project plan presentation template

Project Plan Template

Do you have an upcoming project plan you need to present? Look no further than our Project Plan Template, a simple presentation template that takes just minutes to customize and bring to life. 

With all the core elements needed for a successful presentation, this easy-to-create template can help you visualize your project plan and sell it to your target audience. From project timelines and goals to requirements and budgets, this template outlines everything you need to take your detailed plan and turn it into a streamlined presentation.

Our project plan template can also help you:

• Kick-off new projects
• Detail project plan specifics, like resources required
• Pitch and win new work

Let our project plan template help you create an effective presentation

Turning a detailed project plan into a succinct presentation can be a difficult task. But with the right template – and the right design – you can create an effective (and impressive) presentation. With our project plan template, you can quickly and easily add and remove slides to fit the unique needs of your presentation. You can also create additional elements like bar graphs, Venn Diagrams, and animated charts to enhance the details of your project plan. Included in this project plan template are 17 slides, including:

How to create a meaningful project plan presentation

Ready to create your pitch with our project plan template? Here are some tips to keep in mind as you bring your vision to life:

Project plans typically require a lot of details, but your presentation doesn’t. Stick to the need-to-know elements, like who, what, why, when, and how much.

Crunching a bunch of numbers and timelines in a presentation can become repetitive. Don’t be afraid to mix things up with various visuals like Gantt charts, flowcharts, bar graphs, hub and spoke visuals, and more.

Because there are several components to a project plan, make sure each new section of your presentation is clearly introduced with title slides (e.g., Overview, Timeline, Budget, etc.).

Presenting a straightforward project plan doesn’t have to be dull. Add some pizzaz to your polish with subtle animations, icons, strong colors, and lifestyle photography.

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[Updated 2023] An All-Encompassing Guide to Project Planning (With 30+ PowerPoint Templates to Help You Get Started)

A group of colleagues were excited to start working on a new software application. In their enthusiasm, they didn’t take the time to plan. This caused some problems with project communication and led to delays. The delays affected other projects in the company as well. 

This example shows how vital project planning and governance are for efficient execution, effective communication, and a successful portfolio.

If you're in charge of  IT Project Development , you know the importance of having a solid plan before starting the project. This is where SlideTeam’s all-encompassing guide on project planning comes into play. This  project planning playbook provides providing everything you need to know about planning and executing successful projects.

The included templates that make planning easy and efficient, so that all bases are covered. We help you create a project status report as well. Overall, this resource is for anyone working on complex technology development or IT projects who wants to be sure they get things right from Day 1. 

Want to close project management gaps? Click on this link to learn more

What’s even better. Each of these templates is 100% customizable and editable. 

The content-ready nature provides you a starting point and the structure you were looking for; the editability feature ensures you can tailor the presentation to audience profile. 

Let’s delve into the blog to enhance your project planning.

Template 1: Technology development project planning PPT template

This PPT Template is all about Technology Development Project Planning, and it’s perfect for project managers and developers who want to improve their software program plans. Use this template to showcase your expertise in software development resource planning, task allocation, and resource requirement timelines. We cover software requirements, detailed design specifications, and data migration stages. Also get recall for the way you have designed and planning your project documentation, user documentation, and employee training programs.

Download now

Template 2: Project planning and governance PPT template

Planning and governance ensure a successful project. Setting clear goals, breaking the project into milestones, and allocating resources wisely are the first three fundamental steps. To stay on track, meet deadlines, and stick to your budget, governance is essential. If you're curious about project management, this is the best place to gain a master of concepts. We help you get your governance right.

Template 3: Project planning playbook PPT template

Are you struggling to keep your projects on track? The project planning playbook is a great resource that includes templates for managing every stage of your project, from initiation to completion. You’ll find templates for assessing your project’s maturity, creating a project management office charter, and assessing the feasibility of your project. Get slides for creating a work breakdown structure, assigning tasks to team members, scheduling your project, and creating a budget. Use this template to communicate well with stakeholders and track your project progress. This project planning playbook is a valuable resource you won't miss!

Template 4: Construction project planning and controlling PPT template

This appealing PowerPoint Presentation showcases your construction project planning and controlling skills. It covers everything from company overview to services offered, construction project timeline, essential documents, challenges and solutions, construction cost analysis, and more.

You can use the construction scheduling PPT templates to highlight your services and achievements. You can also use the slides to cover work details, projects under execution, equipment, machinery, and more. This construction planning presentation is a good way to highlight the challenges construction companies face.

Template 5: Effective project planning to improve client communication and focus on project scheduling PPT template

Check out our excellent presentation on effective project planning! This comprehensive PowerPoint Deck plans your projects more effectively. It includes the A-Z of project planning, from the need for planning to the techniques you can use. We also cover common project planning problems and solutions and provide graphs to help you understand the information.

Template 6: Project planning in agile methodology PPT template

If you're a project manager, you know how important it is to plan things just right to save time and make the most of your schedule. This template helps profile your company, giving an overview of what you're all about and showcasing the advantages of working with you in a professional relationship. 

You’ll also get a good idea of your current themes, including traditional and agile project management techniques. The template details the process and principles of agile project planning, including steps, framework, phases, strategies, and techniques involved. Plus, it outlines agile teams' roles and structures, activities, responsibility maps, and reporting tools.

