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Microsoft PowerPoint for Windows

• V  2021

Microsoft PowerPoint: Create attractive presentations without complicating your life

Microsoft PowerPoint is a presentation software application that has been the industry standard for decades. It is used by millions of people worldwide to create presentations for a variety of purposes, including business, education, and personal use. PowerPoint is known for its user-friendly interface and its wide range of features, making it a powerful tool for creating visually appealing and informative presentations.

What is Microsoft PowerPoint?

Microsoft PowerPoint for Windows is the latest version of PowerPoint that is available for Windows PCs. It is included with the Microsoft 365 suite of applications, which also includes Word , Excel , and Outlook . PowerPoint for Windows can also be purchased as a standalone application .

Key features of Microsoft PowerPoint

PowerPoint for Windows offers a wide range of features that make it a versatile tool for creating presentations. Some of the key features include:

• Templates : PowerPoint offers a variety of templates that can be used to create presentations with a professional look and feel.
• Themes : PowerPoint themes allow you to change the overall look of your presentation, including the colors, fonts, and layout.
• Slides : PowerPoint presentations are made up of individual slides, each of which can contain text, images, videos, and other multimedia content.
• Transitions : PowerPoint transitions allow you to smoothly move between slides in your presentation.
• Animations : PowerPoint animations can be used to add visual interest to your presentations.
• Multimedia : PowerPoint supports a variety of multimedia content, including images, videos, and audio.
• Collaboration : PowerPoint allows you to collaborate on presentations with others in real time.

Creating a presentation with Microsoft PowerPoint

Creating a presentation with PowerPoint is a straightforward process. To create a new presentation, simply open PowerPoint and select the desired template . Once you have selected a template, you can start adding content to your slides.

Adding content to slides

To add content to a slide, you can simply type text into the text box. You can also add images, videos, and other multimedia content by clicking on the appropriate button on the ribbon .

Customizing slides

You can customize the appearance of your slides by changing the background color, font, and layout. You can also add transitions and animations to your slides .

Reviewing and saving your presentation

Once you have finished creating your presentation, you can review it in slide show mode to see how it will look when presented. You can save your presentation in a variety of formats, including PPTX, PPT, and PDF .

Why Microsoft PowerPoint so popular?

Microsoft PowerPoint is incredibly popular for several reasons, making it the go-to presentation software for individuals and businesses worldwide. Its widespread adoption can be attributed to its user-friendly interface, comprehensive feature set , and ability to create visually appealing and informative presentations.

User-friendly interface

PowerPoint's intuitive and straightforward interface makes it accessible to users with varying levels of technical expertise. The drag-and-drop functionality, familiar menus, and clear visual elements enable users to navigate and utilize the software effortlessly . This simplicity has been a key factor in its widespread adoption, particularly among non-technical individuals who need to create presentations.

Comprehensive feature set

PowerPoint boasts a robust feature set that caters to a wide range of presentation needs. Its extensive library of templates and themes provides a foundation for professional-looking presentations, while its design tools allow for customization and personalization. Additionally, the inclusion of multimedia elements, transitions, animations, and interactive features enhances the visual appeal and engagement of presentations .

Visual appeal and informational content

PowerPoint's ability to combine text, images, videos, and other multimedia content makes it an effective tool for delivering information in a visually engaging and impactful manner. Users can effectively communicate their message through a combination of visual elements and clear, concise text . This combination of visual appeal and informational content holds the audience's attention and enhances the overall effectiveness of the presentation.

Widespread familiarity and compatibility

PowerPoint's widespread use and familiarity among individuals and organizations have made it the de facto standard for presentation software. This commonality ensures compatibility across platforms and organizations, facilitating collaboration and knowledge sharing. Moreover, PowerPoint's integration with Microsoft Office suite further enhances its practicality and accessibility.

Global adoption and educational usage

PowerPoint has become an essential tool in educational settings, empowering instructors to effectively deliver lectures, presentations, and course materials . Its versatility enables teachers to incorporate various multimedia elements, interactive exercises, and collaborative activities to enhance student engagement and learning outcomes.

Business and corporate use

In the business world, PowerPoint is indispensable for meetings, presentations, and communicating information to clients, partners, and stakeholders. Its ability to visually present complex data, highlight key points, and engage the audience makes it a valuable tool for effective communication and decision-making .

Microsoft PowerPoint's enduring popularity stems from its user-friendliness, comprehensive feature set, ability to enhance visual appeal and informational content, widespread familiarity, and exceptional compatibility across platforms and organizations. Its versatility makes it a preferred choice for individuals, educators, and businesses worldwide, cementing its place as the industry standard for presentation software .

Final words about the app

Microsoft PowerPoint for Windows is a powerful tool for creating presentations. It is easy to use, offers a wide range of features, and can help you create presentations with a professional look and feel. However, PowerPoint is a paid software application and can be limited in terms of creativity.

