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How to Mention a Referral in Your Cover Letter

What Is a Referral Cover Letter?

The benefits of being referred, who to ask for a referral, how to mention a referral, tips for writing a referral cover letter, referral cover letter sample.

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If you know someone at a company or someone with a strong connection to a company, it can be helpful to mention them in your cover letter when you apply for a job. Having a referral can help you stand out from the crowd when you're job searching, and including the referral in your cover letter can help get your application noticed by the hiring manager.

Mentioning that you're referred by someone is like getting an employment reference in advance. Hiring managers and recruiters will likely take a closer look at candidates with whom they share a mutual contact, and for good reason: Studies have shown hiring through employee referrals results in faster, cheaper, more effective hiring than relying on job sites.

Applicants with a referral are four times more likely to be offered a job than candidates without one. Referral hires also tend to get up to speed more quickly, fit in better, and stay with the company longer. Referrals can also give the hiring manager additional context on a candidate and their work background.

Mentioning your referral and shared connection in your cover letter can make the difference in helping your application get noticed by prospective employers.

Here's how to write a referral cover letter, including the best way to mention the contact who is referring you and a sample letter with a template to download.

A referral cover letter mentions a mutual connection when applying for a job. You might be referred by a colleague, friend, employee at the company you’re interested in, client or vendor, or college career office.

Referred candidates are a leading source of new hires, and many employers actively seek referrals when hiring for open positions. Even if a company doesn't have a formal employee referral program , referrals are typically welcomed as a way to expedite the hiring process and secure strong candidates for available jobs.

Having a referral name to mention in your cover letter helps the hiring manager understand the shared connection you have with them or their employer. A referral also helps relate your experience to the open position and, depending on how you know the referring party, can provide some insight into how well you might fit in at the company.

Your cover letter also provides an opportunity to briefly highlight your education, skills, and qualifications for the job. In addition to mentioning your referral, you'll have the chance to add a few specific examples of why you are the best candidate for the position and share other details not included on your resume.

There are many different ways to be referred for a job. A connection at a company may inquire into whether you have an interest in exploring new opportunities. You may find that you're connected with an employee on LinkedIn. Before you apply for a job, take a look to see who you know at the organization.

The referral doesn't have to be a business connection. You can ask anyone you know at the company or who has a contact at the company if they would recommend you for a job.

Be sure to check with the individual in advance and ask if they are willing to give you a referral . Even if you’re certain they’d vouch for you, giving a potential referral the heads-up ensures they’ll be ready and able to offer the best possible recommendation, given the job requirements.

You can send a letter or email asking for a referral , which gives the person the time and opportunity to think through what they can do for you and how to proceed. Asking in writing also gives your connection an out if they aren't comfortable referring you.

• Mention who is referring you. When you use a referral in your cover letter, mention them in the first paragraph. Include the individual by name and describe your connection with them as well.
• Explain how you know the person. Give a brief account of how you know the person, and explain how they came to be familiar with your work qualifications and skills.
• Describe why they are recommending you. If the person recommended that you apply for this particular position, take the opportunity to mention why they are endorsing you. What specific qualities of yours made them think you would be a good fit for the company and the job? What do you have to offer the company?

Here's an example of an introductory paragraph mentioning the candidate has been referred by a colleague:

My colleague Amy Smith recommended that I contact you directly about the sales representative position at ABC, Inc. Amy and I have worked closely in the industry for many years, and she thought the company would be a good fit for my style and experience in sales. She pointed out that as a successful, award-winning salesperson, I would be an excellent addition to the team at ABC, Inc.

Name-dropping does not come easily to some people, especially if you're already wrestling with how to write about your accomplishments and sell yourself to a hiring manager. Even though it might be a challenge, being referred for a job can give you a boost over the competition. At the least, it should help you get considered for an interview. At best, it could give you a foot in the door that might lead to a job offer.

Review examples. If you're not sure what to write, it helps to look at examples of cover letters , although you'll want to tailor your letter to fit your specific personal and professional circumstances.

Mention the referral upfront. Remember to include a brief mention of your referral and recommendation right away in your cover letter. This strategy puts the referral at the front of the reader's mind, giving them context for the information that follows.

Make the best first impression. Expand on your strengths and why you're the best candidate for the job. Your cover letter offers a chance to make a strong first impression since it's likely the first thing a hiring manager sees, possibly even before your resume.

Share your accomplishments. Mention brief examples of your successes in the workplace to prove you are the most qualified person for the job.

Carefully proofread your letter. As with all business correspondence, make sure you proofread your cover letter for correct spelling and grammar, and check that the information matches across all the documents you submit. 

This is an example of a cover letter that mentions a referral. Download the referral cover letter template (compatible with Google Docs and Word Online).

Referral Cover Letter Sample (Text Version)

Betty Forbes 999 Main Street Anytown, MA 02222 555-123-4567 bforbes1223@email.com

February 28, 2024

George Smith Marketing Director Acme Communications 1234 Fragrant Way Citytown, MA 02224

Dear Mr. Smith,

It was with great interest that I learned of the opening in your department for a marketing associate. Your marketing manager, Anna Black, was my supervisor at Catz Marketing before taking her current position with Acme Communications. As she can attest, I bring a unique perspective and can integrate the many facets of a media campaign.

With Anna at Catz Marketing, I worked with a local company to build their business and promote their grand opening. We continued to work with them for the first few years, developing a total media plan and implementing it. Their continued success and recommendations brought other businesses to seek our services as well.

My experience with Catz Marketing has prepared me to take on the challenges of working in a national company such as Acme Communications, and I would appreciate the opportunity to meet with you to discuss how I can be an asset to your team.

I look forward to hearing from you soon.

Signature (hard copy letter)

Betty Forbes

More Cover Letter Examples 

Need more inspiration for writing your cover letters? Review these  cover letter samples and downloadable templates  for many different types of jobs to get started.

Key Takeaways

• A cover letter with a referral can help get your application considered.
• Before naming someone as a referral in your cover letter, ask them for permission to do so.
• Include the referral in the first paragraph of your cover letter.
• Also include specifics on why you're a leading contender for the job.

LinkedIn. " Here is Why Employee Referrals are the Best Way to Hire ."

Zippia. " Facts About Employee Referrals in the US ."

Jobvite. " 4 Reasons to Invest in Employee Referrals ."

CareerOneStop. " Make Your Next Cover Letter a Great One ."

SHRM. " Employee Referrals Remain Top Source for Hires ."

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How To Mention A Referral In Your Cover Letter (With Examples)

• How To Sign A Cover Letter
• Salary Requirements In Cover Letter
• Referral In Cover Letter
• Cover Letter Body
• Use Dear Sir Or Madam?
• Use Mrs. Or Ms.?

Find a Job You Really Want In

Having a referral by someone who is already employed at the company you’re applying to can be an excellent way to get your foot in the door. Mentioning a referral in your cover letter is one of the ways to do this.

To help you write the best referral in your cover letter, we’ll go over how to include a reference in a cover letter, provide some referral cover letter examples, and some benefits to being referred.

Key Takeaways:

Make sure you have a reliable referral that is in good standing with a company, and that they know they are being included before putting down a referral.

Candidates that are referred also tend to feel more of an obligation to the company, their reference, and their team, allowing them to get up to speed more quickly and adapt to the new culture and workplace more efficiently.

Writing a cover letter with referral will allow you to highlight the key skills you can bring to the position and provide specific examples of why you are the best fit for this job.

What is a referral cover letter?

How to mention a referral in your cover letter, referral cover letter examples, who to ask for a referral, the benefits of being referred, referral in your cover letter faq, final thoughts, expert opinion.

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A referral cover letter is an application document for a potential job opportunity that mentions a mutual contact you may share with the hiring manager or someone in the company. This connection can be an old colleague, a friend, or a networking acquaintance who likely works at the company you are applying to.

When done effectively, you can drop their name in your cover letter to emphasize how your skills and abilities align with the job and how you’ve worked with your referral in the past. You can mention specific projects and details that you know this person may be able to vouch for.

Your cover letter is the first thing your employer or hiring manager is likely to see, so use it as your moment to shine. This document will allow you to provide additional details about your education, qualifications, skills, and work ethic. You can point to specific projects and challenges you may have experienced and discuss how you overcame them and how those abilities translate to the job you are applying for.