Template 7: Business project planning PPT template

Our business project planning PPT slides complete deck is in a format that communicates your project’s objectives, status, and expected outcomes. You can also use this deck to identify and manage risks, represent data using graphs, and change the icons and colors to make your presentation work.

Template 8: Project planning PPT template bundles

Optimize your project planning with our PPT template bundles. Made to serve the needs of organizations and businesses, this bundle offers 21 well-researched slides. This presentation template will engage your audience, while inducing strategic thinking to help you convey your message most effectively. Take control of your next project plan and impress stakeholders with dedicated slides on project team activities during planning phase; key elements of project management communication etc. The aim is t master project planning. 

Template 9: Proposal for project planning and management report PPT template

Writing a good project plan proposal is vital to let clients know what you plan to do. This PPT Template showcases your project objectives, deliverables, work breakdown structure, resource estimation, project activity schedule, and total cost estimation. It also covers the terms and conditions of the contract and the sign-off page. 

Template 10: Project planning proposal PPT template

Planning and managing a project is crucial. Entrepreneurs know monitoring it from start to finish is essential for the required outcome. Choosing the right provider can be daunting for organizations, and providers struggle to connect with clients. This PPT Template is the one-stop solution that benefits both parties. You can explain how your additional services can increase leads and current estimated budgets and highlight the expertise of your professionals to make your clients' projects even more effective.

Template 11: A4 project planning proposal PPT template

Are you struggling to find a way to design and present project proposals that are both effective and professional? Our A4 Project Planning Proposal PPT Template is the solution. This template is designed for organizations and businesses like yours, ensuring that your projects are well-organized and structured. With sections that cover everything from proposal context to terms & conditions, impress your clients with clear communication about each step in project management, and take the first step toward success today!

Template 12: Project planning calendar PPT template

This PPT Template offers a professional and efficient way to convey your messages and build strong collaborations with team members. This complete deck in 14 slides presents stats, figures, data charts, and much more with ease. Invest in our Project Planning Calendar PPT Template today to streamline your work processes and achieve greater results. From a five-week market project calendar to a calendar for new product launch, all business requirements are covered in this template. 

Template 13: Agile Vs Traditional project planning training PPT template

Looking to streamline your project planning process? Check out our Agile vs Traditional training PPT template! It's for any business or organization developing its project management competency. Our slides make it easy to compare the two most popular methodologies: Agile and Waterfall (traditional). We break down the major differences between these approaches in a clear and simple way. You’ll see that Agile is all about being adaptable and iterative, while waterfall is a meticulous step-by-step process. This complete PPT template is perfect for both beginners and experienced managers alike. Order yours today and start delivering successful projects with ease!

Template 14: Implementation process in project planning and strategic marketing

Impress your colleagues and clients with this PPT Template. Each slide is designed with precision, ensuring a well-structured presentation every time. This complete package will elevate your discussions to new heights, allowing you to present your views on the topic like never before. The key domain areas highlighted are website design project implementation, marketing goals and tactics, and IT strategic project implementation process, and more. The aim is your success and reward.

Template 15: Stakeholder engagement grid business project planning potential interest PPT template

Want to take your project planning to the next level? This PPT Template can help! It’s the perfect tool for businesses and organizations looking to get stakeholders on board and identify areas of potential interest. A well-structured grid allows you to manage your project and outline stakeholder influence. Plus, our user-friendly PPT Template makes communicating complex information with your team easy. Say goodbye to confusing spreadsheets and hello to more efficient communication. Give your projects the competitive edge they need. Download this template today. 

Template 16: Worksheet project planning team leader process steps PPT template

Streamline your project planning with this PPT Template complete deck in 12 slides that cover all aspects of project planning, from defining the project to managing risk. The slides are easy to read and understand and contain valuable insights and helpful tips. Major slides incorporated in the bundle are: Employee worksheet with project goals and schedules; weekly worksheet for business planning event and worksheet for business process with activities and observed times. Whether you're presenting to clients or colleagues, this PPT slideshow will help you convey your message in a clear and concise way.

Template 17: Determine project status report to manage progress project planning playbook PPT template

Managing your organization's projects can be a breeze with this PPT template. It's a great tool that lets you keep track of project progress, key phases, risks, benefits, and more within specific timeframes. This template is user-friendly and helps you create impressive presentations that clearly explain project status reports. Download now and start managing your projects like a pro today!

Template 18: Project planning for successful retail rollout PPT template

Want to make sure your retail rollout goes smoothly? This all-in-one complete deck offers a practical approach to project planning that covers everything from task details and ownership to status tracking and timeline management. Discover how to simplify your workflow with topics like documents and information management, data vault activities, and packaging design strategies. Get it now!

Template 19: Addressing lessons learned for post-project planning playbook PPT template

Enhance post-project planning with this PPT Template. This comprehensive slide deck offers a tool to assess the strengths and weaknesses of your project, enabling you to navigate potential risks, scope issues, and resource constraints. Use it as an essential guide for discussions that help you tackle challenges head-on. 

Template 20: Annual construction project planning cycle PPT template

Optimize your project planning process with this PPT Template, which provides a clear visualization of the construction project planning cycle from initiation to completion. 

Whether you're creating detailed project reports for stakeholders or presenting business proposals to clients, this template has got you covered. With its professional design and high-quality graphics, you can be sure that your project planning will be top-notch.

Template 21: Data migration stages technology development project planning PPT template

Upgrade your project presentations with our data migration stages technology development project planning PPT Template. It covers all stages of data migration, from preparation to testing. Whether you're presenting to clients, stakeholders, or colleagues, this template will help you deliver outstanding performance.

