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Requesting a transcript or replacement certificate

You can request a copy of your award from the University of London. These can be used for third party verification purposes, e.g. job applications, further study / visa applications, solicitor checks.

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Using this service

If you require a copy or confirmation of your award, the University of London offers the following services.

You must provide one request per document type required.

Graduates can request the following documents

Transcripts.

The full academic record of your studies, validated by an official University signature and seal.

They will show which papers were taken and the numerical marks or alphabetical grades for each paper.

All attempts at examinations will be shown whether passed, failed, or referred. Registration dates will be indicated (where known) and the classification and award date (where appropriate).

Letter of Certification

Confirms your award.

In our experience, these are acceptable as proof of your degree for employment and visa purposes.

The document will hold the signature of the Chief Operating Officer of the University of London Worldwide and their embossed Seal.

Certified Copies of Certificate

Only one degree certificate is issued to each student, and we do not hold copies, therefore you will need to e-mail a scanned copy of the certificate to us including the unique order number that you will receive from completing the application form which will be e-mailed to you.

Certified Copies of Syllabus

We can provide you with a certified copy of the syllabus you undertook during study.

This will show the relevant pages of the regulations from the time that you took each examination.

Replacement certificate

We can only replace certificates issued by the University of London.

If you received a certificate in the past decade from your institution, please contact them directly for replacements.

Third Party Requests

If you are a third-party requesting confirmation of a student record, please e-mail the Academics Awards Office [email protected] .

Apply and payment

Please complete the online form .

Once completed you will receive an email with your unique order number.

Please include this number in all correspondence with the Transcripts or Diploma Production Office.

Payment for this service

For online payments, visit the Payment Portal . Select the product you have ordered and note your online 6-digit payment number. Choose either Certificate or Transcript and enter the payment number on the form.

If you prefer to pay by Cheque or Bankers Draft, complete the form and send it along with your payment to:

Academic Awards Office University of London (Worldwide) Stewart House 32 Russell Square London WC1B 5DN

Ensure to include your Unique Order Number with the payment to avoid any delays in processing.

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Academic Transcripts - Access to your online documents can take up to 5 workings days from request, you will receive email confirmation once these are ready.

The University of Cambridge issues  official  University transcripts digitally online through Digitary CORE. Please see the instructions below:

Current Students

Please log into  CamSIS Self-Service  and click on the Academic Tile and choose the Request a Transcript from the tabs on the left.  You can view your unofficial transcript and order official online transcripts by Subscribing to Digitary from the transcript page.  Once you have access to your documents in Digitary CORE we strongly advise that you link your documents to a personal email address in addition to your @cam address.

Former Students

Please log into  CamSIS Extended Self-Service  and click on the Academic Tile, then choose 'Request a Transcript' from the tabs on the left.  You can view your unofficial transcript and order official online transcripts by Subscribing to Digitary from the transcript page.  Once you have access to your documents in Digitary CORE we strongly advise that you link your documents to a secondary email address.

Please see the  ESS FAQ page  if you have any further questions.

Please note, if you matriculated before 1980 you will not be able to access a digital transcript.

What is Digitary CORE?

Digitary CORE is a trusted, secure cloud platform that helps University students from around the world to access and share their verified academic documents online.  Verified documents can be stored, accessed and shared with employers, other education providers, governments and third parties, 24/7, from anywhere in the world. This allows for an efficient and effective way to view and share your documents, providing a platform where you are in control of who views your documents and how.

Access to your documents can take up to 5 workings days from request, you will receive email confirmation once these are ready.

For Graduands who matriculated on or after Michaelmas Term 1980 we strongly advise that before ordering an official transcript that you check your unofficial transcript to ensure the content matches your requirements. Your unofficial transcript is available prior to purchasing any official copy via Student self-service or ESS.

Key benefits of Digitary CORE include:

• Students can access their digitally certified official academic documents online
• Students can securely share their documents with third parties, quickly and easily
• Students have full control over who they share their documents with and for how long
• Students can present their documents in CVs, online profiles and applications to stand-out
• Employers and others can quickly and easily verify students’ academic documents

The Transcript

The content of the transcript cannot be modified as it represents an accurate record of your course(s) at the University of Cambridge. If you believe your document contains errors please check your personal details and course registration in CamSIS. If you need help doing this or would like further information, please submit a query here:  University of Cambridge Student Registry Office (zendesk.com)

If the transcript does not match your requirements, please contact your College or Department who may be able to provide further course statements. Please be advised that Tripos (undergraduate) paper marks have only been collected for transcripts since 2003, and there are gaps in some subjects. If your transcript does not contain the individual paper marks it will still contain the paper titles and the overall class obtained for each Part. Marks for other examinations, where available, have been attached to records after this date. For example, marks for MPhil exams have only been collected since 2006.

There is a one-off charge of £25 for lifetime access and unlimited use of Digitary.

This service also allows you to access your academic verification document which you can then share directly and securely with a third party.  More information is available here.

We are unable to provide bespoke transcripts and verifications, students should approach their College or Department if they require such documentation.

The University no longer provides academic verifications to third parties - organisations must contact students directly.

Paper Transcripts

Paper transcripts are available via the University online store; priced at £25 for the first copy, then £10 for each additional copy  within the same order . They are identical to the online transcript and are available to order as follows;

• online for  UK and EC Customers
• online for  Rest of the World Customers

There is also an option for a DHL delivery service at an additional cost of £15.00 per address. This service is strongly recommended to ensure safe delivery. The University does not accept responsibility for items lost in transit. DHL is available to purchase on the Online Store as a separate item, which you can add to your basket. Where multiple deliveries are required, the £15.00 is payable for  each  different address.

Owing to high demand please allow  up to 28 working days  to process and dispatch paper transcripts.

If you have any further queries which are not answered below, please submit a query here :  University of Cambridge Student Registry Office (zendesk.com)

No, your transcript contains your entire academic record with the University. Therefore if you have completed multiple courses they will be listed in chronological order on your transcript.

No, your transcript is produced automatically by pulling all of the relevant information from your student record and formatting it accordingly. Therefore there is no way to change or amend it. However your department or your College may be able to provide you with an unofficial supplementary transcript if you require extra information. Please contact your departmental or College administrator for information.

Please submit a query here:  University of Cambridge Student Registry Office (zendesk.com)  with full details of discrepancy.  If possible please attach a copy or screen shot of your transcript for reference.

Please check your document thoroughly as information can extend to multiple pages. If your central records have been subject to updates following examination or graduation please check your self-service account where you will be prompted to request available updates to your online transcript.

Unlike other UK universities, Cambridge does not award a final degree classification but, instead, each Part of the Tripos is classed. This means that, whilst examinations occur at the end of each Part of the Tripos and results are classed, there is no cumulative class at the end of the course. Further information concerning the structure of Undergraduate courses and what you graduate with can be found here:  https://www.camdata.admin.cam.ac.uk/structure-undergraduate-courses-cambridge

For students finishing in 2023 onwards, this will no longer be the case and overall degree classifications will be awarded.

The University of Cambridge does not provide a legalisation or Apostille service. To legalise documents please refer to  GOV.uk pages online here:  https://www.gov.uk/get-document-legalised . For Apostille services you will need to seek the services of an external provider.