• Ease of use
• Wide range of features
• Professional look and feel
• Collaboration
• Limited creativity

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PowerPoint for telling your story. A new, modern take on the familiar PowerPoint application to design and share your most impactful presentations

Get your ideas across with beautiful design, rich animation, cinematic motion, 3D models and icons. Let intelligent technology help you bring your presentation to life with a few clicks.

Tell your story with confidence with slide-by-slide notes only viewable by you. Easily translate your slides into the preferred language and use the built-in accessibility checker to be sure your audience doesn’t miss a thing.

Get premium versions of PowerPoint and other Office apps like Word and Excel by subscribing to Office 365. With Office 365 you'll get great PowerPoint features like Designer, Editor, and real-time co-authoring. Plus, you'll receive exclusive, new features every month ensuring you're always up-to-date.

Also available in other platforms

• Microsoft PowerPoint for Android
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User reviews about microsoft powerpoint.

to continue there improving this important application because it downloading weakly

by محمد ناصر

I WANT TO LEARN MORE ABOUT THIS PROGRAM AND RESTORE IT IN MY COMPUTER

by francis t lopaz

Would've given it a better rating had you let me downloaded it!

by Anonymous

i love it. it works well and it has very good animations transistions and fonts

Why do we need to pay now. why do we have to pay i mean before we had it for free why now tho i cant pay even tho i need to do presentations bu t how im i supposed to pay for a powerpoint when i cant convince my parents to give me money to go to the cinema?  More

yes we can summarize. power point no there was problem for receive their own point Pros: to add the file in power point Cons: t o save correctly not anywhere  More

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Presentation templates

Captivate your audience with customizable business presentation templates. whether you're pitching clients, wooing investors, or showing off your latest wins, there are presentation templates that'll suit your next meeting..

Free slide templates for presentations

Presentation decks can make or break your speech—don't risk boring or unprofessional slides distracting from your message. Set yourself up for success with free, eye-catching presentation templates that don't require graphic design skills to use. Whether you're pitching to investors or sharing a class project, using presentation templates allows you to focus on the content of your work without worrying about the design. Explore presentation templates for pitch decks, annual reviews, and conference slides, and get ready to wow your audience. Choose a presentation template and customize it with your business's branding and logo. If you work in a creative field, don't shy away from bold designs and vivid colors . Presentation templates offer versatile options for personalizing—get creative by customizing your template or opt for adding your own text to existing designs. When you use a template at your next meeting, you'll turn a simple presentation into an opportunity to impress. To make presenting even easier, you can download your template in a variety of formats, like PowerPoint and PDF, or share it digitally with your colleagues.

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How to Install and Download PowerPoint on Any Device

Last Updated: April 26, 2024 Fact Checked

Installing the Mobile App

Downloading powerpoint on a computer, using powerpoint in a browser, troubleshooting, expert q&a.

This article was co-authored by Luigi Oppido and by wikiHow staff writer, Rain Kengly . Luigi Oppido is the Owner and Operator of Pleasure Point Computers in Santa Cruz, California. Luigi has over 25 years of experience in general computer repair, data recovery, virus removal, and upgrades. He is also the host of the Computer Man Show! broadcasted on KSQD covering central California for over two years. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 265,357 times.

Microsoft PowerPoint is a presentation application included with Office 365. It can be installed on your desktop or mobile device. You can even use it on a web browser. Here's how to download PowerPoint on your Windows or Mac computer, iPhone, iPad, or Android device.

Quick Steps

• Purchase a Microsoft 365 subscription or start a free trial at https://www.office.com/ .
• Log into your Microsoft account.
• Click Install to download the setup file to your computer.
• Double-click the setup file to install all Microsoft Office 365 desktop apps.

• You must have a Microsoft 365 subscription to use PowerPoint. If you don't have an account, you won't be able to save your project.
• Keep in mind that the mobile app has some limitations depending on your plan. For example, some plans have a screen size limit of 10.9 inches. If you're using an iPad Pro (12.9 inches), you'll need to have a plan with desktop access. [1] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source

• You can now use PowerPoint on your mobile device.

• You can also choose to purchase PowerPoint separately .

• Click on Try for Free to gain free access to PowerPoint for a 30-day trial period. After the trial period ends, your credit card will be charged the monthly subscription fee for Office.
• If you purchased Microsoft Office elsewhere and have a product key, go to the Office setup page at https://setup.office.com/ and enter your 25-character product key. This key can be found in the confirmation email you received at the time you purchased Microsoft Office, or inside the Office product package.

• Select the option to register for a Microsoft account if you don’t already have one, then follow the on-screen instructions to create an account.