Template 22: Data migration approach technology development project planning PPT template

This PPT Template streamlines your data migration process. It covers all the steps in data migration, from analysis and discovery to extracting, cleansing, validating, loading, and reconciling. The template also helps you collaborate with your team by providing a shared understanding of project goals. Download this template as a valuable resource for success, whether embarking on a new migration project or refining an existing one.

Template 23: Quarterly Gantt chart for project planning and management PPT template

Our Quarterly Gantt Chart PPT template is ideal for staying organized and on track with your projects. The template includes three stages: A timeline, a roadmap, and a linear process. Whether creating a timeline for a new product launch or outlining a process for improving customer service, our Gantt chart can help you get the job done. The slide outlines your objectives and keep everyone accountable. From project charter to work breakdown structure, this structured template is the answer to greater business efficiencies. 

Template 24: Six-month roadmap to SaaS ERP implementation with project planning PPT Template

A well-thought-out action plan is essential for a successful implementation of an Enterprise Resource Planning (ERP) regime. Our roadmap helps you streamline your work, budget, and timeline to achieve all your milestones within deadline. This PPT Theme provides an organized overview of the project, with color coding to highlight key steps. This makes it easy to identify potential problems and propose solutions so that you can have a productive brainstorming session with your team. 

Template 25: Scrum process plan checklist for project planning PPT template

Maximize the efficiency of your project planning with this project planning PPT template. This premium slide set features a complete deliverable checklist covering release planning, sprint planning, and daily meetings, all essential components of the scrum process.

Use this presentation template to interpret complex topics such as planning and processing with ease. Get organized today with our scrum process plan checklist!

Template 26: Quarterly roadmap for product development project planning PPT template

This presentation template is designed to help you achieve your goals by providing a straightforward, easy-to-understand project overview.  The roadmap covers everything you need to stay on track, including key deliverables, essential steps, the timeline, and who's responsible for what. Plus, it's super user-friendly, thanks to our pre-designed PowerPoint layout. 

One of the best things about our roadmap is that it helps you prioritize tasks and identify potential hurdles. This makes it easier for everyone on your team to work together and ultimately achieve success!

Template 27: Five-yearly roadmap to SaaS ERP implementation with project planning PPT template

A leading business or organization must have a clear vision for the future. That's why we created the Five-Year roadmap to SaaS ERP implementation with a project planning PPT template. This roadmap outlines key milestones and timelines over the next five years. Each year is broken down into manageable steps for you to meet deadlines. With professional design elements included in this package, presenting your plan has never been easier.

Template 28: Project planning linear flow chart PPT template 

Optimize your project planning with our premium linear flow chart PPT Template. With sleek design elements, you can easily track milestones, set deadlines, and keep team members on the same page. Impress clients with concise presentation materials that showcase your work in a clear and organized manner. Streamline workflow and increase productivity with ease using our project planning linear flow chart PPT template!

Template 29: Project planning implementation methodology for deployment PPT template 

Do you want to ensure that your project is implemented smoothly from start to finish? This PPT Template provides a comprehensive framework for developing a successful deployment strategy. It includes appealing graphics and simple features, so you can streamline your planning process and effortlessly communicate your plan to stakeholders. Whether you're an experienced project manager or just starting, our PPT template is the perfect tool for you. Invest in our product today and take the first step towards achieving organizational success!

Template 30: Six-months project planning to-do list roadmap with timeline PPT template 

This six-month project planning to-do list roadmap with a timeline PPT Template is the solution for organizations wanted to streamline workflows. It also helps communicate timelines effectively, and stay on track toward achieving your goals. Whether for client presentations or internal meetings, this template has covered you. So why wait? Take charge of your projects today and boost productivity in a snap!

Define, plan and allocate

Project planning is a part of any successful project. It helps you to define all the steps needed to reach your goals, set timelines and deadlines, plan resources and allocate tasks. We hope our comprehensive guide has provided you with everything you need to create a successful project plan – from outlining key processes to providing 30+ templates for your projects. Whether it’s a large-scale business venture or a small personal enterprise, this guide should give you what you need to start well. Happy planning!

FAQs on Project Planning

What are the five stages of project planning .

• Project initiation:  This stage involves defining the project's purpose, objectives, scope, stakeholders, risks, constraints, and assumptions.
• Project planning:   Here, you prepare a Work Breakdown Structure (WBS), schedule, budget, resource allocation, and communication plan.
• Project execution:  This stage involves carrying out the project plan, monitor progress, manage changes, and resolve issues.
• Project monitoring and control:  This stage involves tracking the project's progress against the plan, monitor project risks, evaluate performance, and taking corrective action as needed.
• Project closure:  This stage involves completing project deliverables, obtaining final approval from stakeholders, conducting a post-project review, and archiving project documentation.

What is project planning and its importance?  

Breaking the project into manageable parts and creating a roadmap helps identify risks, allocate resources, and track progress. Planning promotes collaboration, accountability, and clarity of roles. Effective project planning achieves desired outcomes.

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Project Presentation Template

Outline all your key project information with a visually-appealing design to encourage buy-in from investors and get everyone on the same page.

Trusted by 65M+ users and leading companies

About the Project Presentation Template

Our customizable and professional presentation template helps you plan your upcoming project presentation for clients, investors, and stakeholders. Using our modern design, you can create a stunning presentation that outlines all your key project information. 