We do not expedite requests. Online documents are usually available within 24-48 hours (Monday-Friday) of request however we advise that you allow up to 5 working days. Once certified and released you wil receive email confirmation directly from Digitary. We recommend that you add this email address to your list of trusted senders:  [email protected]

Please sign into your student  student self-service account  (or  ESS  or  CamSIS alumni ) and ensure that your preferred External email address is up-to-date, once you have done so please email  [email protected]  to request that your documents be reassigned.  You will receive email notification once they have been made available. We recommend that you add this email address to your list of trusted senders:  [email protected]

Check that you have registered/signed into Digitary using the same email address that the notification email was sent to.  If the documents are still not available to view clear your browser cache and sign back in to Digitary CORE.

You need to request your documents first via your  student self-service account  (or  ESS  or  CamSIS alumni  for former students) before you will be able to view any documentation via Digitary CORE. Further guidance on how to subscribe/order is shown above.

Further FAQs on how to use Digitary are available on the  Digitary Core website

You will need to contact the Student Registry, please submit a query here:  University of Cambridge Student Registry Office (zendesk.com)

This is your registration term, the term you first started as a student at the University.

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Transcripts

What is a transcript.

A transcript is a list of all the courses you have taken (or are currently taking) during a programme of study, with the result you obtained, and sometimes the credit value of each course.

If you have completed your study, the transcript should also show your final award (eg Bachelor of Honours, First Class).

What you need to send and when

When completing your online application you will be asked to upload copies of transcripts and certificates for each degree you have studied for, or are currently studying for. You will not be able to submit your application without these.

If you are made an offer of admission you will be asked to upload a certified copy to the Self-Service portal, or an electronic version sent via a secure electronic transcript system . This enables us to verify their authenticity. 

If you need to apply for a visa to study in the UK, do not send us your only original as you may need to send this to UK Visas and Immigration. Please ensure you have sufficient originals or certified copies for this purpose.

Obtaining, translating and uploading transcripts

• At the application stage, scanned originals or certified copies should be uploaded to the Applicant Portal. If you are currently studying, an interim or unofficial transcript will suffice. Should an offer be made, we will then require a copy of the final transcript to be provided.
• You should request your transcripts from your institution before you begin your application, so that you have them ready to upload. The academic registry at your university will be able to produce a transcript of courses you have taken or are currently taking. It may take a number of days for them to process and send this to you and you may be charged for this service.
• If your documents are not in English, you must also upload a full translation of each document, prepared by a registered translator. Do not translate the documents yourself.
• Please do not write on any of your documents before you upload them. If you do, we will not accept them.
• Applicants who are registered as a University of Cambridge student should obtain an unofficial transcript from their self-service page for current students. The downloaded transcript is digitally signed and cannot be uploaded directly to the self-service. Applicants will need to first print the transcript and scan it before being able to upload it.

Research proposal

Most courses that contain a substantial element of research require applicants to provide a research proposal. These are used as part of the selection process.

The length and format of the research proposal depends on the course you are applying for. You will be able to see specific guidance on this in the Applicant Portal when you are completing your application, or in the Course Directory . If you choose to apply for more than one course, you must upload a research proposal for each application you submit, tailored to the individual requirements for each course.

Written work

Some faculties and departments may ask you to provide written work so that they can make an assessment of your knowledge and the level at which you are working. You need to check the information for your course in the  Course Directory  or on the departmental website to see if this is required. If it is required you will be requested to provide it as part of your online application.

Do not send written work unless your course specifically asks for it; the department will not use it for assessing your application unless it is required.

Some departments will ask you for a Graduate Record Examination (GRE) test. Please note that only the courses listed below will require one. If your prospective course is not listed, you should not request a GRE score to be submitted to the University of Cambridge, as your department will not retain or process the certificate. There is a charge for taking the GRE test.

The following departments and courses may require you to provide a GRE test result:

Economics :

• PhD (Probationary) in Economics
• Advanced Diploma in Economics
• MPhil in Economic Research
• MPhil in Finance and Economics
• MPhil in Economics

Cambridge Judge Business School

• PhD (Probationary) in Management Studies
• MRes + PhD in Management Studies
• MPhil in Strategy, Marketing and Operations
• MPhil in Finance
• MPhil in Management
• MPhil in Innovation, Strategy and Organisation

When registering for the GRE test please use following relevant institution code:

• 2433 U Cambridge  Economics
• 7020 U Cambridge  Judge Bus Sch  

Further information on the GRE test can be found on the GRE website .

You should also check the application information on the department website for further instructions and the levels of GRE scores they require.

Please note that the Graduate Management Admission Test (GMAT) is not accepted by any courses.

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Degree certificates and academic transcripts

You will be asked to provide copies of your degree certificates and transcripts of your academic record to support your application.

You should upload a degree certificate and an academic transcript for each degree you hold. If you haven’t yet graduated, you may be asked to upload an interim transcript for any degrees that you are currently studying.

What does an academic transcript contain?

An academic transcript states your name, the institution you studied at, and a list of all courses taken, all grades received and degrees conferred. It should provide full details of the degree class and grades you received in each unit or module.

An interim transcript provides similar information for degrees you are yet to complete (it may also show the expected grade or level of award if you are near the end of the programme of study).

The Diploma Supplement provided by a large number of European institutions is not equivalent to an academic transcript.

Where can I get a copy of my academic transcript?

An academic transcript is usually issued by your institution's academic registrar or registry department (or equivalent).  We do not accept personal electronic copies of your student record. 

Do you accept transcripts in any language?

If your transcripts are not in English you will also need to submit a certified translation.

Certified translations

Community Blog

Keep up-to-date on postgraduate related issues with our quick reads written by students, postdocs, professors and industry leaders.

What is an Academic Transcript?

• By Dr Harry Hothi
• December 24, 2020

An academic transcript is a university document which gives a complete breakdown of each individual module or subject you studied for your degree and the grade or mark that you were awarded for each module. This academic transcript will also give the level or credit value of each module and how it contributes to the final degree grade that you achieved. For example, your final year dissertation is likely to worth a greater number of credits than a single taught module.

Note that the academic transcript is an official university document and will detail the final marks that you were awarded after confirmation by the relevant examination boards. These will not include provisional or predicted marks if you are a current student yet to complete your degree (for example).

Professional bodies also provide transcripts that are similar in structure to the university academic transcript format. That is that these will give a breakdown of individual modules or units of study and the mark or grade awarded for each.

Note also that academic transcripts may be referred to using different terms depending on the university or country. These may include terms such as a record of achievement, a statement of learning, an academic record, a transcript of records, a diploma supplement, graduate diploma or a permanent record.

Why do I need an academic transcript?

You may be asked to provide a copy of your academic transcript when applying for certain jobs or if applying for a postgraduate degree such as a PhD . These may then be used by potential employers or institutions to determine which specific subjects you undertook. To that end, this document needs to be official certified by the university or institution you gained your degree at. The normal format here is for the academic transcript to be presented on the university’s letter-headed paper and either signed or stamped by the registry office.

How do I get a copy of my academic transcript?

Most universities in the UK will automatically send a paper copy of your academic transcript to your home address, together with your degree certificate, after you complete your degree. It is important that you keep this copy safe; replacement copies can be obtained but universities usually charge a small fee for this. For example, the University of London guidance is that a replacement copy will cost £25.

Note also that academic transcripts can only be requested from a university by the student that completed the degree. Requests from others (such as potential employers) are not permitted.

What information does an academic transcript contain?

This is an official transcript which details your full name, the university or institution that you studied at, the full title and level of your degree, the degree class you were awarded, a list of all courses, subjects, modules or units you undertook and the marks or grades that you were awarded for each of these.

Thinking about applying to a PhD? Then don’t miss out on these 4 tips on how to best prepare your application.

The title page of your dissertation or thesis conveys all the essential details about your project. This guide helps you format it in the correct way.