• If you don't see this button, click your profile icon in the top-right corner and select My Microsoft account . Click Install underneath the Microsoft 365 header.
• If prompted, select a save destination for the Microsoft Office setup file.

• When PowerPoint is fully installed, you'll find it in your app list.

• You can use PowerPoint on the web without downloading any additional software, but it will have limited features compared to the desktop version.

• When this file is created, it will automatically save to your OneDrive . You can access this at any time.

• Navigate to the Microsoft Office folder on your computer, double-click on the Setup file, then follow the on-screen instructions in the setup wizard to install PowerPoint on your computer.

• If you don't have a subscription, Google Slides is a free option and functions similarly to PowerPoint. Thanks Helpful 0 Not Helpful 0

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• ↑ https://support.microsoft.com/en-us/office/what-you-can-do-in-the-office-apps-on-mobile-devices-with-a-microsoft-365-subscription-9ef8b63a-05fd-4f9c-bac5-29da046833ea?ui=en-us&rs=en-us&ad=us
• ↑ Luigi Oppido. Computer & Tech Specialist. Expert Interview. 1 April 2020.
• ↑ https://support.microsoft.com/en-au/office/get-started-with-powerpoint-for-the-web-6303da7a-402a-4300-8b1c-160e8940cc34
• ↑ https://support.microsoft.com/en-us/office/system-requirements-and-supported-accounts-46a8d501-0d1f-4145-ab0f-286bc7dcf780

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The Best Free PowerPoint Templates to Download in 2021

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Update March 1, 2022: The Best Free PowerPoint Templates in 2022 are out now Update July 2, 2021: We’ve updated the article with new and fresh best free PowerPoint templates

PowerPoint is presentation software that offers many opportunities for creativity. Do you want to build visually appealing and engaging presentations? Sometimes it all lies in finding the right template to work with. In today’s article, same as every year, we have selected for you a collection of the best free PowerPoint templates to download in 2021. All are fully customizable. Most of the freebies are multipurpose and you could adapt them to any kind of project.

Ash Presentation with Free Sample

This dark mode modern collection of presentational templates comes with unique animated slides and vector shapes of all elements. Designed by MNML Agency and Graphic Assets NY.

• 7 Slides in the Free version
• Device Mockups
• 2000+ vector icons
• Vector Shape All Elements
• Master Slide Options (Drag to Upload Images)

Climate Change Free Presentation Template

This collection by Slidecore has all the tools you need. That is if you wish to make a presentation or speech about the issues of global warming and climate change. The minimalist layout features real data to carefully selected images to suit the purpose.

• Images about climate change, nature, and pollution
• Customizable Powerpoint and Google Slides
• Introduction, facts, solutions, and conclusion slides
• Professional and minimalist style

Jolly Presentation Template with Free Sample

This is an illustrated PPT template collection by Khalay Chio.  it comes with colorful characters and detailed backgrounds is ideal for start-up companies, unique pitch decks, or any fun presentation.

• Image place holders, layout examples, and exclusive template shapes
• The sample comes with 6 different layouts

*Enter $0 for free download.

Pastel Pattern Presentation with Free Sample

Another beautiful collection by Khalay Chio with modern fun colorful patterns and detailed backgrounds. It comes with 48 customizable layouts.

Free Educational Presentation Templates for Online Lessons

This pack of templates by our designers at GraphicMama comes for free with 20 lesson slides and 2 color themes. Ideal for educational purposes.

• 20 educational slides available in 2 color schemes
• Designed to be perfect for different teaching methods (multipurpose slides, infographics, quotes, practice, and more)
• Good for any class (Math, literature, geography, biology, chemistry, and more.)

Royal Infographics with 50+ Free Slides

These lovely pre-made presentation templates by Aleksandr Babin feature infographics, tables, diagrams, and vector graphics for multi-purpose.

• Resolution 16:9 (1920×1080 px)
• Vector maps
• Font Antonio and Open Sans
• 100% vector

Smash Animated with 20 Free Slides

Smash is a modern-looking collection of pre-made templates in an illuminating color scheme perfect for 2021.

Massive Multipurpose Bundle: Free Sample

This bundle packs everything from animations, parallaxes, mockups for devices, excel charts, and maps in 2800 layouts. The free version offers 16 layouts samples with high-quality infographics for immediate download from Dropbox.

Brand Presentation Templates with Free Slides

A high-tech dark mode collection by TemplateZuu offers a free version with 10 slides.

• +10 Powerpoint Slides (Smooth Animated)
• Super Smooth Animation
• 16×9 HD Ratio Display
• All Graphic Resizable and Editable
• Fully Editable
• Pictures Placeholder to drag your pictures into the slides
• Free Fonts used

Minimalistic Black&White Free Presentation

A short and sweet stylish bundle by AREUMNARA PARK with 16 layouts that aim to tell a brand story. The modern-looking presentation is especially suitable for beauty and fashion products.