To create your presentation, you can customize our existing decks to suit your target audience. Add or remove slides, change their order, and upload your company brand assets to create a professional and effective project presentation. 

What is a project presentation? 

A project proposal presentation (sometimes known as a project kickoff presentation) provides an overview of an upcoming project. The purpose of the presentation is to update clients, investors, key stakeholders, and team members on your project plans. You’ll discuss changes and improvements delivered by the project and get approval to launch. 

The aim is to get everyone on the same page. Investors and shareholders will understand why you’re running the project, and your project team will understand what they need to do to make it happen. 

Tips for making the perfect project presentation 

Creating a successful and engaging project presentation is easier said than done. Here are some tips to get you on the right track. 

Use a professional template. Save time and create a professional, visually-appealing presentation with a Project Presentation Template. Creating one from scratch will be more time-consuming, and it might not look as striking or professional as a ready-made template. 

Present the problem. Be clear about why you want to launch this project. Is it to solve a customer problem? Or maybe to improve an internal process? Whatever it is, clearly present the problem and show how your project will fix it. 

Clearly communicate your project goals. Everyone needs to know what you want to achieve with your project, so be sure to clearly outline what your goals will be and how you plan to measure them. Take a look at the SMART goals framework to help with this. It’ll also show stakeholders and investors what the project will do for the business (which can help get buy-in and approval to launch). 

Break down your project plan. Show everyone what’s involved in the project by clearly breaking down your project plan. You don’t need to outline every single detail, just the key milestones and the top-level plan. A Scope of Work Template can also help you outline this information. 

Keep slides short. If you go into too much detail in your slides, you risk standing in front of your audience and reading off the screen. To improve your presentation delivery and keep your audience engaged, only include the top-level, necessary information on all your slides. 

Use quality visuals and presentation tools. Give stakeholders, clients, and investors a good impression by using high-quality visual elements to create a clean and professional design. For example, only use high-quality images and keep everything on-brand. Professional presentation tools like Miro will also help you create a well-designed and engaging presentation.

How to create a project presentation with Miro's customizable template 

Use Miro’s digital workspace to organize your thoughts, jot down notes, and share ideas with your project team. When you’re ready to create your presentation, simply select the template and start customizing it to suit your needs. You can add your own color palette, vector icons, and any other graphic elements that you need.  

Our interactive slides (or frames ) can be easily edited. You can add or remove slides and restructure their order in your presentation. All of the slides also have placeholder text, which you can remove to add your own presentation content.

Once you’re ready to present your slides, all you have to do is hop into Presentation Mode . This automatically puts your presentation in fullscreen, and you can move between the slides using the arrow keys.

How do you structure a project presentation? 

Every project presentation is different, so there’s no correct way to structure your presentation . However, there are some common topics that occur in most project presentations: 

High-level information for stakeholders: Your presentation shouldn’t go into too much detail about the specifics of your project. Instead, it should provide top-level information that stakeholders can easily digest — for example, your budget, your return on investment expectation, and your goals. 

Timelines: It’s helpful for your audience to know when you want to start the project and how long it will last. Outline your project timeline so they can see what you plan to do and when you plan to do it (but remember, keep it top-level). 

Deliverables: What will the result be? Tell your audience what your deliverables and outputs will be, so they know what to expect.

Goals: Show your audience how you plan to measure success. As mentioned, take a look at the SMART goals framework to create clear and specific goals.

What do you write in a project presentation?

Your project presentation should outline the top-level information about your upcoming project. This includes the problem you’re trying to solve, your budget, the project timeline, key deliverables, and your goals.

How do you introduce a project presentation?

Start by telling the audience who you are and what the presentation is about. This means summing up your project presentation in a couple of sentences (ideally, you’ll have this prepared beforehand). Show them an agenda so they know what to expect and give a rough timeline for when the presentation will wrap up.

How can I make a perfect presentation?

It’s hard to say how to create the perfect presentation. What’s perfect for you and your audience might not work for someone else, but any successful presentation is engaging, compelling, and convincing. It takes the audience on a journey, building an emotional connection with them along the way. At the end of the presentation, the audience thoroughly understands what the project entails and why it’s important.

Get started with this template right now.

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Home Blog Business How To Create a Project Presentation: A Guide for Impactful Content

How To Create a Project Presentation: A Guide for Impactful Content

Corporate, academic, and business meetings share one common factor: successfully delivering project presentations. This is one skill professionals should harness in terms of articulating ideas, presenting plans, and sharing outcomes through an effective project presentation.

In this fast-paced reality where new tools and frameworks make us question the human factor value, we believe there’s much to be said about how working towards building presentation skills can make a difference, especially for making a project stand out from the crowd and have a lasting impact on stakeholders. We can no longer talk about simply disclosing information, the manner in which the narrative is built, how data is introduced, and several other factors that speak of your expertise in the subject.

This article will explore the art of project presentation, giving insights to presenters to deliver a memorable project plan presentation. Whether you are new to this experience or a seasoned presenter, this article promises to give you valuable information on how to build and present a project presentation that resonates with your target audience and will convert into your expected results for the project. Let’s get started.

Table of Contents

• Who is the audience of a project presentation?

Executive Summary

Project overview, the project process model, the project scope, the project resources, the project roadmap, the project activities plan, the project risks, quality control, project execution and monitoring.