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Raluca is a final year PhD student at Queen Mary University of London. Her research is on exploring the algorithms of rolling horizon evolutionary algorithms for general video game playing.

Dr Rowe gained his PhD in the fields of Chemistry and Biological Sciences from the University of East Anglia in 2018. He is now a project coordinator for Norwich Science Festival and also for Pint of Science in Norwich.

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• Post-study support
• Certificates and verification

Transcript of qualifications

If you require evidence of your modules studied and grades attained you can request a transcript of qualifications.

If you’re a current student, visit the page below (student login required)

Current students: Request a Summary of Results

Who can request a transcript

Transcripts are available for all former undergraduate, postgraduate taught and MBChB students.

Transcripts are not available for former postgraduate research students (except for the Doctor of Education EdD).

See our information for PGR students .

How to request your digital transcript

Digital transcripts serve the same purpose as printed transcripts and are accepted by many global organisations.

Online via Gradintelligence

You can access your digital transcript for free online via Gradintelligence if you were:

• an undergraduate student who started your studies in September 2012 or later
• a postgraduate student who started your studies in September 2014 or later

Access your digital transcript via Gradintelligence

For information about sharing your transcript with a third party, visit:

• Sharing your Gradintelligence document

How to request your hardcopy transcript 

Paper transcripts are printed on University headed, watermarked paper and include a wet stamp and signature from the University Secretary. Request paper transcript online

You will receive three copies per order.

We aim to fulfil all orders within 10-15 working days (not including postage), however orders could take longer at busy times. 

Once your order has been processed you'll receive a dispatch notification email.

For information about delivery methods, visit:

Delivery and collection

• MBChB graduates

The Medical School can only produce digital transcripts.

You can order your digital transcript via the link below for a small fee .

We'll forward your request to the Medical School for completion. They aim to process your request within 10-15 working days.

Request MBChB transcript

If you studied before 2000

Archive transcripts are only available in hard copy format. 

Undergraduate alumni 

If you graduated prior to 2000 from an undergraduate course (for example BA, BSc, BEng, MEng), archive transcripts orders are handled by Student Registry.

Request paper transcript online

Archive transcripts can take up to six  to eight weeks for completion. This is due to limited access to archive student records and social distancing regulations, meaning that only limited staff are available on campus to process these orders. 

If you need a scan of your hardcopy transcript, add this in the "Additional requirements" section of the order form.

If you were a MBChB student, we may need to refer your order to the Medical School for completion. Refer to:

Postgraduate alumni 

If you graduated prior to 2000 from a postgraduate taught  course (for example MA, MSc(Eng), MSc), your result records are held within academic departments.

Request paper transcript online We will need to check with your former academic department to see if they are able to produce a transcript for you. 

Postgraduate research students

Transcripts are not produced for PGR students (except for the Doctor of Education EdD).

If you need proof of your attendance and course of study we can give you a  Confirming Letter .

For more detailed information about your research,  contact your academic department .  (student login required)

Doctor of Education (EdD)

You can request a transcript for the taught element of the course  at a cost.

Paper transcripts are printed on University headed watermarked paper and include a wet stamp and signature from the University Secretary.

Request paper transcript online

Diploma Supplement

If you graduated after the summer of 2005 and require a Diploma Supplement with your transcript, you can request this online via the link below.

Please state under the 'additional requirements' section that you require a Diploma Supplement.

Request hardcopy Diploma Supplement

A Diploma Supplement can be attached to your official transcript to improve the international recognition of your academic qualifications, by:

• describing your qualification in an understandable way
• describing the content and structure of the higher education system within which your qualification was issued

If you're are an Erasmus or Study Abroad student, you must apply for a Diploma Supplement from your home University.

For more information, visit:

• European Diploma Supplement (europa.eu)

3x hardcopy transcripts

• Recent leavers (awarded but pre-graduation) = £10
• Graduates/leavers since 1 Jan 2010 = £10
• Graduates/leavers before 1 Jan 2000 =  £25

Processing times

• Hardcopy transcripts can take between 10-15 working days to produce. 
• If you studied before 2000 or we don't hold an electronic record of your results, orders can take six to eight weeks to produce.

We'll notify you by email once your document has been dispatched.

Explaining what's on your transcript 

For an explanation of the grades, module/unit outcomes and terminology on your transcript, visit:

• Explaining what's on your transcript

We offer a range of postal options for documents. 

If you would like to collect your documents, state this under the “Additional Requirements” section of the Online Store order form.

Once your documents have been produced, you can collect them from the SSiD front desk during our opening hours .

Once your documents are ready to collect, we will contact you to let you know. 

Standard delivery

We will send your documents by standard delivery unless you specify otherwise. You will not be able to track the delivery.

If you choose standard delivery, your transcript will be sent by:

• Royal Mail 2nd Class (UK) - three to five working days
• Royal Mail International Standard (overseas) - 10 - 15 working days (EU) or 15 - 30 days (worldwide)

The delivery times given above are estimates. 

Tracked delivery

Royal mail special delivery (uk only).

Royal Mail Special Delivery is a guaranteed postage service in the UK. Your documents will be tracked and a signed proof of delivery can be obtained.

• Cost: £6.50
• Estimated delivery time: two to three working days

Royal Mail International Tracked and signed (worldwide)

This will allow you to track your delivery up until it leaves the UK. Depending on your country's postal service, additional tracking may be available once your delivery reaches your country.

• Estimated delivery time - five to ten working days

DHL Courier delivery (worldwide)

This will allow you to track your delivery from the University to your postal address. 

• Cost: within Europe -  £25, outside Europe - £37.50
• Estimated delivery time: one to six working days

Lost in transit

Depending on the delivery method, you can report your item as lost after the following timescale:

• Royal Mail 2nd Class (UK) - 10 working days
• Royal Mail Special Delivery (UK) - five working days
• Royal Mail International Standard (EU) - one month
• Royal Mail International Standard and International Tracked and Signed (worldwide) - six weeks

If your transcript has not arrived after waiting the time listed above, contact SSiD (see below)

Contact SSiD

Live chat (10am to 4pm)

Email  [email protected]  

Information for students

The Student Services Information Desk (SSiD) answers a range of general student related enquiries

Sheffield is a research university with a global reputation for excellence. We're a member of the Russell Group: one of the 24 leading UK universities for research and teaching.

Application Guide: Supporting documents

This section of the Application Guide covers the requirements for supporting documents, and how to submit them with your graduate application.

Supporting documents requirements

Guidance on preparing and submitting supporting documents.

Official transcript

Guidance on acceptable transcript formats, what to submit if you have not completed your degree yet, or if your transcript is not in English.

Statement of purpose and research proposal

Advice on submitting a statement of purpose (sometimes called a 'personal statement') and/or a research proposal.

Written work

Information about written work requirements and who to contact if you have questions. 

Other supporting documents

Guidance on submitting additional supporting documents that may be required such as a CV, a portfolio, or a GRE certificate. 

Can't find what you're looking for?

If you have a query about graduate admissions at Oxford, we're here to help:

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Transcripts

If you studied more than one programme (eg a BA and then an MA) the information for these will be on different records and so, if you require a transcript for each you must submit a separate request form for each programme.

For a hard copy of your transcript please place an order via our online store .

For a digital copy of your transcript (as a current student), again, please place an order via our online store .

If you are a former student you may be able to access your transcript digitally, free of charge, via the secure document-sharing service known as Gradintelligence (Gradintel). Please  complete this form and we will let you know if this is possible.

Fees and standard processing times

Transcripts are currently charged at £10 per copy.

If you would like your transcripts to be posted to a non-UK address you should also pay the following   overseas mailing fee.