• Fully customizable
• Minimalistic and stylish

Minimal Presentation Pack with Free Slides

This pre-made collection by Julie Rits had just 7 slides but manages to pack all the essentials. And does it with style. The layouts are simple and easy to customize.

Speaking of minimalism, you might be interested in this collection of the best minimalistic PowerPoint templates for free download .

Corporate Presentation Free Template

Clean and classic design suitable for presenting your business. The pack has 85 different slides for you to customize and adapt to your brand.

• Auto-animated
• Font file included

Free Hand-Drawn PowerPoint Presentation by GraphicMama

Including a total of 8 different slides, all in HD quality and 16:9 aspect ratio. This free Powerpoint template will give you an excellent base to make a lasting impression.

Free Corporate Presentation Template

This PPT template is designed in a modern style, giving the feeling of a more professional presentation. Including a total of 6 presentation slide designs, all in HQ quality.

Selftone by Slidor: for App and Product Free Presentation

Created by Slidor, this high-quality presentation is perfect to showcase apps and products. It features 30+ slides and comes absolutely for free in your email.

• Smart color changer
• Mockups for devices
• Placeholders

Glide by Slidor:  New Gen Presentation Template with Free Slides

This pack by Slidor covers all purposes for a presentation with 80 amazing-looking slides.

Clean and Simplistic Free Presentation

Very clean and professionally-looking company presentation slides. Each PPT slide has a unique design and visual effects so there is plenty to choose from. They can be used to demonstrate various types of information, such as:

• Business model
• Custom maps
• Comparison tables
• Data curves

Duotone Template Free Presentation

This template is unique with its high-contrast duotone color scheme of red and blue. It instantly grabs the attention. No matter the purpose, bold colors will always give you a hand if you wish to stand out.

• 18+ Unique Creative Slides
• Drag n Drop Object Placeholders
• Retina and Full HD
• 16:9 Slide Size
• Used Free Fonts
• Resizable Vector and Shape Elements

Modern Business Presentation Template with Free Slides

20 Clean and professional presentation slides containing infographics and charts that you will need in your work.

Just a Professional Presentation with Free Slides

This is a multi-purpose template designed especially for fashion, nature, photography, and restaurants. It meets the latest design trends.

• 13 Trending Slides for the free version
• Aspect Ratio: 16:9 and 4:3
• XML settings

Creative Presentation with Free Slides

Swedish – Creative Presentation Template, is a creative, modern, stylish, presentation template design with a lookbook style.

• 11 Slides for the free version
• Fully Customizable
• Fashion-oriented

Style and Minimalism Free Template

Power is a modern and professional free PowerPoint template from Dublin Design. This free template has a variety of great features. Includes creative photo layouts, overlays, diagrams, maps, and mockups.

NOWCO Corporate Free Template

This free corporate template features 20+ slides. Includes charts and graphs for data visualization, 3 free fonts, and an icon pack.

Style Through Shapes Free Slides

Multipurpose pre-made templates with high-tech design and vector shapes. It offers maps, charts, all the essential slides, and mockups for devices.

Laxus Creative Design Free Presentation

Laxus is a multipurpose template. It can be used for any type of presentation. This unique template gives you many possibilities for creativity. All shapes, elements, icons are 100% vector editable and easy to change size and colors.

The freebie includes 17 slides.

Kings Business Free Template

An Easy-to-use business template with documentation files, drag and drop ready feature, free fonts, and a master slide. The free version includes 19 slides for personal use.

Crypto High Tech Free Template

High-tech templates to present your company or idea in a creative and professional way. Both in light and dark mode. The free version includes 11 slides for personal use.

Oslo: Marketing Plan Free Templates

This template is specifically created to fit your plan. It showcases graphic and content Marketing elements. The creators invite you to use this free Google Slides theme and PowerPoint template as many times as you want.

• 44 slides with a 16:9 layout
• Slides specifically focused on marketing planning
• Charts, tables, funnels, and many more easily editable marketing elements

Free Thesis Presentation

You will find slides dedicated to introductions, research, results, and discussion.

• 35 slides crafted in a 16:9 layout
• Perfect for students or teachers
• Covers specially designed to introduce each phase of your thesis

Alpha: Gradient Free Template

It features 30 slide layouts and a modern gradient design. Perfect for a wide range of presentation uses. This product is extremely easy to edit and you can use it for whatever you would like.

We hope you enjoyed this year’s selection of the best free PowerPoint templates to download in 2021. Before using, make sure to read the licensing rules first. Some of the templates are available for personal use only. Others – for personal and commercial use. Either way, you can use these templates the way they are or completely transform them to match your personal style.