• The Project Team

What Is a Project Presentation?

A project presentation is a business activity that brings together stakeholders and team members to oversee a project from execution to completion. During a project presentation, one or two people present a document or slide deck with an overview of all the project’s details.

During a project presentation, the project manager highlights key data about the project initiation and planning activities, like the project scope, requirements gathering, a deliverable list, timelines, and milestones.

The first instance of a project presentation is right before the execution of the project itself. Then, during the project process life cycle, you present it again with timely updates and news about the progress.

Who is the audience of a project presentation? 

A project-related audience is made up of stakeholders – all individuals and entities that affect or are affected by the project’s existence.

Discuss the project presentation with team members that’ll work on the project so they know what’s at stake and what’s expected of them. They’ll need information like requirements, the roadmap, the work breakdown structure, and deliverables.

Stakeholders

Present your project to the stakeholders that can authorize resources and expenditures. Show them how the project will offer the solutions they want under the conditions they impose in a set amount of time. 

Stakeholders want to know details like project scope, budget breakdowns, timing calculations, risk assessments, and how you plan to confront these risks and be ready for changes. 

The Structure of a Project Presentation

Project presentations follow a standard structure covering all critical elements. Follow this guideline to ensure that you cover everything with the slides, the speech, and the discussion.

In the next section, we describe a project presentation structure you can build with SlideModel templates or working with our AI PowerPoint generator . As you will see, most sections in the structure are summaries or overviews of project management practices completed during initiation and planning. 

At the start of your presentation, add an executive summary slide . This section is meant to welcome the viewer to the presentation and give an idea of what’s to come. To differentiate your executive summary from the project overview that comes right after it, use the opportunity to place the project into context. 

In an executive summary , show how this particular project fits into the overall strategy for the company or the section it belongs to. If, for example, your project is about TikTok Marketing, offer information as to how it fits in the overall marketing strategy.

Continue the presentation with a project overview to show the audience what to expect. This section covers one slide or a combination of slides depending on the layout. The project overview slide serves as the introduction to a project presentation and what’s inside.

Include these items:

• An Introduction with a brief background about the project. 
• A short explanation of the project’s objectives and completion goals.
• A quick overview of the timeline with start and end dates.

The project life cycle is the series of phases that a project goes through from its inception to its completion. The project process model is the group of knowledge areas, processes, and their relationships that will guide the activities along the project lifecycle. The next slide should display the chosen project process model and explain how it’ll be carried out along the different lifecycle phases. Project process models examples include Waterfall, Scrum, and V Model for software development, and Business Process Modeling Notation (BPMN) and Swimlane for general business-related projects.

Process models are important for the team to understand execution processes. Stakeholders need to see the process model to understand the systematic process of activities and how long they will take. 

Use one slide for the model, show only high-level components, and offer details during the presentation if the audience asks for them.

The scope is a crucial element of any project and needs its own section in the presentation. The scoping process begins with requirements gathering and includes the creation of a work breakdown structure , an analysis of what’s in and out of scope, plus validation and scope management plans. 

One or two slides are enough to highlight key scope details in a dashboard-style layout mirroring the information on your project scope statement. Preferably, place the scope slides towards the start of the project presentation close to the process model and project resources.

Every project needs resources, and that assessment must be included in the project presentation as well. In a general sense, all resources are what make up the overall budget for the project. In turn, you’ll need to show a budget breakdown that shows high-level resources.

Like many aspects of a project presentation, what you include depends on the industry you’re working for. Construction projects use constructors, materials, machinery, etc. Software projects use programmers, designers, software licenses, computers, etc.

Time is the main resource of any project. During project planning, the project management team estimates the required effort needed to complete the defined scope. Using the Project Process Model, Scope, and Resources, a plan is built. Present a roadmap to highlight the expected time for project completion and where each milestone falls along that line.

Roadmaps can be constructed with an infinite variety of visual layouts, from highly creative and illustrative to structured formats resembling spreadsheets and tables with color-coded roadmaps across the cells. Use one slide to show the roadmap highlighting time estimates, constraints, and projections. For updated project presentations, mark where the project is on the roadmap at that particular moment in time.

Every phase of the roadmap is broken down into action plans . Action plans list activities, their duration, allocated resources (human, material, and financial), and the relationship between activities.

Present your project activities plan with a Gantt Chart and a Costs Report. The Gantt Chart will show the activities to execute, how long they will take, and who (person or team) will be responsible for them. The costs reports will show how much the execution of activities will cost.

During the presentation, you’ll spend the most time on this section, as this is when and where your entire plan is outlined. To show more detail than the roadmap overview, use a few slides to show specific sections of the main Gantt chart and show key activities per phase or milestone.

All projects present risks, and to control them, they must be identified, assessed, evaluated, and mitigated . Visualize your risk assessment with a risk matrix and include it in the project presentation. 

Use this slide to explain to stakeholders how you plan to mitigate the identified risks. Share with team members what’s expected of them in order to keep the risks under control. Risk management is a critical component of project management and something stakeholders will always be looking at.

Controlling the quality of project deliverables is critical for positive project outcomes and continued success with the deliverable. This process is called quality control or quality assurance.

The project process model includes which quality control techniques the team will use and when. Some quality assurance (QA) techniques include statistical process control (SPC), Six Sigma, ISO 9000, and Total Quality Management (TQM). Use one slide to visualize the process and your plan to execute it.