Transcript orders can usually be processed within 5 working days, however this can take considerably longer if there is information missing from your student record.

[email protected] +44 (0)1904 322206

+44 (0)1904 322145

Supporting documents for your PhD application

Along with your proposal, you will also be asked to provide supporting documents.

Academic CV

An academic CV is similar to one you would use in the professional world, but there are extra features to consider.

• Your academic CV will not be as brief as a professional CV, but usually no more than four pages.
• Your academic CV should be tailored to each application.
• In terms of content, think about past research activities and interests.
• You could make reference to any publications, conferences attended/contributed to or funding you may have been awarded.

English language requirements

If English is not your first language you will need to provide evidence that you have a good command of the English language before commencing your PGR degree. This may be evidenced by an English Language Qualification or if your undergraduate/Masters degree was taught and examined in English.

Find out more about English language requirements .

Transcripts and degree certificates

Academic transcripts provide full details of subjects studied and grades/marks attained for both your first and highest degrees at point of application. If your transcript is not in English you should also supply a certified translation. If you have not completed your degree yet, you will be asked to upload an interim transcript to show your grades so far. You will be required to upload your degree certificates for any completed degrees.

In your application for a place of study at Stirling, you may upload your academic reference, if you do not, you must upload details of a suitable reference, and we will request a reference before a place is offered. All letters of academic reference must be on headed paper and dated. A letter of reference should include the following information, and you must be clear that your referee is aware of this.

• In what capacity have they known the applicant, and for how long? For previous students or employees, please also indicate how long ago.
• Assess, as appropriate, the applicant’s abilities in terms of: analytical reasoning; ability to grasp concepts; ability to work independently; ability to argue cogently; originality; industry; motivation; perseverance; breadth of interest; technical competence.
• Comment, as appropriate, on the applicant’s responsiveness to supervision/mentoring; responsiveness to constructive criticism, capacity for self-evaluation; ability to work with others; ability to organise work.
• Comment on any academic or professional experience that you consider relevant to the qualification applied for.
• If appropriate, indicate how confident you are that the applicant is likely to complete successfully the qualification aimed for. Please indicate how strongly you are supporting this application: not strongly, strongly or very strongly.
• If appropriate, comment on any postgraduate study or other forms of training already undertaken or in progress.
• If the applicant has yet to graduate, please indicate the degree result that, in your opinion, would most accurately reflect the applicant’s abilities.
• If possible, indicate the applicant’s ranking compared to other students on the same course or compared to other students you have taught (for example, 5th in a class of 80 students; in the top 15 per cent of students taught).

For our PhD programmes in the Faculty of Arts and Humanities, we request that candidates submit an example of their own writing. Requirements for each of our programmes in Arts and Humanities are given below. Your writing example should be uploaded to your PhD application in the ‘other documents’ section along with your CV etc. If you have any queries, please contact [email protected] in the first instance.

PhD in creative writing

For Creative Writing projects, please upload a sample of creative writing, in English, of approximately 3000 words (prose fiction or non-fiction) or approximately 8 poems. This sample should showcase your abilities as a writer, but also reflect your ability to write to a PhD standard. We may, further, ask to see a sample of academic or self-reflexive writing, but initial consideration will be on the strength of your creative work.

PhD in English Studies, Publishing Studies, French, Linguistics, Religion, Spanish, Translation Studies, Global Cinema

Please upload a sample of academic writing, in English, of approximately 3000 words. This sample might be, for example, a chapter of your Masters dissertation, one of your best undergraduate essays, or any other piece of academic prose that you feel reflects your ability to carry out PhD study successfully. It should be related to the broad topic that you hope to study for your doctoral project.

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Transcripts

A transcript is a detailed record of your marks and grades of the courses studied on your programme

We will issue most final transcripts during the week after results are released. It takes a little time to issue transcripts so please do not worry if your transcript is not immediately available, it will become available soon. Final transcripts are issued using a system called Digitary CORE  which allows you to share your transcript electronically. 

If you were awarded more than two weeks ago

Your final transcript should have been issued into Digitary CORE - your profile will be linked to the primary personal email address we had on file for you. If there are any issues with your transcript, or if you cannot acccess Digitary CORE with what you think is the correct email, please  submit an enquiry .

Your Digitary profile

Your Digitary CORE profile should be linked to a personal email address which you have given us.  You will receive an automated email notification when your transcript is issued. If three weeks has passed since you were awarded and you think you should have a transcript but have not received a notification, or you not able to log in to Digitary CORE, please  submit an enquiry  confirming which personal email address you would like us to use, and we will check and update your profile as necessary. 

What information does a final transcript contain?

Transcripts contain the following information:

• Your full name, date of birth and LSE student number
• The title and subject of your programme of study
• The class of degree or other award obtained (if applicable)
• The details of the modules studied and the marks awarded (including any fail marks)
• Your programme start date and completion date
• Language of instruction and assessment
• An explanation of current module grading schemes.

Transcripts for alumni who graduated after July 2012 also include a list of any prizes you were awarded. 

In normal circumstances you can also request an enhanced transcript which, in addition, to the information listed above contains comparative data. These are normally available around one month after your award has been made. Unfortunately, these will not be available until the marking and assessment boycott has been resolved. We can only produce comparative data once we have recieved all marks.

 Final transcripts DO NOT contain:

• Classification scheme details
• Syllabus details
• Programme transfer details
• Ranking information for students who were ranked at the top of their course(s).

Transcripts for current students (Intermediate transcripts)

For information on the options available to students who have not yet completed their programme of study please visit  Intermediate Transcripts .

Transcripts for alumni who graduated in 1993 or later

Digitary core.

Alumni who graduated in or after 1993 benefit from a system for issuing transcripts known as Digitary CORE  . This system allows you to easily share your digitally signed online transcript with potential employers, academic institutions and others. The recipient can quickly and confidently verify the legally valid and tamper evident document. The system is very easy to use. 

Accessing Digitary CORE

For more information on how to access Digitary visit the Accessing Digitary CORE page .

Hard  Copy Transcripts

An ever-increasing number of employers and educational institutions are happy to accept online transcripts. You can, however, also request a hard copy transcript through Digitary CORE. There is a charge of £15.00 per transcript. Please read  Hard Copy Transcripts  before placing your order.

Transcripts are sent via standard mail and cannot be tracked once they have left the LSE. To guarantee delivery we strongly recommend the use of a courier service. If using standard mail, LSE cannot provide reimbursement or replacements if the transcripts do not arrive.

Historic Transcripts

If you graduated between 1993 and 2000 your transcript may be incomplete. Please request and/or access your transcript as normal and we will be in touch if there are any issues.

LSE does not hold a record of marks for courses (modules) taken for the  LLM programme before the 2003/4 academic year . To request a complete transcript, please contact the  University of London .

MSc in Health Policy, Planning and Financing : Students who graduated before the 2002/03 academic year should contact the  London School of Hygiene and Tropical Medicine  to request a transcript.

Students who undertook the two year  MSc in Economics or the two year MSc in Econometrics and Mathematical Economics  should submit an enquiry  to request a transcript.

General Course students from IFSA Butler and Arcadia  must contact their home institution for a transcript. We are unable to issue transcripts to these students directly.

Transcripts for alumni who graduated before 1993

LSE is therefore unable to issue transcripts for students who graduated before 1993. Instead you can contact the  University of London to find out whether they are able to provide you with a hard copy transcript of your individual course (module) marks.

To request a hard copy transcript please email the  University of London , providing the following information with your request:

• your full name
• your date of birth
• your degree title
• your year of graduation
• your preferred method of delivery/collection.