Surely, we might interest you in checking out these related articles:

• 100+ Free PowerPoint Graphics For Better Presentations [Free PPT]
• Need PowerPoint Backgrounds? The Best Places to Check Out [+ Freebies]
• 31 Free Modern Powerpoint Templates for Your Presentation

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Al Boicheva

Al is an illustrator at GraphicMama with out-of-the-box thinking and a passion for anything creative. In her free time, you will see her drooling over tattoo art, Manga, and horror movies.

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Powerpoint Presentation Transcription

Using Office 365 connected to the web we can now 1) Dictate into power point slides (or into notes) 2) Get instantaneous transcriptions of PowerPoint presentations and translations of transcriptions but these transcriptions are not saved.

But is there a way to give your presentation to your audience, and have the transcription saved to the notes of each slide? Someone asked for this feature 12 years ago and there have been other requests. https://answers.microsoft.com/en-us/msoffice/forum/all/voice-transcription-for-powerpoint/9c0eb779-983c-4ec7-8f0d-bf9c5d104372 Tim

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• Microsoft Agent |

Dear timtak1，

Good day. Thank you for posting to Microsoft Community.

I read your post and the link you provided carefully.

Thanks to the valuable feedback from each user, our team has been able to continuously improve the functionality of the products. At present, we have achieved real-time transcription function on PowerPoint, but we don’t have a function that can save transcription to the notes.

I sincerely recommend that you can share your feedback advice to our PowerPoint Feedback Community: PowerPoint · Community (microsoft.com) . Our Product Team is in-charge of the site, and they are constantly checking the comments and feedback from our customers. Many features have been developed and improved based on users' comments.

Let me know if you any question. Thank you for your patience and understanding.

Claire | Microsoft Community Moderator

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Thanks for your feedback, it helps us improve the site.

Thanks for your feedback.

Dear Claire That's a shame. Gemini AI told me that a "live presentation" (I am not sure what that is) would save the transcript.

I hope that you do not close this thread until the issue is resolved.

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Boost Engagement with PowerPoint Subtitles 

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Microsoft’s PowerPoint software is the most widely used presentation platform in the world. People give as many as 35 million PowerPoint presentations every day. PowerPoint can be a valuable tool for business meetings and webinars, as well as educational courses and lectures.

Given the popularity of PowerPoint as a presentation medium, it’s fair to say that individuals of extremely varied and diverse backgrounds regularly engage with them. While PowerPoints can be incredibly useful as visual learning tools, some individuals may still find it difficult to fully focus on these presentations. Adding PowerPoint subtitles or captions to lectures and classes can make them more accessible and engaging for everyone.

Table of Contents:

Microsoft PowerPoint basics

Subtitles and captions: the basics, how to add subtitles and captions in powerpoint, how do i turn on subtitles in powerpoint.

PowerPoint is a software program for creating slides that support or reinforce messages from classes, meetings or lectures. People commonly use PowerPoint in educational settings, but they have also remained popular in business environments. In both settings they help to clarify information from in-person and online meetings.

Generally speaking, a PowerPoint presentation will include bullet-points and summaries that correspond to specific parts of a lecture or discussion. These presentations can also include images and visual data representations like graphs and charts. Overall, the purpose of a PowerPoint presentation is to provide visual support for information that a speaker or teacher is sharing. Best practices for PowerPoint presentations dictate that the text should be succinct and easy-to-read, rather than a word-for-word rendering of what the speaker says.

PowerPoint presentations can certainly improve engagement for individuals with more visual or multimodal learning styles. However, these presentations aren’t a sufficient accessibility resource for viewers or attendees who are Deaf or hard of hearing. They also do not fully convey the message of a lecture to those with auditory processing disorders. To accommodate all viewers, presentations need additional accessibility solutions.

Subtitles and captions convey a word-for-word visual account of the audio components of a meeting, lecture or class. For example, captions can capture everything a lecturer says and converts them to text that displays on-screen. This tool improves accessibility for viewers who are Deaf or hard of hearing.

If you’re looking to add captions to your presentation, you will likely encounter the term “subtitles” in PowerPoint user guides and even within the program itself. However, it’s important to keep in mind that subtitles and captions are distinct from one another.

Subtitles specifically represent the spoken text of a presentation. Non-speech audio elements like sound effects, pauses, stammers or repeated words don’t display as a part of subtitles. The reason for this is that subtitles are an accommodation for viewers consuming video content in a non-native language. If the objective is merely to provide a PowerPoint translation, subtitles alone may sufficiently meet your needs. However, if your intention is to provide an accurate textual rendering of a presentation for accessibility reasons, PowerPoint captions would likely be the better option.

Captions convey ALL audio elements of a recording. They can include notations like:

 [pause]

[clears throat]

 [elevator music]

Because they’re more comprehensive, captions are able to offer an equitable experience to people who are Deaf or hard of hearing. Accurate closed captioning of presentations in person and online is a great way to support accessibility standards like the Americans with Disabilities Act . Additionally, captioning can improve engagement among diverse audiences.