Once the project starts, the project plan is a living entity and evolves over time. This section will need to be regularly updated with progress reports, performance KPIs, and status updates.

Across these slides, explain how activities will be monitored and deliverable outcomes measured. Show exactly how you will determine if the project is on course or has deviations. Visualize all execution activities with a Gantt chart to show the current progress. Use big numbers and data points to highlight performance metrics. Use a comparison slide to visualize the completeness percentage vs. planned progress and budget consumption vs. planned budget.

Explain all monitoring activities for the execution phase using a calendar or schedule that shows on what days activities will take place and who is involved.

The Project Team 

When presenting a project, include a stakeholder map to describe the management team, the sponsors, the main stakeholders, and the implementation team or teams. Depending on the size of the project, this will be an org chart or multiple org charts across a few slides.

Why is it important to present the project team to the stakeholders and vice versa? So that everyone involved knows the other parties and their responsibilities.

Another use for the team slide or slides is to present the next person who will speak during the project presentation. This gives the audience some background on that person’s role in the project.

Case Study – Project Presentation Example

Using the structure we present above, we outlined a case study of a realistic project and how the project manager puts together the project presentation using SlideModel templates. The project presentation example is based on a complex project of building a bridge (Cline Avenue Bridge). For the educational purpose of this article, we are not delivering all the elements of the project presentation, as it is out of scope. Still, we illustrate the more representative slides of each section, show how to prepare a PowerPoint Presentation for a project and how simple it is to adapt the templates to the content that needs to be presented. As a disclaimer, all information we present is an adaptation and reinterpretation of the real project, modified by SlideModel to fit the use case learning goals. This information and presentation should not be considered a source of information related to the Cline Avenue Bridge Project.

In this slide, the presenter summarises the project highlights in a project charter style. The Project Manager can extend this introduction all over the project lifecycle, and the speech can jump from different knowledge areas without the need to change slides or get deeper into details. Specifically, in the Cline Bridge Project, the objective is narrated, the location is just mentioned and linked to a map for further details, and a set of important facts are presented (Building Information Modelling Process, Budget, Duration, Sponsor, and Constructor). Key Highlights of the final deliverable are listed (Segmental Bridge, Material Concrete, 1.7 miles of length and 46 feet of width)

Process Model

The Process Model slide illustrates the framework for the project lifecycle, processes, planning, and execution. In this slide, the Project Manager will describe the model and how it is tailored to the specifics of the project. In this case, for the development and construction of the Cline Bridge, the builder has defined the use of BIM (Building Information Modelling) as the process model. During this slide, the presenter can describe the lifecycle phases (Design, Production, Construction, Operation, and Planning) and drill down one level over the knowledge practices involved. For example, the initial stage consists of “Design”, which has two main knowledge areas, Conceptual Design, and Detailed Design. The project manager is able to explain this definition without the need to outline detailed processes and activities within them.

The Scope section of the presentation generally involves several slides, as the content layout is a list of “requirements.” Based on this fact, a table layout is suggested to make good use of space. It is important to avoid abusing the “list” and present the group of requirements rather than specific requirements. Otherwise, the project manager ends up transcribing the requirements document.

In this project presentation example, we present 10 groups of requirements traversing different stages of the project lifecycle. 

• Design Standards: Bridge design must comply with local, national, and international design standards, including relevant engineering and safety codes
• Load Capacity: The bridge must be designed to safely carry a specific maximum load, which would include the weight of the bridge itself, traffic, pedestrians, wind, and other factors.
• Seismic Design: The design must account for seismic loads. 
• Aesthetic Design: The bridge must be designed to meet certain aesthetic criteria aligned with the artists and architects.
• Accessibility and Use Requirements: Requirements for pedestrian walkways, bike lanes, vehicle lanes, load restrictions for vehicles, clearance heights for boats if over a waterway, etc.
• Regulatory Approvals: The project must secure all necessary permits and approvals from relevant local and national regulatory bodies.
• Environmental Impact: The project must take steps to minimize its environmental impact during construction and the operation of the bridge, including implementing erosion and sediment controls.
• Materials Simulation: Materials should comply with regulations and usage expectations for current and future expected requirements.
• Site Preparation: The project must include preparation of the construction site, including any necessary land clearing or grading.
• Foundations Construction: Foundations will need to support materials weight and traffic expected for the next 30 years.
• Site Acquisition: Acquire site and terrain for building and logistics.

Building a bridge involves a high level of resource usage. In an executive meeting of a project presentation, the recommendation is to structure this section as a Financial table with only one level of detail. Further details are delegated to specific resources and cost analysis presentations.

The resources list presented is:

• Professional Services
• Construction Labour
• Quality Assurance
• Contingency
• Waste Disposal and Cleanup
• Subcontractors

In order to break the style of table after table during the project presentation, we suggest using visual elements as icons and colors metaphorically related to each of the elements listed.

Project Roadmap

As explained earlier in the article, the project roadmap serves to offer a comprehensive overview of the significant milestones that will happen over the course of time. Given the magnitude of a bridge construction project and its prolonged duration, it is advisable, particularly for such extensive endeavours, to present a roadmap that aligns milestones with corresponding lifecycle phases in a discernible manner. This approach enables the audience to mentally envision the sequential progression of the construction process.