When mentioning a referral in your cover letter, make sure your referral knows you are including them before, and then mention their name in the letter and explain why they are recommending you. Here is a more detailed list of how to add reference in cover letter:

Make sure your referral knows. Mentioning a referral in your cover letter is appropriate when you have directly contacted the person you’re planning to mention as your referral. This could be someone you contacted or someone that contacted you. It can even be someone who is not your contact on LinkedIn or other networks, but you’ve reached out to them, and they’ve agreed to be a referral.

However, in instances where you have not asked for explicit permission from the person you’re planning to use as your referral or this person is not in good standing with their employer, you should stay clear of mentioning them in your cover letter .

Mention who is referring you. The purpose of the cover letter is to impress from the start . Mention your referral within the first paragraph of your note. To do this effectively, include:

The person’s name

How you know them

How they are familiar with your skills and qualifications

Explain why they are recommending you. You can give the hiring manager a quick summary of why they are recommending you and how your past experience gives you the skills required to do the job well.

Keep it short. Try to keep your referral to one single paragraph in your cover letter. The rest of your letter should expand more on you and your skills, including how the things you have learned in previous work environments are transferable to your new role .

Send a copy of your cover letter to your referral. The last thing you should do is send a copy of your cover letter to your referral so they can read it over. Doing this is a nice gesture and allows them to know what you are saying about them. Be sure to also thank them for their help.

We’ve included some examples of how it may look to include a referral in your cover letter.

Cover letter with referral example

Dear Angela Morris, I am writing to inquire about the Marketing Director position, which came highly recommended to me by Bill Jeffries, Vice President of Marketing at Apple, Inc. Bill and I worked closely together for several years at Nabisco, where we tackled a variety of event coordination and digital lead generation efforts. Bill believes my marketing experience and skill for developing memorable events can have a profound impact on the marketing team and organization as a whole.

Dear Larry Smith, Bill Jeffries suggested I reach out to you regarding the Marketing Director position at Apple, Inc. I met Bill while coordinating a conference at the end of last year. We worked closely together with vendors, contracts, and design. He was able to see my ability to bring booths to life, develop innovative ideas to capture new leads, and drive to continually improve marketing programs, which is why he’s referred me to this role on your team.

Dear John Riley, Tom Johnson suggested I contact you regarding the Customer Representative Position at XYZ Company. I worked with Tom last year when we worked together at ABC Corp. Working closely together allowed him to see my ability to connect with others and drive sales. This is why he referred me to this role and your team.

Getting a referral when you don’t know someone well can sometimes be tricky. But there are a variety of ways to be referred for a job . A connection at the company you’re applying for might inquire whether you’re interested in exploring new job opportunities. You may have an old connection on LinkedIn that you forgot about.

LinkedIn is a great tool to explore whether you know anyone at the company you are applying to. You can easily see if you know an existing connection or if one of your contacts knows someone at the company currently.

Once you choose someone to provide a referral , be sure to reach out to them before applying for the job. Ask if they are willing to give you a referral for the job. Even if you assume this person will build your credibility with the hiring manager, it’s important to check with them first. You don’t want to bombard someone at the last minute, and you certainly don’t want to tell the hiring manager that a person has vouched for you when they actually haven’t.

To do this, you can send them an email or a letter asking them for a referral. Similar to a reference letter , this will give the person you are asking a chance to look over the requirements and think about how they can best help you. This also gives them an opportunity to opt out of a referral in case they don’t feel comfortable.

Being a candidate who is referred by someone respected in the company is a tremendous benefit for you as a job seeker such as an expedited hiring process or the ability to highlight key skills. Here are some more benefits of being referred.

It can quicken the hiring process. Even if a company doesn’t have a formal employee referral program , the human resources (HR) department typically welcomes referrals. They help to expedite the hiring process and ensure that strong candidates fill open spots on teams.

Allows the interviewer to see you in a different light. When you are referred for a job, it might feel like a lot to live up to. However, if you view it as a step up during your interview process , you will be better suited for your interview. Ultimately, having a candidate referred gives the hiring manager an authentic glimpse into the kind of employee you will be and will help them relate your experience to the position.

A better understanding of the company culture. The person who referred you will likely be asked to provide insights into how you will fit into their company culture . However, there is no need to worry because the person who referred you would not have vouched for you if they didn’t think you were the right fit for this job.

Being able to highlight key skills. Putting this referral in your cover letter will allow you to highlight the key skills you can bring to the position and provide specific examples of why you are the best fit for this job. Cover letters give you another area to share additional details that your resume may not include.

Should you mention a referral in a cover letter?

Yes, you should mention a referral in your cover letter. Mentioning a referral in a cover letter helps to emphasize how your skills and abilities align with the job and how you’ve worked with your referral in the past. The best way to do this is to mention specific projects and details how you know the person and how they can vouch for you.

Who should be a referral for a job?

A referral should be someone you know such as an old colleague, former classmate, or someone from your network who works at the company you are applying for. The person who is referring you should be a current employee and someone you trust. They should be able to help highlight your strengths and abilities.

How do you mention a referral in your cover letter?

To mention a referral in your cover letter be sure to mention by name the person who referred you and your relationship to the. This should be a person who is a current employee who can highlight your skills and abilities. Your referral in your cover letter should be kept short and to the point.

If you come into a company with the right type of referral and a person who can actively vouch for your work ethic, you’ll already place yourself ahead of the competition. Even if you have a vast network and land your dream job, continue to network . Ensure that you always depart work environments on good terms with colleagues and managers. You never know who you will cross paths with later in your career journey: the broader your network, the better chance you will have to name-drop in the future.

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How To Mention A Referral In Your Cover Letter

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“My colleague XXX recommended that I contact you directly about this position ” is an easy way to name drop your referral in the cover letter. To strengthen the statement, add something about the relationship of the referral to the company.

University of South Florida – Cover Letter Do’s & Don’ts

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Caitlin Mazur is a freelance writer at Zippia. Caitlin is passionate about helping Zippia’s readers land the jobs of their dreams by offering content that discusses job-seeking advice based on experience and extensive research. Caitlin holds a degree in English from Saint Joseph’s University in Philadelphia, PA.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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Cover Letter With a Referral From an Employee Example

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The saying goes, "It's not what you know, but who you know"—and when it comes to getting hired, it's true. Get an employee referral, and you may have an easier time catching the hiring manager's attention.

Many companies reward their employees for referring job candidates. The fact is that hiring via referral is  cheaper, faster, and more effective  than hiring through job sites or recruiting.  

Candidates who come recommended are often better qualified, more loyal, and a better fit for the team.

It makes sense: if you were the hiring manager, would you rather interview a candidate with no connection to the company or one that comes recommended by a current employee in good standing?

The latter person is more likely to know what it's like to work for the company – plus, the employee who referred them probably understands that their reputation is at stake. Most likely, they'd avoid referring someone who was less than qualified.

The Power of Using Employee Referrals in Your Cover Letter

According to data from Jobvite, there are significant advantages for employees who land their jobs through referral. Consider:  

• 40% of referred applicants receive a job offer and they comprise only 7% of potential candidates.
• Want to get to work in a hurry? Referred candidates start sooner than those who come in through other channels. Per this data, employees who come in via referral start their new positions after 29 days on average, compared with 39 - 55 days through job boards.
• Referred employees have greater job satisfaction, according to Jobvite, and show it by staying put: 47% stay longer than three years.

How to Write a Cover Letter Mentioning an Employee Referral

• Ask for a referral.  This might seem obvious—of course, you'll ask for a referral before you name-drop a current employee in your letter! But it's important that your connection is clued in before you send your cover letter. Bottom line, you want them to be prepared to sing your praises when the hiring manager asks for their opinion. Also: there's always the chance that they'll say no, or that they'll advise you not to apply, for reasons that only an insider would know.)
• Give your referrer the details.  Speaking of singing your praises, your contact can only do that if you let them know which job you're applying for. Don't assume that just because they work at the organization, they'll know what the job entails. Share the job description, and match the requirements to your qualifications. This will give them some talking points to keep in their back pocket, in case they're asked about you.
• Provide a copy of the cover letter.  Forward your email or give your contact a physical copy of your cover letter, for their reference.
• Say thank you.  Whether the employee is writing a referral letter or merely agreeing to be included in your cover letter, it's important to say thank you. Send a  thank-you note or email  to let them know that you appreciate their help. They'll appreciate the gesture, and it will strengthen your connection.