Captions are a critical tool for accessibility. Fortunately, it’s easy to learn how to add captions in PowerPoint. PowerPoint currently offers real-time captioning using automatic speech recognition technology . Speakers can enable live captioning before a presentation, and the artificial intelligence will generate a text version of their speech. The captions will then display on screen in real time.

Microsoft’s site provides the following guidance for how to add subtitles to a PowerPoint presentation:

• On the Slide Show ribbon tab, select Subtitle Settings .
• Use Spoken Language to see the voice languages that PowerPoint can recognize and select the language that the speaker will use.
• Use Subtitle Language to see which languages PowerPoint can display on-screen as captions or subtitles and select the one you want. It’s possible to enable subtitles in the same language as the spoken text or to change the content to translate the presentation into a language of your choice.
• In the Subtitle Settings menu, set the desired position of the captions or subtitles.
• Click Subtitle Settings > More Settings to adjust the color, size and font of your captions.

From slide show or presenter view, you can click “toggle subtitles.” The shortcut key J will also turn on subtitles. Alternatively, it’s possible to have subtitles on every time you start a presentation. To do this, use the ribbon, navigate to “subtitles” and select “always use subtitles.”

Although the automatic captioning workflow may be convenient and easy-to-use, there are some significant drawbacks. For instance, it’s important to understand that captions ASR technology generates tend to fall short of relevant accuracy requirements. Inaccurate captions don’t provide equitable experiences for people who are Deaf. As a result, they aren’t generally sufficient for use as an accessibility tool. For accurate closed captions, PowerPoint users will want to consider working with a professional captioning service like Verbit.

Verbit boosts accessibility and accuracy

Verbit is a professional provider of captioning and transcription services that deliver on accuracy without compromising on efficiency. By using a dual approach to transcription, Verbit streamlines the captioning process. Verbit relies on its artificial intelligence software to generate a first draft. Next, experienced professional human transcribers edit the results to generate captions with targeted accuracy rates of up to 99%.

Captioning a video recording of a PowerPoint presentation on Verbit’s platform is simple. You just upload your file to Verbit’s platform, and the AI and transcribers complete the captions. Once the process is complete, you can download your file. Verbit offers various file formats that are compatible with popular media hosting sites like YouTube and Vimeo making it easier than ever to offer accessible content.

For events and lectures, Verbit’s team can also provide live captions in PowerPoint. Verbit offers seamless software integrations with platforms like Panopto , WebEx and Zoom in order to streamline the process of adding live captions and subtitles in PowerPoint. For these events, one of Verbit’s pros will tune in and, in real time, transcribe the spoken text of a presentation.

After the event, Verbit’s transcribers will review the PowerPoint live captions and edit them for accuracy. You can then export this final caption file and use it if you post video a video of the presentation online. Verbit can also create a searchable transcript that attendees can easily refer back to for study or research purposes.

Everyone can benefit from accessibility technology

With the ever-growing popularity of remote and hybrid work and educational environments, it’s important to consider how to communicate effectively across multiple platforms. Captions can significantly improve accessibility for people who are Deaf or hard of hearing. However, the benefits don’t stop there. Viewers with ADHD and auditory processing disorders may also prefer the additional clarity that accurate captions provide. Similarly, remote workers may periodically find themselves tuning in for workplace communications in noisy or distracting environments. In those situations, as well, captioning presentations can cut back on distractions and streamline messaging for all.

Verbit offers a full suite of accessibility tools like captioning, transcription, audio description and translation services to promote more effective and inclusive communications both on and offline. Offering these resources proactively is a great way for business and educational leaders to demonstrate their commitment to diversity, equity and inclusion while also contributing to increased productivity. Reach out today to learn more about how Verbit’s technology solutions can help your institution provide equitable messaging for every member of your community and help you get the most out of your events, meetings, lectures and more.

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Retrace your steps with Recall

Search across time to find the content you need. Then, re-engage with it. With Recall, you have an explorable timeline of your PC’s past. Just describe how you remember it and Recall will retrieve the moment you saw it. Any photo, link, or message can be a fresh point to continue from. As you use your PC, Recall takes snapshots of your screen. Snapshots are taken every five seconds while content on the screen is different from the previous snapshot. Your snapshots are then locally stored and locally analyzed on your PC. Recall’s analysis allows you to search for content, including both images and text, using natural language. Trying to remember the name of the Korean restaurant your friend Alice mentioned? Just ask Recall and it retrieves both text and visual matches for your search, automatically sorted by how closely the results match your search. Recall can even take you back to the exact location of the item you saw.