Please be aware that the University of London's records for degrees awarded before the 1993/4 academic year are, unfortunately, sometimes incomplete. The University of London may not, therefore, be able to provide details of individual modules studied or individual module grades achieved.

If you would like LSE to provide you with a letter confirming your award, without details of the courses (modules) you have taken and the marks received, then you should request a confirmation of award letter . We can also include a statement confirming that we are unable to provide a full transcript of marks due to incomplete records. These letters take five working days to produce. 

Transcripts for people who have withdrawn from study without an award

If you withdrew from your studies and would like to have a record of the marks you were awarded at the School, you should submit an enquiry   with details of your request.

You should include the following in your email: 

• a scan of your passport's picture page (or another government-issued ID)
• your programme and dates of study
• your full name at time of registration
• your student ID number (if known).

Please note that we will only be able to confirm marks that have been formally ratified by the relevant School exam board and cannot confirm provisional marks .

We aim to respond to your request within five working days. 

Other transcripts

To request a transcript from one of the following programmes of study, please contact the relevant team directly:

MPhil and PhD Transcripts

Please contact the PhD Academy for more information.

Summer School

Please visit  Summer School Transcripts  for more information.

University of London International Programmes and External Study

Please visit University of London at LSE for more details.

Frequently Asked Questions

When will i receive my transcript.

Your Digitary transcript will be uploaded to the system within three weeks of you award being confirmed. You will receive an automated email when it is ready for you to access and share.

Hard copy transcripts are normally dispatched within five working days from receipt of your order. Please remember to allow additional time for delivery if you have requested that your transcript be posted to you.

How much does my transcript cost?

It is free to access and share your Digitary transcript. Hard copy transcripts for alumni cost £15.00 for each copy. Transcripts for current students are free of charge. If your transcript is incomplete in any way there will be no charge. 

I can only see one of my transcripts in Digitary CORE - what should I do?

If you already have access to one or more transcripts in Digitary CORE but need access to another one (e.g. if you can access your postgraduate transcript but need access to your undergraduate transcript) then please submit an enquiry . We will then upload this transcript, providing we have full records for when you studied the programme.

Can you send my transcripts directly to a third party?

You can easily share your Digitary transcript online with a third party, just follow the instructions in the system. If you want us to send a hard copy to a third party please visit Hard Copy Transcripts for more information of how to request this.

Can I request that my hard copy transcripts are sealed in individual envelopes?

Yes, when making your Digitary transcript request, simply click on the 'yes' button next to the 'individually sealed?' option at the bottom of the page. For alumni who graduated before 1993, please include this request in your email to the University of London.

I am a potential employer of an LSE student or alumnus. How can I obtain proof of attendance or award?

Firstly, the alumnus can provide you with a transcript via the Digitary CORE system. If this is not sufficient you can also undertake a third party verificatiion . 

How do I request a Diploma Supplement?

Please visit Diploma Supplements  for more information.

How can I find details of the LSE's grading system?

Details of the system in force when the you  graduated will be included with your transcript.

Can I get a certified photocopy of my transcript?

In order to prevent fraud we are not able to certify copies. You can however order as many hard copies as you like but will need to pay for each copy. 

I have a debt to the School – can I still obtain a transcript?

No, we're not able to issue transcripts if you still have a debt to LSE. You should contact the Fees, Income and Credit Control team for more information.

Why are there exceptions to who can access their transcripts in Digitary?

In most cases this is because LSE is part of the University of London, and in the past the University of London awarded our degrees. This means that we do not hold all records at LSE and subsequently cannot produce a transcript. In other cases (such as for some General Course students) this is because of contractual relationships with our partners. 

Assessment and Results FAQs including Marking and Assessment Boycott 2023

Degree Certificates where and when to collect yours from on any of the ceremony days

Diploma Supplements what they are and when you might need one

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For enquiries from LSE applicants and students

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Transcripts

This page provides information about obtaining unofficial and official academic transcripts.

A transcript is your academic history.  It lists the titles and marks of the modules you studied in each academic year.  It gives your period of registration as a student, your degree award date and your degree classification. You may need your transcript for employment, further education or immigration purposes.

For older awards, the University is unable to guarantee that a complete set of module and mark data has been retained.

Official academic interim transcripts

Official University interim transcripts (transcripts that are available before you graduate) are currently produced as a PDF document in a secure format, which can be shared with any third party of your choosing. Interim transcripts are not available in the weeks immediately prior to graduation ceremonies as you will receive your e-HEAR electronically one week after you have graduated.

Transcripts are produced according to strict guidelines set out by NARIC and the Europe Unit of Universities UK. For these reasons, it is not possible for students to request additional information to be included on their official transcript.

Ordering official transcripts

If you owe outstanding programme fees we will not prepare your documents until your account has been cleared. We will always inform you if there is a problem with your account.

Official transcripts can be prepared for you at any time. However, if you are due to graduate and order a transcript before the ceremonies take place, it will not include the marks for your final year.

If you are an undergraduate or postgraduate taught student, and are expected to graduate, any orders received during or after the official assessment period will not be processed as all graduates will receive an electronic HEAR. All postgraduate research students will continue to receive a Diploma Supplement at the point of graduation.

• If you are a current student and wish to request your official transcript please access the  Student Administration Helpdesk portal and submit the following request form .
• If you graduated during or after December 2018, please access the Award Documents Portal  for your e-HEAR.
• Your full name at the time of your study
• Student ID number (if known)
• Date of birth
• Date of award (month and year)
• Type of degree (e.g. BA, MSc, PhD)
• Classification attained (if applicable)
• Programme title (e.g. Business Studies, Geography)

There is currently no charge for the production of your electronic transcript. The PDF document will be emailed to your University email address, if you are a current student, to ensure additional security measures are upheld. If you are a graduate, we will email your document to the email address requested.

We regret that that orders for documentation can no longer be taken over the telephone.

Please note the following when requesting your documents:

• For older awards, the University is unable to guarantee that a complete set of module and mark data has been retained in its records.
• Students who have graduated since July 2016 cannot order an official academic transcript. Any student who has graduated since July 2016 will receive an electronic Higher Education Achievement Report (HEAR) following graduation. For further information please visit our  HEAR web pages.
• Your transcript will reflect your registration at the time you place your order. For example, if you place an order to the start of a new session, your modules for that session may not be included. If your transcript requires these, you should wait to order your transcript once the new session has commenced.

Your electronic documents will be prepared and emailed as detailed above, normally within fourteen working days following the placement of the order. Please note that during certain periods of peak activity (eg registration in September/October and graduation in July and December), you may experience some delay in this regard.

Back to: Graduation

Transcripts

A transcript is an official record of your confirmed academic results and can be used for third party verification purposes, e.g. job applications, further study / visa applications, solicitor checks.

Final-year students will receive their degree certificate and a copy of their official transcript to their home address within 3 months from the date of award.

Current students, final-year students, affiliate students and alumni can order an e-transcript which is an official electronic version of their transcript and which can be used for third party verification purposes. Final-year students can also download a self-serve e-transcript from Portico.  

If you have been entered into the Late Summer Assessment Period your transcript order will be placed on hold until your reassessment results have been released. You do not need to place an additional order. Reassessment results will be released within 5 working days of Faculty confirmation of your progression or award outcome.

This page provides information on how to download / order an e-transcript.  

On this page:

• Current students
• Final-year graduating students
• Affiliate students

E-transcript order FAQs

Transcript rubric.

• Useful links 

Getting your e-transcript

E-transcript services for current students, final-year students, affiliate students and alumni are outlined below.   