Employee Referral Cover Letter Template

Download the employee referral cover letter template (compatible with Google Docs and Word Online) and review more examples.

Sample Employee Referral Cover Letter (Text Version)

Stephanie Applicant 123 Main Street Anytown, CA 12345 555-555-5555 stephanie.applicant@email.com 

September 1, 2018 

Laurel Lee Director, Human Resources Sunnyside Group Home 123 Business Rd. Business City, NY 54321

 Dear Ms. Lee,

I am writing in reference to the position of Youth Counselor at the Sunnyside Group Home. I have the pleasure of being acquainted with one of the Counselors on your staff, Eleanor Seville. Eleanor and I did our undergraduate work together at Sunnyville University and have been in touch professionally and personally since then. She let me know about the open position and recommended that I contact you. 

I have been working with at-risk youths for 15 years, and have found the experience extremely rewarding. I have counseled young people with a variety of challenges, including family situations, drug use, eating disorders and behavioral issues. My experience makes me well suited to help the residents at Sunnyside learn and grow in a protected environment.

While I have experience in working with all ages, I believe that the adolescent population at your facility would benefit from the knowledge I gained during the past five years while working in Student Services at Sunnyville High School. I was recognized by the District as "Outstanding Teen Leader 2018" for the After-School Job Mentoring program I developed and implemented with the cooperation of several local businesses.

I would greatly appreciate the opportunity to meet with you to discuss what I have to bring to the position at Sunnyside. Thank you for reviewing my attached resume.

Stephanie Applicant

How to Add a Referral in a Cover Letter

Quick Navigation:

What is a cover letter referral?

How to include a referral in your cover letter, cover letter referral examples.

A referral is someone who recommends you for a particular job. Colleagues, people employed by the hiring company and former teachers can all be appropriate referrals. With their permission, you can mention the name of a referral in your cover letter. When you add a referral to your cover letter, it can make a positive first impression and help move your application ahead in the hiring process.

Add your referral to your cover letter’s introduction. You should catch the hiring manager’s attention, and a referral is a great way to do this. This also creates an instant personal connection between you and the company. 

Follow these steps to include a referral in your cover letter:

1. First, ask for your referral’s approval

You must get approval before adding that individual’s name to your cover letter. By doing so, you are confirming that they are happy to recommend you for the job.

If they tell you about the position, you have an opportunity to ask whether you can use their name as a referral. If you see a job posting first, call them and ask whether they would mind giving you a referral. Discuss the position, the company and why your contact thinks you are a good candidate. Your referral is staking their reputation on you, so be sure to thank them.

2. Next, mention the referral by name

Mention your referral by their full name. This takes away any confusion about who they are. If their name is common, you might also add details about how the hiring manager may know them. Do not use their nickname, even if they are commonly known by this. Double-check the spelling of their first and last name.

3. Then, explain your connection to your referral

Note whether your referral is a former or current colleague or a person connected to you in some other way. Explaining your connection gives the hiring manager some context for the referral.

4. Next, describe why the person referred you

Explain why your referral feels you are suitable for the position. This provides an opportunity to outline your strengths. If you have worked with your referral before, provide a brief explanation of this working relationship. If your referral is a former teacher, you can note the relevant course. Mention any experiences or skills your referral witnessed that might be applicable to the position. If this person works at the hiring company, note any qualities they think you have that would suit the business culture.

5. Last, send a copy of your cover letter to your referral

It is a good idea to send a copy of your cover letter to your referral. When they know exactly what you have written, they will not be surprised by anything the hiring manager says to them about your application or relationship. It will also help your referral prepare for what they might want to say if the hiring manager has any follow-up questions for them.

Every referral is different, as it reflects your personal relationship with that particular contact. However, the following cover letter referral examples can help you write your own:

Dear Ms. Gutherson,

I was excited to hear about the opening in your engineering department from one of your lead engineers, Dale Forrest. Before joining your company, Dale worked with me for five years on the engineering team at Practical Software Solutions. During that time, Dale praised me for my attention to detail and creative problem-solving skills. Dale said he felt those skills would make me an excellent addition to your engineering team.

Dear Mr. Lane,

Your receptionist Kelly Price suggested I contact you about your vacant social worker position. I met Kelly last year when she began volunteering with me at a local soup kitchen, Soul Food. Working closely together allowed her to see my ability to connect with others and my compassion for people with financial hardships and mental health difficulties.

Dear Ms. Nelson,

I was thrilled to hear about the vacant position on your design team from Hayley Saunders. Hayley and I completed a Bachelor of Arts in Graphic Design at the University of Central Oklahoma together in 2003 and have remained close friends. She felt my creativity and 10 years’ experience working as a designer in the media industry would make me a natural fit for the role with you at Parent and Baby Monthly Magazine.

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How To Include a Referral in Your Cover Letter

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A cover letter is a great way to complement your resume. A well-written resume and cover letter may be of interest to a potential employer. It is especially significant if your area has a lot of candidates. Therefore, job searchers can use professional resume editing service to boost their chances of landing a job.

You might include a reference in your cover letter to help it become more effective. In 2017, PayScale surveyed 53,000 employees, and it turned out that 1/3 of respondents sent referral cover letters. While a referral is not necessary for your cover letter, it can nonetheless catch a hiring manager’s or recruiter’s attention.

We have already talked about cover letter do’s and dont’s earlier. For now, we suggest that you focus on referrals in cover letters.

What is a Referral?

A reference or a referral is a recommendation from a current or former employee of the company where the applicant wishes to work. Companies themselves sometimes organize referral programs to attract new qualified personnel. It means that employees can bring in new professionals with whom they have had previous favorable experiences.

A reference cover letter is one in which you refer to a contact who is familiar with hiring managers and recruiters and is connected with that organization. A referral can be beneficial when looking for a job because it helps substantiate your resume and cover letter facts.

Hiring managers and recruiters might benefit from referrals in filling open positions. Applicants should give a reference that verifies the abilities that the organization is looking for. In addition, a cover letter referred by an employee can increase interest and confidence in the candidate.

Is it Necessary to Add a Reference in a Cover Letter?

Referral cover letters are helpful in various situations. For instance, if a job seeker has a contact who recommended them to apply to the company, the job seeker can drop their name in a cover letter.

You can always include a referral from a former colleague, manager, or professor in your cover letter if they are familiar with the organization’s hiring manager or recruiter. Talent acquisition managers, in turn, are always interested in having referrals in your paper.

Read More:  Career Change Cover Letter Writing Tips

How to Mention a Referral in a Cover Letter?

We’ve outlined four procedures that will help you correctly mention a referral in your cover letter:

• Introduce your reference contact.

Begin your cover letter by mentioning a reference by their full name. A hiring manager or recruiter must establish reliability by verifying your relationship with references. Fill in valuable and concise information about this person so the hiring manager can know the background.

• Describe your relationships with the referral.

Then explain your connection to the referral. A hiring manager or recruiter can use your link to the reference to assess reliability. Furthermore, the explanation can demonstrate your ability to have a beneficial impact on people as well as your capacity to build meaningful relationships.

• Explain why they think you’d be a good fit for the job.

Your referral should provide reasons why you can be of service to this company. It will reveal your strengths, which specific situations can bolster. Thus, hiring managers and recruiters can consider a job offer if they know how you react in stressful situations.

• Describe your experience with referral.

The final step in establishing credibility with recruiters and hiring managers is to describe the experience with a referral. However, it would help if you highlighted particular facts rather than generic or clichéd phrases. Nonetheless, the purpose of a referral is to make it apparent to hiring managers or recruiters who you are and what you do.

What is the Best Way to Acquire a Referral?

We will share three steps to get a referral:

• Identify possible references

Determine who might be able to assist you. It should be someone who either works for the organization or knows the hiring manager or recruiter somehow. Your reference should be well-versed in your abilities.

• Obtain your reference’s permission.

After you’ve identified a person who could be a good referral for your cover letter, contact them and ask if they’d be willing to assist you.