Note:  Recall is optimized for select languages (English, Chinese (simplified), French, German, Japanese, and Spanish. Content-based and storage limitations apply. For more information, see https://aka.ms/nextgenaipcs .

System requirements for Recall

Your PC needs the following minimum system requirements for Recall:

A Copilot+ PC

8 logical processors

256 GB storage capacity

To enable Recall, you’ll need at least 50 GB of storage space free

Saving screenshots automatically pauses once the device has less than 25 GB of storage space

How to use Recall

To open Recall, use the keyboard shortcut +J , or select the following Recall icon on your taskbar:

Your timeline in Recall is broken up into segments, which are the blocks of time that Recall was taking snapshots while you were using your PC. You can hover over your timeline to review your activity in a preview window. Selecting the location on the timeline or selecting the preview window loads the snapshot where you can  interact with the content .

Search with Recall

Maybe you wanted to make that pizza recipe you saw earlier today but you don’t remember where you saw it. Typing goat cheese pizza into the search box would easily find the recipe again. You could also search for pizza or cheese if you didn’t remember the specific type of pizza or cheese. Less specific searches are likely to bring up more matches though. If you prefer to search using your voice, you can select the microphone then speak your search query.  

By default, results are shown from all apps where Recall found matches. You can narrow down your results by filtering the matches to a specific app by selecting an app from the list.

When the results are displayed, they will be listed under the headings of text matches and visual matches . Matches that are closer to your search are shown first. You’ll also notice that some items are listed as one of the following types of matches:

Close match : Close matches typically include at least one of the search terms or images that are representative of a term in your query.

Related match : Matches that share a commonality with the search terms would be considered related. For instance, if you searched for goat cheese pizza , you might also get related matches that include lasagna or cannelloni since they are Italian dishes too.

Interacting with content

Once you’ve found the item you want to see again, select the tile. Recall opens the snapshot and enables screenray, which runs on top of the saved snapshot. Screenray analyzes what’s in the snapshot and allows you to interact with individual elements in the snapshot. You’ll notice that when screenray is active, your cursor is blue and white. The cursor also changes shape depending on the type of element beneath it. What you can do with each element changes based on what kind of content screenray detects. If you select a picture in the snapshot, you can copy, edit with your default .jpeg app such as Photos , or send it to another app like the Snipping Tool or Paint . When you highlight text with screenray, you can open it in a text editor or copy it. For example, you might want to copy the text of a recipe’s ingredients list to convert it to metric.

Note:  When you use an option that sends snapshot content to an app, screenray creates a temporary file in C:\Users\[username]\AppData\Local\Temp in order to share the content. The temporary file is deleted once the content is transferred over the app you selected to use.

Below your selected snapshot, you have more snapshot options. In many cases, you can have Recall take you back to exact location of the item, such as reopening the webpage, PowerPoint presentation, or app that was running at the time the snapshot was taken. You can also hide screenray, copy the snapshot, delete the snapshot, or select … for more snapshot options.

Pause or resume snapshots

To pause recall, select the Recall icon in the system tray then Pause until tomorrow .  Snapshots will be paused until they automatically resume at 12:00 AM. When snapshots are paused, the Recall system tray icon has a slash through it so you can easily tell if snapshots are enabled. To manually resume snapshots, select the Recall icon in the system tray and then select Resume snapshots .  You can also access the Recall & snapshots settings page from the bottom of this window.

What if I don’t want Recall to save information from certain websites or apps?

You are in control with Recall. You can select which apps and websites you want to exclude, such as banking apps and websites.  You’ll need to use a supported browser for Recall to filter websites and to automatically filter private browsing activity. Supported browsers, and their capabilities include:

Microsoft Edge: blocks websites and filters private browsing activity

Firefox: blocks websites and filters private browsing activity

Opera:  blocks websites and filters private browsing activity

Google Chrome: blocks websites and filters private browsing activity

Chromium based browsers:  For Chromium-based browsers not listed above, filters private browsing activity only, doesn’t block specific websites

To exclude a website:

Select … then Settings to open the Recall & snapshots settings page.

You can also go to Windows Settings > Privacy & Security > Recall & Snapshots to manage Recall.

Select Add website for the Websites to filter setting.

Type the website you want to filter into the text box. Select Add to add it to the websites to filter list.

To exclude an app:

Select … then Settings to open the Recall & snapshots settings page

Select Add app  for the Apps to filter setting.

From the app list, select the app you want to filter from Recall snapshots.

In two specific scenarios, Recall will capture snapshots that include InPrivate windows, blocked apps, and blocked websites. If Recall gets launched, or the Now option is selected in Recall, then a snapshot is taken even when InPrivate windows, blocked apps, and blocked websites are displayed. However, these snapshots are not saved by Recall. If you choose to send the information from this snapshot to another app, a temp file will also be created in C:\Users\[username]\AppData\Local\Temp to share the content. The temporary file is deleted once the content is transferred over the app you selected to use.