Aligned with previous slides, in the example we created a roadmap with the following high level milestones, and sub componentes:

• Project Budgeting and Financing
• Land Purchase & Renting
• Conceptual Design
• Detailed Design
• Access Routes
• Waste Disposal
• Simulations
• Materials Tests
• Seismic Tests
• Fabrication
• Preparation of Modular Pieces
• Build and Assembly
• Test under Acceptance Criteria
• Stress Test
• Operation and Maintenance

As you can see, the Project Manager decided over a sequential roadmap, presented with little detail in timings, with start and end dates to picture dimension over the diagram.

Action Plan

In the bridge construction project of the example, there will be plenty of activity plans. All along the project several of these slides will be created and updated. The most suitable option for presentation tasks, durations, precedence relationship and resource allocation is the Gantt Chart Template. We present the first Quarter of the project, over the Conceptual Design Activities. 

As displayed in the PowerPoint Slide , the subtitle clarifies the number of slides that will be used for this purpose.

The activities presented are:

• Site Analysis
• Feasibility Analysis
• Design Concepts
• BIM Model Creation
• Model Revision
• Environmental Impact
• Present Design

Project Risks

Risk management is an iterative process all over the project life cycle. When presenting your projects, the risks will vary depending on the progress over the roadmap. For this specific example we decided to present the risks being discussed during the Ideation stage, where the developer is exchanging risks with contractors and the company that will build the bridge.

Our suggested layout for this kind of information is a simple table, where the risks are clearly readable and visible, while the description is a hint for discussion rather than an in depth explanation.

It is very important to classify the presented risks, at least with two dimensions; “Impact” and “Probability”. This will generate quality conversations around them. 

Outlined Risks during the Initiation Phase:

• Design Errors
• Construction Delays
• Budget Overruns
• Regulatory Changes
• Site Conditions
• Equipment Failures
• Health and Safety Incidents

As the reader can spot, the risks outlined, are very high level, and each of them will trigger specific Risk Analysis Reports.

The quality control section of the project presentation may vary depending on the quality process adopted. For large scale companies with a uniform portfolio of projects , it is common to see a continuous improvement quality model, which iteratively builds quality over the different projects (for example software companies) For construction companies like the example, the situation is not different, and the quality control model is aligned with the specific building process model. In this specific case, the project manager is presenting the quality control process to be applied over the BIM model and the Quality Control process to be followed for the physical construction of the bridge:

Execution and Monitoring

During the project, several status meetings will be carried out. During the project presentation the manager can establish the pattern to be used along the project.

For this example, we set a basic progress dashboard where the project manager can present : 

• The current timeline
• Top 5 issues
• Current Burndown
• Top 5 risks.

The art of project presentation goes beyond listing data in random slides. A project presentation is a powerful tool to align stakeholders and foster an environment of trust and collaboration over factual information.

With a structured approach, all members involved in the project design and execution can understand the direction that’s being taken and the importance behind certain decisions. We hope these insights can turn your project into a powerful presentation that inspires and deliver results.

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Free PowerPoint Flowchart Templates

By Kate Eby | May 17, 2024

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We’ve gathered the top flowchart templates in PowerPoint. You’ll also find details on the different  types of PowerPoint flowchart templates and  related templates to explore. 

Included in this article, you’ll find the following:  

• Animated flowchart template for PowerPoint
• Cross-functional flowchart template
• Decision flowchart template
• Yes/no flowchart template

PowerPoint Simple Flowchart Template

Download the Simple Flowchart Template for PowerPoint  

When to Use This Template:  Select this simple flowchart template for PowerPoint when you need to simplify complex ideas during presentations or outline straightforward tasks and decisions. It's the perfect tool to visualize basic steps and outcomes in a process, so your audience can follow along. 

Notable Template Features:  This simple flowchart template for PowerPoint features a clear, easy-to-follow layout and user-friendly interface; even those with no prior experience can create effective flowcharts. It is also fully customizable, so you can tailor it to your specific needs. 

Download our collection of free flowchart templates in a variety of formats to systematically map and visualize your process flow across various business functions.

PowerPoint Animated Flowchart Template 

Download the Animated Flowchart Template for PowerPoint     

When to use this template:  Opt for this animated flowchart template for PowerPoint to make your presentations more engaging with motion graphics, especially in scenarios where you're explaining complex workflows or processes that need extra clarity. 

Notable template features:  This template features animations that guide viewers through each step of a process so that they can easily grasp the flow. It’s designed to enhance presentations with visually appealing elements that grab and hold attention.

PowerPoint Cross-Functional Flowchart Template

Download the Cross-Functional Flowchart Template for PowerPoint 

When to Use This Template:  Use this cross-functional flowchart template when your project involves multiple departments or teams. It shows the interconnected roles and processes, helping you illustrate how different parts of the organization come together to complete the workflow. 

Notable Template Features:  With its distinct color-coding and streamlined design, this template makes it easy to visualize the flow of tasks across various business functions, which can help you identify both collaboration points and bottlenecks. It is also fully customizable, so you can tailor the diagram to your specific project needs and ensure effective cross-departmental communication.

PowerPoint Decision Flowchart Template

Download the Decision Flowchart Template for PowerPoint

When to Use This Template:  Use this decision flowchart template when you need to evaluate options by visualizing the potential outcomes. It's the perfect tool to help you make a decision in strategic planning sessions. 

Notable Template Features:  This template provides a structure to break down decisions and their possible results, which makes it easier to see the impact of each choice. It comes pre-built with a customizable decision tree that has multiple paths and outcomes, allowing teams to thoroughly explore and present decision-making scenarios.