More importantly, ask if you can include their name in the document. It’s not only a tribute but also a sign of the referral’s trust in you. Plus, if you let them know ahead of time, they’ll be prepared if recruiters contact them.

• Send a copy of your covering letter before submitting it.

Before sending your cover letter, you should check it with the referral. Check whether they concur with the statements. It will help them prepare before speaking with the hiring manager or recruiter about your candidacy.

How Should I Ask for a Reference?

Before you begin writing a referral, keep the following suggestions in mind:

• Respectfully request a recommendation.

Reduce the possibility of rejection by politely asking the person to be your reference. You can begin by explaining the desired position or company, then effortlessly talk about the referral.

• Give your possible reference information about the position.

When asking for a reference, be specific about the position you’re going for and the qualifications they’re looking for. It will show a referral the characteristics the employer is searching for. Knowing this will make it easier for the referral to highlight your specific strengths.

• Ascertain that the referral is capable of taking responsibility.

The person who refers you must believe that your skills are compatible with the company’s needs. If someone does not know your skills, they are reluctant to take responsibility and recommend you. That is why you should first find someone familiar with your skills and abilities and ask if they would recommend you.

Referral Cover Letter Sample

Finally, here’s an example of a well-written referral cover letter:

Final Thoughts

If you have someone who can actively vouch for your work ethic, you’ll already be ahead of the competition. Consider whether you have people in your business network who can assist you.

ResumeEdge is happy to be at your service in case you’ve decided to create a cover letter with references. Our cover letter writing service offers collaboration with professional writers to develop catchy cover letters.

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How To Include a Referral in Your Cover Letter?

Including a referral in your cover letter can help get your resume noticed by the hiring manager. It shows that you have a personal connection to someone who can vouch for your skills and abilities. A referral from a colleague or past employer can be a great way to get your foot in the door with a new company.

It’s been shown that referral hires are more likely to stick around at their new job, have higher performance ratings, and are often paid higher salaries than non-referral hires.

The benefits of including a referral in your job application are well worth the effort it takes to obtain one. In fact, according to a report from Jobvite, 59% of job seekers say referrals are their preferred way to find jobs online.

But how do you know whom to ask for a referral? And how do you include one in your cover letter? This guide will walk you through how to ask for and include a referral so you can land that interview.

What is a Referral Cover Letter?

A referral cover letter is a letter that you send to a potential employer with your resume. It is a recommendation from someone within the company that can act as a personal endorsement for you and your job application. The letter includes the name of someone who has referred you to the company. This can be a friend, family member, or professional contact. The referral cover letter is a way to get your foot in the door and stand out from the competition.

Why Should You Use A Referral in your Cover letter?

A referral gives you credibility, as it’s basically an insider saying that you are qualified for the position and would be a good fit. People trust recommendations from people they know, so this person essentially vouching for you makes a huge difference.

According to a recent study from the University of Minnesota, including a referral in your cover letter can dramatically increase your chances of getting an interview . The survey found that applicants who included referrals within their letters were interviewed at twice the rate of those who didn’t include referrals.

There are a few other reasons why you might want to include a referral in your cover letter.

• It can help you stand out from the crowd. When you have a personal connection to someone who can vouch for your skills, it shows that you’re serious about the job and that you’re willing to go the extra mile.
• It also makes it easier for the hiring manager to trust you since they can see that you have the endorsement of someone they know.
• If a referral is a “known name” in the industry, you’ll stand out from the crowd.
•  It can help you pass the Applicant Tracking System (ATS) screening software.
• Including a referral in your cover letter can also help you build relationships with the people you’re applying to work with. When you make a good impression on your referral, they might be more likely to refer you to other opportunities in the future.

Is name dropping in a cover letter OK?

Name-dropping does not come easily to everyone, but a referral cover letter is one place where it can work in your favor. Referrals are powerful because they involve an introduction from a known and respected individual. When you can name-drop a referral, it gives the hiring manager an additional reason to trust your qualifications and consider you for the job.

It’s important to be subtle when you’re name-dropping in your cover letter. You don’t want to come across as arrogant or entitled. Instead, focus on how your referral can vouch for your skills and abilities.

How to Ask for a Referral?

You have spent a lot of time perfecting your resume and tweaking your cover letter to match the job description. You have done everything you can think of to make sure that when recruiters read your documents they will be impressed by what they see, but there is one more thing that you need to consider: who are you going to ask for a referral?

1) Choose Professional Contacts over Personal:

When you can, choose someone who is a professional contact, not a personal one. You want to make sure that whoever you ask to be your referral has experience working with you or working with your work, so they can speak about the kind of contributions you make and the results those contributions produce.

2) Check with your Contact before dropping their name in a Cover letter:

Whoever it is, definitely check in with them before moving forward. At the very least, give them a heads up so they aren’t caught off guard if indeed that company does call them for any reason. Ideally, you will ask them if they would be comfortable giving you a referral and then send them a copy of your resume and cover letter so they can be prepared for what to expect if/when called upon by the company.

3) Search through Networking Platforms:

If you don’t have any connections in the company for the job you are applying for then you can use a mutual contact. A mutual contact is someone that you know and the hiring manager knows. You can do this by searching for them on LinkedIn, search through Facebook, Company Website other Professional Forums the contact may be present.

4) Reach out to them via Email:

The best way to ask for a referral is by email . You should explain why you are contacting them and why you want them to refer you, if possible. For example: “I worked on your team last year and our group won an award.” It’s also important to thank them for their time.

5) Apply via an employee referral program?

If you’re applying to a large company, they may have an employee referral program. This is a program where employees can refer candidates for open positions within the company. If you’re lucky enough to know someone who works for the company, be sure to ask them if they can refer you for a position as it is beneficial for both of you.

How To Include A Referral In Your Cover Letter?

When you’re including a referral in your cover letter, there are a few things you need to keep in mind.

1) Include the Referral Information in Your Opening Paragraph

One way to include a referral in your cover letter is to use it as part of your opening paragraph.

2) Explain How they know you

The person who referred you will likely have given the hiring manager some context about how they know you. But if they haven’t, or if your connection is weak (you met them once at an event), it’s important to explain how you know each other.

3) Why are they providing this Recommendation

Include a few sentences about why they are qualified to speak about you. For example, if a former manager is recommending you for a position, mention this fact, as well as what your relationship has been like and how long they have known you.

Here’s an example of an introductory paragraph with a referral :

“I am interested in the Marketing Manager position at XYZ Company. I was referred to the position by my friend, Sarah, who knows someone at XYZ Company. Sarah has told me great things about the company and she thinks I would be a perfect fit for the position. I have attached my resume and the job listing to this email. I would appreciate if you could keep me in mind for the position. Thank you for your time and consideration.”

Asking for a referral can help you get your resume noticed and land the job you want. Just be sure to follow these tips and examples so that you can do it correctly.

Examples of adding a referral to your cover letter:

Referral cover letters are structured similarly to application cover letters, but they usually include an additional paragraph that explains how you were referred to the position by someone in your network. Below, you’ll find examples of referral cover letters that indicates who the applicant was referred by, along with tips for writing a referral cover letter sample.

**Adding a referral in the body of your cover letter:**

“Dear Ms. [last name], [Referral source] recommended I reach out to you about the position of [job title]. I have a great deal of experience [briefly describe your relevant experience] and would love to work with you and your team. I am available for an interview at any time that is convenient for you, and I can be reached by phone at [your phone number], or by email at [your email address].”

In the first paragraph of your cover letter, you should mention a mutual connection or referral who suggested that you reach out. Mentioning this person (or people) upfront will give you an instant connection with the hiring manager.

“I’m reaching out because [Name of Mutual Acquaintance] suggested I connect with you. She knew me from my work with [Company Name or Project], and she mentioned that you’re looking for someone to fill your opening for a [Name of Position].- “I am interested in the position of Social Media Manager at GHI company. I was referred to this position by my friend, Tina, who is the Social Media Manager at GHI company.”

Mention the referral in your first paragraph. Use words like “encouraged,” “recommended” or “referred.”

“I was encouraged by [referrer’s name] to apply for the [position name] role at [company name].”

“I was referred by [referrer’s name] to apply for the [position name] role at [company name]. They told me that you’re looking for a [skill-set/role-specific knowledge].”