Please note that the e-transcript service is only available to students who have an electronic academic record.

E-transcripts for current students

You can order your official e-transcript via the e-transcripts online store . You can request for an e-transcript to be sent directly to a third party, or if you wish to receive the e-transcript yourself, you should enter your own email address in the third party contact field. 

Current students are entitled to one free e-transcripts per academic year. If you require additional e-transcripts please place another order using the paid option.

View e-transcript order FAQs for further information.  

E-transcripts for final-year students

You will receive your degree certificate and a copy of your official transcript to your home address within 3 months from the date of award.  

You will be able to download a copy of your Statement of Award from  Portico  after you have received your official results email from Academic Services. Further details will be provided in your results email.

If you do not have an award on results day due to the Marking and Assessment Boycott, you will still be able to download / order an e-transcript containing your marks as approved by the Exam Board. Any missing marks will show as “MX” on your transcript and the accompanying Transcript Rubric will reflect that this mark was awarded due to no fault of your own.  

As soon as missing marks become available and awards are confirmed, you will be notified by email that an updated e-transcript is available to download / order. 

Self-service e-transcripts 

You can download an e-transcript of your confirmed results/award directly from Portico the day after your results are released. You will be notified by e-mail when your e-transcript is available to download. 

Self-serve e-transcripts will be available for you to download for 3 months. After this, you can order e-transcripts from the e-transcripts online store  at a cost of £15.00 per transcript. View e-transcript order FAQs for further information.  

Note: If you are graduating with a PPE or a PPE with Social Data Science degree, the e-transcript self-serve cannot be utilised.  Please request a transcript via the online store .

E-transcripts to be sent directly to a third party  

Some third parties require UCL to send e-transcripts directly to them e.g. as part of Visa compliance and Confirmation of Acceptance to Study (CAS) checks.   

You can request an e-transcript to be sent directly to a third party via the e-transcripts online store . Transcripts are subject to a charge of £15.00 per. If you are a recent graduate, you are entitled to transcripts free of charge for 3 months from date of award. View e-transcript order FAQs for further information.

E-transcripts for affiliate students 

An e-transcript of your results will be sent to your home university within 4 weeks of your results being approved by the Examination Board.  

If you are an independent affiliate student you will also be sent an email from UCL Academic Services to confirm your results.

All affiliate students will be able to view their results on Portico once they have been confirmed.

E-transcript for alumni students 

We can provide e-transcripts for students who were awarded by UCL as follows:

• UCL students who started their programme of study on or after 1 September 2006 
• IOE, UCL’s Faculty of Education and Society students who were awarded on or after 1 January 2015

If you studied at UCL before 1 September 2006 you may be eligible for a Statement of Study or Award letter. Please contact [email protected] to make an enquiry.

If you are studied at the IOE, UCL's Faculty of Education and Society before 1 January 2015 , you may be eligible to obtain a transcript which can be sent electronically by placing an order via the online store . You may also request for a Statement of Study or Award letter. Please contact [email protected] to make an enquiry.

Please note:  

• Official transcripts are not issued for research degrees by UCL. You may obtain a  confirmation of registration and award  (once awarded). 
• If you studied at the School of Slavonic and East European Studies (SSEES) prior to merger with UCL in 1999, please contact  [email protected]  for assistance. 
• If you studied at the School of Pharmacy prior to merger with UCL in 2012, please see  School of Pharmacy for information on how to obtain a transcript. 
• Information on how to obtain at transcript for an MBBS degree can be found on  the Medical School website .

You can place an order for an e-transcript on the  e-transcripts online store . 

They are the same document.  

Only final year students can currently download a self-serve e-transcript from Portico and they are only available for download for 3 months, after this, finalists can also order an e-transcript from the e-transcripts online store .  

Some third parties require UCL to send e-transcripts directly to them e.g. as part of Visa compliance and Confirmation of Acceptance to Study (CAS) checks. In this instance, final year students will need to request an e-transcript to be sent directly to a third party via the e-transcripts online store .  

We aim to process e-transcript orders as soon as possible.  The standard processing time is usually within 10 working days. During busy periods (typically July to October) it can take longer. 

Please note:  e-transcript orders are processed in the order they are received, and we cannot expedite orders and do not offer an express service.   

If you have any queries either before or after you have placed an order, please contact [email protected] .

No, you can only order e-transcripts. A hard copy of your official transcript will be sent to final-year students within 3 months from the date that their award is conferred by UCL.  

Yes, you can do this by entering your own email address on the order form. Note that final-year students can also download e-transcripts directly from Portico.  

Yes. You will need to place a separate order for each third party e-transcript request. 

You will receive a confirmation email once your e-transcript has been sent to the designated third party. This confirms that your e-transcript has been processed. Please do not contact us to chase or follow up your order unless you have a query on the e-transcript.  

We are unable to respond to queries chasing up the progress of a transcript within the 10 working day processing time.  If your e-transcript has not been received after 10 working days then you can email us at  [email protected] . Please quote the order number in your email. 

The Student Enquiries Centre can send your Statement of Award along with other documents or forms confirming your study at UCL to a third party for you, such as WES (World Education Services).   

Current and final-year students: if you have any questions about what we can send, please  log an enquiry via askUCL  under the category of Statement of Award. 

Alumni students - please email  [email protected]  with your request. 

Students who wish to provide verification of their results to World Education Services (WES) should request that their transcript be emailed to [email protected] only. We are currently unable to provide any supplementary information to support your application, but WES are aware of this and have requested that all transcripts be directed to the [email protected]  address and they will process the application based on the e-transcript supplied.

The transcript rubric accompanies your transcript and provides further information about the grades used on your transcript and course requirements. 

UCL Undergraduate programmes

UCL Postgraduate programmes

Affiliate programmes, ioe and postgraduate certificate in education (pgce) programmes, ioe postgraduate programmes, ioe postgraduate certificate in education (pgce) programmes, ucl undegraduate programmes, useful links.

Statement of Student Status and Award: Information on how to obtain a Statement of Student Status and Award can be found on the  'Confirmation of registration and award'  page. 

Third party verification of award via HEDD: Please see the  Student Enquiries Centre page for third parties  for further information on our third party verification service via the Higher Education Degree Datacheck (HEDD) service. This service allows a third party, e.g. a potential employer, to request a verification of your award. 

The Higher Education Achievement Report (HEAR) provides a single comprehensive electronic record which incorporates a transcript and the achievements of a student. This is currently available for UCL undergraduate students only. Please see  HEAR information page  for further information and eligibility. 

Related Content

• Confirmation of registration/award
• Verification of student registration and qualification
• Student Centre

Certificates and transcripts

When you graduate, you are presented with a certificate and, if applicable, a transcript, either on stage during the ceremony or afterwards by one of the alternative processes listed below. Your certificate and transcript are your formal record of your award and should contain your full name.

Collecting your certificate in person

At the ceremony:.

If you are attending your graduation ceremony, your certificate and transcript will be presented to you as you leave the stage.

The  Diploma Supplement can be printed out to keep with your degree certificate and academic transcript. It describes your award in more detail and may be useful if asked for further information about your qualification.

After the ceremony

You may collect your certificate from the Student Enquiries Counter, Rutland Building on the Loughborough campus on or after the date of the graduation ceremony. You will need to bring some form of identification with you.

Certificates for students who graduated from Loughborough University London in or before December 2019 are held at the London campus and may be collected from the Professional Services Team.