Managing your Recall snapshots and disk space

You can configure how much disk space Recall is allowed to use to store snapshots. The amount of disk space you can allocate to Recall varies depending on how much storage your PC has. The following chart shows the storage space options for Recall:

You can change the amount of disk space used or delete snapshots from the Recall & snapshots settings page. 

To change the storage space limit:

1. Expand the Storage settings.

2. Change the Maximum storage for snapshots limit by choosing the limit from the drop-down list. When the limit is reached, the oldest snapshots are deleted first.

To delete snapshots:

Expand the Delete snapshots settings.

You can choose to delete all snapshots or snapshots withing a specific timeframe.

To delete all snapshots, select Delete all .

To delete snapshots from a specific timeframe, select a timeframe from the drop-down list, then select Delete   snapshots.

Keyboard shortcuts for Recall

You can use the following keyboard shortcuts in recall:, when interacting with a snapshot with screenray, you can use the following keyboard shortcuts:, microsoft’s commitment to responsible ai and privacy.

Microsoft has been working to advance AI responsibly since 2017, when we first defined our AI principles and later operationalized our approach through our Responsible AI Standard. Privacy and security are principles as we develop and deploy AI systems. We work to help our customers use our AI products responsibly, sharing our learnings, and building trust-based partnerships. For more about our responsible AI efforts, the  principles that guide us, and the tooling and capabilities we've created to assure that we develop AI technology responsibly, see Responsible AI .

Recall uses optical character recognition (OCR), local to the PC, to analyze snapshots and facilitate search. For more information about OCR, see Transparency note and use cases for OCR . For more information about privacy and security, see Privacy and security for Recall & screenray .

We want to hear from you!

If there's something you like, and especially if there's something you don't like, about Recall you can submit feedback to Microsoft by selecting … then the  Feedback icon  in Recall to submit feedback on any issues that you run into. 

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Watch the Microsoft Build 2024 keynote live here: More on Copilot+ and AI-enhanced PCs

New surface pcs with qualcomm arm chips were just the beginning.

The annual Microsoft Build developers officially conference kicks off today — but the tech giant has already revealed a laundry list of AI-centric hardware news. In a jam-packed Monday press conference, Microsoft unveiled one of the biggest changes to the Windows PC landscape in a long time. Copilot+ PCs , led by new Surface Laptop and Surface Pro models, are a promising new line of computers powered by Qualcomm Arm chips that enable significantly improved battery life without (if Microsoft is to be believed) the performance and compatibility compromises that have afflicted earlier Windows-on-Arm iterations over the past dozen or so years. Read our full wrap-up of the Surface/Copilot+ event for the details.

So what else does Microsoft have up its sleeve this week? Even more AI news, no doubt. With the hardware and Windows 11 news already on the board, CEO Satya Nadella and crew can provide even more detail on how the company's OpenAI partnership will further develop, and how Redmond will continue to counter Google's Gemini upgrades which were announced just last week.

You can follow along in real-time when the Build keynote starts Tuesday, May 21 at 12 PM ET/9 AM PT, and is scheduled to run for two hours. Watch the entire event live on YouTube (which is also embedded above) and at Microsoft's site (registration required).

If you want even more in-depth Microsoft Build news, there's also a second keynote session on Wednesday entitled Next generation AI for developers with the Microsoft Cloud . That one is scheduled for 11:30 AM ET/8:30 AM PT on May 22 and slated to run for 90 minutes.

Microsoft Build 2024 news so far

Microsoft surface and copilot event: everything announced including new surface laptops, copilot+ pc and more, microsoft surface pro copilot+ hands-on: slimmer bezels and ai smarts.

The Surface Pro Flex is Microsoft's revamped keyboard for 2-in-1s

Here are Dell’s five new Copilot+ PCs

HP Omnibook X hands-on: Vintage branding in the new era of AI

ASUS’ first Copilot+ PC locks when you walk away and unlocks when you return

Intel-powered Copilot+ PCs will be available this fall

The Yoga Slim 7x is Lenovo’s attempt at a MacBook Air

Microsoft rebuilt Windows 11 around AI and Arm chip

AI isn't the star of Microsoft's Copilot+ PC push — improved Arm support is

With Recall, Microsoft is using AI to fix Windows' eternally broken search

Here are all of the just-announced Copilot+ PCs with Snapdragon X Chips

Microsoft Paint is getting an AI-powered image generator that responds to your text prompts and doodles

Microsoft unveils Copilot for Teams

Microsoft teams up with Khan Academy to make the Khanmigo AI teaching assistant free

This story was originally posted earlier and has been updated to reflect Monday's Copilot+, Surface and Windows 11 announcements and Tuesday's pre-keynote Build news.

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