“Dear [Name],

I am writing to apply for the position of [position] at [company]. I was referred to the role by my friend and former colleague, [Name], who is currently working in the [department] at [Company]. I understand you are currently seeking candidates to fill this position.

I have been following company developments for several years, and I believe that my experience as a [job title] would be beneficial to your team.”

Referral Cover Letter Sample (Text Version)

Dear [Name],

I am reaching out to you in regard to the [job title] position with [Company name]. I believe my experience in [industry] and role as a [role title] is a good match for this position.

[Name of contact, mutual friend, or colleague] recommended that I contact you and submit my resume because they know I am interested in finding a new opportunity with an outstanding company such as yours. I have been working in [industry] for the last [x years/months], and have developed many of the skills necessary for the role of [job title].

I look forward to hearing from you to discuss how my experience fits your needs. Please feel free to reach me at [phone number] or via email at [email address]. Thank you for your time and consideration.

[Your name]

Referral Cover Letter Email

Dear [Recruiter Name]

I’m writing to apply for the [position name] position advertised on LinkedIn. I met [name] at an event last month, and they suggested I reach out to you directly. We discussed my background in [field], and how it would make me a great fit for this role.

If you have any questions about my experience or candidacy, please don’t hesitate to let me know. I’ll follow up with you next week to see if you need any additional information from me, or if we can arrange a time for us to talk.

Best regards,

[Your Name]

Email Subject Line for sending a Referral Cover Letter :

• Referral from [Kevin Rogers – VP Marketing] for Marketing Manager Position.
• [Kevin Rogers – VP Marketing] referred me to you for the [Marketing Manager] position.

Tips for Writing a Referral Cover Letter

• Including a referral at the top of your cover letter can help you get noticed by hiring managers and make it more likely that you’ll be granted an interview.
• Make sure to mention your referral’s name and how you know them, such as “I worked with [name] at [company].”
• Include a few sentences about why your referral thinks you’d be a good fit for the role and ask if they’d be willing to provide a reference if needed.
• Don’t forget to say “thank you” to your reader and let them know how they can reach out to learn more about you!.

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How to Mention Referrals in Cover Letters: What to Do and What Not to Do

Referrals on a resume are quite often  limited to a few words  at the end of the document. However, when considering how to mention referrals in cover letters you need to take a quite different approach.

A compelling  cover letter  is just as important as a  carefully crafted resume  and a good referral can make the difference in both cases. However, due to the nature of a cover letter as a flowing text, the way you  weave a professional connection into your prose  can be quite distinct.

In this article, we explain a few of the  most important dos and a don’ts  to consider when approaching cover letter referrals. Find out how to successfully mention referrals in cover letters and how these might appear in the final draft.

Do: Highlight Your Referral in the First Paragraph

Unlike on the resume, your referral needs to be  mentioned upfront . Your first paragraph normally needs to make it clear quickly that you’ve been recommended by someone before moving on to your achievements.

This is not only useful in  getting the recruiter’s attention  from the start. It also gives them extra incentive to keep reading further. Alternatively, If it’s not in the very first paragraph, it needs to be mentioned as soon as possible in the text.

Don’t: Use a Referral That Doesn’t Make Sense

A referral is only valuable if it can provide a  clear connection between yourself and the open position . Therefore, using a referee who is unrecognizable to anyone in the company is not going to get you very far.

If you have a referee but they can’t help provide a useful introduction to a job in the sector or industry you want to get hired in, it’s better to leave them off the page.

The referral always needs to act as a bridge  between you and the company to create a soft establishment of contact. If it doesn’t serve, cut it.

Do: Be Professional When You Namedrop

As with the rest of your cover letter, it’s important to be professional in the way that you  name and explain your connection  to the referee. This is shown in the sample text below:

I am writing to you to express my interest in the Sales Representative position available at Entertech Inc as recommended to me by Joe Smith. Joe and I have worked closely together for a number of years and he made me aware I could be a good fit for this position given my experience and record in sales.

As you can see from this simple example, the reference  doesn’t need to be long or wordy  to be formal and professional. It focuses on an indirect way of selling yourself that addresses the needs of the role whilst giving you the best introduction possible.

Don’t: Name Someone Without Getting Permission First

It’s very bad business etiquette to namedrop someone in a cover letter without asking them first.  Always get permission  before sending out a document with a named professional in case the recruiter contacts them regarding your application.

Not getting permission upfront can have negative consequences for a couple of reasons. First and foremost it  could burn your bridges  with the referee in question.

Secondly, it might undermine your chances of getting picked if the recruiter notices some unfamiliarity between yourself and the referee.  Honesty is highly valued in companies  and if you state that someone has recommended a position to you when they haven’t, it could lead to you losing out on the role.

Ideally, you should  send a copy of your draft cover letter to the person  you’re naming before submitting it. That way you’ll be able to ensure they are happy with the information about them you’ve provided.

Do: Explain Your Connection to the Referee

The recruiter needs to be able to understand  why your referee might have recommended you  and how this might connect to your eligibility for the job. Therefore always make it clear whether they have referred you for any of the following reasons:

• You work with them
• They work in the company you’re targeting
• You’ve worked with them previously
• They know you personally

Don’t: Forget to Explain Why They Are Recommending You

Along with the details of how you know your referee, you also need to give an indication as to why they have recommended you.

As shown in our example previously, it’s important to state  why they have told you about the opportunity with the company.  This can normally be demonstrated by noting a few achievements, types of experience, or working styles that could make you a good candidate.

There can be no doubt that a referral for a job can  accelerate your chances  of getting hired . Trust and relationships play a big role in professional development. By getting the recommendation of someone known to the company or who can vouch for you can go a long way in making your cover letter pack a punch.

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How to write a referral cover letter

When applying for a job, it can be advantageous to be referred by somebody working at the same organization or who knows the recruiter. Addressing a referral in the first few statements of the cover letter can attract the recruiter's interest.

What is a referral cover letter

A referral cover letter is included with a job application that states a mutual connection you have with the recruiter. This common link could be a friend, a networking companion, or a worker at the organization where you're looking for a job. When done correctly, the name decline in a cover letter highlights how your experience is relevant to the position and how you have previously collaborated successfully with others. It's your opportunity to stand out in your cover letter. It enables you to offer more information regarding your education, certifications, and abilities. You can also mention your past achievements and discuss how experiences have helped you to succeed. Referral recommendations are often used by recruiters to fill job vacancies. A credible reference who provides you with a strong recommendation speaks volumes about your work ethic. It can emphasize how your skills are a suitable match for the position.

How to get a referral

Obtaining a referral can be a difficult job. Here are some tips for getting a referral;

Begin with who you know

Start by assessing whether you know someone at the organization or if you recognize anyone who knows the recruiter in another context.

Evaluate their scope

After that, find out whether this individual is cordial with the recruiter. You can directly question your recommendation or know about the corporate structure and how they may have made contact. You may be less likely to be approached for an interview if you mention the name of somebody the recruiter does not admire or trust.

Request permission from your referral

Then, request authorization from the individual who referred you to consider their name in the cover letter. This alerts the referral to your aspirations and enables them to provide you with useful information about the position and corporation. It also indicates that they won't be spotted off guard if the recruiter approaches them regarding their referral, allowing them time to plan their response to their credentials.

Provide a cover letter copy

Lastly, forward a cover letter copy to your referral so they can review it before the recruiter does. Also, thank them for their help and support.

Add a reference to your cover letter

The essence of an effective referral cover letter is to immediately convince the prospective employer. Acknowledge your shared link in the opening paragraph of the cover letter to accomplish this. Involve your referral's name, connection, and how they are acquainted with your credentials. Discuss why they are suggesting you and how your expertise has trained you for this position. When adding a referral to a cover letter, one paragraph is all that is necessary. The remainder of the cover letter may be utilized to develop your qualifications, such as how you intend to employ your previous experiences to tackle new tasks.