Collecting a certificate on behalf of someone else

Student Records & Operations will release certificates to third parties on the instruction of graduates. If you would like someone else to collect your certificate, you should confirm that you will graduate in absentia and provide their details via the graduation booking system.  The person nominated must show some form of identification (e.g. their passport or driving licence) when they collect your certificate.

Certificates may be collected from the Student Enquiries Counter in the Rutland Building on or after the date of the ceremony at which the award was conferred.  If you cannot confirm the details of the individual nominated to collect your documents via the graduation booking form, please send their details to  [email protected] .

Certificates for students who graduated from Loughborough University London in or before December 2019 are held at the London campus.

Recorded Delivery

The University can post your certificate and transcript via recorded delivery if you are unable to attend your graduation ceremony. If you would like your certificate and transcript to be sent to you after the ceremony you must arrange this by visiting our  online store . Certificates and transcripts will be sent out by Student Records & Operations four to six weeks after the ceremonies have finished.  A postage fee will apply.

Graduates whose documents are being posted to the People’s Republic of China are encouraged to provide their full name and address in Chinese characters, plus a telephone number via email to [email protected] to assist with the delivery.   

Certificates for Loughborough University London students who graduated in December 2019 or earlier will be held at the London campus.  To make a payment for postage, you need to select the  London In Absentia postage option from the online store .  London students graduating from 2020 onwards should use the Loughborough postage option in the online store . 

If you would prefer to arrange for courier collection of your certificate from the Student Enquiries Counter, Rutland Building, Loughborough campus, at your own expense , this is possible. Please ensure that the details for the collection, including your name and student number, are forwarded to [email protected] .  Collections may be made between 9.00 and 17.00 Monday to Friday, excluding University closure days .  

Duplicate Certificates and Transcripts

Upon Graduation students are issued with a certificate and an academic transcript free of charge.

Please note that the University only issues  ONE  original certificate and academic transcript per student.

Certified copies of certificates and transcripts are available for a charge through the  University's online store . (Please note that if you graduated prior to 1996 you will need to contact the academic department at which you studied for a copy of the transcript.)  If you have special requirements, for example you would like a transcript to be sent to World Education Services in Canada or the USA, please note this in the additional information section of your order and email instructions/the accompanying paperwork to [email protected] .

Your Name (how it appears on your certificate)

Your certificate and transcript are a formal record of your award and, as such should contain your full (legal) name, as shown on your passport or other legal documentation.

Your name will appear on your certificate and transcript in the form 'first name(s) surname/family name'.  Titles and other awards are not included. If your full name follows a different convention, or you need to make any other changes to your name, please complete the Name Change form and take it with supporting evidence (e.g. passport or marriage certificate - more information on the Names, titles and pronouns page in the Student Handbook ) to the Student Enquiries Counter in the Rutland Building.  If you are no longer resident in Loughborough please email a copy of the form and supporting evidence to  [email protected] .

Changes cannot be made after you have graduated, unless the name change is associated with gender reassignment, or other exceptional circumstances (e.g. you have changed your name because you require protection from a government agency as a vulnerable person). Certificates will not be re-issued following marriage or divorce. For further information, please refer to the University's policy on student names .   

Post-Nominal Letters

Use of the letters indicating your qualification, such as BSc, PhD or DLitt, is covered by  formal guidance on Post-Nominal Letters .

If you have any queries regarding your  certificate or academic transcript  you should contact the Graduation Office.

Student Records & Operations

• +44 (0)1509 222491
• Rutland Building

Simple Guide | Academic Transcripts & How to Get Them

In General , University by Think Student Editor February 21, 2022 Leave a Comment

The idea of an academic transcript and having to get one may seem like an intimidating prospect to some, while others may not even know what they are, or why they can be useful. If you fall under the category of either of these, fear not! This article will explain what academic transcripts are, why they can be important and how you can get one worry-free.

An academic transcript is essentially a collection of documents that provide a summary of your academic achievements and educational history. This would include personal identifying information, such as your name, date of birth, etc., details of institutions you have studied at, and acquired grades. These can be obtained both digitally or as hard-copies, once they have been put together by an educational institution.

So, if you are interested in learning more about academic transcripts, their benefits and how to get them, this article will aim to do just that!

Table of Contents

What are academic transcripts?

An academic transcript is a record summarising your educational achievements, grades, and institutions attended.

Academic transcripts can also come in various forms. For example, high school transcripts will summarise achievements in secondary education, including 11+, 13+, and GCSE qualifications. College and sixth form transcripts will contain information about A-level choices and results, while university and higher education transcripts detail degree achievements.

Being official records, academic transcripts are typically made by an institution’s registrar, who is responsible for organising these important documents and paperwork. This means that the transcript will have to be presented on institutional-letterhead, contain its seal or stamp, and be formally signed by an accredited member of the institution’s issuing team. After this, the transcript will then be sent by the institutions themselves, when a student wants to apply and start the admissions process for a different school, college or university. Alternatively, students can also choose to individually request their academic transcripts to directly send them themselves.

What is on an academic transcript?

An academic transcript will contain various details such as: personal details connecting your education history to your personal identification, details about the institutions you have studied at and details of what was studied at the institution and further information about this study.

Table about what kind of details your transcript will have on it:

The table above provides a more general idea of what kind of information academic transcripts contain.

It is, however, important to remember that there will be differences and not all transcripts will look the same. These differences may, for example, depend on factors such as:

• Type of Institution – A secondary, sixth form, college or university will all have differences in the scope of information provided.
• Country Preferences – international applicants may need to provide extra information for their qualifications to be recognised.
• Personal Requirements of Individual Institutions – extra proof of language proficiency or certain capabilities.

Finally, it is important to again highlight that transcripts are official documents. So, for them to be accepted, they must have been made by the appropriate registrar, on institutional-letterhead, with a stamp or seal of approval from the issuing office, and have been signed by an appropriate member of the institution. To have a better idea of what official academic transcripts look like, you can find some examples from the University of Bath’s academic registry here . These can be helpful to look at, since unofficial transcripts can be rejected or considered as transcript fraud.

For more information about transcript fraud, you can consider these guidelines from the University of London. In addition, any modification of a legitimate transcript, or forging of a fake one constitutes a violation of the 2006 Fraud Act , making it a legal offence and so, is heavily discouraged.

How can you get your academic transcript?

The easiest way to get your academic transcript is by directly requesting one from your institution of study. This should be your first point of contact. But, institutions will also make official academic transcripts available through a regulated system, which means they will be released within a specific time period or on a set date. This is usually different depending on the institution, so it is always best to check with them. However, after you have contacted your institution and figured out how they typically give out transcripts, you will be able to either access them online through a portal, via email, or have them sent as a hard-copy in the post.

Essentially, there are numerous ways of getting hold of your academic transcript, but not every institution offers all of these methods.

Getting your transcript by post

Institutions may give you the opportunity to get your academic transcript as a hard-copy in the post. To get your academic transcript by mail, start by going onto the institution’s website to find a section about requesting hard-copies of your transcript. Once you have done this, you will most likely have found a form that you will need to complete, where you provide your details and specify where the transcript should be sent. An example of what this form may look like can be found here from Imperial College London. After you have done this, the institution will process your request and mail the transcript to the address you provided.

Getting your transcript via online portal

Many institutions nowadays may also have the option of an online portal to use in order to get your academic transcript. To get your academic transcript this way, start by going to the institution’s website and finding the section about academic records. Once you have found this, you will most likely be redirected to an online portal that the institution uses to generate the transcripts, these may be Digitary CORE or Gradintelligence to access the HEAR (Higher Education Achievement Report, essentially, your academic transcript). Here, you will need to log in with your student details and follow the steps to request the transcript. Some institutions may generate these online transcripts right away, while others take a bit more time, but you should soon receive your transcript in a digital format using this method.

