach to mastering research methods in the field. Topics covered include an intro to basic research concepts, conceptualization, quantitative & qualitative approaches, as well as research in practice. At 800+ pages, however, the text could be received by students as a bit overwhelming.

Content appears consistent and reliable when compared to similar textbooks in this topic.

The book's well-structured content begins with fundamental concepts, such as the scientific method and evidence-based practice, guiding readers through the initiation of research projects with attention to ethical considerations. It seamlessly transitions to detailed explorations of both quantitative and qualitative methods, covering topics like sampling, measurement, survey design, and various qualitative data collection approaches. Throughout, the authors emphasize ethical responsibilities, cultural respectfulness, and critical thinking. These are crucial concepts we cover in social work and I was pleased to see these being integrated throughout.

The level of the language used is appropriate for graduate-level study.

Book appears to be consistent in the tone and terminology used.

Modularity rating: 4

The images and videos included, help to break up large text blocks.

Topics covered are well-organized and comprehensive. I appreciate the thorough preamble the authors include to situate the role of the social worker within a research context.

Interface rating: 4

When downloaded as a pdf, the book does not begin until page 30+ so it may be a bit difficult to scroll so long for students in order to access the content for which they are searching. Also, making the Table of Contents clickable, would help in navigating this very long textbook.

I did not find any grammatical errors or typos in the pages reviewed.

I appreciate the efforts made to integrate diverse perspectives, voices, and images into the text. The discussion around ethics and cultural considerations in research was nuanced and comprehensive as well.

Overall, the content of the book aligns with established principles of social work research, providing accurate and up-to-date information in a format that is accessible to graduate students and educators in the field.

Reviewed by Elisa Maroney, Professor, Western Oregon University on 1/2/22

With well over 800 pages, this text is beyond comprehensive! read more

With well over 800 pages, this text is beyond comprehensive!

I perused the entire text, but my focus was on "Part 4: Using qualitative methods." This section seems accurate.

As mentioned above, my primary focus was on the qualitative methods section. This section is relevant to the students I teach in interpreting studies (not a social sciences discipline).

This book is well-written and clear.

Navigating this text is easy, because the formatting is consistent

My favorite part of this text is that I can be easily customized, so that I can use the sections on qualitative methods.

The text is well-organized and easy to find and link to related sections in the book.

There are no distracting or confusing features. The book is long; being able to customize makes it easier to navigate.

I did not notice grammatical errors.

The authors offer resources for Afrocentricity for social work practice (among others, including those related to Feminist and Queer methodologies). These are relevant to the field of interpreting studies.

I look forward to adopting this text in my qualitative methods course for graduate students in interpreting studies.

Table of Contents

• 1. Science and social work
• 2. Starting your research project
• 3. Searching the literature
• 4. Critical information literacy
• 5. Writing your literature review
• 6. Research ethics
• 7. Theory and paradigm
• 8. Reasoning and causality
• 9. Writing your research question
• 10. Quantitative sampling
• 11. Quantitative measurement
• 12. Survey design
• 13. Experimental design
• 14. Univariate analysis
• 15. Bivariate analysis
• 16. Reporting quantitative results
• 17. Qualitative data and sampling
• 18. Qualitative data collection
• 19. A survey of approaches to qualitative data analysis
• 20. Quality in qualitative studies: Rigor in research design
• 21. Qualitative research dissemination
• 22. A survey of qualitative designs
• 23. Program evaluation
• 24. Sharing and consuming research

Ancillary Material

About the book.

We designed our book to help graduate social work students through every step of the research process, from conceptualization to dissemination. Our textbook centers cultural humility, information literacy, pragmatism, and an equal emphasis on quantitative and qualitative methods. It includes extensive content on literature reviews, cultural bias and respectfulness, and qualitative methods, in contrast to traditionally used commercial textbooks in social work research.  

Our author team spans across academic, public, and nonprofit social work research. We love research, and we endeavored through our book to make research more engaging, less painful, and easier to understand. Our textbook exercises direct students to apply content as they are reading the book to an original research project. By breaking it down step-by-step, writing in approachable language, as well as using stories from our life, practice, and research experience, our textbook helps professors overcome students’ research methods anxiety and antipathy.  

If you decide to adopt our resource, we ask that you complete this short  Adopter’s Survey  that helps us keep track of our community impact. You can also contact  [email protected]  for a student workbook, homework assignments, slideshows, a draft bank of quiz questions, and a course calendar. 

About the Contributors

Matt DeCarlo , PhD, MSW is an assistant professor in the Department of Social Work at La Salle University. He is the co-founder of Open Social Work (formerly Open Social Work Education), a collaborative project focusing on open education, open science, and open access in social work and higher education. His first open textbook, Scientific Inquiry in Social Work, was the first developed for social work education, and is now in use in over 60 campuses, mostly in the United States. He is a former OER Research Fellow with the OpenEd Group. Prior to his work in OER, Dr. DeCarlo received his PhD from Virginia Commonwealth University and has published on disability policy.

Cory Cummings , Ph.D., LCSW is an assistant professor in the Department of Social Work at Nazareth University. He has practice experience in community mental health, including clinical practice and administration. In addition, Dr. Cummings has volunteered at safety net mental health services agencies and provided support services for individuals and families affected by HIV. In his current position, Dr. Cummings teaches in the BSW program and MSW programs; specifically in the Clinical Practice with Children and Families concentration. Courses that he teaches include research, social work practice, and clinical field seminar. His scholarship focuses on promoting health equity for individuals experiencing symptoms of severe mental illness and improving opportunities to increase quality of life. Dr. Cummings received his PhD from Virginia Commonwealth University.

Kate Agnelli , MSW, is an adjunct professor at VCU’s School of Social Work, teaching masters-level classes on research methods, public policy, and social justice. She also works as a senior legislative analyst with the Joint Legislative Audit and Review Commission (JLARC), a policy research organization reporting to the Virginia General Assembly. Before working for JLARC, Ms. Agnelli worked for several years in government and nonprofit research and program evaluation. In addition, she has several publications in peer-reviewed journals, has presented at national social work conferences, and has served as a reviewer for Social Work Education. She received her MSW from Virginia Commonwealth University.

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