Advantages of Referral

Referred applicants are the most common source of recruits, and many companies actively pursue recommendations when filling job vacancies. Even if a corporation does not have an official incentive scheme, referrals are often accepted as a way to accelerate the recruitment process and protect solid applicants for open positions. Including a referral name in the job application assists the recruiter to grasp the common bond you share with them or their organization. A referral can also support you to correspond your expertise to the job opening and may offer some perspective into how well you may meet the company's requirements, based on how thoroughly you know the person referring you. The cover letter also allows you to showcase your academic achievement, expertise, and credentials for the position. In addition to acknowledging your referral, you will have the opportunity to provide a few concrete instances of why you are the ideal candidate for the job and share additional information not incorporated into your resume.

Who to approach for a referral

There are numerous methods for being referred for a role. A business connection may ask for information about your desire to pursue great opportunities. You might discover that you have a LinkedIn connection with a co-worker. Confirm with the individual ahead of time to see if they seem to be prepared to recommend you. Regardless of whether you're confident they'd suggest you, offering a prospective referral, a heads-up implies that they will be prepared and willing to provide the most appropriate recommendation feasible, considering the job prerequisites. You can request a referral in writing or by email, giving the individual time and space to consider what they can offer you and how to continue. 

Tips for mentioning a referral

Here are the tips for mentioning a referral;

• Indicate any referrals in the initial paragraph of the job application. Add the individual's name and description of your relationship with them.
• Describe your relationship with the individual. Provide a brief description of how you approached the individual and how they became acquainted with your job skills and abilities.
• Explain why they're mentioning you. If someone prescribed that you apply for this specific role, take the chance to discuss why.

Referral Cover Letter Example

Max Matthews, Digital Marketing Manager at ABC Corporation, strongly recommended me for the Digital Marketing Specialist role. Max and I collaborated for many years organizing continuing academic events, and he believes that my marketing expertise and ability to engage viewers will make a significant influence on the organization. As she can affirm, I offer a distinct outlook and am capable of integrating the various aspects of a digital marketing campaign.

• A cover letter that includes a referral can assist your application to be recognized.
• It is critical to obtain consent from the individual you are requesting to describe you to acknowledge them.
• Provide the referral in the cover letter's introductory paragraph.
• Involve precise details on why you are a strong candidate for the position.

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How to Include Job Recommendations in a Cover Letter

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Guidelines for Writing a Letter Requesting a Job Interview

How to write a cover letter for a foreign language teaching job application, how to format my references for a resume.

• Writing a Cover Letter for a General Manager Position
• Should a Contact Be Mentioned in a Cover Letter?

Job recommendations are important because they verify two things: that applicants are who they claim to be and that their skills, ethics and character can be verified. Applying for a job and including a cover letter with a recommendation can make an applicant stand out from the competition. There are several ways to mention that a job recommendation is included with the application.

Cover Letter With Recommendation

Hiring managers are flooded with job applications and often don't read cover letters all the way to the end. Therefore, it is wise to mention a recommendation in the opening paragraph of your cover letter.

The University of Wisconsin-Madison Writing Center recommends starting your cover letter by establishing a point of contact, such as the job posting you’re applying for. If the recommendation letter is from someone who works for the company you’re applying to, make sure to mention that in either the first or second sentence. Important details like that may make you stand out from other candidates significantly.

Examples of Cover Letter With Recommendation

Here is an example: “Susan Jones, XYZ Company’s purchasing manager, suggested I apply for the regional manager position that is available with your company.” As an alternative, start off with a point of contact, a general explanation of why you are qualified for the job, and then mention the referral.

Begin the cover letter with your point of contact, followed by a brief explanation as to why you are the best applicant for the position. Follow this with a sentence such as: “I enclose my resume and a letter of recommendation from my previous manager, Susan Jones.” Keeping this close to the top of the letter increases the chances of the hiring manager reading the enclosed letter.

Acquiring Letters of Recommendation

Getting recommendations is part of the college application process, and prospective students should read their applications carefully to see how many letters are required. The College Board advises applicants to read instructions carefully. Some students will need to ask guidance counselors or teachers. Seek out those with whom you have good relationships, as they are more likely to write positive, personalized recommendations.

Job applicants who want to obtain cover letters should think carefully before contacting people for reference letters. Lurleen B. Wallace Community College has some helpful tips for deciding who to contact. Reach out to those who have first-hand knowledge about your qualifications and work experiences, such as previous colleagues you managed, successful projects with favorite professors, or someone with whom you chaired a volunteer project. Instead of emailing them these requests, pick up the phone or visit them in person – that extra effort can make a real difference.

While it isn't necessary to tell them why you need the letter, you can ask them to mention specific qualifications and experiences that would stand out for the job you’re applying for. Make extra copies of the letter and be sure to send thank-you notes to the people who supply your references. Now you are ready to send out a cover letter with recommendations. Best of luck with your job search!

• The Writing Center University of Wisconsin - Madison: Writing Cover Letters
• College Board: How to Get a Great Letter of Recommendation

Danielle Smyth is a writer and content marketer from upstate New York. She has been writing on business-related topics for nearly 10 years. She owns her own content marketing agency, Wordsmyth Creative Content Marketing, and she works with a number of small businesses to develop B2B content for their websites, social media accounts, and marketing materials. In addition to this content, she has written business-related articles for sites like Sweet Frivolity, Alliance Worldwide Investigative Group, Bloom Co and Spent.

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Referral Specialist Cover Letter Examples (Template & 20+ Tips)

Create a standout referral specialist cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

Are you looking to apply for a Referral Specialist role? Our Referral Specialist Cover Letter Guide will help you craft a compelling cover letter to attract the attention of potential employers. With tips on structure, content, and style, you will be able to create a professional and eye-catching document that will give you the best chance of success.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Referral Specialist Cover Letter Sample

Dear Hiring Manager,

I am writing to express my strong interest in the Referral Specialist position at your company. As a dedicated customer service professional and experienced referral specialist, I am confident that I possess the necessary qualifications and experience to make a positive contribution to your team.

During my three years of experience in the customer service field, I have developed strong and effective communication skills, as well as a comprehensive knowledge of customer service protocols and procedures. My experience includes managing a high volume of customer inquiries, resolving customer issues, and providing exceptional customer service. Additionally, I have worked with a range of referral programs and have a deep understanding of the referral process, customer segmentation, and customer engagement.

I have a proven ability to identify customer needs and develop customized solutions to meet those needs. I am highly organized, detail-oriented, and adept at multitasking in a fast-paced environment. I am also comfortable working independently or as part of a team. I am confident that my skills and experience will make me an asset to your organization.

I am available for an interview at your convenience and would be happy to answer any questions you may have. I look forward to the opportunity to discuss the Referral Specialist position in more detail.

Thank you for your time and consideration.

Sincerely, [Your Name]

Why Do you Need a Referral Specialist Cover Letter?

A Referral Specialist cover letter is an important tool to help you get noticed by potential employers. Here are some reasons why you need one:

• It demonstrates your enthusiasm and commitment to the role.
• It highlights your relevant experience and qualifications.
• It gives you the chance to show off your communication and interpersonal skills.
• It allows you to present yourself in a professional and attractive manner.
• It can help you stand out from other applicants.
• It can be used as a platform to showcase your expertise and knowledge.

A Few Important Rules To Keep In Mind

• In your cover letter, start with a strong opening sentence that captures the reader’s attention and clearly states why you are the best candidate for the job.
• Include a brief description of your relevant skills and experience that are relevant to the job.
• Explain why you are passionate about the position and mention any relevant accomplishments.
• Focus on the positive aspects of the job and how your qualifications can benefit the company.
• Be sure to include specific examples of how you have worked with clients and how you have been successful in referrals.
• Mention any awards or certifications that you have earned that are relevant to the job.
• End your cover letter with a strong final sentence that reiterates your interest in the position and why you are the best candidate.
• Proofread your letter for any spelling or grammar mistakes.

What's The Best Structure For Referral Specialist Cover Letters?

After creating an impressive Referral Specialist resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Referral Specialist cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Referral Specialist Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

I am writing to express my interest in the Referral Specialist position at your organization. I believe my expertise and experience in the healthcare industry make me an ideal candidate for this role.

I have a Bachelor’s degree in Health Science and five years of experience working as a Referral Specialist. During this time, I have developed a comprehensive understanding of the referral process and am adept at identifying potential referral opportunities. I have worked closely with physicians, healthcare providers, and insurance companies to ensure smooth referral and authorization processes.