PowerPoint Process Flowchart Template

Download the Process Flowchart Template for PowerPoint 

When to Use This Template:  Use this process flowchart template when you need to document or analyze the steps in a specific process. It's ideal for situations that require a clear, detailed overview of each potential action and decision point to reach your desired outcome. 

Notable Template Features:  This template provides a comprehensive view of your process, enabling you to identify and analyze every step in a process. It is fully customizable, so you can map out your processes in detail and clearly spot inefficiencies and areas for improvement.

PowerPoint Swimlane Flowchart Template

Download the Swimlane Flowchart Template for PowerPoint 

When to Use This Template:  Utilize this swimlane flowchart template to clearly document roles and responsibilities in a process. It’s especially helpful for projects that require coordination across different departments or groups, so everyone knows their specific roles. 

Notable Template Features:  This template visually divides tasks and responsibilities into distinct lanes and assigns a particular team or individual to each task. With an easy-to-understand layout, it streamlines communication and improves project management by highlighting the flow of tasks across different parts of the organization.

PowerPoint Yes/No Flowchart Template

Download the Yes/No Flowchart Template for PowerPoint 

When to Use This Template:  Use this yes/no flowchart template to simplify complex decision making into manageable, binary choices. It's a go-to tool for training sessions or meetings where you need to make a concrete yes or no decision. 

Notable Template Features:  This template features a clear, step-by-step layout that branches out based on yes or no responses. This makes it easy to reach a clear-cut decision by depicting the consequences of each potential choice.

PowerPoint Project Flowchart Template

Download the Project Flowchart Template for PowerPoint  

When to Use This Template:  Use this project flowchart template when you're kicking off a new project or monitoring ongoing work. It helps in mapping out every phase, task, and key milestone, making it a must-have for clear project timelines and deliverables. 

Notable Template Features:  This template offers a visual roadmap of a project's lifecycle from start to finish. Its structured layout ensures that all team members and stakeholders understand the project's phases, progress, and expectations at each stage.

PowerPoint Data Flowchart Template

Download the Data Flowchart Template for PowerPoint    

When to Use This Template:  Use this template to illustrate how data moves through your systems. It's perfect for projects where you need to improve or better secure your data processes. 

Notable Template Features:  This template is designed to clearly show data pathways and storage points, as well as how data is processed within any system. It offers customizable elements to accurately represent different data flows, which helps you detect potential bottlenecks or vulnerabilities in how you handle data.

Types of Flowchart Templates for Presentations

Use PowerPoint flowchart templates to visualize how your ideas, choices, and information move through your systems. There are simple and complex options, but they all make it easier to illustrate your plans for the rest of your team.  

Here's a list of PowerPoint flowchart templates. Each is designed to meet different process mapping and analysis needs:   

• A  simple flowchart template streamlines the creation of straightforward process maps and is ideal for basic operations and procedures. 
• An  animated flowchart template enhances presentations with dynamic motion graphic elements, which makes process presentations more engaging and easier to follow. 
• A  cross-functional flowchart template  clarifies how different departments interact and contribute to a process. This tool facilitates better cross-team understanding and collaboration. 
• A  decision flowchart template maps out decision paths and serves as a visual tool for evaluating outcomes of various options. 
• A  process flowchart template details every step in a process. This aids in the analysis and optimization of workflows. 
• A  swimlane flowchart template organizes processes by roles or departments, highlighting responsibilities and improving coordination. 
• A  yes/no flowchart template simplifies decision-making by branching outcomes based on binary choices, ideal for straightforward problem-solving. 
• A  project flowchart template outlines project stages and milestones, ensuring team alignment and effective project management. 
• A  data flowchart template shows the movement and processing of data in a system. This is crucial for analyzing and optimizing data workflows.

These PowerPoint flowchart templates are designed to enhance clarity in presentations and facilitate strategic planning and efficient communication across various business scenarios.

Related Flowchart Templates

Use our PowerPoint flowchart templates for all your project plans. Whether you're fixing workflows, clarifying decisions, or setting responsibilities, our templates are key for showing your ideas clearly. They make talking about big plans easy and help your projects succeed.

Free PowerPoint Workflow Templates

Explore our  PowerPoint workflow templates to streamline your workflow processes and enhance efficiency in project execution and team collaboration.

Free Process Mapping Templates

This  process mapping template roundup allows you to map your business processes in detail, so you can clarify each step and optimize your processes.

Free Sales Process Map Templates

Use these  process map templates to detail and visualize your sales strategy, so you can refine and streamline processes to more effectively reach your targets.

Free Workflow Templates

Check out our  workflow templates , designed to streamline the sequencing of tasks within any workflow, enhancing the management and efficiency of business processes.

Free Business Organizational Chart Templates

In this roundup of free  small business organizational chart templates , you can display your organizational structure and clearly view relationships and hierarchies in each department.

Free Decision Matrix Templates

Use these  decision matrix templates to assess potential outcomes of different options and to select the option that best aligns with overall strategic goals.

Free SIPOC Template

Check out our  SIPOC (suppliers, inputs, process, outputs, customers) diagram template , which allows you to summarize process elements at a high level.

Visualize and Streamline Processes with Real-Time Work Management in Smartsheet

Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. 

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time.  Try Smartsheet for free, today.

Discover why over 90% of Fortune 100 companies trust Smartsheet to get work done.

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