Getting your transcript by email

Email remains a readily used means by institutions of providing academic transcripts. To get your academic transcript via email, start by going on your institution’s website to find the transcript request form. Here is an example of what this form may look like taken from Glasgow Caledonian University. Once you have found this, you will need to fill it out, specifying some details about yourself and providing where you would like the transcript emailed to. Some institutions may email you the transcript directly as a PDF document, while others might give you a secure link to download it.

Getting your transcript as an in-person pickup

In-person pickups are also an, arguably less used, but still possible means of getting your academic transcript. With this one though, it is best to start by contacting your institution’s registrar’s office or academic services department directly to ask about their in-person pick-up option. Once you have done this, they will most likely provide you with a form to fill out. After completing the necessary paperwork and providing your details, you will be told to come to a designated location on campus to pick up your transcript. Some institutions may offer immediate access, while others might have a specified timeframe for processing in-person requests, such as particular hours that are acceptable for pick-ups.

It is important to also be aware that some charges can also apply when getting your academic transcript.

Universities in particular may charge per copy requested. This will usually be between £15 – £25 per copy, however, these costs will vary depending on the university. Some specific examples and information about university fees for getting academic transcripts can be found on this website from King’s College London, and this one from the University of London.

When can you expect to get your academic transcript?

Typically, institutions aim to process transcript requests as quickly as possible, so the time can range from a few days to a few weeks. However, this timeframe still heavily depends on the specific institution. Academic transcripts are usually processed and released after the grading period is finalised for a specific semester or term. You will likely be given a more clear timeframe of when the transcript will arrive from your institution and depending on the method you have used for getting it.

Alternatively, if you are completing a graduate program at a university, for example, they may provide you with your academic transcript, along with other certifications, upon graduation.

There are, however, some potential challenges that can make the process of getting your transcript more complicated. For example, transcript requests may take time to process, and delays can occur, impacting deadlines for applications or other purposes. In addition, there is always the potential for communication problems or technical issues that can affect the timeframe for getting your academic transcript. Therefore, it is helpful to be aware that getting a transcript from an institution may take some time, so planning ahead and allowing sufficient time is advisable.

If there is a delay or you haven’t received your academic transcript within the specified time, your institution or the admissions office should be your primary contact.

When would you need an academic transcript?

Academic transcripts can be useful as proof of your academic achievements and educational progression. They are usually used by higher education institutions, so if you are planning to apply for these, make sure you remember that your academic transcript will be considered.

In most cases, higher education institutions will clearly state the need for an academic transcript in the admissions process, along with other required documents.

Higher education does not just refer to university though, if you are applying for internships, or going on to further studies, you will likely also need to present an academic transcript.

But, these situations are not the only times you might require your academic transcript. Since it summarises all your academic accomplishments, you might also need it when applying for visas or verifying your educational qualifications during background checks.

How can you submit your academic transcript?

An academic transcript can be presented to an institution, either digitally or as a hard-copy. When applying digitally, the online submission of academic transcripts is most commonly done via an online application portal system, as an allocated section in the application process, or through email to the admissions office.

Although digital methods are more commonly used to upload academic transcripts to institutions, some may still request a physical hard copy. If a physical copy is required by your institution, you will likely receive direct information during the admissions process or find details on the institution’s website outlining academic transcript requirements. Details on where to send physical transcript copies and the related procedures are probably outlined on the institution’s academic transcript section of their website. If not, reaching out to the admissions office is advisable for more guidance.

It is also important to be aware of any extra charges, like courier fees for shipping, especially for international applications.

It is always recommended that you keep multiple copies of your academic transcripts in both physical and digital formats, as there might be requests for either type

Do potential employers check academic transcripts?

The short answer is: yes they can, but the odds are unlikely and it is highly dependent upon the employer and the position you are applying for.

It is not guaranteed that every employer will ask for or require you to present an academic transcript. In fact, in most cases, they will likely not request or check your academic transcript.

When applying for positions with potential employers you will most likely be required to present a CV, which will contain details regarding academic background and education. For most employers, this will be sufficient and they will not ask for an academic transcript proving the credibility of these achievements. In some cases, however, in order to verify that the information on your CV about your academic details is, in fact, true, they may request you provide an academic transcript as evidence of your CV claims.

If you want to learn more about how to correctly put your degree results on your CV, so that it looks good to potential employers this Think Student article may be useful to consider.

Studentships and doctoral training

Get a studentship to fund your doctorate.

UKRI studentships offer funding for doctoral research. They also offer you access to training, networking and development opportunities to help you build a research and innovation career.

Our expectations for research organisations, supervisors and students are set out in the statement of expectations for doctoral training .

You could get:

• a minimum stipend of £19,237 per year for your living costs, which is paid to you in regular instalments
• support for your tuition fees (minimum £4,786 per year)

The stipend is usually non-taxable and does not need to be paid back. Some research organisations may offer more if you study in London, or they or one of their collaborators might decide to top up the payment. This will be outlined in the studentship advert from the research organisation.

We normally pay the support for tuition fees directly to your research organisation.

The levels given here are for the academic year 2024 to 2025. UKRI’s approach to doctoral stipend and fee levels will be reviewed through the  new deal for postgraduate research .

Additional support for your doctoral studies

As a UKRI-funded doctoral student, you may be able to access additional funding to cover the cost of other related training and development opportunities.

This could include:

• conference attendance
• language training
• overseas research visits
• internships or placements with a non-academic partner

The availability of support will depend on the research organisation and the training grants they have on offer. You should contact the research organisation you are interested in applying to, to find out what you could get.

Extra support if you have a disability

If you have a disability, you may be entitled to a Disabled Students’ Allowance (DSA) on top of your studentship.

You should speak to your research organisation’s disability advisor to assess your needs. They can help put the right support in place, including a DSA application if necessary. You cannot claim DSA directly from UKRI.

DSA helps to cover the cost of any additional support that a person studying for a doctorate might need as a result of a disability, mental health problem or specific learning difficulty.

The allowance covers:

• non-medical personal assistance
• specialist equipment
• extra travel costs
• general expenses

Find out more about DSA in our framework .

If you are a research organisation you can download claim forms and guidance for DSA .

Who can apply

Any prospective doctoral student wishing to study at a UK research organisation, including prospective international students, can apply for a UKRI studentship.

All UKRI-funded doctoral students will be eligible for the full award, both the stipend to support living costs, and home-level fees at the UK research organisation rate.

How to find opportunities

Many UK research organisations offer some form of studentship funding from UKRI. These opportunities will depend on the subject you want to study and will normally be advertised by the research organisations.

Research organisations may have additional opportunities that do not involve UKRI. UKRI supports around 20% of all UK-based postgraduate researchers. You should speak to the research organisation you are interested in to find out what studentships are available.

You could also consider using a specialist website like   FindaPhD  to look for opportunities.

When to apply

Research organisations set their own deadlines for applications.

Many open for applications early in the academic year and close in January or February. This is not a hard and fast rule. It is important that you check the deadlines for the research organisation where you want to study.

How to apply

You cannot apply to UKRI for a studentship. You must contact the research organisation you are interested in studying with and use their application process.

For doctoral students who are already studying with a studentship, there are opportunities to get additional funding to support placements that are separate from your doctorate.  Find training and development opportunities .

Last updated: 14 February 2024

This is the website for UKRI: our seven research councils, Research England and Innovate UK. Let us know if you have feedback or would like to help improve our online products and services .