My experience includes:

• Managing a caseload of patient referrals and collaborating with physicians on follow-up care
• Developing referral reports and tracking referral outcomes to monitor progress
• Identifying potential referral opportunities and providing support to physicians and healthcare providers
• Evaluating patients’ medical needs and determining the most appropriate referral options
• Coordinating with insurance companies to obtain authorization for referrals

I am confident that my qualifications and experience make me an ideal candidate for this position. I am organized, reliable, and detail-oriented. I am also passionate about providing high-quality healthcare services to my patients.

I welcome the opportunity to discuss this position with you in more detail. I have attached my resume for your review. Thank you for your consideration.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Referral Specialist Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not proofreading the letter for errors.
• Including irrelevant information.
• Using overly-formal language.
• Omitting contact information.
• Including too much information.
• Not customizing the letter for the job or employer.
• Failing to express enthusiasm.
• Not addressing the letter to a specific person.
• Using generic language.
• Not including relevant keywords.
• Using informal language.
• Not explaining why you are a good fit for the position.

Key Takeaways For a Referral Specialist Cover Letter

• Highlight any customer service or sales experience you have in your cover letter.
• Mention any referral or referral program experience you have.
• Make sure to explain how your skills and experience can benefit the company.
• Include the name of anyone you know at the company that can provide a good reference.
• Show your enthusiasm and knowledge about the company and its products or services.
• Be sure to include keywords related to the position in your cover letter.
• Demonstrate your ability to build relationships and motivate others.
• Explain why you are the best candidate for the job and how you can help the company.

• EXPLORE Random Article

How to Include a Referral in a Cover Letter

Last Updated: July 19, 2022 References

This article was co-authored by Amber Rosenberg, PCC . Amber Rosenberg is a Professional Life Coach, Career Coach, and Executive Coach based in the San Francisco Bay Area. As the owner of Pacific Life Coach, she has 20+ years of coaching experience and a background in corporations, tech companies, and nonprofits. Amber trained with the Coaches Training Institute and is a member of the International Coaching Federation (ICF). There are 10 references cited in this article, which can be found at the bottom of the page. This article has been viewed 82,094 times.

Today's job market is very competitive. To get your cover letter noticed, you want to do anything possible to increase your chances of procuring an interview. When a company’s employee, vendor partner, or well-known customer refers you to apply for a job, it can be a huge advantage to include this information in your cover letter. If the person is a strong reference, using this referral in your cover letter will increase your odds of being spotted by the hiring manager. The trick is securing a referral and making sure to effectively capitalize on your connection.

Knowing When to Use a Referral

• There are also other ways to find someone to serve as a referral for you. For example, utilize your contacts from alumni organizations, social networks, and professional organizations. Of course, it is also important to make sure that your Linked-In profile is current so that potential employees can find you that way.

• Whichever contact method you choose, make sure it is both personal and professional. For example, if you choose to make the request via email, you might say something like, "Dear Jane, It was wonderful meeting you at the Annual Meeting of the People Who Have a Job Similar to Mine. I enjoyed our conversation! I'm currently looking for a new position, and I notice that your company has an opening for Manager of Important Things. I'm very interested in this job, and think I would be an excellent fit. Would you be willing to serve as a referral? I would like to use your name in my cover letter, if you are agreeable."

• For example, if you choose to confirm with a phone call, you could say, "Hello, Joe. I just wanted to let you know that I am in the process of finishing up my cover letter for the position at your company. I wanted to confirm that you're fine with me using your name as a referral. I really appreciate your help."

Writing Your Cover Letter

• For example, you could write, "Mary Smith, your sales manager, recommended that I apply for this job. Mary and I have known each other through the executive board of the Association for Sales Managers, and over the past five years, we have worked together on many projects for that organization."

• For example, you could write, "I excel at interpersonal communication. In my current role, I am responsible for managing a team of seven other employees and providing them with verbal feedback."

• One effective way to convey your understanding is by writing, "Your advertisement notes that you are looking to improve your employee training program. I have significant experience in this area, and in fact, have developed several onboarding methods that would benefit your organization." [9] X Trustworthy Source Harvard Business Review Online and print journal covering topics related to business management practices Go to source

• An example of a strong statement is, "I am excited about this opportunity because I am seeking a new professional challenge, and heading up your training program is something I can confidently handle. Additionally, your company has a reputation for a positive corporate culture that I think would be an ideal fit for my outgoing personality."

Finishing Your Cover Letter

• If you choose to follow up with an e-mail, you could write, "Dear Bob, Thank you again for agreeing to let me use you as a referral. I just wanted to let you know that I am sending my letter to Stan at your company. I'm attaching a copy, for your information."

• Edit any sentences such as, "The big project was completed by me." Instead, try "I successfully completed revising the training manual ahead of deadline."

Expert Q&A

• As you are in the process of applying for this job, don't forget to keep your connections current. Networking is extremely important to connect you to more referrals and opportunities. Attend local professional meetings or basic networking groups regularly. [14] X Research source Thanks Helpful 0 Not Helpful 0
• Convey a positive and professional attitude when approaching potential references. Thanks Helpful 0 Not Helpful 0
• Pay attention to detail. Thanks Helpful 0 Not Helpful 0

You Might Also Like

• ↑ https://www.glassdoor.com/blog/5-ways-win-employee-referral-hired/
• ↑ http://money.usnews.com/money/blogs/outside-voices-careers/2012/02/02/the-skinny-on-employee-referral-programs
• ↑ Amber Rosenberg, PCC. Pacific Life Coach. Expert Interview. 8 July 2022.
• ↑ https://www.pongoresume.com/blogPosts/381/when-and-how-to-name-drop-in-your-cover-letter.cfm
• ↑ https://writing.wisc.edu/Handbook/CoverLetters.html
• ↑ https://hbr.org/2014/02/how-to-write-a-cover-letter
• ↑ http://guides.wsj.com/careers/how-to-start-a-job-search/how-to-write-a-cover-letter/
• ↑ http://www.papercheck.com/cover-letter-editing.html
• ↑ http://www.careerchoiceguide.com/referral-cover-letter.html
• ↑ http://www.businessinsider.com/the-importance-of-networking-2011-5

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What Supplemental Information Should Your Resume Include?

Your resume is a snapshot of your professional journey so far, and you’ve perfected it.

But now that you’re about to apply for that job you’ve been eyeing, you realize there might be something missing.

Whether you want to elaborate on something from your resume or the application asks for an additional document, you might need to provide some supplemental resume information.

The good news is that supplemental information can give your resume a boost while providing necessary documents. You just need to figure out exactly what those documents are.

The great news? We’re here to help.

In this article, we’re going to cover:

• What Supplemental Information Is
• Examples of Supplemental Resume Information and Supporting Documents
• Tips for Submitting Supplemental Resume Information

Let’s dive in.

What Is Supplemental Information?

Any additional documents or materials that can complement or expand on the details in your resume are supplemental information.

While your resume is meant to provide a concise overview of your work experience , skills, and education, the supplemental information can help show the hiring manager the bigger picture.

For example, supplemental information can give you the chance to explain your education in more detail through transcripts, elaborate on previous achievements with deliverables, or back up your skills or qualifications with certificates.

Including the right supplemental information and supporting documents alongside your resume can make your job application stand out. On top of that, it can give hiring managers a more comprehensive idea of you as a professional.

When Should You Include Supplemental Information?

In most cases, supplemental information isn’t mandatory.

Your most important career information should already be included in your resume .

However, if the job ad specifies that the company wants supporting documents from candidates, you should provide any supplemental information that the hiring manager asks for.

That said, if the job ad or hiring manager doesn’t ask you for supplemental information, there are still a few cases when it’s a good idea to provide it. These include:

• Explaining employment gaps. If your resume shows irregular employment periods or career gaps, you should always provide context for the hiring manager. The best place to do this is in a cover letter.
• Applying for a college program. Both university programs and internships for students often require supplemental information, such as transcripts or letters of recommendation.
• Showing relevant qualifications. You might want to provide a copy of a relevant degree, professional license, or other certification , depending on the industry you’re applying to. For example, nurses and estheticians usually have to submit their relevant licenses.
• Mentioning additional work experience. While your resume might include your most recent professional experience, you might want to prove a relevant internship or personal project through supplemental documentation.
• Providing client testimonials and product reviews. If you’re a business owner or a contractor, backing up your expertise with reviews is always a good idea.
• Including publications or a portfolio. Depending on your field, you might want to provide examples of your work, such as published books or a design portfolio.

7+ Types of Supplemental Information and Supporting Documents

There are different types of supplemental information you can provide for a job application. Let’s look at the most common documents you can expect to need:

#1. Letters of Recommendation

Whether you’re applying for college or looking for a new job, you might need a letter of recommendation .

A letter of recommendation is a document in which someone, usually a former employer, professor, or colleague, vouches for your skills, character, and accomplishments. It provides a third-party perspective on your capabilities and work ethic and adds credibility to your application.

A letter of recommendation can be particularly valuable when you're looking for a job that requires strong interpersonal skills or specific technical abilities. By attaching a letter of recommendation to your application, you’re giving the hiring manager tangible proof that someone was impressed with your past performance and professionalism.

#2. Client Testimonials

If you’re a freelancer, an independent contractor, or someone who has their own business, client testimonials can be valuable supplemental information for your job application.

Client testimonials are real-world endorsements of your work and professionalism and provide a first-hand account of your essential skills , reliability, and the quality of your work. 

They act as personal references that the prospective employer can trust and could influence their decision to hire you.

Usually, client testimonials are pinned somewhere on your product or service’s website. For example, if you’re a carpenter, you might have a personal website where you should include endorsements from past and current clients.

This helps build your reputation and increases your chances of landing your next project.

#3. Transcripts

If you’re a recent graduate or applying for a research position, you might need to provide transcripts along with your resume.

Transcripts provide potential employers and admissions committees with a detailed record of your education and academic performance , including the courses you’ve taken, your grades, and your degrees.

Employers might want transcripts to verify your knowledge in specific subject areas or to see your commitment to continuous learning. So, this is one of the cases where your relevant courses and GPA can make a difference.

#4. References

One of the most common bits of supplemental resume information is your professional references .

For some employers, references are vital since they offer them insight into your work ethic and skills directly from someone who has seen how you work. That said, they’re rarely something you need to list on your resume .

Typically, former supervisors, coworkers, or mentors may give you references. If you have no work experience , your references can even be former educators or classmates.

Employers use references to confirm the claims you make on your resume and cover letter, so make sure you choose references that can back up the most important information you’re giving the hiring manager.

For example, if your previous job includes impressive achievements, make sure that one of the references you choose confirms those accomplishments. For example, you don’t want to include your high school classmates as professional references if you’re applying for a job as a marketing executive .

#5. Salary History

Your salary history is information that’s rarely requested, and it doesn’t normally make it to your resume. Depending on where you live, it might not even be legal to disclose this information on a job application.

For starters, research your local labor laws to see if the employer is allowed to ask you about your salary history at all. The practice is banned in some countries and states, and sometimes it’s banned for specific industries.

If the employer has requested your salary history but you’ve found it’s not legal, just include a line in your cover letter that explains the situation and tell them you’d love to discuss your salary expectations instead. (E.g.: due to state laws, I cannot disclose my salary history. However, I would be more than happy to discuss my salary expectations during an interview.)

This can be the first step in negotiating your salary for the job.

Salary history might seem like an unusual request, but employers might not always know what an appropriate salary range for your position is. In that case, they might need your past salary information to base their offer on and set appropriate expectations for raises. 

To include your salary history in the supplemental information on your resume, you can simply add the approximate yearly salary next to your professional experience. We recommend using a salary range instead of an exact number. For example, if you earned $35.000 , we recommend writing it down as $30.000 - $40.000 .

Alternatively, you can also create a separate document known as a salary history letter, where you can provide more details about your career profession and your previous salaries.

#6. Publications

Other types of supplemental information you can include are any publications under your name.

Publications are common for academics and professional writers alike, though the types of publications are different. 

For example, editors can show their work across different platforms, like blogs or books, while digital marketers would need to show copywriting samples.

Academics, on the other hand, can provide copies or references to their research papers, articles, or books that have been published in academic journals or presses. Unlike writers who use publications to show their writing skills, an academic’s publications showcase their expertise in their field, including research skills or in-depth knowledge of a subject.

Both types of publications contribute to your credibility, and they can pique the hiring manager’s curiosity, so we recommend providing links to your published work.

You can include publications as supplemental information in your resume by adding them as separate sections. Then, you can list and link to your articles, essays, or other texts. You can even add a link somewhere on your resume to a separate portfolio with writing samples.

However, if you don’t have enough space on your resume, another great way to provide this information is by sending a separate document that lists your publications. For some positions, for example, you might be asked to provide separate writing samples, depending on what the employer requests.

#7. Portfolio

If you’re applying for a job in a creative field, such as illustration or photography , you need a portfolio.

Portfolios are essential for creatives because they give employers a clear visual demonstration of your skills, style, and range of work. A well-curated portfolio reflects your best projects and shows the hiring manager that you match what they’re looking for.

If you’re an artist who’s worked with different mediums or held different positions, make sure to tailor your portfolio to the specific job you’re after. An animator ’s portfolio looks very different from a graphic designer ’s. 

Your portfolio should reflect the style and medium that the employer is looking for, so if the job ad says they need someone skilled in Adobe Photoshop, make sure your digital paintings reflect your proficiency with the specific software.

There are several ways you can include a portfolio in your job application. The most common way is to include a link to a digital portfolio. This can either be hosted on a platform like Behance or a personal website.

We recommend bringing physical copies of some of your best work to your job interview. For video editors and musicians, this would have to be on a CD or flash drive.

If you’re applying for a job as an architect or interior designer , you might have to bring a larger physical copy of your portfolio. Read the instructions in the job ad carefully, or ask the company for more information on the dimensions you should use. In the US, the most common portfolio dimensions are 11” x 17” or 8 ½” x 11”.

#8. Cover Letter

Cover letters are the most versatile and impactful type of supporting document you can include with every job application.

By writing a cover letter , you can effectively cover most of the supplemental resume information the hiring manager might want to know.

You might be wondering if you need a cover letter at all , and the short answer is yes. While they aren’t usually mandatory, cover letters show the hiring manager that you’ve gone the extra mile with your job application and that you’re not just a random applicant.

While your resume is meant to factually summarize your skills and experiences, your cover letter allows you to provide context and insight into you as a person. Don’t just repeat your resume here —instead, explain how you accomplished your most impressive achievements and tell the hiring manager what motivates you to join their team.

Your cover letter is your opportunity to sell yourself, in your own words. You can include information about your portfolio or publications, mention significant projects you’ve worked on, or even briefly discuss your research interests if you’re an academic.

To give the hiring manager the best impression possible, choose a cover letter template that visually complements your resume. Just try our cover letter templates to get started!

How to Submit Supplemental Information

Now that you’ve gathered all the supplemental information and supporting documents you might need, it’s time to submit them.

Just follow these simple steps:

• Label it with your name. Make sure every document you submit includes your full name. This way, the hiring manager can easily find every document in your application.
• Send it to the right person. Address your email appropriately so your supporting documents make it to the hiring manager. If you can find the hiring manager’s name, address them respectfully, and also explain that you’re sending supplemental information for your job application.
• Bring copies to your job interview. It’s always a good idea to have copies on hand, just in case something gets lost. Print out copies of your resume, cover letter, and any supporting documents, such as your letters of recommendation and transcripts, or bring samples from your portfolio.

Key Takeaways

And that’s all there is to supplemental resume information!

After reading our article, we’re confident you’ll know when you need to provide supporting documents on your job hunt.

Before you go, let’s do a quick recap of our main points:

• Supplemental information on your resume is any extra information or supporting documents that can tip the scales in your favor. These include cover letters, references, transcripts, and portfolios.
• Unless the job ad specifically requires them, supporting documents aren’t mandatory. Your resume is the main event, and it’s what the hiring manager will be most interested in reading.
• You should still provide supplemental resume information if you have an employment gap or want to provide more context about your experiences. This is why we recommend always writing a cover letter to complement your resume.
• Different types of supplemental information or supporting documents might be necessary depending on your job, so do your research first. Reference the job ad, read more about the company, and think about what would make the biggest difference for your application.

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